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HomeMy WebLinkAbout140612 DRB AIPP Final ZEHREN AND ASSOCIATES Thursday, June 12, 2014 George Ruther, Warren Campbell Town of Vail Community Development Department 75 South Frontage Road Vail, Colorado 81657 Re: Artisan elements at GRFA Phase 2 Dear George and Warren: On behalf of the Vail Valley Foundation, Zehren and Associates respectfully submits this letter of clarification regarding the design and approvals process recently undertaken for the Phase 2 scope of work nearing completion at the Gerald R. Ford Amphitheater. We appreciate the opportunity to address the concerns that were raised by the Town at our brief on-site meeting on Monday, June 9th, and also utilize this letter as an opportunity to expand upon the path of approvals that has been taken. At the June 4th, 2012 meeting, Zehren and Associates, in collaboration with the Vail Valley Foundation, recommended Chevo Studios to the Town of Vail Art in Public Places Board as the lead designer for the Ford Park Entry Portals. Zehren identified Chevo and lead artist Andy Dufford as the firm best suited to complete this project, specifically referencing his work on the Centennial Gates project and the possibility of creating a similar installation as part of this project. As Mr. Dufford has completed over 40 permanent installations throughout the country, including the Grand Canyon Amphitheater on the South Rim, Confluence Park in Denver and Agave in Phoenix’s Paseo Highlands Park, this recommendation was very well received by the AIPP. The AIPP endorsed Chevo’s selection and recommended his involvement on improvements not only at Ford Park, but also at the Gerald R. Ford Amphitheater. Separately, the Phase 2 GRFA project has been a subject on multiple Town of Vail Design Review Board, Planning and Environmental Commission, Art in Public Places and Town Council agenda’s since that introductory meeting with AIPP in 2012. Consistently, our team has represented that artistic elements were fundamental to enlivening this multi-use public space, and that Chevo Studios would be the group chosen to complete those installations. Attached to this letter please find excerpts from those presentations, pages that were discussed in detail during many of those meetings, and regrettably ignored in others. The pages serve to document the consistency of our presentations, from the initial DRB Conceptual Review submittal on February 5, 2013, through the May 5, 2014 AIPP site walk, of these elements as works of art that are to be completed by Chevo Studios. While evolving over time in name, description, design and character, the following have consistently been represented as artisan elements: • The Ford Story Walls • The Ford Family Timeline ARCHITECTURE • PLANNING • INTERIORS P.O. Box 1976 • Avon, CO 81620 • (970) 949-0257 • FAX (970) 949-1080 • vail@zehren.com 101 El Paseo. • Santa Barbara, CA 93101 • (805) 963-6890 • FAX (805) 963-8102 • santabarbara@zehren.com www.zehren.com • The Fountain • The Ford Family Benches • The Courtyard Portals and Entry Gates For the purposes of this letter and based upon our meeting on June 9, we will assume that there are no outstanding issues with the Ford Story Walls, The Ford Family Timeline, The Fountain or the Ford Family Benches. The discussion here is therefore limited to the Courtyard Portals/Canopy Columns and decorative Entry Gates. Sheet L1.3 (page 14 in the attachment) was part of our September 18, 2013 presentation to the DRB. This sheet references the Centennial Gates produced by Chevo but differentiates the stone selection to better match the phase 1 materials. The Official DRB results published on the Town of Vail’s website does not identify any revision to the Courtyard Portals/Canopy Columns as a condition of approval. Subsequent to DRB approval, Chevo was formally contracted with the Vail Valley Foundation to complete the work at Phase 2. A presentation was made to the VVF on November 20, 2013 to discuss the initial design concepts being generated. Please note pages 24-32 of this presentation in the attachment where Chevo introduces a cleaner column design more in line with the modern tensile canopy. The stone curvature is also introduced at this time to help unify these portals & columns with the other sculptural elements within the lobby, as is seen in the Fountain and Ford Story Walls, as well as the overall shape and form of the tensile canopy. Page 30 of that presentation also references the Centennial Gates project imagery. As these elements are artisanal in nature and to be produced by Chevo studios, they were presented to the AIPP Board as the next step. That board includes representatives of the Town Council, the PEC and the DRB specifically selected to facilitate communication between those governing bodies. At the December 2 meeting (notes attached) a portion of the discussion mentions minimizing the bulk and mass of the columns and it was suggested that these modifications be made at the discretion and guidance of the lead artist. The opinion to reduce the columns was already being integrated into the broader design concepts by Chevo, as they were aware of similar opinions previously expressed at both the PEC and DRB level reviews. At this meeting, it was also noted that this installation is “…a private work of art owned by the VVF.” The March 3, 2014 AIPP meeting minutes reflect further discussion of the portals & columns and the unfortunate elimination of the carved stone inlay panels due to the compressed production schedule. Though not noted in the minutes, the ability to re-introduce these panels to the face of each portal & column face remains. The attached photos (pages 55, 56, 57 & 58) of the column mockup were also reviewed at this meeting. The portals & columns are undoubtedly part of the artisan scope of work, and have been represented as such for almost 3 years. It is our belief that when the project received approval from the AIPP, that approval included all elements designed by Chevo Studios. Although meeting minutes are not yet published from the May 5 site walk, the AIPP also reviewed the design concepts for the primary entry gate and the relocation of the “Eagle” that previously lived in the Esrey Courtyard. Noting the similarity to the existing Betty Ford Alpine Gardens gates, the AIPP approved the design of the gate elements and the new home of the Eagle adjacent to May Plaza at this meeting. As was stated in my email from earlier this week, it is for these reasons that we all believe the process was completed in a transparent and appropriate manner, one aligned with the Town ARCHITECTURE • PLANNING • INTERIORS P.O. Box 1976 • Avon, CO 81620 • (970) 949-0257 • FAX (970) 949-1080 • vail@zehren.com 101 El Paseo. • Santa Barbara, CA 93101 • (805) 963-6890 • FAX (805) 963-8102 • santabarbara@zehren.com • www.zehren.com code and the overall expectations of the Town. Once again I assure you that there has been no effort made to circumvent or shortcut the appropriate channels as we work to advance this effort, and we all want to continue to advance a spirit of collaboration with the Town on this and future projects. Please let us know if you should require any additional background information or clarification on this project or process. We look forward to speaking with you to address these issues in further detail should you so desire. Thank you for your consideration of these matters. Sincerely, David Baum, AIA Pedro Campos Architect, LEED AP Land Planner/Landscape Architect Zehren and Associates Zehren and Associates Cc: Stan Zemler, Molly Eppard, Jack Hunn ARCHITECTURE • PLANNING • INTERIORS P.O. Box 1976 • Avon, CO 81620 • (970) 949-0257 • FAX (970) 949-1080 • vail@zehren.com 101 El Paseo. • Santa Barbara, CA 93101 • (805) 963-6890 • FAX (805) 963-8102 • santabarbara@zehren.com • www.zehren.com Minutes: Art in Public Places Board Meeting Monday, December 2, 2013, 8:30 a.m.,Town Council Chambers AIPP Board Members Present: Doe Browning, Kaili Chipman, Cookie Flaum, Kathy Langenwalter, Dana Patterson, Bill Pierce, Wendy St. Charles, Margaret Rogers – Council Rep AIPP Members absent: Jen Mason, Dan Telleen Others Present: Molly Eppard AIPP Coordinator 1. Approval of minutes from November 4 meeting 2. No citizen input 3. Ford Tribute update – Pedro Campos Zehren & Associates with Jack Hunn VVF Rep. Pedro introduces himself and is present today to update the Board on the Ford Amphitheater entrance and Ford Family Tribute. He shows a power point with images to the Board of this new amphitheater space and the series of elements that recognize the Ford family contributions. Since his last appearance before the Board Oct. 2012 much has happened. Just last week he met with the artist Andy Dufford of Chevo Studios who has also appeared before the Board. Andy and Chevo studio have been hired to create the Ford Family Tribute. With Jack Hunn, Pedro would like to present the developments that are in progress for this tribute and entry plaza. Pedro describes the series of elements. They would like to incorporate a photographic portrait by Russell Olson of President and Mrs. Ford in the Alpine Gardens. There is also a triptych of interpretive panels that will be the Ford story wall, a fountain and focal element space, and gateway elements also inside. Chevo’s approach is to create a unified composition to encompass the social courtyard as a year round gathering space and creates a vibrate plaza that pays homage to the Ford contribution and inspires others to continue to do so in the future. Pedro shows images of Andy working on site on other projects. He reviews the timeline for the Ford Tribute and entrance construction. He orients the Board to the new entrance and plaza for the amphitheater. He describes the canopy and touchdown points for how it is grounded and supported over the plaza space and frames the entrance to the space. He describes the Ford story wall, the pillars, the series of sculptures that celebrate the Ford legacy, the parameter of boulders for the space which will create seating, and then the transparent canopy with masts that support it. The Board inquires about the mast and pillar materials. Pedro describes the vessels that symbolize the continuation of good works in the community. He also describes the seating area with an inscription which they are still finalizing. There are potential areas within the pillars for carving that will tell the story inside the space. Margaret asks if those carvings are Ford related or more general. Pedro suggests that it might be the abstraction of the Alpine Garden and they would work with the BFAG if it gets to this stage. Pedro shows an example of how the timeline might appear. It would be similar to the signage that has been integrated into the amphitheater. He reviews the entry sequence and the various elements. Doe questions whether the Ford family is involved in the tribute and whether they have approved the concepts and design. Pedro explains that Ceil Folz has been in touch with the Ford family through this progression. They are at a point now where they can continue the dialogue. Margaret questions this as Susan who is on the BFAG Board has expressed not feeling in the loop and she urges them to discuss this with them directly. Doe recommends that on behalf of the AIPP Board that this needs to be presented to the Ford family before going forward. Molly asks how Andy feels about the project. Pedro says that he feels good and has acknowledged this tight timeline, so the need is to proceed with efficiency. Doe reconfirms the elements that the Ford family is actually approving. Doe personally thinks it is very successful and likes the connection of the elements in a simple elegance. Margaret states that there is a BFAG meeting at 1:00 today and that she will feel obligated to discuss this with them and Susan will be on the phone for the meeting. Bill asks about the pillars and their width. Bill questions the proportion of the pillars and if the mass of the stone is appropriate in relation to the other structural elements. Pedro confirms that this is something that they are still finalizing. Doe comments that this is not in the purview of the AIPP Board. Margaret questions if it has been approved by PEC. Pedro confirms that the project has been approved. Jack comments that it was appealed back to Council when PEC denied the proposal. Margaret comments that the focus was not on the pillars, but rather the canopy. Kathy questions why they are not using steel. They are looking into steel. Wendy asks for explanation for entry points to the amphitheater which Jack and Pedro explain. Bill comments that the shadows in the proposal drawing cause some confusion. Molly comments that the tribute is evolving elegantly and the creative space and place making has been encapsulated with the entire plaza. Doe comments that there are no negatives for the tribute itself. Jack discusses the tight timeline to the Board. They would like to return to the AIPP January meeting to update the Board on their progress. He questions whether there is another step. Margaret comments that they need to go to the Council with AIPP approval. Doe confirms that the artist has been approved and that the Board is comfortable with the proposal for the Ford family tribute as long as it is approved by the Ford family. Margaret comments that this is a private work of art that is owned by the VVF. Doe confirms that they should come back to the AIPP Board with any updates and especially if there are indeed art elements incorporated into the columns. Wendy comments that she thinks it is a lovely tribute. Molly comments that an artistic element would lighten the weight of the columns. Dana comments that the art element would give the columns some purpose. Kaili likes it and especially the seating arrangements which will provide contemplative areas. The Board thanks Jack and Pedro and looks forward to seeing them in January. 4. Updates of the Seventh Annual Triumph Winterfest /Logan Luminescence Molly updates the Board on the ice installation with Thomas Barlow. The contract with the artist and special events permit have been signed and approved. The install begins Dec. 20 with it completed in time for the tree lighting on Dec. 22. A logo has been created for the event which is now with Highline and will be included in their advertising. It is also on the AIPP winter brochure which is now out for distribution. Molly reviews the banner designs and showcasing Triumph Winterfest over the past six years. 5. Paper Lantern Workshops & Tree Lighting Doe is sponsoring the workshops at the library as well as the LED lights for distribution at the tree lighting. Molly asks the Board to help with participation and getting the word out about the workshops, tree lighting, Logan Luminescence. Molly distributes flyers to the Board to help post. Molly will send the Board an email to forward to friends, family, etc. Molly would love to see the Board present at the workshops, so she asks the Board to confirm their attendance. Molly confirms the workshop times and dates with the Board. Molly has met with Red Sandstone, two Girl Scout troops, Vail Rec, VMS, so there is some good energy, but AIPP needs to also spread the word amongst their friends. She comments that the success of the paper lantern project will be in participation, so she asks the Board to help with the dissemination of this information. We want no more than 50 at each workshop. Molly will also send an email to the entire TOV list. Doe asks Molly to contact the signature clubs. Doe comments that this has not been posted in the newsletter. She asks Molly to bring the flyers to Game Creek Club. Molly reviews the program for the tree lighting. She may need Board members to assist in handing out the LED lights the evening of the tree lighting. These lights will be for those who have made lanterns outside of the AIPP sponsored workshops. Molly confirms that she will follow-up with multiple press releases and advertisements. She has sent the press information via email to the concierges and the clubs. Doe asks Molly to contact the main coordinator for the signature clubs, so that it is in all of their newsletters. Molly confirms that she sends the releases to Jennifer Sturgeon of Vail Resorts, but the Board may want to double check in their own clubs. 6. Update of the Seventh Annual Triumph Winterfest/Arches Molly asks the Board to review Paul Wertin’s designs for the second installment of the Triumph Winterfest. We need to decide from his proposals for either one wall or two walls. Molly reviews the design and scale of the proposals from Paul. The Board likes Paul’s newest design for the one wall. Paul will begin the install on January 8 and will be finished by January 17. There will be a lot of ice for this onsite installation. The ice is running about $18,000 and lights are running $4,500. Doe comments that this will be a nice opportunity for press to see the onsite installation. Molly comments on the press we have received in this season’s magazines for Triumph Winterfest. There was also a very nice article about Paul in one of the magazines. 7. Coordinator/collection updates  Winter brochure is available and website is updated for winter programs  Public Art Walking Map is being created. Kathy is assisting with proofing the map.  Ben Roth Elk at LHWC is now installed. Made front page of the Vail Daily. The Board members, who have seen it, compliment the work.  The Board compliments the new West Vail roundabout lighting designs.  Town owns Mermaid by the Roost. Margaret questions whether it was accepted because of location. Molly thinks it was donated, but it was never relocated. The location considered was behind the library. Bill comments that it was a long time ago that it was discussed. The Board does think a creek location would be ideal. Molly comments that she examined it with the art conservator and she thought it was a nice quality of bronze. Doe asks Molly to send an image to the Board.  Margaret comments that the Ford Park Master Plan incorporates art along the creek.  Kathy poses the question to the Board about the relocation of Bird of Paradise in proximity of the LH entrance to the parking structure. The Board would like to see the plans for the relocation at the next meeting.  Kathy encourages the Board to view the completed playground in Lionshead. Doe agrees and has received numerous compliments. Margaret informs the Board of the naming contest for the park. Meeting adjourned. Minutes: Art in Public Places Board Meeting Monday, March 3, 2014, 8:30 a.m.,Town Council Chambers AIPP board members present: Doe Browning, Cookie Flaum, Kathy Langenwalter, Jen Mason, Bill Pierce, Wendy St. Charles, Dan Telleen AIPP board members absent: Kaili Chipman, Dana Patterson Others present: Molly Eppard AIPP Coordinator, Margaret Rogers – Council Rep 1. Approval of minutes from February 3 meeting 2. No citizen input 3. Ford Family Tribute Update, David Baum of Zehren and Associates David updates the board on the progress of the Ford Family Tribute from the artist whom they met with on Thursday. He shows the location of the Ford story wall within the Ford Family Tribute. He reviews the three artistic elements. It faces on to Betty Ford Way. It is three story panels that will be carved by Andy Dufford. He has been working with the VVF on the concepts and design. A copper band connects the three panels. Opposite the text will be a timeline illustrating the Ford’s contributions to Vail. The slides show the bench that will be in the proximity of the tribute. While the front faces include carved imagery facing inside the plaza, the backside will remain natural. The contributions for the timeline are broken into four sections: arts, athletics, education, and community. They have changed it to President and Mrs. Ford from The Honorable. David reviews the timeline panels that are made of layers of metal. These panels are made of layers of stainless steel and copper. The copper will weather with a smooth finish and a brown patina. Kathy asks about how it will be protected from accumulating dirt. David explains that stainless will maintain its finish over time. Jen comments that the VVF will keep it clean and maintained. Molly asks David to explain how the letters will appear. The large letters are cut through and the other is raised off of the panel. Molly comments that with incising text you have to worry about breakage versus raised. David now discusses the fountain element of the courtyard. The water feature is a consistent stream of water that flows at a calm pace over the edge into a basin. It interfaces with the mast of the canopy. It also forms a bench. The third element is a bench around the primary mast with an inscription with a quote by President Ford. It is a notable quote by him. The last bench piece is a series of eight blocks which is quite simple. Molly compliments the Tribute. Molly asks about the pillars of the canopy which was questioned at the last presentation. They have eliminated the concept of having art panels on these pillars. They will have lighting and will be capped. The light will highlight the texture of the stone. Wendy asks for clarification for what is above the bench. David explains how the letters will be engraved into the stone. David confirms that it has been reviewed and approved by the Ford family. Molly compliments Andy Dufford as a great choice of artists and David comments that they are very pleased with his work. David confirms that it will be completed by Bravo!. Colorado buff sandstone is used throughout the project as a part of phase one. Doe compliments the entire courtyard as being a wonderful legacy and tribute to the Ford family. She thinks it is a homerun. Molly compliments the entire courtyard as a successful sense of space and creative place making. Molly comments that Vail will be lucky to have a significant work by Andy Dufford for all to enjoy. Kathy too compliments the artist and Zehren for this successful integration. Doe thanks the VVF for listening to all feedback which is now coming together to be something for which they should be very proud. Jack Hunn also thanks the AIPP board for all of their thoughtfulness in this process. 4. Summer Programming  Review of Colorado Loops for temporary exhibition by Yoshitomo Saito Molly updates the board on her conversation with the artist. Molly reviews the estimates for shipping the two works which is $4,400 - $5,500 to and from Denver via ShipArt. Molly asks the board with these costs in mind what would the board ideally be interested in for a temporary exhibition for these two works. It may make sense to extend the exhibition length given the cost of shipping to September/October. Molly asks the board about the return of Rider 01 which will affect the install. Jen comments that it might be more safe to remove the sculpture prior to the GoPro Games the first weekend in June. Molly asks the board about a May removal of Rider 01. Doe comments that it may make sense to keep the works up through the winter. Molly will ask the artist. Doe thinks the exposure will be well worth it and to ask if he would consider a June - May exhibition. Jen also comments then that they would be up for 2015. Dan asks about what the sculptures are since he has been absent from meetings. He does not recall the works that we have been discussing. Kathy explains what the works look like to Dan. Doe comments that Molly had also sent photos via email to the board. Molly reviews the artist’s résumé and describes the unique bronze cast sculptures of vines in the formation of loops. Molly first saw the works at the Denver Botanical Gardens. Molly shows a photo of the work to Dan. Bill now asks Molly to show the works on the screen. Molly comments that she has shown the works on a screen at a previous meeting, as well as has sent emails and the artist website to the board on several occasions. Bill remarks that even though some do not remember the works that we discuss. Molly comments that she will, but also depends on the board to review the minutes, emails, and images that she sends prior to meetings, so that the meetings run efficiently. Bill questions where they are being placed now. Molly reminds the questioning board members the sizes of the works and where they are proposed to be placed as previously discussed. Molly comments that she will double check the scale of the planters. Molly confirms that it would be in the north and south western planters of the International Bridge. Doe reminds the board that what we discussed that it is a nice departure from the industrial works that have been on the bridge in the past.  August community exhibition at the library Molly asks the board of their interest in the community exhibition at the library as proposed by Dan as a result of the library submittals for the fireplace project. Molly confirms that she has slated time in August. Dan would like to give exposure to the artists not selected for the fireplace. Molly confirms that is will be those who submitted to the fireplace. Doe thinks we need to determine number, open up to all of those who applied and then it is an opportunity for those local artists to display their work. Doe thinks we need to limit the artists to submit two works and we determine how much space we have to display the work. For some artists we may have two works on display and some only one depending on space. Doe comments that the August dates are optimal given the numerous events in the arts that take place during the month. Kathy comments that so many of the works submitted for the fireplace were interesting that she would have liked to have seen them in person. This will now offer that opportunity. Molly agrees that the body of work submitted thus far has been great. 5. Winter 2014/15 programming discussion Molly attended the CSE meeting which reviewed the tree lighting programming and ice installations with AIPP. There is interest for AIPP to participate in the tree lighting again with an artistic element. There was enthusiasm about the paper lantern project and a possible parade of the lanterns with Santa Claus. These are all items that will need to be ironed out. Molly has reached out to Triumph about the timing of the exhibition. Molly has not heard back from him. Molly recalls that his commitment is through 2015. Molly will reach out to the Logans to see their interest in matching the donation to continue with Triumph Winterfest. Molly reminds the board that we have discussed doing a separate project for 2015 from Triumph. Doe comments that the board needs to motion that Triumph Winterfest is an ongoing independent exhibition from 2015. Kathy motions that the board continues with Triumph Winterfest with established dates as separate from any 2015 celebrations. Doe confirms that we want to open with our traditional dates of celebration around MLK weekend and closing as nature dictates. The board confirms the motion. Molly asks the board if we want to do an RFP as last year or do we approach Paul Wertin now to confirm as the Triumph Winterfest artist. The board agrees that we need to get on board now with Paul, as we have had great success with him in the past projects. Molly comments that what he created on the Gore Creek may be a direction to go forward with in the Slifer Fountain. The mass, scale and durability of the ice walls has enabled it to last for sometime on the Gore Creek. If we go forward with ice in the fountain we will want it pushed back from the ice walls and of a similar mass. Perhaps he creates an illuminated Gore Range back drop out of ice in a similar mass and descending from one fountain base to the next. The trees did add a good deal of shade for the ice in the fountain. Doe comments that Vail is more abstract with our ice installations versus the very literal Beaver Creek ice installations. Cookie makes a motion that the AIPP board approach Paul as the Triumph Winterfest artist for 2014/15. 6. Coordinator/collection updates  Molly thanks Kathy for her help with editing the Public Art Collection Map. She notes that it is a very tedious project and she appreciates all of Kathy’s assistance. Molly shows the board a version of the map which is still in the editing stages.  Molly updates the board on the case for the individual who damaged the ice sculptures. She called in for her first hearing.  Molly shows the board an image of a mountain lion sculpture that Rob Levine from the Antlers would like to have placed on their property. She mentions that this is a courtesy from the Antlers as it will be on their property and not the town’s. The board comments that it is thoughtful for him to approach the board. Kathy comments that once Rob Levine suggested creating a map of the private art in Vail. It is mentioned that perhaps the Vail Valley Partnership or VLMD could take it on.  Molly has arranged a pick up with Don Wilson for his work Clip Man which the board had voted to have collected. Molly reminds the board that it was acquired by default as the Vail Valley Arts League had gone bankrupt. Our electricians tried to repair it at one point, but it has not been functioning for many years. It was never acquired by the town because of its unforeseen maintenance.  Margaret comments about the riddles on Wall Street having to be relocated due to construction. Molly has been advised and has talked to Greg Hall about which riddles will need to be relocated. At this time, there are only two.  Installation of Bird of Paradise will take place in the spring. We are moving along with that project in conjunction with the new Lionshead parking entry.  Molly confirms that AIPP would like to advertise the art walks in the Bravo brochure as last year. The board confirms.  Molly distributes the Library’s invitation to their Friends party  The Community meeting will take place on March 11 at 5:00 p.m. at Donovan Pavilion. Molly encourages board members to attend. Doe remarks that it is very helpful to have AIPP represented at the meeting.  Molly reviews the two private tours with a collection of $200 for donations to AIPP. The tours were for the YPO’s Southern Chapter and Vail Resorts.  Susie Tjossem from the Colorado Ski Museum is doing research on audio guides and asked if AIPP would be interested in participating. She is proposing integrating it into one audio guide for Vail, including the Community Development Department. She comments that this may get us away from the QR codes for our collection signage and going towards audio. Molly comments that the fountains at Sochi is also by WET Design. Molly comments that the Vail Daily has been quite supportive and the Sebastian is continuing to sponsor the art walks.  We are at the end of our contract with Steve Tobin and in need of returning the sculptures as previously discussed in an AIPP meeting. Molly reminds the board that the white roots is on Vail Resorts’ property and the rusted roots is between the library and Dobson which are scheduled for redesign. Molly comments that we are no longer displaying art work on the meadow in Ford Park where the white roots was originally on view. Dan remarks that at one point we had discussed purchasing the roots. The board remarks that they voted not to purchase the works for multiple reasons including price and location with the large scale. Molly comments that a person recently complimented the program and enjoyed seeing the rotating art over the past four years. Doe remarks that these two large works need to be removed, though there is no immediate opposition for the present locations. Molly comments that she has met with safety and risk for the town as there are major climbing issues with the rusted roots in this location, so there are now signs all over the work. Margaret asks who is responsible for the return. Molly states that AIPP is responsible as part of the contract for this temporary display. It was approximately $10,000 to get the works here on display. Doe suggests that we price the removal with a designated date. If he does not remove the work within that time frame then he will need to pay for the removal. The board motions that the board communicates with the artist regarding the return of the art. AIPP would establish that cost and a date for removing the artwork. If the cost increases it is not the AIPP’s responsibility. Margaret suggests reviewing the contract with Matt about any modification of the contract.  Review of work proposed by Alan Kosloff for extended loan by Josh Hadar. Molly explains to the board how the work was proposed for display in Vail. Molly asked Alan for details regarding timing, costs associated, etc. They had not been determined and what the board must decide is more on the aesthetic of the sculpture and if they are interested. Those details could be determined once it is decided whether they would like to have the work on extended loan. Molly comments on Dan’s remarks that it is derivative of the artist Roxy Paine. Molly remarks that Paine was discussed with Alan when he presented Hadar’s work. He is the artist out of Brooklyn who created highly polished steel trees. His work is in prominent contemporary collections. Apparently, Paine’s work was considered with the expansion of Mountain Plaza, but it did not occur. Doe is concerned that there would also be climbing issues for this work. Molly asks the board to consider and discuss Dan’s concerns. Doe believes that we should not go with a derivative artist. Molly comments that the artist’s bike sculptures are unique, but also a climbing issue. Molly asks for the board to discuss the nature of the work. Kathy remarks that we only have a certain quantity of space for display. We also need to be concerned with space. Bill asks for Molly to find images of the works and put it up on the screen. Dan comments that he had no idea what Bird of Paradise was when we were discussing the work. Molly comments that she appreciates people not recalling works in the collection, but as a board member it is your responsibility to familiarize yourself with the town’s art collection. She suggests either attending an art walk, reviewing the collection on the interactive google map on artinvail, and if there are questions about the agenda prior to the meeting to feel free to ask her. She comments that Bird of Paradise has been on the agenda multiple times over the past couple of years, with images displayed, and also in the town’s collection since 1990. She comments that she likes to keep the meetings moving out of respect for people’s schedules, so asks that the members familiarize themselves with meetings that they may have missed. The board discusses the issue of climbing and any responsibility that the board can take as preventative measure. Bill questions space and location. Kathy remarks that the work is vulnerable and can cause injury. Dan questions whether we want to display a work that is derivative regardless. Molly shows the board works by Roxy Paine. Kathy also remarks that we do need to consider our limited space. Molly comments that we have had a solid past record with promoting emerging artists such as Ben Roth and Brad Watsabaugh. Jen asks whether we are considering works for the bike race. The board motions to thank them for the generous offer of displaying the Willow by Josh Hadar, but the proposed art may be subject to damage and the board is not willing to take that risk. As our guidelines for reviewing art does not fit into those guidelines and that it does replicate work by other established artists. Wendy remarks that it is simply not consistent with the AIPP guidelines and the motion is amended to reflect.  Molly reminds the board of deadlines for renewing membership to the board. Kaili is no longer renewing as she does not live in Vail. Doe is term limited. Molly asks the board to reach out to members of the community who might be interested. Molly asks the board to sign up for the Art in Vail – Vail Mails too as a good source of AIPP activities. Molly thanks Doe for her service of eight years to the AIPP board and presents her with a gift. Doe thanks the board as she has truly enjoyed her service to AIPP. Meeting adjourned.