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HomeMy WebLinkAboutPEC Memorandum and Attachments for TC Packet 0203150) TOWN OF VAIL' Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: January 26, 2015 SUBJECT: A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell SUMMARY The applicant, Vail Valley Medical Center (VVMC), represented by Braun and Associates, is requesting the adoption of the Vail Valley Medical Center Master Plan to establish a comprehensive redevelopment plan for the Vail Valley Medical Center located at 181 and 281 West Meadow Drive and 108 South Frontage Road West. To that end, the applicant is requesting a public hearing with the Planning and Environmental Commission (PEC) for the following: • A final recommendation on Resolution No. 3, Series of 2015, for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) to the Vail Town Council. • A final recommendation on Resolution No. 4, Series of 2015, proposing amendments to the Vail Land Use Plan to establish a new land use category and designate properties within that category on the Vail Land Use Plan map. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Commission forwards recommendation of approval, with modifications, to the Vail Town Council for the adoption of the VVMC MP and a recommendation that the Commission forwards recommendation of approval, to the Vail Town Council for the adoption of amendments to the Vail Land Use Plan subject to the findings noted in Section VII of this memorandum. II. DESCRIPTION OF REQUEST The VVMC is proposing to establish a comprehensive redevelopment master plan for the VVMC which encompasses three parcels totaling approximately 4.57 acres in size. The VVMC is an aging facility in need of expansion and remodeling in order to keep pace with the increasing types of services provided and modern medical practice and equipment needs. The proposed VVMC MP and associated Vail Land Use Plan amendment, if adopted, would facilitate and provide direction for the future redevelopment of the campus. There are currently efforts underway regarding the potential of an exchange of land between the Evergreen Lodge, VVMC, and potentially the Town of Vail. This exchange of land, if accomplished, is believed to further the goal of redeveloping and modernizing the VVMC. The proposed VVMC MP speaks to this land exchange and the resulting outcomes and recommendations for the campus should the exchange occur. The VVMC MP facilitates many goals of not only the hospital, but the community including: • A relocation of the main access to the hospital from to the South Frontage Road for emergency vehicles, visitors, patients, and employees. • Improvements to the loading and delivery for the VVMC through the inclusion of an enclosed managed facility. • Relocation of the emergency helipad to the VVMC campus, improving the provision of this service to critical patients and removing the emergency helipad from the 1-70 corridor right-of-way. • Provision of adequate parking to service the uses occurring within the VVMC. • Modernization of the VVMC facilities. • Relocation of the emergency helipad to the VVMC site. • Establishment of an on-site enclosed loading and delivery facility. • Relocation of emergency vehicle, patient, and visitor access from West Meadow Drive to the South Frontage Road to reduce vehicular trips on West Meadow Drive. • Identification of South Frontage Road vehicular improvements to address access and traffic flows for adjacent properties and thru traffic. • Establishment of a north/south pedestrian path through the site. • Improvements to the Middle Creek riparian corridor. • Provision of adequate on-site parking which meets parking requirements. • Screening and relocation of mechanical equipment to the roof or centralized utility plant. • Identification of appropriate locations for future growth and expansion to address the need to ensure the community's long-term health care needs. Town of Vail Page 2 While the VVMC MP is titled a master plan, it is more appropriate to think of the document as something more specific than a traditional master plan for several reasons. These include: • The scope and land use of the site being master planned. o The specialized nature of a medical facility in terms of space needs for various users, need for certain users to be adjacent to other users, internal circulation patterns, etc. o The need to have a greater level of certainty as to where a specialized land use such as an emergency helipad needs to be located. • The anticipated time frame for implementation of the master plan. o The fact that the VVMC is anticipating submittal of the first CUP for the west wing expansion prior to the adoption of the master plan. • The need to allow for the continued operation of the VVMC throughout all sequences of redevelopment. A copy of the proposed VVMC MP is attached for reference (Attachment A). A copy of a draft of Resolution No. 3, Series of 2015, adopting the VVMC MP is attached for reference (Attachment B). The VVMC is proposing text and map amendments to the Vail Land Use Plan in order to update the Plan should the VVMC MP be adopted. The proposed amendments are intended to facilitate the redevelopment of the VVMC campus through the guidance of the VVMC MP. The proposed amendments to the Vail Land Use Plan include: • A text amendment to add a new land use category describing the Vail Valley Medical Center Site Specific Redevelopment Master Plan; and • An amendment to the Land Use Plan map to designate the properties addressed by the VVMC MP. The following master plan text amendment creating the VVMC MP land use category is proposed. Text to be added is shown in bold italics and text to be deleted is shown in strikethro igh: WMC MP — Vail Valley Medical Center Site Specific Redevelopment Master Plan Included in this category are those properties which are identified as being within the Vail Valley Medical Center Site Specific Redevelopment Master Plan study area boundaries. Properties located within this land use category shall be encouraged to redevelop consistent with the Master Plan, in order for the Vail Valley Medical Center to remain a viable and modern facility providing long term quality health care to the community. The range of uses and activities appropriate in the VVMC MP land use category may include healthcare facilities, professional and business offices, Town of Vail Page 3 emergency services, emergency helipads, parking and loading/delivery facilities/structures, public utilities, accessory eating and drinking uses, and accessory uses commonly associated with healthcare facilities. A copy of draft Resolution No. 4, Series of 2015, adopting the Vail Land Use Plan Amendments is attached for review (Attachment C). III. BACKGROUND The idea for a master plan for the VVMC campus rose out of the municipal site redevelopment project. During discussions regarding the municipal site project, a number of land planning opportunities and facility improvement needs were identified. While the municipal site redevelopment project is no longer being actively pursued by the VVMC and the Town of Vail, the need for certain facility improvements on the VVMC campus remains and opportunities for better land planning still exists. Through previous communications with the Town, VVMC has been given conceptual approval to explore master planning options and ideas which may include the use of certain town owned land. No final decisions on that matter, however, have been reached. On April 8, 2013, the applicant presented conceptual ideas for the creation of the master plan and received input from the Planning and Environmental Commission on the types of issues which needed to be addressed by the Plan. A significant amount of time and thought has gone into addressing on-site and off-site traffic circulation, determining the parking need, options for addressing the parking need (both on-site and off-site), loading and delivery options, and construction sequencing. Additionally, further investigation has gone into the potential use of the municipal site and/or Lot 10 to help address the physical and spatial needs of the Vail Valley Medical Center. On May 12, 2014, the Planning and Environmental Commission held a public hearing to address the planning process, background work that has been completed to date, planning considerations, the format of the master plan document, opportunities for public participation, and a schedule of next steps. In August of 2014, the Vail Town Council and the VVMC decided to exclude the town's municipal site in the VVMC MP as a potential site for parking to meet the requirements of the medical campus. On September 8, 2014, the Planning and Environmental Commission held a public hearing where an introduction to the proposed VVMC MP was presented. The Commission recommended that the project move forward with a clear agenda of topics to be covered at each hearing. This would allow the public to decide in advanced to attend and participate in those elements of the VVMC MP which most interested them. On September 22, 2014, the Planning and Environmental Commission held a public hearing where the topic of loading and delivery was presented and discussed. The discussion involved gaining a better understanding of the loading and delivery Town of Vail Page 4 operations and needs and clarification of the user groups proposed to be relocated to the new front door. No conclusion on the appropriateness of loading and delivery access off of West Meadow Drive was reached. On October 13, 2014, the Planning and Environmental Commission held a public hearing where the topics of loading and delivery, parking, traffic and circulation, bulk, mass, architecture, Middle Creek, and employee housing were discussed. Feedback was provided on each of these topical areas as can be found in the meeting results. On October 27, 2014, the Planning and Environmental Commission held a public hearing where the topic of the emergency helipad was discussed. Experts representing the VVMC and the Town of Vail presented at the hearing the reasons for the location of the facility and compliance with adopted regulations and guidelines with regard to safe operation. Feedback was provided on each of these topical areas as can be found in the meeting results. On November 24, 2014 and January 12, 2015, the Planning and Environmental Commission held public hearings to receive updates on the review of the CUP application for the west wing redevelopment, the land exchange discussions, and South Frontage Road traffic improvements. IV. APPLICABLE PLANNING DOCUMENTS Vail Land Use Plan (in Dart The Vail Land Use Plan was initiated in 1985 and adopted in 1986 by the Vail Town Council. The main purpose of the Land Use Plan is two -fold: To articulate the land use goals of the Town. 2. To serve as a guide for decision making by the Town. The Vail Land Use Plan is intended to serve as a basis from which future land use decisions may be made within the Town of Vail. The goals, as articulated within the Land Use Plan, are meant to be used as adopted policy guidelines in the review process for new development proposals. In conjunction with these goals, land use categories are defined to indicate general types of land uses which are then used to develop the Vail Land Use Map. The Land Use Plan is not intended to be regulatory in nature, but is intended to provide a general framework to guide decision making. Where the land use categories and zoning conflict, existing zoning controls development on a site. Sub -section 8.3.0 of the Vail Land Use Plan outlines the amendments procedures for proposed changes to the Plan. The amendment process is one which is intended to assure the Plan's effectiveness with periodic updates to reflect current thinking and Town of Vail Page 5 changing market conditions. The process includes amendments which may be initiated in any of the following three ways: A. By the Community Development Department B. By the Planning and Environmental Commission or Town Council C. By the Private Sector Pursuant to Sub -section 8.3.C.2, in part, (an application initiated by the private sector), "Such applications will be considered at a meeting with the PEC. At the PEC public hearing, a recommendation shall be made to the Town Council, whereupon a decision shall then be rendered. To change the by this procedure, it shall be the responsibility of the applicant to clearly demonstrate how conditions have changed since the Plan was adopted, how the Plan is in error, or how the addition, deletion, or change to the Plan is in concert with the Plan in general. Such decision may include approval, approval with conditions, or denial. Amendments may be requested for changes to the goals and policies and/or Land Use Plan map. If such request is approved, such change shall be made to the Plan document and/or map. If such request is denied, no such request that is substantially the same as that previously denied shall be considered for a period of one year. " An amendment to the Vail Land Use Plan shall be approved by the Vail Town Council upon passage of a resolution. V. STAFF REVIEW AND RECOMMENDATIONS REGARDING THE VVMC MP To date there have been numerous work sessions with the Planning and Environmental Commission which broke the proposed master plan down into multiple topical areas for discussion. In reviewing this final VVMC MP staff reviewed the previous staff memorandums and PEC meeting results to ascertain if all elements were addressed. Changes recommended by staff to the Master Plan text are depicted with bold and strikethrou h to indicate added text and deleted text. OVERALL VVMC MP The applicant has included in the final draft a clearly defined role for the master plan in guiding future redevelopment on the VVMC site. This role is elaborated upon in Chapter 1 — Introduction. The VVMC MP has been amended to include an italicized and underlined goal statement at the start of each topical area to be considered and addressed through the subsequent redevelopment review of the VVMC campus. The text following each goal statement elaborates on potential pathways to consider in addressing each statement. Town of Vail Page 6 A number of changes have been made to the figures included within the document. First, several images were revised to ensure consistency and accuracy. New figures were added to more clearly address elements such as bulk and mass, the emergency helipad, sequencing of the project, potential land exchange concept, etc. New to the final draft of the VVMC MP is the inclusion of a discussion regarding the potential for a land exchange. Chapter 10 was specifically included to capture the changes that would result should a land exchange proceed forward as anticipated. DOCUMENT COVER The final adopted document should reflect Resolution No. 3, Series of 2015, as the adopting resolution. The dates identifying the initial submittal and subsequent revisions shall be removed from the final document. TABLE OF CONTENTS The title for Chapter 8 shall be revised to state Emergency Helipad. This amendment will reflect the adopted land use as found in the Article12-9C, General Use District, Vail Town Code. Within the appendix, the Preliminary Heliport Feasibility & Design Study Report prepared by HeliExperts International, LLC, shall identify the amended date of January 15, 2015. CHAPTER 1 — INTRODUCTION Page 2 In paragraph 2 of the left column, the following sentence shall be amended as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. In the first paragraph of the right column the document shall cite Resolution No. 3, Series of 2015 as the adopting resolution. At the conclusion of the first paragraph of the right column, the text states that future amendments to the VVMC MP will be in accordance with the Town's adopted polices. Staff suggests the following change to the text. The proposed text more clearly defines which process is to be followed, who can initiate an amendment, and the criteria for review of an amendment. Town of Vail Page 7 Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general CHAPTER 2 — BACKGROUND ON THE VVMC Pursuant to a comment from staff in September, the VVMC MP has included greater detail on the economic impacts of the VVMC within this chapter. Page 5 Figure 3 shall be amended to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. CHAPTER 3 — MASTER PLANNING PROCESS AND MASTER PLAN GOALS Within this chapter is a list of 13 development objectives provided by the Town to be addressed within the VVMC MP. Staff believes these development objectives have been addressed in the Master Plan. CHAPTER 4 — OVERVIEW OF EXPANSION PLANS AND DESIGN CONSDIERATIONS Within this chapter is a discussion of the bulk, mass, height, architecture, relationships to adjacent properties and streets, and relationship to Middle Creek. A number of amendments were made to this chapter to address the inclusion of additional imagery to support the text and additional text to clearly address the role of the General Use Zone District and Town of Vail Streetscape Master Plan Addendum in the review of future Conditional Use Permit applications. Page 11 The paragraph discussing the West Wing graphic representation of the text. Expansion shall cite Figure 8 to provide a The paragraphs discussing the New East Wing and the New Emergency Helipad Building shall cite Figure 9 to provide a graphic representation of the text. Page 14 Paragraph 2 of the right column has been amended to speak to several design elements of the on-site emergency helipad. It sets a clear expectation that the design and height of the elevated emergency helipad will not impact the development potential of neighboring properties. Furthermore, it speaks to a need for a height which is Town of Vail Page 8 "consistent" with other structures along the South Frontage Road. It concludes with language speaking to the need to implement any number of strategies to reduce the impact of the emergency helipad building and integrate it into the site by stepping the building forms. Paragraph 3 of the right column shall cite Figure 9 not page 15 in order to be clearer with the intent of the text. Page 15 Figures 7, 8, and 9 shall be enlarged to more clearly depict the massing models accompanying the text. Page 17 The text beneath the Pedestrian Circulation heading shall be amended to include language stating that the pedestrian access needs to be ADA compliant. Page 18 The text beneath the Middle Creek heading shall be amended to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. CHAPTER 5 — VVMC'S NEW "FRONT DOOR", MEADOW DRIVE DELIVERY/SERVICE Chapter 5 focuses on the establishment of a new "Front Door" on the frontage road with the goal of reducing/eliminating vehicular trips from West Meadow Drive. Discussions at previous public hearings have included the review of the traffic study and a memorandum analyzing delivery and service vehicles on West Meadow Drive. The relocation of the vehicular trips generated by patients, guest, and emergency vehicles from West Meadow Drive to the South Frontage Road has been demonstrated to be an overall reduction in 96% of the average daily trips. The VVMC MP identifies that delivery and service vehicles will continue to utilize West Meadow Drive which will have an impact of 56 trips on the peak day or 9% of the current traffic volumes. While staff believes there are valid reasons for loading and delivery to utilize West Meadow Drive (found on page 20) the recent potential for a land exchange may present an opportunity to reevaluate the ability for the loading and delivery to utilize the South Frontage Road. Page 20 Staff recommends the text beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road in the review of the east and west wing expansion conditional use permit applications should the land exchange occur. Including exploration of a shared facility with the Evergreen Lodge. Town of Vail Page 9 Staff recommends the text beneath the heading of The West Day Lot Design Parameters be amended to strike the word "occasional" from the description of the provision of delivery spaces for WB -40 or larger trucks. Pursuant to the loading and delivery study it was indicated 9 of these sized vehicles occur in a week. Staff believes 9 visits per week for a WB -40 is not occasional. Staff recommends the text beneath the heading of The West Day Lot Design Parameters be amended to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces. Page 21 In the right column under the heading Delivery Facility Management Plan in the final bullet, move "etc." to the conclusion of the sentence. CHAPTER 6 — TRAFFIC/SOUTH FRONTAGE ROAD The development of concepts for both an interim solution and final solution for vehicular improvements to the South Frontage Road has taking several months and involvement by many parties. The concepts included within the VVMC MP will need further refinement and review, but it is believed that they will address the need for access to all adjacent properties during, and at the conclusion of, the redevelopment of one or all the properties. Page 22 In order to be more clear about the process needing to occur, staff recommends the third bullet of the left column be amended as follows: Evaluate if emergency vehicle access to VVMC is appropriate and compliant via the new main access off of the South Frontage Road, including westbound left turn into VVMC. Page 23 Figure 11 shall be amended to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail Roundabout west past Middle Creek. Page 25 In the first paragraph of the left column, the text shall be amended as follows: Subject to CDOT approvals, construction of the roundabout weuld will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. In paragraph 2 of the right column, the citation to Figure 12 for the interim access design is incorrect. It shall cite Figure 13. Town of Vail Page 10 Page 27 Under the heading of Parking Requirements of Master Plan and Expansion as there is no conversation about what happens when the areas are recompressed, which may very well happen again, staff suggests deleting the following sentence. Additionally, a sentence shall be added to the text noting that the future provision of required parking for the VVMC campus will not include the use of the Town's parking structures off-site. CHAPTER 7 — PARKING Staff response: The VVMC MP includes a discussion for the various approaches that could be taken to address the parking generation for the VVMC. At a public hearing discussing these approaches, it was felt that the best approach would be more of needs based calculation. The VVMC MP clearly states that parking generation will be a part of each conditional use permit review. CHAPTER 8 — HELIPAD Staff response: There have been a number of amendments made within this chapter to address: • Concerns of adjacent properties regarding safety; • Concerns of adjacent properties regarding impacts to development rights; • Feedback from the town's helicopter expert; and • Feedback from the Planning and Environmental Commission. Those amendments include, but are not limited to: • Elevation of the emergency helipad atop a structure; • Incorporation of on-site weather monitoring equipment; and • Relocation of the emergency helipad to adjust to approach and take off paths. The Vail Valley Medical Center Preliminary Heliport Feasibility and Design Study Report prepared by HeliExperts is included in the appendices of the VVMC MP in order to provide a greater level of comment, design input, and clarity around the FAA regulations and guidelines regarding emergency helipads. Town of Vail Page 11 17 Additionally, a sentence shall be added to the text noting that the future provision of required parking for the VVMC campus will not include the use of the Town's parking structures off-site. CHAPTER 7 — PARKING Staff response: The VVMC MP includes a discussion for the various approaches that could be taken to address the parking generation for the VVMC. At a public hearing discussing these approaches, it was felt that the best approach would be more of needs based calculation. The VVMC MP clearly states that parking generation will be a part of each conditional use permit review. CHAPTER 8 — HELIPAD Staff response: There have been a number of amendments made within this chapter to address: • Concerns of adjacent properties regarding safety; • Concerns of adjacent properties regarding impacts to development rights; • Feedback from the town's helicopter expert; and • Feedback from the Planning and Environmental Commission. Those amendments include, but are not limited to: • Elevation of the emergency helipad atop a structure; • Incorporation of on-site weather monitoring equipment; and • Relocation of the emergency helipad to adjust to approach and take off paths. The Vail Valley Medical Center Preliminary Heliport Feasibility and Design Study Report prepared by HeliExperts is included in the appendices of the VVMC MP in order to provide a greater level of comment, design input, and clarity around the FAA regulations and guidelines regarding emergency helipads. Town of Vail Page 11 Page 30 The third paragraph of the left column shall be amended to cite Figure 16 on page 31. Page 31 Under the heading Future Steps In The Review Of Emergency Helipad, text shall be added citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. CHAPTER 9 — OTHER CONSIDERATIONS This chapter includes discussions regarding the provision of employee housing and future steps that need to be taken to effect the redevelopment of the VVMC Campus. With regard to employee housing the plan speaks to the need to comply with the town's adopted regulations in conjunction with the conditional use permit review process. Furthermore, it cites two reasons as to why the provision of on-site employee housing is inappropriate. On October 13, 2014, members of the Commission where asked the following question: Does the Planning and Environmental Commission agree with the concept that employee housing on-site may be incompatible with the functions occurring on- site, which would be thoroughly reviewed for compliance with the Chapter 12-23, Commercial Linkage, Vail Town Code, in conjunction with the review of the conditional use permit review of the development plan? In response to this question, the Commission indicated that it was felt that on-site employee housing was not compatible or appropriate pursuant to Section 12-23-6, Methods of Mitigation, Vail Town Code. Pursuant to this section the applicant must demonstrate to the Planning and Environmental Commission that one of the 4 (four) can be met. 12-23-6: METHODS OF MITIGATION: A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo/rebuild projects that result in a mitigation requirement of 1.25 employees or greater, no less than one-half (1/2) the mitigation of employee housing required by this chapter shall be accomplished with on site units. Exceptions: At the sole discretion of the applicable governing body, an exception may be granted from this subsection based upon one of the following findings: a. Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. Town of Vail Page 12 b. Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on site mitigation unit method. The final paragraph of the Employee Housing section of the VVMC MP indicates that responses to the requirements of the Commercial Linkage Chapter will be provided in conjunction with future development applications. The review of each conditional use permit will need to address the requirements of Chapter 12-23, Commercial Linkage, Vail Town Code. Chapter 9 concludes with discussion of the future steps that would be taken in order to implement the Master Plan. These include: • Minor subdivision to combine properties; • A Zone District Boundary Amendment to change existing zoning; • Amendments to the Vail Transportation Master Plan; • Discussions to determine the future of Lot 10 in any redevelopment proposal; • Applications to CDOT; and • Conditional use permit applications for each sequence of development. CHAPTER 10 — POTENTIAL LAND EXCAHNGE WITH EVERGREEN LODGE Chapter 10 has been added to the VVMC MP with the intent of capturing the results of a land exchange should it occur. It is important to note that the Vail Town Council permitted the potential future of Lot 10 to be discussed through this process, however, made no determination on its ability to be redeveloped. Should a land exchange occur there would need to be a series of additional future steps taken to implement the Master Plan. These include: Minor subdivision to exchange property; Zone District Boundary Amendments to change existing zoning; and Lionshead redevelopment Master Plan amendments to establish direction for the redevelopment of the Evergreen. Town of Vail Page 13 VI. CRITERIA ADOPTION OF A MASTER PLAN The adoption of a new master plan needs to be in concert with the Town of Vail's Comprehensive Master Plan and Zoning Code. The adopted master plan shall support, strengthen, and further the development objectives of the town. The proposed VVMC MP will establish a site specific redevelopment plan for the VVMC campus. In reviewing the proposed Master Plan, staff considered the following: • Applicable goals and objectives of the Vail Land Use Plan; • The general and specific purposes of the zoning regulations. • The purpose statement of the General Use District; • Vail Transportation Master Plan; • Town of Vail Streetscape Master Plan Addendum. Vail Land Use Plan The goal statements which staff believes are applicable and supportive of the review and adoption of the VVMC MP are as follows: 1.0 General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 1.13 Vail recognizes its stream tract as being a desirable land feature as well as its potential for public use. 2.0 Skier/Tourist Concerns 2.2 The ski area owner, the business community and the Town leaders should work together closely to make existing facilities and the Town function more efficiently. Town of Vail Page 14 3.0 Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4.0 Village Core/ Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.4 The connection between the Village Core and Lionshead should be enhanced through: a) Installation of a new type of people mover. b) Improving the pedestrian system with a creatively designed connection, oriented toward a nature walk, alpine garden, and/or sculpture plaza. c) New development should be controlled to limit commercial uses. 5.0 Residential 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail with appropriate restrictions. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. 6. Community Services 6.1. Services should keep pace with increased growth. 6.2. The Town of Vail should play a role in future development through balancing growth with services. 6.3. Services should be adjusted to keep pace with the needs of peak periods. Zoning Code The general and specific purpose statements which staff believes are applicable and supportive of the review and adoption of the VVMC MP are as follows: 12-1-2: Purpose: Town of Vail Page 15 A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 11. To otherwise provide for the growth of an orderly and viable community. General Use District 12-9C-1: Purpose: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, Town of Vail Page 16 to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. Vail Transportation Master Plan The Vail Transportation Master Plan identified the following which staff believes the proposed VVMC MP support: • Establishment of a Frontage Road improvements plan from which to develop appropriate transportation improvement projects for the Town's primary road system. • Develop a Frontage Road Access Management Plan with support from CDOT for all future access points along the North and South Frontage Roads. • Maintaining mobility throughout Town such that peak hour traffic operations are at a LOS C during ideal conditions and LOS D during snowy conditions. • Accommodate pedestrian and bicycle activity throughout town. Town of Vail Streetscape Master Plan Addendum The Town of Vail Streetscape Master Plan Addendum identifies multiple improvements which should be implemented along the frontage West Meadow Drive shared with the VVMC. Chapter 4 of the VVMC MP identifies that this plan will be integral to the review of any redevelopment proposal. VAIL LAND USE MASTER PLAN AMENDMENT The following are the criteria to be used in the review of private sector proposed amendments to the Vail Land Use Plan. 1) How conditions have changed since the Plan was adopted; The Vail Land Use Plan Map currently identifies the four properties within the study area boundaries of the VVMC MP as one of three different land use categories. The US Bank property is designated Resort Accommodations and Service, the approximately 10,000 square feet of property along the South Frontage Road acquired from the Evergreen is designated Lionshead Redevelopment Master Plan, and the VVMC parcel and the Town owned Lot 10 are designated Transition. These categories are described as follows: T Transition The transition designation applies to the area between Lionshead and the Vail Village. The activities and site design of this area is aimed at encouraging pedestrian flow through the area and strengthening the connection between the two commercial cores. Appropriate activities include hotels, lodging and other tourist oriented residential units, ancillary retail and restaurant uses, museums, Town of Vail Page 17 areas of public art, nature exhibits, gardens, pedestrian plazas, and other types of civic and culturally oriented uses, and the adjacent properties to the north. This designation would include the right-of-way of West Meadow Drive and the adjacent properties to the north. LRMP Lionshead Redevelopment Master Plan Included in this category are those properties which are identified as being included in the Lionshead Redevelopment Master Plan boundaries. Properties located within this land use category shall be encouraged to redevelop, per the Master Plan recommendations, as it has been found that it is necessary in order for Vail to remain a competitive four -season resort. Uses and activities for these areas are intended to encourage a safe, convenient and an aesthetically - pleasing guest experience. The range of uses and activities appropriate in the Lionshead Redevelopment Master Plan (LRMP) land use category may include skier and resort services, ski lifts, ski trails, base facilities, public restrooms, ticket sales, clubs, public plazas, open spaces, parking and loading/delivery facilities/structures, public utilities, residential, lodges, accommodation units, deed restricted employee housing, retail businesses, professional and business offices, personal services, and restaurant uses. RAS Resort Accommodations and Service This area includes activities aimed at accommodating the overnight and short- term visitor to the area. Primary uses include hotels, lodges, service stations, and parking structures (with densities up to 25 dwelling units or 50 accommodation units per buildable acre). Several conditions have changed which warrant the proposed amendments to the Vail Land Use Plan. The VVMC has identified a need to adopt a master plan which will provide a long term vision for the redevelopment of the VVMC campus. Furthermore the VVMC campus has expanded to include the US Bank Building and the 10,000 square foot parcel from the Evergreen Lodge. The proposed adoption of a VVMC MP land use category is an effort to more clearly define and establish a direction for the redevelopment of the parcels comprising the VVMC campus. It is the intent of the VVMC to pursue the direction provided for in the VVMC MP with an immediate sequence of applications and construction, should the plan be adopted. The future inclusion of the Town -owned Lot 10 in any redevelopment proposal is undetermined at this juncture, only that its adjacency to the VVMC campus redevelopment will impact the VVMC campus. Any proposed changes to Lot 10 will require Town Council approval and be reviewed through the appropriate process. The proposed amendments to establish a new land use category will clearly identify the appropriate guiding documents in evaluating applications and making decisions for the properties included within the VVMC MP study area boundaries. If adopted, the VVMC Town of Vail Page 18 MP, will change existing conditions as there will be a site specific master plan for the four properties proposed for inclusion within the Vail Valley Medical Center Site Specific Master Plan land use category. Staff finds that there is a change in conditions which warrant the proposed amendments. 2) How the Plan in error; or Staff finds the Vail Land Use Plan is not in error. 3) How the addition, deletion, or change to the Plan are in concert with the Plan in general. Staff has found the following goals of the Vail Land Use Plan to be in concert with the proposed establishment of the Vail Valley Medical Center Site Specific Master Plan land use category and associated amendment of the Vail Land Use Plan Map. The goal statements which staff believes are applicable and supportive of the review and adoption of amendments to the Vail land Sue Plan are as stated above on pages 14 and 15 beneath the Vail Land Use Plan heading. Staff finds that the proposed text additions and land use map changes are in concert with the plan in general. VII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with modifications to the Town Council, for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. Staff's recommendation is based upon the review of the criteria described in Section VI of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval, with modifications, for this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval, with modifications, to the Town Council for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Town of Vail Page 19 Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Section VI this Staff memorandum to the Planning and Environmental Commission dated January 26, 2015, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan was developed through extensive participation by the public and Planning and Environmental Commission; and 2. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is a reflection of the goals, desires, and objectives of the citizens of the Town of Vail for the long term planning of the development of the Vail Valley Medical Center campus; and 3. That the VVMC has developed the Vail Valley Medical Center Site Specific Redevelopment Master Plan in conjunction with the Town of Vail in order to ensure the ability to provide for the long term growth of the healthcare facility; and 4. That the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and has been found to meet or exceed prescribed FAA regulations and meet the long term emergency healthcare needs of the community; 5. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and advances the development objectives of the town; and 6. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 7. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " Town of Vail Page 20 Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following modifications: The applicant shall: • Remove the submittal and revision dates from the title of the document. The applicant shall only include the adoption date and adopting resolution on the cover. Amend the title of Chapter 8 to state Emergency Helipad. Amend the Table of Contents to state that the Preliminary Heliport Feasibility and Design Study Report, HeliExperts International LLC has an amended date of January 15, 2015. Amend paragraph 2 of the left column on page 2 as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. • Amend paragraph 1 of the right column on page 2 to cite Resolution No. 3, Series of 2015 as the adopting resolution. • Amend paragraph 1 of the right column on page 2 as follows: Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general Amend Figure 3 on page 5 to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. • Amend the paragraph on page 11 discussing the West Wing Expansion to cite Figure 8 in order to provide a graphic representation of the text. Amend the paragraph on page 11 discussing the New East Wing and New Emergency Helipad Building to cite Figure 9 to provide a graphic representation of the text. Town of Vail Page 21 • Amend paragraph 3 of the right column on page 14 to cite Figure 9 not page 15 in order to be more clear with the intent of the text. • Enlarge Figures 7, 8, and 9 on page 15 to more clearly depict the massing models accompanying the text • Amend the text on page 17 beneath the Pedestrian Circulation heading to include language stating that the pedestrian access needs to be ADA compliant. • Amend the text on page 18 beneath the Middle Creek heading to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. • Amend the text on page 20 beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road, include the potential for a shared facility with the Evergreen Lodge. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to strike the word "occasional" from the description of the provision of delivery spaces for WB -40 or larger trucks. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces. • Amend the text on Page 21 under the heading Delivery Facility Management Plan to place the "etc." in the final bullet at the conclusion of the sentence. • Amend the third bullet on page 22 as follows: Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of the South Frontage Road, including westbound left turn into VVMC. • Amend Figure 11 on page 23 to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail roundabout west past Middle Creek. • Amend the first paragraph of the left column on page 25 as follows: Town of Vail Page 22 Subject to CDOT approvals, construction of the roundabout wGui will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. • Amend paragraph 2 of the right column on Page 25 to correct the citation to Figure 13 for the interim access design. • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to delete the following sentence: W1 ~_11 111mmi .. Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to add a sentence noting that the future provision of required parking for the VVMC campus will not include the use of the Town's parking structures off-site. • Amend the third paragraph of the left column on page 30 to cite Figure 16 on page 31. • Amend the text on page 31 under the heading of Future Steps In The Review Of Emergency Helipad citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. The Community Development Department recommends that the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the proposed adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan land use category and land use map amendment. The staff's recommendation is based upon the review of the criteria outlined in Section VI of this memorandum. Should the Planning and Environmental choose to forward a recommendation of approval of this request to the Vail Town Council, Staff recommends that the Commission makes the following motion: "The Town of Vail Planning and Environmental Commission recommends approval to the Vail Town Council, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, for amendments to establish the Vail Valley Medical Center Site Specific Master Plan land use category and change the land use designation for the four properties contained within the study area boundaries of the Vail Valley Medical Center from Transition to the Vail Valley Medical Center Site Specific Redevelopment Master Plan area, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision Town of Vail Page 23 of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC 140011) Should the Planning and Environmental choose to forward a recommendation of approval to the Vail Town Council, staff recommends the Commission makes the following findings as a part of the motion: "The Planning and Environmental Commission finds that the conditions of the Town and the Vail Valley Medical Center campus have changed since the adoption of the Vail Land Use Plan. Specifically, the Commission finds that the, if adopted, the Vail Valley Medical Center Site Specific Redevelopment Master Plan needs to be identified as the guiding document for properties within the study area boundaries. Further, the proposed amendments are in concert with the plan in general as the amendments will help to articulate the land use goals of the Town and can be used to guide decision making around the goals, objectives and policies outlined in the Vail Land Use Plan." VIII. ATTACHMENTS A. Vail Valley Medical Center Site Specific Redevelopment Master Plan dated revised January 2015 B. Draft of Resolution No. 3, Series of 2015, adopting the VVMC MP C. Draft of Resolution No. 4, Series of 2015, adopting amendments to the Vail Land Use Plan D. Town staff response to Vail Homeowners Association comments. E. Correspondence Town of Vail Page 24 TOV Staff Responses to the VHA recommendations included below are in bold italics VAIL HOMEOWNERS ASSOCIATION, INC. VHA proposal to retain Existing CDOT Emergency Community Heliport (green) sto minimize over flight of developedloccupied buildings and properties. 171-Lipropased SFR Roundabout t pf # to give full vehicular access to NYVC, rather than from %VMDr s AMA proposed VVMC ' SFR Truck Ramp (red) to relocated S loading terminal in west parking lot ,- Proposed AMA - Remove street level noise pollution by relocatii air handling equipment to a roof top location compatihle with surrounding residences. VHA - Remove _street level noise ; VHA - Limit proposed WAIC WMDr storefr Qxl$tJNG MUNiCiPAL 6UILDING TO 4E RENOVAfEU i REMAIN O'b'Proposed now parking str�cture. ch roposes could also inclu the helipad. aw � - x- eliporUTawerrange - - - - - - - — - rn Proposed TOV Pedestrianl'LWMC atientlHeliport Access Sky Bridge (pin; �— and ADA accessible landscaped pedestrian corridor linking the Town site with WMDr. related noxious impacts by containing 4'entral Utility Plant with the buildim its to building interierand and heat Wllf " VVMC public. The above graphic shows improvements that VHA recommends for inclusion in the proposed VVMC Master Plan. DRAFT 12/07/14 The following is a summary of VHA recommended text changes to the proposed Vail Valley Medical Center Master Plan. The specific text recommended for change are indicted in red bolded type face with yellow highlighting and are incorporated in the language of the VVMC draft. A copy of the origi_ nal VVMC language is attached identifying where the VHA recommended language is to be inserted. The VHA language may also require the adjustment of accompanying graphics. The following recommendations are consistent with the Vail Homeowners goals for the VVMC Master Plan to improve public safety and the compatibility of its relationship with the surrounding residential neighborhoods. The recommendations are consistent with the opinions obtained from neighborhood property owners over the course of the last several years as the VVMC master plan and related projects have evolved during that time. 1 1. The VVMC Master Plan may be subject to amending modifications. A Master Plan amendment may be initiated by VVMC, TOV or private sector. The private sector includes Vail residents and property owners. VHA proposed text: The VVMC master plan may be subject to modification as adjacent properties, including the Evergreen Lodge, the Town of Vail Municipal Building and others prepare master plans for their own properties. The VVMC master plan, is not intended to dominate, put at disadvantage or predetermine the outcome of master plans for the West Meadow Drive neighborhood and other adjacent or effected properties." Economic impacts are not to be considered if used as a factor in the negation of citizens and property owners rights to initiate and participate in the master planning process, or to set aside public safety, property rights, and quality of life concerns for those directly affected by this Master Plan. TO response: As drafted the VVMC MP has been written so as to not predetermine the future master planning efforts of any adjacent property. For example, it states in Chapter 8 that the emergency helipad design cannot negatively impact the development rights of the Evergreen property. It is possible that during the review any future master planning effort it may be recognized that amendments may need to be made to an existing master plan. In such cases, applications for amendments can be submitted pursuant to the staff recommended text changes to Chapter 1 Page 2 of the WMC MP (found in attached memorandum). The protection of established economic values are one of the specific purposes contain within the Vail Town Zoning Code and would be considered under criterion 1 of the adopted review criteria for a conditional use permit applications which will be required for the redevelopment of the VVMC campus. However, economic impacts would be considered with the perspective of preserving "established community qualities and economic values". Additionally, there is 1 general purpose and 11 specific purposes which would also be considered and balanced in any review (see page 15 and 16 of staff's memorandum for the Purposes of the Zoning Code). Staff does not believe it is necessary to amend the text in full as addressed above based upon the adopted conditional use permit review criteria which follow: 1. Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 2 2. The Master Planning process as described in the VVMC draft is incomplete as it impacts the surrounding neighborhood. VHA proposed text: However, this approach does not fully address the compatibility issues with adjacent property and the surrounding neighborhood and therefore is subject to modification as conflict are identified through a collaborative interaction with those who are most directly affected. TOV response: As drafted the WMC MP has been written so as to not create any compatibility issues with any adjacent properties. The criteria listed above apply to any future conditional use permit application. Staff believes the adopted criteria address compatibility and relationship impacts between adjacent properties. 3. The VVMC Master Plan process was organized and executed in Six (6) major stages: VHA proposed text: 6. VVMC Master Plan is subject to modified for compatibility with master plans that are prepared and adopted for adjacent properties and the surround neighborhood. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 4. Master Plan Goals and Objectives: VHA proposed text: 3. Master Planning This category of goals and objectives ensured the Master Plan includes flexibility to respond to future conditions, implementation strategies and compatible with master plans of those prepared and adopted for adjacent properties and the surrounding neighborhood, without resort to diminishment of their property rights or quality of life. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. S. Goals identified as the primary goals and objectives of the VVHA Master Plan to be addressed in future expansion plans. VHA proposed text: • Relocate all vehicular traffic to South Frontage Road • Provide direct connection between Emergency Department and helipad respecting the public safety, quality of life and property rights of neighbors. • Provide adequate and convenient parking for patients, visitors, staff and deliveries. • Optimize access and way -finding for patients, visitors and service providers. • Create a flexible framework to accommodate future 3 unforeseen changes, which respect the public safety, quality of life and property rights of neighbors. Accommodate appropriate medical office space on campus in a manner that is compatible with the adjacent residential use. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 6. Issues to be addressed in the VVMC Master Plan. VHA proposed text: 13. Screening and enclosure of mechanical equipment to eliminate off site environmental impacts, such as noise, odor, blight and the like. 14. Compatibility with the neighborhood. TOV response: Page 13 of the VVMC MP contains a section entitled Mechanical Systems which speaks to relocation and consolidation of mechanical in a central utility plant which will be enclosed. Mechanical equipment on the roof top will be screened. The existing mechanical on West Meadow Drive will be removed in conjunction with the East Wing construction. 7. Expansion Plans and Improvements VHA proposed text: VVMC currently has approximately 201,000sf of gross floor area (exclusive of parking garages). Expansion plans will increase square footage by approximately 50%, with the total square foot- age of the campus growing to approximately 300,OOOs£ Expan- sions will occur in three primary areas — additions to the West Wing, construction of an entirely new East Wing and construction of a new helipad building on the north side of the campus along South Frontage Road, subject to neighborhood master planning and public safety issues or concerns. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 8. New East Wing VHA proposed text: The existing East Wing of the hospital will be demolished and replaced with a building that adds approximately 35,OOOsf of net new square footage. Located below this new building will be a multi-level parking structure which will be accessible from South Frontage Road and could provide the majority of all on-site parking. The south half of the new East Wing will include three levels. TOV response: On page 11 of the WMC MP this paragraph states it will provide the majority of all on-site parking 4 9. New Enclosed Loading/delivery facility and Central Utility Plant VHA proposed text: An enclosed loading/delivery facility and a central utility plant is to be located on site. The loading/delivery facility is to be accessed from the South Frontage Road, its location is subject to modification based upon either being located on the west portion of the current site, in a shared facility on adjacent properties, or on a location resulting from a land exchange with the Ever Green Hotel. TOV response: Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. 10. Emergency Helipad VHA proposed text: An Emergency Helipad will be located at a location based upon maximizing public safety through a flight path which does not overfly occupied structures, minimizing noise impacts upon the surrounding neighborhoods, does not diminish property rights of adjacent or neighborhood properties and is connected to the emergency care facilities. TOV response: Chapter 8 speaks to the incorporation of an emergency helipad. The report from HeliExperts in the appendices articulates all the FAA requirements and the intent to meet or exceed all requirements. Based on public input changes have been made to the design to address to the greatest extent possible the community concern with the approach and take off alignments. The Town's helicopter expert has reviewed the applicant's proposal and found it to be accurate and as initially design in compliance with all FAA regulations. 11. Main "Influences" in Site Planning of Future Expansions VHA proposed text: Moving ambulance arrival to the new South Frontage Road access is proposed to address a major community goal of removing emergency, staff and service/delivery vehicles from West Meadow Drive. This, in turn, necessitates a new Emergency Department is within the East Wing. Given the scope of new hospital functions that will be located within the East Wing, the east end of the campus became one of the logical location for additional structured parking depending upon alternative master planning solutions gain from collaboration of shared parking facilities with adjacent property owners and/or a land exchange with the Ever Green Hotel. TOV response: See staff response to number 9 above. 12. Covenant Restrictions VHA proposed text: The initial covenants established by Vail Associates establishing land use designates the site for "medical clinics "said covenants have requirements for compliance with prescribed amendment procedures TOV response: The WMC MP contains discussion of the covenants placed upon the WMC campus which benefit the Evergreen and those put in place by Vail Associates when the land was transferred to the Hospital (see chapter 10). The legal counsel for the WMC is aware of all covenants and is prepared to address them at the appropriate juncture. 13. GOAL For the massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood. VHA proposed text: The proposed building massing of VVMC will be consistent with existing and potential building heights and density limitations of structures in the most immediate proximity to the adjacent facade of the hospital. The West Wing also includes a small expansion along Meadow Drive, new space essential to the efficient functioning of this portion of the hospital. While this expansion will be closer to the street, it will serve to create interest along the street by creating an off -set along the entire building fagade the length of West Meadow Drive and provide for the relocation of ground level mechanical equipment now at the southwest corner of the building to the roof of the West Wing addition, so as to eliminate the impact of its industrial operational noise level upon adjacent residential properties. At three levels, the new East Wing will be in scale with building density and height allowed by existing zoning of surrounding properties. The helipad is to be located at a height that will not impact neighboring properties nor diminish their public safety or property rights and shield the surround neighborhood from operational noise. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 14. GOAL To establish an appropriate physical and visual relationship be- tween the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. VHA proposed text: The relocation of VVMC's main entry to South Frontage Road will provide a major benefit to West Meadow Drive and the pedestrian/biking experience along this corridor by eliminating the volume of vehicle trips on this road. Other considerations to be addressed in the design of building expansions that will enhance the campus' relationship to West Meadow Drive include: 11 • Providing off -sets in building facades in order to avoid long, continuous wall planes and between adjacent properties. • Providing variation of building heights • Maintaining existing landscaping and enhancing landscaping between the building, the street and adjacent properties. • Introducing non-commercial outdoor spaces in order to create interest and activity along the street • Maintain and enhance the public safety of the existing West Meadow Drive sidewalk with a heated walking surface, consistent with that provided by other neighborhood properties and enhancing this corridor where appropriate public art and street lighting. • Relocate street level mechanical equipment to the roof of the West Wing, so as to eliminate the impact of noxious operational noise upon public walkways, street and adjacent properties. TOV response: The WMC MP identifies on page 16 that the Town of Vail Streetscape Master Plan Addendum will be considered in the design and review of the conditional use permit applications. The Town of Vail Streetscape Master Plan Addendum includes multiple recommendations for West Meadow Drive. It does not include a provision for heating the sidewalk. The portion of sidewalk adjacent to the Four Seasons is heated. If it was felt that West Meadow Drive adjacent to the WMC should be heated that should be included. 15. GOAL To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but uni- Pied architectural expression. VHA proposed text: Mechanical Systems One of the major goals of the VVMC Master Plan is to replace its aging utility components with a new Central Utility Plant, or CUP. The new CUP will be located within the building so as to eliminate exterior noise, odor and other noxious influence upon adjacent properties. This area will house heavy equipment including boilers, compressors, and emergency generators. TOV response: Page 13 of the WMC MP contains a section entitled Mechanical Systems which speaks to relocation and consolidation of mechanical in a central utility plant which will be enclosed. Mechanical equipment on the roof top will be screened. The existing mechanical on West Meadow Drive will be removed in conjunction with the East Wing construction. 16. GOAL To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of hospital users and the broader community. VHA proposed text: The primary pedestrian access to and from VVMC is West Meadow Drive. This shared vehicle/bike/pedestrian corridor is heavily used and provides a key link between Vail Village and Lionshead. Relocating the hospital's main entrance to South Frontage Road will greatly improve the safety and aesthetics of the road by eliminating VVMC traffic on this road. This 7 will provide a substantial benefit to those who use this corridor, to neighboring residential uses and to the entire Vail community. A north/south pedestrian corridor will be constructed along the east end of the campus, providing a ADA accessible, heated walkway and landscaped streetscape connection for pedestrians between South Frontage Road and West Meadow Drive. Improvements to the Frontage Road associated with VVMC's new Front Door will include heated sidewalks along the south side of South Frontage Road. TOV response: Staff has recommended on page 9 of the attached memorandum, a text amendment to this sections which would clearly identify the pedestrian connection will need to be ADA compliant. Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. 17. GOAL To address existing site conditions along VVMC's boundary with Middle Creek in order to minimize potential impacts from surface drainage on the water quality and the adjacent riparian habitat along the creek. VHA proposed text: • Re -grading the parking lot or installing gutters to prevent drainage from flowing directly into the creek. • Installation of oil/sand separators or bio-swales to clean run-off before it flows from the site • Installation of riparian vegetation along VVMC lands adjacent to the creek • Implementation of "creek sensitive" snow removal/storage practices. VVMC will comply with Gore Creek clean up requirements. TOV response: Staff has recommended on page 9 of the attached memorandum, a text amendment to this sections which would identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations regarding creek health and restoration. 18. GOAL VHA proposed text: With the development of a new "Front Door" at South Frontage Road, to remove VVMC-generated traffic from West Meadow Drive. One of the key elements of this Master Plan is to establish South Frontage Road as the primary access to VVMC for all vehicular traffic. Establishing VVMC's "Front Door" at South E3 Frontage Road has been a long- standing goal of the Town of Vail. Through their internal master planning process the VVMC team also defined this as a Master Plan goal. The reason for this is quite simple — Meadow Drive is a heavily used pedestrian corridor and reducing the number of cars on this road will greatly improve the aesthetics and safety of this pedestrian corridor. This section of the Master Plan addresses the impact of this improvement on West Meadow Drive and VVMC loading and service functions. The New Front Door and West Meadow Drive Re -locating VVMC's main access to South Frontage Road will dramatically improve conditions on West Meadow Drive. Currently VVMC-generated traffic on West Meadow Drive includes the following users: Patient and guest parking Ambulances/emergency vehicles Delivery vehicles VVMC service vehicles The following evaluation and conclusions are subject to modification and additional restrictions based upon further independent verification, including periods of high utilization. Criteria and standards by which the access to and location of VVMC delivery facilities will be evaluated is subject to changes in conditions and modifications of master plans prepared and adopted for adjacent properties. Delivery facilities shall be compatible with adjacent residential uses to eliminate noise and other operational aspect from impacting adjacent residences. LoadingFacility acility Management Plan • Outline the role/responsibility of the Loading Dock Manager • Establish protocol for how the facility will be managed (hours of operation, coordinating times of deliveries, managing the size of trucks that deliver to VVMC, accom modatIng periodic deliveries by larger trucks, servicing the US Bank Building, etc.) • Establish "rules of the facility" that are enforceable by TOV. Conduct an annual review with adjacent property owners. The West Lot Design Parameters • Provisions to accommodate oxygen truck deliveries • Provide space suitable to accommodate the occasional delivery from a WB -40 truck Provide parking for VVMC service vehicles (to be accessed from the South Frontage Road) Provide location for enclosed delivery facility. Assumptions on potential South Frontage Road improvements, VVMC expansion plans and other traffic -related operational changes at VVMC that were considered in the traffic study in- cluded the following: E] Access to the new East Parking Structure and the West Surface Lot will be provided via the new main access off of South Frontage Road During the construction of the East Wing, 69 parking spaces in the US Bank Building may be temporarily accessed via West Meadow Drive with agreement with adjacent property owners as to operational procedures. TOV response: Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. Page 21 of the WMC MP in the third paragraph of the left column there is a sentence stating that the Town will be in authority to enforce the loading and delivery management plan. 19. GOAL Establish an emergency helipad within the VVMC campus that is located to provide a direct internal connection to the new Emergency Department and with sensitivity to neighbors. VHA proposed text: The preferred location for the emergency helipad is subject to the preparation and adoption of master plans for adjacent properties, and the installation of support facilities which give proximity to the future location of the Emergency Department, are in conformance with applicable FAA guidelines, and eliminate over flight of occupied properties. TOV response: Chapter 8 speaks to the incorporation of an emergency helipad. The report from HeliExperts in the appendices articulates all the FAA requirements and the intent to meet or exceed all requirements. Based on public input changes have been made to the design to address to the greatest extent possible the community concern with the approach and take off alignments. The Town's helicopter expert has reviewed the applicant's proposal and found it to be accurate and as initially design in compliance with all FAA regulations. 20. Zoning VHA proposed text: SDD Zoning VVMC purchased the US Bank Building in 2005. At that time, the property was used as a professional office building and was zoned SDD #23. Since that time, VVMC has converted many office uses within the building to medical uses or office uses directly related to VVMC. These medical uses are permissible by SDD #23. While the majority of the building has evolved into a medical office building, the bank use is expected to remain for the fore- seeable future. VVMC's ultimate plan is for all uses within the building to be medical -oriented and it is anticipated this will occur once the bank vacates the building. At that time it is expected that the property may be re -zoned to the GU district. 10 West Lot The West Lot is a location that could accommodate a new building at some point in the future. This would likely necessitate below -grade structured parking and an enclosed loading deliver facility and central utility plant. Access to this building (and parking) would be possible via South Frontage Road and the new main entry to VVMC. VVMC Proposed 80' tall Helipad Building that VHA believes is out of character with the qualities of Vail's architectural design. TOV response: The WMC MP includes discussion with regard to the potential for an emergency helipad located atop structure. The Master Plan contemplates that it will be necessary to utilize architectural stepping of other building forms and masses (page 14). 11 Vail Valley Partnership Board of Directors Resolution in Support of the Master Facility Plan proposed by the Vail Valley Medical Center Background Vail Valley Medical Center has served the healthcare needs of the Town of Vail, the Vail Valley and Eagle County for nearly 50 years. Over that time, the population of the Valley has grown and healthcare has become increasingly complex. While the medical center has done an outstanding job of evolving with these trends and providing top-quality care over these five decades, it is an aging facility with buildings nearing 45 years of age. The hospital's basic mechanical and electrical systems are nearing the end of their useful life. New services have been placed wherever room could be found, causing disjointed functional relationships between types of services and patients' access to them. Space is cramped, inefficient, and not keeping pace with the state of the industry or with hospitals that have been recently built or renovated in Frisco, Glenwood Springs, Aspen, and other mountain communities. While a $2 billion renaissance has been completed in Vail Village and Lionshead Village, it's time for the hospital facilities to match the exceptional care it provides along with the world-class community it serves. It is for these reasons that the Medical Center has proposed a $100 million Master Facility Plan that will make Vail a center of medical excellence and improve the healthcare available to the community and to the Valley. Resolution The Board of Directors of the Vail Valley Partnership hereby finds that: WHEREAS; a state-of-the-art medical center is critical to the quality of life and medical needs of the Town of Vail and the entire Vail Valley and Eagle County; WHEREAS; the Eagle County Economic Development Plan has identified the healthcare industry as one of the emerging and leading sectors on which the majority of the County's economic development should focus and specifically identifies Vail Valley Medical Center (VVMC) and its affiliates as a foundation upon which to build this sector; WHEREAS; VVMC is an aging facility with buildings nearing 45 years of age and mechanical and electrical systems nearing the end of their useful life; WHEREAS; The current VVMC facilities are space constrained and new services that have been added have been placed wherever room could be found, creating operating inefficiencies and disjointed functional relationships between types of service and patients' access to them; WHEREAS; VVMC has proposed a $100 million Master Facility Plan to update the medical center that will make Vail a center of medical excellence, improve the healthcare available to the community, and provide a positive quality of life for residents and prospective residents of the Valley; WHEREAS; The VVMC Master Facility Plan will enhance the healthcare of the region by providing a new, state-of-the-art Emergency Department and trauma care, relocating the helipad so it has direct access to the hospital and eliminates the need for ambulance transfer that increases risk and time in treating critical care patients and newborns, and through other improvements; WHEREAS; The VVMC Master Facility Plan will physically improve the community by relocating the main entrance and visitor and outpatient traffic and parking to South Frontage Road, thereby removing 1,400 vehicle trips from West Meadow Drive every day and improving the pedestrian environment and quality of life for nearby residents and hospital visitors, by a new look that will complement the architectural renaissance in Vail Village and Lionshead Village, and through other improvements; WHEREAS; A world-class center of medical excellence is vital to the long-term economic strength of the Vail Valley because of the health expenditures that are kept in the community, the jobs that are created, and the essential services that are provided to visitors and residents; WHEREAS; VVMC and its partners contribute more than $30,000,000 in direct economic impact annually to the Town of Vail, including over $1.2 million in annual sales tax related to patient, family, employee and resident spending in retail, restaurants and lodging; WHEREAS; The VVMC Master Facility Plan advances the mission of the Vail Valley Partnership to take a leadership role in creating and managing collaborative programs that encourage economic development and result in increased destination tourism in Eagle County; NOW THEREFORE BE IT RESOLVED that the Vail Valley Partnership Board of Directors hereby enthusiastically supports the Master Facility Plan as proposed by Vail Valley Medical Center; BE IT FURTHER RESOLVED that the Vail Valley Partnership Board of Directors encourages the Town of Vail Town Council to approve the Master Facility Plan as expeditiously as possible to allow construction of the improvements to commence by summer of 2015. Hereby adopted by the Vail Valley Partnership Board of Directors on the day of January, 2015. Warren Campbell From: Warren Campbell Sent: Monday, January 19, 2015 12:06 PM To: Warren Campbell Subject: Updated Review Schedule Letter From: RheinMed@aol.com [mailto:RheinMed@aol.com] Sent: Tuesday, January 13, 2015 7:52 AM To: Shelley Bellm; George Ruther Subject: Re: Updated Review Schedule Letter George: Thank you for your email. We are not available to attend these two meetings. We own a condo at Skaal Hus and have the following opinions: 1) We favor moving all shipping, receiving, and hospital traffic to Frontage Road. West Meadow Drive is a pedestrian street, and all hospital traffic should be diverted to an access point on Frontage Road to reduce the possibility of traffic accidents on West Meadow Drive, and to preserve the continuity of East and West Meadow Drive. 2) We favor keeping the helipad either where it is, of above the new parking structure. Moving the helipad closer to a residential community is dangerous, and creates noise pollution. Thank you for this opportunity to present our opinions. John A. Bee Skaal Hus #6 John A. Bee C. E. 0. Rhein Medical, Inc. 3360-B Scherer Drive St. Petersburg, FL 33716 Tel 727-209-2244 Fax 727-341-8123 www.RheinMedical.com In a message dated 1/9/2015 6:09:46 P.M. Eastern Standard Time, SBellm(availgov.com writes: George Ruther, AICP Director Community Development TOWN OF VAIt f) Q- of VnIL REnVER CREEH Ia 970.479.2145 970.376.2675 cell www.vailgov.com www.twitter.com/vailgov Warren Campbell From: Pam Brandmeyer Sent: Monday, January 05, 2015 2:59 PM To: Matt Mire; George Ruther Cc: Patty McKenny Subject: FW: what to do? -----Original Message ----- From: Covell Brown [mailto:covell@covellbrown.com] Sent: Sunday, January 04, 2015 2:04 PM To: Pam Brandmeyer Subject: what to do? Hi, And a Happy New Year to you!!! I will start driving West on the 7th. Pam, yesterday I met with Mr. Richard Pearce. This year Richard retired as the inspector and certifier of helicopters for a large part of the Canadian helicopter communicty, particularly Military and government operations. I asked him, to comment on the situation we have in Vail. "Covell, there is NO lift at 8000 feet. for certain you must only use two engine helicopters." "The American Air Ambulance industry has a terrible safety record, getting better but still bad." Why I asked. "It's private, they compete and therefore pilots are under pressure to take chances and do things that they should not." "In Ontario we have Orange, a government owned and operated service. When a flight is called for the pilots are not told if it is training or an emergency or anything in between. The check the weather and locations and file a flight plan. Thus they do NOT fly when they should not. In the USA that is not the case. They compete, it is a business and they fly on and over the edge>" We talked of landing and taking off. Bottom line Pam, is that we have a very very dangerous context in Vail. Richard has no horse in this race. He is the best we have here. When I told him that I live on the top floor of a building he replied, "When ever we have a movement to fly low over buildings e.g. putting an air conditioning plant on top of a building, our rules require that we evacuate the top three floors of nearby buildings." "No way should you be there if they are coming over you to land and take off, NO WAY." That's what the man said. Smiles, Covell WMC MASTER FACILITY PLAN Vail Valley Medical Center 1 181 W. Meadow Drive I Vail, CO 81657 Mission: Provide superior health services with compassion and exceptional outcomes. For updates on the Master Facility Plan process, visit www.vvmc.com/build Vail Valley Medical Center has been serving the Town of Vail, Eagle County and guests from around the world for 50 years. Over that time, healthcare has become increasingly complex and the regional population and guest volume have grown substantially. 50 Y E A R S EST. `) 1965 The medical center has done an outstanding job of evolving with these trends and providing world-class, top-quality care over these five decades, but it is an aging facility. • Some buildings are nearing 50 years of age. • The basic mechanical and electrical systems are ready for upgrades and replacement. • Some of the new services that have been added over the years have been placed where room could be found; sometimes causing disjointed functional relationships between types of services and patient access. • Space is confined, inefficient, and not keeping pace with the state of the industry or with hospitals that have been recently built or renovated in Aspen, Frisco, Glenwood Springs, Steamboat and other mountain communities. To address this need, VVMC has proposed a $100 million Master Facility Plan that will make Vail a center of medical excellence and improve the healthcare available to the community and our guests. • An updated, highly -functional hospital that is easy to access and navigate. • A new state-of-the-art Emergency Department. • An upgraded Patient Care Unit and Intensive Care Unit, providing improved privacy and dignity for patients. • A relocated helipad on the medical center campus with direct access to the hospital, eliminating time- consuming transfers of critical patients and newborns. • Appropriate medical space for physician groups. • Increased parking capacity, including covered parking. • A new main entrance off of S. Frontage Road, thereby removing 100% of patient, visitor, emergency and staff traffic from W. Meadow Drive. • A new concealed loading zone with an on-site manager to further minimize public impact. • Enhanced appearance to complement the architectural renaissance in the villages and neighborhood. • An independent, nonprofit, community hospital since 1965. • WMC has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care, extensive cardiology services, 24- hour emergency care (Level III Trauma Center), urgent care facilities in Avon and Gypsum, endocrinology, internal medicine, general surgery, 3D breast imaging, aesthetic and reconstructive surgery, childbirth (Level II Nursery - 499 babies delivered in 2014) and more. • The 2nd largest employer in Eagle County, keeping 850 jobs local. • As a local nonprofit, funds don't go to shareholders or a corporate office outside our region. WMC revenues are reinvested in the community through better services, healthcare jobs, new physicians, state-of-the-art equipment, improved access, community outreach and charity care. • Named one of the top 150 Great Places to Work in Healthcare" by Becker's Healthcare for providing an excellent work environment and outstanding employee benefits.