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Home My WebLink AboutPEC150002 VVMC West Wing Memo and Attachments0) rowN of vain } Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: March 9, 2015 SUBJECT: A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for an additional floor plate on the west wing, located at 181 West Meadow Drive and 108 South Frontage Road West (Vail Valley Medical Center)/Lots E, F, and 10 Vail Village Filing 2, Lot 2E, Block 1, Vail Lionshead Filing 1 and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2 (PEC150002, PEC150003) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell SUMMARY The applicant, Vail Valley Medical Center (VVMC), represented by Braun and Associates, is requesting a work session with the Planning and Environmental Commission to review an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for an additional floor plate on the west wing, located at 181 West Meadow Drive and 108 South Frontage Road. The applicant is requesting a public hearing with the Planning & Environmental Commission (PEC) to discuss the following: • Massing/Architecture/West Meadow Drive o Response to Commission comments from previous hearing ■ Changes to architectural design ■ Changes to streetscape and landscaping ■ ADA ramp heating Employee Generation Mitigation o Introduction to the VVMC West Wing Employee Housing Plan o Proposed mitigation method o Discussion of findings to permit off-site mitigation • Parking o Parking need created by the West Wing redevelopment o Overview of parking lot design o Overview of interim parking plan o Impacts of West Wing redevelopment on West Meadow Drive traffic As this public hearing will limit the scope of discussing the topics listed above, which are elements of the proposed VVMC West Wing CUP, staff has not prepared a recommendation for any action by the Planning and Environmental Commission. Town staff will provide a recommendation to the PEC on the proposed VVMC CUP at the March 23, 2015 public hearing. II. DESCRIPTION OF REQUEST As was discussed during the VVMC MP review the hospital needs to remain operational during all sequences of the hospital redevelopment. The proposed West Wing expansion will allow for uses to begin to reconfigure, expand, consolidate, and relocate in anticipation of the East Wing redevelopment. The West Wing is the first in a sequence of improvements that will be proposed and constructed in order to implement the recommendations of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP). As proposed the West Wing redevelopment will comprise approximately 45,000 sf feet of floor area. Over 50% of the proposed new floor area is located within a new fourth floor atop the existing structure. The expansion will include a new ground level entry to the structure on the northwest corner and expansions to the south side of the building from the basement level up to the new fourth floor. The applicant has provided a written narrative discussing the topics to be covered at the public hearing. This narrative includes images to help in understanding the modification being made to the south expansion to address the comments heard at the previous hearing. The applicant will present additional imagery at the public hearing. This document has been attached for reference (Attachment A). Additionally, the applicant has provided a document entitled VVMC West Wing: Employee Housing Plan dated March 2, 2015 (Attachment B) and a parking lot design (Attachment C). III. CRITERIA Before acting on an amendment to conditional use permit application, the PEC shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. Town of Vail Page 2 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. IV. DISCUSSION ITEMS The West Wing of the VVMC is located upon a parcel zoned General Use (GU) District. Within the GU District the PEC, in conjunction with the review of the CUP, shall prescribe the following development categories. 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. Massing/Architecture/West Meadow Drive The applicant is proposing to respond to comments heard at the February 23rd public hearing. The PEC expressed the following at the February 23rd hearing: Concern with the minimum setback proposed along the south expansion and its negative impact upon West Meadow Drive and the character of the neighborhood. o Discussed the proposed minimum setback and its negative impact on the ability to incorporate landscaping to adequately buffer the proposed bulk and mass. o Discussed the negative impact upon the sidewalk that is created by five (5) stories three (3) to (8) feet off the property line. Town of Vail Page 3 o Discussed the ability of the proposal to expand to the north verses the south. o Discussed a possible solution may be to pull the basement and first floors back to address the impacts of the proposed structure upon the sidewalk. o Discussed that the setbacks should have a relationship to the height of the structure and that the proposed setbacks were not appropriate. o Discussed the need to articulate the south expansion and include landscaping to address negative impacts. o Discussed the possibility of heating the pedestrian sidewalk along the VVMC frontage. o Discussed the Lionshead Redevelopment Master Plan and how it addressed larger structures in terms of fagade articulation which may be applicable to this application. Concern with the proposed mansard roof form and its impact on the overall architectural appearance. o Discussed the additional eight (8) feet in height created by the roof form. o Discussed the dormers included in the roof form anticipated for the East Wing and how that design might be more architecturally compatible. o Discussed that the proposed roof lacked visual interest. • Concern with the accessible ramp at the southwest corner. o Discussed the potential to heat the walkway. o Discussed the need to create larger landscaping beds so that trees could be incorporated in the design of the area. • Concern with quantity of glazing proposed on the south expansion. o Discussed that the proposed glazing did not have the effect of making the new fourth floor appear "lighter". o Discussed the negative impact that sunlight reflectance might have on neighboring properties as a result of the glazing. Chapter 4 of the VVMC MP speaks to the Architecture, Building Massing, and Building relationship to West Meadow Drive. Chapter 4 has been included within Attachment D. The following goals included within the VVMC MP addressing these areas are as follows: Goal for Building Massing — The massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood. Goal for Building Relationship to West Meadow Drive — To establish an appropriate physical and visual relationship between the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. Town of Vail Page 4 Goal for Architecture — To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but unified architectural expression. The VVMC MP speaks to each of these goal statements on pages 12 through 17 of Chapter 4. Setbacks Properties surrounding the VVMC Campus are zoned Two Family District, Lionshead Mixed Use 1 District, General Use District and High Density Multiple Family District. Setbacks within these zone districts are as follows: District Front Rear Sides Location Two -Family High Density Multiple Family Lionshead Mixed Use 1 General Use 20 feet 15 feet 20 feet 20 feet 10 feet 10 feet Determined by PEC 15 feet South 20 feet East 10 feet North West Staff is previously stated concern that a setback of 3 to 8 feet along the southerly addition would not adequately provide for a landscaped area to buffer the proposed south expansion. Staff believes a setback with adequate area to allow for the maturation of trees is necessary to address the proposed scale and bulk relationship to surrounding uses. Within the GU district the required setbacks will be determined in conjunction with the review of the CUP criteria which include compliance with the adopted VVMC MP goals and text. The applicant is developing images to depict how the south expansion can be modified to address the concerns expressed by the PEC. This imagery will be presented at the public hearing on the 9t". Staff is unable to provide its comments and feedback on the modifications at this point as materials were not available prior to the completion of the memorandum. The proposed modifications need to be evaluated against the CUP criteria and the VVMC MP goal statements. Without prior time to review the proposed modifications any feedback will be limited in terms of determining compliance with the regulatory requirements. Relationship to West Meadow Drive There is a pedestrian walkway measuring between 12 and 15 feet in width located between the VVMC Campus property line and West Meadow Drive. The unheated walkway has been installed pursuant to the Streetscape Master Plan Addendum (SMP) having a serpentine alignment. The SMP identified an opportunity for public art along the walkway and in particular an art wall in the area where the southerly expansion is proposed. The SMP anticipated a future public portal to the VMMC in this location (Figures 7 and 8 of Attachment D). Town of Vail Page 5 Architecture The proposed southerly expansions and new fourth floor utilize several architectural elements to address the bulk, mass, and height of the redevelopment. These include a mansard parapet roof form, extensive glazing, and application of materials. The proposed material palette can be found in the existing materials upon the structure. Those include red brick, stone, metal panels, concrete banding, and standing seam roof material. While the review and approval of the application of materials is generally a function of the Design Review Board, there are elements of the discussion that fall within the criteria the PEC will utilize in reviewing the CUP. The selection and application of architectural fagade materials can have an effect on the perceived bulk, mass, height, and setback of a structure. Additionally, the incorporation of certain building elements, such as lower roof forms can have a positive effect on the perceived bulk, mass, height, and setback of a structure. Staff anticipates that at the public hearing the applicant will address modifications to the proposed south expansion architecture to address the roof form and glazing concerns. Discussion was focused on the south expansion of the proposed West Wing application at the previous hearing. Staff wants to ensure there isn't any feedback to be provided on the northwest corner expansions. Does the Commission have any comment on the expansions proposed for the northwest corner of the building which includes a new entry and cover, and upper floor expansions? Employee Generation Mitigation Chapter 12-23, Commercial Linkage, Vail Town Code, establishes the methodology for determining the generation of employees and requirements for mitigation for commercial land uses. When a type of commercial use is not listed within Table 23-1, Employee Generation Rates By Type of Commercial Use, Vail Town Code, a process is established for the determination of an applicable generation rate. Table 23-1 does not identify an employee generation for a healthcare facility. Pursuant to Chapter 12-23 the following would apply. 12-23-2: Employee Generation and Mitigation Rates: A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use", of this section, shall be applied to each type of use in a commercial development. For any use not listed, the administrator shall determine the applicable employee generation rate by consulting the town's current nexus study. Section 12-23-6, Methods of Mitigation, Vail Town Code, includes a regulation requiring 50% of the required employee generation mitigation to occur on site. An exception to this requirement can be granted by the PEC if one of four findings can be made. The Town of Vail Page 6 applicant has included in there written analysis, a response to the findings that must be made to grant an exemption to this requirement. 12-23-6: Methods of Mitigation: A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo/rebuild projects that result in a mitigation requirement of 1.25 employees or greater, no less than one-half (1/2) the mitigation of employee housing required by this chapter shall be accomplished with on site units. 1. Exceptions: At the sole discretion of the applicable governing body, ar exception may be granted from this subsection based upon one of the following findings: a. Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. b. Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on site mitigation unit method. The VVMC MP speaks to the employee mitigation requirement in Chapter 9, specifically page 32. The Master Plan establishes the following goal with regard to employee housing. Goal for Employee Housing — To provide employee housing consistent with the provisions of Chapter 23 of the Vail Town Code. The VVMC MP addresses the requirement to provide 50% of the required employee housing mitigation on site. It discusses two primary reasons to be considered in making a finding to exempt this redevelopment from this requirement. o Incompatibility of residential uses and the institutional healthcare facility. o Limited land area resource which should be utilized for current and future healthcare facility needs. The applicant has submitted a document entitled VVMC West Wing Expansion: Employee Housing Plan dated March 2, 2015 (Attachment B). The applicant will provide an introduction to the analysis which has been performed in order to ascertain Town of Vail Page 7 employee generation anticipated by the redevelopment of the West Wing. This document is to serve as competent evidence to be reviewed by the Town's Housing Coordinator in determination the applicable employee generation rate for a healthcare facility. Staff is in the process of performing this review and will be prepared to respond the report on March 23ra Parking Chapter 7 of the VVMC MP is devoted to the topic of parking. The VVMC has been deficient with regard to parking since the redevelopment of the Central Wing. The provision of adequate parking was identified as a fundamental goal at the start of the VVMC master planning process. The VVMC MP establishes the following goal with regard to parking. Goal for Parking — To increase the supply of on-site parking to an amount that when coupled with managed parking solutions meets the needs of patients, visitors, and employees of VVMC. The Master Plan acknowledges that at the completion of the redevelopment anticipated that all required parking will be located upon the VVMC site. The plan contemplates that some portion of the required parking will be addressed through managed solutions such as the provision of shuttles and bus passes for employees. The applicant has submitted a proposed site plan for the west parking lot (Attachment C). Staff has provided comment on the proposed design. Those comments included the following: • A concern about the circulation pattern and possible confusion by user groups attempting to navigate the lot. o Suggested possibility of the introduction of some one-way travel aisles which might result in potentially more parking or the ability to include greater landscaping area as a buffer or internally. • A concern about the proximity of the parking lot pavement to the Middle Creek riparian area. o Plans includes curb, gutter, and sand and oil filtration, however, the VVMC MP depicts a landscaping buffer on the west end of the parking lot adjacent to Middle Creek. • A concern with regard to not meeting the standards for snow storage, parking lot perimeter screening and parking lot interior landscaping as contained within Section 14-5-2, Other Requirements, Vail Town Code. These regulations included in the applicable documents section of this memorandum. • A concern regarding pedestrian access from the parking lot to the new porte cochere entry. o As proposed a pedestrian parking in the southern portion of the lot would need to walk north around the landscape island being used to catch grade. Town of Vail Page 8 A need to determine the future of Lot 10 and its use for VVMC parking solely, shared parking for VVMC and town, or town parking solely. o A need for vehicular easements for access to Lot 10 parking for town purposes if a shared facility. A need to address several engineering design specifics such as turning movements, storm sewer alignment, vault location, etc. Staff and the applicant have been discussing the parking and traffic generation anticipated by the changes included within the West Wing redevelopment. Specific plans for addressing the generation of parking and traffic were not submitted prior to the completion of this memorandum. Staff anticipates the applicant will be addressing parking demand, interim parking solutions during construction and traffic impacts to West Meadow Drive at the public hearing. V. BACKGROUND On January 26, 2015, the PEC, by a unanimous vote of 5-0-1 (Cleveland recused, Cartin absent): Forwarded a recommendation of approval, with modifications, with regard to the adoption of Resolution No. 3, Series of 2015, making the VVMC MP an element of the Vail Land Use Plan; and Forwarded a recommendation of approval, with regard to the adoption of Resolution No. 4, Series of 2015, amending the Vail Land Use Plan to establish the VVMC MP land use category and designate it on the Plan Map. On February 23, 2015, the PEC held a work session on the West Wing CUP to discuss the bulk, mass, setbacks, and architecture being proposed. The PEC provided feedback on the several concerns with regard to the proposed setbacks, impacts to West Meadow Drive, landscaping, and architecture. VI. APPLICABLE PLANNING DOCUMENTS Town of Vail Zonina Code General Use District (in part) 12-9C-1: Purpose: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to Town of Vail Page 9 provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-3: Conditional Uses: A. Generally: The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Child daycare centers. Equestrian trails. Golf courses. Healthcare facilities. Helipad for emergency and/or community use. Major arcades. Plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products, grown, produced or made on the premises. Public and private parks and active outdoor recreation areas, facilities and uses. Public and private schools. Public and quasi -public indoor community facilities. Public buildings and grounds. Public parking structure. Public theaters, meeting rooms and convention facilities. Public tourist/guest service related facilities. Public transportation terminals. Public unstructured parking. Public utility and public service uses. Religious institutions. Seasonal structures or uses to accommodate educational, recreational or cultural activities. Ski lifts, tows and runs. Water and sewage treatment plants. 12-9C-5: Development Standards: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. Town of Vail Page 10 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. Commercial Linkage (in part) 12-23-1: Purpose and Applicability: A. The purpose of this chapter is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. 12-23-2: Employee Generation and Mitigation Rates: A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use", of this section, shall be applied to each type of use in a commercial development. For any use not listed, the administrator shall determine the applicable employee generation rate by consulting the town's current nexus study. TABLE 23-1 EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE Type Of Use Empiovee Generation Rate Accommodation unit/ limited service lodge 0.7 employee per net new units unit Business office and professional office [3.2 employees per 1,000 feet of (excluding real estate office) new net floor area Conference facility Eating and drinking establishment Health club Real estate office F8ne employee per 1,000 feet of w net floor area ��.75 employees per 1,000 feet o new net floor area [No.96 employee per 1,000 feet of new net floor area 5.1 employees per 1,000 feet of new net floor area Town of Vail Page 11 Retail store/personal service/repair shop 2.4 employees per 1, 000 feet of new net floor area Spa 2.1 employees per 1, 000 feet of new net floor area B. If an applicant submits competent evidence that the employee generation rates contained in table 23-1 of this section or the nexus study do not accurately reflect the number of employees generated by the proposed commercial development or redevelopment and the administrator finds that such evidence warrants a deviation from those employee generation rates, the administrator shall allow for such a deviation as the administrator deems appropriate. C. Each commercial development or redevelopment shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with the requirements of this chapter. 12-23-8: Administration: A. Employee Housing Plan: Each application for development review, except those exempt pursuant to section 12-23-5 of this chapter, shall include an employee housing plan which includes the following: 1. Calculation Method: The calculation of employee generation, including credits if applicable, and the mitigation method by which the applicant proposes to meet the requirements of this chapter, 2. Plans: A dimensioned site plan and architectural floor plan that demonstrates compliance with section 12-23-3, "Size And Building Requirements", of this chapter; 3. Lot Size: The average lot size of the proposed EHUs and the average lot size of other dwelling units in the commercial development or redevelopment, if any; 4. Schedules: A time line for the provision of any off site EHUs; 5. Off Site Units: A proposal for the provision of any off site EHUs shall include a brief statement explaining the basis of the proposal; 6. Off Site Conveyance Request: A request for an off site conveyance shall include a brief statement explaining the basis for the request, 7. Fees In Lieu: A proposal to pay fees in lieu shall include a brief statement explaining the basis of the proposal; and Town of Vail Page 12 8. Written Narrative: A written narrative explaining how the employee housing plan meets the purposes of this chapter and complies with the town's comprehensive plan. B. Review: 1. The administrator shall approve, approve with modifications or deny an employee housing plan involving a total mitigation requirement of less than 1.25 employees. 2. The planning and environmental commission shall approve, approve with modifications or deny an employee housing plan unless the plan involves a total mitigation requirement of less than 1.25 employees; the development is located within a special development district; or the plan includes a request to convey property. 3. The town council shall approve, approve with modifications or deny an employee housing plan for a development located within a special development district or a plan requesting to convey property. 4. Before granting approval of an employee housing plan, the applicable governing body shall make findings that the employee housing plan conforms to the general and specific purposes of this title, and that the plan is compatible with the applicable elements of the Vail comprehensive plan and the development objectives of the town. Title 14 - Development Standards 14-5-2: Other Requirements: G. Snow Storage: All required parking and access areas shall be designed to accommodate on site snow storage (i.e., within boundaries of lot and not within the right of way). A minimum functional area equaling thirty percent (30%) of the paved area shall be provided contiguous to the paved area and designed to accommodate snow storage. Turf areas and other areas without trees may be utilized for this purpose. If driveways are heated, then the minimum snow storage area may be reduced to ten percent (10%) of the required parking and access areas. H. Landscaping: Not less than ten percent (10%) of the interior surface area of unenclosed off street parking areas containing fifteen (15) or more parking spaces shall be devoted to landscaping. In addition, landscape borders not less than ten feet (10) in depth shall be provided at all edges of parking lots containing thirty (30) or more parking spaces. A landscape berm, wall, or fence of not less than four feet (4) in height, of the same architectural style as the building, in combination with landscaping may be substituted for the landscape border. In developments with cross access or shared parking facilities, the landscape border between the developments shall not be required. Town of Vail Page 13 VII. NEXT STEPS March 23, 2015 — Request Final Action on CUP • Follow-up from march 9th public hearing • Final deliberation and action VIII. STAFF RECOMMENDATION The Planning and Environmental Commission is asked to table this public hearing to March 23, 2015. Are there any additional materials the Commission anticipates needing at this time in order evaluate the conditional use permit on March 23rd . IX. ATTACHMENTS A. Applicant's written narrative dated February 23, 2015 B. VVMC West Wing Expansion: Employee Housing Plan dated March 2, 2015 C. Plan for West Parking Lot dated February 9, 2015 D. Town of Vail Streetscape Master Plan Addendum for West Meadow Drive E. VVMC MP currently under review by the Town Council for adoption F. Public comment Town of Vail Page 14 VVMC West Wing CUP 3/3/15 PEC Hearing The purpose of this narrative is to provide information in order to facilitate the PEC's review of the West Wing CUP application at their hearing on March 9t". As presented at the last meeting, below is the anticipated PEC review schedule for this application: 2/23/2015 Introduction/Overview of the West Wing Expansion Criteria to be used in evaluation of the CUP Overview of major elements of PEC review Presentation of building design (architecture, height/massing, relationship to Meadow Drive) 3/9/2015 Follow-up from last meeting West Wing Traffic Impact Analysis Presentation of Parking demand, interim parking plan Presentation of Parking Lot design Presentation of Employee Housing Plan 3/23/2015 Follow-up from last meeting Final deliberation The balance of this report provides an overview level summary of the topics below. Additional information on these topics will be presented at the PEC hearing on 3/9/2015: Massing/Architecture/West Meadow Drive • Response to PEC comments from 2/23 meeting • Refinements to building design • Refinements to streetscape/landscape • Sidewalk and ramp/heating Employee Mitigation • Employee generation from West Wing • Proposed mitigation • Discussion of "findings", re: exception to 50% on-site requirement Parking and Traffic • Parking demand from West Wing VVMC West Wing Expansion CUP Review/PEC Hearing #2 Page 1 • Overview of parking lot design • Overview of interim parking plan • West Wing/Implications on West Meadow Drive Traffic Massing/Architecture/West Meadow Drive A variety of refinements to the design of the West Wing, specifically the southern expansion along Meadow Drive have been initiated in response to PEC comments. These changes include: 1. Elimination of the mansard roof 2. Reduction in glazing on the fourth floor 3. Reduction in the building expansion at the basement (partial) and first level 4. Introduction of "notches" at the east and west corners of the southern expansion 5. Introduction of columns and other features to provide relief and interest to the southern expansion As depicted by the drawings below, the elimination of the mansard roof provides a substantial reduction in the mass of the West Wing. 003 �uwix 'mMG a+ tt" ,O r—Wl� *At: --�Autco 4sr� SOUTH ELEVATION AT WEST MEADOW DRIVE Conceptual sketch of south elevation at West Meadow Drive — original, with mansard roof at West Wing. 4� 1;W Conceptual sketch of south elevation at West Meadow Drive — proposed, with elimination of mansard roof at West Wing. VVMC West Wing Expansion CUP Review/PEC Hearing #2 Page 2 A number of changes have been made to the southern expansion along West Meadow Drive. While not fully evident in the elevation below, the basement and first level are recessed and notches at the east and west corner of the southern expansion have been added. The notches reduce the mass of the building, provide depth, shadow patterns and interest to the elevation. CQ `,Drte Conceptual sketch of revisions to the West Wing and southern expansion. Refinements to site and landscape improvements have also been made. Changes to the southern expansion will afford additional planting area for landscape material to soften the appearance of the building. In addition, the sidewalk/ramp that connects the West Wing entry with the Town's sidewalk has been redesigned. This change will provide a more gracious entry to VVMC and also allow additional room for landscaping. The sketch on the following page provides a general indication of how the ramp design has changed. An updated illustrative site/landscape plan will be presented at Monday's meeting. VVMC will also provide feedback on the PEC's comments regarding heating of the Town's sidewalk and ramp to the West Wing entry. VVMC West Wing Expansion CUP Review/PEC Hearing #2 Page 3 tL Wmcl tLm C�4.—� Employee Housing A draft Employee Housing Plan has been prepared and submitted to staff for their review. The Plan addresses: • Two underlying factors relative to the expansion of VVMC that will influence employee generation, • Baseline inventory of existing uses and employees for all VVMC departments and all other organizations that operate at the campus, • Evaluation of specific expansion (and/or contraction or relocation) plans for each department and organization within the West Wing and how these plans impact employee generation, and • Summary of required employee mitigation and how mitigation will be provided for the West Wing expansion. This Plan has been provided in the PEC packet. An overview of this report will be provided at Monday's PEC hearing. Parking and Traffic Four distinct, yet related topics will be presented to the PEC on Monday. These include: Parkins demand from West Win The parking demand from the redevelopment of the West Wing has been calculated. The demand reflects the net increase in parking based on proposed expansions, increases in VVMC West Wing Expansion CUP Review/PEC Hearing #2 Page 4 intensity of use and in some cases the relocation of existing West Wing uses. Demand was calculated based on the "employee based" formula outlined in the VVMC Site Specific Redevelopment Master Plan. The parking demand from the West Wing will be presented at Monday's PEC hearing. Parking lot design A revised parking lot design has been completed. The primary assumptions, or parameters used in this re -design included the following: • Maintain the Town's use of 16 spaces within Lot 10 • Re -grading of the driveway and eastern portion of the parking lot (due to changes to the entry to the West Wing and ADA requirements • Accommodating deliver from large trucks • Addressing water quality considerations • Maximizing the number of parking spaces The sketch below depicts the design of the parking lot. Final design details are still in progress. While this plan is proposed as the "final" parking lot design to be completed as a part of the West Wing, two factors may necessitate further refinement to this design. These factors and a timeframe for if and when refinements may be necessary will be presented at Monday's meeting. A� VVMC West Wing Conceptual Parking Plan Conceptual design of west parking lot. VVMC West Wing Expansion CUP Review/PEC Hearing #2 Page 5 Interim Parking Plan The west parking lot is considered a final design. However, in essence it is an interim plan as changes to the west lot will be made upon completion of the East Wing. The final design of the west lot could also change if the Evergreen Lodge land exchange is completed. An overview of how parking will be managed during West Wing construction and following the completion of the East Wing will be presented at Monday's PEC meeting. West Wing Construction and Implications on West Meadow Drive Traffic In allowing the West Wing to proceed as the first sequence of construction in the overall redevelopment and expansion of VVMC, the Town Council established a standard or expectation that upon opening of the West Wing there not be an increase to traffic on West Meadow Drive. In order to accomplish this and to provide an improved patient/guest experience during the construction of the West Wing, VVMC is proposing to modify parking management of the west lot and the east parking structure. This change involves using the west lot for employee parking and using the east structure for patient and guest parking, a reversal of current operations. The modification will be discussed in greater detail at Monday's PEC meeting. VVMC West Wing Expansion CUP Review/PEC Hearing #2 Page 6 VVMC WEST WING EXPANSION Employee Housing Plan March 2, 2015 Introduction Expansion plans proposed by the Vail Valley Medical Center Master Plan will create new employee generation. Chapter 23, Commercial Linkage of the Town Code requires redevelopment projects to provide mitigation for net new employees in accordance with Employee Generation rates found in Chapter 23. These employee generation rates do not, however, address hospitals, medical centers, clinics or other uses similar to VVMC. In such cases the ordinance stipulates that the "the administrator shall determine the applicable employee generation rate by consulting the town's current nexus study". In accordance with section 12-23-2 B., the purpose of this report is to "provide competent evidence and information regarding the anticipated employee generation of the redevelopment". Specifically, this report includes the following: • Summary of two underlying factors relative to the expansion of VVMC that will influence employee generation, • Baseline inventory of existing uses and employees for all VVMC departments and all other organizations that operate at the campus, • Evaluation of specific expansion (and/or contraction or relocation) plans for each department and organization within the West Wing and how these plans impact employee generation, and • Summary of required employee mitigation and how mitigation will be provided for the West Wing expansion. A subsequent report will be provided with the CUP application for the East Wing portion of the VVMC redevelopment that will address employee generation from the East Wing and all other elements of the project. Background While considered one of the world's most advanced mountain -community hospitals, VVMC's infrastructure is due for modernization. Facilities are at an age, condition and size where they must be modernized to meet the challenges of modern medicine and to ensure that facilities provide VVMC staff with the resources necessary to provide the utmost in quality health care. The VVMC Master Plan involves the addition of just over 90,000 square feet of floor area. This VVMC West Wing CUP Employee Housing Report Page 1 addition will bring the total square footage of the campus to approximately 300,000 square feet. The VVMC Master Plan is not, however, a case of pursuing expansion simply to be larger. To the contrary, this expansion is primarily necessary to bring the size and quality of existing facilities up to current medical standards. During an internal planning process prior to presenting the Master Plan to the Town, medical center staff and consultants evaluated all existing facilities relative to current operations and how these facilities compared to industry standards. Based on this evaluation it was found that the following hospital departments were deficient in size (square footage): • Emergency Department - 140% • Imaging - 78% • Patient Care Unit (hospital beds) - 53% • VVMC Surgery - 32% • VVSC Surgery - 30% • Cardiopulmonary - 75% • Howard Head PT/OT - 40% • Steadman/SPRI - 83% • Vail Summit Ortho - 167% • Materials Management - 87% • Sterile Processing Department - These deficiencies are significant and these statistics tell a compelling story with respect to the current size of VVMC departments and other organizations that operate at the Vail campus. Specifically that today, these and other departments warrant significant increases in square footage. These increases are necessary to satisfy current needs and to bring facilities up to contemporary standards. When implemented, VVMC expansion will improve a multitude of aspects related to patient care, and with only a few exceptions will not drive increased business or activity, nor will they generate a significant amount of new employee generation. At a national level medical advances have resulted in shorter hospital stays and more out- patient procedures that require no hospital stays what so ever. VVMC has observed these same trends. In addition, facilities like the Surgery Center in Edwards and urgent care facilities throughout the Valley have shifted patient activity away from the Vail Campus. The result of this is that overall patient activity at VVMC over the past seven years has decreased. Since 1998 VVMC has seen declines in admissions, births, total patient days, emergency room visits VVMC West Wing CUP Employee Housing Report Page 2 and surgeries. These trends further support the premise that expansion to the campus is necessary to improve the quality of patient care and not to foster more "business". The underlying purpose of expanding VVMC is "de -compression", enlarging and improving facilities to provide VVMC staff with the resources necessary to offer quality medical care. While there are some exceptions, most VVMC departments are not expected to see increases in activity from this redevelopment. By way of example, more than doubling the size of the Emergency Department will not increase the number of emergencies treated at VVMC, but it will improve the quality of care, patient privacy and other considerations. Doubling the size of the Sterile Processing Department will not result in an increase to the number of surgeries performed at VVMC, but it will improve the efficiencies of staff operations. These two factors are foundational in evaluating information below regarding employee generation from the West Wing expansion. Existing Conditions A baseline inventory of existing employees has been prepared in order to understand the overall employee situation at VVMC. This inventory includes employees from all VVMC departments that work at the Vail campus. A number of independent organizations also operate at VVMC. Examples of these include The Steadman Clinic, Colorado Mountain Medical, Mountain Surgical Associates and Vail Summit Orthopedics. Employees from these organizations are also included in this inventory. In most cases the square footage of space utilized by each department or organization is also provided. In some cases, however, due to the nature of how departments are organized and how square footage is utilized, it is not feasible to provide square footage allocations specific to all existing uses. Employee numbers are presented two ways —the total number of employees that work for any given department or organization and the typical number of employees on duty during the day shift for each department or organization. This distinction is relevant for departments that have 24/7 employee coverage. Examples of departments with "shift work" include the Emergency Department and Patient Care/Intensive Care units. VVMC employees 436 people who work at the Vail Campus. Other organizations employ a total of 234 people, resulting in a total of 670 employees. On a typical weekday VVMC employees on campus total 395 and other organizations employees total 173, resulting in 568 total employees on a typical work day. The difference between total employees and typical day shift employees is due to the number of departments that operate shifts 24/7. VVMC West Wing CUP Employee Housing Report Page 3 A spread sheet of the employee inventory is provided at the end of this report. Employee Generation The following is a summary of how each department and organization in the existing West Wing will be affected by the West Wing expansion. This summary addresses changes to location, square footage and operations of each use and how this will influence employee generation. A number of uses will change with the West Wing expansion — existing uses will be relocated elsewhere on campus, new uses will be introduced, some uses will get smaller and other uses will get larger. As described below, each use is unique with respect to if or how it will experience increased employee generation. Existing and proposed West Wing floor plans depicting the changes described above and a spread sheet summarizes uses, employees and square footage in the West Wing are found at the end of this report. Basement Level Existing uses in the basement level include food service/cafeteria, a small office for Facilities Management and mechanical/back of the house spaces. The main changes at the Basement Level include: • The food service/cafeteria will remain virtually unchanged and no employee increases are planned. • Mechanical and other back of house functions will remain. • The Facilities Management office will be removed (relocated to East Wing 2019) • 3,230sf of meeting room space for VVMC staff will be created. With construction of this new meeting room approximately 2,000sf of meeting room space in the East Wing will be removed, resulting in a net gain of just 1,200sf of meeting room space. Impact on new Employee Generation: Changes to the basement level will result in no new generation of employees. Level 1 A variety of uses on Level 1 include the retail pharmacy, gift shop, MRI office, Howard Head Sports Medicine (HHSM) and Colorado Mountain Medical (CMM). The main changes on Level 1 and how they affect uses, square footage and/or employees include: • The retail pharmacy and gift shop will be expanded slightly, but will have no increase to employees (note, these uses are relocated to the East Wing in 2019). • HHSM will be expanded by 3,342sf. While a significant amount of square footage, this expansion will result in only a nominal increase to patient treatment areas (from 28 to 30). The bulk of new square footage is to improve patient care by increasing the size of VVMC West Wing CUP Employee Housing Report Page 4 patient treatment areas and by increasing areas for patient exercise (and apparatus). An increase of two employees is planned for HHSM. • CMM will be relocated to the US Bank Building, meaning CMM employees and patient traffic from 16 exam rooms will be removed from the West Wing. • SPRI will utilize the former CMM space and have 5,772sf on Level 1. SPRI will also have space on new Level 4. Employee generation from the expansion of SPRI's space is discussed below on page 4. Impact on new Employee Generation: Changes to Level 1 will result in the generation of 2 new employees from the expansion of HHSM. The new SPRI space will generate new employees, this generation is discussed below. Level 2 The primary use on the second floor is patient care, or hospital beds. Both the Primary Care Unit (PCU) and Intensive Care Unit (ICU) are located on this level and expansion of the West Wing will add a total of 2,487 square feet to Level 2. Of this additional square footage, 1,630 square feet is dedicated to a new Cath Lab. The balance of new square footage will provide space to enhance other aspects of patient care. The main changes on Level 2 and how they affect uses, square footage and/or employees include: • New square footage will be utilized in the conversion of a number of double -bed rooms to single -bed rooms, this change will having no impact on employees. • Four hospital beds will be eliminated (reducing the hospitals total bed count from 58 to 54), resulting in a nominal reduction in employees needed to service hospital beds. • The ICU will be relocated and enlarged, however the number of ICU beds will remain unchanged (4), having no impact on employees • The new Cath Lab will generate the need for 3 new employees. Impact on new Employee Generation: Changes to Level 2 will result in the generation of 3 new employees from the development of the new Cath Lab. Level 3 Existing uses on Level 3 include the Surgical Suites and The Steadman Clinic. The Steadman Clinic's 6,502 square feet of space will be relocated to the new 4th Level and with the completion of the West Wing expansion Level 3 will be devoted entirely to the Surgical Suites. Total square footage on Level 3 increases from 16,344sf to 21,780sf, an increase of 5,436sf. VVMC West Wing CUP Employee Housing Report Page 5 The main changes on Level 3 and how they affect uses, square footage and/or employees include: • There will be no increase to the four existing operating rooms. This is significant because the number of operating rooms is the main driver in patient activity and employees. • The majority of new square footage on Level 3 (3,925sf) will be used to relocate the Sterile Processing Department (SPD) to the West Wing from two areas of the East Wing. The new SPD will be located adjacent to the Surgical Suites (a much improved location) and will increase is size by roughly 40%. There will be no increase to SPD employees (note that the space needs study described above concluded that the existing SPD is deficient in size by 39%). • 8,013sf will be added to the Surgical Suites. The bulk of this square footage will be used to significantly increase the size and privacy of pre-op and post-op areas. Significant enhancements will also be made to support space within the Suites. Examples of these spaces include waiting areas, staff showers and lockers, staff lounge, offices, consultation rooms and storage. With no increases to the number of operating rooms, these enhancements will have no impact on employee generation. Expansion of Level 3 is an excellent example of de -compression. Impact on new Employee Generation: Changes to Level 3 will result in no new generation of employees. LPVP_I 4. Level 4 is a new level and will provide 17,165sf of space for The Steadman Clinic and 7,278sf for SPRI. With 5,772sf on Level 1, SPRI will have a total of 13,050sf of space. At the completion of the West Wing, The Steadman Clinic will vacate 8,401sf (on the 3rd and 2nd levels) and SPRI will vacate 8,828sf (on the basement and 1st levels). As a result, the net increase of new square footage for these organizations is 8,764sf for The Steadman Clinic and 4,222sf for SPRI. The Steadman Clinic currently operates out of five offices located throughout the Vail campus. The new 4t" level will consolidate two of these offices (an MRI on the main level of the hospital, an administrative office and a small clinic in the US Bank Building will remain). New space on Level 4 will provide additional space for the Clinic, however much of the new square footage will involve de -compression of existing uses or providing new space for uses not currently provided for by existing facilities. The main changes to The Steadman Clinic on Level 4 and how they affect uses, square footage and/or employees include: VVMC West Wing CUP Employee Housing Report Page 6 • Increased square footage will provide new space for many functions that are not currently provided (or adequately provided) by existing space. Examples of these uses include offices for all physicians and other staff members, space for athletic trainers, PRP room, MDV rooms and a dedicated IT room. • The Clinic currently operates with 30 exam rooms. 36 exam rooms are proposed on Level 4. These rooms alone account for 5,210sf and reflect a significant increase when compared to the size of existing exam rooms. • The Steadman Clinic expects that the new West Wing will give them the flexibility to add 2 physicians to their practice. On average each physician will have 4 support employees, resulting in up to 10 additional employees. The existing number of support employees (billing, scheduling, etc.) can accommodate these additional physicians. SPRI currently operates in under -sized facilities lacking in many basic elements necessary for the organization's operation. While new space is designed to accommodate new programs, the bulk of new square footage for SPRI will address existing space deficiencies. The main changes to SPRI on Levels 1 and 4 and how they affect uses, square footage and/or employees include: • Increased square footage will provide new space for many functions that are not currently provided by existing space. Examples of these uses include meeting rooms for educational programs and other uses, staff lockers, rest rooms, bio -hazards, IT, and offices for staff and researchers. These predominantly "back of the house" uses will not contribute to new employee generation. • Increased square footage will decompress a number of existing uses, including but not limited to bio skills, clinic research, bio -motion and surgical labs, bio -mechanical research and machine shop. Increased space for these uses address the existing space deficiencies outlined above. • Improved and enlarged work stations will be created for staff, along with enhanced and more controlled circulation patterns and reception/lobby areas. • SPRI plans to expand research efforts to include regenerative medicine. Increased square footage will allow this to happen. Employee growth from this expansion would include one lead researcher and five support staff, or six new employees. Impact on new Employee Generation: Changes to the SPRI space on Level 4 (and Level 1) will result in the generation of 6 new employees. Changes to The Steadman Clinic on Level 4 will result in the generation of 10 new employees. VVMC West Wing CUP Employee Housing Report Page 7 Employee Mitigation Employee Generation from West Wing Based on the analysis above, 21 new employees will be generated from the West Wing expansion. These employees are a result of the following: 6 employees at SPRI - addition of new regenerative medicine research program 10 employees at The Steadman Clinic — two new physicians and support staff 3 employees at Cath Lab — staff to support new facility 2 employees at HHSM — addition of therapists Method of Mitigation Employee housing mitigation is to be provided by payment cash -in -lieu based on current cash in lieu rates. 50% On-site Requirement Section 12-23-6 of Chapter 23 stipulates that in cases where employee generation exceeds 1.25 employees, 50% of required mitigation must be provided on-site, provided however that at the sole discretion of the applicable governing body, "an exception may be granted based upon one of the following findings". Based on the response to findings below, a request for an exception to the on-site requirement is proposed. a. Implementation of the on-site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. Response N/A b. Implementation of the on-site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. Response A waiver to the on-site requirement is consistent with the VVMC Master Plan. This plan states that 'for two reasons all required employee housing will be provided off-site." These reasons include: • VVMC is an intensive, institutional land use. Introducing a residential land use on the site would not be compatible with the primary purpose of the site, which is to accommodate a hospital and relate medical uses. • VVMC has very limited land area. The primary purpose of this site is to accommodate the medical center's existing needs as well as to retain opportunities for future expansion to the medical center. Introducing residential VVMC West Wing CUP Employee Housing Report Page 8 land use would conflict with the intended use of the site, limit future expansion opportunities and not be consistent with the town's comprehensive plan. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on-site unit mitigation method. Response VVMC is a unique land use and an "extraordinary circumstance". With VVMC's limited land area, introducing housing to the site would compete with the need to accommodate medical uses (now and in the future) and in doing so conflict with the Town's goal for this site to be used for medical purposes. In essence, any portion of the site that was to be used for housing would result in less site area available for future medical uses. This situation is exacerbated by existing covenant restrictions that limit VVMC's future expansion potential. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on-site mitigation unit method. Response Addressing employee impacts with off-site mitigation provides a more workable solution for addressing not only the goals of the housing regulations, but also the town's master plan goals for VVMC. VVMC West Wing CUP Employee Housing Report Page 9 VVMC Total Employees -Existing Baseline Condition 3/1/2015 Typical Peak Total Location of Emp Appx Existing SF DEPARTMENT/ORGANIZATION Day Shift Emp Employees Work Place of Work Place VVMC Patient Care/Intensive Care 39 WW/1-2 16349 Card iatric Area 7 CW/L1 2001 SpecialtyCIinic/Avanti 12 US Bank Bldg 1615 Womans and Children Center 11 CW/1-2 11135 Surgery Suites/Pre-op 46 WW/1-3 9842 Sterile Processing 12 EW/ 2731 Mtn Surgical Assoc,/Trauma 14 EW/1-2, US Bank 2532 Emergency Department 12 CW/L1 5503 Hospitalists - Ped and Adult 6 EW/1-1, WW/1-2 130 Lab 9 EW/1-1, CW/1-2 2918 Rad, CTS, MRI 14 WW/L1 5515 Gift Shop 3 WW/L1 528 Retail Pharmacy 6 WW/L1 912 Hospital Pharmacy 8 EW/1-1 1267 Howard Head Sports Medicine 33 WW/1-1, US Bank Bldg 7301 Vail Valley Surgery Center 38 CW/1-2 11160 Social Services 2 Health Info Systems 2 Patient Relations 5 WW/L1 390 SHC, MSOff, UtilRev, QRMgmt, PtRel 17 US Bank Bldg 1047 Cafeteria/Nuitrition 18 WW/Bmt 4163 Facilities Management 8 WW/Bmt, ? 727 Valet/Parking Lot/Concierge 7 WW/L1 Security 3 CW/L1 100 House Keeping 9 EW/BMT 1502 IT, Comp., PatFinS 25 EW/Bmt, WWBmt, USB 3359 Admissions 13 CW/L1 589 Admistration 10 EW/1-2 3208 Material Management 3 EW/L1 909 HR/Property Mgmt 3 EW/Ll and 1-2, USB 1131 395 436 98564 Other Organizations VV EM Phy 3 3 Apollo 10 17 CW/1-2, WWL3 791 CMM 17 20 WW/1-1 4216 The Steadman Clinic 98 114 WW/1-1/3, CW/1-2, USB 12903 Vail Summit Orthopeadic 10 40 US Bank Bldg 2844 SPRI 32 35 CW/1-1, EW/Bmt, EW/L1 8828 Ambulance District 3 5 Separate Bldg 3828 173 234 33410 VVMC West Wing CUP Employee Housing Report Page 10 VVMC West Wing CUP Employee Housing Report Page 11 e pQG x _ G c yT F - E K � a _�' � r` art• E C m 0 •'- G O C G G C .^ d m G :- © G� �- �� C G ,- G C S W ? E o. v m - I �p c� :i - z 2 _— - - m n y _ i me - �pp Y C F 4 - G a E _ - m� rr Q 6 F� fl+ F Y d c � G C _ IIIVIIII C � i yy y r'1 -be � `P$ z S q } bt °"� b N s W �+ J V' J� ✓ ML W ck �. s c ° i a r �' i� c o 5 �P C O '"' -• m a6 �: a _. x r� ✓':.r = 2'. a ,G VVMC West Wing CUP Employee Housing Report Page 11 Existing KITCHENI DINING (1) (4,163 SQ. FT.) L�ELEC �Y6C L .. ... - Baum O-gLLER. .I TO .. GENERATOR $Ti EXTERIOR L¢CHSPACE SEFVERY RETURN URN- � D ES RO f,NCDVPUtERREA -� ADMIN (1) (591 3Q. FT.) Proposed AReA OF CMT1 RurTIC4 , EXVST4N,' 110 4*RK THIS AREA \ I Kitchen/Dining 3,9©7 sf 3 Kit LV +Lj I; Conference ,n Al sf Uses L tit s Kitchen j Dining - 4,163 sf Kitchen/Dining 4,254 sf Admin - 591 sf Conference - 3,230 sf Total 4,754 sf Total 7,484 sf West Wing - Basement MOUNTAIN MEDICAL (B) (4,216 SF.) Existing EMERGENCY DEBT, / MRI (974 SF.) jlt, nT °€sx CHRK�7NC �EXgy,.�wue �. exaxr • E FXAM I I E E%j1'M €XAV EXAV NJRCE C�ARPNC o f r PT GW - I T TABLES TOTAL i of f E7,p� C1Fi' F QMI-E EXAM LOT OT Uses Pharmacy - Gift Shop - Colorado Mountain Medical - Howard Head - Emergency Department - Total - Rooms CMM -16 HHSMC-28 MIDI -1 Total Exam Rooms - 45 uEpfA►bC1V. HOWARD HEAD (B) — (4,541 SF.) 912 sf 528 sf 4,216 sf 4,541 sf 474 sf 11,171 sf b 3' Proposed / PRER Cf wCHSTRIlCTI°N,�.ER�i"TIN°- — UCEPTICk. NEW DATACENTER- WIERICR CN'?' - - : IGift Shop fx ' 992 sf Pharmacy 1,292 sf S f � r� r ----- -- r Uses 1 MRI x1,340 sf u x r HHISM--- .5,o10 sf _ ,„.,- ,Ili Il✓„ _�,I L 1L].SMC Expainsio 2,873 sfP at Pharmacy GIFT SHOP (B) �R 992 sf (528 SF.) G°"T""°"� DECONTAM 5,772 sf Howard Head - SIfDER i la'J4OER GIFT' -q'i T sTuRl GONTRU MEGH MF PHARMACY BE (I) (912 SF.) , COPE€I EMEaItL I AAtlLY OIR. CF : _OBS RECEPTU9 NPIAIHI— INFO 1+pEto Vik jlt, nT °€sx CHRK�7NC �EXgy,.�wue �. exaxr • E FXAM I I E E%j1'M €XAV EXAV NJRCE C�ARPNC o f r PT GW - I T TABLES TOTAL i of f E7,p� C1Fi' F QMI-E EXAM LOT OT Uses Pharmacy - Gift Shop - Colorado Mountain Medical - Howard Head - Emergency Department - Total - Rooms CMM -16 HHSMC-28 MIDI -1 Total Exam Rooms - 45 uEpfA►bC1V. HOWARD HEAD (B) — (4,541 SF.) 912 sf 528 sf 4,216 sf 4,541 sf 474 sf 11,171 sf b 3' Proposed / PRER Cf wCHSTRIlCTI°N,�.ER�i"TIN°- — UCEPTICk. NEW DATACENTER- WIERICR CN'?' - - : IGift Shop fx ' 992 sf Pharmacy 1,292 sf S f � r� r ----- -- r Uses 1 MRI x1,340 sf u x r HHISM--- .5,o10 sf _ ,„.,- ,Ili Il✓„ _�,I L 1L].SMC Expainsio 2,873 sfP at Pharmacy 1,292 sf Gift Shop 992 sf MRI - 1,340 sf SPIRI - 5,772 sf Howard Head - 7,883 sf Total - 17,279 sf Room s HHSMC Exam Rooms - 28 West Wing - Level I Existing PRIMARY CARE UNIT (1) (14,205 SF.) 2 -HR 1 2-611 ZW I 2 -OR 2-M Ii 11-1 1 2 -SR ICU/PCU - 17,206 sf ICU/PCU - 16,349 sf Cath Lab - 1,630 sf I -OR Total - 18,836 sf 24 A 2438 cwNm'Ij Rooms 2.9Rw4 L Cath Lab Exam Rooms - 2 I. 243R Ve PAM LOUNa ZIT— 121R7'..18R % -1 1-M ICU (1) (2,144 SF.) Proposed (111 F LO ORPLAN LMLTM-ZONEA9.9UJP West Wing - Leve12 AREA OF CONIRTRMTIOLN 1EXISTING-, -NO WORK Tjj-S AREA F 7-1 J::: --F L -- AR F -L 0 17,206 sf Af I L7 MAIW Cath Lab 1,630 sf 47. L U.tie� Li&5 ICU/PCU - 17,206 sf ICU/PCU - 16,349 sf Cath Lab - 1,630 sf Rooms Total - 18,836 sf Patient / ICU Beds - 43 Rooms Cath Lab Exam Rooms - 2 Patient / ICU Beds - 43 West Wing - Leve12 AREA OF CONIRTRMTIOLN 1EXISTING-, -NO WORK Tjj-S AREA F 7-1 J::: --F L -- AR F -L 0 17,206 sf Af I L7 MAIW Cath Lab 1,630 sf 47. L Existing Uses Surgical Suites - 9,,842 sf Steadman Clinic - 6,502 sf Total - 16,344 sf Rooms Steadman - 16 OR -4 Pre-op/Post-op - 10 Total Exam Rooms - 30 Proposed vim T 7 VVMC Surgery 8,472 sf V'VMGSurgery I A 9,383 sf F% -OP t V, AM Uses VVMC Sugery - 17,855 sf SPD - 3,925 sf Total - 21,780 sf Rooms OR -4 Pre-op/Post-op - 11 Total Exam Rooms -16 West Wing - Leve13 SCIFC ST2,Q STAI�R, POST OP6 RECOVERY ST PRE OP =T, OR 42 US "fkLLr 'iAV CM L '�7 CRIA STAIR SUEII-STERILE SCRIJI15 ww'STER1YYJ tAl SURGICAL SUITE (1) WA,qING DAd3K X-RAY FF E(W LKAM EYAW -OFF L7 CO -Y EJW (7,701 SF.) OFF, MEDICAL OFF RECOVERY (I) (2,141 SF.) Uses Surgical Suites - 9,,842 sf Steadman Clinic - 6,502 sf Total - 16,344 sf Rooms Steadman - 16 OR -4 Pre-op/Post-op - 10 Total Exam Rooms - 30 Proposed vim T 7 VVMC Surgery 8,472 sf V'VMGSurgery I A 9,383 sf F% -OP t V, AM Uses VVMC Sugery - 17,855 sf SPD - 3,925 sf Total - 21,780 sf Rooms OR -4 Pre-op/Post-op - 11 Total Exam Rooms -16 West Wing - Leve13 POST OP6 RECOVERY PRE OP =T, tl 3 CM ELEV�,A L011 STAIR WA,qING DAd3K X-RAY FF E(W LKAM EYAW -OFF L7 CO -Y EJW OFF, MEDICAL OFF DECK CAST STAFF 0 FF. OFFICE STEADMAN CLINIC (B) IOFfa F3 (6,502 SF) OFFICE OF M E Uses Surgical Suites - 9,,842 sf Steadman Clinic - 6,502 sf Total - 16,344 sf Rooms Steadman - 16 OR -4 Pre-op/Post-op - 10 Total Exam Rooms - 30 Proposed vim T 7 VVMC Surgery 8,472 sf V'VMGSurgery I A 9,383 sf F% -OP t V, AM Uses VVMC Sugery - 17,855 sf SPD - 3,925 sf Total - 21,780 sf Rooms OR -4 Pre-op/Post-op - 11 Total Exam Rooms -16 West Wing - Leve13 Existing Proposed , AR Ff C A. �XISTIIHG W) W4 RK T,',A W 1— I �I 1 IF S1" RI 1�f qS l '- steadrnan Clinic =1" — u, 1'7,165 sf ITI. l E22 i Steadman Clinic - 17,165 sf SPRI. - 7,278 sf Total - 24,443 sf I3oOms Steadman Exam Roams - 36 West Wing - Level 4 7 M LO 6 LC) T- O N N T- CURB/GUTTER CURBED LANDSCAPED ISLAND AT EXISTING ASPHALT GRADE CURBED LANDSCAPED ISLAND AT EXISTING ASPHALT GRADE 3' PA CURBED I ND AT GRADE - / MUINUMt1`NI JIUN ed T c % 1LUJLIL hI V I REMOVE 120LF 18" RCP - STORM AND REPLACE WITH— \ - JO" RCP STORM. INCLUDE �I NEW FLARED END SECTION. C° � 4 CON�•f�ETE GUTTER/ - �-Fa; 4" DIP DOMESTIC,— v WATER SERVICE ELECTRI 6" DIP FIRE �� \ Fay a TRANSF _ as F I WATER SERVICE / II 11X X x 5TREE (PUBLi � a _ DECCtRATIVE SITE WALL 36.44E 2' MAX HEIGHT) 36.30 36.32E E VVMC \ WEST MEADOW D 1 (50 R.O.W.) NEW 42" HIGH GUARD RAIL. EMBED BASE OF RAIL INTO CONC. I CONCRETE RETAINING WALL W SANDSTONE CA AND VEENER SLOPE SIDEWALK Ya" PER FOOT WEEP HOLE a NEW 42" HIGH GUARD RAIL. SUPPORT BRACKET MATCH EXISTING SANDSTONE CAP AND VEENER MATCH EXISTING INU I LZ:): 1. RETAINING WALL DESIGN BY HEERY AND IS NOT FOR CONSTRUCTION. SITE RETAINING WALL SECTION N.T.S. U 1 1D{11141 I/1fC I SEWER SERVICE SITE AND GRADING NOTES: 1. TOTAL LOT SIZE FOR THE VAIL VALLEY MEDICAL CENTER (VVMC) IS APPROXIMATELY 4.1 ACRES. PER THE PLAT, THE SETBACKS AND ASSOCIATED BUILDABLE AREA FOR THE PROPERTY ARE DETERMINED BY THE PLANNING COMMISSION. 2. FOR FINISHED GROUND ELEVATIONS AND RIDGE HEIGHTS, RE: ARCHITECT. 3. EXISTING TRASH ENCLOSURE SHALL CONTINUE TO BE USED FOR THIS PROJECT. 4. PROPOSED RETAINING WALL SHALL BE CAST—IN—PLACE CONCRETE WITH VENEER. 5. THE 100—YEAR FLOODPLAIN IS NOT IN PROXIMITY TO THIS PROPERTY. DOWNSTREAM LIMITS OF DISTURBANCE (TYP) –-,---- 21 " PVC SANITARY SEWER MAIN 6. THERE ARE NO KNOWN GEOLOGIC / ENVIRONMENTAL HAZARD AREAS APPLICABLE TO THIS PROPERTY. 7. PROPOSED STORM SYSTEM WILL BE SIZED FOR ON—SITE, 100—YEAR FLOW RATES IN ADDITION TO DEWATERING FLOW RATES FOR A FUTURE PROJECT. 8. THE VVMC HAS TWO INTERNAL WATER METERS AND ASSOCIATED SERVICE LINES. THE PRIMARY SERVICE AND METER IS LOCATED NEAR THE SOUTHEAST CORNER OF THE BUILDING AND WILL REMAIN OPERATIONAL THROUGHOUT THIS PROJECT. THE SECOND IS LOCATED INSIDE THE WEST END OF THE BUILDING AND WILL BE RECONFIGURED INTERNALLY AS PART OF THE BUILDING EXPANSION AND RENOVATIONS. THERE ARE NO EXISTING OR PROPOSED EXTERIOR WATER METER VAULTS. 9. SNOW STORAGE SHALL BE ACCOMMODATED IN THE PARKING LOTS. REFER TO THE SNOW MANAGEMENT PLAN SUBMITTED IN CONJUNCTION WITH THIS PACKAGE. \ INTERSTATE 70 SOUTH \� FRONTAGE ROAD (R.O.W. VARIES) W GAS MAIN �— \` 16 " DIP PRIMARY TELEPHO4 — WA TER MAIN REMOVE S NITARY SEWER MANHCE 060 R1M78168.8 I INV. 78156.4 I SOU RL Y I I a \ VLLJ I I 6,1-,;: v I/ 9 �E HYDRA LATE AL 7 — — /C S RVICE TIWJ ES / HYD ANT \ SE ER \ \ 111 \ 1 ,� II -z X63 I I ULDIN I RVICE I I N \\ Ill \ \x'67, 1 \ 1 \ MEDICAL PROFESSIONAL BUILDING L NATURAL GAS MAIN — TARY SEWER MAIN �l SKALL HUS APARTMENTS I~ VVMC EASTERLY PROPERTY LINE .. ----W--- L —W ------W-- — \ 1i1— _ � -- a I-w------w------w---- I \ -w- -�_- d \Q MAIN � GAS MAIN �— \` 16 " DIP PRIMARY TELEPHO4 — WA TER MAIN REMOVE S NITARY SEWER MANHCE 060 R1M78168.8 I INV. 78156.4 I SOU RL Y I I a \ VLLJ I I 6,1-,;: v I/ 9 �E HYDRA LATE AL 7 — — /C S RVICE TIWJ ES / HYD ANT \ SE ER \ \ 111 \ 1 ,� II -z X63 I I ULDIN I RVICE I I N \\ Ill \ \x'67, 1 \ 1 \ MEDICAL PROFESSIONAL BUILDING L NATURAL GAS MAIN — TARY SEWER MAIN �l SKALL HUS APARTMENTS I~ VVMC EASTERLY PROPERTY LINE This document is the property of Heery International, Inc. and Heery International Inc. retains all rights therein, including copyrights. It may only be used in a manner consistent with Heery International Inc.'s rights while Heery International, Inc. is providing services for the specific project identified or referred to herein or extensions thereto. It may not be used for any other purpose except with the express written agreement of, and compensation to, Heery International Inc. project number HII-1302604 VAIL VALLEY MEDICAL CENTER CONDITIONAL USE PERMIT 181 WEST MEADOW DRIVE VAIL, CO owner's project number OWNER'S PROJECT NUMBER consultants/construction managers MARTIN/MARTIN ,,00*z CONSULTING ENGINEERS 0101 FAWCETT ROAD, SUITE 260, AVON, COLORADO 81620 970.926.6007 MARTIN MARTIN.COM seal/signature issued for date CONDITIONAL JANUARY USE PERMIT 16, 2015 item date C.U.P. RESUBMITTAL FEB. 09, 2015 sheet title PARKING EXHIBIT sheet number EX=1 drawn by REJ checked by LML Copyright © 2013 by Heery International, Inc. all rights reserved. WHEN PLOTTED AT FULL SIZE THIS SHEET MEASURES 30"x42" .. ----W--- L —W ------W-- — \ 1i1— _ � -- \ I I \� --fir__--w-- I-w------w------w---- I _ \- -w- -�_- d 12 DIP WATER MAIN — — — / NATURAL CAS M 41\�,(TYP) N CALL 0 1 1 2—BUSINESS DAYS IN ADVANCE BEFORE YOU DIG, GRADE OR EXCAVATE FOR MARKING OF UNDERGROUND MEMBER UTILITIES MARTIN/MARTIN ASSUMES NO RESPONSIBILITY FOR UTILITY LOCATIONS. THE UTILITIES SHOWN ON THIS DRAWING HAVE BEEN PLOTTED FROM THE BEST AVAILABLE INFORMATION. IT IS, HOWEVER, 20 10 0 20 40 THE CONTRACTORS RESPONSIBILITY TO FIELD VERIFY THE SIZE, SCALE: 1 "=20' MATERIAL, HORIZONTAL AND VERTICAL LOCATION OF ALL UTILITIES ALL DIMENSIONS SHOWN ARE U.S. SURVEY FTS AutoCAD Sly'�I�F�I"1�\fii�EOl✓O�ip�1R�[�(�IL�t1l1C��lll�I( Logo FULL.jpg This document is the property of Heery International, Inc. and Heery International Inc. retains all rights therein, including copyrights. It may only be used in a manner consistent with Heery International Inc.'s rights while Heery International, Inc. is providing services for the specific project identified or referred to herein or extensions thereto. It may not be used for any other purpose except with the express written agreement of, and compensation to, Heery International Inc. project number HII-1302604 VAIL VALLEY MEDICAL CENTER CONDITIONAL USE PERMIT 181 WEST MEADOW DRIVE VAIL, CO owner's project number OWNER'S PROJECT NUMBER consultants/construction managers MARTIN/MARTIN ,,00*z CONSULTING ENGINEERS 0101 FAWCETT ROAD, SUITE 260, AVON, COLORADO 81620 970.926.6007 MARTIN MARTIN.COM seal/signature issued for date CONDITIONAL JANUARY USE PERMIT 16, 2015 item date C.U.P. RESUBMITTAL FEB. 09, 2015 sheet title PARKING EXHIBIT sheet number EX=1 drawn by REJ checked by LML Copyright © 2013 by Heery International, Inc. all rights reserved. WHEN PLOTTED AT FULL SIZE THIS SHEET MEASURES 30"x42" I fill *- M - V • M r 4 L ■ a rt TOWN OF VAIL �- STREETSCAPE Z MASTER PLAN ADDENDUM • West Meadow Drive • East Meadow Drive Vail Road to Willow Bridge Road • East Meadow Drive Willow Bridge Rd. to Vail Valley Dr. • Village Core November 412003 Prepared by: Town of Vail, Otak Inc., Wenk Associates WEST MEADOW DRIVE DESIGN DEVELOPMENT The Streetscape Master Plan describes West Meadow Drive as an opportunity for transforming asphalt street character into a safe "pedestrian street" that embodies an "exciting pedestrian experience" and encourages pedestrian traffic between Vail Village and Lionshead. This addendum proposes achieving the desired effect through integration of public art into the streetscape as an "artwalk" experience. It recommends a primary pedestrian walkway 15 to 20 feet wide on the north side of the street, and a secondary six foot walkway on the other. Pedestrian needs have been given strong emphasis in the design. Artists were selected by AIPP to work as part of the design team. The design team identified opportunities for public artwork which are integrated into the overall streetscape design concept. • Pavement features • Seating • Transit stops • Walls • Sculptural elements Additional art opportunities should be identified and implemented with final design development of public and private projects. Completed Components Mayor's Park, a component of this sub -area, was constructed as a public pocket park on the old Ski Museum site at the intersection of West Meadow Drive and Vail Road. Improvements Plan View The drawings on the following pages provide a plan view of the West Meadow Drive design development. TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM West Meadow Drive, East Meadow Drive, & Village Core Page 15 VAIL VALLEY MEDICAL CENTER Tne west Meadow Drive Slreetscope Inlpovemem hos oready coordinated with recent addlliom to she Hospital. The 12'-20' pedestrion zone along the north side of West Meadow Drive provides ample space for focdity access Tom the streel. Serpentine retoirurg walls ona steps reinforce the "Ilow:ine" element. serines and a westbound Transit Shelleraovide additional an oppa,-runllies. ART ELEMEI Art is integrated Items STeelscope in simple The primary art siert the serpentit. "llowli, pavers that separate VAIL VALLEY MEDICAL CENTER ,2KE9U01l DR/f<E lilil ---- rwrvsrr rt u d \ WEST MEADOW DRIVE TURN -AROUND ;1 j Improve Isetlestrian accessibily to Dobson Arena. Vail !,bray ' andthe Lionshead Path with a 12'-20' wide pedestrian sidewalk ' with pavers. plantings. seating, and lighting. Mefale Cree'c serves / os one end of the' llowtine" public ad concept. SINGLE FAMILY RESIDENCES Asx -loot concrete sidewalk will Improve pedestrian access to I—il service along the single-lamAy resltlenlial lots on the so' In side of West Meodow Drive. STeellights we spaced farther apart to mirYmize light pollution to reside sts. The street wtil hove new drainage to eliminare post problems. TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM West Meadow Drive, East Meadow Drive, & Village Core Figure 2: West Meadow Drive Plan View - West Section Page 16 ART ELEMENTS NI is integrated Ihroughoul the West Meadow DriveSlreefscope into. paving. wall antl site Iusnisnng delaBs. The primary an elements along West Meadow Olive incluae the serpensirre "flowfine" paver and the sofe+y "—ble snip" paves Inas cepara'e podeslli- from aulomabil- 117;1" t ill. all .40• /'-� '(71WR . SINGLE FAMILY RESIDENCES A six -tool concrete sidewUlk wlll'vrWio•e pedaseian access .O lmnsil service West Mere slow Drive.F/ re elkights Iola on .he wutn side of west Meadow Drive. SeeelNgnis are Wooed ioniseropaniomininuzelighipollulionloresidents. The SI -1 wit have new drainage to eAminate post problems. q® FOUR SEASONS REDEVELOPMENT I -- VAIL ROAD INTERSECTION iheinlersecliors of west Meadow Drive Slreefscope with Vail Road will contain seveta: improveirrenls to enhance she pedesnian experience as Mayor's Polk l� wfx7e providing she necessary emergency vehicle \access to the Fie station. A wine pover crosswolk provides improved access to Eosi Meadow Drive. f //AIL FIRE;'` STATION Oka ` 'i ` J i Figure 3: West Meadow Drive Plan View - East Section TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM West Meadow Drive, East Meadow Drive, &Village Core Page 17 I I Master Plan Design Changes While the objectives of the Master Plan have been sustained in Design, the manner in which they are achieved has changed. The areas that deviate from the Master Plan's directives are as follows: Table 4: West Meadow Drive Master Plan Provide a primary walkway on the North side of the 1. Provide a primary 10-12 foot walkway on the north side of street only. Increase the overall platform from 12 feet to the street with a priority raised cross -walk near the 20 feet, divided among landscape, pedestrian movement Holiday Inn (currently Chateau Vail), routing pedestrians areas, seating points and art opportunities. Vary the to the south side of the street. The primary pedestrian space dedicated to these functions depending on the walkway returns to the north side near the Vail Valley interface with various land uses along the street. Install a Medical Center. The primary purpose is to route safety rumble strip between the dedicated pedestrian pedestrians away from the head -in parking located at the area and head -in parking in front of Alphorn and Skaal Alphorn and Skaal Haus. Haus to draw pedestrians away from the back end of parked vehicles. This provides a "safe zone" and better sight distance for drivers backing out. (Figure 4) Parking Skaal Haus Rumble Strip Walkway e.� Alphorn li ;i f e It 40 Figure 4: West Meadow Drive, Rumble Strip at Alphorn and Skaal Haus parking TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM West Meadow Drive, East Meadow Drive, & Village Core Page 18 01 2. Provide a five foot walkway on the opposite side of the street. 3. Maintain a street width of 26 feet curb to curb. Provide a six foot walkway in accordance with the Town standards. To provide more pedestrian and landscape area, design a street width of 24 feet, curb to curb. (Figure 5) 4. Provide a "neighborhood entry" feature in the form of a small landscape median immediately west of the Fire Station Figure 5: West Meadow Drive, Cross section This element was studied at the proposed location and a location east of the Fire Station. Both locations conflicted with turning movements associated with the Fire Station and intersection. This element has been excluded form the Master Plan at this time. TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM West Meadow Drive, East Meadow Drive, & Village Core Page 19 ■ 5. Develop a pocket park with public restrooms on the northwest corner of West Meadow Drive and Vail Road (the location formerly occupied by the Ski Museum). ■ ■ 6. The pedestrian walkway reverts to a shared use platform, allowing vehicles and transit service from the west end of the hospital to the library and Dobson Arena. Mayor's Park did not incorporate public restrooms. There is insufficient space to incorporate a public restroom as a feature of West Meadow Drive. Additional locations for public restrooms are discussed in the "Guidelines" section of this document. The separated pedestrian walkway continues past the hospital, beyond the point where the transit service gate crosses Meadow Drive to the south, and connects to the Gore Valley Trail. The Gore Valley Trail is rerouted to connect to the sidewalk rather than directly to the street. The trail that runs south from the Evergreen Hotel is rerouted by the Dobson Arena across to the east side of Middle Creek where it intersects with the Meadow Drive pedestrian walkway. From this point west, the pedestrian walkway becomes shared use with the transit service to the library. (Figure 6) Figure 6: West Meadow Drive, Library Area TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM West Meadow Drive, East Meadow Drive, & Village Core Page 20 Additions to the Streetscape Master Plan Vail Valley Medical Center New opportunities for pedestrian and other streetscape character enhancements were discovered during the design dialogue process. The Vail Valley Medical Center (VVMC) was in the process of acquiring Town approval for facility expansion when the Meadow Drive public process began. VVMC management and consultants participated in the streetscape design dialogue and subsequent public meetings. VVMC was supportive of the concepts developed and agreed to allow the pedestrian space along the north side of the street to encroach in a seamless manner onto their south frontage property. This provides an opportunity for a pedestrian pause space along West Meadow Drive, accentuating the pedestrian experience. It also provides an opportunity for integrating public art in the form of benches, paving accents, transit stop, and a wall mural, as illustrated in the plan view in Figure 7 below. Art Mural "L VAIL VALLEY MEDICAL CENTER Art Element - Pavement Figure 7: West Meadow Drive, Vail Valley Medical Center TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM ® West Meadow Drive, East Meadow Drive, & Village Core Page 21 go i. �s �A�f vwa•fY fri•w. rw. 30" 41�f/O PNMiA w/ �J+pN [r•. ti�t�lti ai= Figure 8: West Meadow Drive - Vail Valley Medical Center - Mural Wall and Planter Bench The area between Dobson Arena and Vail Valley Medical Center, where Middle Creek flows toward Gore Creek is stream corridor dedicated to and owned by the Town of Vail. The parking lot that serves both Vail Valley Medical and the Town is located on the East side of Middle Creek. At present, this area serves as a connecting point to Lionshead, the Library, Gore Valley Trail and north past Dobson Arena. However, it is not clearly marked. Preliminary plans for the Medical Center and Evergreen Lodge expansions suggest removing existing parking and eliminating vehicular access from Meadow Drive. These plans provide a great opportunity to transition the west end of the artwalk from an urban street experience into an open park setting. The Library, Dobson Arena, and VVMC can be unified by the common open space created by the removal of the parking area. To enhance the park -like setting, stream access should be provided, along with natural form gardens, seating areas, and environmental interpretation/ education opportunities. TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM �. West Meadow Drive, East Meadow Drive, & Village Core Page 22 I The pedestrian path bordering the west bank of Middle Creek is rerouted to the east bank as a part of the recent Dobson Arena improvements. In final design, this path intersects with the Meadow Drive walkway and extends across Meadow Drive through the open space to the south, where it intersects with the Gore Valley Trail. The route is emphasized as the preferred pedestrian connection to Lionshead. Appropriate signing would inform and efficiently direct pedestrians to various destinations. Elements of this design include: • Relocating the walk bridge further up the creek to open up more park area, • Re-routing the path from the relocated bridge further to the east, toward the southwest entrance to the VVMC, • Establishing a new trail/ road intersection at or near the VVMC entrance, and • Creating an open area park setting and public gathering area at the west terminus of the Meadow Drive artwalk. TOWN OF VAIL STREETSCAPE MASTER PLAN ADDENDUM owWest Meadow Drive, East Meadow Drive, & Village Core Page 23 Warren Campbell From: Vail Homeowners Association <vha@vail.net> Sent: Monday, March 02, 2015 4:04 PM To: Warren Campbell Subject: VVMC West Wing Expansion Underway - VHA Recommends Changes to Master Plan to Preserve Neighborhood's Character VAIL HOMEOWNERS ASSOCIATION View of the Proposed VVMC West Wing Expansion on West Meadow Drive Proposed VVMC West Wing Expansion Underway 03/02/15 To: Warren Campbell This message is intended to be CONFIDENTIAL and may contain PRIVILEGED COMMUNICATIONS. The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. The Proposed WMC West Wing Expansion is Underway: The anticipated West Wing expansion of the Vail Valley Medical Center (VVMC) has begun moving through the approval process with the presentation to the Vail Planning and Environmental Commission (PEC) of a zoning proposal to allow this phase of the redevelopment to proceed. This is step one of the expansion of the overall VVMC campus, even though the Master Plan for the area is still under review by the Town Council. The VVMC plans to begin construction of this phase of the expansion in the summer of 2015 with completion scheduled for 2017. This specific part of the expansion, shown above, would build southward toward Meadow Drive. EXISMTNG WEST WING #EXWING CENTRAL WING EVrcrlNG UfLDMNG LINE T OUTDOOR DINMG t K COU RT W/SC RE EN WALL 3 s ft,K+f.j N EW PLANT ER,/SEATI N? WALL & LANDSCAPING POTENTLAL SCULPTURE EXIS1`ING BUILDING LINE ------�.--.— ---- i 1. ate, . # q ■-' 7�� _ .. ti_J � � ._ }. � d•_ rq `y "��r—mer NEW SOUTH EXPANVONFIL r0A. - EiiISMYNG SMM7EVu�ALK LANDSCAPING Expansion conflict shown with preserving landscape and mature trees that harmonize VVMC buildings with the adjoining street and neighborhood. As can be seen from the following renderings, the proposed design would substantially increase the mass of the overall building by adding a fourth floor on the west wing, which is a cause for concern. ..,. ALF .ter t''0 b&+_ woo ^_ °— _ek .i" ----- -------a tom. OUTDOOR DINMG t K COU RT W/SC RE EN WALL 3 s ft,K+f.j N EW PLANT ER,/SEATI N? WALL & LANDSCAPING POTENTLAL SCULPTURE EXIS1`ING BUILDING LINE ------�.--.— ---- i 1. ate, . # q ■-' 7�� _ .. ti_J � � ._ }. � d•_ rq `y "��r—mer NEW SOUTH EXPANVONFIL r0A. - EiiISMYNG SMM7EVu�ALK LANDSCAPING Expansion conflict shown with preserving landscape and mature trees that harmonize VVMC buildings with the adjoining street and neighborhood. As can be seen from the following renderings, the proposed design would substantially increase the mass of the overall building by adding a fourth floor on the west wing, which is a cause for concern. ..,. ALF .ter t''0 b&+_ woo ^_ °— _ek .i" Proposed West Wing Expansion Existing Central Wing Proposed East Wing VVMC Unifying Architectural Design Concept As Viewed from West Meadow Drive Below are photos of the present structure as compared with the proposed redevelop ment: Existing Landscape and Architecture of West Wing Above Proposed Expansion of West Wing With a new entrance proposed on the South Frontage Road, the West Wing would become the back side of the WMC complex. The proposed design would, however, make West Meadow Drive more "commercialized" by pushing out toward the edge of the street and eliminating existing landscaping which currently makes the existing West Wing more compatible with the West Meadow Drive residential neighborhood. Proposed West Wing bump -out infringes on landscaped area necessary to retain compatibility with adjoining residential neighborhood. Views of existing and proposed (below) expansion of the VVMC West Wing surface parking lot to be included in redevelopment of Evergreen Hotel. The Vail PEC has just held its first public discussion of a zoning proposal to allow this project to go forward. While the Vail Homeowners Association supports the expansion of the Medical Center, it believes that it should be done in a way that is responsible and in keeping with the overall qualities of the existing neighborhood. As presently proposed, there are several aspects of the development that could be substantially improved. The proposed West Wing expansion building would move the building to within 3.5 feet of the property line creating a wall effect four stories high. While a fourth floor would not necessarily render the design objectionable, the VHA believes that the expansion should be compatible and harmonized with the present buildings and the overall aesthetics of the neighborhood. Unfortunately the present plans would eliminate significant landscaping - a number of large, mature trees - that serve to integrate the VVMC into the surrounding neighborhood. The VHA recommends that any zoning approval should be conditioned upon maintaining the present Meadow Drive setbacks and landscaping or even increase the landscaping to soften the industrial nature of the building and make it more compatible with the established characteristics of this section of West Meadow Drive. The VHA also recommends that the design of the West Wing should be harmonized with the existing structure so that there is a unifying theme in the overall structure as opposed to the hodgepodge of styles that has evolved on the medical center's campus over the past 45 years. The unifying design theme is a recommendation of the proposed VVMC Master Plan. Extend Snow Melt System for West Meadow Dr TOV Pedestrian Route: Participants at the PEC hearing recommended the need to include VVMC in the Town of Vail's (TOV) snow melt system serving the pedestrian walkway on the north side of West Meadow Drive. With increasing frequency, clients of the VVMC regularly use the West Meadow Drive public pedestrian walkways for rehabilitation therapy. The number of pedestrians on West Meadow Drive public walkways traversing between Vail Village and Lionshead commercial centers has greatly increased in recent years as well. The Vail Homeowners Association notes that the Town of Vail is exponentially increasing the urban density of the West Meadow Drive neighborhood to the degree that it is now on par with major new redevelopments in Vail Village and Lionshead. Yet, the Town has not committed to provide the same level of public improvements such as providing snow -melted pedestrian walkways as it has already installed throughout the Vail Village and Lionshead neighborhoods. Mechanical Equipment Noise: The West Wing expansion provides for the relocation of exterior ground level mechanical building ventilation equipment on West Meadow Drive. The noise from this equipment has, for years, been a major source of irritation and complaint from adjacent residents and passersby. The mechanical equipment issue is an example of the lack of foresight and coordinated design of the existing VVMC complex. The offending mechanical equipment was installed after the completion of the West Wing due to a lack of forethought on the part of ventilation engineers. The neighborhood and Homeowners Association places a high priority on ensuring, in the VVMC master plan, that similar oversights do not occur in the future development of the VVMC facilities. Crutching on Nonsnow-melted West Meadow Drive TOV Walkway W The VVMC Central Wing and West Meadow Drive Streetscape illustrates how trees and landscape have been used to harmonize the existing West Wing with the residential neighborhood. Design is Critical to Maintain Compatibility: The VVMC West Wing Expansion eliminates large trees which have served to harmonize the medical buildings with the adjacent residential neighborhood. Changes are being requested to soften the institutional appearance of the proposal in an effort to restore a higher degree of aesthetic compatibility with the adjoining West Meadow Drive tourism circulation corridor and residential neighborhood. The correct design, scale and appearance of new development along West Meadow Drive is essential in maintaining a high standard of guest and residential experience in this important link between the Town's two commercial tourism centers. Urbanizing the West Meadow Drive Neighborhood: The proposed VVMC/Evergreen Hotel land swap and subsequent redevelopment of the Evergreen Hotel would eliminate the large surface parking currently used by VVMC by conveying it to the Evergreen Hotel. In return, VVMC would receive hotel land fronting on the South Frontage Road, which allows all VVMC traffic to enter its campus from the frontage road. A change to the Evergreen Hotel zoning, based upon the land exchange with VVMC, is to be heard by the PEC on March 9th. The PEC is considering tabling the hearing until April 13th since involved parties are continuing discussions regarding the proposed land exchange. The parking lot would be replaced with a new hotel building being suggested by development interests as being larger than the Solaris complex in Vail Village. Future phases of the medical center could be of a similar size as shown below. The Vail Homeowners Association believes that priority must be given to continuing the practice, begun with the new Four Seasons Hotel, of stepping down the height of structures built along the north side of West Meadow Drive so that views to the mountains beyond are preserved. Shown is VVMC density potential resulting from land exchange with the Evergreen Hotel. Quick Links Special Events Calendar Local Media Links Visit VHA Website What's on Your Mind? Send Your Comments Contact the Editor View Our Newsletter Archives VHA Newsletter Reprint Policy VHA Collaborative Consensus Guidelines Production Credits Content Editors: Larry Stewart, Gail Galvin Ellis, PsyD Copy Editing & Distribution: Elizabeth Bailey, General Partner Books Plus books_plus—more@msn.com Copyright © 2015 Vail Homeowners Association All Rights Reserved www.vailhomeowners.com Forward this email This email was sent to wcampbell@vailgov.com by vhaCslvail.net Rapid removal with SafeU nsu bscri be"' j Privacy Policy. Constant --Ct l'il'y it Fff E today Vail Homeowners Association P. O. Box 238 Vail CO 81658-0238 Warren Campbell From: George Ruther Sent: Wednesday, March 04, 2015 8:13 AM To: Warren Campbell; Council Dist List Subject: Fwd: Ramifications of VVHA expansion See the attached letter regarding VVMC master plan. This will be entered into the public record for the meeting on the 17th. Thanks, George Ruther, AICP Director of Community Development Town of Vail (970) 376-2675 Sent from my iPad Begin forwarded message: From: Kathie Dudzinski <bikeskikmac.com> Date: March 3, 2015 at 4:18:32 PM MST To: " rug therkvailgov.com" < rut�her(c�r�,vailov.com> Cc: Jim Lamont <vvhakvail.net>, Jim Lamont & Joan Norris <jflamont(kvail.net>, "Dr. Roger & April Steinert" <rogerkdrsteinert.com>, " emily.tamberino(c�r�,vvmc.com" <emily.tamberinoA)vvmc.com>, VVMC News <buildkvvmc.com> Subject: Ramifications of VVHA expansion To Town of Vail, Vail Homeowners Association Skaal Hus I Condominium Association To all concerned: We have reviewed emails from VVMC, the recent VHA email and the included PEC meeting minutes re the mass, height and property line so close to W Meadow Dr. Not much was emphasized regarding the expansion to the south of the East Wing trying to make room for an indoor turn around for a 30' truck. It makes no sense to have loading and delivery on the south side of the building. As we have many times stated in writing, we remain adamantly against commercial traffic on West Meadow Dr. which is THE only pedestrian/ bicycle link between Vail Village and Lionshead. We agree also that a high building without separation via landscape would be overpowering to the average pedestrian, but the proximity of the sidewalk to ice overhangs would make its use treacherous. (It would make walking hazardous even with heated sidewalks or even without crutches!) Please add our voices to those who have already discussed these concerns. Kathie and Paul Dudzinski Skaal Hus #4 141 W. Meadow Drive