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HomeMy WebLinkAbout2015-1013 VLHA Meeting MinutesMinutes Vail Local Housing Authority (VLHA) October 13, 2015 at 3:00 PM Attending the meeting were board members: Scott Ashburn Steve Lindstrom Mary McDougall James Wilkins Absent: Craig Cohn Town staff attending the meeting: Alan Nazzaro Nina Timm Steve Lindstrom called the meeting to order at 3:05 PM. Mary McDougal made a motion to approve the minutes of the July 28, 2015 meeting. James seconded the motion. There was no discussion and the motion passed unanimously. James Wilkins made a motion to approve the minutes of the August 25, 2015 meeting. Mary seconded the motion. There was no discussion and the motion passed unanimously. The minutes from the September 1 meeting will be considered at the next meeting. Steve Lindstrom provided board members with an update on the request to have a Vail Town Council member participate in VLHA meetings. It has been determined that a better use of time will be to provide the Town Council with a written monthly update in the regular Town Council packet. Steve also updated the members on his conversations with George Ruther, Community Development Department Director. The VLHA will prepare payment requests, the Housing Staff will process the paperwork and the Town’s Finance Department will prepare the checks, per the request. Also discussed, the VLHA had been asked to consider cost sharing or paying for certain reports for which the Town has or will receive proposals (Rational Nexus, Community Comparison, Community Benefits of EHUs and Review of Existing Town Programs and Policies) from Melanie Reese and Wendy Sullivan. The VLHA will also be identifying its work plan. The Resort Community Comparison study will be complete and the report available by October 23, 2015. The Town is paying for the study. The Rational Nexus is being paid for by the Town and should be complete in March 2016. The Community Benefits of EHU study is relying on data gathered from the Rational Nexus survey and the analysis and report writing would begin after that. The proposal has a time frame of 6 to 8 weeks following kick-off and a cost of $7,000. The Town has not yet received a proposal for the Review of Existing Town Programs and Policies. The VLHA requested having an additional scope of service addendum added to the Community Benefit study that would include a presentation to the Town Council of the study’s findings at the discretion of the Board. James Wilkins made a motion to have the VLHA pay $7,000 for the Community Benefits study. The motion failed for lack of a second. The VLHA will consider this at a future meeting. Board members discussed the potential for hiring Mauriello Planning Group (MPG) to help assist them in organizing ideas and creating actionable items that could include the VLHA as an applicant recommending changes to the Vail Town Code or similar actions. MPG would not be doing a study, but would be hired on an hourly as needed basis to consult the Board on planning and housing development issues to assist the VLHA in getting something done. The goal is an actionable outcome. The Housing Manager recommended obtaining a definitive the scope of work and using a not-to-exceed contract with a finite amount to start, which could be amended if necessary. James Wilkins made a motion to authorize an initial contract not to exceed $5,000 to hire MPG on an hourly basis to help facilitate discussions and organize and provide analysis of potential action items. Mary McDougal seconded the motion. There was no further discussion and the motion passed unanimously. The board discussed the dates and participants for the “big ideas” brain storming sessions. The goal is to identify options that may provide for a range of housing solutions that increase full-time, local housing occupancy in Vail. Discussion ensued around the Draft Agenda and proposed format for the session on the 27th, including the overall Topic Questions to be used to elicit ideas form the attendees and the use of the “Story Boarding” technique to help identify by consensus the more important issues. It was decided that some form of the technique would be tried. October 27, 2015 – the “big ideas – round 1” Community Development Department from 3 to 5 pm Attendees: Planning and Housing staff VLHA MPG November 10, 2015 – VLHA Meeting Chamonix property discussion Debrief on the outcomes of the Practice “Big Ideas” Session Develop Invite List for Business Owners “Big Ideas” Session December 8, 2015 – the “big ideas – round 2” Library Community Room – time TBD Attendees: Local Vail business owners/managers VLHA MPG The board would like to prepare a fact sheet for Town Council candidates. It could include the data from the February Staff Memorandum to Town Council and a one to two page cover sheet. Board members will bring 30 ideas and a list of 30 individuals to invite to the December 8 brain storming session to the VLHA meeting on October 27. There being no further business the meeting adjourned at 4:50 PM. Respectfully Submitted, _____________________ Housing Staff INTRODUCED, READ, ADOPTED AND APPROVED this ______ day of ___________________, 2015.