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Home My WebLink AboutB14-0337 Denied Bldg Fee refund.pdfBuilding Permit Application for Refund of Use I ax Pei& Please refer to instruction on the back of this form. 794 Potato Patch Dr Unit B Vail, co 81657 Mailing Address: _1_11_6_E_L_a_yt_o_n_A_ve_ •. _E_n_g_1e_w_oo_d_, _c_o._s_o1_1_3 ________ _ Phone or e-mail: 303-594-0350 or jimjohnson303@gmail.com Building Permit Number: _B_1_4_-0_33_7 ____ Date 0f Payment: _2_-_2s_-_1s __ _ Total Amount Paid: _!~~9.S?. _____ Total Refund Requested: $S.43L94 Reason for Request (please ma·k the appropriate i;i;e): · 80% Construction materials co~ts were less th~n 50% of the project valuation shown . on the buiidirm.. permit. An audit of the project cost is iequired before the town can ~n:wide any refund for this reason. A1Jdit costs are borne by the taxpayer. Documentation showing the total cost of thrJ project, copies of paid invoices for mateHals, and bills of lading showing delivery t0 the project site should accompany this request. If a determination cannot be made based upon the information provided, additional information ancifor audft procedure'.,, m2v be required. The taxpayer will be notified if audit costs are expected to exceed $500_ Exemption under section 2-8-5 of the Vaii Town Code (see www.vailgov.com) Deed restricted employee housing with a i:;tj ce appreciaLJ.Q!L9§2 .Tax pa~d in error or by mistake Provide details on reverse side or on a separate sheet of paper. Attach all supporting documentation. The project never happened, no construction )1as taken place under this pennit number I declare under penalty of perjury that this request, including all attachments, is true and con·ect to the best of my knowledge. If I have requested a refund because my materials cost less than 50% of tlw..project valuation, I acknowledge the Town of Vail may charge up to 500 for audit costs w · hout additional notification. A j/. p ,, l/i.. LC Jt-30-1~ Title Date 7 oa'ie 75 South Frontage Road-Vail, Colorado 81657 -(970) 479-2100-FAX (970) 479-2157 Details and supporting information: This Project never happened. No work was performed under this permit number. At this time we are requesting 100% refund of the use tax ($9,600) and 80% refund of the other permit cost ($5,431 .94 ). Work is not scheduled to be performed in the future. INSTRUCTIONS 1.) Attach a copy of the building permit or permit receipt showing the original amount of use tax paid. 2.) If you are claiming a refund because: a. actual cost of materials used for a project is less than 50% of the valuation shown on your building permit -submit this form for review along with the appropriate documentation. b. you are exempt from the use tax -Identify which of the exemptions cited in section 2-8-5 of the Vail Town Code (available at www.vailgov.com) applies to you and attach documentation to support your claim. Submit this form within 60 days after issuance of the building permit. c. you paid tax on materials used to construct deed restricted employee housing units which have a price appreciation cap - submit a certified copy of the recorded deed restriction conforming to Title 12 of the Vail Town Code within 60 days of issuance of the last certificate of occupancy. d. you paid the construction use tax in error or by mistake -provide an explanation as to why the tax paid is erroneous and any calculations used to determine the amount of the error. Submit this application Within three years after the date the materials are used. 3.) Sign the affidavit on the front of this form. 4.) Keep a copy for your records. 5.) Submit original form to the Finance Director, Town of Vail, 75 South Frontage Road, Vail, Colorado 81657 by mail or hand delivery to the front desk of the municipal building. For Town of Vail Use Only Amount of Refund: __________ Date: Approved by: Account Code: ------------------ 75 South Frontage Road-Vail, Colorado 81657-(970) 479-2100-FAX (970) 479-2157 NOTE: THIS PERMIT MUST BE POSTED ON JOBS/TE AT ALL TIMES 00~ Town of Vail, Community Development, 75 South Frontage Road, Vail, Colorado 81657 p. 970.479.2139, f. 970.479.2452, inpsections 970.479.2149 COMBINATION BLDG PERMIT Job Address: 794 POTATO PATCH DR VAIL Location ..••.. : Potato Patch Unit B Parcel No .... : 210106301071 OWNER JOHNSON, JAMES 09/03/2014 1176 E LAYTON AVE ENGLEWOOD, CO 80113 Permit#: Project#: B14-0337 PRJ14-0252 Applied ..... : 09/03/2014 02125/2015 Issued •.• : APPLICANT NEDBO CONSTRUCTION INC 09/03/2014 Phone: 970-845-1001 PO BOX 3419 VAIL co 81658 License: C000003087 CONTRACTOR NEDBO CONSTRUCTION INC 09/03/2014 Phone: 970-845-1001 PO BOX 3419 VAIL co 81658 License: C000003087 Description: Addition on remodel includes expand east side of unit. Relocate garage, kitchen and bedroom. Add new family room on second level. New finishes throughout. Occupancy: R-3 Building Permit --> Electrical Permit--> Mechanical Permit---> Plumbing Permit --> Type Construction: VB Valuation: $490,000.00 Use Tax Fee-------> Restuarant Plan Review--> Additional Fees-----> Recreation Fee---· -> Investigation-----> Will Cal > TOTAL PERMIT FEES-----> Payments------------> BALANCE DUE-------> $9,600.00 $0.00 $0.00 $0.00 $0.00 $20.00 $16,389.92 $16,369.92 $0.00 ............... -..... --.... ...-....-.............................. _._..,. .... --~··----····-· .. -·._..._..-.......................... ________ .............. *'*'***1'1**-'**•---***•* ...... -··'"'"*···-... -· .. DECLARATIONS I agree to comply with the information and plot plan, to comply with all Town ordinances and state laws, and to build this structure according to the town's zoning and subdivision codes, design review approved, International Building and Residential Codes and other ordinances of the Town applicable thereto. REQUESTS FOR INSPECTION SHALL BE MADE TWENTY-FOUR HOURS IN ADVANCE BY TELEPHONE AT 970.479.2149 OR AT OUR OFFICE FROM 8:00 AM· 4:00 PM. combination permit_012811 TOWN OF VAIL, COLORADOCopy Reprinted on 02-25-2015 at 10:03:21 02/25/2015 Statement ******************************************************************************************** Statement Number: Payment Method: CONSTRUCTION Permit No: Parcel No: Site Address: Location: This Payment: Rl50000138 Amount: $13, 890. 25 02/25/201510: 03 AM Check Init: CG Notation: CK 20575 NEDBO 814-0337 Type: COMBINATION BLDG PERMIT 2101-063-0107-1 794 POTATO PATCH DR VAIL Potato Patch Unit B $13,890.25 Total Fees: Total ALL Pmts: Balance: $16,389.92 $16,389.92 $0.00 ******************************************************************************************** ACCOUNT ITEM LIST: Account Code BP 00100003111100 EP 00100003111100 MP 00100003111100 pp 00100003111100 UT 11000003106000 WC 00100003112800 Description BUILDING PERMIT FEES ELECTRICAL PERMIT FEES MECHANICAL PERMIT FEES PLUMBING PERMIT FEES USE TAX 4% WILL CALL INSPECTION FEE Current Pmts 3,177.75 402.50 240.00 450.00 9,600.00 20 .00 ************************************ * * * ** * * ** * **·** * ** **** * * * * * * * * ** ** ** * ******************** TOWN OF VAIL, COLORADO Copy Reprinted on 09-05-2014 at 10:51:56 09/05/2014 Statement ************************************ ************************************ ******************** Statement Number:R140001361 Amount: $2,499.67 09/05/201410:51 AM Payment Method: Check Init: CG Notation: ck 19923 nedbo construction Permit No:B14-0337 Type: .COMBINATION BLDG PERMIT Parcel No:2101-063-0107-1 Site Address: 794 POTATO PATCH DR VAIL Location: Potato Patch Unit B Total Fees: $16,389.92 This Payment: $2,499.67Total ALL Pmts: $2,499.67 Balance: $13,890.25 ·************************************ ************************************ ******************** ACCOUNT ITEM LIST: Account Code Description Current Prnts PF 00100003112300 CHECK FEES 2,499.67 PLAN Payment History-814-0337 10:57 12/02/2016 Deferre Entered Time Type Method Amount Posted Notation Receipt No Trans Id Set Reference Check No cc lJ d Reference 09/05/2014 10:51 AM Payment Check $2,499.67 09/05/2014 ck 19923 nedbo construction R14000136 T00002931 n/a 0 19923 1 8 02/25/2015 10:03 AM Payment Check $13,890.25 02/25/2015 CK 20575 NEDBO R15000013 T00003023 n/a 0 20575 CONSTRUCTION 8 7 Total Rows: 2 Page 1 TOWNUF~) Community Development Department Background: Building Permit Refund Policy From time to time, refunds are requested for building permit fees. The policy for allowing refunds is listed below. Responsible: Community Development Building Department Departments Effected: Community Development Administration (Admin) Finance Building Date: September 3, 2013 Policy: The building official shall establish a refund policy for building permits. References section 109.6 International Building Code (IBC) 2012 edition. Prior to issuance of a building permit: o Refunds may be requested for a return refund of the plan review fee by submitting a written request to the Building Official to withdraw the application. o If the building plans examiner has not performed the plan review, eighty percent of the plan review fee may be refunded. o If the building plans examiner has performed the plan review, no refund of the plan review fee will be granted. fter issuance of a building pennit: o Refun s may be requested for return of the building permit fee by submitting a wntten reqtJest to the Building Official to withdraw the applicatio . ~ ... ,~~--.;-7~~~:----::---:--"':" o lfncr inspections have been performed, eighty percent of tlie permit fees may be refunde o If inspections have been performed, no refund of the permit fee will be granted. Request for reduced valuation: o Refunds may be requested for a reduction in valuation by submitting a written request to the Building Official. This request must contain supporting documentation detailing the reduction in value. o Refund request must be made prior to issuance of the building permit. S:\Community Development\Staff Resources\Standard Operating Procedures -Manuals -User Guides\Refunds o If the permit has not been issued, the Building Official will make a determination related to the building permit fee. A refund may or may not be granted. o The Building Official will provide written notification to the owner representative and the Community Development Administrative team of such determination and any appropriate adjustments. Construction Use Tax: o Refunds may be requested for a refund of the Construction Use Tax by submitting the Use Tax Paid Application form to the Community Development Department as well as all supporting documentation. This form is available in the Community Development Department as well as on line at www.vailgov.com. o Determination of refund will be made by the Finance Director. Filing: o Copies of all requests and refunds processed will be scanned to the appropriate permit project file located in Laserfiche. See Laserfiche filing SOP located S:\Community Development\Staff Resources\Standard Operating Procedures -Manuals -User Guides\Laserfiche\Vail Procedure Scanning Using Laserfiche Scan Connect 091707. S:\Community Development\Staff Resources\Standard Operating Procedures -Manuals -User Guides\Refunds TOWN Of~ Community Development Department Development Review Refunds (Includes Design Review Board/Planning & Environmental Commission/ Building/Housing Fee in Lieu) Background: The town of Vail uses two different software programs to process permit receipts, Magnet the permit tracking software used by the development review teams and New World finance software. There is no interface between the two programs. Any funds receipted for the permit process will be required to be initially processed in the permit tracking software as this is the tracking location for all fees collected. Finance will receive a daily report of fees collected and refunded from Community Development. All research regarding customer payments will be through Magnet. Responsible: Departments Effected: Policy: Community Development Administration Team Community Development Administration Planning Building Fire Public Works Finance ffective January 1, 2016 efunds for ap12lications or permits will be assessed an administrative fee of $20.00. The ce io shall if 0 worn as ccurred (i.e. no data entry, meeting, review of any kind). When speaking to the customer inform them of this charge. Refunds shall be processed in accordance to the Town of Vail Municipal code, International Building codes and department policies. Procedure: What may be-r:ef~Aaed?------ • Wrtbdrawn applications, permits • Approved and issued building permits (partial refund, see below) • Overpayments due to valuation reductions, less administrative fee Refunds: 'A written ~ uest from the applicant or owner including why the refund is being uested is required for all application types. Example, the owner doesn't want/can't do the work, application not moving forward. See below for additional information on building permits. 1. Withdrawn Applications -An application can be withdrawn at any time however does not guarantee a refund. • Planning applications S:\Community Development\Staff Resources\Standard Operating Procedures -Manuals -User Guides\Refunds\Development Review Application-Permit Refund Policy_ 122413 o Refund ONLY if no review has been performed. The standard administrative fee applies if review has begun. o Applications valued less than the administrative fee will not receive a refund. o Requests will be evaluated for publishing requirements o Staff time will be evaluated o Determination by Planning Manager • Building permits NOTE: According to the 2012 International Building Code (IBC) Section 109.6 "The Building Official is authorized to establish a refund policy." Town of Vail policy: The Building Official shall not authorize refunding of any fee wjthout a written request filed with the Community Development office · hin 180 da s of the date of payment. o Prior to review approval the applicant may receive a refund of 80% of the paid plan check fee. o If the permit has been reviewed, approved, issued, and no inspections have been performed, the applicant may receive a refund of 80% of the permit fees. The an c :ee is r~t · ed. Construction Use tax and Housing Fee in Lieu are , processed separately. See those SOPs for process. ~LA.. ~ O 2. Approved Permits -not yet issued. • Plan check fee is retained and other fees applied I paid may be refunded. 3. Issued Permits • If the plan review has been approved, permit issued and no inspections performed 80°{o of the permit fee may be refunded. All plan check fees are retained by the Town. Construction Use Tax and Housing Fee in Lieu are processed separately. See those SOPs for process. • If inspections have been performed no fees are refunded. 4. Overpayments -Overpayments can occur if a customer was incorrectly charged or customer reduces permit valuation . Either of these scenarios are processed the same. • Permits Plus Steps: o Add comment in LHN explaining the reason for the overpayment. o Adjust the valuation using the Revision Screen if value was amended. o The change will affect the construction use tax. The applicant needs to fill out the Construction Use Tax Refund form (see attached). Construction Use Tax is processed as a separate transaction as the Finance Director must approve the transaction. See attached form and the Construction Use Tax SOP. o If money is due on the permit the credit can be applied. o Print 'Total Fees Due' grid (do this before clearing the balance) o Click on 'Details' button, 'Print Grid ' button Iii--.'_-_-. ~Il l --~ - JI Foo SuMory ..-..------. .--------. ed Fees: I $641-161 AddtionalF Include deferred~ 111 Fee Details: 0 lncllde Trust trantaetions in P~ Oetaib: 0 P.ay Specfic • Suppress zero bal.ance ~ems: 0 x $:\Community Development\Staff Resources\Standard Operating Procedures -Manuals -User Guides\Refunds\Development Review Application-Permit Refund Policy_ 122413