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Home My WebLink About2018-03-13 VLHA Meeting Agenda Vail Local Housing Authority TOWN OF /AIC # Agenda Tuesday, March 13, 2018 3:00 PM —5:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT MEMBERS ABSENT Staff 1. Legal Training — Matt Mire 20 Min. 2. Review and Approve February 27, 2018 Meeting Results 5 Min. 3. Executive Session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and to receive legal advice on specific legal questions regarding: Vail Local Housing Authority overview and Vail InDEED deed restriction. 75 Min. 4. Annual Resale Lottery Criteria Review and Recommendation 20 Min. Adjournment at 5:00 PM Next Meeting — March 27, 2018 Future Agenda Items: • VLHA Funding Sources Page 1 Vail Local Housing Authority � � OF '� # Meeting Results Tuesday, February 27, 2018 3:00 PM —5:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT MEMBERS ABSENT Steve Lindstrom Mary McDougall Molly Morales Francisco Meza James Wilkins Staff Lynne Campbell, Kathleen Halloran, Greg Clifton Lindstrom called the meeting to order at 3:10PM as a quorum was present. James Wilkins phoned in for the meeting. The Board reviewed and approved the February 13, 2018 Meeting Results as presented. Motion: Morales Second: Wilkins Vote: 3-0 Due to Wilkins time constrains the Annual Lottery Criteria Discussion and Recommendation was tabled to the March 27, 2018 meeting. Morales made a motion to exit the regular meeting and enter Executive Session per C.R.S. §24-6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. Motion: Morales Second: Wilkins Vote: 3-0 Morales moved to close executive session and reopen the regular meeting. Motion: Morales Second: Wilkins Vote: 3-0 The Board suggested staff move forward with the Vail InDEED applications as a result of executive session. Adjournment at 5:00 PM Next Meeting — March 13, 2018 Future Agenda Items: • Annual Lottery Criteria Discussion and Recommendation Page 1 • Bruno noted her support of the proposal also agreeing with the Mayor's points about return for local businesses. She hoped to part of changing the way cycling is viewed in light of its recent history. She thanked WF and the team for all its efforts in bringing the race to Vail. • Foley supported the proposal and noted his satisfaction that both races would attract spectators. The motion passed (6-0; Mason recused). 5.2. Town of Vail Annual Resale Lottery Criteria Process and Options for Consideration for Process Amendments—Recommendation to Vail Town Council Presenter(s): George Ruther, Director of Community Development and Steve Lindstrom, Chair, Vail Local Housing Authority Action Requested of Council: Listen to the staff presentation on the recommendation for amendments to the annual resale lottery criteria process and solicit public comment. Provide instruction to the Town staff on proposed amendments. Background: The Vail Town Council requested that the Vail Local Housing Authority and the Community Development Department review the existing Town of Vail annual resale lottery criteria process and recommend options for amendments, improvements and enhancements. A number of objectives and identified issues to be addressed as a result of this request are outlined in the staff memorandum to the Vail Town Council. Staff Recommendation: Following careful and thoughtful review of the Town's annual resale lottery criteria and selection process the Vail Local Housing Authority finds that amendments, improvements and enhancements are needed to realize the goals and objectives for housing in Vail. To be successful, the resale lottery criteria and selection processes should be aligned with Town's goals and objectives for housing. A complete list of recommended actions is outlined in the staff memorandum. George Ruther introduced the topic and noted that Steve Lindstrom and Mary McDougal were present representing the Vail Local Housing Authority. The VLHA has reviewed the current criteria and recommends that Vail Town Council authorize Town staff to pursue revisions to the current criteria and lottery by taking action on the following; (the status of each item is in upper case): 1. Clearly define the goals and objectives of the Town's lottery criteria and process. SUPPORTED 2. Allow current residential property owners, including vacant residential land, to participate in the lottery. NO CONSENSUS—WANT MORE INFORMATION 3. Phase out the weighted preference and tiered systems and replace them with a true lottery process, effective June 2018. SUPPORTED A MIDDLE GROUND SUGGESTED BY PUBLIC INPUT, JACKSON AFFORD SOME PREFERENCE FOR LONGEVITY ; BUT NOT FULL PRIORITY 4. Replace the annual lottery process with an individual and separate process for each home when it becomes available for purchase. SUPPORTED 5. Eliminate the minimum household size requirements. SUPPORTED 6. Simplify the application submittal process and minimize to the extent possible the materials required for participation. SUPPORTED 7. Implement a true lottery drawing process which affords all qualified participants an equal chance of being selected. SUPPORTED Town Council Meeting Minutes of December 19,2017 Page 4 Town Council's feedback did not show support for a current homeowner becoming part of the lottery and a request to create a middle ground for#2, the current residential property owner. Chapin invited public input at this time. • Heather McDonald, resident at Vail Commons, shared that she has been trying to spread the word about the lottery and more publicity would be good. • Ian suggested that it is not a broken system and he wasn't supportive of the tiered system and preferred seniority preferences. • Joanna Biele, resident at Vail Commons, expressed concern about the lottery and how the seniority works and preferred that seniority remain a criteria. Public input was closed at this time. It was noted staff would return with revised recommendations based on the discussion and council support was given to the following: 1) eliminating household size requirements, and 2) eliminating the need to conduct a lottery each time a property becomes available. 6. Action Items 6.1. Ordinance No.17, Series of 2017, First Reading, An Ordinance Amending Sections 5-11: Abatement Of Diseased Trees And Wildfire Fuels And 12-11: Design Review, Related To Vegetation Removal For Wildfire Mitigation Purposes Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: Approve, Approve with Conditions or Deny Ordinance N. 17, Series of 2017 on 1st Reading. Background: This is a proposal to clarify and codify existing standard operating procedures related to vegetation removal. The Town of Vail currently requires a Design Review Board (DRB) permit for the removal of vegetation, including trees, when not associated with another development application. The Town of Vail Fire and Emergency Services Department also issues permits for vegetation removal through a Wildfire Hazard Assessment as part of the Fire Adapted Vail Program or through the town's abatement provisions for dangerous or diseased trees. The proposal eliminates the requirement for a DRB permit following a recommendation by the Wildland Coordinator concerning vegetation removal. Staff Recommendation: The Planning and Environmental Commission (PEC) held a public hearing on the proposed Prescribed Regulations Amendment on November 13, 2017 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 6-0. This recommendation was based on a finding that the proposal furthered the adopted goals, objectives and policies of the Vail comprehensive plan. Spence presented the topic for consideration per the memo in the council packet with a recommendation for the code changes(following page). Langmaid preferred the three month window of the nesting environment, May, June, July, not be available for the tree cutting program. Spence noted that the purview of this ordinance was not related to the environmental request and noted that a more thorough review of the tree removing timing window be reviewed separately. There was council consensus to have staff review this aspect. Mark Novak, Fire Chief, spoke about tree removal, wildfire mitigation, and the confusion with environmental priorities. He does not support banning the tree removal program and informed them there are about 20 tree removal permits issued each year. Town Council Meeting Minutes of December 19,2017 Page 5