HomeMy WebLinkAboutDRB18-0416_Approved Documents_1541096092.pdfACTION FORM
Design Review Board (DRB)
Department of Community Development
75 South Frontage Road West
Vail, CO 81657
Tel: 970-479-2139
www.vailgov.com
Project Name: Antlers Renovation 2018 Application Number: DRB18-0416
Application Type: Addition Date Applied: 08/20/2018
Project Description:
Addition of new elevator serving all levels of existing building, expansion of
check-in and Lobby spaces, consolidation of existing office and management
spaces into new space on new second level above existing lobby and offices.
Conversion of existing conference room and offices on two levels of north wing
into for-sale condo.
CONTACTS
Contact Type: Applicant
Full Name: GPSL Architects (Henry Pratt)
Address: 953 S. Frontage Road West 230 Vail, CO 81657 Phone: 9704761147
Contact Type: Property Owner
Full Name: Common Area
Address: Phone: None
Project Address: 680 LIONSHEAD PL (210107206999) (210107206999)
Job Site Location:
Legal Description: Subdivision: VAIL LIONSHEAD FILING 3 Lot: 3 Block:No
Data
Parcel Number: 210107206999
BOARDS/STAFF ACTION
Motion By: Cahill Action: Approved
Second By: Rediker
Vote: 5-0 Date: 10/17/2018
Conditions:
- All exposed metal flashing, trim, flues, vents, and rooftop mechanical equipment shall be anodized, painted
(adjacent facade/roof material color or flat black), or capable of weathering so as to be non-reflective
pursuant to Section 14-10-5C, Building Materials and Design, Vail Town Code, pror to requesting final
inspections.
- Approval of this project shall lapse and become void one (1) year following the date of final approval, unless
a building permit is issued and construction is commenced and is diligently pursued toward completion.
- Design Review Board approval does not constitute a permit for building. Please consult with Town of Vail
building personnel prior to construction activities.
- Design Review Board approval shall not become valid for 20 days following the date of approval, pursuant
to the Vail Town Code, Chapter 12-3-3 Appeals.
- No changes to these plans maybe made without the written consent of Town of Vail staff and/or the
appropriate review committee(s).
- Prior to issuance of a building permit, the Applicant shall mitigate the employee housing impacts from the
creation of one new dwelling unit of 1,357 square feet, as required by Title 12, Chapter 24, Inclusionary
Zoning.
- Prior to issuance of a building permit, the Applicant shall pay to the Town of Vail the required Transportation
Impact Fee of $5,066.00.
Planner: Chris Neubecker
PLANNING FEE RECEIPT
Case # DRB18-0416
Date Printed: 08/20/2018
TOWN OF VAIL - FEES RECEIPT
Planning Summary
Type: Design Review Board (DRB) Submittal Date: 08/20/2018
Subcases: Addition
Bond Expire Date:
Description of Work:
Addition of new elevator serving all levels of existing building, expansion of check-in and Lobby
spaces, consolidation of existing office and management spaces into new space on new second level
above existing lobby and offices. Conversion of existing conference room and offices on two levels of
north wing into for-sale condo.
Property Information
Address: 680 LIONSHEAD PL (210107206999) Tax ID: 210107206999
Owner: Common Area
Contacts
Contact Type: Applicant
Company Name: GPSL Architects
Full Name: Henry Pratt
Address: 953 S. Frontage Road West 230 Vail, CO 81657
Email: henry@gpslarchitects.com
Contact Type: Property Owner
Full Name: Common Area
Address:
Planning Fees
Fee Information Account Amount
Addition Fee 001-0000.31122.00 $300.00
Payment Information Date Paid Payment Type Amount
Addition Fee 08/20/2018 Check $300.00
Paid By: Antlers Condominium Association - Notes: ck#39237
FEE TOTAL $300.00
AMOUNT PAID $300.00
BALANCE DUE $0.00
08/20/2018 - 3:42:28 PM - Generated by: cgodfrey75 South Frontage Road West, Vail, Colorado 81657
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24 August 2018
Re: DRB 18-0416, Antlers lobby expansion
Members of the DRB:
The Owners of the Antlers at Vail Condominiums are proposing to make changes to the building listed
below. These have been approved by the PEC.
The changes being proposed are as follow:
1. Addition of a new ADA compliant elevator serving all levels (new common area).
2. Expansion of the existing lobby / check-in area and addition of a second lobby (new common
area).
3. Relocation of existing meeting room.
4. Consolidation of back-of- house offices and housekeeping (new business office area).
5. Addition of new accessible toilets to serve lobby and office spaces (new common area).
6. Conversion of existing board room and offices on two levels in the north wing into a salable
condominium (new GRFA). Condo will have new deck on two levels.
• The above changes do not increase Building height beyond what exists on the site.
• The above changes do not increase the site coverage beyond what exists on the site.
• The above changes have no impact on existing building setbacks.
• The above changes do not affect the existing parking facilities or their operation.
• The above changes have no impact on the existing landscaping, either hardscape or softscape.
The original Antlers building was built sometime in the early/mid 70’s. A major expansion was
completed in 2001 and is referred to in the TOV files as “Antlers 2000”. This expansion significantly
increased the number of units in the rental pool (87 of 90 units are in the rental pool; one rents
independently). Also, over the past 17 years, the patterns of guest arrival and departure have evolved
toward shorter stays and therefore more intensive periods of arrival and departure. There are times
when the lobby and check-in areas are simply overwhelmed with guests, sometimes detracting from the
guest experience. And the need for increased marketing and sales has the current employees scattered
all around the building; some even working in the hallways or at the front desk.
Put simply, the goals of the proposed additions are to provide more space for a better guest experience
and to, using a term coined by Vail Heath when they justified their current expansion to the PEC,
“decompress” and consolidate the management and operations work areas.
Antlers Condominiums, August 24, 2018 2
These changes will not generate new revenue so to offset some of the cost of the new common areas,
the building owners are proposing to convert existing common/office space into a salable condominium.
In order to make this condo consistent with the others in the building, we are adding new decks on two
levels, one above the other. These decks will sit directly above an existing patio that is almost
completely block by existing trees. To access these decks, we need to replace the existing windows with
windows and doors that fit within the existing rough opening.
New Elevator
The existing elevator at the Antlers was part of the original building and has become old and unreliable.
Maintenance is constant and the existing shaft is too small to accommodate a replacement that meets
accessibility requirements. So far, no elevator company has been able to offer a replacement elevator.
It also does not serve all the underground parking levels built in the Antlers 2000 expansion. Tearing out
the existing precast walls to enlarge the shaft would make the original building unstable and is therefore
not cost effective. As with the unit access corridors, the existing elevator’s landings are outdoors and
exposed to the ambient temperatures of the seasons, putting even more stress on the existing elevator.
Our proposal includes a new elevator tower that is ADA compliant, serves all levels and has enclosed/
heated lobbies. The existing elevator will remain operational as long as possible but will be reserved for
use by housekeeping and other guest services departments. The hope is to extend the life of this
elevator by reducing the demands on it.
Expanded Check-in and Lobby Expansion
There are times when guest arrivals and departures overwhelm the small area of the Front Desk and
Lobby. Guests are forced to stand in a line that often fills the Lobby and sometime even overflows to
the outdoors- not exactly a positive first impression.
Our proposal includes a greatly expanded front desk area; one that is easily recognized from the arrival
court by a new gabled roof and double-high space with large north facing windows. The desk will also
include a dedicated station that is fully accessible as is required by the ADA.
The existing lobby, while cozy and comfortable, is relatively small and can only accommodate a few
guests at a time. There is no space for a concierge desk or an activities kiosk that management would
like to provide for their guests. There are no toilet facilities for guests disembarking from the vans that
bring them from EGE or DIA (apparently that is the first question asked upon arrival). By Code, these
new facilities must be fully accessible.
Our proposal is to keep the existing lobby and expand it eastward and northward on the ground level.
This will make room for accessible toilet facilities, and create a second, separate “lobby” or common
room next to the new elevator. This way guests can congregate for morning coffee or apres ski cookies
in an area that will not impact arrivals and departures. This new lobby will take space from what is now
an under-used outdoor bicycle storage and always shaded picnic area.
An existing meeting room across the courtyard will be re-located to the new second floor to be built
above the existing and expanded ground level lobby spaces.
Antlers Condominiums, August 24, 2018 3
Consolidated Back-of-House offices
As exists at the property, the back-of-house and operations offices are spread out in different locations.
The space available for the different departments (Front Desk, Marketing, Group sales, various
department Managers, etc) is no longer adequate and there are desks and work stations in the hallways.
Across the courtyard in the Antlers 2000 addition are the accounting offices and an office for the Owner
remodel coordinator. Engineering offices and Housekeeping storage are down in the lowest level.
Our proposal is to consolidate all the management offices into new spaces to be constructed on a new
floor above the existing lobby. Additionally, there will be a space for housekeeping and the building
engineer. And so that the front desk manager and general manager are readily available to the guests
when the need arises, there will be a small stair that connects the second level offices directly to the
front desk area.
Offices to Condominium Conversion
None of the proposed changes above will generate or increase revenue; they only serve to enhance the
guest experience and increase the management and operational efficiency of the property. And given
that all this new construction must sit on top of existing construction and within the existing arrival
courtyard, it will be expensive to build.
To help offset the cost of construction, the property owners are proposing to convert the vacated
meeting room and accounting offices into a salable two level, two bedroom condominium of
approximately 1200 SF.
We hope that you will consider this project as submitted and give us approval. The Building Owners are
solidly behind this and ready to start construction early in 2019 and be ready for occupancy by
December of 2019.
Thank you.
Antlers Condominiums, August 24, 2018 4
Proposed Design parameters:
Lot area (from TOV files): 51,836 sf
GRFA (allowable per LHMU-1): 129,590 sf
GRFA (existing- based on TOV files): 89,887.4 sf
GRFA (proposed): 91,087.4 sf = 70.33% of allowable
Density (approved in 2001): 94 DU’s
Density (existing): 90 DU’s (9 existing EHU’s on site do not count)
Density (proposed): 91 DU’s
Total building area (existing per TOV files):
Total Building area (proposed):
Common area (proposed increase): 3,467.0 sf
Office area (proposed): 1,743.7 sf
Office area (existing): 1,741.4 sf
Office area (new): 2.3 sf
Max Height above pre-existing grade: no change
Setbacks:
North: no change
South: no change
East: no change
West: no change
Site Coverage: no change
Landscape area: no change
Hardscape area: no change
Parking (existing): 95 spaces (8 surface)
Parking increase req’d: +1.4 => 2 spaces
Parking (proposed): 98 (min) spaces (8 surface)
Paved area: no change
Snow storage required: no change
Snow storage provided: no change