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HomeMy WebLinkAbout03A. VLMDAV_NovBoardMtg_v9VLMDAC Board Meeting November 15, 2018 1 Agenda / September & October 2018 Monthly Financial Report, Carlie Smith Approval of September 20, 2018 Minutes, Board Summer 2018 Performance, Cactus, all partners RRC Research, Chris Cares, cactus Burke Brand Research, Cactus Brand asset shoot, Satchele Burns, Jack Affleck Colorado Classic Recap, Sarah Franke, VVF Vail Restaurant week, Denise Cheng, Alison Wadey, VCBA CSE Funding Allocations, CSE Other business Adjournment 2 Summer 2018 performance 3 In 2018, we initiated a major shift in strategy. With YOY decreases in the total marketing budget, we recognized a need to make our dollars work harder to meet and exceed our goals. Strategic shift 2018 overview In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 4 We honed in on a focused audience-specific messaging and targeting approach. Each partner took this charge and implemented this focus across the various components of the 2018 campaign. Quality over quantity 2018 overview In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 5 Paid, owned, and earned media efforts combined a multitude of tactics that have all laddered up to our goals and objectives for the 2018 season. Summer 2018 ecosystem Campaign Overview EARNED Digital Video Influencer Paid Social TV PAID OWNED Website Email Organic Social Traditional PR Online PR Groups Strategy is sacrifice and the renewed focus with which we approached the 2018 campaign has truly paid off – with performance above benchmarks across the digital media landscape, higher quality and impact placements in the traditional sphere, earned and owned media elevating our placement in the market. 6 Potential reach has continued to progress our awareness efforts as we shift towards an engagement-centric strategy. Earned Media approach 2018 overview More likely to travel and spend – in line with 2019 approach 7 Earned efforts were an essential tool in garnering potential reach as our strategy shifted towards engagements. Potential Campaign Reach Earned Overview PRINT: 2M ONLINE: 687.5M Potential reach stats: Online 686345648 Print 1362893 YOY? We know circulation prior, so when we place content we use potential reach. Simply put, this is our reach opportunity. 8 While potential reach is a key indicator of our PR efforts, the messages that we develop will continue to deliver on our strategic focus. Public Relations Earned Overview +42% increase in Outdoor messages in 2018. +26% increase in Event messages in 2018. Ongoing efforts to develop compelling, family and teen oriented stories for 2019. Potential reach stats: Online 686345648 Print 1362893 YOY? Event attendance? We know circulation prior, so when we place content we use potential reach. Simply put, this is our reach opportunity. 9 Our PR efforts in Mexico and Panama continue to raise Vail’s profile internationally and create distinction from other resorts in our competitive set. International Public Relations Earned Overview 163 Online articles. 38 Print articles. 173% ROI on media. “Summer is cheap compared to winter rates.” “Vail is a health and wellness travel solution.” “The safety within Vail is a commodity.” Potential reach stats: Online 686345648 Print 1362893 YOY? Event attendance? We know circulation prior, so when we place content we use potential reach. Simply put, this is our reach opportunity. 10 Group efforts are continuously working towards our seasonal goals, with significant increases in group visitation during peak and fall timeframes. Groups Earned Overview Quality over quantity = Cvent partnership & RFPs story Talisa being a huge part of this 11 With a quality over quantity focus, we are approaching the group RFP process with a more focused, targeted approach. Through partnership with Cvent, we are able to leverage advanced targeting to identify, attract, and re-target planners directly to properties. Groups Earned Overview 44% Retargeted video view rate – highest view rate seen on the Cvent platform. Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 12 Departure from the impressions-focused strategy of years past to instead drive meaningful engagement. Paid Media approach 2018 overview More likely to travel and spend – in line with 2019 approach 13 Paid media efforts, led by Cactus and SITE Marketing, have utilized a variety of high quality and targeted tactics to truly engage our key audiences. Paid Media ecosystem Paid Overview TRADITIONAL Digital Video TV DIGITAL Influencer Streaming Radio Social Media Mobile Artificial Intelligence In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 14 Paid Media Examples Paid Overview In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 15 While our 2018 strategy shifted the importance from impressions to meaningful engagement, we wanted to ensure that we were not abandoning our reach and awareness efforts in the paid space. Campaign Impressions PAID : 91M Paid Overview Structure is where we are this season and then give you some context for YOY performance based on the boards request. When we look at how imps are being served over various tactics. Add footnote of years past Measurable impressions of individuals seeing our impressions. What each effort looks like individually and how they ladder up to our goals 16 Our strategic response to a decreasing YOY budget has been to prioritize the quality of our paid efforts over quantifiable reach. With this strategy in place, paid impressions have decreased YOY. Paid media Impressions Paid Overview Strategically responding with an engagement push 17 Traditional Media overview The shift from impressions to engagement in the traditional space eliminated tactics like OOH and print from the 2018 campaign, in favor of primetime sports TV that reached our target audiences where and when they were mostly likely to watch. Paid Overview In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 18 YOY Digital Media Performance The renewed focus for the 2018 campaign has been rewarded with performance above benchmarks across the digital media landscape. Paid Overview Industry Benchmarks 19 Influencer Program In 2018, we partnered with the Obviously platform to bring 7 influencers to Vail, garnering $37,887 in estimated media value. Paid Overview OBJECTIVES: #1 #2 Drive awareness of summer in Vail. Acquiring authentic assets and footage, particularly of the families with teens audience. Industry Benchmarks 20 Influencer Program results The influencer campaign performed above industry benchmarks for the Hospitality space and delivered 859,693 impressions. Paid Overview RESULTS: 36% Larger audience than avg., at 48,687. 198% Over performance on industry estimated media value, at $1,357. 85% Greater avg. engagement rate, at 3.1%. Industry Benchmarks 21 Shifts in the 2018 approach mean there are no existing, relevant benchmarks for comparison. Owned Media approach 2018 overview More likely to travel and spend – in line with 2019 approach 22 Owned media efforts, led Vail Mountain Marketing, work to inspire and support travel for those who are most likely to visit Vail in the summer timeframe. Owned Media ecosystem Owned Overview WEBSITE Facebook Vail.com OWNED SOCIAL Scheduled Blasts Instagram EMAIL In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 23 Owned Media creative examples Owned Overview 24 Email and organic social were nearly equal drivers of owned impression delivery. Owned Impressions OWNED: 7.9M Owned Overview When we look at how imps are being served over various tactics. Add footnote of years past Measurable impressions of individuals seeing our impressions. What each effort looks like individually and how they ladder up to our goals 25 Email efforts were shifted in the 2018 season to target our core audiences at the times in which they were most likely to be inspired by a trip to Vail. Email Performance Owned Overview +7.7% More emails delivered to impact summer travel YOY. +4.4% Increase in click volume YOY, while also delivering +7% increase in send volume. June 19th Families with Teens email test performed above industry benchmarks across metrics. When we look at how imps are being served over various tactics. Test emails they did across winter audiences MORE DETAIL Measurable impressions of individuals seeing our impressions. What each effort looks like individually and how they ladder up to our goals 26 Organic social efforts used a content-driven approach to speak directly to, and engage with, our core audiences. Organic Social Performance Owned Overview 106K Engaged users. 3.6M Reached users. 3.7M Organic impressions, up +3% YOY. When we look at how imps are being served over various tactics. Add footnote of years past Measurable impressions of individuals seeing our impressions. What each effort looks like individually and how they ladder up to our goals 27 Summer site performance reflects that while less traffic is coming to the site, consumers visiting the site are of higher quality and more likely to convert. Website Performance Owned Overview -23% Site visitation +43% Orders per visit When we look at how imps are being served over various tactics. Add footnote of years past Measurable impressions of individuals seeing our impressions. What each effort looks like individually and how they ladder up to our goals 28 In reviewing the seasonal goals for the VLMD, we are seeing success. Seasonal results 2018 overview More likely to travel and spend – in line with 2019 approach 29 Results / Tax Revenue 2018Overview Sales and lodging tax revenues have experienced significant YOY increases. In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 30 Results / occupancy 2018Overview Monthly occupancy rates demonstrate a strong increase in early season occupancy. Seasonal rates remain relatively flat YOY. In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 31 Results / Average daily rate 2018Overview While occupancy remains flat, ADR increases across the season demonstrate the dynamic of the relational metrics. Complementary relationship Our job is to look into the balance of max occupancy and max adr without being in detriment to the other 32 2019 Marketing timeline / 33 2018 RRC intercept study 34 RESULTS: Vail Summer 2018 Intercept and Web Survey Selected Findings Prepared by: November 15, 2018 35 36 Overview of the 2018 Research Program Vail Summer 2018 Survey | RRC Associates | 11/15/18 The following slides represent an overview of survey results obtained over summer 2018. The findings to follow provide a summary of selected results and key findings. Additional crosstabulations, open-ended comments, and further analyses are available upon request. The primary component of the 2018 Survey Research program consisted of an Intercept Survey conducted in various locations in Vail by RRC-trained interviewers. Additionally, a Web Follow-up Survey was sent to participants that were willing to provide their email addresses at the time of the intercept interview. A version of the web-based survey was also sent to Vail App users and selected results from that survey are included in the 2018 analysis. 36 37 Overview of the 2018 Research Program Results from the summer 2018 research are based on 1,370 responses obtained through September 30. The Web Follow-up and Vail App Survey segment of the analysis include approximately 420 responses. Note that on these surveys the number of respondents varies by question. The survey research is designed to permit comparisons year over year. The Intercept Survey remained largely unchanged this year. The 2018 Web Follow-up Survey contained a number of new questions. Comparative graphs for the past two years are provided for questions that did not change. New questions will show with only 2018 results. Vail Summer 2018 Survey | RRC Associates | 11/15/18 37 38 Summer Occupancy - May through September Visitation was strong in May and June, but relatively weak in July when compared to record summer 2017 results. Overall occupancy was flat measured May through July (down 0.7%). More specifically, based on DestiMetrics’ occupancy data, results showed: Up about 5.8% in May from 2017, Up 8.8% in June, Down 9.4% in July, Up 1.6% In August, Down 9.7% in September. The daily results are summarized graphically on the following slide. Vail Summer 2018 Survey | RRC Associates | 11/15/18 38 39 2018 vs. 2017 Summer Occupancy Vail Summer 2018 Survey | RRC Associates | 11/15/18 39 40 Parking Counts – Monthly Data – May through Sept. Vail Summer 2018 Survey | RRC Associates | 11/15/18 40 41 Key Takeaways from the Summer 2018 Research Survey results suggest that destination visitors were up and day visitors down in 2018. The geographic origins of summer visitors remain similar to those observed in past years. Overall, international visitation was strong in 2018 with slightly increased visitation from Mexico. Net Promoter Scores (NPS) are strong but down slightly from 2017. Scores have ranged from 81% in 2018, 83% in 2017, and 80% in 2016. Approximately 30% of respondents are on their first visit to Vail. This virtually unchanged from 2017. The 2018 survey contained new questions designed to evaluate family/children responsiveness to Vail programs. These results have been probed and shared separately. Vail Summer 2018 Survey | RRC Associates | 11/15/18 41 A Selection of Intercept Survey Results 42 43 Visitor Type Vail Summer 2018 Survey | RRC Associates | 11/15/18 43 44 Age / Gender Vail Summer 2018 Survey | RRC Associates | 11/15/18 44 45 State of Origin Vail Summer 2018 Survey | RRC Associates | 11/15/18 45 46 State of Origin (Colorado Excluded) Vail Summer 2018 Survey | RRC Associates | 11/15/18 46 47 Lodging Accommodation Location Vail Summer 2018 Survey | RRC Associates | 11/15/18 47 48 Accommodations Vail Summer 2018 Survey | RRC Associates | 11/15/18 48 49 Previous Visitation Vail Summer 2018 Survey | RRC Associates | 11/15/18 49 50 Likelihood to Recommend Vail Summer 2018 Survey | RRC Associates | 11/15/18 50 51 Net Promoter Score NPS: 83% NPS: 81% Vail Summer 2018 Survey | RRC Associates | 11/15/18 51 52 Did you arrive in a vehicle? Vail Summer 2018 Survey | RRC Associates | 11/15/18 52 53 Epic Discovery Vail Summer 2018 Survey | RRC Associates | 11/15/18 53 A Selection of Web Follow-up and Vail App Survey Results 54 55 Reasons for Visit Vail Summer 2018 Survey | RRC Associates | 11/15/18 55 56 Desired Experiences Vail Summer 2018 Survey | RRC Associates | 11/15/18 56 57 Desired Experiences – 2018 by Geography Vail Summer 2018 Survey | RRC Associates | 11/15/18 57 58 Who did you travel with? Vail Summer 2018 Survey | RRC Associates | 11/15/18 58 59 Activity Participation Vail Summer 2018 Survey | RRC Associates | 11/15/18 59 60 Children/Teen Activities Vail Summer 2018 Survey | RRC Associates | 11/15/18 60 61 Family Satisfaction Ratings Vail Summer 2018 Survey | RRC Associates | 11/15/18 61 62 Children’s Interest and Impact Vail Summer 2018 Survey | RRC Associates | 11/15/18 62 63 Vail is considering initiating more activities for children 13 to 17 that might be offered independent of parent participation. Do you have comments or suggestions for such programs? A sampling of verbatim open-ended comments Biking groups I think hiking with a mission or purpose will work. Also, teaching them Valley history and learning will be ideal. Since we actually enjoy hanging out together, it would be cool to have activities that are family oriented too, and not just 'independent' Not interested. This is a family vacation. We are supposed to be together. That would be great. Get the in like age groups together. Few evening activities for teens Campfires Astronomy Painting/Art Vail Summer 2018 Survey | RRC Associates | 11/15/18 63 64 Type of Accommodations Vail Summer 2018 Survey | RRC Associates | 11/15/18 64 65 How did you book? Vail Summer 2018 Survey | RRC Associates | 11/15/18 65 66 Booking Lead Time Vail Summer 2018 Survey | RRC Associates | 11/15/18 66 67 Information Sources Vail Summer 2018 Survey | RRC Associates | 11/15/18 67 68 Importance of Social Media Vail Summer 2018 Survey | RRC Associates | 11/15/18 68 69 Vail App Usage Vail Summer 2018 Survey | RRC Associates | 11/15/18 69 70 Where else did you visit? Vail Summer 2018 Survey | RRC Associates | 11/15/18 70 71 Why did you select Vail over other comparable destinations? A sampling of verbatim open-ended comments Beautiful area, recreation options, walk around village We love Vail and are very comfortable with all of the amenities Frequent winter visitor, never been in the summer but have wanted to go, heard of progresses with epic discovery and thought now is as good of a time as ever to go Trick question. Nothing compares with Vail. Seriously, there was no comparison because we visited for a friend's wedding 2 years ago and loved our stay so much we come back every year. It is close by, has fine restaurants and shops and great hiking in the summer and skiing in the winter easy to fly into, walkable town so no need to rent a car Reputation and proximity to Denver Vail Summer 2018 Survey | RRC Associates | 11/15/18 71 72 Agree or Disagree Vail Summer 2018 Survey | RRC Associates | 11/15/18 72 73 Satisfaction Ratings Vail Summer 2018 Survey | RRC Associates | 11/15/18 73 74 Satisfaction Ratings Vail Summer 2018 Survey | RRC Associates | 11/15/18 74 75 Do you have any specific comments on parking in Vail? Word Cloud Vail Summer 2018 Survey | RRC Associates | 11/15/18 75 76 Parking Ratings: If you answered 3 or lower for any of the above, please explain your response and how we could improve: A sampling of verbatim open-ended comments Don't charge for overnight parking Free parking off site with shuttle service Parking can be somewhat hard based on where you plan to go in Vail. Lionshead is probably the most recognizable but not as convenient as Vail village. Also not as easy to determine if parking is paid or free. I'd recommend all summer parking is free like it used to be. I get paid parking in the winter, but for convenience and customer experience I think it would be best for the summer parking to be free everywhere Busy weekend made for full lots and street parking. There are times when having to travel through the village to get to the mountain activities is annoying Parking is expensive and difficult Vail Summer 2018 Survey | RRC Associates | 11/15/18 76 77 Environmental Friendliness 77 78 And how would you describe your recent Vail visit? Word Cloud 78 79 And how would you describe your recent Vail visit? A sampling of verbatim open-ended comments Thanks for keeping Vail pristine and clean! Our vacation time is limited, thus we try and get as much out of the experience as possible. Our family prefers to be active but more importantly together. We feel that the best memories are made when we all get to experience something as a unit. I had a great first time in Vail, and would love to come back again! Good mix of fun and relaxation Very much enjoyed the outdoors hiking shopping and restaurants The restaurants in Vail are 5 star. We love skiing and or hiking and then going out to eat. 79 80 Previous Winter Visitation 80 81 Likelihood to Return 81 Thank you! Questions? 82 2017 Burke Research Funnels Set up slide 83 With the shift to demographic persona targeting in 2018, we needed to develop a benchmark for the refined 2019 Burke Brand Research study. We worked with Burke to re-establish the baseline funnel metrics from the 2017 research, setting the following criteria from the existing sample: Funnel Metrics research #1 Destination Families with Teens (excluding CO residents & those with HHI under $100K) #2 Super Boomers (ages 55+, excluding those with HHI under $100K) #3 Front Range Residents (all CO residents, excluding those with HHI under $100K) Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 84 85 86 87 Seasonal asset share-out 88 2019 asset capture Brand Assets With Cactus creative direction, Deadline Motion and Jack Affleck shot 7 scenarios that will all be featured in the 2019 “Rites of Passage” brand spot. Rites of passage. Rituals. Special ceremonies, to mark the transition to adulthood. From the Arctic to the Andes, cultures from around the world challenge their young men and women with feats of strength, courage and endurance. To test their wit, resourcefulness and reverence for nature. To prove themselves, physically, emotionally, mentally. Here, in Vail, we carry on this tradition. TITLE CARDS OVER VIDEO: Challenge. Challenge. Like Nothing on Earth. VAIL. Like Nothing on Earth. Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 89 2019 asset capture Brand Assets Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 90 Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 91 http://dropbox.cactusdenver.com/_Ha3KixXXrD4-OR Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 92 http://dropbox.cactusdenver.com/_Ha3KixXXrD4-OR Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 93 http://dropbox.cactusdenver.com/_Ha3KixXXrD4-OR Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 94 http://dropbox.cactusdenver.com/_Ha3KixXXrD4-OR Quality over quantity = Cvent partnership & RFPs story Video is a perfect summer day in vail Cvent leads go directly to the properties 95 Colorado Classic Recap 96 Professional cycling returns to the streets of Vail COLORADO CLASSIC VAIL 19,440 FANS ATTENDED OVER 2 DAYS 15 MEN’S TEAMS 15 WOMEN’S TEAMS 174 TOTAL RACERS 20+ COUNTRIES REPRESENTED 4 TOUR DE FRANCE RIDERS 97 COLORADO CLASSIC VAIL HIGHLIGHTS 86 NET PROMOTER SCORE (by those that came for the event) $2.8M ESTIMATED ECONOMIC IMPACT 1.05M IMPRESSIONS from :30 PSA SPOTS on KUSA/KTVD with 9News Highlights on 8/15, 16 and 17 219K TOTAL LIVE STREAM VIEWS 4.1M IMPRESSIONS via Digital and Social Media WORLDWIDE MEDIA COVERAGE 200+ Million Households Worldwide 250 Countries 3M HOUSEHOLDS 10 REGIONAL STATES 4 HOURS LIVE COVERAGE 200M HOUSEHOLDS 2.5M UNIQUE VIEWERS 5.5K UNIQUE USERS 54K LIVE STREAM VIEWS COLORADO CLASSIC VAIL WINS AREAS TO IMPROVE 100 INDEX/RESOURCES WEBSITE: coloradoclassic.com TOUR TRACKER COVERAGE: coloradoclassic.com/tour-tracker-live FACEBOOK: ColoradoClassicPro TWITTER: @CoClassicPro INSTAGRAM: @coloradoclassicpro THANK YOU! 101 Vail Restaurant week 102 103 2019 Marketing plan and budget New for 2019: Addition of Spring Restaurant Week, May /June 2019. Looking to target Memorial Day Weekend activation. Working through collaboration with Beaver Creek but able to move forward with a Vail-only Restaurant Week if needed. Would look to VLMDAC marketing to help promote spring event to the Front Range to help alleviate budget constraints for the event. Execution Dates: Start running weekly ads in print, online and TV after Labor Day in Denver, TX, IL, FL and Vail Markets 2 weeks prior increase exposure significantly Postcard mailing to second home owners in Texas, Denver, Florida 2.5 months prior Bus ads all summer 104 2018 Highlights 105 2018 Highlight overview We are so excited about this year’s Restaurant Week, however because the event has not started, we haven’t been able to collect data on the results of the event. Here are some highlights leading up to the event… Overall participation efforts increased and exceeded expectations again for the 6th year. Participating restaurants and lodges returned to offer specials of either equal or greater value in comparison to 2017, with a handful of participants completely adjusting their menu to offer all main courses at $20.18. With the goal of this ten day event set to drive added value and reason for guests to come to Vail in late September/early October and extend the season; we are thrilled to see increasing engagement on our website traffic from the Front Range. With local help and support of our participants and hosting communities, the return of Restaurant Week this year has generated a buzz about our great Vail Dining Scene that continues to increase year after year. We did not have a lot of time or resources to prepare for Restaurant Week this year but have successfully promoted the event this year 106 2018 Highlights Vail Restaurants: 45 (greater than to last year’s participation) We have received numerous out of state calls and facebook messages inquiring about Restaurant Week recommendations this year. Social Media engagement is growing in the Front Range, with interest shown from out of state as well. Pre-Event Press: Colorado.com; TV8, Vail Beaver Creek Magazine, Vail Daily 8/15 Mentions in Vail Beaver Creek Magazine, colorado.com Article written in Vail Daily on during Colorado Classic, start of Restaurant Week, Vail Weekly 107 2018 Top Line Marketing Efforts Website: diningataltitude.com and facebook, instagram, twitter posts Digital: 5280, Westword, Denver Online Display, Facebook, Twitter, Instagram, Everythingvail.com, Colorado.com Print: Vail Daily, Vail Weekly and Summit Daily, Aspen Daily TV: 6-9 Interviews scheduled on TV8 most prior to Restaurant Week Event Press Releases: 8/27/2018 with an additional press releases week prior event and week of Additional coverage: Vail, Beaver Creek, VVF and VVP websites, increased coverage among participant websites and social media pages, local blogs, Vail/Beaver Creek Magazine and the Vail Weekly Open Table Partnership who will send an eblast to all their subscribers 108 2018 Highlight overview Top Areas visiting Diningataltitude.com 109 Restaurant week digital banners + Email 110 CSE Funding Allocations 111 2019 Special Event Allocations-Strategic Overview Commission on Special Events November 6, 2018 112 COMMISSION ON SPECIAL EVENTS Barry Davis Chair, Commission on Special Events Mark Gordon Vice Chair, Commission on Special Events Samantha Biszantz Rayla Kundolf Marco Valenti Alison Wadey Kim Newbury-Rediker 113 Town of Vail | Commission on Special Events | 11/6/2018 113 2018 CSE Successes Based on independent third-party survey data, the 2018 to date total direct economic impact is $15,378,495.75 million on an investment of $453,000 for the CRC and EE categoreis. (15 events surveyed thus far) That’s an average of $33.95 payback ratio per funding dollar. Diverse board with representation from: lodging, real estate, retail, restaurant and chamber offers varied view points and experiential perspectives. 114 Town of Vail | Commission on Special Events | 11/8/2018 114 2019 Newly Funded Events - Community, Recreation & Cultural Events 115 Town of Vail | Commission on Special Events | 11/8/2018 Vail Craft Beer Classic & Rocky Mountain Burger Battle Funded: $70,000 Dates: 6/23 - 6/25 Event Description: Team Player Productions proposed new event Rocky Mountain Burger Battle to be combined with their 3rd annual Vail Craft Beer Classic Date change in 2019 to create separation from GoPro Mountain Games and competitor events Apres Vu Funded: $45,000 Dates: 3/22 – 3/24 Event Description: To bring world class music and activities to Vail that will attract a mix of young professionals and dynamic families. Music will connect with a broad range of guests from age 18 to 40. Two nights of world class live music at Ford Park, a Saturday afternoon event on Vail Mountain that is anchored around an event at the base of the Black Forest Ski Race course where a costume ski race will be taking place and a Sunday morning brunch. 115 2018 Newly Funded Events – CRC Continued… 116 Town of Vail | Commission on Special Events | 11/8/2018 10th Mountain Parade Funded: $24,000 Dates: Three to four events on Fridays beginning January 3 through President’s Weekend Event Description: Torchlight ski down parade on Friday evenings beginning at 6:30pm. Skiers will be dressed in 10th Mountain Division costumes skiing Pepi’s Face and finishing in the Gondola 1 skier yard. Ski down will be accompanied with announcers, videos, celebration at the Expriss Lift House, and finish with a parade to the 10th Mountain statue in Slifer Square. 2019 Vail Skating Festival Funded: $20,000 Dates: 12/13 – 12/15 Event Description: Includes two free skating shows at Arrabelle and Solaris ice rinks The Ice Spectacular at Dobson Ice Arena will include performances by Olympic and National champions. 116 2018 Newly Funded Events – CRC Continued… 117 Town of Vail | Commission on Special Events | 11/6/2018 Family Après Ski at Lionshead-Vail Funded: $13,290 Dates: Four to five Saturdays beginning 12/22 Event Description: Similar to the summer Vail Family Fun Fest, this new event will be free and take place at the Arrabelle on Saturdays from 3:30pm – 5:30pm This event is targeted to our guests and families as they come off the mountain. There will be kids parades, costumes, storytelling, and more for families to enjoy Roundup River Ranch – Superhero Ski Day Funded: $2,500 Dates: 3/9 Event Description: Superhero Ski Day raises awareness for Roundup River Ranch, uniting the many people touched by a child with a serious illness. Individuals and groups compete to raise funds through social media, email and traditional peer to peer fundraising methods. 117 2018 Newly Funded Events – CRC Continued… 118 Town of Vail | Commission on Special Events | 11/7/2017 Vail Film Festival Funded: $18,000 Dates: 8/23 – 8/25 Event Description: The Vail Film Festival returns in 2019 shifting from their usual April dates to the need time of late August $20.19 Vail-Beaver Creek Restaurant Week Funded: $15,000 Dates: 5/24 and 9/27 Event Description: Vail Chamber and Business Association took over operations of the event in 2018 and will continue to run the event in 2019 New in 2019 is the addition of a second week long restaurant week over Memorial Day Weekend 118 2018 Newly Funded Events – Education & Enrichment 119 Town of Vail | Commission on Special Events | 11/6/2018 CampSight: An Innovation + Marketing Unconference Funded: $10,000 Dates: 4/10 – 4/12 Event Description: CampSight is an innovation and marketing camp for outdoor-inspired brands, visionaries and storytellers. It's an "unconference" designed to get people out of the box and into the community Attendees get connected with each other on the slopes, in the local coffee shops and at the local restaurants and bars They are inspired through high-level sessions, keynote talks and workshops and learn new skills to drive results through hands-on, highly interactive workshops, coffee meetups and outdoor activities Global Solutions Forum Funded: $5,000 Dates: 10/16 – 10/18 Event Description: Inspires high school students through field studies in ethical leadership through partnerships with NGO’s and non-profits working in conditions of poverty TEDxVail was the first Actively Green event in Vail Valley in 2015. We are focused on sustainability. Kat Haber, our founding organizer, created a how-to film for use by thousands of TEDx event organizers in 2013 called "Greening Your TEDx" https://www.youtube.com/watch?v=TXxvhQnFcHI 119 2018 Newly Funded Events – EE Continued… 120 Town of Vail | Commission on Special Events | 11/6/2018 Alpine Journeys: Through the Lens (Colorado Ski Museum) Funded: $5,000 Dates: Begins 12/20 with programming on numerous dates through April Event Description: Presentations and films include Chris Anthony, Abandoned ski documentary, Dr. Jon Kedroski, and the opening of the Warren Miller exhibit. Project Funway Funded: $4,000 Dates: 2/9 Event Description: This unconventional fashion event challenges amateur designers to create unique garments out of anything but fabric and send them down a runway to be critiqued by expert judges. The challenge is to raise funds for E•ƒ(ec). TEDxVail was the first Actively Green event in Vail Valley in 2015. We are focused on sustainability. Kat Haber, our founding organizer, created a how-to film for use by thousands of TEDx event organizers in 2013 called "Greening Your TEDx" https://www.youtube.com/watch?v=TXxvhQnFcHI 120 2018 Newly Funded Events – EE Continued… 121 Town of Vail | Commission on Special Events | 11/6/2018 Eagle River Valley Prevention and Family Education (Eagle River Youth Coalition) Funded: $2,500 Dates: Numerous programs between 1/1 and 12/31 Event Description: The event will support youth prevention education, collaboration, family education, and early intervention services to benefit the lives of Town of Vail residents. The Eagle River Youth Coalition works with all schools, youth-service providers, mental health providers, local businesses, and law enforcement to ensure that youth needs are met. TEDxVail was the first Actively Green event in Vail Valley in 2015. We are focused on sustainability. Kat Haber, our founding organizer, created a how-to film for use by thousands of TEDx event organizers in 2013 called "Greening Your TEDx" https://www.youtube.com/watch?v=TXxvhQnFcHI 121 Looking Ahead: 2018 Strategies & Actions Review existing event scorecard criteria and event categories for RFP process Encourage evolution of successful existing events Address areas for improvement with event producers Identify additional event needs at the right time Remain mindful of event attendance volumes Continue commitment to fund independent, 3rd party surveys for designated events . 122 Town of Vail | Commission on Special Events | 11/7/2017 122 QUESTIONS? THANK YOU 123 appendix 124 Campaign at a glance Seasonal Overview Specific timeframes? RevPar as baseline? appendix Percent of spend? 125 The strategic shift from impressions delivery to engagement has not had a sizable impact on the total occupancy rate for summer. The focused approach has shown a positive relationship to the quality of visitor, with increases in sales & lodging taxes and seasonal ADR in 2018. Total media impressions & Occupancy Media Overview Specific timeframes? RevPar as baseline? appendix Percent of spend? 126 Total media Impressions & Spend by Destination Media Overview Destination Front Range In 2018, we initiated a major shift in strategy With a YOY decrease in marketing budget, we recognized that we needed to make our dollars work harder towards our goals To do this, we honed in on a focused strategy that directly addressed our goals through quality over quantity This expressed itself in a variety of ways across the campaign, with each partner taking this charge and implementing In the media space, this was a departure from the impressions-focused strategy of years passed, and an emphasis on meaningful engagments Each audience addressed, each tactic put into market in 2018 laddered up to our goals and objectives 127 YOY Digital IMPRESSIONS BY TACTIC / We have received more than 600K in added value impressions across all of our partners thus far 3M+ added value impressions for video in 2018 (YuMe, SpotX, Cluep) 128 YOY Traditional IMPRESSIONS BY TACTIC / We have received more than 600K in added value impressions across all of our partners thus far 3M+ added value impressions for video in 2018 (YuMe, SpotX, Cluep) 129 YOy performance / DIGITAL media Benchmarks for success were determined on final 2017 performance Overall digital video: 82% VCR benchmark Cross-platform video: 79% VCR benchmark CTV: 97% VCR benchmark Social video: 80% VCR Social carousel: 1% CTR Streaming audio: 2016 targeted families and Aps in FR mobile audio with companion banners 130 YOY Digital IMPRESSIONS BY TACTIC / We have received more than 600K in added value impressions across all of our partners thus far 3M+ added value impressions for video in 2018 (YuMe, SpotX, Cluep) 131 YOY Traditional IMPRESSIONS BY TACTIC / We have received more than 600K in added value impressions across all of our partners thus far 3M+ added value impressions for video in 2018 (YuMe, SpotX, Cluep) 132 Public Relations / clip totals compared to comp set Year-to-date totals include: Aspen 451 Breckenridge 471 Park City 98 Steamboat 121 Vail 897 133 Public Relations / YTD Media/Unpaid influencer visits Nearly 50 media & unpaid influencer visits during the summer season. Not including PR impressions total = 92,627,645 With PR: impressions = 780,332,186 134 Creative Overview / 135 Video / All print will be place in event program guides. We have versions for general adventure with Epic Discovery mention, family adventure, boomers and active professionals in town 136 Brand Video / :15 137 Video / All print will be place in event program guides. We have versions for general adventure with Epic Discovery mention, family adventure, boomers and active professionals in town 138 Event Video / :15 Culture Event Video / :15 Culture 139 Event Video / :15 Culinary Event Video / :15 Culinary 140 Social Videos / :08 Parent 141 Social Videos / :08 Teen 142 Video / All print will be place in event program guides. We have versions for general adventure with Epic Discovery mention, family adventure, boomers and active professionals in town 143 144 Fall Boomer video and Oktoberfest 145 Media detail / 146 2018 Digital IMPRESSION DELIVERY / Here’s how social performance is Specific bullet for EOY social slide we recognize we 147 Digital Media Summary / social media Social Video is exceeding the July 2017 VCR performance by +13% :08 Instagram Stories completed with a 0.25% CTR to destination Families and Teenagers– 5x the video benchmark Impression delivery Canvas stories 148 Digital IMPRESSIONS BY TACTIC YOY / * At 104% Digital Video delivery for 2018 because we’ve already received 600K+ added value video impressions We have received more than 600K in added value impressions across all of our partners thus far 149 Paid media ecosystem / Mobile Artificial Intelligence Social Media Influencer TV Streaming Radio Digital Video 150 TV / destination & front range Advanced TV Set box analysis of mountain travel consumer informs these buys to focus programming on homes with highest concentration of our targets Advanced Zone cable now includes Satellite (Direct TV/Dish) providing 74%-80% reach to targets Addressable TV 43% of Teen homes have Cable TV 45% of Teen homes with a HHI of $100k+ have Cable TV These higher income homes are more likely to watch video on demand (VOD) – Index 165 80% of Addressable TV is delivered within VOD/ Most VOD commercials are non skippable Live Action Sports Gain rapid early reach Index 130 – 200+ against target personas Alignment with well established sporting events/brands 43% of Teen homes have Cable TV 45% of Teen homes with a HHI of $100k+ have Cable TV These higher income homes are more likely to watch video on demand (VOD) – Index 165. 80% of Addressable TV is delivered within VOD Most VOD commercials are non skippable 151 Tv/ Dallas & Chicago dynamic families WITH Kids 13-17 June Oct July Aug Sept May April Live Action Sports: FIFA Soccer, Other Soccer, NBA Finals, Stanley Cup Finals Addressable TV May - June Late April - July Messages: Brand w/ nonstop or connecting flight mention 152 Tv/ Dallas & Chicago super boomers June Oct July Aug Sept May April Live Action Sports: US Open, PGA, British Open, MLB, NFL July - September Messages: Fall w/ nonstop or connecting flight mention 153 Tv/ Front Range dynamic families WITH Kids 13-17 June Oct July Aug Sept May April Live Action Sports: FIFA Soccer, Other Soccer, NBA Finals, Stanley Cup Finals Addressable TV Advanced Cable May - June Late May - August Late May– Early June August Message: Brand Message: Outdoor Adventure w/GoPro Mountain Games Message: Outdoor Adventure w/CO Classic 154 Tv/ Front Range super boomers June Oct July Aug Sept May April Live Action Sports: US Open, PGA, British Open, MLB, NFL Addressable TV July - September Late May– Early June June - August Message: Fall Message: Outdoor Adventure w/GoPro Mountain Games Message: Culture w/Dance Fest/Bravo/Jazz; Outdoor Adventure w/CO Classic; Culinary w/Gourmet on Gore 155 DIGITAL VIDEO 156 DIGITAL VIDEO / hulu Commercial-like format to extend our TV reach 75% of all delivery is to “living rooms” Seamless cross-device delivery (TV, mobile, desktop) We live in an on-demand world and Hulu is continually working to redefine the TV viewing experience…. They’re constantly increasing the premium content available to viewers Also…. - Nearly half of the population watched both live TV and on-demand content DAILY (47%) so it’s a great complement to our traditional TV experience , especially with most users accessing Hulu “on the big screen” - We will be leveraging Hulu’s cross-platform video commercial format to efficiently reach our audiences this includes running our video on desktop, mobile, tablet and connected TV… as 75% of their inventory is delivered to those devices (gaming consoles, smart TVs, roku, amazon fire stick, apple tv, etc) It’s a great platform for our family audience : - we are able to bring in 3rd party data sources so that we can efficiently target our destination families audience to hit households that have tweens/teens in the home as well as target teenagers in the animation/cartoon and comedy genres where Hulu sees an overindex of this age group - 32% of adults in the US watch Hulu with their children It’s a great platform for our front range audience because - Nearly half of the population watched both live TV and on-demand content DAILY (47%) 157 DIGITAL VIDEO / YUME Partnerships with 1500+ premium and lifestyle publishers (e.g., Golf Digest, CNN, Bon Appetit, Fast Company, etc.) TV-like scale across digital screens Multi-device solution to engage targeted audiences through video across all screens Advanced audience segments powered by demographic, behavioral and lifestyle data We’ll reach the DDFOC audience on YuMe within our key markets using 3rd party data partners across qualifiers such as HHI, age, gender, family composition, family travel, outdoor enthusiasts and family lifestyle as well as adventure seekers Premium video partners allow us to bring the emotional storytelling to life – delivering the Vail message to the right device at the right moment. We will reach our audience in our key markets by blending audience, lifestyle & behavioral targeting. 158 DIGITAL VIDEO / youtube 70% of teens spend 1+ hour per day consuming video content on their mobile devices Targeting keywords, channels and categories where teens spend the most time (e.g., Buzzfeed, NBA, sports & outdoors, arts & entertainment, etc.) Mirror keyword targeting from paid search campaign YouTube remains a leading online video consumption platform – particularly among teens. 57% of teens spend their time with the type of short form video content found on YouTube. We recommend aligning with the top channels and categories where teens are most frequently seen. Channel Factory has provided an extensive list of targeting from Channel to Topic and Interest based content as well as Keyword targeting. For this campaign, we can run either on TrueView pre-roll or 360 video. With 360 video, our CPV will increase just a bit. 159 DIGITAL VIDEO / spotx Device agnostic technology allows us to serve short-form video across desktop, mobile/tablet, and connected TV Using demographic and lifestyle targeting to reach teens across all screens Deliver content on sites where our teens are spending the most time online (e.g., Spotify, Vevo, SlingTV, DirecTV Now, in-app games, etc.) Premium video partners allow us to bring the emotional storytelling to life – delivering the Vail message to the right device at the right moment. We will reach our audience in our key markets by blending audience, lifestyle & behavioral targeting. 160 Streaming audio We’ll reach the DDFOC audience on YuMe within our key markets using 3rd party data partners across qualifiers such as HHI, age, gender, family composition, family travel, outdoor enthusiasts and family lifestyle as well as adventure seekers Premium video partners allow us to bring the emotional storytelling to life – delivering the Vail message to the right device at the right moment. We will reach our audience in our key markets by blending audience, lifestyle & behavioral targeting. 161 streaming audio With 53% of our audience streaming weekly, internet radio is a lifestyle The 50-to-64-year old age group spends more time on their mobile phones than they do with traditional radio We will meet our audience where they are spending their time – on their digital devices the 50-to-64-year-old age group spends more time on their mobile phones than they do with traditional radio So we recommend using Pandora’s “mobile audio” AND “video everywhere” solution Essentially, during key transitional moments … so skipping songs, switching stations, etc... Either our :30 audio spot (with banner) or our video message would run to our presepctive audiences in destinationa and front range audiences Pandor isn’t cluttered and it allows us to personalzie the message Additionally, building off our success from last year’s behavioral targeting, we do the same to reach our more qualified users in engaging ways - leisure travelers - these are people who have taken or are likely to a vacation / participation in vacation activies like spa, shopping and golf - outdoor sports enthusiasts - those who enjoy outdoor activites like hiking, campaing, running - and those who have recently pruchased outdoor equipment like backpacks, waterbottles and tents - frequent travelers We know our destination Super Boomer is a frequent traveler and I like to go on vacation to relax…. The I’m served the Vail ad, it resonates more... rather then sending Super Boomers an ad to get Taylor Swift concert tickets, which isn’t quite in their wheelhouse 83% of Pandora listeners have reported that they tune in while traveling. 162 Mobile Artificial Intelligence (AI) We’ll reach the DDFOC audience on YuMe within our key markets using 3rd party data partners across qualifiers such as HHI, age, gender, family composition, family travel, outdoor enthusiasts and family lifestyle as well as adventure seekers Premium video partners allow us to bring the emotional storytelling to life – delivering the Vail message to the right device at the right moment. We will reach our audience in our key markets by blending audience, lifestyle & behavioral targeting. 163 Mobile Artificial Intelligence (AI) Target audiences based on what they’re sharing, how they’re feeling and where they’re going Reach users through conversations and images they're posting on social media Engage audiences in a relevant and emotional way Leveraging keywords from the PPC campaign to fuel targeting 164 Paid social We’ll reach the DDFOC audience on YuMe within our key markets using 3rd party data partners across qualifiers such as HHI, age, gender, family composition, family travel, outdoor enthusiasts and family lifestyle as well as adventure seekers Premium video partners allow us to bring the emotional storytelling to life – delivering the Vail message to the right device at the right moment. We will reach our audience in our key markets by blending audience, lifestyle & behavioral targeting. 165 Paid social / facebook + instagram Leverage short-form video, carousel, canvas and Instagram Stories Hyper-target the destination and Front Range audiences through demo, geo and interest targeting 166 influencer 167 Influencer / obviously Leverage their influencer marketing platform to identify the most influential brand ambassadors Create custom programs and content by influencer Robust reporting on performance and engagement at the campaign and influencer level 168 Email performance / Send-Level Open rate: 15.53% CTR: 7.73% Unsubscribe: .02% Clarify click through rates and baseline 169 170 ORGANIC SOCIAL – BRAND HIGHLIGHTS Data: 5/1/18-10/1/18 170 171 ORGANIC SOCIAL – EVENT HIGHLIGHTS Data: 5/1/2018-10/1/2018 171 172 ORGANIC SOCIAL – VIDEO HIGHLIGHTS Data: 5/1/2018-10/1/2018 172 173 EMAIL – APRIL CREATIVE April 25 173 174 EMAIL – MAY CREATIVE May 7 174 175 EMAIL – MAY CREATIVE May 14 175 176 EMAIL – JULY CREATIVE June 19 176 177 EMAIL – JULY CREATIVE July 25 177 Vail Restaurant week (add’l Slides) 178 2019 Marketing plan and budget Expand Marketing Plan from $15K - $40K TV: TV8 Cable in Denver :30 Production Shoot Needed for Video Promos for Online Content and TV Travel to Denver for New Interviews Print: Vail Daily Vail Weekly Westword 5280 Magazine Radio: Denver Vail/Summit Online Ads: Facebook/Instagram Variety of Digital Media Signage: Posters In town banners Round about banners Town of Vail Bus Signage Denver Out of Home 179 2019 Marketing plan and budget Marketing Collateral: Coasters Check Presenters Postcards mailed to 2nd homeowners PR & Cross-Promotion: We have identified the following as further opportunities for cross-promotional consideration: Concerts at Ford Amphitheater, Farmer's Market, Gourmet on Gore, Vail Jazz, Vail International Dance Festival, Colorado Grand, BBB, Oktoberfest, and Open Table Hire PR Firm to write and release press releases We would also like to offer $81.50 special next year so that our fine dining restaurants can offer more specials 180