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HomeMy WebLinkAboutHISTORY clubhouse conditional use permit February 24, 1986• clubhouse TO: Planning and Environmental Commission FROM: Community Development Department DATE: February 24, 1986 SUBJECT: A request for a conditional use permit to expand the Vail Golf Course Clubhouse. Applicant: Vail Metropolitan Recreation District. I. DESCRIPTION OF PROPOSED USE The VMRD proposes to remodel the Vail Golf Course Clubhouse. The building currently contains 10,002 square feet and the proposal would add 5,630 feet for an end product of 15,608 square feet. The major element of the expansion is a new cart storage facility which will accommodate a transition from gas to electric golf carts. Other significant changes include expansion of the existing bar and dining area to the south and east while eliminating the use of the pro shop for dining in the winter, a new meeting room, an expanded kitchen as well as a remodel to the locker rooms and a new entry way scheme. The parking area would remain unchanged with the exception of the addition of the required 8 spaces for the additional meeting room and bar/dining room . • II. CRITERIA AND FINDINGS Upon review of Section 18.60, the Community Development Department recommends approval of the conditional use permit based upon the following factors: A. Consideration of Factors 1. Relationship and impact of the use on development objectives of the Town. The golfcourse clubhouse is an important public building to the community in that its design and function should reflect a high quality consistent with other public and private buildings in the community. The existing building is in dire need of upgrading and repair and the proposal will serve to not only allow the building to function in a superior manner, but will provide a high level of service to our guests. In this regard, the proposal is consistent with the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Utilities will be upgraded as a part of the proposal. The proposal itself is a significant improvement to a recreational facility and will reflect positively on the community, especially with respect to the summer guests. No effect upon the other factors are anticipated. • 3 . Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control! access, maneuverability and removal of snow from the street and parking areas. Although the VMRD recognizes the need for an additional 25 to 30 parking spaces to more comfortably accommodate some of their peak demand days, the proposal at this time is to leave the parking situation as is with the exception of the addition of 8 spaces required for the expansion. The proposed meeting room requires 4.8 parking spaces, while the additional 308 square feet of permanently enclosed restaurant/bar area requires 2.6 spaces for a total additional requirement of 8 parking spaces. The applicants feel they can easily accommodate 8 additional spaces without a major redesign of the parking lot. Last year the VMRD worked with the Public Works/Transportation Department in improving the bus circulation situation by relocating the ingress/egress points to the parking lot. This solution has been successful and will be unchanged with this proposal at this time. The VMRD is desirous of increasing the number of parking spaces provided by expanding toward the east and it appears that this can be done without any significant impacts upon the 18th green. • There has been discussion between VMRD and the Fallridge condominium/office building about the possibility of leasing 20-25 spaces in the Fallridge complex for the employees of the golf course. The leasing of the spaces requires approval under the Town's lease parking program and if successful, could allow better utilization of the existing parking spaces by the summer guests. The Community Development and Public Works/Transportation Departments will continue to work closely with the VMRD on any parking lot remodel proposal to assure smooth and efficient bus circulation as well as the maximum parking useage for this lot. 4. Effect upon the character of the area in which the proposed use ;s to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The design proposed includes only minor changes in scale and bulk, so there is little change with regard to this factor. No negative effects upon the character of the area will occur. B. Such other factors and criteria as the Commission deems applicable to the proposed use. C. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 18.56. • None required . ... , • III. Under Community Design, Policy No.2, upgrading and remodeling of structures and site improvements ld be encouraged. IV. The Community Development Department that the conditional use permit roved based on the llowing findings: That the proposed location of the use is in accord with the purposes of ordinance and the main or detrimental inj ous di ict in which the site is itions under whi it would be operated or to public heal ,safety or welfare to properties or improvements in the vicinity. That the proposed use would comply with each of the applicable prov; ons this ordinance. v. STAFF RECOMMENDATION • Community Development Department recommends approval of lf Course Clubhouse remodel. The proposal meets the criteria for a tional use permit and will t in a positive impact upon this most important community 114 Our recommendation for approval is tional upon the provision 8 additional parking spaces. icant shall propose an 1e ution for adding a building permit is i additional spaces be install prior to the issuance a temporary certificate of occupancy for the remodeled structure. highly encourages VMRD continue studies and to work with our staff in expanding the parking lot to maximize the number of cars can k on this site. • • ~JY{, ~.fPl2--UoM. S . Vail Metropolitan Recreation District Golf Course Clubhouse Remodel Area Tabu1ations: Space Description Difference Existing New Existing Cart Storage + 2,734 3,866 6,600 Existing Service/Storage + 40 760 800 Existing Bag Storage <35> 333 300 Existing ~ien's Locker Room + 485 350 1.200 • Existing Womens locker Room 365> Existing Pro Shop Storage <20> 250 230 Existing Pro Shop + 64 936 1.000 Existing Office + 184 156 340 Exi sting Kitchen + 304 396 700 Existing Bar/Dining Room + 1,244 1,100 2,344 Existing Terrace -<386> 1,166 780 ~lcet1ng Room + 576 -0-576 11ens & Womens Toilets + 30B -0-308 Entry + 106 324 430 Total 5,630 10,002 15,608 • 12:00 pm 2:15 pm 3:00 pm 1. 2. ! ~ 3. 4. 5. 6. PLANNING AND ENVIRONMENTAL COMMISSION February 24, 1986 Site Visits Work Session on Eagle County Airport Public Hearing Approval of minutes of February 10 and January 27, 1986. A request for an exterior alteration of the Hong Kong Cafe in order to construct a two story building, and a conditional use permit in order to have an outdoor dining patio on ground floor on Lot C, Block 5-C, Vail Village First Filing. Applicant: Hong Kong Cafe Partners A request to rezone Lot 2, Block 1, Vail Lionshead 2nd Filing from High Density Multiple Family to Special Development District in order to develop an additional 92 lodge rooms, 5 condominiums, and approximately 3,350 square feet of meeting/conference space as Phase II of the Doubletree Hotel. Applicant: Vail Holdings, a Limited Partnership A request for exterior alteration of the Plaza Lodge in order to expand retail space and remodel existing dwellin9 units and a request for a conditional use permit in order to eliminate two accommodation units and one dwelling unit. Applicant: Plaza Lodge Associates A request for a conditional use permit in order to construct an addition and remodel the Vail Golf Course Clubhouse located at 1778 Vail Valley Drive. Applicant: Vail Metropolitan Recreation District. A request to amend the Town of Vail Design Review Guidelines to include a section on Park Design Guidelines. Applicant: Town of Vail A request to amend the development plan of Crossroads and for setback variances in order to enclose an existing deck area and to add other outdoor dining at Burger King. Applic~nt: Snowquest (To be Tabled) ~ I • PLANNING AND ENVIRONMENTAL COMMISSION February 24, 1986 PRESENT STAFF PRESENT Tom Briner Peter Patten Diana Donovan Tom Braun Bryan Hobbs Kristan Pritz Pam Hopkins Rick Pylman Duane Piper Betsy Rosolack Si d Schultz Jim Viele The meeting was called to order by the chairman, Duane Piper . . The minutes of the meetings of January 27 and March 10 were approved with corrections. 1. A request for an exterior alteration of the Hong Kong Cafe in order to construct a two story building, and a conditional use permit in order to have an outdoor dining patio on ground floor on Lot C. Block 5-C, Vail Village 1st Filing. Applicant: Hong Kong Cafe Partners • Rick pylman explained the request. He stated that the redevelopment proposal included a 3,000 square foot freestanding, two story building. He reviewed the Urban Design Considerations and said that the staff recommended approval. Craig Snowdon, architect for the project, showed floor plans, site plans and elevations. He said that the snow removal from the patio would take place toward the west, not toward Founders Plaza. ' Snowdon then told the commissioners that he had been meeting with the owner of unit 309 in the Lazier Arcade, Mr. Bleckner, and made some alterations in the design that had been presented to staff. His firm found that they could lower the peak 30 11 in order to get the peak below Mr. Bleckner's deck railing and also could drop the perimeter 18 11 This would improve the sun/shade with the result• that there would be no shade on Vendetta's deck and no shade on the stairs until the late afternoon. Snowdon stated that he found that the restaurant would not have the use of the alley north of the building nor would they have access to the trash dumpster of the Lazier building. This would eliminate the door that had been proposed to access the staircase. He proposed to solve the problem by locating the door on the southeast corner and putting trash containers in a covered area near the planters on the east side of the building, with daily pick up. He proposed also to keep the access to the alleyway open for the Lazier building and build a wall to match the Hong Kong exterior with a gate to cover the alley. James Fallin, representing Mr. Bleckner, sated that his client did have objections to the design as it was originally proposed, but that the changes were amendable to Mr. Bleckner. He wished to make the changes a part of the conditional use request as follows: 1. The top of the skylight would be no higher than 611 below the railing of the deck of unit #309. (The railing is 25" above Wall Street.) • 2 . The top of the major roof line no more than 611 above floor level of Unit 309. 3. The top of the spokes in the skyl ight no more than 18" above floor level of Unit 309. • 4 . The exhaust hood fans will be located on the southwest corner and screened from view of unit 309. 5. All skylights shall be bronze tint and inoperable. 6. No exit shall be located on the north side of the building on the 2nd floor. 7. All mechanical equipment placed on the roof shall be hidden from view from Unit 309. 8. Skylights on the north half of the building shall be shaded at night and shall be made of dark material. 9. No direct up light shall be used on the second floor. 10. The fireplace flue on the top shall be no wider than 18". Brian 01Reilly spoke for the applicant and listed some agreements the applicant had with Robert Lazier. Bob Lazier stated that the applicant came to him and showed him the proposed building. He had not known the trash plan before that time, and felt that the proposed solution of the Hong Kong using the Lazier Arcade Building's trash dumpster was unacceptable. He also did not want an • access between the two buildings because he wanted this to be a buffer and for flexibility for future construction . Steve Simonett, manager of One Vail Place, said that the Owners of One Vail Place were concerned about the construction to be taking place at the Hong Kong and at the Plaza Building. Their intention was to redo the paver bricks on their property in the spring and did not want to allow access for construction trucks or vehicles in the area between One Vail Place and Vail Ski Rentals. Snowdon said that he did not foresee using this access, but would access from the alley or from Wall Street. Bryan Hobbs liked the building. but was concerned about the alleyway and what would be constructed in front of it. Snowdon replied that at present there was a blank wall. The alley would be torn up during construction, and afterward a wall could be constructed to match the building material of the Hong Kong and that it would be at least 6 feet high and would tie into the Lazier Arcade. Hobbs asked wondered if the Town had any problem with a lease agreement with the Hong Kong and Snowdon replied that the Council had heard the request in early • 2 trash. that on roof would be self-contained. man draw; 1; ag outside of the commissioners ' juri i Snowdon replied two it placed on the shortened to two on She also than the the • Patten added that requests in both vill are type of use, and that the Town would allow encroachment on Town common dining , but not for structures. It was usually done in a lease. Briner had trash. no problem with the alley, but was He suggested using a compactor or de. Snowdon that he had the access problem and ex1 n9 patio wall. He felt that he could design something to rely hide e liked the proposal and shared iner's concern about trash. He asked about buildi building would be and so Viele asked about a ng study, and that he was planning to wait until he had received working trying to figure out the amount ng with Viele and also suggested th owners was must look permanent. could handled by the ORB. Donovan was also of , and would have liked to have seen would have liked the length of approval ree. acent property so stressed that the wall • Sid Schultz 1 s concerns were with the alleyway and Duane Piper agreed and stated that since the location an 11 hour decision, he would like to see further 1510n. Tom Briner asked if the drawings presented made in response to the neighbor, and Snowdon not. ier stated that currently all trash from the Hong Kong came out of the without a compactor. He felt that the addi ona1 e who would with the new building would not result in much more He the desire to have the project start as soon as ible. Irish, one if were of the owners, felt that the trash dilemma could out, a lay, there would be a late start on construction. alternatives: 1, screen the trash on the si, or 2, side. Iri if could agree to access from the west si in on west de. Irish replied he could, but needed hear from scussion, the applicant requested to table the until ing on March 10. Donovan moved and Viele seconded to table the request March 10. The vote was 6 in favor with one abstention (Hopkins~ . perhaps on • 3 • 2. A request to rezone Lot 2, Block 1, Vail Lionshead 2nd Filing from High Density Multiple Family to Special Development District in order to develop an additional 92 lodge rooms, 5 condominiums, and approximately 31350 square feet of meeting/conference space as Phase II of the Doubletree Hotel. Applicant: Vail Holdings, a Limited Partnership • Tom Braun showed site plans and elevations and explained the request. He said that the PEG action that day would be advisory only, and the final decision would be made by the Council on March 4. Braun described the zoning analysis of the Doubletree. The end result of the request would be a density of twice that allowed by the underlying zoning and a parking shortage of 50 spaces. He reminded the board that this was a request for a special development district and that SDOls had been proposed in Vail to allow for the development of sites that would be unable to do so under conventional zoning. Braun explained the criteria to be considered as stated in the memo which included design issues, pedestrian traffic, open space and landscaping. He also reviewed the zoning considerations using the underlying, HDMF zoning. Braun felt that it was unfortunate that the Doubletree Inn was not located within the Vail Village study area, and that a Town-wide land use plan was only in its early stages of development and not near completion. This would have provided the staff with a better understanding of the implications that this project may have on other development potentials in the Valley. He added that the concern of the staff was how this request related to Town-wide development issues. For example, what would a cumulative impact have on the Frontage Road if similar requests for additional density increases were to be allowed in this area? Braun showed the setback encroachments on a site plan, and discussed height, site coverage, landscaping and parking. He explained the method used to determine the amount of parking necessary for the site. Even with a 5% multi-use reduction and a 50% reduction for the required parking for the meeting room space, the result was a deficit of 50 parking spaces. The staff recommendation was for denial because of the shortage of parking and because of the amount of increased density requested. Jay Peterson, representing the applicant, introduced several employees of the Doubletree Hotel. Jeff Olson and Anthony Pellechia, architects on the project, showed site plans and answered questions. Peterson stated that both the staff and Jeff Winston had expressed no problem with the design of the project. He added that the basic parking ratio had been retained with the addition. He also said that at present the Altitude Club was the place for locals to go and there was no control of parking. He felt that underground parking would not invite the casual user of the bar or restaurant to use it. Peterson stated that his stUdies showed that 75% of hotel patrons arrive by automobile and of those 75%. 75% keep their auto with them during their stay, resulting in 55% of hotel guests keeping their autos. He felt that the existing project worked with its parking even though much of the parking was uncovered. Peterson went on to quote the parking study that had been done in the Village. He said that it stated that there was a 20-70% vacancy rate in private parking lots. He added • that Doubletree guests could use the Lionshead parking structure if there were no parking spaces left on site. Peterson also said that the Marriott had 25% fewer parking spaces and no parking problem except in summer. 4 • Gary Sheluski of the Doubletree similar Doubletree Hotels and parking. Peter Jamar, consul Ooubletree, described the EIR. stated that there was little data up the Town's parking requ; and th the data was arbitrary. the rd that there was pedestrian access from the bus repeated Jay's comments of hotel guests who keep their cars. Jay then addressed the density ng that the Town wants additional hotel rooms. The Vail Vill certain areas for it; 1 rooms. Peterson t site accommodate additional hotel rooms would need additional rooms with the Mountain intad out that hotels as well as their Mike Dougherty, sales manager of Doubl , ke of their need for more rooms and the additional money would bring to Vail. Oran Pal spoke for the condo associ on in hotel and as a representative owner to state that they were very happy with the current owners and felt that the former owners did a disservice both hotel and the Town. Pam Hopkins asked what could be done about parking at a later date if it that the parking is inadequate. Jerry? of the Doubletree stated that t ing does prove to be i it would hurt the bar and restaurant economically. Peterson added that the overflow could go to the onshead • rking Structure which ;s usually under utilized Pam also asked about strengthening the pedestrian link king structure, and Mr. 1 responded that they would work hard improve the pedestrian pathway and explained that the hotel would had 1i ing to attract pedestrians the west side to the lighting on the increased as well as needed in the rm of snow owing Sid ltz was for 1 hotel rooms, and felt rooms proposed might be too small. Mr. Pellechia explained that this size was felt adequate for a con He lt that how the room was furn; and planned was more important than size. Donovan asked toward which group was the hotel marketing ld corporate groups. Donovan lt the Town of Vail should get some for granting such additional ity, something broader than landscaping, something that would benefit the whole Town. She added that though hotel stated they would have adequate parking, the ice arena did not have any, nor did the library, and all were dependent upon the Lionshead Parking Structure which would eventually not any more room. She did not like encroachment onto the stream tract. Donovan if the Doubletree had to ve access from their property hosp; 1 and was told that Doubl was willing to dedicate an easement over their property to the hospital 5i Braun pointed out that the n9 survey was only for three days and was done on Presidents ' weekend which was not as busy as had been anticipated. reminded the board that this was not an exhaustive study. Braun the Doubletree was advertisi in attracti front • ers y all of whom eir Braun pointed out that when mountain expansion was ni • shortage of 600 parking in Village and 200 in Lionshead the Town could not afford to take the risk of allowing proj to not prov; 5 • parking spaces as required by the zoning code . Briner asked the representatives of the Doubletree to explain the amount of parking they had at other hotels they operated, and was told that Doubletree operates two downtown hotels with no on-site parking and several suburban hotels with acres of parking. Briner stated that he felt that some parking requirements have proven to not be necessary, i.e. Vail Spa and Simba Run. Briner felt that one problem with the density issue was that it was difficult to have a clear perception of the impact of the density. He felt the impact of the proposal was positive. Patten said the staff viewed the proposal as positive also, but without the land use poliicies being completed, did not know the impact of a decision to add a lot of density and providing inadequate parking. He stressed that the decision to increase densities in any areas of Town required extensive study and public input before going forward on a property by property basis, similar to the Vail Village Study. He also added that when the Town asked property owners if they had parking spaces they would like to lease, the Town heard only from the Ramshorn (who had only sold 2 units). Patten felt that the parking requirements of the Town were valid, and that yearly there was an increase in the number of cars coming into Town. He pointed out that reductions were already built into the number of spaces the code required from the Doubletree (multi-use credit and 50% assessment for meeting rooms). • Pam Hopkins asked if it would be possible to ask the Doubletree to put money into a fund for parking and perhaps in five years time see if their lot and the Lionshead lot were full, at which time they would have to use this fund for more parking spaces. Anthony Pellechia stated that rather than burden a project, the Town of Vail should be flexible enough to deal with issues as they occur, rather than speculate in advance. He felt it was unrealistic to deal with problems that might occur five years from now without knowing what the problem was going to be. Peterson stated that Vail had a 20 year history of not providing enough spaces, but that in winter only 50% of the tourists drove, as opposed to a larger percentage in summer when the occupancy was also less. Pam responded that the Town did want to grow, but must look for a way to handle future parking needs. Patten added that unfortunately the Town did not have all of the tools in place today to plan intelligently for that growth but that we soon would have policy guidelines for these requests. Bryan Hobbs also 'liked the project but had the same concerns regarding parking. He asked if the parking would be controlled and Jay responded that there would be control, probably with a gate. Pellechia stated that they hadn't decided on the amount of control. Braun said that with valet parking, coritrol was needed. Peterson felt that the lot would not be inviting being underground. Hobbs asked if the first allotment would be to the hotel guests, then the bar/restaurant, and Jay said that was correct. Hobbs stated that since the zoning prior to the down zoning of 1977 was for 50 units/acre, he did not have a problem with density. • Donovan mentioned that there was talk of charging to use the local buses, and if that happened, it would put the employees back into their autos, requiring still 6 • more parking spaces. She also stated that historically, whenever Vail had a "bad" year, the Town depended on the front range skiers who drive cars, and that the front range skiers were essential for Vail to survive the "bad" years. Briner moved and Hobbs seconded to recommend to Council acceptance of the rezone and the development plan as requested with the reason that the proposal met the development standards and design criteria for SOD's as outlined in the zoning code. Pam asked that if in 5 years the parking was not adequate, whether or not the Town could assess the property. Jay said this would make the property difficult to finance. He suggested assessing everyone a tax for parking to equalize the burden. He reminded the board that the Sonnenalp was allowed additional density with the requirement that they pay into the parking fund up front. Pam suggested advising the Council to perhaps look at some way of assessing all future projects for a parking district. The vote was 5 in favor of recommending acceptance, against (Donovan) and 1 abstention (Viele). 3. A request for an exterior alteration of the Plaza Lodge in order to expand retail space and remodel existing dwelling units and a request for a conditional use permit in order to eliminate two accommodation units and one dwelling unit. Applicant: Plaza Lodge Associates • Kristan Pritz presented the request and showed a model~ site plans and elevations. She explained that the request would decrease the number of units by 2 accommodation units or 1 dwelling unit, that the density would still be within that allowed, as would the site coverage. Kristan then reviewed the urban design considerations and stated that there would be a positive impact on pedestrianization, vehicular penetration, street enclosure, street edge, height and service and delivery. Staff stated that the elevator was the one element of the plan tht had negative impacts in respect to the design considerations. She said that the staff felt that there should be a large planter on the east side of the elevator to soften that elevation as well as a decorative cover for the elevator door. Peter Patten suggested one more condition in addition to the five listed in the memo: That the applicant agree to either amend the existing agreement or enter into the new agreement to void the right to a delivery/pick-up parking space on the west side of the building in the Founders ' Plaza area. This must be done before a building permit is issued for the project. Craig Snowdon, architect for the project~ explained several changes, and added that the popcorn wagon would still be tying into the Plaza Lodge for utilities and would be able to use storage at the Plaza Lodge. Sid Schultz was concerned with the elevator tower and felt that it could be moved to the north. He wondered if it was justified. Snowdon replied that the owner wanted the elevator to serve his personal unit. Donovan also felt the elevator tower was a negative part of the proposal as did Viele~ Hobbs, and Piper. Briner suggested • a smaller elevator. Donovan was also concerned about the trash situation. She questioned if Vendetta1s dumpster was really adequate to handle trash for the entire building. Members also wanted the location of the popcorn wagon specified. 7 • Snowdon asked to table the item until March 10. Donovan moved and Schultz seconded to table to March 10. The vote was 6 in favor, none against with Pam Hopkins abstaining. 4. A request for a conditional use permit in order to construct an addition and remodel the Vail Golf Course clubhouse. Applicant: Vail Metropolitan Recreation District Peter Patten explained the request, adding that although the VMRD recognized the need for 25 to 30 additional parking spaces to more comfortably accommodate some of their peak demand days, the proposal at this time was to leave the parking situation as is with the exception of the addition of 8 spaces required for the expansion. The applicants feel they can easily accommodate 8 additional spaces without a major redesign of the parking lot. The project will be phased with the cart storage done first. After discussion about the parking lot and building expansion, Viele moved and Hobbs seconded to approved the request. The vote was 7-0 in favor. 5. A request to amend the Town of Vail Design Review Guidelines to include a section on Park Design Guidelines. Applicant: Town of Vail • Kristan Pritz presented the request. She pointed out the changes that had been made since the board last looked at the Park Design Guidelines. After discussion, Briner moved and Donovan seconded to approve the request. The vote was 7-0 in favor. 6. A request to amend the development plan of Crossroads and for setback variances in order to enclose an existing deck area and to add other outdoor dining at Burger King. Applicant: Snowguest Rick Pylman said that he did receive some plans from the applicant, though not in time for this meeting, and asked that the proposal be tabled to March 10. Viele moved and Donovan seconded to table to March 10. The vote was 7-0 in favor of tabling. The meeting adjourned at 9:10 pm . • 8