HomeMy WebLinkAboutPEC120036 applicant response to PEC questions_received 110812MEMORANDUM
To: Bill Gibson
From: Tom Braun
CC: Greg Hall
Date: November 6, 2012
RE: Vail Golf Course Club House Remodel
As per your request, the following is in response to questions and comment you have provided
from the October 22 °a PEC hearing.
Provide a comparison of the Donovan Pavilion and the Banquet Room proposed for the
Club House.
The Donovan Pavilion web page indicates the total SF of the facility to be 5,200 SF (the
main, large room is + /- 3200SF) and that the Pavilion is capable of accommodating 250
people for weddings and sit -down dinners, 350 people for receptions and 300 people
using theater seating. An additional 100 -120 people can be accommodated on the
outdoor patio.
The Banquet Room proposed for the Club House is 2,728 SF and the capacity of the
room is proposed to be limited to 200 people. The Banquet Patio and Banquet Lawn are
available for use in conjunction with the Banquet Room; however this does not change
the 200 person capacity limitation.
• Provide an overlay showing the layout of the existing conditions /18`h green compared to
the proposed clubhouse and practice green.
An overlay of the 18th green and the existing and proposed building is found at the end of
this memo.
Provide a traffic report.
A traffic and parking analysis has been submitted to the Public Works Department.
Provide additional outdoor seating areas for Nordics users.
The design team is looking at potential locations for outdoor seating. This will likely
occur in areas that will be used by the nordic center in the winter and the golf course in
the summer. As such, it is anticipated that seating will be portable and that the type,
amount and location of outdoor seating will ultimately be determined by the golf course
and nordic center operators and ultimately be addressed at final DRB review.
• Can overflow day skier parking be controlled to not displace Nordic users?
Yes, the Public Works Department manages the Golf Course parking lot. In winter
months first priority is to ensure ample parking for the nordic center. The availability for
day skier parking in this lot (if any) varies throughout the year as determined by Public
Works. It is anticipated that once construction of this project begins that day skier
parking at the golf course will be eliminated.
Why is the existing foundation being saved?
From the outset of the project this has been considered a "remodel" and the approach to
the design effort has been to utilize as much of the existing building as reasonably
possible while still addressing other project goals. The design team believes that the re-
use of the foundation will prove to be a cost effective approach.
Does the proposed patio have enough sunlight to accommodate evening wedding events?
Depending upon the time of year and time of day the Banquet Room Patio will get
sunlight. Obviously at some point each day the Club House will cast a shadow on the
patio.
Can the landscape buffer be increased to the south of the parking lot.
The existing parking lot extends to the south end of Lot 3, Sunburst Filing 3. A 4' to 6'
retaining wall is located immediately adjacent to the parking lot. Based on a survey
found while researching town files it appears that the retaining wall is located on the
adjoining residential lot (presumably done to create a "fill" situation for lawn adjacent the
home). Remodel plans for the Club House do not contemplate making any changes to
this wall.
While the Vail Town Code stipulates that the perimeter of parking lots include a 10'
landscape buffer, the existing parking lot is an existing, non - conforming condition and
section 12 -18 -2 Continuance allows for such non - conforming conditions to remain.
Introducing a buffer in this area would significantly reduce the number of parking spaces
that can be provided within the lot. Remodel plans for the Club House do not
contemplate changing this portion of the parking lot.
You also highlighted public comments made at this hearing and inquired as to whether the
proposal has been modified to address any of these comments. Below are the
comments /questions that have been addressed by the proposal thus far:
No pavilion, no tents, etc.
The development plan submitted for this project has never included a "pavilion ".
Temporary placement of tents is addressed in the Management and Operations Plan (tents
are only permitted with town approval via the Special Events or Conditional Use process.
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2. 18" green area shouldn't be included in the CUP area.
Contrary to opinions expressed by the public, the applicant believes that defining a "CUP
Area" provides a means of establishing controls for the operation of the Club House. By
way of example, neighbors expressed concern over how the 181h green area could be used
in the future. A commitment has been made by the applicant to maintain this area as a
practice /teaching green (a use many neighbors said was acceptable) and the "CUP Area"
was drawn to include this area so it can be incorporated into the CUP approval. It is
noted that the majority of the PEC agreed with this approach.
3. Construct or stripe bike lanes, add share -o markings, etc. along Sunburst Drive to
address potential bike /pedestrian and vehicle conflicts.
Striped bike lanes currently exist from the intersection of Vail Valley Drive and Sunburst
Drive. The Public Works Department agrees to signs informing motorists and bicyclist
of these lanes.
4. Inadequate parking today and as proposed.
The Vail Golf Course Club House Management and Operations Plan outlines parameters
for when functions held at the Banquet Room will necessitate implementation of a
Parking Management Plan.
While not specifically raised during public comment at the October 22 °a hearing, a number of
changes have been made to the Club House proposal in direct response to concerns raised by the
public. These include:
Review Process — Due to concerns raised with rezoning being proposed prior to submittal of a
development plan, this past summer the applicant withdrew the rezoning application agreed to
submit a combined rezoning/development application.
General Use Zone District — In response to concerns with the broad range of potential land uses
permitted by the GU district, the re- zoning proposal was modified to rezoning the club house are
to Outdoor Recreation.
Parking lot on 18th green — Early design concepts for the project includes a new parking lot
where the 18th green is currently located. This idea was eliminated from consideration.
New Access to parking lot — Early design concepts included shifting access points to the parking
lot to the south. In response to concerns of neighbors this idea has been deleted.
Refinements to Parking Lot — Maintaining existing landscaping along the west and east sides of
the parking lot was a primary consideration in the design of the parking lot. All trees along the
west side of the lot will be maintained and only ten trees are expected to be removed from the
east side of the lot.
Future use of 181h Green area — In response to uncertainty as to how this area might be used in
the future, the Club House Management and Operations Plan stipulates that this area is to be
used in the future as a teaching and practice green.
Size /Capacity of Banquet Room /Impacts of Use on Neighborhood — A maximum capacity for
the Banquet Room has been set at 200 persons (this is inclusive of the patio and lawn areas).
The Club House Management and Operations Plan includes a number of parameters (lighting,
hours of operation, noise, etc.) intended to minimize impacts of the Club House on the
surrounding neighborhood. Significant amounts of new landscaping are proposed south of the
Club House and around the 18th green in order to provide a buffer to immediate neighbors.
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