Loading...
HomeMy WebLinkAboutPEC120036 REVISED MANAGEMENT & OPERATIONS PLAN_received 122112 Vail Golf Course Club House Management and Operations Plan December 2012 Vail Golf Course Club House Management and Operations Plan Page 1 Purpose and Intent of Document The Vail Golf Course Club House Management and Operations Plan was prepared by the Vail Recreation District (VRD) and the Town of Vail to address the management and operation of the remodeled Vail Golf Course Club House and Nordic Center. The Plan is an element of the Conditional Use Permit (CUP) application that has been submitted to the Town, the purpose of which is to facilitate the remodeling of the Club House. Upon approval of the CUP the commitments and obl igations outlined in the Plan will be binding on the operators of the Club House. For the last 40 years the Vail Golf Club and Nordic Center has successfully operated the Club House hosting numerous social events and public functions without a formal management and operations plan. It is the intention of this Plan to document how the Club House will be operated with specific measures intended to minimize the impacts of the Club House on the immediate neighborhood and in doing so provide the community with a clear understanding of how the Club House will operate. Vail Golf Course Club House Management and Operations Plan Page 2 Vail Golf Course Club House The Club House includes the following primary uses: Golf Pro Shop Nordic Center Support Offices Golfer Grille and deck Banquet Room/Banquet Patio/Banquet Lawn Lockers/Restrooms/Circulation/Storage Cart Barn The total gross floor area of the building is approximately 21,841 SF. The project site plan and main level floor plan are found below. These plans are provided as a point of reference as they identify specific uses and or features of the Club House that are referenced in this Management and Operations Plan. Vail Golf Course Club House Management and Operations Plan Page 3 Proposed Management and Operations Plan This section outlines how various elements of the Club House will be managed and operated. A. Golfer Grille and Patio The Golfer Grille will be located on the second level and north side of the Club House. The Grille will have an enclosed seating area for approximately 40 persons and outdoor seating for approximately another 25 persons. This space is primaril y intended to serve the golfer, however depending on demand the Golfer Grille may also operate in non-golf seasons or may be operated to complement the Nordic Center. Vail Golf Course Club House Management and Operations Plan Page 4 B. Banquet Room, Banquet Patio and Banquet Lawn The Banquet Room will be made available to the public as a space for both private functions and for community-oriented activities. Examples of how the room may be used include, but are not limited to banquets, parties, receptions, weddings, lectures, fund-raisers, business meetings and other similar functions. The Banquet Patio and Banquet Lawn provide outdoor spaces that can be used in conjunction with the Banquet Room. The maximum number of attendees for functions at the Banquet Room, regardless of the type of function, is 200. The actual number of attendees for any particular function (up to 200) will vary depending upon the type of function and seating arrangement (i.e. table seating, theater seating, etc). C. Tents The temporary placement of tents within the CUP Area shall not be permitted unless specifically approved via the Town of Vail Special Events permit process or the CUP process. In no cases shall a tent be permitted on the proposed practice and teaching green. D. Golf Cart Access and Flow The golf cart access and flow is being positioned to the north side of the Club House so that golfers and patrons of the Banquet Room are not in conflict. Cart pick up will occur at the northwest side of the building. Golf cart drop off will occur on the northeast side of the Club House. The intent is to provide a seamless experience for the golfer and for other users of the Club House. E. Parking and Parking Management A Parking Management Plan shall be implemented in order to adequately provide for the parking demands of the Club House and specifically the Banquet Room. The underlying goal of the Parking Management Plan is to ensure that the parking needs associated with the Banquet Room are provided within the golf course parking lot in a manner that does not result in parking on Sunburst Drive. 124 spaces are provided within the Club House parking lot (this includes four spaces in the “drive-through lane). These spaces provide parking in conformance with the Vail Town Code and are adequate to meet the typical daily needs of the Golf Course and the Nordic Center. During non- peak periods of the Golf Course and Nordic Center (non-peak periods include both the spring/fall golf seasons and late afternoon and evening hours for both the Golf Course and Nordic Center) the existing parking lot Vail Golf Course Club House Management and Operations Plan Page 5 is of sufficient size to accommodate the parking demands of the Banquet Room. At other times during the golf and nordic ski seasons the use of the Banquet Room will necessitate the implementation of one or more measures intended to manage parking needs to ensure that parking does not occur on Sunburst Drive. The VRD will determine the specific parking management measures to be implemented based on the type of function, the time of year, the time of day and the number of participants expected to be utilizing the Banquet Room. In addition, when scheduling functions at the Banquet Room the VRD will consider other events that may be occurring at the Golf Course or Nordic Center to ensure that major events are not scheduled concurrently. Collectively, the parking management measures to be implemented will constitute the Parking Management Plan for that event. Elements of the Parking Management Plan may include one or more of the following: Scheduling – The VRD will schedule the use of the Banquet Room so as to not coincide with major events or during periods of peak use of the Golf Course and Nordic Center. Employee Parking – Approximately 15 parking spaces can be made available for Banquet Room parki ng by requiring Golf Course and Banquet Room employees to park off-site (at either the Town of Vail Public Works shops or the Golf Course Maintenance Facility). Parking lot management – The parking lot will be managed prior to and during events at the Banquet Room in order to direct users to appropriate parking areas and ensure proper implementation of the Parking Management Plan. Parking Lot Permits – As a means to manage on-site parking, the VRD may issue parking permits to users of the Banquet Room. Parking permits will be limited to an amount equal to the number of parking spaces anticipated to be available on the day of the function. Only those Banquet Room users with a parking pass will be permitted to park on-site. On-Site Valet parking – Approximately 30 additional parking spaces can be created utilizing a valet parking program. Off-site Valet parking – Approximately 50 off-site valet spaces can be utilized at the Town of Vail Public Works facility. Shuttles – Utilizing shuttle vans or buses to transport users of the Banquet Room from local hotels and/or from the Vail Vail Golf Course Club House Management and Operations Plan Page 6 Transportation Center or the Lionshead Transportation Center or other locations. The Parking Management Plan to be implemented (if any) and the costs associated to implement such measures will be documented in the rental agreement with the user of the Banquet Room. In cases where a Parking Management Plan is required the rental agreement will also include a parking compliance deposit. This deposit will be held by the VRD and refunded following successful adherence to the Parking Management Plan. In conjunction with any rental of the Banquet Room the VRD will notify the Town of Vail in a timely manner of the date, time and number of participants of the rental and the Parking Management Plan to be implemented. In the event that the Parking Management Plan has not been successful in preventing parking on Sunburst Drive the Town will meet with the VRD to understand the circumstances of why the parking management measures were not successful. In the event that VRD approved Parking Management Plans are unsuccessful in preventing parking on Sunburst Drive, the Town of Vail reserves the right to assume approval authority over Parking Management Plans. As needed, The Vail Town Council will meet with the VRD to review operations of the Banquet Room and specifically the performance of the Parking Management Plans. Such meetings will be posted and the VRD neighborhood liaison will inform neighbors via the email contact list (see section K). The parking of cars along Sunburst Drive is prohibited, provided however, that the Town of Vail may grant exceptions and allow parking along Sunburst Drive for unique circumstances. Such exceptions may be granted only after review and approval of a permit by the Town of Vail. In such cases road side parking will be located on the north side of Sunburst Drive (west of driving range) and will be managed and controlled by the VRD with enforcement as necessary provided by the Town of Vail Police Department. No overnight parking will be allowed within the parking lot except for Town or VRD vehicles as may be required from time to time. The parking lot will not be used for golf cart storage. F. Lighting Exterior lighting shall conform to all applicable Town ordinances. Un less necessary for safety or security reasons or as required by building or other codes, all exterior lights will be turned off within one hour after the Vail Golf Course Club House Management and Operations Plan Page 7 conclusion of an event at the Banquet Room or one-half hour after the time the Club House closes. G. Noise and Amplified Sound All uses and all activities within the Club House, including the Banquet Room, Banquet Patio and Banquet Lawn, shall conform to the Town of Vail Noise Ordinance. Ambient music is permitted on the Banquet Patio and the deck of the Golfer Grille. Temporary outdoor amplification of sound on the Banquet Patio or Banquet Lawn is permitted in accordance with the following parameters: 1) amplification for a person speaking to a group or officiating a wedding, ceremony or similar activity, 2) amplification for live music performed during a wedding, ceremony or similar activity, and 3) no amplification of any kind shall occur after 8:00 p.m. The Banquet Room will be air conditioned (or mechanically cooled) so that the windows can be closed to minimize noise from within. All windows of the Banquet Room will be closed at any time amplified music occurs after 8:00 p.m. All users of the Club House will be informed that the Club House is located on a municipal public golf course and within a residential neighborhood. All rental agreements will require Banquet Room users to agree to respect the quiet enjoyment of the neighboring properties and to be held to the provisions of this Management and Operations Plan. Appropriate penalties will be put in place by the VRD to ensure groups understand the conditions under which they are using the Club House. H. Hours of Operation Hours of operation for the Club House shall correspond to the normal hours of use for the Golf Course and Nordic Center. Hours of operations for the Banquet Room shall be from 8:00 am to 12:00 am.; provided, however, that exceptions to these hours may be made for holidays (i.e. New Years Eve) and other special events. In such cases the VRD calendar of events shall specifically indicate the hours of the event. In no cases shall use of the Banquet Patio or Banquet Lawn be permitted past 10:00 pm. Vail Golf Course Club House Management and Operations Plan Page 8 I. Use of Old 18th Green The “old” 18th green shall be used as a practice and teaching green for putting, chipping, and other golf-related instruction. No other uses shall be permitted in this area. J. Parking Lot Snow Storage Snow storage for the Club House parking lot will be located at the south end of the parking lot. As deemed necessary by the Town of Vail Department of Public Works, during the course of the winter snow stored in the parking lot will be removed and trucked to a remote location. K. Neighbor Relations The VRD will post a calendar of events on its website in order to keep the neighborhood informed of activities at the Club House, including use of the Banquet Room. Notice of events shall include a description of the event (including whether alcohol will be served), areas of the Club House to be used, the anticipated number of participants, the hours of the event, and the Parking Management Plan (if applicable). The VRD will designate a staff member who will serve as a neighborhood liaison in order to provide a single point of contact for neighbors who have questions or concerns about the management and operation of the Club House. The neighborhood liaison will host a minimum of one neighborhood meeting each year and will be available to meet with neighborhood residents on an as needed basis throughout the year to answer questions and obtain input regarding the use of the Club House and this Management and Operations Plan. The VRD neighborhood liaison will work directly with an appointed neighborhood representative if and when one is designated by the neighborhood. The VRD will manage a “neighborhood email contact list” to be used to inform neighbors of any upcoming public meetings regarding the Club House and this Management and Operations Plan. The contact list will include neighbors who notify the VRD of their desire to be included on the contact list. The Town Council of the Town of Vail and the VRD Board of Directors will meet annually (or more frequently as may be needed) to review the management of the Cl ub House, to discuss any issues that may have arisen and to discuss potential changes to the management and operation of the Club House. This meeting shall be open to the public. Vail Golf Course Club House Management and Operations Plan Page 9 The VRD neighborhood liaison will inform neighbors included on the neighborhood email contact list of this meeting. L. Enforcement The VRD and/or the catering company working the rental will have appropriate staff present to monitor compliance with the Management and Operations Plan during the operation of the Banquet Room. Penalties for non-compliance will be clearly provided for in all rental agreements and will include revoking a compliance deposit for violating any provision of the rental agreement or the Management and Operations Plan. M. Approval Process and Amendments to this Plan This Plan is approved by the Town of Vail Planning and Environmental Commission as an element of the CUP for the remodel of the Vail Golf Course Club House. Amendments to this Plan shall be reviewed and approved in accordance with Chapter 16, Conditional Use Permits, of Title 12 Zoning Regulations, of the Vail Town Code.