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Home My WebLink AboutPEC applicants powerpoint presentation_111212Vail PEC Vail Golf Course Club House Project Vail Golf Course Club House Remodel PEC Hearing November 12, 2012 Amendment to CUP Rezoning OR Code Amendment Vail PEC Vail Golf Course Club House Project Vail Golf Course Club House Remodel Follow-up from 10/23 Hearing DRB Conceptual Review Rezoning to OR OR Building Height Amendment Management and Operations Plan Parking Management Plan Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Donovan Pavilion +/-5,200 SF (Gross) +/-3,100 SF Banquet Room 250 people – wedding/sit-down dinner 350 people – reception 300 people – theater seating 100-120 people – outside patio +/- 100 events per year +/- 60 weddings 140 average wedding size (average 45 parking spaces used) 74% of events (weddings) in May thru September Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Donovan Pavilion (+/-3100SF) Club House (+/-2750SF) Wedding/sit down dinner 250 200 Reception 350 200 Theater seating 300 200 Additional people on patio 100-120 0 Total Capacity 350-470 200 Donovan Pavilion Vail PEC Vail Golf Course Club House Project 18th Green/Club House Overlay 10/23 Follow-up Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Location of Banquet Room Remodel Project •Re-use of restaurant space •Utilization of Kruger Room •Kitchen floor elevation Sun Integration with outdoors Circulation-users and service Separation of user groups Building height Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Golf Course Zoning Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Nordic Center Seating Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Snow Storage/Nordic Center and Day Skier Parking Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Parking Lot Landscape Buffer •Perimeter landscape requirement •Non-conforming situation •Existing wall Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Parking Lot Landscape Buffer 1973 Building Permit Plans 1983 survey on file Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Bicycle Lane Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Golf Course Existing Golf Course Traffic – ITE •83 trips/Saturday peak p.m. hour •49 trips/weekday 4-6 p.m. Vail Specific – •48 trips/hour - average golfer turnover •93 trips/hour - “shot-gun start” Traffic Analysis Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Existing Banquet Use •100 seats/3 people per car – 33 trips Peak Trip Scenario •33 trips from banquet function •49 trips from golfer turnover •82 total trips Traffic Analysis Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Proposed Banquet Use •140 seats/3 people per car – 47 trips Peak Trip Scenario •43 trips from banquet function •49 trips from golfer turnover •92 total trips Net increase of 10 peak hour trips Traffic Analysis Vail PEC Vail Golf Course Club House Project 10/23 Follow-up Q/A Vail PEC Vail Golf Course Club House Project DRB Conceptual Review DRB Conceptual Review on November 7th Overall a positive response •Address main ridgeline/break-up •Consider more “traditional/timeless” design, re: detailing, etc. •Address new service building/consistency Vail PEC Vail Golf Course Club House Project OR Rezoning Vail PEC Vail Golf Course Club House Project Q/A OR Rezoning Vail PEC Vail Golf Course Club House Project OR Building Height Amendment Objective •Allow for increased building height to allow for quality design •Ensuring compatibility with surrounding neighborhood •Not allowing for increased height opportunities on all other OR zoned lands. Vail PEC Vail Golf Course Club House Project OR Building Height Amendment 12-8B-7: HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed twenty one feet (21'). For a sloping roof, the height of buildings shall not exceed twenty four feet (24'). For golf course club houses, for a flat or mansard roof, the height of buildings shall not exceed thirty feet (30’). For a sloping roof, the height of buildings shall not exceed thirty-three feet (33’). Vail PEC Vail Golf Course Club House Project Q/A OR Building Height Amendment Vail PEC Vail Golf Course Club House Project Management and Operations Plan Existing Club House Controls Lighting ordinance Noise ordinance Liquor license regs Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Golfer Grill Banquet Room/Banquet Patio/Banquet Lawn Tents Golf Cart Access and Flow Parking and Parking Management Lighting Noise Hours of Operation Use of 18th Green area Parking Lot Snow Storage Neighborhood Relations Approval Process/Amendments Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Banquet Room/Banquet Patio/Banquet Lawn “. . . available to the public as a space for both private functions and for community-oriented activities. . . . . include, but are not limited to banquets, parties, receptions, weddings, lectures, fund-raisers, business meetings and other similar functions” “The maximum number of attendees for functions at the Banquet Room will vary depending upon the type of function and seating arrangement (i.e. table seating, theater seating, etc); however in no instances shall the use of the Banquet Room exceed 200 attendees”. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Tents The temporary placement of tents within the CUP Area shall not be permitted unless specifically approved via the Town of Vail Special Events permit process or the CUP process. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Lighting “Unless necessary for safety or security reasons or as required by building or other codes, all exterior lights will be turned off within one hour after the conclusion of an event at the Banquet Room or one-half hour after the time the Club House closes”. “Window glass treatments and/or curtains may be used to shield lighting from the interior of the Club House”. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Noise “All uses and all activities within the Club House, including the Banquet Room, Banquet Patio and Banquet Lawn shall conform to the Town of Vail Noise Ordinance”. “Ambient music is permitted on the Banquet Patio and the deck of the Golfer Grill”. “All windows of the Banquet Room will be closed at any time amplified music occurs after 8:00 p.m.” Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Noise “Temporary outdoor amplification of sound on the Banquet Patio or Banquet Lawn is permitted in accordance with the following parameters: 1) amplification for a person speaking to a group or officiating a wedding, ceremony or similar activity, 2) amplification for live music performed during a wedding, ceremony or similar activity, and 3) no amplification of any kind shall occur after 8:00 p.m”. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Noise “All users of the Club House . . . . will be required to agree to respect the quiet enjoyment of the neighboring properties in any rental agreement. Appropriate penalties will be put in place by the VRD . . . . Penalties will be clearly provided for in rental agreements . . . .” “The VRD or catering company will have appropriate staff present to enforce any violations of the rental agreement during the operation of the Banquet Room”. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Hours of Operation “Hours of operations for the Banquet Room shall be from 8:00 am to 12:00 am.; provided, however, that exceptions to these hours may be made for holidays (i.e. New Years Eve) and other special events” “In no cases shall use of the Banquet Patio or Banquet Room Lawn by an event be permitted past 10:00 pm”. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Use of 18th Green area “The “old” 18th green shall be used as a practice and teaching green” Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Neighborhood Relations “The VRD will post a calendar of events on its website” “The VRD will designate a neighborhood liaison as a point of contact for neighbors” “The Town of Vail and the VRD may meet to review the management of the Club House, to discuss any issues that may have arisen and to discuss potential changes to the management and operation of the Club House”. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Approval Process/Amendments “This Plan is approved by the Town of Vail Planning and Environmental Commission as an element of the CUP for the remodel of the Vail Golf Course Club House. Amendments to this Plan shall be reviewed and approved in accordance with Chapter 16, Conditional Use Permits, of Title 12 Zoning Regulations, of the Vail Town Code”. Vail PEC Vail Golf Course Club House Project Management and Operations Plan Proposed Controls Golfer Grill Banquet Room/Banquet Patio/Banquet Lawn Tents Golf Cart Access and Flow Parking and Parking Management Lighting Noise Hours of Operation Use of 18th Green area Parking Lot Snow Storage Neighborhood Relations Approval Process/Amendments Vail PEC Vail Golf Course Club House Project Q/A Management and Operations Plan Vail PEC Vail Golf Course Club House Project Parking Management Plan Goal of Parking Management: No parking on Sunburst Drive Vail PEC Vail Golf Course Club House Project Quantify number of parking spaces needed When management will likely be needed . . . . . and when it likely won’t Parking management alternatives Parking management scenarios Parking Management Plan Vail PEC Vail Golf Course Club House Project Parking Management Plan Vail PEC Vail Golf Course Club House Project Quantify parking spaces needed Parking Management Plan Town Code says 23 spaces . . . . . Donovan Pavilion: 1 car for every 3 guests 140 person wedding = 45 cars 200 person wedding = 66 cars 1 car for every 2 guests = 70 cars/100 cars respectively Vail PEC Vail Golf Course Club House Project When parking management will likely be needed and when it likely won’t Parking Management Plan Donovan Pavilion 60% weddings 74% of weddings between May and September 25% of functions start at 4:00 pm 50% of functions start at 5:00 pm 25% of functions start at 6:00 pm Vail PEC Vail Golf Course Club House Project When parking management will likely be needed and when it likely won’t Parking Management Plan Seasonal Parking Lot Use Oct/Nov and April/May – ample parking available Winter/Nordic Center On typical busy day uses +/-50% of existing lot, Lot predominantly empty by 4:00 pm Golf Course Use 4:00 pm- 30 spaces 90% of time/50 spaces 28% of time 5:00 pm- 30 spaces 95% of time/50 spaces 48% of time 6:00 pm- 30 spaces 97% of time/50 spaces 68% of time Vail PEC Vail Golf Course Club House Project When parking management will likely be needed and when it likely won’t Parking Management Plan Vail PEC Vail Golf Course Club House Project When parking management will likely be needed and when it likely won’t Parking Management Plan Spring/Fall •no management needed Winter •larger functions on weekends before 4:00pm Summer •larger functions (>140) any time of day •“typical” functions (100-140) before 6:00pm •smaller functions (<100) before 4:00pm Vail PEC Vail Golf Course Club House Project Parking management alternatives Parking Management Plan Minimize Scheduling Conflicts Lot attendant Employees park off site (+/-15 spaces) Valet parking (+/-34 spaces) Shuttles Vail PEC Vail Golf Course Club House Project Parking management alternatives Parking Management Plan Vail PEC Vail Golf Course Club House Project Parking management scenarios Parking Management Plan “Typical Function” 140 person wedding summer 5:00 pm start 50-70 parking spaces needed Parking Management 30 spaces in lot 15 spaces by employees parking off-site 34 spaces with valet 79 total spaces available Vail PEC Vail Golf Course Club House Project Parking management scenarios Parking Management Plan 200 person function 1:00pm on Saturday in February Estimated # of cars from function– 66 to 100 Estimated # cars from Nordic Center - 56 Estimated # spaces available - 68 Parking Management – 102 spaces •Parking lot attendant •Valet parking (34 spaces) Vail PEC Vail Golf Course Club House Project Parking management scenarios Parking Management Plan 100 person function 1:00 pm any day in July Estimated # of cars from function – 33 to 50 Estimated # cars from golf course - 112 Estimated # spaces available - 12 Parking Management – no on-site parking •Parking lot attendant •Shuttles Vail PEC Vail Golf Course Club House Project Parking management scenarios Parking Management Plan 100 person function 6:00pm any day in July Estimated # of cars from function – 33 to 50 Estimated # cars from golf course - 94 Estimated # spaces available - 30 Parking Management – 79 spaces •Parking lot attendant •Employees off-site (15) •Valet (34) Vail PEC Vail Golf Course Club House Project Q/A Vail PEC Vail Golf Course Club House Project End of Presentation