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Home My WebLink About2019-01 VLHA Resolution Exemption from 2018 Audit RESOLUTION NO. 1 Series of 2019 A RESOLUTION APROVING AN EXEMPTION FROM AUDIT FOR THE FISCAL YEAR 2018, FOR THE VAIL LOCAL HOUSING AUTHORITY IN THE STATE OF COLORADO. WHEREAS, the board of the Vail Local Housing Authority wishes to claim exemption from the audit requirements of Section 29-1-603, C.R.S.; and WHEREAS, Section 29-1-604, C.R.S. states that any local government where neither revenues nor expenditures exceed five hundred thousand dollars may, with the approval of the state auditor, be exempt from the provisions of Section 29-1-603, C.R.S.; and WHEREAS, neither revenues nor expenditures for the Vail Local Housing Authority exceeded $100,000 for fiscal year 2018; and WHEREAS, an application for exemption from audit for the Vail Local Housing Authority has been prepared by Carlie Smith, a person skilled in governmental accounting; and WHEREAS, said application for exemption from audit has been completed in accordance with regulations issued by the state auditor. NOW THEREFORE, it be ordained by the board of the Vail Local Housing Authority that the application for exemption from audit for the Vail Local Housing Authority for the fiscal year ended, December 31, 2018, has been reviewed and is hereby approved by a majority of the board of the Vail Local Housing Authority, that those members of the Vail Local Housing Authority have signified their approval by signing below; and that this resolution shall be attached to, and shall become a part of the application for exemption for audit of the Vail Local Housing Authority for the fiscal year ended December 31, 2018. ADOPTED THIS 12 DAY OF FEBRUARY 2019. ATTEST: SIGNED: Lynne ampbell, Secretary Steve Lindstrom, Chairman `\‘\) . (it \\1 G Ay •,�� J O O• ff' = SEAL = 2o . o ////,� q IL CO��\`' RESOLUTION NO. 1, SERIES OF 2019 Members of Board Date Term Expires Signature Steve Lindstrom 06/2020 Molly Morales 06/2023 7/WOM.5 James Wilkins 06/2019Mary McDougall 06/2021 C( 4. Francisco Meza 06/2022 z 0j RESOLUTION NO. 1, SERIES OF 2019 APPLICATION FOR EXEMPTION FROM AUDIT SHORT FORM IF EITHER REVENUES OR EXPENDITURES EXCEED $100,000, USE THE LONG FORM. Under the Local Government Audit Law(Section 29-1-601,et seq., C.R.S.)any local government may apply for an exemption from audit if neither revenues nor expenditures exceed $750,000 in the year. EXEMPTIONS FROM AUDIT ARE NOT AUTOMATIC To qualify for exemption from audit, a local government must complete an Application for Exemption from Audit EACH YEAR and submit it to the Office of the State Auditor(OSA). Any preparer of an Application for Exemption from Audit-SHORT FORM must be a person skilled in governmental accounting. Approval for an exemption from audit is granted only upon the review by the OSA. READ ALL INSTRUCTIONS BEFORE COMPLETING AND SUBMITTING THIS FORM ALL APPLICATIONS MUST BE FILED WITH THE OSA WITHIN 3 MONTHS AFTER THE ACCOUNTING YEAR-END. FOR EXAMPLE, APPLICATIONS MUST BE RECEIVED BY THE OSA ON OR BEFORE MARCH 31 FOR GOVERNMENTS WITH A DECEMBER 31 YEAR-END. GOVERNMENTAL ACTIVITY SHOULD BE REPORTED ON THE MODIFIED ACCRUAL BASIS PROPRIETARY ACTIVITY SHOULD BE REPORTED ON A BUDGETARY BASIS POSTMARK DATES WILL NOT BE ACCEPTED AS PROOF OF SUBMISSION ON OR BEFORE THE STATUATORY DEADLINE PRIOR YEAR FORMS ARE OBSOLETE AND WILL NOT BE ACCEPTED. FOR YOUR REFERENCE, COLORADO REVISED STATUTES CAN BE FOUND AT: APPLICATIONS SUBMITTED ON FORMS OTHER THAN THOSE http://www.lexisnexis.com/hottopics/Colorado/ PRESCRIBED BY THE OSA WILL NOT BE ACCEPTED. APPLICATIONS MUST BE FULLY AND ACCURATELY COMPLETED. CHECKLIST 0 Has the preparer signed the application? O Has the entity corrected all Prior Year Deficiencies as communicated by the OSA? O Has the application been PERSONALLY reviewed and approved by the governing body? Did you include any relevant explanations for unusual items in the appropriate spaces at the end of each section? 0 Will this application be submitted via Fax or Email? ❑ If yes, have you read and understand the new Electronic Signature Policy?See new policy -> here --o r-- ❑ If yes, have you included a resolution? ❑ Does the resolution state that the governing body PERSONALLY reviewed and approved the resolution in an open public meeting? ❑ Has the resolution been signed by a MAJORITY of the governing body?(See sample resolution.) 0 Will this application be submitted via a mail service? (e.g. US Post Office, FedEx, UPS, courier.) If yes, does the application include ORIGINAL INK SIGNATURES from the MAJORITY of the governing body? 1 FILING METHODS NEW METHOD! Reigster and submit your Applications at our new portal! WEB PORTAL: https://apps.ieq.co.gov/osa/Ig MAIL: Office of the State Auditor Local Government Audit Division 1525 Sherman St., 7th Floor Denver,CO 80203 FAX: 303-869-3061 EMAIL: osa.lg@state.co.us QUESTIONS? 303-869-3000 IMPORTANT! All Applications for Exemption from Audit are subject to review and approval by the Office of the State Auditor. Governmental Activity should be reported on the Modified Accrual Basis Proprietary Activity should be reported on the Cash or Budgetary Basis Failure to file an application or denial of the request could cause the local government to lose its exemption from audit for that year and the ensuing year. In that event,AN AUDIT SHALL BE REQUIRED. 2 0 APPLICATION FOR EXEMPTION FROM AUDIT SHORT FORM NAME OF GOVERNMENT Vail Local Marketing District For the Year Ended ADDRESS 75 S. Frontage Road 12/31/18 Vail, CO 81657 or fiscal year ended: CONTACT PERSON Carlie Smith PHONE 970-479-2119 EMAIL csmith@vailgov.com FAX PART 1 - CERTIFICATION OF PREPARER I certify that I am skilled in governmental accounting and that the information in the application is complete and accurate,to the best of my knowledge. NAME: Carlie Smith TITLE Financial Services Manager FIRM NAME (if applicable) Town of Vail ADDRESS 75 S. Frontage Road PHONE 970-479-2119 DATE PREPARED 01/18/2019 PREPARER (SIGNATURE REQUIRED) Please indicate whether the following financial information is recorded GOVERNMENTAL PROPRIETARY (MODIFIED ACCRUAL BASIS) (CASH OR BUDGETARY BASIS) using Governmental or Proprietary fund types 3 PART 2 - REVENUE REVENUE: All revenues for all funds must be reflected in this section,including proceeds from the sale of the government's land,building,and equipment,and proceeds from debt or lease transactions. Financial information will not include fund equity information. Line# 2-1 Taxes: Property (report mills levied in Question 10-6) $ 2-2 Specific ownership $ Aly neary - 2-3 Sales and use $ - 2-4 Other(specify): $ - 2-5 Licenses and permits $ - 2-6 Intergovernmental: Grants $ - 2-7 Conservation Trust Funds (Lottery) $ - 2-8 Highway Users Tax Funds (HUTF) $ - 2-9 Other(specify): $ - 2-10 Charges for services $ 14,380 2-11 Fines and forfeits $ - 2-12 Special assessments $ - 2-13 Investment income $ 4,794 1 2-14 Charges for utility services $ - 2-15 Debt proceeds (should agree with line 4-4,column 2) $ - 2-16 Lease proceeds $ 35,000 2-17 Developer Advances received (should agree with line 4-4) $ 2-18 Proceeds from sale of capital assets $ - 2-19 Fire and police pension $ - - 2-20 Donations $ - 2-21 Other(specify): $ - 2-22 $ - 2-23 $ - 2-24 (add lines 2-1 through 2-23) TOTAL REVENUE PART 3 - EXPENDITURES EXPENDITURES:All expenditures for all funds must be reflected in this section,including the purchase of capital assets and principal and interest •a ments on Ion•-term debt.Financial information will not include fund e•ui information. Line# Descri tion Round to nearest Dollar Please use this 3-1 Administrative $ _ space to provide 3-2 Salaries $ - any necessary 3-3 Payroll taxes $ - explanations 3-4 Contract services $ 740 3-5 Employee benefits $ - 3-6 Insurance $ - 3-7 Accounting and legal fees $ 10,276 3-8 Repair and maintenance $ - 3-9 Supplies $ - 3-10 Utilities and telephone $ - 3-11 Fire/Police $ - 3-12 Streets and highways $ - 3-13 Public health $ - 3-14 Culture and recreation $ - 3-15 Utility operations $ - 3-16 Capital outlay $ - 3-17 Debt service principal (should agree with Part 4) $ - 3-18 Debt service interest $ - 3-19 Repayment of Developer Advance Principal (should agree with line 4-4) $ - 3-20 Repayment of Developer Advance Interest $ - 3-21 Contribution to pension plan (should agree to line 7-2) $ - 3-22 Contribution to Fire&Police Pension Assoc. (should agree to line 7-2) $ - 3-23 Other(specify): Bank Fee $ 120 3-24 Professional Development $ 1,185 3-25 $ - 3-26 (add lines 3-1 through 3-24) TOTAL EXPENDITURES' $ 12,321 If TOTAL REVENUE (Line 2-24)or TOTAL EXPENDITURES (Line 3-26) are GREATER than $100,000-STOP. You may not use this form. Please use the"Application for Exemption from Audit-LONG FORM". 4 PART 4 - DEBT OUTSTANDING, ISSUED, AND RETIRED Please answer the following questions by marking the appropriate boxes. Yes No 4-1 Does the entity have outstanding debt? ■ El If Yes, please attach a copy of the entity's Debt Repayment Schedule. 4-2 Is the debt repayment schedule attached? If no, MUST explain: ❑ El 4-3 Is the entity current in its debt service payments? If no, MUST explain: ❑ El 4-4 Please complete the following debt schedule,if applicable: (please only include principal amounts)(enter all amount as positive Outstanding at Issued during Retired during Outstanding at numbers) end of prior year year year year-end General obligation bonds $ - $ - $ - $ - Revenue bonds $ - $ - $ - $ - Notes/Loans $ - $ - $ - $ - Leases $ - $ - $ - $ - Developer Advances $ - $ - $ - $ - Other(specify): $ - $ - $ - $ - TOTAL $ - $ - $ - $ - *must tie to prior year ending balance Please answer the followin. questions b markin. the appropriate boxes. Yes No 4-5 Does the entity have any authorized, but unissued, debt? ❑ 0 If yes: How much? $ - Date the debt was authorized: 4-6 Does the entity intend to issue debt within the next calendar year? ❑ 0 If yes: How much? $ - 4-7 Does the entity have debt that has been refinanced that it is still responsible for? ❑ Cl If yes: What is the amount outstanding? $ - 4-8 Does the entity have any lease agreements? ❑ 0 If yes: What is being leased? What is the original date of the lease? Number of years of lease? Is the lease subject to annual appropriation? ❑ CI What are the annual lease payments? $ - Please use this space to provide any explanations or comments: PART 5 - CASH AND INVESTMENTS Please .rovide the enti 's cash de•osit and investment balances. Amount Total 5-1 YEAR-END Total of ALL Checking and Savings Accounts $ 504.104 5-2 Certificates of deposit $ - Total Cash De•osits $ 504,104 Investments(if investment is a mutual fund, please list underlying investments): 5-3 $ $ Total Investments $ - Total Cash and Investments 504 104 Please answer the followin. questions b markin. in the appropriate boxes Yes No N/A 5-4 Are the entity's Investments legal in accordance with Section 24-75-601, et. ❑ ❑ ❑ seq., C.R.S.? 5-5 Are the entity's deposits in an eligible (Public Deposit Protection Act) public 0 ❑ ❑ depository(Section 11-10.5-101,et seq. C.R.S.)? If no,MUST use this space to provide any explanations: 5 PART 6 - CAPITAL ASSETS Please answer the following questions by marking in the appropriate boxes. Yes No 6-1 Does the entity have capital assets? ❑ 0 6-2 Has the entity performed an annual inventory of capital assets in accordance with Section ❑ g 29-1-506,C.R.S.,?If no, MUST explain: 6-3 Balance- Additions(Must Year-End Complete the following capital assets table: beginning of the be included in Deletions Balance year* Part 3) Land $ - $ - $ - $ Buildings $ - $ - $ - $ - Machinery and equipment $ - $ - $ - $ - Furniture and fixtures $ - $ - $ - $ - Infrastructure $ - $ - $ - $ Construction In Progress (CIP) $ - $ - $ - $ - Other(explain): $ - $ - $ - $ - Accumulated Depreciation $ - $ - $ - $ - TOTAL $ - $ - $ - $ - Please use this space to provide any explanations or comments: PART 7 - PENSION INFORMATION Please answer the following questions by marking in the appropriate boxes. Yes No 7-1 Does the entity have an "old hire"firemen's pension plan? ❑ 2 7-2 Does the entity have a volunteer firemen's pension plan? ❑ El If yes: Who administers the plan? Indicate the contributions from: Tax(property, SO,sales, etc.): $ - State contribution amount: $ - Other(gifts, donations,etc.): $ - TOTAL $ - What is the monthly benefit paid for 20 years of service per retiree as of Jan $ - Please use this space to provide any explanations or comments: PART 8 - BUDGET INFORMATION Please answer the followin• •uestions b markin• in the a•pro•nate boxes. Yes No N/A I 8-1 Did the entity file a budget with the Department of Local Affairs for the ❑ ❑ current year in accordance with Section 29-1-113 C.R.S.? 8-2 Did the entity pass an appropriations resolution, in accordance with Section 29-1-108 C.R.S.?If no, MUST explain: If yes: Please indicate the amount budgeted for each fund for the year reported: Vail Local Housing Authority $ 31,200 6 PART 9 - TAXPAYER'S BILL OF RIGHTS (TABOR) Please answer the following question by marking in the appropriate box Yes No 9-1 Is the entity in compliance with all the provisions of TABOR[State Constitution, Article X, Note'An election to exempt the government from the spending limitations of TABOR does not exempt the government from the 3 percent emergency reserve requirement. All governments should determine if they meet this requirement of TABOR. If no, MUST explain: PART 10 - GENERAL INFORMATION Please answer the following questions by marking in the appropriate boxes. Yes No Is this application for a newly formed governmental entity? ❑ 10-1 If yes: Date of formation: 10-2 Has the entity changed its name in the past or current year? ❑ If yes: Please list the NEW name & PRIOR name: 10-3 Is the entity a metropolitan district? ❑ Please indicate what services the entity provides: 10-4 Does the entity have an agreement with another government to provide services? 0 ❑ If yes: List the name of the other governmental entity and the services provided: Town of Vail 10-5 Has the district filed a Title 32, Article 1 Special District Notice of Inactive Status during ❑ ❑ If yes: Date Filed: 10-6 Does the entity have a certified Mill Levy? ❑ CI If yes: Please provide the following mills levied for the year reported (do not report$amounts): Bond Redemption mills General/Other mills Total mills Please use this space to provide any explanations or comments: 7 PART 11 - GOVERNING BODY APPROVAL Please answer the following question by marking in the appropriate box YES NO 12-1 If you plan to submit this form electronically, have you read the new Electronic Signature El Policy? Office of the State Auditor — Local Government Division - Exemption Form Electronic Signatures Policy and Procedure Policy - Requirements The Office of the State Auditor Local Government Audit Division may accept an electronic submission of an application for exemption from audit that includes governing board signatures obtained through a program such as Docusign or Echosign. Required elements and safeguards are as follows: •The preparer of the application is responsible for obtaining board signatures that comply with the requirement in Section 29-1-604 (3), C.R.S., that states the application shall be personally reviewed, approved, and signed by a majority of the members of the governing body. •The application must be accompanied by the signature history document created by the electronic signature software. The signature history document must show when the document was created and when the document was emailed to the various parties, and include the dates the individual board members signed the document. The signature history must also show the individuals'email addresses and IP address. •Office of the State Auditor staff will not coordinate obtaining signatures. The application for exemption from audit form created by our office includes a section for governing body approval. Local governing boards note their approval and submit the application through one of the following three methods: 1) Submit the application in hard copy via the US Mail including original signatures. 2) Submit the application electronically via email and either, a. Include a copy of an adopted resolution that documents formal approval by the Board, or b. Include electronic signatures obtained through a software program such as Docusign or Echosign in accordance with the requirements noted above. 8 Print the names of ALL current governing A MAJORITY of the governing board members must complete and sign in the column below. board members below. Print Board Members Name Iv a 01 , attest I am a duly elected or appointed board member,and that I ve personally reviewed and approve this application for Board Member exemption fflatn a it. ' 1 � L ' rcr Signed Date: 2{it/mite, My term Expires: L zozD Print Board Member's Name I M A 21 ,vv-3.7,),:___A_L,,,__ , attest I am a duly elected or appointed board member,and that I have p rsonally reviewed and approve this application for Board exemption from audit Member 2 (V�0�.1��Qlti{�.( k ,Signed �\— �LJ"`' L` l O Date: ) /(,3 f i My term Expires: lam% Zr_::. I Print Board Member's Name I NW A t n (') LL(Q`5 , attest I am a duly elected or appointed board member,and that I have personally reviewed and approve this application for Board exemption from audit. Member (\(.6 k �,� �,o•!'a,,t,us Signed IO (/ S5s iDate: 41 it 1'9 . My term Expires: 0(„/ Print Board Member's Name I FR. JCISC D Me-2-24C , attest I am a duly elected or appointed board member,and that I have perso ally reviewed and approve this application for Board exemption from audit Member Com,s, 3 / �- 4 �x ` Signed Date: fF_e7/ l /201 f'� My term Expires: D 0If'v!i 1 - Print Board Member's Name I J --..Q 1 ._; ..,), i1. , attest I am a duly elected or appointed board member,and that I have personally reviewed and approve this application for Board exemption m,ud�i". Member f � A .„.,s,. Signed ( j 4//�- ` 5 Date:` � ( 2. f it / Z01't My term Expires: C. /t,v IS Print Board Member's Name I , attest I am a duly elected or appointed board member,and that I have personally reviewed and approve this application for Board exemption from audit. Member 6 Signed Date: My term Expires: Print Board Member's Name I , attest I am a duly elected or appointed board member,and that I have personally reviewed and approve this application for Board exemption from audit. Member Signed 7 Date: My term Expires: 9 EXAMPLE - DO NOT FILL OUT THIS PAGE This sample resolution/ordinance for exemption from audit is provided as an example of the documentation that is required.The wording may be used as a basis for your own local government document, if needed; however you MUST draft your own ordinance or resolution making any changes where applicable. Legal counsel should be consulted regarding any questions. RESOLUTION/ORDINANCE FOR EXEMPTION FRO UDIT (Pursuant to Section 29-1-604,C.R.S.) A RESOLUTION/ORDINANCE APPROVING AN EXEMPTION FROM AUDIT FOR FSCAI:YEAR 20XX FOR THE(name of government),STATE OF COLORADO. WHEREAS,the(governing body)of(name of government)wishes to claim exemption from the duk1 requirements of Section 29-1-603,C.R.S.;and WHEREAS,Section 29-1-604,C.R.S.,states that any local government where ie ither revenues nor expenditures exceed seven hundred and fifty thousand dollars may,with the approval of the Sta`e Auditor,tie exempt from the provision of Section 29-1-603,C.R.S.;and [Choose 1 or 2 below,whicacver is ap plieablel (1)WHEREAS,neither revenue nor expenditures for(name of g vern Hent)exceeded$100,000 for Fiscal Year 20XX;and WHEREAS,an application for exemption from audit fnr(name of g,wernvtert)has been prepared by(name of individual),a person skilled in governmental accouhtina.and OR (2)WHEREAS,neither revenues nor ex)enditu es for(name of government)exceeded$750,000 for Fiscal Year 20XX;and 72- WHEREAS,an application for exemption from midi+for(name of government)has been prepared by(name of individual or firm),an independ iit accountentwirh knowledge of governmental accounting;and WHEREAS,said application:for exeinp icn frm?adit has been completed in accordance with regulations,issued by the State Auditor. NOW THEREFORE,be it resolved/ordained by the(governing body)of the(name of government)that the application for exemption from audit for name of government)for the Fiscal Year ended ,20XX, has been personally reviewed and is hereby approved by a majority of the(governing body)of the(name of government);that those members of the(governing body)have signified their approval by signing below;and that this resolution shall be attached to,and shall become a part of,the application for exemption from audit of the(name of government)for the fiscal year ended ,20XX. ADOPTED THIS day of ,A.D.20XX. 10 EXAMPLE - DO NOT FILL OUT THIS PAGE Mayor/President/Chairman,etc. ATTEST Town Clerk, Secretary,etc. Date ~� Type or Print Names of Term Members of Governing Body Ex.ire\? Si: \ / 11