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Home My WebLink About2011-21 Authorizing TM to sign Contractual Agreement for Phase II Predevelopment Services with Triumph LLCRESOLUTION NO. 21 Series of 2011 A RESOLUTION AUTHORIZING THE TOWN MANAGER TO SIGN A CONTRACTUAL AGREEMENT FOR PHASE 2 PRE - DEVELOPMENT SERVICES WITH TRIUMPH DEVLOPMENT LLC, TO FURTHER DETERMINE THE FEASIBILITY OF THE REDEVELOPMENT PROJECT AND CREATE A CONCEPTUAL DEVELOPMENT PROGRAM FOR THE REDEVELOPMENT OF THE TOWN OF VAIL MUNICIPAL OFFICE SITE, LOCATED AT 75 SOUTH FRONTAGE ROAD, IN COOPERATION WITH THE VAIL VALLEY MEDICAL CENTER, THE STEADMAN - PHILIPPON RESEARCH INSTITUTE AND THE STEADMAN CLINIC; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council') have been duly elected and qualified; WHEREAS, the Town, in cooperation with the Vail Valley Medical Center and The Steadman Clinic, wish to enter into a contractual agreement (the "Agreement ") for phase 2 pre - development services; WHEREAS, according to the Agreement the scope of services includes development site study and identification of design constraints; developing more detailed design programs, civil engineering and schematic architectural design, initiating the conceptual review process of future entitlements, and further facilitating a development program and business deal for all parties, WHEREAS, this Resolution authorizes the Town Manager to sign the Agreement for said services with Triumph Development, LLC; of Vail, Colorado, WHEREAS, the Agreement only authorizes the Town to spend up to $99,982 for its share of the phase 2 pre - development services, and WHEREAS, approval of Resolution No. 21, Series 2011, is required to enter into the Agreement. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves and authorizes the Town Manager to enter into the Agreement with the Triumph Development, LLC., for phase 2 pre - development services for the redevelopment of the Town of Vail Municipal Office Site, located at 75 South Frontage Road in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Resolution No. 21, Series 2011 Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1 day of November, 2011. Richard Clevela Town Mayor torel6i Donaldson, Town Clerk e F • VA, I. i ' 0 • Y S • • � • '•0.0 0 000 * -, QOLo Resolution No. 21, Series 2011 EXHIBIT "A" ?reuyrrtph dm nt October 18, 2011 Ms. Doris Kirchner Vail Valley Medical Center 181 W. Meadow Drive Vail, CO 81657 Mr. Lyon Steadman The Steadman Clinic 181 W. Meadow Drive Vail, CO 81657 Mr. Stan Zemler Town of Vail 75 S. Frontage Road Vail, CO 81657 Re: Prase 2 Consulting Agreement for Predevelopment Services for the Vail Municipal a Medical Office Oevebpment Dear Team Members, Thank you for your time and insight over the past months as we have studied the possibility of redeveloping the Vail Municipal Center into a mixed -use medical facility and office building for the Town of Vail. After five months of study, we firmly believe in the merits of redeveloping the site to include the uses outlined in our recent presentation to each of you. In this letter we propose to continue the work outlined in our April 29, 2011 proposal letter. This effort will include the below scope of work and anticipated budget for the next 90-day predevelopment effort. Site Study and Design Constraints: • Geotechnical study to understand the site's soil /rock and underground P. 301.x67.1112 12 Vail Road Suile 100. Vd. CO 81x57 F_ 301.067.5948 8120 wood+wd Avenue. Stile 800. Bdusda, MD 20811 Resolution No. 21, Series 2011 water characteristics • Survey and locate utilities for the municipal center, the frontage road, the US Bank Building and VVMC parking structure • CDOT consultant to investigate CDOT requirements, impacts on design, and construction feasibility • Parking consultant to determine traffic and parking generated by the project's users and opportunities for shared parking Design: • Finalize users' design programs and location of critical design elements such as the future helipad location • Civil engineer to plan initial site, access, interior vehicular circulation, right -of -way improvements, sky - bridge location /engineering, and utility planning. • Architectural design team to begin schematic design including garage design, pedestrian and vehicular circulation, MOB massing, the relationship of internal MOB uses, MOB architecture, TOV massing, TOV architecture, integration with the existing police building, and the sky - bridge location. Team to include Pierce Architects to assist TOV in refining interior programing. • Design team to begin preparing for public entitlement effort. This scope of work could include public meetings and initial presentation to PEC and /or DRB Legal: Title work for each of the impacted sites Understand design constraints of existing VVMC easements Preliminary public - private - partnership ( "PPP ") deal structure consultation Entitlement: • Initiate pre - entitlement review with ToV Planning and Public Works • Further define affordable- housing options Resolution No. 21, Series 2011 • Determine parking requirement • Initiate preliminary CDOT review Facilitate Deal Structure Discussion: • Refine development budget and schedule • Present each party with deal points for discussion and consideration • Stakeholder outreach and awareness (VVMC Board, SPRI Board, SC Executives, and ToV Staff and Council) Community outreach and awareness Progress Reporting and Communication: • Weekly meetings with Town Staff • Presentation to the Town Council as required Triumph Fees & Consulting Agreement Term: in the table below, we present the overall budget for this Phase 2 scope of work on a month -by -month basis. We propose to perform this scope of services for a monthly fee of $20,000 per month, plus reimbursement for all out -of- pocket expenses and third -party consultants. The term of this consulting agreement will not exceed 90 days (or $60,000), and $299,675 in total including outside consultants without the approval of all parties. All of these costs will be credited toward the eventual cost of development should the group choose to move forward with this project. We will separately invoice VVMC, the Steadman Clinic and the Town of Vail each a one -third share of these costs on a monthly basis throughout the duration of this consulting arrangement. This agreement is terminable by any of the parties to the agreement with seven (7) days written notice. Should you choose not to proceed, the group will only be responsible for consulting services and outside consultants' expenses incurred up to that point. www wmphdev.=n Resolution No. 21, Series 2011 Vail Medical & Municipal Office Predevelopment Phase 2 - Projected Budget Cost Category Day 30 Day 60 Day 90 Total Consultants Geotech 7,600 250 250 8,100 Base Map Survey & Utility 8,600 - - 8,600 CDOT Permit & Leasing 3,000 3,000 - 6,000 Parking Consultant 5,975 500 - 6,475 Total Consuftants. 25,175 3,750 250 29,175 Design Arch Program Verification Arch - Schematic Design Arch - Entitlement Application Prep 33,000 33,000 51,500 51,500 103,000 8,000 8,000 Civil 20,000 20,000 10,000 50,000 Total Design 53,000 71,500 69,500 194,000 Legal 5,000 5,000 5,000 15,000 Project Management Fee 20,000 20,000 20,000 60,000 Misc. Expense 500 500 500 1,500 Total Cash Requirement 103,675 100,750 95,250 299,675 1/3 Share of Required Cash 34,558 33,583 31,750 99,892 Resolution No. 21, Series 2011 ff you are in agreement with these terms, please countersign this proposal and return it to us with the first month's consulting service fee of $20,000 (or $6,667 each) to our Vail address. if you have questions, please do not hesitate to call. Best Regards, -SV- Steve Virostek Principal, Triumph Development, LLC Countersigned: Doris Kirchner, Vail Valley Medical Center Lyon Steadman, The Steadman Clinic Stan Zemier, Town of Vail Resolution No. 21, Series 2011