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HomeMy WebLinkAbout2012-10 IGA with ERWSD for the Burial of Hole 7 Overhead Electical LinesRESOLUTION NO. 10 Series of 2012 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF VAIL AND THE EAGLE RIVER WATER AND SANITATION DISTRICT FOR THE BURIAL OF HOLE 7 OVERHEAD ELECTRICAL LINES; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter "); WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified; WHEREAS, the Eagle River Water and Sanitation District (the "ERWSD ") is empowered to provide water and sewer service to its customers and constituents within and without its boundaries, within Eagle County, Colorado, on such terms and conditions as the ERWSD may decide; WHEREAS, the Town wishes to bury the existing overhead electric lines near the Vail Golf Course Hole #7 ( "Town Project "); WHEREAS, the ERWSD wishes to make improvements to its infrastructure in the same work area as Town Project; WHEREAS, the Town and ERWSD wish to enter into an intergovernmental agreement (the "IGA ") to combine their constructions efforts to achieve cost sharing and cost savings benefits, minimize disruption to the neighborhood and to allow the installation of infrastructure projects to be phased in logical sequence; and WHEREAS, the Council's approval of Resolution No. 10, Series 2012, is required to enter into the IGA. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA with the ERWSD on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 7 day of February, 2012. Andrew P. Daly Town Ma r A N OF V y� O.• •.� L re i Donaldson, Town Clerk 5EAL' Resolution No. 10, Series 2012 '- INTERGOVERNMENTAL AGREEMENT THE HOLE #7 ELECTRIC LINE BURIAL THIS AGREEMENT is made and entered into this day of 2011, by the TOWN OF VAIL, a political subdivision of the State of Colorado ( "Town ") and EAGLE RIVER WATER AND SANITATION DISTRICT, a quasi - municipal corporation and political subdivision of the State of Colorado, ( "District "). Collectively these entities are also referred to as the "Parties ". RECITALS WHEREAS, the Town of Vail is a Colorado municipality organized and operated pursuant to its home rule charter and Colorado law; and WHEREAS, Eagle River Water and Sanitation District is a water and sewer District organized and existing under the Colorado Special District Act; and W H EREAS, the District is empowered to provide water and sewer service to its customers and constituents within and without its boundaries, within Eagle County, Colorado, on such terms and conditions as the District may decide; and WHEREAS, Section l 8(2xa) and (b), Article XIV of the Colorado Constitution, Section 29 -1 -203, C.R.S., and Section 32 -1 -1001, C.R.S., provide for the ability of the Parties to enter into contracts and agreements with one another to provide intergovernmental services and facilities, when so authorized by their governing bodies; and WHEREAS, the Constitution and statutes of the State of Colorado pen and encourage agreements between political subdivisions of the State, in order that the inhabitants of such political subdivisions may thereby secure high quality governmental services; and WHEREAS, it is recognized by the Parties, that the public health, safety and welfare of their inhabitants is best served by providing high quality water, sewer and storm drainage services; and WHEREAS, the Town wishes to under- greund. - the existing overhead electric lines near the Vail Golf Course Hale #7 ( "Hole #7 Electric Line Burial Project" or "Town Project"); and WHEREAS, the District wishes to make improvements to their -its infrastructure in the same work area as the "Town Project.; and WHEREAS, the Parties wish to combine their construction efforts to achieve cost sharing and cost savings benefits, minimize disruption to the neighborhood and to allow the installation of infrastructure projects to be phased in logical sequence. The Parties desire for the Town's Hole #7 Electric Line Burial Project and the District's infrastructure improvements to be administered, constructed and installed, to the extent provided for herein, as one project (collectively, the "Project "); and WHEREAS, each of the Parties hereto desires to work together to authorize and accomplish the construction of the Project; and WHEREAS, each of the Parties hereto has detennined it to be in the best interests of their respective taxpayers, residents, property owners, and constituents to enter into this Agreement. NOW, THEREFORE, in consideration of the mutual performance of the covenants, agreements, and stipulations contained herein, and for other good and valuable consideration, the Parties hereto agree as follows: Cooperation The Parties agree to cooperate in the planning, design, construction, inspection, cost and expense sharing, administration and warrantee phases of the Project referenced in this Agreement and to cooperate and facilitate the combined efforts including, but not limited to the execution of any additional agreements, easements, and rights -of- way necessary to implement the purposes of this Agreement. 2. Design Costs The Town has an agreement with Peak Land Consultants (PLC) Inc. of Vail, Colorado for the project design work. The District agrees to reimburse the Town for the District's portion of the Project design costs per the Cost Sharing Breakdown (Malt Exhibit A). 3. Project Manatzement The Town will provide a construction management representative ( "Town Construction Manager ") to coordinate the construction work, provide clarifications to the Contractor and review and approve proposed field changes, cost changes and time changes in a timely manner. The District will provide a construction management representative ( "District Construction Manager ") to coordinate execution of the District's portion of the Project with the Town Construction Manager as required herein. With respect to communications with Project Contractor, suppliers and consultants, the District Construction Manager shall not have authority to bind, or otherwise affect the obligations of, the Town. 4. Construction Contact The Town administered a competitive bid process for the construction of this Project under the title "Hole #7 Electric Line Burial ". The bid documents included items designed for and approved by the District. Icon, Inc ( "Icon'I was the lowest responsive, responsible bidder, and the Town has entered into a contract with Icort ( "Contractor"). A copy of Icon's bid tabulation dated July 19, 2011 is included as ^ttm hme Exhibit B. The Town will coordinate and supervise the Project, and will be the Owner as defined in the construction contract The Town will coordinate the permitting, construction work, provide clarifications to the Contractor, and work with the Parties regarding any change orders or modifications to the construction contract. No work for the District outside of the construction contract will he- aommericoi without approval by the District Construction Manager. 5. Construction Inspection The Town Constriction Manager will be responsible for constrixtion inspection of its portion of the Project The District Construction Manager will be responsible for construction inspection and of its portion of the project; all communication between the District Construction Mar>ager and the Contrac:tm shall be via the Town Construction Manager. 6. Geotechnical Testing The Town will pay for geotechnical testing costs associated with its portion of the Project The District will either reimburse the Town for geotechnical Nesting associated with its portion ofthe Project, or contract directly with a Geotechnical testing firm. 7. Cost Shar' . The Town agrees to pay all costs to the Contractor for the Project. The Town will invoice the District on a monthly basis for the District's portion of the work based on work accomplished per the Contractor's invoices and the value of the work listed in Atilt A Exhibit B . The District will reimburse the Town for the invoiced work within 30 days. The District represents that it has appropriated sufficient funds to pay in full its obligations hereunder and it has adequate present cash reserves pledged imevocably and held for payments in this and, if necessary, in any futureyears. Refer to Exhibit B bid items 46 -13 for Distri costs to this Project. Biel Item # 14 was deleted per the District's request Costs to the District will not exceed this amount unless the District approves a change order. 8. Change Orders Any change orders that arise during construction related to the Town portion of the Project will be negotiated between the Town and the Contractor. Any change orders that arise during construction related to District's portion of the Project will be reviewed by the Town and District Construction Manager prior to approval. Change order work will be completed by the Contractor at contracted unit costs, lump sum costs agreed to in advance, on a cost -plus basis or as otherwise set forth in the construction contract. Additionally, the District Construction Manager will review plans and approve change orders in a timely manner. Neither the Town nor its Contractor will commence any work outside ofthe contracted items for which it expects reimbursement from the District without the prior approval of the District's Construction Manager. 9, Project Meedntis The Town will make a good faith effort to invite a represerw ve of the Distict to meetings concerning the Project, and otherwise provide open communications throughout the Project. 10. Warranties For any work that the District determines does not conform to the Project or District specifications, or needs to be completed under warranty conditions (where the applicable warranty has not been transferred to the District), the District shall notify the Town and the Town will notify the Contractor under the terms of the Town's agreement with the Contractor. 11. Transfer of Warranties and Enforcement Powers Town will use its best efforts to obtain, in writing, requisite warranties of at least a TWO -YEAR period from Contactor for worlar anship and/or materials for facilities, infrastructure, and appurtenances constructed for the Project. The Town will make its best effort to transfer warranties for the District's portion of Project facilities, in&astructu e, and appurtenances to the District. If the Town is not able to transfer warranties to the District, the Town will retain the warranties and cooperate with the District to enforce such warranties at no cost to the Town. 12. Release from Liability The Parties are affecting this undertaking to achieve mutual benefit; and, accordingly, hold each other harmless pursuant to Section 25 from all but gross negligence in executing the terms of this Agreement and completing the Project. The Parties agree to utilize their best efforts in performing all terns of this Agreement. 13. Enforcement The Parties agree that this Agreement may be enforced in law or in equity for specific performance, injunctive, or other appropriate relief, including damages, as may be available according to the laws and statutes of the State of Colorado. It is specifically understood that by executing this Agreement each party commits itself to perform pursuant to the temps contained herein, and that any breach hereof which results in any recoverable damages shall not cause the termination of any obligations created by this Agreement unless such termination is declared by the party not in breach hereof. 14. Goveming Law This Agreement shall be governed and construed in accordance with the laws of the State of Colorado. 15. Venue Venue for the trial of any action arising out of any dispute hereunder shall be in the District Court for Eagle County, State of Colorado, pursuant to the appropriate rules of civil procedures. 16. Captions. The headings and sections and paragraphs are included only for convenience and reference. If any conflict between any heading and the text of this Agreement exists, the text shall control. 17. Binding Agreement upon Successors and Assigns This Agreement and the rights and obligatim mated hereby shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns. 18. Interested Persons Nothing herein expressed or implied is intended or should be construed to confer or give to any person or corporation or governmental entity other than the Town and the District, any right, remedy or claim under or by reason hereof or by reason of any covenant or condition herein contained, nor limit in any ways the powers and responsibilities of the Town, the District, or any other entity not a party hereto. 19. Notices All notices, requests, demands, consents and other communications hereunder shall be transmitted in writing and shall be deemed to have been duly given when hand-delivered or sent by certified, United States mail, postage prepaid, with return receipt requested, addressed to the parties as follows: Stan Zerriler, Town Manager Town of Vail 75 South Frontage Road Vail, Colorado 81657 With a Copy to: Matt Mire, Town Attorney Town of Vail 75 South Frontage Road Vail, Colorado 81657 Eagle River Water and Sanitation District Linn Brooks, General Manager 846 Forest Road Vail, Colorado 81657 With a Copy to: James P. Collins, Esq. Collins Cockrel & Cole 390 Union Boulevard, Suite 400 Denver, Colorado 80228 -1556 Either party may change the address at which it receives written notice, by notifying the other party in writing in the manner provided herein. 20. Severability If any portion of this Agreement is held invalid or unenforceable for any reason by a court of competent jurisdiction as to either Party or as to both Parties, such portion shall be deemed severable and its invalidity or its unenforceability shall not affect the remaining provisions; such remaining provisions shall be fully severable and this Agreement shall be construed and enforced as if such invalid provisions had never been inserted into this Agreement. 21. Waiver The waiver of any breach of any of the provisions of this Agreement, by any party, shall not constitute a continuing waiver of any subsequent breach by that party, either of the same, or of another provision of this Agreement. 22. Amendment This Agreement may be amended, modified, changed, or terminated in whole or in part only by written agreement duly authorized and executed by the Parties hereto. 23. Dualicate Originals This Agreement may be executed in counterparts, each of which shall be an original, but all of which together, shall constitute one and the same agreement. 24. Separate Entity Status In no event shall either party, its employees or its representatives, be considered or authorized to act as employees or agents of the other party. 25. Indemnification Each party, to the extent permitted by law and subject to all of the immunities, defenses and protections afforded to that party by the Colorado Governmental Immunity Act, shall indemnify and hold harmless, the other party, its officers, directors, employees and agents from and against any claims including attorneys fees, arising out of die negligence of the officers, employees or agents of the indemnifying party and rising out of the performance of services under this Agreement. 26. Force Mai=eure No party shall be liable for any failure to perform as required by this Agreement to the extent such failure to perform is caused by any reason beyond the control of that party or by reason of any of the following occurrences, whether or not caused by such party: strikes, labor disturbances or labor disputes of any character, accidents, riots, civil disorders or commotion, war, acts of aggression, floods, earthquakes, acts of God, explosion or similar occurrences; provided, such party shall exercise its best efforts to provide the best possible alternative performance and to prevent the foregoing ocoa rentce from obstructing full performance. Such occurrences shall not terminate this Agreement and shall not affect this Agreement except as provided in this Section. 27. Entire Agreement of the Parties This Agreement represents the ful l and complete understanding of Parties, and supersedes any prior agreeinents, discussions, negotiations, represmtations or understandings of Parties with respect to dhe subject matter contained herein. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be effective as of the date and year first above written. EAGLE RIVER WATER AND SANITATION DISTRICT a Attest: TOWN OF VAIL Stan Zemier, Town Manager Attest: Lorelei Donaldson, Town Cleric APPROVED AS TO FORM Matt Mire Town Attorney Becky Peterson From: Romeo Baylosis [Romeo@peakland.net] Sent: Tuesday, December 13, 2011 11:45 AM To: Becky Peterson Cc: Chad Salli Subject: FW: #7 Hole Electric Line Burial - ERWSD design services Becky, In response to your email regarding the #7 Hole Electric Line Burial, PLC's design fees related to District items were a total of $1080. Please see the correspondence below for the District's scope of design services. Are you interested in the design fees for the entire project? If so, I can provide those. Feel free to contact me with any questions. Thanks, Romeo Romeo A. Baylosis, P.E. Peak Land Consultants, Inc. 1000 Lions Ridge Loop Vail, CO 81657 Office: 970.476.8644 Fax: 970.476.8616 L w ww, peakland net From: Chad Salli [ mailto:CSalli a vailgommi Sent: Wednesday, August 24, 2011 11:53 AM To: Romeo Baylosis Subject: RE: #7 Hole Electric Line Burial - ERWSD design services thanks From: Romeo Baylosis [Romeo@peakland.net] Sent: Wednesday, August 24, 2011 11:50 AM To: Chad Salri Subject: #7 Hole Electric Line Burial - ERWSD design services Chad, I have estimated that we've spent 12 hours on District related items for this project. At our hourly rate of $90/hr, the fees are $1080. This includes civil sheet C6.0 (Water Service), C2.0 (Demolition), meetings, coordination and bid documents. Please let me know if you have any questions. Thanks. Romeo A. Sa ylosis. P. E. Peak Land Consultants, Inc. 1000 Lions Ridge Loop Vail, CO 81657 Office' 970.476.8644 Fax: 970.476.8616 www.peakfand.net EXHIBIT A SECTION 00300 14 11) FO 11IN1 HAS BID ITEM : #7 hole h,lectric Line Burial (ienclA Work required in this Sccliun sh;tll include all Mille;lals and labor it,+couif lete Ihr individual bid ileilts. 1 he lollm% hnl item ,hall be bid will paid under this agrcemem as outlined Item: of ecluipmem. permit,, ovencc;ul, matc; iafs. and all other items cif work rcyuired fOr Iitc complete �:onstrucoon as specified on Drmvinns. 'I eJhuicul Spccifica loll s anti as outlined bete shall be included in the bid items. Any items or like item not spceifically menl}oned as a hill item i, considcred uuidenta) to the proiect awl all cost. nswcialed with these item~ shall he rnchided in the hid items listed 'I hcse descriptions are to he used as a guide only for the bidder aoti reference to the "Icchnical Specifications and 11r,ic ings sloilld he made fOr the complete requircments. Additimts to ha-,c hid mmy or may not be awatdctl. I. 'slobilinnion I LS ( Words) / 3 'I 1ld' is Control: I I'S u D �1 ►�1x ka�as Iti l - ),I 5 ( Words) Construction Staking and Surveying: 1 LS (Words) t. Clearing and C.iruhhing: 1,835 SY ( Words ) Strip and Replace Topsoil. 1.835 SY s, 0 (S y (Words) S L7S,j- r � � /oJi *2 7 �s 6. Riser \kalerand Sanitalion Uislric (FRWS1)) Pump Vaull Abandon: I I=A r LUc V6%a6.S• - eeJ o tn4- \Av.,�tod �Y � - A),T'A ( \Vortl-) EXHIBIT B K m a 0 LRWI' D Valve Abandon 4 F.A rr "� „yI7 V,mjr.d �:r LU AAII I I > (S e e $O ' 1 LA ( \\ 0,( -/ I Rlk SO Conclece I lead\\ ;Ill Abandon: 1 1 FA (( ! 9 j (\ 1 9Q ( \kc,rds) F R \\ `I ti;ll111 II'\ tiC \ \'et Manhole A bat d dow I FA ( (Wor(N) R \l SD 12 - 011' 1 Pipe Near Greek Removal: 1 17> 1 1 [I TgftrI y A 1I" i iS u uo 30 --r►1 Tordsi LR%k IO" DIN finder Cam I'a1b Abandon: I LS T C,6,4 LSLR- ( (S ( (p SOCK ):'LS ( Words) H? Fire I l\d am ,Abandon I I•A O )'I A (Wold I R\1 Waier 5cry icc ;Abandon Ior 1,01 I Res idence: I LS <r L wS? Tks1&41Ara. 2 25£00 ),Is (Word,) r F It 11`51) \Vain Scr\ ice Install: ?mot) I F � �C\ yo : orris ) Silt Fcncc: 708 1 I. rr yJ e Ao1 c , (S j \\ ordti) ca q S`I 1_a0. Oa S I aoc) b S --• s boo - s So o -- EXHIBIT B 6 Fro6lll collool 1 ogq: 335 1 1' o� OoLu f 1 %Vords) Slahifiicd Con5uuclion I immcc: 3 1.r\ d f'1 ye k�iAA . Aa 1-t IS Sao p1lA M ords) I S I I\ drr RoN c,elatinn ( I!platulc Seed \lip : 550 Sy no it �,� c� o �C'4 I U4 Ik4 ill(m Clump Save and Replace. I I.S I Words) n I Colntrni Rlaokel and Revc� OVO?hn k S eed ik i\r 3 SY tl :[l.0 4 I U 2_. d Of I u1 S �$ t )'S ( Words ) S% itch Gear Vaull. L'A (Wt " (a 0" PC Pipc Installation and Trench: 185 Lf= rr iuCV t S I V'nrds) e v" 1 5.0.0_ -' S_..._q_YD_ d J � L, nnc, .a r � y _7p y S 7 #c)v 00 (•1)_S" P1 pihr. IrriL!ation C onduit and Pipe Ilallast Installation and french: 135 Lf- ( Words) 1 I1CL Conduits and Trenching for Install of r.�) (i" Conduits: 40 LF (1 <<rds) EXHIBIT B HCE and Trenching for Install of (2) -i" Conduit: 8 I ck,,tt -r% 6. Oa 16 Creek (. rossing. I LS (Ailach means and methods nanari�(! to bid tab) (Words) Erosion Control Blanket and Revegetation (Uplands Seed %,lix) ss3 Sl' (s B ) Sti X179 00 (Words) �— (1�'ords) . __t- � - -1y_ goo --- !oo EXHIBIT B