HomeMy WebLinkAbout2013-16 Lease Agreement with CDOT regarding Parking along the Non-Travel Lanes of I-70 Frontage RoadsRESOLUTION NO. 16
Series of 2013
A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE TOWN OF VAIL, AND
THE COLORADO DEPARTMENT OF TRANSPORTATION REGARDING PARKING ALONG
THE NON - TRAVEL LANES OF THE INTERSTATE 70 FRONTAGE ROADS LOCATED WITHIN
THE LIMITS OF THE TOWN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter ");
WHEREAS, the members of the Town Council of the Town (the "Council ") have been
duly elected and qualified;
WHEREAS, the Town and the Colorado Department of Transportation ( "CDOT ") entered
into a Lease Agreement (the "Lease ") which included a permit parking program utilizing the Vail
Frontage Roads (the "Premises ") term of this lease shall begin on the date first written on lease
agreement and end on December 1, 2014; and
WHEREAS, the Town and CDOT now wish to enter into the Lease to lease the Premises
for the term of this lease shall begin on the date first written on lease agreement and end on
December 1, 2014.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves and authorizes the Town Manager to enter
into the Lease with CDOT, in substantially the same form as attached hereto as Exhibit A and in
a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 3rd day of December, 2013.
Andrew P. Daly,
Town Mayor
ST: ••••.... TOE
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5NJ el-n
Clerk .�Q I
Resolution No. 32, Series 2012
PROPERTY MGMT.NO.
NO: PROJECT 170-2(7) 183
LOCATION: 1 -70 frontage roads within the
limits of the Town of Vail.
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this day of , 20_, by
and between the State of Colorado acting by and through the Colorado Department of Transportation,
CDOT, hereinafter referred to as "Lessor ", and THE TOWN OF VAIL, COLORADO, thereinafter referred
to as "Lessee ".
WITNESSETH
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1. PREMISES, Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises" located along the non - travel lanes of the Interstate 70 (1 -70) frontage roads located
within the limits of the Town of Vail in Eagle County, Colorado. The leased Premises are shown on the
maps attached hereto, made a part hereof and marked "Exhibit A ", consisting of three (3) map sheets and
marked "Exhibit B ", consisting of two (2) sheets.
2. TERM The term of this lease shall begin on the date first above written and end on December 1
2014, subject to the cancellation and termination provisions herein.
3. RENT. Subject to the provisions of Section 23below, Lessee shall pay $19,750.00 for the
permitted parking and $250.00 for general public parking, totaling $20,000.00or the entire term of
this Lease. Payment shall be made payable to the Colorado Department of Transportation at:
Colo. Dept. of Transportation
C/o Accounting Receipts & Deposits
4201 East Arkansas Ave., Rm. 212
Denver. CO 80222
or at such place as Lessor from time to time designates by notice as provided herein
In the event Lessor has not received the rental installment hereunder within sixty (60) days of execution
of this agreement, a late charge of five percent (5 %) of the total installment will be assessed to Lessee. In
the event the entire rental fee plus any late fees are not paid to Lessor by Lessee 120 days of execution
of this agreement, Lessee shall be in default of this Lease Agreement, this Lease shall automatically
terminate, Lessee shall vacate the Premises and Lessor shall be entitled to retain all prior sums paid to
Lessor by Lessee.
4. USE. It is understood and agreed that the Lessee intends to use the Premises shown in "Exhibit
A" only for general peak period public overflow parking at times Lessee's off - street parking facilities are
anticipated or have reached full capacity. The Premises shown in "Exhibit B" is intended for general
public parking and public permit parking during ski season and non -ski season special events. Any other
use of the Premises shall constitute a material breach of this Lease and may, at Lessor's option, cause
this Lease to immediately terminate.
5. TAXES, UTILITIES, MAINTENANCE AND OTHER EXPENSES. It is understood and agreed that
this Lease shall be an absolute Net Lease with respect to Lessor, and that all taxes, assessments,
insurance, utilities and other operating costs and the cost of all maintenance, repairs, and improvements,
and all other direct costs, charges and expenses of any kind whatsoever respecting the Premises shall be
borne by Lessee and not by the Lessor so that the rental return to Lessor shall not be reduced, offset or
diminished directly or indirectly by any cost or charge. Lessee shall maintain the Premises in good repair
and in tenable condition free of trash and debris during the term of this Lease. Lessor shall have the right
to enter the Premises at any time for the purpose of making necessary inspections.
6. HOLD HARMLESS. The Lessee shall save, indemnify and hold harmless the Lessor and the
Federal Highway Administration (FHWA) for any and all liabilities, costs, damage or loss to persons or
property, including death, resulting from this Lease Agreement.
7. OWNERSHIP. The State of Colorado is the owner of the Premises. Lessor warrants and
represents itself to be the authorized agent of the State of Colorado for the purposes of granting this
Lease.
8. LEASE ASSIGNMENT. Lessee shall not assign this Lease and shall not sublet the demised
Premises without specific written permission of the Lessor and will not permit the use of said Premises to
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anyone, other than Lessee, its agents or employees, without the prior written consent of Lessor, except
as is hereby authorized pursuant to Sections 23(b) and 23(c) below.
9. APPLICABLE LAW. The laws of the State of Colorado and rules and regulations issued pursuant
thereto shall be applied in the interpretation, execution and enforcement of this Lease. Any provision of
this Lease, whether or not incorporated herein by reference, which provides for arbitration by any extra-
judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or
available in any action at law whether by way of compliant, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the remainder of this Lease to the extent
that this agreement is capable of execution.
10. CANCELLATION. Both parties understand that at any time before the scheduled expiration of
the term of this Lease, Lessor has the right to cancel the lease without liability by giving Lessee _
30 -day written notice of its intention to cancel the Lease. The notice shall be hand delivered, posted on
the Premises, or sent to the Lessee, at the address of the Lessee contained herein by Certified Mail,
return receipt requested. This Lease may also be canceled by the Lessee by giving the Lessor 30 -day
written notice of its intent to do so.
11. COMPLETE AGREEMENT. This Lease, including all exhibits, supersedes any and all prior
written or oral agreements and there are no covenants, conditions or agreements between the parties
except as set forth herein. No prior or contemporaneous addition, deletion, or other amendment hereto
shall have any force or affect whatsoever unless embodied herein in writing. No subsequent novation,
renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in
a written contract executed and approved pursuant to the State Fiscal Rules.
12. CAPTIONS, CONSTRUCTION, AND LEASE EFFECT. The captions and headings used in this
Lease are for identification only, and shall be disregarded in any construction of the lease provisions. All
of the terms of this Lease shall inure to the benefit of and be binding upon the respective heirs,
successors, and assigns of both the Lessor and the Lessee. If any provision of this Lease shall be
determined to be invalid, illegal, or without force by a court of law or rendered so by legislative act then
the remaining provisions of this Lease shall remain in full force and effect.
13. NO BENEFICIAL INTEREST. The signatories aver that to their knowledge, no state employee
has any personal or beneficial interest whatsoever in the service or property described herein.
14. NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public annoyance. The signatories hereto aver that they are familiar with
18 -8 -301, et seq., (Bribery and Corrupt Influences) and 18 -8 -401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
15. NOTICE. Any notice required or permitted by this Lease may be delivered in person or sent by
registered or certified mail, return receipt requested, to the party at the address as hereinafter provided,
and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
attached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Attn: Property Management Manager Attn: Town Manager
15285 S. Golden Rd., Bldg. 47 75 South Frontage Road
Golden, Colorado 80401 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
listed above is the Lessee's current mailing address and that the Lessee will notify the Lessor in writing of
any changes in that address within ten (10) days of such change.
16. HOLDING OVER. Lessee shall not occupy or use the Premises, nor allow any other party to
occupy or use the Premises, after the expiration or sooner termination of this Lease. Lessee shall not
become a Holdover Lessee or month -to -month tenant upon expiration or earlier termination of this Lease.
17. CHIEF ENGINEER'S APPROVAL. This Lease shall not be deemed valid until it has been
approved by the Chief Engineer of the Colorado Department of Transportation and by the Lessee.
18. HAZARDOUS MATERIALS. The Lessee agrees to defend, indemnify and hold harmless the
Lessor and any employees, agents, contractors, and officials of the Lessor against any and all damages,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
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presence, disposal, release or clean -up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors, officials or sub - lessees have caused to be located,
disposed, or released on the Premises. Lessee shall also be responsible for all damages, claims and
liability to the soil, water, vegetation, buildings or personal property located thereon as well as any
personal injury or property damage related to such contaminants or hazardous materials.
19. NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS. No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by Lessee without the express
written prior permission of Lessor. Any such structure or improvement erected or moved upon the
Premises without the express written consent of Lessor may be immediately removed by Lessor at the
expense of Lessee. Further, any structures, improvements or items of any kind remaining on the
Premises at the termination of the Lease will be considered abandoned by Lessee and may be
immediately removed by Lessor at Lessee's expense.
20. BINDING AGREEMENT. This Lease shall be binding upon and inure to the benefit of the
partners, heirs, executors, administrators, and successors of the respective parties hereto.
21. DEFAULT. If: (1) Lessee shall fail to pay any rent or other sum payable hereunder for a period of
10 days after the same is due; (2) Lessee shall fail to observe, keep or perform any of the other terms,
agreements or conditions contained herein or in regulations to be observed or performed by Lessee and
such default continues for a period of 30 days after notice by Lessor; (3) This Lease or any interest of
Lessee hereunder shall be levied upon by any attachment or execution, then any such event shall
constitute an event of default by Lessee. Upon the occurrence of any event of default by Lessee
hereunder, Lessor may, at its option and without any further notice or demand, in addition to any other
rights and remedies given hereunder or by law, do any of the following:
(a) Lessor shall have the right, so long as such default continues, to give notice of termination to
Lessee. On the date specified in such notice (which shall not be less than 3 days after the giving of such
notice) this Lease shall terminate.
(b) In the event of any such termination of this Lease, Lessor may then or at any time thereafter,
re -enter the Premises and remove therefrom all persons and property and again repossess and enjoy the
Premises, without prejudice to any other remedies that Lessor may have by reason of Lessee's default or
of such termination.
(c) The amount of damages which Lessor may recover in event of such termination shall include,
without limitation, (1) the amount at the time of award of unpaid rental earned and other sums owed by
Lessee to Lessor hereunder, as of the time of termination, together with interest thereon as provided in
this Lease, (2) all legal expenses and other related costs incurred by Lessor following Lessee's default
including reasonable attorneys' fees incurred in collecting any amount owed hereunder (3) any damages
to the Premises beyond its present condition.
(d) Upon Lessee's failure to remove its personal property from the Premises after the expiration
of the term of this Lease, Lessor may in its sole discretion, without notice to or demand upon Lessee,
remove, sell or dispose of any and all personal property located on the Premises. Lessee waives all
claims for damages that may be caused by Lessor's removal of property as herein provided.
22. INSURANCE. (Revised 2006 per State Controller Requirements)
(a) The Lessee shall obtain and maintain, at all times during the duration of this Lease,
insurance in the kinds and amounts detailed below. The Lessee shall require any Contractor working for
Lessee on the Premises to obtain like coverage. The following insurance requirements must be in effect
during the entire term of the Lease. Lessee shall, at its sole cost and expense, obtain insurance on its
inventory, equipment and all other personal property located on the Premises against loss resulting from
fire, theft or other casualty.
(b) Workers' Compensation Insurance as required by State statute, and Employer's Liability
Insurance covering all employees acting within the course and scope of their employment and work on
the activities authorized by this Lease in Paragraph 4.
(c) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93
or equivalent, covering Premises operations, fire damage, independent Consultants, blanket contractual
liability, personal injury, and advertising liability with minimum limits as follows:
$1,000,000 each occurrence;
$2,000,000 general aggregate;
$50,000 any one fire.
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If any aggregate limit is reduced below, $1,000,000 because of claims made or paid, the Lessee,
or as applicable, its Contractor, shall immediately obtain additional insurance to restore the full
aggregate limit and furnish to CDOT a certificate or other document satisfactory to CDOT
showing compliance with this provision.
(d) If any operations are anticipated that might in any way result in the creation of a pollution
exposure, Lessee shall also provide Pollution Legal Liability Insurance with minimum limits of liability of
$1,000,000 Each Claim and $1,000,000 Annual Aggregate. CDOT shall be named as an Additional
Insured to the Pollution Legal Liability policy. The Policy shall be written on a Claims Made form, with an
extended reporting period of at least two year following finalization of the Lease.
(e) Umbrella or Excess Liability Insurance with minimum limits of $1,000,000. This policy
shall become primary (drop down) in the event the primary Liability Policy limits are impaired or
exhausted. The Policy shall be written on an Occurrence form and shall be following form of the primary.
The following form Excess Liability shall include CDOT as an Additional Insured.
(f) CDOT shall be named as Additional Insured on the Commercial General Liability
Insurance policy. Coverage required by the Lease will be primary over any insurance or self- insurance
program carried by the State of Colorado.
(g) The Insurance shall include provisions preventing cancellation or non - renewal without at
least 30 days prior notice to CDOT by certified mail to the address contained in this document.
(h) The insurance policies related to the Lease shall include clauses stating that each carrier
will waive all rights of recovery, under subrogation or otherwise, against CDOT, its agencies, institutions,
organizations, officers, agents, employees and volunteers.
(i) All policies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to CDOT.
(j) In order for this lease to be executed, the Lessee, or as applicable, its Contractor, shall
provide certificates showing insurance coverage required by this Lease to CDOT prior to the execution of
this lease. No later than 30 days prior to the expiration date of any such coverage, the Lessee or
Contractor shall deliver to the Notice Address of CDOT certificates of insurance evidencing renewals
thereof. At any time during the term of this Lease, CDOT may request in writing, and the Lessee or
Contractor shall thereupon within 10 days supply to CDOT, evidence satisfactory to CDOT of compliance
with the provisions of this section. Insurance coverage must be in effect or this lease is in default.
(k) Notwithstanding subsection (a.) of this section, if the Lessee is a "public entity" within the
meaning of the Colorado Governmental Immunity Act CRS 24 -10 -101, et sea., as amended ( "Act'), the
Lessee shall at all times during the term of this Lease maintain only such liability insurance, by
commercial policy or self- insurance, as is necessary to meet its liabilities under the Act. Upon request by
CDOT, the Lessee shall show proof of such insurance satisfactory to CDOT. Public entity Lessees are
not required to name CDOT as an Additional Insured.
(1) If the Lessee engages a Contractor to act independently from the Lessee on the Premises,
that Contractor shall be required to provide an endorsement naming CDOT as an Additional Insured on
their Commercial General Liability, and Umbrella or Excess Liability policies.
23. ADDITIONAL PROVISIONS.
(a) No parking shall be allowed in any area within the 1 -70 clear zone. Additionally, no parking
shall be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to
be located completely out of any adjacent travel lane and which does not provide adequate
protections to pedestrians from moving vehicles.
(b) Lessor and Lessee have been collaborating to develop and implement improvements to the
frontage roads at standards which are acceptable to both CDOT and FHWA to provide safe
operations for motorists and pedestrians. As a result, Lessor and Lessee agree that
Lessee's use of the Premises during this lease term or any future lease shall be contingent
upon Lessee, at no cost or expense to Lessor, completing the improvements described and
within the timeframes described in this Section and depicted on Exhibit "A" attached hereto
and incorporated herein by reference.
i. Installing parking lane improvements to the north frontage road from approximate
milepost 172.98 to approximate milepost 173.32. This work, labeled WEST VAIL
NORTH PARKING LANE IMPROVEMENTS on Exhibit "A ", shall be completed on or
before November 15, 2014.
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ii. Installing parking lane improvements to the north frontage road from approximate
milepost 175.80 to approximate milepost 176.05. This work, labeled MIDDLE CREEK
on Exhibit "A ", shall be completed on or before November 15, 2014.
iii. Installing parking lane improvements along the north side of the south frontage road
from approximate milepost 174.43 to approximate milepost 174.72 and along the
south side of the south frontage road from approximate milepost 174.48 to
approximate milepost 174.53. This work, labeled CASCADE on Exhibit "A ", shall be
completed on or before November 15, 2014.
(c) The parties agree that, in the event any of the improvements described in Section 23(b)
above are deleted or altered by mutual agreement between the parties, parking adjacent to
the deleted areas will be prohibited and will not be included in future lease agreements
Lessor will reevaluate the type and amount of parking spaces which may be allowed adjacent
to such areas based on standards that provide safe operations for motorists and pedestrians.
(d) In the event Lessee completes the installation of improvements described in Section 23(b) to
the satisfaction of Lessor and FHWA and within the time described for each improvement,
Lessee shall have an option to lease the premises for public parking for one (1) successive
three (3) year term, subject to the terms and conditions to be negotiated by the parties prior
to the commencement of said three (3) year term.
(e) Lessee shall promptly notify CDOT each time Lessee's off - street parking facilities have
exceeded capacity, thus causing overflow parking into the South Frontage Road right -of -way.
Said notices shall include the date that overflow parking occurred.
(f) Lessee may issue parking permits to patrons to allow parking in designated parking areas
shown on the Plans. Lessee may charge fees for said permits subject to the terms and
conditions stated in this Section; provided, however, that the issuance of such permits shall be
made without any type of discrimination prohibited by the laws of the United States of America
and /or the State of Colorado. Permit holders are not to be considered as sub - lessees under this
Lease Agreement; no condition or restriction imposed or created by Lessee with respect to the
issuance of such permits shall serve to lessen, sever or assign the duties, obligations, covenants,
pledges and promises of Lessee as contained in this Lease. In the event this Lease is terminated
prior to its expiration and Lessor retakes possession of the Premises, Lessor shall have not duty,
obligation or liability with respect to the holder of any permit whose privileges to utilize the parking
permits are fundamentally revoked as a result of such Lease termination - -all such liabilities shall
remain with Lessee.
(g). Lessee shall keep an accurate accounting of the actual fees it has collected for permits
issued pursuant to this Section. Lessee pledges to give Lessor a certified copy of such
accounting annually, on the anniversary date of the lease term or within sixty (60) days of Lessors
request for same. In the event the net sums collected by Lessee exceed the amount of the
annual amount of $19,750.00 per paragraph 3 herein, Lessee shall pay all such sums in excess
of the annual amount to Lessor; said sums shall be due and payable by Lessee within thirty (30)
days following such accounting.
(f) Lessee shall not use the Premises nor allow any other party to use the Premises for any
purpose not specifically authorized by this Lease nor for any purpose prohibited by the State
of Colorado and /or the FHWA.
(g) Lessee shall not allow, nor cause to be allowed, parking within any clear zone area for 1 -70.
Lessee shall, at no cost or expense to Lessor, cause any vehicle parked within any clear
zone area to be immediately towed.
(h) Lessee shall provide and maintain conspicuous delineation, including directional control by
Lessee's employees and agents, of permit parking areas, overflow parking areas and areas
where parking is strictly prohibited.
(i) Lessee shall ensure that parking upon the Premises shall not interfere with any portion of the
adjoining 1 -70 and with the 1 -70 frontage road travel lanes. Lessee shall further ensure that
parking upon the Premises shall not interfere with Lessor's or Lessor's approved installation,
operation, maintenance and repair of any utilities or drainage facilities located on, above,
over, under, through, across or adjacent to the Premises.
Q) In the event Lessee complies with and abides by each and every term, covenant, condition,
restriction, duty and obligation to be met by Lessee during the term of this Lease, Lessor
agrees to make diligent efforts to remove all or portions of the Frontage Roads within the Vail
Town limits from the Interstate right -of -way; provided, however, that the parties understand
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Lessor cannot guarantee the success of obtaining various approvals required to accomplish
the foregoing.
(k) This Lease shall not be deemed valid unless it has been approved by the FHWA.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
Town of Vail
By
(Name)
Title
Federal Tax Identification Number
STATE OF )
ss
COUNTY OF )
The foregoing instrument was subscribed and sworn to before me this _ day of , 20_
by as of the Town of Vail.
Witness my hand and official seal.
My commission expires
Notary Public
Address:
ATTEST:
LESSOR:
COLORADO DEPARTMENT OF
TRANSPORTATION
David Fox TIMOTHY J. HARRIS, P.E.
Chief Clerk — Property Management Chief Engineer
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