HomeMy WebLinkAbout2015-16 Authorizing Town Manager to sign with 359 Design for Chamonix Contract RESOLUTION NO. 16
Series of 2015
ARESOLUTION AUTHORIZING THE TOWN MANAGER TO SIGN A SCOPE
OF PROFESSIONAL SERVICES AGREEMENT BETWEEN THETOWNOFVAIL
AND 359 DESIGN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have been
duly elected and qualified;
WHEREAS, the Council has adopted a Council Action Plan 2014-2016 (the"Action Plan")to
ensure Vail is the premier international mountain resort community;
WHEREAS,the Action Plan identifies three areas of focus...enhance economic vitality,grow
a balanced community, and elevate the quality of the experience;
WHEREAS,the 2011 Chamonix Master Plan, and the Council's interest to development Vail's
newest residential neighborhood for families on the Chamonix site located in West Vail,furthers each
of the three areas of focus identified in the Action Plan;
WHEREAS,the Town has selected 359 DESIGN to provide a scope of design and
architectural services necessary to facilitate the development of Vail's newest residential
neighborhood for families on the Chamonix site;and
WHEREAS, the Council wishes to authorize the Vail Town Manager to execute a scope of
professional services agreement with 359 DESIGN for work on the Chamonix site.
NOW THEREFORE, B E IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby authorizes the Town Manager to enter into a scope of
professional services agreement with 359 DESIGN on behalf of the Town in substantially the same
form as attached hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2, This Resolution shall take effect immediately upon its passage.
INTRODUCEDhIASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Vail held this 2 day of June, 2015.
Andrew P.
Town Mayor
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EXHIBIT A
Resolution No.16,Series of 2015
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359
DESIGN
May 29,2015
George Ruther
Town of Vail
111 S Frontage Road
Vail,CO 81657
970-479-2145
Gruther @vailgov.com
Re: Chamonix Parcel,Vail,CO
Proposal for Architectural Services
Dear George
Thank you for allowing us to propose the services of 359 DESIGN to you. We greatly appreciate the opportunity
to respond to your request.We feel that our team is uniquely qualified to serve in the role of Architect for the
Community and Permanent Residential nature of this project.We are uniquely positioned to lead the design
team to an Access Infrastructure implementation in the fall of 2015 and evolve from the currently designed
Concept Stage of this project.As evidenced in our graphic proposal,we have had the opportunity to work with
the Town of Vail in envisioning and initially presenting this project to Town Council. We are students and
current designers of all forms of multi-family housing. The diverse nature of this project suits our skill sets well.
We feel that incredible efficiency can be realized by utilizing a team that is innately aware of all of the design
decisions leading to this point of the design and the current market trends. This proposal is intended to give
you an idea how we see the components coming together to give you forward momentum on the project.
SCOPE OF THE PROJECT
Chamonix, in its current state,was designed from November 2014 to April 2015. Previous to this stage was a
masterplan with the Fire Station and envisioned in 2011. The site design includes 80,000—100,000 sq ft of net
sellable area,with up to 75 units in 3 building types. The exterior character of the design is Vail Contextual.
The landscape design include integration with TOV Parks with trails and open space for the residents and
guests.The site and buildings will not be LEED Certified, however the design will be balanced against best
sustainable practices. Building design drawings and entitlements will take into account the current town of Vail
Land Use Code, 2015 IBC and compliance with DRB& PEC requirements.
The finishes and minimal amenities are targeted at a mid for-sale deed restricted residential market through
the Town of Vail Housing Program. It is envisioned that 359 will work with the Town on all Council
presentations, community outreach &applicant sign-up process. This is envisioned as a two stage process of
Access Infrastructure and Building Design both with public outreach and entitlements. For the design review
and standards satisfaction,359 DESIGN will manage all consultants through design&construction
administration. The design of the Residential buildings will include interior configuration utilizing the initial
Concept Design that will evolve to current residential standards as a base to exterior finishes inclusive of
Structural Systems, MEP,Civil and Landscape Design. It is contemplated that fire suppression and low voltage
359
DESIGN
are design-build and are parallel with the mid-level Residential Product. These systems will evolve through the
course of the design process.
359 Design suggests that this contract serves as an exhibit to AIA 8101-2007,Standard Form of Agreement
between Owner and Architect.Articles 2,3,4&5 will serve as a guide to specify Responsibilities of the
Architect,Scope of Services,Additional Services and Owners Responsibilities as well as other specific details in
relation to the agreement between Owner and Architect. If the owner decides not to use the AIA 8101-2007
agreement,359 requests that the Owner and Architect utilize language from articles 2,3&5 as a guide to
Architects Responsibilities,Scope of Services and Owner Responsibilities.
SCOPE OF ARCHITECTURAL SERVICES
359 DESIGN will provide architectural services including the coordination of consulting design services of
Structural Engineering, Mechanical, Electrical and Plumbing(MEP) Engineering,Civil Engineering, Landscape
Architecture& Initial Life Safety as required for permit submittal by the Town of Vail and Construction of a mid
to high level Residential Product. We will also coordinate the Landscape Architecture and Specialty Consultants
(Acoustics,Specifications&Waterproof)for the architectural components of the overall development. We
have a well-seasoned interiors group on staff that will envision and design the base finish package for your
project and can envision seamless additional option schemes. We will work and coordinate with any owner
contracted consultants during the design and documentation process and incorporate the required work into
the submittals required by Vail Public Works,Vail Fire Department and Vail Building Department reviews.We
have followed the parameters of the Town of Vail Building Application Checklist as stated at
http://www.vailgov.com/docs/dI_forms/Commercial_Bu ild ing_Perm it_090114.pdf
359 DESIGN's proposal includes a full service approach (including integration of future consultants)of evolving
the current and previously contemplated Concept Design drawings through Construction Documents and
Construction Administration within the expectations communicated in this proposal and verbal conversations.
Further,we will participate in and facilitate entitlements, public outreach and assist in delivery structure
planning and project sales/outreach. Our intent is to be an effective, integral component of the project team
and to respond to the needs of the Town of Vail throughout the duration of the project. We have included all
necessary interfaces with the Client as well as Client-retained consultants and vendors. We have also included
a robust public outreach during the first and second phases of the project to first gain approval for the Access
Infrastructure portion of the design (for access points, initial density range and site deployment). Next we will
go to the public for input on the product,followed by DRB approval for the individual parcels. For the purposes
of this proposal,we have assumed that the General Contractor will be involved during the permit process and
the design team will have access to that Contractor as a resource during design activities.
We understand that the affordability, livability,construction, marketing and pre-sales are of utmost importance
on this project. By utilizing previous activities on this project and our experience in current multi-family,
townhome and duplex projects of a similar price point, precise preplanning and efficiency opportunities that
will make the project more affordable on the construction costs and constructability. We will look forward to
opportunities through the pre-entitlement phases of this project share the ideas.
359
DESIGN
In reference to schedule,design stage completion and responsibilities of the architect,Scope of Services and
Owner Responsibilities, 359 Design and the Town of Vail,will be guided by Articles 2,3&5 of the AIA 8101-
2007,Standard Form of Agreement between Owner and Architect.
WORK PLAN
The work plan outlined below suggests a roadmap for services per phase. The architect will review each phase
with the owner to determine the deliverables based on owner approved completion from the previous phases.
Durations outlined below suggest a time period for the completion of phases that is comparable to projects of
this character and scale. It will be the architect's responsibility to confirm these durations with the owner at
the onset of the stage,to monitor progress thru the duration and advise the owner on any deviations.
Additional fee required as a result of any deviations must be approved by the owner or the owner's agent.
Public Meetings per Phase 1&2 can be shifted within from each design phase
Our proposed Work Plan, is generally described as
PHASE 1—ACCESS INFRASTRUCTURE
Anticipated Public Meeting Range(outlined below&included in Exhibit A,Fee Matrix)
Town Council—5 meetings
Public Worksessions-3 meetings
PEC/DRB—4 meetings
***Meetings outside of this range will be billed per the Exhibit A Fee matrix.
Concept Design Phase 1 Al
Project Background and initial Formation.
Duration:4 weeks
Goals:Provide facts and options for the development to take shape, determine the Scope of the
Access Infrastructure and establish density ranges for the project,Establish Baseline Cost information
on Trending, Narrow Site Options to a working option
Process:
Outreach: Fact finding. Discuss initial options with Council and the public, Determine level of
Density, Establish and initially test project goals, Discuss Funding Mechanisms and Structure
Design: Establish Parameters, Design Site Options,Formulate ideal floor plan options,Assemble
Unit Plan options
Public Meetings:1 council, 1 work session
Deliverables: Concept Site Plan,Schematic Grading, Unit Counts, Parking Counts, Character Sketches
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DESIGN
Schematic Design Phase 1-Al-Civil work provided by the Civil Engineer
Project Vetting and Initial Entitlement Application. 359 Design will lead the outreach and design process and
facilitate the evolution of the site planning and engineering in response to design constraints, council direction,
project reality and public input.
Duration:8 weeks
Goals:Narrow Site Options to a working option,Site options and Project Approach are tested in public,
Reality begins to arrive in the options, Narrow Parameters of Project costs, Validation in Design via Cost
and Public Initial Public Acceptance,Submit for PEC, Site Design to be evaluated by public commissions,
boards and councils
Process:
Outreach:Finalize Project Goals,Validate Site Design Options through outreach to Council and
Public, Introduce Parks Concept to the Public, PEC and Entitlement Process
Design: Finalize Parameters, Finalize and Validate Site Options, Evolve Engineering,grading and
Utility Planning
Public Meetings:1 council, 1 work sessions,Joint DRB/PEC Check-in,2 PEC Meetings
Deliverables:PEC Application,Site Design Drawings, initial Engineering for Al—Civil Drawings and
Calculations done by Civil Engineer under a separate contract, Coordinated by 359 Design
Entitlements Process 1—Access Infrastructure
The project will proceed through the various meetings, gaining shape, validity and confidence as it evolves.
The Town of Vail process has a good way of refining the designs. We anticipate this process to be full of
scrutiny. We will harvest the input and further evolve the community shaped design. It is anticipated that this
a PEC process of defining development parcels with allowed density limits on the parcels,defining road
locations,site entry portals,site open space and park sizes. Approval of these definitions by the PEC will allow
the Civil Engineer to move to construction documents and will pave the way for the design team to complete a
concept design phase prior to full public outreach for the individual building product parcels.
Public Meetings:2 PEC meetings
Civil Engineering Phase 1-Al
Access Infrastructure Engineering for Permit Submittal
Duration:6 weeks
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DESIGN
Goals: Develop the Site options into working and engineered Civil Designs,Site design and building
footprints are finalized, Project Cost is revealed and facilitated
Process:
Outreach:The last of the public outreach will occur to roll out the final approved design before
council votes and full/engineering permitting and construction
Design: Analyze Site for efficiency and build ability, Finalize plan, Coordinate the validated
design with building pad heights and contemplated mass size, Engineer Utility Designs,Engineer
Road Design, Final grading of Roads and Utility Stubs,Over lot grading for parcels and park.
Public Meetings:1 council, 1 work sessions
Permitting
During the Permit drawing review phase, 359 Design will attend any regulatory meetings required. We lead the
process and work with the civil engineer to ensure a smooth process and timely approvals. We anticipate 2
rounds of permit comments and responses. Following the last round of comments from the Building
Department, the Civil Team will produce 100%Construction Documents(following Owner and 95%
Construction Document Review).
We have reviewed the Town of Vail permitting and planning process located at
http://www.vailgov.com/docs/dl forms/Commercial Building Permit 090114.pdf.We agree that our scope
can cover items typically requested by the Design Team.
Not included in our scope:
• Traffic Engineers Report
• Energy Code Compliance(if Option 2 or greater is selected for the Mechanical Engineer Scope)
• Soils Report
• Signed Special Inspection and Testing Agreement
• Permit Fees
• Site Survey Information
Construction Administration—Phase 1-Al
359 Design will lead and provide full Construction administration for the Access Infrastructure. We will also
administer the services of all consultants under our contract. Our Construction Administration services include
up to 3x monthly in-person construction meetings with weekly owner/architect/contractor Meetings(lx a
week via phone),submittal reviews and documentation of normal design clarifications and minor contract
modifications. This phase includes all disciplines within the design team(though consultants to 359 will be on
site significantly less). We have assumed a 12-month construction schedule in a single phase. Additional site
visits may be provided as requested by the Client or as construction phasing requires.
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DESIGN
PHASE 2—Parcel, Buildings and Common Design
Anticipated Public Meeting Range(outlined below&included in Exhibit A, Fee Matrix)
Town Council—6 meetings
Public Worksessions-8 meetings, plus 4 community picnics
PEC/DRB—5 meetings
***Meetings outside of this range will be billed per the ExhibitA Fee matrix.
Concept Design Phase 2—Parcel&Building Design
Project Background. 359 Design will lead the client consultant through the selected vetting initial Designs.
Collectively, we will sort out the individual parcel options, vet the designs with the client and public. We will
focus on the crucial components of making the project successful in a Holistic approach. Design,efficiency,
product delivery and public needs.
Duration:8 weeks
Goals:Provide facts and options for the character of the development to take shape, confirm the level
of public outreach. Work with the client and council to determine what is most crucial in the building
design and unit planning. Develop a pallet of parts that work within the design. Eliminate what does
not work.
Process:
Outreach: Fact finding. Discuss initial building options with Council and the public. Identify
delivery schedule. Discuss Funding Mechanisms and Structure
Design:Establish Parameters, Design Site Options, Determine level of units,unit sizes,finish levels
and amenities that are most important.Assemble amenity and package.
Public Meetings:2 council, 2 stake holder work session
Deliverables: Concept Building plans,Schematic Grading, Unit plans,Amenity levels and products,
park designs, Character Sketches
Schematic Design Phase 2—Parcel&Building Design
Project Vetting and Initial Entitlement Application. 359 Design will lead the outreach and design process and
facilitate the evolution of the individual site/parcel planning and engineering in response to design constraints,
council direction,project reality and public input. Note-Civil Engineering will be under the civil contract separate
from the 359 Design Contract
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DESIGN
Duration:8 weeks
Goals:Begin to focus in on the individual site/parcel options. We will work through bulk and mass and
study the building plans as they relate to what we have learned from council on density and from the
public/market on unit sizes and amenities. The exterior designs of the buildings will begin to take
shape. Architectural in-between spaces have identity. We will continue with the design concepts and
test it in the public realm. This phase will include a fair amount of public outreach and stakeholder
meetings. We will walk out of this stage with solid direction on where we take the design.
Process:
Outreach:Public outreach to confirm density/unit counts,to hear from stakeholders on what
will make this project a success. Work through 2-3 design evolutions with the public
Design:Fit out sites/parcels per council direction,site design realities and TOV design/planning
guidelines. Develop initial project manual.
Public Meetings:1 council,3 work sessions,3-4 Community picnics and 3-4 Farmer's Markets
Deliverables:Evolved bulk and mass,sections,project criteria is defined, design vocabulary, interior
exterior spaces,site coverage and decks, Energy and Utility narrative.
Once the Concept Design has been validated or evolved based on the ideal program,unit sizes,looks and
highest design efficiency,the preparation of Schematic Design Documents will resume. The purpose of
this stage is to communicate the established program and design intent for the units, residential
buildings,site circulation and configuration,landscape design,and street front interface. This milestone
includes Civil Engineering Plans for the individual parcels (Grading, Utility and Drainage), Architectural
Site Plan, Landscape Plan, Floor Plans, Units Plans, Building Elevations, Building Sections, Preliminary
Details and a Project Narrative/Outline Specification for the residential buildings.
Design Development&Entitlements Phase 2—Parcel&Building Design
An evolution from rough to technical form. A full entitlement application will be made and the ORB process
for each parcel will occur. Public outreach will move from input to information on project evolution. Pre-Sales
will take an evolved tone.. 359 Design will facilitate the design team through the process of evolution to the
technical aspects.All approved designs and modifications from the first cost modeling exercise or items not
fully documented in Schematic Design are inputted into the computer in Revit format allowing the most
accurate and detailed drawings available. We will meet with you and collect your ideas, comments,
requirements and requests from each meeting, which will direct the development of the design with the
design team and all consultants. Note-Civil Engineering will be under the civil contract separate from the 359
Design Contract.
Duration:2-4 months(depending on Entitlements)
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DESIGN
Goals:Develop Schematic ideas into a constructible form. Confirm technical aspects and technical
ability of the designs. Attain project entitlements. Provide materials for project pre-sales
Process:
Outreach:Confirm Design approach,formally apply for DRB,Open House for information
purposes on design evolution, Meetings following entitlements for Council Approval. Educate
on product for Pre-Sales.
Design:Define and validate—Building systems, Unit Furnishings, Details. Finalize-Design,
Bulk/Mass,and Density. Zone in on an educated cost model.
Public Meetings:2 Council Meetings, 1 open house,Joint DRB/PEC Check-in,3 DRB Meetings, 2
Sales information sessions
Deliverables:All site features, decks, drives, walks, gardens and landscaping, Overall Floor Plans for
all Levels,All Unit Plans with Kitchen design,flooring, appliances and storage requirements,All
exterior elevations,All interior Elevations of Kitchens and Bathroom, Bath designs and fixtures.
Schedules:Door and window sizes,manufacturers and types. Reflected Ceiling Plans with Ceiling
heights and details. Roof Plan with Roof design and materials. Finishes- Wall finishes and details,
flooring materials. Overall Sections at all critical positions within the building. Wall Sections at all
critical locations. Detailed stair Plans and Sections with Stairways and railings. Wall Details, Roof, Deck
and Floor Details, Initial Miscellaneous Details. By others-Structural Framing Plans, Evolved Details
and Sections, Mechanical equipment requirements, locations and zoning,Storm protection(if
required),3D hand sketches of special features.
The time this phase takes is contingent upon the length of entitlements and the client's ability to make
decisions in a timely manner.All levels of details are discussed until we achieve the desired results. At the
completion of Design Development, all items that we have been aware of with major cost impacts will be
documented. Most products will be specified at this point,though particular model numbers or colors may still
not be selected.
Construction Documents Phase 2—Parcel&Building Design
Duration:2-3 months
Process:
Public Meetings:1 Council Meeting to present Cost model. Public Information Session
50%Construction Documents.All approved designs and modifications from the first cost modeling exercise or
items not fully documented in Design Development are inputted into the computer in Revit format allowing the
most accurate and detailed drawings available.We will meet with you and collect your ideas,comments,
requirements and requests from each meeting,which will direct the development of the design with the design
team and all consultants.
The time this phase takes is contingent upon the client's ability to make decisions in a timely manner.All levels
of details are discussed until we achieve the desired results. At the completion of 50%Construction
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DESIGN
Documents,all items that we have been aware of with major cost impacts will be documented. Most products
will be specified at this point,though particular model numbers or colors may still not be selected.
Deliverables:All site features, decks, drives, walks, gardens and landscaping. Overall Floor Plans for all
Levels.All Unit Plans with Kitchen design,flooring, appliances and storage requirements.All exterior
elevations.All interior Elevations of Kitchens and Bathrooms. Bath designs and fixtures.Schedules:Door
and window sizes, manufacturers and types. Reflected Ceiling Plans with Ceiling heights and details.Roof Plan with Roof design, materials and roof access. Outline Finishes- Wall finishes and details,
flooring materials. For Interior Overall Sections at all critical positions within the buildings. Wall Sections
at all critical locations.Stair Plans and Sections with Stairways and railings. Wall Details, Roof, Deck and
Floor Details. Initial Miscellaneous Details Consultants-Structural Framing Plans, Evolved Details and
Sections. Mechanical equipment requirements, locations and zoning. 3D hand sketches of special
features.
Preparation of the 95%Construction Documents/Permit Set for the architectural and landscape architectural
components of the site plan&the residential buildings based upon the approved 50%Construction
Documents and Specifications. This milestone includes all disciplines within the design team and will
incorporate drawings, narratives and/or specifications as determined to be necessary for permit. The final
documents being ready for the Owner and Selected Contractor to start permitting and at the approval of the
Flag,construction.
Deliverables:Evolution of all documents completed within 50%Construction Documents.All Detailing
required for Permitting. Roof plans,Sections and Details. Consultants-Site retaining details.
Foundation design (pilings if required by soil testing). Foundation schedule.Structural slab design.Steel
schedule(as needed). Roof truss plan—girder truss(downloads). Beam schedule(as needed).Roof
strapping plan(uplifts).Strapping schedule. Connections and details. Truss to structure connections.
Truss to truss connections(by a truss company). Final Mechanical, Electrical and Plumbing Drawings
done on architect's backgrounds noting:A/C duct layouts.Supply and returns, duct sizes Equipment
location,size and specifications. Heat load calculations to size units due to amount of windows and
orientation. Energy code calculations to size efficiency of units. Electrical load requirements to
coordinate with electrical calculations. Drip line drainage. Mechanical Unit installation connections.
Refrigerant lines. Electric Panel schedule. Electrical Distribution Closets. Electronic riser and notes.
Circuited electric plan. Generator distribution plan if requested. Coordination with appliance schedule.
Coordination with electrical fixture schedule. Coordination with mechanical schedule.Solar photovoltaic
panels and engineering(if used). Plumbing Schedules. Plumbing and drainage diagrams
Bid Process Phase 2—Parcel& Building Design
Duration:6 weeks
With the client, 359 Design (and select members of our consultant team)will attend the pre-bid
conference,answer questions during the bid period, & produce additional information as needed. We
will review all bids for inclusions and exclusions. We will verify that scope is covered. As needed we
will sit in on interviews as needed and work with the client to procure the contractor.
Permitting Process Phase 2—Parcel&Building Design-Civil work provided by the Civil Engineer
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DESIGN
Duration:6 weeks
During the Permit drawing review phase,359 Design will attend any regulatory meetings required. We
anticipate 2 rounds of permit comments and responses. In addition, during this time,we will work with
the consultants to refine interior elements of the design and construction detailing that does not affect
the permit review or significantly affect the price. Following the last round of comments from the
Building Department,our design team will produce 100%Construction Documents(following Owner
and owners representative 95%Construction Document Review).
We have reviewed the Town of Vail permitting and planning process located at
http://www.vailgov.com/docs/dl forms/Commercial Building Permit 090114.pdf.We agree that our
scope can cover items typically requested by the Design Team.
Not included in our scope:Traffic Engineers Report, Energy Code Compliance(if Option 2 or greater is
selected for the Mechanical Engineer Scope),Soils Report,Signed Special Inspection and Testing
Agreement, Permit Fees,Site Survey Information
Construction Administration Phase 2—Parcel&Building Design
Duration:24 months
359 Design will provide full Construction Administration for the build-out of the project. We will also
administer the services of all consultants under our contract. Our Construction Administration services
include up to 3x monthly in-person construction meetings with weekly owner/architect/contractor
Meetings(lx a week via phone),submittal reviews and documentation of normal design clarifications
and minor contract modifications. This phase includes all disciplines within the design team (though
consultants to 359 will be on site significantly less). We have assumed a 24 month construction
schedule in a single phase. Additional site visits may be provided as requested by the Client or as
construction phasing requires.
1. Value Added
A. Renderings&Illustrations;359 DESIGN has the incredible ability to visually represent projects in many
graphic forms. 359 DESIGN will develop a 3D digital model of the project development and evolve up
to two illustrative renderings for use by the Client. Multiple views of the model are available in this
scope without rendering techniques applied.Additional fully rendered views will be at an additional
fee. Any detailed renderings and marketing packages will be performed with prior ownership approval
at hourly rates.
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DESIGN
DESIGN TEAM
359 DESIGN is proposing a design team that has been assembled to directly respond to the residential
townhome nature of the project.The selected Design Team represents significant experience with this project
type and similar locales. All team members parallel our approach to a vetted solution. Our project Criteria
Designs are not recycled, rather this is approached individually per specific project.
Project Manager Will leads the team's efforts and will be serving as the client's point of
Will Hentschel,Manager contact throughout the project and as project manager managing the
Director of Design& Project technical documentation &construction administration. He will also lead
Manager the residential creative process and evolve the current design solutions.
Project Architect Alastair will serve as project architect dictating and drawing the technical
Alastair Huber documentation of the residential components.Alastair will also be the
Project Architect architect of record.
Project Designer&Interior Lindsay will serve interpret,then lead the residential creative process into
Architect the built form. Lindsay will also be responsible for Interior Detailing and
Lindsay Brown Character.
Project Intern,Graphics and Joe is responsible for all Project Visualization. He has designed the
Renderings hardware and software systems for 359 Design that convey the highest
Joe Coleman level of visualization within today's market. Joe is also a Millworker and
will be responsible for all Millwork Packages
Interior Designer Emily is responsible for all Interior Finishes and exterior Color. Emily has a
Emily Conley long history with Resort Climate interiors. She understands the
importance of marketability and efficiency.
Consultants
Structural Engineering Structural Engineering for building elements and site improvements. M&N
Monroe and Newell will work with wood supplier and steel consultants on the building
Engineering,Avon,CO structure. M&N is a Townhome specialist in Snow related climates
Civil Engineering Site Documentation and incorporation with Town Engineering.
Martin and Martin, Edwards, Coordination with all consultants. M&N Civil Experience is specific to
CO Alpine Climates and Drainage. They are based on Edwards,CO
Landscape Site Landscape Design,Site Detailing, Landscape counts and instructions.
Outside LA,Steamboat,CO Coordination with all consultants. Sandi is based out of Steamboat Springs
and does 60%of her work west of the Continental Divide
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MEP Engineering Living Comfort and Performance Engineering for building elements and
AEC,Avon,CO site improvements. Coordination with all consultants. AEC-MEP provides
the most vetted approach to Mechanical that we have experienced in 25
years
Miscellaneous Engineering Acoustic Engineering&Waterproof/Snow Management
EXCLUSIONS/CLARIFICATIONS
1. Other Client provided consultants,such as legal services and associated surveying,geotechnical engineering,
environmental analysis,Wetlands Studies(and associated work), environmental graphics,communications,
dry utilities,fire suppression and specialty lighting are excluded. We have included coordination with these
consultants if the schedule of their work coincides with ours.
2. All work will be done per Town of Vail, Eagle County and IBC building codes that are applicable at the time of
permitting.
3. Final Consultants Team (excluding Civil under a separate contract)will be the result of a competitive bid.
Prior to the bid process, consultants listed above may work hourly to provide background to evolve the
architectural and civil nature of this building. Any fees contemplated above and beyond the scoped
architectural few will first be approved by the Town of Vail. 359 includes coordination of the consultant
team within our fee.
4. The drawing backgrounds for Schematic Design will be a result of Concept Designs Dated February 17,2015.
5. The below fee for residential program should be considered a final fee based on the current contemplated
design. Any modification in unit numbers or substantial modification in sizes(beyond 30%increase or
decrease),will alter the fee through Contract Addendums.
6. Scope does not include residential market studies or third party surveys/questionnaires.
7. Scope does not include residential marketing graphic packages for sales purposes.
8. The design of specialized systems, including but not limited to;solar,signage,communications/data
systems,security systems,sound systems and low voltage systems are not included, however coordination
with these vendors/suppliers has been included.
9. Interior Design and Interior Specifications/Schedules beyond the base option of a predetermined finish
level.
10. We have assumed that the General Contractor,as is typical in this market,will provide any Fire Alarm and
Fire Sprinkler system(s)on a Design/Build basis from the performance specifications produced as a
component of the Construction Documents.
11. Scope of work does not include construction cost estimating by the architectural teams; but we have
included assistance during the selected Contractor's efforts in budgeting/estimating. Scope does not include
Client provided independent materials testing or third party construction inspection.
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FEE
Phase 1-Access Infrastructure Base Proposal for Permit Documents and 100%Const. Documents(4.5
months+Permit time)
• Architecture, Interiors,Civil Engineering, Mechanical Electrical and Plumbing, $ 108,085
Structural Engineering, Landscape Design,Specialty Consultants
(Waterproof,Acoustics&Specifications)
Phase 2—Parcel&Building Design Base Proposal for Permit Documents and 100%Const. Documents(10
months+Permit time)
• Architecture, Interiors,Civil Engineering, Mechanical Electrical and Plumbing, $ 380,520
Structural Engineering, Landscape Design,Specialty Consultants
(Waterproof,Acoustics&Specifications)
• Public Meetings $ 20,300
Construction Administration(30 months,2 phases)—Estimated on Duration (optional)
• Phase 1-Architecture, Interiors,Civil Engineering, Mechanical Electrical and Plumbing, $ 8,500
Structural Engineering, Landscape Design,Specialty Consultants
(Waterproof,Acoustics&Specifications)
• Phase 2-Architecture, Interiors,Civil Engineering, Mechanical Electrical and Plumbing, $ 108,140
Structural Engineering, Landscape Design,Specialty Consultants
(Waterproof,Acoustics&Specifications)
VALUE ADDED SERVICES(see attached fee matrix(Exhibit A)for a full breakdown of fee estimates)
Interior Options beyond the"Base Option" $ 15,000
Full Marketing Material s(For Sales)—Includes Full
Virtual 3D Model, Interior and Exterior for 7 Unit $ 28,000
Types, Floor Plans and Graphic Layout
Public Meetings(Beyond 26 specified) $ 4,500 each
PEC/DRB Meetings(Beyond 9 specified) $ 3,500 each
Reimbursable expenses directly attributable to work performed for this project includes,but is not limited to,
items such as travel,printing,long distance phone/fax calls,presentation materials,CAD plots,mail and
delivery charges,and will be billed at cost plus three percent.359 will add 3%to all consultant fees
consultant fees for administration.
359
DESIGN
TERMS AND CONDITIONS
• The enclosed Work Plan identifies the anticipated sequence of services.
• A Lien waiver will be executed with all payments from The Town of Vail and 359 Design.
• Once contracted for consultant scope,359 Design will pay consultants as listed in this agreement
including Mechanical, Electrical and Plumbing, Structural Engineering, Landscape Design, Irrigation and
Civil Engineering. 359 Design will obtain notarized lien releases with each payment made. These
notarized lien releases will be held by 359 Design and transmitted digitally to the Town of Vail each
time a payment is made.
• Payments are due and payable thirty days from the date of the invoice. Amounts unpaid 30 days after
the invoice date shall bear interest at the rate of 1.5%per month. An initial payment of$25,000 is due
prior of the start of any work. This amount will be applied to the first invoice
• Additional services not outlined above will be performed on an hourly or stipulated fee basis when
requested and authorized in writing by Client. Hourly fees will be based upon an "Hourly Rate
Schedule."
• The design team's liability shall be limited for client's damages,to the maximum extent permitted by
law,to the amount of$1,000,000 or the design team's fees collected,whichever is greater. This
limitation shall apply regardless of the cause of action or legal theory pled or asserted.
• Client will pay any upcharges in current insurance costs depending on the structure of the HOA for the
contemplated parcels. This amount(if any)will presented to the Town of Vail upon receipt.
• As the Americans with Disabilities Act(ADA)and applicable building codes are subject to various and
possibly contradictory interpretations,the design team will use its reasonable professional judgment to
interpret these and other governing regulations to the extent they are known and applied to the
project. The design team does not warrant or guarantee that the project will comply with all
regulations or interpretations of applicable codes, rules, and regulations as they apply to the project.
• It is intended by the parties to this Agreement that the Architect's services in connection with the
project shall not subject the Architect's individual employees,officers or directors to any personal legal
exposure for the risks associated with this project. Therefore,and notwithstanding anything to the
contrary herein,The Owner agrees that as the Owner's sole and exclusive remedy,any claim,demand
or suit shall be directed and/or asserted only against the Architect,a Colorado corporation,and not
against any of the Architect's employees, officers or directors.
359
DESIGN
PROPOSAL ACCEPTANCE
This proposal is valid for 3 months from date of signature and may be amended or extended after that time by
mutual agreement of both parties. Please indicate your acceptance of this proposal by signing both copies of
this proposal, returning one executed copy to our office for our files. Upon receipt we will format a version of
our standard Agreement for Architectural Services and forward for execution.
Thank you for this opportunity. We look forward to discussing how 359 DESIGN and our team may assist you
on this and other projects in your portfolio.
Date: Date:
George Ruther,Town of Vail Will Hentschel, Its: Manager-359 Design, LLC
Attachments:
Exhibit A—359_Chamonix Fee Proposal 052915.pdf
Exhibit B—359_Chamonix Schedule 052915 Two Part Process.pdf
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