HomeMy WebLinkAbout2016-08 IGA with ERWSD for Bridge Road Sanitary Sewer RelocationRESOLUTION NO. 8
Series of 2016
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT (THE "IGA")
BETWEEN THE TOWN OF VAIL AND EAGLE RIVER WATER AND SANITATION
DISTRICT REGARDING THE DESIGN OF THE BRIDGE ROAD SANITARY SEWER
RELOCATION; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified;
WHEREAS, the Town will partner with the Eagle River Water and Sanitation District
(ERWSD) to design the relocation of sanitary sewer at Bridge Road (the "Project");
WHEREAS, the Project, located in along Bighorn Road between the East Vail 1-70
Interchange and Bridge Road, will provide a benefit to both the Town and ERWSD by
eliminating an aerial creek crossing, reduce maintenance issues with the sanitary sewer and
better facilitate replacement of the Bridge Road structure over Gore Creek;
WHEREAS, the Council's approval of Resolution No. 8, Series 2016, is required
to enter into the Intergovernmental Agreement ("IGA").
NOW THEREFORE, B E IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the IGA and authorizes the Town
Manager to enter into the IGA with ERWSD on behalf of the Town in substantially the
same form as attached hereto as Exhibit A and in a form approved by the Town
Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 15`h day of March, 2016. A
ATTEST:
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Pa teClerk
Tow
Resolution No. 8, Series of 2016
INTERGOVERNMENTAL AGREEMENT
FOR
BRIDGE ROAD SANITARY SEWER RELOCATION
THIS AGREEMENT is made and entered into this day of
2016, by the TOWN OF VAIL, a political subdivision of the State of Colorado
("Town"), and EAGLE RIVER WATER AND SANITATION DISTRICT, a quasi-
municipal corporation and political subdivision of the State of Colorado, ("District').
Collectively these entities are also referred to as the "Parties".
RECITALS
WHEREAS, the Town of Vail is a Colorado municipality organized and operated
pursuant to its home rule charter and Colorado law; and
WHEREAS, Eagle River Water and Sanitation District is a water and sewer
District organized and existing under the Colorado Special District Act; and
WHEREAS, the District is empowered to provide water and sewer service to its
customers and constituents within and without its boundaries, within Eagle County,
Colorado, on such terms and conditions as the District may decide; and
WHEREAS, Section 18(2)(a) and (b), Article XIV of the Colorado Constitution,
Section 29-1-203, C.R.S., and Section 32-1-1001, C.R.S., provide for the ability of the
Parties to enter into contracts and agreements with one another to provide
intergovernmental services and facilities, when so authorized by their governing bodies;
and
WHEREAS, the Constitution and statutes of the State of Colorado permit and
encourage agreements between political subdivisions of the State, in order that the
inhabitants of such political subdivisions may thereby secure high quality governmental
services; and
WHEREAS, it is recognized by the Parties, that the public health, safety and
welfare of their inhabitants is best served by providing high quality water and sewer and
services; and
WHEREAS, the Town wishes to relocate the sanitary sewer main to eliminate an
aerial creek crossing and to better facilitate the future replacement of the Bridge Road
structure over Gore Creek; and
WHEREAS, the District wishes to relocate the sanitary sewer main to eliminate
and aerial creek crossing and upgrade a sanitary sewer main that is not built to current
standards and requires monthly maintenance to stay operational; and
WHEREAS, the Parties wish to combine their efforts to achieve cost sharing and
cost savings benefits, minimize duplication of efforts to design a sound engineering
solution to protect the parties infrastructure; and
WHEREAS, each of the Parties hereto desires to work together to authorize and
accomplish the Design of the Project; and
WHEREAS, each of the Parties hereto has determined it to be in the best interests
of their respective taxpayers, residents, property owners, and constituents to enter into
this Agreement.
NOW, THEREFORE, in consideration of the mutual performance of the
covenants, agreements, and stipulations contained herein, and for other good and valuable
consideration, the Parties hereto agree as follows:
Cooperation. The Parties agree to cooperate in the planning, design, cost
and expense sharing and administration phases of the Project referenced in
this Agreement and to cooperate and facilitate the combined efforts
including, but not limited to the execution of any additional agreements,
easements, and rights-of-way necessary to implement the purposes of this
Agreement.
2. Design Costs. The Town and the District have selected JVA Consulting
Engineers of Boulder, Colorado to perform professional design services.
JVA Consulting Engineers was selected through a public Request For
Proposals process. The Town agrees to pay 50% of the design fees and the
District agrees to pay 50% of the design fees.
3. Project Management: The Town will provide a project management
representative ("Town Project Manager") to coordinate the design work,
provide clarifications to the Consultant and review and approve proposed
field changes, cost changes and time changes in a timely manner. The
District will provide a project management representative ("District Project
Manager") to coordinate execution of the Town's portion of the Project
with the District Construction Manager as required herein. With respect to
communications with Project Consultant the District Project Manager shall
not have authority to bind, or otherwise affect the obligations of, the Town.
4. Cost Sharinm. The Town agrees to pay all costs to the Consultant for the
Project. The Town will invoice the District on a monthly basis for the
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District's portion of the work based upon a 50% Town/50% District cost
share. The District will reimburse the Town for the invoiced work within
30 days. The District represents that it has appropriated sufficient funds to
pay in full its obligations hereunder.
Project Meetings. The Town will make a good faith effort to invite a
representative of the District to meetings concerning the Project, and
otherwise provide open communications throughout the Project.
6. Enforcement. The Parties agree that this Agreement may be enforced in
law or in equity for specific performance, injunctive, or other appropriate
relief, including damages, as may be available according to the laws and
statutes of the State of Colorado. It is specifically understood that by
executing this Agreement each Party commits itself to perform pursuant to
the terms contained herein, and that any breach hereof which results in any
recoverable damages shall not cause the termination of any obligations
created by this Agreement unless such termination is declared by the Party
not in breach hereof.
7. Governing Law. This Agreement shall be governed and construed in
accordance with the laws of the State of Colorado.
8. Venue. Venue for the trial of any action arising out of any dispute
hereunder shall be in the District Court for Eagle County, State of
Colorado, pursuant to the appropriate rules of civil procedures.
9. Captions. The headings and sections and paragraphs are included only for
convenience and reference. If any conflict between any heading and the
text of this Agreement exists, the text shall control.
10. Binding Agreement upon Successors and Assigns. This Agreement and the
rights and obligations created hereby shall be binding upon and inure to the
benefit of the Parties hereto and their respective successors and assigns.
11. Interested Persons. Nothing herein expressed or implied is intended or
should be construed to confer or give to any person or corporation or
governmental entity other than the Town and the District, any right, remedy
or claim under or by reason hereof or by reason of any covenant or
condition herein contained, nor limit in any way the powers and
responsibilities of the Town, the District, or any other entity not a party
hereto.
12. Notices. All notices, requests, demands, consents and other
communications hereunder shall be transmitted in writing and shall be
deemed to have been duly given when hand -delivered or sent by certified,
United States mail, postage prepaid, with return receipt requested,
addressed to the parties as follows:
Stan Zemler, Town Manager
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
With a Copy to:
Matt Mire, Town Attorney
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
Eagle River Water and Sanitation District
Linn Brooks, General Manager
846 Forest Road
Vail, Colorado 81657
With a Copy to:
James P. Collins, Esq.
Collins Cockrel & Cole
390 Union Boulevard, Suite 400
Denver, Colorado 80228-1556
Either party may change the address at which it receives
written notice, by notifying the other party in writing in the
manner provided herein.
13. Severability. If any portion of this Agreement is held invalid or
unenforceable for any reason by a court of competent jurisdiction as to
either Party or as to both Parties, such portion shall be deemed severable
and its invalidity or its unenforceability shall not affect the remaining
provisions; such remaining provisions shall be fully severable and this
Agreement shall be construed and enforced as if such invalid provisions
had never been inserted into this Agreement.
4
14. Waiver. The waiver of any breach of any of the provisions of this
Agreement, by any party, shall not constitute a continuing waiver of any
subsequent breach by that party, either of the same, or of another provision
of this Agreement.
15. Amendment. This Agreement may be amended, modified, changed, or
terminated in whole or in part only by written agreement duly authorized
and executed by the Parties hereto.
16. Duplicate Originals. This Agreement may be executed in counterparts,
each of which shall be an original, but all of which together, shall constitute
one and the same agreement.
17. Separate Entity Status. In no event shall either party, its employees or its
representatives, be considered or authorized to act as employees or agents
of the other party.
18. Indemnification. Each party, to the extent permitted by law and subject to
all of the immunities, defenses and protections afforded to that party by the
Colorado Governmental Immunity Act, shall indemnify and hold harmless,
the other party, its officers, directors, employees and agents from and
against any claims including attorneys fees, arising out of the negligence of
the officers, employees or agents of the indemnifying party and rising out
of the performance of services under this Agreement.
19. Force Majeure. No party shall be liable for any failure to perform as
required by this Agreement to the extent such failure to perform is caused
by any reason beyond the control of that party or by reason of any of the
following occurrences, whether or not caused by such party: strikes, labor
disturbances or labor disputes of any character, accidents, riots, civil
disorders or commotions, war, acts of aggression, floods, earthquakes, acts
of God, explosion or similar occurrences; provided, such party shall
exercise its best efforts to provide the best possible alternative performance
and to prevent the foregoing occurrence from obstructing full performance.
Such occurrences shall not terminate this Agreement and shall not affect
this Agreement except as provided in this Section.
20. Entire Agreement of the Parties. This Agreement represents the full and
complete understanding of Parties, and supersedes any prior agreements,
discussions, negotiations, representations or understandings of Parties with
respect to the subject matter contained herein.
5
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
effective as of the date and year first above written.
Attest:
Leslie Isom, Administration Manager
Attest:
Patty McKenny, Town Clerk
APPROVED AS TO FORM
Matt Mire, Town Attorney
EAGLE RIVER WATER AND
SANITATION DISTRICT
Linn Brooks, General Manager
TOWN OF VAIL
IN
C1
Stan Zemler, Town Manager
ATTACHMENT A
(CONSULTANT'S PROPOSAL DATED FEBRUARY 26, 2016)
1111rr'1 EXHIBIT A Proposal
`J`Jtlll
Town of Vail
Bridge Road Sanitary Sewer Relocation
February 26, 2016
JVA, Incorporated
1319 Spruce Street
Boulder, CO 80302
303.444.1951
info@jvajva.com
February 26, 2016
www.jvajva.com
Mr. Chad Salli, PE
Town of Vail Department of Public Works
1309 Elkhorn Drive
Vail, Colorado 81657
Re: Proposal for Professional Design Services — Bridge Road Sanitary Sewer Relocation
Dear Chad and Selection Committee Members:
JVA, Incorporated (JVA) is excited to provide our proposal for professional design services to the
Town of Vail (Town) for the Bridge Road Sanitary Sewer Relocation project. JVA is familiar with the
area, and we have reviewed the site and initial design information provided in the Request for Proposal
(RFP). JVA has extensive experience providing sanitary sewer design services for municipalities
throughout Colorado. We have assembled an excellent team including Peak Land Consultants for
survey and Watershed Environmental Consultants for environmental and wetland investigations.
We have put forth a design approach for meeting and exceeding the expectations and requirements of
the Town on this project. JVA has extensive experience in developing coordinated engineering and
construction documents for projects of similar scope, and JVA staff has significant experience working
in the Town, including the recent Frontage Road Median project, Vail Mountain School, the iconic I-
70 Pedestrian Bridge, and numerous private projects. We are prepared to work closely with you and
Town staff to complete this design effort. JVA has an exceptional civil engineering staff that offers
the complete package of engineering expertise for this sewer project, along with extensive municipal
facilities experience, and a service oriented approach that will prove highly valuable to the Town staff.
JVA has extensive experience with managing similar municipal infrastructure projects and have
consistently managed multi -disciplined teams and developed comprehensive bid documents, often
with difficult schedules and phased construction, all of which have served our clients well. You will
find our team to be responsive, competent and well suited to the tasks associated with the design and
construction services required for this project.
The JVA team prides itself in getting the work done right and meeting the schedule of the Town. JVA
will be actively involved with the Town staff and our subconsultants to meet the submittal schedule
required for this project to receive CDOT approval. With a technical staff of 95 engineers and
designers, we will be able to properly staff your project and place upon it the level of importance that
it needs. We believe we have been very responsive to your RFP and look forward to discussing this
opportunity further. JVA has the right design team, and we all look forward to working with the Town
staff on this project.
B O U L D E R FORT COLLINS W IN T E R P A R K GLENWOOD SPRINGS D E N V E R
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Introduction
JVA, Inc. (JVA) is pleased to present our team's qualifications for Professional Design Services
to the Town of Vail (Town) for the Bridge Road Sanitary Sewer Relocation. The following
response is based on the Request for Proposal (RFP) We are confident that our knowledge
and experience will set the standard for quality professional engineering services on your
project. We are committed to open communication, collabrative teamwork, and state-of-
the-art engineering.
Firm Qualifications
JVA, Inc. (JVA) is a consulting
. ... hengineering firm headquartered in
,M
Boulder, Colorado, with a northern
I office in Fort Collins and mountain
offices in nearby Winter Park and
Glenwood Springs. Our current staff is comprised of
85 engineers, designers, and administrative staff with
numerous professionals registered in Colorado and
many other states across the country.
JVA's engineering excellence has served
municipalities, special districts and owners throughout
the Rocky Mountain area and nationwide since 1956.
We excel in handling a variety of engineering projects
including water, wastewater, site development and
structural engineering.
JVA's Civil/Environmental Department has been
growing steadily since 1999. Our team consists of
45 exceptional civil and environmental engineers and
designers who believe in providing the highest quality
engineering services possible. We have the expertise
Contact:
Kevin Tone, Vice President
JVA, Incorporated
1319 Spruce Street
Boulder, CO 80302
Tel: (303) 444-1951
Email: ktone@jvajva.com
Web: www.ivajva.com
Town of Vail Bridge Road Sanitary Sewer Relocation
typically found in larger engineering firms, but we
have retained our ability to provide individual attention
to our clients. Our structural team includes another 30
design professionals that add to our capabilities to offer
the highest level of service to the Town.
As engineers we are dedicated to meticulous design,
and understand the need to communicate, work as a
team, and complete projects on time. JVA provides its
clients with creative thinking, design sensitivity, and
cost-effective engineering. We recognize that true
service to the client is more than skillful engineering.
We have completed utility projects involving water
distribution, sewer collection, and stormwater
conveyance in conjunction with numerous street,
streetscape projects and roadway widenings, often with
CDOT involvement. We have a strong team that has
led design -bid -build and design -bid projects, and are
capable of the "fast track" approach to completing our
design documents. Project progress is regularly
communicated through the design, review,
construction, and inspection procedures on all projects.
This careful attention to your needs creates projects
that run smoothly and efficiently with fewer challenges.
1. Qualifications
The information contained in this section outlines
JVA's qualifications, demonstrates our experience with
similar projects, with references, and presents our
highly qualified team proposed for this project. With
JVA, your project will receive the quality professional
engineering attention it deserves.
A. Key Project Staff
JVA incorporates a team approach on all of our
projects. Our project success is a result of close
coordination and communication with the owners,
regulatory agencies, subconsultants, designers,
contractors and vendors, allowing us to serve you more
effectively.
JVA has ample staff to support this project team with a
vast amount of experience in sanitary sewer, water, and
underground utility design. The project team will be
supported by our entire team, with direct Principal
involvement and engineering peer review making the
most sound design recommendations and construction
documents possible, while maintaining the project
schedule and budgets.
We have put together a team of highly skilled and well
regarded engineers, consultants and design
professionals to best serve the Town. Our team of well-
regarded engineers and subconsultants have a thorough
understanding of utility and sewer infrastructure design
to provide the Town with full design services to
address the needs of this project. Short bion for the key
personnel can be found on the next page and full
resumes for each are provided in the Appendix.
KEVIN TONE, P.E., LEED AP
PRINCIPAL -IN -CHARGE
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deliverables. Kevin will also check in periodically with
the project team and the Town to see how projects are
going and how JVA can improve on our services for
this utility design project.
Kevin brings 30 years of engineering experience with
water, wastewater, and general civil engineering,
including, utility plans, bridge design, and stormwater
management. He has been Engineer of Record for the
planning and design of numerous infrastructure
projects and has been involved in numerous recent
flood recovery projects in Boulder County. His focus
on sustainable construction techniques and water
quality in all constructed projects will also help serve
the Town most effectively. As Director of JVA's Civil
Engineering Department, Kevin will allocate the
necessary firm resources to ensure project needs are
met. He has diversified and comprehensive experience
in civil and water/wastewater engineering projects.
Kevin will take a hands-on role as Principal -in -Charge.
GREG SCHROEDER, P.E.
PROJECT MANAGER
Greg Schroeder, one of JVA's civil
engineering project managers, is
responsible for our Western Slope
civil projects from our Glenwood
Springs office. Greg has over 20
years of experience in the design
and project management of general
civil, municipal, recreational, educational, subdivision
and resort projects. He is a Professional Engineer and a
Certified Floodplain Manager.
Greg brings a strong governmental understanding,
having recently joined the JVA team after serving for
ten years in Eagle County's Engineering Department.
As a Senior Staff Engineer for the County, Greg led the
projects in the western portion of the County, including
Basalt and the Roaring Fork Valley. As such, he is
very familiar with the local environment. Greg has
worked on projects with many western slope entities,
including CDOT, RFTA, Eagle County, Pitkin County,
and FEMA. Greg has also completed water, sanitary
and storm sewer projects for recent school and
affordable housing projects.
Town of Vail Bridge Road Sanitary Sewer Relocation 2
Kevin Tone will be the Principal -in -
Charge for this project. Kevin's
y . ;
primary responsibility is to manage
staff resources, provide technical
assistance to the team, and perform
quality assurance/quality
control on all our
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deliverables. Kevin will also check in periodically with
the project team and the Town to see how projects are
going and how JVA can improve on our services for
this utility design project.
Kevin brings 30 years of engineering experience with
water, wastewater, and general civil engineering,
including, utility plans, bridge design, and stormwater
management. He has been Engineer of Record for the
planning and design of numerous infrastructure
projects and has been involved in numerous recent
flood recovery projects in Boulder County. His focus
on sustainable construction techniques and water
quality in all constructed projects will also help serve
the Town most effectively. As Director of JVA's Civil
Engineering Department, Kevin will allocate the
necessary firm resources to ensure project needs are
met. He has diversified and comprehensive experience
in civil and water/wastewater engineering projects.
Kevin will take a hands-on role as Principal -in -Charge.
GREG SCHROEDER, P.E.
PROJECT MANAGER
Greg Schroeder, one of JVA's civil
engineering project managers, is
responsible for our Western Slope
civil projects from our Glenwood
Springs office. Greg has over 20
years of experience in the design
and project management of general
civil, municipal, recreational, educational, subdivision
and resort projects. He is a Professional Engineer and a
Certified Floodplain Manager.
Greg brings a strong governmental understanding,
having recently joined the JVA team after serving for
ten years in Eagle County's Engineering Department.
As a Senior Staff Engineer for the County, Greg led the
projects in the western portion of the County, including
Basalt and the Roaring Fork Valley. As such, he is
very familiar with the local environment. Greg has
worked on projects with many western slope entities,
including CDOT, RFTA, Eagle County, Pitkin County,
and FEMA. Greg has also completed water, sanitary
and storm sewer projects for recent school and
affordable housing projects.
Town of Vail Bridge Road Sanitary Sewer Relocation 2
Greg will act as main point of contact and lead JVA's
team in managing and coordinating all aspects of the
project.
KEVIN VECCHIARELLI, LEED AP
QA/QC
Kevin is a project manager out of
JVA's Winter Park office, and will
serve as a main point of contact for
the Town for day to day project
coordination efforts. Kevin currently
provides client coordination, civil
design and document control, and construction
administration for numerous civil site design projects at
JVA. Kevin has over 16 years of experience as a
project engineer and manager with experience in both
civil site and municipal infrastructure. He serves as
on-call engineer for several area municipalities and
also currently serves as the Erosion Control Specialist
for the East Grand Water Quality Board. His
experience includes long term planning and design for
utility infrastructure of stormwater, sanitary, and water
supply systems and culvert/bridge hydraulic design.
He is also well versed in streetscape design and site
development that include drainage, utility, and
roadway design improvements. Currently, Kevin is
working with the Town of Winter Park, Grand County,
Central City, Idaho Springs, and Blackhawk on a
variety of projects related to streets and sidewalk
widening improvements and storm sewer upgrades.
RAUL MORALES, EI
DESIGN ENGINEER
Raul Morales is a design engineer in
JVA's Glenwood Springs office. His
experience includes over 7 years working
in the civil engineering field. He has
extensive experience in public
infrastructure planning and design, including utilities,
roadway design and storm drainage infrastructure. Raul
also has considerable experience in all aspects of site
planning and design for private and public
development projects.
Town of Vail Bridge Road Sanitary Sewer Relocation
1111rM.1ON WE I V
Subconsultants
To supplement JVA's expertise, we have carefully
selected Peak Land Consultants and Watershed
Environmental Consultants for surveying and wetlands
on this project. We have worked closely with both
PLC and WEC on previous projects.
o Peak Land Consultants is a staff
of experienced and dedicated
survey professionals with an
extensive knowledge base. They
are skilled and trained to undertake the most
demanding survey projects. PLC utilizes the latest in
field data collection and stakeout equipment, as well as
specialized drafting software. PLC prides themselves
on using the most advanced technologies which include
Trimble robotics and GPS equipment that ensure the
highest levels of accuracy, productivity and value for
the client. PLC provides complete surveying services
ranging from boundary determination and topography
to construction staking and condominium platting. PLC
is located in Vail and has an extensive knowledge of
the Town.
They provide the following Surveying services:
• Boundary Surveys
• GPS Surveying
• Topographic Mapping
• Construction Staking
• Land Survey Plats
• Subdivision Plats
• Improvement Survey Plats
• ALTA / ACSM Surveys
• Condominium Mapping
• Improvement Location Certificates (ILC)
• Annexation Mapping
• Photogrammetric Ground Control for Aerial
Photography
• Easement Review, Preparation and
Dedications
• Floodplain Mapping
• FEMA Elevation Certificates, LOMA /
LOMR-F Forms
• As -Built Surveys and Record Drawings.
Daiva has
over twenty
WATERSHED years of
ENVIRONMLNTAL CONSULTANTS experience
in range
management, western ecology and wetlands science.
She is a professional wetland scientist and founded
Watershed Environmental Consultants, Inc. (WEC) in
1999. Services include wetland delineation, permitting,
design and oversight of constructed wetlands, sensitive
species evaluation, habitat assessment including stream
surveys, stream restoration design and construction,
stormwater management projects, local, state and
federal permitting and habitat monitoring. WEC`s
client base is comprised of private land owners,
municipalities, government agencies, energy
production and resource extraction industry, and non-
profit organizations. Daiva's current research interests
include the restoration of riparian function in urban
settings and quantifying the impacts of stream
alteration on ecological functions.
B. Recent Experience
The project summaries that are provided below are
just a few examples that demonstrate JVA's expertise
in providing engineering services for similar projects.
PV' Reference:
Mki Chris Pelletier, Utilities Supervisor
*a Town of Nederland
303.258.3266
JVA completed the design, public bid and
construction administration of cured -in -place -lining
(CIPP) of approximately 4,100 ft 8" and 200 ft of 12"
sanitary sewer. Work included necessary point
repairs of pipe offsets, manhole lining, and lateral -
mainline interface seals to reduce infiltration and
inflow (I&I) from September 2013 flood damaged
sections of sanitary sewer. Assisted Town staff with
FEMA coordination, project worksheets and cost
estimating.
Town of Vail Bridge Road Sanitary Sewer Relocation
iiia0MON
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Lawrence Street Water Line and Sanitary Sewer
Line Improvements, Central City, CO
Shawn Griffith, Utility Systems
Superintendent, City of Central
719.332.3047
JVA has served as City Engineer since 2012 and has
designed numerous collection system, water
distribution, roadway, parking, retaining wall, water
treatment system and drainage improvement projects
in the City. Recently JVA designed and performed
construction administration on a project to install
1,560 feet of 12 -inch water line and 1,500 feet of 8 -
inch and 12 -inch sanitary sewer line in the busy
Lawrence Street in the downtown area. JVA
completed design of the water line for City of Central
and design of the sanitary sewer line for the Black
Hawk/Central City Sanitation District, and then
combined the drawings and specifications into one
bid package. The work included converting Gregory
Street to temporary two-way traffic, rock excavation,
and restoration of pavement.
JVA is the District Engineer for the Winter Park
Ranch Water and Sanitation District (WPRWSD).
The most recent project included the permitting and
design of a lift station and force main on Brooky
Boulevard. The lift station consists of above ground,
suction lift pumps in a fiberglass enclosure, a wet
well, emergency generator and sewer main extension.
The new lift station replaces a single barrel siphon.
Site Application and Construction Approval were
obtained from CDPHE. JVA designed approximately
1,000 linear feet of 8 inch sewer main and 4 inch
force main in County right-of-way. JVA is currently
designing sanitary sewer and water service taps for 40
vacant lots in the District.
Reference:
David Bries
P*J& 970.240.1484
MONTROSE
C O L O R A D O
JVA was recently selected by the City of Montrose for
the Lift Station Elimination project. The City has
master planned a 5,000 linear foot gravity sewer line
along the Gunnison River which will serve to eliminate
four existing lift stations. JVA will prepare the
construction drawings and specifications for the new
gravity trunk line, new gravity sewer lateral
connections and the removal and disposal of the
existing lift stations. The last component of the project
will be to design a gravity sewer line to eliminate their
LaSalle lift station. The new 'h mile gravity sewer line
will follow an existing ditch. The design will include
removal and disposal of the existing lift station.
o, �<-x,_.� Reference:
Micky Smith, Mayor
f Town of Rye
(719) 214-9662
The Town of Rye retained JVA to develop a
Preliminary Engineering Report for the wastewater
treatment facility to determine feasible treatment
alternatives for the current and anticipated wastewater
flows. Alternatives included expanded WWTF
capacity and sewer extension and connection to
Colorado City. JVA then proceeded with final design
of the sewer main extension from the Town of Rye to
Colorado City Metropolitan District (CCMD). The
project included approximately 10,000 feet of 8 -inch
sanitary sewer line, four bore and jack highway
Town of Vail Bridge Road Sanitary Sewer Relocation
111110011l.
crossings, 50 manholes and two flow meter stations.
The project also included replacement of water and
sewer mains in Oak Street and Roley Alley, and a new
sewer main in Park Road. Sewer repairs consisted of
cured in place pipe (CIPP) for approximately 1,500 feet
at multiple locations throughout Town. The project was
funded by the American Reinvestment and Recovery
Act (ARRA).
Andrew Pickens
Highland Park Sanitation District
970.522.4480
JVA completed a Sewer Collection System Capital
Improvement Plan in March 2014. The purpose of the
Highland Park Sanitation District (District) Capital
Improvement Plan (CIP or Plan) was to provide a
comprehensive analysis of the wastewater collection
system and recommend improvements to solve I/1
problems, reduce maintenance, and ensure existing and
future capacity demands are met. This Plan will be
used to determine the District's planning, financing,
and implementation well into the future. This Plan will
assist the District in prioritizing capital improvement
projects and developing annual budgets.
Recommendations identified in this Plan should be
considered as conceptual only. Additional details and
potential alternatives should be further investigated and
analyzed in the preliminary engineering phase of each
of the projects.
C. Cost Estimating
In order to manage cost, JVA incorporates "WIND2"
cost reporting software into our project management,
which allows us to monitor the project design budgets
on a weekly basis or even daily if needed.
We also believe the key to maintaining project status is
to meet with the Client on a regular basis. Depending
on the scope of the project, we might propose to make
monthly progress meetings a productive and effective
time to solicit Client input and review the documents
during key decision points in the process. During all
projects where schedule is an issue, JVA will always
look for ways to reduce the schedule's critical path
time by simultaneously performing tasks that do not
rely on one another.
We still believe the key to good cost and schedule
tracking is communication and will meet frequently as
a project team to coordinate as the project progresses.
We are constantly updating our construction cost
database as projects are bid and we do not hesitate to
contact contractors/vendors directly to get their opinion
on a specific cost item. Our involvement in several
design -build teams has provided constant updates for
our cost estimating efforts.
D. Work Load
JVA's current workload is steady and we were
fortunate to have retained nearly all of our staff during
the course of the recent recession. We have made
several key hires in this past year, and while we have
no urgent needs for staffing in our various offices, we
regularly are building new relationships that can
develop into candidates for the future. When the need
for our services require, JVA is prepared to hire
additional staff.
E. References
In addition to the past project references, JVA has
ongoing relationships with multiple contractors,
owners and municipalities. We encourage you to call
any of the references provided in this proposal to gain
further insight into the level of our service in current
and past projects. JVA provides repeat service for
many of our clients due to the excellent service and
quality of our designs. These references best
demonstrate our ability to complete the Town's project
successfully.
Town of Nederland
Reference: Alisha Reis, Town Administrator
Phone Number: 303-258-3266
Town of Vail Bridge Road Sanitary Sewer Relocation
NI I WON-. V.S.1
`PA%;
Town of Winter Park
Reference: Drew Nelson, Town Manager
Phone Number: (970) 726-9081
Town of Berthoud
Reference: Stephanie Brothers, Town Engineer
Phone Number: 970-532-3651
2. Project Approach
JVA is intimately familiar with all the design phases
and processes necessary to complete the Sanitary
Sewer Relocation Project efficiently, on budget, and
within conformance to all the operating procedures
noted in the RFP. We have not repeated the full scope
of work as written in the RFP, and instead have
developed a detailed work breakdown structure (WBS)
and noted the anticipated timeline in the attached WBS
summary and project schedule.
We fully understand the importance of meeting
schedules, staying within budget, and the critical nature
of project schedules on public projects given the fixed
budgets and potential disruption of service. Our
company has a proven track record of accomplishing
these important tasks for our clients. The JVA team
prides itself in getting the work done right and meeting
the schedule of both the Town and the various
reviewing agencies. The key to success is effective
coordination with CDOT in the FIR and FOR process
and timely meetings with the Town and Eagle River
Water and Sanitation District so that all entities have
opportunities to have their comments addressed in a
proactive fashion.
JVA understands the success to any utility project is
gathering as much information as possible before the
design. Since sewers are gravity dependent, we realize
how important it is to have accurate existing conditions
including all underground utilities and other features.
The most accurate information, including potholes, that
can be gathered early in the design process will always
be beneficial during construction.
We also understand that there may be need for
environmental clearances with CDOT or wetlands
mitigation, and have Daiva Miselis with Watershed
Environmental Consultants on our team to provide
wetlands delineation and permitting if necessary.
To keep this project on schedule, JVA will identify the
critical path items such as the site and utility
information gathering and topographic survey that are
needed to complete the design and ensure these tasks
are proceeding as quickly as possible. Where feasible,
we will evaluate these items during the Conceptual
Design Phase. Utility coordination is critical path as
3. Fee
I I HIM MG.1
tMIMPAN �
well and we know that all options will have to
determine a good sewer crossing under the bridge
structure.
We will work with our project team to avoid any
potential delays where possible and be mindful of the
overall project schedule at each phase. Note that the
table on the following page shows our proposed project
schedule. We believe final construction documents can
be completed to meet the Town's desire to advertise in
August of this year.
JVA proposes a total fee of $25,350. The fee is broken down per major task, and also for each subconsultant as
follows:
1 Conceptual Design
2 Preliminary Design (F.I.R.)
3 Final Design (F.O.R.)
4 CDOT Special Use Permit Submittal
5 Bid Phase
6 Survey Subconsultant
7 Environmental Subconsultant
SUBTOTAL
SUBCONSULTANT SUBTOTAL
TOTAL FEE
$1,000
$3,200
$3,500
$1,000
$1,000
$9,700
$3,000
S12,650
$15,650
$25,350
Town of Vail Bridge Road Sanitary Sewer Relocation 7
4. Proposed Project Schedule
JVA proposes the following schedule:
Scoping Meeting & Site Walk Through
Information Gathering
Topographic Survey & Right -of -Way, Wetlands
Preliminary, Design (F.I.R)
30% Design, Construction Phasing, Utilities
TOW & ERWSD Review
95% Design
F.O.R. Meeting
tJNMAN lll
April 1 1 April 1
April 1 20 April 29
May 2 10 May 13
May 16 5 May 23
leek of May 23 1 Week of May 23
May 3U
Week of June 20
15 June 17
1 Week of June 20
Submit SUP to DOT June 27 1 June 27
CDOT Permit Processing June 28 20 July 22
Finalize Revisions and Concurrence Plan Set July 25 3 July 28
100% Design
Documents available for Bid
Pre -Bid
Bid
Bid Evaluation
Construction Plan Set
Town of Vail Bridge Road Sanitary Sewer Relocation 8
July 25 5
July 29
August 1 1
August 1
August 10 1
August 10
August 22 1
August 22
August 23 2
August 25
August 22 ' 2
August 24
Town of Vail Bridge Road Sanitary Sewer Relocation 8
5. Reservations, Conditions, or
Constraints
JVA does not have any significant reservations,
conditions or constraints for the Sanitary Sewer
Relocation Project. We are aware of some items that
may affect the schedule, and we will ask that the Town
assist with these tasks in their capacity.
• The schedule is aggressive, but is reasonable.
The largest lead item is the response from
MOT for the Special Use Permit. We are
assuming that the permit cannot be submitted
until after the FOR meeting and final approval
from CDOT. JVA will discuss schedule with
MOT and if possible expedite the permit
submission prior to the FOR meeting. We
understand that MOT SUP permits normally
have up to 45 days to process. Our schedule is
already showing a 20 working day turnaround
which suggests that MOT will be
cooperative in meeting the Town's schedule.
• With a project start beginning in April of this
year, there is always the possibility of snow
cover that may add additional time for survey,
utility locates and site observations. We do
not anticipate the site will have significant
snow cover at the project start, but we are
aware of the uncertainty of spring weather
conditions.
• If wetlands are located on the site, we realize
that prompt and quick communications with
the USACE will be important. The size of the
project is relatively small, and we believe that
any necessary permitting can be through the
Nationwide Permit program.
City of Steamboat Springs Apres Ski Way/Village Drive Improvements 9
RESUMES
Education
B.S., Forest Engineering
SUNY College of Environmental
Science & Forestry and
Syracuse University, 1985
M.B.A. Management
Fordham University, Graduate
School of Business
Administration, 1990
Registration
Professional Engineer:
New York, 1990
Colorado, 1993
Montana, 2009
NCEES Certification
LEED Accredited
Professional
Professional Organizations
Rocky Mountain Water
Environment Association —
Executive Committee
President, Civil Engineering
Project Experience
Project Manager or Engineer of Record for the following Facilities:
Central City On -Call Engineer, CO Serving as city engineer for on-call engineering services related to
planning and public works. Projects have included preliminary engineering for a 250 space parking
structure, water distribution system improvements, stormwater master plan and design, two surface
parking lots, road improvements, a public works facility, and development of construction standards
Aspen Consolidated Sanitation District WWTF Improvements, Aspen, CO Project Manager for
design of numerous improvements to the existing WWTF. Previous projects include a Comprehensive
Performance Evaluation (CPE), a Capital Improvements Plan (CIP), disinfection alternatives and
discharge permit renewal. Recent construction project included replacement and upgrade of most of the
existing facilities to meet current and future hydraulic and organic loadings. These improvements include
new flow equalization, aeration basin upgrades, new digester facilities, new waste sludge storage and
thickening and UV disinfection. This project also includes a new maintenance facility with 5 -bay garage
and odor control facilities. This 510.6M project was delivered using the Construction Manager at Risk
alternative delivery and construction was complete in 2009.
Boulder County On Call Services — Project manager for County project to prepare for debris flow from
Four Mile Fire burn area involving review of hydrology, assessment of field conditions, siting and design
of debris flow structures. Performed construction services, and post storm evaluations to look at added
measures and future maintenance procedures. Recent projects include stream crossing evaluations and
recommendations after the September 2013 flood event and on-call emergency engineering.
Town of Mead Town Engineering, Mead CO Principal for various street improvement projects,
including significant drainage infrastructure, area trails planning, design and construction and major sewer
main extension.
American Water City Wastewater Division Facilities, Arvada, CO Project Manager for master plan and preliminary
Works Association engineering of 4 -acre site to convert present site use to maintenance facility for City Wastewater Division.
Colorado Association of Worked with City Staff for building and site programming, drainage and utilities design including odor
Stormwater and Floodplain control for major sewer crossing of Ralston Creek.
Managers Boulder County Emergency Engineering, Boulder CO On-call engineer for Boulder County
Engineers Without Borders — Transportation Department to assess bridge and culvert crossings and recommend temporary crossings
Technical Advisory Committee and repairs for numerous driveways affected by the September 2013 floods.
Design Build Institute of
America —WNVW Committee
Colorado Professionals in
Onsite Wastewater
Niwot Sanitation District, Niwot, CO Serving as District Engineer since 2003, projects include
treatment plant digester, headworks and recent liner replacement project with FEMA flood recovery
funding. Also designed various collection system upgrades, and assisted in GIS development.
Town of Berthoud Master Plans, Berthoud, CO — Principal for evaluation of water and wastewater
systems including treatment, modeling both water distribution and sewer system. Designed raw water
bypass pipeline feeding Carter Lake water directly into WTP without entering Berthoud Reservoir.
Currently working on solids processing upgrades including new centrifuge and digester, collection system
extensions, water distribution upgrades and planning for regional wastewater facility in the I-25 corridor.
Town of Lyons Water/Wastewater Planning, Lyons CO — Led study of alternative siting of wastewater
treatment facilities for the Town, including evaluation of option to consolidate with the City of Longmont.
Prepared Water and Wastewater Capital Improvement Plans including coordination with street and
drainage improvement projects with Town Engineer. CIPs included distribution and collection projects as
well as funding options. Also involved in rate studies for water/wastewater services in Town and numerous
recent flood recovery projects.
USDOC NIST, Boulder, CO Engineer for ongoing service contract since 1999. Projects include an
investigation of flooding problems at the Engineering Services Center and design of drainage
improvements and detention facilities for that portion of the NIST campus. Performed sanitary sewer study
including video sewer and manhole inspections and produced construction documents for a rehabilitation
project including extensive CIPP and several areas of full replacement. Completed water line replacement
project at the Wellington Radio Station, radio antennae site, water meter and electric vault drainage
projects, railing systems and recent elevator and maintenance building projects on the NIST campus.
Education
B.S., Engineering with Electrical
Specialty, Minor in
Environmental Science,
Colorado School of Mines, 1993
Registration
Professional Engineer
Colorado, 1999
Certified Floodplain Manager
(CFM), 2007
Professional Organizations
Association of State Floodplain
Managers
Colorado Association of
Stormwater and Floodplain
Managers
Gregory W. Schroeder
Project Manager, Civil Engineering
Project Experience
Project Manager or Engineer of Record for the following:
City of Aspen — Stormwater Development Permit Review Development review assistance to the City's
engineering department in accordance with the City's Urban Runoff Management Plan. Involved detailed
review and knowledge of the City's rules and regulations, stormwater management principles, analysis
of drainage studies, verification of drainage calculations, and creation of review comments for review by
city staff.
Delta County — SH65/North Road Intersection Improvements Turning analysis and improvements
for heavy vehicles entering and exiting SH65. The project included signage and striping for tandem axle
gravel trucks to successfully navigate a constrained intersection.
Basalt Area — Cedar Drive Road Improvements Project manager for a rural road widening project as
a part of a CDOT Hazard Elimination System grant. The CDOT local agency project featured widening
a steep and exposed access road to a residential area, grading and paving an existing gravel road, addition
of guard rail at exposed areas, realignment of sharp curves, and reinforcement of existing instable slopes.
Coordination with adjacent property owners for right of way property acquisition and compliance with
the Uniform Act with CDOT were necessary.
EI Jebel - SH 82/EI Jebel Drive Intersection Improvement Public outreach and project management
for a highway intersection and road access management as a part of a CDOT Hazard Elimination System
grant. The project involves coordination with governmental and private sector parties, road widening,
signal timing and synchronization, roundabout design, pedestrian and bicycling paths, and school bus
stop design.
Cooley Mesa Road Improvements — Review engineer for the construction of a 0.6 mile section of
widened roadway adjacent to the Eagle County Regional Airport. The project included widening from
two lane to include a four lane section with auxiliary turn lanes, signage and striping, curb and gutter,
and stormwater drainage infrastructure. Close coordination with multiple agencies, including the Town
of Gypsum, Eagle County, Eagle County Airport, and multiple utilities were required for the project.
EagleVail — Stone Creek Flood Mitigation Project Comprehensive mapping project involving
correction of obsolete flood mapping with a FEMA LOMR submission and a hazard mitigation project
as a part of FEMA Flood Mitigation Assistance Grant Program. Facilitated stakeholder meetings with
local residents and secured grants from the Colorado Water Conservation Board and FEMA for project
funding.
Eagle County Engineering Department Senior Staff Engineer responsible for land use development
review, local community outreach and support, floodplain management, regulation updates, project
management, GIS analysis, customer service. Coordination with CDOT on grant funded projects and
state highway access permitting.
Garfield County School District 16 — Project Manager for the rehabilitation of Grand Valley High
School, including concrete and asphalt paving removal and replacement, storm sewer infrastructure
additions and improvements, sidewalk removal and replacement, utility relocation for a new shower and
locker room facility.
Garfield County School District 16 — Project Manager for the addition of new parking facilities,
sidewalk improvements, and increased ADA compliance at Bea Underwood Elementary School in
Battlement Mesa, including site grading and drainage improvements. The project featured the
preservation of many mature trees in a concrete landscaped entrance area and required innovative
methods to preserve the trees and allow ADA access.
EagleVail — Traffic Calming Committee Facilitation with stakeholders in the EagleVail community for
implementation of traffic calming measures, including radar speed signs, on -street striped pedestrian
lanes, delineated road crossings, public education and outreach. Monitoring of the radar speed data
showed a decrease in travel speeds.
US40 Fraser — Highway Widening Engineer for the design of a widened four lane highway section as
a part of a CDOT RAMP project. Involved matching superelevation slopes across horizontal curves,
culvert extensions, connectivity and realignment of a multipurpose asphalt path, intersection design and
coordination, and matching grades to public and private accesses.
. Vecchiarelli
Civil Engineering
Education Project Experience
B.S., Water Resources SUNY Project Engineer for the following Projects:
College at Brockport, 1996
Registration
LEED Accredited
Professional
Colorado Department of
Transportation, Erosion Control
Supervisor
Professional Organizations
International Erosion Control
Association
American Water Resources
Association
Grand County Builders
Association
Vasquez Road Improvements, Winter Park, CO. Project engineer for this design of major road
improvements including a sidewalk extension, rerouting of storm drainage infrastructure and an asphalt
overlay. Managed the initial site survey investigation and presented design alternatives to Town
Council. Provided the lead role with bid procurement and construction administration as construction
progressed.
Argentine Street Rehabilitation, Georgetown, CO. Project engineer for this design of major road
improvements including addition of curb and gutter improvements and asphalt mill and overlay to bring
this busy downtown street up to current Town standards. Many site constraints including overhead
utilities, narrow right-of-ways and historic landmark preservation were overcome with this project.
Numerous design alternatives were prepared and presented to the Town Board.
U.S. Highway 40 North Portal Enhancement, Winter Park, CO. Project manager for the planned
safety improvement project at the north entrance to the Town of Winter Park. This project involves
significant on -street parking improvements, pedestrian connectivity, drainage re-routing and possible
signalization and pedestrian refuge areas for the northernmost intersection on U.S. Hwy 40 in Winter
Park. Close coordination with CDOT and the adjoining Town of Fraser is required to ensure that these
improvements will serve the corridor properly. This project is designed to be constructed in numerous
phases allowing outlay of Town funds to be spread over a four year time period.
First Bank, Avon, CO. Project engineer for this re -development project at Avon Road and Beaver
Creek Boulevard. Construction plans prepared included design of parking and pedestrian layout,
horizontal control, paving plans, stormwater sizing and drainage infrastructure connections necessary to
complete the project.
Grand County Road and Bridge Department, On -Call Engineer, Grand County, CO. Prepared
design documents for numerous improvements throughout the County. Major project included
hydrologic study and hydraulic design of drainage conveyance infrastructure for the Fraser Valley
Parkway, GCR 4, GCR 41 and recent improvements at the Grand County Landfill.
Winter Park Resort, On -Mountain Improvements, Winter Park, CO. Project engineer tasks
included developing and implementing twenty-one separate Stormwater Management Plans for various
on -mountain construction activities including utility and infrastructure replacement, new chairlift
installation and summer and winter trails.
Deerfield Park, Rifle, CO. Project engineer for this major renovation of site improvements for the
existing City Park. Project components included a 200' clear span bridge, a complete surface and
subsurface drainage system, designs for new parking areas and plazas, a new concessions building with
full utility extensions and dugouts for the main ball field. Funding and budget constraints temporarily
sidelined this project, however the initial phase of construction documents were prepared and
construction is slated for completion in the Spring of 2015.
Hideaway Park, Winter Park, CO. Project engineer for the expansion and addition of events space for
this existing facility in downtown Winter Park. This multi -use facility includes design of an ampitheater
and park venue for the summer concert series for conversion to the Town's sledding hill during winter
months. Unique challenges with this project included phased construction plans necessary to provide
updates to the pedestrian, roadway, grading, drainage, erosion control and utility infrastructure while
allowing concurrent operation of existing facilities.
Idaho Springs, On -Call Engineer, Idaho Springs, CO. Perform development review and comment of
all development plans, site plans, grading and right-of-way permits, as well as preliminary and final plat
submittals with respect to grading, drainage and erosion control, roadway design criteria compliance,
along with water and sewer infrastructure and present final recommendations to the City. Prepare design
and construction documents for various roadway and utility infrastructure projects throughout the City.
During construction activities, perform routine observation reports and final punch list items for
preliminary and final acceptance by the City in accordance with the executed SIA and release of
financial surety.
ILLEGAL ALIEN CERTIFICATE
PROSPECTIVE CONSULTANT'S CERTIFICATE REGARDING EMPLOYING
OR CONTRACTING WITH ILLEGAL ALIENS
FROM:
JVA, Inc.
(Prospective Contractor)
TO: Town of Vail
75 South Frontage Road
Vail, CO 81657
Project Name
Bridge Road Sanitary Sewer Relocation
As a prospective Contractor for the above -identified bid, I (we) do hereby certify that, as
of the date of this certification, I (we) do not knowingly employ or contract with an
illegal alien who will perform work under the Agreement and that I (we) will confirm the
employment eligibility of all employees who are newly hired for employment to perform
work under the Agreement through participation in either the E -Verify Program
administered by the United States Department of Homeland Security and Social Security
Administration or the Department Program administered by the Colorado Department of
Labor and Employment.
Executed this 25 day of February , 2016.
Prosper
By:
Its:
Title
TVA Tnr
(Insert the Individual, Corporate or Partnership Certificate as appropriate)