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HomeMy WebLinkAbout2016-08 IGA with ERWSD for Bridge Road Sanitary Sewer RelocationRESOLUTION NO. 8 Series of 2016 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT (THE "IGA") BETWEEN THE TOWN OF VAIL AND EAGLE RIVER WATER AND SANITATION DISTRICT REGARDING THE DESIGN OF THE BRIDGE ROAD SANITARY SEWER RELOCATION; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the Town will partner with the Eagle River Water and Sanitation District (ERWSD) to design the relocation of sanitary sewer at Bridge Road (the "Project"); WHEREAS, the Project, located in along Bighorn Road between the East Vail 1-70 Interchange and Bridge Road, will provide a benefit to both the Town and ERWSD by eliminating an aerial creek crossing, reduce maintenance issues with the sanitary sewer and better facilitate replacement of the Bridge Road structure over Gore Creek; WHEREAS, the Council's approval of Resolution No. 8, Series 2016, is required to enter into the Intergovernmental Agreement ("IGA"). NOW THEREFORE, B E IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA with ERWSD on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 15`h day of March, 2016. A ATTEST: (;�Axc I Pa teClerk Tow Resolution No. 8, Series of 2016 INTERGOVERNMENTAL AGREEMENT FOR BRIDGE ROAD SANITARY SEWER RELOCATION THIS AGREEMENT is made and entered into this day of 2016, by the TOWN OF VAIL, a political subdivision of the State of Colorado ("Town"), and EAGLE RIVER WATER AND SANITATION DISTRICT, a quasi- municipal corporation and political subdivision of the State of Colorado, ("District'). Collectively these entities are also referred to as the "Parties". RECITALS WHEREAS, the Town of Vail is a Colorado municipality organized and operated pursuant to its home rule charter and Colorado law; and WHEREAS, Eagle River Water and Sanitation District is a water and sewer District organized and existing under the Colorado Special District Act; and WHEREAS, the District is empowered to provide water and sewer service to its customers and constituents within and without its boundaries, within Eagle County, Colorado, on such terms and conditions as the District may decide; and WHEREAS, Section 18(2)(a) and (b), Article XIV of the Colorado Constitution, Section 29-1-203, C.R.S., and Section 32-1-1001, C.R.S., provide for the ability of the Parties to enter into contracts and agreements with one another to provide intergovernmental services and facilities, when so authorized by their governing bodies; and WHEREAS, the Constitution and statutes of the State of Colorado permit and encourage agreements between political subdivisions of the State, in order that the inhabitants of such political subdivisions may thereby secure high quality governmental services; and WHEREAS, it is recognized by the Parties, that the public health, safety and welfare of their inhabitants is best served by providing high quality water and sewer and services; and WHEREAS, the Town wishes to relocate the sanitary sewer main to eliminate an aerial creek crossing and to better facilitate the future replacement of the Bridge Road structure over Gore Creek; and WHEREAS, the District wishes to relocate the sanitary sewer main to eliminate and aerial creek crossing and upgrade a sanitary sewer main that is not built to current standards and requires monthly maintenance to stay operational; and WHEREAS, the Parties wish to combine their efforts to achieve cost sharing and cost savings benefits, minimize duplication of efforts to design a sound engineering solution to protect the parties infrastructure; and WHEREAS, each of the Parties hereto desires to work together to authorize and accomplish the Design of the Project; and WHEREAS, each of the Parties hereto has determined it to be in the best interests of their respective taxpayers, residents, property owners, and constituents to enter into this Agreement. NOW, THEREFORE, in consideration of the mutual performance of the covenants, agreements, and stipulations contained herein, and for other good and valuable consideration, the Parties hereto agree as follows: Cooperation. The Parties agree to cooperate in the planning, design, cost and expense sharing and administration phases of the Project referenced in this Agreement and to cooperate and facilitate the combined efforts including, but not limited to the execution of any additional agreements, easements, and rights-of-way necessary to implement the purposes of this Agreement. 2. Design Costs. The Town and the District have selected JVA Consulting Engineers of Boulder, Colorado to perform professional design services. JVA Consulting Engineers was selected through a public Request For Proposals process. The Town agrees to pay 50% of the design fees and the District agrees to pay 50% of the design fees. 3. Project Management: The Town will provide a project management representative ("Town Project Manager") to coordinate the design work, provide clarifications to the Consultant and review and approve proposed field changes, cost changes and time changes in a timely manner. The District will provide a project management representative ("District Project Manager") to coordinate execution of the Town's portion of the Project with the District Construction Manager as required herein. With respect to communications with Project Consultant the District Project Manager shall not have authority to bind, or otherwise affect the obligations of, the Town. 4. Cost Sharinm. The Town agrees to pay all costs to the Consultant for the Project. The Town will invoice the District on a monthly basis for the OA District's portion of the work based upon a 50% Town/50% District cost share. The District will reimburse the Town for the invoiced work within 30 days. The District represents that it has appropriated sufficient funds to pay in full its obligations hereunder. Project Meetings. The Town will make a good faith effort to invite a representative of the District to meetings concerning the Project, and otherwise provide open communications throughout the Project. 6. Enforcement. The Parties agree that this Agreement may be enforced in law or in equity for specific performance, injunctive, or other appropriate relief, including damages, as may be available according to the laws and statutes of the State of Colorado. It is specifically understood that by executing this Agreement each Party commits itself to perform pursuant to the terms contained herein, and that any breach hereof which results in any recoverable damages shall not cause the termination of any obligations created by this Agreement unless such termination is declared by the Party not in breach hereof. 7. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Colorado. 8. Venue. Venue for the trial of any action arising out of any dispute hereunder shall be in the District Court for Eagle County, State of Colorado, pursuant to the appropriate rules of civil procedures. 9. Captions. The headings and sections and paragraphs are included only for convenience and reference. If any conflict between any heading and the text of this Agreement exists, the text shall control. 10. Binding Agreement upon Successors and Assigns. This Agreement and the rights and obligations created hereby shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns. 11. Interested Persons. Nothing herein expressed or implied is intended or should be construed to confer or give to any person or corporation or governmental entity other than the Town and the District, any right, remedy or claim under or by reason hereof or by reason of any covenant or condition herein contained, nor limit in any way the powers and responsibilities of the Town, the District, or any other entity not a party hereto. 12. Notices. All notices, requests, demands, consents and other communications hereunder shall be transmitted in writing and shall be deemed to have been duly given when hand -delivered or sent by certified, United States mail, postage prepaid, with return receipt requested, addressed to the parties as follows: Stan Zemler, Town Manager Town of Vail 75 South Frontage Road Vail, Colorado 81657 With a Copy to: Matt Mire, Town Attorney Town of Vail 75 South Frontage Road Vail, Colorado 81657 Eagle River Water and Sanitation District Linn Brooks, General Manager 846 Forest Road Vail, Colorado 81657 With a Copy to: James P. Collins, Esq. Collins Cockrel & Cole 390 Union Boulevard, Suite 400 Denver, Colorado 80228-1556 Either party may change the address at which it receives written notice, by notifying the other party in writing in the manner provided herein. 13. Severability. If any portion of this Agreement is held invalid or unenforceable for any reason by a court of competent jurisdiction as to either Party or as to both Parties, such portion shall be deemed severable and its invalidity or its unenforceability shall not affect the remaining provisions; such remaining provisions shall be fully severable and this Agreement shall be construed and enforced as if such invalid provisions had never been inserted into this Agreement. 4 14. Waiver. The waiver of any breach of any of the provisions of this Agreement, by any party, shall not constitute a continuing waiver of any subsequent breach by that party, either of the same, or of another provision of this Agreement. 15. Amendment. This Agreement may be amended, modified, changed, or terminated in whole or in part only by written agreement duly authorized and executed by the Parties hereto. 16. Duplicate Originals. This Agreement may be executed in counterparts, each of which shall be an original, but all of which together, shall constitute one and the same agreement. 17. Separate Entity Status. In no event shall either party, its employees or its representatives, be considered or authorized to act as employees or agents of the other party. 18. Indemnification. Each party, to the extent permitted by law and subject to all of the immunities, defenses and protections afforded to that party by the Colorado Governmental Immunity Act, shall indemnify and hold harmless, the other party, its officers, directors, employees and agents from and against any claims including attorneys fees, arising out of the negligence of the officers, employees or agents of the indemnifying party and rising out of the performance of services under this Agreement. 19. Force Majeure. No party shall be liable for any failure to perform as required by this Agreement to the extent such failure to perform is caused by any reason beyond the control of that party or by reason of any of the following occurrences, whether or not caused by such party: strikes, labor disturbances or labor disputes of any character, accidents, riots, civil disorders or commotions, war, acts of aggression, floods, earthquakes, acts of God, explosion or similar occurrences; provided, such party shall exercise its best efforts to provide the best possible alternative performance and to prevent the foregoing occurrence from obstructing full performance. Such occurrences shall not terminate this Agreement and shall not affect this Agreement except as provided in this Section. 20. Entire Agreement of the Parties. This Agreement represents the full and complete understanding of Parties, and supersedes any prior agreements, discussions, negotiations, representations or understandings of Parties with respect to the subject matter contained herein. 5 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be effective as of the date and year first above written. Attest: Leslie Isom, Administration Manager Attest: Patty McKenny, Town Clerk APPROVED AS TO FORM Matt Mire, Town Attorney EAGLE RIVER WATER AND SANITATION DISTRICT Linn Brooks, General Manager TOWN OF VAIL IN C1 Stan Zemler, Town Manager ATTACHMENT A (CONSULTANT'S PROPOSAL DATED FEBRUARY 26, 2016) 1111rr'1 EXHIBIT A Proposal `J`Jtlll Town of Vail Bridge Road Sanitary Sewer Relocation February 26, 2016 JVA, Incorporated 1319 Spruce Street Boulder, CO 80302 303.444.1951 info@jvajva.com February 26, 2016 www.jvajva.com Mr. Chad Salli, PE Town of Vail Department of Public Works 1309 Elkhorn Drive Vail, Colorado 81657 Re: Proposal for Professional Design Services — Bridge Road Sanitary Sewer Relocation Dear Chad and Selection Committee Members: JVA, Incorporated (JVA) is excited to provide our proposal for professional design services to the Town of Vail (Town) for the Bridge Road Sanitary Sewer Relocation project. JVA is familiar with the area, and we have reviewed the site and initial design information provided in the Request for Proposal (RFP). JVA has extensive experience providing sanitary sewer design services for municipalities throughout Colorado. We have assembled an excellent team including Peak Land Consultants for survey and Watershed Environmental Consultants for environmental and wetland investigations. We have put forth a design approach for meeting and exceeding the expectations and requirements of the Town on this project. JVA has extensive experience in developing coordinated engineering and construction documents for projects of similar scope, and JVA staff has significant experience working in the Town, including the recent Frontage Road Median project, Vail Mountain School, the iconic I- 70 Pedestrian Bridge, and numerous private projects. We are prepared to work closely with you and Town staff to complete this design effort. JVA has an exceptional civil engineering staff that offers the complete package of engineering expertise for this sewer project, along with extensive municipal facilities experience, and a service oriented approach that will prove highly valuable to the Town staff. JVA has extensive experience with managing similar municipal infrastructure projects and have consistently managed multi -disciplined teams and developed comprehensive bid documents, often with difficult schedules and phased construction, all of which have served our clients well. You will find our team to be responsive, competent and well suited to the tasks associated with the design and construction services required for this project. The JVA team prides itself in getting the work done right and meeting the schedule of the Town. JVA will be actively involved with the Town staff and our subconsultants to meet the submittal schedule required for this project to receive CDOT approval. With a technical staff of 95 engineers and designers, we will be able to properly staff your project and place upon it the level of importance that it needs. We believe we have been very responsive to your RFP and look forward to discussing this opportunity further. JVA has the right design team, and we all look forward to working with the Town staff on this project. B O U L D E R FORT COLLINS W IN T E R P A R K GLENWOOD SPRINGS D E N V E R W1-11.%N,7rtHrt1.HNN,J-1 Introduction JVA, Inc. (JVA) is pleased to present our team's qualifications for Professional Design Services to the Town of Vail (Town) for the Bridge Road Sanitary Sewer Relocation. The following response is based on the Request for Proposal (RFP) We are confident that our knowledge and experience will set the standard for quality professional engineering services on your project. We are committed to open communication, collabrative teamwork, and state-of- the-art engineering. Firm Qualifications JVA, Inc. (JVA) is a consulting . ... hengineering firm headquartered in ,M Boulder, Colorado, with a northern I office in Fort Collins and mountain offices in nearby Winter Park and Glenwood Springs. Our current staff is comprised of 85 engineers, designers, and administrative staff with numerous professionals registered in Colorado and many other states across the country. JVA's engineering excellence has served municipalities, special districts and owners throughout the Rocky Mountain area and nationwide since 1956. We excel in handling a variety of engineering projects including water, wastewater, site development and structural engineering. JVA's Civil/Environmental Department has been growing steadily since 1999. Our team consists of 45 exceptional civil and environmental engineers and designers who believe in providing the highest quality engineering services possible. We have the expertise Contact: Kevin Tone, Vice President JVA, Incorporated 1319 Spruce Street Boulder, CO 80302 Tel: (303) 444-1951 Email: ktone@jvajva.com Web: www.ivajva.com Town of Vail Bridge Road Sanitary Sewer Relocation typically found in larger engineering firms, but we have retained our ability to provide individual attention to our clients. Our structural team includes another 30 design professionals that add to our capabilities to offer the highest level of service to the Town. As engineers we are dedicated to meticulous design, and understand the need to communicate, work as a team, and complete projects on time. JVA provides its clients with creative thinking, design sensitivity, and cost-effective engineering. We recognize that true service to the client is more than skillful engineering. We have completed utility projects involving water distribution, sewer collection, and stormwater conveyance in conjunction with numerous street, streetscape projects and roadway widenings, often with CDOT involvement. We have a strong team that has led design -bid -build and design -bid projects, and are capable of the "fast track" approach to completing our design documents. Project progress is regularly communicated through the design, review, construction, and inspection procedures on all projects. This careful attention to your needs creates projects that run smoothly and efficiently with fewer challenges. 1. Qualifications The information contained in this section outlines JVA's qualifications, demonstrates our experience with similar projects, with references, and presents our highly qualified team proposed for this project. With JVA, your project will receive the quality professional engineering attention it deserves. A. Key Project Staff JVA incorporates a team approach on all of our projects. Our project success is a result of close coordination and communication with the owners, regulatory agencies, subconsultants, designers, contractors and vendors, allowing us to serve you more effectively. JVA has ample staff to support this project team with a vast amount of experience in sanitary sewer, water, and underground utility design. The project team will be supported by our entire team, with direct Principal involvement and engineering peer review making the most sound design recommendations and construction documents possible, while maintaining the project schedule and budgets. We have put together a team of highly skilled and well regarded engineers, consultants and design professionals to best serve the Town. Our team of well- regarded engineers and subconsultants have a thorough understanding of utility and sewer infrastructure design to provide the Town with full design services to address the needs of this project. Short bion for the key personnel can be found on the next page and full resumes for each are provided in the Appendix. KEVIN TONE, P.E., LEED AP PRINCIPAL -IN -CHARGE uiNMr. %.� `I&NIME � deliverables. Kevin will also check in periodically with the project team and the Town to see how projects are going and how JVA can improve on our services for this utility design project. Kevin brings 30 years of engineering experience with water, wastewater, and general civil engineering, including, utility plans, bridge design, and stormwater management. He has been Engineer of Record for the planning and design of numerous infrastructure projects and has been involved in numerous recent flood recovery projects in Boulder County. His focus on sustainable construction techniques and water quality in all constructed projects will also help serve the Town most effectively. As Director of JVA's Civil Engineering Department, Kevin will allocate the necessary firm resources to ensure project needs are met. He has diversified and comprehensive experience in civil and water/wastewater engineering projects. Kevin will take a hands-on role as Principal -in -Charge. GREG SCHROEDER, P.E. PROJECT MANAGER Greg Schroeder, one of JVA's civil engineering project managers, is responsible for our Western Slope civil projects from our Glenwood Springs office. Greg has over 20 years of experience in the design and project management of general civil, municipal, recreational, educational, subdivision and resort projects. He is a Professional Engineer and a Certified Floodplain Manager. Greg brings a strong governmental understanding, having recently joined the JVA team after serving for ten years in Eagle County's Engineering Department. As a Senior Staff Engineer for the County, Greg led the projects in the western portion of the County, including Basalt and the Roaring Fork Valley. As such, he is very familiar with the local environment. Greg has worked on projects with many western slope entities, including CDOT, RFTA, Eagle County, Pitkin County, and FEMA. Greg has also completed water, sanitary and storm sewer projects for recent school and affordable housing projects. Town of Vail Bridge Road Sanitary Sewer Relocation 2 Kevin Tone will be the Principal -in - Charge for this project. Kevin's y . ; primary responsibility is to manage staff resources, provide technical assistance to the team, and perform quality assurance/quality control on all our uiNMr. %.� `I&NIME � deliverables. Kevin will also check in periodically with the project team and the Town to see how projects are going and how JVA can improve on our services for this utility design project. Kevin brings 30 years of engineering experience with water, wastewater, and general civil engineering, including, utility plans, bridge design, and stormwater management. He has been Engineer of Record for the planning and design of numerous infrastructure projects and has been involved in numerous recent flood recovery projects in Boulder County. His focus on sustainable construction techniques and water quality in all constructed projects will also help serve the Town most effectively. As Director of JVA's Civil Engineering Department, Kevin will allocate the necessary firm resources to ensure project needs are met. He has diversified and comprehensive experience in civil and water/wastewater engineering projects. Kevin will take a hands-on role as Principal -in -Charge. GREG SCHROEDER, P.E. PROJECT MANAGER Greg Schroeder, one of JVA's civil engineering project managers, is responsible for our Western Slope civil projects from our Glenwood Springs office. Greg has over 20 years of experience in the design and project management of general civil, municipal, recreational, educational, subdivision and resort projects. He is a Professional Engineer and a Certified Floodplain Manager. Greg brings a strong governmental understanding, having recently joined the JVA team after serving for ten years in Eagle County's Engineering Department. As a Senior Staff Engineer for the County, Greg led the projects in the western portion of the County, including Basalt and the Roaring Fork Valley. As such, he is very familiar with the local environment. Greg has worked on projects with many western slope entities, including CDOT, RFTA, Eagle County, Pitkin County, and FEMA. Greg has also completed water, sanitary and storm sewer projects for recent school and affordable housing projects. Town of Vail Bridge Road Sanitary Sewer Relocation 2 Greg will act as main point of contact and lead JVA's team in managing and coordinating all aspects of the project. KEVIN VECCHIARELLI, LEED AP QA/QC Kevin is a project manager out of JVA's Winter Park office, and will serve as a main point of contact for the Town for day to day project coordination efforts. Kevin currently provides client coordination, civil design and document control, and construction administration for numerous civil site design projects at JVA. Kevin has over 16 years of experience as a project engineer and manager with experience in both civil site and municipal infrastructure. He serves as on-call engineer for several area municipalities and also currently serves as the Erosion Control Specialist for the East Grand Water Quality Board. His experience includes long term planning and design for utility infrastructure of stormwater, sanitary, and water supply systems and culvert/bridge hydraulic design. He is also well versed in streetscape design and site development that include drainage, utility, and roadway design improvements. Currently, Kevin is working with the Town of Winter Park, Grand County, Central City, Idaho Springs, and Blackhawk on a variety of projects related to streets and sidewalk widening improvements and storm sewer upgrades. RAUL MORALES, EI DESIGN ENGINEER Raul Morales is a design engineer in JVA's Glenwood Springs office. His experience includes over 7 years working in the civil engineering field. He has extensive experience in public infrastructure planning and design, including utilities, roadway design and storm drainage infrastructure. Raul also has considerable experience in all aspects of site planning and design for private and public development projects. Town of Vail Bridge Road Sanitary Sewer Relocation 1111rM.1ON WE I V Subconsultants To supplement JVA's expertise, we have carefully selected Peak Land Consultants and Watershed Environmental Consultants for surveying and wetlands on this project. We have worked closely with both PLC and WEC on previous projects. o Peak Land Consultants is a staff of experienced and dedicated survey professionals with an extensive knowledge base. They are skilled and trained to undertake the most demanding survey projects. PLC utilizes the latest in field data collection and stakeout equipment, as well as specialized drafting software. PLC prides themselves on using the most advanced technologies which include Trimble robotics and GPS equipment that ensure the highest levels of accuracy, productivity and value for the client. PLC provides complete surveying services ranging from boundary determination and topography to construction staking and condominium platting. PLC is located in Vail and has an extensive knowledge of the Town. They provide the following Surveying services: • Boundary Surveys • GPS Surveying • Topographic Mapping • Construction Staking • Land Survey Plats • Subdivision Plats • Improvement Survey Plats • ALTA / ACSM Surveys • Condominium Mapping • Improvement Location Certificates (ILC) • Annexation Mapping • Photogrammetric Ground Control for Aerial Photography • Easement Review, Preparation and Dedications • Floodplain Mapping • FEMA Elevation Certificates, LOMA / LOMR-F Forms • As -Built Surveys and Record Drawings. Daiva has over twenty WATERSHED years of ENVIRONMLNTAL CONSULTANTS experience in range management, western ecology and wetlands science. She is a professional wetland scientist and founded Watershed Environmental Consultants, Inc. (WEC) in 1999. Services include wetland delineation, permitting, design and oversight of constructed wetlands, sensitive species evaluation, habitat assessment including stream surveys, stream restoration design and construction, stormwater management projects, local, state and federal permitting and habitat monitoring. WEC`s client base is comprised of private land owners, municipalities, government agencies, energy production and resource extraction industry, and non- profit organizations. Daiva's current research interests include the restoration of riparian function in urban settings and quantifying the impacts of stream alteration on ecological functions. B. Recent Experience The project summaries that are provided below are just a few examples that demonstrate JVA's expertise in providing engineering services for similar projects. PV' Reference: Mki Chris Pelletier, Utilities Supervisor *a Town of Nederland 303.258.3266 JVA completed the design, public bid and construction administration of cured -in -place -lining (CIPP) of approximately 4,100 ft 8" and 200 ft of 12" sanitary sewer. Work included necessary point repairs of pipe offsets, manhole lining, and lateral - mainline interface seals to reduce infiltration and inflow (I&I) from September 2013 flood damaged sections of sanitary sewer. Assisted Town staff with FEMA coordination, project worksheets and cost estimating. Town of Vail Bridge Road Sanitary Sewer Relocation iiia0MON �FAMI 1-VX%III Lawrence Street Water Line and Sanitary Sewer Line Improvements, Central City, CO Shawn Griffith, Utility Systems Superintendent, City of Central 719.332.3047 JVA has served as City Engineer since 2012 and has designed numerous collection system, water distribution, roadway, parking, retaining wall, water treatment system and drainage improvement projects in the City. Recently JVA designed and performed construction administration on a project to install 1,560 feet of 12 -inch water line and 1,500 feet of 8 - inch and 12 -inch sanitary sewer line in the busy Lawrence Street in the downtown area. JVA completed design of the water line for City of Central and design of the sanitary sewer line for the Black Hawk/Central City Sanitation District, and then combined the drawings and specifications into one bid package. The work included converting Gregory Street to temporary two-way traffic, rock excavation, and restoration of pavement. JVA is the District Engineer for the Winter Park Ranch Water and Sanitation District (WPRWSD). The most recent project included the permitting and design of a lift station and force main on Brooky Boulevard. The lift station consists of above ground, suction lift pumps in a fiberglass enclosure, a wet well, emergency generator and sewer main extension. The new lift station replaces a single barrel siphon. Site Application and Construction Approval were obtained from CDPHE. JVA designed approximately 1,000 linear feet of 8 inch sewer main and 4 inch force main in County right-of-way. JVA is currently designing sanitary sewer and water service taps for 40 vacant lots in the District. Reference: David Bries P*J& 970.240.1484 MONTROSE C O L O R A D O JVA was recently selected by the City of Montrose for the Lift Station Elimination project. The City has master planned a 5,000 linear foot gravity sewer line along the Gunnison River which will serve to eliminate four existing lift stations. JVA will prepare the construction drawings and specifications for the new gravity trunk line, new gravity sewer lateral connections and the removal and disposal of the existing lift stations. The last component of the project will be to design a gravity sewer line to eliminate their LaSalle lift station. The new 'h mile gravity sewer line will follow an existing ditch. The design will include removal and disposal of the existing lift station. o, �<-x,_.� Reference: Micky Smith, Mayor f Town of Rye (719) 214-9662 The Town of Rye retained JVA to develop a Preliminary Engineering Report for the wastewater treatment facility to determine feasible treatment alternatives for the current and anticipated wastewater flows. Alternatives included expanded WWTF capacity and sewer extension and connection to Colorado City. JVA then proceeded with final design of the sewer main extension from the Town of Rye to Colorado City Metropolitan District (CCMD). The project included approximately 10,000 feet of 8 -inch sanitary sewer line, four bore and jack highway Town of Vail Bridge Road Sanitary Sewer Relocation 111110011l. crossings, 50 manholes and two flow meter stations. The project also included replacement of water and sewer mains in Oak Street and Roley Alley, and a new sewer main in Park Road. Sewer repairs consisted of cured in place pipe (CIPP) for approximately 1,500 feet at multiple locations throughout Town. The project was funded by the American Reinvestment and Recovery Act (ARRA). Andrew Pickens Highland Park Sanitation District 970.522.4480 JVA completed a Sewer Collection System Capital Improvement Plan in March 2014. The purpose of the Highland Park Sanitation District (District) Capital Improvement Plan (CIP or Plan) was to provide a comprehensive analysis of the wastewater collection system and recommend improvements to solve I/1 problems, reduce maintenance, and ensure existing and future capacity demands are met. This Plan will be used to determine the District's planning, financing, and implementation well into the future. This Plan will assist the District in prioritizing capital improvement projects and developing annual budgets. Recommendations identified in this Plan should be considered as conceptual only. Additional details and potential alternatives should be further investigated and analyzed in the preliminary engineering phase of each of the projects. C. Cost Estimating In order to manage cost, JVA incorporates "WIND2" cost reporting software into our project management, which allows us to monitor the project design budgets on a weekly basis or even daily if needed. We also believe the key to maintaining project status is to meet with the Client on a regular basis. Depending on the scope of the project, we might propose to make monthly progress meetings a productive and effective time to solicit Client input and review the documents during key decision points in the process. During all projects where schedule is an issue, JVA will always look for ways to reduce the schedule's critical path time by simultaneously performing tasks that do not rely on one another. We still believe the key to good cost and schedule tracking is communication and will meet frequently as a project team to coordinate as the project progresses. We are constantly updating our construction cost database as projects are bid and we do not hesitate to contact contractors/vendors directly to get their opinion on a specific cost item. Our involvement in several design -build teams has provided constant updates for our cost estimating efforts. D. Work Load JVA's current workload is steady and we were fortunate to have retained nearly all of our staff during the course of the recent recession. We have made several key hires in this past year, and while we have no urgent needs for staffing in our various offices, we regularly are building new relationships that can develop into candidates for the future. When the need for our services require, JVA is prepared to hire additional staff. E. References In addition to the past project references, JVA has ongoing relationships with multiple contractors, owners and municipalities. We encourage you to call any of the references provided in this proposal to gain further insight into the level of our service in current and past projects. JVA provides repeat service for many of our clients due to the excellent service and quality of our designs. These references best demonstrate our ability to complete the Town's project successfully. Town of Nederland Reference: Alisha Reis, Town Administrator Phone Number: 303-258-3266 Town of Vail Bridge Road Sanitary Sewer Relocation NI I WON-. V.S.1 `PA%; Town of Winter Park Reference: Drew Nelson, Town Manager Phone Number: (970) 726-9081 Town of Berthoud Reference: Stephanie Brothers, Town Engineer Phone Number: 970-532-3651 2. Project Approach JVA is intimately familiar with all the design phases and processes necessary to complete the Sanitary Sewer Relocation Project efficiently, on budget, and within conformance to all the operating procedures noted in the RFP. We have not repeated the full scope of work as written in the RFP, and instead have developed a detailed work breakdown structure (WBS) and noted the anticipated timeline in the attached WBS summary and project schedule. We fully understand the importance of meeting schedules, staying within budget, and the critical nature of project schedules on public projects given the fixed budgets and potential disruption of service. Our company has a proven track record of accomplishing these important tasks for our clients. The JVA team prides itself in getting the work done right and meeting the schedule of both the Town and the various reviewing agencies. The key to success is effective coordination with CDOT in the FIR and FOR process and timely meetings with the Town and Eagle River Water and Sanitation District so that all entities have opportunities to have their comments addressed in a proactive fashion. JVA understands the success to any utility project is gathering as much information as possible before the design. Since sewers are gravity dependent, we realize how important it is to have accurate existing conditions including all underground utilities and other features. The most accurate information, including potholes, that can be gathered early in the design process will always be beneficial during construction. We also understand that there may be need for environmental clearances with CDOT or wetlands mitigation, and have Daiva Miselis with Watershed Environmental Consultants on our team to provide wetlands delineation and permitting if necessary. To keep this project on schedule, JVA will identify the critical path items such as the site and utility information gathering and topographic survey that are needed to complete the design and ensure these tasks are proceeding as quickly as possible. Where feasible, we will evaluate these items during the Conceptual Design Phase. Utility coordination is critical path as 3. Fee I I HIM MG.1 tMIMPAN � well and we know that all options will have to determine a good sewer crossing under the bridge structure. We will work with our project team to avoid any potential delays where possible and be mindful of the overall project schedule at each phase. Note that the table on the following page shows our proposed project schedule. We believe final construction documents can be completed to meet the Town's desire to advertise in August of this year. JVA proposes a total fee of $25,350. The fee is broken down per major task, and also for each subconsultant as follows: 1 Conceptual Design 2 Preliminary Design (F.I.R.) 3 Final Design (F.O.R.) 4 CDOT Special Use Permit Submittal 5 Bid Phase 6 Survey Subconsultant 7 Environmental Subconsultant SUBTOTAL SUBCONSULTANT SUBTOTAL TOTAL FEE $1,000 $3,200 $3,500 $1,000 $1,000 $9,700 $3,000 S12,650 $15,650 $25,350 Town of Vail Bridge Road Sanitary Sewer Relocation 7 4. Proposed Project Schedule JVA proposes the following schedule: Scoping Meeting & Site Walk Through Information Gathering Topographic Survey & Right -of -Way, Wetlands Preliminary, Design (F.I.R) 30% Design, Construction Phasing, Utilities TOW & ERWSD Review 95% Design F.O.R. Meeting tJNMAN lll April 1 1 April 1 April 1 20 April 29 May 2 10 May 13 May 16 5 May 23 leek of May 23 1 Week of May 23 May 3U Week of June 20 15 June 17 1 Week of June 20 Submit SUP to DOT June 27 1 June 27 CDOT Permit Processing June 28 20 July 22 Finalize Revisions and Concurrence Plan Set July 25 3 July 28 100% Design Documents available for Bid Pre -Bid Bid Bid Evaluation Construction Plan Set Town of Vail Bridge Road Sanitary Sewer Relocation 8 July 25 5 July 29 August 1 1 August 1 August 10 1 August 10 August 22 1 August 22 August 23 2 August 25 August 22 ' 2 August 24 Town of Vail Bridge Road Sanitary Sewer Relocation 8 5. Reservations, Conditions, or Constraints JVA does not have any significant reservations, conditions or constraints for the Sanitary Sewer Relocation Project. We are aware of some items that may affect the schedule, and we will ask that the Town assist with these tasks in their capacity. • The schedule is aggressive, but is reasonable. The largest lead item is the response from MOT for the Special Use Permit. We are assuming that the permit cannot be submitted until after the FOR meeting and final approval from CDOT. JVA will discuss schedule with MOT and if possible expedite the permit submission prior to the FOR meeting. We understand that MOT SUP permits normally have up to 45 days to process. Our schedule is already showing a 20 working day turnaround which suggests that MOT will be cooperative in meeting the Town's schedule. • With a project start beginning in April of this year, there is always the possibility of snow cover that may add additional time for survey, utility locates and site observations. We do not anticipate the site will have significant snow cover at the project start, but we are aware of the uncertainty of spring weather conditions. • If wetlands are located on the site, we realize that prompt and quick communications with the USACE will be important. The size of the project is relatively small, and we believe that any necessary permitting can be through the Nationwide Permit program. City of Steamboat Springs Apres Ski Way/Village Drive Improvements 9 RESUMES Education B.S., Forest Engineering SUNY College of Environmental Science & Forestry and Syracuse University, 1985 M.B.A. Management Fordham University, Graduate School of Business Administration, 1990 Registration Professional Engineer: New York, 1990 Colorado, 1993 Montana, 2009 NCEES Certification LEED Accredited Professional Professional Organizations Rocky Mountain Water Environment Association — Executive Committee President, Civil Engineering Project Experience Project Manager or Engineer of Record for the following Facilities: Central City On -Call Engineer, CO Serving as city engineer for on-call engineering services related to planning and public works. Projects have included preliminary engineering for a 250 space parking structure, water distribution system improvements, stormwater master plan and design, two surface parking lots, road improvements, a public works facility, and development of construction standards Aspen Consolidated Sanitation District WWTF Improvements, Aspen, CO Project Manager for design of numerous improvements to the existing WWTF. Previous projects include a Comprehensive Performance Evaluation (CPE), a Capital Improvements Plan (CIP), disinfection alternatives and discharge permit renewal. Recent construction project included replacement and upgrade of most of the existing facilities to meet current and future hydraulic and organic loadings. These improvements include new flow equalization, aeration basin upgrades, new digester facilities, new waste sludge storage and thickening and UV disinfection. This project also includes a new maintenance facility with 5 -bay garage and odor control facilities. This 510.6M project was delivered using the Construction Manager at Risk alternative delivery and construction was complete in 2009. Boulder County On Call Services — Project manager for County project to prepare for debris flow from Four Mile Fire burn area involving review of hydrology, assessment of field conditions, siting and design of debris flow structures. Performed construction services, and post storm evaluations to look at added measures and future maintenance procedures. Recent projects include stream crossing evaluations and recommendations after the September 2013 flood event and on-call emergency engineering. Town of Mead Town Engineering, Mead CO Principal for various street improvement projects, including significant drainage infrastructure, area trails planning, design and construction and major sewer main extension. American Water City Wastewater Division Facilities, Arvada, CO Project Manager for master plan and preliminary Works Association engineering of 4 -acre site to convert present site use to maintenance facility for City Wastewater Division. Colorado Association of Worked with City Staff for building and site programming, drainage and utilities design including odor Stormwater and Floodplain control for major sewer crossing of Ralston Creek. Managers Boulder County Emergency Engineering, Boulder CO On-call engineer for Boulder County Engineers Without Borders — Transportation Department to assess bridge and culvert crossings and recommend temporary crossings Technical Advisory Committee and repairs for numerous driveways affected by the September 2013 floods. Design Build Institute of America —WNVW Committee Colorado Professionals in Onsite Wastewater Niwot Sanitation District, Niwot, CO Serving as District Engineer since 2003, projects include treatment plant digester, headworks and recent liner replacement project with FEMA flood recovery funding. Also designed various collection system upgrades, and assisted in GIS development. Town of Berthoud Master Plans, Berthoud, CO — Principal for evaluation of water and wastewater systems including treatment, modeling both water distribution and sewer system. Designed raw water bypass pipeline feeding Carter Lake water directly into WTP without entering Berthoud Reservoir. Currently working on solids processing upgrades including new centrifuge and digester, collection system extensions, water distribution upgrades and planning for regional wastewater facility in the I-25 corridor. Town of Lyons Water/Wastewater Planning, Lyons CO — Led study of alternative siting of wastewater treatment facilities for the Town, including evaluation of option to consolidate with the City of Longmont. Prepared Water and Wastewater Capital Improvement Plans including coordination with street and drainage improvement projects with Town Engineer. CIPs included distribution and collection projects as well as funding options. Also involved in rate studies for water/wastewater services in Town and numerous recent flood recovery projects. USDOC NIST, Boulder, CO Engineer for ongoing service contract since 1999. Projects include an investigation of flooding problems at the Engineering Services Center and design of drainage improvements and detention facilities for that portion of the NIST campus. Performed sanitary sewer study including video sewer and manhole inspections and produced construction documents for a rehabilitation project including extensive CIPP and several areas of full replacement. Completed water line replacement project at the Wellington Radio Station, radio antennae site, water meter and electric vault drainage projects, railing systems and recent elevator and maintenance building projects on the NIST campus. Education B.S., Engineering with Electrical Specialty, Minor in Environmental Science, Colorado School of Mines, 1993 Registration Professional Engineer Colorado, 1999 Certified Floodplain Manager (CFM), 2007 Professional Organizations Association of State Floodplain Managers Colorado Association of Stormwater and Floodplain Managers Gregory W. Schroeder Project Manager, Civil Engineering Project Experience Project Manager or Engineer of Record for the following: City of Aspen — Stormwater Development Permit Review Development review assistance to the City's engineering department in accordance with the City's Urban Runoff Management Plan. Involved detailed review and knowledge of the City's rules and regulations, stormwater management principles, analysis of drainage studies, verification of drainage calculations, and creation of review comments for review by city staff. Delta County — SH65/North Road Intersection Improvements Turning analysis and improvements for heavy vehicles entering and exiting SH65. The project included signage and striping for tandem axle gravel trucks to successfully navigate a constrained intersection. Basalt Area — Cedar Drive Road Improvements Project manager for a rural road widening project as a part of a CDOT Hazard Elimination System grant. The CDOT local agency project featured widening a steep and exposed access road to a residential area, grading and paving an existing gravel road, addition of guard rail at exposed areas, realignment of sharp curves, and reinforcement of existing instable slopes. Coordination with adjacent property owners for right of way property acquisition and compliance with the Uniform Act with CDOT were necessary. EI Jebel - SH 82/EI Jebel Drive Intersection Improvement Public outreach and project management for a highway intersection and road access management as a part of a CDOT Hazard Elimination System grant. The project involves coordination with governmental and private sector parties, road widening, signal timing and synchronization, roundabout design, pedestrian and bicycling paths, and school bus stop design. Cooley Mesa Road Improvements — Review engineer for the construction of a 0.6 mile section of widened roadway adjacent to the Eagle County Regional Airport. The project included widening from two lane to include a four lane section with auxiliary turn lanes, signage and striping, curb and gutter, and stormwater drainage infrastructure. Close coordination with multiple agencies, including the Town of Gypsum, Eagle County, Eagle County Airport, and multiple utilities were required for the project. EagleVail — Stone Creek Flood Mitigation Project Comprehensive mapping project involving correction of obsolete flood mapping with a FEMA LOMR submission and a hazard mitigation project as a part of FEMA Flood Mitigation Assistance Grant Program. Facilitated stakeholder meetings with local residents and secured grants from the Colorado Water Conservation Board and FEMA for project funding. Eagle County Engineering Department Senior Staff Engineer responsible for land use development review, local community outreach and support, floodplain management, regulation updates, project management, GIS analysis, customer service. Coordination with CDOT on grant funded projects and state highway access permitting. Garfield County School District 16 — Project Manager for the rehabilitation of Grand Valley High School, including concrete and asphalt paving removal and replacement, storm sewer infrastructure additions and improvements, sidewalk removal and replacement, utility relocation for a new shower and locker room facility. Garfield County School District 16 — Project Manager for the addition of new parking facilities, sidewalk improvements, and increased ADA compliance at Bea Underwood Elementary School in Battlement Mesa, including site grading and drainage improvements. The project featured the preservation of many mature trees in a concrete landscaped entrance area and required innovative methods to preserve the trees and allow ADA access. EagleVail — Traffic Calming Committee Facilitation with stakeholders in the EagleVail community for implementation of traffic calming measures, including radar speed signs, on -street striped pedestrian lanes, delineated road crossings, public education and outreach. Monitoring of the radar speed data showed a decrease in travel speeds. US40 Fraser — Highway Widening Engineer for the design of a widened four lane highway section as a part of a CDOT RAMP project. Involved matching superelevation slopes across horizontal curves, culvert extensions, connectivity and realignment of a multipurpose asphalt path, intersection design and coordination, and matching grades to public and private accesses. . Vecchiarelli Civil Engineering Education Project Experience B.S., Water Resources SUNY Project Engineer for the following Projects: College at Brockport, 1996 Registration LEED Accredited Professional Colorado Department of Transportation, Erosion Control Supervisor Professional Organizations International Erosion Control Association American Water Resources Association Grand County Builders Association Vasquez Road Improvements, Winter Park, CO. Project engineer for this design of major road improvements including a sidewalk extension, rerouting of storm drainage infrastructure and an asphalt overlay. Managed the initial site survey investigation and presented design alternatives to Town Council. Provided the lead role with bid procurement and construction administration as construction progressed. Argentine Street Rehabilitation, Georgetown, CO. Project engineer for this design of major road improvements including addition of curb and gutter improvements and asphalt mill and overlay to bring this busy downtown street up to current Town standards. Many site constraints including overhead utilities, narrow right-of-ways and historic landmark preservation were overcome with this project. Numerous design alternatives were prepared and presented to the Town Board. U.S. Highway 40 North Portal Enhancement, Winter Park, CO. Project manager for the planned safety improvement project at the north entrance to the Town of Winter Park. This project involves significant on -street parking improvements, pedestrian connectivity, drainage re-routing and possible signalization and pedestrian refuge areas for the northernmost intersection on U.S. Hwy 40 in Winter Park. Close coordination with CDOT and the adjoining Town of Fraser is required to ensure that these improvements will serve the corridor properly. This project is designed to be constructed in numerous phases allowing outlay of Town funds to be spread over a four year time period. First Bank, Avon, CO. Project engineer for this re -development project at Avon Road and Beaver Creek Boulevard. Construction plans prepared included design of parking and pedestrian layout, horizontal control, paving plans, stormwater sizing and drainage infrastructure connections necessary to complete the project. Grand County Road and Bridge Department, On -Call Engineer, Grand County, CO. Prepared design documents for numerous improvements throughout the County. Major project included hydrologic study and hydraulic design of drainage conveyance infrastructure for the Fraser Valley Parkway, GCR 4, GCR 41 and recent improvements at the Grand County Landfill. Winter Park Resort, On -Mountain Improvements, Winter Park, CO. Project engineer tasks included developing and implementing twenty-one separate Stormwater Management Plans for various on -mountain construction activities including utility and infrastructure replacement, new chairlift installation and summer and winter trails. Deerfield Park, Rifle, CO. Project engineer for this major renovation of site improvements for the existing City Park. Project components included a 200' clear span bridge, a complete surface and subsurface drainage system, designs for new parking areas and plazas, a new concessions building with full utility extensions and dugouts for the main ball field. Funding and budget constraints temporarily sidelined this project, however the initial phase of construction documents were prepared and construction is slated for completion in the Spring of 2015. Hideaway Park, Winter Park, CO. Project engineer for the expansion and addition of events space for this existing facility in downtown Winter Park. This multi -use facility includes design of an ampitheater and park venue for the summer concert series for conversion to the Town's sledding hill during winter months. Unique challenges with this project included phased construction plans necessary to provide updates to the pedestrian, roadway, grading, drainage, erosion control and utility infrastructure while allowing concurrent operation of existing facilities. Idaho Springs, On -Call Engineer, Idaho Springs, CO. Perform development review and comment of all development plans, site plans, grading and right-of-way permits, as well as preliminary and final plat submittals with respect to grading, drainage and erosion control, roadway design criteria compliance, along with water and sewer infrastructure and present final recommendations to the City. Prepare design and construction documents for various roadway and utility infrastructure projects throughout the City. During construction activities, perform routine observation reports and final punch list items for preliminary and final acceptance by the City in accordance with the executed SIA and release of financial surety. ILLEGAL ALIEN CERTIFICATE PROSPECTIVE CONSULTANT'S CERTIFICATE REGARDING EMPLOYING OR CONTRACTING WITH ILLEGAL ALIENS FROM: JVA, Inc. (Prospective Contractor) TO: Town of Vail 75 South Frontage Road Vail, CO 81657 Project Name Bridge Road Sanitary Sewer Relocation As a prospective Contractor for the above -identified bid, I (we) do hereby certify that, as of the date of this certification, I (we) do not knowingly employ or contract with an illegal alien who will perform work under the Agreement and that I (we) will confirm the employment eligibility of all employees who are newly hired for employment to perform work under the Agreement through participation in either the E -Verify Program administered by the United States Department of Homeland Security and Social Security Administration or the Department Program administered by the Colorado Department of Labor and Employment. Executed this 25 day of February , 2016. Prosper By: Its: Title TVA Tnr (Insert the Individual, Corporate or Partnership Certificate as appropriate)