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Home My WebLink About2019-02-26 VLHA Meeting Agenda Vail Local Housing Authority Meeting Results February 12, 2019 3:00 PM Housing Department -West Building, Large Conference Room 75 S. Frontage Road -Vail, Colorado, 81657 1.Call to Order Lindstrom called the meeting to order at 3:05PM all members present, except Morales who arrived late.Staff present: George Ruther, Housing Director and Lynne Campbell, Housing Coordinator. Suzanne Silverthorn, Director of Communications. Public present: Carol Saade,Summit InformationServices Kabe ErkenBrack, Vail InDEED Applicant Michael O’Connor,Triumph Development Kristen Kenny Williams,Commfluent Inc. Lindstrom requested the meeting order be changed to the following: beginning with 4.2, 4.4, 4.3, 4.5, 4.6 and 4.1. 2.Citizen Participation Kabe ErkenBrackadded additional information to the Board regarding his application. Ruther explained review of the application will occur toward the end of the meeting in executive session and the Housing Department will be in touch. 3.Approval of Minutes 3.1.Approval of VLHA January 22, 2019 Meeting Results McDougall motioned to approve the meeting results as presented. MOTION: McDougallSECOND: MoralesVOTE: 4-0-1 (Wilkins abstained) 4.Main Agenda 4.1.Resolution No. 1, Series of 2019, a Resolution Approving an Exemption from Audit for the Fiscal Year 2018, for the Vail Local Housing Authority in the State of Colorado Presenter: Lynne Campbell, Housing Coordinator Wilkinsmotioned to approve Resolution No. 1, Series of 2019. MOTION:WilkinsSECOND:MezaVOTE:5-0 4.2.Resolution No. 3, Series of 2019 a Resolution Adopting an Amended Budget and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Vail Local Housing Authority for Its Fiscal Year January 1, 2019 Through December 31, 2019. Presenter: George Ruther, Housing Director Ruther summarized that the amended budget is to cover costs for two projects VLHA identified; one updating the economic valueof resident occupied deed-restrictedhousing and two, long term funding sources for housing. Both projects were approved in the original 2019 approved budget. Additional fundsare needed to perform the projects. Wilkins motioned to approve Resolution No. 3, Series of 2019. MOTION: WilkinsSECOND: MoralesVOTE:5-0 4.3.Resolution No. 2, Series of 2019 a Resolution Authorizing the Chair of the Vail Local Housing Authority to Sign a Scope of Professional Services Agreement Between the Vail Local Housing Authority and Economic and Planning Systems Presenter: George Ruther, Housing Director Ruther stated the attached agreement is consistent with the proposal VLHA reviewed at the last meeting. Andrew Knudtsenfrom EPSwill be present at the March 12thmeeting tosharefirst round of researching and data collected. Mezamotioned to approve Resolution No. 2, Series of 2019. MOTION: MezaSECOND: WilkinsVOTE: 5-0 4.4.Resolution No. 4, Series of 2019 a Resolution Authorizing the Chair of the Vail Local Housing Authority to Sign a Scope of Professional Services Agreement Between the Vail Local Housing Authority and Summit Information Services and Magellan Strategies Presenter: George Ruther, Housing Director Ruther confirmed the attached professional services agreement is consistent with the proposal reviewed atthe last meeting.Carol is present today to get VLHA started. The intent is to identify a long term funding source. Wilkins motioned to approve Resolution No. 4, Series of 2019. MOTION: WilkinsSECOND: MoralesVOTE: 5-0 4.5.Resolution No. 5, Series of 2019 a Resolution Making Findings Regarding a Development Project for the East Vail Development Parcel Presenter: George Ruther, Housing Director Rutherexplained the resolution makes findings expressing VLHA’sminor ownership interest in East Vailparcel and making a recommendation to Eagle CountyAssessor for a real estate property taxexemption. A copy of resolution will be provided to Triumph Development who is responsible to submit to the assessor. Per Ruther the request for exemption applies only to thatportion of the development which is deed-restricted development. Morales motioned to approve Resolution No. 5, Series of 2019. MOTION:MoralesSECOND:McDougallVOTE:5-0 4.6.Long Term Funding Update Presenter: David Cunningham / David Flaherty Flaherty addressed the Board via aconference call.Carol Saadefrom Summit Information Services was present at the meeting. Flaherty and Saade stated VLHA start with each member review the super voter list and contact 2-3 voters they know. Meet and discussgenerally what VLHA is thinking regarding housing. Get the voter’s ideas and feedback on VLHA direction. Discussion continued regarding best process and next steps, including key messaging documents. VLHA/housing department will provide SIS and Magellan with housing documents for their review. The beginning goal is to have inclusive exploratorypublic input prior to proposing preferred long term funding source option. Magellan will review documents and produce next steps. 5.Executive Session 5.1.Executive Session per C.R.S. §24-6-402(4)(a)(e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests and todetermine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. Presenter: Lynne Campbell, Housing Coordinator McDougall motioned to exit the regular meeting and enter executive session per per C.R.S. §24-6-402(4)(a)(e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. MOTION: McDougallSECOND:Wilkins VOTE: 5-0 The Board re-entered the regular meeting at 4:57PM. Present were Lindstrom, Meza, Morales and Wilkins, McDougall left during executive session. George Ruther and Lynne Campbellfrom staff were also present. 6.Any Action as a Result of Executive Session 6.1.Action as a Result of Executive Session Wilkins motioned to instruct staff to move forwardwith the Vail InDEED offers as discussed. MOTION: WilkinsSECOND:MoralesVOTE: 4-0 7.Adjournment 7.1.Adjournment 5:00PM Wilkinsmotioned to adjourn the meeting at 5:00PM. MOTION: WilkinsSECOND: MoralesVOTE: 4-0 8.Future Agenda Items 8.1. Housing Data East Vail Parcel Update West Vail Master Plan Discussion Housing Sites Civic Area Plan 9.Next Meeting Date 9.1.Next Meeting Date February 26, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com.All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department RESOLUTION NO.6 Series of 2019 A RESOLUTIONAPPROVING A DEED RESTRICTION PURCHASE AGREEMENT;AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, Tess M. Hollingsworth and Micah R. Schuette(‘Owners”) are purchasing real property and the improvements situated thereon, located at 4030 Fall Line Drive, Unit D, Vail, Colorado, 81657 and legally described as Pitkin Creek Meadows Lot 2B (the "Property"); WHEREAS, Owners have agreed to place certain restrictions on the use and occupancy of the Property for the benefit of the Townin exchange for $155,000 and subject to the terms of a Deed Restriction and Purchase and Sale Agreement (“PSA”), attached hereto as Exhibit Aand made a part hereof by this reference; and NOW THEREFORE, BE IT RESOLVED BY THE VAIL LOCAL HOUSING AUTHORITY THAT: Section 1.The VLHA hereby approves the PSA in substantially the same form attached as Exhibit Aand in a form approved by theTownattorney. Section 4.This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED this26dayof February2019. _________________________ Steve Lindstrom,Chair Vail Local Housing Authority ATTEST: _____________________________ Lynne Campbell Secretary VLHA Resolution No.6, Series of 2019 RESOLUTION NO.7 Series of 2019 A RESOLUTIONAPPROVING THE REPLACEMENT OF A TYPE II EMPLOYEE HOUSING UNIT RESTRICTIVE COVENANT WITH A TOWN OF VAIL DEED RESTRICTION;AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, Tess M. Hollingsworth and Micah R. Schuette(‘Owners”) have purchased real property and the improvements situated thereon, located at 4030 Fall Line Drive, Unit D, Vail, Colorado, 81657 and legally described as Pitkin Creek Meadows Lot 2B (the "Property"); WHEREAS, a Type II Employee Housing Unit Restrictive Covenant was recorded against the Property on July 1, 1994 at Book 635 and Page 636 of the records for the Clerk and Recorder of Eagle County, Colorado, governing the occupancy of a "lock-off" residential dwelling unit on the Property, consisting of approximately 341 square feet;and WHEREAS, the Owners and the Town have agreed to replace the existing Type II Restrictive Covenant with a Deed Restriction, attached hereto as Exhibit Aand incorporated herein by this reference. NOW THEREFORE, BE IT RESOLVED BY THE VAIL LOCAL HOUSING AUTHORITY THAT: Section 1.The VLHA hereby approves the replacement of the existing Type II Restrictive Covenantwith the Deed Restrictionin substantially the same form attached hereto as Exhibit Aand in a form approved by the Town Attorney. Section 4.This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED this26dayof February2019. _________________________ Steve Lindstrom,Chair Vail Local Housing Authority ATTEST: _____________________________ Lynne Campbell Secretary VLHA Resolution No.7, Series of 2019