Loading...
HomeMy WebLinkAbout1985 Town Council Agendas Work Session~ • VAIL TOWN COUNCIL WORK SESSION WEDNESDAY, JANUARY 2, 1985 2:00 p.m. AGENDA (I} Executive Session ~2} Post Office Building (3) Other • VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 8, 1985 2:00 p.m. AGEyDA {1) Executive Session (2) Review of Offer to Postal Service (3) Wren Bike Path {4) Correction of December ~ Minutes (5) Consideration of Popcorn Wagon Lease {5) Other • VAiL TOWN COUNCIL WORK SESSIpN TUESDAY, JANUARY 15, 1985 2:p0 p.m. AGENDA {1} Executive Session {2} The Wren Bike Path (3} Uail Water and Sanitation District Request tar Permits to Dig in Boath Creek and Matterhorn Areas. (4) Other. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 22, 1985 2:00 p.m. AGENDA {1} Amphitheater Design {2} Satellite Dishes {3) Liquor License Authority Report (4) Other (5) Executive Session VAIL TOWN COI~NCIL WORK SESSION T~lESDAY, ,lANf1ARY 29, 1985 3:00 p.m. AGENDA 3:00 p.m. (I) Executive Session Discussion with attorney re - Bitetto - Wei55 V5. Town pi' Vail 3:30 p. m. {2) Other 4:00 p.m. (3) Golden Peak Revisions POSSIBLE TOPICS OF' DISCUSSION MAIL TOWN CO~JNCI'L RETREAT February 12, 1985 (1) 1989 World Alpine Ski Championships - Report from Mayor Paul ,~ohnston - Funding Sources (2) Economic Development Commission Report - Community Facilities - Marketing Role of Town Agenda Items for Council Retreat February 12, 1985 by Gail Wahrlieh-Lowenthal (1} Street paving program {2} Lang range planning of Tawn re Vail Associates (3) Redevelopment incentives (4) Community Action Plan assessment (5} Charter amendments timeframe {~} Cemetery COUNCIL RETREAT TUESDAY, FEBRUARY 12, 1985 9:00 a.m. - 2:00 p.m. AT THE HOME OF PAUL JOHNSTON 1184 Cabin Circle Vail • • VAIL TOWN COUNCIL waRK sESSION TUESDAY, FEBRUARY 19, 1985 1:30 p.m. AGENDA (1} Executive Session - Land purchase negotiations with U.S. Forest Service - Land foreclosure proceedings - giscussion of threatened Weiss lawsuit (2} Liquor License Authority Report (3) PEC and DRS Interviews DRB Kirk Aker Rick Baldwin Kathy Warren Steve Lindstrom PEC Eric Affeldt Larry Ast Brian O'Reilly Amos Joanis PEC Steve Riden Sid 5chuitz Al Weiss DRB Net Quathmey (4) Update Park Planning Project (5) Letter in support .of ford A~aphitheater Project, with conditions (6} Satellite Dish Ordinance (7) Other • • VAIL TOWN COUNCIL WORK SESSTON TUESDAY, FEBRUARY 2G, 1985 3.2:00 noon AGENDA Noon {1) Unveiling of sculpture "The Skier" at Slifer Square 1:00 p.m. (2} Popcorn Wagon "Consent to Additional Assignment" {3} Discussion of Town Manager Evaluation Form {q.} Consideration of S.B. 177 Concerning Restrictions on Municipal Annexations {5} Other {6} Executive Session - Discussion of Vail Associates Stock Divestiture * - Sandwiches will be served at the Municipal Building after the unveiling. 3:00 p.m. American Ski Classic Parade Gore Creek Drive and Bridge Street 3:30 p.m. American Ski Classic Grand Opening Pepi's Balcony vAZ~ TowN caa~cr~ woR~ sESSroN TUESDAY, FEBRUARY 26, I985 12:00 noon AGENDA Noon {1} Unveiling of sculpture "The Skier" at Slifer Square 3.:00 p.m. (2) Popcorn wagon "consent to Additional AssignmentEE {S) Discussion of Town Manager Evaluation Form (q.} Consideration of S.B. 177 Concerning Restrictions on Municipal Annexations (5} Other {6} Executive Session - Discussion of Vail Assgciates Stoclc Divestiture • • VAIL TgWN COUNCIL WORK SESSION TUESDAY, MARCH 5, 1.885 1:30 p.m. AGENDA (1) Popcorn Wagan "Consent to Add3tiona7 Assignment" (2) Geologically Sensitive Areas Ordinance DiSCU5Si0n (3) Town Manager Evaluation Form (4) High School Hockey Team Donation Request (5) Other MTI~UTES VAIL TOWN COUNCIL WORK SESSION March 5, 1.985 1:30 p.m. After discussion, it was moved by Hermann Staufer and seconded by Gordon Pierce to approve the "Consent to Additional Assignment" for the Popcorn Wagon lease in Lionshead Mall. The motion was approved 5-0. After discussion of the High School age hockey team request for funding to attend the Desert Classic in Phoenix, Arizona, it was moved by Hermann Staufer and seconded by Dan Corcoran to underwrite up to $1,800.00 for the High School age hockey team to attend the Desert Classic in Phoenix. Approved 5-0. • • VATL TOWN CQ~INCIL WORK SESSIO~d TfJ ESDAY , MARCI~ 12 , 1985 goon AGENDA (1) Joint Meeting P£C/Council/THK re Parks {2) Update on Address Map Project (3} Golf Course Lease {~.} VIP Belt Suckle Gifts {5) Proposal for Study of ToV/VMRD Consolidation (6) Town Manager Evaluation Form (7) Other (8) Executive Session - Hyder Arbitration VATL TOWN COUNCTE WORK SESSION TUESDAY, MARCH 19, 1985 AGENDA At 3:00 p. m., the Council will be meeting with the Eagle Cnunty Commissioners in the Court House in Eagle. i ~i VAIL TOWN COUNCIL EXECUTIVE SESSION Monday, April 1, 1985 12:00 Noon LANCELOT INN AGENDA Discussion of Town f~anager's Evaluation JOINT VAIL TOirJN COUNCIL AND PLANNING AND ENVIRONMENTAL COMMISSION WORK SESSION Tuesday, April 2, 1985 12:00 Naon VAIL PUBLIC LIBRARY COMMUNITY ROOM AGENDA 1. Vail Village Study presentation 2. Forest Service Land Exchange letter 3. Public access television recommendations 4. Discussion of Geologically Sensitive Areas Ordinance 5. Discussion o.I• Crest IRB's 6. Review regular meeting agenda 7. Other ~ r JOINT UAIL TOWN COUNCIL AND PLANNING AND ENVIRONMENTAL COMMISSION WORK SESSION Tuesday, April 2, 1985 12:00 Noon VAIL PUBLIC LIBRRRY COMMUNITY ROOM AGENDA 12:00 (1) Vail Village Study presentation: Action requested of Council: Discuss philosophy of growth scenarios and parameters in the Village Core. Give direction to Community Development Dept. on future growth and development policies. 2:00 (2} Forest Service Land Exchange letter: Action requested of Council: Determine response to Forest Service letter concerning the Lodge at Vail land exchange, specifically, would the Town of Vail oppose the land exchange if it only involved the 2.5 acre parcel in the Village, and Spraddle Creek were eliminated from consideration. 2:30 (3} Public access television recommendations: Action requested of Council: Approve the concept presented in the memorandum and draft guidelines. Give direction on negotiating final guidelines and an agreement with Heritage. 3:00 (4) Discussion of Geologically Sensitive Areas Ordinance: Action requested of Council: DISCUSS the proposed ordinance and give staff direction on modifications before proceeding to Planning Commission. 3:30 (5) Discussion of Crest IRB's: Presentation of staff research findings. 4:00 (6) Review regular meeting agenda 4:10 (7) Other UAIL TOWN COUNCIL WORK SESSION TUESDAY, APRIL 9, 1985 2 :00 P• M. AGENDA {1} AfriCare,Vdil Cares Participation (2) Design Consultant Role and Selection (3) Council Retreat Agenda (4) PEC Items {5) Other (6) Executive Session Personnel Matters VAIL TOWN COUNCIL RETREAT Tuesday, April 16, 1985 9:00 a.m. - 2:00 p.m. AGENDA 1. Economic Development Commission Report - Sales Tax Collection - Economic Development Specialist 2. Village Improvement District Proposal 3. Street Improvement Plan ~. '89 World Championships 5. Department Head Evaluations 6. TOV/VRA Relationship 7. VA - Opening/Closing Dates for Mountain 8. 5 Year Community Development Plan - How to? f 9. Recreation Department Program Plan ~ ~- VAIL TOWN COUNCIL I~JORK SESSION TUESDAY, APRIL 30, 1985 2:00 P.M. (1} Public Access TV Proposals (2} Economic Development Commission Report {3} Post Office Discussion (~) Chuck Anderson Youth Recognition Awards Discussion (5) Other VAIL TOWN CQUNCIL WORK SESSION TUESDAY, APRIL 30, 1985 2:00 P. M. (1} Public Access TV Proposals: A copy of the proposed guideline for training is enclosed plus a response to the Town Manager's proposal from the TV Advisory Board (Ron Phillips - please review majoirty report, minority report, TM report and Larry Eskwith's memos of 4-3-85 and 12- 3-84). (2} Economic Development Commission Report: Categorized list of reo~mendatian were provided in the packets last week. This item will center around discussion of priorities (no enclosure}. (3) Past Office Discussion: Discussion of Postal Service progress on site selection. (Peter Patten, Ron Phillips - no enclosure}. (4} Chuck Anderson Youth Recognition Awards Discussion: Discussion of award procedure for May 7, 1985 evening meeting (Pat Dodson). (5} Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, 1`9AY 7, 1985 2:00 P. h1. AGENDA (1} Discussion of Street Improvement Policy (2) Economic Development Commission Recommendations {3} Colorado Municipal League Board Vacancies (4} Update on Vail Village Study (5} Discussion o~ Boettcher Report on Outstanding Debt (6} Other NAIL TOWN COUNCTI WORK SESSION TUESDAY, MAY 7, 1985 2:00 p.m AGENDA 2:00 (1) Street Improvement policy: Ron Phillips Action requested of Council: Discussion only of proposed Stan Berryman street improvement policy. Item is also on the evening Peter Patten agenda in case the Council wishes to adopt a policy. Bill Pyka Background Rationale: A policy needs to be adopted soon if it is to influence the street improvements this construction season. A policy enema from staff is attached. Staff Recommendati an a. Set the policy for adoption at the evening meeting. b. Instruct the staff to proceed in working on a special improvement district proposal in the Vail dos Schone/Nail Ridge area. c. Set aside ~p200,000 of the $300,OOO street improve ment budget for T0V share of that project far 1985, with the remainder to be budgeted in 1986. 2:30 (2) Economic Development Commission Recommendations: Action requested of Council: Discuss EDC recommendations and prioritize them. 3:30 (3) Colorado Plunicipai league Board Vacancies: Ran Phillips Action requested of Council: Determine interest of any Council members in being nominated far the CPiI Board of Directors. 3:35 (4) Update on Vail Village Study: Peter Patten Action requested of Council: Discussion only. Background Rationale: This presentation will update the Council on the results of the two public meetings that have been held as well as the direction we are headed with respect to the development of the master plan. .../ • i woRK s~ss~aN MAY 7, X985 AO~NDA {CONT.) 4:05 {5) Giscussion of Boettcher Report on Outstanding Gebt: rion Phi]]ips Action requested of Council: Discuss Boettcher Report Bi]1 Pyke and determine whether the Council desires to discuss the report in further detail with Boettcher representatives at a future meeting. 4:30 {6) Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 14, 1985 1:00 p,m. AGENDA 1:OO 1. Further Discussion of Soettcher Report Ron Phillips Bi11 Pyka Action Requested of Council: Steve Clark of Boettcher will be here to discuss pros and c ons of refunding indebtedness now or later. Report was in last week`s packet. 1:30 2. Geologi cally Sensitive Areas Ordinance Redraft Ron Phillips Larry Eskwith Action Requested of Council: DiscuSS redrafted ordinance Peter Patten with Bo ard of Realtors. Give staff direction as to: Stan Berryman a. Changes in wording before first reading. b. Whether to consider as an emergency ordinance or not. Background Rationale: We are making last minute changes in wording in the draft resulting from the staff meeting with realtors May 9, and will deliver the latest draft to Council on Monday. Staff Recommendation; Set the ordinance for adoption as an emergency ordinance on May 21. 2:30 3. Public Access TV Internal Discussion Ran Phillips Action Requested of Council: Make decisions on how the public access studio will be managed, by Heritage or by anon-profit organization. Direct the staff to finalize negotiations with Heritage on guidelines, or to assist in establishing the non-profit organization. Background Rationale: Brad Quail's proposal grill be delivered to Council Monday. Input is not to be received from the public at this meeting. Colleen Kline memo attached. 3:30 4. VRA Request for Lionshead Mall Party Action Request of Council: Approve/deny request for private party in Lionshead Mall. Background Rationale: Presentation to be made by VRA. Special events liquor license to be requested from the Liquor Authority by URA. Staff Recommendation: Approval. 3:45 5. Cascade Village Improvement District Proposal Ron Phillips Larry Eskwith Action Requested of Council: Discuss concept of using a Metro Service District to finance construction of the Cascade Village lift and do certain street and recreation improvements. ..../ • • WORK SESSION TUESDAY, MAY 14, ].985 AGENDA (CONT.) 4:00 6 Ron Phillips 4:7.5 7. Pam Brandmeyer Background Rationale: Andy Norris has been discussing this concept with staff for over two months. Applicant is willing to drastically limit the metro district powers. Stiff Recommendation: If Council approves conceptually of the proposal, direct staff to seek outside legal counsel`s opinion of whether proposed limitations can, in fact, be imposed on a metro district. If it is legal, staff will bring the resolution to a regular evening meeting. Action Requested of Council:. Approve/deny additional payment above $b,000 authorized to John Ryan far EDC consulting work. Payment of EDC Consultant Background Rationale: John Ryan`s billings .total $10,587.39. He has been paid X6,000 which was authorized by Council, but which is greater than the $3,500.00 contract. Andy Norris wi11 speak to this issue. Liquor Board Interviews Action Requested of Council: Interview applicants far the opening on the Liquor Authority. Background Rationale: As of 4:00 p.m. Friday, na applications have been received other than Jack Curtain`s. Jack currently is Chairman of the liquor authority and has served for eight years. Staff Recommendation: If no additional candidates apply, do not interview Jack, but set appointment for May 21 evening meeting. 4:30 8. First Quarter Financial Report Sill Pyka Action Requested of Council: Review the financial report (copy enclosed). 4:45 9. Past Office Discussion Ron Phillips Peter Patten Action Requested of Council: Approve/deny offers of present post office site and Lionshead parking structure site. Background Rationale: Letter enclosed. No offers came with it. If they come in Monday or Tuesday, we will present them at the meeting. 5:00 10. Other VAII TOWN couNCZu WORK SESSION TUESDAY, MAY 14, 1985 1:00 P.M. AGENDA 1. Further Discussion of Boettcher Report 2. Geologically Sensitive Areas Ordinance Redraft 3. Public Access TV Internal Discussion ~4. VRA Request for lionshead Mall Party 5. Cascade Village Improvement District Proposal 6. Payment of EDC Consultant 7. liquor Soard Interviews 8. First Quarter Financial Report 9. Post Office Discussion 10. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 21, 1985 2:00 p.m. AGENDA 2:00 (1) Ford Amphitheater Discussion Action Requested of Council: Review agreement presented by Jahn Horan-Kates. Discuss whether or not the Council's position is different than the position taken at the May 7 Work Session. Background Rationale: The Vail Valley Foundation feels that the Council's previous decision would be detrimental to the completion ofi the Amphitheater as proposed. Discussion was held at the last week's Work Session on May 14 and Jahn Horan-Kates was requested to draft an agreement for further consideration at this meeting. If the Council wishes to consider adoption of the agreement, the item has also been placed on the Evening Session agenda for consider- ation. 2:30 Peter Patten {2) Interim Development Plan for the Ford Amphitheater Action Requested of Council: Consideration of an interim development plan and decisions of financial commitments far certain required improvements. Background Rationale: The elements of the Ford Park Master Plan will, collectively, be a workable solution for the Amphitheater from a design point of view (i.e., parking, pedestrian and vehicular access, pathways, etc.). However, implementation of the Master Plan will occur throughout a period of years in certain phases yet to be determined. The phasing of development will be the next step in the Master Planning process. if the Amphitheater is constructed in 1985 and open in 1986, TOV must arrive at an interim solution for parking, buses, pedestrian and vehicular access, etc. Staff is in the process of creating a workable interim plan to present to the PEC by 5/28 and will present this to Council at this meeting. Due to the public/private nature of this project, it is important the Council agree to an interim plan and its associated costs so that the PEC approval can be obtained. Stafifi Recommendation: The elements of the interim plan are yet to be negotiated and a staff recommendation wi71 be presented on Tuesday. 3 :00 Peter Patten {3) Golden Peak Annexation Provisions Action Requested of Council: Discussion of the following issues: 1. Request by VA for TOV to Quit Claim the originally platted cul-de-sac near the entrance to main park- ing log to VA; ..../ WORK SESSION TUESDAY, MAY 2I, I985 AGENDA 2. Acceptance of VA proposal .to dedicate the bus turnaround area East of the Golden Peak building to TOV as a part of subdivision plat approval; 3. Rccept Tract F2 from VA without deed restrictions, or postpone acceptance of Tract F2 with the restrictions until Village Master Plan and Zoning are complete. Background Rationale: Item 1: Qriginally platted cul-de-sac never developed. Area not needed for TOV right-of-way. Makes sense to give to VA for inclusion in Golden Peak redevelopment project. Item 2: TOV has been utilizing VA property for bus turnaround for many years. VA would like to dedicate this area to TOV because of historic use. Agreement on TOV and VA specific instruction responsibilities and funding levels .has been reached. Item 3: Neighborhood group wishes Council to restrict use of Tract F2 so that no buildings or structures other than a possible third tennis court can be built there. Village study shawl possibility of rethinking that position. Staff Recommendation: Item 1: Quit claim cut-de-sac to VA in exchange for Tract F2 without deed restrictions. Item 2: Accept bus turnaround dedication when project is completed, not before. There is no need to accept or change the current status until improvements are made by VA. Item 3: Accept Tract F2 now without deed restrictions or postpone acceptance of Tract F2 with deed restrictions until the Village plan and zoning are finalized. 3:20 (4} Sign Ordinance Discussion Peter Patten Action Requested of Council: As a result of the Mc Donald's request for a sign variance, the Council asked that this topic be placed on a Work Session agenda for further discussion. Background Rationale: Same businesses in the West Vail area are requesting variances from the Sign Ordinance stating that their business is highway oriented and the sign code is too restrictive to allow visibility from I-70. Sign control in TOV is something that sets this community apart and makes it attractive to the clientele we now serve. A compromise which may be satisfactory to both the Town and the concerned West Vail businesses would be to seek approval from the State Highway Dept. for lodging, restaurant and service station signs to be grouped on the highway on both sides of the West Vail exit similar to what has been done in the Dillon/ Si 1 verthorne area . ~ r woRK sESS 1oN 1'UESpAY, MAY 21, 1985 AGENDA Staff Recommendation: Direct the staff to proceed with negotiations with the Highway Dept./State Legislature to accomodate group business signing on T~70. 3:45 (5) Lionshead Parking Structure Improvements Steve Patterson Stan Berryman Action Requested of Council: biscuss planned improvements to top deck resulting from arbitration settlement. Approve/ deny plans to remove steel canopies over ramps. Discuss paint of remaining metal structures. Background Rationale: Parking structure repairs must be made this Summer to avoid further deterioration. We have discussed removing the steel canopies previously and Stan has studied how and when. 4:00 (6) Spraddle Creek Livery Relocation Peter Patten Action Requested of Council: Review proposal, comment and give recommendation to staff for presentation at County Commissioner's meeting on 5/28. Background Rationale: The Livery must be relocated if VA receives approval of Spraddle Creek subdivision. Staff has required that the subdivision application to TOV contain a solution to the Livery relocation issue. Staff received notice of the County Planning Commission meeting on the morning of the meeting itself and did not have time to review the proposal before attending the meeting. Staff asked that the County Planning Commission table the item so TOV would have a chance to review it before a recommendation was made, but.the County Planning Commission approved the request unanimously for recommendation to the Board of County Commissioners. The Commissioners wi11 hear the request on 5/28 and we are seeking comments and recommendations from Council . 4:15 (7) First Quarter Financial Report Bill Pyka Action Requested of Council: Review the financial report copy enclosed). 4:30 (8) Economic Development Commission Priorities Action Requested of Council: Further discussion of priorities in light of compiled individual council reports. Background Rationale: Compilation report of individual priorities is enclosed in the packets. 4:45 (9) Other r~ VAI L TOWN CQi~NCIL waRK SESSION TUESDAY, MAY 2I, I985 2 :00 p. m. AGENDA (1) Ford Amphitheater Discussion (2) Interim Development Plan far the Ford Amphitheater (3) Golden Peak Annexation Provisions (4) Sign Ordinance Discussion (5) Lionshead Parking Structure Improvements (5) Spraddl e Creek Livery Relocation (7) First Quarter Financial Report (~) Economic Development Commission Priorities (9) Other ^ NAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 28, 1985 2:00 p.m. AGENDA 1. Parking Task Force Report/short Range Recommendations Action Requested of Council: Review and discuss the short range Parking Task Force recommendations. Background Rationale: The Parking Task Force has been working since mid-January and has now completed revisions on their original short range recommendations and has expanded them somewhat to include funding recommendations. 2. Vail Pass Closures Action Requested of Council: Discuss the problems surrounding Winter closures of Vail Pass. Background Rationale: A number of people have commented that the closing of Vail Pass approximately one month ago could have worked much better if people were advised before passing the main Vail exit that the Pass was closed. The staff has addressed some of these issues and a memo from Curt Ufkes is enclosed discussing some ways of dealing with the problem. John Tuschman will be present to discuss, once again, moving the electronic sign from its present location. Staff Recommendation: Ask the staff to explore alternative solutions with the Highway Department. Do not approve concept of Town financial participation in moving the existing sign. 3. URA Lease of Lionshead Mall Action Requested of Council: Approve/deny proposed lease of Lionshead Mall for block party for the Voluntary Purchasing Group, Inc. Background Rationale: This issue was discussed with Bove Liscio two weeks ago and the enclosed lease has been drawn up by Larry Eskwith. If the lease is approved, the request will go on to the Town of Vail Liquor Authority for discussion of whether or not to issue a special events liquor permit to VRA for this function. Staff Recommendation: Approve the lease. 4. Vail dos Schone/Nail Ridge Street Improvement District Action Requested of Council: Discuss the results of the May 22 neighborhood meeting and give direction to staff regarding haw to proceed. r • -2 - Background Rationale: A neighborhood meeting was held on Wednesday evening, May 22, at the Inn at West Vail. Notice was given in all news media and leaflets announcing the meeting were delivered to all residents in the area. Rtten- dance at the meeting included thirty one people who live in this area. After the staff presentation and approximately two hours of discussion, a straw vote was taken with 24 supporting the SAD, 3 opposed and 4 undecided. Staff Recommendation; The staff feels i to extend the process somewhat and hold meeting in June in order to try-and get higher percentage of the property owners the area. The staff was encouraged with at this meeting. 5 Proposal far Hydro-Electric Dams t would be helpful another neighborhood attendance from a and residents in the-response received Action Requested of Council: Endorse written comments to the Federal Energy Regulatory Commissign opposing this application. Consider adopting a resolution at an evening meeting in opposition of the application. Background Rationale: Application has been made for a preliminary permit on Booth, Bighorn, Pitkin, Gore and Buffer Creeks. If approved by FERC, this permit would a11ow the applicant to do feasibility studies on each creek concerning the construction of sma11 hydro-electric dams and related facilities in each area. Further informa- tion will be provided in the staff presentation. Staff Recommendation: Staff is requesting additional comments from Council regarding this application in support of the staff position. We also recommend Council consider adopting a resolution at the next regular meeting in opposition to the application. 6. Satellite Dish Ordinance Discussion Action Requested of Council: Comment on proposed modifi- cations of the ordinance. Background Rationale: Based on input from PE.C, DRB and from experience gained from recent applications, three additions have been made to the ordinance previously reviewed by Council. This will probably be the last work session review before the ordinance comes to Council at a regular evening meeting. 7. Executive Session on Active Lawsuits Background Rationale: Larry Eskwith will bring the Council up-to-date on the outstanding active lawsuits in which the Town is involved at this time. 8. Other M UAIL TOWN COUNCIE WORK SESSION TUESDAY, MRY 28, 1985 2 :00 p. m. AGENDA M (1) Parking Task Force Report/Short Range Recommendations (2) Uai1 Pass Closures (3) URA Lease of Lionshead Mall (4) Uai1 das Schone/Nail Ridge Street Improvement District (5} Proposal for Hydro-Electric Dams (6} Satellite Dish Ordinance Discussion (7) Executive Session on Active Lawsuits (i~) Other ~~ UAIL TowN couNC~~ RETREAT TUESpAY, JUNE ~, 1985 ~:oo a.m. - 2:0o p. m. AGENDA N {1} Economic Development Commission Priorities Action Requested of Council: To go through a process of priaritiz~ng the Economic pevelopment Commission recom-. mendations. Background Rationale: Various Councilmembers have identified their priorities and we now need to combine those into a group priority system for the Council as a whole. Copies of the Councilmembers' written comments are enclosed along with the list of recommendations showing the number of council responses per item. vAI~ TowN cooNCl~. WORK SESSION RETREAT TUESDAY, JANE 4, 1985 9:00 a.m. - 2:00 p. m. AT THE HOME OE PAUL. JOHNSTON 356 Hanson Ranch Road Vail AGENDA (1) Economic Devlopment.Commission Priorities 1;00 Ron Phi 11 i ps 1:15 1:30 Ron Phillips Larry Eskwith • • VAIL TOWN COUNCIL WORK sESSZON TUESDAY, JUNE 18, 1985 1;00 p.m. AGENDA 1. Gore Creek Drive Street Cut - Sheika Gramshammer Action Requested of Council: Sheika wishes to address the Council on the problem of having a street cut by Mountain Bell along Gore Creek Drive from Gorsuch Ltd. to the Bell Tower Building at this time of year. Background Rationale: Mountain Bell notified the Town and the property owners of their intention to replace a service cable along Gore Creek Drive beginning Monday, June 10. This was the same street cut that Hermann 5taufer had heard about previously. The staff worked with Mountain Be11 to encourage them to wait until this Fail to do this work, but they felt strongly that the service requirements in this area mandated that the work be accomplished now. They formerly were planning to not be working between 1.1:00 a.m. and 1;00 p. m. and at Sheika`s request, we contacted them and they agreed to shut down between the hours of 12:00 Noon and 2:00 p.m. instead. Most of the work should be completed by the time of the Council meeting. Symbolic Exchange with Are, Sweden - Bob Parker 2. Action Requested of Council: Bob address the Council on a passible exchange with Are, Sweden. Parker has requested time to symbolic cultural or activity Public Access TV Guidelines and Non-Profit Organization Articles of Incorporation 3. Action Requested of Council: Discuss and modify the latest draft of guidelines and first draft of NPO Articles of Incorporation. Set these items for adoption at a public meeting and establish procedures for requesting applicants for NPO Board of Directors. Background Rationale: Latest draft of guidelines were presented to Counci7members at the Retreat on June 4. Larry's draft of recommended Articles of Incorporation are enclosed. Any modifi- cations to the proposed guidelines and Articles of Incorporation need to be addressed at this meeting and a time set for a future Regular Meeting to adopt the guidelines and Articles. Staff Recommendation: Approve the guidelines and Articles as presented. Set the Regular Meeting of July 2 as the time to consider both items for adoption. Instruct the staff to advertise and otherwise solicit interested persons for appointment to the NPO Board of Directors to be interviewed and appointed early in July. The Towns of Avon and Minturn will be contacted to select their representatives in the same time frame. 2:30 4. Liquor Application Fee Ordinance No. 10 Pam Brandmeyer Action Requested of Council: Discuss the proposed ordinance which would raise the liquor application fee from X350.00 to $4x0.00. • i -2- 2:45 5. Pam Brandmeyer 3:00 Peter Patten 3:15 Kristan Pritz 3:30 Ron Phillips Larry Eskwith Charlie Wick 6. 7 Background Rationale: The State Legislature adopted a bill last year allowing the liquor license application fee to be raised by Municipalities from $350.00 to $450.00. This ordinance would accomplish that. Staff Recommendation: Consider the ordinance for adoption at the Evening Meeting. Liquor Board Interviews Action Requested of Council: Interview applicants for the Liquor Authority. Background Rationale: Rob Buterbaugh has resigned from the Liquor Authority. We have no applicants at this time, but the deadline is Monday, June 17. If we have applicants, they will be presented to the Council at this time far interviews in open session. Staff Recommendation: Interview applicants if there are any. If not, the staff will continue to advertise for a later date. If there are applicants and they appear for the interviews, a decision will be made at the Evening Nleeting by Council as to the person to be appointed. Winston Associates Agreement Action Requested of Council: Review and approve memo of agreement. Background Rationale: The relationship between the Community Development Department and Winston Associates was discussed at a Work Session a few weeks ago. As a result of that, the Council requested that a memorandum of agreement be drafted outlining the specifics of the relationship. Staff Recommendation: Approve the memorandum of agreement (administrative item). Revised Ffeight Definition Action Requested of Council: Review the proposed definition and recommend modifications if necessary. Background Ratianale: The existing definition of height in the zoning code needs to be changed in order to clarify the intent of the definition. Many applicants have had a difficult time under- standing the present definition and there appears to be a loophole currently. The proposed change in wording will clarify the intent of the definition. Staff Recommendation: Direct the staff to set this as an agenda item for a future Evening Meeting. 8. Charter Revision Calendar Action Requested of Council: Review the Charter revision recom- mendation summary and set a general calendar for review of the recommendations. Background Rationale: There are 20 items which the Charter Review Committee recommenxed be changed. Twelve of those items were by unanimous vote of those present at the meetings and eight of them were by split votes. Two additional items the Committee discussed and voted against change and three other items were discussed and decided to leave as they now read in the Charter. There also was a minority report signed by three members of the Charter Review Committee which the Council may or may not wish to consider. Staff Recommendation: The Council Work Sessions beginning June 25 should start at 1:00 p.m, with at least the first hour of each Work Session devoted to discussion of the Charter Revision recam-- mendations. These Work Sessions should extend through mid-August with a public meeting scheduled in late August when the Council recommendations for any items to be included on the ballot would • ~3~ C~ J be presented and public input received on those proposed ballot items. Pam Brandmeyer would like to have those ballot items identified by the. first of September, if possible, and not later than September I5. Staff recommends that the items which were unanimously recommended by-the Committee be addressed first, and those that were recommended by split vote be addressed next. Staff recommends that the minority report not be considered by the Council. 3:50 9. Gift Buckle Design and Policy Ron Phillips Action Requested of Council: Discuss the new belt buckles and determine a.policy on who should receive them. Review the design of the second buckle and decide on a buckle side to be ordered. Background Rationale: A policy needs to be developed on who will receive buckles in the future. Only three gold buckles have been given out at this point, and those went to important FZS contacts when Mayor Johnston was in Vancouver. A record is being kept of each individual receiving a buckle. Also, the latest design revision has been apprav~d, but no decision has been made on the size of buckle to be ordered in the second design. 4:05 10. Other vAIL TowN couNC1L WORK SESSION TUESDAY, JUNE 18, 1985 1:00 p.m. AGENDA 1. Gore Creek Drive Street Cut 2. Symbolic Exchange with Are, Sweden 3. Public Access TV Guidelines and Non~Profit Organization Articles of Incorporation 4. Ordinance No. 10, Series of 1985, an ordinance amending Section 2.20.110 application fees to provide for an increased application fee far each new license issued pursuant to the Colorado Bureau Code or the Colorado Liquor Code; and an addition to provide for a new fee for any special events permit. 5. Liquor Board Interviews b. Winston Associates Agreement 7. Revised Height Definition 8. Charter Revision Calendar 9. Gift Buckle Design and Policy 10. Other VAIL TOWN COUNCIL WORK SESSTON TUESDAY, JUNE 25, 1985 1:00 p.m. AGENDA 1:00 1. Charter Review Charlie Wick Action Requested of Council: Review Sections 4.8, 5.1(a), 5.1(b}, and 7.2. Background Rationale: According to the Council at the last Work Session, these for the June 25 Work Session. Comp1,ete Review Committee's recommendations were at the last Work Session, and a memoran~ enclosed in this packet. 2:00 2. Financial Plan Proposal Charlie Wick calendar approved by the four items are scheduled copies of the Charter provided to Councilmembers ium from Larry Eskwith is Action Requested of Council: Discuss proposal and make comments. Background Rationale: This is the first step in the development of a financial management system which will integrate planning, budgeting and adopted financial policies. A brief description for the development of the system will be presented which will include the elements of: 1) Planning; 2) Municipal Fiscal Capacity; 3) Setting Priorities; 4) Capital 6eveiopment P1 an; 5) Development of Financial Policies; 6} Annual Budget; 7} Financial Monitoring; 8) Advantages of System. 3. Golden Peak Land Ownership Discussion Action Requested of Council: Discuss additional information and set specific actions for an Evening Meeting. Background Rationale: A memo to the Council from Larry Eskwith and one to Larry and Ron~f rom Peter Patten are included in the packet as explanations of how these ownership exchanges can take place and what took place at-the meeting held in October pertaining to Tract F-2. The specific actions of vacation of the cul-de-sac area and acceptance 'of the .deed for Tract F-? should be set for an Evening Meeting after the discussion in the Work Session by Council. 4. Vail dos Schone/Nail Ridge Street Improvement District Report Action Requested of Council: Direct the staff to prepare a resolution for consideration at the Evening Meeting or drop the idea of a district in this area. Background Rationale: A second meeting with the residents and property owners of this area was held last Wednesday evening at the Inn at West Vail. Twenty-three citizens showed up which is fifteen less than the number attending the first meeting. Paul Johnston was also in attendance and the meeting lasted over two hours. Four or five people were very upset with the fact that the area had been annexed in 1980 and not much had happened to the streets since then. Six of the people attending the meeting had attended the previous meeting and did not vote. Of the 17 remaining only 11 voted, with the others being from areas outside the proposed district. Five supported the district proposal, 4 were against and 2 were undecided. Adding this to those voting at the first meeting, we have: -2- Supporting 29 Against 7 Undecided 6 Two people attending the meeting supporting the proposal said they were representing 35 additional property owners who supported the district, 3]. of them being from ane townhouse/condominium develop- ment. Staff Recommendation: Proceed with the resolution to establish the district and authorize engineering work to be accomplished at the July 2 meeting. Pam Brandmeyer Kristan Pritz 5. Liquor Licensing Authority Report 6. Ford and Donovan Parks Review Action Requested of Council: To review and discuss the proposed phasing and budgets for the twv parks. Background Rationale: fiord Park has been divided into three phases. The total cost of all three phases is estimated to be X6,433,000.00. Donovan Park also is proposed to have three phases for improvement with the total cost estimated at ~~,011,000.00. 7. Planning and Dnvironmental Commission Items 8. Other V.AIL TOWN COUNCIL 1~fORK SESSION T~JESDAY, JUTE 2a, Z9$5 ?.:00 p.m. AGENDA 1. Charter Review 2. Financial Plan Proposal 3. Golden Peak Land Ownership Discussion 4. Vail das Schone/Nail Ridge Street Improvement District Report 5. Liquor Licensing Authority Report 6. Ford and Donovan Parks Review 7. Planning and Environmental Commission Items 8. Other 1:00 1 Char? ie Wick Pam Brandmeyer 2:00 Charlie Wick 2:30 Rick Pylman Kri Stan Pri tz 2. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 2, 1985 1:00 p.m. AGENDA Charter Review Action Requested of Council: Review again Sections 5,1(a} and (b) pertaining Initiative and Referendum. Review Sections 2.3, 8,3 and 13.2. Background Rationale: The issues of Initiative and Referendum were discussed at the last Work Session but not decided upon as three members of the Council were absent (please refer to farmer memo from Larry Eskwith). Three additional items are scheduled for this meeting with mainly administrative considerations to be made. The memorandum concerning these three items is enclosed in this packet. Financial Plan Proposal Action Requested of Council: Discuss proposal and make comments. Background Rationale: This is the first step in the development of a financial management system which will integrate planning, budgeting and adopted financial policies. A brief description for the development of the system will be presented which will include the elements of: 1) Planning; 2) Municipal Fiscal Capacity; 3) Setting Priorities; 4} Capital Development Plan; 5} Development of Financial Policies; b) Annual Budget; 7) Financial Monitoring; 8) Advantages of System. 3. Commercial Core III/West Vail Area Sign Cade Action Requested of Council: Review and discuss several alternatives for adjusting the sign code for the West Vail area. Background Rationale: At the May 7 Council meeting the McOonald's Restaurant in West Vail presented a sign variance request. This variance request was withdrawn at that meeting with the Council giving direction to the staff to initiate a study of the West Vail area signage. The staff will present several options far direction that this study could take. A memorandum concerning this subject is enclosed in the packet. 3:00 4. Other i ~ VAIL TOWN COUNCIE. WORK SESSION TUESDAY, UUEY 2, 1985 1:00 p.m. AGENDA ].. Charter Review 2. Financial Plan Proposal 3. Commercial Core III/West Vail Area Sign Code 4. Other i • VRIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 9, ].985 1:00 p.m. AGENDA 1:00 1. Charter Review Larry Eskwith Charlie Wick Action Requested of Council: Review Sections 3.9, 10.5, 10.6, 10.8 Pam Brandmeyer and 13.3. Background Rationale: There are five items far discussion at this meeting and those concerning financial matters are discussed in a memorandum enclosed from Charlie Wick. You will have a brief memo- randum on Monday from Larry Eskwith concerning the other items. 2:00 2. proposed Cat Ordinance No. I2 Larry Eskwith Ran Phillips Action Requested of Council: Discuss issues and wordings of the proposed cat ordinance and make suggestions far modification. Background Rationale: The problem of .controlling cats in the Town of Vail has come up numerous times to the staff and to members of Council. This ordinance would allow the Town Animal Control Officer to pick up cats which have been caught b~v residents of the Town, but does not authorize the Officer to go out and attempt to catch cats on his awn. It also requires the licensing of cats. This ordinance has been requested by the local Humane Society. 2:30 3. Discussion of Amphitheater Agreement Ron Philips Action Requested of Council: Discuss proposed agreement with the Vail Valley Foundation concerning the future of the Amphitheater. Background Rationale: It is our understanding at this point that the Vail Valley Foundation Board of Directors is willing to accept a commitment to either raise the endowment fund necessary for operation and maintenance of the Amphitheater or take responsibility for operation and maintenance themselves if the endowment is not raised. A copy of a pre liminary agreement from the Vail Valley Foundation is enclosed far your review and a formal copy will be presented at the meeting by ~lohn Horan-Kates. Please note that under Inferstructure there is no provision for payment by the Foundation to the Town of approximately X38,000 of costs which the Council previously had asked be paid for the Amphitheater share of the installation of sewer and water utilities in Ford Park. Larry Eskwith may have other comments concerning the proposed agreement at the meeting. 3:00 4. Joint Meeting with VMRD Action Requested of Council: Discuss four agenda items with the VMRD Board of Directors. Background Rationale: It has been agreed by the Council and the VMRD Board to meet for two hours from 3:00-5:00 regarding four agenda items: 1) Golf Course Clubhouse; 2) Stan Bernstein's Financial Report,regard- ing possible consolidation; 3) Golf Course Lease Agreement and 4) Moving Ford Park tennis courts to Golden Peak. Council members have previously received copies of Mr. Bernstein's report and a memorandum from Pat Dodson concerning the actions to date of the VMRD Board concerning a new clubhouse. 5:00 5. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 9, 1985 1:00 p.m. AGENDA 1. Charter Review 2. Ordinance No. 12, Series of 1985, an ordinance repealing and reenacting Section b.04.300, Vicious Dog, of the Vail Municipal Code and providing new definitions and restrictions an vicious dogs; setting forth anew Chapter of the Vail Municipal Code, Chapter 6.012, Cat Regulations, providing for the regulation of cats within the Town of Vail and providing details in regard thereto. 3. Discussion of Amphitheater Agreement 4. Joint Meeting with VMRD 5. Other ~ ~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 16, 1985 2:00 p,m. AGENDA 2:00 2:15 Kristan Pritz 2:30 Kristan Pritz Pat Dodson Bi11 Andrews 1. Vail Community Public Access Corporation Interviews Action Requested of Council: Interview any applicants we may have for the Board of Directors of the NPO. Background Rationale: Letters have been written and advertisements have been made for those interested in serving on the Board. At present, we have had no one express interest in serving. 2. Revision of Definition of "Height" 3. Action Requested of Council: Discuss a possible change to the definition of "height" in the zoning code. Background Rationale: P~lany applicants have had a difficult time understanding the intent of the current definition of "height". The staff concurs that there is a loophole in the present definition. Staff is proposing a change in the definition in order to clarify the intent. If an appropriate definition can be agreed upon, this item will be placed an a future Evening Meeting agenda as an ordi- nance amending the zoning code. Bighorn Park Work Plan Action Requested of Council: Review proposed expenditures for Big- horn Park budget of $35,000 and approve the list of improvements within this budget for Bighorn Park. Background Rationale: The 1985 capital budget allocates $35,000 for improvements to Bighorn Park. The staff has held two public meetings with residents of the Bighorn area to determine what improvements should be included in the park this year. The proposed improvements coming from those meetings include a path system, picnic tables and grills, children's playground, wading pond and pond improvements. Staff believes that there is general community support far the project. Staff Recommendation: Approve the proposed improvements within the budget for Bighorn Park. 2:50 .4. Pam Brandmeyer Local Liquor Licensing Authority Report 3:00 5. Joint Meeting with UMRD Board Action Requested of Council: UMRD Board wants to discuss other items not covered last Tuesday, i.e., 1) Golf Course Lease Agreement and 2) Moving Eord Park Tennis Courts to Golden Peak. .They a1 so want to meet on July 30 from 2:00-3:00 with the Council to discuss the new Clubhouse. They voted unanimously an Thursday, July 11, to proceed with the Clubhouse and have set a date of Sept. 4 for the bond election. They have also approved the contents of the architect's contract and have asked Larry to draft it. 6. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 1fi, 1985 2:d0 p.m. AGENDA 1) Vail Community Public Access Corporation interviews 2) Revision of Definition of "Height" 3) bighorn Park Work P7 an 4) Local liquor Licensing Authority Report 5) Joint T~eeting with V~~IRD Board G) Other ~ ~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 23, 1985 12:00 p.m. NOTE: Sandwiches will be served to Counci1- members AGENDA 12:00 1. Charter Review Action Requested of Council: Review Sections 10.6 and 10.8 which were deferred two weeks ago. Also review Sections 9./~, 11.1, and the recommendation concerning Mandatory Competitive Bidding for band issues. 2:00 2. Review of Final Report for Ford and Donovan Parks Kristan Pritz Action Requested of Council: Review the overall content of the rough draft of the narrative for the Ford and Donovan Park master plans. Background Rationale: The purpose of the review is to give the Town Council an opportunity to review the content of the report before it is actually printed and presented at the August 6, 1985 Town Council meeting. Please note that the narrative is in a rough draft state. Therefore, it will not be necessary to indicate punctuation or spelling errors. The staff would like to make sure that all the critical information has been included in the report. 2:30 3. Presentation of Vail Village Study Tom Braun Action Requested of Council: Comment on presentation and written report and offer staff any recommendations. Background Rationale: Input has been received from the public at two public meetings--the plan presented is a result of that as well as our proposal for how the study has developed. Staff is looking for input from the Council on this presentation and written report prior to presenting at the third Public Meeting on July 31st. 3:15 4. Gondola Building Redevelopment Proposal Tom Braun Action Requested of Council: Give applicant indication as to whether or not Council can support this request to encroach onto Town land with non-structural improvements. Background Rationale. The Lionshead Urban Design Guideplan calls fora building expansion where Le Petit Cafe and Banner Sports are now located. V.A. has proposed infilling this area as proposed in the Gui.dep1an, however, this will necessitate the elimination a'F Le petit's outdoor dining patio. In order to maintain the patio, a design has been developed that proposes a portion of the patio to be on TOV land, The applicant is requesting the Council to consider some type of lease arrangement cif the expansion is approved by Planning Commission} to allow far this encroachment. 3;45 5. Heavy Equipment Proposal Stan Berryman Rction Requested of Council: Approve/deny proposal for updating key pieces of heavy equipment. i • -2- Background Rationale. Tow are proposed for trade for se71-back of the motor leasing costs and much few years in preparatio presentation wi11 be ma proposal. 4:10 6. Other grad better op n of the de at the use thr er. d Unimogs and one used d ee new Unimogs and the e The net result will be erating equipment for World Championships, meeting relating to t ump truck ventua7 lower net the coming A full his 4:30 7. Executive Session - Personnel Matters • • VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 23, 1985 12:00 p. m. AGENDA 1. Charter Review 2. Review of Final Report for Ford and Donovan Parks 3. Presentation of Vail Village Study 4. Gondola Building Redevelopment Proposal 5. Heavy Equipment Proposal 5. Other 7. Executive Session - Personnel Matter • VA1L TOWN COUNCIL WORK SESSION TUESDAY, JULY 30, 1985 1:00 p.m. AGENDA 1:00 1. July '85-June '86 Insurance Policies Charlie Wick Bill Adams Action Requested of Council: Discuss presentation by Charlie Wick and Bill Adams concerning rising insurance casts. Background Rationale: Charlie Wick and Bill Adams, President, Insurance Agency of Colorado, will make a presentation on our insurance policies for this year and how the state of the insurance industry is affecting our insurance costs. Bill Adams is the Town's insurance broker. 1:45 2. Charter Review Action Requested of Council: Discuss the last 4 recommendations of the Charter Review Committee and decide whether or not to include them on the ballot. Background Rationale: Three sub,~ects under Section 10.5 will be discussed - Issue Size, Maturity, and Debt/Revenue. Also to be discussed is Section 12.4 dealing with the granting of franchises. A memorandum is enclosed in the packet referring the Council to letters from Loring Darkness and Linda Clark and giving legal and staff opinions an the four items of discussion. 2:45 3. Shapiro Geologic Sensitive Areas Map Amendment Rick Pylman Action Requested of Council: Discussion only - no formal action required. Background Rationale: Shapiro Construction Company has submitted a formal request for amendment of the Geologically Sensitive Areas maps as outlined in Ordinance No. 5. This is the first proposed amendment to these maps and the staff would like to hold a brief discussion with Council regarding the review and approval process. 3:00 4. Joint Meeting with the Board of County Commissioners Action Requested~of Cauncil: Discuss with the County Commissioners four a enda items: 1~ Road and bridge fund allocations 2} Animal shelter costs 3} Upper Valley recreation needs - i.,e., softball, swimming pool, bikepaths, etc, 4) Public meeting in Vail on property tax issues Background Rationale: 1} When Eagle County approved the 1% sales tax in 1982, 85% was to be for county use and 15% was.al7ocated to the municipality in which the tax revenue was generated. The Town Council's concern in 1982 was that the county might begin shifting sales tax revenue to county road and bridge projects replacing or reducing the road and bridge mill levy which is to be divided between the towns and the county. This has the effect of lowering the amount of funds the Town receives from the county for road and bridge needs, but keeps the county road and bridge fund subsidized by county sales tax. It appears that the county's promise not to allow this to happen has been eroding i • _z_ and the issue needs to be addressed by the county. If the county is going to subsidize their own road and bridge fund with county sales tax revenue, they should also subsidize the Town's road and bridge fund share to a similar level beyond the 15% of county sales tax allocation. 2} The Town was promised last year by the county that the animal shelter costs would be reduced far the Tawn of Vail below the $100 per animal average we have been paying in the past. We now are told that the $19,000 we were asked to budget in 19$5 will not be sufficient and the county will in fact be billing the Town for $29,000. This trend is exactly opposite to what has been promised. A resolution to.this problem must be reached. 3) Some initial discussion was held at the last joint meeting concerning county responsibilities to provide some additional recreational facilities in the upper Eagle Valley. The Council asked that the County Commissioners strongly consider making additional softball fields a priority for the Edwards, Avon, Eagle-Vail areas. The latest we have heard is the county is considering using their lottery recreation funds to develop a bikepath along old Hwy. 6 and no mention at all has been made of softball facilities. 4) At the last joint meeting held with Commissioners in Eagle, they made a commitment to holding a public meeting in Vail on the issue of property taxes in order to explain many of the complexities surrounding this issue to taxpayers in Vail. This meeting has not been held nor has a date been set. Perhaps it would be possible to actually plan the meeting and set a date while the Commissioners are here meeting with the Council. 5:00 5. Other vAIL TowN caur~clL wORK SESSION TUESDAY, JULY 30, 1985 1:OO p.m. AGENDA ].. July '85-June '8b Insurance Policies 2. Charter Review 3. Shapiro Geologic Sensitive Areas Map Amendment 4. Joint Meeting with the Board of County Commissioners 5. Other i i VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 6, 1985 8:30 a.m. AGENDA 8:30 a,m, 1. Joint Meeting with Vail Metropolitan Recreation District and Vail Resort Association Boards 10:30 a.m. 2. Council Site Vlsits 2:00 p.m. 3. Interview for Planning and Environmental Commission Member 2:30 4. Interview for public Access Corporation Board of Directors 2:45 5. Information Radio Station Upgrade Discussion Stan Berryman Action Requested of Council; Approve/deny continued operation of station. Approve/deny one time expenditure of $962 to upgrade announcement equipment. Background Rationale: The Town has been operating a licensed traveler's information station (TIS} since 1982 providing primarily directional information to visitors as they enter Vail. We have continually experienced operating problems with the tape deck which plays the recorded messages, taking the station off the air far periods of time. Technology in the field is rapidly changing and a digital announcer is now available which should eliminate the operational problems caused by tape malfunction. The cost to switch over to the upgraded equipment is $9b2 (including trade~in}. Staff Recommendation: Approve continued operation of station and expenditure to upgrade equipment thereby improving reliability. 3:00 6. Other i VAIL TQWN COUNCIL WORK SESSION TUESDAY, AUGUST b, 1985 8:30 a.m. AGENDA 8:30 a.m. 1. Joint Meeting with Vail Mletropolitan Recreation District and Vail Resort Association Boards 10:30 a.m. 2. Council Site Visits 2:00 p.m. 3. Interview for Planning and Environmental Commission Member 4. Interview for Public Access Corporation Board of Directors 5. Information Radio Station Upgrade Discussion 6. Other i i VA~L TOWN COUNCIL WORK SESSION WEDNESDAY, AUGUST 14, 1985 1:00 p.m. AGENDA 1:00 1. Charter Review Committee Ron Phillips Larry Eskwith Action Requested of Council: Discuss with the members of the Charter Review Committee present the items to be included on the ballot and those which will not. Background Rationale: The Council has completed discussion of all the Charter recommendations by the Charter Review Com- mittee. A summary of the items to be included on the ballot is enclosed with your packet as well as a summary of those items not to be included. A memorandum from Charlie Wick is also included pertaining to the idea of changing the Town's fiscal year. 2:00 2. Planning and Environmental Commission Items Peter Patten 2:15 3. Industrial Development Bond Criteria Ron Phillips We will carry this item over for one week due to the fact that the proposed ordinance and policy statement is not completed. 2:20 4. Discussion of Ordinance No. 13, Series of 1985, an ordinance Larry Eskwith on Vail Public Library procedures Char1yn Ganada Action Requested of Council: Discuss the ordinance and direct the staff to set it for the agenda of a subsequent Regular Meeting. Background Rationale: This proposed ordinance would make it illegal under the Municipal Code to steal or mutilate library property. The current law controlling this problem is a State law which is only enforceable through County court. This ordi- nance would make it easier to enforce by using Municipal Court if necessary. 2:30 5. Discussion of Ordinance No. 14,.series of 1985, an ordinance Peter Patten on adoption of 1985 Uniform Building Codes Steve Patterson Action Requested of Council: Discussion of the 1985 construction codes dealing with building, fire, electrical, mechanical, plumbing and abatement of dangerous buildings. Background Rationale: Tt has been the Town of Vail policy to adopt the latest versions of the Uniform Building Code in the same calendar year they are released. This happens every three years and this is also the time that our fee schedules have been revised in the past. Staff Recommendation: After discussion, it is requested that the Council direct the staff to set this item for an agenda 'of a subsequent Regular Meeting of the Council to be considered on first reading. 2:45 6. Other 7. Executive Session -- Personnel Matter i VAIL TOWN COUNCIL WORK SESSTON WEDNESDAY, AUGUST 14, 1985 1:00 p.m. AGENDA C~ 1. Charter Review Committee 2, Planning and Environmental Commission Items 3, Industrial Development Bond Criteria 4. Discussion of Ordinance No. 13, Series of 1985, an ordinance on Vail Public Library procedures 5. Discussion ofi Ordinance No. 14, 5er7es of 1985, an ordinance on adoption of 1985 Uniform Building Codes 6. Other 7. Executive Session ~ Personnel Matter VAIL TOWN COUNCIL WORK SESSION WEDNESDAY, AUGUST 14, 1985 1:00 p.m, REVISED AGENDA 1. Charter Review Committee 2. Planning and Environmental Commission Items 3. Discussion of Amphitreater Issues 4. Discussion of Ordinance No. 13, Series of 1985, an ordinance on Vail public Library procedures 5. Discussion of Ordinance No. 14, Series of 1985, an ordinance on adoption of 1985 Uniform Building Codes 6. Other 7. Executive Session - Personnel Matter • VATL TOWN COUNCIL MEETTNG with VATL VALLEY FOUNDATION to be held MONDAY, AllGUST 19, 1.985 3:00 p.m. Vail Public Library Community Roam VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 20, 1985 2:00 p.m. AG Eli DA 2:00 Peter Patten 1. Council/Planning and Environmental Commission Joint Meeting Action Requested of Council: Discuss joint meeting agenda items with Planning Commission as shown on the attached supplemental agenda and discussed in the attached memorandums from the Community Development staff. 3:30 Larry Eskwith Charlie Wick 2. Industrial Development Bond Criteria Action Requested of Council; Discuss the IDB ordinance and policy statement. Background Rationale: Recent requests by the developers of the Crest and the Vail Village Inn for Industrial Development Bonds have prompted the Town to prepare an ordinance and policy doeu-~~ ment to deal with these and future requests. Please see the attached documents. 4:00 4:10 Larry Eskwith Larry Rider 3. Other 4. Executive Session - Legal Matters Action Requested of Council: Discuss alternatives for proceeding in light of the Court of Appeals decision which will nullify the West Vail annexation. Background Rationale: West Vail will remain a part of the Town of Vail until the effective date of the decision which is unknown at this time. Larry Eskwith and Larry Rider will discuss with the Council the legal options that are open to the Town to pursue and the ramifications of each. • VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 20, 1985 2:00 p.m. AGENDA 1. Council/Planning and Environmental Commission Joint McQting 2. Industrial Development Bond Criteria 3. Other 4. Executive Session -- Legal Matters VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 27, 1985 2:00 p.m. EXPANDED AGENDA 2:00 Rosi a Wi 1 t 1. Eagle Valley Arts Council Repast Action Requested of Council; Receive the report on the Eagle Valley Arts Council that Rosi.e Wilt wishes to give. Background Rationale: Rorie Wilt has requested to be an the agenda in order to address the Council concerning Eagle Valley Arts Council activities. 2:15 George Lamb Larry Eskwith Peter Patten 2. Pitkin Creek Park Condominium Resale Policy Action Requested of Council: Review George Lamb`s request to change the policy far the Pitkin Creek project. Background Rationale: George Lamb has requested the Cauncil to change the policies on the Pitkin Greek project to recognize current housing conditions in Vail. 2:30 Bud Benedict Ran Phillips Charlie Wick 3. Lianshead Mall Fund Allocations Action Requested of Cauncil: Discuss the Lionshead Business Asso- ciation's recommendations far additional improvements in Lionshead Mall using a portion of the funds available after construction of the mall was completed. Give the staff direction as to how the remaining funds should be expended. Background Rationale: The Lionshead Business Association has been meeting aver this summer to determine their priorities for spending a portion of the money remaining after construction of the Lionshead Mall. A cppy of their letter is enclosed indicating six additional items they would like to see addressed. They also endorse the staff recammendatinn that the remainder of the unexpended funds should go towards the repairs of the Lionshead Parking Structure. Staff Recomme~idation: No. 2 on the letter from the Lianshead Busi- ness: Association seems to be inappropriate for expenditures out of this fund since the pavers would be installed and improvements made on Vail Associates' property. All other items seem to be reasonable and the staff recommends approval along with the remaiining amount going for a portion of the repair of the Lionshead Parking Structure. 2:45 Joe Macy Charlie Wick 4. Vail Associates cloudseeding Request ~ 1985/86 Ski Season Action .Requested af.Council: Receive .Joe Macy's request and expla~ nation concerning cloudseeding for the next ski season. Direct the staff to include this request in the budget. Background Rationale: The: Town of Vail has participated on a 50/50 basis with Vail Associates over the past few years in a cloudseeding program. They are asking that once again we put this in the budget far this ski season. ...,~ • .,2~ 3:00 5. West Vail De-annexation Discussion Ron Phillips Larry Eskwith Action Requested of Council: piscusS any issues relating to the de-annexation of West Vail that need to be addressed at this time. 3:15 6. Industrial Development Bond Criteria Larry Eskwith Charlie Wick Action Requested of Council: Discuss the TDB ordinance, and policy statement. Background Rationale: Recent requests by the developers of the Crest and the Vail Village Inn for industrial development bonds have prompted the Town to prepare an ordinance and policy docu- ment to deal with these and future requests. This item is up for discussion and modification at this Work Session. 3:30 7. PEC Items Peter Patten 3:45 8. September 3 Work Session and Regular Meeting at the Library Ron Phillips Background Rationale: September 3 is the scheduled Bond Election for the VMRD, Because the election will be taking place in the Council Chambers, the afternoon Work Session and the Regular Meeting that evening will be held at the Library. 3:50 9. Other vq~l TowN cpuNCll WORK SESSION TUESDAI(, AUGUST 27, 1985 2;D0 p.m. AGENDA. 3.. Eagle Valley Arts Council Report 2, pitkin Creek park Condominium ~esa.le Policy 3. lionshead Ma11 Fund Allocations 4. Vail Associates Cloudseeding Request ~- 1985/86 Ski Season 5. West Vail De-annexation Discussion 6. Industrial Development Bond Criteria 7. Planning and Environmental 'Commission Items 8. September 3 Work Session and Regular Meeting at the library 9, Other MEETING NOTICE A SPECIAL MEETING OF THE VAIL TOWN COUNCIL HAS BEEN CALLED FOR WEDNESDAY, AUGUST 28, 19$5 2:30 PM at KENNEDY'S RESTAURANT AT SiNGLETREE TO DISCUSS WITH THE EAGLE COUNTY COMMISSIONERS THE RAMIFICATIONS 4F THE WEST VAIL DE-ANNEXATION • VAIL TOWN COUNCIL waR~c sESSIaN TUESDAY, SEPTEMBER 3, 1985 IN THE VAIL PUSLIC LIBRARY COMMUNITY ROOM 2:00 p.m. EXPANDED AGENDA 2:00 1. Discussion of West Vail Deannexation Background Rationale: This item is on the agenda in case we need to discuss any matters at this time. The County Commissioners felt that their meeting with the Council will not be necessary due to the meeting last Wednesday at Singletree. 2:15 2. Discussion of Model Gasoline Tax Resolution Action Requested of Council: Discuss the request from the City of Northg1enn concerning the possible adoption of a resolution asking the Municipal League and~the State Legislature to consider passing enabling legislation which would permit municipalities to institute a local gasoline tax. 2:30 3. Report on Postal Facility Site Selection Peter Patten Action Requested of Council: Discuss the U.S. Postal Service's decision to choose the Crosby site on the North Frontage Road for the new postal facility. 2:45 4. Planriing and Environmental Commission Report Peter Patten 3;00 5. Discussion of the Agenda for the Joint Council/VRA Board Meeting on September 10, 1985 Action Requested of Council: Discuss agenda items for the joint meeting planned for next week centering around the Economic Develop- ment Commission report. 3:15 6. other VAIL TO~lN CQUNCIL wOR~ sESS~ON TUESDAY SEPTEMBER 3, 1985 IN THE VAIL PUBLIC LIBRARY COMMUNITY ROOM 2:00 p.m. AGENDA }.. Discussion of West Vail Deannexation 2. Discussion of Model Gasoline Tax Resolution 3. Report on Postal Facility Site Selection 4. Planning and Environmental Commission Report 5. Discussion of the Agenda for the Joint Council/VaiT Resort Association Board Meeting on September 10, 1985 6. Other MEETING NOTICE A SPECIAL MEETING OF THE VAIL TOWN COUNCIL HAS BEEN CALLED FOR FRIDAY, SEPTEMBER 6, 1985 12:00 NOON i~ the MUNICIPAL BUILDING CONFERENCE ROAM TO DISCUSS FURTHER THE WEST VAIL DEANNEXRTION VATL TOWN COUNCTL WORK SESSION TUESDAY, SEPTEMBER 10, 1985 1:00 p. m. EXPANDED AGENDA 1:00 1. Jo a. b. c. d. e. int Meeting with Vail Resort Association Economic Deve]opment Commission Report Special Events/Information Booths Marketing Task Force Organization a1 Changes Other Board of Directors 2:30 2. Discussion of West Vail Deannexation Action Requested of Council: DiSC~ISS any further business which has arisen as a result of special meeting last Friday or the meeting .with the County Commissioners on Monday at 9:30 a.m. in Eagle. 3:00 3. Advanced Refunding Proposals Charlie Wick Action Requested of Council: Review the three advanced refunding proposals received concerning outstanding G.O. debt and give direction to the staff as to which investment companies we should 'concentrate on. Background Rationale: The Town of Vail currently has its twenty million dollars plus an outstanding G.O. debt at an 11.5% interest rate. Because significantly lower interest rates are available in the bond market currently it makes sound financial sense to do an advance refunding on our outstanding debt. The Town has solicited and received three proposals from bond underwriters in order to achieve through competition the best price both in interest rates and discount rates on the refunding of the bonds. A memo to the Council concerning these proposals along with copies of the proposals themselves are included in the packet. 3:30 4. Vail Village Study Discussion Tom Braun Action Requested of Council: Ask questions, provide comments, and, if amenable, give same indication as to opinions and feelings concerning the presentation and relative to whether proposed information can be supported by the Council. Background Rationale: At the Council/PEC joint meeting of August 20, it was decided to review with the Council individual elements of the Village study. This is to hopefully facilitate a better understanding of the ideas presented in this plan. Information presented will be a time table far upcoming months as well as a discussion of the density bonus system that has previously been presented. 4:00 5. Meadow Vail Place Landscaping Proposal Kristan Pritz Action Requested of Council: To approve/deny the proposed landscaping to be located on TOV land on the west side of the Vail Fire Department. Background Rationale. The Meadow Vail Place Condominium Association is requesting to plant a row of spruce trees on the west side of the Vail Fire Dept. The purpose of the trees is to provide a landscape screen between the two buildings. Meadow Vail Place will maintain the trees. -2- 5ta~f Recommendation. Appro~a~R 4;10 6. Planning and ~nv~ronmenta1 Commission items Peter Patten ~;~0 7. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 1.0, 1985 1:00 p.m. AGENDA 1. Joint Meeting with Vail Resort Association Board of Directors 2. Discussion of West Vail Deannexation 3. Advanced Refunding Proposals 4. Vail Village Study Discussion 5. Meadow Vail Place Landscaping Proposal 6. Planning and Environmental Commission Items 7. Other i ~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 17, 1985 2:00 p.m. EXPANDED AGENDA 2:00 1. Bond Refunding Proposal Charlie Wick Action Requested of Council: Interview representatives from Kirchner Moore and review their presentation. Background Rationale: The Council decided last Tuesday to invite Kirchner Moore to come this week for an interview and presentation. Boettcher has also requested an interview, but will not be invited this Tuesday. 2:45 2, Vail Village Study Informational Discussion Tom Braun Action Requested of Council: Offer input to material presented at Work Session. Background Rationale: Council requested further discussion of some of the more critical elements of the Vaii Village study. This and sub- sequent Work Sessions are designed to facilitate this request. Items to be discussed include the issue of density increases and the question of additional commercial space in the Village. 3:30 3. Discussion of Four--Way Stop Entryway to Vail Stan Berryman Action Requested of Council: Approve/deny proposal to remove the rock "tomb" and redesign the entryway with new signage. Background Rationale: Widening and striping improvements have been implemented at the four-way stop including all of the I-7O exit 176. A Vail/Lionshead directional sign similar to the new Frontage Road directional signs is available to be placed at the four-way. However, because of the widening and improvements at the four-way intersection there is no room to place this sign because of space considerations and sight distances without removing the "tomb". We have been in dis- cussions with the Vail Valley Foundation in which they have expressed an interest in funding a new entryway design for the Town and in install- ing a new entryway sign that would be permanent including the desig- nation "Home of the 1989 World Alpine Ski Championships". Staff Recommendation: The rock "tomb" can be removed by Town crews this fall. The new directional sign will be located on the east end of the "tomb" site to provide temporary directional signing for the upcoming ski season. The Town and the Vail Valley Foundation will work jointly to contract with a landscape architect to design a permanent entryway with permanent "Welcome to Vail" signage and directional signage at that location. 4:00 4. Discussion of VRA Contract Charlie Wick Action Requested of Council: Review the memorandums from Charlie Wick concerning the VRA contract and what is being requested for next year. Background Rationale: The Town aver the past few years has contracted with VRA far special events and information booth management. The amount for the last two ytars has been $120,000 which is being requested to raise to $135,000 far next year. Two memorandums enclosed give an analysis of this past year's contract and some alternatives for discussion purposes for next year. VRA's fiscal year begins November 1 and the Council should be making some decisions regarding continued funding in advance of our budget completion. s a -2- 4:30 5. Local Liquor Licensing Authority Report pam Brandmeyer 4:45 6. Other At this point in the agenda the Council may want to discuss how to proceed with the Town Manager's evaluation, i.e., whether to hold a special meeting to discuss the matter as was done at the last evaluation or to simply schedule it for a later Work Session. i VAIL TOW~a COUNCIL WORK SESSION TUESDAY, SEPTEMBER 17, 1985 2:00 p.m. AGENDA 1. Bond Refunding Proposal 2. Vail Village Study Informational Discussion 3. Discussion of Faur-Way Stop Entryway to Vail 4, Discussion of Vail Resort Association Contract 5. local Liquor Licensing Authority Report 6. Other VAIL TOWN COUNCIL WORK SESSION WEDNESDAY, SEPTEMBER 25, 1985 2:00 p.m. AGENDA 1. Discussion of New Post Office Site 2. Planning and Environmental Commission Items 3. Other VAIL TOWN COUNCIL woRK SESSION OCTOBER 1, 1985 2:00 p.m. EXPANDED AGENDA 2:00 1. Liquor Board Interviews Pam Brandmeyer Action .Requested of Council: Interview applicants for the Liquor Board Background Rationale: Due to the de.annexation of West Vail, we have lost three of the five members of the Liquor Board. The Vacancies have been advertised and we have one applicant to date. If you know of other possible candidates for the Board, you might encourage them to apply before Tuesday. The Council will interview the applicants at the Work Session and will select members of the Liquor Board at the Evening Meeting. 2:15 2. Advanced Refunding of G.O. Bonds Charlie Wick Action Requested of Council: Review and discuss advanced refunding alternatives with staff and Kirchner Moore representatives. 2:45 3. Discussion of New Post Office Location Ron Phillips Action Requested of Council: Review the letter drafted to the Postal Service and suggest any modifications which can be made before the Evening Meeting. 3:00 4. Update of Computer Study and Needs Analysis Charlie Wick Background Rationale: The staff will update the Council regarding progress to date on the computer study and needs analysis including review of goals and purposes, highlights of the needs analysis, and an update of the schedule for decision making and implementation. 3:20 5. Other 3:30 6. Site Visits for Scherer and Galvin GRFA Appeals Peter Patten • VAIL TOWN COUNCIL WORK SESSION OCTOBER 1, 1985 2:00 p.m. AGENDA 1. Local Liquor Authority Interviews 2. Advanced Refunding of G.O. Bonds 3. Discussion of New Post Office Location 4. Update of Computer Study and Needs Analysis 5. Other 6. Site Visits for Scherer and Galvin GRFA Appeals VAIL TOWN COUNCTT~ Tn14RK SESSION TUESDAY, OCTOBER 8, 1985 Z:oa p,m. AGENDA 1. Denver Metropolitan Water Supply ETS - Dave Mott 2. Discussion of Swimming Task Force 3. Other ~. Executive Session -- Personnel Matter i • VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 15, 1985 2:00 p.m. EXPANDED AGENDA 2:00 1. Discussion of Public Access Television Ron Phillips Gene Larson Background Rationale: As a result of the discussion at the last Edye Calderon Work Session, Gene Larson and Edye Calderon have been invited to come and visit with the Council about public access television and the standing of that program at this point in time. 2:30 2. Discussion ofi 1986 Budget Overview Charlie Wick Steve Barwick Action Requested of Council: Provide direction to the staffi as to general services or expenditures to be cut and/or revenue sources to be officially presented in order to balance the 1986 budget. Background Rationale:. An overview of estimated revenues and expendi~ tures will be discussed in light of mayor increases in liability insurance, funding of the 1989 World Championships, etc. to give the Council a broad scenario of what we are facing next year in terms of balancing the general fund. 3:15 3. Discussion of 1986 Capital Improvements Program Ron Phillips Steve Barwick Action Requested of Council: Discuss the proposed capital improve- ments program and give direction to staff as to modification of priorities and funding levels. Background Rationale: The proposed capital improvements program is enclosed in your packet and lists by priority the capital improve- ments suggested for 1986 through 1990. The funding level available for 1986 wi11 complete only a portion of these programs and the staff seeks direction from the Council as to whether priorities should be modified and what level of funding far programs should be anticipated. 4:00 4. Planning and Environmental. Commission Items Peter Patten 4:15 5. Other 4:30 6. Site Visit to Hill Building Rick Pylman Rction Requested of Council: Visit the Hi77 Building and examine the proposed effects of a requested exterior alteration which was denied by the Planning Commission. This item will be on the Evening agenda. UAIL TgWN CQUNCIL WORK SESSION TUESDAY, OCTOBER 15, 1985 2:00 p.m. AGENDA 1. Discussion of Public Access Television 2. Discussion of 1986 Budget Overview 3. Discussion of 1986 Capital Improvements Progr.a~m 4. Planning and Environmental Commission Items 5. Other 6. Site Visit to Hill Building i r VAIL TOWN COUNCIL WORK SESSION TlIESDRY, OCTOBER 22, 1985 10:x0 a.m. AGENDA 1. 1986 Budget Discussion 10:00 a.m. a. Vail Valley Foundation h. Vail Resort Association c. Lionshead Businessmen 2:00 p.m. d. e. f. 9• Budget Overview Personnel Matters Ski Passes Departmental Budgets 2. Other • VAiL TOWN COUNCIL WORK SESSION TUESDAY. OCTOBER 22, 1985 10:00 a.m. REVISED AGENDA 10:00 a.m. 1. 1986 Budget Discussion a. Vail Valley Foundation b. Lionshead Businessmen c. Budget Overview d. Capital Improvement Projects Priorities 2:00 p.m. 2. Position Statement Concerning West Vail 3. 1986 Budget Discussion a. Personnel Matters b. Departmental Budgets 1) Library 2) Fire Department 4. Other i • VAIL TOWN COUNCIL WORK SESSION THfJRSDAY, OCTOBER 24, 1985 IN THE VAIL PUBLIC LIBRARY COMMUNITY ROOM 9:00 a.m. AGENDA 9:00 a.m. 1. 1986 Budget Discussion a. Vail Resort Association b. Vail Institute c. Departmental Budgets 1) Recreation 2) Public Warks 2:00 p.m. 2. 1986 Budget Discussion Departmental Budgets 1) Public Works 2) Community Development 3) Police 4) Administrative Services 3. Other lowo of nail 75 south frontage road office of the town manager vail, Colorado 81657 {303 476-7000 PUBLIC NOTICE OF SPECIAL MEETING FOR TFfE VAIL TOWN COUNCIL NOTICE IS }IEREBY GIVEN, the Town Council for the Town of Vail will hold a Special Meeting on Friday, October 25, 1985, at 2:00 P.M., in the Council Chambers of the Vail Municipal Building, 75 South Frontage Road West, Vail, Colorado. To be considered at this time is the following: ORDINRiJCE 23, SERIE5 OF 1935, SEGOND READING. An ordinance authorizing the issuance by the Town of Vail, Colorado, of general obligation refunding bonds, series 1985, in the principal amount of $20,585,000, for the purpose of refunding valid and outstanding indebtedness of the Town; prescribing the form of said bonds; providing for the levy of ad valorem taxes to pay the same; pledging sales taxes to pay the same; providing for the proceeds of the bonds to be deposited in a separate escrow account for the payment of the bonds being refunded; and providing other details in connection therewith. The public is invited to appear and be heard. TOWN OF VAIL Pamela A. Brandmeyer Town Clerk (Posted: Vail Municipal Building, Vail Post Office) ~ ~ VAIL TOWN COUNCIL FORK SESSION TUESDAY, OCTOBER 29, 1985 9:00 a.m. AGENDA 9:00 a.m. 1. 1986 Budget Discussion a. Vail Symposium b. Town Manager c. Town Council d. Town Attorney e. Special Events f. Contributions 2:00 p.m. 2. Planning and Environmental Commission Items 3. Lora] Liquor Licensing Authority Report 4. Symposium Discussion 5. Vail Metropolitan Recreation District Discussion 6. Parking Discussion 7. World Championships Discussion 8. Other NAIL TOWN COUNCIL FORK SESSION TUESDAY, NOVEMBER 5, 1985 8:30 a.m. E}(PANDEO AGENDA 8:3fl 1. 1986 Budget Review 2. Executive Session - Personnel Matter The Council requested an Executive Session to discuss the Council employees -- Town Manager, Town Attorney and Municipal Judge. 2:00 3. ProPeace March - Pam Telleen Background Rationale: Paul Johnston received a letter and promotional information on the ProPeace march. This information is included in your packet. Pam Telleen has requested time to discuss this with the Council. Staff Recommendation: Paul Johnston has asked that the Town Manager write ProPeace to say that he would like to walk with the marchers on the portion of their walk through Vail. We also will designate an appropriate person who will act as liaison with ProPeace. I would suggest we make no further commitments beyond this to the peace march. 2:10 Pam Brandmeyer 4. Interviews of Candidates for Liquor Licensing Authority Appointment Background Rationale: Steve Simonett's term is expiring and Steve needs to be reappointed or a replacement appointed. As of this date, Steve is the only applicant far the position. If we have further applicants, we will have them present far interviews on Tuesday. Z:zfl Pam Brandmeyer Larry Eskwith 2:30 Peter Patten 5. Liquor Licensing Authority Report 6. Cascade Village Entry Redesign Action Requested of Council: Review proposal by Cascade Village and approve/modify/deny endorsement letter to Forest Service. Background Rationale: Andy Norris is proposing a redesign of the Cascade Village entrance including appropriate modifications to the South Frontage Road at the entrance. The Town's departments have reviewed the proposal and have given comments to Andy. His revised drawings will be reviewed Monday, !November 4, at the Interdepartmental meeting. Andy would like a letter of endorsement of the plans directed to the Forest Service. Staff Recommendation: Support the plan if all TOV departmental recommendations are included and send an endorsement letter to the Forest Service. 7:50 Larry Eskwith Steve Barwick 7. Discussion of Doubletree Hotel Industrial Development Bond Proposal Action Reauested of Council: Discuss the proposal for industrial development bands now being raised again by the Doubletree Hotel. Background Rationale: On Wednesday, October 3O. we suddenly had renewed interest by the Ooubletree Hotel group for industrial development bonds which were originally discussed in the inducement resolution passed in May, 1985. The bond attorneys have done a rush job of getting an ordinance drafted and is to be at the Tawn offices on Friday, {~avember 1. The Doubletree Hotel group is asking that bonds be approved and authorized in the amount of close to $10 million. All the specifics of this issue will need to be discussed by Council on Tuesday after the staff has had a chance to review the documents. Staff Recommendation: Discuss specifics of the proposed ordinance authorizing the issuance of industrial development bands for the Daubletree Motel and decide whether or not the ordinance should be considered an first reading Tuesday evening. 3:10 8. Ford Amphitheater/Holy Cross Electrical Easement Larry Eskwith Action Requested of Council: Discuss the proposed easement and decide whether or not to take action on the item at the evening meeting. Background Rationale: Holy Gross has an existing electrical easement which runs under a portion of the structure of the stage and other improvements being started this Fa1T far the Ford Rmphitheater. The proposed easement is a new easement to replace the existing one. 3:20 9. Other -2- -~ VAIL T0~lN COUNCIL WORK SESSION T~IESDAY, NOVEMBER 5, 1985 8:30 a.m. AGENDA 8:30 a.m. 1. 1986 Budget Review 2, Executive Session - Personnel Matter 2:00 p.m. 3. ProPeace March - Pam Telleen ~. Interviews of Candidates for Liquor Licensing Authority Appointment 5. Liquor Licensing Authority Report 6. Cascade Village Entry Redesign 7. Oiscussian of Dou6letree Hotel Industrial Development Bond Proposal $. Ford Amphitheater/Holy Cross Electrical Easement 9. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 12, 1985 2:00 p.m. AGENDA 1. 19$6 Budget fork Session 2. Other vA r r. roWN couNC I ~ WORK SESSION TLiESDAY, NOVEMBER 19, 1985 2:00 p.m. EXPANDED AGENDA 2:00 Pedicab Proposal (Jan Strauch) Action Requested of Council: Discuss Pedicab proposal for summer of 1986 as proposed by Jan Strauch. Background Rationale: The Town entered into an agreement with Jan Strauch in February of 1984 which allowed him to operate Pedicabs on the streets of Vail for 6 months from May 1 to November 1, 1984. For various reasons the idea was never implemented, but Strauch would like to pursue this far the summer of 1986. Copies of a letter from Rich Caplan and the agreement are enclosed in your packet for your review. The Town staff has reviewed the original agreement and has no problems with entering into a similar arrangement for 1986 except that we now have Court decisions which state that all franchises should go to a vote of the people for approval. Larry Eskwith states that this may be considered a franchise for use of the public streets of Vail and perhaps should be approved by the electorate. A11 these matters will be up for discussion at the Work Session. 2:15 Kristan Pritz Pat Dodson Z. Discussion of Bighorn Park Bridge Proposal Action Requested of Council: Determine if the Bighorn Bridge is an appropriate project for the developer, Fred Hiler, to pursue. Background Rationale: Fred Hiler, developer of the 8 Gore Creek Meadows Townhouses, is proposing to build a pedestrian bridge connecting Gore Creek Meadows to Big Harn Park. He is proposing to construct the bridge as well as maintain the structure. He is also willing to provide an access easement for other neighbors to use this bridge as an entrance into the park. A meeting was held at the Vail Racquet Club on November 6 to discuss the proposal with 11 people present. No one had any strong objections to the bridge, in fact, everyone was very much in favor of having the pedestrian bridge connection. Further work is needed in the areas of design and engineering before the staff can recommend this project for final approval. The purpose of the discussion will be to find out if the Council is in favor of a bridge being added to Big Horn Park if all design and engineering considerations are met. Staff Recommendation; Staff believes that the pedestrian bridge will provide a more direct access to the park for neighborhood residents living on the north side of Gore Creek. It is felt this will be a positive amenity for the park. We feel the project will be designed in a sensitive way so as to not disrupt other activities in the park. We recommend approval of the project subject to final approval of engineering and design concerns by the staff. 2:30 Steve Barwick Charlie Wick 3. 1986 Budget Overview The budget as agreed upon tentatively at the last Work Session will be reviewed to answer any final questions before going to second reading at the evening meeting. • 3:00 4. Discussion of emergency Ordinance No. 29 amending bond Charlie Wick ordinance No. 23 Action Requested of Council: Discuss the proposed emergency ordinance and address any questions to save time at the evening meeting. Background Rationale: This emergency ordinance amends certain minor provisions of the bond Ordinance No. 23 which was approved in October refunding the Town's bonded indebtedness. 3:05 5. Discussion of Vail Mountain Expansion Plan Tom Braun Action Requested of Council: Review the material presented and set a time for future discussion of issues that have been identified by the staff as relevant to the Town. Background Rationale: The staff believes there are a number of issues and assumptions made in the resource inventory that need clarification during the Forest Service review of VA's master plan. These include transportation/traffic, parking, housing and air quality. Staff will be summarizing our analysis of these documents in preparation for further discussion at an upcoming Work Session. That discussion will address whether the Town may want to prepare any additional comments concerning VA`s master plan. 3:30 6. Discussion of A&D Building Loading Zone Proposal Peter Patten Action Requested of Council: Approve/deny proposal to eliminate the loading zone on the north side of the A&D Building and move it further east on Gore Creek Drive. Background Rationale: Lengthy discussion has taken place with the A&D Building owners and among the staff concerning the advantages of moving the former loading zone which was north of the A&D Building on Gore Creek Drive to the east. A memorandum from Peter to Ron is enclosed for your review. Staff Recommendation: Approve the proposal of moving the loading zone from the north side of the A&D Building on Gore Creek Drive further to the east. 3:45 7. Other -2- VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 19, 1985 2:00 p.m. AGENDA 1. Pedicab Proposal (Jan Strauch) 2. Discussion of Bighorn Park Bridge Proposal 3. 1986 Budget Qverview 4. Discussion of Ordinance No. 29, Series of 1985, emergency reading, an ordinance amending Ordinance No. Z3, Series of 1985, of the Town relating to the authorization and issuance of $21,715,000 general obligation refunding bonds, Series 1985, dated November 15, 1985; and declaring an emergency. 5. Discussion of Vail Mountain Expansion Plan 6. Discussion of A&D Building Loading Zone Proposal 7. Other ~ i SPECIAL MEETING VAIL TOWN COUNCIL FRIDAY, NOVEMBER 22, 1985 1:00 p.m. EXPANDED AGENDA 1:00 1. Swearing In of New Council Members Pam Brandmeyer Pam will ask all 4 of the newly elected Council Members to stand and raise your right hand as she administers the oath to all of you collectively. 1:05 2. Election of Mayor and Mayor Pro-Tem However much discussion you desire can take place regarding these elections. At the paint in time that the discussion is ended, a motion should be made to the effect: "I move that be elected as Mayor of the Town of Vail for a 2 year term which ends at the organizational meeting held by the new Council after the general election in November, 1987." There should be a second to the motion and then the entire Council votes yes ar no. Election of the Mayor Pro-Tem should follow the same procedure with the words Mayor Pro-Tem substituted for Mayor in the motion. 1:15 3. Appointment of North West Colorado Council of Governments Board Member and Alternate Kent Rose has served as the Board Member an NWCCOG for the past 2 years. Colleen Kline served as the Alternate this past year. After discussion of this item a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the North West Colorado Council of Governments Board of Directors. The motion should be seconded and voted on by the Council. The appointment of the Alternate will be similar. 1:20 4. Appointment of Vail Resort Association Board Member Gail Wahrlich-Lowenthal has represented the Town Council on the VRA Board for the past 3 years. After discussion, the motion should be made as follows: °I move that be appointed to represent the Vail Town Council` on the Vail Resort Association Board of Directors." The motion should be seconded and voted on by all members present, 1:25 5. Appointment of Town Manager The main reason this is being done is to take a clear public action by the newly elected and sworn in Council concerning the appointment of the Town Manager. After discussion, the motion should be as follows: "I move that Ron Phillips be appointed as the Town Manager of the Town of Vail in accordance with the contract executed by the Council on the 28th day of August, 1984." The motion should be seconded and voted on by all members present. 1:30 6. Appointment of Municipal Judge The Charter provides that the Municipal Judge should be appointed for a 2 year term, something that has not been specifically done in the .past. The suggested motion would be: "I move that Buck Allen be appointed as Municipal Judge of the Town of Vail for a 2 year term until the organi- zational meeting held by the new Council after the election in November, 1987." The motion should be seconded and voted on by all members present. 1:35 7. Other MEETING NOTICE A SPECIAL MEETING OF THE UAIL TOWN COUNCIL HAS BEEN CALLED FOR FRIDAY, NOVEMBER 22, 7.985 1.00 p.m. in the MUNICIPAL BUILDING COUNCIL CHAMBERS AN ORGANIZATIONAL MEETING FOR THE TOWN COUNCIL AGENDR 1. Swearing In of New Council Members ~. Election of Mayor and Mayor Pra-Tem 3. Appointment of Narth West Colorado Council of Governments Board Member and Alternate 4. Appointment of Vail Resort Rssociation Board Member 5. Appointment of Tawn Manager 6. Appointment ofi Municipal Judge 7. Other i ~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 26, 1985 8:30 a.m. IN THE MUNICIPAL BUILDING CONFERENCE ROOM EXPANDED AGENDA 8:30 1. Planning & Environmental Commission Report Peter Patten Action Requested of Council: Review the report and decide if there are any matters that need to be called up for further action. 8:40 2. Lionshead Mall Final Improvements Bill Andrews Peter Patten Action Requested of Council: Approve/deny/modify the additional Lionshead Mall improvements as requested by the Lianshead merchants. Background Rationale: We've discussed many times the additional projects the Lionshead merchants are requesting for improvement of the mall from the remaining funds. The Council has already approved the improvement of the Sun Bird Lodge stairs on the south and the sculpture. Whatever is left beyond these improvements from the balance of funds in the Lionshead Mall G.Q. bonds will be applied to the repair of the Lianshead Parking Structure. Staff Recommendation: Approve the additional Lionshead Mall improvements as listed without the Marriott Mark sidewalk and lighting which is outside the improvement district. The new total of requested improvements without that sidewalk is $26,997.04. Item no. 17 on the list involving coarse finish on landings of the stairs has not yet been estimated but will have to be added to this total when we have a final figure. The first two items are matters that needed immediate attention. The remaining items an the agenda are those that were identified by Council two months ago to be discussed as long range issues for the Town of Vaii. Where apprapriat~e, copies of pertinent material are included in your packet such as the draft policy statement which you previously received. 8:50 3. Vail Mountain Expansion Plan Tam Braun Action Reauested of Council: DiSCU55 the issues raised concerning the Vail Associates' mountain expansion plan and how it relates to community development. Discuss the anticipated impacts on the Town of Vail resulting from further expansion and development of Vail Mountain. In discussing these issues, the Council may want to consider developing a formal position, or policy statement, addressing these impacts and mitigations proposed within the VA plan. Background Rationale: The resource inventory done by Vail Associates indicates a number of impacts resulting from increased skier numbers on Vail Mountain. In addressing these impacts, the study assumes a number of major community improvements to be in place over the next few years. These would include an expansion to the Village parking structure, signalization of the 4-way stop, and completion of the new off ramp as proposed in the Centennial Engineering study. At the joint review committee meeting held by the Forest Service last week, the staff raised a number of issues i • concerning these assumptions. These concerns centered around the timing of Town improvements as well as funding these improvements. It was the feeling of the staff that it was very dangerous to assume such major improvements to be in place without any established time frames or funding sources in place. Staff Recommendation: Staff would recommend that the Council study this issue closely. While the Community Development Department has submitted these issues to the Forest Service, it may be prudent on the Council's part to evaluate the situation and develop their awn policy statement concerning these issues. 4. Discussion of Council Policy Statement 85-7 5. Discussion of VMRD Issues 6. Discussion of Symposium Issues 7. Discussion of 1989 World Championship Issues 8. Discussion of Long Range Parfcing Issues 9. Other -2- VAIL TnWN cauNCIL WORK SESSION TUESDAY, NOVEMBER 26, 1985 8:30 a.m. IN THE MUNICIPAL BUILDING CONFERENCE ROOM AGENDA 1. Planning and Environmental Commission Report 2. Lionshead Mall Final Improvements 3. Vail Mountain Expansion Plan ~. Discussion of Council Policy Statement 85-7 5. Discussion of Vail Metropolitan Recreation District 6. Discussion of Symposium Issues 7. Discussion of 1989 World Championship Issues 8. Discussion of Lang Range Parking Issues 9. Other VAIL TOWN COUNCIL • WORK SESSION TUESDAY, DECEMBER 3, 1985 2:00 p.m. ExPANDED AGENDA 2:00 1. Booth Creek Tot Lot Kristan Pritz Action Requested of Council: Discuss the proposal for the tat lot and receive background information for the Evening Meeting. Background Rationale: The Vail Metropolitan Recreation District committed $10,000 to construct a tot lot adjacent tv the tennis courts at Booth Creek Park. Twa public meetings were held with residents in the area. At the second meeting, a majority of the people voted to construct the playground. Some residents were still concerned about the impacts of the playground on their neighborhood. The staff met with the VMRD on November 14 to update the members on the work completed for the playground. At that time, the VMRD decided that they would still be in favor of committing the $10,000 for the tat lot in the Booth Creek area, The members agreed that it would be appropriate if the project continued through the normal Tawn Council review process. Staff Recommendation: The staff is recommending that the playground be constructed adjacent to the tennis courts. Even though we are recommending approval, we do feel strongly that the neighbors' feelings who live adjacent to the playground should be considered in the design of the project. Please see the enclosed memo and minutes from our two public meetings to read in more detail the comments made by residents. z;20 2. Beaver Creek Transit Warming Hut in L.ionshead Kristan Pritz Action Requested of Council: To determine if it is appropriate to allow Vail Associates to locate a warming but an Lionshead 4th Filing, Tract A, which is owned by the Town of Vail. 8ackaround Rationale: The structure will be utilized during the winter as a warming but for the Beaver Creek bus stop attendant. The warming but will b.e.a..tomporary installation during the ski season and will be removed within two weeks after the ski season. Staff Recommendation: Staff recommends approval of the request. The structure will be reviewed by Design Review Board. All requests by the DRB to improve the appearance of the structure must be followed. The Fire Dept. is also requiring that the propane tank will meet Vail fire code requirements and that adequate room will be maintained between the fire hook-up and the temporary structure. Please see the site plan enclosed with the memo in your packet. 2:30 3. Supplemental Appropriation Ordinance Discussion Steve Barwick Action Requested of Gouncil: Discuss the supplemental appropriation ordinance which will be heard on first reading at the Evening Meeting. Background Rationale: As has been discussed over the past few months a number of items such as increased insurance costs have required that we tansider supplemental appropriation for 1985. The supplemental appropriation ordinance proposed for first reading at the Evening Meeting will be presented as well as the fatal financial report for the Town. 3:00 4. Resolution Na, 35 adopting Policy Statement 85-7 Paul Johnston 3:1.5 5. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 3, 1985 2.00 p.r~, AGENDA 1. Booth Creek Tot Lot 2. Beaver Creek Transit Warming Hut in Lianshead 3. Discussion of Ordinance No. 32, Series of 1985, first reading, an ordinance making supplemental appropriations. 4. Discussion of Resolution Na. 35, Series of 1985, a resolution adopting Policy Statement 85-7. 5. Other i ~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 10, 1985 Z:00 p.m. EXPANDED AGENDA Z:00 1. Planning & Environmental Commission Report Tom Braun Z:15 2, Discussion of Scheduling Doubletree Hotel Presentation for Tom Braun December 17 Meeting Action Requested of Council: Discuss the desirability of holding a joint meeting with the Planning Commission at the Work Session December 17 to hear a presentation concerning proposed expansion of the Doubletree Hotel. Background Rationale: The Doubletree Hotel hopes to begin construction on a major expansion in the spring of 1986. In order to make their formal submittals to the Community Development Dept. by the 1st of January, they would like to make an informal presentation to the Planning Gammission and Gouncil prior to that date much like was done with the Vail Village Inn last winter. Staff Recommendation: We feel the presentation would not take over an hour and could be lane after the luncheon meeting with Vaii Associates at Beaver Creek, 2:20 3. DiSeU55ion of Resolution establishing a Computer System Charlie Wick Fund Action Requested of Council: Discuss a resolution which will be presented at the Evening Meeting on December 17 establishing a computer system fund. 2:30 4. Discussion of Vail Metropolitan Recreation District Issues Ron Phillips Pat Dodson Action Requested of Council: This is one of the long term issues that the Council has identified for discussion. Background Rationale: The major items that need to be addressed soon concerning VMRD are: 1. Golf course lease 2. Additional nine holes 3. Management agreement with TOV 4:00 5. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 10, 1985 2:00 p.m. AGENDA 1. Planning & Environmental Commission Report 2. Discussion of Scheduling Doubletree Hotel Presentation for December 17 Meeting 3. Discussion of Resolution No. 37 establishing a Computer System Fund 4. Discussion of Vail Metropolitan Recreation District Issues 5. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 17, 1985 12:00 p.m. EXPANDED AGENDA 1,2:00 1. Lunch with Vail Associates George Gillette's home 45 Forest Road Action Requested of Council: Discuss with George Gillette and Larry Lichliter general issues concerning the Tawn and Vail Associates. R few of those issues that have been mentioned by Council members in the past are: 1. Parking 2. Vail lNountain Expansion Plan 3. Formalizing the total 4% VA contribution of lift ticket revenue to the Tawn ~4. i989 World Alpine Ski Championships 5. Valli Hi ~;00 2. PEC and DRB Applicant Interviews Action Reauested of Council: Interview applicants far Planning Commission and Design Review Board openings. Diana Donavan's and Jim Viele's terms expire February 1 and both of them are reapplying. The appointments for those terms would be for 2 years starting February 1, 1986. A term also to be filled is that of Eric Affeldt whose term expires February 1, 1989. The DRB term expires February 1 as well and has been filled in the past by Steve Caswell who now lives in Eagle-Vail and cannot reapply. At this paint, we have no applicants for the DRB position, but would suggest that the Council ask the PEC applicants if there is anyone who would be interested in the Design Review Board position instead of PEC. 2:30 3. Doubletree Preliminary Review (joint meeting with PEC) Tom Braun Action Requested of Council: Hear a presentation jointly with the Planning Commission concerning the proposed expansion of the Doubletree Hotel. Backc~raund Rationale: The Doubletree Hotel hopes to begin construction of a ma,~ar expansion in the spring of 1956. In order to make their formal submittals to the Community Development Dept. by the 1st of January, they will be making an informal presentation to the Council and the Planning Commission much the same as was done with the Vail Village Inn last winter. 3:30 4. Other L~ VAiI TOWN COUNCIL WORK SE55i0N TUESDAY, DECEMBER 17, 1985 12:00 ~.m. AGENnA 12:00 1. lunch with Vail Associates at 45 Forest Road 2:00 2. Planning & Environmental Commission and Design Review Board Applicant Interviews 3. Doubletree Preliminary Review (joint meeting with Planning & Environmental Commission) 4. Other q. ~4. MEETING NOTICE A SPECIAL MEETING OF THE VAIL TOWN COUNCIL HA5 BEEN CALLED FOR TUESDAY, DECEMBER 2G~, 1985 9:00 a.m. in the MUNICIPAL BUILDING COUNCIL CHAMBERS AGENDA 1. Extended Hours i=or Buses over the Holidays 2. Special Event for Youth on New Year's Eve