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HomeMy WebLinkAbout1987-02-03 Support Documentation Town Council Work Session d VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 3, 1987 2:00 p.m. AGENDA 1. Interview Design Review Board Applicants 2. Interview Planning and Environmental Commission Applicants 3. Proposed Learning Tree Expansion 4. Discussion of Proposed Retail Market Analysis of Vail 5. Discussion of the Purchase of the Singletree Golf Course 6. Information Update 7. Other 8. Executive Session - Personnel Matters VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 3, 1987 2:00 p.m. EXPANDED AGENDA 2:00 1. Interview Design Review Board Applicants Action Requested of Council: Interview applicants for DRB opening. Background Rationale: There are three openings on DRB due to the expiration of the terms of Kathy Warren, Ned Gwathmey and Roy Sante. These three incumbents are reapplying and there are in addition, 3 other applicants, Lolita Higbie who has applied several times before, Shirley Vaughn and Dan Leary. All of the applicants will be interviewed. Voting on the new members will be at the Evening Meeting. Design Review Board terms are for two years. 2:10 2. Interview Planning & Environmental Commission Applicants Action Requested of Council: Interview applicants for PEC opening. Background Rationale: As of February 1, there is one opening on PEC due to the expiration of Duane Piper's term. Duane is not reapplying. There are two applicants, J.J. Collins and Mary Smyth. Voting on Duane's replacement will take place at the Evening Meeting. Planning Commission terms are for two years. 2:20 3. Proposed Learning Tree Expansion Rick Pylman Action Requested of Council: The Town, as the legal property owner, needs to grant permission to the Learning Tree to proceed through the planning process (conditional use permit) for a proposed expansion. Background Rationale: The Learning Tree preschool is located on TOV property adjacent to the Mountain Bell Tower. The Learning Tree is proposing an expansion to their buildings which will require a conditional use permit. Staff Recommendation: Approve the request to proceed. 2:40 4. Discussion of the Proposed Retail Market Analysis of Vail Tom Braun Action Requested of Council: Review the proposed work program, offer comments or suggestions for any modifications to the scope of services and give final authorization to proceed with this project. Background Rationale: A retail market analysis was first recommended by staff as a part of the process for evaluating a potential public/private venture for development of Town parking structures. In response to Council direction, staff distributed an RFP to begin the selection process for a consultant. The staff is recommending Hammer-Siler-George Associates, a national economic and development consultant (with offices in Denver) as the firm to assist us in this project. Staff Recommendation: The staff has modified the original scope of services for this project following the Council's decision to end discussions of a P/P venture at the Village Parking structure. While site specific analysis will be included for the Lionshead Parking structure, the main focus of the study will be on an overview inventory and analysis of retail market conditions in Vail. A study of the multiplier effect has also been added to the scope of services. It is felt that this analysis will provide the Town staff (Finance and Planning) and Council with a valuable information resource, and we recommend the Council approve funding for this project. 3:10 5. Discussion of the Purchase of the Singletree Golf Course Larry Eskwith Charlie Wick Action Requested of Council: General discussion on pros and cons of the purchase. Backqround Rationale: The issue will come up at the Evening Meeting to determine whether or not to enter into the option and pass the financing Ordinance No. 7. 3:55 6. Information Update Ron Phillips 4:00 7. Other 4:05 8. Executive Session - Personnel Matters -2- 1 TO: Town Council FROM: Community Development Department DATE: February 3, 1987 SUBJECT: Appointments to Design Review Board and Planning Commission As of February 1, there is one opening on PEC due to the expiration of Duane Piper's term. Duane is not reapplying. There are two applicants, J.J. Collins and Mary Smyth. There are also three openings on the Design Review Board due to the expiration of the terms of Ned Gwathmey, Roy Sante and Kathy Warren. These three incumbents are reapplying. In addition, three other people have applied to the Design Review Board. They are Lolita Higbie, a landscape architect who has applied before, Dan Leary and Shirley Vaughn. All of the terms are for two years. PEC: J.J. Collins Mary A. Smyth DRB: Lolita Higbie Dan Leary Shirley Vaughn Incumbents: Ned Gwathmey Roy Sante Kathy Warren kk Oil RECD JAN 2 1 1981 THE COUNTRY CLUB OF THE ROCKIES The Vail Valley. Home of the 1989 World Alpine Ski Championships January 20, 1986 The Town Council The Town of Vail 75 South Frontage Road Vail, Colorado 81657 ATTN: Betsy Rosolack Dear Betsy: I would like to submit my name for consideration for the vacancy on the Town of Vail's planning and zoning commission. I understand interviews are to be held the first week of February. Please advise me regarding the interview schedule and any other requirements. Yours truly, awes J Col ins 77 o to atch Dr. C 81657 JJC:blk Obtain the Property Report required by Federal law and read it before signing anything. No Federal agency has judged the merit or value, if any, of this property. Arrowhead at Vail is a 2,350 acre resort community located in the Vail Valley of the Colorado Rockies. The area is noted for its spectacular alpine beauty and easy accessibility from Denver. Recreational opportunities will include a ski mountain, village, tennis, and The Country Club of The Rockies featuring a championship, 7,300 yard golf course, designed by Jack Nicklaus. Arrowhead at Vail Properties Corporation 9 P.O. Box 3418 • Vail, Colorado 81658 9 Telephone (303) 476-1972 Mary A. Smyth Box 1978 Vail, Co. 81658 476-6563 476-6901 - office Town of Vail Department of Community Development 75 South Frontage Road Vail, Colorado 81657 Attention: Thomas A. Braun Town Planner Dear Mr. Braun: I would appreciate being considered for a place on the Planning and Environmental Commission. I have been a resident of Eagle County since May, 1975 and a registered voter since then too, although the Eagle County Clerk and Recorder's office shows that I have been registered since August, 1985. I am presently an Associate Broker with Century 21, Scheid Realty, Inc. of Vail, President of a private corporation, A-Vailable Realty, Inc., since 1979, and a part-time employee of Vail Associates for a second season. I am also a licensed insurance broker - all lines. I was a charter member of the Vail Business and Professional Women's organization; Vice President. I believe the Vail community knows me to be a responsible citizen with a high degree of integrity. My son, David 29 and daughter, Linda 27 moved to Vail with me in 1975 and still live and work here. It is time for me to give back to our community. This town has given us a very high quality life. There is more experience in my background which I think qualifies me as a good candidate for the Planning and Environmental Commission and I would like the opportunity to tell it to the Council members during an interview. Yours very trfull ti OarA~ myth January 27, 1987 Vail Town Council January 13, 1987 Vail :Municipal Building 75 South Frontage Road Vail, Colorado 81657 Dear Council Members: It has been brought to my attention that a posi-~ion on the Design Review Board is up for reassignment. I would like to express my continued interest in serving on the board. With regard to the tasks of the Design Review Board I feel my qualifications for the position are three fold: 1) My exposure to and observation of Vail since it's conception. 2) My education and work experience in the field of Landscape Architecture. 3) My concern and interest in quality planning and development-in resort developments and small towns. I would enjoy the opportunity to participate in Vail's future planning and $r,)-t:h as a member of the Design Review Board. I will be in touch with Betsy in the Community Development Office for further details on the selection process. I appreciate this opportunity to apply for the new opening on the Board. Yours Truly Lolita Higbie Dan Leary P.O. Box 3800 Vail, CO 81658 476-0211 (Home) 476-3393 (Office) January 19, 1987 Community Development Dept. Town of Vail 75 South Frontage Road Vail, CO 81657 Gentlemen: This is a letter to express my interest to serve on the Design Review Board for the Town of Vail. I am a property owner and resident in East Vail and have lived in Vail since the Fall of 1978. I am employed with Vail Associates Real Estate, and prior to this I was working with the Mountain Department, Water and Sanitation Division responsible for Vail and Beaver Creek. I hold a Bachelor's Degree from the University of Wisconsin in Community Health. My degree covered town planning, land use and noise and visual pollution. In addition, I attended school in Copenhagen, Denmark where my studies included architectual design, city planning and historical design. I have a great desire to serve on the D.R.B. I feel it is important to maintain continuity and the special feeling that has been created that makes Vail so unique. I would greatly welcome the chance to serve the community in this manner. Thank you for your time and consideration. Sincerely yours, Dan Leary January 28, 1987 Town of Vail Community Development Department 75 South Frontage Rd. Vail, CO 81657 Dear Community Development Department, I'm intersted in applying for a position on the Design Review Board. I've been a visitor to Vail since 1969, a resident since 1981, a homeowner since 1982, and a business owner since 1984. I would enjoy playing a part in the future development of Vail. I'm currently studying drafting and design, and been personally involved in some renovation projects so I feel I would be qualified to fill this post. I appreciate your consideration in this matter. Thank you. Sincerely, Shirley Vaughan Box 216 Vail, CO 81658 Gwathmey and Associates Architects January 28, 1987 Design Review Board Ned Gwathmey Vail Town Council: Having enjoyed the past two years on the Design Review Board, I wish to continue with your blessing. S'ncerely, ed Gwathmey Ned Gwathmey and Associates, P.O. Box 1979, Breckenridge, CO 80424 a subsidiary of Cal Colorado Investors 303-453-2000 Roy Sante Box 473 Vail, Colo. 81658 Office of Community Developement Town of Vail 75 S. Frontage Road Vail, Colo. 81657 Dear Council Members, This letter is to express my desire to continue in service to the Town of Vail on the Design Review Board. The last few months have been a rewarding experience for me, and I would like very much to continue on in this capacity. Thank you for your consideration. I look forward to seeing you on February 3rd. Sincerely, Roy Sante david m. peel 2588 arosa dr. kathy warren p•o. box 3370 I&RI vail, co. 81658 architects 303.476.4506 January 26, 1987 Vail Town Council Town of Vail 75 Frontage Road Vail, Colorado 81657 Dear Council Members; I am currently a member of the Town of Vail Design Review Board and would like to be retained to serve another term. The existing board, in conjunction with the planning staff, strives for effective, efficient DRB meetings and decisions. At the council's request, we are in the process of studying both the review procedure for public art and the section of the design guidelines regarding primary/secondary connection. In addition to continuing with these projects, I am interested in working with the staff to develop new DRB application forms and guidelines. I have enjoyed my affiliation with the Design Review Board and feel that I will continue to be an asset to the Town of Vail in this position. Thank you for your consideration. Yours truly, Kathy rren TO: Ron Phillips FROM: Community Development Department DATE: February 3, 1987 SUBJECT: Discussion of the proposed retail market analysis for Vail I. BACKGROUND ON THIS REQUEST This past fall, the Town Council directed the planning staff to develop a process for-establishing some type of public/private joint venture for the development of commercial space at one or both of the Town's parking structures. As a part of this process, the staff recommended that a retail market analysis be done to provide the Town with both an overview analysis of the retail market conditions in Vail as well as a more site specific analysis of the two areas being contemplated for development. During the discussion of these potential public/private joint ventures, the staff had informally contacted a number of marketing firms and received some very preliminary cost estimates to perform this market analysis. The staff was directed by the Council to obtain more detailed proposals from consultants as well as actual costs for performing this market analysis. II. THE RFP PROCESS The staff developed a Request for Proposal (RFP) that addressed three major areas: 1. Given Vail's existing supply of retail space, and considering anticipated increases in skier numbers over the next 20 years, at what point will retail opportunities in Vail be unable to meet the demands of the market place? 2. Could the development of either the Village or Lionshead parking structures satisfy existing market niches in Vail? 3. What would the impacts on existing commercial establishments in the Village and Lionshead be from the introduction of additional commercial space at either parking structure? The RFP then was distributed to approximately 15 firms in the Denver area and across the nation. Of these 15, seven proposals were submitted to the Town for consideration. A review committee of Peter Patten, Steve Barwick, Eric Affeldt and Tom Braun reviewed these proposals and selected three firms for interviews. Following these interviews, the firm of Hammer-Siler-George was selected as our recommendation to the Council as the firm most suited for this project. III. CHANGES IN THE SCOPE OF THIS PROJECT The issue of using public lands for private sector development came up as one of the key issues in the Land Use Plan. The discussion of this issue was prompted in large part by the attention given to the possibility of developing the Village parking structure. During these discussions, the Town Council formally stated that they were no longer interested in pursuing the Village location for commercial or any other type of development. There was no specific direction given regarding the Lionshead site. In response to the Council's position on the Village structure, the staff continued the RFP process, but mofified the work program that had been requested from consultants. The emphasis of the market analysis changed from one that focussed on the two sites, to one that focussed on the overall retail market conditions in Vail. In addition, an analysis of the "multiplier effect" was added to the work program in order to assess the number of times dollars "turn over" in the Vail economy. IV. PROPOSED WORK PROGRAM The staff has been working with Hammer-Siler-George in refining the precise work program for this project. The following outlines the three major tasks of this project: Task A. Analysis of existing retail sales This initial step involves the development-of a data base that will include retail space (as categorized by type), retail sales based on sales tax data, and the determination of sales by type of retail throughout the Town. Task B. Characteristics of the retail market This analysis will attempt to determine the distribution of existing sales among the various retail segments in Vail. These segments would include the permanent population, destination visitors, day visitors, and summer versus winter visitors. The results of this analysis will quantify visitor expenditures for each major retail type, the distribution of retail sales by market segment, resident expenditure outflow, and the identification of market gaps in the Vail retail structure. Task C. Retail development potential This task will quantify the square footage of retail space by major store grouping that is supportable in the Town of Vail today, as well as what amount of additional retail square footage is necessary to meet the future demands. Future growth will be based on projections made by the Town of Vail in the Land Use Plan and Vail Associates Mountain Expansion Plan. The ability to meet retail market demand will also consider additional retail square footage as proposed in the Vail Village Plan and Lionshead Urban Design Guide Plan. A final step in this task will be analysis of development potential as well as the locational feasibility of the Lionshead parking structure. The proposed scope of services could be completed by Hammer-Siler-George over a two month period for a fee of $10,800 plus direct expenses not to exceed $1,000. The final product provided by the consultant would include a written report, a computerized spread sheet, and a final presentation to the Town Council. Dan Guimond, a vice president for Hammer-Siler-George and project coordinator, will be present at Tuesday's meeting to make a brief presentation of the proposed scope of services as well as be available to answer any questions you may have concerning the project. V. STAFF RECOMMENDATION The staff would recommend that the Town Council authorize funding to be allocated for this project. While the original intention of the study has changed somewhat, it is felt that an analysis of this type will be valuable in planning and in the budgeting process for the Town. A number of studies (Economic Development Report, the Vail Land Use Plan, the Gage Davis study of '79' - '80) have addressed retail in the past. However, none of these analyses have gone to the depth proposed in this study. This is particularly true when considering this project's analysis of retail by type, consideration of the multiplier effect within the Town, and the resident expenditure outflow analysis. The staff would encourage the Council to offer any specific comments they may have regarding the scope of this project as proposed. If, for example, there are other areas of concern that the Council would like addressed, it is critical to know now so as to modify the scope of services before this project is initiated.