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HomeMy WebLinkAbout1987-02-17 Support Documentation Town Council Special Session VAIL TOWN COUNCIL SPECIAL MEETING TUESDAY, FEBRUARY 17, 1987 6:30 p.m. AGENDA 1. Resolution No. 6, Series of 1987, a resolution finding substantial compliance of a petition for an annexation election concerning the annexation of certain unincorporated territory, commonly known as East Intermountain, located in the County of Eagle and State of Colorado. 2. Resolution No. 7, Series of 1987, a resolution finding substantial compliance of a petition for the annexation of a part of the area commonly known as the Valley, and setting forth details thereto. 3. Ordinance No. 5, Series of 1987, second reading, an ordinance amending Sections 3.36.150 and 3.36.160 of Chapter 3.36 Recreation Amenities Tax and Fund to provide that the revenues received from the Recreational Amenities Taxes shall be paid into the Capital Projects Fund rather than a separate Recreational Amenities Fund; and setting forth details in regard thereto. 4. Ordinance No. 6, Series of 1987, second reading, an ordinance amending the Vail Municipal Code, adding Section 18.08.060, titled Property Without a Zone Designation, to read: "Any land, lot, or site within the Town of Vail municipal boundary which, according to the official zoning map, does not have a designated zone district, shall be designated green belt and natural open space zone district. Newly annexed property will not be zoned for a period of not more than ninety (90) days or any additional period of time agreed upon between the property owners of said property and the Town for the imposition of zoning." CITIZEN PARTICIPATION 5. Adjournment VAIL TOWN COUNCIL SPECIAL MEETING TUESDAY, FEBRUARY 17, 1987 6:30 p.m. EXPANDED AGENDA 6:30 1. Resolution No. 6, Series of 1987, finding substantial Larry Eskwith compliance of a petition for an annexation election concerning the annexation of certain unincorporated territory, commonly known as East Intermountain. Action Requested of Council: Approve/deny Resolution No. 6, Series of 1987, concerning the East Intermountain petition for annexation election. Backqround Rationale: The petitions for an annexation election for the Intermountain area have been filed with the Town Clerk and this hearing and consideration of resolution are the first steps for the Council to take in setting that election. Staff Recommendation: Approve Resolution No. 6, Series of 1987. 6:45 2. Resolution No. 7, Series of 1987, finding substantial Larry Eskwith compliance of a petition for the annexation of a part of the area commonly known as the Valley. Action Requested of Council: Approve/deny Resolution No. 7, Series of 1987, concerning the Valley petitions for annexation. Backqround Rationale: The petitions for annexation for the Valley area have been filed with the Town Clerk and it is required that a public hearing be held and witnesses be called to verify the completeness and legality of the petitions. Staff Recommendation: Approve Resolution No. 7, Series of 1987. 7:00 3. Ordinance No. 5, Series of 1987, second reading, dropping Steve Barwick the Recreational Amenities Fund Action Requested of Council: Approve/deny Ordinance No. 5, Series of 1987, on second reading. Background Rationale: As part of the simplification of the Town's fund structure, the staff recommends dropping the Recreation Amenities Fee Fund. It should be noted that Recreation Amenities Fees will still be earmarked for the same purposes as under the current fund structure. The only change will be that the fees will be accounted for under a separate account within the Capital Projects Fund rather than in a separate fund. Staff Recommendation: Approve Ordinance No. 5, Series of 1987, on second reading. 7:15 4. Ordinance No. 6, Series of 1987, second reading, regarding Rick Pylman property without a zone designation Action Requested of Council: Approve/deny Ordinance No. 6, Series of 1987, on second reading. Background Rationale: This ordinance is an amendment to the zoning code which applies zoning to any unzoned parcels of land within TOV boundaries. The Community Development Department and the Town Attorney have realized, through recent research, that most communities have a statement of this kind in their municipal codes. Staff Recommendation: Approve Ordinance No. 6, Series of 1987, on second reading. CITIZEN PARTICIPATION 5. Adjournment -2- RESOLUTION NO. 6 Series of 1987 A RESOLUTION FINDING SUBSTANTIAL COMPLIANCE OF A PETITION FOR AN ANNEXATION ELECTION CONCERNING THE ANNEXATION OF CERTAIN UNINCORPORATED TERRITORY, COMMONLY KNOWN AS EAST INTERMOUNTAIN, LOCATED IN THE COUNTY OF EAGLE AND STATE OF COLORADO. WHEREAS, at least ten (10) percent of the qualified electors, who are resident in and landowners of the area proposed to be annexed, described in Exhibit A attached hereto and made a part hereof which is situated in a county of less than twenty-five thousand (25,000) inhabitants, filed a petition for annexation election with the Town Clerk of the Town of Vail; and WHEREAS, the Town Clerk has referred said petition to the Town Council of the Town of Vail as a communication at a special meeting of the Town Council on the 17th day of February, 1987; and WHEREAS, having received the petition for an annexation election the Town Council is required under the Municipal Annexation Act of 1965 to determine whether said petition is in substantial compliance with C.R.S. 31-12-107(2), and if so, to follow the procedure set forth in C.R.S. 31-12-108, 109, 110, and 111. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado that: 1. The Town Council hereby finds that the petition for an annexation election has been signed by the required number of qualified electors, who are resident in and landowners of the area proposed to be annexed which is situate in Eagle County, a county of less than twenty-five thousand (25,000) inhabitants. 2. The Town Council hereby finds that the petition for an annexation election is in substantial compliance with the requirements of C.R.S. 31-12-107(2), as amended. 3. The Town Council hereby finds that it has the necessary jurisdiction to commence proceedings for an annexation election regarding said territory. 4. The Town Council hereby determines that it shall hold a public hearing to determine if the petition complies with Sections 31-12-104 and 31-12-105 C.R.S., as amended, to establish whether or not said area is eligible for annexation under the Municipal Annexation Act of 1965, as amended, said hearing to be held at a regular meeting of the Town Council on the 7th day of April, 1987 at 7:30 p.m., in the Municipal Building of the Town of Vail. 5. The Town Clerk is hereby directed to give notice of said public hearing in accordance with the provisions of 31-12-108(2) C.R.S., as amended. 6. This Resolution shall take effect upon its adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 17th day of February, 1987. Paul R. Johnston, Mayor ATTEST: Pamela A. Brandmeyer, Town Clerk -2- • t Exhibit A LEGAL DESCRIPTION All of Lots 20 and 21, Section 1, and part of the N 1/2 Section 12, all :n Township 5 South, Range 81 West of the Sixth Principal Meridian, Eagle County. Colorado, described as a whole as follows: Beginning at an existing brass cap monument marking the N 1/4 Corner of said Sec- tion 12; thence NO0°01'02"W 61.32 feet, along the westerly line of Lot 1, The Ridge at Vail according to the map thereof recorded at Reception No. 202800, to the boundary of Lion's;Ridge Subdivision Filing No. 4 according to the map thereof recorded at/Reception No. 202794; thence the following two courses along the west- erly and northerly lines of said Lion's Ridge Subdivision Filing No. 4: (1) N00°O1' 02"W 1307.66 feet; (2) N87°51'42"E 1378.39 feet, to the northeasterly corner of said Lion's Ridge Subdivision Filing No. 4; thence the following six courses along the existing Town of Vail boundary: (1) SO0°04'39"W 1379.52 feet along the easterly line of said Lion's Ridge Subdivision Filing No. 4; (2) S88°17'49"W 300.00 feet along the southerly line of said Lion's Ridge Subdivision Filing No. 4, to the northeasterly corner of Lion's Ridge Subdivision Filing No. 2 according to the map thereof recorded at Reception No. 121219; (3) S00°03'25"W 495.18 feet along the easterly line of said Lion's Ridge Subdivision Filing No. 2; (4) departing said easterly line and continuing SO0°03'25"W 88.62 feet, to the southerly right-of-way line of Lion's Ridge Loop; (5) 488.67 feet along said right-of-way on the arc of a 1771.95 foot radius curve to the right, having a central angle of 15°48'04", and having a chord that bears S51°38'04"W 487.12 feet; (6) S59°32'06"W 1243.30 feet along said right-of-way line to the easterly line of Lion's Ridge Subdivision Filing No. 3 according to the map thereof recorded at Reception No. L87193; thence continuing along the existing Town of Vail boundary and along the easterly line of said Lion's Ridge Subdivision Filing No. 3 N37°09'31"W 60.41 feet, to the norther- ly right-of-way line of said Lion's Ridge Loop; thence continuing along the existing Town of Vail boundary and said northerly right-of-way line N59°32'06"E 880.33 feet, to the most easterly corner of said Lion's Ridge Subdivision Filing No. 3; thence the following nine courses along the existing Town of Vail boundary and the easterly and northerly lines of said Lion's Ridge Subdivision Filing No. 3: (1) N39°54'08"W 330.95 feet; (2) S69°46'30"W 49.27 feet; (3) 255.16 feet along the arc of a 135.00 foot radius curve to the right, having a central angle of 108°17'40", and having a chord that bears N56°04'40"W 218.84 feet; (4) S84°55'16"W 621.05 feet; (5) S50°05'00"W 330.00 feet; (6) S68°15'00"W 990.00 feet; (7) S74°45'00"W 430.00 feet; (8) S66°15'00"W 532.96 feet; (9) 13.36 feet along the arc of a 130.00 foot radius curve to the right, having a central angle of 05°53'11", and having a chord that bears S30°03'49"W 13.35 feet, to the westerly line of said Lion's Ridge Sub- division Filing No. 2 also being the westerly line of said Section 12; thence N01° 35'59"E 1524.16 feet along said westerly lines, to the northwesterly corner of said Section 12; thence N88°19'41"E 2475.92 feet along the northerly line of said Lion's Ridge Subdivision Filing No. 2 also being the northerly line of said Section 12, to the northwesterly corner of said Lot 1, The Ridge at Fail; thence continuing along the northerly line of said Section 12 and the northerly line of said Lot 1, N88°19' 41"E 280.00 feet, to the point of beginning. Le5oL descri&t&-r- twf aVaL Labl'2- a-t-phis i rnA - cj ? v1L Lt 'J of RESOLUTION NO. 7 Dix j ves ~ay Series of 1987 A RESOLUTION FINDING SUBSTANTIAL COMPLIANCE OF A PETITION FOR THE ANNEXATION OF A PART OF THE AREA COMMONLY KNOWN AS THE VALLEY, AND SETTING FORTH DETAILS THERETO. WHEREAS, landowners comprising more than fifty percent (50%) of the landowners in the area proposed to be annexed (which area is described in Exhibit A attached hereto and made a part hereof by reference) and owning more than fifty percent (50%) of the area excluding public streets and alleys and any land owned by the Town of Vail have filed a petition for annexation of said area with the Town Clerk of the Town of Vail, Colorado, requesting the Town to commence proceedings for the annexation of said area; and WHEREAS, the Town Clerk has referred said petition to the Town Council of the Town of Vail as a communication at a special meeting of the Town Council on the 17th day of February, 1987; and WHEREAS, having received the petition for annexation the Town Council is required under the Municipal Annexation Act of 1965 to determine whether said petition is in substantial compliance with C.R.S. 31-12-107(1), and if so, to follow the procedure set forth in C.R.S. 31-12-108, 109, 110, and 111. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado that: 1. The Town Council hereby finds that the petition for annexation has been signed by more than fifty percent (50%) of the landowners in the area proposed to be annexed and owning more than fifty percent (50%) of the area excluding public streets and alleys and any land owned by the Town of Vail. 2. The Town Council hereby finds that the petition for annexation is in substantial compliance with the requirements of C.R.S. 31-12-107(1), as amended. 3. The Town Council hereby finds that it has the necessary jurisdiction to proceed with the annexation of said territory. 4. The Town Council hereby determines that it shall hold a public hearing to determine if the proposed annexation complies with Sections 31-12-104 and 31-12-105, C.R.S., as amended, to establish whether or not said area is eligible for annexation under the Municipal Annexation Act of 1965, as amended, said hearing to be held at a special meeting of the Town Council on the 7th day of April, 1987 at 7:30 p.m., in the Municipal Building of the Town of Vail. 5. The Town Clerk is hereby directed to give notice of said public hearing in accordance with the provisions of 31-12-108(2), C.R.S., as amended. 6. This Resolution shall take effect upon its adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 17th day of February, 1987. Paul R. Johnston, Mayor ATTEST: Pamela A. Brandmeyer, Town Clerk -2- ORDINANCE NO. 5 Series of 1987 AN ORDINANCE AMENDING SECTIONS 3.36.150 AND 3.36.160 OF CHAPTER 3.36 RECREATION AMENITIES TAX AND FUND TO PROVIDE THAT THE REVENUES RECEIVED FROM THE RECREATIONAL AMENITIES TAXES SHALL BE PAID INTO THE CAPITAL PROJECTS FUND RATHER THAN A SEPARATE RECREATIONAL AMENITIES FUND; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town Council wishes to simplify the Town's budget accounting process by reducing the number of funds which presently exist within the Town. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, as follows: Section 1. Section 3.36.150 Fund Created is hereby repealed and reenacted with amendments to read as follows: 3.36.150 Revenues Paid Into Capital Projects Fund All recreational amenities taxes collected pursuant to this Chapter shall be paid into the Capital Projects Fund. The Finance Director shall maintain a special account for said revenues. Section 2. Section 3.36.160 Fund - Purpose is hereby repealed and reenacted with amendments to read as follows: 3.36.160 Purpose By resolution, the Town Council shall appropriate available revenues from the Recreational Amenities Tax from the Capital Projects Fund for the acquisition, development or maintenance of land, buildings, or facilities in the Town to be used only for recreational purposes, including but not limited to such recreational amenities as parks, picnic areas, playgrounds, open land, athletic fields, skating rinks, golf courses, tennis courts, handball courts, bicycle paths, pedestrian paths, and hiking trails. Section 3. If any part, section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance; and the Town Council hereby declares it would have passed this Ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this Ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The repeal or the repeal and reenactment of any provision of the Vail Municipal Code as provided in this Ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. INTRODUCED, READ AND APPROVED ON FIRST READING THIS 3rd day of February 1987, and a public hearing shall be held on this Ordinance on the 3rd day of February , 1987 at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ordered published in full this 3rd day of February 1987. Paul R. Johnston, Mayor ATTEST: Pamela A. Brandmeyer, Town Clerk INTRODUCED, READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED ,this day of 1987. Paul R. Johnston, Mayor ATTEST: Pamela A. Brandmeyer, Town Clerk -2- ORDINANCE NO. 6 Series of 1987 AN ORDINANCE AMENDING THE VAIL MUNICIPAL CODE, ADDING SECTION 18.08.060, TITLED PROPERTY WITHOUT A ZONE DESIGNATION, TO READ: "ANY LAND, LOT, OR SITE WITHIN THE TOWN OF VAIL MUNICIPAL BOUNDARY WHICH, ACCORDING TO THE OFFICIAL ZONING MAP, DOES NOT HAVE A DESIGNATED ZONE DISTRICT, SHALL BE DESIGNATED GREEN BELT AND NATURAL OPEN SPACE ZONE DISTRICT. NEWLY ANNEXED PROPERTY WILL NOT BE SO DESIGNATED FOR A PERIOD OF NOT MORE THAN 90 DAYS OR ANY ADDITIONAL PERIOD OF TIME AGREED UPON BETWEEN THE PROPERTY OWNERS OF SAID PROPERTY AND THE TOWN OF VAIL FOR THE IMPOSITION OF ZONING." WHEREAS, the Town of Vail has submitted an application to amend the Municipal code of the Town of Vail by the addition of Section 18.08.060; and WHEREAS, the proposed amendment is consistent with the intent of Chapter 18 of the Municipal Code of the Town of Vail to provide for the growth of an orderly, viable community; and WHEREAS, the Planning and Environmental Commission has recommended approval of this amendment to the Town Council; and WHEREAS, such amendment must be approved by the Town Council of the Town of Vail; and WHEREAS, the Town Council considers it reasonable, appropriate and beneficial to the Town, its citizens, inhabitants and visitors to add Section 18.08.060. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 18.08.060 shall be added to the Municipal Code of the Town of Vail to read as follows: Section 18.08.060 Any land, lot, or site within the Town of Vail Municipal boundary which, according to the official zoning map, does not have a designated zone district, shall be designated Green Belt and Natural Open Space zone district. Newly annexed property will not be so designated for a period of not more than 90 days or any additional period of time agreed upon between the property owners of said property and the Town for the imposition of zoning. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The repeal or the repeal and reenactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. INTRODUCED, READ AND PASSED ON FIRST READING THIS 3rd DAY OF Februarv 1987, and a public hearing shall be held on this ordinance on the 3rd day of Februarv , 1987 at 7:30 P.M. in the Council Chambers of the Vail Municipal Building in Vail, Colorado. Ordered published in full this 3rd day of Februarv 1987. Paul R. Johnston, Mayor ATTEST Pamela A. Brandmeyer, Town Clerk INTRODUCED, READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of 1987. Paul R. Johnston, Mayor ATTEST: Pamela A. Brandmeyer, Town Clerk VAIL VALLEY FOUNDATION FACT-FINDING TRIP TO CRANS-MONTANA 1987 TOWN OF VAIL INFORMATION CONGRESS HALL TOUR Garmisch: The community owns a large acreage facility outside of the heart of town that included a large indoor ice facility that was built for the Olympics, an outdoor ice facility, a large indoor swimming facility, an outdoor 50M pool for competitive swimming, and an indoor diving tank. Peter Meininger's reaction was that competitive swimming is not a viable amenity for a resort community. Since they had just been through 3 weeks of cold and snow, the 50M outdoor pool was closed because they felt it was not cost effective to keep it open. When they decided to add a Congress Hall (with the selection as the 1970 World Alpine Ski Championships site) they knew it had to be in the very heart of town and took a large park and placed the facility in the park. This left a nice outdoor amphitheater and park ambience next to the Congress Hall. They had a large convention of Germany's finest truck manufacturer (MAN) in process while we were there. Next to the Congress Hall the town owns a building which houses a bank as a tenant. They are currently adding on to that building a meeting facility for 350 which compliments their capacity for 500 and 1,000, plus small breakout rooms. The bank will be evicted when that project is completed. They have over 300 events per year in this Congress Hall. Garmisch anticipates bidding for another Championship.and as soon as they get one they will use the opportunity to build structured,.-parking-for-the Congress Hall. Peter emphasized that a Congress Hall in Vail must be completed by the Championships so we could house the press in it and get them to tell the world what a wonderful facility we have. He also believes that universities create a special base for seminars and conventions and that once you get one, you need never lose it. His feeling is that we are in a special position with all the colleges in Colorado and surrounding states so close at hand. Peter's point about the press may be well taken because officials in Crans-Montana were complaining about the advance negative press they had received concerning lack of parking, crowded conditions, ease of access, etc. that had affected attendance negatively prior to the Men's Downhill. The press center was located at the local high school in the gymnasium and auditorium while school was still in session. The common complaint we heard was it was too far from the race venues and the press representatives were delayed significantly in filing reports. There are two interesting circumstances related to the Garmisch Congress Hall and its apparent success. A. A law has been passed in Germany that business conferences outside of Germany will no longer be tax deductible. This has delivered a blow to Davos, Switzerland's facility, and enhanced Garmisch's considerably. B. Peter has a city crew of 14 that clean the walking paths of Garmisch and they are pulled in to constitute his setup/knockdown crew for the Congress Hall. This provides quite an economy of labor for the Congress Hall. They have over 100 miles of walking paths which are not paved, but are heavily used. Seefeld: Site of the Nordic events for the '76 Olympics and the '85 World Championships. Is said to be considered by the Scandinavian countries as the only resort with Nordic facilities comparable to theirs. Beautiful village, very clean. They used crushed white river rock for traction on the streets rather than cinders. Is a very attractive alternative. Many hotels have very impressive spas, and the community has the state of the art community swimming and sauna facility. The pool itself allows more than 70 meters of swimming, somewhat circuitously and indoor/outdoor access. Walking trails and indoor tennis are very popular also. The Congress Hall here is one auditorium-type room in the same structure as the pool. The pool and Congress Hall break even operationally. Interalpine: Castle type resort built on the top of a mountain by an industrialist from the valley floor about 2,500 vertical feet (last 200 socked in by pollution) below. A 400 room, totally extravagant hotel with elegant meeting facilities being a significant part of their business. All the meeting spaces we saw had great windows and a nice indoor/outdoor feel about them. They have an indoor pool that is 50M long but not laid out in competitive format. They had a wonderful feeding trough for deer outside the swimming pool glass wall. Lech/Zurs: Villages controlled by a few old families, somewhat interrelated. The lifts are owned by companies owned by these families who also own the hotels, restaurants and shops. Their focus is on doing whatever development is or isn't necessary to enhance the destination visitor's experie-nce. Subsequently, they are restricting lift expansion and the increase of mountain capacity. They resist catering to the day skier and their hotels average over 95% occupancy throughout the winter and 70% of their business are repeat guests. They close in summer. They concentrate solely on the quality of the destination guest experience. There is no Congress Hall here. Their neighbor, San Anton, went the opposite route of maximizing mountain capacity and ruined their repeat business of destination skiers. Saw our most impressive conference room in the Hotel Poste in Lech. It was small, but done very much like the Alpenwerkstatten at Gorsuch. Elegant wood panels with light fixtures and wall receptacles that were part of a folding wall system. Davos: Davos was our first experience in transition from Austrian resorts to Swiss. The architecture of the Congress Hall is mostly rectangular concrete, but very functional. The facility is in the middle of the city and is very well equipped except for parking. They were setting up for the "Davos Symposium", a five day conference attracting business and government leaders from around the world. They expected 400 delegates plus 1,600 press and accompanying persons. The delegates paid $5,000 each to attend. It is comparable to the World Forum in caliber of attendee, but much larger in size. For this function it took the management one week to set up using many outside resources. They added auxiliary, temporary buildings, carpet where there was none, lounges with rented furniture, etc. -2- There is a restaurant in the building which is used by the public when the building is not in use and a swimming pool for the public. Everything was functional, but did not have ambience. Crans-Montana: Crans and Montana adjoin each other, even though they are in two separate regions, thereby having two separate Mayors, Councils, etc. Paul was introduced to the Mayor of Montana socially, who was also the President of the Organizing Committee, but Alan Nottingham and Paul were unsuccessful at getting a meeting with either of the Mayors. The resorts had more of a big town feeling, very elegant shops and elongated stretches of shopping, hotels, etc. There was not a festive ambience during the pre-Downhill days while we were in Crans. Our evaluation was that many of the hotel people and service folks we came in contact with were not "skiers" and subsequently didn't have any enthusiasm about what we were about. This came across as indifference. There were no "pedestrian only" areas in Crans and the ambience of a pedestrian village was sorely lacking. Also, design review did not seem to be a priority. Crans has a big city feeling and very sterile architecture. Our hotel was a very unsatisfactory experience. The hotel staff except for the restaurant seemed to be disinterested in the ski races and subsequently lent no enthusiasm to our being there. The hotels were only 60% occupied the first few days we were there and all the shop keepers were complaining of no business. Nonetheless, the ski shops did not open until 9:00 a.m., closed from noon till 2:00 p.m., and then closed up at 6:00 p.m. The prices were very high and could not be totally attributable to the weakness of the dollar. We were not aware of anyone buying more than a few sweatshirts or Swatch watches. There is a big difference between the warm alpine design of buildings-in the Alps of Germany and Austria, and the more austere functional designs in Switzerland. Crans-Montana is crazy about golf. They are the home of the Swiss Masters and are in the process of building a second golf course (Jack Nicklaus Signature Course). The finish areas were not at the bottom of the trails and required going up the mountain on foot or chair lift/gondola if one was skiing. There wasn't much "user friendly" about that arrangement. There was very poor access around the mountain related to races or practice runs. It was impossible to cross any courses and there was very narrow, steep access down the sides of the courses. They had foggy and snow conditions that postponed one of the races and required six hours for one day's practice runs. Saturday of the Downhill the town really filled up and they recorded a crowd of 40,000 that day, which is the largest in the history of the Championships. Paul believes that was due solely to the overwhelmingly strong position the Swiss had in all of the events, men and women. It would probably have been a more meaningful learning experience for the Vail delegation to have arrived in Crans on that Saturday midst all the chaos and crowds than to be leaving that day. Zermatt: By far the most meaningful part of the trip as far as comparable village learning experiences for Ron, Paul and Dave Kanally. The village felt like Vail. It is accessible only by train in the winter time from Tasch, 15km -3- down valley. When you come out of the terminal the first thing you see are the horse drawn sleighs, with trailers for baggage, and the second thing is the tourist information center. Zermatt had a delegation that was well treated in Vail just two weeks prior so they were really cooperative with us. Their skiing is almost entirely above timber line and has many glaciers that motivates their lifts to be configured for year round skiing access. The only vehicles in the village are small electric vans or flat bedded trucks. Some are nicely painted for lodge livery, the commercial ones are very plain. Paul's understanding is that deliveries can be made in the early morning, pre-10:00 a.m. and should you miss accepting your delivery, then your responsibility is to fetch your merchandise on a sled. The interfacing of pedestrians, horse drawn sleighs and the very small electric vehicles was a beautiful thing to behold. They have some full time cleanup men with a wheelbarrow/bucket and a broom cleaning up trash and horse manure. Zermatt has no need for summer marketing because the Matterhorn is such a phenomenal drawing card. They have 3,500 per summer climb the Matterhorn, with an average of 12 deaths. Hiking and walking is enhanced by the presence of the beautiful scenery of the Matterhorn. Summer provides 45% of Zermatt's year-round business. Our impression of what to expect during the '89 Championships in Vail related to village impact of guests and visitors is this: We will have one of the better natural viewing facilities for such an event in the world. Logistics from Vail to Beaver Creek will detract somewhat from the experience. It will be a festive, ski celebration that the U.S..ski industry will turn out for by bringing reps, shop owners, distributors and franchisees to Vail for a "gathering" at the first major U.S. World Ski Championships. Lodges should continue to book repeat clientele, conferences or groups. The main impact of the races will be the press, teams and entourages, and the logistical support for the event. It would be especially timely to convert the Post Office into usable space for the Championships or as the Tourist Information Center. If the Congress Hall is approved by the voters and could be completed, or 90% completed to house the press during the Championships then we could hope to get great international publicity on that facility and the desirability of Vail as a destination conference resort. If none of those things are possible, we will at least get coverage in Europe that will elevate the international awareness of the existence of Vail, the superb facilities we do have on the mountain, the unbelievable snow conditions and ability to put on the best races in the world. We believe the town's investment in the Championships will be warranted by that level of publicity we will receive. The Organizing Committee will be very busy during the event and will not be able to spend time entertaining international visitors interested in experiencing Vail or seeing more of Colorado. There should be a group of people, a hospitality committee, set up and prepared to spend time with delegations from other countries -4- to share information and friendship. We should pursue through Colorado Ski Country USA and CAST a "Colorado Card" for international guests that would allow them to ski at any Colorado resort and the hospitality committee should be able to help make housing and travel arrangements where necessary. Multilingual people should be available wherever we deal with the public. English, French and German will be the key languages and Vail will appear to be very ingrown and non-cosmopolitan if we do not make a strong effort to be hospitable in this manner. -5- Confidential discussions relevant to capital projects or race venues: Litchliter: In the beginning of Championship decision period felt it was only worth it to VA if they could have the Downhill at Beaver Creek. Putting into perspective the relative impact of the Championships on our guests and guest market potential, compared to racers, entourage, press, etc., he no longer sees location of races as a critical factor. He believes the vast majority of hype or "credits" will be Vail and it would appear immaterial which races were held where. Avid race enthusiasts are basically interested in the top 15 finishers and beyond that there isn't too much curiosity about new courses, new resorts, etc. Bill Brown: We are wasting our breath arguing or fussing about where the Slalom course will be set. He believes the FIS is all powerful and will have the final word on the location independent of whatever conversation comes out of Vail or Beaver Creek. Bill personally believes the Beaver Creek site will result in a better race for the Men's Slalom. He believes the Super G is gaining in popularity and will have broad European interest. He also thinks the Giant Slalom is a more interesting race for spectators and by switching it to the final race, in Vail, followed by the closing ceremonies will be a superior finale for Vail. Bill stated that Crans built their Congress Hall by adding $5.00 to each hotel room night for three or four years, to pay for the facility and then will have it belong to the community. At the prices Vail is currently enjoying he believes this fee could be hidden, rather than an added on tax without any market resistance. Shannon: Gillett expressed to me the night before we left for Europe that he would be interested in buying the Singletree Golf Course and leasing it to Vail for four or five years until he needed it. Mike expressed an interest in using that same money instead to increase snow making up the mountain so that we could open our ski season in October as an augmentation of convention bookings in the fall and the spring. He also had an idea about tying the swimming pool experience into the ski experience by making the pool visible to the skier (locate it under a principal lift) and including the cost of admission to swim in the lift ticket (or at least include the admission). Also suggested we contemplate a tax incentive to owners of older facilities in Vail to upgrade their properties. Rebate the increase in sales tax attributable to the increase or improved space for a period of a few years to offer some financial remuneration for the expense or remodeling. Perhaps such a rebate would only be appropriate if no variances were required. VAIL VALLEY FOUNDATION FACT-FINDING TOUR TO CRANS-MONTANA 1987 TRANSPORTATION AND SECURITY INFORMATION Ron, Phillips TRANSPORTATION Highway access from Sion and Sierre on the valley floor up to Crans-Montana is difficult because the two major roads are narrow and very winding for about 20 kilometers (12 miles). This multiplied the problems for day visitors and for the Organizing Committee in providing adequate transportation from the valley floor to the race locations. Signage was provided from both ends of the valley in Sion and Sierre indicating remote parking lots and how to get to Crans-Montana. All signage had the World Championships logo with it which shows in the pictures to be provided. Mr. Gaspoz, Director of Transportation, has a map showing all the parking lots, signage locations, etc. which he said he would send to me when the Championships are over. I will write and request it. Also, signage is provided at the airports in Zurich and Geneva and at the smaller regional airport in Sion. Twenty-five helicopters are provided at the local Sion airport on standby to shuttle VIP's and others from the airports in Zurich, Geneva and the regional airport to Crans-Montana. The helicopters are provided by private companies and all who use them have to pay the going rate. Helicopter usage for only a..few VIP's is..paid for by the Organizing Committee. The helicopters are also used for-emergency purposes, if necessary, and, when used, are paid for by the Organizing Committee. The helicopter companies do not charge anything to standby on location, only for actual usage. The helicopters had a landing site on a large play field in Crans and were going in and out frequently. The Town of Vail staff is beginning study on a helipad site for Vail. There are two major railroad stations, one in Sion and one in Sierre which are heavily used by the Swiss. The bus system provided by the Organizing Committee included the railroad stations in their regular loop. The Organizing Committee arranged for special parking lots close to the regional airport and in Sion and Sierre for 5,000 cars each. I visited one parking lot and took pictures, and I do not believe the one I visited would hold 5,000 cars. It looked more like a maximum of 1,000 cars at that parking lot which was at an Army Base. The cars were parked on existing concrete and asphalt surface during the Men's Downhill and no additional preparation was made. The base appeared to be closed down and there was free access to all the surfaced areas with no one present. Some peripheral parking was provided in Crans - four lots of approximately 500 cars each. These lots were allowed to fill first with those who wanted to drive the approximately 12 miles up the winding road to Crans-Montana. Some space was reserved at these lots for shuttle vehicles and bus loading. On the race days when the weather was bad and combined races were being run, there were no cars parked at the large lots in Sion and Sierre. The Men's Combined Slalom on the first day had 5,000 spectators according to the Director of Transportation, but I would estimate less than 5,000. We have some pictures of the finish area which was not filled. They were planning for 4,000-5,000 for the Women's Downhill Combined which was postponed. On Friday, for the Men's Downhill Combined they were planning on 8-10,000 spectators and were figuring that parking in Sion and Sierre would fill up early. They planned to cut off transportation from Sion and Sierre two hours before the race. They planned to use 20 buses from Sion and Sierre for the opening date, but found that 10 were sufficient to shuttle from the remote lots on the day where they had an estimated 5,000 spectators. They had one route which was one way from the airport to the train station in Sierre to the train station in Sion, then to the slopes, and then back to the airport making the same circuit time after time. The number 2 bus route makes the local run to the three remote parking lots in Sion and Sierre and up to the ski area and back down. When they close the three parking lots at the bottom, those buses then go up to reinforce the local routes in Crans-Montana. They are planning to use 30 buses for the Super G and GS, and 100 hundred buses for the Men's Downhill when they expect up to 30,000 spectators. (They actually had 40,000 for the Men's Downhill.) They expect 15,000-18,000 spectators for the Women's Downhill, Super G and GS. They expect 18,000-25,000 spectators for the Men's Slalom. They hold a daily briefing with all bus superintendents, security superintendents, and snow removal superintendents. They place all of these services into a category they call "Winter Services". There is a sponsor for all gravel, snowplowing, salt, etc. for the parking lots. The sponsor was arranged locally without IMG, and the sponsor's name is Boschung. This company has a U.S. location in Chicago. Snowplowing for streets and roads is by the State and the County under their normal S.O.P. for plowing. There are two central communications centers, one close to the main administrative center in the Congress Hall in Crans and one five kilometers away towards Montana. The close-in center is for security and is their standard police dispatch system. The outlying center is set up specifically for the Championships and handles transportation and everything else. There are two flights daily into the Sion Airport and passengers have a choice of taking a bus from the airport or paying extra for helicopter transportation to Crans. There is no subsidy for the Organizing Committee except for a few VIP's which the Organizing Committee pays for. International arrivals by bus, i.e., Italian, German, etc., can come directly to Crans to one particular parking lot designated for buses. The buses are parked there and they provide a shuttle for the bus drivers. The most complicated transportation item has been the transportation pool for the military, juries, gate keepers, etc. There are 25 military buses for transporting the military personnel who are assisting at the Championships including 500 on the mountain and 150 helping with security. There are 4 minibuses for juries for both men's and women's events. They have 70 gate keepers for whom they have to provide shuttle service. Most of the ski teams provided their own transportation although -2- there were 4 to 5 teams who had no transportation for themselves and requested transportation assistance. These were smaller teams not accustomed to being on the World Cup circuit, etc. such as Yugoslavia, Czechoslovakia, Brazil, etc. For the shuttle system for gate keepers, VIP's, and other individuals and groups which needed transportation on call, they ran a taxi dispatch system using Subarus and volunteer drivers. The cars and drivers remain on standby on the outskirts of the village because of lack of room in the village and are dispatched from there. Subaru provided 100 vehicles including station wagons, cars and mini vans. The mini vans are not available in the United States, but Paul Johnston talked at length with Subaru officials who may make them available for the World Championships in 1989. The Director of Transportation said to get as many mini vans as possible rather than cars, because they are the most useful and in many cases the cars are almost useless. Some of the vehicles are designated full time for various groups such as the media, delivery, central administration, and transient guests. They have color coded placards for each type of vehicle with bright fluorescent colors denoting the type of use. They have provided reserved parking near the courses for these special vehicles. They printed one special brochure including all transportation information such as prices, bus schedules, train schedules, race times and schedules, etc. All of the printed information they provided is in French and needs to be translated. They did not close any streets in Crans, but made some of the streets one way to better accommodate the traffic. Crans does not have any automobile free pedestrian areas such as Vail. SECURITY The Director of Security did not have the opportunity to go to Bormio and had nothing to start with and felt that he was very much behind because of that problem. He stated it was very good we were there to observe and learn from what they had done. They had one committee for credentialing and security and he feels it is very important that security controls all credentialing activities. They had a representative of the army on the committee since the army was heavily involved and there were not enough police to provide the security necessary on their own. The first thing the Security Committee talked about and planned was how to do credentials all the way down to how to attach to a coat or ski wear. They decided it was important to have only one credential ticket to deal with skiing and everything including social events, access to attend team captain's meetings, etc. It is very important that people at control points do not have to read an.ythinq - use color coding only. The Director of Security made an advance list of anticipated problems and responsibilities that could fall to the police. He is very proud of it and will send the list to us when the Championships are over. He went so far as to determine the current international political problems and designate all possibly -3- controversial teams. He has saved all information pertaining to what hotels they were staying in and was extra careful with any potentially controversial team. He went so far as to have a car follow them from the airport from their arrival and to do a little extra to keep their eye on those teams without providing 24 hour security. The Security Committee had a master plan for protecting all the key buildings - i.e., Congress Hall which was used for administration, a press center, race courses, television equipment, banners, etc. In June of 1986, the Security Committee changed many of their plans after Green Peace chained themselves to trees that were going to be cut down to improve the slopes. He did not explain what changes they made. The Director of Security said it was very important to separate the press and press credentialing in a building completely separate and apart from the main administration building. They had provided 24 hour guards and security on all entrances to the press center and the administration building. He said this was requested by F.I.S. Security was also requested by television stations and networks on the courses 24 hours because new technology has allowed them to begin leaving all camera equipment on the mountain overnight. Security was provided at the finish areas only during the races. Their credentialing system was logical but complicated. He stated strongly that you cannot mix the press with racers or guests in any event except at the designated area at the finish line. Press credentials should not allow them into any social or administrative functions except those specifically designated for the press. We must have good security on the race course to keep people off the course. In Crans they hired a private company to provide race course security, and he felt strongly the police should not have to do it. The police-should only intervene if there is some kind of disturbance and they are requested to do so. They provided personal protection of VIP guests or target figures in collaboration with the army. He said the army also does a very good job of surveillance on the mountain of technical equipment such as television cameras and timing equipment. The army reports to him through their commanding officer as a liaison and guidance role and he did not assume a commanding role per se. It took a lot of people to provide the type of security they wanted and the army provided mostly eyes and ears with the police intervening in their surveillance of critical areas only if there was a problem. There were 100 army personnel on the surveillance crew. He will ask permission to possibly release their surveillance plan for our use after the Championships are over. The Security Committee also did an outline in advance of what responsibilities the Organizing Committee had vs. the responsibility the police had in case there was a major emergency such as a bomb scare. It outlined how the police, press, and organizing committee conducted themselves in such an event. It gave information on who communicates with the press and who does not. They had all evacuation plans and other emergency plans written down in advance. They do have on hand both police dogs and military dogs for crowd control if necessary, but they were not visible. They have taken the stance that any credentialed person is assumed not to be a threat. They do not give as much security attention to functions where only credentialed people are present. However, a banquet or social function with -4- non-credentialed people in attendance is more difficult and they required that these were done only by personal invitation and the personal invitation and a picture I.D. be presented at the door before people were admitted. The County police force is the most evident as they have 400 people including such specialties as a SWAT team. GENERAL There was no outside sponsor for transportation. Buses that were not part of their own system, they rented for 1,000 francs per day which translates to between $650-700 per day including driver, maintenance, insurance, etc. All bus maintenance is provided by the bus companies themselves. The buses begin at 6:00 a.m. and 7:00 p.m. is the last bus to Sion and Sierre and then all buses go back to their normal routes. Sponsors and bus companies are responsible for everything such as maintenance, gasoline, insurance, etc. They work through the national representative for Subaru in Switzerland. No special maintenance or washing facilities were provided. They anticipate a four million Swiss franc deficit for the Championships which they anticipate will be paid as follows: 2 million francs by the National Government, 800 thousand francs by the County, and 1.2 million francs by local Governments smaller than the County such as Crans, Montana, Sion and Sierre. The army provided a special military company for traffic control and they used M.P.'s for credentialing at entryways of buildings, race courses, etc. A total of 150 military personnel were provided at no cost in addition to the 500 working on the race courses. Municipal police from surrounding towns were invited to collaborate together in the Championships in a cooperative effort and there was no extra cost to the Organizing Committee for that assistance. Protection for teams and F.I.S. officials was provided only at special request of the teams or individuals involved or if a team was threatened in some way. In regard to terrorist control, the Director of Security said they took every possible measure to make sure conditions do not exist for terrorism, but are not providing unusual security measures to protect against it. There was no extra building or room provided for a security center other than what presently exists. However, they have a large security force full time and were able to use existing facilities. No additional emergency room space was provided for the event beyond what normally is present. The army provides its own medical service. All buses had ski racks mounted on the back of the bus. Transportation from Sierre and Sion was included in the lift ticket, race course spectator ticket or credential. Our biggest transportation problems will be: -5- 1. Transporting all officials, teams, gate keepers, press, destination spectators, etc. from Vail to Beaver Creek for those race venues held there. This was not a problem in Crans since most of those people were staying fairly close to the race courses. 2. Transporting day spectators from remote parking either to Vail or Beaver Creek. This will not be as time consuming as from Sion - Sierre to Crans-Montana because distances are less and roads are better. 3. Finding adequate remote parking areas that do not require extensive site preparation. 4. Signage will be critical. The most important off-mountain facility will be the press center. It should be located in the best facility possible as close to the finish area as possible. Shuttling the press will not work well - they need to be able to walk from the finish areas to the press center without the delays of shuttles. This tends to require duplicate centers in Vail and Beaver Creek. This will increase costs, but is critical to the positive press perception of Vail and Beaver Creek. The Organizing Committee will be very busy during the event and will not be able to spend time entertaining international visitors interested in experiencing Vail or seeing more of Colorado. There should be a group of people, a hospitality committee; set up and prepared to spend time with delegations from other countries to share information and friendship. We should pursue through Colorado Ski Country USA and CAST a "Colorado Card" for international guests that would allow them to ski at any Colorado resort and the hospitality committee should be able to help make housing and travel arrangements where necessary. Multilingual. people should be available wherever we deal with the public. English, French and German will be the key languages and Vail will appear to be very ingrown and non-cosmopolitan if we do not make a strong effort to be hospitable in this manner. -6- CRAMS- MONTANA, 198' ADVISORY COMMITTEE PAUL JOHNSTON ADVISORY COMMITTEE FUNCTIONS FOR 1989: PROTOCOL BRIEFING DELEGATES FROM THE 1991 SITE WRITTEN BRIEF IN MULTILINGUAL COPIES PREPARED PACKETS OF INFO SCHEDULE MEETINGS WITH COMMITTE CHAIRPERSONS SPECIAL ATTENTION TO VISITING DIGNITARIES (PRESS, AMBASSADORS, MAYORS„ETC.) SERVE. AS SOUNDING BOARD TO I MG FOR PROMO & MK.TG SCHEDULE "IN-HOME" DINNERS FOR DIGNITARIES (LIKE YPO DINNERS 9 BARROUS DINNER IN CRAMS) SUGGESTONS FOR "ON THE MOUNTAIN" WE SHOULD HAVE DIRECTIONAL SIGNS FOR BEST VIEWING LOCATIONS OR WHERE TODAYS RACE IS BEING HELD PROVIDE DOUBLE AISLE FENCES FOR PEOPLE WHO WOULD LIKE TO WALK UP THE LOWER FACES OF THE RACE COURSE. PLACE LOCAL STUDENTS ALONG THE LOWER FACE OF COURSE, JUST INSIDE THE FENCE, HOLDING THE FLAGS OF THE COMPETING NATIONS. THE NAME: PLATES ON THE FINISH BOARDS SHOULD HAVE PRINT LARGE ENOUGH TO READ FROM SOME DISTANCE, PLUS THE FLAG OF THE COUNTRY THE RACER REPRESENTS. IN CRAMS, SITTING IN THE FINISH BLEACHERS I COULD NOT READ THE NAMES EVEN THROUGH A 300M LENS ON MY CAMERA. HAVE SKID PROOF STEPS IN THE FINISH STANDS. PROMOTION: THE PERSON IN CHARGE OF SPECIAL EVENTS SHOULD BE PUT IN PLACE IMMEDIATELY. WE EXPECT TO RECEIVE A VIDEO OF THE OPENING CEREMONIES IN THE GARMISCH WORLD CHAMPIONSHIPS, AND I TRUST THERE IS SOME FILM AVAILABLE FROM THE BORMIO AND CRAMS OPENING AND CLOSING CEREMONIES. THE MOST EXPERIENCED PERSON READILY AVAILABLE TO THE VAIL COMMUNITY APPEARS TO BE EDDIE SHIPSTAD, WHO IS CURRENTLY CONTRACTED TO MANAGE AND BRING EVENTS SUCH AS THE NUTCRAKER INTO THE DOBSON ARENA. HE HAS HAD THE JOB OF HOSTING INTERNATIONAL FIGURE SKATING 1 COMPETITIOI'•IS FOR THE BROADMOOR, AS WELL AS OTHER COMPARABLE PROGRAMS ON A NATIONAL LEVEL. I BELIEVE HE SHOULD BE CONTACTED IMMEDIATELY ABOUT SERVING IN THE CAPACITY OF CHAIRPERSON OF OUR SPECIAL EVENTS COMMITTEE. MARKETING PREPARE A PACKET OF WORLD CHAMPIONSHIP STATIONERY AND BALL POINT PENS TO BE MADE AVAILABLE TO THE LODGING COMMUNITY. COULD ALSO INCLUDE PINS AND/ OR KEY RINGS FOR SPECIAL GUESTS. THE JACKETS THAT WERE INCLUDED IN OUR "FACT FINDING" NOTEBOOKS WOULD DO NICELY. THIS TYPE PACKET COULD BE SOLD TO THE REQUESTING LODGES OR INCLUDED WHERE LODGES ARE PARTICIPATING OR SPONSORING THE CHAMPIONSHIPS. DOWN THE LEFT SIDE OF THE STATIONERY COULD BE A COLUMN OF THE CHAMPIONSHIP LOGO AND THEN FOUR COLOR GENERIC VAIL PHOTOS FEATURING SUMMER AS WELL AS W I IuTER VAIL. P=REPARE PLACE MATS FOR BREAKFAST AND LUNCH TABLE SETTINGS USING THE SAME FOUR COLOR PHOTOS AS THE STATIONERY (ONLY MUCH LARGER) SHOWING SUMMER AND WINTER VAIL. THIS PROMOTION COULD BEGIN DURING THE 1987-88 WINTER SEASON AND USED FOR 1 OR 18 MONTHS. ANY "IN ROOM" MAGAZINES THAT ARE PREPARED FOR THE CHAMPIONSHIPS SHOULD BE MULTI-LINGUAL. 1988 PRE-SALE / MARKET EDUCATION PROGRAM HAVE VRA DEVELOP A PACKAGE TRIP TO THE CHAMPIONS. TO BE WON BY A DRAWING. LIKE A RAFFLE OR LOTTERY. PREPARE A LARGE, NEAR L_IFESIZE STANDUP, CUTOUT OF MIKE BROWN IN HIS DOWNHILL UNIFORM WITH A MESSAGE OF EXPECTATION ABOUT THE 1988 OLYMPICS AND INVITING THE APPLICANT TO JOIN HIM IN HIS H0111ETOWN OF VAIL, COLORADO FOR THE WORLD CHAMPIONSHIPS IN 1989. THE TEAROFF OR PICKUP APPLICATION FORMS COULD BE PLACED OVER MIKE'S HAND. THIS COULD ALSO BE A WAY TO RAISE SOME MONEY FOR MIKE. I SAW SUCH A PROGRAM IN TRUCK. STOP/EATING PLACES IN SWITZERLAND WITH ZURBIGGEN THE SUBJECT OF THE CUTOUT. THERE COULD BE SMALLER PICTURES OF AMERICA'S OTHER HOPEFULS FOR THE OLYMPICS INCLUDED ON THE POSTER. 1989 MARKETING PAC[.-:'AGES r PREPARE SELF CONTAINED, CARDBOARD STRUCTURED, FREE STANDING MARk::ET I NG PACE::AGE OF ALL OFFICIAL CHAMPIONSHIPS SOUVENIERS TO BE PLACED (SALE OR CONSIGNMENT) THROUGHOUT COLORADO IN INFORMATION CENTERS, GAS/FOOD/TRUCk: STOPS, SF;:I SHOPS, DEPT. STORES AND COLORADO SF.*: I RESORTS. THIS UNIT COULD ALSO DISPLAY THE LEADING CONTENDERS, MEN AND WOMEN, FOR THE THREE PRIMARY EVENTS OF SLALOM, GIANT SLALOM AND DOWNHILL. COULD ALSO LIST AMERICA'S HOPEFULS FOR THOSE EVENTS. THIS WOULD BEGIN EARLY TO GIVE SOME DIMENSION TO OUR EVENT AND ALERT ALL COLORADO VISITORS TO VAIL'S HOSTING THE CAMPIONSH. AND WHO TO WATCH AND CHEER FOR DURING THE RACES. WE SHOULD ORGANIZE IMMEDIATELY A "VAIL VALLEY, WORLD CHAMPIONSHIP HONOR BAND" OF STUDENTS FROM ALL OVER THE VAIL VALLEY. THIS BAND COULD PLAY IN JANUARY, 1988 FOR THE INTERNATIONAL LAW OFFICER OLYMPICS (EXPECTING APPROX. 4000 LAWMEN TO BE COMPETING IN VAIL), FOR THE '88 WORLD CUP RACES, '88 VAIL AMERICA DAYS (JULY 4) AND FOR THE WORLD CHAMPIONSHIPS. GUEST SERVICES: MAk::E AVAILABLE WITH W.C. LOGO IN PLACE, A "STRANDED TRAVELER" F=IT FOR PEOPLE WHOSE LUGGAGE GETS MISPACED BETWEEN THERE AND HERE. COULD INCLUDE A TWO OR THREE DAY SUPPLY OF TOOTHPASTE, DEODERANT, SHAMPOO, SHAVING GEAR, ETC. I BELIEVE IT IS ESSENTIAL TO HAVE CLOSED CIRCUIT TV COVERAGE IN ALL VAIL BUSINESSES OF THE ACTIVITY MENU BEING PRESENTED DURING THE CHAMPIONSHIS, AS WELL AS BEFORE AND AFTER. THE TOV IS ADDRESSING THIS ISSUE WITH HERITAGE CABLE TV AT THIS TIME SINCE WE ARE NEGOTIATING THE RENEWAL OF THEIR? FRANCHISE AGREEMENT. ITEMS I TH I Nk:: WOULD BE APPROPRIATE TO ADDRESS BY SUCH AN OPPORTUNITY ARE: FREE INSTALLATION FOR NEW HOOF::UPS LIVE COVERAGE OF RACES AND SPECIAL EVENTS BIOGRAPHIC SF:::ETCHES OF LEADING RACERS " " It if AMERICANS SUMMER VAIL INFORMATION GOLF TOURNAMENT WORLD FORUM AMPHITHEATRE PERFORMANCES COORS CLASSIC WHITE WATER TRIPS CONGRESSHALL INFORMATION MOST CRITICAL RECOMMENDATION " " ! " " VISITORS INFORMATION CENTER! I BELIEVE IT IS ESSENTIAL TO HAVE A CENTRALIZED TOURIST INFORMATION CENTER CLOSE TO THE FOUR WAY STOP, PERHAPS IN THE EXISING POST OFFICE FACILITY, OR THE TOWN HALL BUILDING. (POST OFFICE SPACE WILL DE AVAILABLE NO LATER THAN' NOVEMBER, '88) THE FIRST TIME TO VAIL, ESPECIALLY NON-ENGLISH SPEAF;ING VISITOR, ARRIVING AFTER DARK MUST HAVE A FACILITY TO COMPREHENSIVELY DIRECT THEM TO THEIR HOTEL, ETC. WE ARRIVED IN GRANS ABOUT 9 a )C~F'M AND COULD NOT FIND A LOCAL, OR ENGLISH SPEAP::ING PERSON TO HELP UP FIND OUR WAY TO THE ROYAL HOTEL. OUR PLACE SHOULD BE STAFFED WITH k::NOWLEDGEABLE, MULTI-LINGUAL, ENTHUSIASTIC LOCALS THAT CAN GET THE JOB DONE. THIS WILL START THE VISITOR OFF WITH A SENSE OF EXCITEMENT AND POSITIVE EXPECTATIONS. EXISTING VAIL MAPS ARE GOOD BUT SHOULD BE ENLARGED AND BROP::EN DOWN TO COVER SPECIFIC AREAS. ONE SIDE COULD HAVE THE LARGE, COMPREHENSIVE VAIL / BEAVER CREEP" MAP DESIGNATING THE SPECIFIC AREA TO BE HIGHLIGHTED ON THE REVERSE SIDE. AREAS SUCH AS VAIL VILLAGE, EAST VAIL, LIONSHEAD, GLEN LYON, WEST VAIL, AVON, AND -BEAVER CHEEP`. LATE NIGHT FOOD THE INFORMATION CENTER SHOULD AT LEAST HAVE THE STATE OF THE ART IN VENDING MACHINE AND MICROWAVE EQU I P'I,IENT. P'ERHAP'S A PLACE LIE :E THE FOOD SERVICE OUTLET IN THE LIONSHEAD PARP::ING STRUCTURE COULD BE ENCOURAGED TO SERVE 24 HRS A DAY DURING THE CHAMF'IONSHPS. HIGH SCHOOL STUDENTS MIGHT RECEIVE SOME SPECIAL CREDIT FOR WORk:: I NG DURING THE GRAVE- YARD SHIFT TO REDUCE THE OPERATING OVERHEAD OF THAT OPERATION. INFORMAT'I'ON CENTER COULD CONCEIVABLE HOUSE THE CREDENTIALS HEADQUARTERS, TRANSPORTATION DISPATCH (TIED IN WITH POLICE DISPATCH) IF THIS DID NOT IN ANY WAY INTERFERE WITH THE POLICE DISPATCH. VRA SHOULD BE HOUSED IN THIS FACILITY AS WELL, OR AT LEAST HAVE A "TOURIST BUREAU" STATIOI`d SET UP THERE IN A FORMAT FAMILIAR TO OUR FOREIGN VISITORS. 4 10WHI of nail 75 south frontage road • vail, colorado 81657 • (303) 476-7000 office of the mayor February 10, 1987 Mr. Andre Bucher The Andre Bucher Prosthesis Organization Route des Carres 9 1244 Choulex/Geneve Switzerland Dear Mr. Bucher: Thank you for your letter concerning the Matterhorn rock which has been given to the Town of Vail so graciously by the citizens of Zermatt. We ask that you consult with our good friends in Zermatt about your request to return the rock as we know them to be honorable people who do not ask that gifts be returned once they are given. We also sincerely feel that returning the rock could set a serious precedent and could well cause the people of France to request the return of the Statue of Liberty. Besides, we have many people of Swiss descent living in this area who very much enjoy having this small reminder of the Matterhorn and their homeland to contemplate. The international ramifications of your request are broad and far-ranging, and we ask that you reconsider all of those as you pursue this with the worthy citizens of Zermatt. Sincerely, Paul R. Johnston Mayor PRJ/RVP/bsc cc: Mr. Amade Perrig, Director, Zermatt Tourist Office [ TX, THE ANDRE BUCHER PROSTHESIS ORGANISATION 1. •Fr,`,~~~, ` 12aa GENEVA SWfRERLAND November 24, 1986 Mayor Paul Johnston Vail, Colorado U.S.A. Dear Mayor Johnston: Do you want to be held personally responsible for Thomas Jefferson's nose being dissected from Mt. Rushmore? I think not! But you can avoid this embarrassment by cooperating with your Swiss friends and putting right an immense injustice. As you-will recall, in October 1984, two 400-pound rocks were viciously wrenched from the peak of the Matterhorn and flown to the Vail and Snowbird ski resorts. This travesty was part of a publicity stunt organized by certain members of the Swiss National Tourist Office and the ski areas, but without the concurrence of the majority of Swiss citizens. Just as the Americans would be outraged by a commando squad defacing Mt. Rushmore or taking the torch from the Statue of Liberty, the Swiss are hurt by this affront to our national pride and heritage for clearly commercial purposes. We would very much like to have the stones returned to their rightful place atop the Matterhorn, and to put a stop to the exploitation of a national treasure. Recognizing that this puts you in a bit of a delicate situation, we have worked out a solution which should work to everyone's satisfaction and benefit. As you will see from the enclosed, a replica of the larger stone has been recreated in bronze and placed in the empty space at the top of the Matterhorn. We would like to propose an exchange a replica for the original. You will obviously benefit from having a historical and unique work- of-art as an attraction in the ski area. The Swiss will have back their rocks. I think you will gladly accept making this magnanimous gesture. If not, we will be forced to cancel your allocation of snow for this coming season. I am sure you will cooperate in this endeavor. Sincerely, Andre Bu , r fun wquil Joh n A. Dobson Arena 321 east Ilonshead circle vail, Colorado 81657 (303) 476-1560 TO: Ron Phillips FROM: Eddie Shipstad RE: Vail Express Hockey Team DATE: February 13, 1987 I briefly chatted with Merv and Lance about the Vail Express Hockey program and have listed below some of their statements concerning the program. 1: Object of program was to raise money for the Vail Junior Hockey Association - This year Merv says that it will not make money. 2. The program does allow adult members of the community who are proficient hockey players to participate in something they like to do. 3. The hockey games are exciting and of a caliber of proficiency that can attract fans to the games. 4. There has been some difficulty in getting teams to come from out-of- state who originally had scheduled games here in Vail. Lance felt that we do not have as good of connections as previous years with the Minnesota Check Hockey Group. 5. Also economically the Express does have to guarantee the out-of-state teams some travel expenses - usually $500.00 per weekend. 6. Lance felt that the help needed from other segments of the Vail hockey program to help support their running of the program has not been there. 7. The rowdiness at some of the games has not been good - not a general problem - but one that should be addressed. 8. Lance feels he needs help running the Vail Express Program - that it is more that he realized had to be done. Vail Express Page 2 With this input from Merv and Lance and further discussion we feel that the following considerations should be discussed in order to assist in the administration, marketing, scheduling and overseeing of the program. 1. Meet with Vail Junior Hockey Association and Dobson Ice Arena Staff and Vail Express personnel to see how the program can be more efficiently adminstered. ie: planning and scheduling. 2. Continue to up-grade the caliber of hockey and make sure that the games are kept under control on the ice. 3. Rowdiness: a. Better control of entrance and exits b. Make sure staff are more visible at games which should reduce the problems .c. Keep fans away from east and west ends (where opposing goalie is) some problems there with goalie being spitted on d. Probably would be good not to sell any bottled drinks (wine coolers) serve all drinks in cups 4. Look at admission fee and marketing strategies to more efficiently sell games: a. Parking charge b. Starting time of games c. Length of games d. Publicity and promotion e. More consistency in dissemination of game information f. Possible Vail Check Hockey Tournament - market with ski week for out-of-state teams. ES/deg CONCESSION REVENUE VAIL EXPRESS 1986-87 December 05, 1986 $308.00 December 06, 1986 362.43 December 12, 1986 295.55 December 13, 1986 541.40 January 09, 1987 466.55 January 10, 1987 383.84 January 30, 1987 625.85 January 31, 1987 213.75 February 06, 1987 786.14 February 07, 1987 837.88 TOTAL: $4,821.39 ADMISSION REVENUE VAIL EXPRESS December 05 - Center Icers 668.00 06 - Center Icers 379.00 December 12 - Denver Chiefs 374.00 13 - Denver Chiefs 638.00 January 09 - Southwest St. Paul 652.00 10 = Southwest St. Paul 535.00 January 30 - Denver Cougars > 620.00 31 - Denver Cougars February 06 - Denver Chiefs > 900.00 07 - Denver Chiefs TOTAL: $4,766.00 GRAND TOTAL: $9587.39 FEBRUARY 11, 1987 VAIL RESORT ASSOCIATION BUSINESS AFTER HOURS MIXER You are cordially invited to the VRA's Business After Hours Mixer hosted by Video Explosion DATE: Wednesday, February 18, 1987 TIME: 5:30 - 7:30 P.M. LOCATION: Video Explosion 450 E. LionsHead Cr. Vail, CO 81657 (Across from the Bus Stop/Treetops Building) Please bring your non-VRA friends Beer, wine and hors d'oeuvres will be served. Also, great prizes will be given away. You must be present to win. RECD F E B 12 1987 VAIL RESORT ASSOCIATION, 241 E. Meadow Drive, Vail, Colorado 81657 town of voil 75 south frontage road office of the town manager vail, colorado 81657 (303) 476-7000 TO: LARRY ESK111TH FROM: PAM BRANDMEYER DATE: 10FEB87 RE: ANNEXATION PROCEEDINGS-THE VALLEY Based on a reading of the "substantial compliance" resolution at the evening meeting February 17, 1987, for the annexation of the area in West Vail referred to as "The Valley," the following calendar may be implemented: FEBRUARY 17, 1987 "Substantial Compliance" resolution for the Valley annexation, by petition, setting,a public hearing date of April 7, 1987. Publi- cations in.THE VAIL TRAIL and the EAGLE VALLEY ENTERPRISE for four consecutive weeks carrying both resolution and Public Notice, with dates as follows: VAIL TRAIL February 20.& 27; March 6 & 13, 1987 EAGLE VALLEY February 26; March 5, 12, & 19, ENTERPRISE 1987 APRIL 7, 1987 Public Hearing, with first reading of annexation ordinance. APRIL 21, 1987 Second reading of annexation ordinance. APRIL 29, 1987 Effective date of annexation. Dlc~ ow01 oft ua75 south frontage road office of the town manager vail, colorado 81657 (303) 476-7000 TO: LARRY ESKWITH FROM: PAM BRANDMEYER DATE: 28JAN87 RE: ANNEXATION ELECTION CALENDAR-INTERMOUNTAIN #1 Based on a reading of the "substantial compliance" resolution at the evening Council meeting February 17, 1987, for the annexation of the first section of Intermountain to the Town of Vail, the following calendar may be implemented: FEBRUARY 17, 1987 "Substantial Compliance" resolution for Intermountain annexation, setting a public hearing date of April 7, 1987.. Publications in THE VAIL TRAIL and THE EAGLE VALLEY ENTERPRISE for tour (4) consecutive weeks carrying both resolution and Public Notice, with dates as follows: VAIL TRAIL February 20 and 27; March 6 and 13, 1987 EAGLE VALLEY ENTERPRISE -February 26; March 5, 12, & 19, 1987 APRIL 7, 1987 Public Hearing, with reading of second resolution calling annexation election for May 19, 1987. Publications, for four consecutive weeks, at least 30 days prior to the election; as follows: VAIL TRAIL April 10, 17, & 24; May 1, 1987 EAGLE VALLEY ENTERPRISE April 16, 23, & 30; May 7, 1987 Materials to Larry Eskwith for Public Hearing: 1) Original mylar 2) Copies of petitions 3) Resolutions, both for substantial compliance w/ Public Notice and calling election 4) Proofs of Publication for first Resolution w/ Public Notice 5) Notification to County Commissioners and County Attorney calling public hearing on annexation MAY 19, 1987 Election day JUNE 2, 1987 First reading of annexation acceptance ordinance ANNEXATION ELECTION CALENDAR-INTERMOUNTAIN #1 PAGE TWO JUNE 16, 1987 Second reading of annexation acceptance ordinance JUNE 24, 1987 Effective date of annexation MEMBER'S LUNCHEON t:BUSINESS AFTER HOURS <r. I C 1< FEBRUARY 18, 1987 7 Bob Knous, President, Vail Valley Foundation; will speak about the 1987 World Championship in Crans, Montana, and what can be learned from them for 1989. TIME: 11:30 Cash Bar - Noon Lunch COST: $7.50 Members - $8.50 Non-members LOCATION:: Legends Restaurant at Poste Montane Reservations for the Luncheon are necessary and should be made at the WVVRA, or by calling 949-5189 prior to 12 noon, Tuesday, February 17th. FEBRUARY 25, 1987 TIME: 5:30 - 7:30 LOCATION: Bristol at Arrowhead Complimentary Beverages & Hors d'oeuvres Mastercard or Visa accepted RECD FEB 1 6 1987