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HomeMy WebLinkAbout1987-08-11 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 11, 1987 2:00 p.m. AGENDA 1. Recreation Department Programs Report 2. Discussion of Willow Road Traffic Pattern 3. Western Development Corporation Request for time extension on Congress Hall Proposal 4. Planning and Environmental Commission Report 5. Information Update 6. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 11, 1987 2:00 p.m. EXPANDED AGENDA 2:00 1. Recreation Department Programs Report Pat Dodson Action Requested of Council: Receive and discuss reports and give any direction necessary to staff. Background Rationale: Last week the Council asked for information on the Dobson Ice Arena and the Vail Golf Course. We have decided to give you a report on other recreation programs as well. 2:45 2. Discussion of Willow Road Traffic Pattern Stan Berryman Action Requested of Council: Receive information regarding Marijke Brofos' letter. Background Rationale: See enclosed memo. 3:00 3. Western Development Corporation Request for time extension Ron Phillips on Congress Hall Proposal Action Requested of Council: Approve/deny extension for WDC to August 31 for the exclusive right to make proposals to the Town Council for a Congress Hall at the east end of the Vail Village Parking Structure. Background Rationale: The Council granted an exclusive right to WDC to make a proposal for a Congress Hall at the east end of the Vail Village Parking Structure until July 20. WDC is now asking the time be extended to August 31 (see enclosed letters). Staff Recommendation: The staff is not sure an exc'lusive right to submit proposals is necessary since no other private developers have shown interest in this project to date. Also, the Council may want the flexibility to consider other options if they come forward, particularly since WDC did not perform in the time allotted. 3:15 4. Planning and Environmental Commission Report Peter Patten 3:20 5. Information Update 3:25 6. Other 3:30 7. Adjourn • ,o,^ 'I 43~ii ow75 south trontage road department of public works/transportation vail, colorado 81657 (303) 476-7000 MEMORANDUM TO: Ron Phillips ~ FROM: Stan Berryman DATE: August 7, 1987 RE: Willow Road Traffic Pattern The issue of traffic on Willow Road was discussed at length by Town of Vail staff at an interdepartmental meeting last Fall. Representatives from the following Town departments were in attendance: Police, Fire, Community Development and Public Works. The main topic of the discussion was traffic safety problems on Vail Road and Willow Road created by the Bishop Park construction project. Town staff agreed that several temporary steps (signage, etc.) be taken to alleviate potential safety problems. In addition, Town staff discussed general traffic in the Willow Road area. One-way westbound traffic on Willow Road causes several problems: 1. A substantial number of vehicles disregard the one-way sign and enter Willow Road eastbound from Vail Road. The Police Department felt that this created an enforcement problem as well as a safety problem. 2. More vehicles would be "enticed" to disobey the one-way sign when the Bishop Park project is completed because of the increase in number of units and proximity of the underground parking entrance of Bishop Park to Vail Road. 3. A west-bound, one-way Willow Road forces all eastbound traffic to use Vail Road. Vail Road (by the Lodge) in the winter is dangerous because of the steep downhill grade and ice build-up caused by the shade in the area. 4. The one-way traffic pattern creates confusion to the guest and resident alike. In order to address these problems, the Town staff agreed to route traffic on Willow Road two-ways for a trial period after the Bishop Park construction was substantially complete. . k . Ron Phillips August 7, 1987 Page 2 The advantages of two-way traffic on Willow Road are as follows: 1. It is more convenient and closer for local residents and guests to access their properties in the Willow Road area. 2. It removes some traffic from the steep and icy Vail Road downgrade by the Lodge resulting in increased safety. 3. Two-way traffic patterns fit driver expectations and are less confusing to the guest and resident. 4. The Fire Department will have a shorter response time to the Village Core by utilizing Willow Road eastbound instead of going all the way around Vail Road. In summary, the Town staff felt that this minor traffic change would cause major improvements in traffic flows, safety and convenience. SB/slh cc: Ken Hughey Dick Duran Peter Patten Pete Burnett he August 4, 1987 Ron Phillips, Town Manager and Council Members:- ' Vail, Colorado Gentlemen:- It came to my attention - somewhat abruptly - that Willow Road is now a 2-way street. As the General Manager of The Willows Lodge I would like to make the following comments: 1. There was NO advance public warning of this decision; I realized it when I saw cars going what I thought was the wrong way. 2. No signage to the effect that Willow Rd. is now two way. 3. Truck traffic and delivery vehi.ales now pass through residential areas on the way to the Village, rather than on Vail Rd. where there is only one residence. 4. The road appears dangerously narrow for the type of traffic even if there had been advance notice and signage. I understand there was a staff decision at which was present representatives of the fire, police, and public works departments. I have contacted all three depart- ments to find out who ultimately responsible and why there was no public input of any type to my knowledge. I look forward to discussing., this situation with the appropriate officials - whoever they may be. Sincerely, Marijke Brofos General Manager, The Willows 74 EAST WILLOW ROAD • P. O. BOX 759 • VAIL, COLORADO 81658-0759 • TELEPHONE: (303) 476-2231 r - - ~y~l ~ 11 tow~ of uail 75 south frontage road office of the town manager vail, colorado 81657 (303) 476-7000 August 6, 1987 Mr. Lee R. Tolley Vice President Western Capital Development Corporation 333 South Allison Parkway, Suite 301 Lakewood, CO 80226 Dear Lee: I am writing in response to your letter to Paul Johnston of July. 23, 1987 concerning your meeting in Vail on Tuesday, July 28, 1987 with a KLM Pension Fund representative and your plans for making a presentation to the Vail Town Council sometime in mid-August. I am sure the Town Council will be willing to schedule such a public meeting at a mutually acceptable time. You should be aware that the Economic Research Associate's analysis of financing options, cost-benefit, site locations and operations will be presented to the Council on September 8, 1987. You may want to wait and shape your presentation in light of those findings. I, will take up your request for an"exten'sion of the exclusive agreement with the Town Council next Tuesday, but it may be a moot point since no other private entity has expressed interest at this time in making such a proposal to the Town. Please let me know when your plans are more firm and you wish to set a date to meet with the Town Council. Sinc e 4Phill Rondall U Town Manager RUP/ds cc: Va-il Town Council • ' ~ Western Capital Development Corporation July 23, 1987 Mr. Paul R. Johnston Mayor Town of Vail rren 75 Snu±h r, i.,r `ay Vail, CO 81657 Subject: Vail Congress Hall Dear Paul: I tried getting in touch with you last week and was informed that you were out of the country; so this letter is to update you on our forthcoming meeting in Vail Tuesday, July 28th which, hopefully, you will be able to attend. We have made much progress in both financing and planning for the proposed Congress Hall. The meeting on the 28th is to introduce you to Mr. Ter Wee representing the KLM Pension Funds, who have expressed interest in financing the hard cost of construction with certain stipulations. Bob Dolby and Jim Obst will also be on hand from Western Capital. The purpose of this meeting is to update all parties on where we stand concerning the project in an informal way. KLM wishes_no publicity as yet. Assuming that we appear headed, i_n th.e right direction, we then plan to make a formal proposal to the Town by August 15th. During the past weeks we have gathered much information concerning operations and management of both the Aspen Snowmass and Beaver Run Convention Centers, and this has helped immeasureably in formulating the best approach to structuring the project in Vail. We also have negotiated a tentative management and marketing contract with a highly qualified operative with a strong resort management back- ground. Our goal is to come to the town of Vail with a workable proposal in mid August which if accepted, will enable us to begin construction on the underground parking structure by 333 South Allison Parkway, Suite 301 Lakewood, Colorado 80226 (303) 985-9898 Telex 822099 ' l • , Mr. Paul R. Johnston, Major, Vail July 23, 1987 Page Two October, and to complete the entire facility by January l, 1989 in time for the World Ski Championships. Therefore, we respectfully request an extension of our exclusive agreement until August 31, 1987. Thank you very much, and we look forward to meeting with you next week. Besg ds, R.`o i~' e President / LRT/ DRS cc: P. Gramshammer ) . r, . ~-c~,~ ~ G~- ,~.-~-u'.bo ~i • ~ edv.t vail nature center 75.south frontage road vail, colorado 81657 (303) 476-7000 ext. 227 July 23, 1987 Mrs. Flo Steinberg PO Box 13 Vail, CO 81658 . Dear Mrs. Steinberg: Enclosed is the information you requested on Vail Nature Center's Living History Day. This includes two informational brochures the 1986 yellow brochure and 1987 pink brochure. As you will note, this year's event was expanded without affecting additional plots of land on the Nature Center grounds. Additional booths were added around the Nature Center where wood chipped areas are located. If you have other questions or need further information, please feel free to contact me at 476-7000, ext. 227, Cordially, K Kathleen Okon Asst. Director cc: BarU'ara Masoner - -:1. . . a . w.~.~ . ~~iy',.s' . ~Pe~! r ' . ACKNOWLEDGEMENTS . - _ ~ ~ , . ; ; ;':~",~";Y • : . . , , . . . , . , A big thank you to all the following ~W h People Be sure to stop by the campfire Histor Da 1987halped make Living . circle to see magic shows, y y great success L~~~N (G singing/dulcimer playing and CRAFTSPEOPLE ' storytelling! Basketmaker Charlotte Elich-McCall Broommaker Quilter Marsha Knueven Clair Schaeffer ~ ~ ENTERTAINMENT SCHEDULE Glassblower Rugmaker Peter Remsen Norma Sturgess 11:45 - 12:15 Magician Horseshoers Weaver Cecil Warfel Gary Calhoun ..Sandy Curtiss ~ Diane Haynes 12:30 - 1:30 Singer/Dulcimer ; A ~ Player ~ Musical Instruments Wool Spinner Bonnie Carol ~ Hughes Dulcimer Co. Beth Thompson . , 1:45 - '2:30 Storyteller Potter . Jim French Debbie Bolon ' ; 2:45 - 3:15 Magician ; Cecil.Warfel ENTERTAINERS ~ ~ 3:20 - 4:00 Singer/Dulcimer Magician Player , Cecil Warfel Bonnie Carol Musician Bonnie Carol Storyteller , AT ; Jim French . ' - THE VAIL NATURE CENTER, SCHOOLHOUSE WORKERS . ' , i . i , Howard & Eloise Schmidt . ;,i . M1 ~ . . ! t . 4 . . ~ . , . ~ • i. ~ ~ t . . . . . ' ~ . . . : . 1NFdRMATION . . . . ~ . ; , , . : - . ~ . . - . PESK , ~ ~ - . oT _ . . . , _ . . ~ . . . : . . . _ _ _ . . ; . . , p . . A C L Ri . . r= f ~z . , - ' rMAK NG ~ - . • _ , ` ` ~ . . . CARDI N G _ TO , . . W~DOL SI BASKETMAKING MUGAL : :~.p I I ~ E, SPI N NING ONE- ROOM r. NS+RUMENTS , GHOOLHOUSE . 6 4 .00 ~O 'oPEN . I'00- t . . B.ROONIMAKING . , ; . , . _ _ _ PO TERYMAKI NG . . , . I . . • ~ - M : cs . : . . . • L~ ~ i ~ ~ ~ . •~~vCi.:~ q.~ f~ . . _ . ~ ~ . . - V . . . . ~ ' L-+ . . , . _ .::f~~ . ~ , t. . - . . , ' ~ r, ~'`W t~ .1s: 1 ' ~ ~ . . : ~NaTORL C~NTE~ ss ~ ~ _ - . OLSE I NFORMaTIp Y`~' OMEMApE CA~IDLEM/~KING D ~ BUTTER gA Sa LE -T.O ONE _ RbpNj C SCHOOLHOUSE . . . . , PA N . ~ - . _ - ---p NING° . . - - . . ~ : : _ _ . FdR GOLD . . . _ 1 . . . . 7 . s,,~, • . - . . . ljj, F ~ . . _ . ~r, . ~ . . . , . . , . ! a... i. ; , . . . : . . . ' - - • ..z--:..y...__~.. . , ~ , . ~ . ' . . . . . ~ _ : : . . . . . . ' '".......~.....u.i..ll ~ ~ . • I • . A big thank you to all the following people who have helped make Living Li Be sure to stop by the campfire History Day 1986 a great success! Vi circle to see professional singers/dulcimer players, CRAFTSPEOPLE magician, and storyteller! Basketmaker Don Glaser Blacksmith Steve Zorchack H 'S I ST"hY ENTERTAINMENT SCHEDULE Horseshoer Gary Hoza 11:45 - 12:15 Magician I Cecil Warfel Papermaker Dawn Wohlford 12:30 - 1:30 Dulcimer Players & Singers Potter A Y Bill and Val Moriarty Liz Johansing 1:45 - 2:30 Storyteller uilter i Greg Denman Robbie Guidry I 2:49 - 3:15 Magician Weavers Cecil Warfel Erica McCall i Devin Billings I , ENTERTAINERS Magician Cecil Warfel Musicians AT Bill and Val Moriarty THE V.AIL NATURE CENTER Storyteller . Greg Denman ~ - i ~ ~ ? . SCHOOLHOUSE WORKERS . ~ ~ , Howard & Eloise Schmidt ~ • ~ - ~ 1NFbRMaTION ~ DESK 1<< "~1p,R , Fcilv oT " l` ~ 1l POTTE Y C~ BaSKET AkING W~oOL CARDING PAPERMAKING OEoROOM O SPtNNING I___J 6GH001-HOUSE OPEN I:00 - 4• 00 BL,4CKSMITN U QUi LTING C~ ~ CJ G~ SJ ~ £~3 ' ~ > >y I ~i`% v.~r ~ .~>!t R x• . ~ ~TVRE CENTE,R ~,tt';y MAA G ICIAN SI NGERS iNFORMATIaN STORYTELLER M~S.. F. e ' f'• rw"{ 4!tl S k .K'fjy.~T r //~OMEMAPE CANDLEMAKING BREAP ~ BUTTER ~~Bp,KE SA!_..E -T'O ONE-R60M ~ SCHOOLHOUSE PANNI NG FdR GOLD - _ . r,- ~ . . . ~ ~ To: BAxs MAsoriER , FROM: PAT DODSON .1 DATE : JULY 17 , 1987 SUBJECT: SAGE AND NATURE CENTER Barb, just a brief note on the Nature Center and how the ground should be maintained. - The Nature Center should be preserved as much as possible in its natural state and we should not encourage in any way danage to the flora and fauna, the trails (as you have always done by wood chips) and not cut any paths into any other areas. None of the sage should be cleared or cut to make room for any kind of programs. If we have a program at the Nature Center requiring more open space than we have available , I suggest we use other areas for these events. Any vehicles wanting access to the.Nature Center should be excluded unless making deliveries that are impossible to hand carry. If there is any storage of any materials, this should be done on the open areas that are free of plant life. ` It is extremely important that everyone connected with the h'ature Center is sensitive in trying to maintain the natural surroundings at the center. Please pass this memo on to the h'ature Center staff. Thank you very much. O ko<- ~eR.. J.c~a - - TMat 2Va i~`~~ A U~ 8 = August 5, 1987 7 ;97 Mr. Bill High Chairnian Vail Resort Association 142 East Meadow Drive Vail, CO 81657 Dear Bill: By pure coincidence I got a copy of Michael Staughton's letter to you regarding his proposal of restructuring and perntianent funding of the VRA. (copy attached) Not trying to steal Mike's thunder, I would like to tell you that between Jack Rush, Joe Stauffer, Pepi Gramsharruner and Johannes Fessler we had come up with an identical proposal some two years ago prior to the appointment of Dave Kanally. I feel that the framework is very workable and would satisfy the various fractions within the VRA, diffuse certain points of conterrpt and re-direct the VRA's organizational structure into a more practical future oriented manner. At any rate, I feel that this proposal is worth a very thorough discussion and serious consideration. Very erely, H D. 'I~irnovszky aging Director HDT:klg cc: J. Staufer B. Kendall G. Brittan H. Staufer D. Kanally B. Knous P. Gramshamner J. Mouw R. Behler K. Clair M. Sansbury E. Affeldt J. Rush M. Staughton P. Johnston M. Shannon R. Slifer R. Phillips B. Hanlon J. Curtin N. Donaldson J. Cogswell J. Fqssler G. Molloy M. Robinson 174 East Gore Creek Drive Vail, Colorado 81657 303-476-5011 Telex 45-0375 i : ~ ' . Slope Enterprlses . 228 Bridge Street ! Vail, Colorado 81657 303/476-0080 ~ T0: Board of Directors, Vail Resort Associat-ion Bill High, Chairman RE: Permanent Funding of the VRA In a.brief conversation with Bill High just prior to the General ti4eeting, I mentioned to him an idea tha't I have thought about for some time in regard to pcrmanent funding. Bill asked me to bring it up at the meeting, hur it quite as clear in my mind, so I refrained. liought, I offer it to you now. Funding of the VRA woulcl he a co;;ibination of mandatory and voluntarv contributions. 1. The voluntary fundinj is accomplished through the present dues (or decreased if marketing is spun out of the general ex- penditures of the VRA) . "I'hcrefore, the voluntary funding would be to suj-,,) ort. t f1 C ~,.s i r,;, system and Chamber of Commerce function. 2. The mandatory funding is accomplished through some sort of taxation. In this czse, I strongly advocate the business license approac}i. Tliese funds would be ear-marked for marketing of sum- r.:er Vail. This would then br•ing in the 39% non-payers into the fold with regard to financing the marketing aspect of VRA only. This obviously brings to mind the question of how many volunteer funds would "appear" to fund the reservations system and Chamber of Commerce. My opinion, and one man's opinion only,.is that the reser- vations systems should be spun out and become the domain of the lodges only... They have been very vocal in their contentions that the_y, as a group, are the biggest contributors to VRA. I think that the lodges should £und, operate, and control the reservation system. The Chamber functions are funcled voluntariy by the community at large. I think you'd get }•our same 611; to iielp fund this aspect of VRA. To summarize: 1. Reservations: otaned, operated and funded by lodges. 2. Chamber: voltrntarily ftinded 3. Marketing: mandatorily funded via business license tax. Therefore, present VRA members would fund tlie three functions in a threefold manner: Lodges - reservations - Voluntary? marketiiig - Mandatory - Chamber - Voluntary All other categories - marketing - [dandatory Chamber - Voluntary cont'd , . Slope Enterprlses 228 Bridge Street • Vail, Colorado 81657 Page Two 303/476-0080 Memo to VRA Board • • This seems to place additional burden on _the lodges, but any • mandatory funding would do the same. The present voluntary funding places a larger financial burden on the lodges, but as we are all aware, the lodges have the most direct and imme- diate benefit derived from the reservation system. I_offer this only as my concept, not as a panacea for the ques- tion of permanent funding; perhaps this would be a.compromise. Sincerely, ?cz~` k ~-i ~ Michael St'aughton`-' / / SALESTAX TUWN OF VAIL SALES TAX ESTIMATION WORRSHEET ; 1987 1987 MONTH _____1980 _1981_______1982_______1983_______1984_______1985_______1986____;___BUDGET_ ACTUAL Variance December 549,000 590,242 820,762 737,506 853,100 906,758 905,955 ; 1,131,000 1,167,280 36,280 January 626,448 514,102 675,186 696,752 742,262 881,304 890,585 ; 1,011,000 1,063,196 52,196 February 624,040 594,292 687,792 751,856 824,650 918,154 946,552 ; 1,062,000 1,135,786 73,786 March 683,000 697,464 853,648 977,828 1,084,814 1,187,520 1,316,652 ; 1,310,000 1,378,782 68,782 April 246,820 308,436 355,300 319,546 481,204 531,668 430,877 ; 539,000 425,961 (113,039) May 89,180 135,774 147,378 156,588 166,200 162,912 244,987 ; 224,000 212,127 ( 11,873) June_________176,044 245,204 247,326 257,744 262,696 280,828 361,627 ; 361,000 331,948 ( 29,052) SUBTOTAL 2,994,532 3,085,514 3,787,392 3,897,820 4,414,926 4,869,144 5,097,235 ; 5,638,000 5,715,080 77,080 July 281,846 339,418 349,116 407,474 406,462 447,815 479,507 ; 534,000 August 268,052 332,724 348,756~ 384,338 402,792 386,985 512,513 ; 518,000 September 176,090 285,918 268,598 324,670 384,864 340,102 374,060 ; 435,000 October 137,376 225,024 223,830 198,614 206,248 209,282 237,504 ; 266,000 November_____140,630 210,254 245,894 281,704 310,588 229,083 376,657 ; 366,000 TOTAL 3,998,526 4,478,852 5,223,586 5,494,620 .6,125,880 6,482,411 7,077,476 ; 7,757,000 5,715,080 77,080 I