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HomeMy WebLinkAbout1987-08-18 Support Documentation Town Council Work Session VAIL TOWN COUNCIL 2 WORK SESSION TUESDAY, AUGUST 18, 1987 2:00 p.m. AGENDA 1. Nature Center Protection 2. Discussion of T.V. Translator System 3. Discussion of Collateralization and Revision of Investment Policy 4. Budget Process Introduction and Accomplishments Presentation 5. Review and Discussion of Council Service Level Analysis 6. Proposed 1988 Capital Improvements 7. Information Update 8. Other 9. Adjournment VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 18, 1987 2:00 p.m. EXPANDED AGENDA 2:00 1. Nature Center Protection Flo Steinberg Action Requested of Council: Flo Steinberg would like to request the Council to consider adopting an ordinance protecting the Nature Center as we have discussed previously. Background Rationale: The Nature Center has held some special events using booths at the last two 4th of July celebrations which have disturbed some of the sagebrush in the area. Also the road was used more than usual last year because of the construction of the fire ring. We have told Flo that the area will be revegetated and that future events will be held in such a way as to not disturb the vegetation. Flo would like to ask the Council to consider an ordinance protecting the Nature Center. Staff Recommendation: The staff recommends an ordinance not be considered because this is not a wilderness area. A building is on the site which has been there for some time and needs to be maintained. We believe the correspondence given to the Council last week indicates the staff's renewed committment to maintaining the Nature Center site as undisturbed as possible. 2:15 2. Discussion of T.U. Translator System - Eric Affeldt Action Requested of Council: Receive the report from Eric Affeldt on where the Town of Avon stands at this point regarding the development of a television translator system. Background Rationale: The Town of Avon has proceeded to do some preliminary engineering work on a T.V. translator system. Copies of information provided for the Town of Avon were distributed to the Council two weeks ago. 2:45 3. Discussion of Collateralization and Revision of Investment Charlie Wick Policy Rich Parzonko Action Requested of Council: Review and discuss the staff's memo on collateralization. Background Rationale: Staff follow-up on Council's questions regarding collateralization of Town investments. Staff Recommendation: An additional minor change is recommended in the policy statement pertaining to collateralization (see enclosed memo). 3:00 4. Budget Process Introduction and Accomplishments Presentation Ron Phillips Action Requested of Council: Receive information pertaining to the budget process and provide any discussion necessary. Background Rationale: The budget process is beginning now and an overview of that process and of accomplishments for this past year will be presented for the Council's consideration. 3:15 5. Review and Discussion of Council Service Level Analysis Ron Phillips Charlie Wick Action Requested of Council: Review and discuss service level priorities for planning and budget purposes. Background Rationale: The service level analysis helps prioritize the Council's emphasis regarding service levels for the Town of Vail as pertaining to the budget process. 3:30 6. Proposed 1988 Capital Improvements Steve Barwick Action Requested of Council: Review and discuss five year Charlie Wick capital improvement plan and the proposed 1988 capital - improvements. Background Rationale: Annual update and review process for CIP budgeting. Staff Recommendation: Give tentative approval of 1988 capital projects prioritization schedule for inclusion in the preparation phase of the 1988 budget. 4:00 7. Information Update 4:05 8. Other 4:10 9. Adjournment Page 1 Ik as ~e- /`!8 7 ~ i FINANCIAL MANAGIIKQU/PIANNING Z+OWN OF VAIL SERVICE ANALYSIS (0 One of the Rating Categories for Each Service OVIIRAIL IIKPI-T1f.SIS MUCH RIIMAIN MUCH NO DEFP. & SERVICFS MORE MORE SAME LESS LESS RATING CONIlMV`i'S/EXPLANATION/SPECIFICS . FIRE Fire Inspections & Enforcement / s Fire Suppression ly EmexgencY Response ~p Dnexgency Medical ~ ETengency Planr"ng Fire Irivestigation / _ Z Public Eclucation 3 3 ~.r Building Maintenance y z Animal Control Other ~ PUBLIC WORKS/TRANSPORTATION „ Snow Removal ranascaping 2 3 / Trash Remaval s ~ . i Page 2 OVII2ALL IIKPBASIS ' MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME IESS LFSS RATING COMMIIV'I'S/EXPLANATION/SPECIFICS P[JBLIC WORKS/TRANSPORTATION (CONT.) Irrigation Emengency Response (Flooding, L Mudslides, etc.) EMineering 1 3 e2 Streets, Road Construction Street, Road Maintenance Recreation Path Construction ~ 02 oz Recreation Path Maintenance ~ Sidewalk Construction/Maintenance Drainage Construction/Maintenance Street Signs Street Lightirig Bus System Sandstone s ~ East Vail West Vail Shuttle Bus Cleanliness Propexty Management (Leasirig in Parl{ing structures ) Fleet Vehicle and Equipment Maintenance S~ ~ . i Page 3 0VERAI,L IIMPBASIS NNCH RII"AIN MUCH NO DEPT. & SERVICFS MORE MORE SAME LESS LFSS RATING M~/FXPLANATION/SPECIFICS PUBLIC WORKS/TRANSPORTATION (CONT ) Building and Parking Structure Maintenance _3 3 . Management of Parking Structures and Par]{irig Ipts Other QOMMUNITY DEVELOPMEIV'I' Current Plannirig _57 _z _ Iong Range Plannirig Zoning, Subdivision & Annexation Regulation special studies & Proj ects t1/ ~ Building Inspection, Permits & Plan Review 6 Environmental Health Inspections & Programs ~ J Fnvironmental Quality Studies & Reports Professional Relationships With: Town couricil Planning & Ehvironmental Coiranissio ~ Z Design Review Board l j~ Z Project Management Other . 1 Page 4 , OVELZAL1, IIKPHASIB P'NCH RIIM1IIN MUCH NO DEPT. & SERVICFS MORE MORE SAME LESS LESS RATING CaSEN'I'S/EXPLANATION/SPECIFICS ADNIIINISTRATIVE SEEtVICFS Operatirig Budget Capital Budget Debt Adninistration Accounting Auditing s" _L Financial Reporting / s Financial Planning/Management Treasury/Tax Collection Investments ,,2 y Data Processirig Fersonnel Adninistration (staffing, trainirig, wage and salary acb?i.n., labor relations, employee benefits and services) Insurance/Risk Management Town Clerk Licen.ses Recoris Elections G Support Services for Town Council Admin. Support Services (Mail, Phone Supplies, etc.) _ i - Page 5 OVII2AId, IIMPfiASIS MUCH REMAIN MUCE-i NO DEPT. & SERVICES MORE MORE SAME IESS LESS RATING CbNIlEN'I'S/EXPLANATION/SPECIFICS AU'IIIIISTRATIVE SERVICFS (CONT. ) Information services / 3 z vail symposiLUn 3 Other LIBF2ARY Adult Programs & Services Youth Programs & Services y Z Reference Services y Z, Circulation Services ly Z Perioaical services 3 3 Collection Development y Z Community Education Resource use pramotion 3 3 comnunity Room rlaintenar,ce of rdbrary Other / i , Page 6 0VII2ALL IIMPf-iASTS MUCEi RET'fAa1 MUQi NO DEFP. & SERVICFS MORE MORE SAME LESS LESS RATING COMN~!'S/EXPLANATION/SPECIFICS FOIlICE Drug Enforcement / ,2 3 Parkuig Enforcement Traffic Enforcement Criminal Enforcemezt ~ Juvenile Enforcement ~ Public Sexvice Security for Special Etvents ~ Crime Prevention ~ s Public Education Traffic Control Dispatch C.attnminication ~ Criminal IrYVestigation Other , RECE2EATION General Recreation Programs Genexal Recreation Leagues , General Recreation Classes ~ ~ . ~ ° Page 7 ` OVEl2AIL II"1PBA.SIS NNQ-I RFT'1AIN MUCH NO DEPI'. & SERVICFS MORE MORE SAME LESS LESS RATING CONIMII~'I'S/EXPLANATION/SPECIFICS RECRFATION (CbNT.) General Recreation/Special Events ~ ,2 .2_ / Cooriination with CommiLu-iity Groups I .2 Dobson Ice Arena Nature Center ~S Youth Center/Hang Out ~ 3 _ Youth Outreach Programs y Youth Counseling y ~ Youth Cafe X-Country Ski Center o2 ~ / Parks & Athletic Fields l y ~ Tot Lots s / otner ~ / a FINANCIAL MANAGEMENT/PLANNING DEPT. & SERVICES FIRE Fire Inspections & Enforcement PAUL: Need tighter supervision or enforcement of alarm companies. - Emergency Planning ERIC: Despite glowing reports, I received comments our emergency planning was a bit weak, which was reflected in response on the chemical spill. Animal Control ERIC: Dogs on Cross-Country trails remain a nuisance. Other PAUL: Security company requirements. PUBLIC WORKS/TRANSPORTATION Landscaping ERIC: More trees on and near the interstate? PAUL: Could put out 10%-20% less plants. - GAIL: We need better diversity. Trash Removal ERIC: Greater overall employee awareness that the cleanliness of the Town is all of our jobs and an item that is important to our guests. JOHN: Need to spend more time cleaning pedestrian mall areas. GAIL: We need both core areas to be kept cleaner. 1 PUBLIC WORKS/TRANSPORATION (CONT.) Irrigation PAUL: Could save 10%. Emergency Response (Flooding, Mudslides, etc.) Streets, Road Construction ERIC: Still a top priority. Street, Road Maintenance ERIC: Still a top priority. JOHN: Need to fill pot holes quicker. Recreation Path Construction JOHN: Need to complete system, especially East Vail. GAIL: It would be great to start to really focus on completing the recreation path system. One area in winter is the linkage between Ford Park and Vail Village. Recreation Path Maintenance JOHN: Higher usage is a call for more maintenance. Sidewalk Construction/Maintenance _ ERIC: Must be required on all future developments where appropriate. JOHN: Need more sidewalks. - Drainage Construction/Maintenance JOHN: Problems along Frontage Road East. 2 PUBLIC WORKS/TRANSPORTATION (CONT.) Street Signs ERIC: Need emphasis. JOHN: Direction, Informational. PAUL: Wait on new sign plan. GAIL: Part of current over-all signage evaluation. Street Lighting ERIC: Need emphasis. Bus System Sandstone KENT: Could consider summer weekends. East Vail JOHN: Need more buses during peak winter times. KENT: Could consider summer weekends. West Vail KENT: Could consider summer weekends. Shuttle JOHN: Too slow. Bus Cleanliness JOHN: Always helps Vail's image. ERIC: Can we reduce routes in the off season/summer without hurting our image too much, and cut costs. 3 PUBLIC WORKS/TRANSPORTATION (CONT.) Property Management (Leasing in Parking Structures) ERIC: It appears Hertz is out of business in the summer, if there is time, let us get a rental agency to commit to a minimum 10 month service. Building and Parking Structure Maintenance JOHN: Parking structure paintings and signs need to be re- done more often. Management of Parking Structures and Parking Lots ERIC: Charge for the summer. COMMUNITY DEVELOPMENT Current Planning ERIC: Less emphasis in the respect that staff does too much free work for applicants. Must institute some consulting fee system. JOHN: Need to be sensitive to businesses. Be willing to work with people. We should not have situations like we did with Ambrosia. It reflects bad on the whole TOV staff. Long Range Planning ERIC: Council and staff need to do a better job of informing - the community on which projects are feasible in the short vs. long range. PAUL: Finish all started projects. Zoning, Subdivision & Annexation Regulation Special Studies & Projects ERIC: Excellent last year. Apart from parking, let's take a break. PAUL: Finish all started projects. 4 COMMLJNITY DEVELOPMENT (CONT.) Professional Relationships With: Town Council ERIC: Encourage staff to be very candid with their views on various projects. We do not need any suppressed data among staff inembers for political reasons. Council may need to be gently kicked once in a while. ADMINISTRATIVE SERVICES Operating Budget . ERIC: Keep focused on the small things; trash, flowers, attitude of public workers, strive for second happiest place on earth. Attitude. Huge capital projects possibly financial nightmares should be treated as such. JOHN: Staff does a very good job of reporting. PAUL: Timely quarterly reports. Debt Administration ERIC: Keep the focus! Auditing PAUL: If possible, lighten auditor's time requirements. Financial Reporting ERIC: Keep it up. Financial Planning/Management ERIC: Staff can be more forceful if they feel strongly, good or bad, on projects remembering that the Council ultimately takes the heat or praise based on staff's input. Investments ERIC: Personally would like to see the investment policy prohibit investments of over 100,000 in any institution without proper collateral. 5- ADMINISTRATIVE SERVICES (CONT.) Town Clerk Licenses JOHN: Town Clerk does a very good job. Vail Symposium ERIC: Why?? What?? Who?? LIBRARY Other ERIC: Very little knowledge; public comments are positive. POLICE Parking Enforcement PAUL: The implementation of truck restrictions and controlling 2:00 A.M. street noise in the Village. Traffic Enforcement ERIC: More bicycle traffic enforcement. Public Service ERIC: Visibility means P.R. becomes even more important. - Security for Special Events ERIC: Doing much better. - Public Education JOHN: TV ad campaign was good. Traffic Control JOHN: Need better control during peak periods. 6 RECREATION General Recreation Programs JOHN: Messina-Tennis; Who sponsored? Was poorly promoted. PAUL: Get VMRD more involved. Dobson Ice Arena JOHN: Need more special events. Hockey program very good. PAUL: more utilization and dollars generated. Nature Center PAUL: Develop a"use" policy related to cars, construction damage, etc. Youth Center/Hang Out PAUL: Need education year round. Tot Lots Other ERIC: Generally pleased with recreation. Would like more input on our "Arena Experiment". Is Eddie working out, what is he doing, why, what is the overall strategy. Bottom line, I want to see one entity for all recreation, the sooner the better. 7