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HomeMy WebLinkAbout1987-12-08 Support Documentation Town Council Work Session i v VAIL TOWN COUNCIL WORK SESSION TUESDAY, QECEMBER 8, 1987 2:00 p.m. AGENDA 1. Discussion of U.S. Ski Association Request for Yamaha to Demonstrate Their Snow Scooter at Ford Park 2. Discussion of Vail Marketing Program Proposals 3. Quarterly Financial Report and Year End Financial Estimates 4. Discussion of Better Dissemination of Public Information 5. Information Update 6. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 8, 1987 2:00 p.m. EXPANDED AGENDA 2:00 1. Giscussion of U.S. Ski Association Request for Yamaha to Craig Stanford, Demonstrate Their Snow Scooter at Ford ParK Yamaha ' Action Requested of Council: Approve/deny Yamaha use of the west field at Ford Park or the lower bench. Background Rat,ionale: Yamaha is requesting use of the west softball field at Ford Park (or the lower bench) to demonstrate their snow scooter on Jan. 2 and 3, 9 through 16, 8:00 - 11:00 a.m. and 12:00 - 2:00 p.m. As the hovercraft will not be using this area and there will be no parking on the west field, there are no conflicts with Lhe site. However, it will conflict in time with the Kevillion Dog Sled Races and the Biathalon event. Staff Recommendation: Larry Eskwith said Yamaha must send him 1) proof of insurance, 2) letter of indemnity and 3) liability release form that will be signed by every participant. Yamaha also requires a packed area. To meet this request, a fee should be charged to cover staff and materials. Also, a field user fee should be applied. Enciosed in your packet is our summer rate sheet: Staff recommends this not be approved because of: 1) Parks should not be used for commercial purposes; 2) this will generate some noise; 3) timing conflict with 2 other major events - which our staff will be committed to. 2:20 2. Discussion of Vail Marketing Program Proposals Ron Phillips Action Requested of Council: Receive recommendations developed by staff regarding selection committee for marketing organization and marketing guidelines. Background Rationale: Staff recommends that a selection committee be established to advise staff in the RFP process and to screen applicants and make recommendations to Council for final selection. Staff will also present general marketing guidelines for Council refinement. 3:00 3. Quarterly Financial Report and Year End Financial Estimates Steve Barwick Action Requested of Council: Receive financial report and ask questions and make comments as desired. Background Rationale: This will be the last financial report on 1987 until year end actual figures are available. 3:20 4. Discussion of Better Dissemination of Public Information Ron Phillips Action Requested of Council: Discuss ways of doing a better job of getting TOV information to the public. Background Rationale: Kent has suggested a weekly column in the newspapers such as "Council Corner" which could be handled mainly by Karen Morter, but occasionally by Council members on specific topics. Ron suggested a monthly informal news conference. Other ideas are welcome so a workable combination can be developed. 3:40 5. Information Update 3:45 6. Other r • , • ~ _ ' n Of if~~ ~ 292 west meadow drive recreation department vail, colorado 81657 (303) 476-2040 FIELD RESERVATION POLICY The Town of Vail requires groups renting the Town's athletic fields and facilities to carry liability coverage. This coverage will name the Town of Vail as an additional co-insurer. The policy will be for public liability insurance no less than $500,000 for injury to the person or one accident, $1,000,000 for injury to more than one person or one accident and property damage for no less than $500,000. The group will also inform their members/participants of facility rules and police their group on these rules (which include:) 1. ABSOLUTELY NO DOGS at the field(s). Town ordinance #6.04.190 2. No glass containers 3. Park only in designated areas. For the athletic field the adjacent parking lot (not inclusive of the shoulder area into the lot) is the only designated parking area. Ford Park's parking areasinclude the south side of the Frontage road from the east side of the amphitheatre access road to the west side of the snow dump entrance, the tennis court parking lot and the snow dump lot. 4. No cleats during practice or non-competitive activities. In making field reservations, a deposit of 50% must be given to the Recreation Department no less than 30 days prior to the date(s) of use. The remaining 50% of the field rental fee must be paid no later than 48 hours prior to the reserved date(s). Should weather prohibit use of the field(s), the renter may reschedule the field(s). If this is not feasible than a refund vrill be granted. FEE STRUCTURE I. Softball fields (the following fee includes all three (3) fields at Ford Park, being dragged, lined and maintained daily for softball activities) A. Resident $300/weekend $5/2 hours/1 field not dragged or lined B. Non-Resident $400/weekend $1012 hours/1 field ' not dragged or lined II. Athletic field (the Town maintains two athletic fields, one on Vail Valley Dr, two blocks east of Gold Peak; the other at Ford Park, between the middle and east softball fields). A. Resident $ 5/2 hours/field $ 50/field athletic lining B. Non-Resident $1012 hours/field $100/field athletic Tining To reserve these facilities/fields, please contact: Vail Recreation Department Attn: Barbara Plasoner 292 W. Meadow Dr Vail, CO 81657 (303) 476-2040 tow 48~i 75 south frontage road vail, colorado 81657 (303) 476-7000 MEMORANDUM TO: Ron Phillips FROM: Charlie WickCRw~ Steve Barwick DATE: December 2, 1987 RE: Financial Estimates to Year End 1987 The operating budget of the Town of Vail remains in sound condition at this time. The General Fund is projected to break even for 1987 despite the transfer of $300,000 to the Capital Projects Fund to pay for additional projects as approved by Town Council. This will occur due to a variety of revenue increases and expenditure savings. The Capital Projects Fund is expected to have an increase in fund balance of approximately $130,000 in 1987. However, it will be necessary to expend an additional $266,000 in 1988 in order to complete all capital projects which were authorized in 1987. The Capital Projects fund balance for the end of 1988 is now projected at $1,444,042. The Real Estate Transfer Tax (RETT) fund will see a substantial decrease in fund balance in both 1987 and 1988 due to major expenditures on open space and recreation projects. Of special significance is the projection that the RETT fund balance will be slightly less than $1.3 million at the end of 1988. Since the recommended minimum fund balance for this fund is $1.3 million, the Town will not be able to use the RETT fund for additional open space projects unless future RETT revenues exceed budget. SHB/ds TOWN OF VAIL FINANCIAL REPORT ESTIMATES TO YEAR END 1987 December 2, 1987 hevised: 12/ :i/lytl TOWN OF VAIL STATEMENT OF PROJECTED CHANGES IN FUND BALANCE (Operating Funds Only) 1/1/87 - 12/31/88 REAL ESTATE SPEC. PARKING GENERAL CAPITAL TRANSFER ASSESSMENT FUND PRC)JECTS FUND TAX FUND FUND ; TOTAL ; Fund Balance 1/1/87 1,651,918 469,991 2,440,576 167,811 ; 4,730,296 ; Projected 1987 Revenue 9,877,800 4,551,000 1,215,000 44,000 ; 15,687,800 ; Projected 1987 Expenditures 9,875,913 4,420,371 1,665,069 ( 13,000) ; 15,948,353 Gain/(Loss) 1,887 130,629 ( 450,069) 57,000 260,553) ; Projected Fund Balance 12/31/87 1,653,805 600,620 1,990,507 224,811 ; 4,469,743 ; ~ ~ 1988 Revenue Budget 10,643,818 5,544,662 1,217,000 62,000 ; 17,467,480 ; 1988 Expenditure Budget 10,627,294 4,435,240 1,834,594 0; 16,897,128 ; plus 1987 rollforwards 7,000 266,000 105,100 ; 378,100 ; Gain/(Loss) 9,524 843,422 ( 722,694) 62,000 ; 192,252 ; Cash Transfer to Heavy Equip Fund ( 300,000) 300,000) ; ~ ~ Projected Fund Balance 12/31/88 1,363,329 1,444,042 1,267,813 286,811 ; 4,361,995 ; 88RF Revised: 12/ 3/1987 TOWN OF VAIL Projects Not Completed in 1987 PRC)JECTED REQUIRED IN 1987 1987 1988 FOR FUND PROJECT BUDGET EXPENSES COMPLETION General Recreation Plan 12,000 0 7,000 SUBTOTAL: GENERAL FUND 12,000 0 7,000 Cap. Proj. Forest Road Bridge 78,000 73,000 5,000 Cap. Proj. Black Gore Bridge 25,000 20,000 5,000 Cap. Proj. I-70 Interchange 235,000 75,000 160,000 Cap. Proj. Signage Program 120,000 24,000 96,000 SUBTOTAL: CAPITAL PROJECTS FUND 458,000 192,000 266,000 RETT Buffehr Park 51,200 42,000 9,200 RETT Bighorn Park 55,900 34,000 21,900 RETT Sandstone Park 57,500 24,000 33,500 RETT Neighborhood Park Designs 14,600 14,000 600 RETT Ford Park Design 50,900 41,000 9,900 RETT Trout Stream 5,000 0 5,000 RETT Rec. Paths & Lndscp Plans 59,000 25,000 25,000 SUBTOTAL: RETT FUND 294,100 180,000 105,100 Total amount needed to complete 1987 Projects: $378,100 2 ~ ~ SALESTAX . TOWN C)F VAIL SALES TAX ESTIMATION WORKSHEET ; 1987 1987 MONTH 1980 1981 1982 1983 1984 1985 1986 ; BUDGET ACTUAL Variance December 549,000 590,242 820,762 737,506 853,100 906,758 905,955 ; 1,131,000 1,167,280 36,280 January 626,448 514,102 675,186 696,752 742,262 881,304 890,585 ; 1,011,000 1,063,196 52,196 February 624,040 594,292 687,792 751,856 824,650 918,154 946,552 ; 1,062,000 1,135,786 73,786 March 683,000 697,464 853,648 977,828 1,084,814 1,187,520 1,316,652 ; 1,310,000 1,378,782 68,782 April 246,820 308,436 355,300 319,546 481,204 531,668 430,877 ; 539,000 425,961 (113,039.) May 89,180 135,774 147,378 156,588 166,200 162,912 244,987 ; 224,000 245,518 21,518 June 176,044 245,204 247,326 257,744 262,696 280,828 361,627 ; 361,000 331,581 ( 29,419) July 281,846 339,418 349,116 407,474 406,462 447,815 479,507 ; 534,000 479,203 ( 54,799) August 268,052 332,724 348,756 384,338 402,792 386,985 512,513 ; 518,000 536,904 18,904 September 176,090 285,918 268,598 324,670 384,864 340,102 374,060 ; 435,000 442,402 7,402 SUBTOTAL 3,720,520 4,043,574 4,753,862 5,014,302 5,609,044 6,044,046 6,463,315 ; 7,125,000 7,206,611 81,611 October 137,376 225,024 223,830 198,614 206,248 209,282 237,504 ; 266,000 November 140,630 210,254 245,894 281,704 310,588 229,083 376,657 ; 366,000 w TOTAL 3,998,526 4,478,852 5,223,586 5,494,620 6,125,880 6,482,411 7,077,476 ; 7,757,000 7,206,611 81,611 I M RETT W Revised: 12/ 2/1987 TOWN OF VAIL REAL ESTATE TRANSFER TAX History and Budget 1986 1980 1981 1982 1983 1984 1985 1986 ! 1987 1987 BU DGET ___MONTH_________ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ; BUDGET ACTUAL VARIANCE 1 anuary 63,999 98,089 106,981 119,972 78,053 80,733 101,374 , 83,191 131,916 48,725 February 40,595 69,018 105,024 132,220 86,289 170,052 64,906 ; 81,801 44,040 ( 37,761) March 69,886 126,935 109,533 137,820 62,693 63,831 92,557 ; 82,747 38,791 ( 43,956) April 76,855 94,653 65,900 103,526 173,321 90,396 182,743 ; 96,338 95,554 ( 784) May 42,738 84,324 54,663 90,599 96,006 228,673 98,651 ; 75,862 120,984 45,122 June 62,239 125,433 54,488 140,638 76,467 49,513 79,915 ; 71,266 73,509 2,243 July 49,367 186,110 104,262 68,539 157,598 88,528 70,441 ; 87,508 47,949 ( 39,559) August 79,859 115,499 71,282 97,806 58,937 32,860 100,182 ; 72,969 61,137 ( 11,832) September 59,800 113,992 49,332 96,746 64,671 48,516 108,167 ; 67,721 78,819 11,098 October 108,510 154,000 42,498 122,546 88,732 109,633 93,860 ; 93,572 124,291 30,719 November_________102,623 107,768 81,698 91,385 105,109 74,909 89,047 ; 84,020 114,839 30,819 ubtotal 756,471 1,275,821 845,661 1,201,797 1' ~ 047,876 1,037,644 1,081,843 , 896,996 931,829 34,833 ,A _ecember_________142,662 133,867 110,911 56,533 81,890 333,139 106,695 ' 103,004 TOTAL 899,133 1,409,688 956,572 1,258,330 1,129,766 1,370,783 1,188,538 ; 1,000,000 931,829 34,833 I ' TOWN OF VAIL 1987 Financial Report Estimates to Year End 1987 ESTIMATE TC) VARIANCE GENERAL FCIND REVENi.1E BI]DGET YEAR END C)VER/ ( tTNDER ) Taxes Property & Ownership Taxes 1,507,000 1,5C19,C100 2,000 Retail Sales Tax 4,544,000 4,590,000 46,000 Ski Lift Tax 588,000 500,000 (88,000) Franchise Fees 340,000 342,000 2,000 Penalty & Interest 15,0C?0 13,500 (1,500) Trans to Cap. Projects Fund Q (300,000) (300,000) 6,994,C1C10 6,654,500 (339,500) Construction Fees 119,200 300,5(10 181,300 Licenses & Permits 94,400 79,600 (14,800) Charges for Services 183,650 242,400 58,750 Transportation Centers 1,058,160 1,026,000 (32,160) Dobson Ice Arena 285,000 330,000 45,000 Recreation Programs 262,200 253,300 (8,900) Intergovernmental Revenue 581,000 553,500 (27,500) Fines & Forfeitures 114,000 138,000 24,000 Other 262,400 300, C10C1 37,600 - TOTAL GF REVENCIE 9, 954, CI1(1 9, 877, 8C10 (76, 21C1) REVISED 1987 ESTIMATE Tn VARIANCE GENERAL FtTND EXPENDITtIRES Bt1DGET YEAR END OVER/ ( CINDER ) Legis., Manager & Judicial 414,377 421,600 7,223 Administrative Services 729,636 737,290 7,654 Community Development 488,090 448,000 (40,090) Police 1,692,270 1,635,000 (57,270) Fire 744,816 749,750 4,934 Public Works 1,409,054 1,407,000 (2,054) Transit 1,233,654 1,211,000 (22,654) Transportation Centers 769,960 780,000 10,040 Dobson Ice Arena 505,399 568,000 62,601 Recreation Programs 584,063 565,750 (18,313) Library 434,923 434,923 p Contributions & Events 439,110 433,500 (610) Employee Benefits 65,700 60,500 (5,200) Insurance 413 , 500 390,000 (23,500) Contingency 28,600 28,600 0 TOTAL GF EXPENDITURES 9,953,152 9,875,913 (77,239). SURPLt1S/(SHORTFALL) 5 858 1,357 1,029 1987 ESTIMATE TO VARIANCE CAPI TAL PROJECTS FUND REVENLTE BLIDGET YEAR END C)VER/ ( LINDER ) Retail Sales Tax 3, 213, C1C)0 3, 25C), C)C1C1 37,000 County Sales Tax 131,000 131,000 0 Ski Lift Tax 588,000 500, OOC) (88, C)00) Street Use Tax 58,000 154,000 96,000 Recreation Amenities Fees 16,000 80,000 64,000 Earnings on Investments 93,000 136,000 43,000 Transfer from General Fund Cl 300, 0C1C1 300,000 TOTAL REVENLIE 4, C199, C1QC1 4,551,000 452,000 REVISED 1987 ESTIMATE TC) VARIANCE CAPITAL PRC)JECTS FUND EXP. BLIDGET YEAR END OVER/(t1NDER) I-70 Interchange 235,000 75,000 ( 160, C1C1C1) Forest Road Bridge 78,000 73,000 (5,000) Black Gore Bridge 25,000 20,000 (5,000) Street Maintenance 570,000 570,000 G Street Lights 38,000 38,000 U RF 4-Way Stop Improvements 54,000 71,115 17,115 RF People Mover Study 24,000 20,600 (3,400) RF Old Town Shop Improvements 33,600 35,275 1,675 RF Teen Center Remodel 2,500 700 (1,800) RF Arena Mechanical Dampers 9,000 3,054 (5,946) Town Residence 14,600 14,600 U Misc. Bldg. Maintenance 60,000 66,000 61UUC1 TRC Roof Repair 18,000 18,661 661 Parking Structures Projects 30,000 30,000 Cl Communications Equipment 50,000 46,500 (3,500) TOV Shop Improvements 25,000 25,000 p Slifer Square Fountain Repairs 25,000 6,274 (18,726) Congress Hall Study 48,800 49,000 Zpp Recreational Paths Maintenance 60,000 60,000 ' 0 Childrens' Fountain Repair 5,000 7,450 2,450 Ice Arena Walkway 3,000 3,000 p Signage Project 120,000 24,000 (96, C)C10) Fire Dept Compressor Cl 15,700 15,700 Booth Falls Rock Fall Mitigation C) 20,000 20,000 Unallocated 3,958 0 (3,958) Transfer to Computer Project 240,000 24(1,000 p Transfer to Debt Service 2,839,442 2,887,442 48,000 TOTAL EXPENDITURES 4,611,900 4,420,371 (191,529) SURPLUS/(SHORTFALL) (512,900) 130,629 643,529 6 1987 ESTIMATE TO VARIANCE LOTTERY FCIND BITDGET YEAR END C)VER/ ( UNDER ) REVENUE 8,000 5,946 (2,054) EXPENDITt]RES 8,000 5,946 (2,054) SC1RPLt]S/ ( SHORTFALL ) 0 C1 0 REVISED 1987 ESTIMATE TO VARIANCE REAL ESTATE TRANS TAX FUND Bt]DGET YEAR END OVER/(tINDER) REVENtTE RETT Taxes 1,002,000 1,002,000 0 Transfer from VMRD 70,000 70,000 C1 Earnings on Investments 165,000 143,000 (22,000) TOTAL RETT REVEN[1E 1,237,000 1,215,000 (22,000) EXPENDITtIRES Purchase of Open Space 508,687 523,407 14,720 Transfer to Debt Service Fund 786,662 786,662 U Projects 379,100 355,000 (24,100) - TnTAL RETT EXPENDITURES 1,674,449 1,665,069 (9,380) SIIRPLCIS/ ( SHORTFALL ) (437,449) (450,069) (12,620) 1987 ESTIMATE TC) VARIANCE HEAVY EQtIIPMENT FUND BLIDGET YEAR END OVER/ ( tINDER ) REVENUE 1,033,800 1,028,000 (5,800) EXPENDITtIRES 1,032,272 1,028,000 (4,272) StIRPLUS/(SHORTFALL) 1,528 0 (1,528) 7 . ~4!y tow~ of uai 75 south frontage road vail, colorado 81657 (303) 476-7000 MEMORANDUM TO: VNIRD Board of Directors Pat Dodson FROM: Charlie Wick eJt'Cll DATE: November 16, 1987 RE: Assignment of Steve Thompson, From the Town's Financial Staff, to Handle VMRD's Financial Reporting As I am unable to attend VMRD's November meeting and introduce Steve formally, I have asked Pat to do so and to read this memorandum to the Board. I have hired Steve to serve as the Town's new Sales Tax Administrator/Accountant. These duties will take most of Steve's time. However, because of Steve's financial background, which includes substantial work with special districts, I have assigned him to VMRD to prepare your needed financial reports and analysis. His responsibilities with VMRD will take effect on January 1, 1988. We are currently planning on his working two to three days each month on VMRD financial issues. Steve is a graduate of the University of Colorado in the field of ' accounting and has obtained his C.P.A. certification. He was a Jr. Accountant with a public accounting firm from 1980-1982 where he received his initial training in governmental auditing and accounting. From 1982-1985, he was the staff accountant for Upper Eagle Valley Water and Sanitation District where he managed the financial operations for three special districts and two metropolitan districts. From 1985 to 1987, Steve was the audit manager for McMahan, Armstrong and Kenney, P.C. in charge of planning and supervising the completion of audit engagements. Steve is married to Laurie Thompson and has a young son, Tyler, who is eleven months old. With the personal assignment of Steve to VMRD's account and with the ongoing implementation of all of our new financial computer software, I believe the Town's financial accountability to VMRD will be at it's highest standard ever in the relationship between our two organizations. CRW/ds cc: Ron Phillips REC'n DEC 0 3 1997 ' A ~..~/.j . ~J (73 ~ ;~L'L(~•(i~'r~-'' ~ ~ ~ ~7z-t./~ E~~2~~t~L ! / G~ ~ lua.o a . ~-D . v w C/~/ juc ~ti - . . _ . _ _ ~ ,~?.P~'~i~-- - cL/r\ld - , / - ' - - , ' - - - - , - - . - ~ RBGULAx r~.~rINc VAIL MEIRDPOIXrAN RECRFATICN DISIl2ICT OC'IUBE2 12, 1987 10•MERS PiZESFNr: Mexv Lapin, Gail Mollay, Bob Ruder, Tim Garton, Geonge Knox oTHERS PFESINT~: Pat Docison, Steve Barwick, Jim Collins, Kathy Payne, Steve Satterstran, Ben Krueger, Mik,e Staughton , CALL TD OREER: Zhe meetirig was called to order at 3:05 pmm APPROVAI, OF MIN[TIESS: Mexv moved to approve the minutes from Septeiribex 10, 1987, secorid by George Knox, passed unanimously. INIDIIMNInC'ATICU Jim Collins recomTezded adoption of resolution. Goes on RFSOIUi'ICN: to talk aboizt insurance. Mexv moved to approve resolution, secorid by Geonge, passed unan.imously. RE50IUTIUN IlNITIATBJG Jim submitted a copy of the resolution initiatirg INCL.ITSICN: inclusion, petitioned by awner John Ulbrich, the legal (Additional Item) description being: LAt 21, Section 14, Township 5 South, Range 81 West of the 6th P.M., Eagle County, Colorado (see attachment). Board made a motion to aocept the resolution and set up a public hearing at their next regular boand meetirig regarding the inclusion. Maved by Gail, second by.Merv, passed unanimously. VA IEASE GOII~}IId PF'AR: Bob talks about the Districts lease with Vail AssocYates and haw they are planning to build on the uppex tennis oourts next stmaner. (Jim Collins needs a copy of lease and the VA praposal) Board membexs want to formalize relations,hips with VA. . Board requested written leases for all their agreements with the Tbwn of Vail (Ford Park, Booth Creek and VA lease of Lionshead tennis courts). Jim Collins leaves meeting at 3:35 pm. Bob went to a meeting regarIing the Golden Peak tennis courts with Feter Patten, I.arry Litchliter, Jack Hunt where VA proposes to construct their building. The drawing shaas the buildi.ng on court 7 but Bob feels if one is interupted they all are; they could not exist alone. pOOL: Garton disc-uSSed what role the Town is playirg as far as (Additional Item) financirig the pool. He thinks pool should be financed by property taxes if the board takes aver the project. He also suggests developirlg a plan to come up with a dollar amount needed. Tim asked Steve Barwick to check on when a mil levy can be voted on and when the district would receive the money. 1988 B7DGEr: (4A) George suggests changing non-resident fee from $600 to $750. George moves to clzange non-resident fee, second . by Tim, passed unanimously. ~ (4B) Barwick suggests not certifying or gassing the mil levy until after Navember 15th. Reason: 2.98 mils will be reduced for the 188 budget. He also suggests a more consetvative property tax estimate for 1988 district btxlget ($383,000). Passirig of the mil levy and budget will take place next meeting. (4C) Boani discus_sed the nwnber of errplayees at the Pro Shop and the level of service. 'Ihey felt the Pro Shop enployee may be overpaid. Satterstrcen ccmmnted on how employee.s are paid by him. Board need.s to detexmine quality and level of service in onder to approve the Pro Shop salaries. (4E) N',aintenance cost for one person to upkeep drivirig range -$10, 00o/yr according to Ben. That pex-son works strictly on the rarige. (4F) Boani discussed the Zbwn of Vai1 lease and the eiTplayee passes. Tim suggests continue gaying the $70,000 subsiaY. Fat suggests addressing erployee passes, Foni Park, Booth Creek courts with the Zbwn. (4G) Merv suggests looking into alteznative manager.ient before finalizirig lease with the town. See if baard could get same se,ivices for less. (4H) Pat recomnended giving Ben, Alex and Steve Jaramilo a 4% inrrease. Mexv then said to do Dexiver CPI cast of living; everyone agreed. Gail left meeting at 5:10 pan. (4I) I.nttezy funds go into F1uxi 60 in 1988. VRA MEMBERSHIP: Tim does not feel VNg2D should be member of VRA. All other boarl me~s concurred. APPROVAL OF PO'S: George motioned to apprave all PO's, second by Bob. PRISS IZEL. - MIL IS.'VY: Boarl would like Pat to seazd out press release on 1988 (Additional Item) mil Ievy (see attached). FAGLE PASS: The board discusses what fee will be charged to the Vail (Additional Item)Valley Foundation for 1988. 1987 the baard had agreed to charge WF $25 for every rouncl of , golf after the first 600 munds. Board agreed to the sat?te ternis in 1988 lease. ADT0U12I~.~=: rIerv moved to erid meeting (6:05 pm), Tim second. ATIACIr-iE2fI5: Bill ltiTrights letter Istter of Inclusion Mil Levy - press release Gail Molloy, Secretazy 1. ~ MBitJi'FS KDSJIAR MFErING VATL MLiMFOIXIAN Fd)C2FAZZON DIST2ICr N0VEMBER 19, 1987 MEll-MERS PfU=: Bob Ruder, GeoYge Knox, Merv Lapin, Gail Mollay - NEVMERS<AffiF3W: None oiHERS PRFSIIJr: Pat Dodson, Steve Bazwick, Steve Tharpson (AIL ZU CRDER: 'Ihe meeti.rig Was called to order at 3:15 PM pPPROVAL OF rffN=: Lapin made a motion to approve the mirnites as presented, second by Mollay, Passed unanimously. PLJHLIC BEARING CN INCIIJSICN OF JCN UIE2ICEI PROPIIaY: 'Ihere was no input fron the general public and ther+efore no objection. RFSOI=CN INITIATING IrZCLIJSIQN OF ULMIC~i . ' PROPEMY: Gart.on maved to apprave the inclusion of the Ulbrich proPertY, second bY Iapin, Pas.sed unanimouslY- 1988 MII, CER=CATION: BaiwicJc stated the asse_ssed valuation of the VM2D is $325,204,650 and the mil levy for 1988 will be i.s 1.241. Lapin maved to apprave the 1988 mil Levy for the District of 1.214, second by Knox, gassed unanimously. 1988 BUDGEr: Dodson gave the board an avexview of the figures in the,- final draft of the 1988 budget. The District needs , $150, 000 cash balance at all times in onder to meet their debt setvice without borxowirig. Mollay motioned to approve the resolution adopting the 1988 btdget as . Proposed, second by Knox, passed umnimausly. S'I7PPZEtENM APPROPRIA- TION: This item tabled and will be addressed at the Decenbex, 1987 meeting. STE7E 11KIff'SM: The Boan3 was introduced to Steve Thcupson, Towm of Vail Firlance DepartmP_nt eiTployee. Steve was hired by the tcwm to collect sales tax. Due to has gast experience with districts, Steve will be handling VMZD's firk-incial needs. Bztwick asked the Board who they want to bozraw money from to get them through the winter months? Iapin wants Banaick to look into delayirg paying the Security Pacific loan until swnuner anci delay paying any other bills if at all possible so the District does not have to borraw money. The Board indicated to Thon-pson quartexly reports through the wintex and monthly reports through stntuner would be fine. The Baard wants the purczase order zecap report 1 day prior to the meeti.ng if possible. 'Ihey would li.ke the description coli.mm on this report to be used and spell out the variaus item. Zhey wauld have a better idea of what was purcha_sed. Barwick and ThaTpson will see if this description can be added on the oa-qmter systesn. Barwick and 'Ihauipson leave the meeting. SLEICH RME AGF~7r: Steve Jones joins the meetirg. Iauder asked the Baard if they had a preferenoe - five year lease or 1 year lease with renewals. The Board would like a 1 ye.ar contract with 4 one year renewals. Jones and Ikider will get together to review this contract and, approve it at V1,1RD's Decer.ber maetirig. Q206.S aaLD= SRI oPERATrCN: ToV AND VM2D: The board irxl.icatg3 a change to Para9raPh 9 negligent damage. Boari wants to say nary damage and deductible not covered by insurarice". Gart.on maved to approve the cros.s cot.uztYy ski operation agreement with the Tcxan of Vail with the above change, second by Molloy, pas..sed tuzaninously. VA and VME2D: Iany Lichliter of VA joins the meeting. _ Ruder thanked VA for its help in the purchase of a tracJc settex and the 2 ski passe.s. The board indicated they want paragraph 9C to be deleted (fim,rood). Faragraph 9D press releases - Bard Masoner indicated to VMf2D she would assure proper mention of VA in arry advertisement or press releases. P-r-agraph 13 March 31, 1988 deadline. 'Ine Boari and VA agreed by mutual agreement this date oauld be extended. Paragraph 18 - charzge in awnership camnon stoGk - OK as is with VMRD arid VA. Paragraph 14 - Lichliter indicated he has a problem with the indemnification clause. It is oonfusing. Ruder wants VA to contact Collins to work out this wonding. Garton _ approved the agremnt between VA and VNg2D pending changes by Collins on the indesnnification and deletion of the fire wood (9C) paragraph, second by Knox, passed unanimously. Note: Collins arrived and reviewed the - indezimification wording presented by VA. Collins has no proble.ms with this wordi.rig being substituted for ParagraPh 14. Gartan wauld like to have a nice offering of food for the x-country skiers. Masoner will talk to Satch's to see if they want to do something. MoI7[7IAR M4E AGRM=: Molloy maved to approved the agreer,ient as prese.nted, second by Knox, gassed unanimously. . GOID PFAK 'IEZINIS OOi7FZI5 'IRACT F, OOiJFlIS 3-9: Lar2y Lichliter, Jack Hunn, Joe Masey and Narx,-y Nottingham all present for this item. Lichliter gave the board an averview of the children's center they wish to build east of the Gold Peak building which would infringe on the VMRD tennis courts. He indicated VA turned away approximately 2,000 kids last year due to the inadequate facility. The new building would dauble their cuz-rent space to 12,000 sf. Lapin asked why Gold Feak for this . . . . . . . . , y - facility. Lichliter irdicated terrain and the kids mckintain facility at Gold Peak. Etventually VA foresees , building another childreiLS center in LionsHead. JacJc Hunn shaaed the blue prints of the area to the Hoard. Garton wants to reoogizize this center as a step forward - for Vail. He likes the idea and it fits into recreation. - Wauld like to nm this by Bill Wright. VMRD is currently , tryirig to exparxi tennis and they have been kicking around - the idea of tennis expansion at Ford Park next to the ProPQsed Iool. Zhe Board wi11 have to further study thi.s proposal and get bacJc with VA raardirig their findings. H7BZIC INPUT: None ' DotdATICNS: Vail Cmss Trnining Cairp: Jim Davi.s joins the meeting. _ He is asking Vrg2D for scholarship funds or work directly with VM2D. Zapin asked Davis to provide VMRD with a proposal asking for specific amounts ari3 spelling out exactly what VMRD will likely be asked to participate in. Vail Mountain Rescue: Knox moved to donate 1 resident golf pasc, second by Garton, unanimous. ABC School: Knox maved to give one 4-some with carts, " second by Garton, tulanimous. Ducks Unlimited: Knox moved to give 1 resident golf pa.ss - and 1 resident tennis pass, second by Garton, unanimcxas. Al1 alx7ve passes and rounds are given for value rec,eived. Collins will write the Boan3 a letter indicating guidelines they are to use in donatirlg item. 5'WIN! POOL: Garton gave the board an averview of the operational revenue vs. costs of the pool. He suggested the next steps needing to be taken are further study, public input . and archit.ectural competition. The next meeti.rig with TOV and VMRD should address who will be responsible for this project. The project needs to e defined. Garton wants to further develop the pool plan by spexiding $25, 000 to: 1) Develop final site plan 2) Draw elevations - 3) Determine hatd costs 4) Determine what buildirig will look like ?-apin arxi Molloy indicated they wauld like steps taken before $25,000 is spent to determine if the voters will support this pool. Iapin will go to the Tvwn Council to firid out if the land is available for the proposed pool and if the Council wishes to ptusue this project. Dodson will develop harder costs. Iapin will also take a letter to the Tawn Council regarling the relationship between the Tcydn and VNIRD. Garton wants Dod.son to firid out specifically haw little dollars it will take to do the next phase. IRRIGATION SYSTB4: Ben Krueger joins meeting. Krueger stated he would like to pra-,eed to Phase II of the irrigation system. This would mean spendirig $2, 000. Dodson sta::ed the District did not have the furx3s in 1987 and recom.nended the Board wait until 1988. Zhe BoatT3 felt the $2,000 additional deficit wau.ld not hurt the District and would allcxa Ben to benefit frcm einployees input not available until April, 1988. Knox moved to approve the $2, 000 in 1987, secorxi by Lapin, passed unanimou.sly. The boan3 also gave Krueger mrm;ssion to attend the 59th International Golf Course confere.nce and Shaw. SATTERSTRU4 REPORT: Dod.son asked if the baard had any ccmnents or question concernirig the Restaurant report provided in their pack,et . by Satterstrcn. There were none. Zhe Board made note of the temporaty fire place installed in the Krueger room. $ECK: 'Ine board noted the maintenarice work perfonned by Beck on the Clubhause at no oost and thanked Bec.Jc and associates for their interest and dedication to the Pro7 ect• APPROVAL OF FO'S: Iapin mved to apprave the financial report/PO's , second by Garton, passed uranimously. AGREEMENM: The Board in.structed Collins and Dodson to fonnalize all agreemezts betaeen the 'POV arxi VtIRD. AD70URNt=: Meetirg adjaurned at 7:45 PM Gail Mollay, Secretary : - . . _ . - . - - ~ DATE: 12/04/87 ACTION LIST ITEM ASSIGNED T0: COMPLETED 1. Clean Lionshead Bus Shelter Public Works 11/24/87 2. Street light repair by Hong Kong Cafe Public Works Completed 3. Implement new emphasis on traffic control Police Department 11/25/87 4. Meeting with Tom and Merv 12/01/87 Ron 12/01/87 5. Goal setting meeting 12/15/87, 1:00 p.m. at Sonnenalp Swiss Ron Chalet 6. Dinner for Paul and Hermann (check with Mike Shannon) Ron 7. Recognition for Paul and Hermann Ron - Resolutions - Plaques Ordered - Meeting date 12/15/87 8. Letter to Highway Dept. - I-70 Interchange Kent/Ron 11/25/87 9. Rewire Council microphones Public Works 10. Order chairs for Council Ron VAIL VILIAGE INN Village Inn Plaza Condonuniums To: The Mayor December 1, 1987 Members of Town Council Town of Vaii Vail, C0. 81657 From: Josef Staufer . Since I am unable to attend tonight's meeting, I would appreciate it very much if you would consider incorporating this letter as part of input from the public. It is my understanding that a contingency from West Vail will be voicing their opposition to the proposed license fee on the basis that West Vail store owners do not have the opportunity to generate the same revenue per square footage as in town locations. Whether that is in fact true or not could only be verified by looking at the financial statements of various businesses, However, I would suspect that I would happily exchange my per square footage gross sales figure at VILLAGE INN PLAZA LIQUORS for that of the WEST VAIL LIQUOR MART. I would also suspect that this would be true for the VILLAGE MARKET versus SAFEWAY, the FOOD AND DELI versus SAFEWAY, as well as other operations. In addition, all of us in the Village happily would exchange our per square foot rent with any in West Vail. The fact remains that Vail needs promotion. The off seasons are getting longer, and the summer seasons are getting poorer. With Vail Associate's heavy emphasis on marketing Beaver Creek, I would not be surprised if the winter slow season times would also decline. It is not fair that only a little over half of all businesses in the Town of Vail participate in the promotion of Vail. I think that a lot of people around here have been living off the advertising dollar of the members of the Vail Resort Association. Let us not forget that were there no tourists, the locals would not be around spending money eitner, so the argument of some businesses that primarily cater to the locals and therefore do not need the tourists is absurd; ~ JOS F; S AUFER I r I 100 East Meadow Drive Vail, Colorado 81657 (303) 476-5622 DATE: 12/01/87 ACTION LIST ITEM ASSIGNED T0: COMPLETED 1. Clean Lionshead Bus Shelter Public Works 11/24/87 2. Street light repair by Hong _ Kong Cafe Public Works 3. Implement new emphasis on traffic control Police Department 11/25/87 4. Meeting with Tom and Merv 12/01/87 Ron 12/01/87 . 5. Goal setting meeting 12/15/87, 1:00 P.M. Ron 6. Dinner for Paul and Hermann (check with Mike Shannon) Ron 7. Recognition for Paul and Hermann Ron - Resolutions - Plaques - Meeting date 8. Letter to Highway Dept. - I-70 Interchange Kent/Ron 11/25/87 9. Rewire Council microphones Public Works '7 ) n ~ !r - t ~ lo I v cco ~ ALF TAYLOR 1310 DE LA VINA IMPORTER•LECTURER SANTA BARBARA, CA 93101 (805) 962•2895 . , . 177 7 ~ l ~ . 7 iysf y v ? ~d/7 _ _L G % a 12~/~-~ ; . e, c"q G': /o,-~v L: . ~ T'f `,y f v L --,17s9 ~ . /9 oo'x ,x ::~;t:,.::_~~.:..~, • ~ ~o /~osr.~~?f ai= ~y fX/~ 5~--- ~ 2 + p c/ . ~ G~~f' ~v G U '70"/1--g 7S ~ ~ ~ • ~ , r` . Ss~f G'v ! /~~~i9f ` ~~v/~c /7~,1r , ~ • ~ dvT/f7 012o r • ~°fii i~f ~ ~G~~~~~~• o L'o" ~ ~ . ~ ~..a,~.,~~~ . , . r.