HomeMy WebLinkAbout1988-04-26 Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, APRIL 26, 1988
7:30 a.m.
at the Sonnenalp Bavaria House
in the Munich Garmisch Room
AGENDA
1. Planning and Environmental Commission Report
2. Discussion of Visitors Center Short Term Plans
3. Discussion of Current Town Maintenance Practices regarding
Cleanliness and Landscaping in the Town
4. Discussion of Mountain Bike Race Proposal for Funding
5. Review of Citizen Survey Results
6. Information Update
7. Other
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VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, APRIL 26, 1988
7:30 a.m.
at the Sonnenalp Bavaria House
in the Munich Garmisch Room
EXPANDED AGENDA
7:30 1. Planning and Environmental Commission Report
Peter Patten
7:40 2. Discussion of Visitors Center Short Term Plans
Peter Patten
Action Requested of Council: Discuss the possibility of
leasing space in the Gateway Building for a Visitors Center
for 1-2 years. Decide if this is conceptually desirable.
Background Rationale: The developer of the project, Leo
Palmer, has expressed an interest in having the TOV as a
tenant in the proposed building for a Visitors Center. He
would lease at his cost to us and reserve some parking on
the top level for the Center. He's looking for at least a 2
year commitment. We could lease 4,000 or less square feet
on the main level.
8:00 3. Discussion of Current Town Maintenance Practices regarding
Stan Berryman Cleanliness and Landscaping in the Town
Action Requested of Council: Information update.
Background Rationale: During the Council's goal setting
meetings, the topics of general cleanliness and landscaping
in the Town received considerable priority.
The staff is prepared to discuss with the Council current
practices, problems and recommendations regarding these Town
functions (see enclosed memo).
8:30 4. Discussion of Mountain Bike Race Proposal for Funding
Ted Martin
Action Requested of Council: Provide $5,000 for Ted
Martin's .Mountain Bike Race.
Background Rationale: See Ted Martin's proposal.
8:50 5. Review of Citizen Survey Results
Steve Barwick
Ron Phillips
Action Requested of Council: Ask questions and make
Charlie Wick comments on the Citizen Survey results as desired.
Background Rationale: Now that Council members have had an
opportunity to review the results of the 1988 Citizen
Survey, a time for additional discussion is being
scheduled. Some additional findings on differences between
neighborhoods will be presented.
9:50 6. Information Update
9:55 7 Other
Planning and Environmental Commision
-April 25, 1988
2:30 PM Site .Visit
3:00 PM Public Hearing
1. A request for a setback variance in order to construct a garage
at Lot 10A, Block 7, Vail .Village First Filing, 167 Rockledge
Road.
Applicant: JoAnn Fitzpatrick
fow~ aTuai
75 south frontage road
vail, Colorado 81657
(303)476-7000
department of public works/transportation
MEMORANDUM
TO: VAIL TOWN COUNCIL
RON PHILLIPS
FROM: STAN BERRYMAN
PETE BURNETT
CINDY VAN HOOSE SORENSEN
DATE: APRIL 20, 1988
RE: CLEANLINESS OF THE TOWN
LANDSCAPING PRACTICES
I. CLEANLINESS OF THE TOWN
A. Current Practices
1. General Trash Removal:
VEIL 1989
One position (Maintenance Worker II (Trash
Removal) - Works Monday through Friday 7:00 A.M.-
3:30 P.M.
Duties are as follows:
a. At the beginning of each day: check out all
traffic control gates (11 total), replace
broken gate arms and check gate sensors to
insure they are in proper working order.
b. A total of 96 trash containers must be
monitored for trash removal. Some are
emptied on a daily basis, others are emptied
every two or more days.
c. Trips to the County dump site are made twice
a week during the winter, and as many as
three or four times a week during the summer.
MEMORANDUM REGARDING
CLEANLINESS OF THE TOWN
AND LANDSCAPING PRACTICES
APRIL 19, 1988
PAGE 2
d. The trash removal truck, which is equipped
with a packing mechanism, is cleaned every
other day during the summer and once or twice
a week during the winter.
e. If time allows after the above duties are
completed, the trash removal person checks
various areas within the Town, including
frontage roads and shoulders along I-70
(within Town of Vail limits) and removes
trash from the ground.
f. Twenty bus shelters are swept and trash
around them is removed during the summer
months. During winter months, snow must be
shoveled out as required.
g. During special events within the Town,
additional trash removal and cleanup duties
are necessary.
h. The Trash Removal person is in a very visible
position, and consequently is interrupted
many times during the course of the day to
answer questions or give directions.
2. Weekend Trash Removal:
One full-time member. of the Public Works crew is
scheduled to work weekends both winter and summer.
In winter, this person is often required to plow
snow. In summer, this person is often required to
perform other tasks such as repairing broken water
systems, fountains, etc. This position attempts
to perform the duties of the Maintenance Worker II
(above) on the weekends along with other
additional duties that are required.
3. Summer Trash Removal:
Last season for the first time we added a seasonal
position to perform manual clean up in the Village
and LionsHead areas at Council direction. This
person worked Wednesday through Sunday, 7:OO A.M.
MEMORANDUM REGARDING
CLEANLINESS OF THE TOWN
AND LANDSCAPING PRACTICES
APRIL 19, 1988
PAGE 3
to 3:30 P.M. This position worked closely with
the above Maintenance Worker II. I feel this
position helped to keep the Village and LionsHead
areas cleaner than they had been in the past. The
position is budgeted again this year.
4. Special Events Clean-Up:
We continue to experience an increase in special
events during the year. We utilize the Public
Works crew on a call-in basis to assist with the
set up and clean-up after these events. These
tasks take considerable time away from scheduled
maintenance and construction duties.
5. Street Sweeping:
Our past policy was to utilize one equipment
operator to sweep streets on a three day per week
schedule. Additional sweeping was performed in
the spring and before and after special events.
Our aging sweeper used to break down frequently.
Because of the acquisition of our replacement
street sweeper (May 1), and a continuing desire to
keep the Town as clean as possible, we plan on
utilizing the new sweeper a minimum of five days
per week this summer.
6. Parking Structures:
Both the Village and LionsHead Parking structures
are cleaned with a truck-mounted vacuum sweeper on
a daily basis. Trash is removed from the 55
receptacles on a daily or once every two day basis
depending on location. The structures are
completely washed out with water each spring.
B. Trash Problems
1. The amount of trash and rubbish in Town has
increased over the last few years. Along with
more visitors and special events, comes more trash
and. We currently expend $16,000 annually for
dumpster fees and landfill charges in removing
trash and debris from the Town.
MEMORANDUM REGARDING
CLEANLINESS OF THE TOWN
AND LANDSCAPING PRACTICES
APRIL 19, 1988
PAGE 4
2. Private Trash Hauling:
Drivers of private trash trucks do not clean up
around the truck or dumpster. This contributes
greatly to trash buildup in Town. Many loads
going to the landfill are uncovered, causing trash
to blow out.
3. Construction Sites:
We have expended considerable effort in getting
contractors to control construction debris in the
right-of-way, but it remains a problem.
4. Residential Areas:
Town of Vail Municipal Code Section 8.16.050
requires private property owners to utilize
"closed" containers for their trash. This
ordinance is often neglected with private property
owners placing plastic trash bags next to the
street. Dogs, cats, and magpies tear these apart,
scattering trash. In winter, snowplows-push the
trash up and down the streets.
5. Private Shop Owners:
Private merchants in the Village and LionsHead
areas offer little effort to keep Vail clean.
Many sweep their decks, patios and entryways into
the public streets. The street sweeper must get
into the core areas by 7:30 A.M. to avoid traffic
and parked vehicles. The streets stay dirty all
day after merchants sweep trash into the street at
10:00 A.M.
6. There are approximately 3
containers in the Village a
are privately owned and
property. These containers
regular basis and are ofte
many complaints about these
7. Abandoned Vehicles:
0 trash barrels and
nd LionsHead areas that
located on private
are not emptied on a
n overflowing. We get
private containers.
There are several unsightly abandoned vehicles in
residential areas of the Town.
MEMORANDUM REGARDING
CLEANLINESS OF THE TOWN
AND LANDSCAPING PRACTICES
APRIL 19, 1988
PAGE 5
C. Recommendations
1. In order to provide seven-day-a-week trash removal
services and street sweeping, we would need to add
two positions to the budget:
Equipment Operator I (street sweeper) $25,625
Maintenance Worker I $17,551
$43,176
2. We need much more enforcement of existing
ordinances relating to garbage and refuse. Pete
found that by simply driving around in a Town of
Vail truck and photographing sites, violators
"cleaned up" their trash.
3. We need more enforcement and cooperation with the
private trash haulers to clean up around dumpsters
and trucks.
4. Village and LionsHead Shop owners need to help us
out in not sweeping trash into the street.
5. We are currently working with the Town Building
Department and contractors to relieve trash
problems associated with job sites.
6. All private property owners and the Town need to
take pride in keeping public and private property
clean.
II. LANDSCAPING
A. Current Practices
9 person landscaping crew
$69,958
Cindy Van Hoose-Sorensen - Landscaping Crew Supervisor
Howard Gollnick is retained annually for a 2-month
period during planting season
- Plant 190 public areas in Town with 95,000 flowers
MEMORANDUM REGARDING
CLEANLINESS OF THE TOWN
AND LANDSCAPING PRACTICES
APRIL 19, 1988
PAGE 6
- 45 varieties of flowers
- 80% of flowers planted are annuals (primarily
different colors and varieties of pansies,
poppies, and petunias).
- The planting mix used is one that has been
developed over several years of experience based
on the following objectives:
1. Maximum color and exposure for as long a period as
possible.
2. All flowers must be planted. early to have them in
full bloom by July 4.
3. Early planting conditions are extremely unreliable
in our climate. Frost is possible into June.
Plants need to be hardy to survive early planting.
4. We experience. severe winter conditions in many
beds, e.g., heavy snow loads, snow storage,
cinders, salt and oil. Perennials will not
survive these conditions.
5. We follow a goal of providing as much diversity as
possible for the least cost.
We have established maintenance programs for
fertilizing soils, irrigation (automated and
manual), pine beetles, vegetation control, weed
control, and planting.
B. Recommendations
1. We feel that .the Town has in place a top quality
landscape maintenance program.
2. It would be advantageous to meet with a consulting
arborist regarding the Town's tree and shrub
inventory. Two years ago, the Colorado Forest
Service developed a computerized inventory of all
public trees in the Village Core and LionsHead
areas, however we have not actively managed these
resources on a programmed basis.
MEMORANDUM REGARDING
CLEANLINESS OF THE TOWN
AND LANDSCAPING PRACTICES
APRIL 19, 1988
PAGE 7
3. We recommend Willow Park Gardens be turned over
the Vail Alpine Garden Group as a "test garden."
The Town could fund the cost of plants and the
Garden group would maintain the area.
4. Continue all existing policies and procedures.
SB/njm
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Promotions & Event Services
T0: Vail Town Council
FROM: Ted Martin, U. S. Sports, Inc.
SUBJECT: 1988 "Tour The Rockies"
DATE: April 22, 1988
Purusant to the Work Session discussion with the Members
of the Town Council on Tuesday, April 19th., I would like to for-
mally request support by the Town of Vail in the form of a $5,000.00
contribution to the 1988 "Tour The Rockies" Mountain Bike Race,
scheduled for June 18th. through June 26th. We are currently seeking
these contributions from Vail Associates (approved), the Town of
Avon, the Eagle County Commissioners, the Vail Metropolitan Board
and the Vail Town Council. The dollar support will be used to
cover the costs of initiating this national mountain bike race.
It is currently on existing schedules and will draw between 30 to
50 of the top professionals in the world, along with 150 to 200
citizen-class riders. We are currently negotiating with a cable
syndicator to produce a one-hour documentary-style television show
on the event. The "Tour The Rockies" Mountain Bike Race will be the
longest stage race in the country.
Attached please find a copy of our budget. Should you have
any questions, please do not hesitate to contact myself, or Mike
Kloser. Thank you for your consideration in helping to promote the
Vail area as the leader in mountain biking.
Post Office Box 477 fail, Colorado 81658 Telephone: 303/949-6224
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Promotions 3 Event Services
Based on 250 Riders
EXPENSES
Shirts
Marshalls & Officials
Pro
Rec
Stage Winner & Race Leader
Trophies & Medals
Race Numbers
Computer Timing
Permit Fees/Sanctioning Fees
Rider Concessions
Rider Hats/Helmut Covers
Water Bottles
Banners
Posters/Programs/Entry Forms
Insurance
Photography
PortaJohns
Sound System
Lodging
$ 500.00
$ 1,000.00
Complimentary
$ 1,000.00
$ 250.00
$ 500.00
$ 600.00
$ 1,250.00
$ 500.00
$ 1,250.00
$ 2,000.00
$ 500.00
$ 1,000.00
$ 1,000.00
Discount S
Complimentary
Post Office Box 477 1/aif, Colorado 81658 Telephone: 303/949-6224
EXPENSES - Continued
Aid Station Supplies
Food/Fruit
Drink - Exceed
Coolers
Communications
Food for Tours/Guides
Supplies/Miscellaneous
Administrative
Race Director
Event Directors
Telephone
Advertising & Public Relations
(Vail Associates)
Course Labor
Miscellaneous
TOTAL
PRIZE MONEY
TOTAL EXPENSES
REVENUE
Rider Entries
Men - Pro
Experts
Sport
Novice
Women - Pro
Sport/Novice
$ 1,000.00
Complimentary
Complimentary
Trade
To Be Determined
$ 500.00
$ 3,000.00
$ 4 ,000.00
$ 1 ,000.00
$ 1,000.00
To Be Determined
$ 22,350.00
S 20.000.00
$ 42,350.00
$ 4,375.00
$ 3,000.00
S 5,000.00
$ 1,600.00
$ 1,250.00
$ 1,250.00
TOTAL ENTRIES $ 16,475.00
REVENUE - Continued
TOTAL REVENUE
TOTAL EXPENSES
TOTAL REVENUES
BALANCE
$ 16,475.00
$ 42,350.00
$ 16,475.00
($ 25,875.00)
town vo ai
75 south frontage road
vail, Colorado 81657
(303)476-7000
office of the town manager
Mr. Robert Harlan
Texaco, Inc.
P. 0. Box 2100
Denver, Colorado 80201
Dear Mr. Harlan:
VAIL 1989
April 22, 1988
Thank you for your call earlier this week concerning the property which
Texaco, Inc. owns in East Vail. The Town of Vail would be interested in
purchasing that property and would like to make a proposal for your
consideration.
The Town of Vail offers $50,000 for the property with the idea that
Texaco, Inc. could take a tax write-off as a charitable contribution to
the Town for the difference between that price and the appraised market
value.
We also request that Texaco, Inc'. accept a $10,000 down payment with the
balance of $40,000 to be paid over four years at six percent interest
per annum. This interest income may be tax exempt as municipal
financing and would further enhance the deal for you.
This parcel of land would make an excellent open space entryway to East
Vail and could be of great benefit to the citizens of this community.
We respectfully request that you and your colleagues seriously consider
the possibility of Texaco, Inc. being a partner in this effort and
making this generous contribution to the Town of Vail. We would be
happy to recognize your company in any appropriate manner for this type
of contribution.
Please call me if you have any questions, or if I can provide any
additional information.
Sincerel ,
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Rondall V. Phillips
Town Manager
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lows of uai
75 south frontage road
vail, Colorado 81657
(303)476-7000
April 15, 1988
Mr. Johannes Faessler
Sonnenalp Properties
20 Vail Road
Vail, Colorado 81657
Re: Easement for Computer Lines
Dear Johannes:
office of community development
I am disappointed to learn that the computer lines for which
you requested an easement from the Town of Vail this winter
have already been placed on Town of Vail property. Kristan
Pritz' January 11, 1988 letter to you outlining the process by
which you could obtain an easement from the Town of Vail
assumed the lines were not in place. The lines in their
existing state present problems from both an aesthetic and a
safety standpoint.
I am now receiving complaints about these computer and phone
lines from adjacent property owners and am hereby requesting
you to promptly remove them. I urge your cooperation in this
matter. If you wish to obtain an easement from the Town of
Vail to place the computer lines in a proper manner, I refer
you to the enclose January 11, 1988 correspondence. I believe
a number of the issues noted on page 2 of the letter have been
resolved with the exception of the evergreen tree on the
southwest corner. I would expect that resolution of that
problem would be an element in our discussions to grant you an
easement, among the other more standard considerations on our
part.
Thank yo i advance for your cooperation.
A. Peter Patten, Jr.
Director of Community Development
APP:bpr
Enclosure
cc: Ron Phillips
Larry Eskwith
Kristan Pritz
Irene Westby
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taws al uai
75 south frontage road
vail, Colorado 81657
(303)476-7000
January 11, 1988
Mr. Johannes Faessler
Sonnenalp Properties
20 Vail Road
Vail, Colorado 81657
Re: Sonnenalp Easement Request
Dear Johannes:
office of community development
The staff discussed your request to locate an easement for
computer and phone lines on Town of Vail property. To begin
the submittal process, please provide the staff with the
following information:
1. A survey for the general vicinity of the proposed
easement. The survey should indicate building edges, the
creek edge, grades, and the actual location for the
easement.
2. A legal description of the easement.
3. A written legal easement agreement. The Town Attorney
will need to review the wording of the agreement, but
basically it should address the term of the agreement as
well as the rights of the property owner and easement
user.
Once this information has been submitted, the staff will review
your request and it will be presented to the Town Council at a
work session for preliminary review. The easement would be
given final approval at a Town Council evening meeting.
It is important that you know we are interested in addressing
many of the unresolved issues related to the Sonnenalp property
when reviewing your easement request. These issues include:
1. The curling rink and valet parking: Staff has sent a
letter asking that you submit a site plan showing how you
will handle valet parking on the property. At this time,
the information has not been submitted.
2. The evergreen tree on the southwest corner of the
Sonnenalp property. The tree has not been relocated. The
present location of the tree does not comply with your DRB
approval. In addition, we would also look at the option
of obtaining a permanent access easement across your
property adjacent to the Vail Road Bridge.
3. Talisman access request. Peter Patten has been contacted
by the Talisman Association concerning their desire to
access their property through East Meadow Drive. They
have indicated that there are a number of problems with
the existing situation going through your property. Due
to the obvious serious implications of the access from the
mall, we would like to discuss the resolution of these
problems and the attainment of an easement for the
Talisman across your property.
4. Fire access on the northeast corner of the Swiss Chalet:
The Fire Department and Community Development Department
had asked that you remedy this situation by moving the
boulders per the approved DRB access plan. You had agreed
to move the boulders as soon as possible. According to
the Fire Department, this work has not been completed.
Once again, we will emphasize that this is a very
dangerous situation, as fire trucks are presently unable
to access through this area. The signs that have been
erected are also not designed per the .approved Design
Review Board sign.
Regardless of whether or not you proceed with the easement
agreement request, we must ask that you submit the valet
parking plan, relocate the boulders per the approved Design
Review Board plans, and erect the approved fire access signs by
January 29, 1988. If these issues are not addressed, the staff
will have no choice but to take further actions to .insure
compliance with the plans. Many of these issues are related to
safety concerns. I hope that you can see the importance of
addressing our concerns.
If you have further questions about the easement review
process, please feel free to contact me. Thank you for your
cooperation.
Sincerely,
~ YiS~a~ ~ ,
Kristan Pritz
Senior Planner
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DESIGN REVIEW BOARD AGENDA
APRIL 20, 1988
3:00 p.m.
SITE VISITS
12:45 p.m.
1. Village Center Landscape Final
Motion-Gwathmey Second-Schultz
VOTE 4-0
2. Pickens Residence, Revision
Lot 5, Block 1, Lionsridge 4th Filing
Motion-Gwathmey Second-Leary
VOTE 4-0 approved. Retaining wall 6' max.
8 3. Mill Creek Court Building - New Roof
Vail Village
TABLED to May 4th
6 4. Crowley Addition
Lot 9, Block 2, Vail Village 12th Filing
Motion-Gwathmey Second-Leary
VOTE 4-0 Consent
1 5. Larch Re-paint (color change)
Lot 4, Potato Patch 2nd Filing
TABLED to May 4th
7 6. Gastof Gramshammer Entry and Sign
Vail Village
Motion-Gwathmey Second-Leary
Consent approved 3-0-1
Sid Schultz abstained
5 7. Katz Addition
Lot 13, Vail Village 13th
Motion-Gwathmey Second-Leary
Consent approved 4-0
4 8. Upper Eagle Valley Sanitation Dist.
Chlorination Building
TABLED to May 4th
10 9. Vail Gateway
Lot 12, Vail Village 1st Filing
TABLED to May 4th
3 10. Vail Glo Sign Variance
Motion-Gwathmey .Second-Leary
VOTE 4-0 not recommend approval of variance.
2 11. Marriott Mark Sign Variance
Motion-Gwathmey Second-Schultz
VOTE 4-0 approval as submitted.
MEMBERS PRESENT
Ned Gwathmey
Kathy Warren
Dan Leary
Sid Schultz
MEMBERS ABSENT
Roy Sante
STAFF APPROVALS:
Heather at Vail - New Deck Railing
Sandstone Creek Club
Golden Residence - Small Addition to House
TOWN OF VAIL
Council Goals
F~nunMTr
ISSUE
STAFF COMMENTS/NOTES/FOLLOW-UP
4-25-88
MARKETING Council has approved $40,000 for this
summer and charged the business community
with developing a program.
SIGNAGE The estimated 1988 budget is $102,000
rolled over from 1987.
Public Works and Community Development
are requesting an additional $78,000 for
a total signage budget of $180,000 in
1988.
Staff is recommending that the Town
charge $.20 a copy for each map of the
Town to help pay for the signage and
mapping program or another similar
alternative.
Timeline: Presented at 3-22-88
worksession.
VISITOR'S CENTER Timeline: Major issues presented at
April 5, 1988 worksession. Morter has 60
days to complete analysis.
CEMETERY Timeline: Neighborhood meeting was
March 30, 1988.
Operational recommendations of task force
to follow neighborhood meeting.
STREET IMPROVEMENT Larry has written assessment ordinance
PROGRAM for utility connections.
Approximately one-half of the additional
one-time sales tax collection was spent
to call West Vail bonds.
Timeline: Forest Road/Beaver Dam Road/
Rockledge Road area to be done this
summer. Property tax increase to be
implemented in 1989. Utility Connection
Ordinance will be presented at May 17
Council meeting.
HIGHWAY LANDSCAPING Two small medians on the frontage road
near the 4-Way are going to be designed
for landscaping this summer with the
4-Way improvements.
Street lighting at the West Vail
intersection will be done this summer.
State Highway Department representation
will be requested on Landscaping
Committee.
The State of Colorado will be doing some
experimental revegetation this summer on
the north side of the interstate near the
Town shop complex.
Landscaping plan will address Council
questions regarding tree location/type
and wildflowers.
Timeline: Ongoing. Landscaping plan
completed in July
SUMMER EVENTS Decision to be made on who is going to be
(including Bravo) running special events and information
booths this summer.
Pat to work with Recreation staff to see
how summer events will interact with
summer recreation programs.
Timeline: Report made to Council at
3-29-88 worksession.
FUTURE DEBT REDUCTION Information presented at March 8
worksession.
Information to be highlighted for public
meetings. John Slevin wrote Town Scoop
article.
TRANSPORTATION MASTER Transportation Master Plan will be
PLAN completed by the end of 1988
Public Works and Community Development
will work together on RFP.
The Street Light Plan will be
incorporated into the Transportation
Master Plan.
Parking and Transportation Task Force
will be used on this project.
Timeline: Complete by end of 1988.
UTILIZATION OF DOBSON Use Dobson for more conventions.
Two areas need to be looked at:
1. Scheduling - Effect on local events
2. List the alternatives
Task force needs to be appointed
Timeline: Task force appointments
delayed until TOV/VMRD issues are
resolved.
PATH AND TRAIL SYSTEM Draft of Master Plan has been presented
to the Council.
Implementation priorities have been
discussed with the Council.
Amphitheater path design to be completed
by June 1.
Master plan to be presented May 3, 1988.
VARIOUS MAINTENANCE Stan to present maintenance programs at
ISSUES 4-26-88 worksession.
RECREATION PROGRAM Presented at 3-22-88 worksession.
MARKETING ACTIVITIES
Additional follow-up will be presented as
desired.