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HomeMy WebLinkAbout1988-06-28 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 28, 1988 2:00 p.m. AGENDA 1. Northwest Colorado Council of Governments Director Presentation 2. Discussion of Environmental Commission (Long Range) 3. Planning and Environmental Commission Report 4. Information Update 5. Other VP.IL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 28, 1988 2:00 p.m. EXPANDED AGENDA 2:00 1. Northwest Colorado Council of Governments Director Presentation Action Requested of Council: Receive presentation on NWCCOG update and make comments. 2:30 2. Discussion of Environmental Commission (Long Range) Action Requested of Council: Discuss the idea of establishing an Environmental Commission. Background Rationale: Tom Steinberg has suggested establishing a separate Environmental Commission in addition to the Planning Commission. 3:30 3. Planning and Environmental Commission Report Peter Patten 3:40 4. Information Update 3:45 5. Other Planning and Environmental Commission June 27, 1988 1:15 PM Site Visits 3:00 PM Public Hearing 1. Approval of minutes of June 13. 2. A request for an exterior alteration and a setback variance in order to construct an addition to the Lionshead Center Building. Applicant: Lionshead Center Condo Association 3. A request for a side setback variance in order to construct an addition to a duplex located at Lot 2, Gore Creek Meadows, Filing 1. Applicant: Firooz E. Zadeh 4. A request for a side setback variance, a parking variance and for a density variance in order to construct an addition to the Tivoli Lodge located on Lot E, Block 2, Vail Village 5th Filing. Applicant: Robert Lazier 5. A request for a side setback variance in order to construct an addition to a home at 87 Rockledge Road, Lot 2, Block 7, Vail Village 1st Filing. Applicant: Mary Noel Lamont 6. A request for a front setback variance to allow the construction of an addition to a residence at 153 Beaver Dam Road, Lot 37, Block 7, Vail Village 1st Filing. Applicant: John Wisenbaker and Lynn Hamilton 7. A request for setback variances and a stream setback variance in order to construct a residence on Lot 10, Block 1, Vail Village 1st. Applicant: Robert Gunn 8. A request to amend Section 18.40 of the Municipal Code (Special Development Districts). Applicant: Town of Vail 9. Review of Gore Creek Improvements Applicant: Town of Vail 10. Note: At the Town Council work session tomorrow, June 28, at 2:30 PM, there will be a discussion of the creation of a Town of Vail Environmental Commission. ~EC'~ JUN 2 1 1988 Malley Real Estate Management limited REALTOR® 292 EAST MEADOW DRIVE, SUITE 101 NAIL, CO 81657 (303) 476-1117 June 20, 1988 Mr. Ron Phillips, Manager Town of Vail 75 South Frontage Road Vail, CO 81657 REFERENCE: Sales Tax on Long Term Rentals Dear Ron: SINCE 1975 When Council elected to have the Town self-collect it's 4% portion of the sales tax I recall that one of the points emphasized to the public was that this move would in no way increase sales tax but would simply benefit the Town through earlier receipt of the tax. In fact, I believe the common perception is that any increase in sales tax (rate or application) requires an affirmative vote of the e ectorate. It recently came to my attention that Nail's new sales tax collection ordinance specifies that sales tax shall be paid on all lodging rentals with a duration of less than 60 days. Prior to passage of the tax collection ordinance rentals of 30 days or longer were exempt from sales tax entirely! So, Nail's sales tax has indeed been increased because it now applies to a broader base, ie. lodging rentals of 30-59 days duration. If this was Council's intention then I believe they have violated the spirit of the Town Charter or, at a minimum, may be guilty of putting over a fast one on the public. Intentional or not, legal or not, I believe this expanded application of sales tax should be rolled back to the prior (and still current State) policy which exempts from sales tax rentals of 30 days or greater. Aside from the fact that the inconsistency with State policy causes bookkeeping problems for local lodging providers (including many property owners), many of our summer guests (often retirees), who for years have taken a month or two in Vail, are going to be unpleasantly surprised to see 4% added to the lodging bill. They will pay it this year, but maybe they will take their business elsewhere in the future (where such rentals are not taxed, eg. Aspen, Beaver Creek, etc:). I would'"appreciate it if you would bring this matter to Council's attention. cer Trevor T. Bradway Copy/Nail Trail TTB/sbVail Daily PROPERTY MA/YAGEME/YT ~' BROKERAGE SERVICES TIiROUGtiOUT TILE UPPER EAGLE VALLEY ~~ Valley Beal Estate & Management Limited REC' ~ JUN 2 1 19$~ .. ; , ` '' REALTOR® 292 EAST MEADOW DRIVE, SUITE 101 VA(L, CO 81657 (303) 476-11.17 SUYCE ]975 June 20, 1988 Ms. Daniel]e Hild Sales Tax Administrator Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Denielle: Thank you for your response to my inquiry to Larry Eskwith about Town of Vail sales tax on lodging. Indeed, I had not seen Tax Policy 88-3 and was unaware that Town of Vail Sales Tax now applied to rentals of over 29 days duration until I saw your recent notice in the Vail Trail (copy enclosed). I shall be petitioning Council to change this portion of the ordinance but we will of course comply until it is changed. Very ~~rGl y ,yours , V tLEY R L ESTATE & MANAGEMENT, LTD. ~1~ Trevor T. Bradway General Manager Copy/Larry Eskwith Charlie Wick Ron Phillips Enc/Copy newspaper notice P.S. There is an inconsistency between your letter and your published notice. In the notice you say the tax applies to rentals up to and including 60 days while in your letter you say rentals of less than 60 days are taxed, Please advise which it is. Also, your notice stated that 8.2% tax is due on rentals of up to 30 days duration. That is incorrect! Rentals of 30 days (or more) are exempt from State sales and tourism tax so the to tai sales tax on a 30 day rental is 4%, not 8.2%, ... `~_ i ® Paamer ®evel®pmer~t Co. 2735 Iris Avenue • Suite A • Boulder, CO 80302 June 20,1988 Mr. Peter Patton Town of Vail 75 S. Frontage Road Vail, Co 81657 Re: Vail Gateway Dear Peter: 303/449-0951 This will serve as a notice that I have decided to delay the commencement of this project. Due to time problems, I would be unable to meet the November 13, 1988 deadline. Therefore, we have scheduled construction on tree DrGjcCt to begin during April, 1989. Tenant occupancy would be late October 1989. Thanks fer your cooperation. Sincerely, Leo Palmer LP:rp ~EC'fl J U N 2 2 i~~8 ~(~i;~~- U~IL T~- ~~,v ~~` n aQV r I~(LLr/~J `7s ~.. F,~~~,~~~,~~r~- ,~~:~,~ w E'hl ~i ~Il. f~'d%Lv~~ AG,'/~ ur ,ri~~; d ~'~• j c'c~N 6`,Zi~; G~,~i G yc~' i GJ*ly t' ., i/~~•Cec:J: ii'!'iA rLEL:~~~,yi n',~~ ~^ri ~ /"/C~ i%%;J ~` ~~ S ~;.1p itic (~`J~~~yLi: ~~ ~`-E,: ,LCiiC,-1'/n%Jl .TLC/~~~:1 ETC. f" ~-, ~~ (,rQ ~J(~-6 [_r."~.;" t ,j•iNL•C '"'` L~L/G c I ~; jLE ci,.~ c'+fly<'' c/JIQ~^ ~c ~~v~%Z- ~G~'c ~ ~ ~ ~~ ~;~~ ice. i '~ , ~ . %~ ~ ~; ,~,c t 6~/ r/ rr c T I~ r< ~~,i t%ti E l r~ ~^r~ a,;. r N' r, 'f'~ y ~',ad f~' ~ Gr j~(/G' ~'M11r.xN'~''~ v~''~h `7 E.i:.tl' f1tiCri.; f'~~^%~ L ~ Cc:v.iinEr<i.: ~~`;1r~v4 Jr,~-~~; oi/'Jtn /t. 1, ~ ~ rG ~ 4`i E' r L ~. L. /:dJ i I« !7n-En /i.[cc,w" y ' F~1 ?'~ -~/'~c':~,ff,~ •! 113Kt1 ~~ /'/C°U-~ !'~'~~., "yid i/~,pc'~yArf- fE,tfL (. TldCitG' N/ :IS6 ~ 6fI1E~ (Gi~~V 7~~~1 f%ZG t I~Z~J ~~;- /cN-l'~/~C~ 11-rte, ~.~ I/i~IL fih~~' ~'~.%~f~ ft~F~r ;~r'> it L.//c 6yG~ T ~~~~ MEMORANDUM TO: Vail Town Council Members FROM: Ron Phillips DATE: June 28, 1988 SUBJECT: Recreation Program Consolidation Under VMRD At the end of the Town Council/UMRD Board workshop held on April 12, 1988, it was agreed that the proposal for all recreation programs to be transferred to UMRD and the Town retain responsibility for all recreation facilities would be taken under advisement by both Boards and rediscussed after the VMRD election. Both Boards also asked at the end of that meeting for the staff to begin putting together preliminary information on the array of issues and costs to be considered in making such a change. The enclosed information answers that request and is being distributed to both Boards. The enclosed data suggests that there will be a loss in operating efficiencies should the Boards follow through with the current proposal for consolidation of recreation programs under UMRD. It appears to us that the basic driving factor pushing this decision has been one of perceived effectiveness of operating recreation rather than efficiency. The Council and UMRD Boards will have to weight the advantages of effectiveness as you define it against the loss of efficiencies as indicated. Hopefully, the data enclosed will enable you to understand the increased costs and management difficulties involved in the proposed transfer. The primary purpose of the enclosed documents is to illuminate the reasons and scope of the expected losses of efficiency and better prepare you to decide if the expected gains in effectiveness are worth the cost. This also lays the groundwork for the extensive operational process of transfer of responsibilities. RVP/bsc cc: VMRD Board of Directors ~owo 75 south frontage road vail, Colorado 81657 (303) 476-7000 MEMORANDUM TO: Ron Phillips FROM: Charlie Wick ~`' DATE: June 24, 1988 RE: TOV-VMRD Issue Enclosed with this memorandum is a wide variety of financial and operational information dealing with the TOV-VMRD issue. ORGANIZATION CONSIDERATIONS If the Town Council elects to go forward with the proposal to turn all recreation programs and personnel over to VMRD, these are my recommendations. ONE: VMRD operates independently without a management contract with the Town. This separation has already occurred in legal services, and my recommendation is total separation in financial, insurance, pension, computer, office support and personnel services. If the Council does not want to do this then we should, at a maximum, just keep basic financial responsibilities. There are valid business reasons for this recommendation. We will explain these in detail as requested, but principally the reasons revolve around having the responsibility but losing the authority and the myriad of administrative, managerial and legal problems this causes. This would break a management principle basic in business school: "Don't give people or an organization responsibility without giving them the authority." TWO:. Certain Town staff and several members from each board meet for several days and identify and attempt to resolve a vast number of operational issues which have to have efficient and effective solutions for the Town. Examples: VMRD MEMO JUNE 24, 1988 PAGE 2 o What happens to non-recreational programs/services provided by the Teen Center, i.e., Buddy Program, youth counseling, juvenile arrest, school delinquency programs, etc? If these remain with the Town, what department is responsible for the services, how will they be staffed, and where will they be located? o Parking Structure and Public Works personnel currently provide custodial and/or maintenance services for the Teen Center and Nature Center. What entity will do this and, if it's the Town, what will the agreement terms be? o Public Works crews now pick up trash after many recreational events. When VMRD has events at Ford Park, will they be responsible for trash clean-up or will they be expecting the Town to do this and what will the agreement terms be? o What entity will ultimately control the facility bookings at the Ice Arena? If the business community approaches the Council wanting the Ice Arena converted to conventions four months out of the year, will the Council retain the authority to make this happen? What control will there be for ice arena user fees? o Where do separate lines of responsibility start for VMRD and end for the Town and vice versa? For example, Town public works crews and recreation department maintenance employees combine their efforts to remove snow and ice from the Ice Arena plaza. If there is a serious slip and fall (such as the one on the outside stairs of the arena this year), will it be VMRD's legal responsibility or the Town's. The Town certainly does not want to be responsible for a claim but not have the power to correct a problem. o The Town now performs electrical, carpentry, etc. type work for recreation (see public works, project scheduling list). Will the Town still do this and what will the agreement terms be? VMRD MEMO JUNE 24, 1988 PAGE 3 A vast array of issues such as these must be addressed by the Council, VMRD Board and management. Many issues will come up continually for years and both entities must be prepared to spend the extra time to re-connect recreation into a viable system with controls, agreements, policies, procedures, etc. It will certainly take hundreds of hours of staff time, high legal expenses and many policy sessions by the Council and the VMRD board to work through these operational issues over the next several years. As the attached documents demonstrate, the proposed takeover of recreation programs by the VMRD will undoubtedly result in significantly higher total costs. In other words, Vail recreation will operate less efficiently. However, the Town Council and the VMRD Board apparently believe that the proposed changes will allow Vail recreation to operate more effectively for the reasons outlined in the consolidation plan. CRW/ds University of Colorado at Denver Graduate School of Public Affairs the Town Council and the Board of the VMRD which summarized the essential elements of the agreements which were arrived at during the meeting (see Enclosure #2). - COMMENTS/OBSERVATIONS• In the course of assisting the Town of Vail and the VMRD with this project, The Center's investigator-facilitators developed some substantive observations which are here offered for further consideration by the Council and the Board. The service delivery structure .contemplated by the joint statement of April 12, while certainly -creative and caref ully crafted to meet the articulated desiderata of the community, is not a typical fra mework. Implementation will, therefore, challenge both elected officials- and professional staff to work assiduously on issues such as clarity of lines of authority, span of control, co-location of responsibility and authorit y, and most importantly, building a team that has a clear sense of mission and that is aligned to achieve it. In the latter regard, a VMRD Board/Recreation Department retreat scheduled for after the May 3 election would offer an excellent opportunity to forge a productive alliance committed to implementing the April 12 agreements in the most efficient and effective fashion. ~awo of uai 75 south frontage road vail, Colorado 81657 (303) 476-7000 MEMORANDUM TO: Ron Phillips FROM: Charles Wickc,~ DATE: June 24, 1988 RE: TOV/VMRD Recreation Issue Included with this memo are several staff memos and other documentation related to this issue. There may be other documents for your review later. The following are key financial aspects of this issue related to administrative issues. DEBT MANAGEMENT Lease Purchase Agreements: Advantage to the Town as the Town can borrow money at cheaper rates. (See Steve Barwick's memo.) Also, a Special District Board, knowing they may lack certain staff expertise, will more than likely have their own contracted attorney negotiate and finalize any lease purchase agreements which will add additional legal costs to the District. General Obligation Bondin No advantages for either entity if VMRD were to get rated and insured. Currently, VMRD is not rated, but probably can receive a G.O. bond rating and G.O. bond insurance comparable. to the Town. Revenue Bonding: Significant advantage to the Town. TOV can issue rated and insured revenue bonds. The chances of VMRD issuing rated and insured revenue bonds is remote. This viable method of financing for an enterprise project (such as a swimming pool) is essentially unavailable to VMRD. Other Issues: There is a significant amount of work in completing a bond issue. The more of this work done in-house, the cheaper the total costs of the issue. Two of the most important areas are legal and financial preparation. Town staff is able to keep its total expenses minimized because of its staff and record resources. VMRD would have to farm out much of this work. The cost of doing so could be substantial depending on the size of the issue. RON PHILLIPS MEMO JUNE 24, 1988 PAGE 2 LEGAL Normal Legal Costs: Total advantage to the Town. If consolidation were to occur, the Town would eliminate almost all, if not all, of VMRD's legal expenses. Town legal staff would absorb VMRD's legal duties without adding any costs to the Town. VMRD spent $9,765 in outside legal costs in 1987 and to date, in 1988, has spent $9,872. VMRD's legal costs will be substantially higher than normal for several years as the legal costs to duplicate many of the Town's contractual and financial policies/systems, as well as to work out all the legal agreements with the Town on this whole issue. Over the long run, VMRD's legal cost will probably be fairly substantial, in the $2,000-$3,000/month range, maybe more. The reasons for this are several. VMRD's attorney will be doing the work the Town's attorney would have done and also, again, because of the lack of staff expertise in other areas, insurance, pension, insurance claims, personnel actions, contracts, negotiations, financial problems, etc. the VMRD Board will, seeking a level of confidence, use their attorney. Over time, the legal expenses of running a separate entity will certainly be significant. EMPLOYEE BENEFITS Health, Dental, Life and Disability Insurances: Total advantage to the Town. VMRD employees are currently enrolled in the Town's benefit packages. If VMRD were to operate the same plans on their own, it would cost significantly more. The only way to reduce the increased costs to a comparable premium level to the Town's would be to substantially reduce the level or kinds of insurance benefits to the employee. This would be difficult in some of insurances as the original intent of the insurance was to replace the disability, survivor income and life benefits lost when the Town and VMRD withdrew from Social Security in 1982. Table A shows annual increased cost of $18,188.40 to VMRD (including current recreation employees) if VMRD were to maintain the same insurance provided and covered as the Town. The backup worksheet detail is attached to this memo. RON PHILLIPS MEMO JUNE 24, 1988 PAGE 3 TABLE A ANNUAL COST DIFFERENCE SUMMARY Lincoln* Standard** Current $57,345.36 $ 8,588.40 $65,933.76 Proposed $69,870.00 $14,252.16 $84,122.16 * 20 employees covered under Lincoln ** 18 employees covered under Standard Quotes for insuring the health of employees were received from three Blue Cross and Blue Shield. PENSION Cost Increase for VMRD + $12,524.64 + $ 5,663.76 + $18,188.40 VMRD (including Recreation) separate companies including Pension Investment and Administration Costs: Total advantage to the Town. Neither the Town nor VMRD is in Social Security. The Town has an established retirement plan which VMRD employees are enrolled in. VMRD does not have an established/qualified plan. There are several components necessary to maintain an independent pension plan. o Plan Document and Trust Agreement o A Custodian Bank o A Plan Administrator and Actuary o A Plan Consultant and Plan Monitor o A Pension Board of Trustees o Fiduciary Insurance Quotes, to establish and run another pension plan, from the same firms which work with the Town's plan are provided. Initial set- up costs would be in the $2,500-$3,000 range. Annual costs to run the-plan thereafter would be in the $10,000-$11,000 range. These costs may or may not be absorbed by VMRD. They have the option to pay these costs out of forfeitures (which is a cost to VMRD),-out of plan earnings (which would be a high income loss for the employees enrolled in a small plan), or out of the annual VMRD budget. RON PHILLIPS MEMO JUNE 24, 1988 PAGE 4 13 of the 14 Town recreation employees would take a legally required 1.45$ contribution loss if they were converted to a similar plan. I can explain this benefit loss further if you have questions. There are other pension options which may provide cheaper annual costs to VMRD, but in my opinion will not provide the benefits of a self-administered pension plan. OVERTIME Works to the disadvantage of both entities. Currently VMRD does not have to pay overtime under the FLSA. If they absorbed Town recreation employees, they would have to pay overtime. Also, if the Town absorbed VMRD employees, the Town would absorb more overtime costs. This is in fact the only financial impact that I can see VMRD's dissolvin would have on the Town. The financial impacts affect VMRD in all other situations. FINANCE Audit: Advantage to the Town. VMRD's annual audit costs approximately $5,000. This cost would increase if VMRD took over Recreation and the Town's cost would decrease slightly. There would be several thousand dollars of savings, however, if VMRD operations were under the Town Council's audit. Since one set (VMRD's) of financial statements would be eliminated, audit production savings would be minimally $2,500-$3,000 annually. Investment Income: Advantage to the Town. VMRD, as a statutory entity, is limited to in-state investments. The Town is able to invest outside of Colorado, which usually provides the best arena to maximize investment income. This, however, may be a moot point as VMRD has never had many fund balances to invest, so additional interest earnings are negligible. Insurance: Liability, Auto, Fire, Casualty, Workman's Compensation insurances. etc. Significant financial advantage to the Town. Currently,. the Town maintains separate policies for the Town and VMRD. VMRD's insurance costs would certainly increase more by absorbing recreation, than the Town's would by absorbing VMRD. Another efficiency would be administering and bidding one set of insurance policies rather than two. This is much more efficient from a staff standpoint as well as a savings in tax dollars. The annual financial advantage to the Town is in the $25,000-$30,000 range. A letter from ISU insurance company is attached on this issue. RON PHILLIPS MEMO JUNE 24, 1988 PAGE 5 Banking Services: Advantage to the Town. The Town, because of its financial size, has entered into a banking agreement, to garner extra banking benefits. We pig-tailed VM12D into this agreement so they are able to receive the same benefits. The Town was able to negotiate discounts and investment benefits based on volume which a much smaller entity would not see. Although the benefit is small to VMRD because of its small volume they currently experience an approximate benefit in the $300-$500 range by being associated with the Town. Financial Services: Significant and total advantage to the Town. Please see Steve Thompson's memo on the provision of financial services to VMRD and the costs to VMRD of they were to administer their own financial operations. Steve estimated that VMRD would need 2.5 staff persons in order to provide reasonable financial services similar to what the Town provides and for what is required for current VMRD and Recreation operations. The annual payroll costs to add these personnel at the minimum of a salary range would be $57,156. .This cost is detailed on a following attachment. VMRD currently pays the Town $28,000 annually for the provision of these services for a new net annual cost to VMRD of $29,156. In addition, office support services for these positions would amount to approximately $1,000 annually for a total potential additional annual personnel operating cost of $30,156 for VMRD. This figure could also be significantly higher if positions were hired in at some other wage rather than the minimum of the position. (Average wage rates from the CTCPA local survey were used to derive the salary information.) I have also assumed that the 2.5 positions would handle other duties which are currently performed outside of the finance area. Some of these include administration of Federal and Stage legal requirements for personnel, such as immigration, COBRA, EEOC, FLSA, Unemployment, Workman's Compensation, wage and hour administration and auditing. Also, phone system management; inventory and ordering office supplies; copier maintenance; employee recruitment; processing of applications; applicant testing; orientation, including tax and immigration forms; and all employee benefit administration. The District Manager, of there is one, (the additional. cost of which is not included in this memo) would have to be responsible for developing and administering the personnel policies of the District, in conjunction with the District's attorney. The Town would decrease its financial staff by one if it no longer performed the financial duties of VMRD and recreation. RON PHILLIPS MEMO JUNE 24, 1988 PAGE 6 Miscellaneous Finance Costs: These are many areas where financial costs could decrease and efficiencies occur if consolidation of VMRD with the Town were to occur. For example, the Town now purchases two sets of purchase orders and checks for the Town and VMRD. If we dealt with one set of everything some cost savings would occur. OFFICE SUPPORT SERVICES Advantage to the Town. The Town now provides many types of office support services to Recreation and VMRD. Tf separation were to occur, VMRD would incur many thousands of dollars in expenses just to duplicate what is now available to them. For example, a postage meter, letter folder and sorter, IBM copier and collater, postage weighing machine, PBX operation, etc. Just the annual service agreements on these items alone amount to several thousand dollars let alone the initial purchase price. In addition, the Town's central office staff is able to review, analyze and implement new systems or procedures which enable all Town departments to benefit. For example, negotiating a phone maintenance agreement, evaluating long distance services, coordinating PACE trips for reduced costs in office supplies, bulk ordering of paper, negotiating maintenance agreements on personnel computers and related items, evaluating and purchasing a private phone system including private pay phones, etc. I quite frankly question whether VMRD would be geared for these types of analysis and, if so, why should there be two entities doing the same sorts of homework. COMPUTER SERVICES Advantage to the Town. The`Town has a new computer system which meets all the data and word processing requirements for Recreation and VMRD operations. The Town bought hardware and software which is fully integrated, is upgradable, is adaptable, and is flexible for growth purposes at minimal additional expense. If VMRD were to duplicate these same computer services, it would cost them in the neighborhood of $100,000-$150,000. A VMRD alternative, however, can be established through the use of Personal Computers and software for the personal computer. The P.C. software would not be as high quality, flexible or adaptive as Mainframe software and the only way to get an upgrade is to buy new software as it may be developed. The Town°s Systems Manager has prepared a memo (attached) outlining the costs involved if VMRD and Recreation were to go the P.C. route. These are as follows. RON PHILLIPS MEMO JUNE 24, 1988 PAGE 7 EST. EST. INITIAL ANNUAL Hardware $ 9,661 $1,344 (first year) Software $ 7,533 $1,000 Miscellaneous $_1,500 $1,500 Total $18,694 $3,844 These costs do not include implementation of the hardware or software systems. The annual miscellaneous costs could be low to depending on how technically capable and computer system literate the recreation staff might be. TOWN CLERK SERVICES The Town Clerk has attached a memo outlining the services currently provided to VMRD. The only service which would cost VMRD additional dollars and again, is a duplication of efforts, is the handling of elections. If elections were held outside of the Town's control, one of VMRD's staff would have to be knowledgeable and educated on the State's election code. Pam Brandmeyer estimates that $400 annually plus expenses for the first three years to attend the annual summer course offered on the election laws would provide a VMRD employee with the necessary election code expertise. SUMMARY TABLE A summary follows which shows existing VMRD costs which would be saved from VMRD's current budget if VMRD dissolved and the Town took over its operations. The summary also gives new net annual costs to VMRD for VMRD with current Town of Vail Recreation programs to operate independent of the Town, at the same level of service. There are not any new net annual costs to the Town if VMRD dissolved and the Town took over its operations as there is not any financial impact on the Town to do so. (Additional overtime costs are associated with both entities so they are not shown in this summary.) These costs are minimums or ranges and most are estimated conservatively (low). RON PHILLIPS MEMO JUNE 24, 1988 PAGE 8 SAVINGS IF VMRD DISSOLVED ANNUAL ONE-TIME Legal 9,000-15,000 Audit 2,750 (from Steve Barwick's memo) 9,218 Total 20,968-26,968 NEW COSTS TO VMRD IF IT SEPARATES Legal $ 15,000-$21,000 Employee Insurance 18,188 Retirement 10,500 Banking Services 400 Financial Services 30,156 Misc. Financial Costs 500 Office Support 4,000 Computer Services 3,844 Town Clerk 600 Insurances 25.000-30.000 Total $108,188-$119,188 $10,000-$20,000 (approximately) 2,750 5,000 (approx.) 18,674 $36,444-$46,444 Total approximate Taxpayer $129,156-$146,156 $36,444-$44,444 costs if VMRD Operated as a Separate Entity (Does not include the additional costs to hire a District Manager) These costs do not include other costs in the form of charge-backs which would occur if VMRD consolidated recreation and wanted to use Town Services, such as police personnel or public works personnel, for any purpose (see attachments). There are many services the District would have to replicate, for a cost, which the Town currently provides for recreation. The extent and level of these services can best be explained by current recreation personnel, Stan Berryman, Director of Public Works/Transportation and Ken Hughey, Vail's Police Chief. Nor do the savings show other economies of scale which would be saved if VMRD dissolved. For example, the consolidation of equipment and vehicle maintenance facilities. RON PHILLIPS MEMO JUNE 24, 1988 PAGE 9 ~ ' ~ ' OTHER ISSUES Historical Perspective: The Vail Fire Protection District dissolved in the early 1980's and merged with the Town. The major reason for this was financial difficulty brought on by being solely dependent on property tax as a revenue source. Fire District proponents argued that fire service would decrease for Vail residents. As a matter of fact, if rising ISO ratings are any factual evidence, fire services have improved in Vail since the merger occurred. Availability of Recreation Facilities for Other Community Uses. The Town Council can currently direct Town staff to use Town facilities for various purposes. other than recreation which meet community needs. I personally feel this is best, as the Council needs this type of flexibility in order to use facilities for what they consider priority uses. I am not sure that VMRD would have the same degree of community priorities as the Council does because they are elected for a whole different purpose. To take away this power basically inhibits the Council and staff to get things done which they want to do. Coordination of Events and Activities. Currently, this process works smoothly on recreation activities or special events within the Town of Vail. For example, Town staff can meet in inter- departmental meetings and coordinate the various public services necessary to pull off a special event in Vail such as a bicycle race. If there are disagreements among staff, the Town Manager is the final decision maker and he can make things come together. However, if Town staff and in particular the Town Manager's authority is useless in settling problems and resolving issues, an event may not come off like everybody wants it to. In the example of the bicycle race, coordination must occur between the police, recreation, public works, transit, fire and the parking garages. Without one systematic and organized planning and control process, events such as these would become more difficult to manage instead of less difficult. It breaks an old management tenant which is basic in business school: Don't give people or an organization the responsibility without giving them the authority. CRW/ds ~.l ,,~ MEMORANDUM TO: Charlie Wick FROM: Steve Barwick % DATE: March 10, 1988 RE: Analysis of Recreation Consolidation The following is a list of financial issues that will need to be addressed in the examination of recreation consolidation. 1. Budget preparation and enforcement 2. Operating loans 3. Lease/purchases 4. Bond issuance costs 5. The effect of consolidation of recreation upon the revenue structures of the Town and the District 6. Operational costs a. elective board fees and expenses b. election costs c. treasurer's fees for property taxes SHB/ds ~om .' ~~G /~,g~evr ~1G /3udf~f C~i~-~~/r~~J REVENUE STRUCTURE The current discussions about consolidating Vail recreation under one entity involve a transfer of property tax funding. If it is decided that VMRD is the proper entity to handle Vail recreation, a number of undesirable changes in the funding structure of both VMRD and the Town of Vail will result. The proposed significant decrease of Town of Vail property tax revenues will exacerbate a revenue situation which is already difficult to manage. The Town's current revenue structure is heavily dependent upon revenue sources such as sales tax, real estate transfer tax and construction fees which are highly volatile. A significant decrease in property taxes would effectively eliminate the only truly stable Town of Vail revenue source. Certain revenue structure difficulties may also be created for the VMRD if it were to assume all Vail recreation programs while relying mainly upon property taxes to support such programs. An overreliance upon an inelastic revenue source (that is, one which is not effected by economic ups and downs) such as property taxes can lead to revenue shortfalls during periods of high inflation. Colorado statutes restrict property tax increases for VNIRD to 7% per year. If operating costs grow faster than 7% per year, the District will be forced to cut back services, raise user fees or call an election to exceed the 7% limit. Furthermore, proposed tax limitation measures would require a vote of the citizens for any property tax increase. The passage of such a measure would force the VMRD to hold an election to increase property taxes during every year in which operating expenses did not remain absolutely static. To summarize, a governmental entity will be strongest when its composite. revenue structure falls toward the middle of the wide spectrum of elastic to inelastic revenue sources. A property tax shift from the Town of Vail to the VMRD would leave both entities at the extreme ends of this spectrum - creating the potential for substantial financial problems. LEASE/PURCHASES In the past several years the VMRD has leased a golf clubhouse, golf carts, and a track setter. The Budget Officer of the Town of Vail has been the party responsible for arranging the leases and dealing with the lessor on all subsequent financial matters. The Town of Vail Recreation Department has had no significant leases - nor are any planned for the future. Costs: Both the administrative cost and the interest rate on leases are likely to be somewhat lower under the Town of Vail than under the VMRD. The reason for this is that the Town usually executes several leases each year while the VMRD averages less than one lease per year. This leads to the following Town of Vail advantages. A) More experience with leases and lessors B) Combining several items under one lease leads to a higher lease amount and consequently lower lease rates. This rate difference is usually at least 2.5%! C) Combining several items under one lease saves administrative time by cutting down on the number of bids and contract negotiations. SERVICE/TASK BUDGETS All current Town of Vail recreation budgets go through the normal Town budget process. The majority of detailed review is performed by the Town Manager and Budget Officer. Town Council concentrates on recreation service levels and decisions regarding the timing and desirability of special events. In VMRD's budget process, all review is performed by the VMRD board with only technical input by the Town's Budget Officer. However, VMRD's budget is produced in the Town of Vail computer system and uses Town of Vail production resources. COSTS There is probably no significant cost difference for production of recreation budgets between the two options. It is assumed that the time and resources devoted to the task would be equal for the Town of Vail Budget Officer or the VMRD Accountant/Manager. OPERATING LOANS The VMRD has had a serious cash flow problem for a number of years. Every winter the District is short of cash and must borrow to meet its needs. Traditionally, the VMRD has borrowed these funds from the Town of Vail at rates ranging from 0% to the current Federal " Funds rate plus 1/4 percent. If the VMRD were to .borrow these funds from another entity, it would be forced to pay at least 1/2 percent more on the loan plus any loan origination fees. OPERATIONAL COSTS The following analysis assumes that all recreation is combined under one governmental entity. ANNUAL ANNUAL VMRD TOV 1. Elective board fees and ex enses 5 members EXPENSE EXPENSE ( ) $ 4,750 $ 0 VMRD board members are paid up to $950 each per year and are allowed to play golf and tennis free. TOV advisory board members are compensated with either a golf or tennis pass, or $300 toward another type of TOV pass. Therefore, the prime cost difference between the two options is the direct compensation paid to VMRD board members. 2. Treasurer's fees for ro erty tax collection $12,203 $ 8,135 The Eagle County Treasurer's office charges a fee for collecting property taxes. This fee is 2% for Municipalities and 3% for Special Districts. Since the VMRD receives $406,775 in property taxes, the treasurer's fee is $4,068 higher for the VMRD than it would be for the Town of Vail. 3. Election Expenses $ 400 $ 0 The VMRD spends approximately $800 to hold board elections every two years. If all recreation were under the TOV these expenses would be unnecessary. TOTAL $17,353 $ 8,135 Net additional cost if VMRD runs all Vail recreation $ 9,218 j nc n~~9~sc ;~ TQC.~ ~+~s-~~.c~' ri~tiL Lti.U Y za v mil . Ce~T 6F Cb LL LG T lO ns Lu~1 Gtl.~ A Y- Y- v f'~ TOWN OF VAIL MEMORANDUM TO: Charlie Wick FROM: Steve Thompson DATE: March 10, 1988 RE: Recreation Accounting Department Needs The following is a list of accounting functions that will need to be addressed by Vail Metropolitan District in order to staff and operate an accounting department. I am also putting together a detailed analysis for each of these areas. My analysis discusses how the Town is presently handling the functions to give an idea of what may be required. 1. Purchase orders, accounts payable, and invoice processing 2. Accounts receivable, cash receipting 3. Payroll 4. Maintain general ledger including reconciliations 5. Cash and investment management 6. Prepare month-end Treasurer's report 7. Maintain accounting policies and procedures 8. Financial contract administration 9. Financial software and related hardware 10. Preparing and maintaining annual budget 11. Maintain fixed asset schedules Accounts Payable and Invoice Processing Present Situation: Our system requires one full-time clerk to operate a computerized purchase order/accounts payable system, to process hand checks daily, process invoices and purchase orders for payment, write and disburse checks at least two times a month, and reconcile vendor statements and general ledger accounts. The Town makes bulk purchases from various vendors and one check is issued even though purchases were made by more than one department. The Town is presently running about 600 to 700 checks a month. The System: This process requires a canned software package which can handle purchase order and invoice processing which interfaces with a general ledger software package. Staffing Requirements: Clerk with at least one to two years experience operating a computerized system. Processing Receipts and Accounts Receivables Present Situation: Receipts for recreation activities are normally collected at the location the activity is taking place (i.e., Dobson Ice Arena - concert tickets), thus requiring a staff member at each location to close out the day's receipts and forward the money to a central cashier at the Town's municipal building. A full-time, year-round cashier receipts money collected by the recreation departments and verifies that the amount receipted is accurate based upon a daily revenue report. The activity is normally higher during the summer when golf and tennis fees are collected. It takes at least one hour a day for the cashier to reconcile the number of golfers on the starter sheet with the amount of players recorded through the cash register. Time is also spent on collecting bad checks, and charge card charge backs. The System: Manual with good cash registers which recap monthly operating data. Staffing Requirements: Clerk with one year's experience in an accounting department. Payroll Present Situation: A full-time, year-round clerk spends 75% of their time doing payroll-related tasks including tracking pension benefits by employee, tracking employee loan deductions, and reconciling various payroll general ledger accounts. Checks are issued on the 5th and 20th of each month. Most employees are going to be seasonal, and paid on an hourly basis. This process requires setting up new employees each pay period, verifying hours are correct, and inputting hours from .the time sheets, running payroll reports, and periodic updating of changes in i.e., pay rates, withholding exemptions. Approximately 148 employees are used for recreation of which only ~ are full-time, year-round, the balance are seasonal employees. If pay advances are allowed,. this will require extra time to process. The System: Computerization is a must. Depending upon benefits and special payroll processing problems i.e. deferred comp, exemption from FICA, medicare and pension deductions, the software must be very flexible and designed with some of the unique features required for governmental payroll. Staffing Requirements: Clerk with at least two year's experience with running a computerized payroll system. Bookkeeper - Accounting Activities Reconcile bank accounts. Reconcile other general ledger accounts. Cash management - interest income. Prepare month-end Treasurer's Reports and attend meeting. Contract Administration. Preparation of the fiscal year budget. Maintain fixed asset records. The System: General Ledger. If fund accounting is required, your selection of software packages is about a half a dozen that would run on a single user personal computer system. Staffing Requirements: A staff accountant with at least a BA in accounting with two to three years experience in governmental accounting auditing, reporting, budgeting, and personnel management. Observations It appears that the accounting department could be staffed by a full-time, year-round accountant and a full-time, year-round clerk who could handle all accounting functions with an assistant who J would work part-time, year-round or .full-time from May lst through / September. You lose economies of scale by creating an additional accounting department for recreation activities.. The accounting clerk will have to be able to handle several accounting functions; this position may be hard to adequately staff. __ ~i./O'~~ jd G-ca*_e~e" ,~' .~C~ ~ !%~'.-~fil-fib-~~'J~'".~!r~%~~`~' ~ •` ~a TOWN OF V_AIL MEMORANDUM .; ~ .1 TO: CHARLIE WICK FROM: CATHIE JARNOT DATE: MARCH 10, 1988 RE: RECREATION PERSONNEL AND OFFICE SUPPORT DEPARTMENT NEEDS The following is a list of Personnel and Office Support functions that are currently provided by our staff and will need to be address by the Vail Metropolitan Recreation District in order to staff and operate a personnel and office support function. I. RECRUITMENT A. Legal composition of advertisements B. Screening and Processing of Applications C. Testing of clerical and other applicants D. Advising non-hired applicants II. ORIENTATION A. Processing of New Hire Forms 1. File information 2. Tax forms 3. Immigration Forms B. Explanation of Benefits 1. Ski Pass 2. Summer Passes 3. Insurances 4. Retirement 5. Workmen's Compensation 6. Leave Policies 7. Rules and Regulations III. BENEFIT ADMINISTRATION A. Insurance B. Ski Pass C. Retirement D. Summer Pass E. Workmen's compensation F. Claims G. Flex Account H. Cancer and other insurances I. Emloyee Assistance Program J. Bonus Plan K. Deferred compensation L. Classification Plan M. Performance Awards N. Vacation and sick leave O. Temporary Insurance for Seasonals -r .) { , . ~, , , IV. ADMINISTRATION OF FEDERAL AND STATE LAW REQUIREMENTS A. Immigration B. COBRA C. EEOC D. FLSA E. WAGE AND HOUR LAWS F. UNEMPLOYMENT G. WORKMEN'S COMPENSATION H. RETENTION OF FILES ~ ''"' .~• SGcTIOr/ gQ~/I/Cu! ~~~ ~ /~~Ui~i.-y~ R~~~S /~~ 7~~~~ y~s~ V. COMPLETION OF SURVEYS ~~ ~ a is / e er/ A . EE O C E. I1o7-~SCKi~tiy ~}`t.'~ey ~ ~/ B. GOVERNMENT CENSUS C . CML D. SALARY SURVEYS BY POSITION VI. OFFICE SUPPORT A. ANSWERING OF CALLS AND QUESTIONS B. REPORTING OF PHONE PROBLEMS C. INVENTORING AND ORDERING OF SUPPLIES D. MAINTAINING A COPIER E. POSTAGE NEEDS F. FOLDING MACHINE G. BINDING MACHINE TOWN OF VAIL MEMORANDUM TO: Charlie Wick FROM: Cathie Jarnot DATE: April 7, 1988 RE: Recreation Personnel and Office Support Department Needs The following is a list of Personnel and Office Support functions that are currently provided by our staff and will need to be addressed by the Vail Metropolitan Recreation District in order to staff and operate a personnel and office support function. I. RECRUITMENT A. Legal composition of advertisements B. Screening and processing of applicants C. Testing of clerical and other applicants D. Advising non-hired applicants Someone would have to be trained in the legal composition of advertisements. A11 of the ads that are given to us by the Recreation Department need to be re-written before they are placed. They would need to be trained in clerical testing and composition of "regret letters". At the present time, we do all clerical testing and regret letters for everyone. II. ORIENTATION A. Processing of New Hire Forms 1. File information 2. Tax forms 3. Immigration forms In order for the Recreation Department to accomplish orientation of new employees, someone would have to be trained in all of our benefits, tax laws, immigration laws, etc. At the present time, I don't think there is anyone who understand our benefits or the laws. We continually send inadequate forms back to them for correct completion. I think Vicky Garnsey is the only supervisor who correctly completes the necessary papers. RECREATION MEMO APRIL 7, 1988 PAGE 2 B. Explanation of Benefits 1. Ski Pass 2. Summer Passes 3. Insurances 4. Retirement 5. Workmen's Compensation 6. Leave Policies 7. Rules and Regulations III. BENEFIT ADMINISTRATION A. Insurance B. Ski Pass C. Retirement D. Summer Pass E. Workmen's Compensation F. Claims G. Flex Account H. Cancer and other insurances I. Employee Assistance Program J. Bonus Plan K. Deferred Compensation L. Classification Plan M. Performance Awards N. Vacation and Sick Leave O. Temporary Insurance for Seasonals If the Recreation District were to continue all of our benefits, it would take many days to train someone in the administration of the benefits. a RECREATION MEMO APRIL 7, 1988 PAGE 3 IV. ADMINISTRATION OF FEDERAL AND STATE LAW 'REQUIREMENTS A. Immigration B. COBRA C. EEOC D. FLSA E. Wage and Hour Laws F. Unemployment G. Workmen's Compensation H. Retention of Files Someone would have to attend classes and be trained in all of the above laws, work with their attorney, the Division of Labor, the unemployment people, workmen's compensation, Town Clerk, etc. to comply with all the laws. V. COMPLETION OF SURVEYS A. EEOC B. Government Census C. CML D. Salary Surveys by Position During the year, we receive an EEO Report, EEOC Report, Government Census, CML Survey, and several individual municipal surveys to complete. Someone would need to be trained in completion of these as we currently complete all of these for the Recreation Department. We also do position surveys for them to ascertain salaries of golfcourse personnel, etc. around the state. RECREATION MEMO APRIL 7, 1988 PAGE 4 VI. OFFICE SUPPORT A. Answering of calls and questions B. Reporting of phone problems C. Inventorying and ordering of supplies D. Maintaining a copier E. Postage needs F. Folding machine G. Binding machine If the Recreation Department were to separate from the Town, they would need someone to answer all their calls, report and track phone problems, inventory and order supplies. We currently do all of these things for them. They would also need their own large copier, a postage machine, a folding machine, and a binding machine. They always use all of these machines over here. They do many projects on our large copier and fold and mail many projects. lawn u 75 south frontage road vail, Colorado 81657 (303)476-7000 TO: Charlie Wick FROM: William Uphold DATE: March 30, 1988 RE: VMRD and Recreation Dept. Computer Needs TM ~' VAIL 1989 The following is a list of computer needs that I feel will have to be implemented by VMRD and the Town of Vail Recreation Dept. in order to operate. 1. Hardware needs 2. Software needs 3. Supplies needed to operate 4. Considerations (repair, etc.) I am compiling a more detailed description of each of the above items. 1 .. ~ / / Software Costs ~ ~ ~,~ ~ ( (.4"' ,~ ~ L~~`"''~ UrL ~~ s 1. General Ledger 795.00 2. Accounts Payable 795.00 3. Accounts Receivable 795.00 4. Payroll 795.00 5. Inventory 795.00 6. Order Entry 695.00 7. Purchasing 695.00 8. Systems Manager 95.00 ~ to rr~ ~,~ ~•~-`/ / ' / `l~~s 9. Recreation Package * ~ 10. Word Processing 450.00 /'OZ{Jn~ S~ ~G~~~~> 11. Spread Sheet 350.00 SC~`"G"" ~ .it ~~~ ~o ~ 12. Address list and label printing 140.00J~w/y,"~~r~ ~~,/Z"~°~~~ U ~~ 13. Fixed Assets 605.00 14. Data Base Reporter 528.00 Total $7,533.00 * Note: Could not find software for PC. II ~ r+/ ~T~ .~ ~~O /~~~c>Ci~~rr L~s~' ~~ ~~~ s,-~~~-. P Zf~* 2- ~~~ r; ~'f/~ GEC-~L~C~!~ ~ ~ ~~(/?/~ Z~J ~~ -SC~~~'.~~"~~'L a`Y( rc~ 7~?'C-~/ ~ ~ ~~~ /, -a~~~-~ ~/~ ~ ^~~.~/~ ~,~ sue` ~" ~~ ~~.~ ~~,~~/l~- ~ /~~Y to r .~i. ~ Df~~/ 0=t G~ ~ t` ~ ~~~ ~/~ F Hardware Costs 1. PC - (10 MHZ - 40 EG hard drive) 2. Monitor (single color) 3. Board (to run monitor) 4. Printer (HP laser letter quality) 5. Printer (dot matrix 132 column) 6. Cables - 2 (for printers) 7. Surge protector 8. Tape Backup (40 eg) 9. Modem card (so person can call in and fix problems) 3595.00 ~ \~ ~~ ~ /~ V 599.00 158.00 2595.00 800.00 70.00 200.00 795.00 149.00 / Total $8961.00 ~ ~yG~ i,Q * ote: This does not include maintenance. System life is from 5 to 6 years. ~' f C~~R,i ~51 `'/ ~`r~~' ~f ~. ~s- `/ ~y~~ ~ ~~'-~-t. ~~ ~ S v ~1~~ ~ ~ s S~ ~, ~~~/ ~' " ~ i N ~, ~ y~~ ~~ yL~ ~ ~~~o '1 ~~ L~L 1 ~/ ~ ,~;' ~~` ~. Miscellaneous 1. Training for all accounting 650.00 Based on 100 hours * $65 2. Problem fixes and questions ? over the phone (on going). Miscellaneous items -ylfr-~i~~ ~ ~ ~~~~ ~~~ ~~s~~~ ~~ Time: I can not accurately estimate how much time it will take to train employees on systems and equipment or how much time it will take to do backups and norminal daily system functions. Maintenance: In case system breaks down may have to be sent to Denver for repair. How long it is out of service depends on the problem. Miscellaneous Supplies Paper Ribbons Diskets Town of Vail Personal computers now being used by the Recreation Dept. Apple Mac with desk top publishing system 7500.00 2 pc's 4500.00 2 word processors 900.00 (are also tied in to TOV accounting systems) * Note: None of the above equipment will work for systems on page 1 with out being upgraded. the accounting 3 ,~ lowo uo ai 75 south frontage road vail, Colorado 81657 (303)476-7000 office of the town manager T0: CHARLIE WICK FROM: PAM BRANDMEYE DATE: 11MAR88 RE: VMRD SUPPORT THROUGH TOWN CLERK'S OFFICE TM VA,IL 1989 The following functions are currently completed through my office: 1. Special and Regular Special District Elections 2. Central Files 3. Recordation of Documents 4. Processing of Special Events Permits (Liquor) lows of uai 75 south frontage road vail, Colorado 81657 (303)476-7000 office of the town manager 1 ~. VAIL1989 T0: CHARLIE WICK FROM: PAM BRANDMEY R DATE: 31MAR88 RE: EXPANS -0N OF ;'1'IR?? 'L'PPORT THROUGH TOWN CLERK' S O_~FICE In response to your request for further information relating to the impact of VMRD tasks fulfilled through my office, please note the following: 1) Special and Regular Special District Elections - I have included a copy of a portion of my Job Performance Standards, which provides detail in regard to orchestrating an election. Although regular elections to provide board members occur every other year, I have also conducted three special bond elections; therefore, averaging an election per year. Whoever has the responsibility will require schooling and background in this area, since it is a precise science to stay within the legal guidelines. Avery rough estimate of staff. time required per election would be 30-40 hours. 2) Central Files - VMRD generates numerous contracts, agreements, leases, and so forth throughout the calendar year. To file, index, and keep a cross-reference of these documents requires approximately 15 hours per year. 3) Recordation of Documents - Processing purchase orders for payment, following established procedures for recording,. and subsequent filing requires approximately 3-4 hours per year. 4) Processing of Special Events Permits (Liquor) - The Recreation Department, in conjunction with VMRD and acting as its managing entity, has filed numerous permits for liquor service. These permits require posting, publications, and public hearings, and knowledge of the permit process. I would estimate 5-10 hours per year. # too ~~ a.~ti~~~ ls~- 3 ~~ -o,¢vv~ urn. c,Q~+-,~,~ ~~lca~.r~ f ~ ~ ,~ JOB PERFORMANCE STANDARDS FOR ELECTIONS q Value Overall Rating _ _= Duties: TOWN OF VAIL RATING By Charter, establishes date of election and prepares calendar, itemizing all crucial dates/regulations. Administers all elections for the Town and local special districts. Administers absentee voting process, serves as chairman of the election commission. Performs all duties associated with Colorado Municipal election code. OUTSTANDING: Receives direction from the Town Attorney as required. Personally contacts c-andidates of the election results before election results are released. Anticipates election problems and works with proper officials to develop solutions to problems. As computer is on line, develops election calendar. Maintains excellent rapport with candidates. Continually updates, increases and applies knowledge of election law requirements. MEETS BASIC EXPECTATIONS: Adheres to all Charter provisions pertaining to election law. Prepares election calendar 90 days in advance. Prepares all election forms per Colorado Municipal election code. Serves as a resource person for candidates regarding filings, campaign reform act and deadlines. Assumes timeliness for all election publications, postings, and public notifications. Reports election outcome to the the County Clerk and the Secretary of State within 30 days of the election. Appoints judges, clerks and election commission, arranges for polling places, prepares either paper or machine ballots, prepares and publishes election. notices, trains election judges, oversees election date processing of voters, oversees election court and certifies the election returns all in accordance with Colorado and Municipal election code. Arranges for absentee voting in a timely manner. Certifies return of absentee ballots to election judges.. Requires assistance of Town Attorney as needed. Works with minimal or no direct supervision. Insurance Agency of Colorado, Inc. Independently Owned and Operated Insurance Exchange Building 910 15th Street, Suite 1000 Denver, CO 80202 (303) 534-2133 FAX: 13031 892-5579 June ~1, 188 Steve Barwick, Risk Manager Tawn of Vail '75 So. Frontage Road Vail, CU 8165"l Re: Town of Vail Vail Metropolitan Recreation District (VMRD Dear Steve, i t s-Y ~ :..~../ Continuous Since 1882 Per the requests of you and Charlie Wick, the following comments are my thoughts concerning: l.j VMRD leasing recreation facilities from Tawn of Vail and operating those facilities. ~.j Dissolution of VMRD, Property and activities merged into and operated by Town of Vail. ;i.a Town of Vail and VMRD remaining separate entities, "as is". Firstly, it's important to confirm that insurance rating procedures as they pertain to Town of Vail, and VMRD are obviously not as simple, for example, as rating a Homeowner's policy. There is much more "judgement" involved versus a "class rating" system" whereby all frame, single family homes, in a Class 8 Fire .Protection District, g"et the same rate. Rates for complex rs.sks such as `T'own of Vail arzd VMRD are more "experience rated" (based on past and anticipated loss ratios), and "schedule rated'' taking into consideration size; management; physical condition of properties; pe.rsannel selection, training and. stability; cooperation; and, safety programs. Secondly, a few general issues regardless of which scenario takes place: 1.j Both entities, CTown of Vail and VMRD), should consider maintaining their insurance coverages in the same insurance company since both could be involved in a single claim, i.e., VMRD as operator of a facility, and Town of Vail as the owner of the facility. This would eliminate Insurance Systems Unlimited Our Knowledge is Your Best Insurance'" r D Insurance Agency of Colorado, Inc. Independently Owned and Operated Insurance Exchange Building 910 15th Street, Suite 1000 Denver, CO 80202 (3031 534-2133 FAX: (303) 892-5579 page June 21, ~.98i3 Steve Barwick Town of Vail disputes among insurance carriers as to which entity is responsible for an in- jury. 2.) Poth entities (Town of Vail and VMRD) would still need to maintain General Liability coverage on facilities, or bu.y higher amounts of protection if either is required to grant a hold harmless agreement to the other and name them as additional insureds. Otherwise, existing protection would be diluted (reduced because the limit of liability would be avail- able to both entities collectively as opposed to individually). Continuous Since 1882 Steve, keep in mind, as alluded to before, there are two distinct exposures. Those of the owner, and those of the operator. kating of these exposures is based on the entity's budget, i.e., the budget for maintaining the property, and the budget for operating the programs, respectively. Now, a few specific comments which bring me to the conclusion. ghat from an insurance viewpoint, it makes more sense for Town of Vail to assume the operation of VMRD's properties and activities. l.} Town of Vail carries higher limits of liability (General Liability, Automobile Liability, and Public (:Official Liability} Irian VMRD, even though Town of Vai1's cost is not propor- tionately higher. This position by Town of Vail was taken in spite of the "Modified Governmental Immunity Statute" which limits the Town's responsibility in many situations to $15C1,OG0. per person and $450,U4t~. per oc- currence. However, you're also aware that mast plaintiffs try to bring action in a Federal Court versus a State Court so that the Statute of Limitations would be waived as well as the "Modified Governmental Immunity Statute". In other wards, there is no limit to the amount that can be collected through an action brought in Federal Court. Insurance Systems Unlimited Our Knowledge is Your Best lnsuranceT"' * ©~~~ Insurance Exchange Building 910 15th Street, Suite 1000 Denver, CO 80202 13031 534-2133 FAX: (303) 892-5579 page S June 21, 188 Steve L~arwick Town of Vail L.) Due to the size of the property insurance account of Town of Vail versus VMRD, the Town's discounts on current policies are approximately 3y% greater than VMRD's. Tn other words, far every dollar VMRD spends on property insurance Town of Vail spends approximately .61. 3.) With regard to General Liability (overage provided by your current policy, which as mentioned before uses as its premium base the entity's budget, VMRD's cost is approx- imately 60o higher than Town of Vail's costs. Steve, this is not only because Town of Vail is a bigger risk than VMRD, but it also takes into consideration Town of Vail has prop- erties tkiat are not as great a liability risk as VMRD. For example, the budget to maintain and staff the Municipal Building or the Public Works Facility is not the same degree of hazard as maintaining a golf cau.rse. Obviously all of the various exposures. are considered when developing a '°composite rate" for the entity as a whole. We feel VMRD has excellent management and is priced extremely competitive based on their operation as well. This was confirmed when the District received competitive bids. I would not expect VMRD's liability rate to be reduced substantially simply by them taking over the operation of additional facilities (which somewhat contra- dicts my theory that size equals larger dis- counts) because VMRD would be taking over many of the "'higher hazard" operations of Town of Vail, such as the ice arena. Continuous Since 1882 Insurance Systems Unlimited Our Knowledge is Your Best lnsuranceT"^ Insurance Agency of Colorado, Inc. Independently Owned and Operated * ~ f-- _ ,. ; ~ I ~ ~,, Hsu r~ Insurance Agency of Colorado, Inc. Independently Owned and Operated Insurance Exchange Building 910 15th Street, Suite 1000 Denver, CO 80202 (303) 534-2133 FAX: (303) 892-5579 page 4 June ~1, ,i988 Steve Barwick Town of Vail Continuous Since 1882 Once again, rating complex risks such as these entities is nat a pure science. Considerable judgement is involved so that I must caution that the above material 'be used as "reasonable standards" during your deliberations, as opposed to "`absolutes"' for future insurance pricing. I will have estimates of renewal premiums to you by next week relating to the three (3) scenarios outlined earlier. If you have additional specific questions, please call me so that 7 can appropriately address them. Respectfully Submitted, William D. Adams, AAI WDA/bt cc: Charlie Wick, Town of Vail Insurance Systems Unlimited Our Knowledge is Your Best lnsurance'^" 4895 Riverbend Road Boulder, Colorado 80301 Telephone: 303 449-1401 ~rutua~e m ~~' STEVE BARTA, CLU Special Agent NORTHWESTERN MUTUAL LIFE Registered Representative NML EQUITY SERVICES, INC. Thomas R. Richards, CLU, General Agent Leslie R. Fowler, CLU, District Agent May 6, 1988 Mr. Charlie Wick, Director Administrative Services Town of Vail 75 South Frontage Road Vail, Colorado 81658 Dear Charlie: Enclosed is a brochure describing the Blue Cross Blue Shield dental plan for VMRD with rates attached. Please note that Blue Cross Blue Shield will not offer orthodontia on a group less than 50 in size. Also attached is a dental plan description and rates by the Principal Financial Group, rounding out their proposal. As VMRD considers how to structure their organization, there are a few points they may want to consider. 1. Unless they maintain an average work force of 20 or more employees, they will lose their status as a Cobra employer, and will only be be able to offer extension of benefits to terminating employees of three months under Colorado Senate bill ;'~51, vice 18 months under Cobra legislation. ,~----2. As a much smaller group, they will lose buying power both as to benefits available and experience refunding that they now have under the town's plan. 3. Administration costs will go up since they will now have to dup- licate personnel and systems already in place with the town. Please let me know if you need any further information. Best regards, `, 1t6i1 , 1 r1iS u-°lR3 U~??t P1Jf~-~~'nf'~om`~ ~1~5 !~ (~eP~~~iecQ rout f!..tnlcoint ~~~u-~ }~~txtc~;prJZ f't~+`~trt-s~ ~toa~ `I ~~t.tr~'/'asS (ttG Jhicl~ ~ ~ ~j ^,~" ~ND~'wi <~Utl2tt« Steve Barta ~ 1`(if t=~R ~ri~'j~i•~ rE ~ ~~ J Lifelnsurance • Variable Lifelnsurance • Disabilitylncome • Annuities • Variable Annuities ~~ J U~ J~ti~.Pfj SB/sc Personal/Business/Corporate Planning • Employee Benefits Plans h ~fiq,f, .~~ THE NORTHWESTERN MUTUAL LIFE INSURANCE COMPANY•Milwaukee ""l~~fr ~~~ t ~}rU"~hr r ~nIS ~ Fl ~Z VxS D~:c t! n9~. Tj TO 5u S:n ("~ -4 (31 D IFS 14 u1 ri ~Ivr-i/ i~ nQw ~~y(~9 - -rev ~~~ ~a T ~I~~~sT~, TM %~ ~, 1 J lows o p.o. box 567 vail, Colorado 81658 (303) 476-5671 department of police M E M O R A N D U M "~` ~ _~ Vii, J VAIL 1989 T0: Charlie Wick, Director of Administrative Services FROM: Ken Hughey, DATE: May 4, 1988 SUBJECT: TOV - VMRD Chief of Police Analysis The police department staff has reviewed the proposed TOV - VMRD recreation merger as it could impact our current services provided to or through the Recreation Department. An overview of this merger reveals that our greatest loss would be in the areas of control, decision-making, necessary service levels, and accountability. Under the current span of control and chart of accountability in planning for our involvement in Recreation Department functions, mutually agreeable plans are reached between the two departments providing the coverage levels necessary to ensure the smooth operation of the event and to address public safety concerns, traffic control problems, crowd control problems, etc. Should there be any areas of disagreement, the decision-making process has a built-in arbitrator; i.e. the Town Manager. The structure which currently exists under Town government allows for this process to flow smoothly and successfully. If these events are to be controlled by a "board of directors" who "call the shots" and make the decision, who is ultimate authority as it relates to event coverage, etc. and who is held accountable for the decision and results. Also, will a board of directors whose expertise does not necessarily apply to our areas of concern be willing to fully fund a plan to ensure public safety at these events. In addition, are they prepared to deal with changing service demands at various events which may require additional personnel and/or equipment costs. May 4, 1988 page 2 The above considerations are not only on-going in the planning process, but also occur during the actual event; i.e. who is responsible for and held accountable for flexibility to cover unexpected situations - and who pays the tab. Obviously, these types of decisions cannot be taken to a board, but someone should be empowered to make decisions that should not always be second guessed. I feel that the control issue is extremely critical not only to the police department, but to the Town in general. Without being repetitious, I do not feel confident that an elected board of directors should have the quality and service level control over security, traffic, crowd, etc. issues related to these events. Their focus will be on the recreation program and not necessarily on big picture considerations as mentioned above. I am providing a list of events that are coordinated or sponsored by the Town of Vail Recreation Department which has direct or indirect police involvement. This will hopefully provide you with some idea of our scope of services relating to this situation. Event: 4th of July Lacrosse Tournament Role: To provide for crowd control, security, and traffic control at various matches scheduled over the weekend. Cost: The direct costs of this event are minimal unless one considers the spin-off with the post match crowds in the Village, etc. It would be difficult, however, to do separate Lacrosse crowd impact from others. Direct costs would be for one or two officers at the main matches and two community service officers for parking and traffic control. Event: Dobson Ice Arena Concerts and Events Role: To provide security and crowd control at major events held at the ice arena. Cost: Service level determined on a need basis and varies between one to four assigned officers. Patrols are usually increased as well to assist with post concert activity. May 4, 1988 page 3 Event: Coors Classic Bicycle Race Role: To provide security, crowd control,. traffic control before, during, and after the two stages of the race. Cost: Service level is determined by the routes selected, which may vary from year to year. Includes a large number of sworn officers and civilian Community Service Officers. Event: Jerry Ford Golf Tournament Role: To provide security, crowd control, and traffic control for duration of the event. Cost: Although we have reduced our involvement over the years, if the event is held at the Vail Golf Course, we specifically assign officers and community service officers to the tournament. Event: Softball Tournaments Role: During major tournaments there is directed patrol to minimize crowd, traffic, and parking problems. Cost: Service levels are determined by the size of the event and is usually covered by on-duty personnel directing their efforts on an as needed basis. Event: Governor's Cup Cross Country Race Role: Traffic and parking control during event through use of community service officers. Supplemented use of sworn officers on-duty if need arises. Cost: Two community service officers during event with some supplemental police officer coverage. Event: Miscellaneous Additional Events i.e. Red Zinger Mini Bike Classic numerous foot faces - 5K, lOK, Vail Hi11 Climb etc. a TO: Charlie Wick FROM: Community Development Department DATE: May 2, 1988 SUBJECT: Community Development Relationship/Services Provided to Town to Vail Recreation Department: Planning/ Zoning Division This summary only addresses the Planning/Zoning Division's relationship to the Town of Vail Recreation Department. Basically, there is no impact on the Environmental Health services due to this proposal. The impacts on building and project management will be in a report coming to you from Gary Murrain. Below is our summary of services, costs, equipment, and comments on the proposal. I. Services provided from 1985 to 1988 A. PARKS/RECREATIONAL FACILITIES/TRAILS PLANNING 1. Ford and Donovan Master Plans $ 40,000 2. Construction documents and construction supervision 51,000 3. Park design base data and project organization for Ford, Bighorn, Buffehr, and Sandstone Parks 6,400 4. Aquatic study, Phase I 0 consultant time 5. Aquatic study, Phase II 15,000 6. Master Trails Plan 25,000 7. Bighorn Park concept design 1,000 8. Ford Park construction documents 7,860 9. Sandstone Park construction documents 3,880 10. Buffehr Creek Park construction documents 3,700 11. overall park construction management 0 B. LONG RANGE RECREATIONAL POLICY PLANNING 1. Eagle County Strategic Recreational Plan 5,000 2. Recreation Management Study. 4,000 3. Town of Vail Strategic Recreation Plan (Money has not been spent at this time) 12,000 C. IN-HOUSE STAFF ASSISTANCE 1. Planner services provided for special projects such as the banner program, skating pond study, consultant fees 500 _2. In-house review, special event permits, DRB proposals, etc., includes assistance and advice and preparing submittals. Staff takes a much more hands-on approach if it is an in-house proposal.. Consultant fee, 0 3. Provision of information relating to Town of Vail parks to the public, consultant fees 0 Total consultant fees, A through C, 1985 through 1988 175,340 II. EQUIPMENT The following equipment is used at various times when. the staff provides these recreational services: Word processor/personal computer Town of Vail car Dictaphone Phone Camera Town of Vail survey equipment Xerox copy machine Xerox blueprint machine Meeting room Slide projector Slide screen 7 III. COST OF SERVICES A. Community Development staff time Y '"~T~~t ~ ~ jt r ~, We estimate the following allocation of staff time for recreation each week: Community Development Director 4 hrs/week Lead Planner ~ 8 hrs/week Secretary 2 hrs/week It is also felt that this allocation of time should only be used for 75% of the year, as there are period of time when we do not work on recreation projects. Using this formula, the total hours per year devoted to providing recreational services by each of the three staff members is as follows: Community Development Director 39 weeks x 4 hrs/week = 156 hrs/year Lead Planner 39 weeks x 8 hrs/week = 312 hrs/year Secretary 39 weeks x 2 hrs/week = 78 hrs/year This creates a total of 546 hrs/year devoted to recreation. B. Consultant Costs Total consultant fees per items listed under A through C from 1985 to 1988 = $175,340. IV. PROPOSAL IMPLICATIONS A. Positive Impacts 1. One board, focussed only on recreation will have more time and energy to devote to management of recreation for the community. 2. The community will know who to talk to concerning recreational issues. 3. The Town Council will have more time to devote to other municipal projects and policies. 4. There is a potential to save money on consultant fees if landscape architects are hired for the B. recreational staff and are capable of doing design and construction documents for parks. 5. The proposal frees up more time for the Community Development staff to focus on other planning projects, assuming park planning services are not contracted to Community Development staff. Issues 1. One focussed board may not be as aware as they should be of the interrelatedness of all community issues. 2. In-house communication between the Community Development Department and Recreation Department is presently quite efficient. This helps in saving time and making decisions and also keeping both departments abreast of each other's activities. This communication would be more difficult, however not impossible, under the re- organization. Solution: Contract with Community Development for planning and design work or hire landscape architects who are able to coordinate with the Town as part of their job. 3. Staff would needed to be added to the Recreation District to cover related recreation planning services. Solution: Consultants could be hired to do this work. A contract could be arranged with the Community Development Department to cover these areas or landscape architects could be hired to meet this need. 4. Decision-making for the use of park lands could be more complicated due to the reorganization. As an example, who will be deciding whether a cemetery will be allowed to be located at Donovan Park. Solution: This decision must be made up-front before the reorganization occurs. 5. Overall planning and recreation planning are very interrelated. There is a certain economy of scale of handling both within a certain department. Also, other planning projects have impacts that relate to recreation planning. .. Solution: Contract with the Community Development Department or hire landscape architects/planners whose job descriptions include maintaining close contact with the Community Development Department. 6. The Town's ability to handle as many projects as they do presently may decrease, depending on how the Recreation Department is staffed. Consultants greatly increase a department's ability to do more projects simultaneously. 7. Additional design and office equipment must be purchased if Community Development services are duplicated in the Recreation District. 8. In-house advice from the Town Engineer, Public Works and Building Department as well as planning staff will not be as readily available. Certainly, the Town staff would work cooperatively with the new department. However, the arrangement would be similar to the way we work with the Water District or Vail Associates. There is definitely a spirit of cooperation between these groups. However, it would not be our responsibility to make submittals to PEC, DRB, Town Council, etc. lows o uai ~'~ TS south frontage road vail, Colorado 81657 (303)476-7000 department of public works/transportation MEMORANDUM TO: KRISTAN PRITZ ..~-~" FROM: STAN BERRYMAN f `~''-' DATE:. MARCH 11,-1988 RE: RECREATION The Department of Public Works/TRansportation provides significant .support services for recreation programs and facilities. If all recreation functions were consolidated outside of the Town, I would assume all services we performed would need to be contracted. TRANSIT SYSTEM We provided expanded transit services for several special events, Lacrosse Tournament, Governor's Cup, etc. The coordination between the Recreation Department and Transportation Department is critical. The Ice Arena is located directly on the shuttle bus route. -The staging of special events at the ice arena can potentially be disruptive to our bus service. PARK MAINTENANCE .. Public Works crews currently maintain the following park areas: Bighorn, Sandstone, Buffehr Creek, Booth .Falls, Pirate Ships as well as numerous other small open space parcels. Functions include, mowing, weed control, irrigation, maintenance of all play structures and trash removal. SPECIAL EVENTS Public Works crews perform set up activities for many recreation functions. • MEMORANDUM TO KRISTAN PRITZ f~REGARDING RECREATION ,,/ MARCH 11, 1988 PAGE 2 BIKE PATHS The Department currently maintains approximately seven miles of bike paths. Consolidation of recreation functions within the Town could result in increased economics at scale. The small fleet of golf course vehicles could be incorporated into the Town's fleet management and maintenance system. SB/njm CGf'1 Ot.; ~.~l.c..e. IM zut ° `"' ~~ ~ ~~ ~ ` '~r~ ~ ':a V \ ~ ~~ town ofi ua~ ~ 75 south frontage road ,r T~T ~n~~ vail, Colorado 81657 ~/ L j (303)476-7000 department of public works/transportation MEMORANDUM TO: Stan Berryman FROM: Bill Andrews Pete Burnett Joe Kochera John Gallegos Cindy Van Hoose-Sorensen ~~ DATE: April 29, 1988 RE: Yearly Maintenance Expenditures For Park And Recreation Facitilies SUMMARY 1. Ford Park $ 10,490 2. Sandstone Park $ 6,960 3. Bighorn Park $ 5,240 4. Gold Peak Tennis Courts $ 1,930 5. Golf Course $ 12,710 6. Pirate Ship Park $ 8,180 7. Buffehr Creels Park $ 4,020 8. Bike Paths $ 54,700 9. Nature Center $ 2,650 10. Ice Arena $ 2,960 11. Vorlaufer Park $ 1,750 12. Lionshead Tennis Courts $ 410 13. Lionshead Tot Lot $ 500 14. Booth Creek Tot Lot $ 500 15. Tivoli Park $ 6,360 16. Miscellaneous $ 2.2,210 TOTAL $141,570 /7. ~/rc-~~cfnG 3 SOv ~/ry~.5j eye Note: There are also operating costs for power and water for irrigation systems which have not been included. Stan Berryman April 29, 1988 Page 2 1. Ford Park (Tennis Courts, Restrooms & Ballfields)* Irrigation $ 5,340 Trash $ 2,500 Fountains $ 240 Restrooms $ 210 Landscaping (Tennis Courts) $ 1,000 Mowing (Tennis Courts) $ 1,200 TOTAL $10,490 * Does not include Amphitheatre and new 1988 improvements. 2. Sandstone Park Irrigation $ 860 Mowing $5,500 Playground Equipment Maintenance $ 500 Lighting 100 TOTAL $6,960 w 3. Bighorn Park Irrigation $1,240 Playground Equipment Maintenance $ 500 Trimming & Cleaning 3 500 TOTAL $5,240 4. Gold Peak Tennis Courts Landscaping $1,000 Irrigation 930 TOTAL $1,930 5. Golf Course ~ Landscaping $ 2,560 Compressor Rental $ 500 Striper Rental $ 250 Woodchipper Rental $ 1,000 Plowing - $ 5,500 Sweeping $ 500 Pond Dredging $ 1,400 Misc. Heavy Equipment Rental 1 000 TOTAL $12,710 Stan Berryman April 29, 1988 Page 3 6. Pirate Ship Park Mowing $5,500 Irrigation $1,580 Landscaping $ 600 Playground Equipment Maintenance 500 TOTAL $8,180 7. Buffehr Creek Park Irrigation $1,020 Landscaping $ 500 Mowing (?) ~ 2 500(?) TOTAL $4,020 S. Bike Paths Weed Control $ 2,000 Sweeping $ 3,000 Brush Cutting $ 3,500 Patching $35,000 Signage $ 500 Concrete Bumper Block Replacement And Installation $ 4,500 Delineators And Reflectors $ 350 .Bridge Maintenance $ 800 Lighting (Lionshead) $ 500 Striping $ 250 Plowing (Spring) $ 800 Crack Sealing $ 1,500 Culvert Maintenance $ 2,000 TOTAL $54,700 9. Nature Center Repair And~Or Replace Fence $ 750 Wood Chips $ 300 Moving Equipment (To Golf Course & Back) 1 600 TOTAL $2,650 s Stan Berryman April 29, 1988 Page 4 10. Ice Arena Irrigation $ 960 Landscaping $1,000 Mowing 1 000 TOTAL $2,960 11. Vorlaufer Park Mowing $1,200 Irrigation 550 TOTAL $1,750 12. Lionshead Tennis Courts Irrigation 410 TOTAL $410 13. Lionshead Tot Lot Playground Equipment Maintenance 500 TOTAL $500 14. Booth Creek Tot Lot Playground Equipment Maintenance 500 TOTAL $500 15. Tivoli Park Mowing $5,500 Irrigation 860 TOTAL $6,360 Stan Berryman April 29, 1988 Page 5 16. Miscellaneous Coors Classic $ 1,300 Installing Banners $ 800 Moving Wrestling Mats (2 Times Yearly) $ 2,400 Volleyball Courts $ 750 Moving Lockers (Hockey Camp) $ 1,000 4th of July $ 1,450 Red Sandstone School (Plowing, Sanding & Trash) $12,650 Pine Beetle Spraying $ 720 Weed Spraying (Parks) $ 1,140 TOTAL $22,210 MISCELLANEOUS PROJECTS PUBLIC WORKS SCHEDULED FOR THE RECREATION DEPARTMENT FROM 25 RANDOMLY SELECTED WEEKS 1986-1988 o Repair heaters at the Teen Center o Maintain amphitheater road for dog race o Construct balance beams o Correct fire code violations at the Nature Center o Install fixture for sign at the ice arena o Build a ramp for Recreation o Check power at golf course starter shack o Assisted moving Nature Center back o Repair conduit in ice arena o Construct additional balance beam o Fabricate Nature Center sign o Add receptacle at Recreation Department for computer o Install floodlights at Nature Center o Electrical check of scoreboard in the ice arena o Minor carpentry improvements in Recreation offices o Install additional lighting at Teen Center Pool room o Install extension rings on receptacles at the Teen Center o Install fence at Ford Park o Repair conduit at golfcourse sign o Perform dry wall repairs at the Nature Center o Add irrigation head at Ford Park tennis courts o Secure Nature Center for the winter o Construct bulletin board for the ice arena o Repair Nature Center floor 1 6-24-88 o Evaluate players benches at softball fields o Investigate ice arena rockwall lights o Perform various duties at Nature Center to complete campfire ring o Prep ground for re-erection of Nature Center greenhouse o Install Nature Center greenhouse o Repair locks on garage doors at softball field o Remove volleyball poles and nets at Gold Peak and Red Sandstone and store for the winter o Public Works crew and welder to assist with Teen Center remodel o Fabricate ice arena show prop o Construct signs for Nature Center In addition to these projects, there were numerous projects associated with park and bike path maintenance which were not included. 2 6-24-88 ~''~~-,y town of uai y'; 42 west meadow drive vail, Colorado 81657 (303)476-2200 '~ * * * M E ICI O a< A N D U i~7 ~ ~ ~ TG: CHARLIE ~v'ICI~ ;> F2Oi~I: DIC3i DUF.AN ~~ DAl~: APRIL 78, 1988 RF : TOV -V~iRD STAFF ANALYSIS The following are services that the Fire De for tie kecreat:ion Department: SFriVICE i~OCATiGN ~iAN nGuRS Trouble shoot Ice Arena 4G hours alarm systems Rec Gffices per year ;lash tennis All T.O.V. 50 hours courts courts per year fire department :,artment performs COST Alarm company would charge $36-$45 per hr S^Je assist Ice ?arena personnel with seaf;ing arrangements for concerts and instruct Rec Department personnel in First Aid, but we would do this for anyone. May 4, 1988 T0: Charlie Wick From: Annie Fox RE: RECREATION DEPARTMENT RELATIONSHIP WITH LIBRARY The Recreation Department is located in the Library Facility. The Library budget includes heat, water & sewer for the recreation department. Figures include the 1988 line item budget for the whole library facility including the recreation space. Bldg. & Struc Repair & Maintenance 5945. Utilities Water & Sewer. 1000. Utilities Gas 9500. Utilities Electric 23500. If a major system goes out or is not working I call repair people. Structural repairs are also handled by the library. The fire alarm system has zones in recreation but the library facility if responsible for repairs, e.g. fire alarm system had to be replaced this year at a cost of 1,680. The recreation department is responsible for janitorial staff in their space. On an emergency basis Denny Jerger does work for the library, something which is very helpful in the winter. Dennis has also helped repair boilers and pumps rather then have them sent out for repair. CONCERN: Presently we work cooperatively and Recreation knows my first priority is running the library and not being a physical plant manager. Although I do try and resolve facility problems as quickly as possible, sometimes results are not rapidly achieved. With a renter relationship, would we retain the same degree of cooperation? Not having Denny available to help out on an emergency basis will end up costing us more money, since someone is needed to help with the toilet that won't stop running, the line that sprang a leak, or the pump that needs a new rubber washer. The Library is open 7 days a week and during the summer we answer the telephone for the Town, during hours TOV offices are closed. The majority of the calls concern activities of the recreation department. CONCERN: Would the Rec Department now have their own people cover the calls? We give priority to TOU activities in using the community room. Each year we provide the community room for the Church of God group, Bob Johnson's Camp, Ice Skating Camp, etc., at no charge. Large conferences at the ice arena impact library staff a great deal, with group members coming to the library between meetings or for meetings scheduled at the community room. Since staff are always available at one of the desks we are asked a multitude of questions. We have discussed putting an extra person on the first day or two of a conference to ensure good service. CONCERN: Will the Recreation Dept. still have a priority status? Will we continue with no charge on groups .using the ice arena and community room? In four years, will library staff still put forth the same effort to deal flexible with groups if we are working for different entities? Parking Lot. Currently the paved lot next to the hospital is occupied by both Recreation and Library staff. We work cooperative to ensure that only staff ~~,~ members use the lot, since our administrative base is over in TOV offices and ter is a great deal of traffic between offices. Staff on the night shift use the staff lot so they can walk out together. CONCERN: We need the spaces in the staff lot. for pick-ups and deliveries to the TOV offices, and a variety of meetings. Lionshead parking is not time efficient unless one can stay parked all day. ,~_ I General Fund RECREATION Expenditures General Rec Dobson Ice Arena Potpourri Day Camp Nature Center Youth Services Administration TOTAL Revenues 1986 ACTUAL 1987 PROJECTED 1988 BUDGET 204000 178455 188850 457644 547628 617585 21389 23000 23300 48494 46338 52441 78179 96125 227059 187023 207318 221593 996729 1098864 1230828 General Rec 198976 1903075 202920 Dobson Ice Arena 302879 364900 427100 Potpourri Day Camp 1968 ~ 23000 23900 Nature Center 6659 9000 10000 Youth Services 5901 4000 4000 Administration 20450 20600 22000 TOTAL 554563 611875 689920 Rec. Subsidy Program <442166> <486989> <540908> Public Works 1 Special events <8603> <22000> - <20000> 1. LI~ z .t Total Subsidy GF II OTHER TOV-FUNDS 1986 1987 1988 Revenue Rec Amenities Fees 115210 6550 20000 Lottery 7711 5946 7000 TOTAL 122921 71446 5544662 EXPENDITURES: Capital Improvements 142500 Rec. Amenities Lottery Total other TOV Funds Grand Total Recreation .r Recreation Administration -- 1986 1987 1988 Budget: Revenue 20450 20600 22000 Expenditures 187023 20738 221593 SUBSIDY <166,573> <186,718> <199,593> Facilities: TOV - office-library, parks - FP, UP, SSP, BHP, SP, PP, LHP Plumber of People: 5 full time Programs: SI VMRD management ~..r.,. ,...~ . Bike maps Brochures Youth Recognition Awards Registration for all programs Volunteer Activities: VRA Forest service VA Colorado Division of Wild Life Trout Unlimited All sports associations 23APA Colorado Parks & Recreation Association Other funds: Lottery - CIP Real estate transfer tax Rec Amenity Contracts: ~..RD ;,~rox machine Eddie Shipstad Sports Illustrated ~ti'ork done by other Departments: r,, it All office shelving, cabinets, tables Electrical or carpenter ~~;ork Iaintenance and Repair Christmas Decorations at Rec Facilities 1 ~'s Legal Department: All contract, resolutions and liquor administration came from the Town Attorney. Services from certain rec facilities: Rec dept sets up all TOV employee parties, employee ski day, employee golf day, summer picnic ToV uses rec dept camera for police ID photo V1•~D cuts grass, fertilizes, aerate TOV parks (Ford, Athletic & Bighorn} Repairs irrigation system and athletic fields .t Function: Dobson Ice Arena Budget: 1986 1987 1988 Revenue 302879 348795 427100 Expenditures 457644 585668 617585 Subsidy <154765> <236873> <190485> Facilities: TOV John A. Dobson Arena - use Lionshead Parking Structure Room, 3 car bays & truck and trailer storage) Number of People: 7 full time, Programs: Conventions Trade Shows Concerts Horse Show Sports Events Dinners Multi-Image Festival Las Vegas Nights Graduation Ski Swap Film Showings Health Fair Symposium Fashion Show Dance Ensemble-- Square Dance Ice Shows Fairs Car Shows Catholic Mass Teen Parties part time Sports Events: Volleyball Mud Wrestling Ice Hockey Tournament Ice Hockey Camp Bonspielsjcurling Figure skating shows . Figure skating schools Figure skating competition Soccer/camp/tourney Gymnastics meets public skating sessions Lessons (private/group) Ccnvention Groups: Conference institute Storage Technology '.'ork ?elide Church of God :'zd <~; erica Direct ::sway 'era f t!Westman Rn~ Volun~ary Purchasing Group young Presidents Organization S=rvice Club Institutional Service: Food and Liquor, lockers, skate rental, pro ship, skate s~_.ar:~~ning and repairs. Iron TOV Program Involvement: ~_~,~~GJ safety issues 1988 X7;500 equipment 1988 Contracts: Special Event, seasonal employees and services - about 50 per year work done by other TOV Dept: Electrical, ice removal (with equipment and staff) carpentry, signs, change locks, work on grounds, etc. .f 1 ~~ ,l . ~ r = _-=r~ - . ~ _ ~ ~t . ~: ~ Q ~ t, ~ ! -~ I ~~ • A 1 `~1 ~L ''~ t\ . ~ ~- dOofrB~ Ga DDOOGSGU~ O~L~ G',l~'s~~la JOHN A. D05SON ARENA The Arena is a 36,000 s.t. mulfi-purpose fociGty which can easily convert to accommodate concerts, bouquet, conventions, trade shotiti~s cr sporting nun. e~.•ents. Ths mu^:c',;.ai b;ailding co^tc.rs c ~~,, x.6~ ice surtece, can exce':_nt ecousf~~s sound s',~si~m~ conce~ion area, ser.•crate locker rooms end a ~~er~i v.~crm and i;iendly environment. ;,t an attitude of 8.200', the arena is an excellent iocction for the Johnson Playback Hockey School and the Vail c~V~.re Skcfing Ssr.aot. Tt-,e free shuttle bus that services c" of 'ti'cl, :.togs di-e~tly in front of ti ie crena, rrlCi:i'la it i:.° E.'C:,:2-`: = ~'GC.~ io fi.id In VCII. 'ti ~° iOYJn Gt Vcil is ne_'.ed ct ': `:e loot of ',l-~~e C-:;re ,~on_ ma.:ntcins, ';.'blob is c-~e of the most breatnt~i:ing ~:El'ae l:e i(E i eta!: .C. ~ r'J j~_: i ~f~Ur ~U~L1C ~K/~Ti;~~`G ~~, .._-; ~~ ~..~. ~~:.r ~..._•:ct;rya at '~°DC~.:.'.n Isar-.'_r.•a. ;~: r.~.~ Cam, =.~.~-,E - L ~L` `:2=v=1 fL.2. ~cc.L~ i ~c.itq~,.~ . GROUP SKATING LESSOfdS-LEARN TO S~;ATt Day: t.~ 7 Ttr 7:30 PtJI Th Sa : 12 noon - 1 PfJI Fee: S20 per session S35 both sessions - _ Date: Session t June 27-July 22, 1988 Session tJ Jur{ 26-Aug. 23, 19°8 For ~'~'ho: Everyone PRIVATE SKATING LESSONS Concentrcted i^struction at c;! sat;.ng ievels_ Taught by .Dobson Arena Coochina Staff, S:.ndi Sells t.4eyers, Dana G c`7am, Jiff Smith, Arun t.5a; greth Frei. Day: h^ Y~F: l 2 n c, on - 1 PtJI Ttri 7; ~Fn: 7::iJ Pt,l1 Fee: '.~ S10 for 20 r,i<nutes Dct ez J'.ane 27 - Sapt 5, 1538 For G'~'ho: People of a;l ages and ability Reg'stration Deadline: Cad in ad•.ance VAIL FIGURE SKATlNGSCHOOL - One of the most comprehens:~e sumrr.er skating progiams for competitive skafers of ail levels. Directed by Eddie Shipstad, classes include patch, free style, choreography on lots ice, condtioning, stretching, bel'et end modern dance. For broct~urQ and more informction call Sandi S~;a t.:eyers bt E76- 1560. Permanent sicff includes Sandi Seals Meyers, Dana Graham, Jill Smith, Ann hlargreth Frei. Guest professioncls during the summer include Scott Hcmi ton, Rosa'yn Su~„ners, Evy 8~ ttilary Scofvold, Dv^yi~: ~G^,',t ~, i!G'tEi ~i:irCl'.5 - Caii for tl"~etr Q':Ci'Oblc sur~~n~e; date. Dcy: t.1-F ~ SST ccncNAt. Time: 6 AlJ~ - 7:15 Pi~1 -depen .s on abi~ty~ Date: June 27 -Sept 3, 19 ;3 ' FortiVho: Skaters of cli abilities RECRE,~TIOf~!AL DRC~-IN HOCKEY f`~„~ Af'~D 1','Or:~EN Ail men cad ~.•rc„~en are invited to ;,tt~nd ibis recre~`.ion~l hoc~:ey pre~rcm• D:.';/';me: _co'os - 7 ues e•. mina Fee: ~_~ - T;, v r " ,~~~~ ,tJ ~%, > ~ ~~ ~ 6 ' ` r - - ' _ - 1988 JOHI`'SON PLAYBOOK HOCKEY CAt~/tP This ccmp is cesjgned to develop fh3 fundcmentals of hockey. Players wiii receive top instruction in FDwer skating, power shooting, passing and stick ;,~ndlinb. There v~ill be an overaG ph~5icai fitness and athletic program hi•gh~dhfi'tg sportsmanship, team play and personal consideration for other players. Cali or stop by the Dobson Arena for a brochure. i~me: AIi day Dcte: -tune t9-26, 19P.6 - i=or Y~'ho: 5-20 years ;'.Dosing: Supen~isiori cnd mec!s crcitable Reaistrciion Decc%•ne: June 15, 1988 CURLING t;c'~'e fun participating in the ~'-`'inter Ql~ympis's na;vest demonstration sport. Ava?able for teenc_ ars end adutts of alt ages, P;.:,~ed on the ice with terms shoes, turfing stones, brooms and brushes. Instruction is availcble and the game can be teamed in 15 minutes of instruction. Fun for the vrtiele family as a croup. ~'Jeor term's shoes cnd a Rveater. T;.-ne: ~~'~' SuR: 7:~3-9:0~ P; l; Et:."£a'T ~/3?~7 ~~~3 Date:o; ~ e 27 -Sept 4, 1986 Fee: 1:~P r"t ~/F-ersort S 12lfamily of 4 t2eQistration Dead~ne: Grop-in by 7:15 PM L - ~ { ~ :~~ SUIvSIJ~ER fCE THEATER -;-e G~~sc'n Ise .-.rena, `_"~:c`:ng C!~b of Vc:, and _.:~`_ .~~~ .':.J ,:ill j~.,~;!, Ce Y: `.. .....,g ec:o! r'c`~_.:;,r;~! ,:,? =~~;,-,? p~;for,~;.,:s cs v.e;~ as ..1~~ ~~"1G_ _n Cr. r;t:C15~vn Li:CtiP.~ nurn:~E':S. „-'JlV$ .. -2 ~;::.tf-.......,:,.:/ Cv:`'...:,2d and 1.~}li~d. ~::C:~l _^ ~ ~p ..-.~j.:J ~Jr 1 .~. E~. ~~... .'t1 I-'.~'. rt Vn.. ...~irll. t: 5. r.~... v - - C - .it .:r .. J. ."., ~ .. ...,T n_, .... .. - _ '1 VAIL iNV1TATIONAL FIGURE SKATING CHAI'~~i~IOtiSHIPS Sponsored by the Skating Ctub of Vail and sanctioned by the United Stctes Fbure Skating Association.. Top skaters from the United States and many foreign countries compete in eC divsior~ pairs, mens and lam es singles, both fi~d::res and free style and ice dancing. An e~l,ib .ion of champions ~viIl be held on Jufy 17, 198 iol!awing the lour day competition. C-uesf international medaLsts as web as professional talent witl be a part of the gala sho~.vccse. Date: Julti~ 14-17, 1988 Fee: Competition Free fo sYectators ,t.:y 17 rfi;bition Of ChamplDns'I~'ne and T:cket price TR..A ROCKY MOUNTAII~I INDOOR SOCCER TOURI~IAMEM This highly competitive open soccer Tournament wiQ feature both men and wanton's teams. Artie and D:ie !'t achter are the hosts of ih's Tournament. pay: Sct - PJlon Tone: AI! Day Fee: S1 F;.(~o?~'t Date: August 26-28,1938 . ~ t t • . TOWN OF VAIL - RECREATION 1986 Budget: revenue 198976 expenditures 204000 SUBSIDY <25024> 1987 1988 190375 202920 178455 188850 11926 14070 Facilities: TOV-Ford Park, Athletic Field -Gymnastics Center (OTS) Other: Red sandstone School - (Contract Eagle County School) Number of Peoble: Golden Peak Field - VA's Programs: (SEE ATTCHED) Flag Football After School program Aerobics Gymnastics Softball Basketball Soccer Volleyball Lacrosse Weight room Rugby Camps: Gymnastics, FB, BB, VB, Soccer, Lacrosse Special Events: Vail Open Volleyball Tournament Lacrosse Tournament King of the Mountain Tournament Softball Tournaments Gov. Cup X-C race High School X-C competitions Hot mummer Nights Foot Races C1 sses ;rr:~cr:~ational brochures r~eid rentals Lr_,ut_:-,ent rental ~Tol~.:nteer Activity: Staff involved with other community groups Ski Classic Symposium .t :cn T~~V program involvement: Adult Soccer, Rugby & Lacrosse Clubs contracts: cord Park - Food Service Softball field rentals & tourney directors Liz Cartmill/VB camp Artie Wachter-Lacrosse _ Tom Backhus - FBC Ron Crescentini - Gymnastics camp Coors Bicycle Classic Use of Other TOV Dent: Public Works Animal control officer Police Dept. Town Attorney (liability release forms, contract, etc.) ~r _ ---'- S`,'-'EATS`T AER051CS ' "t:is c1c~ is designed s;:eci`~ccily for the person ~:'ho L~ f.:st beginning a ftness program. l:l.~tructor, Karen iJ,oder, tt AFA,4 certified and helps make the hour , `long class "enjoyable.~~ 'The program "feoture~ stretching, cardiovascular fitness and strength cond~ion~~g. D ays•. M Y: F T6-ne: 5:15 - ba b PtJi "ree: S3 per se~aort S15/rno Dates: January to December For VJho: Everyone " '_ocction: Red Sandstone Gym Regstration DeodWne: Drop-in OPEN BASKETBALL Drop in basketbcC lecturing 'pick-up' games. Days: 7ues & Thurs Tone: 6:3(}8:30 PM ' Fee: Sl d op=cn Date: Ahoy 2 through September 1, 1988 FOr ! t'h0: Ad'JitS CVer ~ S yB acs location: Red ScndSione Gym ~ ,:~~ ~{ ~~i,~ it j! - ~~ 'C i4 ~ ~ . , 1,_' ~t~;~`. CPE.N VOLLE~'RALL ~.. ct ih_° O!acf V^i:'~'j ~.~.:~ t^.'lutiCS in file bv:.°}' CS ..:~ y~i.i. Er ltJr .~~. .. r}.. rJ: C~. j;.-. r'. l[;lv r:~I. -L.~ ~~C..~IeS. may: f.'on~cti' ~ \'~ ~ ^e:~'cY . . «;le: 6:~C °:~~ riJl ee: S1 v:..~-ln ~. ~ ,','SIGHT ROCIv1 '. .. ~cc., `: :, ...:+v.'~° \'. .. ^!t r_~;,rn tG.^.t`.'C': t~._ `: ~:St ~:~: -. r. ~'e: '. ~; ~ .- ~ ~... __ ~r 1. 1 -'3 GYt~if~ASTiCS CAMP The G~~mncstics Camp is offered to aB kids oges l0- 18 veers. Ail ability level are welcome. Ths cc:np is an ovemigl~f program with a majority of the students from the front range. Comp 5 un :er the d"xection of Ron & Gina Cresce.llfi,-u. Day: , ~ Sunday - Fridcyr Trne: ' - A!1 day Fee: '5215 We-in: S3~ non fnre-in Datesr July 24-29, 1988 For Vr'ho: kids 10-18 years t_ocaion: Red Sandstone Cym Rer:stration rJecd;~ne: .holy 11, 1988 - SHORTIE GY~~rNASTlCS CAMP Open to kids 7 - 10 years.. The camp runs for i.5 days in conjunction v~ith our v: e ek tong camp. Day: Sun-Toes • Tc.~ne: AI; day •, ~* ' Fee: 5107 f.e•in: SCS non Cave=vi Date: July 24-2b, 1988 - ForV-'ho: Kds oges 7-10 years Location:: Red Sandstone Gym Redistrotion Geo~"ne: July Il, IS°8 G~~L~INASTICS C!..ASSES ' C-ymnesfics invc~es a series of skills, movements and strength. Vleather you chid wants to sirnpty 8r.:~once other activifies by developing gymnastics skits or wants to do g~,'mnesfics for fun, we have the prcyram. \'1e have en exce"ent staff crud a freCia! Qy,;InCStics f~~ility. Dote: J::-.e 6_J .,yc2. 158 Fvr'idho: :.:,ysS:C-irs 2-i7}~acrs ..~ ~_~,- Loc:..~on: C-~~'m~~c_.~~s ~yrn Tin~,'Turl~la:s: l:/'.'1 S':;5-1'?r-.' , S35 T,.^yiv`. S: 1:;1'1 i:;~- i ~:;~..' $.',5 i .. .. ~ -. -.; ~ a. ~ r ~- 5.• J LvjS 1. ~ ~r .. v (~I V~1 C'C .,J SV~ ~.~...~~~.d: T Tn ~-5:3- PiJI S;S 3 , ~N~PvV~GCvC~ OLD T-SHI,'~T SK fJo~v is the fc,-ne to clean out your T-s'~i~~t drat°:er. Bring a clean cld race 7-shirt to trade with someone else and enter this fun run for Sl or pay S3 and get a star from one of last years Vail rotes. This run is a great beginning to the summers running secson and a great get together v~ith the other local rur~ers. Day: Friday Tim e: 5:30 PM Fee: S3 or SI w'h an old T-S:u~t Date: June 17, 1988 For tS'no: Everyone Locatian: Staa at Dobson Arena Registration Dead::ne: Race Day VAIL HiU_ CUMB The 'Hill Ci'wmb' attracts runners from a1J over v:ho cre looking for c chc'lenge. 7.5 rn ~s from Vail Village up to the tcp of Val mo::ntain. A climb of over 2000 feet. Entry tee inclines T-shirt, me~~s for the top 3 in each ode dvision and beveroees. - Day: Sunday Ta-ne: 9:30 AM Fee: S8 pre reg: Sl2 race day Gate: ~ Jutr~ 3. 1538 s ~ 'nor 't~ho: i-~ ru-u,ars Location: Slat at Dobscn Arena Registration DeodSne: Pre Reg. by June 30, 15S8 _ -~ ~ ~ ~. ~~` ~ t .-._~._T~~~- VAP !-'~! F tr ~R.AINON 13.1 miles up a gravel road to the steal;, finish at Piney tc::e. if you are looki: ~~~ for a case that s{ia has the charm of a smat( local event, the in the one for your. Bus transportafion back to the slant ~ provided. Day: Sunday Tcne: 9AM Fee: S8 pre reg.; S12 race day Date: August 7 1988 For Y~ho: AF run.*~ers Location: Starf at Dabson Arena RegN~tration DeodiiZe: 8, GIS3 for S3 fee VAR.~EST 5 & 10 K Celebrate the ic* cclorswitil a jcg theou_h the V"age or out and around the Go;f Course! The anal event of the Vel noting season, th's's o ccmmu„i`y event not to be mfr. ed. Entry f ee incle;;;rs 7-shL~t, meda~ to the fop 3 n:nners in each age d':~:on cad a race party. DaY: Saturday Tern e: l0 AM Fee: ~ SS pre reg: S12 racz day _ Date: September 17, 1S~,8 For Yrno: A6 runners of al ages t_ocafion: Start at Lionstiead perking structwe Reg~tration Deod~ne: 91151c~.,° for S8 fee .r ~~'OU:~~'~2 G~t~~2ATlOt: FUN RUtJ .i5 tS C, :. ~f t.`;° eldest y~c.'1 rv~~S in Cci^.iC.~.o. .__':l~r you.' •,-sung cn_-s `cr t;~a trey fun ...n -... .1e .::'n ~~o:t Got°~~, .:,e Cc~';;e !.`.~::~. ~ , - ~ Y ..- .~ . .,I ~ .. v ~.±.1. - _e. [~-~ ~ . ..... 7... .: !".. Y I ~ .: ~. ~...`1 t •,\ c1(~ l1~ U !~ G-~ I~ _..~ - .. _ .. 3 ... .~ y _ y -. ~ , ~ - - -, _ _ '~ i ~_ - ~~ s - -" - ~ __- _ i { -... ... ... ) ~~ • t f SOFTBALL~IELD RESERVATION The 3 softball fields at Ford Park may be reserved by a;sy team in the Vai! Softball 12ogues. Reservations mcy be made in person at the Vail Rec. Dept beh~seen S APY1 - 5 Pi~1, h1-F. [:o phone reser.~ations :~rili be occ2pted as pati•.~~ent is r2a::ired ct the time a resenlation is F~ ~e.~aY c o be reserved qve; the is 1 hr per day. v:eekends to run special events. Oat's; t`1-Sun: t!fay; Sat ~ Sun:.tune-Sept 1 iH:~e; 8r~ -8F~J1 Fee: SS per hr, per f;eld kli rec~stered S3 l.agues Fcr';~ho: Loc~fon: Ford Fark OLD TI;~~ERS SOFTBALL TOURNANN~IT ,~tl but 2 pia•r;:rs cn a te::rn r;f,;st be ~5 ~2ars c':d anti up to ccrncet2 in ti-~'s open tou:n~•~lent. This is a tc:::na;r.=nt treat p~:,ves t..e dame impro~~es vrith e>.oricnce. .=.5.~, rul=s ~~•ii1 c_.ov°rn plaY unless olh.rti~:ise stcted. Oue to li:r.;`2d fells v:e conto 1- accept tine f;st 20t_cr;store:'seer. A~~:arils o ^eciat lodging rases are ~ ioce and fa`.%?S. J rr~%~!'.Jle to pa: l{t..r..~~~ ~3 ~ 1 Gay: Sat & S:~n i~~e: Ste' ~toSYtJI Fee: SSJresdent'ncm: Si~non-res.teom .~. J.:^e t i ~ 12 14E3 mac. Y, _rs °~ ~'~ :s C"d up i v. ;~h0: %e' 1Z .\..~ .J.. LJr., . 4 KILLER BED SC ~ BALL TOURtiA',~.ENT t.Cen's recreational teams from c;,ress the stc:e compete in this v:eekend tou;nan:ent. Teams aye required to provide proof of recreational (vs. competitive) stctus when They reg~ster. the first 20 teamms to regi;;er vritt be accepted. Av/ards cre ^.•en for 1 through 3 Mace and ffVP. Day: Sat & Sun Trine: 8 A:'~ - 7 PlJI Fee: S1351ocal team; S150 oui-oi-town (earn Date: ~ufy 15 & 7 7, 1938 For ti'.no: I'rSen's Recreational S3 teams Reg~trat;on Deod`.ine: Juw 11, 1488 LABOR DAY GOLF CLASSIC Sack by popular demand is the go;`u~g 'scrcmble' eatravagan~a for the so`tba!i players pa-ticip,:ting in the Vail Lcbor Day tournament. Foursomes w~l compete for a unique cot!ection of ativards. Fee includes 18 holes of golf on the VaH golf course, a cart, hat and an a~./ards porty. Limited space cvcila5ie so sign u~ early. may: Fridcy Tine: ]OAtJ~ - 3 PIJI Fee: S65 per player Dcte: Sept 2, 14P,8 For Y1ho: Labor Day S9 players Location: Vci! C-G~f Course f2eystrot;on Deac.ne: August 1, 1SS8 _. ~!.`~- . Ci '~ ' ,~~ ~~~ ~ ~~ .. _L^130R DAY SOFTBALLTOU2i~:A~tfiuNT ,.,,5 ~('?a.~....~~"..=';t'StGU.'~sCi:i'i C''"...$ - ::y. Iv..~:$ . r.ll L~r .. .V .:._ _.r. v v11~. .. :,_ .l ~rl .. i' :.:{~1,~.~~.f. ~...i •1~..., .~. :. ~. If 1.1 ~_ ... .,JV. Is.r 1'J J:~I 1..~i.'-.nl 11'J:±J L~ ..: :~'S Cii~ 16 `.: C':~. .:.1,5 t.'l, rr:~. ~'.. ..: l.s InCI.:Je 1 -•~~,gh 4 ; ;;,ce, :'..:r Cnd Inc .'.-'.Jct c:vasds. For a `..~~~ ::'1 t.^. _ ~~...~... ,._.^,t C:.';iOCT C..':~ Li^.. :il°r Ct ii~e ..__. v~~•t. ec.'; i ; ;`._ s~.cson ;;; :ec_.:a a c;~ot h';n ..~~5: ~-, c~1.i.,rl C-^ t J. ~. '. I l ~' J '__ ~. :n ~__~ --_. r.:._ 2 ~-3 13 CO-ED SCrlBAL1 LEAGUE Competi'.ive &, recreat;onc: teams w:l; pa~icipaie in tht5 tau leagJe. At :i le beQ;: ~ :"1g Oi t~e s~C;7r1 teams vrifl play do/able headers. At t'le end of Sept. game times v:i~i change to 5:30 PIr1 as fhe onty game time per evening. Due to f~mited field time the number of Teams for iI'~S league is also Emrted. Ea:tr reg~tration is recommended. Day: Tue, ><'red & Thor Tim e: 5:33 & b: 30 PtJI Fee: S135 Date: Sept. b -October 13, 1488 For ~'rno: Rec. &: competitive co-ed teams Location: Ford Park Regatration Decd~ne: Au~a~-t 31,1988 .~ ~9CI~~SVdlal~d • ', ~. .t KING OF THE MOUNTAIN VOLLEYBALL TOURNAt~f EM Thy is the sateenfh year Kng of the f>.7ounfain hos been held. Last year 225 teams from 5 states competed in 10 d;visions. Top AA teams vJi!I receive S1,OJ~ in ccsh p:,:es. Other d`.'sio^sv:ir receive 1 to 3 ploce pries and a~,':a:ds. Ai p;c,~ers~ti~%'recei~,'e a T- shirt. NO 'DAY OF' registration v:11 be oc~ opted. When re,istering please indicate if you dove a V3 lawn set f o receive a discount. Please note: this year the tou:nc^:ent'r:~. hold o j.:n:or c3~ison. Day: Sit & Sun Fee: °2~ tyJ::ne 13,~ S27 from 6/14.17, iS~B Date: J.:ne 1~ & 19, 15;,8 For YTno: .~.ll le~: e!s . 2 peaon vo!le~~baU LGC:.,lor1: fC'd r'C'ti Sc rnt .c,I~. Fi?r RR h°~ `i: C°.iC:1 a: ~.:..~ ~,C: JU ;° 17, 1Sv~ by 5 YL'1 j t - Lock for ,:,ire ~~a~,:-rlct;~~ on this e,~_;t;ng n~~.•. 1C:C~UC. L ~I:n ~-'6:C,Oa) .,. ..,.1.JOt! li ...: C'~~J: _,'~ ~; .. GOUntij C..,3 S;~~rt Gi t`ie f~:..:e! 1ntC:rnC;!:~'i ivr l~., ;0: .. ;~ t~:lt :'.:: ~. P;_ :Se CC:. Cell Oi t~. is@C. C°;~t 'J 'ry. 1..:. r:~J~S ... _. ~_-~. ~:1. :...~ ~. .. ._. .i=..~ .~. _.•.1 VAn V01.1FYBA11 CAMP ' i;1is camp Y:.,i pe;iect the b~si~ si:ilis of vo::eyS~Il as weC es oceui-ina deie:~h~e end cafe^.s.~.•e strategies. emphasis will be an team play and individual- - contri5utions to the game. Campers v:~I work on s~rendth and condtioning for the upcoming season. Fee includes a T-shirt. This camp is directed by is Cartmr~l once again this year. Dates listed may vary depending on faciity cvailabiIity. Contact t3orb f:4asor.er at the Vaif Rec. Dept. to co;-. irm dates. Day: Mon - Fti i can e: 9 AtJ{ - G FM Fee: SS~,lsecson or both for Sl OU Date: Sesson t; Duty 25-29. 1983 -tentative Se;,vonC: hugust8-]2,1SS3-te.,fatnfe For 1'.'ho: g-ade 8 - 12 Location: B;.:~S Registration Deadi:ne: Sesion t: Ju'~,~ 22 1 S38 Session 1±• August 5, 1958 ~~~ ~OC~I~'~V3 i VAIL SOCCER CLUB, LNC Competitive mc:e sxcer players are invited to join the Veil Soccer Ct~b, inc. The club is CSrA affuiated. :;em',ers proctice 2 rights per week and usually f-i,:ve cc~;:s cn S;;nc~y. For od~;tioncl i:Itcrmct;;,n, poy: ';;.~ E. Fri p-oc.;:.e: Sun c_,c.nes /lite. J.. ~.~ It7 f".~ f_~~JI_ ~ _ For'~~'no: ~.c~.. rr.en ~i..l~~!'.~R YOUTH SOCCERFRGG~'~P,F~~{ ,..; e f':n ;^is sam,;. er playing soccer ~-; ith ycur :.,.;rc+s. Learn ' ~e s::::a of the sport as v:eii cs the .. `~v,: iG'fG,e Gt :~ :: i="'?u:-i~l l!p. I~i:jrU~,t,v.^. 1'...i {naJCe ~~3, r~,.,... _ i:f: /~ll, QC:tttCn.n~ ..R~ nOCI ,_ ..:... _~ Ic.-~g. -tee: ~~J~:`ol c:-,.:d: S3J:ccndc~,:'~;n tc,f.°r ROCKY t~~iOUNTAIt~ HIGH SCHOOL SOCCEiZ CAt~''iP High Set-,ool s'cdants will receive 24 hour cramp counselor super.'sion, room S; board camp t-Shirt end superb. soccer ins: ruction. Players will be grouped by oge and ability. Groups are indiv'~duoCeed so cc.;rpers quickty improve on level of proficiency. This camp is greeted by Artie 8. Dixie Yachter. This is .4rtie's seventeenth year of e>.perience with this camp. Day: tranday -Friday Time: t:i S. F 1/2 goy: T. Y1, Th aIt day Fee: S2y5 - Date: - Juh,~ 25-29. 19:8 For ~'r'ho: Grades 4-12 Location: ~+'aL & ,won athletic fetdS Regstrct~nGead%ne: Jufy22 19S3at5PtJl T ` , .. t t ` l - ` - 1 r - 7 • t -- .. ~ -- ROCKY MOUt~;AlN OPEN SOCCER CF. .~iPS L~•:e in t.c incl;:;:as rGOm ik boc:d, ccmp T-~`ri:t, 24 hcu:s ct cc-na ccunsch~r s~;~e~,._icn cad s.:^erb -_=.. _.i;.:`.:i:Cf~;:n. r. :S'....,IJ°r~'O:a.°~iG~.Cv:G:13 t0 C'_~ ~. :`IV G~.^. c.~`,35. c~:ch ~:: :, is ,7 rC_.l'. ~$ in~..i.iJ~...C:J Ctt~:,ti~n. C:JVC.i;2:~. r:C:f.?s ere p;cyl.d cc: y'. Th= cc"p is c;;ected b•~~ r,rt:,. S G:..:a 1'lcchter. itit:e has 17 y~c:s of e.~,e:._nce v:ith tha cC.'r:r: c.Jn~ti'.f..~r'nGn}'Gt:f°: i'f~~`1 CfCC6~,t; 't5. pay: f.,~~!,',~y t;lrGl:_ ; =riC:.y ~r.r-,~: !..aF ii2 acY•.T,'i1,'hc`ccy F c°: ~~~~..:•~ i.'L :;._._~~-":e io)n / .. ±'~. C.. ... .. ri 1. !'^.I ~_ .:~1 1'~. f 7/17 :. ,.. .. _ .. _. ~rf ~ : _... ",-• `---- ..:, l:.- _ a 1, ~F, ROCKY ~ti-iOUNTAIN SOCCER TOURI~!At•J;ANT This excellent. hic`~ty competitive open soccer ;ourncment stabs Friday at 5:.',v F;:4 and ends late Sunday aftemocn. both men's and women's teamm are iwited to co,.\pete with teams throughout Colorado and out-ot-stcte. Contact Arlie or D'aie <<'achter ai (303) b74-7763 or 838-54G5 or 674-5034 for cddtional information. Day: Fri. Sat, S:Jn Tw-ne: 5:33-E:GJ Fi,~ Fri: 8 Al'JI - S FIJI Sat 8~ Sun fee: Co~~factA':°_1'dachfer ;:ale: ~,uc:~t 12 13, 14 1988 ForYyha: h`en's & iromen's soccer teams vacation: FP end Va» athletic field VAIL YOUTH FALL SOCCER LEAGUE Compete a;,ainst other soccer teams on the ;'; esters ~ ape in our soccer teogue• porticip;.nts are placed in teams accordng to birth dafes. Games are every Saturday and c; e ~KuaIly 1/2 home and i/2 avray. instruction incl;.~des drit!s, scrimrnaces and Yh~~sical fitness trc:ling. The end of the season is celebroted with an ~:: arils dinner. Be a part of the most popular spo ; in t..e ~vorid. Doy: 2 da'}'s Per v:eek per aae group TL•ne: 4 P;t4 - S::;J PM Fee: S3~ lest chC:: S30 second child in tcm~, S2~ ii al. early have a uniform Date: _ Sete ~ber b • October 29, 1588 For ~'4'ho: Kos a es 7-13 years location:. Ford Par;: 8: Athletic Field ~' q ~ Pegistration Deodine: September 1, ]SSS ~ ~r . ~ ^~ U ..~ ~,.. .,s~ . ~ --- ~t/, ~j~'..~ 20CKY '.'j0~f`.T~,li'~ SPORTS FOOTBALL ~f.~.r~ T~-ne: r',II c :y sessions Fee: :23J Lre i,~1: S8S day ccmpers Date: .)uty 2x-29, 1988 _ For Y~'ho: Grades 7-12 years Locafion: 6;~;HS Reg~:~ratio n Dead~ae: .3uty2~, 1988 FLAG FOOTBALL LEAGUE 8e a pert of the ccsuai football Teague. N previous years the league hcs been held on weekends. To accommodate more teams and players, games are sch°dule an vreek nights Phis fail. Flags, S v.`eeks of play, scorekeepers and official are provided Day: _ Z'~ed & Fri Ti.-n e: 5:30 an d b:30 FlJf Fee: ~ ' S9g Date: •September 12 -October 14 1988 For Y-'ha: Recreational adulfi teams locafion: Ford Park Registration Dea~.ine: September 7, 1438 or fast 8 Learns ,~ ~ ~~c~~ f ~ 1 VAiL RUGBY CLUB N~vr members are welcomed. fie cEub fields an A &, 6 team. G;.~n enro%rnent ciI secson. G~,:fes ere >•,_;d on tI-~e v. ~e:_ends. Conjcct 6:.rt Cuomo at ~~6- 5`:81. vay; Tues ix ;sus practice: Sot Qames T;.;,e: 5:3~F; r p;octi~e time D~'e: :'.'~y ~. ~ `st Fcr',';`,o: ~'-.::~:; ...gin ,~~-.~ - ~ =1d 15 ' - ~\I`~~ rte" •""= A' E: _ ~ :,f ~~.,_: ~J _ ~~-~- ~ :`}~ t ~ii~'U • -~~ .'- ROCh'1` i':iOU~~TAIN l~1CROS~~ CA~~I~P SUNDANCE SALOON LACROSSE CLUB .anyone v.:~h cn interest in Lacrosse i; encoure_ed to come a-rd proctice. Pi^yers must bring their cave helmet, stick and g'oves. Practice wi0 be twice a ~~:eek an f.`.az. & 4'ded. Games ore on the v: ePkends (t,SUC'ly Sunday). tf interested concoct Tornmy kind at S•~4-6242 P.O. Boa 31 ] 8, Vail, CO 8] 65S or drop by the Sundcnse Scloon on rJian & Yded evenings efter Locresse practice. Day: Mon & Y~ed practice; Sun game T~-ne: 6-8PM Dote: ~une - August ror Y~T1o: hen of ati abiiiy levets Location: Vail Athletic field - practice Ford Parts -games ~~.. VA(L LACROSSE TOUR.I~AMENT `'ai! hcs hosted the most prestigious of Locros<e Tournaments for 10 years. Over the Fourth of July weekend 16 ctl star seams, 8 master's tecros and 4 women's teams will compete for the Val fide. AU regions of the U.S. will be represented. Tf`~a year an admission fee v;~ilf be charged. PLEASE MOTE: COL0~2A~0 ~AtiY rPROiil51TS 7H~ CCt`S;', i-iiON OF ALCOt'Oo..IC EEVERAGiES (~TyER T~Ar~ 3.2 BEER) Ors! PU?L1C LANDS, Vi0! ATORS \'-'1LL 6E APPREHEr.DED. Parking is fmited at both fields. ?iecse park at the structures grid coke fhe free TOV s.~uftle fo C-c;f Peak vay:Fri, Sct, Sun ~ r.~on ...~ 7 r`.~ '•~l~ gee: S2adu.;; Sl ~,•ouih i~cte: Ju'y ]. 2 3, G, 1Sc~8 Fcr'~~no: ,~.C s;~ectot;,rs ..: Loco ;cn: F;,:d rc:k c^d f~,L Vc~~-.f:,'_tic he'd 16 Team F~cY concepts are sfr2ssed of the comp. Physical toning, concitioning, game tocfics and s~rate~dies are c~~a severed. Coached games are prayed dci`x. Live in fee includes occcmmodaiions at the ~ti'ynfe]d ten, mea+s at the Hale in the YioB restourant, a camp T-shirt, 24 hour counselor supen~~sion and superb Lacrosse instruction. The day camp i~ctudes ell above, but the room and board. Specici dscounts c; e rn~eisobte for iec.-ns ~ icmi~;es. Day: P.~on -Friday T'~-ne: f.•', Sc F ]/2 dam: T, \1`, Th o* day Fee: S~45L:e-in: S]50nonLve=ci Gate: July 18-c"2. ]4~3 For 4'~'ho: Ages ]3-]7, ]438 Locciion: Vcii ~ Avon cthtefic fief Rea"st-ctio~ Gead:ne: J•uty 18, 1483 ,, .: -- 1988 SU~~.~i(l iER EQUIPMENT RER'TALS C; ~_CiC O'J; POI: Y To chec~: e.a e:;u;p.;,ent from the To:vn of .'c~ Rec. Cept., you must present us v;ifh c valid d; i:ers Gcerse your Vcii phone c;,d edd:ess and a h1C or VISA. tf you are c guest, v:e need Local cddre~/phone with your chcrge card. We will copy off your card and tear it up or c^,~° it to you G~;hen fhe equipment is returned cnd rev;e.:ed t:y a sicff m2r.~•er. {rental foe m~si ~e pc:d ct ti:,,e equ;Y:,.ent s Picked up. c`iGl:`~ :.:+`{ l: f:nl b°_ ICSt Of Gt'11r,''^Fd, 'E'CU v:,il ve c~,ar~,~_d fhe red':c^e~rent cost/ E.~Uip,:,=r,t not ret~rr.e ~ by S F;.i Friday will be bi;~d for the 1"~'A C^v:i i-c~~.t.Y «?.r".~: Dui C: ~i --. - ..- . 1 ..- \- ~~ .+~ ~y ~-•. JAY _ ~ :i .___. :Z 1$ ~.~ ~~~ ti 3~Gc`~c~ BIKE MAPS ~r~it the Veil Recreation Department end pick up a tree copy of the 'Vcu Recreational Path C-uide'. For adcaiona! Coixado Eire mapsvrr'rte to: Summit County rlanning & Engineering Dept, Box 68, 6reckenridge, CO 80424. S7 for too map of bike pcths from Breckenridge to Val & Loveland Foss. A free brochure vriL cso be availcb'.e in June. Colorado Department of Hig;;vrcys, Attn: bike Program, 0201 Ecst Arkcnsas, room 117, Den•/e% CO E0222 5250 for ttivo Colorado Bicycf~~g maps. GOLOE't 5EA2 P,f~INI CLASSIC ;his yG~t bir.`fc~ sfaye race is part ~"he Denr•er bcsed Zed Zinger se;ies,~ Vc;i will host t;~e time trial grid criter;um. Far more intormcti~n cc5 U.S. sports of 4C 9-5199. - - • Day: Sat S~ Sun Ti.'r~ 2: P 4 Dote: Ju^e 2~, 1~.;3 - T~,mle trial LocGt;on: Vaif 0002S f'~ T ERl~:A IlOt~~:AL 5{CYCLE v::_ G, .- b,= --. GI 111= __.'CIrT _r, .1. CIS CiG:_ _ .. ~ .~st p~.ed cGi~rtuJ e•.c;lt. ~`.c top cycl3ts i'Gril G'Gi..',~: ~~ C ..'~:."id •r:,I. r~;t::%C tL.:C ~"1.~.'j i0 `~G.~i a~~d C;;;~_;.t° :~ C ', •...:. `', G' u;~ ~rC.' ,^...,y 17 .:;_ r7~OrC::n•~, .'._„ ~ .•. __ Ct. c~ ..":1 ~'~ :^I~ C`t~„..,.;~'1. ~O I.~t ITI~_S a ' :~~): Fr;..~y iii. _... ~ 4 tee: ~:__ `~ .. '_~tC':'S ~v''.~.. i - .1 .n, . J ... .. ~, J . f l - . ~. ~ r I .. .J ~ .i .. _ ~ S ~~ ATTENTION DOG O~'r'NERS The 7o:vn of Vail hes several ordinances concemine pets within the fcv/n's firnits. Dogs are not o~owed at fhe soccer field or Ferd Fark Sofiba*1 fields. Your dog mesa be kept on a 1=ash vrhen on a walk, especia~y on the bike paths and i.'t Tov:n parks. Tethering your pet in town is also pro i`Jited. For your pets health and safety do not lea/e hirnlher in your car. At this a:fi'ude the sun is ~•~ry irate..^se and can heot a cat's interior very ra~i~ty. O•.•er the Fourth of Ju"{, keep you pet inside. The fireworks and commotion of the fesfr>;ities can be very traumctiC on pets. Th::nk You for taking the tune to read this article. The Vca Rec. Dept. hopes you and your pet have an enoyable summer. ~o j~-- DOG OBEDIENCc CLASS Join this popular clcss of the Koehler Method., Q mcxirnurn of i5 dogs v/iil be alloyed in the'{closs' Dotes must be at Jecst free months old to participote and their handler must be at least 15 years of age or ha•/e prior consent of the instructor. The fuss meeting `vill be held at the Recreation Depadment yS7fHOUT TH DOGS. Reb~ster early at the Rec. Dept. es this L!c~ c`,va~,~s tiJ!s up. . 7"~ne: " 7 - 8 rIJI - . Fee: S55 ~ • • Date: f;.ay 25 -August 10, 1433 For ~"o"ho: And one } 5 yrs end up; dogs 5 mo & up Loccjion: Top Gt Li~nr~eod per'..ing structure - T' , a ~~~ . r~ECrz~~on,~ Parts _ - - The Tovrn of Vow features mcny recreation pu hs from Ecst Veil to Cascade l ~~age. fi+ere cc2 c+.:rrent p!c:u ~ - fo expand the existing s~5tem. Tne Va:i 2ecrect;on ?a;t~s mcr, be used for t~; c'.kin3, joc ~i~g, running, b:~e ~ • ridc~g, roi er stc~ ng etc, etc... and in w ,ter, x country skiing. No motes ced vehicles are eiio::~?d on any path. Remember to keep your dog on a leash 4ti~hile using the paths. VYc.Iride on the right sire of the paths and be courteous vrt~+en pc~i,~g. Stop by the Vad Rec. Dept. to obtain c mcp of the existuzg paths. f 1 s t r 1 • 21 1986 1987 1988 Potpourri Day Camp Budget: Revenue 19698 12000 23900 E}:penditures 21389 23000 23300 SUBSIDY <1700> 0 600 Facility: TOV & other other: Liorshead, Bratskeller - contract Nunber of Peo le: 6 full time season Programs: (see attachehd) g~~nastics movies water play hikes art activities gar.;es music gondola ride 2~Iountain Day: Ca::-:p fire on VA mountain Wampiti native lesson gondola ride hiking art activities ~tiaht Hike: gc>ndola ride to camp Wampiti di::r~r over camp fire stormy telling ,i~_e doVm mtn with flashlight ~v~~ ~-n i ght Campouts a;;-::ola - camp P~ampiti and sleep under stars or in tee pee bre~kiast - ride gondola down Se~vic~s: none '.'o~::nt~er activities: none 'on i~V prog involvement: None .* i f i ~~~ C ~' ~~~ ~° POTPOURRI DAY CAM P ;~ day ccmp far chudren 5-10 }tears old. \1'eekty activities i^clude: Veil Ncture Center visits, rt;lnesfics, ,`,".:es c:o::nd scenic VciL picnic lu;ZChes ct, one of \~cis beaaiful play parks, art activities, garr.es, music, gondola ride, day on top of Vail mountain, movies, water play end lots of fun in summer Vail! Brune sack lunch (with drink), jacket, sunscreen. Dcy: T;Sonday -Friday T::ne: € ATJi - 5 FIJI Gate: June 13 - Sept 2 1458 Fortiti'ho: Cad:en cees 5-10 years Fee: S20 per day S55 - 5 dcy pc~ (use any 5 da}5) SSOJ - secoon pcss for 1 child 503 -tor second chid in family Locution: Liors:.eed Sxi School belovr the Younger C-ensration Re~'stration Deed%ne: Oeity from 8 - 4 AM RES~i2VATlOi~S Cflti 8 i~r~.=1DE 6U7 tv,US7 Bc FI<~A1J ~7S-75J0 eat 141 s ~ POTPOURRI DAB' CAP~;P I~~~HT i ;~r:E ~^ . , RluG t he G~Jrlv~~a tl7 t1`IO top of \ja~ r~~J:>tatn. 11 a:1 a short dstance to comp \"~at,t;~iti. r:epar° a cu~net aver the ccmp re. rr"or de:>;et~t, ro :st r.arsnma;lovn for sc-no:es..Tei! stories around tale campfire. f-iike- dov.•n t. le mountain YJ h fi~'ti:g`tt'S. grin ;: Rai r jacket, s;rectsh-t, sturdy slices and a ~ asn~ght. Doy: Friday night Time: 3..',0 PcJ1 to l0 PM Fee: S15 plus fee far gondola ticket Date: .hu-y 1 cnd July 29, 1488 For }`.'ho: Chi,: en 5 - I O yeas Location: t; ~ et of Potpourri Day Camp Regstrction Deadline: t"r`ednesd:.~+prior POTPOU12f~ OVERRIGHT CAMP OUT' Ride the gondola to the flop of Vc;i mountain. Set up camp cnd enjoy the beautiful outdoors. Cook dinner over cn open campfire. Take an evening hike and lec:n c5out Va8 mountain. caep under the stars or in our tee p°e. Fix a simr,e brcci.~ic~ in the morning, then r~~e the gondoio down to the bcse camp. pay: Fridcy to Sat'~rday Time: 3:3J P;JI to LOAM Fee: S35 plus the fee of a gondola ticket Date: Jul}' 15-16, August 12-13, 1433 "roc YI'no: 5 -12 years ~ ; locction: .: eet of Potpourri Day Came t Registration Decdiine: Vi ecnesday prior e v ~F t ~ ~, L.r ~ ~ f. ~ i POTPOURRI DAY CAMP-MOURTAIN DAY ~~ ;ake fat 15 ch%dren to re ,inter up Vail tJ~ou~foin via ~ the L'..:a'-,ecd c~.^.~o~a. hc:2 s.;ck lunch ct Ec_'es ..^.~St, C':er-i~:.r:i'1~ i."°, rT1GUntain f:.1_:n. E:~i:° C .`.10rt ....~(.1C:. t0 CC.it~ ~1'.C:~}'.:::il. ~7y V:Or:Irl~ Gn G',:i !7a ~..... .:1. .: t.. t.-i_ ,.e 1/~e. N:.~. t. ty G.t:Vp~ '.. l~S GrJ..:j ±,~:J~1.^i~.~re :': .,t ,'::O /° O rl :tU:@ ..:t aCt.:~`~ and a n }:.re .s.:on. 2i~° ~c^Idc,a c~.:n. Bee ::oY ca.;-:p ~1:-,fcrrr c':gin. -: n~ ~~";"'.~r.C ,., .;`~ C~:. rl~ N~.::r ~L~ for . t-. ,,. ~ ti~h ~t , :~-fie: _'..._ ~J-r.u: ~t 18, 14:.3 2~'ATliRE CENTER 198.6 1987 1988 Budget Revenue 6659 9000 10000 Expenditures 48494 46338 52441 SUBSIDY <41835> <37338> <42,441> Facilities TOV: Interpretive center & property and trail system - Summer VI~iRD - Golf starter house, winter only-contract Nur.~ber of People: 1 full time 4 seasonal Summer programs: (see attached) hikes/walks crafts special events - rafting, campouts, horseback riding Winter programs: (see attached) x-country skiing, rental equipment, trail setting Services: Contract with VA in winter for x-country ski Volunteer activities: children's symposium Non TOV program involvement: Other funds: CIP for mountain type items. Contracts: VMRD winter use of starter house t~7ork done by other TOV Dept: PW - repair of building, wood chips for rec paths, some deliveries, planning if needed. _ :-~-. r .. '1 v '3 " '~ c ~' { - s -- c "- ~=_ ~'~ li .;.~ t r: ~ erg, i -- ~~ ~ < . ,~F ~ r 1~ Y ~~ :-s _` is ~ i.. ,~. Q= ii :~ ~ = ~` ~~ _ S -y -i --~.. o~Ga~~"~35 C~~^~~~G3 NATURE CENTER The Val t:~ture Center is iocated on Vail Vclley Dr:~e, four blocks ecst of Goi~en Peak cnd across fhe street from the at„letic field. The Center :vill be open from ,~.~ne 3 throw ,h September s0, lsr.3 from 4 At.~ to 5 P.'.11~!onday through Saturdcy end 10 Atli-5 r, ! on S.:nday. PL~,•;S 10TE: ALL PROGZAMS ;'.'.,t.:s:ED ',`,'ITH .~,N r".S~cRISK ;<FCUIZE .=~DVf~.''JCF :cC-iST2ATlOf~1. For re;,lstrefon cnd turther i:Jor„.anon. Please call 476.7~7J ext 227 (or .x.76-705 cn e~~enings cnd v.~eekends): - FAl~r,iLY FLG'•~5~'ER 1'~rALK "c;:e '.;:e !:r^?;y cn t::s !aisu:ely v:c'ic cnd fi-,d out c:cout tho ~•:::df,oa•_rs cnd p!onts of t^e t'cii c::a. Ch°dren mu.'. ~~ oc.,;:mYan:>d b'; ;.n cdu{t. may: c::~,~~•;s ;;~r~,~scc',5 ~-n: 11 r-.' ~ - n.~on '.@: Free -.r. ,~ -- _~~~?,Jn: ~.~.i:...."~1..`--,ter ..i~~ULT FLC;`,'~'E,2'~'1ALK `: ill ~.~G~ly i1? i. :t::(Z C~+1ter tl-.::1$ arld learn .-.~.._.~.;iJ i'....... .... _.:i rr, ~J ,~.~.~ ~'.. .r ..: er~.n ~1J~.na :JC'j. ...~ ...~";s =~e: "._~ -•~- -- ., -- - ~-'~>,'S.3 _ ... ~`_ ~ v . , _ ~, i Y. _ _ Bl ~D 1'~'ALK Find out ho•.v to i;;C-rtity local ei;ds by using Feld mcrta, f;ght pa`terrs, etc. ,cke a stroll Ground the Nature Center cnd look for birds in various hcbitats. TLme: ~-~~~ - Fee: Free Date: .t,:ne 8 - Auaw•~t 31, 2 SS8 For 1','ho: Ad'~tS • +,Ts, .. Locafion: . ,~...,~:e en.er MORNING DISCOVERY V~1ALK Obsen~e v, iid ; e during their active time on this le~ureh,+ morri.~g stroll Learn c5 about the f.o~.vers and plants of th~ crea as a.•eG. Children must be acco. ~.pa^~i~ d by an adult. Day: . , Saturdays Ti<-n e: ' - S - 4 AtJI Fee: 'Free Date: .t1ne 4 -August 27.1588 For ~'r^,-io: AC Ages Locction: N.^•tu: e Center BEAVER POND W'ALK' cryoy c Ieisure4; even~•~g :va"ti to a beaver pond tvhla learning al about the industrious beaver and other natural phenomena. Children must be accompanied by an adult. Register ct iecst 2C hours in cdvance. Limited space a:~alcble. .t ~~ Day: Tuosday & Thursdays Terne: 6:3J - 8:30 Fi~4 Fee: Non-tes;dent S2/odutt: S] chid Resident S2 adulb .50 child Gate: .tu^e 7 -A+~gust 3D, 1SS8 For ti'~no: Fa..:., .=s cnd.~dults Locetion: h~ture Center & Ixa'. bey: er pond Rezistration Deodne: 24 hours in od.•ance CA~v'1P FIRE TALK' ' C-et co`y arOUnd a blaring comp lire and see slide s`,c•.ti~s en v; iid,:`a and loci! t',Ring trc's, Gslan to gh~?st stcries or sing camp fire songs. A ditferer~t tcpiclec';~~'ity eoch v:e~k. S;~ecicl spec;;ers also -,~du'_d `.nro'~ohout t`:e summers t=-z sYeciat events secfcn). Chi,dr~n „•:at be occorr:rcnied by cn cd~?t. Reg:.- otion a' l:,~st 2: h~+;.~rs in cd~once. it ~~Y; ~l~i-~.'1 G'C'j';';S Fee: 'tip.,-, .._ „ant :~ ~.,... S1 ch ;d FOr 1 i:)Q: FG..... ~~ .~`7 .~ ., ,'!iiS n., - j~P `'.r: `.ice; ~ i/'~.,~..,:°: 21~;,::.._ In C~:J;I=e j ;. LlA-L rviOU'J -,~(V I~'~E f'r'eet Or, tC~ Oi V.:' t.':,::nta;n Ct i.`le ~,:tv~By the Fi$.7i sign for c scenic mo;.;n'oin to tear of ;he frail Valiey. $ri-~g voter, snacks cnd rein gear. Ch d:en must be occomaan;ed by an adult. Day: ffandays Tyne: ] 1 Atri -1 FM Fee: Gondola ticket price Date: .t,Jne 20 -August 29, 19°,8 For tYho: Aces 6 to adult Locafion: VnL mountair1, top of gondola ADULT DAY H(KE' Joti1 a nat~Jra'•st for an enjoya5le day hike along one of the many Forest S_n~ice trc:?s in the area. Bring tench, vrater and rein gear. Rega er at !cost 2~: hours in ad.cnce. Lirn~ed space. Day: fhL';Sda',5 Tyne: l0Al~1- 2 FfJI Fee: flan-resident S3; Resident S2 Date: .}une 9 -August 25, 1908 rot ti'1ho: Ages 13 to adult Loce;ion: Nature Ce::ter and Fo; est Service tram Registrati~an D.....~ne: 2C hours i^, cdvance KiD HIKES' Explore the mysteries of our mountains cn this expended day h;ire. 5ring lunch,:rater cnd rcian gecr, ir1 a pock. Register ct !cost 2C hours in od~:ance. ti^.i;ted space. ~~aY: ~ _ r Thursdays • , - Fee: Non-resident S3; resident S2 Date: J',;Ine 9 -August 25, 15:=.8 Fos y,;no: aces 6 - 12 ;ears location: F~otu; e Center cnd Fc'~';t S~n~ce Trcils Zeg~t;afion Ceod:ine: [y hOU:s Iln Cwance '~:ATv~E C,i^,F r S i' ..,. 1..., • _.: 1 1.1 t'J ~'~ a rf= ~~ .-~lV -. fl . r. i ~.. ~ I l l 1 1 : L r :., • 1 C. '.~i .. 1 1 .:c--~;; in~l ;..,.^^, ..:n Y; :,ts, i-, ., an ~tles~l, n~`,.:e ;,C„^. ~s C -:a r;l :i ~~ 1<~'y~StBr Ct :~ ..~t L-~. ha:;:s :.n '•~: 1 i r.~.. ~~ 1. .~i~ .,. .. ~. _ __. l', ..'J .,_... _~. '..._~ ~ v~..t.,r _y...;. ~. .~_.._.~.a: ~_..s_._....:.~. _e ;3 r~ATU,~L cRnFTS I.• f:"ore cd~tic~~ced nct;:;e c~ctf ;.:c;_~ts tGr kids 7-12 years v:ill be p;e_ented including tie-dyeing with natural dy es, candle meking, v:ood:verking, etc. t~eg~ier 24 hours in advance. Day: --Tuesdays T~-ne: 1:30 - 230 FAIT Fee: Non-re;;.ent 5250; re:><dent S2 (material included) Date: .~,sne 14-Aug:.rt:,0, 19;8 For V„no: Ages 7 - 12 yea.~s Locetion: f~atu; e Center Regst;ction Deadline: 2~ hours in c~rance ., :: .NATURE ADVENTURE {' ~ ~ ' Excifng cc',15tiesthat wiG Introduce chi;d'en to nature including ga:r,es, pup;~et shc~.vs, a:,d short we:'-s- ~eg~t er ct least 2G hours in o~~cnce. Day: Fridays Time: 11 A~.1-Noon , , Fee: Non-resident S1.50; Resident ST Date: June 10-Au^~ust2o, 1953 For','~ho: A~~s d 6 Locct:az: f::`u:e Coster Re 'stra'.~nC~o~:i.~e: 2~.:,ursinc~:ance +- r~ATURE ADVENTURES II' c,:;~!c~a r :;tu:e ti-.. '^_.h c~..._ , h~.:es c~~d :,~eciaf Cry: -. .,~~,~s Ti:r:e: 1:3~-2:~~J i-;:i Fee: ':_.~-rc: ,.~.,` 1.5~~ 2~_:~~rlt .l Lc...... - :,. ..~'.::e It Co; er i`ATL'2E CEt`TER j?cCI,~.L Eti'cNTS' JUNIOR R,r,I~JGEr2 PROGRAM' The Vc'tdatu: e Cent~i and Hang Out are sparuorirng nafiure day ca:~.ps throughout the r,~r~mer. Each session ~~rrTr cc-rs~t of activities and field trips fhat are centered c:o::.^,d a cRr;cin theme incb_rding: Session I Ccnservdion -"r'eek Juty''r8, 1488 Session II Fioneer/vn;:ian 1'/eek Aug 1-5, 1988 Session tll Outdoor Act•~'entur e Aug 22-25. 1988 Ifine;cites of specr is act:~r/jies ~v:ij be ava,ic5le upon reg~ iation for prc_~arn. Regster by Friday before each session. iL'Ite: 10A'.7 - 1 rfJl {sane cu,5 may be emended depending on oct'rrity) Fee: Sedan f: t:on-res S7/daY or S21/wk Rest-dent: ~/day or SIS/wk Session C: tdon -res S7/day or S23/vvk Resident: S8/day or $20 wk Session t3: tJon-res & Res: TBA Date: See dove For1`,'ho: Se.,c'an t ~. G ages 6 - 12 years Se ~,cn I:; cges 9 - 12 yeas Loc~~tiorL tat~,:-e Cep {{ter OViJ2N!GHT CAMP OUT' Join us for an cdrentu: e-packed night in the woods. Cost includes thiee {.tees and snacks. Register at :east 35 hairs in edrence. Doy: tJonday night -Tuesday ctt ernoon T-~fne: 6 Pt~~ to l2 noon Fee: Non-rew~ent S18; Re^Sldent S15 Plrs ti~ r~i.:~ It rel {~ J! f~?s ~f ~Y ~i!c L~I?G ~~ate: J::ne~-~a, 158 J:.lh,,2~-25, 19::8 =.ug~st ; x-16, 1938 FCr ti'r'1"10: r.deS 7-12 Location: mature Center .and nearby camp grcund t~ `tiatiCn D?C ne: 35 hours In ad'rance L!Vi~lG F~(STORY DAY _..^g .-._ fa ,.. ~~, c-_ _: ~..ds to t~.e C:;.^,'er's fit.,^.aer crafts c,~d s.:i!!s ,._::,;,;a;rcti;,n:, cct:viti;a, irk your ;:.;{d Gt C :n ::e f^^..~'1~~, ~ ;tfe~' r;"rC:ana, t':cCl'tn~, ,:col ... ..,:nJ c-.d ,~.uch r::;,re. L~,ten to c.:!cL~ter _ :.~~ ~,y.,j: _ _:s C':.. ;^.a CSC: ~~. C-,. ,., ~n ,...:~ ~°. __ ~~;: i=:i~~y ;e: i2i.;,,:n '.. ter.:i -:. e: I:;;:: ter ~~nt ~1.3~/cd.:'t:.?~Ict;"d ,',' _:ae: J.. '_. '..:.a J: r.. ~... /'. ~' .s _... .. .' ice... .'.y 1 1 i /1 1 L 1 1 A I~~ ~ 1 ' l/ l~ 1 1 `i{ V _..~ ~.. ., .. ..~~ .. .... _. .. ... ~.. ,.. '_'tJ ~. .. .. .. r,. .. ~~. eccor;~rc~tied ^Y an a~::it. Ccst inciu~es ti C.,^. ~;JVii :i{~il, 5,`-; .~. C:$ t7.'1.'~ r.~..il ~~,;r {~ Cr~i,.".C~J!2~. R°~aSter Ct laast 35 hOU:S t"i C~:.:nce. Tw;is: 7AtJ! - 12 roan Fee: S;~ per person Date: Jane 24, ISSB duty 2 1988 For Y-;tio: Apes 10 to adutt Location: IJature Center cnd Eoge River Re;,'stration Deadline: 36 hours in advance HORSEBACK R!DiNG TRIPS' Ride c!ong scenic trc~s wifh natura~st and staff from Steve Jones riding sta5!es. Ch'sldien must be cccompanied by an adult. Ti:^n e: 4 A.rJI -11 AM Fee: S23 Date: Juty 28, 19:3 Au~.,."~t 4, 1938 FOr 1'ril0 ~ Ages 10 t0 Cdutt Location: ~ Seever Creek Regstration Dead ~~e: 35 hours in advance GEOLOGY HIKE' Jo:.n C-e;ry Forney , a gec'o_st item De: {vet, on a Iocal hike to see meor geologic formations of the Vou Vc'ey. Sri; tg tunctt vrcter and rc~n gear. Limited spore. pay: Tuesday Tcne: 10 AIJI - 2 PtJI Fee: Non -resident S~: Resdent S3 •, ; Dcte: J°,~h.19, 1938 For yr'ho: Aduits Location: t~atui e Center and loco; iti:irtg trot Registration Deadline: 35 hours in advance ARCHAEOLOGICA! TOUR' = Jcin t>,".:ke ?:"ietccif or Jerry 6iack ftorn Rretc~lf Arc'-taeoloa;cai Co,^suL'ants on an archceologicat tour of the Vail Vc"ey. Pa;;iciports vriil melt Qt the Center then car pool to mc;or of c~ceoiogica! sites in the area. BrLng larch, water cad rain gear. Day: Saturday torte: 9Af.1- 5 P?A Fee: r._ .. .-a ~ r - + S7 t~/,n -rte ~!v C:it .Lt-'~. i tit Dote: i-~t.~-;~.:t 2J. I;~3 For 'i.' ho: Ad.::ts Locc'.:gin: td~t.."~ Ce,~terc~.:I~cc!c;cam.:aes R~ s:"trCti... , G~ a~-r.e: ~5 .._.:rs in ~ ~. ~. ~e SPEC!r^.L SPcAKE2 S~;~~ES' i`;''. ,.:....e l.,~ra°_i ,oii.^.L'f.'ty .C..::S Gf `, .:.tai Cv~l7 ..L~.~ :v:{ ty Of ,{CiU:e tOriuS. .-._ ..'.~ Ct... t~iC' ,..~`'.. 3 Cen::.r for :pert c ~~e...._._ cad c::::~s. Dc~,~: ti', edr~.,sdcys i...~~. .-.r ~:.~ ~..J7"... Gates: ~4 , .~ - -~. _ .S •~ v . ... - ~~ `zouth Services - __ 1986 1987 1988 Budget Revenue 5901 4000 4000 Expenditures 78179 96125 127059 SliBSIDY <72278> <92125> <123059> Facility: TOV Lionshead parking structure building, Hang Out & Cafe ;:u-:ber of People: 3 FT and PT Programs: Special events dances rovies Services: Counseling GED classes Buddy Program Baby sitting service Activities grant `'olunteer Activities: arts festival 2~Ion TOV program involvements: Other funds: grant fund contracts: t~;crk done by other TOV Departments: FW 'lr,=nsportation does: Ce~ning at Hang Out and Cafe - --emirs _:intenance ';~~ rental cost for space :c u~~ilities costs 'r ~~P ;:-~~dget paid for all Cafe improvements _:r_~~ng pass at Lionshead parking struction - free ~~e of storage areas ~~0~~'~~' ~~~J~C~~~ YOUTH SERVICES The YoUfh SerVIC°S G+fiCe r5 tOCCted in VGnshead parking structure {lGV: er level), 345 E. tionshead Circle, ~'~e cifer adult high school cialcmas, Cott^Sel_'la `•e:i+;:~5 C"i~ 2d'JCa~i:.nC: rc±ci(,7~. CfilCe `lours ar 9-5 P~Ji, iYS-r. Phone 675-1355 for further +`.orn~ iort couNS~LIN~ Course';ng services ere evcaable from the To•r.n of 1(a~ youth Se:~~ices for icmiles or inc:vidual youths ~ieLeC:r7~ C:r?C IOn. F',CC:>$ CG:~IaCt.)OCiiae F:iattio at x.75-13x5 for CY~Oi: ifi c,e: if t.~rTieS. YOUTH ACTPJ(TIES C-fZANT T.e Fog:e Co;.lntr~j Yeut;l .~ctiti;ties Gram is rn~c~able to a;,y youth 6-1E years of age v:ho wants to ~GrtiCipCte U7 O.:tf:itte5, j~rOy'arT1S end cl;::ses thct v:iU i^,fluence the proper usa end deveio~,ment of te:sure tc-ne Skt:. . Tnx ;,.~ancia! c:d op~ortu, ,:~y mcy rnvard fuU or partial funds based on the cost of the program O;,d fQ.~.;"y r'~°d. ~~N": of;c.^.s s`lou;~ be s;j~mi'.~ed ~_~~_.-:,tt':.'^v '.'._ci:~+^.:;G:'Jf:~s':tGt ,~:}."Oy".~;,+fGr ~;.^v ~.~.~..~t~:,n. ~%iS C:..',t CO':2rS^. t'.'i;:°_ Sf,~Ctr::'n Of Cv,Ti;il',:.^aaY Gt~e:i:rziS, Fvi rnOre 1:+fOrrilatlGn CG'.tCCt t~,e lOVrn Of ~'Ci{ YC:.trl SeNl.es at -~75-1355 Or illail t`.le C;:;..rCCtIGn t0 'IG'J't'Otuth $prVtCeS, 75 $. i'rOrltG~e :.God, Vc'+, CO £~1c~7..-;r:p'ications c-e e~:a~~;~ at .ne Go __"n ;ce ..-e. "o, 2ec. G~pt, liarar}' G: 1'cuih "'r~D /~ Hl~ri S~,ri00L DIPLC.'`,f1A? I ` L :..' r^,:.~+e v,-:.. coo. ^cl "....e o h:~a~ _.^ac3 "~,t,o;, a ~f - Sri r-. ~.V. %~ln !S ....G `'AIL BUDDIES `,'~~at is b:.,o.:;es? !r'u;.:.=s is a co,~,~+uni~, prGgram f`'iat m^Jl~`?S C:~ O yGUtLl~..'et'.': e :n file O~eS Of 5 Ond lS v:ifh respons~le adults. 1'.rlat a:e senior budu es? Sensor buddies cre resporsio.a cari:'la cd^.~its ~•.:`~o are w~'lg to spend three hou~•s c ti:~eek v:ifih o youth. They role is that of a friend v:ho prc.~des encouragement, friendship and opportunitiestor grovrfh. ~'tnat kind of kids cre junior buddies? Kids v:ho need companionship, guidance and adult rote mode4s. Same are from sin^,le parent farniies, some have p: ob:e;ns ~vth school, teachers or the law. They all v.•cnt to have fun. be occepted and be needed. 1'itty get i.^votved? 7odc•~'s youth are tomorrow's f,;ture. 1'OU ccn rnc:;e a icy ing imp:z:~on in a child's Cte. For more i,+iGirn+eii:,n cell G75-13b5 or trite the To'.vn of Vail Youth Services, 75 S. Frontage Rood Va:~ CO`31657. ~~ ~~.r ~ ~ : ~ ~ . ---+ 4a~ C=~Gal~v~ OOU4 • THE HANG OUT , T;-;e Ha:,g Out is located in tie LionsHead r~ri:ing Suucfu;e. H;.:.rs at t~,e uc^~ Out cre 3-1D pm Sun i ~:•u. a-,~ 3 ?'.; to 12 ^-+';;~i :-it Fri. a Set...:e i ;gin: Gut is o;~en :,^,, t, tee-:a_n•s otter 5 ~~'? Fm,',•::~~_n c:: i.i-ds u~:der 12 •,~ecrs ~:e ct;ed to .e~'e. ,=,c-r,.s;oa is only 51 for trie c:°~ri=ng Of St for O lOCai r^,ern'.:~iSh~p. C; `tF-s 1^C'J :° F:C'Ji, fOC: -~~' lOC~:et ~~: Y:ey, fT;i:::.., E:THDAY P~,RTIES ~~._r: f~1 ;.'; ,~~ ~. art Y l:': C.~.:~r3 i/f ,_... .. - )'JUt~I r.,.1.i i]:P>. C,: :,t is ;:; Fir cil;'d v:h;cn ..,_ ~~_s o ;~cna Cut .r%/:...,'i:~ r"...... Cnd t.'`.' Gf t~.~ fO:..:i}'. YrC:-a ,. _.'e rec. ... c. ..,t..'G ti._.i..,.. ~......__ c'; .. ... ~3 YOUTH CE~~.TtR gA~'r`S!TTl.G LIST 2 -.' :..:- ~... -'-'02LD JR. FRIS3~F DISC COi~iTEST ti 1 ccr,ucc`;cn v.~i;h \'1rrc:,1-0 lnc., we •,.•ii, be hosting a local co;,lpetition in F:~•bee Dec. A^,e brcup winners will continue on to redionats and possibly e~:en tJationas? Look Tor edd;t;onai informction to come out soon i;om t~ le Rec. Dept. :Jay: Satirday it r-e: 10 AM ee: Free Nate: June 11. i438 Lor Wno: IGds 7 - i7 years vocation: T3A :~ecstrction Gacd~ne: ~ June 10, 15:3 KID'S PERFORr~~!ANCE l~ti'ORKSHOP _- _in your cc;eer t~•.vcrds Sro:,~~r~ay end {earn ~.ffererlt aspects c` t;leater and dame from Vaal School of Dance and 3ea:er Creek Children's 7necter. Tine first three dc}5 of the week will develop sk'sls for a per;or.: ~a.^.:.e show to be held on Thursday. Days: t!ondcy-Thursday Time: 10-11:~~.^-;I.1 and 12-1:30P1JI =ee: • ~ ~ -• SAD ~. ~ ~ • . • ,, D:.te: Ju'y 15-21, 1938 or ~'~'1-to: 5-S yrs, 4-13 yrs Location: Ford Arnp:-;:theater Registration Decd~ne: Juty 16, 1423 3TiY BITTY ht!til CI..ASS!C fll kits 3-9 ere v. eico,~,e to join the big kids' race in con;unction v:ith the tfini Clcssic. Cctegories will include trikes/biy vet:eels, (raining v:heels and 2 v/heelars v:ith citferent ode groupings. Helmets are ~..! f ti,. ~.+.~.-, t r P It .~. requ:r_..ro;.~!Lp:r."~..., ts. too o eY:iGb a..o..e Gay: S..nccy ii ~'te: t~4 ee:rree _ Date: J,i^e 25, 1933 ~ . nor 1'r'ho: K~;;s 3.9 years ROCK CLI:",~;jjf':G .. 'een rock - en e. =::ing dcy of rock ci:;:~bi.lg . ,.`ru~`.~.^.. ..'" _ . ..".~... _ '.. ~'`. LAC;,.:,~~. C'....~:',~ „cD!C r~ ST AfD ,,1. __ r .:v Cori r:e •. i:L a_~ ..'..~1 I:~e ,1u~=11.'i ~: in l., t' ( J Id Irie bcsic skills of fitst~cid. ~i;ilk, v;ill include bcsic Iite s~.:Yport, c~wcy obstruction, control of bleedng, shock, patept care for the untor:scious, patient cssess.^~ent and pctient tra,'uportation. Provides 2 year certification and ca;d will be issued upon successful completion. _ pay: tJEon S~ ~Yed T~-ne: Sam - 1 pm Fee: S21 incfud~stext D:, t es: .~i'y 11 & 13, 14S3 . For ti`v~n0: S1UCef1tS 1-20 years Location: Ctrl;: Cascade ti"age Re_:strctionDecd~ne: Ju;•9, 1938 PHOTOGRAPHY FOR FUN Spend a few mornings tl-:s simmer learning how to icke great pictures. 6'~sic ccrnera operction and handling including types of fil,~rs, exposures and com~osifion will be coveted. Actual shooting e~p2rience tviil c:.w be includ=d.~A 3~mm ccmeitt and a roll of color print film is required. Film d_•:elopment fee is extra. DaY: Mon & }`r'ed T;;ne: i0 am - 72 noon Fee: S10 + developing Gale: June 30-Juty 1, 19:8 ~ .! '. ' July ~-27,19ss For ti'r'no: Kids ] ]-14 years Location: The Cate, lionsh=od pwking structure C<e^,istrofion Dead~ne: Saturday prior COt'~`I~UTER cXC!TC'~'I~NT Do not let your b;cin loft caeep t;,issummer. Spend some ti,~.e learning r-~o;e c5out computers. 6csic computer appGcat;ons including key boarding, crcphics, problem so'.~: ing and work processing v: i~ e covered. T:rr.e: 4 am .1 noon ..: e. :~uY Sulcc `.e p•.rse:,;cn vC:e: J.:r.~ 27-29; i-.t._ .. ~-1Q 193 -~r'1'/'rid: stu:,_n's 11-iL'r;,,,rs 3 TEA~~.'1S CC~U2SE Tne morning includes a stir„u!atin•~ :~~~iVn on the ~Ga`:e Ccunty Tea:':S Cv^urse, Cn GU:dGar +grOUp piGbiern Solving ahc.:cn~e COUrSe. AfiBr eC`i.-}g a sGCk lunch the gro;:~ Discusses oppGcafions of the problem solving process and opplies their to common situations. Both adults and kids are encouraged to attend. Gay: tVednesday Tlr~e: 4 nT - 2 pm rr"ee: S3 D~ e: Judy 6, 1 Sb3; Augus+ 3, 1 S:S or ti'r~no: }Gds cnd fd;.~its LGCCtiOn: t~~:ct at t.~ rJ[i York, t~r'ltUTl Rec~~t;afion Cecd ne: Tuesday prior, 12 noon ALL DAY IVfOUI'`TAE~~ BIKE RIDES Se ready for a gner:,~ meuntcin bi;e rids on nearby icrest service roads. The pace will be gicduoL variable terrau~•v:;!i be covered.. Bring lunch, v:ater and rain gear. Dcy: Tnursd~{s Ti.~ie: 9-3YtJl r"ee: SS Gate: Juty~ 23; Aug~t 18, 1988 For 1'r•'ho: Kds 11 cnd older Locction: A'a_f at t`:e Hang-out Re_strction Deocne: VJednesdcy prior, 12 noon BIKE PAAI~!TENAR~CE CL(f~IC Learn to keep yrour b :.e in fop cord `ion by cttendi~g ~`;°Se cti'liCS. Topics t0 be COV~red ~'.:ii in~)t;d~ bCStC '~~CrrT~, fire C.~,":_.S, proper Gjl:Sj~~+ ~;t Of :.at, ha:-:"!"~ bars. ;,:ar sh:;ts and brcr;es. .p::i':sor:d by Pecal Pov:er Dcy: 11'e dnescay i ~ ~.e: 7.4 rM F ee: $3 Cate: J~;+a 1~; ,'.:`y2~ .Aug 17, ISc,S ~.r1-vt!Jn. f C~.~+J: F.^. .. Cr I1~ LI~1 .S~:~vd ,. i2~ _:S':;.7fivn C'e :~.::.".~. I; einGS :.~.y vy ripJn FLY TrEII~C-/FLY CASTiI~,G/FISHi'':G T~<1~ __..•^'o';~ `: _= cr+d .,itch t~w'sn h'; tsh i,; ou, L-~al .,:'-..~:~ tii~ ~r:;a ~° ...,.nad to r~r~~ ,~e G.. ;;".; tt_,~ _ _ , _ ....... ...r . I v . .. r .: ... ,~ l.: e d . ~,FT TRIG Join the Hang-o~~~t and Ec_'e k~.ar ti'ih:a 't,'ate( far thrii+inr rafin~ e?"aL'rviar1S d:, :':n ~1° EQ:Ie, CGlo;Gdo and Arkansas rn~ers. ~'r'eai terns s:~loes and bung dy cf;,fhe_ s. Day: Tnursday Tcne: gam-3pm Fee: S°~; S~~ for Arica.^Nai fZiver Date: J::ne 9, 23, July 1Q, Augs 10, 25, IS88 For Z'd'no: Ages 10 and cider Locat,on: t/faet ct the H ^,y-out `' ^y prior. 12 noon !'(e~Kli ~ll~n Deaawne: !'fed,7CS~~.... EVER'-N G R~ OUNTAiN BIKE RIDES Checi: out t;,e back country from the seat of your b .;e. Ea prepared to rid: in cool evaninp hours and bring rc;=- aeai, ~~: titer cnd c snack Rides v:i" be near the Va:l crea. Day: Ncndays Tine: 5:~0 Fh1 Fee: S2 Gate: J,:r ~e 2J, Ju*,' 11, Auk 8 - For !`,rya: Kcs 11 c: ~c' o'.der Location: h`°et ct f e Han~aut kegwtrcfion Deadune: Aronday, 12 noon VAfL ARTS FESTIVAL V '* Vecl Youth Seit~ices ~::itl sponsor the chi!dien's ~7ct^:ity tent d~:iny the Vail arts festr:aL Actn,•ities'.~~iii i~ciude simple arts and crafts s;.~itcble for kids of aft ages. Vclunteers are ctso needed. Call 476-1365 for tntJi;TlatlOn. Gay: `:ct U'dc~ S: S'.;rldoy . 7G~le: iv a:~ - ~ prn ~ Fee; Sti~:.~tstorSl Dote; July 9-10, 15:.8 , • Far ~'r'ho: Kids 5 and older Locat~~n: LionsHead KIDS TRIATHLON ir,e Fccg•out cnd the Hc.,,_steod Court C:;.b p; eser,ts t~ pis .:niq;:e enauronce ~~.~ent icr youth. Tr.e IrfatrU~. i ~~'.'~;: fnC1J ' S/JiTii;,.^^y.:+r:'..'1'j one rU ~^ ~^~. t~~ 't - ~ ..'s t:~:ii ~.A re^~•,•°d to citend c pie-rcce rT,~`~t~:~_ ...;y r~_if fvr ....., CC•!..,:~ i';; C~tGn :."~ I:i`v:,.....,vn. ri.. I;'.G:...'S C _.,.. i :~° lur`,: i'_:..:t f°_: :[t~ i_c;,c:.,~: ~-.~.:.~-_~.. ~J C:.... ~ _~ ~~.. yid y l'-'ATE2~IELC.': SEED SPITTING CONTrST Join is the tun to aid cut who can spit c t~:ote;meion +t-.. np +n p r' ~~S a~rl ~P l1i:UrU e~ for seed „+a baa_..st c~s,..ac_. rr~_ ~ -1 the fa: t;,est aa~ the m~st creatr:e Day: Fridays Ti.~ne: 1 F7J1 ee: Free Dates: June 24 July 15: Aug 5, 1438 ror Lh'ho: IGds 6 cnd older tocaiore The Hcag-out Registrction Dead: ne: Friday by l0 ftJi ~~-'~~KLY rCOL TOUT'<<~:AI.~~~•:TS $narp~n y0:., pc-J! r-k;`'ti G.^,d Eiier t`e :ja"2~-OUT'S vie~kl,r p/'.i!'1VUr~,O~1-1ent5. C;:.:ilen~ your trlends cnd b;i:,g o pr.-tner. Gay: Fri~~, oa Saturday Tune: E: °.J PNI Fee: Free Date: f;L s;;rnmer long For 1'-'ho: Teens location: T;.~ n rag-out GOD IN MATURE DAY CA~t ~PS,2ED CLIFF . _ ~ , r 4 GOLF V~EEK {., irnYrc•.•e your strokes or learn to plry gc{f v:iii l the Va8 Golf Club pro`,e°..slonc! staff. C!L:~s~':;!! be provided. Two ss: oars of 15 Fads v:i;! be offered. Dad: t; ~nday -Friday _ Tune: 9-1C crn cad ia-11 a`n Fee: S12. Date: August 15 - 19, 1438 Fo: '~r'ho: Kds S - 201~ears tocction: Vag Go:`; Club Re^,istrction Deod~:.e: August 13, 1438 HIGH Pi=AKS TREKS Join. •experenced treki<ing guidas and climb Cocrcdo's famous 14,OJ0' pecks. This cctivity is speci`icc:'y for teen alters. Younger c!:"d:en must be cccom~caed by nn adult. Bring rain gear, lunch, water cnd ~veo; good hi'Kina shoes. Day: Sunday tae: ,20 . vote: J„ly, 17, 1~J3-t.•'t.Camocrat ~ s F.u,:at 21, 143S - Greys Feak For y~no: l3 - 2a Dears - - - locaficn: t:':: et at the i-ior,g-out ,~ey~`t:c',on Doc :.rle. rrloay arlor BABY S!TTRS C! ii~!IC lec;n p:crer pr„_~d~:es of ch!d c~:e end ../-y'S.~tt"~l~ ... ~ a t: i° rO~l j't~; Ut. r.:, ..: ,.mss ,, :'c r~il~ ~,OVe your i!~7,2 p!~c~d vn f!e rO~,d-OUT'S + - ~h s ~+ ~,. ti,.,.,i: and .~ :.~ , ~. C C: r a ~ .• =_~. i._e The Very, ~cptist Church day cc~„ps are games, craf~s, n afar e h ~°s hcrsebock ri:;es c. ,d b`ble stories. it i; iec:n~,g c`;ou~t buss ea~~ bads, rc~...,:s and tees. - it is fa' ;g God in sF,Y, land s=a and :-r,e, tf sr learning about others as v:e learn cbout ouae`:es. Cc9 476- 1754for more in`,orm~ ion t.~ondcy~~oug`~ Friday. Day: t: ~o~~ -Fri Tune: 1 - C r; Ji Fee: Free Dotes: June l'r17, 2J-2r. 27-Jut; 1 J.y~. G-E, 11-i5, 1S-Z2 229 f:u:~t 1-5, 8-12 For 1'-+-ro: Geodes 1-6 location: City pa-1: in fled Cliff , S<epistratioa Cacc~ne: Drcp-i^s v,~e;co::~e ~ - ~ , • ~ .' - ~ COD IN I`A T URE DAY CAMP-FORD ThF2 Vci1 Baptist Church day ccmps c:e games and crafts, ncture h ;;es cnd horseback rides, bile stories cnd learn:, g. 1t is lecrnina c`rout tuts and birds, +•~.~ '~,s it is fi:~d;n? God in s::y, ~;,nd, .o ,~L,:e:s..-d „ _ .. en•d me. •i`, i_ ;e..i~: ,g ebout c:~,°rs cst~:° Iec:n cbout ours°ti~s. CcE! t; 5-17:;y for i:J::motion. Gay: t on -Fri ~ Turn e: 1 - G F'A Fee: Free DcfeS: JJ,iO 13'17. 23-LN, 27-Ju`,' 1 n' ,~u'g 1-5, 8-12 Four\'~~'~: Grcdes I-6 LoLa,l,;a• i Vr4 YC~k ''or}: Done by Other TOV Departments P~:blic Works: Set up equipment Repair and maintain parks Repair and maintain rec paths Individual projects - CIP in nature -pair rec facilities construct new rec paths Recreation truck maintenancne C~se of buses Sweep rec parking lots Assist in special events Construct parks ~a}:e signs Re;odel Buildings Storage of rec equipment Use PW equipment and trucks Personnel: Handle all inservice training Incentive programs Hiring Employee benefits Une:-:ployment claims Prccesses workmans comp and health insurance claims Police: Assist in special events Planing committees Fire: Inspect building for special events ~~;ork closely with Rec on dog control Library; .f A::ministratic~ office in library. Cost of utilities, building and repair r,a i d by library. Dcscn Arena staff does some library maintenance ,~ ni_:-~s all payroll, accounting, reporting, inventory, budget process, '.•~;.g range financial planning etc. Cc-.:-~~nity Development: 's`teer planing of parks and rec paths r: P ' s ORGANIZATIONAL ISSUES 1. All TOV recreation facilities - will the VMRD have to pay rent for these facilities? 2. Coors Classic housing requirements - haw will the 600 beds which are part of the contract requirement be handled with VRA or lodges. _ 3. Hill Climb - currently we are using 3 public works trucks for this event - will there be VMRD vehicles included in the contract with the TOV or purchase new trucks? 4. Currently we use the police force for special events, traffic, crowd control, etc., at no cost to RD (recreation department). Will this policy still remain if all Rec. goes to VMRD. 5. Public works does a lot of work for the RD as they are the parks department. Example: set up BBQ grills, patching roads, sweeping courses, setting up fences, taking out obstacles, etc. etc. How will this relationship work under the new set up. . 6. We currently have a lease arrangement between the -Red Sandstone School and the TOV. RS uses the gym facilities and the TOV plows their driveway and parking lot during winter. Will this contract be affected? 7. Gymnastic Camp we currently use the TOV busses to take our kids to Glenwood. P7e pay for the driver only. This is a necessary activity for the camp. iYO~I Fr;ould this be handled? 8. There are certain trades (carpenters, electricians, etc.) that are part of the public works staff and the RD depends upon them very heavily for improvement, making repairs or emergency situations at various facilities. How would this be addressed? 9. The TOV puts out a publication called "The Guide". Would the RD lose marketing though this publication. 10. Currently the TOV does all the RD contracts including special event ice arena contracts, Potpourri Day Camp with VA, Coors Classic, Football Camp, Softball contracts, Soccer Camp, etc which amount to well over 100 contracts per year. We are not charged for this service, but, VASRD's attorney will charge by the hour. This will affect V2~2D's operating budget. 11. The Youth Center and Cafe are part of the parking structure which is owned by the TOV and maintained and repaired through the transportation budget. If the Youth Center and Cafe (part of the RD), broke away from the TOV would this operation then be charged rent or how would it fit into the overall LionsHead Parking structure picture? 12. Park of the transportation center also cleans, repairs and maintains the Youth Center and Cafe areas and there is no charge to the budget. Will this change? 13. Currently there are many in kind services and help which the RD receives from various departments of the TOV operation for special events at no cost. Will this particular system be affected? 14. Parking coupons are provided by the TOV so that Dobson Arena volunteer coacres, employees and certain approved individuals working directly with various programs can receive free parking. Will this be affected. HOSPITAL PARKI2~G: Land is owned by TOV and managed through a contract by the Hospital. The lot is used by arena, library and recreation employees at no cost. jyill This change? 15. The entire RD staff uses the mailing system, Xerox machine, fax machine, folding machine, office supplies etc through the TOV. The machines and equipment certainly cannot be justified by each department, but can be justified by the entire town. Would we be prohibited from using the same equipment and would it be possible we could duplicate or should duplicate the same equipment for VMRD. 16. We receive phone service through the central PBX and mail through the TOV. How would this be affected. 17. Liability insurance through the TOV covers all volunteers in the Buddy Program as well as the administrative committees, participants and various other coverages. Because of the broad coverage of the TOV, benefit insurance premiums are spread out over the TOV and VMRD with the end result being a much better premium rate than if VMRD would insure r separately. If we break off from the TOV would the affect TOV premium and VMRD premium and both pay higher rates? Would this be cost effective? 18. Public Works is the park maintenance department for the RD. They clean the recreational paths, make repairs, sets up volleyball nets, picnic tables, repair and build playground equipment, empty trash, replace/build broken signs. If all recreation goes to VMRD will this relationship be continued or will we need to start a new parks department through VMRD with new equipment and personnel? 19. Sprinkler system throughout the park system are currently being handled through Public Works, both improvements and new systems. Would that be an additional burden on VZdRD staff or contracted out. 20. Staff work on various community projects such as Vail Symposium, World Alpine Championship etc. Would these duties be changed by moving to VMRD? 21. Parking lot repairs and building maintenance. Repairs and upkeep are all handled by the Public Works Department. The TOV owns all the Recreation properties and buildings including the golf course and some of the land under the tennis courts. The Town owns the rest rooms at Ford Park, the Dobson Arena, RD executive offices in the library building, Nature Center, Youth center, Softball fields, tot lots, play grounds, parks, athletic fields. VMRD leases their land from the TOV, VA or forest service permit and owns the golf course clubhouse, starter house, tennis courts and leases both tennis pro shops from VA. They also own the the golf course maintenance building and all related equipment. Who will be responsible for what? f 22. The RD uses Public Works tractors, trucks and equipment for maintaining the 3 softball fields and the athletic fields at Ford Park. i 23. RD works extremely close with all departments of the~TOV including the dog catcher (part of fire department), police, public works, community development. If the RD is split out from that TOV that relationship deteriorate and eventually end up being two extremely separate non communicating, non. working bodies? 24. All in house construction for the TOV has been done through the public works department. ~•iould we lose the ability to do theses projects in house. The RD also benefits by requesting major projects be taken from the capital i;:tprovement budget which is funded by the town sales tax. Rec. amenity is funded by construction and the real estate transfer tax is funded by the sale of real property. tv'ould we lose this entire fund and the ability to pay for improvements outside of the general operating budget. 25. The computer system is the TOV's. VMRD is not computerized at all. By moving to VMRD are we taking a step backwards if the computer system is not allowed to go with the RD. 26. All trash pick up after special events is done by Public Works. Would VMRD have to contract out separately or use volunteers to handle our trash situations? .~ EAGLE COUNTY FAIR & RODEO 0426 Fairgrounds Road P. O. Box 239 Eagle, Colorado 81631 (303) 328-7311 June 27, 1988 Dear Town Council Members, "There's a Fair in the Air", as the saying goes. The 1988 Eagle County Fair & Rodeo is approaching quickly. The Fair will be held August g through August 14. Highlights of this year's fair include the following: August 6-------____Open Horse Show August g---_-______Free Fair & Rodeo kick-off concert, featuring "Runaway Express'' - Ford Amphitheater, Vail August 10-------___Draft Horse Pull Crowning of Fair Queen August 11-------___Exhibits all day August 12------____Exhibits all day Beaver Creek Children's Theater Rodeo Timothy P & Rural Route 3 - Dance August 13-----_____geaver Creek Childrens's Theater Rodeo Southern Exposure- Day band Steve Estes - solo musician Whirlwind - Dance August 14------____Rodeo finals Southern Exposure-Day band Steve Estes - solo musician I hope that you will all have the opportunity to attend Eagle County's 1988 Fair & Rodeo!! Sincerely, Rick Beveridge Events Coordinator Eagle County Fair & Rodeo Area Phone NumEzers: Avon Basalt Eagle Vail (303) 949-5257 (303} 927-3823 (303) 328-731 1 (303) 949-5631