HomeMy WebLinkAbout1988-07-05 Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION
TUESDAY, JULY 5, 1988
2:00 p.m.
AGENDA
1. Site Visit to the Alpine Garden
2. Review of Alpine Garden Request to Proceed with Construction of the
Betty Ford Mountain Perennial Garden at Ford Park
3. Information Update
4. Other
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, JULY 5, 1988
2:00 p.m.
EXPANDED AGENDA
2:00 1. Site Visit to the Alpine Garden
2:30 2. Review of Alpine Garden Request to Proceed with Construction
Kristan Pritz of the Betty Ford Mountain Perennial Garden at Ford Park
Action Requested
A. Review the d
proposal.
B. Determine if
C. Determine if
construction
provided and
begins.
of Council:
raft license agreement and construction
any additional information is needed.
the Alpine Garden may proceed with
as long as the final design details are
the license agreement is signed before work
Background Rationale: The staff has worked with the Alpine
Garden, Vail Valley Foundation, and RBI to coordinate the
construction of the Mountain Perennial Garden. The site for
the garden is located directly north of the school house and
west of the Amphitheater.
Staff Recommendation: Staff recommends that the project
proceed as long as the final design details are addressed
and the license agreement is signed before any construction
begins.
3:10 3. Information Update
3:15 4. Other
TO: Town Council
FROM: Community Development Department
DATE: July 5, 1988
RE: A review of the Alpine Garden request to proceed with
the Betty Ford Alpine Gardens: Mountain perennial
garden at Ford Park
The Alpine Garden is nearing the point where they will be ready
to begin Phase IT of their garden. The first phase involved
the creation of the demonstration garden in front of the
amphitheatre entrance. The Alpine Garden would like to
construct Phase II; the mountain perennial garden this summer.
The site is located to the west of .the amphitheatre and north
of the access road into the park. The project will include
grading, irrigation, gravel paths, benches, entry signage/gate,
ponds and water pumps., trees, shrubs and flowers. Please see
the attached landscape drawing.
The staff has reviewed the proposal with THK Associates
(landscape architects for Ford Park) and the Vail Valley
Foundation. The following concerns will need to be addressed
before the project could proceed to construction:
1. Construction details on water pumps for the pond features.
2. Details on the pond construction.
3. Details on the edging and design of the gravel paths.
4. Details on the electrical and Upper Eagle Valley Water and
Sanitation District approval of ponds.
5. Details on the irrigation drip system.
6. Details on the utility costs to be paid by the Alpine
Garden for the functioning of the Garden. This would
include water and electrical.
7. Erosion control details.
8. A solution for the drainage from the amphitheatre onto the
area in which the alpine garden will be constructed needs
to be studied.
9. The license agreement must be signed by the Alpine Garden
and Town. A survey and agreement on the emergency fund
amount must be finalized before construction begins.
The budget for the project is attached to this memo.
Essentially, Phase A amounts to $36,160 and Phase B amounts to
$58,106. At this time, the Alpine Garden estimates that they
have approximately $20,000 in the bank. The project will rely
on in kind contributions to make up a great deal of the
difference between the project cost and available funds. The
project will most likely require two summers for construction.
Please see the attached construction schedule for the project.
Helen Fritch has also provided a letter of intent concerning
the emergency fund.
A draft limited license agreement is also attached to this
memo. The draft has been reviewed by the Town Attorney, the
Vail Valley Foundation, and the Alpine Garden. For the most
part, all three groups agree on the content of the license
agreement.
In general, the staff feels that the final design issues are
feasible to work out at the staff level. In addition, our
contractors for Ford Park, Phase I construction, RBI
Incorporated, have indicated their willingness to allow the
Alpine Garden to construct their project at the same time that
the park construction is occurring.
The intent of this meeting is to determine if the Council
supports the proposal. If the Council supports the project,
the staff will follow up on any additional information that is
requested by the Council and will ensure that the final design
details are addressed for the project and that the license
agreement is signed before work begins on the project.
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PLANT MATERIAL LIST
i ER ENTRANCE
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NU?(BER TYPE OF TREE SIZE QUANTITY
6'-12' 21
1 Picea Species
Picea abies 'Pendula Monstrosa'
P, abies :Pyramidalis'
p. abies
P, omorika
p, pungens glauca globose
P, pungens glauca 'Hoopsi'
lauca 'Iseli Fastigate'
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P, pungens glauca 'Kosteri'
p, pungens 'Moerheimi'
p. pungens Colorado Spruce
6'-12' 21
2 Pinus Species
Pinus aristata '
P, flexilis
p, ponderosa
6' 1
3. .. Juniperus Species
Juniperus scopulorum 'Wichita'
4 Populus Species 2" cal. 25
Populus tremuloides
Populus accuminata
Populus angustifolia
2" cal. 4
5 Betula Species
Betula nigra River Birch
Betula papyrifera Paper Birch
Betula pendula 'Dalecarlica'
2" cal. 4
6 Acer Species
Acer rubrum 'Northwood'
Acer plananoides 'Royal Red'
' 2" cal. 3
7 '-Fraxinus SDecies
Fraxinus pennsylvanica Green Ash
Fraxinus pennsylvanica 'Bailey' Newport Ash
2" cal. 2
$ Gleditsia SDecies
Gleditsia triacanthos inermis 'Imperial'. ~ __
9 Malus Species ~ 2" cal. 21
Malus baccata 'Jacki'
Malus 'Dolgo' ;
Malus 'Flame'
Malus floribunda Japanese Flowering Crab
Malus 'Hops'
Malus 'Kelsey'
Malus 'Radiant'
Malus 'Royalty' '
Malus 'Selkirk'
Malus 'Snowdrift'
Malus 'Thunderchild'
2" cal. 9
10 Prunus Species
Prunus americans American Plum
Prunus maacki Amur Chokecherrry
Prunus padus commutate May Day Tree
Prunus Serotina Wild Black Cherry
Prunus triloba Rose Tree of China
Prunus virginiana Canada Red Cherry
2" Cal. 2
11 Cornus Specie s_
Corms racemosa Cray Dogwood
12 Cinkgo SDecies 2" cal. 1
Cinkgo biloba 'Princeton Sencry`
NOTE: Shrub boundry to consist of materials indicated on separate SHRUB
LIST. Minimum size to be 5 gallon container.
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THE BETTY FORD ALP I?IE iiARDEN~=
CONSTRUCTION BUDGET FOR
THE MOUNTAIN PERENNIAL GARDEN
QUANTITY
DESCRIPTION UNIT COST PHASE A PHASE B
RENTAL EQUIPMENT:
3 days
2 days
1 week
1 day
2 weeks
2 days
20 ~~u. yd.
15 ~~u. ud.
16 "
35 "
15 "
10 "
20
Excavation sub X2400
Backhoe 525
Lo-ed fork lift 1000
Compactor 190
Trencher 100
Landscape tractor 1600
Flat-bed truck 400
Fuel Allowance 100
Vehicle expen:~e 1000
UTILITIES:
Ele~~trical CHoly Cross) 300
Electrical Csubcontractor) 875
Water consumption 500
IRRIGATION SYSTEM: Clabor inc.) 2000 2000
DRAINAGE SYSTEM: 900
ROCK AND GRAVEL:
Pit run <cobbels> 300
Sand 300
Pea Gravel 200
Road Base 700
4"-8" Rock 200
2' Rock C.collected)
.3'-5' Specimen Rocks Ccollected>
LABOR:
General 5120 3880
Supervisory 5000 7000
INSURANCE: 579
,.
s
QUANTITY
300 Bags
300 4 cu ft Bales
40 cu yd
10 4 1b bags
1 gal
1 gal
DESCRIPTION UNIT COST
PHASE A PHASE B
DRY GOODS;
Bark Mulch X2.05
Peat Moss 8.00
Manure
O~imil {insecticide) 20.00
Fungicide allowance
Round up (.herbicide)
Malithion <insecticide)
$615
2400
625
200
100
100
30
HERBACEOUS PLANT MATERIALS:
SHRUBS ;
TREES<ornamentals,evergreens,shade>
SMALL TOOLS:
MISC. SUPPLIES:
STONE BRIDGE:
WATER FEATURES;
STONE FOR STEPS AND BENCHES:
TEAK WOOD BENCHES:
SIGNAGE:
SURVEYING:
TOTAL
TOTAL CONSTRUCTION BUDGET
8, ?50
442
1.280
384
100
800
X16, 010
3,350
8,800
617
4,6?8
2,616
4,'00
1, 000
X36,160 X58,106
$93,487
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June 28, 1988
Vail Town Council
Town of Vail
75 S. Frontage Road
Vail, CO 81657
Dear Council Members:
Kristan Pritz has requested a letter of credit for Vail Alpine
Garden, Inc. for an emergency fund to insure the restoration of
the garden site should Vail Alpine Garden, Inc. excavate the
site for The Betty Ford Alpine Gardens and fail to complete the
projected construction for 1988.
The estimated cost of bulldozing the site to return it to its
present condition is $1500, cost to be confirmed by a bid from
RBI. Bob Fritch and I have $2700 remaining on our pledge for
construction of The Betty Ford Alpine Gardens. The necessary
amount will be withheld for this summer as an emergency fund for
restoration.
At the conclusion of this summer's construction, the Garden will
be landscaped to the point that restoration will not be the
desirable alternative, and our pledge will then be directed
towards planting next spring.
Sincerely,
~~~~
Helen S. Fritch
Owner
Year Around Resort Lodging
183 Gore Creek Drive • Vail, Colorado 81657 • (303) 476-5001
~~
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ALPINE GARDEN/TOWN OF VAIL
LIMITED LICENSE AGREEMENT
This limited license agreement is made and entered into
on
1988, by and between the Town of Vail,
Colorado, a Colorado Municipal Corporation ("the Town") and the
Vail Alpine Garden, a Colorado non-profit. Corporation ("the
licensee").
RECITALS
1. The Town is the owner of certain property commonly known
as Ford Park.
2. A portion of said property has been leased to the Vail
Valley Foundation for the purpose of the construction and
maintenance of the Gerald R. Ford Amphitheatre ("the
Amphitheatre").
3. Licensee wishes to build Phase II of the Betty Ford Alpine
Garden ("the Garden") which includes grading, irrigation,
gravel paths, benches, entry signage/gate, ponds and water
pumps, trees, shrubs and flowers as described in Exhibit A
attached hereto and made a part of this agreement by
reference.
4. Construction of the Garden will occur in the area located
to the west of the Amphitheatre in Gerald R. Ford Park as
set forth in Exhibit B attached hereto or made a part of
this agreement by reference.
AGREEMENT.
Now, therefore, in consideration of the promises and
covenants contained herein, the parties agree as follows:
1. The Town hereby grants to the Alpine Garden a non-
exclusive limited license agreement for the sole purpose
of constructing and maintaining the garden in the area
attached hereto as Exhibit B. This limited license
agreement shall commence on July , 1988 and shall
continue until September 1, 1989 unless terminated earlier
as hereinafter set forth. It is the understanding of the
parties that this agreement may be renewed in writing on
the mutual agreement of the parties upon the same terms
and conditions as would otherwise be agreed upon to the
parties.
2. Licensee at its sole cost and expense shall construct,
maintain, and repair the garden. Licensee agrees to
continuously maintain the licensed area in good, safe,
sanitary condition and repair throughout the term of this
license. Licensee agrees to pay all utility costs for the
operation and maintenance of the Garden. The licensee
shall repair any irrigation and shall replant, relocate or
replace any damaged landscaping due to the proposed
construction of the Garden to the satisfaction of the Vail
Valley Foundation. In the event the licensed property
shall not be maintained in good repair throughout the term
of this agreement, the Town may repair and maintain said
area, and should such an event occur, the licensee agrees
to pay the Town a reasonable costs and expenses incurred
by the Town in such repair.
3. The licensee shall coordinate all Garden construction and
maintenance so as not to interfere with performances and
the maintenance of the Gerald R. Ford Amphitheatre and the
construction of Phase I of Ford Park managed by Randall
Blake, Inc. and the Town.
4. Upon the termination of this license agreement, licensee
shall take all steps necessary to return the license
property as near as reasonably possibly to the condition
it existed in prior to the commencement of this
agreement and in addition will revegetate the garden
site.
5. To secure and guarantee performance of its obligations as
set forth in this license agreement, licensee agrees to
provide the Town security in the form an irrevocable
letter of credit in the amount of in a
form acceptable to the Town Attorney. Should the licensee
fail to maintain the licensed area as set forth herein, or
should the licensee fai-1 to return the licensed area to
the condition it existed in prior to the commencement of
this agreement within 30 days subsequent to the
termination of this agreement, the Town shall have the
right to draw upon the letter of credit in order to fill
licensee obligations hereunder.
6. Should licensee fail to commence construction of the
garden by August 15, 1988 or fail to complete construction
(see Exhibit A) by September 1, 1989, this agreement shall
immediately terminate and control of the licensed area
shall revert immediately back to the Town. Further, the
Town shall have the right to terminate this agreement upon
the giving of 15 days written notice to the licensee
should it in its sole discretion determine that the public
health, safety, and welfare is no longer being served by
this limited license agreement.
7. Licensee agrees to obtain and maintain at its own cost a
policy or policies of insurance in a form acceptable to
the Town for the following types and coverages:
a. Workmen's Compensation Insurance to cover obligations
imposed by the applicable laws for any employee
engaged in the performance of any work pursuant to
this license agreement.
b. General Liability Insurance with minimum combined
single limits of $1 million each occurrence and $1
million aggregate. Policy shall be applicable to all
premises and operations. The policy shall include
coverage for bodily injury, broad form property
damage, personal injury, blanket contractual,
products, and completed operations.
c. Comprehensive Automobile Liability Insurance with the
minimum combined single limits for bodily injury and
property damage of not less than $l million each
occurrence and $1 million aggregate with respect to
each licensee's own, hired, or non-owned vehicles
assigned or to be used in the construction,
maintenance, and repair of the garden.
d. General Liability Policy and Automobile Liability
Policies shall be endorsed to include the Town's
names and the Town's officers and employees as
additional insurance. The licensee shall provide the
Town with a Certificate of Insurance which shall
provide that the coverage afforded under the policy
shall not be cancelled, terminated, or materially
changed until at least 30 days prior written notice
has been given to the Town.
a e. Licensee agrees to indemnify and hold harmless the
Town, its officers, employees, insurers from and
against all liability, claims, and demands on account
of injury, loss or damage, including and without
limitation claims rising from bodily injury, personal
injury, sickness, disease, death, property loss, or
damage or any other loss of any kind whatsoever,
which arise out of or are any manner connected with
this license, if such injury, loss, or damage is
caused in whole or in part of, or is claimed to be
caused in whole or in part by the act, omission,
error, mistake, negligence, or other fault of the
licensee, any subcontractor of the licensee, or
officer, employee, representative, or agent of the
licensee or of any contractor or subcontractor of the
licensee, or which arise out of any workmen's
compensation claim of any employee of the licensee or
of any employee of any contractor or subcontractor of
the licensee. Licensee agrees to bear all costs and
expenses related thereto, including court costs and
attorneys fees, whether or not any such liabilities,
claims, or demands alleged or groundless, false, or
fraudulent.
f. Witness whereof the parties have signed this
agreement on
1988.
Town of Vail, A Colorado Municipal Corporation
By:
Rondall V. Phillips, Town Manager
Vail Alpine Garden, A Colorado Non-Profit Corporation
By:
President