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Home My WebLink About1989-03-07 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 7, 1989 2:00 p.m. AGENDA 1. Discussion of Public Affairs and Information Officer Position 2. Discussion of Finance, Administration and Intergovernmental Relations Policy Committee of the National League of Cities 3. Discussion of Funding for Symphony of Sports 4. Continuation of Council Goal Setting: Economic Issues over $15,000 5. Information Update 6. Other 7. Executive Session - Legal Matters 8. Site Visits A. Vail Valley Medical Center B. 342 Mill Creek Circle VAIL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 7, 1989 2:00 p.m. EXPANDED AGENDA 2:00 1. Discussion of Public Affairs and Information Officer Charlie Wick Position Ron Phillips Action Requested of Council: Approve/deny request to allocate additional funds to upgrade the existing part-time Public Information/Symposium Coordinator position to full-time status as a Public Affairs/Information Officer position. Background Rationale: A continued and enhanced need for public and employee information dissemination. The additional 1989 budget impact for this upgraded position will be approximately $9,100 assuming an April 1 hire date. Staff Recommendation: Approve additional allocation of 9,100 for this personnel action. 2:15 2. Discussion of Finance, Administration and Intergovernmental Charlie Wick Relations Policy Committee of the National League of Cities Action Requested of Council: Approve/deny travel costs for Charlie Wick to attend two policy committee meetings as a representative of the Colorado Municipal League. Background Rationale: Charlie was nominated by the Colorado Municipal League to be one of three Colorado members to the National League of Cities Finance, Administration and Intergovernmental Relations Policy Committee. He was notified of this appointment on 2/28. His attendance is requested at two policy committee meetings in Washington, DC on March 12 and Atlanta on November 29. His term on this committee expires at the adjournment on Nov. 29th. Expenses to these two policy committee weekend meetings are estimated at $1,450-1,600 depending on the cost of airfare in November. Staff Recommendation: Approval of Charlie's travel funds which are unbudgeted to attend these policy meetings. 2:25 3. Discussion of Funding for Symphony of Sports Pat Dodson .~ Action Requested of Council: VMRD is returning to the Council to request funding of $16,500 for this event. 2:45 4. Continuation of Council Goal Setting: Economic Issues over Charlie Wick $15,000 Steve Barwick Action Requested of Council: Review Council goals and establish priorities direction for 1989 RETT projects and 1989 Capital Improvement projects. Background Rationale: RETT: Minimum $800,000 will be available in 1989 for RETT projects. CIP: Review 1989 Capital projects as presented in the 1989 budget. 3:15 5. Information Update Ron Phillips 3:20 6. Other 3:30 7. Executive Session - Legal Matters Discussion of potential land acquisition. 4:00 8. SITE VISITS Kristan Pritz A. Vail Valley Medical Center Mike Mollica B. 342 Mill Creek Circle -2- ,. ~" , . ~ IUWn 75 south trontag® road vall, Colorado 81657 (303) 476.7000 of4ice o4 4he Town manager MEMORANDUM TO: Vail Town Council FROMo Ron Phillips Charlie Wick DATE% February 13, 1989 REe Town Information Services ~M AIL 1989 As you are aware, Karen Morter recently left employment with the Town as its Information Services/Nail Symposium Coordinator to accept the Executive Director°s position with the-Vail Chamber of Commerce. We want to restructure and upgrade this position in order to expand its responsibilities and duties. We propose an Office of Public Affairs and Information with the person in this position holding the title of Public Affairs and Information Officer along with a probable administrative assistant designation of some type. We want to upgrade this vacant position in pay as well as from part- time status to full-time in order to attract a qualified professional in these areas of expertise. - Responsibilities and duties for this position can be categorized into several main job areas. These aree Public Information Media Relations Employee Communications Marketing Committee Liaison Special Programs Administrative Assistant Type Tasks There are many specific areas in which this position will be of immense assistance to the Council, Town Manager and Department Heads in meeting the Town°s many informational needs. We are prepared to discuss these with the Council as desired. w <, ~ ATTACFIlZENT MEMORANDUM OF FEBRUARY 13, 1989 Town Information Services DRAFT POSITION DESCRIPTION Public Affairs and Information Officer GENERAL DESCRIPTION: Plans, organizes, controls and directs the Office of Public Affairs and Information for the Town of Vail in such broad areas as public information, media relations, employee communications, Marketing Board support, publications, special programs and administrative assistant tasks. NATURE AND SCOPEe This position will report directly to the Assistant Town Manager/Director of Administrative Services. The Public Affairs and Information Officer is accountable for the effective management and direction of comprehensive public affairs and information programs which provide support to the Mayor and Town Council, Town Manager, Town Departments and Divisions and the Marketing Board. Specific areas mentioned in the General Description areo Public Information - Enhance public information to citizens, guests, business and community associations and maintain public awareness in Town activities that affect or impact same. Exchange and compile Town information for the Vail Resort Association, Chamber of Commerce, etc. as requested or needed. Responds to telephone calls or walk-in visitors in relation to Town informational needs, (.2) Media Relations: Develop and enhance communication programs with the media and Town departments to meet the media and Town°s information needs. (.05) Em to ee Communications> Enhance informational communication with Town employees such as employee newsletter and coordinate Town provided employee activities. (.OS) Marketing Board Support: One of the Marketing Board's major goals is °'to maintain credibility through a strong ongoing reporting/public relations and communications programs.11 The Board has realized that as a volunteer board spending private and public funds there will be a high demand for information to and from the Board as well as information research needed to be done for the Board. The Board would very much appreciate this type of public information support be made available to them. (.2) ~ ~ ~&. Publications: Provides for the design, production, coordination, and distribution of all brochures, handbooks, internal newsletters and other printed materials .associated with the Town's communication requirements. (.2) Special Programs: Various tasks and programs such as Town's representative to area task force on child care needs, help maintain positive sister-city relationship, citizen-community survey coordination, coordination of Town Scoop with individual Council members, coordinate informational tours of various groups which come to Vail and want to see Town services (example - three Japanese groups since April of 1988), etc. (.1) Administrative Assistant Tasks: Performs day-to-day tasks for the Town Manager and Assistant Town Manager as needed. (•2) The position description does not include duties of the Symposium Coordinator which would have to be incorporated into the position at the expense of other tasks. We are working to turn the Vail Symposium over to the Vail Valley Foundation. The subject areas which are the responsibility of each committee are listed"belowe o FINANCED ADAiIN%STRATION AND INTERGO9ERNMENT RELATIONS The FAIR Committee deals with national economic policy, general financial assistance programs, liability insurance, intergovernmental relations, municipal bonds and capital finance, municipal management, antitrust issues.D__.citizen_._._.. participation and civil rights, labor relations and-fire - policy. Staff Contacts Douglas Peterson - -- -.:._.__ =-- o ENER(aYD IAP1®IRON~tEN'1° AND NATIIRAL RESOIIRCES - The EENR Committee is responsible for policy on~air quality,=: =~= water resources, wastewater treatment, energy waste ~ --__ management, infrastructure, urban esthetics, noise control, and disaster relief. - - -- - Staff Contacto Nick Yaksich o COI~SMIINITY AND ECONOMIC DEVELOPMENT _:__-_.~..-----..~.-___-- _-.... The CED Committee responsibilities include national .urban _-:-~ - - policy, local economic development, community development ---'- and community development block grants, housing and neighborhood development, federal buildings, and land use, recreation and parks, and historic preservation. Staff Contacto Julio Barreto o RIIMAN DE®ELOPMENT - _ _._.`.~:_-- The HD Committee analyzes and develo s- olic -~~'- P p y-ori-siicri=.i5"sues --.:..____,:--- as em lo ----------- p yment and j ob training, social security and -. - -----~ _- --_ -- - unemployment insurance, income support programs,..immigration/~~~_ and refugees, health and education, equal opportunity, .: --_ ~ - - --- -~-- social services and criminal justice. - - -- _.. Staff Contacts Julio Barreto - -- - o TRANSPORTATION AND COMMIINICATION The T&C Committee is responsible for policy on public transit, streets .and highways, air transportation, railroads and waterways, and cable television and telecommunications. 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L_i]Jk:["D AI IhJ - i t'.'.!:: rli,'1+' " '=It`Jl l-1'C iiE f-'l''-I "ri; I'7Fdr l: F"1..1"I"!.I i i-it_i., i, Jf..;f,I'-, 1.11••! ,_, ~-;hJ: to ll J LiiJ ~~F"rir:!::. `"rr;~i=] ~h'.rL:::"r;i:tJi~!EhJ'," f;F=' I~nii OiJI". f::V~,l._!_JAl"7:Lt`•!S hJFLk: i:,F= M,7Fil'-! .7.; ~• I:HYbUriLy ucvlbcu. ~~ .~i i.~v~ TOWN OF VAIL 1989 - 1993 CAPITAL IMPROVEMENT PROJECTS - REQUIRED PROJECTS ------------------- 1989 1990 1991 1992 1993 CONDITIONS/COMMENTS -- 1. -------------------- Computer Project ------------ 240,000 ----------- ----------- ------------ --------- ----------------------------------- Computer lease paid off in 1989 S UBTOTAL REQUIRED PROJECTS 240,000 0 0 0 0 --- ESSENTIAL PROJECTS --------------------------------------- 1989 ----- - 1990 1991 1992 1993 1. Communications System Upgrade - ----- 400,000 ----------- 15,000 ----------- 15,000 ------------ 15,000 --------- 15,000 ----------------------------------- 2. Street Maint. & Improvements 963,690 1,352,453 1,616,526 1,818,444 800,000 Per street maintenance plan 3. Street Light Improvement 30,000 30,000 30,000 30,000 30,000 Per street light plan 4. Misc. Bldg. Maintenance 90,000 100,000 100,000 100,000 100,000 Per RAM Committee plan 5. Bus Replacement 0 360,000 494,400 0 693,865 Per bus replacement schedule 6. Recreational Paths Maintenance 73,000 77,000 81,000 85,000 89,000 Per paths maintenance plan 7. Parking Structures Projects 140,000 180,000 160,000 208,000 210,000 Per structures maintenance plan 8. Ski Museum Interior Finishing 75,000 9. Ski Museum Demo & Redevelopment 22,000 10. TOV Shop Maint. & Improvements 80,000 70,000 70,000 50,000 70,000 Per maintenance plan 11. Bus Interior Refurbishment 26,000 26,000 12. Children's Fountain Retrofit 30,000 13. Signage Program 76,500 14. Nature Center Roof 12,000 15. Fire Dept Ritchen Remodels (3) 20,000 16. Dobson Arena Capital Maintenance 40,000 17. Overlay Municipal Bldg Parking Lots 45,000 18. Four Sand Volleyball Courts 25,000 19. Fire Truck Replacement Program 250,000 55,000 55,000 55,000 20. Fire Dept. Furniture & Carpet 20,000 21. Additional Buses 140,000 148,000 SUBTOTAL ESSENTIAL PROJECTS 2,148,190 2,65(1,453 2,651,926 2,539,444 2,062,865 DESIRABLE PROJECTS 1989 1990 1991 1992 1993 ------------------------------------------------------------------------------------------------------------------------------------ 1. Signage Program 38,000 2. Handicapped Access Van 25,000 3. Cemetery Design 12,000 4. Arena Special Events Equipment 89,800 5. Village Improvement District 250,000 250,000 6. Pulis Bridge Widening 100,000 7. Town Residence Addition 75,000 ------------------------------------------------------------------------------------------------------------------------------------ SUBTOTAL DESIRABLE PROJECTS 551,800 288,000 0 0 0 ACCEPTABLE PROJECTS 1989 1990 1991 1992 1993 ------------------------------------------------------------------------------------------------------------------------------------ 1. Traffic Control Gates 20,000 2. Gore Creek Promenade 31,000 ------------------------------------------------------------------------------------------------------------------------------------ ~UBTUTAL ACCEPTABLE PROJECTS 51,000 0 0 0 0 lowo of uai 75 sou4h fron4aga road veil, Colorado 81657 (303) 479-2116 MEMORANDUM TO: Ron Phillips FROM: Steve Barwick DATE: March 3, 1989 REo Real Estate Transfer Tax As can be seen on the following page, we expect that the Real Estate Transfer Tax (RETT) fund will have at least $866,000 available for project expenditure or other use during 1989. This figure is contingent upon RETT revenues meeting budget during the remainder of 1989 - a likely scenario given the recent performance of the Vail real estate market. Page three of this memo lists the staff recommendations for 1989 RETT projects. The list includes funding for the East Vail Recreation Path, Gore Creek Streamwalk, landscaping, downpayment on two open space parcels,•and several other projects. I have also included a brief explanation of those projects which have not been previously discussed with Town Council. SHB/ds REAL ESTATE TRANSFER TAX FUND Capital Available for Expenditure Fund Balance 1/1/88 1988 Revenue 1988 Expenditures Fund Balance 12/31/88 Less Rollforward of 1988 project funding Less recommended fund balance Amount available for expenditure plus 1989 surplus (through February) TOTAL AVAILABLE BUDGET $1,217,000 1,997,764 ACTUAL $2,051,774 1,860,241 1,936,427 1,975,588 < 99,500> <1,300,000> 576,088 290,302 $ 866,390 2 CAPSCHD9 Revised: 3/ 3/1989 TOWN OF VAIL REAL ESTATE TRANSFER TAX 1989 - 1993 CAPITAL IMPROVEMENT PROJECTS PROPOSED PROJECTS -------------------------------------------- 1989 ----------- 1990 ----------- 1991 ----------- 1992 ---------- 1993 CONDITIONS/COMMENTS --------------------------------------------- 1. Vail Trail Safety & Enhancement Items 3,000 2. Ice Arena Pedestrian Path 5,000 3. Bighorn Park Completion 22,500 4. Recreation Trails (East Vail in '89) 230,000 246,000 302,400 297,000 231,600 Per Recreation Trails Plan 5. Gore Creek Stream Walk 170,000 6. Ford Park - Vail Valley Dr. Entry 45,500 7. Landscape Improvements 100,000 100,000 100,000 100,000 100,000 Per Landscape Plan 8. Mill Creek Landscaping 28,500 9. Open Space Purchases 175,000 130,000 130,000 130,000 100,000 10. Donovan Park Re-vegetation 23,000 11. Ford Park Skating/Fishing Pond 84,000 12. Stevens Park Improvements 30,000 w 13. Donovan Park Completion 1,000,000 14. W. V. Neighborhood Park (land purchase) ?5,000 15. Tot Play Area - Buffehr Creek Park 6,000 -------------------------------------------- TOTAL ----------- 802,500 ----------- 635,000 ----------- 568,400 ---------- 527,000 --------------------------------------------- 1,431,600 1989 REAL, ESTATE TRAPdSFER TAX FUND Project Explanations Proposed Project #1 - Vail Trail Safety and Enhancement Items The Vail Trail is a hiking path which runs along the mountain from the golf course to Golden Peak. Abridge which was built upon the old water trestle is now too unsafe for continued use. The bridge must be blocked off, signed, and a 200-300 foot path constructed around it. Funding for informational signage at each end of the trail is also included. Proposed Project #2 - Ice Arena Pedestrian Path This project involves widening the road immediately to the southwest of the arena in order to provide more room for pedestrians. Several pedestrians have been recently struck by Town buses here. Proposed Project #3 - Bi horn Park Com letion This project includes some expansion of the playground and tot structures as well as landscaping for the restroom and pond. Proposed Project #6 - Ford Park Vail Valley Drive Entry The project includes shoring up of existing retaining walls, new landscaping, irrigation, and lighting for the entrance to the lower bench of Ford Park from Vail Valley Drive. Proposed Project #7 - Landsca a Im rovements The specific improvements to I-70 landscaping in 1989 will be determined at a later date. Proposed Project #8 - Mill Creek Landsca ing This project will include burying utilities that are exposed in the creek bed as well as landscaping. Project improvements focus on the stream corridor extending from Cyrano°s down to Gore Creek. Proposed Project #10 - Donovan Park Re-ve etation The purpose of this project is to create a useable general recreation field from the area used for parking during the World Championships. The primary expenses of this project include topsoil, site. preparation, seed, fertilizer and water. Irrigation will not be installed at this time due to the major site work that will be involved in the eventual completion of Donovan Park. 4