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HomeMy WebLinkAbout1989-06-06 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 6, 1989 2:00 p.m. AGENDA 1. Eagle Valley Television Translator Committee Update 2. Discussion of a Request to Underground an Overhead Electrical Line between the East End of Cascade Village and the West End of the Vail Sanitation Plant (Applicant: Andy Norris) 3. Discussion of 1989 Street Improvements and Budget 4. Set Meeting Date for Council/Planning and Environmental Commission/ Design Review Board Joint Meeting to discuss GRFA-related Issues and Vail Village Master Plan 5. A Request to Vacate an Existing Twenty Foot Utility and Drainage Easement and a Request to Create a New Utility and Drainage Easement for Lot 2, Block 5, Bighorn Fifth (Applicant: John Nillson) 6. Joint Meeting with Avon Town Council and Vail Valley Marketing Board for Presentation of the Creative Aspect of the 1989 Summer Marketing Plan 7. Information Update 8. Other 9. Executive Session - Legal Matters VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 6, 1989 2:00 p.m. EXPANDED AGENDA 2:00 1. Eagle Valley Television Translator Committee Update Norm Wood 2:30 2. Discussion of a request to underground an overhead Kristan Pritz electrical line between the east end of Cascade Village and the west end of the Vail Sanitation Plant (Applicant: Andy Norris) Action Requested of Council: Discuss undergrounding proposal. Background Rationale: As a condition of SDD4 Cascade Village, the developer is required to underground utilities along the north side of the Glen Lyon property. Holy Cross estimates the cost of the project is $240,000 (preliminary) to underground utilities from Cascade Village to the sanitation plant. Holy Cross will not consider undergrounding a smaller segment due to the problems that occur when lines alternate between above and below ground locations. The developer proposes to contribute $21,000 to the project. Holy Cross would commit $177,000. Andy Norris is requesting the Town advance $42,000 to allow for the work to begin this summer. (A portion of the $42,000 could possibly be recovered from parcels along the Frontage Road when future development is reviewed.) These costs do not include a conversion cost for each parcel which is estimated to be $2,000 to $5,000 per parcel. (Please see Holy Cross and Andy Norris letters.) When staff originally reviewed the request to void the undergrounding of the utilities, this proposal was not in place. Given Holy Cross's requirement that the work occur in large segments, the PEC felt it was unreasonable to ask the developer to pay $63,000. However, the developer shall be required to pay for the full costs of .undergrounding utilities in front of his property. The PEC allowed for the developer to escrow funds for his portion of the work if the project could not be completed before a temporary certificate of occupancy is requested for development on Area D. The amount of money escrowed would require the approval of Holy Cross and the Town Council. 3:00 3. Discussion of 1989 Street Improvements and Budget Stan Berryman Greg Hall Action Requested of Council: Review options and select improvements (with funding) to be completed this summer. Background Rationale: The Town's 1989 Capital Improvements were discussed at the March 14 Council meeting. At that meeting, additional funding for street improvements was discussed. Staff recommended and the Council concurred to delay any decisions until designs and cost estimates were completed for the Sandstone Road Improvements. As discussed at the March 14 meeting, preliminary cost estimates for the Sandstone Road Improvements did not address replacement of retaining walls, curb, gutters, sidewalks, or any road realignments. The Town's engineering consultant has now formulated designs and costs (see enclosed memo and map). Three alternatives are presented. Staff Recommendation: Approve Option B level of improvements with funding. 3:30 4. Set Meeting Date for Council/Planning and Environmental Kristan Pritz Commission/Design Review Board Joint Meeting to discuss GRFA-related issues and Vail Village Master Plan Action Requested of Council: Decide meeting date. Background Rationale: Council has requested discussion with the PEC and DRB about a variety of density/floor-area related issues. The Planning staff also will be prepared to present the final draft of Vail Village if the date is later in June. Staff Recommendation: Hold the meeting on June 29th, Thursday, afternoon or evening. If public input is desired, evening would be more appropriate. 3:40 5. A request to vacate an existing 20 foot utility and drainage Mike Mollica easement and a request to create a new utility and drainage easement for Lot 2, Block 5, Bighorn Fifth (Applicant: John Nillson) Action Requested of Council: Approve/deny the requests. Background Rationale: The existing easement is centered down the middle of the lot, thereby making development of the property almost impossible. The proposed new easement will parallel the east property line and will allow for a P/S residence to be centered on the lot. All utility sign-offs are in place. Staff Recommendation: Approve both requests. 4:00 6. Joint Meeting with Avon Town Council and Vail Valley Marketing Board for presentation of the creative aspect of the 1989 surnmer marketing plan Background Rationale: Follow-up to previous joint meeting with the Avon Council and the Marketing Board. 5:00 7. Information Update Ron Phillips; 5:10 8. Other 5:20 9. Executive Session - Legal Matters -2- .y ClL)E1~1 ILA®1~1 ®FFICE IiIJILDIIl1G w. _o~;~~_® •; .. May 31, 1989 Ms. Kristan Pritz Town Planner Town of Vail 75 So. Frontage Road Vail, Colorado 81657 Dear Kristan: Holy Cross Electric Association, Inc., has offered to replace the overhead electric transmission line between the easterly end of Cascade Village and the Vail Sanitation Plant at Forest Road with an underground system. They will not consider undergrounding a smaller segment. The total length of the project is 2,600 feet. Approximately 1,200 linear feet is on public land (CDOH). The remaining 1,400 linear feet serves private property on both sides of the South Frontage Road. The Glen Lyon Office Building fronts the Frontage Road with 7501inear feet. Accordingly, it represents 27% of the private property that the underground will serve. A total of up to eight (8) separate private pazcels (including the Town's "Old Town Shop") may be served. The estimated amount required by Holy Cross to be contributed to the project is $63,000. In addition, each pazcel will have to convert their secondary service to accept the underground service. Holy Cross has not provided an estimate of cost for this work, although it might be expected to range between $2,000 and $5,000 per parcel. ~~ Ms. Kristan Pritz Town of Vail May 31, 1989 Page 2 The Glen Lyon Office Building (including the Vail Brewery site) is prepared to contribute $21,000 (33%) of the required contribution plus fund the cost of converting its secondary service. We propose that the Town advance the remaining contribution of which $20,000 is for the portion on public land. The remaining $22,000 plus the cost of converting secondary service would be recovered by the Town from the individual parcels at such time a building permit is sought for expansion or renovation. It is my understanding that Holy Cross can perform this work this summer season. If construction on the Vail Brewery begins this summer, it would be desirable to complete the undergrounding at that time. Otherwise the work should be completed in the spring of 1990. I believe that the Holy Cross proposal is equitable. It is an opportune time to eliminate one of our eyesores. I encourage the Town to proceed with this project. Sincerely, Andrew .Norris General utner ~,: ~ . ~ ~0~~ ~ROS~ ~~~C~°R1C ASSOC~f~~'~®1~1° ~ N~o . 3799 HIGIiWAY 83 AREA CODE P. O. DRAWER 3150 303 GLENWOOD SPRINGS, COLORADO 8160E ~ 94S•5491 May 17, 1989 Mro Frank Freyer Vail Ventures, Ltdo 1000 South Frontage Road West Vail, Colorado 81657 REo Vail Ale Building Overhead to Underground Conversion of Primary Electric Facilities Dear Mre Freyero Holy Cross Electric has completed a preliminary cost estimate for the above mentioned conversiono This project would involve replacement of the existing overhead primary electric facilities which are adjacent to your northerly lot line with an underground system, Such replacement also would necessarily involve Holy Cross facilities located between the easterly end of the Cascade Village area to a point near the westerly property line of the Vail Sanitation Plant near Forest Roado Holy Cross Electric estimates that_the cost of~this conversion will be as follows Total estimated cost of conversion (preliminary). $240,000°00 Holy Cross Electric investment based upon annual revenues now being received from consumers within the affected area (177,000°00) Contribution in aid of construction (nonrefundable) required before starting work on the project $ 63,000°00 The estimated cost of this project could change once the final design has been completedo The above figures do not reflect the individual consumer°s cost to convert their secondary service or alter an existing underground secondary service to receive service from the Association°s nearest pad-mounted transformero This conversion must be done during the same construction season that the primary power lines are placed underground,.. - Holy Cross Electric°s overhead primary facilities .presently provide electrical service to the immediate area as well. as being a main feeder to the downtown.areao With an overhead facility these services can be .combined in one systemo whereas~an underground facility must be divided into .separate systemse In this case a three-phase underground feeder, a three-phase distribution and a single-phase distribution must be installedo .Each individual system shall be supplied by its own separate cables, . Should all the affected consumers as well as Vail Ale. representatives wish to pursue this project any further, please let us know and we shall prepare the appropriate agreements for executiono Should you have any further questions, please call me at 949-58920 Sincerely, HOLY CROSS ELECTRIC ASSOCIATION, INCo Ted Huskeyp~ ~ - Engine.ering Service Supervisor THsrjm CCo HCEAo Vail Office W/089-12079051-59sLionshead (°irc~iit #3.- Conversion tarn o6 uai 75 south frontage road vall, Colorado 89 857 (303) 479-29 58 department o4 public ~nrorOcs/transportation MEMORANDUM TO: Ron Phillips FROM: Stan Berryman DATE: May 31, 1989 RE: 1989 Street Improvements TM ~ F[ M 44 wa ~' ~~ Jay ~ J ~ 1 ._y ;M V..~~., ~9~9 Street Improvements were discussed at the March 14, 1989 Town Council meeting. At that meeting, I stated that the engineering design of this year's scheduled road improvements in the Sandstone area had not been completed. The cost estimates included in the 1989 Capital budget were very preliminary and did not include several factors (retaining walls, curb, gutters, sidewalks and major road re-alignments). Schmueser, Gordon, Meyer, Consulting Engineers have now completed designs and cost estimates for the proposed improvements. Three levels of improvements and costs are presented for Council review and approval. These options are detailed on the attached pages as Options A, B and C. Also see attached maps. Staff Recommendation: Option B Implementation of Option B will bring the majority of roads in the Sandstone area up to an acceptable engineering standard. The substantial curve near 770 Potato Patch will not be corrected this year. Re-alignment of this section of road will require the Town to acquire right-of-way. Engineering is completed for this section and staff will work over the summer to acquire title to the property required. Funds required for improvements to this section will be budgeted next year. The majority of Lionsridge Loop, Buffehr Creek Road, Circle Drive and Meadow Drive will not be rebuilt or overlayed this year. As the land abutting these roads is largely undeveloped, deferring road reconstruction makes sense. OPTION A Potato Patch Drive $622,000 Partial rebuild of road Some widening Replacement of all timber retaining walls Does not include re-alignment of 770 switchback Partial curb and gutter Red Sandstone Road $195,000 Rebuild of road Includes curb, gutter and partial sidewalks Spruce Court $ 40,250 Rebuild of road Some curb and gutter Red Sandstone Circle $ 28,750 Overlay of road Some curb and gutter Sandy Lane ~ 16,100 Overlay of road Subtotal $902,100 Engineering and Testing for all Sandstone Roads $ 50,000 Maintenance Patching and Crack Sealing ~ 11,590 Total $963,690 OPTION B Potato Patch Drive Partial rebuild of road Replacement of all timber retaining walls Does not include re-alignment of 770 switchback Red Sandstone Road Rebuild of road Includes curb, gutter and partial sidewalks Spruce Court Rebuild of road Some curb and gutter Red Sandstone Circle Overlay of road Some curb and gutter Sandy Lane Overlay of road Sandstone Drive Overlay of road Vail View Drive Partial rebuild of road Curb and gutter Lionsridge Loop (Bus Route Only) Partial rebuild of road Curb and gutter Subtotal $ 622,000 $ 195,000 $ 40,250 $ 28,750 $ 16,100 $ 117,300 $ 109,250 $ 74,750 $1,203,400 OPTION B Page 2 Engineering and Testing for all Sandstone Roads Maintenance Patching and Crack Sealing Surveying and preliminary engineering for next year's road improvements in Intermountain Total 1989 Capital Improvement Budget Supplemental Appropriation Required $ 50,000 $ 100,000 $ 25,000 $1,378,400 <$ 963,690> $ 414,710 OPTION C Potato Patch Drive $ 622,000 Partial rebuild of road Replacement of all timber retaining walls Does not include re-alignment of 770 switchback Red Sandstone Road $ 195,000 Rebuild of road Includes curb, gutter and partial sidewalks Spruce Court $ 40,250 Rebuild of road Some curb and gutter Red Sandstone Circle $ 28,750 Overlay of road Some curb and gutter Sandy Lane $ 16,100 Overlay of road Sandstone Drive $ 117,300 Overlay of road Vail View Drive $ 109,250 Partial rebuild of road Curb and gutter Lionsridge Looms $ 350,053 Partial rebuild of road (bus route) Major overlay Curb and gutter (bus route) Buffehr Creek Road $ 363,023 Some rebuild of road Major overlay Circle Drive $ 21,221 Overlay OPTION C Page 2 Meadow Drive Overlay Subtotal Engineering and Testing for all Sandstone Roads Surveying and preliminary engineering for next year°s road improvements in Intermountain Maintenance Patching and Crack Sealing Total 1989 Capital Improvement Budget Supplemental Appropriation Required $ 27,909 $1,890,856 $ 50,000 $ 25,000 $ 100,000 $2,065,856 <$ 963,690> $1,102,166 c~~ '"~ e~,~ ~t~ N~,rF ., t ~ t A' ~~i , • O + 1 • I ~+ /~ ~IVD l(/~" ~+y ~y O a'4 a a A W ~ ~ y *"+. qRy tic,~q~ "qtr '~~ ° a,, ' h 4 'te \ •t °'a a ~ 'w ' + ~ •`• it '- + w, f 4TR~ ~, ~`'~ ~ '~t ti .,h •p pt n ~ yr b• f r f ° r • ~ ~ P w Qa A.+ yf bi `, ` + t, W4~ Cll , ~~.1,{•;,~ `~ r~t'+ ~tt ,p• `+ '4 t4lrlM ard R ~ ~+ cc.~,, r 1 " .K • 4 +t ® b,, 1~r4 ~. •'~ ` '••{, ~ `V 1'~ ~ ' ~s 0 V !~y~ ~ , 1 ~~ f•letj°~ r+li fU by w' FBe ty ~ R ~ ~y~'~4La "p , 'k'd ~ br,~a `r b"`,'.. , t hh .k 40~ 9/"rYSp~Qt'+~~~',w - ~'1 ~• ytv' tt 1~j17 ~`V yr4 ~ + r; ~ + b • 4 / ~+ ~ "~ ~o c h"f~ ,, a ,«r w r+ L y, ,~:v 4 'y' ~ '' r ~ '+r w~ Ar_ rVr,+ 0 ~ . , ,i, , , ~4~ , + *~ yy: ®1: ®b's +R \ 4 J~ ~ . ~! ~. ~,~~yy "W . /~ {y l Yj~ "h 4~ s r t O o r 1 a r M` / "{i r ~ ti+ ~ ~ ~f ~~/ / g qr P h t • 'e r r ~(~~ ~, lA~ ~ /( G ~~9~C ~ ~ ~ "~ O ~ ," ~W, y"~ .;b ' ?<i'~ go `a ~ t4 q i~i ~ , • 1 "(.'~' (~~, ~;~ - _ q~F s e 3 tip, .,b a a,pr &ar a, 4 ;w '~C ,t'44 ~ ~ ~ aK~? /~ ~~ ty ~ti, yrb ~ 4 t * t t pv~ ~ ~ t0 / ~(' Vj / •, + t t tit `~ /~~/~y p, ~ -r + ~ I •+ "++ 1, r? 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