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HomeMy WebLinkAbout1989-09-19 Support Documentation Town Council Work SessionV VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 19, 1989 12:00 p.m. AGENDA 1. Site Visit - Talon Townhomes 2. Consideration of Talon Townhomes Development Plan Amendment 3. Vail Comprehensive Master Transportation and Parking Plan 4. Design Review Board Report 5. Planning and Environmental Commission Report 6. Information Update 7. 1990 Budget Overview A. Town's Fund System 6. 1990 Revenue Projections C. TPAC Recommendations for 1989-90 Parking Policies and Rates D. 1990 Expenditure Budget E. Service Levels 8. Employee Compensation Plan and Health Insurance 9. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 19, 1989 12:00 p.m. EXPANDED AGENDA 12:00 1. Site Visit - Talon Townhomes Kristan Pritz 12:30 2. Consideration of Talon Townhomes Development Kristan Pritz Plan Amendment A Request to amend the development plan for the Talon Townhomes, at 1881 Lionsride Loop, Lot 1, Block 3, Lionsridge 3rd Filing, and Lot 27, Block 2, Lionsridge Subdivision 3rd Filing. Applicant Parkwood Realty Co. Action Requested of Council: To approve the amendments to the development plan with the PEC conditions. Background Rationale: (See memo.) Staff Recommendation: To approve the amendments 12:45 3. Vail Comprehensive Master Transportation and Parking Plan Stan Berryman Peter Patten Action Requested of Council: Approve release of request for proposals. Background Rationale: $55,000 is currently included in the 1989 budget to conduct a Master Transportation Plan. In discussion with Council, the TPAC and Eagle County, the scope of work included in the plan has enlarged considerably (see attached RFP). The TPAC approved the RFP on August 21. Ron Phillips has sent letters to Eagle County, Vail Associates, CDOH and the Town of Avon requesting financial contribution to the plan. Staff Recommendation: Approve release of request for proposals. 1:00 4. Design Review Board Report Kristan Pritz 1:05 5. Planning and Environmental Commission Report Peter Patten 1:10 6. Information Update Ron Phillips 1:15 7. 1990 Budget Overview Steve Barwick A. Town's Fund System B. 1990 Revenue Projections C. TPAC Recommendations for 1989-90 Parking Policies and Rates D. 1990 Expenditure Budget E. Service Levels 3:00 8. Employee Compensation Plan and Health Insurance Charlie Wick 9. Other :~- TO~ Vail Town Council FROMS Community Development Department DATES September 19, 1989 SUBJECTS A request to amend the development plan for the Talon Townhomes, at 1881 Lionsridge Loop, Lot 1, Block 3, Lionsridge Third Filing, and Lot 27, Block 2, Lionsridge Subdivision Third Filing. Applicants Packwood Realty Company On September 11, 1989, the Planning and Environmental Commission recommended approval of the amended development plan for the Talon Townhomes with conditions. The motion was made by Peggy Osterfoss and a second was made by Diana Donovan. The vote was 5-0 to approve the request. The staff has revised the list of conditions of approval to include the staff conditions as well as the Planning and Environmental Commission conditions. Below is a list~of the conditions A. PHASING PLAN FOR THE TALON PROJECTS The staff recommends approval of the phasing plan for the Talon which would allow the owner to receive final certificate of occupancies for Phase I as long as the following conditions are mets Phase I 1. The applicant shall provide a letter of credit to cover the cost for dismantling the existing foundations in Phase II, filling these foundations with fill and top soil, and reseeding the foundations. The letter of credit shall cover 150% of the cost for the revegetation of the foundations. The letter of credit shall be submitted to the Town of Vail for approval before final certificate of occupancies will by released for Phase I. In the event that the developer begins to finish the construction of Phase II, portions of the letter of credit may be deducted at the time that final certificate of occupancies are released for each building complex in Phase II. The staff shall require that the developer complete the revegetation of all the foundations within Phase II by September 1, 1990. If the revegetation of the foundations within Phase II is not completed by September 1, 1990, the Town of Vail shall have the right to utilize the letter of credit to complete the revegetation work on Phase II. 2. All fire code and building code requirements must be met for Phase I. This includes previous concerns the staff has had about retaining walls, turning radius for fire emergency vehicles, drainage, and required fire hydrants. ,.vy 3. The landscaping for Phase I shall be completed ler the plan designed by Dennis Anderson date August 28, 1989. 4. The Talon project has "approved mitigation" forlrockfall. Therefore, the parcel has been excluded from our Town of Vail maps concerning geologically sensitive areas. Ian a letter from Mr. David C. Chamberlain, P.E., dated January 7, 1980, he states that periodic inspection should be required for the Talon to ensure that the rockfall problem does n'ot reoccur. Before any additional certificate of occupancies are issued for this project, the Town of Vail shall require that an inspection for rockfall be completed and that the recommendations of this report be complied with. Final certificate of occupancies shall not be released for Phase I until a certified engineer has verified that the rockfall mitigation work has been completed in an adequate manner. The engineer shall also be required to address the PEC and staff concern about the durability of the grout used to adhere the rocks to the cliff above the Talon Phase I and Phase II. A letter from an engineer certifying that the rockfall mitigation is adequate shall be submitted by the applicant to the Town of Vail staff before any final certificates of occupancies are released for subsequent construction under Phase II and Phase III. In addition, periodic inspections of rockfall hazard for this project shall be the responsibility of the condominium association and/or owner of the Talon Townhomes per the letter from Mr. David C. Chamberlain dated January 7, 1980, thatlcalls for periodic inspection of the rockfall situation. Phase II In respect to Phase II, the developer may choose to construct each building in Phase II under a separate permit. Final certificate of occupancies for the first ten units within Phase II may be released without the recreation amenities package being complete. However, the next ten units within Phase II shall not receive temporary or final certificate of occupancies until the recreation amenities package has received a final certificate ofloccupancy. The staff does not approve the concept of using a letter of credit to cover the construction of the recreation amenitieslpackage as the Town does not want to be in the position of constrlucting such a large facility. Phase TTT In respect to Phase III, the Town of Vail shall not release any building permits for any construction on Phase III until all of the development proposed for Phase I and Phase II has received final certificate of occupancies or Phase I receives final certificate of occupancies and the revegetation of thelfoundations on Phase II is complete. In addition, appropriate approvals for the development plan from the PEC and Town Council must be received by the developer before any construction may begin. F B. GRFA REQUEST° The staff approves the request to infill the deck areas for five units within Phase II for a total increase in GRFA of 750 square feet. The approval is contingent upon the 750 square feet being deducted from the total GRFA for Phase III. The staff does not support, at this time, the increase of GRFA for Phase III. However, the developer always has the opportunity to come back to the Planning Commission and Town Council to request additional GRFA for Phase III. C. RECREATION AMENITIESe The staff approves of the redesign for the recreation amenities package. As stated in the condition for phasing,' final certificate of occupancies for the first ten units within Phase II may be released without the recreation amenities package being completed. However, the next ten units constructed under Phase II shall not receive temporary or final certificate of occupancies until the recreation amenities package has been constructed and has received a final certificate of occupancy. The staff strongly encourages the DRB to look closely at the grading and landscaping for the recreation amenities package. D. PHASE III CONCEPTUAL DEVELOPMENT PLANo Although the conceptual development plan for Phase III is not being reviewed for any final approval, the applicant did request comments from the staff and Planning Commission on the conceptual design. The staff does not support two road cuts for Phase III. We believe one access point is reasonable for the 15 units. Also, we strongly suggest that the unit that is located below the main building site by Buffehr Creek Road be sited with the other 14 units. We think it is better site planning to consolidate the development on the upper plateau and do not support siting one unit on a steeply sloped area. In general, the Planning and Environmental Commission also agreed with the staff comments on Phase III. These are the conditions that the Planning and Environmental Commission and staff recommends to the Town Council for the approval of the Talon amended development plan. a •,; d TOo Planning.and Environmental Commission FROMe Community Development Department DATEt September 11, 1989 SUBJECT: A request to amend the development plan for the Talon Townhomes, at 1881 Lionsridge Loop, Lot 1, Block 3, Lionsridge Third Filing, and Lot 27, Block 2, Lionsridge Subdivision Third Filing. Applicants Parkwood Realty Company I. BACKGROUND ON THE TALON PROJECT The Talon, Phase I, II, and III, was annexed into the Town of Vail on July 17, 1979. Ordinance No. 30 of 1979 addresses the annexation. Medium Density Multi-Family zoning was applied to the three parcels with conditions outlined in the annexation agreement. The Talon has a specific review process which was defined at the time the project was annexed into the Town of Vail. The annexation agreement stipulates that the development plan must be approved by the Town Council at a worksession. Even though the project is similar to a Special Development District, the approval process is different in that the Town Council reviews the development plan at a worksession. Any significant changes to the development plan must first go to the Planning Commission and then to the Town Council for final approval. Please see the attached letter from Jim Rubin dated September 18, 1980. The Talon is comprised of two parcels for development. Phase I and II are located on the north side of Lionsridge Loop on Lot 1, Block 3, Lionsridge Third Filing. Phase III is located on Lot 27, to the south of Lionsridge Loop. Phase I is constructed. This phase includes twenty dwelling units having a total GRFA of 27,759 square feet. Phase I units do not have final certificate of occupancies at this time. Due to the fact that the original developers obtained a building permit for both Phase I and II, the Town of Vail is unable to give final certificates of occupancy for the Phase I completed 20 units unless a phasing plan is approved for the project. At this time, the Town of Vail views the project as being one development that is not broken down into phases. Phase II allows for twenty dwelling units having a total GRFA of 28,045 square feet under the appr--owed Talon plans. At this time, the foundations for these units have been constructed. Phase III is undeveloped. The approved plan allows for fifteen dwelling units having a total GRFA of 20,195 square feet according to a PEC memo dated April 11, 1980. MDMF zoning standards apply to the property for setbacks, parking, etc. Presently, no specific development plan for Phase III has been approved by the Town of Vail. In order to actually construct on Phase III, the developer would be required to submit a specific development plan which would include a site plan, elevations of the units, floor plans of the units, landscape plan, circulation plan, and parking. The proposal would then be reviewed by the Planning Commission and the Town Council for final approval. II. REQUESTED AMENDMENTS TO THE DEVELOPMENT PLAN The project is presently owned by the Federal Savings Loan Insurance Corporation (FSLIC). Parkwood Realty has an agreement with the FSLIC to obtain amendments to the development plan for the Talon. Parkwood Realty is represented by Mr. Steve Gensler. The request includes: A. Amend the development plan to allow for phasing of the project. The present project was developed under one building permit. Given this situation, the Town is unable to release final certificate of occupancies for the existing total units until the remaining twenty units of Phase II, (which are partially constructed), are completed. The developer is requesting to obtain a final certificate of occupancy for Phase I with the condition that a letter of credit to cover the cost for filling the Phase II foundations and revegetating be submitted before the final certificate of occupancy is released. Phase II would involve completing the construction of the twenty units plus the recreation amenities package which includes a clubhouse, pool area, and tot lot. Phase III could be constructed at the same time as Phase II or after Phase II is completed. B. A request for an increase in GRFA for Phase II of 750 square feet. An open deck area that is surrounded by walls on three sides would be converted to enclosed space to add an additional bedroom to 5 type B units. The developer has agreed that the 750 square feet would be deducted from the total GRFA allowed for Phase III on Lot 27. The allowable GRFA for Phase III of 20,195 square feet would be decreased to 19,445 square feet. C. Amend recreation amenities package The developer is requesting to redesign the recreation amenities package that was originally approved as a part of Phase I. The approved development plan called for a small tot lot, and a recreation building, plus pool. The drawings on the approved recreation amenities package are very conceptual. In respect to the tot lot, there is no actual drawing for the tot lot. Instead, "tot lot" is merely labeled on the site plan adjacent to the west side of building #9, Phase I. The original recreation building and pool area are sited between building #6 and building #4. The pool is approximately 24 feet by 15 feet. The recreation building was approximately 28 feet by 20 feet. There is also a small hot tub adjacent to the pool. ~~ B. C° GRFA request° The staff approves the request to infill the deck areas for 5 units within Phase II for a total increase of GRFA of 750 square feet. Our approval is contingent upon the 750 square feet being deducted from the total GRFA for Phase III. The staff does not support, at this time, the increase of GRFA for Phase III. However, the developer always has the opportunity to come back to the Planning Commission and Town Council to request additional GRFA or Phase III. Recreation amenities: The staff approves of the redesign for the recreation amenities package. As we stated in our condition for the phasing plan, the recreation amenities package shall be constructed when the first permit is taken out for any of the buildings in Phase II. Phase III construction may be initiated once appropriate approvals have been received as long as the recreation amenities package located on Phase II is also included in a release of a building permit for Phase III° The staff strongly encourages the DRB to look closely at the grading and landscaping in the pool and tot lot area. D° Phase III The staff does not support two road cuts for Phase III. We believe one access point is reasonable for the 15 units. Also, we strongly suggest that the unit that is located below the main building site by Buffehr Creek Road be sited with the other 14 units. We think it is better site planning to consolidate the development on the upper plateau and to not put one unit on another portion of the site that has steep slopes. In summary, the staff supports the above amendments to the development plan for Phase I, Phase II, and Phase III of the Talon° In addition, the following conditions shall be met before a final certificate of occupancy would be released for Phase I: A. All fire code and building code requirements must be met for Phase I° B° The landscaping for Phase I must be completed per the plan approved on September 18, 1982, by the Design Review Board° If changes in the landscape plan are requested, the new landscape plan must be submitted to the Design Review Board for approval. C° The Talon project has 0°approved mitigation'° for rockfall. Therefore, the parcel has been excluded from our Town of Vail maps concerning geologically sensitive areas. In a letter from T~Tra .David C° Chamberlain, P.E., dated January 7~ 1989, he states that periodic inspection shou3,d :tae r.~,~~.a for this project to ensure Under the new plan, the following development would be proposed for the area between building #6 and building #4: 1. A two story clubhouse having a total square footage of 1,150 square feet. The first floor would include locker rooms. The second floor would be a community room to be used by owners of the project. 2. The swimming pool area is approximately 1,080 square feet. 3. The tot lot area is 600 square feet. D. Phase III site plan The developer is not requesting approval for development on Phase III at this time. However, a conceptual site plan has been submitted to the staff. The developer has requested that staff and Planning Commission comment on the conceptual site plan. III. STAFF RECOMMENDATION A. Phasing plan• The staff recommends approval of the phasing plan with the condition that the applicant provide a letter of credit to cover the cost for filling in the foundations, adding top soil, and reseeding the existing foundations for Phase II. This letter of credit must cover 150% of the cost to do this work. The letter of credit shall be submitted to the Town of Vail for approval before final certificate of occupancies will be released for Phase I. In the event that the developer begins to finish the construction of Phase II, portions of the letter of credit could be deducted at the time the certificate of occupancies are released for each building. The staff shall require that the developer complete this revegetation of the foundations by July 1, 1990. If this work is not completed by July 1, 1990, the Town would have the right to utilize the letter of credit to complete the revegetation work. In addition, the staff shall require that the recreation amenities package be built under the first building permit taken out for Phase II. The staff does not have a problem if the developer chooses to construct each building in Phase II under a separate permit, however, the staff shall require that the recreation amenities package be included under the first permit that is taken out for a_y building under Phase II. The staff does not approve the concept of using a letter of credit to cover the construction of the recreation amenities package as the Town does not want to be in the position of constructing such a large facility. ZONING STATISTICS Talon Phase I, II, & III September 1989 A. Phases I & II GRFAe Approved Plan Amended Plan Allowed 55,804 56,554 Existing 27,759 27,759 Remaining 28,045 28,795 UNITSe Allowed 40 40 Existing 20 20 Remaining 20 20 B. Phase III* GRFA: Approved Dev. Amended Dev. Rights Rights Allowed 20,195 19,445 Units Allowed 15 15 * This phase is undeveloped. A specific development plan is not approved at this time. that the rockfall problem does not reoccur. Before any additional certificate of occupancies are issued for this project, the Town of Vail would require that an inspection for rockfall be completed and that the recommendations of this report be complied with. We are pleased that the Talon will be completed and that the foundations will be either built upon or reclaimed to improve the appearance of this project for the community. D e ~" ~i~ `~~ Iowa ~~ u~ box 100 vail, Colorado 81657 (303) 476-5613 Ronald A. Todd Box 1753 Vail, Colorado 81657 Dear Ron: department of community development September 18, 1980 Re: Multi-Family Parcels in LionsRidge Filing No. 3 This is to confirm that the Town Council at their work session on September 15, 1980 decided that the multi-family parcels in Lions Ridge Filing No. 3 would not be required to go through the entire Special Development District process, but would have to be presented to the Town Council at one of their work sessions before going to the Design Review Board. We would like the plans a week before they are to go to the Town Council, so we can review them. Sincerely, ~ AMES A RUBIN Zoning Administrator JAR:bpr iii . ` ..+ ~- ~ ~-~- ~' ~ %:OtiS U!_T~ '~1C~ ENC~lNE~='.S ~~ -._.:-, - ENGiNEERlNG 96 SOUTH ZUNI STnEcT I•ir. Cordon Pierce Pi~_rc~ and ~s:~~:iat~s I~.v. I3ox 1123 Vail, Colorado LZ~r '•ir. Pierce: T,lis litter is to cen;=inn our Phone conversation of January y, 19"0. Our visit to t!]e Lions Ric! .` site on 0.c~~;~er lU, 1979 resultea in three ~rin;.i;~al ob5ervatio^s: (1) 'il;at the roc.:ltifall r,;,tenticl to ipt 1, B~o;~; 3, cilin7 2 er the Liol].; Rici~e ;;s;,divisiol~ llad c~en s:y:stantially r°:iu;.edvl s.=aiiny and Llastinc3 o•x~rations on the outcrop move, (2) *_hat onu lar:~re blocr; anc3 s;~veral smaller ad~3itional blo:~;s ccvsld tie r2r-oveci to furtl?er ro,:uce t!?e roc;fall I~tential, and (3) boltilly or C%t!:er reStrainin~3 n>,~tl?a:s ti~ould srobably nOt ~ an`.' liC~rE: 'r'.f£ective at cr~~3tiny lon:, ter;:: st ability of ti]e Eon~.:~tion ttiali w:;at Fill. ha•~e ~•en act~;_ulishe~3 by :.lle scalil-x3 o~er;~tion. ~i3ditionsl sari: is n'aedeci in the suriny of 1980 to re;-I:;ve tncse additio:,al bloc:~;s. 'T'his wort: should tie rnini,i~l in carr~ari~n wit:^_ ti,!-;at !gas already been acccb-?l;~lisl;ed. At tl.at tir:le, we will t]e avail ~'~'_e to o::~erve L.hat the L~,nainir]~ blocl;s nave been re,noved l.linunizi*]~ tare rUC;{~11 1i22 rd LOr the n~' r fl:ture. natural dyrl_sil1C iC•L-C°S in S',:UIi ~ ;.lo.r?tain envir.,^,;::=nt will a=feet *_!]e st ability of tale ri;:~e ~s "~ :.=sses• tVe e:r~:iasi~e again that ~riociic annual insvacti.ors are critical so that if adverse corrciitions develop: in the future, reslr_ci~a a::t>.on can be tc!:en. T • ti+_' c.n ~~ Of ~ilrt!]~~r 3S 1Stal]Ct?, i ~ rc_. `7 1 1 • lea~_ ~_ a 8 .S ~ h I,' ~.`t'1 t: 59 • ss ° i ~ i~ ! ° V . . 1 :moo ^~~; 1;_ . _.,.~ "~ •. Fes„ -; . `=~': _~_`r_ ~~ ~„ . /.' `%~ C ~, _ F_ ` _ r~ - ;~~ -~~ • DENVER, COLORADO E0223 303/7-:~-7ZC5 January 7, 1980 SU~ject: i~C ^;ial1 H~w~ ~~ i•iitl:_a3- tion, Lions :?id~;e, Va 11 , CoiCr aC70 Job tan. 15 , 344 - ncuc'~iy, t:il:l: '~"'~"' lt~:. ~' ~:; ~1 ~ .~!~ CJ:i .~-~~ .,• '~"iS, _~_-••+It.v v T1. M•y{r""= ~T~="w.-i S, ~~J~'F__ •..~ ,+ .L Nicholas Lampiris, Ph.D. CONSULTING GEOLOGIST 0793 VALLEY ROAD CARBONDALE, COLORADO 81623 ,.. ., ..,:.. ::.' :;:.;:.,. ..., ..,.._ ....(303)963.3600 (24 HOURS) _:~,..~ _ .. - ^- :. .. %.~ .... J~..~ ~.., .. ,_. ... .. ... ... .~. t- -~ ~ _ ...., . _ ` ... . _ ._. .. ._ _. :... _ ..,. ........_ .,... 1t _...: _, :: ". ~ .. . ... :...~ ~^.. _. I.~ ... .. -...: ....: ...~~... t::.i li" i" ~ I7 ~.. . ,. '. :.~- :C r.,.,.., •~ '..~ :: r...r .z ;' c~ :... ;.., r. .. !.....~ . .... ,... i :. ~. . ~... .., i ,r r~ ::e f1 ~: :..: ._ ....... ._.. ._. ...... _.. , ::_ ~ r•- _ . .. ~_~ - _ e.., ,; . .. ,..,. .. _ c ;~ . :... -:..y. a~• c[iy , .. . - ... , .a ....:a........ REPORT FROM VAIL TRANSPORTATION AND PARKING ADVISORY COMMITTEE SHORT TERM PARKING RECOMMENDATIONS SEPTEMBER 1989 VAIL TRANSPORTATION AND PARKING ADVISORY COMMITTEE Kent Rose, Mayor, Town of Vail Merv Lapin, Councilmember, Town John Slevin, Councilmember, Town Diana Donovan, Member Vail PEC Sid Schultz, Member Vail PEC Dave Gorsuch, Citizen at Large Lee Hollis, Citizen at Large C. Lee Rimel, Citizen at Large George Knox, Citizen at Large Rob Levin, Citizen at large Rich Perske, Colorado Department Joe Macy, Vail Associates, Inc. Bill Wood, U.S. Forest Service Jim Fritze, Eagle County Ron Phillips, Town Manager, Town Stan Berryman, Director of Public Peter Patten, Director of Commun: Ken Hughey, Chief of Police, Towr of Vail of Vail of Highways of Vail Works/Transp., ty Development, of Vail Town of Vail Town of Vail ISSUE: PARKING PASS AND COUPON RATES ANALYSISt 1988-89 Policies Premium (Gold) Parking Pass Premium season parking passes cost $475 plus $25 deposit. The premium pass is valid in both the Village and LionsHead parking structures at any time, no restrictions. Sales of the premium parking pass is limited to 100 at a first come, first serve basis. Limited (Blue) Parking Pass Limited season parking passes cost $200 plus $25 deposit. The limited pass is valid in the LionsHead structure at any time. The pass is valid in the Village structure on non-restricted days at any time and on restricted days from 3000 P.NT. to 6°00 A.M. Parking Coupons Parking coupons cost $40 for 30 coupons. The parking coupons are valid in the LionsHead structure at any time. The parking coupons are valid in the Village structure on non-restricted days at any time and on restricted days from 3000 P.M. to 6x00 A.M. The parking coupons are available all season. Restricted Days The restricted days are all weekends (Saturday and Sunday) of •the ski season. They are not valid until December 1, 1988. Not valid from December 26, 1988 thru January 1, 1989. Not valid January 29, 1989 thru February 12, 1989. Not valid February 18, 19, and 29, 1989. The Vail Parking Field Analysis and Survey indicated the following data regarding °°local°° parking in the structured 17 % of cars in the VTRC are °Alocal°0 7.5% of cars in the LTRC are °°local°° The Transportation Center Traffic Study indicated the following findingsa The supply of parking at the Vail TRC has been insufficient to meet the demand on nearly two-thirds of the days that the ski season has operated during the last two seasons.°° Total parking transactions (both structures) increased 8% over 'the 1987-88 ski season. Utilization of the LionsHead Parking Structure increased 18% from the 1987-88 ski season. 1989 Projected Revenues Parking Passes $62,000 Coupons - $80,000 TOWN OF VAIL STAFF RECOPgMENDATIONe o Increase the cost of Premium Parking Passes to $575. Assuming a person uses a parking pass five out of seven days a week during the ski season (107 out of 150 days), the cost of daily premium parking would be $5.37 per day. o Increase the cost of Limited Parking Passes to $300. Assuming a person uses a parking pass five out of seven days a week during the ski season (107 out of 150 days), the cost of daily limited parking would be $2.80 per day. o Increase the cost of Parking Coupons to $90 for 30 coupons. The cost of daily coupon parking would rise from $1.33 to $3.00 per day. o Restricted days for the 1989-90 ski season will be the followings All weekends of the ski season (Saturday and Sunday) Not valid from December 25, 1989 through December 31, 1989. Not valid President°s 3-day weekend in February. o Revenue gained from the price increases could very well be offset by a decline in usage. TRANSPORTATION AND PARKING ADVISORY CONII~lITTEE RECOMMENDATIONe o Same recommendations as Town Staff except for Premium Parking Passes. Increase the cost of Premium Parking Passes to $650. ISSUEe DECREASING FREE PARKING TIME IN THE VTRC AND LTRC ANALYSISo The current policy in effect at the Parking Structures allows vehicles to park for 1-1/2 hours free. Free parking transactions account for 37% of total parking transactions. The Council last changed this policy for the 1985-86 ski season. Our recommendation of the Transportation and Parking Task Force, the. Council reduced free parking time from 2-1/2 hours to 1-1/2 hours prior to the 85-86 season. We currently average a total of 1,092 free parking transactions a day (both structures), Assuming a 33% distribution of vehicles over the current 1-1/2 hour free period, 728 cars could be expected to exit the structures between 30 and 90 minutes. If a fee were charged, we would expect a decline of free parkers. Projected Revenue Analysisa 0-30 minutes free 30 minutes - - hours = $2.00 364 cars a day x $2.00 per day = $720/day $720 cars per day x 150 ski days = $108,000 Additional Annual Revenue PROSt o Generates $108,000 projected additional revenue to help offset expansion of the VTRC costs. CONSe o May decrease revenues to Village and LionsHead merchants as some patrons may stop visiting shops and restrains without 1-1/2 hours free parking. TOWN OF VAIL STAFF RECOMMENDATIONe o Decrease free parking time from 1-1/2 to 30 minutes free. TRANSPORTATION AND PARKING ADVISORY COMMITTEE RECOMMENDATIONo o Village Transportation Center 0 - 1 1/2 Hours - $1.00 15 minute free parking still allowed on top deck o Lionshead Transportation Center 0 - 2 Hours - Free ISSUE: CHARGING PARKING FEES AT FORD PARK PARKING LOT Analysiso Approximately 350 parking spaces will be available at Ford Park for parking during the 1989-90 season (utilizing the remaining landing mats and gravel parking lot)° The Vail Parking Field Analysis and Survey indicated the following data regarding Ford Park parkinge 12% local resident 44% day visitor-front range 19% day visitor Summit County 3% day visitor-elsewhere 6°5% overnight visitor-Colorado 15°5% overnight visitor-out of state The Ford Park lot was intended to offer a free parking option to locals° The parking survey data indicated that the lot is instead functioning as a primary parking lot° The recently installed signage on I-70 and the South Frontage Road probably contributes drawing first-time guests to the lot° Proposed parking coupon rates for 1989-90 will be $3°00 per use° Therefore, the most the Town could reasonably charge for Ford Park parking would be $2°00° 1988-89 average utilization = 200 cars per day 1989-90 projected utilization if a fee were charged = 100 cars per day 100 cars per day x $2°00 per car = $200 per day $200 per day x 150 days = $30,000 estimated revenue Two seasonal booth attendants would need to be hired to collect fees seven days per week Cost = $13,108 PROS° o Generate $16,892 additional revenues CONS° o Eliminates free parking o If parking pass and coupon rates are increased, charging at Ford Park would eliminate an opportunity to provide locals with a benefit (free parking) to offset the increased costs° TOWN OF VAIL STAFF RECOPRP4ENDATIONt o Do not charge any fee for Ford Park parkinge TRANSPORTATION AND PARKING ADVISORY COA4MITTEE RECOARP~[ENDATIONo o Do not charge any fee for Ford Park Parking during the 1989-90 ski seasone ISSUEe PARKING IN DONOVAN PARK ANALYSISt The Town of Vail permitted parking in Donovan Park during the 1989 World Alpine Ski Championships. At the earliest construction in Donovan Park will not begin until next summer. The lot is on the existing West Vail South Town of Vail bus route. PROS° o Donovan Park can be utilized as an °°overflow°° parking lot during the 1989-90 ski season. CONS° None TOWN OF VAIL STAFF RECOMMENDATION: o Allow parking at Donovan Park during the 1989-90 ski season. TRANSPORTATION AND PARKING ADVISORY COMMITTEE RECOMMENDATIONo o Allow free parking for a maximum of 25-35 vehicles as a °°last resort°° overflow parking area. ISSUES MOVING RENTAL CAR PARKING SPACES OUT OF THE VTRC ANALYSISe The Town currently leases office space and parking spaces to Hertz and National rental car agencies in the VTRCe Level Three of the VTRC also houses maintenance and rental car washing facilitiese The Town receives approximately $54,000 annually from the rental car agencies for use of the spacee Relocation of the rental car and maintenance facilities could gain up to approximately 85 parking stallso If this area were opened for public parking, the Town could realize an estimated $57,375 additional parking revenues annually (average $675 per space per year x 85 spaces)o PROS% o The Town of Vail Transportation Center Traffic Study recommends that the rental car spaces be re-locatede Relocation of the rental car operation is an objective thate o Gains up to 90 spaces within the existing structure o Allows for additional circulation and access possibilities (one-way traffic) o Results in an estimated $3,375 of additional annual revenuese CONSa o Increases traffic congestion and parking problems in other areaso The rental car agencies would need to find other parkingo o Rental cars would need to be 00shuttled°° back to the VTRC and utilize loading zones that are currently overcrowdede o The VTRC has been extremely successful because it functions as a °°one stepDO transportation centere Buses, taxis, shuttles, and rental cars are all based out of the VTRCe Moving the rental car functions out of the VTRC would make transportation less °°user-friendly1° for the guesto TOWN OF VAIL STAFF RECOMIKENDATIONo o Terminate leases with Hertz and National on October 31, 1989 rental car agencies requiring them to relocate rental car storage to another areao o Lease office space only to Hertz and National for the 1989-90 ski seasone TRANSPORTATION AND PARKING ADVISORY COMMITTEE RECOMMENDATION% o Same as Town Staff Recommenda~iono ISSUEe DIRECTIONAL PARKING SIGN AT MAIN VAIL 4-WAY STOP ANALYSIS: As part of the Signage Improvement Program, a new directional parking sign was installed at the four-way stop last years 4° INFORMATION PARKING 7° (Changeable Arrow) This sign has not been effective in directing vehicles to park in LionsHead after the Village Parking Structure is fullo TOWN OF VAIL STAFF RECOMMENDATIONt o Replace the sign at the four-way with a large 6° x 9° sign Costa Approximately $1,500°00 TRANSPORTATION AND PARKING ADVISORY COMMITTEE RECOMMENDATIONs ~ o Replace the sign at the Four-Way with this signs 6° PARKING AND INFORMATION ---~ 9° (Changeable Arrow) ISSUEe BUS SERVICE TO EAGLE-NAIL IN LIEU OF PARKING ANALYSI~t The Vail Parking Field Analysis and Survey indicating the following FORD Overall VTRC LTRC PARK 8. (IF LOCAL OR OVERNIGHT VISITOR) Where are you staying/living? 18% 24% 10.5% 30% O1) East Vail 1 1.5 -- 1 02) Booth Creek 6 7 7 -- 03) Village Area 2 2 2 1 04) LionsHead 2 3 1 4 05) Sandstone -- 1 -- -- 06) NTatterhorn 13 11 16 12 07) West Vail 1.5 3 -- -- 08) Intermountain 9 8 9 6 09) Eagle-Vail 14 8.5 18 17 10) Avon 4 5 2 3 11) Edwards 2 2 1 1 12) Eagle/Gypsum Area 1.5 1 1 6 13) Minturn 9 12 7 1 14) Summit County 17 11 24 16 15) Othero (primarily Beaver Creek) 7. Are you ae LOCAL RESIDENT 13% 17% 7.5% 12% 1) Vail to Edwards/Ntinturn OR Summit County resident DAY VISITOR TO NAIL 29 28 27 44 2) From Front Range 17 18 19 19 3) From Summit County 6 6 6 3 4) From elsewhere in Colorado OVERNIGHT VISITOR STAYING IN THE NAIL VALLEY (EAST NAIL TO EAGLE) 8.5 9 9 6.5 5) From Colorado 26 22.5 34 15.5 6) From out of state Extrapolating this data to parking structure capacity would suggest on an average day with 1280 cars parked in VTRC and LTRC, 13% or 166 would be local cars. Of those 166 local cars, 9% or 15 cars would be from Eagle-Vail. TOWN OF NAIL BUS SERVICE TO EAGLE-NAIL TRC t00 RIVER RUN v08 DOWD PARK e10 PUBLIC SERVICE o12 STONE CREEK DRIVE t15 COTTONWOOD ROAD el6 ELK LANE o18 DEER BOULEVARD e20 DEER COURT o22 PTARMIGAN COURT s24 EAGLE-NAIL ROAD WESTBOUND o26 1320 DEER BOULEVARD o28 DOE COURT %30 DEER BOULEVARD STOP SIGN :32 EAGLE-NAIL ROAD EASTBOUND e35 RIVERSIDE ROAD ~ e37 WARNER PROPERTIES BUILDING o40 EAGLE-NAIL BUSINESS CENTER t43 THE MARKET PLACE e45 RIVER RUN e48 TRC e57 6000 AeMe - 12°00 PeMo Service 18 Hours of Service per day 150 ski days (November-April) $40 per hour operating costs Estimated operating costs per season $108,000 Estimated capital costso Three 35' transit buses $480.000* $588,000 *Capital costs could be amortizedo TOWN OF NAIL STAFF RECOMMENDATIONe o Do not provide bus service to Eagle-Vail TRANSPORTATION AND PARKING ADVISORY COMMITTEE RECOMMENDATION: o Do not provide bus service to Eagle-Vail ISSUE: CHARGING PARKING FEES DURING THE SUMMER IN THE VTRC AND LTRC ANALYSIS: Charging fees during the summer in the structures has been discuss a number of times over the years. Charging fees has always been rejected because of the limited utilization of the parking structures except during special events (e.g., 4th of July). In past years the costs involved to collect fees (either manually or by automated machines) was barely offset by projected revenues. As a result of summer marketing by the VVMB, we have experienced a dramatic increase in summer parking in the structures this summer. Project summer parking usage: Average 200 cars a day in the Village and LionsHead Parking Structure 400 cars x 90 days = $36,000 $36,000 x $2 per car = $72,000 projected revenue Cost of automated token-cash machines for VTRC and LTRC includes installation, fire shredders, and signage = $53,000 PROS° o Generates $19,000 additional revenue CONS° o VTRC will, in all likelihood, be under construction during the summer of 1990 for expansion. o Eliminates free summer parking for guests patronizing Village and LionsHead merchants. o By offering free summer parking, the Town is able to decrease costly summer bus service. TOWN OF VAIL STAFF RECOMMENDATION: o Do not charge fees for summer parking in the VTRC and LTRC. TRANSPORTATION AND PARKING ADVISORY COMMITTEE RECOMMENDATION: o Do not charge fees for summer parking in the VTRC and LTRC in 1990. ~r loin o 75 south frontag®road bail, Colorado 89 857 (303) 479-29 58 departm®nt o9 public works/transportation DRAFT REQUEST FOR PROPOSAL EAGLE COUNTY TOWN OF AVON TOWN OF VAIL CITY OF LEADVILLE TM ~T~~,1989 TRANSPORTATION SYSTEM ANALYSIS AND RECOMMENDATIONS REQUESTED BY THE TOWN OF VAIL PUBLIC WORKS/TRANSPORTATION DEPARTMENT 75 SOUTH FRONTAGE ROAD VAIL, CO 81657 SEPTEMBER 20, 1989 I. REOUEST FOR PROPOSAL Eagle County, Town of Avon and the Town of Vail are soliciting proposals from individuals and firms interested in conducting an analysis of public transportation services in Eagle County and make recommendations for improvements. This request seeks a qualified firm or team with extensive transit experience. The major issues which must be addressed in the study include the followings The future role of public transit services provided in the Vail Valleyo Vail Municipal Bus System Eagle County Express Beaver Creek Transit Avon Municipal Bus System Leadville Transit Evaluation Criteriao a. Quality and quantity of service based on service hours, service miles and area coverage b. Efficiency of service provided based on cost of service c. Effectiveness of service The Consultant will be expected to conduct a thorough management and operational analysis of all services provided, identify deficiencies, and formulate specific recommendations for improvement of service. A. Study Area The study area concentrates on Eagle County. II. PROPOSAL SCHEDULE Consideration of proposals will be governed by the following schedules A. Request for Proposals issueda September 20, 1989 B. Proposals due at the Town of Vail Public Works and Transportation Departmento October 20, 1989 C. Short-listed consultants notifiedo October 30, 1989 D. Interviews arrangedo November 1-10, 1989 .~.< III. PROJECT SCHEDULE The firm, individual or team selected should be prepared to begin the study in November 1989. Study completion is expected in approximately six months. IV. PROJECT BUDGET AND ADMINISTRATION A. Funding Funds available for the total consultant fee are $25,000. The Consultants work program, schedule and manpower allocations should reflect the available funds. Price will not be the primary consideration in the evaluation of proposals as qualifications, experience and approach will be the determining factors. B. Administration The Town of Vail's Department of Community Development and Department of Public Works/Transportation will provide administrative management for the study. The key contact person will be Greg Hall, Town Engineer. A Management Organization Chart for the study is presented as Figure A. V. REQUIRED PROPOSAL CONTENTS AND FORMAT The Consultant must provide the following information with respect to the Proposal. Six copies are required. A. Description of approach to the project noting unusual or unique ways of analysis, assessment and interpretation of information as appropriate. B. Description of experience with emphasis on studies of a similar nature. C. The firm's, individual's, or team's qualification with respect to related traffic engineering, planning and design. Include references to similar work and key contact person. D. Specify personnel assigned by name, position and commitment of time to the Project. Attach resumes of assigned personnel. E. Estimate time and cost by personnel assigned to identified study task. F. Estimated calendar time to complete each major study work element.. Schedule should reflect monthly meeting requirements. -y G. Any reservations, conditions or constraints related to the request for proposals. SCOPE OF WORK PHASE I: Current Status of Transportation Planning A. Review current status of transportation and land use planning in the Vail Valley 1. Town of Vail 2. Colorado Department of Highways 3. Vail Associates 4. Eagle County 5. U.S. Forest Service 6. Northwest Colorado Council of Governments 7. Town of Avon B. Specific documents to be reviewed shall include, but not be limited to, the following> 1. Town of Vail Land Use Master Plan 2. Population and employment projections 3. I-70 West Corridor Study 4. Specific development plans with significant impact on transportation 5. Town of Vail Transit Development Plan 6. Town of Vail People Mover Feasibility Study 7. Various studies and reports relating to I-70/Main Vail Interchange Improvements 8. Price Waterhouse Regional Transportation Study 9. Transportation Center Traffic Study 10. Transportation elements of the Vail Mountain Master Plan 11. Eagle County Transit Development Plan 12. Leadville Transit Development Plan ~. 13. Village Master Plan 14. Recreational Trails Master Plan PHASE II: Reports A. Prepare technical reports B. Prepare final report C. Prepare executive summary report D. Public presentations VI. MEETINGS, PRESENTATIONS AND REPORTS The consultant will meet with the staff and the Town's Parking/Transportation Advisory committee on a regular basis. Presentations will be required at these meetings at various meetings and study sessions with Planning and Environmental commission, Town Council and other boards as necessary to review the study progress. At a minimum, two public input meetings and two joint meetings with Town Council and Planning and Environmental commission will be held. VII. CONSULTANT SELECTION Proposals received that conform to the proposal instructions outlined in the RFP will be evaluated by a selection committee comprised of members of the Parking/Transportation Advisory Committee and Town of Vail staff. A. Evaluation Criteria The outline below provides a list of the criteria and scoring system which will be used in the evaluation of the proposals submitted to accomplish the work defined in this RFP. 1. General Compliance with the RFP - 10 Points o format o content 2. Project Organization - 15 Points o completeness of the project team o clarification of management structure and accountability o appropriateness of the project organization to the project 3. Project Work Plan - 25 Points o creative approach o demonstration of understanding of the project objectives o work flow diagram o appropriate methodology for the project work tasks 4. Project Staffing - 15 Points o qualifications of project manager o qualifications of key staff o commitment to project by key staff 5. Experience Record - 20 Points o relevant experience of each firm o experience of personnel assigned in similar projects o random client references 6. Budget/Cost Proposal - 15 Points o stated ability to complete project within schedule Total - 100 Points B. Interviews In addition to the written proposal, the highest rated firms may be evaluated on their performance in an oral interview conducted by an evaluation committee. The interview will be limited to two hours or less, and will consist of a presentation (about 1/2 hour) by the candidate, plus an extensive question and answer period. Interviews will be scheduled at a later date. The Town of Vail reserves the right to select a consultant based upon evaluation of written proposals only. VIII.GENERAL CONDITIONS A. Limitation and Award This RFP does not commit the Town of Vail to award a contract, nor to pay any costs incurred in the preparation and submission of proposals in anticipation of a contract. The Town of Vail reserves the right to accept or reject any or all proposals received as the result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFP. After a priority listing of the final firms is established, the Town of Vail will negotiate a contract with the first priority firm. If negotiations cannot be successfully completed with the first priority firm, negotiations will be formally terminated and be initiated with the second most qualified firm and, likewise, the remaining firms. B. C. Validity Period and Authority The proposal shall be considered valid for a period of at least 30 days, and contain a statement to that effect. The proposal shall contain the name, title, address and telephone number of an individual or individuals with authority to bind the company, who may be contacted during the period of evaluating the proposal. Equal Employment Opportunity The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated equally during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. D. Conflicts of Interest The Proposal shall include a statement disclosing any potential conflicts of interest with any of the study participants under any recent, existing or future contracts. b ~ FOg~ePO A: flail Town Counsel p PPanning and ~nvironmentaP II (:ommision Parkingl~'ransporta tion Adeisory Committee Community Public YVorks/ ®eeePopment Transportation ®epartmerit ~ ~ ®epartment Greg Pull, I~ro jest ®irec for Consultant fawn o(uai 75 south frontage road bail, Colorado 81857 (303) 479-2158 department of public wrorlcs/transportation REQUEST FOR PROPOSAL iU ~: _ i ~~ _ '~~ f~ 1 Y• ` V~1/ 1989 VAIL COMPREHENSIVE MASTER TRANSPORTATION AND PARKING PLAN REQUESTED BY THE TOWN OF VAIL PUBLIC WORKS/TRANSPORTATION DEPARTMENT 75 SOUTH FRONTAGE ROAD VAIL, CO 81657 SEPTEMBER 20, 1989 __a I. BACKGROUND Though the Town of Vail has been a leader in developing transportation alternatives to the automobile such as improved pedestrian and transit amenities, the private automobile remains the predominant mode of travel both to and within the Vail Valley. As both a "destination" and a "day skier" resort community, moreover, parking pressures in Vail area greater than other areas farther removed from Colorado's Front Range, such as Aspen and Steamboat Springs. In addition, accommodating the large number of drivers and parkers in Vail is a difficult financial and aesthetic problem. Significant topographical constraints further complicate the problem. In recognition of current transportation problems and the increased pressure expected to accompany planned future growth, the Vail community has recently initiated a comprehensive transportation and parking planning process. As first steps in this process, a Parking Utilization Study and a design study for expansion of the Vail Village Transportation Center were initiated in December of 1988. The Town now wishes to complete the process through development of an overall master transportation plan study. II. REQUEST FOR PROPOSAL The Town of Vail is soliciting proposals from individuals and firms interested in preparing a Comprehensive Master Transportation and Parking Plan for the Vail Valley. The Plan will address all aspects of the transportation system, including automobile, transit, parking, bicycle and pedestrian planning. This request seeks a qualified firm or team with the ability to perform comprehensive planning, work effectively with Town Staff and citizen boards, and to prepare an effective planning document for the Town of Vail. Consultants who have formulated non-traditional solutions to transportation problems will be given preference. Consultants are encourated to provide examples of these non- traditional solutions in their proposals. 1 -0- V A. Purpose of Study In coordination with the Town's existing comprehensive plan, the Town of Vail would like to develop a mater transportation and parking plan for the Vail Valley through the Year 2010. This plan would include transportation policy, future network requirements, and a financial/implementation element. The major issues which must be addressed in the study include the following: 1. The future function, design characteristics and access requirements of the I-70 Frontage Roads. 2. Future I-70 interchange requirements 3. The future role of public transit in the Vail Valley: 4. The future role of public transit within the municipal limits of the Town of Vail. 5. Future parking policies and plans which meet the needs of residents, employees and visitors of Vail in an aesthetically and financially acceptable manner. B. Study Area The study area concentrates on the Town of Vail; however, the surrounding areas must be considered in order to plan for broader transit issues. III. PROPOSAL SCHEDULE Consideration of proposals will be governed by the following schedule: A. Request for Proposals issued: September 20, 1989 B. Proposals due at the Town of Vail Public Works and Transportation Department: October 20, 1989 C. Short-listed consultants notified: October 30, 1989 D. Interviews arranged: November 1-10, 1989 IV. PROJECT SCHEDULE 2 The firm, individual or team selected should be prepared to begin the study in November 1989. Study completion is expected in approximately six months. V. PROJECT BUDGET AND ADMINISTRATION A. Funding Funds available for the total consultant fee are $ The Consultants Work program, schedule and manpower allocations should reflect the available funds. Price will not be the primary consideration in the evaluation of proposals as qualifications, experience and approach will be the determining factors. B. Administration The Town of Vail°s Department of Community Development and Department of Public Works/Transportation will provide administrative management for the study. The key contact person will be Greg Hall, Town Engineer. A Management Organization Chart for the study is presented as Figure A. VI. REQUIRED PROPOSAL CONTENTS AND FORMAT The Consultant must provide the following information with respect to the Proposal. Six copies are required. A. Description of approach to the project noting unusual or unique ways of analysis, assessment and interpretation of information as appropriate. B. Description of experience with emphasis on studies of a similar nature. C. The firm°s, individual°s, or team°s qualification with respect to related traffic engineering, planning and design. Include references to similar work and key contact person. D. Specify personnel assigned by name, position and commitment of time to the Project. Attach resumes of assigned personnel. E. Estimate time and cost by personnel assigned to identified study task. 3 F. Estimated calendar time to complete each major study work element. Schedule should reflect monthly meeting requirements. G. Any reservations, conditions or constraints related to the request for proposals. SCOPE OF WORK PHASE I: Current Status of Transportation Planninct A. Review current status of transportation and land use planning in the Vail Valley 1. Town of Vail 2. Colorado Department of Highways 3. Vail Associates 4. Eagle County 5. U.S. Forest Service 6. Northwest Colorado Council of Governments 7. Town of Avon B. Specific documents to be reviewed shall include, but not be limited to, the following: 1. Town of Vail Land Use Master Plan 2. Population and employment projections 3. I-70 West Corridor Study 4. Specific development plans with significant impact on transportation 5. Town of Vail ransit Development Plan 6. Town of Vail People Mover Feasibility Study 7. Various studies and reports relating to I-70/Main Vail Interchange Improvements 8. Price Waterhouse Regional Transportation Study 9. Transportation Center Traffic Study 4 10. Transportation elements of the Vail Mountain Master Plan 11. Eagle County Transit Development Plan 12. Leadville Transit Development Development Plant 13. Village Master Plan 14. Recreational Trails Master Plan C. Organize the Transportation and Parking Study 1. Identify study issues 2. Established procedures for public participation 3. Establish study review procedures PHASE II: A. Data Collection and Analysis Determine current transportation and parking needs, trends and patternse 1. Establish study area limits and analysis zones 2. Review population, economic, employment, and land- use data 3. Compile inventories a. Roadway classification b. Street inventory c. Traffic volumes d. Travel time e. Traffic controls f. Traffic accidents (high accident locations) g. Transportation facility capacities h. Public transportation (all providers) i. Bicycle facilities j. Pedestrian facilities B. C. D. 4. Determine travel patterns based upon available information Identify future travel parameters (mode splits, traffic generation, etc.) Traffic assignment and analysis Parking requirements forecasts 5 ~..__ E. Transit patronage and requirements forecast PHASE III: Develop Future Transportation and Parking Plans A. Refine goals and objectives B. Identify transportation and parking plan alternatives C. Screen initial alternatives D. Test and evaluate most appropriate alternative plans E. Presentation of alternative plans to town and public F. Select the recommended plans G. Prepare details of recommended plans 1. Cost estimates 2. Implementation and staging 3. Adoption 4. Financing H. Develop future transportation and parking policy Recommendations 1. General planning policy of the Town 2. Specific policies for various 'transportation modes 3. Priorities within and among various transportation modes 4. Level of service considerations 5. Parking policies PHASE IV: Reports A. Prepare technical reports (Phases I, II and III) B. Prepare final report C. Prepare functional design plan sheets of the frontage roads based on Phases I, II, and III. D. Prepare executive summary report 6 E. Public presentations VIII.MEETINGS, PRESENTATIONS AND REPORTS The consultant will meet with the staff and the Town°s Parking/Transportation Advisory Committee on a regular basis. Presentations will be required at these meetings at various meetings and study sessions with Planning and Environmental Commission, Town Council and other boards as necessary to review the study progress. At a minimum, two public input meetings and two joint meetings with Town Council and Planning and Environmental Commission will be held. The Consultant will provide the Town with six copies of each technical report and the draft Master Transportation and Parking Plan for review. Upon final approval by the Town, the Consultant will produce and deliver six copies of the final plan, six copies of an Executive Summary report, and a camera ready copy of each. 7 .~ __ IX. CONSULTANT SELECTION Proposals received that conform to the proposal instructions outlined in the RFP will be evaluated by a selection committee comprised of members of the Parking/Transportation Advisory Committee and Town of Vail staff. A. Evaluation Criteria The outline below provides a list of the criteria and scoring system which will be used in the evaluation of the proposals submitted to accomplish the work defined in this RFP. 1. General Compliance with the RFP - 10 Points o format o content 2. Project Organization - 15 Points o completeness of the project team o clarification of management structure and accountability o appropriateness of the project organization to the project 3. Project Work Plan - 25 Points o creative approach o demonstration of understanding of the project objectives o work flow diagram o appropriate methodology for the project work tasks 4. Project Staffing - 15 Points o qualifications of project manager o qualifications of key staff o commitment to project by key staff 8 5. Experience Record - 20 Points o relevant experience of each firm o experience of personnel assigned in similar projects o random client references 6~. Budget/Cost Proposal - 15 Points o stated ability to complete project within schedule Total - 100 Points B. Interviews In addition to the written proposal, the highest rated firms may be evaluated on their performance in an oral interview conducted by an evaluation committee. The interview will be limited to two hours or less, and will consist of a presentation (about 1/2 hour) by the candidate, plus an extensive question and answer period. Interviews will be scheduled at a later date. The Town of Vail reserves the right to select a consultant based upon evaluation of written proposals only. The Town of Vail reserves the right to select a consultant based upon evaluation of written proposals only. X. GENERAL CONDITIONS A. Limitation and Award This RFP does not commit the Town of Vail to award a contract, nor to pay any costs incurred in the preparation and submission of proposals in anticipation of a contract. The_ Town of Vail reserves the right to accept or reiect anv or all proposals received as the result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFP. After a priority listing of the final firms is established, the Town of Vail will negotiate a contract with the first priority firm. If negotiations cannot be successfully completed with the first priority firm, negotiations will be formally terminated and be initiated with the second most qualified firm and, likewise, the remaining firms. 9 B. C. D. Validity Period and Authority The proposal shall be considered valid for a period of at least 30 days, and contain a statement to that effect. The proposal shall contain the name, title, address and telephone number of an individual or individuals with authority to bind the company, who may be contacted during the period of evaluating the proposal. Equal Employment Opportunity The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated equally during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Conflicts of Interest The Proposal shall include a statement potential conflicts of interest with an participants under any recent, existing contracts. disclosing any y of the study or future 10 N:-. Figuro A: Vail Toven Council Planning and 1=nvironmenta8 Commision Parking/Transportation advisory Committee Community Public Works/ ®evelopment Transportation ®epartment - ®epartment_ Greg Hall9 Project ®irector Consultant N `: .. ~~ WORK SESSION FOLLOW-UP Tnnrr ESTIONS 9/15/89 FOLLOW-UP SOLUT 8/1 BANNERS IN THE VILLAGE (request: Slevin) 8/1 STREET ENTERTAINMENT 8/1 4TH OF JULY 8/8 TIVOLI LANDSCAPING 8/8 UTILITIES UNDERGROUNDING FOR ARTERIAL BUSINESS DISTRICT PETER: Arrange location and placement of permanent banner pales at any location other than Pepi's. PAM: No more rack 'n roll. Perhaps no more jazz? RON: Schedule joint meeting to include the follow- ing: VMRD, Council, Marketing Board, VRA, Chamber, TOU staff, Jim Soran (Lacrosse), lodging com- munity. Police to respond to situation in Aspen- can our problems be tied specifically to Lacrosse: PETER: What is the status? KRISTAN: Provide casts to individuals to convert to underground. Provide firm number for TOV's portion by budget time. Inventory all above- ground wiring. 8/7 Have asked Ampersand far design for Lionshead east entry. Will explore with Ampersand alternative banner pole locations in Village. Review meeting planned for September 20. Council recommends moving Lacrosse Tournament to another weekend in June. VMRD to discuss and make final decision at their Board meeting 9/20, 2:00 p.m., in the Library. Developer does not wish to complete stone walls on east parking lot. CD will continue to push issue and provide assistance far process. Working on getting a contractor to estimate electrical costs for undergrounding utilities far properties in ABD. Holy Cross is going to give us plans showing all above ground utilities in the Town of Vail. Meeting held Sept. 11, 9:00 a.m., with Ted Huskey and New Electric. A Council meeting to discuss this will follow. 8/8 WEST INTERMOUNTAIN ANNEXATION (request: Lapin) 8/8 POST OFFICE BUILDING REMODEL/ACCESS 8/15 VUCWD/TOV LAND CONTRACT 8/15 POINT OF SALES TAX COLLECTION (request: Lapin) LARRY: Provide more enforcement power to Holy Cross to require undergrounding. LARRY: Proceding w/legal requirements for annexation. STAN: Redesign access w/CDOH as relates to remodel. IRON: Contract in final stages of negotiation. CHARLIE/STEVE B.: Schedule discussion. Prepared memo for Town Council on utility wire under- grounding. Holy Cross has provided additional information. WS with Council to be set. Annexation map is being produced. Annexation should be completed by Jan. lst so Intermountain can be included in our census count. When space needs are determined, access redesign will be done. Larry and Jim Collins are working on' contract. Will be addressed in the budget process late September. a z TOPIC WORK SESSION FOLLOW-UP E FOLLOW-UP SI 9-5-89 GATEWAY PROJECT SIGNAGE 9-5-89 DOG CONTROL (request: Steinberg) 9-5-89 AVON STOLPORT (request: Lapin) 9-5-89 VMRD Long-Range Plans 9-5-89 RUDER-REINEKE BUSINESS LICENSE (request: Cacioppo) 9-12-89 GATE AT FORD PARK 9-12-89 FORD PARK WEEDS (request: Steinberg) PETER: Developer wishes to place explanatory sign, although he does not have a building permit. DICK/PETER: Better signage required. RON/CHARLIE: Consider long-range impact on Vail. PAT: Co-terminus boundaries/contact West Intermoun- tain, Highland Meadows, Vail Run, & Sandstone Creek Club. PETER/DANI: Are they operating illegally in E. Vail? STAN/KEN: How can we ensure the enforcement of traffic control on this road via "the gate?" STAN: Non-irrigated sections of Ford Park have ~icious weeds that require eradication. 9/15/89 IONS AMOCO has been contacted replacement of sign stating something similar to "Pardon my dust." CD will follow up. Interdepartmental to discuss at 9-18-89 meeting a more aesthetically-designed sign & placement @ entrance of Ford Park Lower Bench, as well as parks/paths/etc. Contacted Bill James 9-7-89. Meeting w/Continental Express scheduled Monday, 10-3-89, 5:00 P.M., at Avon Municipal Building. Sandstone Creek Club NOT interested. Reschedule after budget. Community Development investigation of zoning matters in process. Letter being sent to Ruder. ALL departments to lock gate WHENEVER it is seen open. Police to issue warning tickets. Small sign to be placed immediately above/beside lock on gate: PLEASE LOCK GATE BEHIND YOU. PW will attempt to reduce through selective spraying and weed-eating process. 9-12-89 MARK SPEED DIPS EN/STAN: Should warning signs or some sort of PW to inventory all speed dip needs and present to (request: Cacioppo) dequate signage (yellow lines?) be used to alert Interdepartmental. rivers? o -~ TOPIC 8/15 NO SMOKING ORDINANCE/RESTAURANTS 8/25 CASCADE UILLAGE LIGHT 8/25 VAIL VILLAGE INN TRIANGLE 8/29 VTRC HANDRAILS (request: Slevin) 8/29 SIGN NEAR SKI MUSEUM (request: Lapin and Cathy Douglas) 8/29 HIGHWAY RESEEDING OF FILL AREAS (request: Steinberg) 8/29 NEW STREET LIGHTS ALONG BIKE PATH WORK SESSION FOLLOW-UP STIONS UTIONS 9/15/89 FOLLOW-UP RON/SUSAN: Schedule for WS. Compile stats on success/compliance/problems with towns currently under such an ordinance. STAN: Light missing at the intersection of West- haven and South Frontage Road. PETER: Landscaping inappropriate. STAN: John and Ron feel they are in terrible shape. handrails are going to be treated or in some way fixed before winter. STAN: Some type of dead end indication sign needs to be placed on Vail Road as you are approaching the Ski Museum from the north indicating that a that a right turn is a dead end. Research underway. A synopsis of what other municipalities have done is being prepared. Susan has contacted Aspen & ~ Telluride, and has their ordinances. She will be contact- ing businesses in these communities to find out pros and cons. The No Smoking Group is responsible for developing their request to Council. Susan plans to make her report to Council on Sept. 26. Peter and Stan are working cooperatively on the solution. Joe Staufer has agreed to concrete triangle this fall. Cost estimates received.. Replacements ordered. Sign ordered to say "Nb Through Traffic" with arrow to the right. Installation approximately 10/15/89. STAN: Could wildflower seed be mixed with grass seed Contacted CDOH landscaper in Grand Junction, and revege- and the reseeding program far all the fill areas tation plan was requested. Presented Council's request along the Interstate. to him. Pete Ventres has called special mtg to be held Friday, 9/15, at 1:00 p.m., west end of Bald Mtn. Road. Ron and Stan to attend. STAN: Two of the lights are out. Also, need to plar some kind of lighting for the path that leaves the amphitheatre on the east side going past east of tennis courts to the parking lot at Ford Park - there is no lighting along that path at all. Lights are repaired. Lights will be placed at the time tennis courts are built this fall. 8/29 WILLOW CIRCLE LANDSCAPING (STAN: Please contact Joan Whittenburg concerning (Stan tried to call Joan three times. Letter to be hand- (request: Steinberg) improvements in Willow Circle. delivered.