The URL can be used to link to this page

Home My WebLink About1990-02-20 Support Documentation Town Council Work Session~~ ~ ~. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 20, 1990 12:00 p.m. AGENDA 1. Council/Vail Metropolitan Recreation District Joint Meeting 2. Interviews of Vail Valley Marketing Board Applicants 3. Discussion of EuroFaire Lease of Lower Bench, Ford Park 4. Discussion of Below Cost Timber Initiative 5. Discussion of Council Compensation 6. Presentation of Street Entertainment Survey Results 7. Discussion of Red Lion Building Request to Proceed through Planning Process with Encroachments on Town of Vail Land included in the Remodel Proposal 8. Discussion of Proposed Redevelopment to Bell Tower Building 9. Discussion of Avon STOLport 10. Update on County Recreation Complex 11. Information Update 12. -Other 13. Site Visit - 3916 and 3956 Lupine Drive VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 20, 1990 12:00 p.m. EXPANDED AGENDA 12:00 1. Council/UMRD Joint Meeting (See enclosed schedule and packet) 2:00 2. Interviews of Uail Valley Marketing Board Applicants Action Requested of Council: Interview applicants and ask any questions you may have. Background Rationale: Alan Aarons has resigned from his position as TOU representative to the Vail Valley Marketing Board. To date, four applicants have submitted resumes and wish to be appointed to the position. They are: Jim Feldhaus, Director of Marketing for the Charter at Beaver Creek; Bob O'Malley, retired travel and transportation professional; Mary Anne Daley, radio sales and marketing professional; and Richard Salturelli, restaurateur. Council will vote on the position opening at the Evening Meeting tonight. 2:30 3. Discussion of EuroFaire Lease of Lower Bench, Ford Park John Horan-Kates Larry Eskwith Action Requested of Council: Approve/modify/deny lease agreement with East-West Marketing for use of the lower bench of Ford Park for EuroFaire next July and each summer thereafter. Background Rationale: John Horan-Kates has completed an agreement with UMRD for the upper bench and now wants to tie down the lower bench. Staff Recommendation: Larry has reviewed. the lease agreement. The only concern we have is with the four year option without .seeing the product first. 2:50 4. Discussion of Below Cost Timber Initiative Bill Wood Action Requested of Council: No action required. Background Rationale: See .enclosed information from the Forest Service. 3:10 5. Discussion of Council Compensation Ron Phillips Larry Eskwith Action Requested of Council: Discussion only. Review comparable survey information and Larry's memo (enclosed) concerning the procedure for adjusting Council compensation levels. Background Rationale: Council has requested the issue of Council compensation be placed on the agenda and discussed. 3:30 6. Presentation of Street Entertainment Survey Results Pam Brandmeyer Action Requested of Council: Supply input regarding direction we should take for summer street entertainment. Pam would like to have the RFP in the mail by 2/23/90 (mailed to both local and front range promoters), as well as to have selected the committee members who will choose the talent agency for this summer's program. Background Rationale: As the results from the survey indicate, varied responses were received. $34,000.00 has again been allotted for this program. 3:40 7. Discussion of Red Lion Request to Proceed through Planning Kristan Pritz Process with Encroachments on TOV Land included in the Remodel Proposal Applicant: Landmark Properties, Oscar and Frankie Tang Action Requested of Council: Allow/deny the Red Lion to proceed through the planning process for an exterior alteration, site coverage variance, view corridor amendment, conditional use for new patio, and an enclosed patio requests. Background Rationale: The Red Lion Building owners are requesting to construct a patio and stairway on TOU property along Mill Creek (east side of property). Before the project proceeds through the planning process, the owners must receive approval from the Town because of the encroachments on TOV land. Staff Recommendation: Staff recommends denial of the request to locate the stair corridor on TOV property. We do support the request to locate the outdoor dining patio on TOV property. The architect has stated that there are building code requirements for ingress and egress that necessitate the stair being located on TOV land. Given the fact that the project in in the early design stage, staff believes another location for the stair could be found if the floorplans are redesigned. We also are concerned about the precedent that would be set by approving permanent enclosed private building on public land. The patio and walk encroachment are acceptable and have been approved in the past by Council. This part of the proposal also strongly supports improvements called for in the Vail Village Urban Design Plan. The specific design of the patio and walk will require further review, however, the concept is positive. 3:50 Tom Braun 8. Discussion of Proposed Redevelopment to Bell Tower Building Action Requested of Council: request to proceed to the PEC includes improvements on Town Approve/deny the applicant's with a redevelopment plan that owned land. Background Rationale: This redevelopment involves the in-fill of the Lancelot Restaurant dining deck. The new enclosed space will be converted to retail, with the dining deck relocated atop the expansion. An exterior staircase connecting the existing restaurant to the new rooftop deck is proposed on TOU land. As owner of the property under the stairs, the Council needs to authorize the applicant to proceed to the PEC for review. Staff Recommendation: The staff recommends the Council deny the applicant permission to proceed to the PEC with stairs on Town land. Restaurant circulation can be accomplished within the building, and as proposed, the stairs will impact an area that is currently landscaped. There is no public benefit from this element of the proposal. 4:05 Ron Phillips 4:10 Peggy Osterfoss Merv Lapin 4:20 Ron Phillips 4:25 4:35 Mike Mollica 9. Discussion of Avon STOLport 10. Update on County Recreation Complex 11. Information Update 12. Other 13. Site Visit Lots 4 and 5, Biock 2, Bighorn 1st Addition (3916 and 3956 Lupine Drive) -2- __ _ _ _ _. __ ___ __ ___. e+-i ~~5 `1 = ltr~: 19 .3` 'rt' 4"? ~_~ ~ L,t.tG.[i P. _ _ TDV / VMRD JOINT MEETING 2/20/9a at 12:b4 Noon AGENDA 1. Reoxeation master plan ~ winston's report 2. flees -- ]-990 proposed resident and non resident 3. 1994 approved }audget 4. Programs offered during ].990 ~. Transferring TpV+s subsidy ($523,ObDj to VMRD's mill lev' election date 6. VMRD's accom~~l.ishments - first year ~. Items fratr. sub committee meets»q -GroLtnd Lease Will the TOV a11aw t7MRD to construct the Booth CreRk: 9 rEole, par 3 golf facility if it passes PEC & DRB? -Second Tce Sux'faCe -.Site Suitability Ana].ysfs -Eagle Vail Metro Rec pint - Consolidation Analysis Update can coterminous boundaries -Mar}:eting - oahat role if any does VMI~b have? TOWN COUNCIL/UMRD BOARD SUBCOMMITTEE MEETING Tuesday, February 13, 1990 8.:00 a.m. Attendees: Staff: Tim Garton Gail Molloy Tom Steinberg Jim Gibson Ron Phillips Pat Dodson Brian Jones Explanation by Tim Garton of background of these meetings. Joint UMRD/Council meeting set for February 20. 1. Ground Leases for VMRD Facilities on TOV Owned Land. Discussed Jim Collins' letter. Document the contacts with Vail Run and Sandstone Creek Club regarding their desire not to join the VMRD because of concern that VMRD is building facilities on TOU land. Pat will talk with Jim Collins about notification procedure. Will be discussed further at joint Board/Council meeting. 2. VMRD Master Plan. Master Plan completed. Plan was helpful in coalescing VMRD Board thoughts. Still not clear what VMRD role is in marketing. UMRD staff serves on Marketing Board Special Events Committee. Should VMRD spend money on events that market Vail? Marketing Board not interested in funding special events, but it will market special events and it does an extensive PR program. Special events could be a topic of the long-term strategic planning process which the Vail Valley Foundation is working on. 3. Second Ice Surface Site Report by_Peter Jamar. Second ice surface necessary because of programming conflicts at the Ice Arena. Cost would be around $700,000. Recommended site is Golden Peak west of the skier base facility south of Vail Valley Drive and east of Mill Creek Circle. This may or may not replace the golf course ice surface which only cost $13,000 - 15,000. 4. Eagle-Vail Metro District/UMRD Study. Some joint programs have been operating. Eagle-Vail is thinking of joining and combining with UMRD, particularly in golf. Eagle-Vail Metro District Board has approached VMRD about a joint venture on an aquatic center located in Eagle-Vail. Tom and Jim recommended looking at existing swimming facilities for VMRD programs. First summer of cooperative effort with Eagle-Vail was successful. 5. Resident/Non-Resident ID System Proposed for 1990. VMRD trying to move toward more differential between VMRD residents and non-residents in charging user fees for programs. Starting an ID.program to determine residency for eligibility for discount card. 6. Construction of Athletic Field Lavatories. General recreation committee is studying this issue. Looking at athletic field site where it could serve both the golf course and athletic field. Rec committee wants a European style facility with changing rooms and showers. Jim Gibson recommended considering changing rooms but not showers. Tom Steinberg wanted to do it with all necessary facilities, including showers. Scope of facility yet to be decided. Design this summer and discuss funding at budget time. Construction would probably be in 1991. 7. Dobson Ice Arena Improvements for 1990. Additional heat exchanger proposed for heating indoor air. This is part of VMRD budget at a level of $17,000 (see memo). Rink-Tex flooring is in TOU CIP budget. Mondo rubber matting will be VMRD responsibility. Heat cable on roof on south side needs to be replaced and VMRD will do it this spring. 8. VMRD Efforts for Coterminous Boundaries. Vail Run and Sandstone Creek Club not interested in joining VMRD. They see no advantage to their owners. 9. 1989 VMRD Accomplishments. Nordic Center highly successful. Track maintenance alone has saved VMRD $18,000 with Axel Wilhelmselm operating the Center. Master Plan completed. Possible consolidation with Eagle-Vail Metro District. Running track at Athletic Field is completed. Tennis facilities upgraded to first class quality (see memo). Subcommittee process is working well as is policy of holding VMRD Board meetings in the Council Chambers. VMRD is experiencing savings in operations and will be discussing whether to lower property taxes or lower TOU subsidy. 10. Vail Rocks Concert. No difference in how this was managed. Vail ski patrol was acting as security. PD stopped in twice. No one was aware of marijuana being used. 11. TOU/VMRD Joint Meeting. Next Tuesday, February 20, 12:00 Noon. Frank Johnson to be invited to represent Marketing Board. Budget will be addressed at joint meeting. RVP/bsc -2- VMRD ACCOMPLISHMENTS 1989 -Contract with private entrepreneur for Cross-Country Ski operation. Saved VMRD several thousand dollars in the nature center and the golf course maintenance budgets. -VMRD master plan - addresses existing recreational conditions, needs, goals, objectives and action plan. -The approval of an Eagle Vail study to look at the pros and cons of consolidating the Eagle Vail and VMRD districts. -The construction of a 400 meter running track around the Vail Athletic Field. -The construction of two exhibition tennis courts and tennis pro shop building. -Swimming Pool - completed the design phase and the start of the general .election process to bring the pool issue before the voters in early 1990. -Es`ablishmen`_. of public input for recreation through sub committees and the encouragement of attendance to VMRD Board meetings. -Addressed issues at the Dobson Ice Arena that would make it more of a profit center thereby. reducing the operating subsidy. -Authorized a site analysis study with F~eter Jamar on various lc~ations that could accommodate an artificial ice surface (2C0' x 85') to take the pressure from the JDZA. -Par three 9-hole golf course in the Booth Creek Area first step - public hearing. Working towards approval process with TOV. -Established a capital reserve fund for replacement of major recreational items. -Dobson Improvements 1) bleacher backs, 2) interior painting, 3) repair/replace all broken/damaged areas in locker rooms, 4j sealed concrete floor (ice & concession), 5) finished all safety lighting, paid for by TOV. -Construction of an outdoor ice arena at golf course - operated by private entrepreneur. -Vail Athletic Ambassador program - developed and ready to offer. 1989 VMRD DEPARTMENT-WIDE GOAIS The Vail Metropolitan. Recreation District is now a combination of the VMRD as it existed prior to 1989 (golf and tennis) and what was formerly the Recreation Department under the Town of Vail. VMRD still has as its primary objective meeting the recreational needs of residents of, and visitors to, the community by providing appealing, high quality programs and activities in a fiscally responsible manner. Other goals of VMRD include: 1. Work with the community to meet the social needs of Vail. 2. Encourage citizens to become involved in the recreation planning process. Solicit public input. 3. Increase public attendance of VMRD Board meetings.. =.. Ensure that all residents of Vail have access to recreational activities and facilities regardless of interest, age, sex, income, race, or handicap. 5. Coordinate public recreation with other communities and recreation groups to avoid duplication and encourage innovation. 6. Continue to explore feasibility of merging with the Eagle- Vail Homeowners' Association. 7. Inform the Public about the proposed aquatic center, stressing the favorable quality-of-life aspects and economic impact it could have on Vail. 8. :aster a rewarding and flexible work environment that allows attracting and maintaining quality, creative, productive employees. 9. Create more of a pyramid organizational structure within VMRD to facilitate greater upward mobility of employees. 10. Work towards increasing percentage of operating budget covered by user fees. Currently at approximately 64$ user fee income vs. operating costs. 11. Work with Town, County and other communities to preserve land for future recreation needs in rapidly disappearing open space in county. 12. Seek out new sports events, tournaments, leagues, etc...that tend to bolster Vai1's reputation as one of the nation's true Sports Meccas. (2) 13. Stress the use of the subcommittee system to solicit input, assimilate information and present recommendations to the VMRD Board. 14. Emphasize good communication between VMRD staff and the Board. Staff attendance at Board Meetings and Board members' attendance at recreational programs is encouraged. 15. Gain a greater degree of control over VMRD accounting/finance functions. 16. Develou more concise 3 to 5 year budget and financia~ planning procedures for VMRD. 17. Work within the framework of the VMRD Master Plan. Refer to and update the Master Plan as needed. GENERAL RECREATION GOALS FOR 1990 General Recreation programs include sports leagues, tournaments, training camps, races, varioss special events, gymnastics, and Red Sandstone indoor athletic programs/facilities. General Recreation goals include: 1. Organize priorities and responsibilities and. restructure the department in certain areas to make it more effective and efficient. 2. ~•<ork toward adult programs recovering .all their. costs through user fees without discouraging participation. 3. Increase attendance at Hot Summer Nights concert series. (Nice weather would help!) Book a national act. 4. Pursue funding for improving facilities at athletic fields. 5. Resolve (to the extent possible) the concerns of softball players about the aquatic center. Work through both factions and find a solution that is acceptable. 6. Seek out new major sports events having national exposure, similar to the NFL kicking competition and the Lacrosse Shootout. DOBSON ICE ARENA GOALS FOR 1990 Dobscn arena offers a wide range of i^e related sports and activities for all ages, including public skating, figure skating school and competitions, Hockey leagues and training camps, and ice related special events. It is also marketed as a multi- purpose facility, hosting such functions as conventions, banquets, trade shows, concerts and sporting events. Dobson goals for 1990 include: 1. k'oYk tv._-~rd a more cost-effective operation while maintaining the necessary flexibility to meet the broad spectrum of needs and desires of the community. 2. Strive to enhance the experience of the patrons of the arena through better programming, a wider variety of activities, and improved on-site amenities. 3. Increase operating revenues as a percentage of operating costs. 4. Try to better resolve issue of improving bottom-line versus giving away or subsidizing ice time for local and youth user groups. 5. Complete second ice surface study and determine feasibility and estimated costs of operating a second ice surface. 6. Match, and hopefully, surpass in 1990 the success achieved by Symphony of Sports in 1989. 7. Market D~bscn Arena more effectively as a multi-purpose facility during the shoulder seasons. POTPOURRI DAY CAMP GOALS FOR 1990 Potpourri is a day camp for children 5-12 years of age. It is open for approximately 11 weeks during the summer and serves both locals and guests. Potpourri goals .for 1990 include: 1. Provide children of the Vail Community a fun, safe, educational summer. 2. Provide guests with quality activities that are av ailable for their children. 3. Cover all operating costs through user fees. 4. Expose the children to the variety of things Vail has to offer: the gondola, Vail Mountain, Nature Center, Parks, Scenery, Wildlife. etc.... 5. Comply with the State of Colorado's social service requirements. 6. Provide ongoing training to staff. ~ VAIL NATURE CENTER GOALS FOR 1990 The Vail Nature Center provides alternative recreatic:-:a~ activities for visitors, locals, school groups, and special interest groups. The center is generally open May through September, and offers such programs as day hikes, bird and flower walks, camp fire programs, evening walks, children's programs and special events. Nature Center goals for 1990 include: 1. Continue tr increase the public awareness, of both residents and guests, of the Nature Center and its programs. 2. Continue to improve the interior and exterior of the Interpretive Center to promote an aesthetic appearance, visitor safety, and preservation cf the Center. 3. Continue to maintain and improve the historic displays located around the Center. 4. Preserve and protect as well as improve access to the Nature Center grounds. YOUTH SERVICES GOALS FOR 1989 Youth Services is a multi-purpose community based agency serving both local and visiting youth. The focal point of this program covers a wide spectrum both in age and program scope. Young people from age 6 to 20 are reacted on a regular basis through a drop-in Youth Center and Cafe, recreation events, and Human Service Programs. A successful networking relationship with other youth serving entities has been established to provide quality services and maintain an optimum level of communication in order to positively influence the development of youth participants. Goals for Youth Services in 1990 include: 1. Cont..^.ue coor3ination efforts between local schools to maintain quality recreational opportunities for local youth. 2. Maintain the Hang-Out and the Cafe in an orderly, timely and aesthetically pleasing manner. 3. Continue to coordinate The Community Special Events Committee for Youth Activities in order to sustain assistance and planning beyond the scope of VMRD Youth Services Staff. 4. Develop Public Relations strategies for all Youth Services programs and events in order to increase community and business awareness and participation. 5. Continue to provide local and visiting youth with positive recreation alternatives in the form of the Hang-out, the Cafe, special events and Outreach programs. 6. Provide a comprehensive Job Referral and Benefits network to local youth in order to assist them in finding and keeping gainful employment both now and in the future. 7. Continue to develop positive relationships with local and visiting youth through the provision of positive staff role models and appropriate education. 8. Assist/network with the local community organizations, mental health agencies, law enforcement and justice entities in continuing efforts against illegal drug usage in our area. 9. Provide local and visiting youths with comprehensive education on the effects of drug usage and the dynamics of chemical dependency through the development and implementation of a Level I Drug Education Series. 10. Continue to monitor the recreational, vocational and family interests of local youth and provide activities and programs that are commensurate with those interests. I VAIL GOLF COIIRSE GOALS OF 1990 The Vail Golf Course is a quality 18 hole, par 71 golf course. A driving range and a restaurant also exist. In addition. to offering 9 and 18 hole rounds of golf, the Department also offers the following activities: private/group lessons, tournaments, Junior Golf League, Pee Wee golf clinics, and Mens/Ladies Clubs. The golf course generates revenue in excess of its cost,. which essentially allows some of the other less revenue-oriented programs to exist. Goals for 1990 include: 1. Enhance the overall enjoyment of Vail Golf course patrons. 2. Adjust current fees to meet the District Goals. 3. Increase the number of rounds of golf in the Pre and Post Seasons. 4. Concentrate on improving business policies and procedures at the Golf Course. Implement better control procedures. 5. Work towards a more efficient operation and investigate computerizing the office and general operation. 6. Complete Phase II of Irrigation/Sprinkler project. 7. Continue to maintain the course in a quality condition to enhance the golfers' overall experience. 8. Improve the general cleanliness of the clubhouse and the grounds. TENNIS GOALS FOR 1990 VMRD Tennis currently operates four tennis court facilities - F~r3 Park, Gold Peak, Booth Creek and Lionshead. A new tennis Pro Shop is under construction and should be completed by year- end, 1989. Tennis activities include: Ladies' Day, mixed doubles, teen tennis, kids open tennis clinic, men's league, Bill Wright Adult and Kids Camps, private/group lessons, and various tennis tournaments. Goals for 1990 include: 1. .Furnish the new tennis facility and ensure that it becomes fully operational prior to the 1990 season. 2. Increase public awareness of the new facility in such a way that it attracts additional player. 3. Increase level of player activity thereby increasing revenue as a percentage of the operating budget. 4. Fully utilize all locations. Popular court location should be reserved for general public play. Unpopular court locations should be scheduled for captive activities (camps, leagues, etc....) 5. Work toward offsetting direct operating. costs (not court maintenance costs) through user fees revenue. 6. Schedule a major tennis activity for the opening ceremonies of the new Ford Park Facilities. 1990 VMRD Budget Summery Revenues: % CHANGE ----- 1990 ---- -•--• 1989 General Rec Programs -2.1 5201,810 !206,160 Nature Center 16.7 57,000 (6,000 Potpourri 19.7 !33,520 !28,000 Youth Center -2.4 58,200 (8,400 Dobson Ice Arena 20.2 (556,830 (463,130 Miscellaneous -40.6 (9,500 !16,000 Subtotals Generv' Pecreation 12.3 ~??x,850 !727 690 TOV ContractJSubsidy 3.0 !543,243 5527,433 Other TOV Payments 102.0 !24,000 !11,883 ~TAL Revenue - TOV & General Recreation 9.2 !1,384,103 !1,267,006 :Golf -4.1 !963,600 51,005,150 Tennis 14.0 f35,100 (30,800 TOTAL Revenue - Golf & Tennis •3.6 !998,700 51,035,950 TAL Operating Revenue 3.5 !2,382,803 (2,302,956 Taxes 4.6 !451,925 (432,000 Investment Earnings 257.1 (20,000 !5,600 lottery -37.1 (5,200 --------------- !8,270 -.........----- TOTAL Non-operating Revenue 7.0 5477,125 ==-=--===----== !445,870 c==se:a:ec:aexs Total Revenue 4.0 !2,859,928 f2,748,826 Expenditures: X CHANGE 1990 - 1989 General Rec Programs -4.1 5174,136 5181,670 Nature Center (Summer) 23.0 !60,609 (49,258 Potpourri 18.9 533,518 528,200 General Recreation Overhead 26.7 5117,663 592,859 Subtotal 9.6 5385,926 f351,987 Youth Center 11.1 5151,716 5136,506 General Recreation Subtotal 10.1 !537,642 5488,493 Dobson ice Arena 16.4 !662,728 !569,534 -Hera! Recreation Total 13.5 S1,200,370 51,058,027 VMRD Park Maintenance 529,182 f0 General Recreation Total 16.2 (1,229,552 51,058,027 including .park maintenance _______________ _______________ Golf Golf Course Maintenance 5.4 5309,426 5293,559 Equipment Maintenance 32.5 557,900 543,700 Clubhouse Operations 17.4 5221,758 5188,961 11.9 !589,084 5526,220 Tennis -8.3 !77,259 584,296 Subtotal Goif 8 Tennis 9.1 5666,343 5610,516 VMitD Administrative 10.1 (420,900 (382,130 Aquatic Center ~ 536,500 Total Operating .Expenditures 11.0 52,316,795 52,087,173 e.eose.o~sosa_s ee..aaecx=exess Oebt Service •54.0 5238,374 f517,874 Total vMRD Expenditures •1.9 !2,555,169 !2,605,047 Budgeted Operating Revenues over Expenditures 112.0 5304,759 !143,779 Capital Projects: Loan Proceeds X CHANGE --•-- !990 ---- --•-- 1984 -••- -100.0 50 5250,000 Golf Course improvements 1280.9 5165,708 512,000 Tennis Courts Project •100.0 50 !461,883 Running Track •100.0 t0 53,000 Rinktex Floor Repla~•_~ ~t (Phase I) 515,000 50 Domestic (later Heat Exchanger (Dobson) f9,000 50 Meat Exchanger (Dobson) !17,000 50 Capital Reserve Accrual (Golf Carts) 0,0 535,00 535,000 Capital Reserve Accrual (Dobson) •68.7 58,896 528,3% Dotal Capital Outlay -13,7 5250,604 5240,279 Total Budgeted VMRD Revenues over (urxier) Expenditures 137.0 554,155 (5146,500)* =======5======= ^eginning fund Balance 1/1/89 Projected Fund Balance 12/31/89 Projected Beg Fund Balance 1/1/90 Projected Fund Balance 12/31/90 593,234 5147,389 --------------- --------------- * Not the same as 1989 budget rxni~er shown in financial Reports due to the elimination of Winter Nature Center (Nordic Skiing) ** Begi ming 1989 fund belar-ce has been reduced from 5246,414 to 5239,734. as a result of adjustments made during the 1988 financial audit. This also reduces the projected 12/31/90 fund balance by an equal amount. 5239,734 ** 593,234 COLLINS AND COCKREL, P.C. PAUL R. COCKREL ATTORNEYS AT LAW JAMES P. COLLINS 3p0 UNION 80ULEVARD. SUITE 400 TIMOTHY J. BEATON DENVER. COLORADO 80228 MARA M K FOWLER ROPERT G. COLE January 2, 1990 MEMORANDUM TO: Patrick J. Dodson, Recreation Director Brian Jones, Business Manager Vail Metropoii;.an recreation District FROM: James P. Collins RE: Formalizing Land. Uses With Town of Vail for Tennis and Aquat.c Center Facilities TELEPHONE 13091 p86.1551 WATS 18001 33t•Spai TELEFAX 13031 p86.17SS As we have discussed, it has been my opinion that absent a long-term lease, the tennis facility being constructed by VMRD on Town property is and will continue to be the property of the Town since no long-term lease exists. It is my understanding that this continues not to be a problem for VMRD. Larry Eskwith is of the belief that some formal action should be taken to recognize the construction of this tennis .facility and ultimately the construction of the aquatic facility. There are two actions which could be taken. These are: 1. Add the tennis and aquatic facilities to the list of properties for which the District is granted a license by the Town to operate under Exhibit A of the Management Agreement dated January 24, 1988 (I believe intended to be dated, however, 1989). By the way, I have still not received a copy of Exhibit A to this Agreement. 2. Execute a long-term lease from the Town to the District for the real property upon which the tennis and aquatic facilities will sit. You have indicated that making the tennis facilities a subject of the Management Agreement and leaving ownership in the Town of Vail is probably how you wish to handle the tennis improvements. You have indicated that you may feel differently about the aquatic facility, due to the additional significant cost of those facilities. Finally, we have discussed the fact that the two facilities are so similar, albeit with significantly different price tags that they should be handled the same way. Larry has indicated that the Town Council feels inadequately informed as to the actions of the Recreation District. Whether or not the Recreation District believes it has adequately involved the Town, it is my position that the Town Council's perception of COLLINS AND COCKREL, P.C. Memorandum to Patrick J. Dodson Brian Jones January 2, 1990 Page Two reality is rea~ity and therefore you need to cure their feelings of inadequate information. To that end, I believe a joint meeting should be arranged as soon as possible to fully explain to the Council what is being done with the tennis facility and what is planned for the aquatic facility and to resolve whether these facilities will be the subject of Exhibit A to the Management Agreement or the subject of a long-term lease. It would be helpful to have VMRD establish its desires along this line prior to meeting with Council, and make a concrete proposal to the Town. Well, those are my thoughts. I hope they are helpful. I await your direction if you wish any further involvement from me. JPC/mw i. SITE SUITABILITY ANALYSIS. SECO~I D ICE SURFACE VAIL, COLORADO PREPARED FOR: VAIL METROPOLITAN RECREATION DISTRICT PREPARED BY: PETER JAMAR ASSOCIATES, INC. 108 S. Frontage Road West, #308 Vali, Colorado 81657 January 8, 1990 i TABLE OF CONTENTS INTRODUCTION BACriGROUND/METHODOLOGY SITE ANALYSIS/SUITABILITY CANDIDATE SITES - ANALYSIS RECONfMENDATIONS APPENDIX LIST OF FIGURES: PAGE 1 1 2 3 15 16 FIGURE 1 - EAST OF DOBSON ARENA 5 FIGURE 2 - LIONSHEAD ~BRKING STRUCTURE,- EAST END 8 FIGURE 3 - LIONSHEAD PARKING STRUCTURE 10 FIGURE 4 - GCI,DEN PEAK ALTERNATIVE 1 13 FIGURE 5 - GOLDEN PEAK ALTERNATIVE 2 14 I. INTRODUCTION: For the past several years, Dobson Ice Arena, Vail's only ice skating facility, has experienced increased utilization both for ice related events and non-ice related events such as concerts and conventions. This dramatic increase in the demand for the use of Dobson Arena has resulted in many scheduling conflicts and, in some cases, the loss of certain events or activities. Since Dobson Arena is the only auditorium space in Vail that hay= the ability to accommodate large special events (seating for 2500) and is the Town's only indoor ice surface, conflicts and increased cor.;petition for the space is likely to continue. As a result of the burgeoning business at the Ice Arena and due to the fact that much of the competing demand for the facility occurs at the same time the Vail Metropolitan Recreation District (VMRD) has identified the need to identify a site which could accommodate a second ice surface. The VMRD anticipates that this ice surface would be an outdoor, but covered, artificial ice surface. In order to address the provision of a second ice surface within Vail, the VMRD selected Peter Jamar Associates, Inc. to conduct a site analysis of possible locations and make recommendations regarding the suitability of those sites for the locations of an ice surface. This report represents the results of the site analysis. II. BACRGROUND~METHODOIAGY: - The VMRD identified four sites that they felt warranted analysis as potential sites for the second ice surface. These sites were identified because they appeared to possess the general characteristics that the VMRD believes to be essential for the second ice surface: Z) Either in close proximity to Dobson Arena or the Village Core; 2) Adequate site area for the ice surface; and 3) Convenient public access. 1 The four sites identified for study by the VMRD were: 1) East of Dobson Arena 2) Lionshead Parking Structure - east end 3) Lionshead Parking Structure 4) Golden Peak III. SITE ANALYSIS/SUITABILITY: In order to determine issues related to the development of each of the identified sites as an ice surface, a list of factors important in tre selection of a site was co.~~piled. These factors are as follows: 1) Size and Shape - The site must be an adequate size and shape to accommodate the ice surface. The preferred ice surface dimension identified by the VMRD is Olympic size measuring 200' X 100'.. 2) Topography - The topography of the site should be generally flat in order to reduce construction. costs of the facility. 3) Access - The site should be readily accessible to the general public and. in close proximity to public parking and transportation. . .. ~,. 4) Proximity to Dobson Arena - While not essential, close proximity to Dobson Arena could result in benefits such as combining. personnel, ice making and. resurfacing equipment, and other facilities such as changing areas and locker rooms. 5) Existing Zoning and Covenants - The existing zoning and covenants governing the use of the site is a factor which affects development potential, acquisition costs, and timing of development. 6) Adiacent Properties -Each sites' relationship to surrounding properties is important to consider in order to avoid potential land use conflicts. 7) Ownership - The ownership of the site and potential competing land uses affect the acquisition cost and ability to utilize the property. 2 IV, CANDIDATE SITES - ANALYSIS: This section of the report discusses the issues related to the development of an ice surface upon each of the identified sites. Each site is discussed in relation to the seven factors outlined in the previous section. A. EAST OF DOBSON ARENA (Figure #1): This site is located immediately to the east of Dobson Arena (See Figure rl) and is utilized currently for both Town of Vail and Vail Valley Medical Center surface parking. Middle Creek runs along the western boundary between the site and Dobson Arena. Several large trees exist adjacent to the Creek. Size and Shape - The site is large enough to accommodate an Olympic size ice surface although in order to accommodate the Olympic size surface properties under three different ownerships would need to be utilized (see ownership below), The surface could be oriented north south along the east side of .Middle Creek as shown in Figure *1 without significantly affecting the Creek or vegetation along the Creek. It would be located west of the existing Hospital and would allow for adequate circulation to and from the Hospital and Ambulance garage. Existing parking for the Town of Vail and VVMC would be displaced. - Topography - The~s~t~~~is-eery flat and -therefore sitedevelopment costs would be favorable on this site. Access - .Both Pedestrian and vehicular access to the site is very good. Public parking is available nearby in the Lionshead parking structure and the site is located along the bus route. Proximity to Dobson .Arena -The proximity to Dobson Arena is a very positive attribute of this parcel. The site is close enough that actual physical connections to Dobson Arena could be made to facilitate shared use of personnel and ancillary facilities. Mechanical systems also could be potentially integrated. Existing Zoning and Covenants - The site falls into two existing zoning categories. The portion of the site that is on Town of Vail property is zoned Public Use Zone District and the portion of the site that is owned by Vail Holdings (the Doubletree) is zoned Special Development District. The ice surface would be a Conditional Use within the Public Use District and would require an amendment of the Doubletree Special Development District. 3 Covenants exist upon the property that would require amendment in order for an ice surface to be constructed. The Vail Valley edicai Center's. land was dedicated to VVMC .with the condition that the site be utilized for medical facilities only. Also, recently the Doubletree and VVMC adopted covenants which govern the use of the VVMC land in this area and would need to be amended in order to allow an ice surface. Ad__~acent Properties - The impacts of an ice surface upon the adjacent properties would be those primarily associated with potential noise fro: the facility. Special care would need to be taken in the design of the facility in order to ensure compatibility with the Doubletree to the north, VVMC to the east, and residential area to the south. Ownership - As indicated previously the site is in three different ownerships: Tokn of Vail; VVN:C, and Vail Holdings, Inc. (the Doubletree). A surface that is smaller than Olympic size could be constructed which would not encroach onto Doubletree land. While no specific plans are apparent for the Town of Vail land, the VVMC master plan indicates their desire to construct either structural parking or additional medical facilities on this portion of their property. The implication of this is that acquisition of this land could be very expensive and prohibitive for the development of the site as an ice surface. Conclusion - In physical and the location of the second Medical Center has iri£licate~ facilities-upon the site and as well. Any acquisition of very expensive. locational terms this site is ideal for ice surface. However, the Vail Valley 3 tY~at th_ ey ,intend ..t~o construct future continue to~uitilze the site for parking the property, even if possible, would be 4 I~I~I~ LE. L-I~I-~.s r~/ T.O.V. /V. V. M.C. Site ~oi~o~es ~ J • ~! k,ti: a~ `~ ` ~,. .~ 1'F~:'o~w~.~ ~ - ~~ t r~ { + As i~ M~- 1 A / 1 ~ `t t h~ ` )~ ~ ~ ~~ ~i H~E.I-- ~ ~ a nr r' ~X I 'I f-~ ~s s~ ,~ 1 s r ~ P,~,, {~' (L' I r {i r ~ ~. , ~ ~ w.w. ~. ~~~( r ~ ; 1 g F- .,°f ` \ ~ T.O.V. ~ I ,; ,, ,, ~i i ,i ~r~-I vA-r~. ~_ 1 1~ \_ _; ~ ,. - ____ _, ~~~URE 1 L B. LIONSHEAD PARKING STRtTCTURE - EAST E?1D {Ficiure n2) This site is located immediately west of Dobson Arena (see Figure ~2) and is currently utilized as bus and recreational vehicle (RV) parking. The site is located north and west of East Lionshead Circle. Size and Shape - The site is large enough to accommodate an Olympic size ice surface with a significant amount of earth work. The turning area at the east end of East Lionshead Circle would be eliminated in order to accommodate the ice surface. Topoctraphy - The site has a substantial amount of grade change from the northern portion of the site to the southern portion and construction of an ice surface will require either a substantial cut or fill situation which will result in high construction costs. Access - Both pedestrian and vehicular access to the site is excellent. The proximity to the public parking and bus route is a very positive attribute of this site. Proximity to Dobson Arena - Similar to the site being considered to the east of Dobson Arena, this site allows the opportunity to construct actual physical connections to the Arena as well as shared use of personnel, ancillary facilities, and mechanical systems. Existing Zonincr and Covenants - The site is currently zoned "Parking" which would allow the construction of an ice surface as a Conditional Use. The land upon which the. parking structure site was deeded to the Town of Vail with the condition that the site be used only for public parking purposes. This condition would be required to be modified by the Town of Vail and Vail Associates. Adiacent Properties - The location of an ice surface upon this site would be generally compatible with the surrounding land use. Ownershiti - The site is currently owned by the Town of Vail and was at one time designated as a potential convention center site. It is anticipated that a major issue related to the use of this site will be the potential of the development of the site for other uses. Conclusion - The east end of the Lionshead Parking structure is an excellent site for the location of the ice surface. Construction costs upon this site may be higher than on others, however, due to the need for a large amount of either excavation or fill. Because this site was identified candidate site for a convention anticipated that the Town of Vail. several years ago as the prime center or "Congress Hall" it is would be very reluctant to give up 6 the site for use as an ice surface until some determination is nacre reyar~ing the ultimate bLst use o~ the site. Therefore the likelihood of utilizing this site in the short term is questionable. The site may be, however, the most logical site for an ice surface in the long term if it could be integrated into the Town of Vail's plans for some other type of facility on this site. 7 ~~-~-r-.~~~ >z-D. ., ~ _ ~,~ ~_- 1. _ - _ s i ~..~ -~S i -- ~ _ '. - _ _ ~~ - .~ ~ ~/ 8~~0 ~ i~' / .- - .~ _: °s° . _ _. .,.. ,., «" ti. ,,: *~` ti a. a .. a~~I ~~ ~z ~ ~jfa~ ` ~ ~~ LIOt-~S~-IE,ab GI ~-GL~ Lionshead Parking Structure-East End - Site _ 10 /10 /89 o sn 1 r _~ VQ i L t--''rE~-=~?-' L C. LIONSHEAD PARKING STRUCTURE (Ficture #3): The third possible location for an ice surface is above the Lionshead Parking Structure. Size and Shape - It appears that, geometrically, an ice surface could be accommodated in an east-west orientation above the north bay of the structure. Previous investigations (see letter in Appendix) have indi:-•ated that the north bay has been designed in a manner that would alloy:: some additional construction above the existing upper level. To~ocraphY - Since the ice surface would be constructed above the existing structure, the topography of the site is not a factor for .s site. -ess - This site allows for excellent pedestrian and veh~cuiar ass. Specific access to the actual ice surface would be dependant -~ architectural design. Pro}:amity to Dobson Arena - While not as close to Dobson as the first two _:lternatives (East of Dobson Arena and East End - Lionshead Par~:.ng Structure) this site is also very close and would potentially allc. the opportunity for shared use of personnel and mechanical sys~:ms. Direct physical connections are still possible but would be expe::sive. Existing Zoning and Covenants - As with the east end of the Parking Structure the site is zoned "Parking" which would allow construction of the ice surface as a Conditional Use. The Parking Structure is subject to deed restrictions regarding the limitation of its use for parking by Vail Associates and these would need to be amended by the Town of Vail and Vail Associates. Adjacent Properties - Their would be no significant problems with the compatibility of an ice surface with surrounding land uses. Noise impacts upon adjacent properties would need to be considered in the design of the facility. Ownership - The site is owned by the Town of Vail. Conclusion - This site co~ surface however not enough capability of the existing detailed architectural and make a final determination site. uld be an ideal location for a second ice information exists regarding the structural structure to support an ice surface. More engineering work is required in order to of the feasibility and suitability of this 9 ~. i- , 1 t_ionshead Parking Structure Site 10/10/89 o so -f Y ~~~~~ s ': ~ , ~ ~, ' 4~ t f., ~ $~ y ~ ~ ~~ ~ ~i <, ^ _ y . . F n x E x y ~`y ~ ~~ 1~ ~ ~ , . ~ . Fy i~ ~ `: a t~ .s ~ .. i,. ,.. s I I ~ ~ I ~ iTl-1 Tl i e~~.E . ~ ~ _-___ r~~P~- LEVEt_ ~a~ ~~ !I~IIUI! ~~ ~ __ ~ . Llol-I ~H~-ab Gf~[..~ FIGURE 3 D. GOLDEN PEAK (Figures ~4 and #5)• -his site is located at Golden Peak ea~~ of the Skier Base Facilit south of Vail Valley Drive and east of Mill Creek Circle. The site is currently occupied. by tennis courts and surface parking. Several alternatives exist for the specific location of the ice surface. Two possibilities are indicated in Alternatives 1 and 2. Size and Shaoe - Flternati~:e Z - indicates north -south orientation Facility. This location surface into either the facility and allow close changing areas, etc. the location of the ice surface in a adjacent to the Golden Peak Skier Base could allow the integration of the ice existing facility or a new expanded proximity to food service, restrooms, Alternative 2 - indicates the location of the ice surface on the western end of the site. The benefit of this configuration would be to allow for flexibility in the future expansion of the Skier Base Facility. Both site plans would result in elimination of existing tennis courts and surface parking. Topography - The site is relatively flat and would allow for easy construction of an ice surface. Access - Access to the site is good. The site is located along the --- public bus route and is within a short walk-from the-public parking at the Vail Village parking Structure. It is also adjacent to the Vail Village Commercial Area. Proximity to Dobson Arena - The site is not in close proximity to Dobson Arena and therefore would not allow for any integration of personnel or facilities. Existing Zoning and Covenants - The site is currently zoned Ski Base Recreation Zone District which allows „public park, .tennis and volleyball courts and playing fields" as .Permitted Uses and "redevelopment of public parks" as a Conditional Use. "Seasonal structures to accommodate athletic, cultural,, or educational activities" is also a Conditional Use. The second ice surface will fit into one of these categories. The covenants which exist upon the property correspond to the Zoning. Adiacent Properties -The impacts of an ice surface upon adjacent properties would be primarily associated with potential noise and view blockage. Proper design of the ice surface should address these issues in order to minimize negative impacts. it Ownership - The site is owned by Vail Associates, Inc. and the VMRD has an approximately 80 year lease for the existing tennis cc~rts. This lease would need to be modified by Vail Associates, Inc. and the VMRD in order to accommodate the ice rink. Conclusion - This site is an excellent site for the location of an ice surface. While the proximity to Dobson Arena is not as good with this site as the others all other criteria are well met. The site contains very suitable topography and its location affords easy access and parking, excellent proximity to the Village core, and is a site that is the center of ex~stiTg compatible recreational activity. The .site is under utilized in the winter months and, if the ice surface could be designed to accommodate tennis courts in the summer months, full utilization of the site for recreational purposes would be realized. 12 `_~~ 1 ~ i ~ / ~ ~ --~ ~ ~ ~ ~ ~ • ~ ~ ' i ~ ~ ` ~ i ~ ~ ~ ~ .t_y~ t 1'.:~BY ~. ... ~ .,%i e ,: i. ~ I . Y l ~^ ~~ z,- ~~.. ~... ~ 1 ~ ~q x .I a~ r, I 1 ~ r y L f ~ I, ~ / y +- / ~ (.. / ~ • ~"~ S ~~ea k a 1 ~~ ~. ~yj r ~`V / ~ ~ ~ I ~ ~,~f wr t ~ ~ . . ~ ~ , Golden Peak Site - Alternative 1 10/10/89 FIGURE 4 r _ _ ~K~ ~~ l ~-~ -`~. _ ~~~ _ - + AzrS .~ ~ .... _ 1 ~ ` ._3 / .... ""` +"^` .~..y .... X y, - / "" .,. ~ rw~'""..".. .'"' ~.~.w... } , ~----r ~, ~ ~~:~ ,~ ~P~~n ~~k a ~ 7 ~ ~ ~ { S. ~' ~ ~~ ' ,d. •a ~ ... L ~; pp t~` \. I W/3,~y sx ~c it _ ~ „~`~'< ,r #_, ~ ~~ t~ ~~ .4 ~yz~t ~ ~ u ~ • .N ~ :' ~~y. R -~~ rat ~ ;. r ~ ~ + . ~ ~ ; r?Y~ '..=f>' s" ,F~ ~ ~ D w ~ ~-i yam ~~5~ aEr-i~5 Golden Peak Site - Alternative 2. 10/10/89 ~ I I 1 x max. ~-E_r-~r~« GO U P-'T"~ x x '-~, ~i s :! _. t I I -..~._~ _... X I / /~'~ x _ , t~ PoS~~ ~-'- ~~~ ~~~ ~~~~ ~ rTY •-__ ~, V. RECOMMENDATIONS; Analysis of the four candidate sites has indicated that the dimension of an Olympic size ice surface can potentially fit upon each site. Other factors vary for each site and upon comparison of those factors the following recommendations are made: ' 1. Golden Peak is at this time the most suitable site for the location of an ice surface. This is due to the facts that the VMRD currently has a lease on a portion of the site, the topography allows minimal construction costs comparative to the other sites, the site is easily accessible and visible to the public, and is designated as an area of Town that is appropriate for the construction of recreational amenities. While the site is not in close proximity to Dobson Arena, problems exist with each site that is close to Dobson. These problems are ownership, construction costs, and potentially conflicting land uses. 2. Preliminary discussions have been held with Vail Associates, Inc. regarding the use of the site for use as an ice rink. They have indicated a willingness to work with the VMRD to .investigate in more detail the possibility of amending the current lease in order to allow the construction of an ice rink. 3. VMRD should attempt to keep options open with the Town of Vail regarding the potential of incorporating an ice surface into the Lionshead parking structure and/or a new facility at the east end of the structure. In the long term if proximity to Dobson Arena is desired for the second ice surface location, the Lionshead head site, while ultimately more costly, could be the best solution to meeting the needs for the second ice surface. 4. VMRD should continue to work with the Town of Vail and other groups to evaluate the desirability of utilizing Dobson Arena as a multiple use facility. The construction of a convention or "Congress Hall" facility may be necessary and desirable in order to allow Dobson Area to function in the long term as primarily an ice arena. 15 ~ •~+ ',~'•, onroe ~ ngineering Consultants 26 January 1988 Mr. Ja: `s ::•c: '~~r Morter Architects 143 E. Meadow Drive Vail, CO 81657 RE. Propc~ed j,'a_, Re:~ _r-ati c:~ Ce=ae_ ( ~ . Yi30~/i06j Dear Jim: As suggested by the City Council, we have completed a preliminary study of the feasibility of constructing. the new Reservation Center on the top of the existing Lionshead Parking Garage, j9e previously did a similar analysis for the Vail Transportation Center as outlined in our letter to you on 21 July 1987. Our study is limited to the structural engineering recuirements of the proposed construction. Our review is used on a s•et ~f archite~ drawings dated 4 March 1980 and 1 March architectural drawings were prepared by the struct~ra_ drawings by KKBNA, Inc. notes indicate the design soil pressure soils. report by CTL/Thompson, Inc. ~tural and structural 1980 respectively. The Robbins ~ Ream Inc., and The structural general was 4000 PSF based on a Our review indicates that much the same design loading and cri- teria was used on the Lionshead Garage as on the Vail Transporta- tion Center. This means that, as on the Transportation Center, the upper level tees on the Lionshead Garage are adequate to support an office floor loading. The tees do slope 9 inches from one end to the other and a floor leveling system would be requir- ed. As previously, the top level tees are not adequate to sup- port a new roof structure and any roof loads would have to be directed to the existing bearing walls. , Also, as in the Transportation Center, the tees below the top level will not comply with the IIuilding Code Requirements of office use. P. O. Box t597 48 E. Beaver Creek Blvd., N307 Avon, Colorado 81620 .303-949-7768 L'=:i1:•:° OLiYe~"~- C. t:"._ m~.:::..-_-,~-;.~~~07 CL::''eY, Z::'11C.t In aicated several possible locatio:~s for a r.e:~: bui 1dirg, .,•e feel. that only the northern most bay (that i s fror,: the r_orth stall approximately 60 feet south) will prove econoa:,ical for a new buildi rtg at Lions- h~ad Garage. Tire reason for this is that ti:e center bays and the south ~:all of the garac e are supi~orted on colu_~ns bearing on isolated pads ~::;ile the north ba~,~ is supported cn continuous concrete walls bearing on continuous footings. Based on our past experience, it is our opi~:icr: the F__sti rg co_.crote galls and footings would likely be able to support a rew roof load without modification. If tti:o levels were added (an elevated floor and roof) we still feel the existing concrete walls would be adequate and only the footings would require modi~ication. The scope of this work would be similar to that wh;ch k-ou~d be recuired at the T~a.tsportation Center. Contrary to this, we feel both the columns and footings would require modification to add any load to the other bays. These modifications would also be more expen- sive in nature. Another potential structural e::pense would be to provide access to the new building. To provide access from the frontage road a bridge would be required or part of the existing garage iaould have to be backfilled against. Either of these options would require modification of the existing structure and additional structure expense. In summary, it is our opinion a new building at this location is economically feasible provided it can be constructed on the north bay and that suitable access can be achieved. If you have any comments of questions, please call. Very Trul Yours, Peter Monroe, P.E. PDM:brb Draft Re ort C~~S~LIDATI()N ANALYST S VAIt METROPOLITAN RECItBATION DI3TR.iCT EAGLE-NAIL 1~ETRf?Ppt 1'1'.A'~, L?~~~^Ri~ Wln.% Moo~daEee, l,k. 1 Febn~ary 1990 BACKGROUND/OVT3RV IB W The Vail M~~_°c~*^'=,.~-, ~;frea*;c,., *~~~~~.., ~-a,;~~^,,.; ~.r~i'it~t'S pre iClCs the pr~imar recreation services for the Town of Vail (TON). Immediately to the west, the fiagle-Vail Metropolitan District (EVMD) includes recreation in the services it provides to residents of Bagle•Vail. Vail and Bagle-Vail are respectively the lar est and second largest populations in Eagle County. In response to growing interest, the ~oarcis of Directors of both Districts commissioned this study to e~.~aluate the feasibility of a possible merger of the `v ~u~:D witi+ „~c r~~ ra ~;on ;ervtces of cne EY"tv1D. For the purposes of this analysis, all references to the EVMD below relate only to the Recreation Fund of the BVMD. The first task in identifying the compatibility of the two Districts compare their key Financial and recreational characteristics. Since the 1989 finanaal statements were not completed at the time of this analysis, the 1988 budgets were used. However, in 1988 there were several anomalies or unusual budget items that had to be reconciled to provide a fair comparison (e.g. the VIVSRD did not take over full responsibilities, nor receive a budget subsidy, from the TOV untll 1989; the BVMU's tennis courts were closed for resurfacing in 1988, etc.). Therefore several adjustments had to be made in the 1988 financial statements in order to present atypical-year. perspective for comparison (see Data Comparison - 1988 spreadsheet attached). In looking over the Data Comparison the similarities between the tyro p~{~~ ~e striking: They both have comparable populations. They zeceive comparable property tax revenues, almost identlcel s4hsi'~s {f:c:r. '?`~~~' a:-:d );t~,L7 Ce:,eral Fund). Golf revenues and expenses are somewhat comparable. Both have been making comparable payments on debt, and both have funded approximately the same level of capital improvemen#a in recent years. Less obvious, but also noteworthy are several major differences: The significantly higher assessed value for property within the VMRD, and the resulting much 1~igher mill levy for the BVMD to raise a comparable tax revenue. At the same tune, the majority of the BVMD non-operating income (taxes, transfers, etc.) goes to repay debt (the operating budget has a slight surplus), while the VMRD non-operating income covers both debt and operating costa (the VMRD operating budget generates a deficit). The VIVIRD will be malting its final debt repayment in 7990, while the BVMD has recently increased and refinanced its debt, to be paid through 2009. The VMRD has a significantly Idgher overall budget than the fiVMD, due primarily to the VMRD's General Recreation and Ice Arena programs. GENERAi. DATA Population/Votere The EVMD population i$ about 2596 smaller than the VMRD, about 3400 vs. 4400 po~ppulation. There is a large difference, however in the Number of registered voters -the fivl'~+tD hex less than 1 /3rd as many voters ae the BVMD. Unless more EVMD residents rester to vote the VvgZD co«lci dom~r:~`~ el~!?_--.~ ~: a cou~~ned district. Asae88ed ValuelMill Levy The VMRD's assessed value is almost 10 times that of the BVMD - $298 million vs. $39 million. As a result, the EVMD has a mill levy about 5 times higher than the VMRD (7.7' mills to 1.4t mills) to raise a comparable amoun! of revenue. ThiA suggests that without some adjustment, in a consolidated district with a single a"•,aar,.+~_n.e}, E114~T,}Fl r -.~, 4- •,.- ..1.7 ..... _ .... ..1 ' j' ~ -~- ~:.J G -.~L.l.. ca:,~~iJ.iC3`C~ l~t Lll~ total di.5~1[t r~VE'li~l~s• Although that ib a natural rt:sult of taxing by assessed value, it could lead to feelings by Vail residents that they arc carrying a disproportionate amount of the financial burden based on use (the two populations being relatively equal). This could be countered by the argvmet~-, at l~~t fr.±~~liy, that ±he VMRD p-ati•ide~ a e:gniticantiy higher level of recreation programs in Vai] (General Recreation and Ice Arena programs) for which the EVMD has no contiparablr, and by which Vail residents benefit greatly by virtue of proximity. Growth Fotez>Hal Bagie-Vail ha8 approximately 1,050 completed residential units as of 1989. The majority of the remaining 220 residential and 9 commercial undeveloped lots have been sold for future development. OFBRATING SUDGBTS General Ir, Y-•era?~ te^.•~:~~, t}:e ~".t~'RD '; s a:; a~.~ rahn- bu~br~ of app.oximately g2 million, while the BVIvID's budget is about $b00,000, slight~y over one-fourth of the VMRD budget. The dingle major difference is the VMRD General Recreation and Ice Arena programs, which add approximately $Im to the VMRD budget. The VMItD currently has a net operating to 1989 the EVMD reflnanwd !b long total debt obligations for the purpore of raising additional ,•apltal for tM daveloptnent of parlor and recrogdon factlitias - s 23 sae alts to be developer ss a 9-hola gWf cavr9e. and other polo u tztay be faaelbk. if this debt repayment ~ atloated to the BV1vID Rea~eatfon P~u-d, !t w18 obviously raise the ncr~tlan portion of the u~311 brvy, the predec amount we do not la~ow at t3-1a time. ` Under tee darter with the Town of Vail the VMRD receives a tc+etporary subsidy of approximately SSOOADO tzom the Town. 'The L'MR~ it re~ulred by 1991 to hold an election to raise its mfll levy to lnerease tax revenues equivalent to the Town tubaidy, and the Trown fa to lower itn er~pl (evy to reduce its tax revenues by an cquiralent amount. Under atrrent aatxzeed value thlr will raise the VMKD mill levy to approximately 3 mills. j ofBdal Statement EVMl7 General obligation and Refunding Bonds 19!39, fisted 1 filly 1989, p. 64. deficit of about 5443,000, also pprimarlly attributable to the General.Recreation and ke Arena programs, while the FVMD actually has a slight surplus of $1!3,000, Administrative Coats Administrative expenses in the FVMD are approximately one-fourth that of the VMRD ($109,000 to VMRD's $380,000), which is consistent with the relative size of the overall budgets. SaJaries(8ene~its The VMRD administrative costs include the salaries of the Director, business mansger, and secreta~/receptionist. All other salaries. (department directors and staff) are included in +~° 1"'~ ,`'?`~ `~" k~ ~' ~'= _',-"'- <i,~ ~-~" .~~~:^", ~~I'~e.ai recreation). There are 22 ftz??. time year round employees in the VMI2D. They receive benefits it the form of: + vacation and sick leave, • health and dental insurance ($75,000 total annual cost), + Life and disability ($3p,ppp total er.nt±al cast), co~~uibuuuns to a pension plan ron~ulg izom li 112% to 19`0 of salary per year, depending on length of employment), and • ski pass subsidy ($525 to $625, depending on length of employment) None of the part-time VMRD employees receive benefits! There are two full-time EVMU employees, one of whom is the golf course superintendent. They are provided: two weeks vacation, a hospital and dental plan, and the recreation director receives a pension benefit in the form of a EVMD contribution of 296 of his salary to an JRA plan. (No other employees receive pension benefltaJ The fiVMU employs 30-40 part time seasonal recreation staff, alone of whom receive benefits` Because of the distance between Vail and Tsag]e-Vail, if consolidation were to take place, it is unlikely that there may be some reductions in Staff levels, but none that would have a large impact on overall budgets. Starting at the tap of the organizational pyrunid, the EVN1D Recreation Director also serves as the golf course euperlntendant. Because of the magnitude of the director's responsibilities, it is not likely that the director of a combined district could also serve as the Eagle-Vail golf course suppeerriinntendent. Because of the. distances between the two golf cou ~ - it would be inefficient to attempt to have a single superintendent cover both; there will still be a need for a golf course superintendent fn at each course. Therefore, a single director and two golf course superintendents will still be required. ~ Brian low, VMRD, 2 ~ 90. s ofBelel Statement FVMU Gestierzl obllgetian and Rehuiciing Ronde 1989, dated 1 July 1989, p. 61. a Under the presumption that one of the results of consolidation would be additional facilities down-valley, that would benefit both Vail and Eagle-Nall, it would appear that additional staffing will eventually be necessary. What is not yet clear is whethe* .l,y ~~~~ ~~" ~~ ~~~ ~~' ~~=~~'+.:T~~;"~cu>vlidi enipOyGeS, with overall direction being provided by the existing department managers in Vail and Eagle-Vail; or whether additional ~~gerg wfll be needed as well. Finally, given the disparity between VMRD and BVMD benefits, it is unlikely that ood morale could be maintained byy reducing benefits of the much larger VMRD work ~orce to match those of a fairly sma11 BVMD work force. Therefore, the reverse seems more likely: overall employee benefit costs will go up as the BVMD employees achieve parity with their VMIZD counterparts. Other Services The TOV currently is contracted to provide to the VMRn certain in-kind services, ln,'2,w~{~~~ Y'".`,~'"'"~=''~ l L""~:~~ a==~°K"`.~;g a:td mwntenance. Moat of those functions are graduaIly tieing assumed by the VMRD to increase response-time and overall coordination. Insurance The EVMD maintains errors and ommissions and property insurance as a member of the Cc:;:`.:.~'.v ~t:t:.:, ~:_,fTf~:n i~rCYt:: j ~:'~ ~: t ~., j• ^ti%vi, a Sc:.{ «T"ca~::d;1Ce p00! 2Si1~~5i1~d ~u: special. districts on April 1, 1988. The pool make8 avallable to its members general, automobile, and public officials liability coverage, including errors and ommissions, property, money and securities, and inland marine insurance coverage. An actuarial estimate is made each year of the claims expected, and a 'loss fund" is established in that amound. When a covered loss occurs, the pool pays the first 1096 of the first $250,000 of each loss. The remaining 9096, as well as 10096 of the loss over $250,000, is paid by reinsurance or excess insurance acquired by the pool Tr;e ~':r,n~~,. ::~:iS+tccci'u bEflt~ia. liAt?ill"t~, jS:utiCi~J, d;.C er20r5 i3tla~ OmII1I.~Ssfoil5 i1lSUSdI1Ce through Insurar-ce Agency of Colorado {IAC). In discussions with Peggy Sanborn of IAC, she estimated that under most conditions the insurance coverage of a combined district would be equal to, or lees than the current sen~rgte coz•F~~~ac. Alth.~~;gh a d~taled -r,~'vsis K=ou d have to be dens before even a ggeneral estimate could be made, IviB. Sanborn guessed that it would be unlikely that the insurance for a combined VMRD/fiVMD would exceed current costs. NON-OPERATING BUDGETS Revenues The largest non-operating revenue source in both districts 18 not property taxes, but rather "Operating Transfers In". This is in effect a subsidy by another entity of government. The VMRD Operating Transfer In is a subsidy by the Town of Vail. The EVMD Operating Transfer is a subsidy from the Water Fund, As mentioned in a previous footnote, the VNiRD charter requires that byy 1991 VMRD tax revenues must be increased to replace the Town of Vail subsidy to the VMRD, which is cure:;:l>• just ~;e: W~,~OG'. So, absent v:itr ~.anbes, she VhfRD property tax revenue should be approximately $900,000 (mill levy raised to approximately 3 mills), and the Operating Transfer In should be eliminated. The EVMD 1989 budget indicates that the Operating Transfer In is to be significantly reduced to $10y,000. That budget however was prepared before the 1989 bond issue refinancing, and the new mill levy was not incorporated, nor was the debt apedfically assigned to the Recreation Izind for repayment. What is clear however, is that the TxVMD non-operating expenses are only necessary for the repayment of long-term debt obligations an capital projects (the operating budget has a net surplus), while the VMRD non-operating revenues must also help subsidize a signiflcnnt shortfall m operating revenues. This is not bad,, it merely id a condition that must be recondled if consolidation fs to be pursued. • Expenses Repayment oJ` Long-teem Debt The BVIv1D and VMRD had almost identical debt re tin ]988, but there are fundamental differences in the future. The 1988 V2~~D payments were the last significant psyn~ents on their outstanding bond Issues, The ]989 payments will be subatantiaily less, after wl't!c'~ the V_12RD wli! Js~en!'~?ly ~ ~,~k~_c_;, As mentioned previously, the BVMD has recently increased and extended its debt significantly -the recreation portion increasing to over x,380,000 annually, for 20 more yearn tuntll 2009). Capital Profect8 G DATA C4MPARI34NS -1988+ VaT! Me~.*c~~~iila~ Recreation Distlct / eagle-Vail Metropolitan District (Recreation Fund) wltuton a:odatas 09 Feb 1990 'Sono aaomalvus ltcmr have boa tttadified to Save a mare rapaeaeatative "weraSe year" aoenparlsoa botween the nvo disaict. BVIrID anon 447 4 o~ept 1.oca! Affaln lQrt3/84 Reg,,sered Voteni 3,OZ1 914 E+~leCo. Qetit 10/l3/89 Assessed Value (000'x) 1298,439 539,319 Cdo. Dept Local Affatts 10/t5/69 Mill Levy 1.410 7.730 (1} BVMO=r+scx~eatloa portiau on1Y p..•ltober~on) Noce; (1) Mady debt servia. In 1989 debt was ro-bonded to S3.7m (121 m 1aad,11.4m 8°u ~ panics) to be paid by 2009. As ~ recall, is 1990 tax w13] rlse from 5289,000 to 5390,000. FISCAL. --- -- _ - VI~lItD BV>t~ Odf 906,783 (1) 714,163 YMRD lacludes clubhouse lease revoaue. Tennf~ 30,437 (1) 4,117 Urvd 1987 BVMD actual, since 1988 unusually bw due to court topaln. gw~ 9,191 All Other Rec. Progruta 7W,538 (2) Tbow sorviccs not actually provided lee Arena 418,462 by VMRD uatfl 1989. Dan. Recrcetion 282,076 Subtotal Revenuec 1,637,758 727,473 4E~3RA7'!NQ 1~'BN~ V>tAtD BY1dD Golf 3>1i,862 (1) 474.533 V1dRD Soitatcp, iacludet'(+OY Iaod laaaa. Toeais 79,342 (1) 10.619 Sys 19,926 Ali Other Rec. PtoSratt» 1,038,156 (2) 'Il~ese services not actually provided la Aram 641.884 by VMRD untII 1989. Oon. Roaoatloa !96,273 Adtedtdtlrt~dve 379,866 (2) 109,389 (,~~ 17.075 AocouaWAtdlt 23.195 Office aupplia 6x690 Bttpl. baa.tiA+utoa 3S,T21 ~~~ 26,708 Sttbooatl &pettses 2,061.226 614.467 ITT • OP>~tA1~10 1143,468) 113A06 v_evdat2 Pale 1 1?rFeb-90 t~ox-o>~~In~ra ~xvaNVSs Avpcrty Tax Rcvcnuo 387.221 (1) 247,312 ~. Inoare~c [naoRle 1J,979 (1) 1,199 ~~ ~• ]7,377 Payment oa Nata Ikcdtsbie 7.24] tottary Aund~ 8.900 (1) 6,347 ~flaosaatteow Ro.cauo. 130,972 (2) 823 Oper~da8 7'rarufvu lu 327,433 46U~193 Snbwal Revcnua 1,090,142 739,712 NON-OP'BkA'In+IO BXPSNSE3 VI~QiD 8 ~ ~Y Fa~r:.e:,: cr.I3e;,, ~ai,4iS ~o,3.i1 Pdnaipd ]ntoiss County trop. 7,331. Capiwi PraJeou 288,340 302.873 SubtotalIIxpetuCt 671,519 672,735 N8'I' -NON-OPSRATIIV~ 3418.323 1,6,977 TOTAL 118VBi'iU8 ~11NS~ (,23,143) 199~9ti 21exe: (1) VA~tD aadtted I'tnanc~al Statement 31 Dec 1988 (2) VI~iD tuuuditod Finaiwial Rcport 31 I)ec 1989 (=, f+ii $VVfi 4dr1t t'Y:r.. aac:;~-d F,tyc:;~ai ,`-.;a; .::~,t;i 31 Dsc 198$ YMRD induda sae of ~ oatrtrs b VA. VMRD trwfar flap TOV actually b;.~an in 1489. YhtltD deb[ wiI bo repaid is 1990. 226,747 $YJrID debt will be repaid itt 2009. 135.584 l3VMD C1P for noxt S yeah ^ S60,OOOtyr v CVtia12 Pa$0 2 O9-RCb-9O QOI..P 08-VERAI. FISCAL RATA VMitD BVMU ~ 906,713 714,165 adf Pasaaa 117,808 (h+een Fee, Si5,7a1 131,730 C+trtMat+Rtnso 170,194 1~,4Z6 gnbhauo I.earc 33,000 583,865 474.333 Conne Ma{nt. 277,733 597.1:7 Cart Atint 43,09? 57,911 Clubhouse 193,017 12Q035 TOV L~oese 70,000 ?tf3T WC:O)-'SP (13XXPiiNSB,: 322,422 239,62 PA898S ti- M1tD B VMU A83IA181~f 4soid Pdos Adca •8aid Adult 6 Day 186 400 Adult 7 Day S6 323 Agar 3:00 PM 18 123 Senior 6 Day 26 100 Uatimited 3 850 325 EVMD pa,pp incinde swim and tennis. Pamlly 650 BVMD peaea include swim and tentila. HOPI-DTI' Addt 6 Dsy 10 7S0 Adult UoliMtad 0 1200 630 liVMD parasa inol»de svvirn and oettNs. Juniar 50 Vail teaideacy not ~egntrt:d. (iRBBN FBB$ VMRD RYIVID Itesf dent/Owner 40 55 R~tb pm+chuc ad ~~ ~aideat/oavnttar oard Hal dons 40 Non-raaideat 30 40 After 3 4z Pty/l'~nat Spawn 33 Pte/poat aertfoo vada a13 p SSO &81aVd1 40 32 Wlt6 parCMae of t73 pud Jv~~ u v_evdatZ Page 3 09-Feb-94 ~~~ ~~ 'i .'; IT .. K ` q FK Y d ^M^ 9^" aw Lv ~'•`N ,~ .. $ ^. !KV _. .., , ... ROUNDS PLAYED 1987 1688 1914 c1RAPxlcCOMPAlii30N Apc a$2 ZS 721 May 3302 2837 3x34 l~at X303 4548 4103 Jai 7622 7773 7114 Ay 6183 6643 7219 Sop 4160 4304 Ocx 1977 2061 Nov 146 0 a. o.. a• lass aoullms~~xvsNUS RouNDS >lli;vwwa AVSRAOl3 Total Roand~ Played 28.244 1685,306 524.26 Qdf play aniy. Kxclndes catu, net, clnbbnase. Prises 10,483 1117,807 all it1!,'R Chccn Fes. 1 4.984 5512.244 534 Incindas pn and post-season discount t+ouc~+. Hotei Quest Oi' 737 5211,359 538 Actor S O7ew Fca 176 51,730 510 h, t3F 384 26,079 516 Other 4F (toum, v/ra dub) 1,473 5?b,162 118 Cart Rcanl (VMR.D pct) 51582,51 1988 RoatdsiGbst ROEJND3 COST AV~RAt3B Total Rounds Flayui 28,244 5418,037 514,80 .,.., . '~C1LE-Y>AII. Ci4L~ GOt7RS~ .... _ , . ..... ,. , _.. 1tOL1ND3 Pi,AYBD 1917 1911 1919 (11tAPHiG COIdPARLSON Ag Icy 1226 975 1235 lon 2?44 3109 3194 Jd 4396 4SY]2 Sots Au: 3817 3j29 3734 Sep 3424 3139 3642 Oct Nov o•. say.. •. 1911 1tUUNp9At8ViiNUB >ROUPIDB A8Y18r1t1B AY~tAOB Taal 1lcmdr Pilled 17573 pi4,~61 141.11 Cloif play aay. ~ta~ cuY,, ~t dubbtatee. Pwe1 s2S,793 BRR Rat citeen 1~ 1306,aoo Ewa o1l~tnt~ed~n~ tll.b69 i1RR c~clteala (vt~atD~ s17o,797 CompBtnoatsty Passes 1690 10 1988 iIOVND9,r00sT ROUNDS COST AVlRiA08 Topii Rtwnds Played I7,37S 50.00 v_avdad Paga 4 09-Feb-90 ,~{~~~y ....: ~AW~AiZY ~V1.~i~~".7/fiL_VVid' MVi~ii'f'tii~iil~R\ ~ l~VVl~Y~7 iiI'1~~ {7p{~ : as %a r ... ~ `. i ~~ ~ O IN Yy dw sN y /A ws ..~, a' ~ ~ ~pis~MA v ovdSt2 Pagc 5 O9~FCb-9O TBNI~I9 QF'~*FRA-! F? cC',4L DATA VI~R?~ RVM~ A13V8IVU81 30,437 4, I 17 Ured 1987 BYMA Rotwl, dnae 1988 $>~BNS68 80,y08 10,619 uawa~lly low. ~Uria 7,870 Ma{nc/Supplia 2,749 N8T IId0011~ t871p'A~NSl3) (30,471) (602) I~TtJM88R QF COURTS 21 8 PAS$A~ V IrIItD BV~ID Itoddect 89oW Pdoe Pdoe iSoid q~w,: e4 SK.` sty ~va~ 24 szs s2s senior clazea 14 s2s F.muy 4 s12o Nm~adcioat Adult 2 S60 Senior CYcueo 0 S30 Fvr~ily 7 S 140 Cf)URT F~F33 I.O1Q 86.00 86.00 1.3 br, iB.00 8x.00 (83 per peaeom for alylee mtoh) (S4 par petroa for da81q match) v_evdat2 Psgo 6 09-Feb-90 ... . :,... - . 19n 19at 1919 vs~-cla 1988 U9A~~B UB~AC~ R8Vt3riU~ AY~tAC38 Taxi 6008 532,461 53.40 ?auc 1162 53,883 ~-~ Court Fesi 69173 T 19,1 i f 2.6 i 737 St Inc7odw doabla. Team Tcnnle , Taunernenh 10+11 S5,T33 53.98 Spcdd P.rcnU iS38 Ccur ::hr.-.eo.ary. ~ 1988 USA~~' USAt1B COST AV$1tA()H Total 6098 578.316 113.04 ,: _ aAvr.$-vAa.~ruas ~oulzTs USAC18 ]957 1981 1989 1988 USAt181R8~~ Taal Pn~ot Coax Pea. Tram Tcar~a Toamameats $pealal B~ea1i 1985 USA(~I~OD~' Total U&AC1B yt$VSNL'fiS AV&F.AgB U:sA(~ CO3T AY~tA(~ ~ ? 09-Feb-9( v ~vdat2 V14~tD FREE RESIDENT/TAX PAYER DISCOUNT CARD NORMAL FEES RESIDENT/TP DISCOUNT G7i^ C,...;,c~. 6 day pass 750 400 7 day pass na 525 unlimited _ 1,200 850 after 5 125 ID 10 Sr 200 Student 50 9 hole 25 22 NATURE CENTER: Nature crafts 3.50 2.50 adult 3 2 Campfire - child 2 1 - adult 3 2 Adult hike 5 3 Kids hike 5 3 Nature adventures 2.50 1.50 Jr. Ranger per day 9 6 per week 40 25 Kid overnight camp out 20 18 Special speaker program child 2 1 adult 3 2 Jr workout - per hour 2 2 Living History (donation 1 1 PO'"PUURRZ DAY CAMP: ~3~~1 i-.~... rv %7 5 day pass 100 90 2nd child 5 day 90 80 10 day pass 190 160 2nd child 10 day 170 140 season pass 840 700 overnight 40 35 Night Hikes 25 20 TENNIS Court fees 1 hr 8 6 1.5 hr 10 8 NORMAL FEE RES/TP DISCOUNT JOHN A. DOBSON ARENA; Pass adult & student LTS VJHC mosquito mini mites mites & squirts pee wee & bantam high school SOUTH SERVICES Hang out fee day ~c~.._ GENERAL RECREATION Softball player fee Running races After school+ Basketball camp Gymnastics camp Soccer camp Volleyball camp 75 50 4G 35 95 85 145 130 185 170 220 200 235 210 2 1 5 10 5 10 9 2~ 20 35 30 .- t MEMO T0: VMRD Board Members FROM: Pat DATE: December 19, 1989 RE: Recreation I.D./ Pass Program ******,tf~******#***~**************~**~~*****~***************:**** Please review the attached information concerning the Recreation I.D./Pass Program. There will be a presentation of this information to the Board of Directors at the January 10, 1990 meeting. It is my intention to implement the program starting April 1, 1990. VAIL 1dE"PROPOLITAN RECREATION DISTRICT RESIDENT AND NON RESIDENT PASSES I.D. CARDS I. To qualify for a VMRD Resident I. D. Card: A. Individual must live within the District Boundaries - East Vail to Intermountain within the Vail Valley. Excluded are the following time share units: a. Streamside b. Sandstone Creek Club c. Vail Run Resort B. Applicant for a Resident I. D. Card must present: 1. A copy of his/her current real property tax assessment -or- 2. TWO of the following: a. Valid Colorado Driver's License with street address b. Landlord/Tenant lease agreement for 12 consecutive months stating the street address and with the applicants name written on the document and landlord name and phone number. c. Current utility bill ONLY if the street service address and applicant's name appears on the bill. d. Voter Registration Card from Vail, Colorado. C. Procedure: 1. All Resident or Non Resident I.D. Cards will be purchased at one "Year Round Facility" a. Dobson Ice Arena or b. The VMRD main office 2. After Applicant produces the appropriate. verification (See Z.B. above), and pays the I.D. Fee, He/She acquires a plastic I.D. card (See Fiqure ii.) 3. The Resident may then acquire the passes he desires at the activity sight. a. Each stamp will be color coded and numbered;. each color will depict Pass Privileges/Restrictions. 1. For example there are 8 kinds of gol f passes. Each .one would have a distinct color and number (See Figure i.) b. Each stamp will be made of a destruct material that will prevent the transferring of passes from .one card to another. SAtr[PLE OF P06SIBL8 STP-I~S (Figure i. ) Unlimited Unlimited Adult Resident Resident GOLF 1 TENNIS 1 Adult Resident Junior GOLF 2 6 Day Adult TENNIS 2 Resident Non GOLF 3 7 Day Adult TENNIS 3 Resident Adult Resident Pre/ Post GOLF 4 Season AQUATIC 1 Non Resident GOLF S Cnlimited Adult AQUATIC 2 Non Resident ICE 1 Resident * GOLF 6 6 Day Adult SKATING Resident .:.E 2 Non GOLF 7 Senior Citizen (6 Day) SKATING Resident Junior * These passes will be GOLF 8 (Eagle County Only) good at Dobson and the Golf Course Rink. Gol f I . D. /Resident GOLF 9 These destruct labels can be bought by participant and placed on a plastic card. They can .not be removed from the card without destroying the stamp. The Facility operator (or who ever sells the stamp) must be the person to place the stamp on the card. This stamp will remain in tact on the card for 1 year. The I.D. card wi21 be validated on an annual basis; The fiscal year will be 5/1 to 4/30. The I. D. card can be validated each year by placing a fiscal year destruct label over the previous year. At the time the I. D. card is validated, each of the pass labels from the previous year will be removed by the staff and the customer can start collecting new r3esired passes. If the picture no longer resembles the person, then a new picture and card will be produced. SAMPLE OF I.D. CARD FRONT AND BACK (Figure ii.) 1990-1991 VMRD ~ 1"x1 1/4" PHOTO GOLF RESIDENT I.D. Card 00001 TENNIS Name Address ICE ~ln case this pass is lest or stolen: Ilndividual lust report sissinq card to V10tD (179-2279), •s soon as possible. a replacesent fss will bs charged before a ntv card will bs issued. The Csarez of this card is entitled to all VlQtD resident races. Pass stickers entitle the Dearer to the follovinq: (l) Golf - tee rises, (Z) tennis court times, t1} lee skat~nq - general admiss:cn. Passholdsr s,ust Aav his card with Ai•/fur 1n ordet to.participa:e in the recreational activities. The tee for this card is non-refundable in vhols or part. this card aay not be transferred to another individual. II. Non Resident Passes: A. These will be handled in much the same way as Resident Passes except that only a_~icture_I.O. is needed to acquire the Activity I.D. card. ~: , __ ~'" .~~,,.: z /_ _ ., ~} -,, , /1 ,•„ ~? ~ • III. Benefits of Program: A. By selling the I.D. card at a central location, the customer is nc burdened with proof of identity each time he tries to purchase an activity pass. B. A picture I.D. helps to keep pass exchanging from taking place. C. Individuals will only have to keep track of 1 card rather tha.~ several . D. A uniform Pass will be easier to identify by all Facilities. E. Renewing of the same card each year will save dollars and le== Bureaucracy for the customer. This is to be typed and reduced on the back of the card: In case this pass is lost or stolen: Individual must report missing card to VMRD (479-2279), as soon as possible. A replacement fee will be charged before a new card will be issued. The bearer of this card is entitled to all VMRD resident. rates. Pass stickers entitle the bearer to the following: (1) Golf - tee tires, (2) Tennis court tines, (3) Ice skating - general admission. Passholder must have his card with him/her in order to participate in the recreational activities. The fee for this card is non-refundable in whole or part. This card may not be transferred to another individual. Z. I.D. Cards - 2,000 printed (both sides & numbered) IZ. .Destruct Labels/Passes (stamps are 5/8 X 1/2", 9 colors) 9 Golf - all different color 3 Tennis - all different color 2 Ice Skating - all different color 14 Different Label/ Passes Golf 1 - 100 Tennis 1 - 200 2 - 400 2 - 100 3 - 100 3 - 100 4 - 100 400 5 - 100 6 - 100 Ice Skating 1 - 500 7 - 100 2 - 200 8 - 100 700 9 - 100 1200 TOTAL PASSES: 3,000 @ $103.99/M = $ 311.97 NOTE: All numbered from 1 - ? Cost Per Label Plates $36 each X 3 $ 108.00 Inking $15 each X 14 $ 210.00 III. Plastic laminates Cost Per Laminate Pouch 3,000 @ .12 ea = $ 360.00 IV. Equipment $1,000.00 Camera Die Cutter for Picture Laminator Hand Punch Note: The District has a camera, U ~- ~ ,.,~ u! ~r~ ~:. `..~-~ , 2 Laminators, Die ~ --; ,~r~, t~..~-;~._ v. Film VI. Applications TOTAI, COST OF SYSTIId (START UP) $1,989.97 1989 Pass Costs ', 1~-•~'~~`x Golf Course H~~ Ice Arena ~v Tennis Courts I0 .~ ~ ~, -- ",i G G \ Golf Course Resident Non Resident Ice Arena Resident Non Resident Tennis Resident Non Resident Total Resident Non Resident Total Passes Sold in 1989 348 17 365 275 100 375 107 3 110 730 120 850 There were 45 Golf I.D. Resident Cards purchased in 1989 at a cost of $ 10 each. If the proposed card replaces it, $450.00 would have to be de- ducted from the total proposed revenue.. Z.D. Card benefits should encourage all residents to purchase the card. Only Non residents wishing to purchase VMRD Recreation Passes will want. and will be required to purchase the card. The purpose of the I.D. Card System is to have a program that would allow the residents of the District to pay resident rates. Resident rates, in most cases, will be less than the normal fee for general admission, programs or special events. 1990 VI~tRD PROPOSED DSBR PEE SCS$DQLE User fees are critical in maintaining vt41tD's continued financial stability. They comprise 64t of 1990 budgeted revenue and 68~ c` t'-e ordea ;ire cc=~ !d~?~t eery? ~e. The remaining ~~~ c` revenue is composed of property taxes and an annual payment from the Town of Vail (intended to cover the deficit associated with the recreational programs formerly under TOV's auspices). Many factors are considered in setting user fees. Some of the guiding principles include: - Offset a certain percentage of the District's operating budget; - Make programs affordable to residents and quests; - Generate sufficient funds to maintain and improve the quality of the programs/activities offered; - Recognize and account for difference between what residents and nonresidents should pay; - Strike a balance between residents vs. nonresidents rates, so as to achieve a desired participation levels from both groups; and - Recognize and account for differences in various userjgroups' ability to pay for programs/facilities. ~~ - ~iect operating costs ao not include administrative overhead which are allocated to the vairous programs in order to estivate the actual cost o! each. It i• .otters difficult to distinguish between direct and overhead costs associated with a prograa. 7~tt attempt has been aade to attach all direct costs (i.e. those tbat came about directly as a result of an event, prograa or activity and which otherwise would not have been incurred) to each of the associated programs. c2~ More specifically, in tera-s of percentage of a progras~'s direct costs recovered through user tees, the toliowinq goals have been established for 1990s - Youth Center - 5 1/2t - Nature Center - 11$ - Ice Arena - 82 1/2$ - local student programs - 50t - adult local programs - 1008 100$ + additional revenue - special events (nonprofit) - 100t (only direct cost) - Potpourri - 100$ - Special programs - events, races, etc - Golf - 123$ - Tennis - 45 1/2 $ - Administrative - Park Maintenance - Debt - TOV - Taxes - Interest - Lottery Sub Total 1990 1990 Expenditrue Revenue 150,252 8,200 .59,142 7,000 674,632 556,830 33,518 33,520. 287,497 197,800 785,280 77.245 2,067,566 408,322 29,790 238,374 963,600 35,100 1,802,050 543,243 451,'S20 20,000 5,200 TOTAL 2,644,052 2,822,013 1~tST TOTl~L 177, 961.00 - _ _ +1 w _ _ ,i ~ ~~. DOBSOI~ ICE ARENA FSE SCREOVI,E - 1990 1. Hourly Rentals 9:00 am - 10:00 p~ 5120.00/hour 10:00 p~ - 12:00 as $ 90.00/hour -- 12:00 as - 6:00 a~ $ 60.00/hour 6:00 as - 9:00 am $ 90.00/hour 2. Daily Rental Non-Ice: Profit Non Profit December 25 - January 5 2,500.00 2,500.00 January 6 - April 15 $2,500.00 $1,500.00 April 16 -June 20 51,500.00 51,200.00 June 21 - Auqust 31 $2,500.00 $1,500.00 September 1 - November 20 $2,000.00 $1,200.00 November 21 - December 24 $2,500.00 51,500.00 Ice: December 25 - January 5 Profit $2,000.00 Non Profit 52,000.00 January 6 - April 15 $2,000.00 $1,200.00 April 16 - June 20 $1,200.00 51,200.00 September 1 - November 20 $1,200.00 $1,200.00 November 21 - December 24 $2,000.00 $1,200.00 3. Concession Sales - Normal Cost of Goods Sold + 50$ 4. Concession Sales - Special Event Cost of Goods Sold + 90$ 5. Summer Hockey School Res/Non res- Registration F~• Per Student f 230.00 6. Sumner Figure Skating School lce ailLe Fer session $ 4.00 Classes per week : 25.00 Food Por Wask = 75.00 Lodging Psr Week = 85.00 7. Skats Rental ~ ___ ~ Pair : 2.00 8. Arena Classes CMC per Student ~ 20.00 Eagle County Schools Per Student S 5.00 Learn to Skate j6 Week sessions $ 3S/40.00 9. Passes Resident (Adult b Student) $ 50.00 Non-Resident (Adult & Student) S 75.00 cz~ /Non Res 10. west lees Student ~' ~ 3. ?5 1-du l t 4.00 11. Skate Sharpening Pair 4.00 12. Locker Rental Seasonal: (6 mo) 10/15 - ~/15 F1i11 Size 70.00 1/2 size 50.00 1/4 size ~ 30.00 ., : , . . _z__ Cein Operated .25/.50 13. House Services Manpower (Per Hour) $25.00 ^~= -- -: - :._ c-= ? X35.: i~elescopic Liit (Per Hour) $20.00 Spotlight (Per Day) $50.00 Electrical Outlets (Per Day) $35.00 Extension Cord (Per Day) $10.00 Telephone $ Toll Rate Back Drop Curtain .(Per Event) $50.00 Black Out Panels (Per Event) $50.00 Miscellaneous $ Negotiable . ~ _ __ , G_EN_ERa1L RECREI~TION PROGRAMS, 1990 FE8 SCHEOVLE 1990 1989 .Res/NR - Special Events: Vail Open Volleyball SS 55 USVBA sanctioned fee King o! th• Mountain 22/25/30 20/27 (love/non men/late) Killer Beez Softball 13S/iS0 135/150 Fall B League Softball 85 75 Labor Day Softball Tourn. 19S 185 Labor Day Golf Classic cancelled 75 War+W ur Softball Tourney 75/85 75/85 - Athletic Camps: Soccer Camp a. mini-camp 50 49 b. high school 299 29= _. =:-=_- ~~-.Y d. non-live-in 275 179 275 179 Football Camp 85/45 85/50 (high school/middle) Volleyball Camp 35 N/A (high school/middle Basketball Camp 25/35 25/35 (Winter/Summer) Gymnastics Camp 250 215 - Leagues: Summer Soccer: 3035 ` - 30/35 (~/unilormsw/o unifors) ~' ~'' Fa21 Soccmr ~'~"~/~ 26/35 Summer Softball League: a. T_z fee 300 3JC b. Player's fee S/l0 10 resident/non residont -=- • Fall Co-ed League Softball 1~0` 135 Flag Football 150 135 - General Rec Races - ~~ - ~ - ~ ' - Frigid 5 1C _ ,; ° , N/A Hill Cliab _ 9/10 lt/71 i/2 Karathon 9/10' N/J1 Vail Fest ~ 9/10 Ii/11 - Red Sandstone Programs: Gymnastics Indoor Soccer Easketball leagues Open Basketball Open Volleyball Open Weightroom Before School (10 day punch pass) After School (10 day punch pass) 100/team 2a~/team 250/team 250/team 50/team 50/team ,/drop in 1/drop Z/drop in 1 drop 3/drop..in 3/drop 20/25 : 15 30/35 25 GOLF, 1990 FE$ SCHEDULB 1990 1989 - Pass Fees: Cart Pass 7S 7S Resident 6 Day Pass (no play prior 400 400 Resident 7 Day Pass (no play prior 525 525 to 1:30 pm weekends and holidays) Resident Unlimited Pass 850 850. Non Resident 6 Day Pass (no play prior 750 750 Resident after 5 pm Pass 125 125 Resident ID Card 10 10 Resident Senior Citizen 6 day Pass 200 200 (65 Years Men, 62 Years Women) Resident Student Pass 50 50 Punch Pass - Eagle-Vail 75 75 Nan Resident, Unlimited Adult Pass 1,200 1,200 - Green Fees: Pre and Post Season (Contingent 35 35 on Course Conditions) Boles --j - ~ --- - 18 SO 50 , 9 Holes - =~ --~~~''~ ~ 2S 2S Resident 18 Holes ,~rtu1 card r0 40 Resident 9 Holes with card 22 22 Hotel 18 Hoses 40 40 Hotel 9 Holes 2Z T2 Junior (Up to 17 yrs, Bali pr Bal! pr Resident and Non/Res.) - Cart Rentalss Electric Carts - 18 Holes 20 20 Electric Carts - 9 Holes 14 14 Hal! Carts - 18 Holes 10 10 Halt Carts - 9 Holes 7 7 Carts with cart/Passes Aalt pr Hal! pr N11'IVRE CENTER FEE SCHEOUI.E 1989 - 1990 PROGRUI 1. 111 1 Hour on site walks] discovery walk, bird walk, mountain hike. 2. Nature Crafts 3. heaver Pond Progr?-s 4. Campfire Programs _, ..>. r:..~.t n.At 6. Kids Hike 7. Nature Adventures 8. Jr. Ranger Program ~.` ~., 9. Kids Overnight Campout 10 . Special Speaker Program 11. Junior workreate Progras 12 , Living History Day i3. all Special Programs or Events 1989 1990 free free non res: 52.50 53.50 resident: S2.OO 52.50 J~DULT/CN 11DULT/CH Tr^ ,.es 52/$1 S3/5_ ~ resident: S1/.50 52/51 non res: S2/S1 $3/$2 resident: S1/S.50 S2/S1 r.c- res: $3 $5 resident: $2 S3 non res: $3 SS resident: $2 $3 non res: 51.50 52.50 resident: $1.00 S1. 50 non res: $7/day S9/day or 540/week resident:. , 55~da~ . ~ ~ ~ / s6 day / . ~ a Zr •. v . . vat! 9~ S2S/veek non res: 518 $20 resider: $15: -~_ , $18 tent space: bag rental: ~` sty ~~; ~S . _ adult/cA adult/cA non res: 53/$2 s3/~2 resident; S2/S1 S2/S1 kids each S2/hour toward participation in programs S1.OO donation Fees based on proposed costs and expenses c2~ 11. Saleable Itess resold based on hard costs - ISi to ~Oi. Prolit usually. iS. Special Croup Programs - ~ainimum S30 S - 10 people $2.00 each for numbers 11 - 20 + POTPOURRI, 1990 FEE SCHEDULE 1990 1989 - Daily Pass nonres/res 30/25 20 - S Day Pass 100/y~~ iS~ - 2nd Child S Oay Pass 90/i0 'fS - 10 Day Pass 190/160 iS0 - 2nd Child 10 day Pass 170/10 130 - ~~~s.n Fass 840/700 600 - overnight 10/35 30 - Night hike 2S/20 1S - T-Shirts S/S S _-~~~ .S TENNI8, 1990 FSE SCABDULE 1990 1989 - Pass Fees: (good for 98 days) .51 per/day Resident adult Pass =~ . SO 50 Non Resident l~dult Pass 0 60 Fasily Resident Pass 0 120 Non-Res Family Pass 0 140 Junior Pass (up to 17 yrs.) 25 25 Resident Sr. Citizen 25 25 (65 vrs men. 62 yrs women) - Court Fees: Nonresident: 1 hour 8 6 - .,~ ~-_~ 10 g Resident: (With I.D. Card) 1 hour 6 1 1/2 hour g - Team Tennis 150 150 - Eagle Co Kids - Jr. Pass YOUTH SERVICES, 1990 FBE SCHEDUIa 199Q - Hang Out Fees - Resident 1/day 5/year - Hang Out Fees - Visitor 2/day - Dances g - Special Events: Nev Year's Eve - Advance 5 New Year's Eve - At Door 7 Babysitting Program 5/yr Spring Break Dance 3 Spring Break Snowboard Fest 25 Evening Arts Festival Children's Tent 3 :~,_ ,~__,~~_ __ 25 Kid's Carnivals 3 Rock on Zce 5 Premier Movie 5 Birthday Party 3 Pool Tournaments 2 19=_ 1/day 5/year 1/day 3 S 7 5 5/yr 3 25 3 25 3 5 5 3 2 T0: RON PHILLIPS r FROM: PAT DODSON DATE: December 5, 1989 SliBJECT: GOLF/ATHLETIC FZELD LAVATORIES At the November 22, 1989 VMRD meeting Merv suggested the TOV and VMRD jointly work on the construction of lavatories that would serve both the golfers and users of the athletic field. The Board will seek input from the general recreation sub committee on the location of this facility. Please let me know when it would be a goad time to meet with you or other Town employees to discuss this matter. Thanks, Pat CC: Barb Masoner (put on general recreation sub committee agenda) T0: VAIL TOWN COUNCIL i RON PHILLIPS FROM: PAT DODSON DATE: December 6, 1989 SUBJECT: IMPROVEMENTS AT THE DOBSON ICE ARENA Per the Council's request that they be informed of improvements at the Dobson Ice Arena, please let this memo serve as notice to the following improvements scheduled for 1990. 1. The heat exchanger for domestic water will be replaced in the spring of 1990. The TOV has authorized this expense and will be paying for this cast through the capital improve:~~e4 agreement this past year. 2. Heat. exchanger for air within the building will be installed in .the spring of 1990. This will be paid for by the VMRD and will have a pay off value o' less than 2 years. VMRD will be spending approximately $17,000 for this improvement. 3. .Rink-Tex flooring. The green carpeting that covers the i.e during special events will be replaced over the next seve:~l years starting in 1990. We anticipate replacing between 3 a^~ 4 rolls of carpet each year until the entire floor is replaced. It will take 4 to 5 }•ears to accomplisr. this. Total estimate replacement cost will be between $67,OC'- $75,00~ (1989 prices). 4. Replace -,ent of the Mondo rubber matting located in the lobbl, .will take place in spring 1990. We will replace whatever is necessary to maintain a safe environment for ice skaters and continue doing this until all of it has been replaced. If there are any questions or concerns regarding the above items, please let me know ASAP. COLLINS AND COCKREL, P.C. - PAUL R. COCKREL ATTORNEYS AT LAW TELEPHONE JAMES P. COLLINS 3p0 UNION BOULEVARD. SUITE 400 13031 p06.1S31 TIMOTHY J. BEATON DENVER, COLORADO 80228 WATS MARA M. K. FOWLER (8001 3St•Sptt ROBERT G.COLE - September g, 1989 TELEFAX 13031 ppe•nss MEMORANDUM ~'' ~ _ ^' ~ TO: Board of Directors ,, / .- ~ ~ ~ ;~ `- • Patrick J. Dodson, Recreation Director / I ~, Vail Metro olitan a ,• I p R creation District -, / i ~~1v FROM: Janes P. Collins RE: Inclusion of Vail Run and Sandstone Creek Club It is my understanding that Vail Run and Sandstone Creek Club are not within the boundaries of the Vail Metropolitan Recreation District and are within the boundaries of the Town of Vail, and therefore need to be included. There are two ways to accomplish an inclusion; they are: 1. Via petition of all-property owners. 2. Via an inclusion election. It is my belief that obtaining a 100$ petition in this instance is nearly impossible, and that we should simply move to accomplishing an inclusion election. The steps involved in accomplishing an inclusion by election are as follows: 1. Board initiates a Resolution Initiating Inclusion Election. To do this, we must have a legal description of the area to be included. The Board must call a public hearing on the matter. 2. Publish notice of the hearing of the Board on the inclusion matter once per week for three weeks prior to the. hearing. 3. Send postcard notification of the public hearing to all property owners within the area to be included. The postcard must contain certain specific information and must be sent to all property owners, as certified by the County Assessor. COLLINS AND COCKREL, P.C. Memorandum to Board of Directors Patrick J. Dodson, Recreation Director Vail Metropolitan Recreation District September 8, 1989 Page Two 4. The Board conducts the public hearing on the inclusion and passes the Resolution Initiating Inclusion Election. 5. The Resolution is filed with the District Court. The Court thereupon will likely order an inclusion election to be conducted by the District. Inclusion elections can be conducted on any. Tuesday. 6. All of the standard election proceedings must be followed. The persons who can vote are those persons who have been residents of the area to be included for not less than 32 days; who, or whose spouse, owns taxable property within the boundaries of the area to be included; AND IS REGISTERED TO VOTE IN THE STATE OF COLORADO. 7. If approved by the electors, the election results are filed with the District Court with a request that it enter an Order of Inclusion of the subject property. 8. Upon issuance of the Order of Inclusion, it is recorded with the County Clerk and Recorder, and copies thereupon sent to the Division of Local Government and County Assessor. Let me know if you have any questions. r /mw 1 ' sandstone ~.~~',. `~r~eel~ `~1ub September 13, 1y89 Pat Dobson Vail Pletropolitan Recreation District Dear P4r . Dobson Thank your for our meeting of Thursday September 7th. On September 9th I brought the matter of our membership in the recreation district to the attention. of the Board of Directors of Sandstone Creek Club. The Board of Directors and myself see no benefit to our owners to belong to the District. Ple are not interested at this time in being included in a special election. Thank you, Eddie Harrison General Manager 1020 Vail View Drive • Vail, Colorado 81657 • (303) 476-4405 February 14, 1gg0 To Whom It May Concern, As a homeowner in special interest in the decade. It has become special place to live. Vail for nine years, I have taken a growth Vail has experienced over the past a very successful resort town and a I recently became a permanent resident of Vail (July, 1889), after residing in Denver for seventeen years. Over the past fourteen years I have been involved in the restaurant business as an owner/operator - more specifically, since 1982 the owner/operator of the highly successful Bay Wolf Restaurant in Cherry Creek. While. at the Bay Wolf, I utilized my marketing background to help the restaurant achieve national recognition and a rare local five-star rating. In June 1888, I put a management team in place at the restaurant and left to pursue other interests. I am working in Vail at present and would like to utilize my talents and involve myself in the heart of the community. Over the years. my main interest has been marketing - thus my interest in the Vail Marketing Board vacancy. While in Denver I was quite active - serving on several charity boards as well as serving on the Denver Convention and Visitors Bureau Board of Directors. As a Vice President and member of the Board's Executive Committee, I worked closely with Roger Smith, the Director of the Bureau during the period Denver approved the construction of the new Convention Center. I have several thoughts regarding the marketing of Vail and feel I can contribute to the talents of the present Vail Marketing Board. Looking forward to meeting with the selection committee and would consider it an honor to serve the community in this capacity. Sincerely, ~~ ~v Richard A. Salturelli Attachments RICHARD A. SALTURELLI 4600 Vail Racquet Club Drive Vail, CO 81657 303-476-8806 WORK EXPERIENCE .9/89 - Present Double J Limousin Beef Co. Vail, Colorado Director of Operations Responsible for sales and marketing, inventory control and delivery of beef and lamb products to Vail and Denver area restaurants. Additional responsibiltiy for .shipment of our lamb and beef products throughout the U.S. via mail order business. Participation with owner in the business plan for future growth of both operations. 1976 - Present Restaurant Owner/Operator Denver, Colorado 1981-Present The Bay Wolf Restaurant Achieved national recognition and a rare local five-star rating while increasing gross business from $400,000 to $1,700,000 annually, through innovative concept and marketing stategy. 1976-1981 The Cherry Cricket Revised concept of existing business and increased gross business from $275,000 to approximately .$500,000 annually 1968 - 1976 Ford Motor Co. - Lincoln Mercury Los Angeles, CA & Denver, CO 1974-1976 Marketing & Merchandising Manager Denver, CO Responsible for developing local and implementing national automobile merchandising programs for the 260 dealers in the nine state Denver district sales office. Provide assistance to zone managers with all merchandising programs. WORK EXPERIENCE 1971-1974 Zone Manager Denver, CO Responsible for sales and marketing of automobiles to all Lincoln-Mercury dealers in Kansas, Nebraska, Idaho and Utah. Provide assistance to those dealers in the marketing and sales of these automobiles to the public. 1868-1971 Management Trainee Los Angeles, CA Experienced gained in merchandising, business management, administration, production scheduling, dealer and customer relations. 1964-1967 Price Brothers Concrete Products Dayton, Ohio; Detroit, Michigan Sales, engineering and production management experience. Last position held was production manager responsible for pipe production and supervision of approximatley twenty men. Took leave of absence to attend graduate school at Michigan State University. F.Di1CATTnN M.B.A. in Marketing, Michigan State University, 1968 B.C.E. in Civil Engineering, University of Detroit,. 1964 Student Council, two years; Spring Carnival, executive committee, 1864; Thetu Tau Fraternity, President; Blue Key Honor Fratnerity; Senior of the Year, candidate 1964. RECENT COMMUNITY INVOLEMENT Member Cherry Creek Commerce Association, Cherry Creek Improvement Association, Better Business Bureau, Chamber of Commerce, 1982-88. AMC Cancer, Regional Board of Directors, 1986-88. (continued) Boys Club of America, Board of Directors, 1987-88. RECENT COMMUNITY INVOLEMENT (continued) Denver Convention and Visitors Bureau, Executive Board of Directors, Vice-President-Membership, 1986-88. Colorado Special Olympics, Executive Board of Directors, Vice-President, 1984-88. (Inducted into Colorado Special Olympics Hall of Fame as Outstanding Businessperson, March 1989.) w ~c ~a rter at beaver creep The Charter Management Company, ]ne. February 8, 1990 Ms. Caroline Fisher Director of Public Relations TOWN OF VAIL 75 South Frontage Road Vail, CO 81657 Dear Caroline, It is my understanding there currently exists a vacancy on the Vail Valley .Marketing Board. As a resident and business person in the Vail Valley, I would like to apply and be considered for the position. I have enclosed for your review a resume of my past experiences. I have been a resident. for the past year and a half and possess a desire to contribute to the marketing of this valley as I plan to make it my home for many years to come. As a hotel marketing specialist for the past twenty years, with a successful track record, I am confident I can contribute to the Board and related results through every aspect of the marketing functions. in addition, I have attended every Marketing Board meeting for the past several weeks demonstrating my commitment and desire to contribute. Please advise me how I may proceed with interviewing with the necessary personnel for the selection process. f' S~tncerel , t ~ G~Y~~- ~'~ `James F. Fledhaus r'Director of Marketing Charter Management Company JFF/pan encl. cc: Mr. Bruce Kendall General Manager Charter Management Company PO. Box X310 Bea~~er Creet;. Colorado 81620 303-949-6660 .. JAMES F. FELDHAUS P.O.Box 2356 Avon, Colorado 81620 (303) 845-9807 EXPERIENCE: THE CHARTER AT BEAVER CREEK - Beaver Creek, Colorado September, 1988 to Present Director of Sales & Marketing - 160 Condo/Lodge Property * Direct the Sales & Marketing effort of a five person staff for this prestigious property located in the Vail Valley. * Accomplishments: - Successfully administrate a marketing budget of approximately $500,000 annually. - In fiscal year 1988 and 1989 increased gross room revenue rentals by 25~ over the previous year. * Currently hold the following business related positions: - Co-chainman - Colorado Incentive Travel Managers Exposition - Chairperson - Resort Marketing Committee for the Denver Convention and Visitors Bureau - Committee member for the Sales Advisory Committee of the Denver Convention and Visitors Bureau - Committee member - Vail Resort Association, Sales Task Force. SHERATON DENVER TECH CENTER - Denver, Colorado November, 1985 - July, 1988 Director of Sales & Marketing - 623 Room Property * Direct a sales staff of seven persons and support staff of six persons, administrate marketing budget of $1.5 million. * Accomplishments: - 1986, after first year of employment, increased guest room revenue by 34~ and occupied rooms by 46$ during second half of year versus first half of year. - 1987, compared to 1986 increased room revenue by 12~, increased total hotel revenues by 13~, increased oc- cupancy by 14$ and increased group occupied rooms from approximately 39,000 to 62,000 or 59$. - To date have won. a total of nine sales and marketing awards from Sheraton and Aircoa including: 1986 Dir- ector of Sales Achievement Award and 1987 Sherator DTC Executive Manager of the Year Award. M RAMADA HOTEL O'HARE - Chicago, Illinois August, 1983 - November, 1985 Director of Marketing - 725 Room Property * Complete responsibility for directing the sales and marketing staff for this airport/convention hotel. Responsibilities and Accomplishments * Direct a 14 person sales staff and a six person con- vention services staff * Development and administration of a sales and marketing budget in excess of $1.3 million yearly * Development and execution of a yearly marketing plan including research, positioning, pricing, strategies objectives and costs * Development and execution of a yearly advertising plan on both a national and local basis * Development of a yearly rooms revenue plan including market segmentation * For fiscal year 1984, exceeded total room sales budget by approximately $242,000 For fiscal 1984, exceeded occupancy budget by approximately 6$ * For fiscal year 1984, maintained marketing expenses within approved budget * During 1984/1985, responsible for the internal and exter- nal promotion of a $10 million renovaton program P & S MANAGEMENT COMPANY - Chicago, Illinois 198 0 - 198 3 Corporate Director of Sales and Marketing * Complete responsibility for directing the sales and. marketing function for nine full service Holiday Inn hotels. Responsibilities * Development and administration of sales and marketing budgets in excess of $1,200,000 yearly * Hire, develop and monitor sales personnel for all hotel properties * Develop and implement multi-unit promotional programs and packages * Development of field marketing plans * National trade show participation * National advertising * Direct sales to major accounts TREADWAY INNS CORPORATION - Patterson, New Jersey 1978 - 1980 Corporate Director of Sales and Marketing * Responsible for the sales and marketing effort of eight company owned hotels, as well as marketing consulting to an additional fourteen Treadway Inn franchise hotels. Responsibilities * Directing field sales personnel for company owned hotels * Major account solicitation on a national basis Development of field marketing plans * National and regional advertising * Development of national, regional and local marketing pro- grams, packaging and promotional efforts * National and regional trade show participation HOLIDAY CORPORATION - Memphis, Tennessee 1969 - 1978 Worked my way through college at the Holiday Inn in Columbus, Ohio as bellman, front desk clerk, night audit, kitchen. Upon graduation from college, promoted to Director of Sales for this 140 room property. Further promoted to Director of Sales for the Holiday Inn-Cleve- land/Wickliffe, Ohio - 200 room property. Received promotion to the Holiday Inn-Cleveland Downtown, Ohio as Director of Sales for this 350 room property. Received promotion to the Holiday Inn-University, Olive Branch, Mississippi as Associate Director of Sales and Marketing, Program Development. Responsibilities * Development of sales training programs for the Holiday Inn System * Classroom instruction of the sales program to sales trainee s * Presentation to franchise groups of 10 to 125 persons * Development and administration of departmental yearly budget EDUCATION: St. Francis DeSales High School - 1969 Ohio State. University - 1974 Undergraduate Degree - Business Administration Major - Marketing Numerous selling, management and business seminars PERSONAL: Married - Two Children Health - excellent INTEREST: Skiing, reading, self-development, family REFERENCES WILL BE FURNISHED UPON REQUEST i s y 'Z~ZJQp .~ ~ ' ?2 ~~ 1 i' zs -~ ~ - ~° ~,.'``~ ~~ ~ ~ ~ ~~ ~ ,L~-~ ~v-~' ~ J~~ ~ ~~ v ~- ~.~. ~~. ~~ ,~-- . ~~, ~~ ,~ .~~, ~ .~. Q ~/~' igvv~/ c ~/6zc 3~.~ ~~ ~'3s~3~ ROBERT PATRICK O'MALLEY P.O. Box 919 Avon, Colorado 81620 (303) 949-~4~#4 (Home ) g~:6~3 ~~ GOVERNMENT EXPERIENCE U.S. Small Business Administration Regional Office, Denver, Colorado (6 Rocky aun a~n ates ovem er to present. Transferred at my request from Washington, D. C. Headquarters to SBA Region VIII to enhance the expansion of ~ Tourism and International Trade in the Rocky Mountain States. Department of Commerce - Washington, D.C. Office of Productivity, Technology an nnova ion, pry 986 to October 1987. Detailed from the SBA to Assistant Secretary, Dr. D. Bruce Merrifield to develope a U.S.-Ireland Technology transfer program known as Bi-National Industrial Research- and Development Program {BIRD). Successively inaugurated this program between the Republic of Ireland and the United States Department of Commerce. United States Information Agency, (USIA) Washington, D.C. Detailed by US Small Business Administration from July 1985 to April 1986 to the staff of Charles S. Wick, Director, USIA to get the private sector's support of President Reagan's Caribbean Basin Initiative (CBI). Developed master plan for Private Volunteer Organizations (PVO's) participation in development of the Caribbean Basin. Small Business Administration (SBA) Answer Desk, Director, Washington, D.C. ice o t,e ~e ounse~ or vocacy. ugust to u y anage, train, and direct staff of professionals on issues relating to government and private industry programs and policy in order to answer over 200 inquiries per day o~ a toll free numbQr from persons seeking information and assistance from SBA, other government agencies and trade associations. Advocate for Cor orate Relations, SBA, Washin ton, D.C.Office of the Chief ounse or A vocacy. anuary to ugust wor ing on Tourism and International Federal policy except for following two temporary assignments. Actin Director, Office of Advisory Councils. e ruary to eptember 1981. ' Actin Director, Wyoming District Office. April to August 1979. National Bicentennial Coordinator - SBA, Washin ton, D.C. January 1975 to ecem er irecte B ans or t e icentenn~a StimuYated SBA participation~in over 150 projects for this congressionally mandated bicentennial program. Received a national award for creation of "Moments of History"-85 issues of humorous and historical antidotes. Director of Government and Industry Relations for Minority Enter rise - SBA, as ington, anuary to anuary eve ope an imp emented Agency programs for minority businesses. Appointed Special Assistant to the Associate Administrator for Minority Business - SBA, Washington, D.C. June 19 O to December 19~ Established ~ni is private sector support for the President's programs on minority capitalism and asked to assume directorship in line management for .support and delivery of this program. PRIVATE SECTOR EXPERIENCE Cor orate Acquistion, Merger and Financial Consultant, Washington, D.C. 1968 ~~ President, Lakeside General Paper Company, Madison, Wisconsin. Acquired aLTcesi a aper ompany to T9b3~ merge~c with General Paper Company in 1964;. expanded and sold to Champion International in 1967. Owner/Operator, Four Units of O'Malley Corporation, Gary, Indiana, between 1950 and 1963. ~.+.~ Purchased Gary Bus Terminal, 1950. Represented both interstate and ~n ras a e us companies. an a currency exchange, tax service, news and gift shop, and sub-leased restaurant and offices and expanded into the largest privately-owned terminal in the U.S. Sold profitably to the City of Gary in 1963. --~ Founded Gary Travel Bureau, 1951. Represented domestic and ~nternationa air ine, steamship, railroad, hotel, and car rental conferences. Built the largest travel agency in the State of Indiana. As a bank director and major stockholder I merged the travel Agency into the Bank of Indiana in 1963. Founded Village Card and Camera, 1956. Retail business in a new su ur an s opp~ng cen er. xpanded in 1957, sold in 1963. _- `~ Purchased Avis. Rent-A-Car Franchise, 1957. Expanded and sold in 1963. District Director, Palmer Manufacturing Co., Phoenix, Arizona, 1948-1950 TRAVEL INDUSTRY AFFILIATIONS _~ Republican Appointee, Board of Aviation Commissioners, Gary, Indiana 1960 to ecte as rest ent to represent t e city a ore Civil Aeronautic s Board on airline service in Indiana. Succeeded in getting certification for Chicago Helicopter Airways and in getting this airline and North Central Airlines to serve our regional airport. _~ Vice President, American Society of Travel Agents (ABTA). 1957 to 1958. epresen e i wes ap er o rave gen s e ore ivi Aeronautics Board and the Air Traffic Conference. ~..~, Director, American Society of Travel A ents (ABTA), 1960. Elected by travel agen s rom cen ra s a es o tTie In e~ionaT~Boara' of the American Society of Travel Agents. Founded additional chapters in Texas and Minnesota. Nominated as candidate for Treasurer of ABTA. i EDUCATION. AND TRAINING Northwestern University, Evanston, Illinois, Bachelor of Science, Business University of Wisconsin, Madison, Wisconsin, Post Graduate, Finance. American Institute of Banking, Chicago, Illinois, Graduate, 1960 National Institute of Public Affairs, Washington, D.C., Graduate. Federal Executive Institute, Charlotteville, VA, Grauduate, 1977. University of California at Los Angeles., Los Angeles, California, Leadership Lab, Graduate, 1977, CIVIC, PROFESSIONAL AND SOCIAL AFFILIATIONS 1954-1955 Gary Industrial Foundation 1955-1960 University Club of Gary 1955-1960 Rotary Club of Gary 1960-1961 Indiana State Chamber of Commerce 1955-1962 Gary Country Club, Director 1958-1962 Board of Aviation Commissioners, Gary, Indiana 1964-1970 Maple Bluff Country Club, Madison., Wisconsin 1970-1973 Harbor Square Cooperative, Director, .Washington, D.C. 1950-1985 Traveled extensively on more than 60 international trips to countries including Europe, Japan, China, Australia, North and South American, Africa, and the Caribbean on business and pleasure. INVESTMENT ACTIVITIES 1958-1970 Co-founder and member, Board of Directors of Money Management Corporation, which founded or acquired,. and operated the following: (1) Bank of Indiana, Lake County, Indiana; (2) Data Corporation, Los Angeles, California; (3) Incentive Capital Corporation (started a Smaii Business Investment Company and invested in ten other operating businesses in steel fabrication, paper distribution, and real estate development; (4) Lafayette Investments; (5) WLAP Radio Station, Lexington, Kentucky; (6) United Tractor, Chesterton, Indiana; and (7) Raleigh Moses Factoring Company, Chicago, Illinois. The Money Management Corporation was .listed on the American Stock Exchange until 1986 when it was acquired by Banc-One of Ohio. AWARDS AND RECOGNITIONS 1959 Special Recognition from U. S. Ambassador to Cuba, Phillip Bonsel, for obtaining release of political prisoner from jail as a result of direct negotiations with Fidel Castro. 1972 SBA Unit Achievement Award 1975 SBA Special Achievement Award 1976 SBA 8icentiennial Award 1979 SBA Outstanding Achievement Award 1981 SBA Commendation from Roger H. Jones, Acting Administrator, 1985 SBA Excellence Award from the Chief Counsel for Advocacy, U. S. Small Business Administration for contributions made to the success of SBA's Answer Desk which became the prototype for many .of our states on their 800 call-in watts line for citizens inquiries on state programs. w February 13, 1990 Mary Anne Daley 2963 A Bellflower Vail, CO 81657 home 476-7969 work 845-9222 Ms. Caroline Fisher 75 South Frontage Road Vail, CO 81657 Dear Ms. Fisher, Enclosed is a copy of my resume for consideration for the vacancy on the Vail Valley Marketing Board. I have lived in Vail for four years and I have spent the last year and a half of my career in radio sales in the Vail Valley. I have learned a tremendous amount about radio and Marketing, and I am interested in being actively involved in the marketing effort for the Vail area. I would like to be considered for the Marketing Board position, to help out any way I can, and put to use what I have learned in Business School and on the job. I have put together proposals, made presentations, worked with ad agencies, come up with promotional ideas, written creative copy,...just a little of everything for my clients and employers. I would like to get involved in special event promotions and the coordinated effort it takes to place media buys and get the word out on important events going on in the valley. I have also enclosed three mock ad campaigns that I "made up" for Vail & Beaver Creek, just to give you an idea of whit type of creative ideas I have and would be interea::ed in working on. I look forward to hearing from you soon. Sincerely, Mar Anne Daley Encl. 1 • MARY ANNE DALEY 2963 A Bellflower Drive Vail, Colorado 81657 (303). 476-7969 .EDUCATION Marymount University, Arlington, Virginia. Masters in Business Administration, Marketing and Finance, June 1988. Georgetown University, Washington, D.C. Bachelor of Science, Business Administration, Finance, May 1985. QUALIFICATIONS Excellent writing, editing and verbal communication skills. Expert in the use of an IBM Personal Computer; AT&T Personal Computer and Compac Computer. Proficient in the use of the following software: Wordperfect 4.2 and 5.0, Lotus 123 Release 2, Reflex: The Data Base Manager, Microstat Statistical Software, The Bluechip Investment Analyst, Profit Financial Software, Harvard Presentation Graphics. Have traveled extensively throughout the United States and 15 foreign countries. EXPERIENCE Real Estate - Property Mgmt & Sales Nov. 1989 - Present Strawberry Park. Beaver Creek, - Beaver Creek, CO Property Management, front desk operations for luxury condominium project. Real Estate sales and marketing. Account Executive July 1988 - October 1989 KVMT 104.7 F.M. and K-CITE Radio, - Vail, Colorado Advertising sales and marketing in resort community. Wrote copy, organized media and marketing campaigns. Graduate Assistant June 1987 - June 1988 Marymount University, - Arlington, Virginia Academic Scholarship. Assistant to Internship Program Director in School of Business Administration. MARY ANNE DALEY 2963 A Bellflower Drive Vail, Colorado 81657 (303) 476-7969 EXPERIENCE Ticket Qperations Jan - April 1986; Nov 1986 - April 1987 Vail Associates Inc. - Vail, Colorado Front Desk season pass and ticket sales. Ticket sales of $460K in the 86-87 season; ski pass sales totaling $2.1 million; distributed ticket orders far approximately 5K hotel guests. Employee of the Month, February, 1986. Management Trainee August 1985 - January 1986 First Virainia Banks, Inc., - Falls Church, Virginia Bank Training Program - trained while rotating through Revolving Credit, Bank Operations, Loan Operations, Cashier's Office, International and Investments. Branch aperations included supervising teller line, servicing customer accounts, loan processing. Trader Assistant April 1984 - August 1984 Riviere Securities, Inc. - Washington., D.C. Assisted trader in Municipal Bond Department. Processed bond trades; developed sales and marketing techniques in Unit Trust, "Ginnie Mae" (GNMA), and syndicate department. Administrative Assistant School Breaks 1982 - 1984 Assistant Secretary of the Arm (Research Develoament and Acquisition) The Pentagon, Washington, D.C. Organized calendar, scheduled appointments, maintained classified document files. Secret Security Clearance. ACTIVITIES AND AWARDS Volunteer - World Alpine Ski Championships, Vail, Colorado, January 29-February 13, 1989. Press Relations Volunteer. Academic Scholarship - Marymount University, M.B.A. program June 1987 - June 1988. Athletic Scholarship - Georgetown University's Women's Track and Field Team; Varsity - 4 years, Heptathalon, and Hurdles, School record holder. 1981 - 1985. Delta Sigma Pi - Mu Chapter - Georgetown Univer=.ity, International Professional Business Fraternity, 1983 - 1985. MARY ANNE DALEY 2963 A Bellflower Drive Vail, Calorada 81557 (303) 475-7969 REFERENCES Christine M. Vail Account Executive Resort Marketing P.0. box 55 Vail, Colorado 81557 (303) 476-4548 Jacquelyn H. Peterson Director, Business Internship Program, School of Business Administration, Marymount University 2807 Narth Glebe Road Arlington, Virginia 22207 (703) 284-1669 Carl B. Garcia Financial Analyst 23 Brians Way Princeton Junction, New ,jersey 08550 (201) 309-1244 (w) focuses on various products and services from European-based companies. The organizers will work with these companies to develop a variety of media and cosumer promotions that tie to spon- sor's distribution networks, especially retail outlets. The key marketing strategy here will be the use of the EuroFaire Coupon Booklet that will be included in media promotions, cross- promotions among sponsors, and in a variety of packages to attract people to the EuroFaire site. In addition to the typical beverage sponsors, EuroFaire will attract food manufacturers, credit card companies, international telecommunication companies, as well as local hotels, and particu- larly restaurants that will participate actively in the taste pavilion. Unlike advertising and direct sales, EuroFaire will present a tangible, live environment where prod- uct and services can be presented directly to the customer. Sponsors will benefit from exposure via on-site signage, posters, printed materials and advertising, as well as title identification with major ticketed events. In addition, products in the food and beverage category will have major sampling opportunities. Perhaps most important, however, sponsors will find the entertainment opportunities in the Vail Valley for their key distributors, dealers and retailers to be one of the most attractive components of EuroFaire. A TASTE OF THE MOUNTAINS Gerald R. Ford Park Vail, Colorado -- __ _ --- - July 6 - 8, 1990 .. L - _ __ 953 South Frontage Road Vail, Colorado 81657 (303) 476-7801 What is EuroFaire and what will it include? EuroFaire is a multi-day festival celebrating the culture and heritage of Europe. Also known by its subtitle, A Taste of The Mountains, EuroFaire activities will range from the people and products to arts and athletics...especially those of the featured country. The festival evolves around "taste pavilions" that are used for food and beverage tastings, live entertainment and pre- sentations and exhibits. EuroFaire is unique in its comprehensive approach, yet draws upon com- ponents of other successful festivals such as the Spoloto Festival, Munich's Octoberfest, A Taste of Chicago, The Telluride Jazz Festival and the Renaissance Fair concept. Entry to EuroFaire pavilions will be free with food and beverage samplings purchased with special EuroFaire coupons. In addition to the taste pavilions, EuroFaire will include ticketed entertainment and sports events. Various performing groups, strolling musicians and name entertainment will run virtually back to back on the EuroFaire grounds, particularly at the Gerald R. Ford Amphitheater. Sporting events will include aEuropean-style bicycle criterium run through Vail Village, co- sponsored by HealthMark, a Denver-based organization that promotes healthy-living con- cepts. Also, the European-American Cup is designed to feature the national soccer team of the featured country against the United States National Soccer Team. And, as in the taste pavilions, access to all of the sporting activities will be free of charge. Who is likely to attend EuroFaire? ike its Winter visitor, Vail attracts a very L affluent, upscale and mobile guest. With Interstate 70, one of America's main thorough- fares between East and West, running directly by Vail, an incredible amount of traffic will be exposed to EuroFaire. The festival will attract a "qualified buyer," one with high education, high income, and with a bias toward quality products. While marketing activity will focus on the Front Range of Colorado, including Boulder, Denver, and Colorado Springs, a large number of visitors will come from Texas, Oklahoma, Nebraska and Kansas. Also, the mountain communities sur- rounding Vail will find EuroFaire to be enter- taining, particularly for the growing number of families that have permanently chosen the moun- tain lifestyle. Where will the festival be held? ail is the perfect setting for EuroFaire. With its warm, dry weather, the scenery of the Colorado Rockies, the Bavarian flavor of Vail Village, together with many of Vail's transplanted Europeans, it's not surprising that the community has enthusiastically embraced the concept. Gerald R. Ford Park and Amphitheater are at the heart of the EuroFaire concept. The grassy lawns and fields of the park will be home to the taste pavilions while the Ford .Amphitheater will be the focal point of entertainment. Also, Vail's Soccer Field is immediately adjacent to Ford Park. flow Long tias it Been in Existence? The concept has been in devel- opment stages for almost two years. It was launched in a pilot form on August 26, 1989 with a performance of "The Hills Are Alive" by The Colorado Child- ren's Chorale, featuring selections from "The Sound of Music." In 1990, EuroFaire will expand to a three-day festival scheduled for July 6-8. In subsequent years, it will evolve to a nine-day event spanning two weekends. 1Yow will it be operated? EuroFaire is being developed by East West Marketing, Inc., an events marketing company based in Vail, Colorado. EuroFaire of Vail, Inc., a Colorado corporation owned 60% by East West Marketing, will serve as the financial entity of the festival. The event will be operated in cooperation with the Vail Valley Foundation and 25% of the net proceeds will be contributed to a Performing Arts Facilities fund in the Vail community. John Horan- Kates, President of East West Marketing, Inc. is the driving force behind EuroFaire. Ilow will EuroFaire be marketed? Almost all major events and festivals draw their marketing muscle from sponsors. EuroFaire will be nodifferent. Amulti-leveled sponsorship structure, starting with the featured country, +~ a ~ .. BTKL PATI; ..~ ~ 1 ' ~ CIiILDREN'S PAVILION,' ~. ~i . ,• . S rr~ Pt~N G>:Raz,D R. FORD PARK DESSERT PAVILION B7ETt~Y ~O'R~D~ALPUVE GARDEN ~' ~ ~^~ 1 INTERSTi1TE i0 ~_ ~ `` ~~ PARKING TEr~fS 1'ACILRl' roRl~ nnmui7•uI~TeR D i.-'~/ . ~ i sc~ccElt rn:LD 1 i t ~, ~;: t ~~ ~ j f' fit, ~ £v , :; ~ rr ' ~` ~;y Z ti ~ ~ f ~~~ _ }, ~ . .t ,' ~~ _" ~~ ~ x~..iJC!~c,, ~. ~a~,i~ -. ° . d _. 3t3' _~ iii': ' + ` V t r ~'i t~ _ ~~ rw ~(~"~~ ~'~ r. ., :,;~ .~ t ~.:. //fir , , ~ x~~- ' ~ ~ - -- "r rx~.. ~. , ~ r• '`, _ ~ h y/' A: ..~ - ~ ,r. ~~ ~-; i `r _ejs~ .E~4 _ ~;;~n j _ r ~ ~ g . _ ~~~~ ~ ~ , ~ i t ~~ . ,: ~, ~ - -~ ,r ~ ' < 1 ~ '" " i''` ~ R .~,~~ d ~ r t \` ' „ . , . . i '~ ~- (( yam. ,,,r a ~~ f _ 1 ., r f . ;i"' ~ ti. r ~ ~ Jl~~ ~" ' ~j ~'" `~ __ v :,.° j~ ~-- ~- t. TOWN OF VAIL/EUROFAIRE OF VAIL, INC. 1990 LEASE THIS LEASE is made and entered into this day of 1990, by and between the TOWN OF VAIL, COLORADO ("Town"), and EUROFAIRE OF VAIL, INC. ("Lessee"). WHEREAS, Lessee wishes to lease the Town's Children Park (lower bench) located in Gerald R. Ford Park within the Town of Vail, County of Eagle, Colorado ("Premises"); and WHEREAS, the Town is willing to rent said Premises to the Lessee upon the conditions hereinafter expressed. NOW, THEREFORE, the parties agree as follows: 1. The Town hereby leases to Lessee the entire lower bench field for a four (4) year term covering the following specific dates: July 5-9, 1990, July 11-15, 1991, July 9-13, 1992, July 8-12, 1993. 2. Lessee will have the option to renew this lease for a subsequent four (4} year period with the following terms and conditions being negotiable; number of days of lease, lease fees, the personal involvement of John Horan-Kates, and the option on future periods. The dates for EuroFaire may be altered through a mutual agreement between the parties. 3. In the event of a breach by the Lessee of the terms and conditions of this Agreement, the Town shall have, in addition to any other legal recourse, the right to terminate this Agreement immediately, to enter and obtain possession of the entire Premises, and to remove and exclude any and all persons in the Premises, and to remove and exclude any and all property of the .Lessee therefrom, all without notice or resort to legal process. The Town reserves the. right to cancel this Lease for reasonable cause to -~ include threats to public safety, facility damage, illegal uses, and a change to the official land use of Gerald R. Ford Park. 4. It is expressly understood that the Premises are to be used by Lessee exclusively for EuroFaire food and beverage, entertainment activities, exhibitions and similar activities. 5. Lessee shall maintain the Premises and the adjoining area used by Lessee or its invitees in a first class condition and shall yield up said Premises to the Town in good condition and repair at the end of the Lease Term. Lessee agrees that if the Premises are damaged during the term of this Agreement by the act or negligence of the Lessee, or its officers, agents, employees, guests, patrons, or any person or persons admitted to the. Premises by the Lessee, the Lessee shall pay to the Town upon demand such sum as shall be necessary to restore the Premises to the condition they were at the commencement of this Lease. 6. Lessee shall obtain and exhibit to the Town prior to the Lease Term an appropriate special events liquor license for the Premises. 7. All monies and registrations received for the use of Premises during the Lease Term shall be the property of Lessee. Lessee agrees to contribute twenty-five percent (25%) of net proceeds from the total event to a Cultural and Recreational facilities Fund. Fund will be jointly controlled by the Vail Valley Foundation, EuroFaire of Vail, Inc., and Vail Metropolitan. Recreation District. Each organization will appoint one-third (1/3) of the trustees. The purpose of the fund is to facilitate the construction of new cultural and recreational facilities throughout the Vail Valley. 8. Lessee shall pay the Town two hundred fifty dollars ($250) for all fields utilized until gross attendee expenditures on leased premises at EuroFaire reach one -2- hundred thousand dollars ($100,000), at which time the Town will receive one-half of one percent (.5%) of gross attendee expenditures. 9. Lessee shall deposit with the Town at the time of the signing of this Lease one hundred dollars ($100) as security for the performance by Lessee of the terms of this Lease. Town may use, supply or retain the whole or any part of the security so deposited to the extent required by reason of the Lessee's default in respect to any of the terms of this Lease, including the repair of any damage to the Premises during the Lease Term. In the event the Lessee shall comply with all the terms of this Lease, the security shall be returned to the Lessee after delivery of the possession of the Premises to the Town. 10. Lessee has inspected the Premises, is familiar with the present condition thereof, and agrees to accept the Premises in such condition at the commencement of the Lease Term. 11. Lessee will permit no dogs on the Premises at any time during the Lease Term. 12. Lessee shall not allow any glass containers for drinking purposes on the Premises during the term of this Lease. Those for cooking and beverage service are allowable, provided Lessee removes any breakage. 13. Lessee shall allow cars to park only in areas designated for parking by the Town. 14. Lessee shall be solely responsible for damage or injury to the property or effects of the Lessee or any individuals entering onto the Premises during the Lease Term. 15. Lessee shall not allow anything to be done on the Premises which may injure or endanger any person, and Lessee shall save and hold the Town of Vail harmless from and against all claims, liabilities, .damages., loss, cost or expense, including reasonable attorneys fees, for injury or damage to persons or property on or about -3- the Premises. Lessee shall obtain and deliver to the Town a policy of insurance ~' issued by an insurance company licensed in the State of .Colorado indicating that the Lessee has obtained general public liability insurance in limits of five hundred thousand dollars ($500,000) for injury to any one person and one million dollars ($1,000,000) for bodily .injury in the aggregate and a minimum limit for property damage of five hundred thousand dollars ($500,000), which policy shall name the Town as an additional insured and shall contain the provision that it may not be cancelled or materially altered until after the Lease Term. Lessee shall also obtain and deliver to the Town a policy of insurance issued by an insurance company licensed in the State of Colorado indicating that the Lessee has obtained general liquor liability insurance in limits of five hundred thousand dollars ($500,000) for injury to any one person and one million dollars ($1,000,000) for bodily injury in the aggregate, and a minimum limit of property damage of five hundred thousand dollars ($500,000), which policy shall name the Town as an additional insured and shall contain the provision that it may not be cancelled or materially altered until after the Lease Term. 16. The Town shall determine in its sole discretion whether the Premises are over-saturated during the Lease Term and if the Town makes such determination, Lessee agrees not to allow use of the Premises until the Town in its sole discretion determines that the Premises have. dried sufficiently. 17. The Town reserves for itself the right at any time to enter upon the Premises for the purposes of fulfilling its obligations pursuant to this Lease for any other reasonable .purpose. 18. The Lessee shall provide for appropriate policing of the Premises and shall maintain public peace and good order upon the Premises during. the Lease Term. -4- 19. Lessee agrees to observe and comply with all laws and regulations of the Town of Vail, State of Colorado, and the United States of America and to observe and comply with all the rules and regulations of the Town during the Lease Term. 20. Town acknowledges Lessee's sole and exclusive ownership of the EuroFaire trademark and commercial rights. 21. Lessee shall not assign nor sublet the Premises of any portion thereof without first obtaining the written consent of the Town Lessee reserves the right to sell its business interests, including this lease, but must first obtain written consent of the Town. 22. Notices A. All notices required to be given the Town hereunder shall be given by mailing such notice addressed to Town of Vail, Attn: Town Manager, 75 South Frontage Road, Vail, C0 81657. B. All notices required to be given the Lessee hereunder shall be given by written notice mailed to EuroFaire of Vail, Inc., Attn: John Horan-Kates, President, 953 South Frontage Road, Vail, CO 81657. IN WITNESS WHEREOF, the parties have signed this Agreement on the day and year first written above. LESSOR: TOWN OF VAIL, COLORADO, a Colorado municipal corporatio n LESSEE: EUROFAIRE OF VAIL, INC. By: Rondall V. Phillips, Town Manager By: John Horan-Kates, President -5- • - BRIEFING PAPER ' BELOW COST TIMBER INITIATIVE '> White River National Forest - January 29 , 1990 TALKING POINTS Below-cost timber sales on National Forests have become a significant issue both with the public and with Congress. President Bush's Budget for 1991 proposes a test to evaluate the implications of phasing out certain below-cost commercial timber sales on National Forests. The test will determine whether the loss in local economic activity and federal receipts can be offset through expansion of recreation programs. The White River Na.t;nna'i Fnragt is nnc of the Q tco4~ F~^~St°. - __-- The test is still in a "proposal stage" and as part of the President's budget for 1991 must pass both the House of Representatives and the Senate. If Congress wants to continue with the "test", legislation must. be part of annual appropriation bills. An additional $10 million to expand recreation activities for the test Forests will be provided in the 1991 budget. The White River National Forest will receive a portion of these dollars to expand recreation programs. The additional recreation dollars would allow the Forest to accelerate implementation of our Forest Plan recreation amendment. With the help of local communities, the private sector and interest groups, the Forest would determine how the additional funding can best be used to generate offsetting economic activities. This may include a package of recreation fee options such as charging a permit to enter the wilderness, upgrading facilities and charging associated fees, and charging for special recreation complexes. Following are highlights of anticipated management emphases for recreation, timber and wildlife programs on the White .River National Forest if the test is initiated for the 1991 budget year (October 1990 to October 1991). The facts and figures listed are only beginning responses to the proposed legislation. We anticipate these will change as the the bill works its way through the political process. RECREATION HIGHLIGHTS * The Forest Plan Recreation Amendment (just recently finalized) would serve as overall guidance for implementing recreation projects and priorities. * Broaden revenue base .for developed sites by upgrading some recreation sities and providing better facilities at others (water systems, electricity, showers, waste disposal, etc.). Charge appropriate fee. v * With local support develop a package of recreation fees that return monies to communities and at the same time can be efficiently administered. For example, charge a wilderness permit fee. or fees-for large special recreation complexes (such as the Maroon Valley).. * Construct and maintain trails to meet Forest Plan levels. * Improve road maintenance, travel management and signing to facilitate dispersed recreation uses on the Forest. * Initiate a program to better define recreation activates and products visitors want. Gather.informatian a.hrn_tt n?w ?nd charoirg users (e.b.- -- -- seniors} in the process. * Continue to emphasize and expand recreation partenerships. TIMBER HIGHLIGHTS: * 1990 budget advice before the initiative already showed significant reduction - from 31 MMBF harvested (average annual from '81-'85) to 19.0 MMBF offered for sale, primarily in salvage sales as houselogs. * 1st year of initiative (19 MMBF) reflects long term level of 8 MMBF plus 11 MMBF of sales already prepared in 1990 (pipeline sales). * 8 MMBF maintains personal use program and minimum small sale program on districts for salvage and I & D. 58x reduction from Current 1990. * Initiative would greatly curtail unique salvage program of standing dead spruce on Flat Tops plateau. Harvested 19.3 MMBF annually for past 5 yrs. * Initiative would greatly reduce I & D program on the east end of the Forest (High Country Project). * Impacts primarily on 10 mills -Kremmling, Silt, Meeker, Eagle and others. WILDLIFE AND FISH Where wildlife and fish benefits compliment and support an expanded recreation program the following emphases would be initiated: * Improve access to Forest lands through rights-of-way program. * Capitalize on "Watchable Wildlife" opportunities and partnerships for the benefit of wildlife/recreation use. * Initiate Forest instream habitat survey to guide development of fisheries enhancement program, especially at or adjacent to recreation sites. ,~ "Provide vegetation diversity/wildlife habitat improvement through burning, allotment planning, and commercial aspen harvest. r w tawo o(uai 75 south frontage road veil, Colorado 81657 (303) 479-2136 MEMORANDUM T0: VAIL TOWN COE~;6~ FROM : PAM BRANDMEY 1JA'1~ DATE: 12FEB90 RE: 1990 SUMMER STREET ENTERTAINMENT Thirty-four thousand dollars has been budgeted for this summer's street entertainment program. Skyline Talent and Production, Inc.., a talent agency located in Denver, was selected from six applicants last spring, by an informal commmittee composed of Karen Morter, Sylvia Blount, Mickey Poage, Kristan Pritz, and Pam Brandmeyer. Groups as diverse as steel drum, rock 'n roll, and classical performed, as well as story tellers, jugglers, and family entertainment ensembles. This year's RFP reflects no changes other than the following:- Expanding contract time to commence Memorial Day Weekend and continue through September 23, 1990 Reducing the days of the week from Wednesday through Sunday to Friday through Sunday A synopsis of the results from the survey indicates the following items of interest: 1. The locations were adequate (Seibert Circle, Earl Eaton Plaza, and Vista Bahn Park - in the Village; Uptown Grill Plaza, Popcorn Wagon Plaza, Five Flags Circle to the north of Gondola Building - LH) 2. The majority of respondents felt the duration was satisfactory, although they are willing to commence the beginning of the summer season on Memorial Day Weekend this year. 3. The approximate performance time of 11:00 A.M, to 2:00 P.M. was appropriate. 4. The top six preferred entertainment types were brass, jugglers, magicians, small ensemble groups, rhythm and blues, and classical. STREET ENTERTAINMENT - SUMMER 1990 February 12, 1990 Page Two Further information is attached containing separate comments taken by phone throughout the summer of '89. Bands in confined areas do not appear to be popular. STAFF RECOMMENDATION: 1. Make any refinements/additions/changes to the current RFP to allow general mailing on 2-21-90. 2. Schedule appointments to this committee from the following categories: Village - 2 members LionsHead - 2 members At-Large - 1 member Vail Chamber - 1 member Town of Vail - 1 member Select participants from volunteers who have already submitted their names for consideration for this committee, so we may proceed with selection of the production company the week of March 19, 1990. REQUEST FOR PROPOSAL 1990 SUMMER STREET ENTERTAINMENT for the Town of Vail by THE TOWN OF VAIL TOWN MANAGER'S OFFICE .February 1990 ` I. BACKGROUND ON THE REQUEST The Town of Uail is requesting proposals from entertainment agents to provide summer street entertainment for the Town of Vail, Colorado, for the summer of 1990. The goals of this project are as follows: 1. Provide high quality musical and dramatic entertainment on the streets of Vail during weekend and holiday periods. 2. Provide entertainment variety that will appeal to a broad spectrum of people. 3. Ensure that the entertainers provide the quantity and quality of entertainment as provided in their individual contracts with the agent. II. SCOPE OF SERVICES The primary objective for the entertainment agent is to propose an entertainment package meeting the criteria outlined below with as much quality entertainment as possible provided within the constraints of the budget. The entertainment agent is responsible for providing the following information in the proposal: A. The cost for each type of entertainment shall be shown both on a per show bas is and as a total of that entertainment category. The agent fee shall be indicated separately from the entertainment costs. The following is a suggested outline for how to present the number of shows and budgeted amount. The entertainment types and set numbers do not have to match those given in the exam le: -1- TOTAL B. Total budget for this project is thirty-four thousand dollars ($34,000). C. Recordings of the instrumental groups or individuals shall be provided Brass Ensemble 65 sets Children's Theatre 45 sets Bavarian Style Accordion Player 20 sets Strolling Entertainment 200 sets Mimes, jugglers, etc. Agent fee TOTAL COST with the proposal. Letters of reference shall be provided for each entertainer or group written by unbiased individuals or entities who had previous experience utilizing the entertainer or group. D. The proposal shall include documentation that general liability insurance coverage will be provided for each entertainer by the agent with a minimum limit of one million dollars ($1,000,000) for each occurrence for personal injury. $ /show $ /show $ /show $ /show E. The agent shall guarantee the arrangement for room nights for the performers. F. Performances shall be from Friday through Sunday every week, plus Memorial Day Weekend, the Fourth of July, and Labor Day, from May 27, 1990, through September 23, 1990, inclusive. G. Contract payments shall be proposed in increments with at least ten percent (10%) to be withheld until the contract is satisfactorily completed. III. BUDGET AND SCHEDULE The proposals will be .received by the Town Manager up to 5:00 p.m. on Friday, March 16, 1990. The maximum budget amount is $34,000. Consideration will be given _2_ only to proposals whose costs fall within this amount. The Town of Vail reserves the right to not award a project contract if an acceptable proposal is not received. The Town of Vail is not obligated to award to the lowest budget proposal. IU. PROPOSAL INSTRUCTIONS Proposals shall be addressed to Mr. Ron Phillips, Town Manager, Town of Vail, 75 South Frontage Road, Vail, Colorado, 81657. U. FORMAT In submitting proposals, agents are to be aware that the Town of Vail strongly considers the proposal content and completeness to be most important. Clear and effective presentations are preferred. The proposal shall be submitted in an 8-1/2" x 11" format with foldouts from this basic size utilized as necessary. The cover shall clearly contain the project title and the proposer's name. Agent proposals shall be prepared using the following format in order to facilitate evaluation: Letter of Transmittal Part 1: Project Organization Part 2: Project Staffing Part 3: Experience Record Part 4: Appendices Each part should be clearly defined for easy reference. A. Letter of Transmittal The letter of transmittal should contain a brief summary of the key points of the proposal. The letter of transmittal must include: - An identification of the firm(s) involved in the proposal, and which firm is proposed as the prime agent. -3- t ' - A statement that the proposal will remain in effect for 60 days after receipt by the Town of Vail. The letter should be limited to one page. B. Project Organization This part of the proposal should contain a concise description of how the proposer intends to organize its approach to the project. The prime agent is to be identified as well as any other participating firms, whether in joint venture or as subagents. The role each firm is to play in accomplishing the identified work program must be explained. Key personnel to be assigned to the project by all firms must be identified, including a brief description of their role in the project. C. Project Staffing This part shall identify key personnel who are anticipated to be involved as entertainers, as well as the agent's primary coordinator(s). D. Experience Record This section should contain a brief history of the agent's firm and the types of work accomplished, an indication of current staff size, and the location of the office of the firm. This information is to be provided on each firm submitting as part of the proposal. The Town is interested in the past experience of personnel the agent will assign to the project. E. Appendices Information considered by the proposer to be pertinent to this project which was not specifically solicited in Parts 1 through 3 may be placed in an appendix. The proposer is reminded that this is not an invitation to submit voluminous amounts of extraneous material. VI. GENERAL CONDITIONS A. Limitation and Award. This RFP does not commit the Town of Vail to award a contract, nor to pay any costs incurred in the preparation and submission of -4- t r ' proposals in anticipation of a contract. The Town of Vail reserves the right to accept or reject any or all proposals received as the result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFP. The Town of Vail is not obligated to award to the lowest budget proposal. B. Validity Period and Authority. The proposal shall be considered valid for a period of at least 60 days, and contain a statement to that effect. The individual or individuals with authority to bind the company may be contacted during the evaluation period. C. Equal Employment Opportunity. .The agent will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The agent will take action to ensure that applicants are employed and that employees are treated. equally during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. VII. AGENT SELECTION Proposals received that conform to the proposal instructions outlined in this RFP will be evaluated by the Town Manager. The evaluation will take place during the week of March 19, 1990. It is the intention that the evaluation process will result in the selection of a firm. However, the Town of Vail reserves the right to award no project contract in the event no acceptable proposals are received. -5- 4' a:. taws of uai 75 south frontage road veil, Colorado 81657 (303) 479-2136 SUMMER STREET ENTERTAINMENT SURVEY 05FEB90 52 QUESTIONNAIRES RECEIVED/650 mailed to each Town of Vail business licensee. Additional copies were made available at front desk of Administrative Offices and the Library. QUESTION #1 Did you attend any of the performances? YES 39 NO 11 QUESTION #2 If yes, .approximately how many? Out of 33 that gave a number, the average is 6. We have responses as follows: many many; several; all; I heard them all from my house; etc. QUESTION #3 Which groups/acts did you observe? Kommodore and Garnett 3 The Van Manens 2 Opalanga 0 Runaway Express 3 Helmut Fricker 16 Mollie O'Brien Band 3 Tracy Swearingen Band 3 Bataki Cambrelen 0 Mystic Island Band 7 M ,~ J Abbie Lawrence Nelson Rangell Bonnie Phipps Evidence Jim Jackson Gore Range Brass Quintet Trespasser Wind Machine The Diners Tsunami Bi11 Patterson Chris Daniels/Kings QUESTION #4 Did you adequate? YES 31 NO 5 3 1 0 1 1 12 1 3 4 5 3 4 feel the locations were List alternatives. More at Lionshead Neither Near Crossroads Along Meadow Drive, not just Bridge Street Change Locations Frequently End of Mall at Lionshead Skier Statue or Popcorn Wagon, Front of Uptown Grill was a waste! In front of the Village Inn Plaza or East Meadow Drive Creekside not used enough, probably the best area Village Center and Crossroads Use other than "Set Locations" when the Village is closed to traffic More at Lionshead Noise level too high for some business, had to close door QUESTION #5 Days of the week for entertainment were Wednesday through Sunday, July 4th through Labor Day Weekend. Do you feel this was appropriate? YES 41 NO 4 ~~ QUESTION #6 Due to weather constraints, times were approximately 11:00 A.M. to 2:00. P.M. .Were these times appropriate? YES 40 NO 4 Vary times more Early evening Maybe a little later Later in the afternoon All day long 12:00 and 2:00 better QUESTION #7 $34,000 was spent during 1989. Do you .feel this was ADEQUATE 23 TOO MUCH 5 TOO LITTLE 3 Money well spent Longer hours, more days More allotted for Lionshead West Vail Merchants should benefit from this This is not a function of government-Chamber should be doing this In order to create the "Festival Atmosphere," we need more going on Goal of adding "Street Life" to the village was achieved Vail needs to make Vail a place to be in the summer Street entertainment created a festive "village atmosphere" More entertainment would be nice Creekside area not used enough, it's the best area Entertainment cost a lot, but the benefits of crowd pleasing and remembering pleasant days are longer range It really enhances "Summer Vail" QUESTION #8 What types of Street would you like to see? Small ensemble groups 13 Country Rock b Rock-n-roll b Mimes 9 Magicians 14 Jazz 19 Brass 1 H. Fricker 4 .Jugglers 15 Rhythm and Blues 11 Pop 1 Unicyclist 3 Classical 10 Childrens' Acts 2 Singers 1 Entertainment ,~ Your selection was great Not loud Rock-n-Roll Continue the same Entertainers rather than musicians More of the same Small combos Less musical, more mimes, jugglers, magicians Alpine type music Capitalize on the "Wild West" Theme Small groups and individuals No more electric guitars No loud conflicting groups in the same area. Village was destroyed by this noise QUESTION #9 We are considering an event for the Memorial Weekend. Will your business commit to opening Memorial Day and remain opened throughout the summer? YES 38 NO 4 QUESTION #10 Comments on #9 No, previous experience, cannot meet payroll It may take .several years to pick up the lag, but we need to start. Alpine Garden would love it Yes, stay open year round No, unless bookings make it worthwhile Absolutely necessary for Vail to create a "Summer Resort Image" Great Idea: Must be supported by locals .and promoted on the front range Enjoy the entertainment and believe it will enhance our efforts to make Vail and year round resort The entertainment was excellent, seemed to be enjoyed by locals and tourists alike QUESTION #11 Selection Committee? Rafih-Benjelloun Packy Walker Lori Haugland Teak Simonett Jean Tilkemeir Laurel Broy Peg Osterfoss Frank McKibben Dan Mulrooney Donald Morse Liz Bailey/Judy Sacks Jeffrie Susan (yes, if Bill Sargent Karen Morter Sally Lott B J Britton .Bob Gass Bonnie & Bob Scheid West Vail is included) OPTIONAL: NAME OF BUSINESS TYPE OF BUSINESS ADDRESS PHONE NUMBER CONTACT PERSON TOWN OF VAIL SUMMER STREET ENTERTAINMENT PROGRAM, 1989 Thank you for taking a moment to complete this survey regarding the Town of Vail 1989 Summer Street Entertainment Program. Please add any. additional comments you may have at the end of this survey and return to the following address BY JANUARY 20, 1990: OFFICE OF THE TOWN CLERK 75 South Frontage Road West Vail, CO 81657 1. Did you attend any of the performances? Yes /_/ No /_/ 2. If yes, approximately how many? 3. Which groups or individual acts did you observe this summer? P lease list and rate your top three. A list of groups that performed can be found on the reverse side of this page. 4. Did you feel the locations were adequate? Yes /_/ No /_/ If not, please list suggestions for other alternative locations for both the LionsHead and Village areas. 5. Days of the week for this entertainment were Wednesday through Sunday this year, commencing the week prior to July 4th, and continuing through the Labor Day Weekend. Do you feel this was appropriate? Yes /_/ No /!/ 6. Due to weather constraints, times were approximately 11:00 a.m. to 2:00 p.m. Were these times appropriate? Yes /_/ No /_/ 7. $34,000 was spent on Street Entertainment during the summer of 1989. Do you feel this amount was adequate/too little/too much? And, why? 8. What types of Street Entertainment would you like to see (i.e., mimes, jugglers, magicians, unicyclists, small musical ensembles, bands)? If bands, please list type of group, such as Country-Rock, Jazz, Rock 'n Roll, Classical, Rhythm & Blues, etc. 9. We are considering an event for the Memorial Day Weekend. Will your business commit to opening on Memorial Day weekend and remaining open throughout the summer? Yes /r/ No /_/ 10. Comments: ------------------------------------------------------------------------------------ Would you be willing to serve on the Summer Street Entertainment Selection Committee? Approximate time schedule: Request for Proposals mailed by February 15, 1990/Selection of Contract Award by April 1, 1990. NAME Yes /_/ No /_/ ADDRESS PHONE SUMMER STREET ENTERTAINERS, 1989 NAME Kommodore and Garnett The Van Manens Opalanga Runaway Express Helmut Fricker Mollie O'Brien Band Tracy Swearingen Band Bataki Cambrelen Mystic Island Band Abbie Lawrence Nelson Rangell Bonnie Phipps Evidence Jim Jackson Gore Range Brass Quintet Trespasser Wind Machine The Diners Tsunami Bill Patterson Chris Daniels and the Kings TYPE OF ENTERTAINMENT Flute/Guitar-New Age Classical Family Entertainment/Folk Music Storyteller/Adult and Children's Country Music/Band Alpine/American Music Sing-Alongs Rhythm and Blues Dance Music Rock 'n Roll Children's Program/Percussion, Chants, and Stories Calypso/Steel Drums Children's Program/Clowning & Pantomime Jazz-Fusion Quartet Children's Concert/Autoharp, Vocals, and Stories Brazilian-Flavored Jazz Children's Program/Juggling & Comedy Classical Country Rock New Age/Folk/Acoustic Rock A Capella doo-wop Jazz Fusion Children's Program/Comedy and Juggling Rock 'n Roll/Rhythm and Blues Band lowo of rai 75 south frontage road veil, Colorado 81657 (303) 479-2136 FURTHER COMMENTS GARNERED THROUGH TELEPHONE DISCUSSIONS, SUMMER 1989: Music is much too noisy in LionsHead - it bounces off buildings in the mall. area - no amplified sound! Speaking on behalf of One Vail Place - no more rock 'n roll! Concentrate on traveling musicians, jugglers, and entertainment for everyone (make it more generic). Everyone LOVES Kommodore and Garnett (a classical flute and guitar combination). The timing is all wrong. Music should be later afternoon and NEVER rock 'n roll at 11:00 A.M. on Sunday. Between the patio decks at Pepi's and the Clock Tower, guest entertainers, and the town's street entertainment, we're now conducting amplified sound wars. I liked the locations in LionsHead and especially enjoyed Kommordore and Garnett. No more rock 'n roll! The jazz musician, Nelson Rangell - terrific! Select four or five outstanding groups - keep the variety but fine-tune. It's impossible to conduct business on Bridge Street when these bands are playing - they should be in Ford Park at the Amphitheatre! (On this day when I heard from 3 real estate companies and 1 retail shop, an on-the-spot survey was conducted with 15 businesses in the immediate area - 11 out of 15 contacted enjoyed the band.) Contact a Denver area radio station that can supply an Arbitron listing (showing music appealing to front range listeners according to age bracket, male/female, etc.). Top 40 and Country are currently the most listened to. Run entertainment near major stores, since that's where the .tax contributions are highest and where the majority of people will congregate. Establish how many people we`re reaching and how many times, Reach and Frequency Concept. r y. 143 East t.Aeadaw U~~.e Crossroads at Va~i Vad. Chi ado A If 57 303 41f St05 DT: February 6, 1990 TO: Vail Town Council ATTN: Kristan Pritz FR: Morter Architects RE: Red Lion Remodel MORTER ARCH ITECTS MEMORANDUM We are requesting authorization by the Town of Vail to proceed on the application for locating a stair from a second floor condominium unit onto town property and to extend a dining deck onto town property. The attached drawings Al and A2 show the location for the stair and deck. It is understood that this is only a request to proceed on the application and not for acceptance to place the stair or deck on town property. We-would appreciate a response to these requests prior to our February 26, 1990 Planning Commission work session. Gti~ ~~,octt~tatl; G~t~ UI-~~ o~ MI l~L- C4~~`- ,~ c ,~ = p.2 /I~ROU~D ~vE~ A-E1 FOR- ~NTRI'vs ~ NT9 I AI~fI 2 or.~ir~1i UMW p.~t~i~"Io1-IAtr ~io.o F~TAC+e To SiT~ ~~E.~.o.c-, ~ D~r~~-~- 27.5 ccx. FILM 5i T~ ccvr~ 3n SET~A~- FROM. ~ of Mlu- t,4EF.~• ..,~1e~s P\aZa N~1\ e\dg~ ~~t~ ~~~ ~~IpV~ pjbl,~iJGE OF EX IhT. ~~ 1 Pl~ol•05~ WyUt pND Mlu. GR.~rEI~-• ~ (aITH 501 ~2i~Af~/,AST Wli,n F~ Du~ER' h-IN1ER vETc+~I SEE~~ a.T A a+atE o~ 1 MULGN WITH STRA-•J. ~14o YE4R Fwn~ v,,ouNoARY RE: Tot°n6RaPMIGAI- SURVEY / ~I'~ ~ I ~. PER~NNIP~ PAR TP,pNSPI.A~T (2~ NU(~ PINES ~ o ~XIST• WIU-ow'to PEE TR~`~~-- /~+ '{~ THIS L4C+aTlo1~. / / (,GCA'fIDN OF rR-b~lyfl.Ad~1l;~ SPRJ~[; GllL~/EFs''r ~}'' GM JJ ~- I'N~i• 7bT /~-- LIB op RaaP Af~v~ 1"Ci~ / ~~~ ~' ~ / /~ oQ~. ~ ~~ ~~'~ "~Q- , ~`' ~,~~P ,~ ~EXiht SPR~Q ?G REh'1a~1 `" ~ 'i~p1.~hP~AI~ EXiSTII,k~ ` 6Peu~E 'fD NEwi `~. l.a.ATION/As SttoW1~• +~ ~ l ~ ~. ~~~. ~ ~ l \~ ~ ~ ~~,~ ~ _w \ ~ -~, TOpiC 8/1 BANNER POLES IN THE VILLAGE AND LIONSHEAD (request: Slevin) 8/1 STREET ENTERTAINMENT 8/8 UTILITIES UNDERGROUNDING FOR ARTERIAL BUSINESS DISTRICT 8/8 WEST INTERMOUNTAIN ANNEXATION (request: Lapin) 8/15 VVCWD/TOV LAND CONTRACT 8/15 NO SMOKING ORDINANCE 11/14 SALES TAX FOR FUND RAISING EVENTS FOR NON-PROFIT ENTITIES 12/5 COUNCIL COMPENSATION 2/13 TIME PARAMETERS FOR COUNCIL MEETINGS (request: Rose) 2/13 EXTENDED LATE-NIGHT BUS SERVICE WORK SESSION FOLLOW-Up IONS KRISTAN/STAN: Arrange location and placement of permanent banner poles in Lionshead. PAM: No more rock 'n roll. Perhaps no more jazz? KRISTAN: Provide costs to individuals to convert to underground. Provide firm number for TOV's portion by budget time. Inventory all above- ground wiring. LARRY: Proceeding w/legal requirements for annexation. RON: Contract in final stages of negotiation. LARRY/SUSAN: Organize study group to examine voluntary options. STEVE/DANI: Bring back to Council for more discussion. LARRY/RON: Explore possibilities for raising compensation of Councilmembers. LARRY/RON: Define time procedure for conduct of meetings. STAN/SKIP/CAROLINE: .Press releases + mailers to lodges, restaurants, etc., with report to Council at 3/6/90 Work Session regarding ridership. 2/16/90 Page 1 p SOLUTION Ampersand has photo study for banner poles completed. Meeting with consultant held Jan. 11. Stan will present design to Lionshead Merchants Association on Feb. 20. Review meeting held September 20. Business survey mailed 12/19/89. Report on results expected February 20. Received letter from New Electric detailing costs for each property. Community Development will write letters to property owners for their response. Council will discuss March 6. AMOCO has agreed to participate in writing. Petitions are being circulated soon. Larry and Jim Collins are working on contract. Kent Rose met with VUCWD Board on Dec. 21 and final contract is being drafted. Letter on possible soil contamination problems being sent to VVCWD. Ordinance to be submitted to Council for first reading March 6. Ordinance being redrafted. Ordinance being developed for Council action. Report to .Council by early Feb. Charlie has put together an analysis of other Council compensation, which will be presented to Council Feb. 20. Larry to prepare memo regarding guidelines as discussed by Council. CITIZEN PARTICIPATION to be moved up earlier on evening agenda. Existing ordinance to be reviewed. News releases and mailers done. Report scheduled for March 6. 2/13 JAKE BRAKE ORDINANCE (request: I LARRY: Research/prepare. I Research to determine current laws on fake brakes to be Gibson) completed by March 13. TOPIC 2/13 GATEWAY PROJECT SIGN 2/13 EMPLOYEE HOUSING/DISTELHORST (request: Gibson) 2/13 WORK SESSION 2/27/90 WORK SESSION FOLLOW-UP QUESTIONS KRISTAN: Chain saw, if necessary. Yesterday. KRISTAN: Clarify town process currently underway. 2/16/90 Page 2 FOLLOW-UP Done personally by Mike Mollica. Kristan talked to Dr. D. Meeting with landowner will be set. up soon.. RON/BRENDA: X-Country skiing at Nordic Center on Merv and Ron will be attending Avon STOLport meeting at Golf Course/lunch at Satch's at noon/Work session 10:00. Will join for lunch. Caroline, Buck, and Ken at Golf Course? Skiing at 10:00 a.m. - Tom, Peg, will accompany the Council. Work Session will be at 2:00 Kent, Merv; Lunch only - Rob, Jim p.m. in the Council Chambers. REC ~ FE8 15 ~0 STATE OF ~~LOhADC~ COLORADO DEPARTMENT OF HEALTH pF•c°~ mow.. ; 4210 Edst 11th Avenue Telefax: ye,< Denver, Colorado 80220-3716 (303) 322-9076 (Main Building/Denver) ~ ~, t Phone (303) 320-8333 (303) 320-1529 (Ptarmigan Place/Denver) * ~ (303) 248-7198 (Grand Junction Regional Office) • ~g76 s MEMORANDUM Roy Romer Governor TO: Interested Parties Thomas M. Vernon, h1. D. FROM: riicl: Parachini , Eagle Mine On-Site Coordinator Executive Director DATE: February 9, 1990 SUB.7ECT: Edc~le Mine Preliminary Air Monitoring Results -- December 1989 The following is an update regarding the Eagle Mine air monitoring program during the 1989 construction season. The airborne particulate data collected by the Gulf+Western air monitors shown in the accompanying table are preliminary in nature. This means that the values, particularly the metals levels, may be revised after auditing and validation by the air contractor and the State. The information i•s useful in ~JSeJsin;; emissions and subsequent dust control dur~.ing construction, as well as trends in potential human exposure. The concentrations for TSP (Total Suspended Particulates) and lead (Pb), cadmium (Cd), and arsenic (As) were not above the air. emissions permit levels during the December monitoring period. The notation ug/m3 stands for micrograms per cubic meter. A microgram equals one millionth (1/1,000,000) of a cram. The emission permit trigger value for both arsenic and cadmium is 0.01 ug/m3. This trigger value is set at a concentration slightly above the instrument detection limit that provides an accurate, quantifiable measurement of arsenic and cadmium. The less than (<) or less than/equal to (<=) notations .mean that the laboratory instrument detection limit for the particular sample analysis was measuring below or right at the quoted metal concentration. The Gulf+Western air monitoring frequency has been changed to sample every 1 in 6 days during the winter shutdown season. Total suspended particulates will continue to be measured by Gulf+Western through the winter. Chemical analysis for lead, cadmium, and arsenic will resume when construction activities commence in 1990, The State air monitors will also continue to operate through the winter shutdown season. The monitoring frequency has been changed so that the outdoor air monitors will operate on a 1 in 6 day schedule in between the Gulf+Western schedule. The Minturn Middle School indoor monitor remains on the original 1 in 3 day schedule. Chemical analysis for lead, cadmium, and arsenic will continue to be performed on these samples. through the winter season. The Minturn Community Center monitor has been deactivated because no metals concentrations were recorded during the 1989 season. A comprehensive health evaluation of the 1989 construction season air monitoring results is currently being developed. This evaluation will include information from the State, Gulf+Western, and Solar Energy Research Institute air monitoring programs conducted during the 1989 season. For additional information, please contact Dick Parachini at 827-5928 (Minturn) or 331-4801 (Denver). N - °.' ~ - AlRE2ORi~E PARTICULATE CONCENTRATIONS ~ - `t' - EAGLE MIKE SAfUIPLING SITES_ °- - ~ - - December 1989 _ _ ~9f~~ - SCNOO~. 5lTE NURTN /CROSS CREEK SITE - Dante Sam !ed -~ TSP' ~ . P62 As Cd PM 10 TSP' Pkr2 As Cd PM i 0 003 0.001 < 0.006 8.8 2 0 4 74 006 4 0 1 5.4 . . . . 0_fl04 < 0_DOi < i2J06189 T_9 - t4.7 12/12!89 1 t3.3 13.6 12/i 8189 l Q_0 _ - 10.2 - 9 9 12l24f89 3.4 - - 5 ~ 1 i 2119189 s.4 . ~P~~~t rmitrtian ~ 50 ~g~,3 2Perrn'rt Itmita#ian t.5 ~glm3 - 3Constzuction season ended on i21A189. 5arnples Qn i2t3f89 are last samples submitted for. metals analxsis. l'Nli0 sampling also. ceased after i 213189 samples ".1etaEs a:~alysis and P1V17 0 sampling wilE resume next construction season_ T _ ~`NFSF.L~ATAARE,PRQYtStAAfLLSf1B1F~Il'~REtC15lQNAFfFRAIIfl~TI1VGANt~1lAL1llAT1O11~_-- - _-- - ---- - ....._ ... w:, - .. _ lY _ ~,d - - -- -- _,,,. . L~ GL ~ l - Ull - I J r- 4-,~ t U"~~ ~,~ .1~ 1"1~ _ " ~' F~f~~ ,~f;~~US fv1A'i ~.RIAiS ~ _ a ~tv~j ~~~f1i~f ~ iti-1/~fdAG~:,UeNT try cu- . w°, ~7 + i RECD FEB 1 5 1990 ~- STATE OF COLOI~~DO COLORADO DEPARTMENT OF HEALTH oF~r:o ~~ .: 4210 East 11th Avenue Telefax: He=% g Denver, Colorado 80220-3716 (303) 322-9076 (Main Building/Denver) Phone (303) 320-8333 (303) 320-1529 (Ptarmigan Place/Denver) (303) 248-7198 (Grand Junction Regional Office) a X876 • MEMORANDUM Roy Romer Governor T0: Interested Parties FROM: Dick Parachini , Thomas M. Vernon, M.D. Eagle Mine On-Site Coordir,atc~r ~ .~- Executive Director DATE: .February 9, 1990 SUBJECT: State Rir Monitoring Results The fo.llowinc~ is a summary of the air monitorinc7 data collected by the seven additional air monitors operated by the State of .Colorado during the Eagle Mine remedial activities. Date Minturn Middle School-Front 12/19/89 TSP Pb Cd As 12/20/89 TSP Pb Cd As 12/21/89 TSP Pb Cd As Minturn Middle School Foyer 7 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ug/m-3 5 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ug/m-3 10 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ug/m-3 12/24/89 TSP Pb Cd As 12/27189 TSP Pb Cd As 12 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ug/m-3 12/29/89 TSP Pb Cd As 12/30/89 TSP Pb Cd As 12 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ug/m-3 4 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ug/m-3 51 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ugJm-3 1 ug/m-3 <0.1 ug/m-3 <0.01 ugJm-3 <0.01 ug/m-3 30 ug/m-3 <0.1 ug/m-3 <0.01 ug/m-3 <0.01 ug/m-3 r Minturn Community Center Rooftop The notation ug/m-3 stands for micrograms per. cubic meter. A microgram equals one millionenth (1/1,000,000) of a gram. For additional information, please contact Dick Parachini (827-5928) or Mike McHugh (331-4845). ~. PRESENT: ABSENT: Steve Simonett Pdone Bill Bishop Betty Neal Colleen McCarthy Kevin Cassidy AGENDA Larry Eskwith LOCAL LICENSING AUTHORITY Pam Brandmeyer REGULAR MEETING WEDNESDAY, FEBRUARY 14, 1990 10:00 A.M. 1. Consideration of the Board of modifications of premises for the following licensees: a. Lancelot, Inc., dba, the Lancelot Restaurant Unanimously approved. b. Red Lion Inn, Inc., dba, the Red Lion Inn Continued to 3-14-90. Restaurant c. Eagle Restaurant Corp., dba, Cyrano's Continued to 3-14-90. d. Up the Creek Bar and Grill, Inc., dba, Up Continued to 3-14-90. the Creek Bar and Grill 2. Consideration of the following items for Chart House, Inc., dba, the Chart House: a. Corporate Structure Change Unanimously approved, as presented. Chart House Enterprises, Inc., is now a public corporation traded on the New York Stock Exchange Reduction in Board to the following: John M. Creed Allan Shawn Holder Patrick E. Goddard b. Modification of Premises Tabled indefinitely. 3. Consideration of the following corporate structure changes: a. Antlers Condominium Association Continued to 3-14-90. b. G.T.S., Inc., dba, West Conoco Service Unanimously approved. 1) Granvel B. Caster, Jr., Vice-President, replacing George Brodin 2) Mary Alice Caster, Secretary/Treasurer, replacing Thomas A. Brandl 3) Granvel B. Caster, Jr. - Registered Manager Unanimously approved. c. Starr Pizza Slices, Inc., dba, Rocky Rococo Continued to 3-14-90. Pan Style Pizza d. Fujimo, Inc., dba, Noodles for Pasta Unanimously approved. 1) President/Vice-President/Treasurer/ Director/100 Shareholder - John Heilmann 2) Secretary - Ed Campbell e. CanAm of Colo., Inc., dba, the Sundance Saloon Unanimously approved. 1) Secretary - Ronald Marmon, replacing Cathy Dockery f. Jackalope, Inc., dba, the Jackalope Cafe and Unanimously approved. Cantina 1) Secretary/Treasurer -Cathy A. Dockery, replacing Ralph Dockery. g. Arizona DTM Vail, Inc., dba, the Vail Double So notified. tree Hotel Notification of new management agreement with Katzoff Resorts, Inc., at Vail ., k,. LOCAL LICENSING. AUTHORITY REGULAR MEETING WEDNESDAY, FEBRUARY 14, 1990 PAGE TWO 4. PUBLIC HEARING - Consideration of the Board of a 1007 transfer of ownership and change of class from Hotel/Restaurant to Beer/Wine. of the license currently held by Vail Ventures, Ltd., Con Am Vale Assoc., Cascade Club, Ltd., dba, Achilles, to Tracey Robbins VanCuran, dba, the Achilles Deli. 5. Consideration of the Board of a manager registra- tion for Lodge Properties, Inc., dba, the Lodge at Vail - Adalberto Mario Stratta 6. PUBLIC HEARING - Consideration of the Board of a Suspension/Revocation Hearing for Slalom, Inc., dba, Nick's, a tavern liquor license located at 228 Bridge Street, Vail, Colorado, with the grounds for suspension or revocation as follows: Unanimously approved. Continued to 3-14-90. Charges dismissed. On January 8th and 9th, 1990, the licensee, Slalom, Inc., dba, Nick's, sold malt, vinous, ox spirituous beverages to Blake Edward Johnson, a person under the age of twenty-one years, in violation of C.R.S. 12-47-128(1)(a), as amended. 7. PUBLIC HEARING - Consideration of the Board of a Charges dismissed. Suspension/Revocation Hearing for Todd P. Milner, Inc., dba, the Club, a tavern liquor license located at 304 East Bridge Street, Vail, Colorado, with the grounds for suspension or revocation as follows: On January 8th and 9th, 1990, the licensee, Todd P. Milner, Inc., dba, the Club, sold malt, vinous, or spirituous beverages to Blake Edward Johnson, a person under the age of twenty-one years, in violation of C.R.S. 12-47-128(1)(a), as amended. 8. PUBLIC HEARING - Consideration of the Board of a Licensee found guilty of Suspension/Revocation Hearing for CanAm of Colo., the violation. 3 days Inc., dba, the Sundance Saloon, at the location suspension, to be held in of 675 LionsHead Place, Vail, Colorado, with the abeyance, T/C, licensee grounds for suspension or revocation as follows: will not be found guilty of further violation in On January 12, 1990, the licensee CanAm of Colo., Liquor Code during next Inc., dba, the Sundance Saloon, sold malt, vinous, six months (8-16-90). or spirituous beverages to Richard Mark Crosby, Jr., a person under the age of twenty-one years, in violation of C.R.S. 12-47-128(1)(a), as amended. 9. Notification of the Board of recent renewals: a. DJ Corp. of Vail, Inc., dba, DJ'S McCadams Unanimously approved. b. KB Ranch Co., Inc., dba, the KB Ranch Unanimously approved. c. JWT 1987 Vail Ltd. Partnership/Jack W. Unanimously approved. Theimer, dba, the Vail Hotel and Athletic Club 10. Executive Session 11. Any other matters the Board wishes to discuss. None. Meeting adjourned at 11:30 A.M. NEC'D FE8 1 ~ ~~p COIr03tAD0 5ffi ~~T: Sffi H1~iLI, OF FAQ February 14, 1998 Mr. Ron Phillips Vail Town Manager 75 S. Frontage Road Vail, CO 81657 Dear Ron: On behalf of the Board of Directors, Docent Committee, and staff of the Colorado Ski Museum - Ski Hall of Fame, I am writing to thank you for your assistance with and enthusiasm for the relocation of the Museum to the new building at the Vail Transportation Center.. i~Te are pleased that the vote passed and look forward to the opportunities this presents to the Colorado Ski Museum - Ski Hall of Fame and the Town of Vail. We ask to receive a written proposal or lease agreement from the Town as soon as possible. As requested, I have enclosed a copy of our budget. In addition to the FY90 budget, I included the previous two years to show that we have successfully increased various fundraising campaigns. Although this is not confidential information, we ask that you treat it with some confidentiality. We did not feel it was necessarsy to copy each town council member on the enclosed; but I let them know that they can obtain this information from you if they so desire. Enclosed for your review is a copy of the drawings proposed for the original space, which will require .slight adjustments for the new location. We also have colored drawings available which further detail proposed individual galleries. Town Council members have been copied on the enclosed drawings. Rest assured that we will do everything possible to successfully raise the required $180,800 for interior ezhibitry upgrades. We intend for the Colorado Ski Museum - Ski Hall of Fame to be one of the premier Museums in this country and one of which the town of Vnil can be proud. We will be sure to keep you and >aembers of the Vail Town Council updated on our Capital Fundraising Campaign progress. If you have any questions, feel free to call on ae at the Museum. Thanks. again for your support! Sincerely, COLORADO SRI M~SEOM - SRI HALL OF FAME ,,- Christine S. Scri Ezecutive Director Enclosure P.O. Box 1976, Vail Colorado 81658 303/476-1876 ~~~ FER , ~ ~ag0 COLORADO SRI MUSEUM - SRI HALL OF FAN,E 1990 FISCAL YEAR OPERATING BUDGET FY 1989 FY 1989 ACCOUNT ITEM BUDGETED ACTUALS FY 1990 BUDGETED REVENUES Admissions $ -0- $ 6,464 $ 10,000 Door Donations 2,500 195 300 Gifts 1,400 3,090 2,000 Memberships 12,000 10,765 12,500 Always Ski Colorado 5,000 1,790 -0- Merchandise Sales 1,000 5,563 2,500 Interest Income 75@ 1,438 1,000 Ski Pass Sales 6,000 5,466 5,500 Hall of Fame Banquet 5,000 5,391 5,000 Sports Tournament 18,000 14,608 20,000 Beaver Creek Home Tour 10,700 10,629 10,000 Grants Vail Valley Foundation -0- 5,000 2,500 Vail Rotary -0- 1,000 500 Docent Support -0- 930 500 Total Revenues $ 62,350 $ 72,328 $ 72,300 EXPENSES Travel & Expense $ 1,160 $ 762 $ 1,405 Duplicating 900 1,069 1,200 Postage 2,235 2,062 2,300 Office Supplies 1,000 1,132 1,678 Telephone Charges 1,830 1,765 2,230 Utilities 2,868 2,267 3,181 Maintenance 2,198 2,725 3,682 Dues & Subscriptions 170 160 170 Colorado .Ski N,useum - Ski Hall of Fame FY 1990 Operating Budget Page Two FY 1989 FY 1989 FY 1990 ACCOUNT ITEM BUDGETED ACTUALS BUDGETED Miscellaneous 510 422 450 Newsletter 6,156 5,674 5,885. Public Relations/Advertising 1,475 1,713 1,696 Payroll Taxes 2,531 2,506 2,829 Docent Support 513 274 525 Museum Theater 225 260 800 Computer Supplies 610 647 962 Curatorial Supplies -0- -0- 175 Educational 250 140 500 Accounting Services 1,166 1,130 1,210 Membership .Costs 1,178 1,000 1,970 Insurance 1,272 1,443 1,584 Salaries 33,703 33,304 37,668 Executive Director $ 26,565 . Admin. Assistant $ 7,917 Part Time Assistant$ 3,186 Always Ski Colorado Program 200 135 -0- * Ski Pass Sale Program 200 174 200 Total Expenses $ 62,350 $ 60,764 $ 72,300 Total Revenues $ 62,350 $ 72,328 $ 72,300 Total Expense 62,350 60,764 7.2,300 Excess Revenues over Expenses S -0- $ 11,564 S -0- * The Always Ski Colorado program has been combined with the Membership drive for 1990. ~, ~, tb i ~ ~:~~.:u ` COLORADO SRI MUSEUM - SRI HALL OF FAME 1989 FISCAL YEAR OPERATING BIIDGET FY 1988 FY 1988 ACCOUNT ITEM BUDGETED ACTUAL FY 1989 BUDGETED REVENUES Door Donations $ 2,500 $ 2,310 $ 2,500 Gifts 2,000 2,020 1,400 Memberships 12,000 6,863 12,000 Merchandise Sales 500 2,013 1,000 Interest Income 1,000 831 750 Ski Pass Sales 6,000 2,964 6,000 Hall of Fame Banquet 5,000 3,681 5,000 Sports Tournament 21,000 17,180 18,000 Beaver Creek Home Tour 10,000 16,233 10,700 Ski Fun Norway -0- 293 -0- 25th Anniversary -0- 9,390 -0- John Jay Film -0- 630 -0- Always Ski Colorado -0- -0- 5,000 Total Revenues $ 60,000 $ 64,408 $ 62,350 EXPENSES Travel & Expense $ 550 $ 631 $ 1,160 Duplicating 1,000 1,276 900 Postage 1,500 1,685 2,235 Office Supplies 750 841 1,000 Telephone Charges 1,800 1,557 1,830 Otilities 2,440 2,427 2,868 Maintenance 1,500 2,000 2,198 Dues & Subscriptions 150 ~~190 170 Colorado Ski Museum - Ski Hall of Fame FY 1989 Operating Budget Page Two FY 1988 FY 1988 FY 1989 ACCOUNT ITEM BUDGETED ACTUAL. BUDGETED Miscellaneous 500 644 510 Newsletter 5,500 6,327 6,156 Public Relations/Advertising 500 631 1,475 Payroll Taxes 2,620 2,726 2,531 Docent Support 350 437 513 Museum Theater 150 148 225 Computer Supplies 300 267 610 Educational -0- 477 250 Accounting Services 1,060 1,060 1,166 Membership Costs 800 1,346 1,178 Insurance 900 859 1,272 Salaries 37,630 .34,962 33,703 Executive Director $ 4,792 Administrator $ 8,750 Executive Director $14,088 Temporary $ 1,176 Admin. Assistant $ 4,896 Always Ski Colorado Program -0- -0- 200 Ski Pass Sale Progra m -0- -0- 200 Total Expenses $ 60,000 $ 60,491 $ 62,350 Total Revenues $ 60,000 $ 64,408 $ 62,350 Total Expense $ 60,000 $ 60,491 $ 62,350 Excess Revenues over Expenses $ -0- $ 3,917 $ -0- f ~l'~ ~ ~ LV1"K~~ WrW ~ NA+l1, ~ F+~h'te ~ ~ ~~~~ ~ COM ~` 1Hf~~R at.~e R~Mx >D ~fG~PER PM~i.9 n Ii4ND~G+P GONCLU -. r SAFEIY 5 .. t L ~_ i...;'.1 ~.~ l~~ t+~roxraF~aiNG ~ ~~~a _~ i~6M11dE12 ~ ~ i I ~Rp;+idOLn ~ _ ~,~ ~ 4i~NGIN~ U.SAS. _ ~ hfiM. OFflCB #OP194R9~ R~ br~t'd / IcaM ~ ~ PL,4N ~ UPPEICLEVEI- TOWN OF VAIL MEMORANDUM T0: Ron Phillips Council Members FROM: Steve Thompson DATE: February 14, 1990 RE: Investment Report Enclosed is the investment report with balances as of January 31, 1990. The balance of the portfolio which can be used for operations on January 31, 1990 was $4,162,579 which is $1.1 million less than on January 31, 1989. The main reason for this difference is the Berry Creek Land Acquisition for $1.5 million. We earned $1, 025,133 in interest income for all funds in the fiscal year of 1989. This is $500,132 more than the 1989 budget and represents a 59~ increase over 1988 interest earnings. In the last two weeks interest rates have begun to rise by as much as 25 basis points due to the Treasury Department's quarterly refunding. We took that opportunity to use some of our bond proceeds for construction of the parking structure to purchase $1 million of treasury bills and agency discount notes yielding 8.17 and 8.21 respectively. The average yield for all investments purchased so far in 1990 is 8.14~k. Our goal for 1990 is to earn between 7.75 and 8.25$. Please let me know if you have any questions. :n~aesme~~t k5c: ; ]'.~f6dly ~' n000Uf :S eLC .hrE[Ccie I1LS =O CA,S :~ ~.eS:rve cdic'C Ee rEf;,.. ::E rE `r.E- -_~ LCS*ef 1 f~G ~u L95 ° .i. 1J :` G:3. n1.JWE~ PCiiE ".e nE; iC::.r3 i.EE C8y'E l ~:",E~ IKdff eC ~CCJUfiL S .d0 ,201 1~ ,<<~,eL. 5. .... .w'` .,..;, _..,. _.',veSCacr: =res 5.: ,.-4 83.5'a G .C2~ .;:i Cu:~ae•:;z: 53:1nas S Ed^ke :Lads :el :.°_:o :Sc ; ._.:_. .. :SEE ;z:e . fie. .,P. ,,. $1' .C $1 .6 ..~- .... 3:.li' .".c 4:.B3k,3.1 b. .~t:..,,. 2G .:.~ ;,~_. r;.. ,...; ;a,a: .~'a S:S.aS-.., $:C .,2i..u. iG. .Git Mzt~ :nc d.:nir .~ Mc~:^s S.i,60:. 6@1 ~ . :':. Mi L;.r 1~~L W1tC111 "LA Mori:"g $1 25;, CL0 6. 64e p,at:~in: at ter ca Mor,.ns $i,?s SE; 3. 152 S_4,620. 2t:, lOC. DG°~ ....zS'aEz i5 re52h ee COd: _. iG.,f 9Ce5 '.C: 'c.E E;,Lr; tC fL, ODc. ol'~'S . Y'._ . f , .i ~Smr~1 mn~EY "df KE: n::C'J A:c i.lSt::J: L. Es.. .:. T7~De :`: 4:cou~:¢ w:fir ,o. -vE~dgE .:U ~: cd:_ricE E:, ,,.. 5::..1:. 3c...c:i 51.._..... I :ret QG ~1 Qf 1Pi. _, _. ~6~,:v int E~eEi .'~$ ....:e ?: .~.,~ES, 5.,. d.: :.:; .. .. - .:.~;• - [sie~._ .. ..:, ...._... ---"~e .__.. „ ....~.C _...- ... :P: r.. ..l le :].~ „_ .~6 +~ .:...Ca .. .. ~'C~- . .v~...1C ._.J .. JLC . .._. .~ I~.c :'_~-' . II . :. c .:.., [arr. C]o._, _o_ ~.•: .:rE: Fec 2-a.:,f '42 L3YSi: ~:3e. ~; cr~ ,~c_r.t ~~:~:-. '. _, ._drd .':IC:F rtl3flC.. 31. ~ i3~':_ .J~l.~i. ~s.i~ :o.:ao~ :~~ ..~ob ..-ME--.= c:-ap _-r. __ a= .a:. _. 4nte'. IC F2c_-al `3. _ ~3n'a, r!=_E la:c ~Eld3 ~3:;C !O.~v'C~ :6 .500`; .s a6~-~= 0:-A[,~-9: „_. ..~ ,C:i .E:c~ ay :2:: ap=_ .no ~Lo3^ :r.: ;,2 g: il '.; no:E :L.'L '. ?:6E .`S:'~L ._^"Y::I _ 1J'.. -.. SC. S^. . v~6L' : ~Gf - .:c .~r:. cd. .:TiYF Ka-y ld'.C . .. _.. ? d~: tG 3r', ;Fc F'.~ h:.S ...'tr J'.^.id ~?iE!:2p 'L "7F .:?.; .e,.-cs zrc .L3^. . ..f2 c~. .~. cia . _..•2e tL-_s :~_.. ......~ i0 --:i is ,. ~ ._ ?F:- .~ IS = . ):; :..~ ,.3' .r;, ?5 if?~ : ~5r•. ..._; N _e "n..- .. :ccc ;2.: i., . . _.._. ._ ~`~n III ::Y ..~ ..v v. _ . ~.. _. .JL i .. a+ ~_ __ ~.. f.... _..~ ,. . _.. ..-. .. .: ... ~.. {i_ 'c a. n' ]dn.d'~ _...,,. i Sx'-rEdE.'• n[teE & E1: ax.2 1~:E~EE: `~d 12E %OU[C", ilE a .., S~ ..470% ~i.. ~. ..V. k ..~:6 -..-_% -. Jii .. ..+~t fi'Yei 3'E '!ccC x rx:,E"--~rdSP if l'EE?E~.: cxx !E.iiE !u rv [~IG EC iiP .v .[l NduJ11[y ~6Gi. vv v LdtE L•d :E d[ ~. grid ~: 'd[: rl[Y rdl'JE G .,,. ::~.-.... ..t'ro _-.--.-...- noEi dtE r: Ci.dEE Nid;U~iCx rdr i'.5 [1 LL [lOn Y,E:C i.d tc USLE -..: h GrE U4[S :d lali;4 d[ cd'~a2f~ 3i. i99( 2z .ry. Srv _,. ~ .~ GE.. .__-. .. is zz. :: i .. ..:,. N:d :~ . ., Ms[u' lEdiE i7 7UE? "c:U ~::~ :2`.EE .-____ YlE.d .......... „w .. ... .c:E . .- r.. C'3E2 ... .... Xs:v".L~ ............ .d1.E ~d:Jc .. ..... _.. __-.-........ _ i.l7v. ........ 11-LC. ... ....... v.-UL.. ..... .. •L .~,.. ..D e f S1 J...~~ yJv..OC . .. ....... .. Yzx: 2.E d: 4sE..C y' JiE:: ui,: AGtE: 1 tlC'.75xH vd.E .L .~L6'EE}. ?.c :eE rU rCL3_c 1^d[U': [v ":2 a'!1h vE:E '.:. ~]Or. Nd:U'I iy n_E Cy LCUCO.~ .:e;6 C'd to Dd :. a:.4r: ndEe ..d L,.r. .y r'6laE .d:u2 ~NLc S.40ue '?.4Ji`o 25-Ma.-6~ a-t^dy-SG 1t5.C9 It4.:: $SOv.;:i~ §SG~.'~OC ry-E 8.0(:% 8.000 25-_drr ~; ?5-Jzn-?i 3n5. ~;, .-= 8G E: iJ.9S~ £: ~C.UO^. Fn Mi. E.i10`t 3:~-e d; -i0 ~~-k Gar-C 2S4.Cb 2;:. )C $=:'.ii: S.,uOv,000 =.Er d^E tiE:7 -.C:i v?i dCE 'ld [. .. Gd~- c-. i7[d. .~.~ti,i~- er.:f::ates c .ECCE:: ac .cr oO.: _~ ~.. _ ~df'. M13P~E. .__ati: ri Ja r_ LC ^at?E PUrL uec MetU`::r MdiurlL; MatUrih' .,: ~o~:c~ r ?ia )at? i;atE a[ Pbrchase Jana? ryrE'd wC.. SOUa'e :8,:1195 ahC '.Cdn, :CE Fn9e:es Ca.:`Or lld ESE ~oEd Fu OHB =..i! i0.15J~ 4,956% C*•May-B>vE-Mdy-91 7i9 $94,6JL 'i'_. ChESi~E Calh. flEE ne Nem HSMpSta e FDIC :O..CCy, ~.850L 15-Maq-89 !a-Ma;-,G 3t~ 33i.0:. IfUE :CC ~~ 5d'.F, ti~12C0 uh iC iDiC 9,75C& 9.Q~Ge iZ-May-BS .4-May-9G a67 $99,:Cu $t. CdRiC'1C S C2:iO9E ahC LO: ~ A5_J;..ati3'., ''lid CEaE hie "rE.'V',S ylvah.s c~iC 16.:5Lb :G.eOGev5-May-~9 ii-ho'.-~G ~~= 39=,000 Mor~aaacck tdlh, Ja=trE. New hampshl,E FDIC iG.^J:; 9.i:v'ye ,:-May-c+ ia-"ay-3u 367 $S9,,OG Iiae?n~ Feuer: savings oaa+. Rlcnmcra rir;;ma ~S~IC I%.~JG% !'v.J"v"v% OS-r^ay-~4 l; -Me.-:Q Sb 3ec~G[: h:i.an h8!1 C~a1 car;.. NCr iii h~: aPoi rIL 3tla .., "G?~ .7Cvo ~c-May-e= .~-ta -~ 3bi 3§'~.C06 ::ar~CB ra ~dC ~P 1: $av: ACS aF6 ~:a P, hf xpC': ~a.:'B~i~ia %.E SE~vod iJh75 i~iC -'a-~ -.t ;w ._ ~_,-~ ~E-Ma .i2 $S ,C:G' i E'.[.*~' cd'h 3r: t' ai. :C 9E~c: i:E "c 5o':'~J EcTiS reSErvEC ruh,"5 ,._ 9.d52ti '.a S m .c-"cy-59 i6-Nc~-=C i4i $^i.CSC ._ e:n C'` J3uf f,7:•. :.rf::h Mier SaC'lu `e T:S =.ESet+Ed 'LLriCi Iea =.YSJA =A_0; ~u"-nc;-:: ~q.t{rr9C 54'_ $9"7,60v n eDU:.1C M1d!t:''.ai EE''~e. -''..''E',ir i•y:: jr:. iESErvEC i'J ~~1d8 %D't. ;,C', 9.c J.; s6-P.ay-co .--d>:-9G SdE 3=~,'i0C ~;•a:r~.i::E C,.ih9s ba~rt & irJST. ~.,'~a:r,:11E, Vi, AESE'vec Fanas ... a.L.`US Y. GSus CY JUI-.1 .:-J'J C-'~ t6Qi :9'.'}G'. ^'.15 S: Ch ~r iE' hatlChdl 5dhn. ::".i:~.Ch riE; ;.'i r;,IC `i,4i25 S.i50°6 10-d.:-S+ 0i-Ap:-=I ac' 399,OC) Coast ?anh, tong 6Eac~. CA FCiC 9. ~50Y. 4.000$ LS-d:,i-eR IO-J41-°C 365 $35,;00 Cnarter Eany . fc~ Sa.:n~5. Santa IE. NM FSLiC 9. 25Gt 9.00Ca !0-:ct-SS 13-_ai-4C s58 399,G.C Avg Yleid 5.631 $:,78:,99: AveraaE Ga,'s !c ISatu:it~ ._, RvE~a9e yield .O.u^~ ihvc.06. ~l "'96 °1: PagE t MINUTES REGULAR MEETING VAIL METROPOLITAN RECREATION DISTRICT JANUARY 24, 1990 MEMBii:,~ i'nt.S%tiT: George rnox, im Garton, Merv Lapin, Ken Wilson, Gaii Molloy MEMBERS ABSENT: None OTHERS PRESENT: Pat Dodson, Brian Jones CALL TO ORDER: The meeting was called to order at 3:05 PM. APFROvA~ OF MINUTES: Lapin r,;acie a motion to approve the minutes frog 12/20/8 and 1/10/90, second by Knox, passed unanimously. RUSTY WOnDS: ~a'~.`..i~._~_:_._. ~~c.::j .USt~' ;'..:~=.5, ~: .~:i~ citizen for the past 2G ~-~arS joins the meeting. Woods indicated his concern regarding the recent Board's decision to restructure the Golf Course operation i.e. changing the Director of Golf's position to Head Golf Professional and hiring a golf course manager and not offering Craig Stein a contract in 1990. Woods indicated he can get a petition together of locals expressing the same concerns he has on changing the golf management system. Woods would like an explanation from the Board as to why they will be hiring a manager and not rehiring Craig.Stein as Head Golf Pro, an employee of VMFtD for it years. He would like to hear the Board's reasons ~;:~ then' felt t.~:S needed to sake these stirs. Ye hopes these decisions were not based on financial reasons only. Garton stated there has been a management problem at the golf course for several years. People who are qualified to teach are not necessarily capable of managing. Garton invited Rusty to sit in on a golf sub committee meeting and listen to all the reasons leading up to their decisions. Rusty will attend the next meeting and asked that he be informed of a date and time. Wilson stated the move to hire a manager will not be a savings to V*'??D in dollars, but was a decis=o*; `o improve guest services. The sub committee does not have the power to hire and fire personnel, nor make those decisions, they can only make suggestions. h FINANCIAL REPORT: Brian Jones joins the meeting and handed out the 12/31/89 financial report (see attached).. Garton leaves. Lapin requested that if the totals could be broken out to correspond to the sub committee's areas of responsibilities it would be helpful. Jones indicated this could be done. Molloy wants any major overages to have footnotes explaining the reasons and the sub committees should be informed. This would only be necessary on large items that were either pluses or minuses. Jones asked the Board members to call him if they have further questions. Garton returns. Jc^E~~ _a:.e~ :.e :.mss asked F±rst Bank of Vail fcr a $50,000 line of credit. There is no charge for this credit line unless used. Garton stated this is a good item to have, but it is not to be used unless there is Board approval. FIDUCIARY LIABILITY POLICY: Jones stated that VMRD, prior to the split from the TOV, was covered under the TOV's Fiduciary Liability Policy. Such a policy would protect VMRD and the Board should there be any law suits regarding v'~~RD's health insurance or pension plan. The policy will cost $2,000 per year. Jones recommends VMRD purchase this policy..-.-Molloy.asked that Collins give his opinion on this type of policy. Jones will inquire. SUB COMMITTEE REPORTS: GENERAL RECREATION: Barb Masoner joins the meeting at 3:45 PM. Softball players fees: The sub committee wants to eliminate the players fee all together and raise the sponsor fee from $300 to $:400 for Vail teams and $300 to $500 for non Vail sponsors. Garton recapped that originally the players fee was $5 local and $15 non local. The goal was to establish a higher fee for the non local since they are not involved in the VMRD tax basis. Wilson asked why the sub committee came to this decision. Steve Conolly stated he had surveyed many softball players on the $5 and $15 fee and the majority stated r. the fee should be set at an equal amount of $10 for resident and non resident players. The sub committee felt it would be too difficult for either staf for the team captains to collect these fees and it would be much :-~ ampler to el iminath the player fee and ~ r.:-r the sponsor fee. Garton has no problem charging a $10 fee for all players. Wilson does not want to increase the local fees. Garton leaves. ~_ :'s~ .. --c~~+-~a t~:e ~ _ __ can still pay tT.- ~'' if they have a local ID card. Conolly will take these comments back to the sub committee and report the findings at the next meeting . Lavatories at athletic field: The sub committee waT:. to organize all the groups who use the athletic field and have them approach the Town Council for their support to construct a lavatory facility. Dodson stated the lavatory issue is on the TOV / VM?~D sub committee agenda and the meeting is scheduled for February 15, 1990. GOLF: Dodson stated a letter has been drafted to uit;~ Collins asking him to create the Head Golf Professional contract, the pro shop contract and the driving range contract. Garton returns.. cs~ain ~~_~es will be advertising for the gc~ cc~_sc manager's position. Dodson would like the Board to set the golf and cart fees today so convention contracts for 1990 can be prepared based on the approved fees. He also asked for direction on the Bill Wright tennis contract. Wilson stated go forward with the same contract as last year. Garton said keep the contract the. same as 1989, but put camps on less active courts. Dodson should also ask Bill Wright if he has any changes. DOBSON ICE ARENA: Tom Salasky joins the meeting. The last meeting of the sub committee was spent reviewing the hol~_day events. Any future contracts will -~~ ~--~ assure that Dobson Ice Arena always gets the daily minimum rental fee. They also discussed whether the Arena staff should be involved in the production of shows. The committee decided, no, someone else should .~ take the production risks. The Dobson staff will however continue to offer programs. Salasky asked that once a contract is signed to what e~~tent sho~_<1d he ao to enforce the terms? For ev~--~: A comp tickets, dollars due 15 days out and the money does not come until the day before the event. Garton stated each situation will be different and Salasky should use his best judgment. Wilson stated he could be easier on the local groups, like the skating groups, but toughen up on out of town groups like IMG. Garton stated act tough, but be reasonable. ~ _.. _ . ~.s _ ~o,~ }~ ~ C'lti Te SCOtt ua:~iltan ^^^`_'_'_ _' should be reversed so any comps will come fro,: Hamiltons pocket and not VMRD's pocket. Salasky stated they are soliciting for an additional committee rember to replace Brad Quayle who is unab?e -,.,, cc:.~~:j.:= as 4 .~~~.;aEr due tc his work ob1i~~,:.iv:~5. Salasky is also taking applications from the private sector to take over the Arena concessions. Eight people to date have indicated interest. Lapin want=_ Salasky to call Diane Donovan to let her know applications are being taken. DOBSON CONT??~CT: Salasky stated a local DJ, with a mobile DJ business, has been organizing teen clubs in Denver for the past six years. He first approached the Youth Center, but it was too small for his needs. He then came to Dobson and inquired about starting n teen club on Friday Nights during the public skating session which is already set aside for teens. He will feature c.:ncin.;, skating and music. The Arena will r_: _ve the skate rental dollars plus a $300 rental fee for 2 hours. Typically the arena has been_.Xeceivinq 25 to 30 kids during .their Friday night public session. The DJ has indicated he will market this teen club to the tourists. - --- Wilson made a motion to approve the contract as presented, second by Knox, passed unanimously. RECREATION ID USER SYSTEM: Dodson stated he would like one card issued to serve as a resident ID card/pass. If the local wants to purchase additional season passes at VMRD's facilities, a destruct label for each pass will be placed on the ID card. The Board will discuss the 1990 fee structure for VMRD at their next meeting. Dodson stated some of the feed back he has received on this proposed ID program is that charging $5 for the ID card is "dinging" the local twice,. not convenient to purchase, should be able to purchase ID cards and passes at multiple locations. The t?istrict ,- wi_1 ;._~3 tr, p~~c.:.ase aa,::.:ioral cameras if .....~~ t.,,:.: one location is recommended. Wilson does not want the golf course selling ID passes. Garton wants to try selling the ID cards at the .Recreation office only for the first year. Masoner indicated some comments from her sub committee were - contradictory, have to pay money to s~~•e more: , the puz~c~en is vn the resident instead oz the non resident, excessive red tape. Salasky indicated his committee stated - do not understand the benefit, need to pay $5 to get benefits =~ _-- _ __~; `:~.~, ,~:.. ~~~ Passes and ID ..__._ :.. _.._ place, use the recreation office with its full time personnel vs. trying to sell at outlying locations with part time personnel who do not understand system. They are opposed to a fee structure for a resident and non resident, feel one price for everyone is fair. Knox stated VMRD is behind the times in establishing a resident and non resident fee structure. All other recreation districts he has ever used outside the Vail area has always asked him if he is a resident or a :ion resident so they can charge accordingly. He is in favor of the resident and non resident fee structure. Wilson stated the system can be approached by posting the 2, ~ ~~F r fees at each facility, issue the ?^ ~- rd for FREE and if the participant has a card a discount is given. Wilson made a motion to issue a resident/tax payer discount card annually at no cost, this card can also hold the stickers for passes, second by Rnox passed unanimously. SECOND ICE SURFACE: Tabled to next meeting. ,.~ GREATER EAGLE COUNTY GOLF COURSE: Dodson reviewed his memo which states the Greater Eagle Valley Golf Course wants VMRD to produce a letter stating their interest in a) consulting during the construction phase of the project b) managing the Greater Eagle Valley Golf Course, once built. Garton cautioned the Board and staff to be careful in over committing valuable employee time. Wilson questioned why get involved in the construction phase? He does not want to commit Rrueger's time to this project. Krueger's time is committed to the Vail Golf Club, the ice rink and the proposed 9 hole course at booth creek. Wilson wants to get involved in the manaye;nant only to the point where it will produce benefits for the VMRD tax payers. VMRD Board is not an elected board to run golf in Eagle. With the above in mind, the Board wants Dodson to write the letter to the Greater Eagle Valley Golf Course stating the Board is interested in working with the GEVGC and explaining ways they can get involved in the construction and the management of GEVGC when it ?~°~~^`~''~ 1}-.p V~'^ tax payers. The gclf s•.:b committee's approval should be obtained prior to sending out the letter. Lapin returns 5:15 PM. F.Q~ ~~,., ~:~:d:i1. Dv~;.~.,_. sta;.t::; Coll:~r,s in3icUt.ec the Board or 'v~~: s employees can, on their own time, campaign and spend their own dollars on the aquatic center. Collins cautioned spending tax dollars on campaigning, It is allowable to spend tax dollars on information ite^s. Dodson asked if the Board would like to make a motion or draw up a resolution supporting the aquatic center. Garton stated that the steps VMRD has taken on this issue towards the election is sufficient enough. Garton said the people are still confused on the admission cost for locals to the aquatic center. He wants to make the cost to use the facility one of the questions in the ten questions brochure and instructed Va:,ei_rd to focus on this issue between. now and .the election. Garton also asked the Board to respond to Vandeford on his draft of the ten questions brochure. Garton met with the Town Council last week to give them an aquatic presentation. He thanked the council at that time for their support on this issue over the past four years. Vandeford indicated he wrote a letter to the Editor responding to Nancy Rondeau's letter of concern on the air quality in pool buildings. He has also tried four times to speak to Nancy on the phone and has been unsuccessful and she has not returned his calls. Van~3efflrd informed the Board that as of today there are 92 absent voter applications out, 28 ballots out and 6 ballots returned. There were 144 newly registered voters within the VMRD since September of 1989. The citizens committee will produce an ad in the Vail Daily every day until the election and will increase the size up to a one page ad just prior to the election. They will also be organizing a phone tree. CONSTRUCTION REPORT: BOND, DUDDY-VIELE: Dodson stated the Bond should bE in place by the Talbert Company by 3 PM today. The Board would like to be called tomorrow to verify the bond's existence. Molloy asked since VMRD has incurred many legal fee= due to Duddy-Vielie's failure to produce a bond as per the r~-:ntract c~- `~`~?^ '- .yap any of these 1 w `ee_ from Duddy-V~eiies Dodson will investigate. INTRATECT: Wilson, Knox and Lapin met with Bile Pierce to discuss his outstanding bill for hip services on the Ford Park Tennis building. Lap- ~~;._c it is _~_y_r.s belief the Architect nw_ responsible to see that the bond was in place. This issue should be made clear in VMRD's mind. Wilsc- stated Pierce has done all the work requested and h has intercepted many change orders from Duddy-Viele - none of which have gotten through. Pierce has stop~E~ them all. Gartcn suggested Pierce be paid his fEe minus some amount for bond and billing confusic:: (approximately $',000)., and proceed with the protect. Molloy made a motion to pay Intratect for all were: completed to date., minus $2,000 for not getting the bond in place at the time of the contract signing and improper billing procedures, second by Rnox, passed unanimously. APPROVAL OF PO's: Knox made a motion to approve the PO's as presented, second by Molloy, passed unanimously. ADJOURNMENT: Molloy made a motion to continue this meeting to February 7, 2990, 2:00 PM, at the Vail Municipal Building (upstairs conference room) for the purpose of ratifying the 2/6/90 aquatic election, second by Lapin, passed unanimously. Gail Molloy indicated she will be out of town on 2/7/90, however, the other Board members all indicated they would be in attendance. ATTACHI~IENTS: Civil Action Summons - Erwin Matthis Collins letter - RE: Blackhawk Construction Compar.~.~ TOV / VMRD Joint meeting Gail Molloy, Secretary MINUTES REGULAR MEETING (CONTINUATION OF 1/24/90 MEETING) VAIL METROPOLITAN RECREATION DISTRICT FEBRUARY 7, 1990 MEMBERS PRESENT: Ken Wilson, George Knox, Tim Garton (Lapin arrives when finished). ABSENT: Gail Molloy OTHERS PRESENT: Pat Dodson, Sue Lottman CALL TO ORDER: Garton called the meeting to order at 3:10 PM and stated this is a continuation of the meeting from 1/24/90. AQUATIC £L£CTION: Sue read the vote count from the Aquatic Eleczian held February 5, 1990. 992 votes were cast against and 199 votes were cast in favor of the aquatic center. See attached Certificate of Election. Wilson made a motion to accept the Certificate of Election, second by Knox, passed unanimously. Lapin arrives ADJOURNMENT: Wilson made a motion to adjourn at 3:15 PM, second by Knox, passed unanimously. Gail Molloy, Secretary REC`C FEB 1 5 1990 Villa Cortina Condominium Association P.O. Box 1012 • Vail, Colorado 81658-1012 February 14, 1990 Vail Town Council 75 South Frontage Road Vail, CO 81657 Dear Town Council, This is a follow up to a letter I wrote to you last fall concerning Condominium Association approval before a building permit could be issued. Basically, my request is a reinstatement of Totian Policy in an ordinance form. Since last fall, you have put into ordinance form the re- quirement that Bed & Breakfasts must have Condominium Association approval to operate. This would seem to set the precedent that if a low impact activity such as a Bed & Breakfast needs Condominium Association approval, then high impact activity such as construction should also require the same approval. Since the Vi11a Cortina has had problems in the past, we would like to have some control over the "who" and "how" in the future. Again, if you would like me to come to the Council Chambers to discuss the issue, please let me know. S(e~ 1 , 1 Rick Haltermann Managing Agent Managing Agent: Burke Management Works, Ltd. (303)476-7133 • Pager: 949-7294 REC`d FEB 1 6 1990 /N~ ~ ~M ~/~ z z~,, ,~ yb ~ s r-~- ,,~:~ ~,;, /~.o ilk T-•~.~„ c,.,,.~.:P: ~ ~ ~ '~ y , A ~,~--y,~ ~~! IV1J-~"i i81a ~/~ ~~~ O~`~ CO~'RR~R ,,/i-~J~~~,.,~~J f,~.'r~ G`r'i' ~ ~~ H` ~~- ~~^~ ~ ~~,'t'°~~ fin[ ~ '^ d ~~` ~~~~