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Home My WebLink About1990-08-21 Support Documentation Town Council Work Session V VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 21, 1990 12:00 P.M. AGENDA 1. Tour of the Vail Village Transportation Parking Structure 2. Site Visits to Potential Cemetery Sites 3. Discussion of Berry Creek 5th Filing 4. Investment Report Presentation 5. Discussion of Project Engineer Request 6. Request for Additional Funds of $4,936.36 for the Affordable Housing Study 7. Design Review Board Report 8. Information Update 9. Other 10. Executive Session - Legal Matters VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 21, 1990 - 12:00 P.M. EXPANDED AGENDA 12:00 1. Tour of Village Transportation Center 1:00 2. Potential Cemetery Site Visits Kristan Pritz Action Requested of Council: Review the sites. Background Rationale: See enclosed memo. These site visits are necessary in order for the Council to make a decision on the appropriate site for a cemetery. 2:30 3. Discussion of Berry Creek 5th Filing Ron Phillips Action Requested of Council: Discuss Council's position in relation to other upper Eagle Valley entities which may want to assist in keeping the land public. Background Rationale: The next meeting of the Upper Eagle Valley entities is August 23 and the Council needs to establish its position before that meeting. 3:00 4. Investment Report Presentation Steve Thompson Action Requested of Council: Ask questions and make comments as desired. Background Rationale: The investment policy requires that staff present the investment report to Council twice a year. 3:20 5. Discussion of Project Engineer Request Stan Berryman Action Requested of Council: Approve/deny the request to add an Engineer position. Background Rationale: Current and projected projects number more than can be effectively managed by existing staff (see enclosure). We are requesting approval to hire the position at this time, so that the engineer will be able to be involved in the design process this fall-winter for projects to be constructed next summer. We have included the position in our 1991 budget. The difficulty of hiring staff in January also necessitates the request at this time. The majority of funds for this position will be charged to projects. Staff Recommendation: Approve request to add the position. 3:35 6. Request for additional funds of $4,936.36 for the Affordable Kristan Pritz Housing Study Action Requested of Council: Approve/deny an increase of the budget to $12,500 by $4,936.36. Background Rationale: See enclosed letter from Nolan Rosall and also staff memo. Staff Recommendation: Approve the request. 3:50 7. Design Review Board Report Mike Mollica Shelly Mello 4:50 8. Information Update Ron Phillips 4:55 9. Other 5:05 10. Executive Session - Legal Matters Larry Eskwith r. - - ~y,~ town of nail 75 south frontage road vail, Colorado 81657 (303) 479.2116 MEMORANDUM T0: Vail Town Councilc~~~ FROM: Steve Barwick DATE: August 17, 1990 RE: Berry Creek 5th Filing Please find attached one proposal for distribution of annual costs for the Berry Creek 5th Filing intergovernmental agreement. This proposal allocates the costs based upon assessed valuation of the participating entities. At this time no other method for cost sharing has been proposed to the group working on this issue. If you would like to see a different allocation of costs, please contact either Ron or me. SHB/ds :SSF'AGE r PROPOSED INTERGOVERNMENTAL PURCHASE OF PERRY CREEP; FIFTH FILING ALLOCATION OF ANNUAL COSTS PASED UPON ASSESSED VALUATION ASSESSED PERCENT ANNUAL VALUATION OF TOTAL PAYMENTS Vai 1 28._++, ~~+5, ~+2c:~ 6~ . ~+1 % 171.98C> . Deaver GreeE, Metro 72, 87G 15.91% 43, 916 Avon 35 , ~+44, 45C> 7.78% 21, 461 Eagle-Vail Metro ~+G,~G.:+,65G 6.64% 18,E+4G Perry CreeEc Metro 12, 413+,1:'+G ~ . 73~% 7, 537 Arrowhead Metro 1Cj,948,6GG 2.41% 6,648 Edwards Metro 7,54._+,`7G l.bb% 4,58E LaFce CreeF~ Meadows Water 2,532,42C> G.56% 1,538 TOTAL 4°~4,547,GiC> iC~G.C>C>% 276,GGC> Pried upon ~1,89C~,UC~G total costs. Financing calculated at 8.GC> percent for 1C> years. s TOWN OF VAIL MEMORANDUM TO: Ron Phillips Council Members FROM: Steve Thompson DATE: August 8, 1990 RE: Investment Report Enclosed is the investment report with balances as of July 31, 1990. The balance of the portfolio that can be used for operations is still running at about $1.3 million less than at the same time last year. During the month of July the operating portion of the portfolio increased by $334,000. No additional securities were added to the portfolio in July due to expected cash flows. However, in August we did get $640,000 in police confiscation proceeds to add to our portfolio. Our average yield to maturity on the portfolio at July 31, 1990 was 8.326$ versus a national average of 7.94$ for money market funds. Interest income projected for 1990 compared to the amount budgeted is as follows: Estimate Budget Estimate (Under) (Thousands) For 1990 Budctet General Fund 240 117 (123) Capital Projects Fund 90 201 111 Parking Structure Const. Fund 379 442 63 Real Estate Transfer Tax Fund 140 156 16 Special Parking Assess. Fund 5 10 5 Debt Service Fund 110 123 13 Other Funds 44 57 1.008 1,106 98 The reason for the large drop in interest income in the general fund is due to the Berry Creek Land Acquisition. I will be presenting the July 31, 1990 Investment Report to Council at the August 14, 1990 work session. T Town of Vail, Colorado Investment Report Summary of Accounts and Investments For the Month Ending July 31, 1990 Funds For Reserve Balances Percentage Percentage Operating Finds 1/31/90 of Total Allowed Money Market Accounts (see page 1) Commercial Banks $760,080 $245,144 $1,005,224 5.26% 50% Meney Market Funds $3,264,293 $3,264,293 11.01% 100% Colorado Investment Pools $1,235,411 $1,235,411 6.46% 100% Total $1,995,491 $3,509,437 $5,504,928 28.19% Commercial Savings & Banks Loans Certificates of Deposit (see page 2) Eagle County Institutions 0.00% Other Colorado Institutions 0.00% National Institutions $1,281,000 $t,089,000 $1,683,000 $693,000 $2,316,000 12.43% Total $1,281,000 $1,089,000 $1,683,000 $693,000 $2,316,000 12.43% 100% Percentage of Portfolio in Savings & Loans 5.10% 25% U.S. Government Securities (see page 3) Repurchase Agreements $189,108 $189,108 0.99% 15% Treasury Notes 8 Bills $230,000 $1,810,810 $2,040,810 10.68% 100% GNMA's $165,210 $165,210 0.86% 100% U.S. Savings Bonds $19,818 $19,818 0.10% 100% Federal Agency Discount Notes 8 Bonds $5,124,381 $3,696,946 $8,821,333 46.15% 100% Total $5,539,535 $5,696,924 $11,236,459 58.18% Total Portfolio $9,218,026 $9,899,36t $19,111,381 100.00% Maturing Within 12 Months $8,103,818 $9,013,253 $11,111,131 92.68% Maturing Within 24 Months $99,000 $691,000 $196,000 4.16% Maturing After 24 Months $415,148 $189,108 $604,256 3.16% $9,218,026 $9,899,361 $19,111,381 100.00% Breakdown of Reserve Funds G.O. Band Reserve $2,513,051 Parking Structure Bond Proceeds $6,946,445 Booth Creek Mitigation Proceeds $191,914 Chuck Anderson Memorial $10,991 Health Insurance Funds $116,960 $9,899,361 8/8/90 sjt invsmC01 Money Market Accounts as of July 31, 1990 --For the Manth of June-- Institution Balances Type of Accounts High low Average 1/31/90 COMMERCIAL BANK ACCOUNTS First Bank of Vail - Operating Interest 7.610% 6.880% 1.240% Balance b1,263,852 b241,113 b590,566 bI39,486 First Bank of Vail - Insurance Interest 7.610% 6.880% 1.240% Balance b116,960 Central Bank of Denver Reserve Accounts Interest 5.000% Balance b4,961 Central Bank of Denver Interest 1.345% General Operating Account Balance $31,585 Parking Structure Clearing Account Balance b52,232 Total Commercial Bank Accounts b1,005,224 IOCAI GOVERNMENT INVESTMENT POOL Colorado Trust (Investment Pcol) Interest 1.120% Balance b1,235,411 MONEY MARKET MUTUAL FUNDS Federated Securities Corp. U. S. Treasury Trust Reserve Account Interest 1.610% Balance b122,100 Fidelity Investment Government Money Market Accounts Interest 1.820% Bond Issue Reserve Account tx Balance b963,882 Booth Creek Imp Funds Balance b191,914 Parking Structure Const Fund Account Balance b1,986,391 Total Money Market Mutual Fund b3,264,293 Total all accounts b5,504,928 x~Account Subject to Arbitrage Rebate 8/08/90SJT invmm001 Page 1 Certificates of Deposit as of July 31, 1990 Bank Name, Location Days to Rates Purchase Maturity Maturity Maturity Ins Coupon Yield Date Date at Purchase Value First American Bank, Boston, MA FDIC 10.290% 10.290% 12-Nov-Bl 12-Nov-90 1096 $99,000 Standard Pacific Savings and loan, Newport, CA Reserved Funds FSLIC 9.815% 9.610% 26-May-89 28-May-91 732 $99,000 Century Bank and Trust, Somerville, MA Reserved Funds FDIC 9.450% 9.450% 26-May-89 26-Nov-90 549 $99,000 Century Bank of Suffolk, Suffolk, MA Reserved Funds FDIC 9.450% 9.450% 30-May-89 29-Nov-90 548 $99,000 Security Savings and Loan, Chicago, IL FSLIC 8.250% 8.250% 18-Apr-90 19-Oct-90 184 $99,000 Midstate Savings and Loan Associaton, Baltimore, MD FSLIC 10.350% 10.100% 21-Apr-89 18-Oct-90 545 $99,000 First Savings and loan, Beverly Hills, CA FSLIC 10.315% 10,125% 10-Apr-89 03-Jun-91 T84 $99,000 Sterling Savings and loan, Irvine, CA FSLIC 10.500% 10.250% 10-Apr-89 02-Dec-91 966 $99,000 Bay Loan 6 Investment Bank, East Greenwich, RI, Reserved Funds FDIC 9.300% 9.050% 11-Jul-89 02-Dec-91 814 $99,000 Homestead Savings Association, Middletown, PA, Reserved Funds FSLIC 9.100% 8.900% 21-Jul-89 02-Dec-91 864 $99,000 East Bank, New York, NY FGIC 9.000% 8.900% 11-Ju1-89 11-Jul-91 i30 $99,000 Brentwood Square Savings and Loan, Los Angeles, CA FSLIC 10.150% 9.900% 09-May-89 08-May-91 729 $99,000 St. Edmcnd's Savings and Loan Association, Philadelphia, PA FSLIC 10.250% 10.000% 05-May-89 05-Nov-90 549 $99,000 American General Financial Center, Midvale, UT FDIC 8.45% 8.25% 23-May-90 23-Nov-90 184 $99,000 Palmer National Bank, Washington, DC FDIC 8.25% 8.25% 22-May-90 30-Nov-90 192 $99,000 Modesto Bank Company, Modesto, CA FDIC 8.35% 8.35% 23-May-90 20-Nov-90 181 $99,000 Seacoast Savings Bank, Dover, NH FDIC 8.25% 8.25% 22-May-90 30-Nov-90 192 $99,000 Westside Savings and loan Association, CA FSLIC 8.450% 8.450% 13-Mar-90 30-Nov-90 262 $99,000 Page 2 Continued a Certificates of Deposit as of July 31, 1990 Bank Name, Location Days to Rates Purchase Maturity Maturity Maturity Ins Coupon Yield Date Date at Purchase Value Republic National Bank, Phoenix, AT Reserved Funds FDIC 9.150% 9.500% 30-May-89 29-Nov-90 548 $99,000 Republic Bank of California, Torrance, CA FDIC 8.500% 8.500% 22-May-90 14-Dec-90 206 $99,000 Colonial National Bank USA, Wilmington, DE FDIC 8.500% 8.250% 14-May-90 13-Nov-90 183 $99,000 Western Federal Savings 8 loan, San Mateo, CA FSLIC 8.750% 8.500% 14-May-90 13-Nov-90 183 $99,000 Western Financial Savings Bank, Irvine, CA FSLIC 8.150% 8.500% 14-May-90 13-Nov-90 183 $99,000 Lyndonville Savings Bank & Trust, lyndonville, VT, Reserved Funds FDIC 9.250% 9.050% 26-Jul-89 01-Jun-92 1041 $99,000 Avg Yield 9.091% $2,316,000 Days to Maturity 198 invcd001 8/1/90 sjt Page 2 Government Securities as of July 31, 1990 ~x~Treasury Notes 8 Bills~~# Years to Interest Rate Purchase Maturity Maturity Years to Book Par Type Fund Coupon Yield Date Date at Purchase Maturity Value Value Bend Pooled Cash 8.815% 1.410% 11-Mar-86 15-Feb-96 9.94 5.55 $230,000 b230,000 Bond Parking 8.815% 9.067% 02-Dec-88 30-Nov-90 1.99 0.33 $250,000 $250,000 Band Debt Service 9.315% 9.630% 28-Feb-89 28-Feb-91 2.00 0.58 $200,000 $200,000 Bond Debt Service 8.250% 8.259% 31-Aug-89 31-Aug-91 2.00 1.08 $400,000 b400,00G Bill Parking 8.161% 08-Feb-90 09-Aug-90 0.50 0.02 $960,810 E1,OOO,OOG Average Maturity Years 1.51 $2,040,810 $2,080,000 Average Yield 8.36% #x~Repurchase Agreementsx~~ Purchase Maturity Book Institution Yield Date Date Value Morgan Stanley x 1.850% 01-Jun-90 O1-Dec-95 $189,108 ~ Sinking Fund Investment to Retire G.O. Bonds ~x~GNMA'Sx~# Years to Estimated Interest Rate Purchase Maturity Maturity Years to Principal Pool Coupon Yield Date Date at Purchase Maturity Outstanding 58C3 8.000% 8.480% 14-Nov-86 15-Oct-05 19.10 16.00 $42,102 13003 8.000% 9.50C% 24-Oct-86 15-Oct-O6 2C.20 17.00 $54,308 14659 8.000% 9.2C0% 24-Oct-86 15-Jan-01 21.20 18.00 $68,860 Avg Yield 9.115% $165,210 ~~xU.S. Savings Bondsx~~ Years to Issue Maturity Maturity Years to Book Maturity Series Yield Date Date at Purchase Maturity Value Value EE 7.110% 01-Oct-86 O1-Oct-96 10.C0 6.43 E19,818 $30,000 ~~~Federal Agency Discount Notes 8 Bonds~~~ Days to Interest Rate Purchase Maturity Maturity Days to Book Maturity Agency Fund Coupen Yield Date Date at Purchase Maturity Value Value FHLB Pooled Cash 8.305% 15-May-90 16-Nov-90 185.00 108.00 b998,313 $1,040,OG0 FHLB Parking 8.000% 8.000% 25-Jan-90 25-Jan-91 365.00 118.00 $250,000 E250,OC^ FHLB Parking 8.205% 09-Feb-90 O1-Aug-90 113.00 ?,00 $962,565 $1,000,000 FHLB Parking 8.300% 8.060% 14-Feb-90 25-Sep-90 223.00 56.00 $1,000,000 $1,000,000 FHLB Parking 8.125% 8.130% 15-Feb-90 25-Oct-90 252.00 86.C0 $1,000,000 51,000,000 FNMA Pooled Cash 8.265% 23-Feb-90 26-0ct-90 245.00 81.00 $110,188 $150,000 FHLB Pooled Cash 8.400% 8.110% 15-Feb-90 26-Nov-90 284.00 118.00 $500,000 E500,000 FFC Pooled Cash 8.300% 8.300% 01-Mar-90 04-Sep-90 181.00 35.00 $1,000,000 E1,000,000 FNMA Parking 8.500% 8.500% 26-Mar-90 26-Sep-90 184.00 51.00 $250,000 $250,000 FNMA Pooled Cash 8.342% 2T-Mar-90 21-Aug-90 153.00 21.00 5483,106 $500,000 FNMA Pooled Cash 8.443% 21-Mar-90 28-Sep-90 186.00 59.00 $419,631 $500,000 FNMA Pooled Cash 8.500% 8.500% 26-Mar-90 26-Sep-90 184.00 51.C0 $250,000 $250,000 FHMC Pooled Cash 8.110% 30-Jan-90 20-Nov-90 294.C0 112.00 $103,143 $150,000 FHMC Parking 8,170% 30-Jan-90 20-Nov-90 294.00 112.00 $234,381 $25C,000 $8,821,333 $9,040,000 Average Yield 8.23% Average Days to Maturity 18 Total $11,236,459 8/1/9C sjt invtr007 Page 3 r TM y Y . town ofi nail ~ 75 south frontage road vail, Colorado 81857 VAIL 1989 (303) 47g-2158 department of public works/transportation MEMORANDUM TO: Ron Phillips FROM: Stan Berryman Greg Hall DATE: August 14, 1990 RE: Project Engineer Request This memo is to request a supplemental appropriation to create and fill a Project Engineer position (see attached position description). This position would report to the Town Engineer. Currently, the Town Engineer and Public Works Director are acting as project managers for too many projects. We are unable to provide effective day-to-day management of the projects we are trying to complete. Adequate documentation, coordination, quality control and assurances, management of resources, effective and timely decision making are in some instances not meeting an acceptable level of service to carry out the projects in a smooth manner. Projects not being managed in a smooth manner will create additional time and expenses to the Town over the life of the project . We have tried to cover project management shortages as much as possible through the use of consultants. This is not effectively meeting our needs, as consultant management is time consuming in itself and inefficient during construction, where time is money to the contractor, the consultant and the Town. The addition of a project engineer will allow the Town to complete budgeted projects and enhance management of them as well. Furthermore, we anticipate our project load to remain at a level over what we can handle for the next several years. MEMO REGARDING ENGINEERING POSITION PAGE - 2 The following table outlines post, current, and. future pirojects and the status of each one. Also included is a li;~t of current plans, maintenance programs, and surveys which require staff input. * COMPLETED UNDERWAY NOT STARTED TO DATE 1989 Desian Proiects Streets 1989 Streets 1990 Pitkin Creek ..Bridge East Vail Bike Path W. Gore Creek Drive Bridge Booth Falls Rock Fall Berm Pulis Bridge Village Parking Structure 1989 Construction Projects Bus Wash Street Project East Vail Bike Path East Vail Bridge Replacement (Pitkin Creek) Booth Falls Rock Fall Berm 1990 Desian Projects Streets 1990 Streets 1991 W. Gore Creek Bridge Pulis Bridge Village Parking Structure Bridge Replacement (Bighorn Creek) Ford Park Entryway East Vail Bike Path/Phase II Dowd Junction Bike Path Vail Valley Drive Sidewalk Snow Dump Willow Bridge Replacement Lionshead Mall Improvements Maintenance Facilities Expansion & Road Relocation 1990 Construction Projects Street Project W. Gore Creek Bridge Replacement Bighorn Creek Bridge Replacement Ford Park Entryway Booth Falls Rock Berm Village Parking Structure East Vail Bike Path/Phase II Bus Wash n i MEMO REGARDING ENGINEERING POSITION PAGE - 3 1991 Desian Proiects - Street Projects 1991-92 Ford Park Parking Lot Dowd Junction Bike Path Vail Valley Drive Sidewalk Snow Dump Public Works Maintenance Facilities Expansion & Road Relocation Municipal Building Road Improvements Willow Bridge Vail Das Shone Recreation Path 1991 Construction Proiects - Street Project Willow Bridge Replacement Snow Dump PW Maintenance Facilities Improvements VTRC Community Improvements 1992 Desian Proiects - Streets 1992-93 Chapel Bridge Dowd Junction Bike Path/Phase II Vail Valley Drive Improvement/Phase II Vail Das Shone Rec Path Municipal Building Road Improvements 1992 Construction Proiects - Streets Vail Das Shone Rec Path Municipal Building Road Improvements Current Plans Reauirina Public Works Staff Input: Master Transportation & Parking Plan Village Streetscape Plan Eagle County Bus System Analysis West Meadow Drive Plan Main Vail Off-Street Rec Trails Master Plan/Feasibility Study GIS/AM/FM Project Signage Improvement Project On Going PW Maintenance Programs Reauirina Professional Input: Street Maintenance Parking Structure Maintenance (Capital Projects) Drainage Improvements Concrete Improvements Recreation Trails Maintenance Bridge Maintenance PW Facilities Maintenance (Capital Projects) Sidewalk Improvements Miscellaneous Building Projects (Capital Projects) MEMO REGARDING ENGINEERING POSITION t PAGE - 4 Survevs Required: All design and construction staking for projects listed in addition to all Parks projects. Holy Cross Parcel Performing Arts Center Municipal Building Miscellaneous Surveys We request approval of a supplemental appropriation in the amount of $10,917 for the remainder of 1990. We would like to recruit for this position as soon as possible. The majority of funds for this position will be charged to projects and not tYie general fund. We should see almost a net effect on costs, as currently we have $25,000 budgeted during construction for con:~ultants to provide some construction management to the street projects. This amount does not seem adequate due to the complexity of the design and nature of the work. In addition, $10,000 of 'the Town Engineer's salary is allocated to the street project.' ~Che majority of the $10,000 can be allocated to those projects currently not being completed, but costs are budgeted into for project management. We would request immediate. approval of this position so that a person can be hired to be involved in the design process of projects to be constructed next year. i PROJECT ENGINEER SALARY RANGE - $28,932 - $36,732 GENERAL STATEMENT OF DUTIES This is engineering work involving complexity, professional development requirements, or problem solving sophistication at a level beyond that of an entry level engineer. Employees in this class exercise engineering knowledge, skills and abilities in the design and construction of more complex streets, and other public work projects, or are involved in other engineering activities requiring professional development beyond an entry Engineer level and/or of an advanced problem solving nature. Complexity as an allocation factor would be indicated by significant time involvement in design and construction responsibility for large projects such as a major street project. Problem solving as an allocation factor focuses on the requirement to conceptually analyze major, non-routine engineering or engineering service delivery problems in terms of alternative goals, to perform the necessary research as a data base, to develop alternative courses of action relative to goals in cost-benefit terms, and to develop a coherent project proposal or analysis. SUPERVISION RECEIVED Employee operates under the general supervision of the Town Engineer. Since most work is of a project nature, it is assessed in terms of completion within a time frame and quality of work product. Consultation with the supervisor by conference is sometimes required for special problems. SUPERVISION EXERCISED Employees are normally assigned for working supervision on a project basis and may include a variety of engineering support and clerical personnel. EXAMPLE OF PRINCIPLE DUTIES Designs simple to complex engineering structures to include streets, storm drain systems and drainage channels. Performs design work necessary for replacement, repair and updating of existing structures. Supervises the preparation of plans specifications and contract documents and related work necessary to bring the project to a point where it is under contract and ready to proceed with construction. i i ~ ~ Administers the construction of projects to include supervising the construction inspection process utilizing e~zgineering support personnel such as Construction Inspectors anti Material Testing Technicians. Activities which the engineer must perform,, monitor, or supervise include: project staking by surve~?ors; determination of traffic flows during construction; contractors operat'i'ons; field and laboratory testing of materials to be used. and those already incorporated in the work; contacts with adjacent property owners; computation of pay quantities, preparation of progress reports; calculation of partial payments due contractorsa, final payment to contractor, determination of assessments and financing as required, and consultant management. , Performs advanced engineering planning assignmE~nts. ~ Performs a variety of related duties as required. I KNOWLEDGE, SKILLS AND ABILITIES Knowledge of engineering methods and procedure: as applied to the design and construction of roads and sewers to include knowledge required for the design of more complex structures such s streets. Knowledge of civil engineering or other disciplines as required by the position, for example, knowledge of the principles of land use planning. Knowledge of special legal and financing princi~~les and procedures related to position. Ability to assign and supervise engineering sup~~ort personnel such as survey crews in duties related to the pz-oject or function supervised. ~ Ability to perform on-site inspections and make such engineering judgments as to whether actual construction. meets plans and specifications. Ability to communicate effectively both orally ~~nd in writing with the general public s well as contractors and other agencies. In certain positions this includes the ability to effectively conduct public meetings. Ability to write clear, logical reports when required. Ability to conceptually analyze major, non-routine engineering or engineering service delivery problems in teYnns of alternative goals, to perform the necessary research as a data base, to develop a coherent project proposal or analysis. MINIMUM QUALIFICATIONS Graduation from an accredited college or univ~arsity with a B.S. degree in Civil Engineering or closely related area. One year of experience in the field of civil Engineering. Possession of Engineering-in-Training Certificate. - J L.. ~ ~,J ROSALL REMMEN CARES - ~~=-~.~r.~E':"':~~as;ES.INC _~g FE-qL c*::EET fv14LL PLANNING. URBAN DESIGN AND RESEARCH q~JLDE= ~Oi.~?RADO 40302 "s0?~~a9-..53 August 9,1990 Ms. Kristin Pritz - Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Kristin: The purpose of this letter is to update you on where we stand relative to the budget for the Affordable Housing Study and to estimate the amount it will take to complete the study. As you know, the initial estimate of cost for the study was $12,500, which was authorized by the Town Council. The principal intent of the work program which was defined at that time was to provide a set of recommendations that the Town might consider adopting in an effort to increase the supply of affordable housing within the community. At the time we initiated the study, the Town was desirous of getting the information as quickly as possible - by May 1990. The work program, in addition to the analysis to be undertaken by RRC staff, was to incorporate two focus groups, two work sessions with the Housing Task Force, and one or two public meetings. Our objective was to produce a set of recommendations to get the Town started in a positive direction and to provide a framework for the Town to review future requests for affordable housing development approvals. Recommendations contained within the study would be somewhat general in nature, yet specific enough for the staff and Town Attorney in the next phase to convert the information into ordinance form or to develop a set of development regulations which could be written into the code. These latter steps were considered as follow-up to the primary thrust of our contract and work program. As we began our study, it became clear that more than two focus groups were necessary. At the staff s and Task Force's request, we actually held five focus group sessions, two with developers/architects, two with local employers, and one with local employees. In addition, we held a sixth focus group, which represented a composite of employers and developers/planners as a result of a few key invited participants being unable to attend the initial two focus group sessions. In addition to the extra focus group sessions, we have had arr,~ximately five Task Force meetings, as well as two joint Town Council/PEC public meetings and work sessions. These additional meetings and focus groups have been valuable to the process and have permitted a more refined and detailed set of recommendations to be developed as part of this effort. As a result, however, the Task Force has also dealt with more specific issues and i i ROSALL REMMEN CARES ~ PLANNING. URBAN DESIGN AND RESEARCH I Ms. Kristin Pritz August 9, 1990 j Page Two conditions which would govern each of the particular areas of interest, such as the caretaker unit provision, than was originally proposed. This more detailed. Level of concern needed to be fully addressed in order for the Task Force to feel more comfartable with the overall recommendations. In order to meet this need, it required additional research and report d.^.fdng and r_~*afting beyond the scope of the original proposal i One of the impacts of the shift in emphasis and level of detail, along with the need to schedule. additional meetings, has been to increase the overall co.;t involved in completing the study. To-date, through July 31st, RRC has expended $13,936.39, which exceeds the original authorization by $1,436.39. i In addition, as part of the final report which is to be submitted to the Town Council, the Introduction, the Summary of Focus Group Sessions, the Sumn~uuy of Other Affordable Housing Programs from certain selected communities, as well as refinement of the Final Recommendations need to be completed. We also anticipate that: one additional Task Force meeting will be required for final review of the material, and one additional joint meeting of the Town Council and PEC will be required to complete this housing study for the Town of Vail i We estimate the additional time and expenses required to complete the remaining responsibilities at $3,500. This, in addition to the $1,43b.39 already expended in excess of the original estimate, would suggest an amendment to the contract of $4,936.36. I hope this letter explains the situation adequately. Please let me~ know if there is any additional information which you need. This is obviously a very important piojert for the Town. We look forward to working ~~t,'; you to assist in complE~ting this stage of the work, and permitting the Town to move forward in implementing the recommendations. sincerely, j ROSALL REMMEN CARES, INC. I ~ i Nolan L. Rosall, AICP President i NLR/dlb i i TO: Vail Town Council FROM: Community Development Department DATE: August 21, 1990 RE: Additional funding for the Affordable Housing Study The staff and consultant are requesting that the Council increase the budget for the Affordable Housing Study by $4,936.36. The original budget for the project was $12,500. Nolan Rosall has prepared a letter explaining the reasons for the need for the additional funding (Please see attached letter). The staff agrees that the project has much more of an in depth analysis than originally planned when the project started in January. Through the research, the task force and staff have realized that a comprehensive approach to the issue is appropriate. In addition, because the housing needs assessment was not completed when the task force began working on the project, additional focus groups and public input sessions were scheduled. Below is a comparison between the original meeting schedule and the meetings that have actually occurred to date. Atinroved Work Program Actual Work Program 2 Focus Groups 6 Focus Groups 2 Housing Task Force meetings 5 Housing Task Force Meetings 2 Town Council/PEC Work Sessions 2 Town Council/PEC Work Sessions 6 Total 13 Total This results in an additional 7 meetings that have been held. At this time, a rough draft of the Housing Study Report has been written. Several sections of the report need to be added such as an introduction, summary of focus group sessions, summary of other affordable housing programs from certain selected communities, as well as refinement of. the final recommendations. An additional task force meeting as well as one joint meeting with the Town Council and Planning Commission are also necessary. The staff believes that it is appropriate to add this money to the budget. The money may be taken out of the Community Development budget as there is. funding available due to salary savings. We also believe that this project.. is extremely important to the community and needs to be finished up so that developers interested in building affordable housing will have clear direction from the Council and staff. The consultant has also performed very well for the Task Force and has gone above and beyond the work program outlined in the original contract. For these reasons, the staff asks the Council to approve the additional $4,936.36. The Town of Vail and Town of Avon have also submitted a joint funding request to the Colorado Housing Finance Authority for $7,000. Each community will receive $3,500 if the grant is received. Please see attached letter and work program. 'y'1 town of nail 75 south frontage road office of community development vast, Colorado 81657 (303)479-2138 (303)479-2139 August 15, 1990 Ms. Sandy Blaha Associate Executive Director Northwest Council of Governments P.O. Box 739 Frisco, CO 80443 RE: CHFA Housing Technical Assistance Request Dear Sandy: The Town of Vail is pleased to have the opportunity to request funds from the Colorado Housing and Finance Authority for housing technical assistance. Governmental entities and community businesses within Eagle County have been working in a cooperative manner to address affordable housing. As you know, a housing needs assessment was recently completed. The research was jointly funded by Avon, Vail, Eagle County, Vail Associates, Vail Valley lodges and hotels. The document provides valuable information to all of the communities as well as the county for affordable housing. The Town of Avon and Town of Vail would like to continue to cooperate on the affordable housing issue by making a combined funding request of $7,000 for housing technical assistance. Each town would receive $3500. We believe a joint effort on such an important issue is the most effective way to address this basic need. The Town of Vail has completed a rough draft of our housing policies. Attached to this letter is an outline of the work program. Rosall, Remmers and Cares have been hired to assist the Town in developing these housing policies. However, additional funds are needed to complete the work. The Town of Vail would use the $3500 to complete the work program. i I SANDY BLAHA ~ LETTER, PAGE 2 i The Town of Vail appreciates your consideration of ourlrequest. Please contact Kristan Pritz, Director of Community Development, at 479-2138 if you have any further questions. Sinc re , Rondall V. Phillips Town Manager I cc: Vail Town Council Kristan Pritz, Community Development Director Rick Pylman, Community Development Director, Town of Avon Keith Montag, Community Development Director, Eagle County I I ~I I i I I i I i TOWN OF VAIL AFFORDABLE HOUSING STUDY WORK PROGRAM A. Town of Vail solutions: 1. Complete the housing needs assessment for Eagle County and use this data to develop affordable housing policies. (Completed) 2. Develop policies for incorporating affordable units into projects including Special Development Districts. Policies must be coordinated with the Zoning Code, Land Use Plan, and other planning documents. (In Process) 3. Analyze potential for a caretaker unit to be incorporated into a single-family, primary/secondary or duplex zoned property. (In Process) 4. Study definition of family in respect to affordable housing. Should bedrooms be counted as opposed to units to gain a more realistic understanding of density impacts? (In process) 5. After inventorying and determining potential for affordable housing on publicly and privately owned sites, decide if further steps should be taken to encourage affordable housing. (In Process) 6. Analyze funding possibilities for affordable housing? Housing Authority, Housing Trust Fund, Tax incentives, etc.. (In Process) 7. Determine potential for Town of Vail employee housing within Vail. (In Process) 8. Determine ways to encourage better utilization of second homes by increasing long-term rentals. (In Process) B. Reaional Solutions:(In Process) 1. Take a leadership role in coordinating Town and County efforts to provide affordable housing. 2. Actively participate in the Planning for the Berry Creek site. 3. a) Discuss the possibility of utilizing the Eagle County Housing Authority with other governmental entities and the Eagle County Commissioners. b) Discuss the possibility of a 0.5$ sales tax going to public transportation and other alternatives for providing coordinated Upper Eagle Valley public transit. c) Discuss Housing Trust Fund option with Avon, Eagle County, and other governmental entities. i _ ~I . 1 Town of Avon P. O. Box 975, Avon, CO 81620 (303) 949-4280 ~ ' I I August 16, 1990 Ms. Sandy Blaha Associate Executive Director NORTHWEST COUNCIL OF GOVERNMENTS ~ P.O. Box 739 Frisco, CO 80443_ ~ Dear Sandy, ~ RE: CHFA Housing Technical Assistance Request The Town of Avon is pleased to support the Northwest Colorado Council of Governments request for funds from the Colorado Housing and Finance Authority. The recently completed county wide housing needs assessment has provided valuable information and insight to all of the participating communities. The Town of Avon believes that it is crucial to utilize the conclusions of the needs assessment to adopt a specific housing policy for the Town. This policy will guide private developers seeking to provide housing and assist in goal setting for the Avon Housing Authority. The Town of Avon and the Town of Vail would ;like to continue our cooperative efforts on the affordable housing issue by combining our request for $7,;000 for hou$,ing technical assistance. Each town would 'receive $3,9~b0. We believe a joint effort is the most effective way to approach this issue. - The Town of Avon has completed a conceptual work iprogram to complete a Housing Policy document. That work program, attached to this letter, was developed in conjunction with Peter Jamar Associates, Inc. Peter Jamar Associates Inc. was a consultant to the Town of Avon during our recent comprehensive plan process, and the Housing Policy will work in conjuction with our comprehensive plan. i The Town of Avon appreciates your consideration and assistance with this request. Please contact me at 949-4280 if you have any further questions. Sincerely, Richard Pylman Director of Community Development i I i. ti TOWN OF AVON HOUSING POLICY CONCEPTUAL WORK PROGRAM men OAe - evaluate ~xistinQ Housing Sutinly 1.) Data Compilation a.) Number of units by type b.) Vacant land inventory c.) Number of Units on Market by type d.) Number of "affordable" units built & projected * Need definition of affordable Step Two - Analyze Eaale County Housing Needs Assessment 1.) Evaluate results and determine Avon's appropriate role in responding. a.) Determine unit type and number needs for Avon area. b.) Compare to existing and projected development. c.) Compare to vacant land inventory. Step Three - Identi~v Annronriate Sites 1.) Using a set of site suitability criteria, determine suitability of vacant sites within Avon for affordable housing, including unit type and densities. ,Stec Four - Implement 1.) Using above information establish policies re ardin9 affordable housing development in Avon. 2.~ Possibly establish new zone districts to deal mith various housing types and performance standards. l PETER jAMAR ASSOCIATES, INC. PLANNING, DEVELOPMENT ANALYSIS, RESEARCH FIRM DESCRIPTION: Peter Jamar Associates, Inc.. offers professional consulting services in planning, development analysis, and development and environmental research. The firm has abroad range of planning and development experience and is committed to excellence achieved by personal attention to each project. By offering a comprehensive range of services tailored specifically to the needs of each project, Peter Jamar Associates, Inc. provides project solutions that respond to individual project parameters often resulting in unique solutions. Peter Jamar Associates, Inc. has experience with the planning of - resorts, new communities, recreation areas, residential areas, mixed-use developments, and commercial and office parks. Services offered include all aspects of land planning, site planning, .preparation of development guidelines and design guidelines, environmental impact reports, comprehensive plans, and regulatory issues. Recent projects include preparation of the Town of Avon Comprehensive Plan and revision of Avon's Zoning Regulations, preparation of a revised Master Plan for Beaver Creek Resort, and preparation of the Eagle County Regional Recreation Plan. PETER JAMAR BACKGROUND: Peter Jamar, AICP has a varied background in both public and private sector planning and development analysis. He has been responsible for providing and coordinating a full scope of comprehensive services on a number of planning, design, and development projects involving multi-disciplinary consultant teams, often in a lead role. Prior to forming Peter Jamar Associates, Inc. in 1987, Mr. Jamar directed planning and land development consulting services for the three offices of Berridge Associates, Inc. located in San Francisco, Denver and Vail. In this position he was responsible for the completion of a large number of master planning studies, development and design guidelines, environmental analysis and zoning documents. He served as Town Planner for the Town of Vail, Colorado for three years from 1980-83. Suite 308, Vail National Bank Building 108 South Frontage Road West . Vail, Colorado 81657 . (303) 476-7154 i it . 'i FIRM DESCRIPTION Page 2 I~~ Mr. Jamar attended the graduate school of Design andlPlanning at the University of Colorado-Denver and also received a Bachelor of Arts degree from Gustavus Adolphus College in 1979. Mr. Jamar is a member of the Urban Land Institute, American Planning Association, and American Institute of Certified Planners. i i I it I f DESIGN REVIEW BOARD AGENDA AUGUST 15, 1990 2:00 P.M. SITE VISITS 12:00 p.m. 7 1. Perot - 250 Addition MM 84 Beaver Dam Rd./Lot 31, Blk 7, Vail Village 1st MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Approved with conditions. 10 2. Covered Bridge Building - Exterior Alteration MM and Redevelopment. Lot C & D, and the southwesterly 4 feet of Lot B, all in Block 5-B, Vail Village 1st. 227 Bridge Street. (Conceptual Review Only) MOTION: SECOND: VOTE: NO VOTE - Conceptual Only. 8 3. Byrne Residence - Revisions to retaining walls MM and landscaping. 126 and 146 Forest Road Lot's 5 & 6, Block 7, Vail Village 1st MOTION: Pat H. SECOND: George L. VOTE: 4-0 Approved as presented. 1 4. Byrne Residence - Revisions to ext:erior wall MM materials. Change from stucco to stone. 146 Forest Rd./Lot 6, Block 7, Va~ll Village 1st MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Consent approval. i i 5. Vail Gateway - Minor Modifications to windows, MM siding and guardrails. 12 Vail Road Lot N, Block 5-D, Vail Village 1st MOTION: George L. SECOND: Dalton W. VOTE: 3-0-1 Consent approval. Ned Gwathmey abstained. 1 3 6. Montaneros - Exterior Alteration AK 641 Lionshead Place/Lot 8, Blk 1, Vail Lionshead 3rd MOTION: George L. SECOND: Dalton W. VOTE: 4-0 I Consent approval. ~ f 7. Hutchinson - New Primary/Secondary ~ AK 2049 Sunburst Drive/Lot 1, Vail Valley 4th MOTION: Dalton W. SECOND: Pat H. VOTE:. 4-0 I Approved with conditions. ~ i i 2 I 9 8. Up the Creek Bar & Grill - Type of sign and JK location of sign variances. 223 Gore Creek Dr. Gore Creek Condominium Building. Lot 5-B, Vail Village 1st MOTION: SECOND: VOTE: TABLED TO SEPTEMBER 5TH MEETING. 1 9. The Talon - Club House Building JK Part of Lot 1, Block 3, Lions Ridge 3rd Filing MOTION: George L. SECOND: Pat H. VOTE: 4-0 Approved with conditions. 5 10. Alpine Standard Station - Temporary Bldg. JK for Remediation System. 28 S. Frontage Road West Part of Lot A, Vail Village 2nd Filing MOTION: George L. SECOND: Pat H. VOTE: 4-0 Approved with conditions. 12 11. Oelbaum - Satellite Dish SM 3907 Lupine Drive/Lot 3, Block 1, Bighorn 1st MOTION: SECOND: VOTE: TABLED TO AUGUST 29TH MEETING. 3 { 13 12. Boettcher Residence - Addition SM 4394 Streamside Cir./Lot 9, Bighorn 4th~~Addition MOTION: George L. SECOND: Pa.t H.0 VOTE: 4-0 Approved with conditions. 4 13. Lionshead Canopy I BR Lionshead Mall Area MOTION: George L. SECOND: Pat: H. VOTE: 4-0 Approved with conditions. 14. Cascade Crossing Retail Center - Sports Rent Sign 1031 South Frontage Road BR MOTION: Pat H. SECOND: George L. VOTE: 4-0 Approved as submitted. i 15. Vail Pointe - Entry Sign BR 1881 Lionsridge Loop/Lot 1, Block 3, Lionsridge #3 MOTION: George L. SECOND: Pat: H. VOTE: 4-0 Approved as submitted. 4 6 16. Blano's Pizza - Awning and Signage BR 100 East Meadow Dr./Nail Village Inn Plaza MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Consent approval with conditions. 17. Vail Gateway - Sign Program AK 28 Vail Road/Lot N, Block 5D, Vail Village 1st MOTION: Dalton W. SECOND: George L. VOTE: 3-0 Approved with conditions. Ned Gwathmey abstained. 11 18. Crossroads Unit #A5 - Balcony Expansion AK 141 E. Meadow Dr./Lot P, Block 5D, Vail Village 1st MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Consent approval. 19. Colton - Remodel AK 303 Gore Creek Dr., Unit #313/Lot 3, Block 5 Vail Village 1st MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Consent approval. 5 2 ~ 20. Marriott Mark - Phase I Condo Units 583, 585, JK 683 & 685 Door Modifications. 715 West 'Lionsheads Circle. MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Consent approval. 21. Cheney Residence - Replace existing deck with JK new deck. 4424 Streamside Circle. Lot 10, Bighorn Subdivision 4th Filing MOTION: SECOND: VOTE: Staff approval. 22. Moritz Residence - New Deck JK 788 Potato Patch/Lot 13, Vail F~otato Patch MOTION: SECOND: iVOTE: Staff approval. 14 23. Ridgeview Square Townhouses - Sign ~ JK 4506 Spruce Way I, MOTION: Pat H. SECOND: George L. VOTEI; 4-0 Approved with conditions. 6 24. Spruce Park - Project Sign BR 4515 Bighorn Road/Lot's 6 & 7, Block 1, Bighorn 3rd MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Consent approval. 25. Stewart Residence - Exterior BR 3876 Lupine Drive/Lot 14A, Bighorn 2nd Addition MOTION: George L. SECOND: Dalton W. VOTE: 4-0 Consent approval. 26. Rader Residence - 250 Addition JK 1107 East Vail Valley Dr./Lot 7, Blk 6, Vail Village 7th TABLED TO AUGUST 29TH MEETING. MEMBERS PRESENT: MEMBERS ABSENT: George Lamb Dalton Williams (PEC) Pat Herrington Ned Gwathmey 7 i STAFF APPROVALS: i Fritzlen/Pierce Residence - 3 new skylights on roof. Lot 5, Block 2, Vail Intermountain Marriott Mark Units 583/585 & 683/685 - Artinian Residence Remodel. Replace existing balcony sliding glass doors, ~sdd rail pickets to balcony railing. 770 Potato Patch Unit #2 - Remove vertical mulaion & replace with single picture window. ~ Brown Residence Deck - Remove existing deck, install larger deck. Lot 18, Block 6, Vail Intermountain Blano's Pizza - New wooden hanging sign. Vail Village Inn Plaza ~ Landmark Condo. Unit #702 - Replace slider ~~aith french doors, enlarge windows. Crossroads - "Vail Brewery", remodel exterio~^ of former Burger King. Lot P, Block 5-D, Vail Village 1st i GE Johnson Residence - Add an 18" x 24" flue to exterior of house, revise interior floor plans. Lot 10, Block 3, Bighorn~5th Ricci Residence - Deletion of 4 windows and the: addition of 3 roof skylights in the kitchen. Lot 5, Block E, Vail Das ScYone #1 i I I I I i i 8 I