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Home My WebLink About1990-10-02 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 2, 1990 12:00 P.M. AGENDA 1. Site Visit - Spraddle Creek 2. Discussion of Signage Improvement Program Phase III 3. Information Update 4. Other 5. 1991 Budget Discussion - Town Officials (Council, Manager, Attorney, Judge) - Administrative Services Department - Insurance, Special Events - Real Estate Transfer Tax Fund - Debt Service Fund - Conservation Trust Fund - LionsHead Mall Assessment District Fund - Marketing Fund VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 2, 1990 12:00 P.M. EXPANDED AGENDA 12:00 1. Site Visit - Spraddle Creek Kristan Pritz 1:30 2. Discussion of Signage Improvement Program Phase III Stan Berryman John Kjos, Action Requested of Council: Approve/revise sign Dave Klune, recommendations. Ampersand Studios .Background Rationale: The Town has been working with Ampersand Studios for the last 4 years in developing and implementing public signage. I-70, Frontage Road, bus stop pedestrian, directories, maps, and recreation path signage has already been implemented. The final signs in the program (street signs and park signage) have been designed and approved by staff and the Design Review Board (on 9/19/90). The recommended designs are included for Council review (see enclosure). Staff Recommendation: Approve sign recommendations. 1:50 3. Information Update Ron Phillips 1:55 4. Other 2:00 5. 1991 Budget Discussion Ron Phillips - Town Officials (Council, Manager, Attorney, Judge) Steve Barwick 3:00 - Administrative Services Department Steve Barwick 4:00 - Insurance, Special Events Steve Barwick 4:30 - Real Estate Transfer Tax Fund Steve Barwick - Debt Service Fund Ron Phillips - Conservation Trust Fund - LionsHead Mall Assessment District Fund - Marketing Fund AMPERSAND STUDIOS, INC. Graphic Design 315 St. Paul Street, Denver, (0 80206 303-388-1211 { Town of Yail Signage Improvement Program Phase 3 - September 19, 1990 Design Review Board - Agenda/ Handout for review of design concepts 1. introduction Phase 3 Signage Improvement Program - Pedestrian Guide Signs -Updated - Bus Stops -Installed - R~reation Path --Installation in progress - Street Name Signs -1st Phase - Ford Park Identification and Guide Signs 2. Street Signs 1st phase limits Locations Concepts 3. Ford Park Identification and Guide Signs Concepts Messages 4, Conclusion Next step f t / d Vail Valley Dr. r, ~ • v S I 1 fJote: 'You can combine street name signs and stop signs on the same post. CDt~FI specifies and designs signs b this sNulbn dairy. The Manual 01 UMfonn Traflic Devices states that Regulatory signs (stop suns) stpuld not be combined ' with other signs .Street signs are an exception to 1 this rule.' I IMomiatlon from Joe Bastido i Cobrado DepaAmen! of Highways - - September 7990 willow Bridge Dr. '1'~,~„ ~ / ~ . G'x~i" k,~ ~osT P~,ecs44nv s~rr~vs A- l 1 W. Meadow Dr. " T o,~ ,i , r v l i; i I :i J 1~ I,~ ' I. I II 3"Rau 5. f~7- $ Zi4- "~TvP v r., . ~ ~/~v r i i e ' a c:~ ~ ~ s~~5r4n~ 75~'~``~f 5 . ~ , ` fi. ~ , . . , ; i 1• ~ ~ ~ '1 '~ti - ti ` ~ ` ti 1t f ~ ` r ~ ~J D rc~, s~~~~ Sr~r~A~ ~ ~,~ST~ ~~~.c~~ a o pr. Il eY eta tl Va sly F~~ N `n ff~ ~ r ~ ~ ~ 11ey ~'a _ ~ ~1 ~'a , ,r ~ , ~ ~ ~ ~1 ,1 ~ td~d, 4l 1 1 ` ,4t'~ 1~k' ~ ~~-~~~r~~ N~'~ ~PV~~~ ~ x~~ ~'A ds~s Lo ~ ~ . ~ ~ . . d F°rd A ~ ens ~ , ®Geral ord alpine Gard ~ , 1 .i F ~ ~ Betty enter ~ . ~ • • i .j ~ Nature C Stream Walk ; ~ ` s'~, ~ Gore Creek House ~ ~ . ~ Historic ~ ~ ~ thietic Field ,'/~~r,~ ~ ~ . ~ Club ~ , ~ Tennis `etds - , So~~a1t F ~ la 9r d ®P y A ea is r t. . Z ; P1MM 4; 11e~• J ~ • } - f :i;r. . n? ~U'U~ ~ll~~'" Ire ~ ?onal Guide S gn ' Pa,~ pirect es TypeSlMessa9 1 1 1 Guide S;gns Regulato~Y s;gns t '1 ~ ~ ~ i s - t, ~ • • r 4 s~~ ~ ~ , 1 t: TM ~ ~ 1~~ town of nail 75 south frontage road veil, Colorado 81857 VAIL 1989 (303) 479.2158 department of public works/transportation MEMORANDUM TO: Merv Lapin FROM: Stan Berryman DATE: September 28, 1990 RE: Chapel Drainage Our department has investigated the catch basin in front of the Vail Chapel. This inlet always causes us problems every spring and fall. Unfortunately, when the catch basin was installed, it was located at a too shallow depth. Therefore it freezes up often during the freeze thaw cycle. To correct the problem, the drainage system would need to be modified all the way down Vail Road. We do hope to correct all drainage problems in this area when the East Meadow Drive improvements are designed and constructed. Please call me if you have any other questions. SB/slh r r ~o 'A cis ~ ' . ~ ~\~o `o d'" w ~ REC'D 0 CT 1 1990 1 ~ 2-~ ~ ~ MEAFt I NC SC:t~~EDULES AND F'UE~L I CAT I Uhf DATES OCT. 1 , 199t~ Appl i cati c7n to F'l Lanni rtg Cammi ssi an f i 1 ed. OCT. 14, 1990 F'ublicatian, iii days prier to Planning Commission Hec:~ri ng of Nati re and letters sent to a:l l ad jainir•?g property awners:~ by F'l~~nning Commission. F='ubl i r_Gati an by "I"awn of Vai 1 of Nati ce of First Reading a•f Proposed Zoning Change ancJ writtE=n Noti ce:~ to acl jai ni ng pr•ape~rty awnere~ of Tawn Council hearing. F~'reparatian a•F draft Ordinance. OCT. 1 , 199i.~ •Fi 1 e formal appl i cati an to Design Review. OCT. ib,199t> Mcaeting with T'c:~wn Co~.?ncil to cansider subject of 1 easi ng 'Y'awn land . OC7. ~9, 199t? Spec; i al Meeting of F'l Lanni ng Cammi ssi on (per i•~;ristan) . OC'T'. ~C~, 199t~ F'rapa~>ed 'F'awr? Caurtr_il Special MEs~ating to cansider toning recommended by Planning Commission. (First Reading). OCT. ~~1, 199t? First Hearing with Design Review. NOV, b, 199t~ Either First Reading with fawn Council, or Seconcl and Final Reading. NOV. 7, 199t~ Design Review Final Approval. (Alternatively, rappraval subject to passC-?ge of re oni ng) . NOV, ~t~, 199C> Alternate Second Reading an rezoning. {VOV. ~ 1 , 199t~ Final Design Review ( i f necessary ) , i DEC. 1, 199C> Fin~~l Underwriting F'ac~,age including all approvals of zoning and Design Review sent to investors. page DECEME~ER 199C> AF'F'ROVAt_ OF E?U I LD I NG PERMIT , SUEt,IECT ONLY TO F'AY I NG FEES . AF'P'RL]VAL OF L•~OND DOCUMENTS EiY CITY ATTORNrY , E~OND COUNSEL, AND OF TERMS OF EsONDS ELY TOWN OF VAIL. CLOG I NG (MUST ~E ON OR E~EFOFtE DECEME~ER, +1 , 199~:~) . MAY 1991 CONSTRUCTION EiEGINS. OTI-•IF:~i MAl"TERSn P~EVIE:W OF DEED RES~'RIrTIONS IN CONNECTION WITH P'ROP'OSED fiE-•ZONING. t_.EASE AGPiEEMENT ON MOUNTAIN F•~ELL SITE GENERAL RE STP(I CT I ONS W I TI-i F'~ESF'ECT TO RENT INCPtEASES AND DtJRATION OF USE A5 AFFORDAEcLE HOLlS I NG (AT LEAST THE F'EwPi T OD OF THE l~tONDS . ) OFF SITE WOf1k: ON MOUNTAIN F{ELL S I'f E---DAY CARE- MOVEMENT OF ONE CENTER WITHIN THE EXISTING SITE; OTHER OFF-SITE ISSUES. . F='F,OF'OSED HEED RESTRICTIONS i . ZONING I S APF'ROVEI) FOR A PERIOD OF 1 E1 MONTi-ia , 5UI~J ECT TCy A CONSTRUCTIONS START ON AF=FORDA)tt_E HOUSING AF'F~'fiOVED ~Y THiE TOWN OF VAIL ANI) AUILT WITH E~ONDS ISSUED BY THE TOWN, . I F C:C7NSTRtJCa"I" I C71~ Xy0l;:~4~i NO7' E~€~'[y I I~ F~e3 t)rr~;~aC',~Fy I Fi7E' AlrtClVE , 'THAN 7'HE F'ROF~'ERTY S!-~AL1_ REVERT TO ITS F'F'i I OR ZONING STATUS. 3. PROF'F;F~iTY RfE7.C]IVES) SHA1_L. ~It=; ~3UR~.7EC:~' TCl 4;aluJCdP~4 P~ESTF~ICTIONS C7N FLITI.IRE Ll SE FOR AF'FOf;I)AF~L.E HOUSING AS THE TOWN AND TIT" AF'F'L I C;AN7 SHALL. AGF`iEE . ~S rr~~d~9b ~•glclpal co•r ~i 'A` 5 . r Iy town of nail b•x 1i~ • vail,c•I•ra~• i1~5i • 3~3 47~-212 TO: VAIL TOWN COUNCIL MEMBERS FROM: LINDA MOORE and BUCK ALLEN DATE: October 2, 1990 RE: 1991 Vail Municipal Court Budget In preparing the 1991 Budget the court staff has taken the opportunity to reflect upon the accomplishments in 1990 and to establish goals for 1991. The Vail Municipal Court will continue to work to efficiently administer justice while maintaining a cordial atmosphere for the court participant. The court staff is as follows: Marlene Rivera Parking Systems Michelle Hall Court Clerk Tom Silverman Town Prosecutor Linda Moore Court Administrator Buck Allen Municipal Judge We look forward to our meeting on the budget. If we may answer any questions you may have during the budget process please don't hesitate to contact us. Yours truly, i a Moore _1F~~ Buck Allen urt Administrator Municipal Judge MUNICIPAL COURT ACCOMPLISHMENTS-1990 COURT AUTOMATION With the assistance of data processing the court .has modified it'=s software to meet specific needs. Currently the court is running a dual system, one manual/semi-automated and the other fully automated, fora duration of 90 days. As of Jan. 1, 1991 we hope to be fully automated. At that time, the new summons developed with the police department and the window envelope filing system will be implemented and reduce file preparation time consid- erably. COURT CALENDAR Due to a substantial increase in the number of pre-trial conferences requested, we had to adjust the court schedule to accommodate these pre-trials without incurring additional hours for the prosecutor. The second Thursday of each month has been designated to handle the overflow with pre-trials scheduled all day. Traffic arraignments were scheduled for 9:30AM on Thursdays in order to move these simpler matters through the system more quickly. These precede the general ordinance violation arraignments at 10:00 AM. Animal arraignments and parking ticket arraignments were also moved to the second and fourth Fridays of each month at 10:00AM immediately following juvenile arraignments which traditionally have been held at 9:00 AM on these days. These adjustments in scheduling have greatly enhanced our case flow management. PARKING TICKET PROCESSING The enhancements to Clancy, the automated parking ticket system, continues to make it more efficient. The hand held units are automatically down loaded daily. The system is capable of producing a duplicate of the actual ticket and the summons letter program is up and running. Time spent request- ing backup and technical assistance from Clancy has been greatly reduced. Revenues have increased approximately three times over 1987 revenues. FILE REORGANIZATION Filing systems were updated and moved to larger cabinets and file drawers for better accessibility when searching for past records. COURT PERSONNEL TRAINING The court staff will attend a program for court personnel at Trinidad State College in October. The entire staff will be state certified. MUNICIPAL COURT GOALS-1991 COURT PROCEDURES Implement the case file procedure using the newly designed summons with the court registry of action printed on the back of the original summons. These will be placed in a window envelope decreasing file preparation time. 0 COURT ACCESSIBILITY Producing a basic information sheet defining common terms and answering the most commonly asked questions by pro se litigants would help the defendant and also free clerk time. It will also convey a more service minded approach by the judiciary. COURT CALENDAR Continue to be sensitive to the special needs of this community. Its rapid growth and cosmopolitan nature presents some special challenges. The court wants to insure swift and fair justice to all who contact the municipal court system. PARKING TICKET SYSTEM Continue to implement the enhancements provided by Clancy Systems to insure more efficient processing and collections of parking citations. COMMUNITY EDUCATION Invite and encourage local schools to visit the court and gain some practical knowledge of how the court works in the community. COURT PERSONNEL TRAINING Continuing education for court personnel is essential to remain responsive to the changes in our community, society and structure of our courts in government today. This can be accomplished by the exchange that can be gained through membership in professional organizations, conferences, seminars and classes when available. VAIL MUNICIPAL COURT CASELOAD 1989 - 1990 NEW FILINGS Ord. Viol. Parking Pre-trials Total Traffic 1989 982 915 212 1,897 <6$> 68.7 66.9% 29.7% 1990 918 1,544 354 2,462 TOTAL CASES HANDLED 1989 Total Cases 1990 Total Cases ' 2,786 46% 4,073 I. 1991 Budget Projections A. Based upon 1990 Figures 1. Police manpower shortage effects court statistics 2. When manpower shortage is remedied, court budget may require adjustments 3. Each certified officer generates approximately 88 court cases per year a. project impact of additional officers use 88 as multiplier b. example: three new officers will generate 264 new cases II. Implemented Efficiency Measures A. Expanded Friday Docket 1. Juveniles and business violations 2. Dogs and parking violations 3. Allows Thursdays to be open for Town Prosecutor to deal with traffic and ordinance violations B. Thursday Docket 1. Traffic Violation Arraignments start at 9:30am a. Allows party to see Town Prosecutor for plea bargaining immediately b. Offers opportunity to handle case in one appearance 2. Second Thursday each month reserved for arraignments and pre-trials a. allows more time for pre-trials b. system encourages plea bargaining by court participants c. pre-trials are less time consuming than trials d. while increased efficiency there are trade-offs C. Additional training for court staff D. Judge and Court Personnel roles expanded 1. Duties in addition to traditional roles 2. Warrant officer and probation officer 3. Tasks accomplished without expanding staff III. 1990 Case Activity Review A. Traffic/Ordinance Violation new filings 6% Decrease 1. Ordinance Violations 1.9% Increase 2. Traffic Violations 27% Decrease B. Parking Violations 68.7% Increase C. Pre-trials 66.9% Increase D. Total New Cases 29.7% Increase E. Total Cases Handled 46% Increase F. Other Categories, percentage of change from 1989 to 1990 1. Jury Trials No change 2. Tow Hearings 11.1% Increase 3. Show Cause Hearings 100% Increase 4. Motions Hearings 187.5% Increase 5. Bond Forfeiture Hearings 59.2% Increase 6. Dispositions and Sentencing 100% Increase 7. Reviews 83.3% Increase 8. Trials to Court 88.6% Increase Report BPR10o TOWN OF VAIL 13 SEP 1990 Page GUDGET SUMMARY F Z7 for the month ending 1.91 , Fund: O1 GENERAL FUND.-Dep,at~ment -0._...REVENUES_ _ I= 2 yr Prior Yr Prior Yr Current Y-T-D Revised Proposed I' Fd Dept...Acc* a,.~_.Ac~oun# 'r;t'e Actua' IIud-g-4-'' Ac_t.._, Budge-` 4=:_3I Es-t~•~na~k_ 3c1,-t s •r o. _ ,o, ~ - O1 0300 51107 000 Contractors Fees 0 10, 000 10, 000 0 0 0 O1 0100 51201-000_.Mayot'_s_F_a-e° --6.-00^ -6.~Or b.-00(` -6•.-00,T 50= „a:•8At1 6rOED O1 0100 51202 000 Directors' Fees 14, 500 14, 400 14. 200 14. 400 B. 400 14, 400. 14, 400 ,e, 01 0100 51203 000 Audit Fees 26, 952 25. 000 26. 303 25. 000 19, 260 19, 500 20, 000 OL0100_.~»~ ~-000 °~a-£essi.ona.LEaer ~6.-7.4~' 14.-00-0 ",-4514 14,-900 *x~7 : 7~.-~9C: 1-r~08 01 0100 31226 000 Eagle County Treasurer's Fees 33, 515 34. 500 35. 223 36. 336 26, 838 36, 500 37, 410 O1 0300 52101 000 Professional Development 500 900 635 900 1,414 2,500 1.500 01._0100_.52102_000--.B:r-o-fissional-IIuea '2.-03P --8.00!' -2,-75° -8.-932 7-x432 :,~08 1~.-48= 1:: O1 0100 52103 000 Lodging 468 200 282 400 393 400. 400 lz~. 01 0100 52104 000 Meals 1, 468 800 1, 091 800 1, 013 1. 500 1. 200 -O L.0100~2105_00.0_Mi inggw Ro;.,.ti,,,.=e...e.,a , ao ~ nn , -,g • 0^ ':3 i9C .^_flEl 01 0100 52107 000 IIooks/Subscrip/Periodicals 10 0 ~0 0 0 0 30 01 0100 52110 000 Mayor's Expense Account 949 0 0 2.000 0 2.000 2,000 _01._0100_52150-000_..MisL-Em n n 7S n ploy Ex.pens-Q= 11-.-0OC 1 Q ? E` 01 0100 52210 000 TV Translator Licenses 0 0 0 3,000 0 3.000 01 0100 52303 000 General Office Supplies 1,834 1,000 368 1,000 0 500 500 _01_0100~23Q4-OOO~ostag~ , ^ ^ ? 3 3 OS 0100 52703 000 Campbell Dinner Expenses 0 0 0 25,000 0 15,000 O1 0100 528.57 000 Contingency 222 5.245 764 100 0 0 150.000 I:° O1 .0100__52858.~00._Miscellaneo^= 10,-31~ 1~.-20C -25.353--i,-882rOOC 1. B70r5,~2 1-x862,-000 4~50C 01 0100 52860 000 Public Relations/Entertainment 8, 888 8. 000 7, 677 6, 000 4. 649 8. 000 li, 000 O1 0300 55101 000 Transfer to Cap. Projects Fund 164.000 1.620.000 1,620.000 0 0 0 01_0100._55.102_000 Tr-an.sfa 4iea~y-Equip-F~ra '30000^ ^ 7 Q _ _ O1 0100 55800 000 Transfer Parkin. Asses Fund O 2 g 00, 000 200, 000 O 0 0 01 OS00 +rir*+FTown Counc i 1 648, 567 1.974. 354 1.965, 993 2, 026, 868 1, 944. 160 2, 015, 200 262. 628 ' O1 O1** *~*+flt_itl!*It.ToWn-_Gounr+' 548~5b7-1+974.-354--1-.965943---2x026.868-i-.-944,-1•b£ 2-,-Q15.-200 862x623 r5. O1 0200 50100 000 Salaries 72, 793 73. 061 73, 648 93. 770 41, 349 93. 770 99. 102 I?~; .01 ..0200_50200..00-Ovestimp ~s~ -1.-OOC -23C 1~00~ fl 1.OOG COC - O1 0200 50300 000 Insurance b, 059 b, 265 6. 807 11, 745 5, 492 11.745 13, 597 OS 0200 50400 000 Retirement 10, 056 10, ilb 10, 027 13. 778 5, 845 13. 778 14, 944 OS _0200 30500._000. Ski-.Pass ~9Q --S1C -----650----56.7 ~-3'~5 SE' :x48" O1 0200 50700 000 Medicare ~ 229 238 242 O 180 0 445 o- O1 0200 51101 000 Contract Labor O 0 O 500 O 500 500 ss F: O1 0200 -51222-_000.-Jur~Witnes.~-F-ass 50-_...___.1.500 4 ---bO~i ~ 'lOQ •400 O1 0200 52101 000 Professional Development 734 1,000 230 2.250 134 2.250 1,600 Ie_ O1 0200 52102 000 Professional Dues 170 200 95 200 85 200 225 16~. .O1 0200~2103.000..Lodging C -•---0----•-SO - 0 ---E LB's; o, 01 0200 52104 000 Meals 47 150 103 100 35 0 100 IoE 01 0200 52105 000 Mileage Reimbursement 20 300 O 50 0 150 100 +6~: OS .0200.-52150. 000.-Misc-EmployeQ-Expenses - •---C` - 4 ----4B----- -0 6 C O1 0200 52205 000 Telephone Rate Charges 740 0 0 0 0 0 IJ. BDGT. SUM. RPT • Release-CCSDP-i. •2- ---By 7 -CCSDP--for 7-PENANCE CORNER-on--23:-0-?-20 !~3-SEP~i ; I~` .,sport IIPR100 70WN OF VAIL 13 SEP.1990 Page 2 DUDGET SUMMARY ~"''ORT.for the month ending 1.91 -Fund:.-O1- -GENERh.. FUND-DQpartment-~-REVENk1E= . ' 2 yr Prior Yr Prior Yr Current Y-T-D Revised Proposed --Fd Dept Acct-i'r-y-Account--T-~t1= 1c-t-ual --Bing-et Artaal Bud,_E ~;..,oi E~::,,,aL~ Bvdge': a' O1 0200 52303 000 General Office Supplies 1.274 1,800 3,439 2 400 1.359 2,400 2.700 z 01- 0000 52304-000- Postage 8 TJ 3 J O1 0200 52611 000 Misc. Operating Rentals 12. 325 14, 000 8. 477 10. 000 5.086 10. 000 li, 000 h~ O1 0200 52858 000 Miscellaneous 174 400 309 400 40 200 400 i;: --OI- 0200-560 1 0-000-Gap-i-t::l Fl~tt•LOf~=== =z_'_~.~o„L $ - ~ - 3 .I. ::8 3fi~, ~ 51v n= 01 0200 **++Municipal Court 105, 882 110. 540 104, 363 138. 860 59, 983 138, 460 149, 612 O1 02+* a++?+?+~ *+*eMunicipal Court 105. 882 110. 540 104, 363 138, 860 59, 983 138. 460 149.612 01 0300 50100 000 Salaries 81, 802 85, 630 86. 229 87, 612 41, 922 88, 700 148. 361 01 0300 50200 000 Overtime 74 400 692 400 941 1.200 1,000 (14 -01- 0300--50300-dOo--I?tTrurantE i~5 3. 915 ;~3 -.:d :JV o, avv aa. aa~ 01 0300 50400 000 Retirement 14, 230 15, 071 14. 365 15. 420 b, 879 15. 420 26, 111 01.0300 50500 000 Ski Pass 500 680 500 680 800 680 1,101 i.. -01-0300 -50700 - 000- Med iYar. Z1 2s Z ,a v - 01 0300 51210 000 Professional Fees O 0 0 30, 000 0 30, 000 ~a° 01 0300 52101 000 Professional Development 1.528 1, 175 2, 203 1, 500 1. 110 i. 500 2, 000 j=; ---01-•0300 -52102•-000-Profes-sft?c.:l 7ve... Ci.O bu'y 5~5 ~~L~ 3Sv v oJ~ O1 0300 52103 000 Lodging 310 O 0 0 O 0 300 OS 0300 52104 000 Meals 1.859 2. 000 1. 558 2, 000 575 1, 500 1, 800 1:= - OS- 0300 52105 000-Mileage--Re-imburs-ement ---j3C ~ 33 v v ,a_ Oi 0300 52107 000 Books/Sub scrip/Periodicals O 200 259 200 18 0 200 I^~ OS 0300 52150 000 Misc Employee Expenses 1.045 960 1.160 960 510 960 -01•-0300--52205•-000-~e-1-ep-ho~?e-Rates ;,6~, y~~ i tf J ~ - 01 0300 52303 000 General Office Supplies 483 500 1,085 600 46 600 500 ~ O1 0300 52620 000 Saab Lease 3, 060 3, 060 3, 090 3, 120 1, 560 3, 120 3, 120 }y; --01-0300-52858-000-Miseel-lanea~_ 3x3-7-i -3,-OOG 029 --3;~3 1.i; c, uJ~ 3~ QOv O1 0300 54100 000 HEF Operating Charge - 4. 125 4, 960 3, 806 4, 320 i. 804 4, 320 4. 960 O1 0300 *e*te *+?+f+FTomn Manager 118, 404 125, 001 126, 922 157, 878 bl. 486 158. 700 204, 633 -01- 03*+~-+?*+?~-+~**7own-Manag~ee 118x404 125: 001 126~i22 157x8-78 8x1: 4Qc, :38: , ~v 204+ OJJ O1 0400 50100 000 Salaries 70, 810 73, 959 71.096 74, 243 34. 034 74, 243 77, 807 ' --01 0400 50300 000-Insurance -4, 088 ---5,-09t 5,-16~ 5,-581. 2-95G 5:906 li:-BOo O1 0400 50400 000 Retirement 12. 969 13. 017 12, 506 I3. 067. 5. 990 13, 067 13, 694 f 01 0400 50500 000 Ski Pass 525 340 525 340 O 340 367 01--0400-50700--000-Medicare 5t2 ~ v v Is. O1 0400 51101 000 Contract Labor 15,492 14.300 14,300 15.450 7,674 15,450 16,068 O1 0400 51210 000 Professional Fees 33, BI2 52. 500 43, 527 45.000 22, 025 45, 000 30, 000 s;. OI 0400 52301 000-professi-onal--Deve~-opme..E --1-x503 -1-x60:; - 2x-025 1,-60:: ~fOv a. ode a, 800 O1 0400 52102 000 Professional Dues ~ 420 675 790 790 779 790 790 ~ O1 0400 52104 000 Meals 760 450 85 450 O 450 450 6• --OI-0400--32105-000-Mileage-R-e-imbvrsement 1-2 50 - C H~ ~ t,~ o, 01 0400 52107 000 Books/Sub scrip/Periodicals 7. 154 b, 000 7. 717 7, 000 3, 948 7.500 7, 500 ~s= O1 0400 52109 000 Misc. Litigation Expenses 0 0 971 1,200 12 1,200 1,200 ~6i --01 -0400 52303 000-General--0ffire-Supp-~irs ~--21': -250 244-•------25G 2c, 25G 29~ O1 0400 52620 000 Saab Lease 3, 060 3. 060 3, 090 3. 120 1, 560 3, 120 3, 120 01 0400 32858 000 Miscellaneous 1,087 0 0 O 327 327 -01-0400 54.100-000-HEF-Opera~tng-Ctrarg . 2.~2g; --2x08F1 --3,-076 2;~5C -Y:S J, d0~ ~ -90.0 ' ; O1 0400 56010 000 Capital Out/Office Equipment 0 600 0 O O 0 OS 0400 56100 000 Capital Out/Miscellaneous 0 0 0 0 O 0 1,200 HDGT.SUM.RPT Release CCSHP 1.2 Hy 7 CCSHP for 7 FINANCE CORNER on 23:07:28 13 SEP 199 . I-.. 14 SEP 90 Annual Hudget Page No 12 , CYCLE 4 Hudget -Justification Fiscal Year 91 Department/Division/Section Fund 1990 1990 1991 I' 0200 Municipal Court O1 GENERAL FUND BUDGET PROJEC~EII .F,BPQ:"EB s I: - ACC-T--NQ I~ 50.300---Salariez ''3730-00 fi37-?E}-98 ':9i::2. D.`1 I.. Salary expense for above personnel per salary spreadsheet I+E. - --50200----Overtimes 1000:-00 1x00--OfI ;,00-tI:1 Implementing neu+ court system and closing out manual system - -~-5030^ - Insurawc-e 41-745-08 12745-G:: .ao~~. I - • Health insurance for above personnel per salary spreadsheet f- ---50400---- Reti-rement- 13778..-OC 13778.-00 14944-0C Retirement expense for above personnel per salary spreadsheet -50500. - Ski-amass 567.-00 561-00 1489-E1C _ Increase due to seasonal employee benefit for staffing i, -50700-- ----Medicare-- fl-0O :1-00 44~-OE: i= Medicare expense for personnel per salary spreadsheet jz 4u.^' ---Cantpact-Labor 500-0G X36:--88 ~30.3~ Defense attorney fees for indigent defendants, alternative fudges for conflicts 51222 - Jury & Witness Fees 600.00 400.00 400.00 Costs to conduct fury trials IK 52101 - Professional Development 2250.00 2250.00 1600.00 Municipal Judge f1.3O0 - - Gourt-0i-er ~C 3 ~ • Admin Clerk II 2 @ f1O0 200 • --52-1-02 P-,-o~~..b } 3ve ~ x'00. Gj 2Q0"bv ~ ~v Membership in professional organisations for court staff -521C : Meal:. ~ '1.00. JG •vv. vv Jury Meals and business lunches.. 52~-Ofi 1'7Ylc8Qt-ReimbuTt. _ ! J0. v.9 •SCi. VV 1VU. VV s. Reimbursement to employees for mileage driven on Town business. u K 52303 Sen. ~~•-Dff4-CE a.v 2400:-91. 2400. w ~ivV. vv ~ 8eneral supplies, forms and documents for automated court system and I'~ parking ticket system. Implementation of methods to streamline court ~ 52611 - Misc. Operating Rentals 10000.00 10000.00 11000.00 7z 52858 - Miscellaneous 400.00 200.00 400.00 - U7T'F......u.. ~.p.....+..o .~1v ~.v ~On.a. o..... PT'DIII mauJeii bu dui"Olrtate'd"Sy'StFm - y i 14 SEP 90 Annual Budget Page No 13 ~YCLE:4 Dudget -Justification Fiscal Year 91 - - I2. department/Division/Section Fund 1990 1990 1991 'IIUDGET rnuvc~.icu rnuru5tu - 7200 Municipal Court O1 GENERAL FUND I; ~CC'F--NO ' lic 56010 Cd,.: Cad-Bunt?{'P:_e Eti..:pm,..L a500-i,u 1.~UU. VV 1b1u. uu Computer terminal for use by deputy clerk 5700 Lateral File Cabinet 6700 Chairs-for-support-srtaff--3-@~~~3TG tea. aav Total ' . s2. 510 1: la. I1 I] J. a_ ]A a:l . . a ~ a~ as as a± a6 aA 0!. _ 72: 071 Oa• OSi Sal r 071 i...': ' V.. ~ as f'it' ' all aal eat ea) 6 R . . . . 64I , ~ , eel sai ~r . ~a :.r. . ~ . . . »1 ~Y P~ SLIFER, SMITH ~ FRAMPTON, INC. REAL ESTATE BROKERS AND CONSULTANTS 230 BRIDGE STREET VAIL, COLORADO 81657 DATE: October 1 1990 TELEPHONE ~ (303)476-242] TELEFAX (303)476-2658 TO: The Vail Town Council FROM: George Lamb I will be unable to attend your October 2nd regular meeting and, consequently, would like to comment on two items on your agenda. #9 - Booth Falls Rockfall Hazard I voted to deny the fence mitigation as presented for two main reasons. One, the fence, as proposed, seems unattractive and further com- pounds the unsightly condition. Two, I feel that the existing trench solution has not been totally explored relative to being salvageable. I realize the trench walls are inadequately compacted, but it was admitted that the trench would be better than the proposed fence in terms of rock mitigation. Obviously, I am not in a position to challenge an engineer but, rather, I suggest that all alternatives be reviewed to adequately correct the existing trench prior to looking for a quick fix which is the most cost effective. It is reported that the current condition of the trench is better than no trench and, thus, we have some time to research alterna- tives. From a real estate value viewpoint, the rock problem is critical and it is extremely important the mitigation is perceived as being the correct one, both visually and functionally. #10 - East Vail Bike Extension I voted to deny the final extension of the East Vail bike path due to the reported cost of this portion of the path and the design. In hindsight, it is unfortunate that the bike paths in East Vail and West Vail could not follow Gore Creek and be separate from existing roads. One only has to look at the new path leading to Beaver Creek to see how attractive and well used a path can be. It was reported that this proposed extension would cost approxi- mately $300,000. I totally agree that some sort of extension is needed, but that price seems ludicrous. OFFICES IN VAIL AND BEAVER CREEK Page 2 Vail Town Council I suggest that other designs are considered: a) a less wide path that does not require a retaining wall, b) a separate bike path that does not require such width or retaining walls, c) routing through East Vail at Streamside Circle via signs, at least as an alternative, d) lowering the speed limit from the current 40 MPH to 20 or 25 MPH. Given all the new residences along Bighorn Road, I would think a lower speed limit would be appropriate. . a saws : p~yss~t c~ r~°~ s~ ~x s~ ~ ~ ~ • •~T- f ~ r IGtS 9~dn~ ~ C O L O R A D O VAIL•BEAVER CREEK MUSIC FESTIVAL October 1, 1990 Dear Council Member, In compliance with your request of September 25 regarding the 1991 proposal from the Bravo! Colorado Music Festival, enclosed please find the following: The 1989 financial statement and balance sheet detailing revenue, operating expenses, and capital expense. Other requirements including current year budget and 1991 budget together with contribution statement and use have previously been supplied. (Please see original proposal). Thank you for your attention and kind consideration. Sincerely yours, J~ihn W. Glovando Executive Director JWG/bb Enclosures JOHN W GIOVANDO /EXECUTIVE DIRECTOR • IDA KAVAFIAN /MUSIC DIRECTOR • 953 S. FRONTAGE RD #104 • UAIL, COLORADO 81657. TELEPHONE 303 476-OZ06 • FAX 303 479-0559 Binstock 8. Tobin,l'.C. Certified PuUlic Accountants ' 925 So. Niagara Street - Sutte {50 Derner, Colorado 80224 (303) 321-7733 Robert A. Binstock, CPA Martin Tobin, CPA February 2, 1990 Board of Directors Bravo! Colorado at Beaver Creek-Vail, Inc. P.O. Box 1288 Vail, CO 81658 Dear Board Members: The accounting records were discussed with John Giovando in detail. These records were in excellent order. However, we da strongly recommend that the books be set-up on a double entry system. John is in the process of choosing a financial software package. We went over the Federal information return {Form 990) with John prior to its finalization. We wish to thank John Giovando, Ann Sansbury, and Jeanne Reid for their help and cooperation with us in completing Bravo! Colorado's fiscal year end financial statements and Federal information return. Sincerely, BINSTOCK & TOSIN, P.C. t~`~ Martin Tobin MT:bsr Members: American Inultute of Certifled Public Accountants • Cobrado Society of Cerrifled Publtc Accountants ~ ~ ~ Binstock ~ Tobin, P.C. Certified Public Accountants 1 i Denver, Colorado i i BRAVO!: COLORADO AT BEAVER CREEK-VAIL, INC. dba BRAVO! COLORADO AT*VAIL*BEAVER CREEK FINANCIAL STATEMENTS SEPTEMBER 30, 1989 i. i I BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. CONTENTS PP.GE ACCOUNTANTS' COMPILATION REPORT 1 FINANCIAL STATEMENTS BALANCE SHEET 2 STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE 3 STATEMENT OF CASH FLOWS ~ NOTES TO FINANCIAL STATEMENTS 5-6 SUPPLEMENTARY INFORMATION SCHEDULE OF REVENUES ? SCHEDULE OF EXPENDITURES 8-g i ' ~ Binstock 8. Tobin, P.C. Certified Public Accountants 925 So. Niagara Street - Suite 150 Denver. Colorado 80224 (303) 321-7733 Robert A. Binstock. CPA Martin Tobin. CPA Members of the Board Bravo! Colorado at Beaver Creek-Vail, Inc. dba Bravo! Colorado at*Vail*Beaver Creek Vail, Colorado We have compiled the accompanying Balance Sheet of Bravo! Colorado at Beaver Creek-Vail, Inc., as of September 30, 1989, and the related Statements of Revenues, Expenses and Changes in Fund Balance and Cash Flows for the year then ended, together with the Supplementary information, in accordance with standards established by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. im-~. t°. ~ ~ February 1, 1990 Members: American Institute of Certified Public Accoun[ants • Colorado Sociery of Certified Public Accountants BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. BALANCE SHEET SEPTEMBER 30, 1989 ASSETS CURRENT ASSETS Cash in bank $ 62,225 Cash in Endowment Fund (Note 6) 10,959 Accounts receivable (Note 4) 2,744 Inventory - posters, at cost 4,790 TOTAL ASSETS $ 80,718 LIABILITIES AND FUND BALANCES CURRENT LIABILITIES Accounts payable $ 575 TOTAL LIABILITIES 575 FUND BALANCES Unrestricted 69,343 Restricted - nonexpendable (Note 6) 10,800 80,143 TOTAL LIABILITIES AND FUND BALANCES $ 80,718 See accompanying notes and accountants' compilation report. -2- BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. STATEMENT OF REVENUES, EXPENSES AIdD CHANGES IN FUND BALANCE FOR THE YEAR ENDED SEPTEMBER 30, 1989 s ~ I REVENUES Ticket sales $ 31,261 Corporate underwriting 52,110 Private foundations 32,000 Endowment 10,800 Colorado Council for the Arts 2,500 City/County funding 25,000 Individual contributions 78,487 Bravo Colorado Guild 2,000 Festival benefits 19,252 Program advertising 27,658 Auction/benefit dinner 20,456 Miscellar_eous income 11,275 1988 Mahaffey poster 30 1989 Doug West poster 1,011 Interest income 3,902 Total revenues 317,742 EXPENDITURES Artist fees/travel 98,294 . Special artistic 41,923 Production 37,099 Marketing 48,313 Salaries 51,935 Total expenditures 278,064 EXCESS OF REVENUE OVER EXPENDITURES 39,678 FUND BALANCE Beginning of year 50,414 Prior period adjustment (Note 5) ( 9,949) End of year $ 80,143 3 See accompanying notes and accountants' compilation report. -3- BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989 CASH FLOWS FROM OPERATING ACTIVITIES Excess of revenues over expenditures $ 39,678_ Adjustments to reconcile revenue over expenditure to net cash provided by operating activities: - Decrease in accounts receivable 14,130 Increase in inventory - posters ( 1,291) Decrease in accounts payable (26,006) TOTAL ADJUSTMENTS TO EXCESS OF REVENUES OVER EXPENDITURES (13,167) NET CASH PROVIDED BY OPERATING ACTIVITIES 26,.511 INCREASE IN CASH 26,511 CASH AND CASH EQUIVALENTS Beginning of year 46,673 End of year S 73,18a See accompanying notes and accountants' compilation report. -4- BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1989 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Funds The Corporation uses the fund method of accounting, which requires that funds be classified separately for accounting and reporting purposes. Fund accounting is helpful in segregating funds having restrictions on their use. . B. Basis of Accounting These financial statements have been prepared on the accrual basis of accounting which recognizes revenues when assessed and expenses when incurred. NOTE 2 ORGANIZATION Bravo! Colorado at Beaver Creek-Vail, Inc, is incorporated in the State of Colorado as a non-profit corporation. The Bylaws are dated December 11, 1987. The Corporation began operations in 1987. The purposes of the Corporation are to stimulate and foster public interest and appreciation of the performing arts, especially music, with headquarters at Vail, Colorado; and to serve the State of Colorado and especially the Vail Valley communities of Vail, Beaver Creek and Avon through the presentation and sponsorship of musical concerts, activities, and events of the highest international standards. NOTE 3 INCOME TAXES The Corporation has been granted Federal and State of Colorado non-profit status. NOTE 4 ACCOUNTS RECEIVABLE The balance in accounts receivable at September 30, 1989 consists of $1,875 in program advertising, $187 in poster sales and $682 in festival benefits: NOTE 5 PRIOR PERIOD ADJUSTMENT This adjustment is needed because the accounts payable reported at September 30, 1988 was understated by $9,949. -5- BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1989 NOTE 6 ENDOWMENT FUND The name of the trust is Bravo! Colorado Endowment Trust for the benefit of Bravo! Colorado at Vail, Beaver Creek. Endowment funds represent funds that are subject to restrictions of gift instruments requiring perpetuity that the principal be invested and the income only be used. -6- BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. SCHEDULE OF REVENUES . FOR THE YEAR.ENDED SEPTEMBER 30, 1959 Variance Favorable Actual Budget (Unfavorable) Ticket sales $ 30,255 $ 22,500 $ 7,755 Corporate underwriting 52,110 65,000 (12",890) Private foundations 32,000 35,000 ( 3,000) Endowment 10,800 - 10,800 Colorado Council for the Arts 2,500 5,000 ( 2,500) City/County funding 25,000 30,000 ( 5,000) Individual contributions 78,487 ?2,500 5,987 Bravo Colorado Guild 2,000 2,000 - Festival benefits 19,252_ 7,500 11,?52 Program advertising 27,658 32,500 ( 4,842) Auction/benefit dinner 20,456 25,000 ( 4;544) Miscellaneous income 11,275 1,000 10,275 1988 Mahaffey poster 30 2,500 ( 2,4?0) 1989 Doug West poster 1,011 2,500 ( 1,489) Interest income 3,902 968 2,934 Total $ 316,736 $ 303,968 $ 12,768 See accompanying notes and accountants' compilation report. -7- BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. SCHEDULE OF EXPENDITURES FOR THE YEAR ENDED SEPTEMBER 30, 1989 Variance Favorable Actual Budget lUnfavorable) ARTIST FEES/TRAVEL Artistic director $ 22,000 $ 22,000 $ ~ - Assistant artistic director - 1,500 1,500 Artist fees 56,360 62,500 6,140 Artistic director expenses 60 1,000 940 Artist long distance travel 9,445 15,000 5,555 Artist local travel 1,559 7,500 5,941 Artist housing 1,870 12,500 10,630 Outside programing 7,500 15,000 7,500 Total 98,794 137.000 38,206 SPECIAL ARTISTIC . Concert hall rental 1,203 25 { 1,178) ' Piano transportation/rental 6,569 4,000 ( 2,569) Performance equipment 1,975 2,000 25 Piano tuner/travel 65 1,500 1,435 Music scores/parts 200 500 300 Royalties 487 500 13 Tapes/taping 1,500 2,000 500 Program note writer 750 750 - Program set/layout 5,650 6,500 850 Program printing 16,730 15,000 ( 1,730) Photographer/supplies 651 1,500 849 Concert production 6,143 6,500 357 Total 41,923 40,775 ( 1,148) PRODUCTION Office rent 3,739 4,000 261 Telephone 3,91? 4,000 83 Postage 3,818 3,500 ( 318) Office supplies 2,437 2,500 63 Office equipment 2,300 2,000 ( 300) Duplication 964 750 ( 214) Stationery 1,722 2,000 278 Travel/long distance staff 2,905 3,500 595 Miscellaneous expenses 14,844 1,000 (13,844) Bank/credit card charges 453 _ 250 ( 203) Total 37,099 23,500 (13,599) (Continued) See accompanying notes and accountants' compilation report. l -8- BRAVO! COLORADO AT BEAVER CREEK-NAIL, INC. SCHEDULE OF EXPENDITURES FOR THE YEAR ENDED SEPTEMBER 30, 1989 Variance Favorable Actual Budcret !Unfavorable) MARKETING Advertising $ 8,232 $ 2,500 5-,732) Ticket printing 436 500 64 Ticket brochure/set/print ?,374 5,000 ( 2,374) Bulk postage ticket brochure 475 1,000 525 Fund drive brochure/set/print 2,192 3,000 808 Bulk postage fund drive 428 1,000 572 Fund raising expenses 7,317 3,500 ( 3,81?) Promotional festival poster 1,521 2,000 479 1989 poster purchase/costs 1,719 3,000, T,281, Gala benefit expenses 8,379 12,500 4,121 General promotion 4,589 3,500 ( 1,089) Program commissions 5,651 6,500 849 Master calendar expenses - 2,500 2,500 Total 48,313 46,500 ( 1,813) SALARIES General director 32,510 32,510 - Administrative assistant 12,000 12,000 - Secretary 3,385 2,500 ( 885) Seasonal assistants 3,440 2,500 ( 940) Employee benefits 600 600 - Total 51,935 50,110 ( 1,825) Total expenditures $ 278,064 $ 297,885 $ 19,821 i 1 See accompanying notes and accountants compilation report. -9-