HomeMy WebLinkAbout1991-02-12 Support Documentation Town Council Work Session ' t~ .
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, FEBRUARY 12, 1991
1:00 P.M.
AGENDA
1. Discussion of Future Limitations on Wood-burning for Existing Wood-.burning
Devices - Joint Meeting with PEC.
2. Discussion of Fee Schedule for Out-of-Town Fire Response.
3. Avon/Beaver Creek Transit Ridership Summary.
4. VRA Space Needs Request.
5. Symphony of Sports Request.
6. Special Events Request.
7. PEC Report.
8. DRB Report.
9. Information Update.
10. Other. '
11. Executive Session - Contract and Land Negotiations.
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, FEBRUARY 12, 1991
1:00 P.M.
EXPANDED AGENDA
1:00 1. Discussion of future limitations on wood-burning for
Susan Scanlan existing wood-burning devices - Joint meeting with PEC.
Kristan Pritz
Action Requested of Council: Staff requests Council to
provide input on the following areas for development of a
long range program for the conversion of existing wood-
burning units. These areas are:
1) Incentive program - positive cash incentive, negative
or penalty incentive?
2) Complete inventory of existing units - possible
registration program.
3) What criteria will be used to calculate degree of
improvement or program success?
4) Consideration of other possible alternatives in
addition to gas.
5) Funding sources?
Background Rationale: As a result of the discussion which
occurred during the second reading of Ordinance No. 42,
Council has directed staff to develop a program to convert
existing wood-burning units within a five-year time frame.
Staff will be doing research and working to develop
alternatives for Council consideration over the next couple
of weeks. Staff feels it is necessary to determine what
Council believes to be the goal of this program to develop
a comprehensive progressive and acceptable. plan.
Staff Recommendation: At this point staff is seeking input
for the development of a plan which is functional,
equitable and enforceable. Staff has no recommendation at
this time. We would like to define the general scope and
direction of the research.
2:00 2. Discussion of fee schedule for out-of-town fire response.
Dick Duran
Action Requested of Council: To review recommendations on
out-of-town fire response for fire -medical and accidents. ,
BackgroundRationale: Discuss recommendationsfor proposed
change to municipal ordinance.
Staff Recommendation: Approve recommendations.
2:20 3. Discussion of Avon/Beaver Creek Transit Ridership Summary.
Jim Marshall
Background Rationale:
As requested, staff will present ridership figures for the
Minturn and Eagle Vail bus routes currently being provided
under contract by the Town of Avon.
2:b0 4. URA discussion of space needs request.
Sylvia Blount
Action Requested of Council: Open for discussion and
recommendations.
3:20 5. Symphony of Sports Request.
Rob Robinson
3:45 6. Discussion of Special Events Request.
Sylvia Blount
4:15 7. PEC Report.
4:20 8. DRB Report.
4:25 9. Information Update.
4:30 10. Other.
4:35 ~ 11. Executive Session - Contract and Land Negotiations.
Ken Hughey
Larry Eskwith
-2-
• MEMORANDIIM
TO; Vail Town Council
Planning and Environmental Commission
FROM: Community Development Department
DATE: February 12, 1991
SUBJECT: Conversion Program for Existing Wood Burning Units -
5 Year Plan
I. Background
Based on discussions which occurred during the second
reading of Ordinance 42 on February 5, 1991, the Council
directed staff to develop a program whereby all existing
wood burning units would be converted by the end of a 5 year
time period. There are any number of issues which have to
be addressed and researched by staff to develop a
comprehensive and equitable plan which will encompass the
variety of situations which occur in Vail. There are
basically five major categories to be considered for the
development of a conversion program:
A. Inventory of existing wood burning units
B. Acceptable options for conversion
C. Requirements for conversion: across the board vs.
differential
D. Incentive program: options, funding source
E. How to quantify improvements in air quality or a means
of measuring the success of the program?
Each of these topics will be discussed in the following
portions of this memo and various options presented in
relation to each topic.
II. ToDie Discussion
A. Inventory of Existing Wood Burning Units
The staff believes it is necessary to have an accurate f
count of the number and type of wood burning units
which currently exist in the Town to be able to have a
base of information for comparison. An accurate
starting point would provide a basis for determination
of the ongoing success of the program. An annual or
semi-annual calculation could be done to determine the
percentage of units converted and number of units
remaining to be converted. Other areas have attempted
to conduct registration programs for solid fuel units
with limited success. It is the opinion of staff that
it would be necessary to conduct a door-to-door survey
of all units to achieve an accurate count of type and
number of existing units. It would not be necessary to
conduct this inventory prior to the implementation of a
conversion program. It would be advantageous to begin
this inventory at the start of the implementation of a
conversion program. Units which had been converted
prior to the start of the 5 year implementation plan
could be inventoried along with the unconverted units.
B. Acceptable Options for Conversion
As indicated by Council during the February 5, 1991
meeting, it is possible that there are acceptable
alternatives to requiring a complete conversion to gas.
Staff is willing to research possible alternatives such
as the EPA/Colorado Phase III wood burning stoves,
pellet stoves and gas options for Council
consideration. Staff agrees with Council in their
position that acceptable clean wood burning options
should be considered in addition to gas. Staff will
research these options and present more comprehensive
information to Council at the next meeting when this
topic is to be discussed, tentatively scheduled for
February 26, 1991.
C. Requirements for Conversion: Across the Board vs.
Differential
An integral part of any conversion plan is to determine
the focus and effectiveness of any proposed plan. It
is necessary that whatever plan is developed be
defensible, based on the desired end point. The
Council position is to take necessary measures to
prevent the further degradation of the existing airshed
and to improve the present air quality picture. The
desired effect, ultimately, is to improve the air
quality to a point where it cannot be considered as a
negative factor influencing the health, welfare, or
economy of our community. There are basically two
scenarios to be considered to achieving this goal.
1. Complete ban on wood burning in the Town of Vail
by the end of the specified 5 year period. This
would require either a complete conversion to gas
or removal of any and all wood burning units which
would not be converted to gas
or
2. Development of some form of a conversion program
which would eliminate a significant number of wood
burning units and still allow wood burning at a
greatly reduced level. There are a number of
possibilities which could be considered under this
type of program.
a. Require the conversion of all short term
rental units, whether they are lodge rooms,
condominiums or homes, to gas. These units
have been identified as the most significant
contributors to the wood smoke picture. In
conjunction with the required conversion of
short term rental properties, develop a
program whereby all primary residences or
long term rental properties are permitted to
have one wood or solid fuel burning device
provided it is a Colorado Phase III stove, a
pellet stove or a gas log fireplace. The
option of an open hearth wood burning
fireplace would be eliminated.
This option would reduce or eliminate wood
burning in the higher density properties
which have the greatest. impact on air quality
and allow those individuals who are long term
residents to continue to burn wood in an
efficient and less polluting manner.
b. Another consideration for conversion would be
to ban fireplaces in all multi-family units
within a 5 year period. Under this program,
single family, duplex and primary/secondary
units would be allowed to retain their
fireplaces, provided they were licensed.
This plan would also include a provision
whereby new single family, duplex, or
primary/secondary units could buy a license
for a new fireplace, but conversion of 5
existing wood burners would be required for
each new one.
These are only a few suggestions for a conversion
program, and in no way are intended to represent the
only possibilities. These are simply ideas formulated
in a short time frame as possibilities for conversion.
A combination of these programs could be developed or
some other innovative idea could be considered. %
D. Incentive Program: Options, Funding Sources
There has been considerable discussion regarding the
use of financial incentives to encourage conversion of
wood burning units. If conversion of all units is
mandatory and required to be accomplished within a 5
year time period, there might be some merit to the
discussion of whether financial subsidies should be +
provided. However, to create a positive support
program for the required conversions, a rebate system
might be a viable option. This could be a rebate
program whereby the Town would pay a percentage of
conversion cost with the percentage being higher at the
start of the program to encourage early conversion.
Based on a 5 year requirement, one possible program
could be:
1st year - 40$
2nd year - 30$
3rd year - 20$ "
4th year - 10~
5th year - 0$
Another possible consideration is that if short term
rentals are all required to convert to gas, owners
would not receive rebates, or would receive only a
fixed dollar amount per unit.
Funding sources for this type of program need to be
examined. Suggested sources have been sales tax from
firewood sales, an additional surcharge or use tax on
firewood sold in Vail, real estate transfer tax or some
type of a license/registration/use fee for each
fireplace which is used to burn wood. The staff feels
that before a funding source can be identified, the
scope of funding required must be identified. A
decreasing rebate program would hopefully have the
effect of encouraging individuals to convert early.
E. Success of Program
In any program, it is necessary to establish criteria
to be used as a measure of success of the effort. In
these circumstances, the measure could be a reduction
in the number of days of poor visual air quality per
winter season. It could also be done by setting goals
for number of units, ideally, to be converted each year
and keeping an accurate inventory of actual
conversions.
It will be necessary to develop some criteria for
measurement of the success of the program to allow
responses to the general public.
III. Staff Recommendation /
The staff feels an effective, equitable program can be
developed to address this issue. There are 3 points staff
believes are key to developing a program which will be well
received by the public:
i
A. Complete, accurate inventory of existing units
B. A reasonable conversion requirement program which
incorporates accepted alternatives to gas conversion
C. Some means whereby the success of the program can be
determined.
,"fir:.
~1/
town of nail
42 west meadow drive fire department
wail, Colorado 81657
(303) 479-2250
M E M O R A N D II M
TO: Town Council
FROM: Dick Duran
DATE: January 23, 1991
RE: Out of town response
After our last meeting, we were directed to further
investigate a new fee structure for out of town response. We have
computed personnel costs, equipment operating costs, replacement
costs and have illustrated different scenarios for your review.
We have pursued the idea of developing a system which would
allow a home owner to pay an annual fee for fire protection.
Recognizing that we are not a fire district and do not operate on
a mill levy, we are recommending using the current system that is
in place for commercial buildings.
Our recommendations are on page one of the memorandum, and we
look forward to discussing the proposed fees as well as our
feelings on a fee for reinspections at the work session on January
29.
lyui OF TOWN RESPONSE FEES
FIRE PERSONNEL COSTS
MAXIMUM HOURLY ~vrxTlME RATE
Captain......$13.21 $19.81
Engineer......11.14 16.71
Firefighter...10.04 15.06
TOTAL........$34.39 $51.58
divided by 3:
AVERAGE.$11.46 $17.19
TOTAL - $11.46 + 17.19 = $28.65
BENEFITS - $28.65 x 1.999$ _ $34.35
CURRENT FEES PROPOSED
$150.00 per pumper per hour $250.00
400.00 per aerial per hour 500.00
100.00 per pumper per hour 150.00
(medical)
15.00 per hour per person 35.00
OPTIONAL FEES FOR COMMERCIAL OR PRIVATE DWELLINGS
Proposed fee - $ .14/square foot
Average private dwelling at Intermountain - 1800 - 2000 sq. ft.
Average private dwelling at Highland Meadow - 3500 sq. ft.
2000 X $ .14 = $280.00
3500 X $ .14 = $490.00
PAGE 1
1990 auLGET
HEAVY EQUIPMENT Or~icATING COST
Annual Operating charge $40,400.00
Annual Apparatus replacement charge 15,600.00
Annual Apparatus replacement cost 85,000.00
TOTAL $141,000.00
divided by 2,000 calls 70.50
without apparatus replacement ,
cost 56,000.00
divided by 2,000 calls 28.00
TOTAL 1990 BUDGET $879,696.00
divided by 2,000 calls 439.84
TOTAL 1991 BUDGET $948,331.00
divided by 2,100 calls 451.58
PAGE 2
RESPONSE TO S~rnu~.•ruxE FIRES '
GENERAL ALARM SCENARIO
PERSONNEL RESPONSE (average) in 1990:
On duty - 3 paid personnel, 2 students
Off duty - 8 tiaid versonnel. 7 students
TOTAL - 11 PAID PERSONNEL, 9 STUDENTS
AVERAGE - 20 X $35.00 = $700.00
APPARATUS RESPONSE (average) in 1990:
Two pumpers @ $250.00/hour - $500.00
One aerial @ $500.00/hour - 500.00
TOTAL PER HOUR $1,000.00
TOTAL PERSONNEL 700.00
TOTAL COST PER HOUR $1,700.00
All fires in 1990 were suppressed within the first 1/2 hour with an
average of 4 personnel remaining on the scene to conduct overhaul
and investigation.
PAGE 3
RESPONSE TO ACCIDENTS
Average 3 personnel @ $35.00/ea. - $105.00
1 pumper @ 250.00 - 250.00
TOTAL $355.00
RESPONSE TO MEDICAL
Average 3 personnel @ $35.00/ea. - $105.00
1 pumper @ 250.00 - 250.00
TOTAL $355.00
PAGE 4
VAIL FIRE STATION
Estimated Capital and O~eratina Costs
Building 5,000 square feet x $100.00/foot 500,000.00
Equipment:
Base Radio $2,000.00
Radios and Pagers 3,100.00
Computer 3,000.00
Furniture 4,000.00
Generator 7.500.00
19,600.00
Protective Clothing 5,700.00
Recomnivax Shots for Staff 2,800.00
Fire Truck and Equipment 270.000.00
TOTAL CAPITAL COSTS $798,100.00
multiplied by 3 $2,394,300.00
divided by 25 years 95,772.00
Staffing (Four Engineers and four students) $145,000.00
Uniforms and Protective Clothing 3,300.00
Utilities:
Gas $4,000.00
Electricity 3,500.00
Telephone & Computer Lines 1,150.00
Trash 950.00
Water and Sanitation 700.00
10,300.00
Building and Equipment Maintenance 8,600.00
Fire Truck Maintenance and Replacement 21,500.00
Training 2,000.00
Annual Capital Outlay 1,500.00
Insurance (Workman's Comp, Liability, Unemployment) 11,400.00
Miscellaneous Supplies and Expenses 6.900.00
TOTAL OPERATING COSTS $210,500.00
+ 95.772.00
TOTAL ANNiTAL COST $306.272.00
PAGE 5
M
EAGLE COIINTY AIriisuLANCE DISTRICT FEES
Advanced life support $200.00 per call
Plus - equipment used ?
Plus - 5.00 per patient mile
PAGE 6
/1
M,'1
TOWN OF VAIL
7S South Frontage Road Department of Public Works/Transportation
Vail, Colorado 8165?
303-479-2158/FAX 303-479-2157
February 7, 1991
To: Ron Phillips, Town Manager
Town Counci Members
From: 'Jim Marsha Transportation Manager
Subject: Avon Transi Ridership Summary
You will find attached a summary of Avon Transit ridership for the
1990/91 ski season (through January 31, 1991) and comparable
figures for the year-earlier period. I have also included a brief
summary and overview of Avon-Transit operations. I look forward
to discussing the attachments with you during your February 12 work
session. Please let me know if I can provide you with additional
information. Thank you.
~ _
i:I Ll t_'t":;h:tp C1uUl"cr-., i'i spa l"f_r~: 2,'t~,f `;'.1
r~.,;
,„~,1 Tran~~~it - Se1Gc.t~=cl foutr_;s
",~_utr~ hi~_~nth t~efor^ ;';ft~r Total Eef.~I-e i;fter Total C'hai-ICj~
3a.m.* ~,.m. °0/91 3a.m.~' ° u.m. 39!~~0
;1VCN Nc~'.`. 537 492 52:'9 500 :;164 3064
Decnn.,~ 11L ~~lt~i J2V4[[1 1OL44 LOO^~ J(O~J17
•Iull 4L SO :,L612 J53V(J iDG35 L?'193 4DUJ'~
To Date 9605 65333 74938 2153G 52435 74015 1.25
.;;GCE Nov. N;'A 0 0 N/;a 307 307
Dec. N/A 36 86 N,?A '9?5 975
J.an N% A 122 122 N/`A 1095 10'; 5
To Date - 20° 208 - 2377 237? -91.2
, ; i ~ ~ - I L O'? . id ri ~ 51 3 51 i'i ; i i r~ A i.,l r,
Div. ~t•1 .~~~1c JC~1L f{,'~) Ni f'I Ni 7'i
,7.3x1 idi'~+ _,7± ~c;71 1~!/f'1 't1!'ii ~!i;~
To Dote - '?G~ti ~o3n _ _ _ iii'
~_r.+ynDJ i~ir~''?. •95i `~~C 1=i49 U ~
•J t~.a i, _ll< .1~~~, JU< I~j'1'S ~.J ~.i 'fit
TO Dst~ l:.l~%- 3~'l~ 141:,',' Sc:r^.. `_~o;'~ 14':.0_'
I i_ idov . ~ ~ 2416 2416 1'?3=+ , 7 71 5705
Dec. 25770 25770 3144 2:557:4010
Jan 4115 41136 3c40 12129 507c•`.'
To Datc' - 69Z~72 69372 1''O1.c 7.472 90<;'?0 .:?y
- ~ ~ C'? '.':J Ql`ua r l`.. 1.:. :,L _4 17.' Si_~., ~.-'I i
_u~Lot~_,.1 1.7"J< 14.,~i~- 1c,~L 1
L ~ D V I L L E N ~~.'v . i'~! A l l ` 1615 f ! c•'2 . _
1, - r -
.'l.'J ~Cv
J,3n f~'/r; ~ .'94 29^;4 ~i.`ri .,.,U~ 3000.
I O~itrc ~5~'? - .3~, ;"s3" -13.07 ,
I'.:I:~tli~,I~.I ~.I: ~ ?)).I'i'i G; bn ~,I11'r.; ~U4 2G4
33ti (d/F'. iCi~l 1091 ~~!.'i; 10 ' 10':"r
D.3te - i7~ 1'13 - ~<.'a 22-i -:.<1..,7
_i=:r'r.'!G TGTF1l I7724~ l~:lc•i
* fi:Of~ Tra ns.it "~sume~ that !"it11~i C ~.':'~3 f'd 1110 I'~JUtr C~ tili3t ~eUln y".i l"'l :i- tC 3.111. 3i _':ii~1Vj'•'_'`=5.
Ridership Fi_aur'es 1c~r' 'J-ail. prior t~: a.m. iil 90/91 aI°~~ inciuu~'d in the ~uward_. R_~~rt_.
' O?:=, I"iGt 1r1~,lUd~ i"liaLi''.r11=? f,~~ -'~'d''.'~'_1' ..i''~'C ROUtr'_:5. !~I` l,i3a1't•~i ~'i"-. ~>l.~r.:i':itU .`~.•'y' Ali
Overview and Summary
1. Avon Transit operates approximately fourteen routes including
Avon, Eagle (limited service), Eagle-Vail, Edwards, Leadville,
Minturn and Vail. Beaver Creek Transit Contracts with Avon
to operate seven routes (including a dial-a-ride service)
within the Beaver Creek resort. Avon Transit also offers
charter bus service.
2. Route names are somewhat confusing:
Avon All routes that originate and stay within Avon/BC.
Eagle Limited Service - Eagle-BC (one run in the morning)
and BC-Eagle (one run in the afternoon).
Eagle-Vail Avon-Eagle-Vail-Vail
Edwards Before 8 a.m., Edwards-BC-Vail; After 8 a.m.,
Edwards-BC
Vail Avon-Vail-Avon on I-70
Leadville Leadville-Minturn-Vail
Minturn Minturn-Vail
3. The combined ridership for all seven routes listed in Item 2,
above, for the period November, 1990 - January, 1991 is
essentially unchanged from the same year-earlier period.
4. Ridership on the Vail route appears to have declined somewhat,
although some of the ridership to Vail is distributed among
the Eagle-Vail, Edwards .and Minturn routes.
5. Detailed comparisons to prior years must be made carefully
because of route changes and missing data.
6. I have requested detailed financial information from Avon
Transit, ie. a monthly income statement. It is not clear that
this information is available. The only financial information
we have received is revenue from fare collections and bus pass
sales. These figures show that approximately $132,650 has
been collected this ski season to date, compared with $105, 707
for the same period last year.
7. As "shareholders" in Avon Transit's operations, we will be
recommending that data be collected and presented in a manner
which gives us a clearer and more consistent summary of
ridership and financial information.
DESIGN REVIEW BOARD AGENDA
' FEBRUARY 6, 1991
3:00 P.M.
SITE VISITS
1:45 P.M.
5 1. Forbes - Combine 2 Units AK
Lot 4, Vail Village 4th/Texas Townhomes
MOTION: SECOND: VOTE:
Conceptual review.
2. Treetops - Deck enclosure MM
450 E. Lionshead Cir/Lot 6, Block 1, Lionshead 1st
MOTION: SECOND: VOTE:
TABLED INDEFINITLY.
2 3. Stempler - 250 Addition SM
1044 Homestake Cir/Lot 4, Block 6, Vail Village 7th
MOTION: George Lamb SECOND: Pat Herrington
VOTE: 4-0
Consent approved. Ned Gwathmey abstained.
1 4. Wiegers - New Single Family Residence SM
785 Potato Patch/Lot 22, Block 1, Potato Patch
MOTION: SECOND: VOTE:
TABLED TO FEBRUARY 20TH MEETING.
3 5. Breeze Ski Rentals - Sign Variance/Montaneros JK
Commercial Condominium Unit #100. 641 West
Lionshead Circle/Part of Lot 8, Block 1, Vail
Village 3rd
MOTION: SECOND: VOTE:
TABLED TO FEBRUARY 20TH MEETING.
6. Gateway - Signs AK
12 Vail Road/Lot N, Block 5D, Vail Village 1st
MOTION: George Lamb SECOND: Sherry Dorward
VOTE: 4-0
Approved. Ned Gwathmey abstained.
4 7. Worksession on Neon/Gas filled lighting SM/LE
(Site visit to Crossroads & Vail Village Center)
MOTION: SECOND: VOTE:
The DRB requested that site visits at night be
conducted to further the DRB's understanding of the
proposal.
8. Hymers - New Duplex on Primary/Secondary Lot JK
1459 Greenhill Court/Lot 6, Glen Lyon
MOTION: George Lamb SECOND: Jim Shearer
VOTE: 3-0
Ned Gwathmey abstained from voting as he represented
the applicant. Motion to approve subject to the
following conditions:
1. Prior to Town issuance of a building permit,
development plans be modified to conform to
1991 revised GRFA and site coverage guidelines.
2. Prior to Town issuance of a building permit,
applicant must obtain approval from applicable
utility companies to encroach into the utility
easement adjacent to Lot 7.
MEMBERS PRESENT: MEMBERS ABSENT:
Ned Gwathmey
Jim Shearer (PEC)
Pat Herrington
George Lamb
Sherry Dorward
STAFF APPROVALS:
Pool Residence - Revised grading plan.
Lot 6, Block 1, Lionsridge #4
Dunn Residence - Add deck to west side of unit #15.
931 Red Sandstone Road/Aspen Tree Condominiums
1~ .
~~~~00 ° ~ ~~OO ~~'~00
~
111 South Frontage Road • Uail, Colorado 81657
PURPOSE OF A SPECIAL EVEI~tT:
The Vail Resort Association Special Events are uniquely designed and
developed to increase the number of visitors to Vail and to enhance the
guest experience.
GOAL OF SPECIAL EVERTS:
To enhance the quality of the special events program.
STRATEGY:
To have an ongoing evaluation of each event with an emphasis on the
profitability that the event brings to the Vail community
TACTIC:
Define objective for each event
Is an event successful in bringing new visitors to town?
Does the event portray or enhance the resort image?
Does it appeal to the media and receive media support?
Is it cost effective?
Does it have sponsorship potential?
Will it enhance the guest experience?
Will it conflict or compliment other scheduled events?
Does the risk management plan have viable alternatives?
EVALUATION:
WIIZTERFAIRE: This event had previously been done in January. It was
evaluated and it did not meet the criteria of a successful event.
TASTE OF VAIL: An opportunity for a new event has been implemented*
reaching the ultimate goals of a special event. Those goals are bringing
new guest to the resort in a shoulder seasons enhancing the guest
experience while at the resorts financially self supporting profitable to
hotelsT restaurantsf and retailers nation wide media exposure of the
resort - including the possibility of three live remote radio broadcasts
to the front range and 87 nation wide network cities. The proposed
funding request for the Spring Fling of $15000 has been self-funded
through sponsorship dollars and entry fees. The Special Events director
has been a facilitator in putting this new event together.
VAILAMERICA DAYS: The National Forest Service has withdrawn their
permission for summertime permits in regard to fireworks ~ so the budget
request for VailAmerica Days is currently at $25000 rather than ~35t000
VAILFEST: This annual event was very successful in 2990 and will be
expanded to a two day weekend event in 19901 thus the budget increase.
CENTRAL RESERVATIONS 1-800-525-3875
GROUP SALES / BUSIIVESS OFFICE (303) 476-1000 Denver line 595-9488
SUMMER SAMPLER: Other events are frequently being evaluated as to their
potential success.
Included on page 3 and 4 is a proposal for an end of March Summer Sampler
guest and media event originally proposed to be held at Dobson in
co-operation with the VVMB~ TOVr VRD and the VRA. Some of the seed money
would have come from the Spring Fling request and the event would have
been self-funded through vendors and event fees. It has been evaluated
that the cost and effort does not equate to the guest/media participation
at the event.
The reason this event is mentioned in this document is for the Council to
understand that old and new events are continually being evaluated to
develop a quality program for the resort.
STRATEGY
Establish relationships within the community to facilitate the
planning implementation and funding of events.
TACTIC:
Participate in Vail Valley Marketing Board Special Events Committee
Lionshead Merchants Associations Vail Valley Restaurant Association
VRA membership meetings Rotary and other organizations
EVALUATION:
THE BOX LURCH CONCERT SERIES: is a new event under development by
combining street entertainment already funded by the TOV and the new
Lionshead Five Flags Plaza Canopy. Other elements needed to create the
events are: advertising tables decorations balloons food and beverage
and a theme. This event will help promote Lionshead and give those
businesses guests and locals a special lunch time treat.
COMMUNITY RECOGNITION AWARDS: Is an event that says thank you to the
community for the support through-out the season. It is an event that
gives back to the businesses that support the events year round. It is a
tool to elicit continued community co-operation and support.
SPEAKER PROGRAM: Provides an opportunity to enrich and educate the
businesses in the community that have been supportive of the events year
round. This program would be done monthly from April through December.
TO: Vail Valley Marketing Board
From: Deberah Ramsey Special Events Director
Date: January 31~ 1991
RE: "Summer Sampler" - Media Campaign
The Memorial Day Committee has agreed that the target for
announcing Vail's 1991 Memorial Day summer kick-off should be
March 26 & 27~ 1991. This target date allows the Committee
adequate time to solidify Memorial Day weekend activities
provides a large tourist audience to receive the messages and is
early enough for vacationers to build their plans around Vail
events.
CONCEPT: The Summer Sampler Event is proposed to be held at
Dobson Arena.The mediae guests and residents would walk from the
cold snowy streets of Vail into "Summer in the Vail Valley" in
Dobson arena. Visitors and residents would be advised of the
Event through local radios newspapers and most importantly a
flier that would be given to every purchaser of a lift ticket
beginning March 21st.
The visitor and resident would be enticed to come on the
chance of winning some wonderful door prizes (ie. a mtn. bike
raft trip and a possible Grand Prize of A Summer Getaway
including lodgings meals rafting etc.)
Dobson would be staged to appear as summer - including the
smells sounds sights and things to do in the valley. Foods
such as watermelons lemonades cotton candy hot dogs and
hamburgers would be available.
Outside of Dobson on the west end of the structure there
could possibly be tethered hot air balloon rides. The large
balloon would be visible in every direction and draw people to
the event. A path of helium balloons could lead visitors from
the large tethered balloon to Dobson's front door.
Experiential fun summer activities would be available to do
either for free or for a nominal charges for example -
bicycling~ roller blading~ casting for fly fishing softball
throwing dunk tanks miniature golf putting wind surf
simulators kyaking?~ and other yet to be discovered ideas.
The sounds of summer would be played on an amplified sound
system and music such as the Beach Boys and other memorable
tunes. It is also possible to get some tapes with the river
birds wind and other summer sounds to play.
One to three large twenty foot screens could be rented to
show Summer Vail Valley. Marketing tapes from rafting jeep
tours mountain guides and other companies depicting golf
swimming tennis biking fishing and other activities could be
used.
Other possible attractions could be a "Merchant Sidewalk
Sale" of summer merchandise held by local merchants Sidewalk
Art Sale done by local artists drawings for prizes throughout
the two day event.
MEDIA CONCEPT:
Press kits and "teaser gifts" would be delivered to editors
statewide. The kits would detail the specifics of our "Summer
Sampler" and our Memorial Day opening. The teaser gift could be
in a fanny pack as last year or in tote bags filled with a
sampling of summer Vail (ie. a golf balls fishing fly* visor
water bottle etc.) The KEY lure to be included in the press kit
would be a coupon for a one day lift tickets good only on the
day of the Summer Sampler Press Conference March 26th.
The invitation might read: attend the press conference on March
26 at 10:00 a. m. and receive free parking free continental
breaEcfast~ a comp lift ticket and a free beer coupon good at the
Summer Sampler apres-ski party beginning at 2:OOp.m. March 26th.
SCHEDULE OF EVERTS:
March 11~ 1991 Delivery of Press kits and invitation to
Summer Sampler
March 21~ 1991 Distribution of "Summer Sampler" event
flyer at all lift ticket windows
March 26~ 1991 10 AM Press conference
11 AM - b PM Open to the Public
March 27~ 1991 11 AM - S PM Open to the Public
ESSENTIAL INGREDIENTS FOR SUCCESS - Hot yet committed
Town of Vail: Free use of Dobson Arena
provided by the Town of
Vail
Vail Assoicates~ Inc.: Free lift tickets for
media
Vail Valley Mkt. Bd. Funding for: Fliers
Press kits
Teaser gift paks
Funding for radio and
print ads
Support from the Schenkein team: Handle press releases
invitationst negotiation
with radio and print ads
to liason with Laurie
(VRD)
The Vail Resort Association will: Implement the Event (ie.
vendors entertainment
sounds logistics etc.
The Vail Rec. District will: Collect prizes and help
with media
,ha~.~ ,
111 South Frontage Road • Vail, Colorado 81657
MEMORIAL DAY - SUMMER KICK OFF
MAY 25~ 26 & 27~ 1991
Saturday May 25~ 1991
10:00 am - Noon U. S. Canoe and Kayak Team Exhibition
Vail Village/Gore Creek VRD
Hoon Duck Race
Vail Athletic Club to International Bridge
VRD
Hoon - 4:OOpm Bar-b-que~vendors and arts and crafts
Childrens Street entertainment
Location to be determined VRA
Hoon - 3:00 Street Entertainment
Vail Village and Lionshead TOV
Graduation of Battle Mtn. Seniors
Gerald Ford Amphitheater BMHS
Sunday May 26t 1491
9:00 am - 4:OOpm Champion Internation Canoe and Kayak Race
Minturn VRD
Hoon Memorial Day Parade
Direction undetermined VRA
Hoon - S:OOpm Bar-b-que~ vendors arts and craft
Possible location Ford Park VRA
5:00 pm - 8:00 pm Concert
Gerald Ford Amphitheater VVF
Monday May 27~ 1991
9:OOam - 1:OOpm Champion International Canoe and Kayak Race
Minturn VRD
CENTRAL RESERVATIONS 1-800-525-3875
GROUP SALES /BUSINESS OFFlCE (303) 476-1000 Denver Line 595-9488
1990 EVERTS AHD BUDGET
EXPENSES REVENUE BUDGET
MEMORIAL DAY 0 0 ~ 2960
VAIL AMERICA DAYS $19188 $12T502 ~35f600
AILFEST 6937 5977 6700
EMPLOYEE SERVICE
SEMINAR/AWARDS ~ 1~67b $ 1~b30 $ b50
THE VALLEY OF THE
LIGHTS (CHRISTMAS
TREE LIGHTING &
NEW YEARS EVE) $ 9f498 $ b75 $ 7400
TOTAL $37x299 $20784 ~53~330
In 1990 55.7 of the expenses were off-set by revenue
(including sponsorships ticket salesr soft good sales and food
& beverage sales)
1991 Events and Budget:
Fall 1990
Expense Revenue Request
Spring Fling/Taste of Vail 1000 -0- 15000
Memorial Day 5500 2000 5000
Vail America Day 25000 14x000 35000
Vai lfest 10~ 000 6~ 700 B~ 000
Valley of Lights 12000 2800 20f000
Community Recognition Awards 9000 9000
Educational Seminars 6000 3x000
Box Lunch Concert Series 2500 500
Possible undeveloped event 5000 5000
761000 38~000~ 88000
Approximately 53% of the expenses in 1991 will be off-set by revenue.
Through creative event management the Vail Resort Association has been
able to offset X121000 of the originally projected events budget.
REVISED
T0: Town Council
FROM: Pam Brandmeyer
DATE: February 6, 1991
SUBJECT: Committee/Task Force Appointments
This is a list of all committees/task forces to which Council members have been
appointed or for which they have volunteered. It is my understanding that all
assignments run to the next Regular Municipal Election, November 1991. If you
notice I have left something out, please let me know as soon as possible so I
may complete this list accurately.
COMMITTEE/TASK FORCE COUNCIL MEMBERS
1. NWCCOG Tom Steinberg,
Kent Rose, alternate
2. URA Jim Gibson
3. Parking/Transportation Merv Lapin
Peggy Osterfoss
Lynn Fritzlen
4. CAST Kent Rose
Tom Steinberg, alternate
5. UMRD/Council Subcommittee Tom Steinberg
Jim Gibson
6. Art in Public Places Tom Steinberg
7. Cemetery Peggy Osterfoss
8. Bravo! Colorado Tom Steinberg
9. Marketing Board Permanent Funding Jim Gibson
Committee
10. Apointment Committee to QUALITY/ Tom Steinberg
QUANTITY Committee/NWCCOG `
11. County-Wide Air Quality Committee Tom Steinberg
12. Avon (Regional) Transportation Peggy Osterfoss
Committee Tom Steinberg
13. Zoning Code Task Force Peggy Osterfoss
Merv Lapin
14. Berry Creek Fifth Merv Lapin
Peggy Osterfoss
15. Housing Task Force Lynn Fritzlen
Peggy Osterfoss
16. Municipal Complex Committee Rob Levine
17. Channel 23 Rob Levine
-2-
2/8/91
WORK SESSION FOLLOW-UP Page l of '2
TOPIC QUESTIONS FOLLOW-UP SOLUTIONS ,
8/8/89 WEST INTERMOUNTAIN LARRY: Proceeding w/legal requirements for Marijke Brofos will be circulating petitions when Larry
ANNEXATION (request: Lapin) annexation. gets them to her. Larry is holding off so annexation
will occur closer to end of next year for tax purposes.
5/1 AMEND CODE, 12.04.240, GREG/LARRY: Per Council direction, proceed. Proposed ordinance being redrafted after joint meeting with
STREET CUT PERMITS Public Service and Holy Cross.
7/17/ BIKES/ROLLER BLADES AND KEN/LARRY: Should bicycles, roller blades, etc. Researching appropriate ordinances for application to be
SKATES/SKATEBOARDS be prohibited from highly pedestrianized areas discussed in May, 1991.
in the Village and Lionshead, and also includin
the parking structures?
7/27 UNDERGROUND UTILITIES IN LARRY/GREG: Work with Holy Cross Electric to Resolution adopted. District formation underway. There were
EAST VAIL establish special improvement districts(s) for no responses to the RFP sent to electric companies. Seeking
undergrounding utilities in East Vail. proposals from engineers to do cost feasibility study.
9/20 LIONS RIDGE FILING 4 RON: Homeowners Association would like Town to Ron contacted Jim Fritze about tax abatement if Town takes
buy common area for back taxes and penalties. ownership. Tax liability only about $5,500. County
Attorney says no tax abatement is possible fora property
such as this.
9/25 CHARGES FOR OUT-OF-TOWN DICK: Prepare updated figures based on actual Return to Council with system and implementation used by TOA.
FIRE RESPONSE cost of fire response for unincorporated areas Compute costs of UFD on total gross costs. Compute fee
served by Vail F.D. for ordinance amendment schedule for re-inspections. Allow eventual fee schedule
consideration. to be adjusted on cost-of-living increases. In regard to
equipment fee schedule, provide justifications on total
cost of equipment (i.e., add in fire station, replacement
of hoses, etc.). February 12, 1991.
10/2 REVIEW COMMUNITY DEVELOPMENT KRISTAN/GARY: Consider fees currently charged far Set for Work Session 2/19/91. To be discussed at interdepart-
FEE STRUCTURE labor intensive review processes, "fast- mental meeting re: inclusion of actual costs from each
tracking," red tags, etc. Consider reinstating
the street use tax?
11/21 HERITAGE CABLEVISION RON: Schedule meeting with Ron/Larry/Lynn Johnson Will do. Lynn Johnson is out of town for a few weeks.
to discuss limited franchise agreement.
2/ri/yi
WORK SESSION FOLLOW-UP Page 2 of 2
TOPIC QUESTIONS FOLLOW-UP SOLUTIONS
12/11 LAND DEDICATIONS OR CASH- LARRY/KRISTAN: Prepare ordinance. Ordinance will be prepared by February 19, 1991.
IN-LIEU/RE50J SCHOOL DISTRICT
12/18 MILLRACE CONDO. ASSN. LETTER KRISTAN: Respond. Vail Ventures will respond in writing to our letter.
1/8/91 LONG-R/NGE GOAL SETTING COUNCIL/STAFF: Get ready! The Council long-range Prepare to meet in the Ben Krueger Room at Satch's
goal-setting session is set for 9:00 a.m. Restaurant at the Golf Course. Alight breakfast
Tuesday, February 26, 1991. MARK YOUR CALENDARS and stick-to-your-ribs lunch will be provided.
1/11/91 SNOW DUMP RON/GREG: Work out site acquisition with VA. Meeting scheduled with VA this week.
Complete design.
1/11/91 AGRICULTURE OPEN SPACE KRISTAN: Locate all agriculture open space All located. There are approximately 12 pieces
LAND parcels. privately owned, not including VA parcels. Council
will review at future work sessions, February 19, 1991.
1/11/91 OLD TOWN SHOPS/HOLY CROSS LARRY/GREG: Environmental investigation. Contracts signed with Slosky & Associates. Drilling
SITES beginning Monday to determine extent of damage.
1/22/91 TAXIS ON BRIDGE STREET KEN: Vans to Vail and Vail Valley Taxi have been Police Department is addressing the issue, with taxi and
(request: Levine) delivering skiers directly to the Vista Bahn and van operations in conjunction with recommendations
and into the Lionshead Mall. Make them stop. from Parking/Transportation Task Force committee.
2/5/91 VAIL YOUTH AWARD ROB/RON: Are we two or three years behind on this? Last year nominations were solicited twice and none
(request: Rose) Let's be prepared to award this spring. received. Rob will proceed.
2/5/91 AUSTRIA HOUSE PARKING LOT LARRY/Mike Brake: Research policy for encroachment
(request: Lapin) on Town of Vail property.
, REC'~J DEC 2 71990 .
COLLINS Al+~~ COCKREL, P.C.
,t
PAUL R.000KREL ATTORNEYS AT LAW TELEPHONE
JAMES P. COLLINS 390 UNION BOULEVARD, SUITE 400 !3031 988-1551
TIMOTHY J.BEATON DENVER,COLORADO 80228
' WATS
ROBERT G. COLE 18001 354-5941
PAUL C.RUFIEN December 21, 1990 TELEFAX
CAMERON W.TYLER
1303) 988-1755
Rondall V. Phillips
Town Manager
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
Re: Agreements Among Town of Vail, Upper Eagle Valley
Consolidated Sanitation District and Vail Valley
Consolidated Water District
Dear Ron:
Enclosed is the Vail Valley Consolidated Water District Tap
Fee Reimbursement of $23,200; the Upper Eagle Valley Consolidated
Sanitation District Tap Fee Reimbursement of $14,500; and three
original Agreements among the three Entities executed by the
Sanitation District and the Water District all pursuant to our
discussions of last month.
Please let me know if there are any questions. Please have
the Town consider the Agreements and, if acceptable, return two
executed copies to us.
Best wishes for the holiday season.
Sincerely,
COLLINS AND COCKREL, P.C.
James P. Collins
Attorney for Vail Valley
Consolidated Water District and
Upper Eagle Valley Consolidated
Sanitation District
(DICTATED BUT NOT READ)
JPC:le
Enclosures
cc: Nancy D. Glenn (w/enc.)
Becky Bultemeier, C.P.A. (w/enc.)
Walter Kirch (w/enc.)
Edmund H. Drager, Jr., Esq. (w/enc.)
REC'C DEC 2 ~ Tarn
AGREEMENT
Among
TOWN OF VAIL,
UPPER EAGLE VALLEY CONSOLIDATED SANITATION DISTRICT
VAIL VALLEY CONSOLIDATED WATER DISTRICT
THIS INTERGOVERNMENTAL AGREEMENT is made and entered into this
day of 1990, by and between the TOWN.
OF VAIL, a Colorado municipal corporation ("the Town"), the UPPER
EAGLE VALLEY CONSOLIDATED SANITATION DISTRICT, a Colorado quasi-
municipal corporation ("Sanitation District") and the VAIL VALLEY
CONSOLIDATED WATER DISTRICT, a Colorado quasi-municipal corporation
("Water District").
RECITALS
1. The Town, the Water District and the Sanitation District
wish to contract together to provide for the waiver of certain fees
between the Town and the Districts.
2. This Intergovernmental Agreement is authorized pursuant
to Section 1£3, Article XIV of the Colorado Constitution and Section
29-1-201, et seq., C.R.S.
NOW THEREFORE, in consideration of the mutual covenants,
conditions and promises contained herein, the parties hereby agree
as follows:
1. The Town shall waive during the term of this Agreement,
for the Water District and Sanitation District, the following fees
and costs:
A. Street cuts.
B. Recreation amenities.
C. Clean up.
D. Building permit.
E. Electrical permit.
F. Mechanical permit.
G. Plumbing permit.
H. Design Review Board. -
I. Sign application.,
J. Planning and Environmental Commission application.
1
~ 2. The Water District and Sanitation District agree to pay
the Town's direct expenses to third parties for all plan reviews
as per Section 304(c) of the U.B.C. and will comply with Chapter
3 of the U.B.C. for application for a permit.
3. The Water District and Sanitation District shall waive all
tap fees for public restrooms, park landscaping and drinking
fountains on Town of Vail property. These tap fees shall include
irrigation tap fees, sewer tap fees and water tap fees.
4. The Town of Vail agrees to apply to the Water and
Sanitation Districts for necessary taps and comply with service
line inspections and meter installation. The Town of Vail also
agrees to pay monthly water and sewer service fees.
5. Termination
Unless sooner terminated as provided for herein, this
Agreement shall be effective January 1, 1991 and shall terminate
December 31, 1993. Notwithstanding the foregoing provision, either
party with or without cause may terminate this Agreement upon the
giving of one hundred eighty (180) days prior written notice of
such termination to the other respective parties. Notice shall be
deemed to have been given upon the mailing of said notice by United
States certified first class mail, postage prepaid, and addressed
to the parties at the respective addresses as shall appear herein
or upon a change of address pursuant to this notice provision. It
is the intent of the respective parties that this Agreement shall
be renewed for additional periods following the end of the initial
period, and unless one of the parties gives notice to the other
parties at least one hundred eighty (180} days prior to the end of
the initial period that such party desires to terminate this
Agreement or to renegotiate the terms, this Agreement shall be
automatically extended for an additional period of 2 years each not
to exceed a total of two (2) such extensions.
6. This Agreement does not and shall not be deemed to confer
upon a grant to any third party any right to claim damages or to
bring any lawsuit, action or other proceedings against either the
Town or the Districts because of any breech hereof or because of
any terms, covenants, agreements or conditions contained herein.
7. No modification or waiver of this Agreement or of any
convening condition or provision herein contained shall be valid
unless in writing and duly executed by the party to be charged.
8. This written Agreement embodies the whole Agreement /
between the parties and there are no inducements, promises, terms,
conditions, or other obligations made or entered into either by the
Town or the Districts other than those contained herein.
2
' 9. This Agreement shall be binding upon the respective
parties, their successors or assigns, and may not be assigned by
anyone without the prior written consent of the other parties
hereto.
10. The Town has represented to the Districts and likewise,
the Districts have represented to the Town that they possess the
legal ability to enter into this Agreement. In the event that a
court of competent jurisdiction determines that any of the parties
hereto did not possess the legal ability to enter into this
Agreement, this Agreement shall be considered null and void as of
the date of such court determination.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement the day and year first written above.
TOWN OF VAIL UPPER EAGLE VALLEY CONSOLIDATED
SANITATION DISTRICT
Rondall V. Phillips
Town Manager
VAIL VALLEY CONSOLIDATED WATER DISTRICT
BY
C/
3
E'
town of nail
75 south frontage road
veil, Colorado 81657
(303) 479-2116
MEMORANDUM
TO: Vail Town Counc n
FROM: Steve Barwick
DATE: February 8, 1991
RE: Police Building Design
The purpose of this memo is to propose an approach to completing
the design for the new Police building to be built above the
Lionshead Parking Structure.
The Town has budgeted $249,000 in 1991 for final design of the
Police building. Our recommendation is for Town staff to
approach the firm of Roth/Sheppard with a proposal for completion
of the design rather than conduct a formal RFP process. Our
proposal to Roth/Sheppard will be a fixed price contract for all
phases of design and engineering from DRB/Planning Commission
submittals through actual construction.
Advantages of this approach include:
• Cost. $249,000 is only 6~ of the current estimated
construction budget of $4,131,000. It is unlikely that
an RFP process would lead to a cost as low or lower than
6~ of the construction budget. In fact, similar design
contracts often run 8~ to 10~ of the construction
budget. `
• Continuity. The firm of Roth/Sheppard (with assistance
from locals Snowdon & Hopkins) has done an excellent job
in the conceptual design process. Continuing with this
firm would avoid the difficulties associated with
educating another architectural firm which has had no
involvement with this project.
r POLICE BUILDING DESIGN MEMO
FEBRUARY 8, 1991
PAGE 2
• Time. Avoiding an RFP should save approximately two
months in the design process. This will help to assure
that the Town is able to begin construction in the
spring of 1992.
In sum, the Town may be in a position to receive an excellent
price from a very capable firm which has demonstrated the skills,
imagination, and enthusiasm necessary to complete this project.
Given this situation, it appears unnecessary and undesirable to
pursue an RFP process.
SHB/ds
~i?
,
DISTRIBUTION .LIST - PUBLIC WORKS PRIORITY ZIST
BRIAN ANDERSON ERNST GLATZLE TOWN COUNCIL
STEVE BARWICK GARY MURRAIN DEBBIE ROELAND
MIKE BRAKE GREG HALL MIKE ROSE
DICK DURAN SUSIE HERVERT TODD SCROLL
CAROLINE FISHER JIM HOZA DAN STANEK
ANNIE FOX KEN HUGHEY LEO VASQUEZ
JOHN GALLEGOS JOE KOCHERA PAM BRANDMEYER
KRISTIN PRITZ CHARLIE OVEREND JAN CHOTI
FILE TODD OPPENHEIMER JIM MARSHALL
MEMORANDUM
TO: RON PHILLIPS, TOWN MANAGER
FROM: PETE BURNETT, ACTING DIRECTOR, PUBLIC
WORKS/TRANSPORTATION
DATE: FEBRUARY 5, 1991
RE: PUBLIC WORKS PRIORITY LIST FOR THE WEEK OF
FEBRUARY 4 - FEBRUARY 8, 1991
STREETS AND ROADS
A. 1. Install catch basins and culverts - weather permitting.
2. Add signage designating offices upstairs at Town Shop.
3. Continue hauling snow from various locations within the
Village and Lionshead cores.
4. Investigate means of getting from lower level to upper
level offices at Town Shop.
5. Cost analysis for installing bathrooms in both levels
at Town Shops.
6. Sweep - weather permitting.
7. Complete various tasks during Denver Trip:
a. Drop off loader.
b. Pick-up steel for construction of gates at VTRC.
c. Take welder - pick-up welder.
8. Work with Leonard Slosky on soil contamination problem.
9. Conrad to move gasline between wall at Todd's shop and
paint booth. ~ - ;1
PARKING STRUCTURE
A. 1. Locate and install directory sign on 4th level VTRC.
2. Install handicap parking stall on 4th and 5th levels.
3. Remove old directories in elevator lobbies - VTRC.
4. Change out light bulbs in building.
5. Install phone line to Mike's new VTRC office.
6. Clean up trash throughout VTRC.
7. Break and chip ice at various locations and haul away.
8. Thaw drains throughout parking structure.
9. Replace top of drain near Mike's office.
PUBLIC WORKS PRIORITY LIST
PAGE 2 _
CARPENTERS
A. 1. Construct shelves and cabinet for VTRC.
2. Carve two totem poles.
3. Street name sign on temporary stand.
4. Repair library chairs.
5. Construct gate box cover for traffic gate arms.
6. Contact insulation contractor to find out cost of
blowing insulation in upstairs offices at Town Shops.
ELECTRICIANS
A. 1. Repair various street light outages.
2. Install heat lamps at VTRC.
3. Install phone line to Mike's new office at VTRC.
4. Repair/replace the following lights:
a. Lights under Library atrium awning
b. Plaza light going down to Rec office
c. Light on back door of library
d. Shop tunnel light
5. Move detectors to new offices at Municipal Building.
6. Train TRC personnel to perform minor electrical jobs.
7. Check stair lights at LHTRC.
8. Install another vent fan on mechanic's side of Town
Shops.
9. Install heat tape on roof of VTRC.
10. Install heat tape on 1st level of VTRC.
PARKS DEPARTMENT
A. 1. Continue design project for Stephen's Park.
2. Continue design of VTRC landscape plan.
3. Continue flowerbed design for 1991.
4. Investigate undergrounding of overhead power line at
Stephen's Park.
5. Investigate re-description of utility easements at
Stephen's Park.
FLEET MAINTENANCE
A. 1. Jack (welder) to fabricate snowgates at VTRC.
PB/dsr
. i~
_ . \~O~
AGENDA
REGULAR MEETING
VAIL METROPOLITAN RECREATION DISTRICT
BOARD OF DIRECTORS
3:00 PM
WEDNESDAY, FEBRUARY 13, 1991
VAIL TOWN COUNCIL CHAMBERS
1. Call to order 3:00 PM
2. Approval of Minutes: January 9, 1991 & January 23, 1991
3. Public Input
4. Selection of Recreation District Logo - Asmussen
5. Vote on Fees for men/womens golf club green fees and special
tournament fees.
6. Report on Vail International goodwill hockey tour-Robinson
(see attached)
7. Free Recreation Program & hotel advance tee times
8. Approval of Purchase Orders (if any)
9. EXECUTIVE SESSION - DIRECTORS EVALUATION
a. Letter from Ken Wilson
b. Rob's job description
c. Rob's performance review form
d. 1990/91 Wage & salary classification plan
e. 1991 TOV dept. head wages
10. Adjournment
ATTACHMENTS: Minutes - January 9, 1991 & January 23, 1991
VJHC Hockey Tournament-memo
Irrigation Expenditures - FYI
Employees-rating, & merit increases- FYI
1991 goals - FYI
VMRD Contracts - FYI
Robinson's evaluation
Wilson's memo
Robinson Job description
Performance review form
1990/91 wage & salary classification plan
1991 TOV Dept head wages
Proposed Salary Merit Increases
MINIITES
REGIILAR MEETING
VAIL METROPOLITAN RECREATION DISTRICT
JANUARY 9, 1991
MEMBERS PRESENT: Colleen McCarthy, Ken Wilson, Hermann Staufer, Gail
Molloy, Lew Meskimen
MEMBERS ABSENT: None
OTHERS PRESENT: Rob Robinson, Brian Jones
CALL TO ORDER: The meeting was called to order at 3:15 PM.
APPROVAL OF MINUTES: Molloy made a motion to approve the minutes of
December 12, 1990, second by McCarthy, passed
unanimously.
PUBLIC INPUT: Ralph Davis asked for the.cost of the swimming pool
project and the tennis building. He would like VMRD
to go to the tax payers before they spend substantial
dollars. Wilson explained the costs of these two
facilities and reminded Davis the Board is an elected
board to act on behalf of the voters. It is not
prudent to hold an election every time VMRD wishes to
spend dollars.
1991 USER FEES: The Board went through the following fees and briefly
discussed them - sports, nature center, youth center,
potpourri, Dobson, tennis. For the golf fees Wilson
opened the floor to public comment.
After hearing all the comments from the general public
the Board made the following motions:
Colleen made a motion to approve the golf pass fees
per the attached sheet, second by Molloy, passed
unanimously.
McCarthy made a motion to approve the green fee rates
per the attached sheet, second by Stauffer, Yes-
Stauffer, Molloy, McCarthy; No-Wilson & Meskimen
Molloy made a motion to approve the golf cart rental
rates per the attached sheet, second by Stauffer; Yes- ,
Stauffer, Molloy, Wilson; No-McCarthy & Meskimen
Stauffer made a motion to approve all the other
District fees per the attached sheets, second by
Meskimen, passed unanimously.
APPROVAL OF PO: The Board signed the PO's as presented
APPROVAL OF -
CONTRACTS:
(additional item) : The Board approved the Ski Club Vail contract for 1991
and 1992.
ADDITIONAL ITEM: ~ Robinson reported that Vickie Garnsey has accepted the
position for the 1991 golf club manager. Rises Dean
has been hired for the assistant marketing position
and Stacy Hodge was hired for the assistant sports
position.
ADJOURNMENT: Meeting was adjourned at 6:15 PM.
f
1991 GOLF FEE SCHEDULE
PASSES 1990 1991
Restricted Resident 7 day - space available only
after 3 PM Sat & Sun, No holiday play 400 500
Unrestricted Resident 7 day - reservations
accepted after 1:30 PM Sat & Sun, No holiday play 525 700
Resident Unlimited Pass 850 900
Restricted Non Resident 7 Day - space available
only after 3 PM Sat & Sun, No holiday play 750 1100
Pre/Post resident after 5 PM (+$10 g.f.) 125 175
Resident Senior Citizen restricted,? day 200 400
Space available only after 3 PM Sat & Sun,
No holiday play, (62 years men & women)
Resident restricted 7 day student (up to 17 yrs) 50 100
Space availabe only after 3 PM Sat & Sun, No
holiday play
Non Resident Restricted 7 day student (up to 17 yrs) 200
Space available only after 3 PM Sat & Sun, No
holiday play
Punch pass - Eagle-Vail 75 75
Non Resident, Unliminted Adult Pass 1,200 1500
GREEN FEES:
Pres & Post Season (Contingent on course
conditions) 35 40
18 Holes 50 55
9 Holes 25 30
Resident 18 holes 40 45
Resident 9 holes 22 25
Hotel in free rec - 18 holes 40 45
Hotel in free rec - 9 holes 22 25
Resident Sr. Citizen - (space avail. half price 25
only after 3 PM Sat & Sun, no holiday
play) (62 years men & women)
CART RENTALS: (INCLUDING TAX) ~
18 holes 20 28
9 holes 14 20
Half cart - 18 holes 10 14
Half cart - 9 holes 7 10
Cart Pass - $7 per round (only available for 75 150
medical reasons-per golf pro or manager)
vmrd\golffees
TENNIS. 1991 FEE SCHEDULE
1990 1991
Pass Fees: (good for 98 days) .51/day
Resident Adult Pass 50 75
Family Resident Pass 0 150
Res. Junior Pass (up to 17 yrs.) 25 35
Resident Sr. Citizen 25 45
(65 yrs. men, 62 yrs. women)
Non Resident Jr. Pass (up to 17 yrs) 35 75
Non Resident Adult 75 eliminate
Non Resident Sr. Citizen 37.50 eliminate
Court Fees
Non Resident:
1 hour 8 10
1 1/2 hours 10 14
Resident:
1 hour 6 8
1 1/2 hours 8 10
- Team Tennis 150 200
POTPOURRI 1991 PROPOSED FEES
RESIDENT EAGLE CTY NON-RES
Daily Fee 25 30 30
5-day pass 90 100 110
5-day, 2nd child 80 90 100
10 day pass 160 170 190
10 day, 2nd child 140 150 175
Season pass 750 840 N/A
PRE-POTPOURRI
Daily 30 35 35
5-Day 95 115 115
1
5-Day, 2nd child 65 N/A N/A
10-Day pass 175 190 210
10 Day, 2nd child 130 150 190
YOUTH SERVICES, 1991 FEE SCHEDULE
1991 1990
Hang Out Fees (Daily) 1 1
(Yearly) 5 5
(Visitor daily) 1 1
Dances (Local and visitor) 5 3
Special Events New Year's Eve - Advance
(Local and visitor) 5 5
Door
(Local) 7 7
(Visitor) 9 7
Halloween (local and visitor) 5 5
Baby sitting (Local) 5/yr. 5~r.
(Business/Adults & Visitor) 25/yr.
Spring Break Dance (local and visitor) 5 3
Snowboard Tourney (local and visitor) 25 25
Arts Festival Crafts Tent f3 3
Kids Triathalon (local) 25 25
(visitor) 35
Kids Carnivals (local and visitor) 3 3
Youth Sports Leagues
Winter Basketball (Resident) 20
(Non-resident) 25
Summer T-Ball (Resident) 25
(Non-Resident) 30
Red Sandstone Before School ~ 2.50 2.50
After School 3.50 3.50
f
r
YOUTH SERVICES FEES
' SUMMER PROGRAMS 1991
Name of Proaram VMRD Res EC Res Non Res
Drop In Arts/Crafts 2 p/hr. 3 p/hr. 4 p/hr.
Children's Fun Club 16 18 22
(additional fees for field trips)
Outdoor Adventures 7 8 10
(rental fees some days)
Arts/Crafts 5 6 7
Hike of the Week 5 6 ~
Discovery Afternoons 3 4 5
f
X991 N$TURE CENTER FEE SCHEDULFi
PROGRAM 1991 1990
1. All 1 hour on site walks/
programs, i.e. flower walk
discovery walk, bird walk,
mountain hike.
Resident Free Free
Non-Resident 1.00
2. Nature Discovery Program
Resident 3.00 3.50
Non-Resident 4.00
3. Beaver Pond Programs - Adult 3.00
Child 1.50
Resident A-2/C-1
A-3/C-1.50
4. Campfire Programs Resident Free A-2/C-1
Non-Resident 1.00 A-3/C-2
5. Adult Hike Resident $3 3.00
Non-Resident $4 5.00
6. Kids Hike Resident $3 3.00
Non-Resident $4 5.00
7. Jr. Ranger Program - Resident $9/day $6/day
or $40/wk. or $25/wk.
Non-Resident 10/day $9/day
or $45/wk. or $40/wk.
8. Kids Overnight Campout Res. $15 18.00
Non-Resident $25 20.00
9. Special Speaker Program Res. Free A-2/C-1
Non-Resident 1.00 A-3/C-2
10. Living History Day S1/ $1/donation
11. All Special Programs Fees based on proposed
or Events costs and expenses
12. Special Group Programs - minimum $30, 5-10 people, $2.00 each
for numbers 11-20.
A
_ DOBSON ARENA FEF. SCF~Q~j~
X990-1991 WINTER SEASnN
1. Hourly Rental: Res-_ Non-Resident
9:OOam - 10:00pm $120.00/hour $130.00
10:00pm - 12:OOam 90.00/hour 100.00
12:OOam - 6:OOam 60.00/hour 70.00
6:OOam - 9:OOam 90.00/hour 100.00
2. Daily Rental:
Non-Ice: Profit Non-Profit
Dec. 19 - Jan. 5 $3000/+5$ Gross Gate $3000
Jan. 6 - April 15 2500/+5$ Gross Gate 2000
April 16 - June 20 2000/+5~ Gross Gate 1700
June 21 - Auq. 31 3000/+5~ Gross Gate 2500.
Sept. 1 - Nov. 20 3000/+5~ Gross Gate 2000
Nov. 21 - Dec. 18 3000/+5$ Gross Gate 2000
Ice : Profit Eton-Profit
Dec. 19 - Jan. 5 $2500 $2500
Jan. 6 - April 15 2000 1500
April 16 - June 20 1500 1300
June 21 - Aug. 31 2000 1500
Sept. 1 - Nov. 20 2500 1850
Nov. 21 - Dec 18 2000 1500
3. Summer Hockey School j,oc~ Eagle CQ,, Non-Resident
(Registration Fee/Student) $230.00 $250.00 $260.00
4. Summer Figure Skating School
Ice Time Per Session S 5.00
Classes Per Week 50.00
Food Per Week 100.00
Lodging Per Week 150.00
f
5. Skate Rental
Pair ($1.85 + tax) $ 2.00
(2)
6. Arena Classes
CMC Per Student $ 20.00
Eagle County Schools Per Student 5.00
Learn-To-Skate (8-Week Session) 45.00
7. Passes
Resident Adult $ 75.00
Resident Student 50.00
Non-Resident Adult 100.00
Non-Resident Student 75.00
8. Guest Fees
Under 5 FREE
Student (18 and Under) $ 3.00
Adult 4.00
9. Skate Sharpening
Pair $ 4.00
10. Locker Rental
Seasonal:
Full Size $ 65.00
1/2 Size 45.00
Daily:
Coin-Operated $ .25/.50
11. House Services Available (Not included in contracts):
Forklift $ 35.00/hour
Telescopic Lift 20.00/hour
Backdrop Curtain (per/event) 50.00
Electrical Outlets 35.00/each
Skate Rental 1.00/pair
Spotlights (per/day) 50.00/each
Manpower (per/person) 25.00/hour
Extension Cords (per/day) 10.00/each
Safe (Negotiable)
Box Office (Negotiable)
Dance Floor (Negotiable)
Additional Set-Ups/Changeovers (Negotiable)
1991 SPORTS PROGRAMS FEE SCHEDULE
199 X990
- Special Events:
Vail Open Volleyball 55 55
USVBA
Sanctioned fee
All-Comers -
2-man Coed Tourney 40
Kinq of the Mountain 35/45 22/25/30
(fova/non mem/late)
Killer Beez Softball 135/150 135/150
Fall Co-ed Softball 135/150 85
Labor Day Softball Tourn. 185 185
Warm up Softball Tourney 90 75/85
16' Co-ed Tourney 135/150
Flag Football Tourney 155/175
- Athletic Camps:
Soccer Camp
a. mini-camp 50/60
b. Day Camp 110/130
Football Camp 85/45 75/25
(High school/middle)
Volleyball Camp 65/75 60/35
(High school/middle)
Basketball Camp 65/75 25/35
(Winter/summer)
Gymnastics Camp - 2 day 80/120 250
- Leagues:
Summer Softball League:
($30 discount for resident sponsors)
a. Team fee 450 300
b. Player fee -0- 10
Fall Co-ed League-Softball 175 135
Flag Football 150 150
Summer - 2 man Volleyball
League, A & B Division 40/50
Co-ed Soccer - Fall 125
- General Rec. Races
Hill Climb 15/18 late 9-R/il-NR/13 late
1/2 Marathon 15/18 late 9-R/11-NR/13 late ~
Vailfest 13/18 late 9-R/11-NR/13 late
- Red Sandstone Programs:
Indoor Soccer 100/team 100/team
Basketball leagues 250/team 250/team
50 team
Open Basketball 2/drop-in 1/drop-in
Open Volleyball 2/drop-in 1/drop-in
Open weight room 2/drop-in 1/drop-in
Open Soccer 2/drop-in
10 Day Resident Punch Card 15
- Gymnastics:
Tiny Tot 22 22
Intermediate & advanced 48 48
Beginner 38 38
Team 70 70
FIELD RENTALS ~tesident ~1on Resident
1. Softball (1 diamond) $7/hr (league team) $13/hour
$50/day $100/day
(over 4 hours) (over 4 hours)
Field Prep Fee (i) $25/field/day
Diamonds (3) $150/day $250/day
Field prep (3) $60/3 fields/day
2. Athletic Field (each)
(Vail Valley Dr. -Ford Park)
$7/hour $13/hour
$50/day $100/day
(over 4 hours) (over 4 hours)
National Event - $15/hour, $135/day
Field Marking 100/field
- Red Sandstone Rentals $10/hour $15/hour
' $80/day $120/day
(over 4 hours) (over 4 hours)
MINUTES
REGULAR MEETING
VAIL METROPOLITAN RECREATION DISTRICT
JANUARY 23, 1991
MEMBERS PRESENT: Colleen McCarthy, Ken Wilson, Gail Molloy, Le:•:
Meskimen
MEMBERS ABSENT: Hermann Staufer
OTHERS PRESENT: Rob Robinson, Brian Jones
CALL TO ORDER: The meeting was called to order at 2:45 PM.
SR. CITIZEN AGE
POLICY: McCarthy made a motion to set the Senior Citizen age
to 62 years for both men and women, second by Molloy,
passed unanimously.
HEALTH BENEFITS: Brian Jones recommended to the Board the Principal
Mutual dental plan as it is very similar to the
existing plan, but cheaper. He recommends the health
plan of 90/10 and the employee will pay 10% of the
dependent coverage. Both the dental and medical plans
fit within the approved budget. The Board endorsed
both these plans.
PUBLIC INPUT: Merv Lapin joined the meeting. He wants to bring a
soviet youth team to the U.S.A. To date they have the
expenses covered for the team except for their flight
from New York, Vail, New York. The local hockey club
is asking VMRD to donate the ice at the Dobson Ice
Arena from April 18 to 21, 1991. Robinson stated the
staff will have to prepare a report based on this
request from the hockey club and make their
recommendations to the Board. Wilson stated this is
a great opportunity for the community and instructed
the club to continue with their plans with the
assumption that the worst case scenario would be the
' club would have to pay non-profit rates for these
dates.
VMRD LOGO: Asmussen stated the Eagle Valley High School art ,
classes are holding a contest for our new logo.
Asmussen will display the submittals in the librar.:
and pick the winner at that time. Asmussen also gave
the Board members three color choices for the of f icia 1
VMRD colors. Based on Asmussen's recommendation, the
Board chose royal blue and aqua green.
STAFF SUMMER PROGRAM
REPORT: Laurie Asmussen, Rick Chastain, Steve Foster and Mike
Kessler all gave the Board an overview of their
~ _ }ti. - ,
proposed summer activities, programs, camps, specia'
events, etc. Ric}; Chastain showed the Board hi=
proposed plans for the Youth Center remodel (see
attached). The Board wants him to proceed with thi=
remodel.
FINANCIAL REPORT:
(additional item) Brian Jones handed out the December 31, 1990 Financia;
Report (see attached).
VMRD NAME CHANGE:
(additional item) Lew Meskiman made a motion to approve the attached
"Resolution Authorizing the Doing of Business as Vail
Recreation District", second by Colleen McCarthy,
passed unanimously. (see attached)
EXECUTIVE SESSION: The Board went into executive session to discuss
personnel matters.
ADJOURNMENT: The meeting was adjourned at 7 PM.
Gail Molloy, Secretary
TO: VMRD BOARD OF DIRECTORS ,
FROM: ROB ROBINSONC~
DATE: February 7, 1991
SUBJECT: VJHC HOCKEY TOURNAMENT
After careful review and analysis, I recommend that the VMRD Board .
of Directors approve an exception to the Dobson Arena fee policy.
Specifically, I recommend that we provide the Vail Junior Hockey
Club an additional discount of 39% on ice time rental during the
4 days of the international hockey time. This would be a savings
of $1,300 from the clubs present rental fee which is determined at
50% of the normal rental rate. The Arena would still collect
$2,000 from the 4 days of rental time.
In return for the discounted rate, VMRD will co-host the tournament
and have the following conditions factored into the contractual
agreement.
-VMRD will be a co-owner of the tournament along with the VJHC
-VMRD will receive equal billing on all promotional materials
-Russian athletes will be available for participation in other VMRD
youth service programs to include but not limited to a teen
cultural forum, reception at the Hang-out and the before and after
school program.
-VMRD possess first rights acceptance on the tournament should it
become an annual event.
-VMRD reserves the right to solicit corporate sponsorship for the
tournament with 90% of all obtained funds remaining with VMRD and
10% being allocated to the VJHC.
-Any revenue in excess of $1,750 after VJHC expenses are met will
be equally divided.
-VMRD will market the event and reserves first right refusal on
all and any marketing/advertising effort.
-VJHC may sell hard/soft goods as appropriate and retain 100%
profit .
-In light of a negative financial bottom line, VJHC will be allowed
to automatically request a review of VMRD ice time fee expenses.
-This agreement is predicated on the fact the Russion team will
participate in the tournament.
Place of contact for this memo is Rob Robinson 479-2279.
1990 IRRIGATION EXPENDITURES (Through Nov. 30)
STEM DUAL BUDGET
Salaries 41,169.00 49,200.00
Equipment Rental &
Speciality Items 16,257.00 15,000.00
Irrigation Materials 82,726.00* 68,765.00
Line Conditioner 712.00 850.00
Electrical Parts (conduit) 1,612.00 1,400.00
Electrician 7,868.00_ 2,500.00
Workmen's Comp. 2,142.00,
TOTAL $150,874.00 $137,715.00 .
(Revised Budget
8/7/90 $159,400.00)
* Note - Irrigation materials were
up by $13,961.00 or 20$ due to
44 heads added to holes 1, 9 and
10 which originally had 124.
FULLTIME, YEAR-ROUND EMPLOYEES-RATING, MERIT INCREASE
RATING PROPOSED INCREASE ACTUAL INCREASE
Outstanding 14% 7% '
Outstanding 12% 7%
Outstanding 15% 13%
Outstanding 150 15%
Meets Expectations 11% 11%
Exceeds Expec. 11% 11%
Meets Expectations 9.50 9.5%
Exceeds Expec. 11% 0% (high starting salary)
Exceeds Expec. 11% 9%
Meets Expectations 90 90
Exceeds Expec. 12.5% 5.4%
Outstanding 4.5% 5.4°s (prorated)
AVERAGE MERIT INCREASE: 8.5%
f
work\meritinc
1991 RECREATION ADMINISTRATION DEPARTMENT GOALS
The Vail Metropolitan Recreation District is a quasi-municipal
agency tasked with meeting the leisure needs of residents and
guests to the Town of Vail. Recreation facilities and services
include the Vail Golf Club, Vail Tennis Center, Dobson Ice Arena,
Nature Center, Teen Center, Athletic Fields and sports programs,
Youth Services and a myriad of recreation and leisure programs.
These entities are operated in a community service manner within
a fiscally responsible mode. Other goals of VMRD for 1991 include:
1. Ensure that all residents of Vail have access to recreational
activities and facilities regardless of interest, age, sex,
income, race, or disability.
2. Develop through department heads a yearly program format to
outline all program offerings. Programs are to be progressive
and creative in nature with an increase as follows: Youth
Services (50$), Sports and Athletics (10$), Tennis (5$), Golf
(3$), Dobson (20$), and Special Events (25$).
3. Develop a comprehensive 3 year recreation master plan.
a. Staff formulation by 2/15/91.
b. Board input by 3/1/91.
c. Public input by 9/1/91.
d. Conceptual draft completed by 10/15/91.
4. Gain a greater degree of control over VMRD budgeted
allocations with careful analysis by developing a monthly
budgeting system to be in place by 92 budget cycle.
5. Develop a more concise 3 year budget and financial planning
procedure for VMRD to include a 3 year capital project funding
requirement to be included in the 92 budget.
6. Monitor and ensure quality customer service in all facilities
and program areas with less than 3.5$ negative feedback.
7. Stress the importance of marketing with specific increase in
VMRD signage and name exposure as well as program advertising.
8. Work towards increasing the VMRD financial posture by f
continued strong generation of revenue while maintaining or
reducing current operating expenses with a minimum of 6.5$
capital reserve over A.O.B.
9. Seek out new special events, sport tournaments, leagues and
recreation programs that will increase the quality of life for
Vail residents and help to establish Vail as the Recreation
Mecca.
10. Increase participation in recreation program, leagues,
tournament, etc. by 10$. (See corresponding specific branch
goals)
il. Coordinate public recreation with other communities and
recreation groups to avoid duplication and encourage
innovation.
12. Encourage citizens to become .involved with the recreation
planning process through various avenues and utilize such
input for program development and review.
At a minimum conduct one extensive leisure service and leisure
delivery assessment to be completed by 9/15/91.
13. Finalize plans for the development of the Par 3 Golf Course.
14. Review possible cooperative program efforts with the Eagle-
Vail Metropolitan Recreation District.
15. Ensure implementation of all 1991 approved capital projects.
16. Provide staff development sessions with a minimum of the
following for 1991.
a. Customer service (3 sessions).
b. Vertical and lateral communication (2 sessions).
c. Goal and objective planning (1 session).
d. Staff site visitation (1 session).
e. Long-range planning (1 session).
17. Begin the initial review of VMRD's solvency as a district
verses as a Town of Vail entity.
18. Ensure the development of position descriptions, job standards
and performance evaluations for all employees.
19. Stress the importance of development through professional
organizations to include at a minimum:
a. One staff member attendance at ever CARA Meeting.
b. Minimum of 3 staff members attendance at CPRA.
c. Minimum•of 2 staff members and 1 Board member attendance
at NRPA.
d. Increased department visibility in CARA, CPRA, NRPA, LERN
by 75$.
20. Work with each department head to ensure the implementation
of 95$ of all branch goals.
1991 GOALS - MARKETING AND SPECIAL EVENTS
The overall object of the Marketing Department for 1991 will be to
increase public awareness of the Vail Metropolitan Recreation
District and its programs and events.
1) Develop and stage one major special event a quarter. The
event will focus on providing quality entertainment and will
meet the needs of the community.
2) The VMRD advertising plan will focus on improving the image
of the VMRD to the public. Implementation of an advertising
plan will take place for each department, event, and program
activity. Implementation will encompass newspaper, flyers,
radio and poster advertising.
3) Develop an effective Leisure Assessment Survey to determine
the wants and needs of the community. Survey to be completed
and distributed, with analysis completed, by September 15,
1991.
4) Solicit corporate sponsorships for selected District programs
and special events to absorb 75$ of the event's operating
costs and to increase revenues of each event by 15$.
5) Design and implement a District logo to reflect the image f
the VMRD to the public as a leader in the community and in the
Recreation field.
6) Develop and have in place by the summer of 1991, quality VMRD
signage at all facilities in a standardized format.
7) Gain control over all advertising and marketing of all VMRD
programs and special events.
8) Develop a quality summer brochure to promote all VMRD programs
and special events. In addition, develop additional
brochures, pamphlets and flyers to support off-season
activities and events.
9) Develop a more progressive stance in our advertising posture
through research and attendance of seminars, workshops and
conferences.
10) Develop a VMRD comprehensive marketing plan to be devised and f
implemented by November 1, 1991.
11) Identify by the end of the fiscal year 1991 the most effective
marketing modes available to the VMRD.
1991 DOBSON ARENA GOALS
OBJECTIVE: To facilitate recreational ice programs for the
local community, and offer special event
opportunities so that the multi-use potential of the
Arena is fully maximized.
1. Develop a three-year programming master plan for the Arena by
July 1991.
A. Identify the time periods when the Arena must be utilized
by leisure interest groups, i.e., skating club, hockey
club, etc.
B. Identify all available revenue producing windows for the
next 3 years and actively begin to book these time
periods.
C. Develop an objective flowchart detailing how to obtain
more authoritative control over leisure interest groups
currently administering feeder system programs.
2. Develop greater stability and consistency in the part-time,
supervisory and special events personnel by ensuring each
position has a job description, job standard and periodic
evaluations as set forth in the VMRD handbook.
3. Host a minimum of two customer service training sessions for
staff per year.
4. Enhance professional job-related development by Dobson staff
attending a minimum of 3 professional conferences per year.
5. Develop a quality control system for measuring both the
success and the productivity of all the leisure programs
offered at the Arena through program questionnaires with a
minimum of a (3$) negative factor.
6. Increase program participation by 15$ for each Dobson
administered program.
7. Increase revenue by ten percent (10$) in 1991.
8. Reduce operating expenditures by ten percent (10$) for 1991.
1991 VAIL NATURE CENTER GOALS
The Vail Nature Center provides leisure, outdoor recreational
educational activities for visitors, locals, school groups and
.special interest groups.
Goals:
1.) Increase the public awareness of the mission and direction of
the Nature Center through: A) New signage, B) Flyers and
brochures, C) Articles, D) Direct mailings.
2.) Develop a 3-year improvement plan for interpretive displays
and exhibits.
3.) Upgrade, preserve, protect the Nature Center grounds and
facilities by committing 5 hours per week toward improvements.
4.) Increase total visitor numbers by 10$ over 1990.
5.) Increase user fee funding by 10$ over 1990.
6.) Increase visibility and participation of Living History Day
by 10$ relative to budget increase.
7.) Develop and implement two projects to produce non-user fee
funding such as grants, donations, memberships, benefits and
special events.
1991 Athletics - Sports Goals
OBJECTIVE: Provide recreational sport and athletic
opportunities for the people of the community and
the quests who visit through tournaments, leagues,
camps and special events.
GOALS
l.) Establish a quality control measure for programming with not
more than 5$ unsatisfactory response via surveys and
evaluations.
2.) Increase participation in all leagues, camps, tournaments by
10$ over 1990.
3.) Recruit 6 new contender softball teams for Labor Day
Tournament.
4.) More effective recruitment, enrollment and retention of
softball umpires through regular training and evaluations.
5.) Add at least one new activity to each area of programming.
(i.e.: softball, soccer, volleyball,. basketball, etc.)
6.) Meet with recreation user groups and constituents at least two
times per year for general meetings with a pre and post
meeting for major sports.
7.) Increase participation in running races by 20$.
8.) Develop job descriptions, job standards and evaluation package
for all directly supervised employees. Offer two customer
service training sessions for same.
9.) Implement professional development standards for employees
RBequiring attendance and involvement with professional`
organizations. (i.e.: ASA, CARA, CPRA, USVBA.)
10.) Increase visibility of sports programming through media -
marketinq - with a minimum of 5 to 10 public interest articles
_ per year.
11.) Implement by January 1, 1991 a strategic tracking system to
monitor participation and user numbers for all programs.
12.) Plan, develop and implement by April 15, 1991 a Park
Maintenance branch with organizational plan.
13.) Develop and implement a Ford Park facility master plan by
April 1, 1991.
14.) Develop and implement a Golden Peak sand volleyball facility
master, plan by May 1, 1991.
15.) Seek funding for athletic field bathroom complex via LWCF
funding. To be completed by 12-31-90.
16.) Improve point of sale venues for programming by providing two
available points of registration with expanded hours.
17.) Plan and install new fencing at Ford Park by May 15, 1991.
1991 VAIL GOLF COURSE GOALS
OBJECTIVE/OVERVIEW: The Vail Golf Course is a championship 18 hole, par 71
golf course with a full compliment of guest services.
It's mission is to provide a quality leisure opportunity
and. develop golf as a lifetime sporting interest among
residents and guests.
1. Increase revenues by: 12$ increase in golf memberships, 5$ increase in
green fees, 5$ increase in cart rentals.
2. Maintain current spending level of operating expenditures.
3. Through cooperation with the marketing branch focus an advertising
effort to increase pre-post season rounds by 10$.
4. Ensure quality customer service throughout all quest service operations
with less than a 4$ negative factor from comment cards, customer surveys
and public input.
5. Develop greater stability, consistency, and adherence to assigned duties
through effective position descriptions, job standards, periodic
employee evaluations and supervisory monitoring.
6. Host a minimum of two customer service training sessions for the entire
staff.
7. Ensure effective vertical and lateral communication with the staff as
well as PGA Professional by:
a. Minimum of 1 staff meeting held every two weeks with entire
staff.
b. Minimum of one work session between the PGA Professional and
VMRD Club Manager each week. A minimum of two of these will
be attended by the VMRD Executive Director each month.
c. PGA Professional and VMRD Club Manager attendance at the VMRD
bi-weekly staff meetings.
d. Vertical employee/supervisor evaluations conducted
periodically.
8. Ensure public input by customer comment cards, open house forums and not
less that monthly public input work•sessions.
9. Implement better control procedures through computerized ticket systems
for both green fees and golf carts.
10. Implement a systematic cart maintenance program.
il. Ensure strict adherence to VMRD policy and procedures with less than 2
monthly variances.
12. Ensure quality control and adherence of PGA Pro to contractual terms
with careful monitoring and monthly reviews with Executive Director.
1991 Tennis Goals
1. Develop a more financially sound posture at the Tennis Center
by reducing expenditures 15$ and increasing revenue by 10$.
2. Reduce staff levels to minimal requirements while still
supporting programs, activities and tournaments.
3. Work with the Marketing Department in obtaining a corporate
sponsorship for the Tennis Center, camps and programs with a
total revenue value of at least $10,000.
4. Ensure available court space at the Ford Center by developing
a local court usage policy and moving more camp participants
to other available courts.
5. Redirect the Tennis Center towards becoming a multi-use
recreation complex, without creating conflicts between tennis
and other leisure users..
6. Provide staff for the Lionshead tennis area so that revenues
can be collected during the week and on weekends.
7. Increase the VP'II2D point of sale opportunities by utilizing the
Tennis Center as an information dissemination point and
registration centrum.
8. Carefully monitor the Tennis Pro Contract to ensure conformity
. with contractual agreements and thereby reducing required
staff funding by 7$.
9. Ensure quality customer service by hosting a pre and mid
season customer training session, with less than 3$ of
completed customer comment cards reflecting a valid negative
concern.
1991 YOUTH SERVICES GOALS
1. Increase programming and activities for the 5-12 year age
group. This will be accomplished by offering at Least 10
programs per week in the areas of sports, enrichment, arts and
crafts, outdoor activities or special events.
2. Attract and retain staff of the highest quality and character.
Provide a minimum of 4 professional development sessions; 2
to address activity planning and 2 to address the social
developmental aspects of working with children/teens.
3. Actively solicit the desires of local parents by hosting 2
Open House Forums and conducting 1 Leisure Service Assessment.
4. Increase youth sports programming by providing a youth winter
basketball league, a summer youth league, a 2 x 2 teen
basketball league, a supervised playground activity, and
hiring a part-time Youth Sports Coordinator.
5. Remodel the existing Cafe area by March 15, 1991, to provide
a multi-purpose children's arts and crafts and activity area
and a registration/infonaation site for all VMRD children's
programs.
6. Provide in the Red Sandstone Elementary Before and After
School program, excellent enrichment and sports activities.
Secure Social Service licensing for the Before & After School
Program by March 15, 1992. Increase communication with
parents by to devise monthly reports sent to parents on the
performance and progress of each child enrolled. Send home
a monthly newsletter to all RSES B/A parents.
7. Provide a children's day camp on each day that children are
excused from school.
8. Develop specific quality standards for the Potpourri Day Camp.
Set and firmly abide by an enrollment limit of 90 children
per day. To provide at any time, information on the
whereabouts of each child. To greet each child and parent by
name upon any day's arrival at the program.
1/18/91
1991 GOLF COURSE MAINTENANCE DEPARTMENT GOALS
1. To complete all but the last phase on the new water system,
if time permits.
2. To finish the new elevated third tee.
3. To finish the extension of 18 pro tee and change path
direction from 17 fairway around pond north and west to 18
tee.
4. Improve area around 1 tee, possible plant trees in the are for
safety.
5. Top dress all old fairway ditches that have settled over the
years.
6. Aerate and top dress fairways when possible.
7. Improve drainage on fairways 2 & 8.
8. Blacktop cart paths 4 & 5 fairway and repair cart paths
damaged from sprinkler system installation on front nine.
9. Install cart paths on holes 12, 13, & 14.
10. Possible plant more spruce trees along left 6 rough and in
island between 5 & 6 rear of 9 green and left of 13 fairway.
11. Improve quality of all sports fields and areas adjacent to
fences, seating areas etc.
12. Build storage bins rear of shop.
13. Possible re black top south half of clubhouse parking lot.
' ~ CONTRACTS
Satch's Restaurant
TOV/VMRD Land Lease (golf course) 1985 - needs updated
Cross Country Ski Operatin - Axel Wilhelmsen
TOV/VMRD Golf & Tennis Passes
Vail Valley Consolidated Water District
Sleighride - Steve Jones
Vail Athletic Club (Cooperative tennis court usage)
VA & VMRD - Gold Peak Tennis Shop
VMRD/TOV Contract - plus addendum to contract
Various Arena Contracts (1, 2, & 3 year tenure based on most recent
fee structure
~
_ I
.
Government Edition
~~,A BOARD AND ADMINISTRATOR .
Published by Center for Board and Administrator Relations
Advising over 100,000 board members and administrators
Box 208, Sioux City, Iowa 51102
Dear Board or Council Member,
The right of citizens to attend government board or council meetings
is guaranteed in most comrnunities. But too often the right to attend is
interpreted as a right to participate in meetings. This invites chaos.
I talked with two board members recently, both of whom had an
effective method of preventing visitor disruption at meetings.
A Montana board utilizes a very simple solution. It opens each and
every meeting with a reminder to visitors: "This is a board meeting which
is held publicly, but it is not a public meeting." This message alerts
visitors immediately to their role as spectators.
Another board in Le Sueur, Minnesota, educates visitors as they
arrive so they know exactly where they fit in at the board meeting.
Board members simply take turns actin as greeters. A greeter arrives 20
minutes early to welcome observers an~ sign up those who wish to speak
during the public-input portion of the meeting. The greeter also passes
out a special pamphlet that explains how the meetings are run.
A good way to defuse board meeting tension
Government boards face a staggering array of controversial decisions
that occasionally cause tension among board members.
Chairman Mic Kenney (Cody, WY) says his board is prepared for
stressful situations--like a recent meeting where his board had to consider
budget cuts. The room was full of concerned citizens and the atmosphere
was charged with tension.
But his board was ready with a simple plan to clear the air. Kenney
simply called a break when things got too hot.
Consequently, short breaks have become a part of every meeting and
are called whenever necessary, Kinney says. "Sometimes I call two or
three a meeting. When we come back, everyone's more relaxed and we
come to decisions much more easily."
From a Texas administrator, here's the joke of the month! ,
At his board's regular meeting, a government administrator outlined
all his accomplishments for the past year and then asked his fiscally
conservative board for a salary increase. When the final vote was
taken, the result was 7 to 0 in opposition to the salary increase.
Suddenly there was a crash of thunder and a bolt of lightning, and a
deep voice said, "You know he's right--give him a raise!" After a brief
WARNING: ~ TH6 NB;VYSI.b.. rw YOU AR6 READING IS A PH......,..1 Y, THS PERSON WHO MADE THE PHOTOCOPY TS VIOWTING OUR COPYRIGHT.
U~r m . do as alloar p""...... r, of thin Goad ~
~ ~016e , . To pas'Lna a . . for arch bard memhc, phoa C117J56&Z433. Capyrighn O John G
Sialar,1990. Bond rod A ASSN 089481 AC, USPS b~001952 b ~hnd mmWly by Cmta [or Mao.Finatx Symm., 230 Rand Shoat, Atraq U 31001. Socond cJ,a portage paid a AIQm,
lots 31001. pOS7MAS18R: Sand add,es to Band and A....... , , PO Box 206. Siomt City. u S110i
pause, the board chair responded : "That makes the vote 7 to 1
The boardJstaff connection
I heard about an incident this month that really surprised me.
A reader received aletter -from a staffer complaining about the
administrator. The board member took the letter to the board chairman
who promptly called a meeting to discuss the complaint--without telling
the administrator. The board later interviewed other staff members and
solicited more complaints while the administrator was out of town.
It reminded me how board members are often confused about their
connection to staff. Here are two questions they often ask:
"What part should the board play in hiring staff?" The board hires
the best person to administer programs and services, and then delegates
all other staff hiring to that person (the administrator) . The board
should not interview or evaluate staff. These are the administrator's jobs.
"Should staff members play a part in the evaluation of the
administrator?" No. The board hires the chief administrator and the
board has the responsibility for evaluation. It would be very difficult for
staff members to be objective when evaluating their "boss."
Public wishes or special interests?
Congress isn't the only governing body besieged by special interest
groups. Most government boards regularly hear from groups that have a
special interest in board decisions--concerned taxpayers, citizens favoring
a certain program, business people backing development projects.
These situations raise a question that's tough to answer--Do the
special interests represent the public's wishes or are they just a few
people making noise? Board Member Christine Hagedorn (Fredericksburg,
IA) offers these guidelines to help board members sort it all out.. .
Ask yourself three questions : 1) Is it good for most citizens? 2)
Will it benefit my community as a whole? 3) What's the cost? You may
risk alienating certain groups, Hagedorn says. But when you're doing
what's best for most of your constituents, that's the price you pay.
Board members want to know...
QUESTION : "A constituent has called me several times with the same
complaint. Each time I tell him to talk to the administrator. He's done
that, but says he can't get a satisfactory response from the administrator.
Is this now a board issue? Should I bring it up at a board meeting?"
ANSWER: When the constituent says he can't get a "satisfactory
response," that could mean the administrator won't do what the constituent
wants. I suggest you talk the issue over with your administrator to
understand what's going on--not so you can referee the situation.
Tell the constituent that the organization must operate for the good of
all citizens, not just one.
The B1;A Editors
ern ~ ~
oo the mbpa m~mr co~i~ered~,t ~iald.~mbtrara. PO Bmi 208. siau 6ty. IA 61107, John C. safer, Publi~hm.7bb pabliutiao b mowed ro
pl expert , ~ ' gnied, „ pa , Pam pW~ (Flom e ~ ~ tho pehlbher b vat eapaed b bpl, j Q other pm J.. , ' It
and a . ather.~uhen, !the of rt
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e v from Rate to etlb, p come mtlriA h1llRA not • to ''y any DtoAt '
erY mxY PPh' 7~ Beard rod Adro dmt net cb Q 3
Town of Vail
Town Council
75 South Frontage Road
Vail, Colorado 81657
February 5, 1991
Dear Mayor Rose and members of the Town Council:
Please accept the following letter ~or consideration
during your work session discussions re~arding the
Christiania Remodel.
In October and November 1990, the owner of the
Christiania Lodge, during work sessions-with the Town of Vail-
Planning and Environmental Commission (PEC), proposed the
expansion of the existing Christiania Lodge building.
Subsequent to concerns raised by neighboring property owners,
the Christiania Lodge tabled it application before the PEC.
The propos_a-L.foz expansion of the Christiania included
the addition of a another story to the lodge structure. The
addition would raise the height of roof ridge line above the
present roof line. The application before the PEC requested
a variance from setback requirements. `Parking requirements
were satisfied by increasing the ratio of valet parking in
the Christiania leased Vail Associates parking lot. The
proposal received support from Town of Vail planning staff.
The PEC raised several concerns with regards to the
proposal. I and other neighboring property owners. raised
issues with regards to view corridors, parking, traffic
circulation, and building design. The matter remains before
the PEC.
We wou13 like to bring to your attention that the
Christiania Lodge is not designated as an infill development
in the Vail Village Master Plan.
The requested density variance will have significant
impacts upon the neighborhood. Appropriate mitigation should
be taken to avoid undesirable impacts. The proposed density
variances for the Christiania Lodge should be evaluated
within the contexts of the criteria established for East Vail
Village: Christiania/VA Study Area in the Vail Village master
plan. Criteria should include East and South facing view
corridors from the neighborhood. (See. attached copy.)
REC~J FfB 5 1991
Vail Town Council
RE:Christiania Remodel
February 5, 1991
Page 2
The site of the present Christiania/Nail Associates
parking area, known as tract P-3, consist of two parcels
owned by Vail Associates and a road right-of-way owned by the
Town of Vail. The location of the connecting road (Mill
Creek Chute) between Hansen Ranch Road and Gore Creek Drive
is located on the western portion of Vail Associates owned
property. The Town of Vail right-of-way bisects the existing
parking lot. The Christiania Lodge has a long term lease for
parking on the eastern parcel of Vail Associates owned
property. If the two halves of the P-3 parcel are combined,
there is sufficient land to accommodate a large structure.
From time to time consideration has been given to
building an underground parking structure on the site for use
by the neighborhood for parking and other public services. A
proposal in the 1972 Vail Plan adopted by the Town of Vail,
included a pedestrian plaza covering the proposed parking
structure.
It is an opportune time for the neighborhood property
owners to discuss, with the Town of Vail, specific
neighborhood master planning issues such as traffic
circulation, view corridors, parking, and streetscape
improvements. It should be noted that this is the only
neighborhood in Vail Village which has not been included in
the streetscape Planning Project currently being carried out
by the Town"s Department of Community Development.
It is with this history in mind that we have formed a
neighborhood property owners steering committee. The East
Vail Village Steering Committee is undertaking the initiative
to prepare a more detailed neighborhood master plan, in
conjunction with the Vail Town Council. Included in the
neighborhood master plan would be provision for the adoption
of view corridors; improvements to landscape, streetscape,
and traffic circulation; development of centralized parking
structure with pedestrian plaza; and other related
neighborhood concerns.
If a more detailed East Vail Village Master Plan is
adopted, as a catalyst, it is suggested that neighborhood
property owners petition the Town of Vail. The petition
would ask, that the Town of Vail acquire and combine P-3 into
a development site on which to build an underground
neighborhood parking structure covered by a pedestrian plaza.
Vail Town Council
RE:Christiania Remodel
February 5, 1991
Page 3
It is assumed that neighborhood property owners will be
expected, by the Town Council, to participate in shearing the
costs associated with the parking structure and other
qualitative improvements to the area.
The following is a brief description of goals that could
reasonably be expected to be achieved.
I. Project Goals:
1. Adoption by the Vail Town Council of a streetscape
and open space preservations master plan for East Vail
Village.
2. Construction of a landscaped, bermed, underground
parking structure covered by a pedestrian plaza.
The underground parking structure would provided covered
parking for neighborhood property owners and their guests.
3. Provide a means by which existing privately owned
on-street parking spaces would be exchange for parking in the
parking structure.
4. Open space that is created by removal of on-street
parking would be converted to privately maintained landscaped
buffers between residential buildings and the street.
5. The present street right-of-way would be upgraded to
a controlled-access, landscaped pedestrianized street with
curb, gutter, storm drainage, sidewalks, and street lighting.
6. View corridors adopted by the Town of Vail would
preserve views of the ski mountain and Gore Range.
7. That neighborhood property owners would consider,
through election by property owners, the formation of a
special taxing district that would finance public debt. The ,
debt would be equivalent to the extraordinary costs resulting
from the desires of the property owners.
The Town of Vail would be expected, at a minimum, to
finance that portion of the public debt which is customary
and similar to public improvements in similar circumstances
in the Town of Vail.
8. That service delivery, customer parking, and traffic
circulation safety problems that presently exist are improved
or solved.
Vail Town Council
RE:Christiania Remodel
February 5, 1991
Page 4
We would ask the Town Council give authorization for a
town planner and planning consultants to participate with the
East Vail Village Steering Committee to conduct the necessary
planning studies to fulfill the foregoing goals.
~ -
$1PrarP~V
O
_ v
Gretta P~rks
East Vail Village Steering Committee
f
a
#7-1 Christiania/VA Study Area
~ Presently zoned for lodging, this
parcel currently provides parking
for the Christiania Lodge and Vail
Associates. Issues to be
addressed in the development of
this property include covenants
restricting the use of this
property to parking, accommodation
of existing parking as well as
~ demand created by new development
and a formally adopted view
~ corridor, looking toward the Gore _ _
_ ~ Range. Public purpose uses that
~~~r~-- may be appropriate for this site
aAllp(II ~
~,,~u;~'~ ; include park/open space and/or a
7~3
' ~ <.><u~~-. 3;:,~ central loading and delivery
y•,,:. ~ facility for the Village core.
l 7_1 ~ : ~ EAS~LLA
0
i~,
MRISTIAMIA may,
~
•'!1MATEA~
~J
,
.r I
#7-2 Tivoli Lodge Infill
(Complete)
Small lodging in_fill over parking
area off of the existing lodge.
Mass of building to "step down"
from existing structure. A key
issue related to this potential
' development is accommodating on-
site parking for new demand
created and the spaces lost by the
infill of the existing lot.
' f
55
i~~
PLANNING AND ENVIRONMENTAL COMMISSION
January 28, 1991
AGENDA
1:30 Site Visits
3:00 Public Hearing
SITE VISITS
1. Approval of minutes of January 14, 1991.
3 2. A request for a major amendment to Special
Development District No. 22, also known as
the Dauphanais-Moseley SDD, located to the
south of the 1600 block of Lionsridge
Loop/Dauphanais-Moseley Subdivision, Filing
One.
Applicant: Pat Dauphanais
1 3. Work Session - A request for setback,
landscape, and site coverage variances and an
exterior alteration to the Lifthouse Lodge at
555 East Lionshead Circle/ Lot 3, Block 1,
Vail Lionshead 1st Filing.
Applicant: Robert T. and Diana Lazier
2 4. Work Session - Stephen's Park. Review of
proposed Stephen's Park Master Plan. Site is
' located on the southeast corner of South
Frontage Road West and Rinnickinnick Road.
Applicant: Town of Vail
ITEMS TABLED TO FEBRUARY 11, 1991:
- 5. A request for a major subdivision, to approve
the final plat. Said parcel is commonly
referred to as Spraddle Creek, an
approximately 40 acre parcel located north
and east of the Main Vail/I-70 interchange
and east of the Spraddle Creek livery.
Applicant: George N. Gillett, Jr.
_
1~ +
~aCton SIN. ~ViCCuzms ; .
Post Office Box1251
Nui! Colomdo 81658
(303J 476-0500
Feburary 6, 1991
Vail Town Council,
75 South Fontage Road - _
Vail, Colorado 81657
Dear Geltlemen,
I enjoyed working on the Vail Planning & Environmental Commission this past year. It was a good year
and I learned a lot about the planning processes and about our community.
Serving on the P.E.C. was a wonderful opportunity to meet new people and contribute to Vail in a positive
and meaningfull way. I wish more people would take the time to learn about and contribute to our com-
munity.
Having now worked as a volunteer for a year, I can more fully appreciate the amount of time and effor
each of you puts fourth in working for our community. You are to be commended!
I want to thank each of you for the opportunity you gave me to serve Vail in 1990.
Best Wishes,
Dalton Williams
~~'DFEB ~ 1991
4
V ~
n' ~ 2
/ /
u , \
May
TOWN OF VAIL ~
7S Soutb Frontage Road Office of the Town Manager
Yail, Colorado 81657
303-479-2105/FAX 303-479-2157
February 11, 1991
Mr. Dalton W. Williams
Post Office Box 1251
Vail, Colorado 81658
Dear Dalton:
I just want to follow-up my phone call with a letter to officially thank
you for the time and effort you have given to serve on the Vail Planning
and Environmental Commission. You have been a very conscientious, con-
cerned and well informed member and we appreciate your contribution very
much.
I hope you will continue to be involved in Town of Vail issues and
continue to contribute wherever possible.
Sin r ly,
Rondall V. Phillips
Town Manager
RUP/jc
Salton ~YV. dams
Post Of
jice BoX 1251
Nail Colorado 81658
(303J 4Y6-0500
Feburary 6, 1991
Vail Town Council,
75 South Fontage Road ~ -
Vail, Colorado 81657
Dear Geltlemen,
I enjoyed working on the Vail Planning & Environmental Commission this past year. It was a good year
and I learned a lot about the planning processes and about our community.
Serving on the P.E.C. was a wonderful opportunity to meet new people and contribute to Vail in a positive
and meaningfull way. I wish more people would take the time to learn about and contribute to our com-
munity.
Having now worked as a volunteer for a year, I can more fully appreciate the amount of time and effor
each of you puts fourth in working for our community. You are to be commended!
I want to thank each of you for the .,rr.,mmity you gave me w serve Vail in 1990.
Best Wishes,
/
Dalton Williams
#~C'D FE8 ~ 199j
a"
,y
TOWN OF VAIL
7S Soutb Frontage Road Office of the Town Manager
Vail, Colorado 81657
303-479-2105/FAX 303-479-215?
February 11, 1991
Mr. Dalton W. Williams
Post Office Box 1251
Vail, Colorado 81658
Dear Dalton:
1 just want to follow-up my phone call with a letter to officially thank
you for the time and effort you have given to serve on the Vail Planning
and Environmental Commission. You have been a very conscientious, con-
cerned and well informed member and we appreciate your contribution very
much.
I hope you will continue to be involved in Town of Vail issues and
continue to contribute wherever possible.
Sin r ly,
Rondall V. Phillips
Town Manager
RUP/jc
•
,hna,l
~~~~OO
~ LS~.~~~LUS?
BLS JSOO
111 South Frontage Road • Uail, Colorado 81657
MEMO
DATE: January 31~ 1991
TO: Ron Phillips Vail Town Manager
FRDM: Sylvia Blount Executive Director
RE: Special Events
Rona attached please find the details for the events we
performed under our 1990 contract. I noticed that we omitted
Vailfest from the re-cap I gave you on January 24th.
The complete audited financial statement will be available
within the next week or so.
If you have any questions please do not hesitate to give me a
call.
CENTRAL RESERVATIONS 1-800-525-3875
GROUP SALES / BUSIIYESS OFFICE (303) 476-1000 Denver Line 595-9488
EXPENSES REVENUE BUDGET
MEMORIAL DAY 0 0 $ 2980
VAIL AMERICA DAYS ~19~188 $12502 $35600
VAILFEST 6937 5977 6700
EMPLOYEE SERVICE
SEMINAR/AWARDS ~ 1f67b ~ 11630 $ 650
THE VALLEY. OF THE
LIGHTS (CHRISTMAS
TREE LIGHTING &
,NEW YEARS EVE) $ 4498 $ 675 $ 7400
TOTAL $37299 ~20~784 $53330
The large savings was due to the cancellation of the fireworks
$16r 000.
MEMORIAL DAY
REVENUE EXPENDITURE
0 0
BUDGET - X2980.00
VAILAMERICA DAYS
REVENUE EXPENDITURES
CONCERT SPONSOR $ 250.00
CORPORATE SPONSOR 300.00
ENTERTAINMENT SPONSOR 1150.00
PARADE SPONSOR 1540.00
GENERAL SPONSOR 1000.00
CONCERT TICHETS 4992.00
ENTRY FEES 620.00
SOFT GOODS 2650.00
ADVERTISING $ 839.92
DECORATIONS 91.81
ENTERTAINMENT 8441.83 "
FOOD & BEVERAGE 854.76
INSURANCE 1727.05
PRINTING 368.40
PERMITS 145.00
PRODUCTION FEES 1800.00
RENTALS 1473.50
SOFT GOODS 2535.05
TRANSPORTATION 500.00
AWARDS 250.00
MISCELLANEOUS 1b0.00
TOTALS s 12502.00 t19~187.82
BUDGET - $35600.00
VAILFEST
REVENUE EXPEAIDITURES
CORPORATE SPONSOR $ 750.00
GENERAL SPONSOR 500.00
FOOD & BEVERAGE SPONSOR 4727.05
ADVERTISING $ 1032.08
DECORATIOA[S 262.67
EPITERTAIIdMEPIT 2575. 00 -
FOOD & BEVERAGE 1643.26
INSURANCE 577.30
PR I IQT I IdG 326.09
PERMITS 57.00
SOFT GOODS 463.26
TOTAL t 5977.05 i 6936.66
BUDGET - $6700.00
MISCELLANEOUS
(EMPLOYEE SEMINAR)
REVENUE EXPENDITURES
SPONSORSHIPS $ 60.00
GENERAL SPONSORS 1570.00
ADVERTISING $ 33.30
FOOD & BEVERAGE 458.47
PRODUCTION FEES 649.00
RENTALS 100.00
AWARDS 435.10
TOTAL f 1630.00 f 1675.87
BUDGET - $650.00
VALLEY OF THE LIGHTS
(CHRISTMAS TREE LIGHTING)
REVENUE EXPENDITURES
CORPORATE SPONSOR 675.00
ADVERTISING $ 2249.66
DECORATIONS 68.06
ENTERTAINMENT 1006.20
FOOD & BEVERAGE 175.00
PRINTING 300.00
PRODUCTION FEES 450.00
DONATIONS 50.00
TOTAL f 675.00 (4298.92
NEW YEARS EVE
REVENUE EXPENDITURES
ENTERTAINMENT $ 200.00
FIREWORKS 5000.00
TOTAL (5200.00
COMBINED BUDGET - f7t400.00
. ~
-
Iowa of nail ~
75 south frontage road
vail, Colorado 81657
(303) 479-2136
T0: RON PHILLIPS
FROM: PAM BRANDMEY
DATE: 11FEB91
RE: RENTAL SPACES FOR PROPOSED VRA RELOCATION
1. Slifer Management
Contact: Steve Stafford or Mark Matthews
476-1063
VAIL PROFESSIONAL BUILDING
a. Former VAIL TRAIL offices
2,000 SF available @ $16.25 SF
+ common area fees of approximately $7.23 SF = $23.48 SF
(CAM charges include heat, basic janitorial services 5 nights/week,
i.e., emptying trash, vacuuming, etc., and general insurance, etc.)
Additional costs: electricity for computers, etc., which will be
approximately $50.00/month
b. East/West Marketing will be giving up 1,100 SF, ground floor, within
the next month or so -fees the same
Mark stressed these rates are beginning points for "negotiation," since he
feels the VRA would be great stable long-term renters.
• VAIL NATIONAL BANK BUILDING
a. Available now is a suite of approximately 1,100 SF, and Land Title
will be vacating their 1,500 SF tentatively on June 1, 1991.
Around $16.25 SF for space, with CAM charges at $6.80 SF (and in this
case, does not include electric or heat)
Parking could be a problem since the allocation is about 1 space per
400 SF of rental space.
RENTAL SPACES FOR PROPOSED VRA RELOCATION
FEBRUARY 11, 1991
PAGE TWO
2. Hud Wirth/Scott Wirth
Contact: 476-0263
VAL DAS SCHONE
The space formerly occupied by Ace Hardward totals almost 9,000 SF and
must be split into north/south portions. The area most suitable for VRA
would be approximately 4,500 SF in the back, leaving over 3,500 SF for
retail rental space to the south, or in front. This front retail space
would cost $20.00 SF or more and Hud is reluctant to change the use from
retail space.
He would be willing to rent @ $9.75 SF + $4.02 SF (CAM fees) + $1.43 SF
real estate taxes = $15.20 SF TOTAL if VRA pays for the improvements.
Hud estimates the improvements will be major and will include the following:
installing windows, improving electrical to handle computer, relocating
and rezoning sprinkler heads/system, providing mechanical upgrade to meet
code, installing new ceiling, installing air conditioning for computer, etc.
He met with Sylvia Blount, Bob Fritch, and Rusty Wood on Friday. Rusty
will be providing an estimate. Additionally, his local contractor is Mike
Rippy, who will also be providing an estimate for this changeover. A
point to consider: at the time Travel, Travel Vail took their space of
800-400 SF, similar upgrades and improvements cost $10,000.00. The cost
wouldn't necessarily be proportionate to this - but could be expensive.
VAiI RESORT ASSOCIATION V.2191 sp/newmovel
Moving Expenses frae the desk
F _ to Vail Village Inn/Phase 5 & Visitors Center of Dan Eller
MAiN OFFICES ;
VRA Office Eqpt Xerox Copy Machine ;Xerox f2_ . ~ 2
Postage Machine ;Pitney F 1 • 00 ,
Desks General Inventory ;Town of Vail Assistance -
sbttl 450.00
Computer Eqpt Reserv,ComputertDEC)mpute ;Vail Resort Association
System One(wltele line) ;SYS 1 11,700.00
Res Station Eqpt ;Vail Resort Association
Sales PC, Laser ;Vail Resort Association
Cable,Wiring,Misc Purchase ~ 100.00
Res FC, printer ;Vail Resort Association
:!1 11 500.04
Telecom Lines Denver fx 5?5-?4S.° ;US WEST 1447.00
U.S.West WI Data Circuit K:7-^•?47;US WEST i;45.i~?
DEC Data Line 476-4:45 ;US WEST S~ .04
RAC ['ata Line 47b-b~°~ EUS WEST 1fi5,00
Fat. Line 476-b1x~~' ;US WEST i~;,00
Tele:~: Line 476-x_'9'? ;US WEST i~,Fk1
OFX Trove 1 Va i 1 K476-40::1; L'S WE57 1255. t>')
OFX Travel Vail K476-40.?•:;US WEST 125,;.00
2-OPX Info Footh K.476-4029;US WEST 1510.00
Centron f21 lines! ;US WEST 11,048.00
U.S.West Dc'"ARC Extension ;aprox 1,000.00
tE~twee^ Phase V1 ~ 'r froa~ the DEMHRC? ;
Ai~~.i 17 "M~:t?~:ines"(WATTS' ;ATt,T 1:00,(10
s6ttl 14,%b+), 0U
• iel?com EG~t. ;
E=:ecutene(ISOETECI ;EXECUTONE 15,fi62.40 5,86..00
(Includes Duple: Modular Jack Install;
for Computer ~ Telephone Sets! ;
GROUF SALES !Visitors Center) ;
U.S.West
4-OPX Lines Install ;US WEST 12,040.00
2-Centron Lines ;US WEST 196.00
Ek:ecutone(ISOETEC) ;
1-OFX Card Install ; 1,150.00
Encore f::SU F'hone System (5 sets? ; 1,87:;.04
sbttl 5,164.00 '
TOTAL MOVING EXPENSES 17,636.00
f If Group Sales & Main Offices DO NOT rove at Same time.....ADD...., 3,000.00
CAFITAL EXPENDITURES
Leasehold Imprvmrt;: Main Offices- SullivanlWood 165,145.00 565,145.00
Grcwp Sales Offices- SullivaniWood TOV TOV
Carnet Furchas~ 'r
inst?1'_ o~ 440sq yds 14,2~m,r~p a,•~)n,i)0
Awn i nq 1, 8t)0.0i~ 1, gf>':~. 40
r~;rniture =7pt -'urCnase 56,219.!1') 21°.0i1
TOTAL CAPITAL EXF.":DITURE; 77,364.00
GRA"JD TOTAL °5,400.114