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HomeMy WebLinkAbout1991-02-12 Support Documentation Town Council Work Session ' t~ . VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 12, 1991 1:00 P.M. AGENDA 1. Discussion of Future Limitations on Wood-burning for Existing Wood-.burning Devices - Joint Meeting with PEC. 2. Discussion of Fee Schedule for Out-of-Town Fire Response. 3. Avon/Beaver Creek Transit Ridership Summary. 4. VRA Space Needs Request. 5. Symphony of Sports Request. 6. Special Events Request. 7. PEC Report. 8. DRB Report. 9. Information Update. 10. Other. ' 11. Executive Session - Contract and Land Negotiations. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 12, 1991 1:00 P.M. EXPANDED AGENDA 1:00 1. Discussion of future limitations on wood-burning for Susan Scanlan existing wood-burning devices - Joint meeting with PEC. Kristan Pritz Action Requested of Council: Staff requests Council to provide input on the following areas for development of a long range program for the conversion of existing wood- burning units. These areas are: 1) Incentive program - positive cash incentive, negative or penalty incentive? 2) Complete inventory of existing units - possible registration program. 3) What criteria will be used to calculate degree of improvement or program success? 4) Consideration of other possible alternatives in addition to gas. 5) Funding sources? Background Rationale: As a result of the discussion which occurred during the second reading of Ordinance No. 42, Council has directed staff to develop a program to convert existing wood-burning units within a five-year time frame. Staff will be doing research and working to develop alternatives for Council consideration over the next couple of weeks. Staff feels it is necessary to determine what Council believes to be the goal of this program to develop a comprehensive progressive and acceptable. plan. Staff Recommendation: At this point staff is seeking input for the development of a plan which is functional, equitable and enforceable. Staff has no recommendation at this time. We would like to define the general scope and direction of the research. 2:00 2. Discussion of fee schedule for out-of-town fire response. Dick Duran Action Requested of Council: To review recommendations on out-of-town fire response for fire -medical and accidents. , BackgroundRationale: Discuss recommendationsfor proposed change to municipal ordinance. Staff Recommendation: Approve recommendations. 2:20 3. Discussion of Avon/Beaver Creek Transit Ridership Summary. Jim Marshall Background Rationale: As requested, staff will present ridership figures for the Minturn and Eagle Vail bus routes currently being provided under contract by the Town of Avon. 2:b0 4. URA discussion of space needs request. Sylvia Blount Action Requested of Council: Open for discussion and recommendations. 3:20 5. Symphony of Sports Request. Rob Robinson 3:45 6. Discussion of Special Events Request. Sylvia Blount 4:15 7. PEC Report. 4:20 8. DRB Report. 4:25 9. Information Update. 4:30 10. Other. 4:35 ~ 11. Executive Session - Contract and Land Negotiations. Ken Hughey Larry Eskwith -2- • MEMORANDIIM TO; Vail Town Council Planning and Environmental Commission FROM: Community Development Department DATE: February 12, 1991 SUBJECT: Conversion Program for Existing Wood Burning Units - 5 Year Plan I. Background Based on discussions which occurred during the second reading of Ordinance 42 on February 5, 1991, the Council directed staff to develop a program whereby all existing wood burning units would be converted by the end of a 5 year time period. There are any number of issues which have to be addressed and researched by staff to develop a comprehensive and equitable plan which will encompass the variety of situations which occur in Vail. There are basically five major categories to be considered for the development of a conversion program: A. Inventory of existing wood burning units B. Acceptable options for conversion C. Requirements for conversion: across the board vs. differential D. Incentive program: options, funding source E. How to quantify improvements in air quality or a means of measuring the success of the program? Each of these topics will be discussed in the following portions of this memo and various options presented in relation to each topic. II. ToDie Discussion A. Inventory of Existing Wood Burning Units The staff believes it is necessary to have an accurate f count of the number and type of wood burning units which currently exist in the Town to be able to have a base of information for comparison. An accurate starting point would provide a basis for determination of the ongoing success of the program. An annual or semi-annual calculation could be done to determine the percentage of units converted and number of units remaining to be converted. Other areas have attempted to conduct registration programs for solid fuel units with limited success. It is the opinion of staff that it would be necessary to conduct a door-to-door survey of all units to achieve an accurate count of type and number of existing units. It would not be necessary to conduct this inventory prior to the implementation of a conversion program. It would be advantageous to begin this inventory at the start of the implementation of a conversion program. Units which had been converted prior to the start of the 5 year implementation plan could be inventoried along with the unconverted units. B. Acceptable Options for Conversion As indicated by Council during the February 5, 1991 meeting, it is possible that there are acceptable alternatives to requiring a complete conversion to gas. Staff is willing to research possible alternatives such as the EPA/Colorado Phase III wood burning stoves, pellet stoves and gas options for Council consideration. Staff agrees with Council in their position that acceptable clean wood burning options should be considered in addition to gas. Staff will research these options and present more comprehensive information to Council at the next meeting when this topic is to be discussed, tentatively scheduled for February 26, 1991. C. Requirements for Conversion: Across the Board vs. Differential An integral part of any conversion plan is to determine the focus and effectiveness of any proposed plan. It is necessary that whatever plan is developed be defensible, based on the desired end point. The Council position is to take necessary measures to prevent the further degradation of the existing airshed and to improve the present air quality picture. The desired effect, ultimately, is to improve the air quality to a point where it cannot be considered as a negative factor influencing the health, welfare, or economy of our community. There are basically two scenarios to be considered to achieving this goal. 1. Complete ban on wood burning in the Town of Vail by the end of the specified 5 year period. This would require either a complete conversion to gas or removal of any and all wood burning units which would not be converted to gas or 2. Development of some form of a conversion program which would eliminate a significant number of wood burning units and still allow wood burning at a greatly reduced level. There are a number of possibilities which could be considered under this type of program. a. Require the conversion of all short term rental units, whether they are lodge rooms, condominiums or homes, to gas. These units have been identified as the most significant contributors to the wood smoke picture. In conjunction with the required conversion of short term rental properties, develop a program whereby all primary residences or long term rental properties are permitted to have one wood or solid fuel burning device provided it is a Colorado Phase III stove, a pellet stove or a gas log fireplace. The option of an open hearth wood burning fireplace would be eliminated. This option would reduce or eliminate wood burning in the higher density properties which have the greatest. impact on air quality and allow those individuals who are long term residents to continue to burn wood in an efficient and less polluting manner. b. Another consideration for conversion would be to ban fireplaces in all multi-family units within a 5 year period. Under this program, single family, duplex and primary/secondary units would be allowed to retain their fireplaces, provided they were licensed. This plan would also include a provision whereby new single family, duplex, or primary/secondary units could buy a license for a new fireplace, but conversion of 5 existing wood burners would be required for each new one. These are only a few suggestions for a conversion program, and in no way are intended to represent the only possibilities. These are simply ideas formulated in a short time frame as possibilities for conversion. A combination of these programs could be developed or some other innovative idea could be considered. % D. Incentive Program: Options, Funding Sources There has been considerable discussion regarding the use of financial incentives to encourage conversion of wood burning units. If conversion of all units is mandatory and required to be accomplished within a 5 year time period, there might be some merit to the discussion of whether financial subsidies should be + provided. However, to create a positive support program for the required conversions, a rebate system might be a viable option. This could be a rebate program whereby the Town would pay a percentage of conversion cost with the percentage being higher at the start of the program to encourage early conversion. Based on a 5 year requirement, one possible program could be: 1st year - 40$ 2nd year - 30$ 3rd year - 20$ " 4th year - 10~ 5th year - 0$ Another possible consideration is that if short term rentals are all required to convert to gas, owners would not receive rebates, or would receive only a fixed dollar amount per unit. Funding sources for this type of program need to be examined. Suggested sources have been sales tax from firewood sales, an additional surcharge or use tax on firewood sold in Vail, real estate transfer tax or some type of a license/registration/use fee for each fireplace which is used to burn wood. The staff feels that before a funding source can be identified, the scope of funding required must be identified. A decreasing rebate program would hopefully have the effect of encouraging individuals to convert early. E. Success of Program In any program, it is necessary to establish criteria to be used as a measure of success of the effort. In these circumstances, the measure could be a reduction in the number of days of poor visual air quality per winter season. It could also be done by setting goals for number of units, ideally, to be converted each year and keeping an accurate inventory of actual conversions. It will be necessary to develop some criteria for measurement of the success of the program to allow responses to the general public. III. Staff Recommendation / The staff feels an effective, equitable program can be developed to address this issue. There are 3 points staff believes are key to developing a program which will be well received by the public: i A. Complete, accurate inventory of existing units B. A reasonable conversion requirement program which incorporates accepted alternatives to gas conversion C. Some means whereby the success of the program can be determined. ,"fir:. ~1/ town of nail 42 west meadow drive fire department wail, Colorado 81657 (303) 479-2250 M E M O R A N D II M TO: Town Council FROM: Dick Duran DATE: January 23, 1991 RE: Out of town response After our last meeting, we were directed to further investigate a new fee structure for out of town response. We have computed personnel costs, equipment operating costs, replacement costs and have illustrated different scenarios for your review. We have pursued the idea of developing a system which would allow a home owner to pay an annual fee for fire protection. Recognizing that we are not a fire district and do not operate on a mill levy, we are recommending using the current system that is in place for commercial buildings. Our recommendations are on page one of the memorandum, and we look forward to discussing the proposed fees as well as our feelings on a fee for reinspections at the work session on January 29. lyui OF TOWN RESPONSE FEES FIRE PERSONNEL COSTS MAXIMUM HOURLY ~vrxTlME RATE Captain......$13.21 $19.81 Engineer......11.14 16.71 Firefighter...10.04 15.06 TOTAL........$34.39 $51.58 divided by 3: AVERAGE.$11.46 $17.19 TOTAL - $11.46 + 17.19 = $28.65 BENEFITS - $28.65 x 1.999$ _ $34.35 CURRENT FEES PROPOSED $150.00 per pumper per hour $250.00 400.00 per aerial per hour 500.00 100.00 per pumper per hour 150.00 (medical) 15.00 per hour per person 35.00 OPTIONAL FEES FOR COMMERCIAL OR PRIVATE DWELLINGS Proposed fee - $ .14/square foot Average private dwelling at Intermountain - 1800 - 2000 sq. ft. Average private dwelling at Highland Meadow - 3500 sq. ft. 2000 X $ .14 = $280.00 3500 X $ .14 = $490.00 PAGE 1 1990 auLGET HEAVY EQUIPMENT Or~icATING COST Annual Operating charge $40,400.00 Annual Apparatus replacement charge 15,600.00 Annual Apparatus replacement cost 85,000.00 TOTAL $141,000.00 divided by 2,000 calls 70.50 without apparatus replacement , cost 56,000.00 divided by 2,000 calls 28.00 TOTAL 1990 BUDGET $879,696.00 divided by 2,000 calls 439.84 TOTAL 1991 BUDGET $948,331.00 divided by 2,100 calls 451.58 PAGE 2 RESPONSE TO S~rnu~.•ruxE FIRES ' GENERAL ALARM SCENARIO PERSONNEL RESPONSE (average) in 1990: On duty - 3 paid personnel, 2 students Off duty - 8 tiaid versonnel. 7 students TOTAL - 11 PAID PERSONNEL, 9 STUDENTS AVERAGE - 20 X $35.00 = $700.00 APPARATUS RESPONSE (average) in 1990: Two pumpers @ $250.00/hour - $500.00 One aerial @ $500.00/hour - 500.00 TOTAL PER HOUR $1,000.00 TOTAL PERSONNEL 700.00 TOTAL COST PER HOUR $1,700.00 All fires in 1990 were suppressed within the first 1/2 hour with an average of 4 personnel remaining on the scene to conduct overhaul and investigation. PAGE 3 RESPONSE TO ACCIDENTS Average 3 personnel @ $35.00/ea. - $105.00 1 pumper @ 250.00 - 250.00 TOTAL $355.00 RESPONSE TO MEDICAL Average 3 personnel @ $35.00/ea. - $105.00 1 pumper @ 250.00 - 250.00 TOTAL $355.00 PAGE 4 VAIL FIRE STATION Estimated Capital and O~eratina Costs Building 5,000 square feet x $100.00/foot 500,000.00 Equipment: Base Radio $2,000.00 Radios and Pagers 3,100.00 Computer 3,000.00 Furniture 4,000.00 Generator 7.500.00 19,600.00 Protective Clothing 5,700.00 Recomnivax Shots for Staff 2,800.00 Fire Truck and Equipment 270.000.00 TOTAL CAPITAL COSTS $798,100.00 multiplied by 3 $2,394,300.00 divided by 25 years 95,772.00 Staffing (Four Engineers and four students) $145,000.00 Uniforms and Protective Clothing 3,300.00 Utilities: Gas $4,000.00 Electricity 3,500.00 Telephone & Computer Lines 1,150.00 Trash 950.00 Water and Sanitation 700.00 10,300.00 Building and Equipment Maintenance 8,600.00 Fire Truck Maintenance and Replacement 21,500.00 Training 2,000.00 Annual Capital Outlay 1,500.00 Insurance (Workman's Comp, Liability, Unemployment) 11,400.00 Miscellaneous Supplies and Expenses 6.900.00 TOTAL OPERATING COSTS $210,500.00 + 95.772.00 TOTAL ANNiTAL COST $306.272.00 PAGE 5 M EAGLE COIINTY AIriisuLANCE DISTRICT FEES Advanced life support $200.00 per call Plus - equipment used ? Plus - 5.00 per patient mile PAGE 6 /1 M,'1 TOWN OF VAIL 7S South Frontage Road Department of Public Works/Transportation Vail, Colorado 8165? 303-479-2158/FAX 303-479-2157 February 7, 1991 To: Ron Phillips, Town Manager Town Counci Members From: 'Jim Marsha Transportation Manager Subject: Avon Transi Ridership Summary You will find attached a summary of Avon Transit ridership for the 1990/91 ski season (through January 31, 1991) and comparable figures for the year-earlier period. I have also included a brief summary and overview of Avon-Transit operations. I look forward to discussing the attachments with you during your February 12 work session. Please let me know if I can provide you with additional information. Thank you. ~ _ i:I Ll t_'t":;h:tp C1uUl"cr-., i'i spa l"f_r~: 2,'t~,f `;'.1 r~.,; ,„~,1 Tran~~~it - Se1Gc.t~=cl foutr_;s ",~_utr~ hi~_~nth t~efor^ ;';ft~r Total Eef.~I-e i;fter Total C'hai-ICj~ 3a.m.* ~,.m. °0/91 3a.m.~' ° u.m. 39!~~0 ;1VCN Nc~'.`. 537 492 52:'9 500 :;164 3064 Decnn.,~ 11L ~~lt~i J2V4[[1 1OL44 LOO^~ J(O~J17 •Iull 4L SO :,L612 J53V(J iDG35 L?'193 4DUJ'~ To Date 9605 65333 74938 2153G 52435 74015 1.25 .;;GCE Nov. N;'A 0 0 N/;a 307 307 Dec. N/A 36 86 N,?A '9?5 975 J.an N% A 122 122 N/`A 1095 10'; 5 To Date - 20° 208 - 2377 237? -91.2 , ; i ~ ~ - I L O'? . id ri ~ 51 3 51 i'i ; i i r~ A i.,l r, Div. ~t•1 .~~~1c JC~1L f{,'~) Ni f'I Ni 7'i ,7.3x1 idi'~+ _,7± ~c;71 1~!/f'1 't1!'ii ~!i;~ To Dote - '?G~ti ~o3n _ _ _ iii' ~_r.+ynDJ i~ir~''?. •95i `~~C 1=i49 U ~ •J t~.a i, _ll< .1~~~, JU< I~j'1'S ~.J ~.i 'fit TO Dst~ l:.l~%- 3~'l~ 141:,',' Sc:r^.. `_~o;'~ 14':.0_' I i_ idov . ~ ~ 2416 2416 1'?3=+ , 7 71 5705 Dec. 25770 25770 3144 2:557:4010 Jan 4115 41136 3c40 12129 507c•`.' To Datc' - 69Z~72 69372 1''O1.c 7.472 90<;'?0 .:?y - ~ ~ C'? '.':J Ql`ua r l`.. 1.:. :,L _4 17.' Si_~., ~.-'I i _u~Lot~_,.1 1.7"J< 14.,~i~- 1c,~L 1 L ~ D V I L L E N ~~.'v . i'~! A l l ` 1615 f ! c•'2 . _ 1, - r - .'l.'J ~Cv J,3n f~'/r; ~ .'94 29^;4 ~i.`ri .,.,U~ 3000. I O~itrc ~5~'? - .3~, ;"s3" -13.07 , I'.:I:~tli~,I~.I ~.I: ~ ?)).I'i'i G; bn ~,I11'r.; ~U4 2G4 33ti (d/F'. iCi~l 1091 ~~!.'i; 10 ' 10':"r D.3te - i7~ 1'13 - ~<.'a 22-i -:.<1..,7 _i=:r'r.'!G TGTF1l I7724~ l~:lc•i * fi:Of~ Tra ns.it "~sume~ that !"it11~i C ~.':'~3 f'd 1110 I'~JUtr C~ tili3t ~eUln y".i l"'l :i- tC 3.111. 3i _':ii~1Vj'•'_'`=5. Ridership Fi_aur'es 1c~r' 'J-ail. prior t~: a.m. iil 90/91 aI°~~ inciuu~'d in the ~uward_. R_~~rt_. ' O?:=, I"iGt 1r1~,lUd~ i"liaLi''.r11=? f,~~ -'~'d''.'~'_1' ..i''~'C ROUtr'_:5. !~I` l,i3a1't•~i ~'i"-. ~>l.~r.:i':itU .`~.•'y' Ali Overview and Summary 1. Avon Transit operates approximately fourteen routes including Avon, Eagle (limited service), Eagle-Vail, Edwards, Leadville, Minturn and Vail. Beaver Creek Transit Contracts with Avon to operate seven routes (including a dial-a-ride service) within the Beaver Creek resort. Avon Transit also offers charter bus service. 2. Route names are somewhat confusing: Avon All routes that originate and stay within Avon/BC. Eagle Limited Service - Eagle-BC (one run in the morning) and BC-Eagle (one run in the afternoon). Eagle-Vail Avon-Eagle-Vail-Vail Edwards Before 8 a.m., Edwards-BC-Vail; After 8 a.m., Edwards-BC Vail Avon-Vail-Avon on I-70 Leadville Leadville-Minturn-Vail Minturn Minturn-Vail 3. The combined ridership for all seven routes listed in Item 2, above, for the period November, 1990 - January, 1991 is essentially unchanged from the same year-earlier period. 4. Ridership on the Vail route appears to have declined somewhat, although some of the ridership to Vail is distributed among the Eagle-Vail, Edwards .and Minturn routes. 5. Detailed comparisons to prior years must be made carefully because of route changes and missing data. 6. I have requested detailed financial information from Avon Transit, ie. a monthly income statement. It is not clear that this information is available. The only financial information we have received is revenue from fare collections and bus pass sales. These figures show that approximately $132,650 has been collected this ski season to date, compared with $105, 707 for the same period last year. 7. As "shareholders" in Avon Transit's operations, we will be recommending that data be collected and presented in a manner which gives us a clearer and more consistent summary of ridership and financial information. DESIGN REVIEW BOARD AGENDA ' FEBRUARY 6, 1991 3:00 P.M. SITE VISITS 1:45 P.M. 5 1. Forbes - Combine 2 Units AK Lot 4, Vail Village 4th/Texas Townhomes MOTION: SECOND: VOTE: Conceptual review. 2. Treetops - Deck enclosure MM 450 E. Lionshead Cir/Lot 6, Block 1, Lionshead 1st MOTION: SECOND: VOTE: TABLED INDEFINITLY. 2 3. Stempler - 250 Addition SM 1044 Homestake Cir/Lot 4, Block 6, Vail Village 7th MOTION: George Lamb SECOND: Pat Herrington VOTE: 4-0 Consent approved. Ned Gwathmey abstained. 1 4. Wiegers - New Single Family Residence SM 785 Potato Patch/Lot 22, Block 1, Potato Patch MOTION: SECOND: VOTE: TABLED TO FEBRUARY 20TH MEETING. 3 5. Breeze Ski Rentals - Sign Variance/Montaneros JK Commercial Condominium Unit #100. 641 West Lionshead Circle/Part of Lot 8, Block 1, Vail Village 3rd MOTION: SECOND: VOTE: TABLED TO FEBRUARY 20TH MEETING. 6. Gateway - Signs AK 12 Vail Road/Lot N, Block 5D, Vail Village 1st MOTION: George Lamb SECOND: Sherry Dorward VOTE: 4-0 Approved. Ned Gwathmey abstained. 4 7. Worksession on Neon/Gas filled lighting SM/LE (Site visit to Crossroads & Vail Village Center) MOTION: SECOND: VOTE: The DRB requested that site visits at night be conducted to further the DRB's understanding of the proposal. 8. Hymers - New Duplex on Primary/Secondary Lot JK 1459 Greenhill Court/Lot 6, Glen Lyon MOTION: George Lamb SECOND: Jim Shearer VOTE: 3-0 Ned Gwathmey abstained from voting as he represented the applicant. Motion to approve subject to the following conditions: 1. Prior to Town issuance of a building permit, development plans be modified to conform to 1991 revised GRFA and site coverage guidelines. 2. Prior to Town issuance of a building permit, applicant must obtain approval from applicable utility companies to encroach into the utility easement adjacent to Lot 7. MEMBERS PRESENT: MEMBERS ABSENT: Ned Gwathmey Jim Shearer (PEC) Pat Herrington George Lamb Sherry Dorward STAFF APPROVALS: Pool Residence - Revised grading plan. Lot 6, Block 1, Lionsridge #4 Dunn Residence - Add deck to west side of unit #15. 931 Red Sandstone Road/Aspen Tree Condominiums 1~ . ~~~~00 ° ~ ~~OO ~~'~00 ~ 111 South Frontage Road • Uail, Colorado 81657 PURPOSE OF A SPECIAL EVEI~tT: The Vail Resort Association Special Events are uniquely designed and developed to increase the number of visitors to Vail and to enhance the guest experience. GOAL OF SPECIAL EVERTS: To enhance the quality of the special events program. STRATEGY: To have an ongoing evaluation of each event with an emphasis on the profitability that the event brings to the Vail community TACTIC: Define objective for each event Is an event successful in bringing new visitors to town? Does the event portray or enhance the resort image? Does it appeal to the media and receive media support? Is it cost effective? Does it have sponsorship potential? Will it enhance the guest experience? Will it conflict or compliment other scheduled events? Does the risk management plan have viable alternatives? EVALUATION: WIIZTERFAIRE: This event had previously been done in January. It was evaluated and it did not meet the criteria of a successful event. TASTE OF VAIL: An opportunity for a new event has been implemented* reaching the ultimate goals of a special event. Those goals are bringing new guest to the resort in a shoulder seasons enhancing the guest experience while at the resorts financially self supporting profitable to hotelsT restaurantsf and retailers nation wide media exposure of the resort - including the possibility of three live remote radio broadcasts to the front range and 87 nation wide network cities. The proposed funding request for the Spring Fling of $15000 has been self-funded through sponsorship dollars and entry fees. The Special Events director has been a facilitator in putting this new event together. VAILAMERICA DAYS: The National Forest Service has withdrawn their permission for summertime permits in regard to fireworks ~ so the budget request for VailAmerica Days is currently at $25000 rather than ~35t000 VAILFEST: This annual event was very successful in 2990 and will be expanded to a two day weekend event in 19901 thus the budget increase. CENTRAL RESERVATIONS 1-800-525-3875 GROUP SALES / BUSIIVESS OFFICE (303) 476-1000 Denver line 595-9488 SUMMER SAMPLER: Other events are frequently being evaluated as to their potential success. Included on page 3 and 4 is a proposal for an end of March Summer Sampler guest and media event originally proposed to be held at Dobson in co-operation with the VVMB~ TOVr VRD and the VRA. Some of the seed money would have come from the Spring Fling request and the event would have been self-funded through vendors and event fees. It has been evaluated that the cost and effort does not equate to the guest/media participation at the event. The reason this event is mentioned in this document is for the Council to understand that old and new events are continually being evaluated to develop a quality program for the resort. STRATEGY Establish relationships within the community to facilitate the planning implementation and funding of events. TACTIC: Participate in Vail Valley Marketing Board Special Events Committee Lionshead Merchants Associations Vail Valley Restaurant Association VRA membership meetings Rotary and other organizations EVALUATION: THE BOX LURCH CONCERT SERIES: is a new event under development by combining street entertainment already funded by the TOV and the new Lionshead Five Flags Plaza Canopy. Other elements needed to create the events are: advertising tables decorations balloons food and beverage and a theme. This event will help promote Lionshead and give those businesses guests and locals a special lunch time treat. COMMUNITY RECOGNITION AWARDS: Is an event that says thank you to the community for the support through-out the season. It is an event that gives back to the businesses that support the events year round. It is a tool to elicit continued community co-operation and support. SPEAKER PROGRAM: Provides an opportunity to enrich and educate the businesses in the community that have been supportive of the events year round. This program would be done monthly from April through December. TO: Vail Valley Marketing Board From: Deberah Ramsey Special Events Director Date: January 31~ 1991 RE: "Summer Sampler" - Media Campaign The Memorial Day Committee has agreed that the target for announcing Vail's 1991 Memorial Day summer kick-off should be March 26 & 27~ 1991. This target date allows the Committee adequate time to solidify Memorial Day weekend activities provides a large tourist audience to receive the messages and is early enough for vacationers to build their plans around Vail events. CONCEPT: The Summer Sampler Event is proposed to be held at Dobson Arena.The mediae guests and residents would walk from the cold snowy streets of Vail into "Summer in the Vail Valley" in Dobson arena. Visitors and residents would be advised of the Event through local radios newspapers and most importantly a flier that would be given to every purchaser of a lift ticket beginning March 21st. The visitor and resident would be enticed to come on the chance of winning some wonderful door prizes (ie. a mtn. bike raft trip and a possible Grand Prize of A Summer Getaway including lodgings meals rafting etc.) Dobson would be staged to appear as summer - including the smells sounds sights and things to do in the valley. Foods such as watermelons lemonades cotton candy hot dogs and hamburgers would be available. Outside of Dobson on the west end of the structure there could possibly be tethered hot air balloon rides. The large balloon would be visible in every direction and draw people to the event. A path of helium balloons could lead visitors from the large tethered balloon to Dobson's front door. Experiential fun summer activities would be available to do either for free or for a nominal charges for example - bicycling~ roller blading~ casting for fly fishing softball throwing dunk tanks miniature golf putting wind surf simulators kyaking?~ and other yet to be discovered ideas. The sounds of summer would be played on an amplified sound system and music such as the Beach Boys and other memorable tunes. It is also possible to get some tapes with the river birds wind and other summer sounds to play. One to three large twenty foot screens could be rented to show Summer Vail Valley. Marketing tapes from rafting jeep tours mountain guides and other companies depicting golf swimming tennis biking fishing and other activities could be used. Other possible attractions could be a "Merchant Sidewalk Sale" of summer merchandise held by local merchants Sidewalk Art Sale done by local artists drawings for prizes throughout the two day event. MEDIA CONCEPT: Press kits and "teaser gifts" would be delivered to editors statewide. The kits would detail the specifics of our "Summer Sampler" and our Memorial Day opening. The teaser gift could be in a fanny pack as last year or in tote bags filled with a sampling of summer Vail (ie. a golf balls fishing fly* visor water bottle etc.) The KEY lure to be included in the press kit would be a coupon for a one day lift tickets good only on the day of the Summer Sampler Press Conference March 26th. The invitation might read: attend the press conference on March 26 at 10:00 a. m. and receive free parking free continental breaEcfast~ a comp lift ticket and a free beer coupon good at the Summer Sampler apres-ski party beginning at 2:OOp.m. March 26th. SCHEDULE OF EVERTS: March 11~ 1991 Delivery of Press kits and invitation to Summer Sampler March 21~ 1991 Distribution of "Summer Sampler" event flyer at all lift ticket windows March 26~ 1991 10 AM Press conference 11 AM - b PM Open to the Public March 27~ 1991 11 AM - S PM Open to the Public ESSENTIAL INGREDIENTS FOR SUCCESS - Hot yet committed Town of Vail: Free use of Dobson Arena provided by the Town of Vail Vail Assoicates~ Inc.: Free lift tickets for media Vail Valley Mkt. Bd. Funding for: Fliers Press kits Teaser gift paks Funding for radio and print ads Support from the Schenkein team: Handle press releases invitationst negotiation with radio and print ads to liason with Laurie (VRD) The Vail Resort Association will: Implement the Event (ie. vendors entertainment sounds logistics etc. The Vail Rec. District will: Collect prizes and help with media ,ha~.~ , 111 South Frontage Road • Vail, Colorado 81657 MEMORIAL DAY - SUMMER KICK OFF MAY 25~ 26 & 27~ 1991 Saturday May 25~ 1991 10:00 am - Noon U. S. Canoe and Kayak Team Exhibition Vail Village/Gore Creek VRD Hoon Duck Race Vail Athletic Club to International Bridge VRD Hoon - 4:OOpm Bar-b-que~vendors and arts and crafts Childrens Street entertainment Location to be determined VRA Hoon - 3:00 Street Entertainment Vail Village and Lionshead TOV Graduation of Battle Mtn. Seniors Gerald Ford Amphitheater BMHS Sunday May 26t 1491 9:00 am - 4:OOpm Champion Internation Canoe and Kayak Race Minturn VRD Hoon Memorial Day Parade Direction undetermined VRA Hoon - S:OOpm Bar-b-que~ vendors arts and craft Possible location Ford Park VRA 5:00 pm - 8:00 pm Concert Gerald Ford Amphitheater VVF Monday May 27~ 1991 9:OOam - 1:OOpm Champion International Canoe and Kayak Race Minturn VRD CENTRAL RESERVATIONS 1-800-525-3875 GROUP SALES /BUSINESS OFFlCE (303) 476-1000 Denver Line 595-9488 1990 EVERTS AHD BUDGET EXPENSES REVENUE BUDGET MEMORIAL DAY 0 0 ~ 2960 VAIL AMERICA DAYS $19188 $12T502 ~35f600 AILFEST 6937 5977 6700 EMPLOYEE SERVICE SEMINAR/AWARDS ~ 1~67b $ 1~b30 $ b50 THE VALLEY OF THE LIGHTS (CHRISTMAS TREE LIGHTING & NEW YEARS EVE) $ 9f498 $ b75 $ 7400 TOTAL $37x299 $20784 ~53~330 In 1990 55.7 of the expenses were off-set by revenue (including sponsorships ticket salesr soft good sales and food & beverage sales) 1991 Events and Budget: Fall 1990 Expense Revenue Request Spring Fling/Taste of Vail 1000 -0- 15000 Memorial Day 5500 2000 5000 Vail America Day 25000 14x000 35000 Vai lfest 10~ 000 6~ 700 B~ 000 Valley of Lights 12000 2800 20f000 Community Recognition Awards 9000 9000 Educational Seminars 6000 3x000 Box Lunch Concert Series 2500 500 Possible undeveloped event 5000 5000 761000 38~000~ 88000 Approximately 53% of the expenses in 1991 will be off-set by revenue. Through creative event management the Vail Resort Association has been able to offset X121000 of the originally projected events budget. REVISED T0: Town Council FROM: Pam Brandmeyer DATE: February 6, 1991 SUBJECT: Committee/Task Force Appointments This is a list of all committees/task forces to which Council members have been appointed or for which they have volunteered. It is my understanding that all assignments run to the next Regular Municipal Election, November 1991. If you notice I have left something out, please let me know as soon as possible so I may complete this list accurately. COMMITTEE/TASK FORCE COUNCIL MEMBERS 1. NWCCOG Tom Steinberg, Kent Rose, alternate 2. URA Jim Gibson 3. Parking/Transportation Merv Lapin Peggy Osterfoss Lynn Fritzlen 4. CAST Kent Rose Tom Steinberg, alternate 5. UMRD/Council Subcommittee Tom Steinberg Jim Gibson 6. Art in Public Places Tom Steinberg 7. Cemetery Peggy Osterfoss 8. Bravo! Colorado Tom Steinberg 9. Marketing Board Permanent Funding Jim Gibson Committee 10. Apointment Committee to QUALITY/ Tom Steinberg QUANTITY Committee/NWCCOG ` 11. County-Wide Air Quality Committee Tom Steinberg 12. Avon (Regional) Transportation Peggy Osterfoss Committee Tom Steinberg 13. Zoning Code Task Force Peggy Osterfoss Merv Lapin 14. Berry Creek Fifth Merv Lapin Peggy Osterfoss 15. Housing Task Force Lynn Fritzlen Peggy Osterfoss 16. Municipal Complex Committee Rob Levine 17. Channel 23 Rob Levine -2- 2/8/91 WORK SESSION FOLLOW-UP Page l of '2 TOPIC QUESTIONS FOLLOW-UP SOLUTIONS , 8/8/89 WEST INTERMOUNTAIN LARRY: Proceeding w/legal requirements for Marijke Brofos will be circulating petitions when Larry ANNEXATION (request: Lapin) annexation. gets them to her. Larry is holding off so annexation will occur closer to end of next year for tax purposes. 5/1 AMEND CODE, 12.04.240, GREG/LARRY: Per Council direction, proceed. Proposed ordinance being redrafted after joint meeting with STREET CUT PERMITS Public Service and Holy Cross. 7/17/ BIKES/ROLLER BLADES AND KEN/LARRY: Should bicycles, roller blades, etc. Researching appropriate ordinances for application to be SKATES/SKATEBOARDS be prohibited from highly pedestrianized areas discussed in May, 1991. in the Village and Lionshead, and also includin the parking structures? 7/27 UNDERGROUND UTILITIES IN LARRY/GREG: Work with Holy Cross Electric to Resolution adopted. District formation underway. There were EAST VAIL establish special improvement districts(s) for no responses to the RFP sent to electric companies. Seeking undergrounding utilities in East Vail. proposals from engineers to do cost feasibility study. 9/20 LIONS RIDGE FILING 4 RON: Homeowners Association would like Town to Ron contacted Jim Fritze about tax abatement if Town takes buy common area for back taxes and penalties. ownership. Tax liability only about $5,500. County Attorney says no tax abatement is possible fora property such as this. 9/25 CHARGES FOR OUT-OF-TOWN DICK: Prepare updated figures based on actual Return to Council with system and implementation used by TOA. FIRE RESPONSE cost of fire response for unincorporated areas Compute costs of UFD on total gross costs. Compute fee served by Vail F.D. for ordinance amendment schedule for re-inspections. Allow eventual fee schedule consideration. to be adjusted on cost-of-living increases. In regard to equipment fee schedule, provide justifications on total cost of equipment (i.e., add in fire station, replacement of hoses, etc.). February 12, 1991. 10/2 REVIEW COMMUNITY DEVELOPMENT KRISTAN/GARY: Consider fees currently charged far Set for Work Session 2/19/91. To be discussed at interdepart- FEE STRUCTURE labor intensive review processes, "fast- mental meeting re: inclusion of actual costs from each tracking," red tags, etc. Consider reinstating the street use tax? 11/21 HERITAGE CABLEVISION RON: Schedule meeting with Ron/Larry/Lynn Johnson Will do. Lynn Johnson is out of town for a few weeks. to discuss limited franchise agreement. 2/ri/yi WORK SESSION FOLLOW-UP Page 2 of 2 TOPIC QUESTIONS FOLLOW-UP SOLUTIONS 12/11 LAND DEDICATIONS OR CASH- LARRY/KRISTAN: Prepare ordinance. Ordinance will be prepared by February 19, 1991. IN-LIEU/RE50J SCHOOL DISTRICT 12/18 MILLRACE CONDO. ASSN. LETTER KRISTAN: Respond. Vail Ventures will respond in writing to our letter. 1/8/91 LONG-R/NGE GOAL SETTING COUNCIL/STAFF: Get ready! The Council long-range Prepare to meet in the Ben Krueger Room at Satch's goal-setting session is set for 9:00 a.m. Restaurant at the Golf Course. Alight breakfast Tuesday, February 26, 1991. MARK YOUR CALENDARS and stick-to-your-ribs lunch will be provided. 1/11/91 SNOW DUMP RON/GREG: Work out site acquisition with VA. Meeting scheduled with VA this week. Complete design. 1/11/91 AGRICULTURE OPEN SPACE KRISTAN: Locate all agriculture open space All located. There are approximately 12 pieces LAND parcels. privately owned, not including VA parcels. Council will review at future work sessions, February 19, 1991. 1/11/91 OLD TOWN SHOPS/HOLY CROSS LARRY/GREG: Environmental investigation. Contracts signed with Slosky & Associates. Drilling SITES beginning Monday to determine extent of damage. 1/22/91 TAXIS ON BRIDGE STREET KEN: Vans to Vail and Vail Valley Taxi have been Police Department is addressing the issue, with taxi and (request: Levine) delivering skiers directly to the Vista Bahn and van operations in conjunction with recommendations and into the Lionshead Mall. Make them stop. from Parking/Transportation Task Force committee. 2/5/91 VAIL YOUTH AWARD ROB/RON: Are we two or three years behind on this? Last year nominations were solicited twice and none (request: Rose) Let's be prepared to award this spring. received. Rob will proceed. 2/5/91 AUSTRIA HOUSE PARKING LOT LARRY/Mike Brake: Research policy for encroachment (request: Lapin) on Town of Vail property. , REC'~J DEC 2 71990 . COLLINS Al+~~ COCKREL, P.C. ,t PAUL R.000KREL ATTORNEYS AT LAW TELEPHONE JAMES P. COLLINS 390 UNION BOULEVARD, SUITE 400 !3031 988-1551 TIMOTHY J.BEATON DENVER,COLORADO 80228 ' WATS ROBERT G. COLE 18001 354-5941 PAUL C.RUFIEN December 21, 1990 TELEFAX CAMERON W.TYLER 1303) 988-1755 Rondall V. Phillips Town Manager Town of Vail 75 South Frontage Road Vail, Colorado 81657 Re: Agreements Among Town of Vail, Upper Eagle Valley Consolidated Sanitation District and Vail Valley Consolidated Water District Dear Ron: Enclosed is the Vail Valley Consolidated Water District Tap Fee Reimbursement of $23,200; the Upper Eagle Valley Consolidated Sanitation District Tap Fee Reimbursement of $14,500; and three original Agreements among the three Entities executed by the Sanitation District and the Water District all pursuant to our discussions of last month. Please let me know if there are any questions. Please have the Town consider the Agreements and, if acceptable, return two executed copies to us. Best wishes for the holiday season. Sincerely, COLLINS AND COCKREL, P.C. James P. Collins Attorney for Vail Valley Consolidated Water District and Upper Eagle Valley Consolidated Sanitation District (DICTATED BUT NOT READ) JPC:le Enclosures cc: Nancy D. Glenn (w/enc.) Becky Bultemeier, C.P.A. (w/enc.) Walter Kirch (w/enc.) Edmund H. Drager, Jr., Esq. (w/enc.) REC'C DEC 2 ~ Tarn AGREEMENT Among TOWN OF VAIL, UPPER EAGLE VALLEY CONSOLIDATED SANITATION DISTRICT VAIL VALLEY CONSOLIDATED WATER DISTRICT THIS INTERGOVERNMENTAL AGREEMENT is made and entered into this day of 1990, by and between the TOWN. OF VAIL, a Colorado municipal corporation ("the Town"), the UPPER EAGLE VALLEY CONSOLIDATED SANITATION DISTRICT, a Colorado quasi- municipal corporation ("Sanitation District") and the VAIL VALLEY CONSOLIDATED WATER DISTRICT, a Colorado quasi-municipal corporation ("Water District"). RECITALS 1. The Town, the Water District and the Sanitation District wish to contract together to provide for the waiver of certain fees between the Town and the Districts. 2. This Intergovernmental Agreement is authorized pursuant to Section 1£3, Article XIV of the Colorado Constitution and Section 29-1-201, et seq., C.R.S. NOW THEREFORE, in consideration of the mutual covenants, conditions and promises contained herein, the parties hereby agree as follows: 1. The Town shall waive during the term of this Agreement, for the Water District and Sanitation District, the following fees and costs: A. Street cuts. B. Recreation amenities. C. Clean up. D. Building permit. E. Electrical permit. F. Mechanical permit. G. Plumbing permit. H. Design Review Board. - I. Sign application., J. Planning and Environmental Commission application. 1 ~ 2. The Water District and Sanitation District agree to pay the Town's direct expenses to third parties for all plan reviews as per Section 304(c) of the U.B.C. and will comply with Chapter 3 of the U.B.C. for application for a permit. 3. The Water District and Sanitation District shall waive all tap fees for public restrooms, park landscaping and drinking fountains on Town of Vail property. These tap fees shall include irrigation tap fees, sewer tap fees and water tap fees. 4. The Town of Vail agrees to apply to the Water and Sanitation Districts for necessary taps and comply with service line inspections and meter installation. The Town of Vail also agrees to pay monthly water and sewer service fees. 5. Termination Unless sooner terminated as provided for herein, this Agreement shall be effective January 1, 1991 and shall terminate December 31, 1993. Notwithstanding the foregoing provision, either party with or without cause may terminate this Agreement upon the giving of one hundred eighty (180) days prior written notice of such termination to the other respective parties. Notice shall be deemed to have been given upon the mailing of said notice by United States certified first class mail, postage prepaid, and addressed to the parties at the respective addresses as shall appear herein or upon a change of address pursuant to this notice provision. It is the intent of the respective parties that this Agreement shall be renewed for additional periods following the end of the initial period, and unless one of the parties gives notice to the other parties at least one hundred eighty (180} days prior to the end of the initial period that such party desires to terminate this Agreement or to renegotiate the terms, this Agreement shall be automatically extended for an additional period of 2 years each not to exceed a total of two (2) such extensions. 6. This Agreement does not and shall not be deemed to confer upon a grant to any third party any right to claim damages or to bring any lawsuit, action or other proceedings against either the Town or the Districts because of any breech hereof or because of any terms, covenants, agreements or conditions contained herein. 7. No modification or waiver of this Agreement or of any convening condition or provision herein contained shall be valid unless in writing and duly executed by the party to be charged. 8. This written Agreement embodies the whole Agreement / between the parties and there are no inducements, promises, terms, conditions, or other obligations made or entered into either by the Town or the Districts other than those contained herein. 2 ' 9. This Agreement shall be binding upon the respective parties, their successors or assigns, and may not be assigned by anyone without the prior written consent of the other parties hereto. 10. The Town has represented to the Districts and likewise, the Districts have represented to the Town that they possess the legal ability to enter into this Agreement. In the event that a court of competent jurisdiction determines that any of the parties hereto did not possess the legal ability to enter into this Agreement, this Agreement shall be considered null and void as of the date of such court determination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first written above. TOWN OF VAIL UPPER EAGLE VALLEY CONSOLIDATED SANITATION DISTRICT Rondall V. Phillips Town Manager VAIL VALLEY CONSOLIDATED WATER DISTRICT BY C/ 3 E' town of nail 75 south frontage road veil, Colorado 81657 (303) 479-2116 MEMORANDUM TO: Vail Town Counc n FROM: Steve Barwick DATE: February 8, 1991 RE: Police Building Design The purpose of this memo is to propose an approach to completing the design for the new Police building to be built above the Lionshead Parking Structure. The Town has budgeted $249,000 in 1991 for final design of the Police building. Our recommendation is for Town staff to approach the firm of Roth/Sheppard with a proposal for completion of the design rather than conduct a formal RFP process. Our proposal to Roth/Sheppard will be a fixed price contract for all phases of design and engineering from DRB/Planning Commission submittals through actual construction. Advantages of this approach include: • Cost. $249,000 is only 6~ of the current estimated construction budget of $4,131,000. It is unlikely that an RFP process would lead to a cost as low or lower than 6~ of the construction budget. In fact, similar design contracts often run 8~ to 10~ of the construction budget. ` • Continuity. The firm of Roth/Sheppard (with assistance from locals Snowdon & Hopkins) has done an excellent job in the conceptual design process. Continuing with this firm would avoid the difficulties associated with educating another architectural firm which has had no involvement with this project. r POLICE BUILDING DESIGN MEMO FEBRUARY 8, 1991 PAGE 2 • Time. Avoiding an RFP should save approximately two months in the design process. This will help to assure that the Town is able to begin construction in the spring of 1992. In sum, the Town may be in a position to receive an excellent price from a very capable firm which has demonstrated the skills, imagination, and enthusiasm necessary to complete this project. Given this situation, it appears unnecessary and undesirable to pursue an RFP process. SHB/ds ~i? , DISTRIBUTION .LIST - PUBLIC WORKS PRIORITY ZIST BRIAN ANDERSON ERNST GLATZLE TOWN COUNCIL STEVE BARWICK GARY MURRAIN DEBBIE ROELAND MIKE BRAKE GREG HALL MIKE ROSE DICK DURAN SUSIE HERVERT TODD SCROLL CAROLINE FISHER JIM HOZA DAN STANEK ANNIE FOX KEN HUGHEY LEO VASQUEZ JOHN GALLEGOS JOE KOCHERA PAM BRANDMEYER KRISTIN PRITZ CHARLIE OVEREND JAN CHOTI FILE TODD OPPENHEIMER JIM MARSHALL MEMORANDUM TO: RON PHILLIPS, TOWN MANAGER FROM: PETE BURNETT, ACTING DIRECTOR, PUBLIC WORKS/TRANSPORTATION DATE: FEBRUARY 5, 1991 RE: PUBLIC WORKS PRIORITY LIST FOR THE WEEK OF FEBRUARY 4 - FEBRUARY 8, 1991 STREETS AND ROADS A. 1. Install catch basins and culverts - weather permitting. 2. Add signage designating offices upstairs at Town Shop. 3. Continue hauling snow from various locations within the Village and Lionshead cores. 4. Investigate means of getting from lower level to upper level offices at Town Shop. 5. Cost analysis for installing bathrooms in both levels at Town Shops. 6. Sweep - weather permitting. 7. Complete various tasks during Denver Trip: a. Drop off loader. b. Pick-up steel for construction of gates at VTRC. c. Take welder - pick-up welder. 8. Work with Leonard Slosky on soil contamination problem. 9. Conrad to move gasline between wall at Todd's shop and paint booth. ~ - ;1 PARKING STRUCTURE A. 1. Locate and install directory sign on 4th level VTRC. 2. Install handicap parking stall on 4th and 5th levels. 3. Remove old directories in elevator lobbies - VTRC. 4. Change out light bulbs in building. 5. Install phone line to Mike's new VTRC office. 6. Clean up trash throughout VTRC. 7. Break and chip ice at various locations and haul away. 8. Thaw drains throughout parking structure. 9. Replace top of drain near Mike's office. PUBLIC WORKS PRIORITY LIST PAGE 2 _ CARPENTERS A. 1. Construct shelves and cabinet for VTRC. 2. Carve two totem poles. 3. Street name sign on temporary stand. 4. Repair library chairs. 5. Construct gate box cover for traffic gate arms. 6. Contact insulation contractor to find out cost of blowing insulation in upstairs offices at Town Shops. ELECTRICIANS A. 1. Repair various street light outages. 2. Install heat lamps at VTRC. 3. Install phone line to Mike's new office at VTRC. 4. Repair/replace the following lights: a. Lights under Library atrium awning b. Plaza light going down to Rec office c. Light on back door of library d. Shop tunnel light 5. Move detectors to new offices at Municipal Building. 6. Train TRC personnel to perform minor electrical jobs. 7. Check stair lights at LHTRC. 8. Install another vent fan on mechanic's side of Town Shops. 9. Install heat tape on roof of VTRC. 10. Install heat tape on 1st level of VTRC. PARKS DEPARTMENT A. 1. Continue design project for Stephen's Park. 2. Continue design of VTRC landscape plan. 3. Continue flowerbed design for 1991. 4. Investigate undergrounding of overhead power line at Stephen's Park. 5. Investigate re-description of utility easements at Stephen's Park. FLEET MAINTENANCE A. 1. Jack (welder) to fabricate snowgates at VTRC. PB/dsr . i~ _ . \~O~ AGENDA REGULAR MEETING VAIL METROPOLITAN RECREATION DISTRICT BOARD OF DIRECTORS 3:00 PM WEDNESDAY, FEBRUARY 13, 1991 VAIL TOWN COUNCIL CHAMBERS 1. Call to order 3:00 PM 2. Approval of Minutes: January 9, 1991 & January 23, 1991 3. Public Input 4. Selection of Recreation District Logo - Asmussen 5. Vote on Fees for men/womens golf club green fees and special tournament fees. 6. Report on Vail International goodwill hockey tour-Robinson (see attached) 7. Free Recreation Program & hotel advance tee times 8. Approval of Purchase Orders (if any) 9. EXECUTIVE SESSION - DIRECTORS EVALUATION a. Letter from Ken Wilson b. Rob's job description c. Rob's performance review form d. 1990/91 Wage & salary classification plan e. 1991 TOV dept. head wages 10. Adjournment ATTACHMENTS: Minutes - January 9, 1991 & January 23, 1991 VJHC Hockey Tournament-memo Irrigation Expenditures - FYI Employees-rating, & merit increases- FYI 1991 goals - FYI VMRD Contracts - FYI Robinson's evaluation Wilson's memo Robinson Job description Performance review form 1990/91 wage & salary classification plan 1991 TOV Dept head wages Proposed Salary Merit Increases MINIITES REGIILAR MEETING VAIL METROPOLITAN RECREATION DISTRICT JANUARY 9, 1991 MEMBERS PRESENT: Colleen McCarthy, Ken Wilson, Hermann Staufer, Gail Molloy, Lew Meskimen MEMBERS ABSENT: None OTHERS PRESENT: Rob Robinson, Brian Jones CALL TO ORDER: The meeting was called to order at 3:15 PM. APPROVAL OF MINUTES: Molloy made a motion to approve the minutes of December 12, 1990, second by McCarthy, passed unanimously. PUBLIC INPUT: Ralph Davis asked for the.cost of the swimming pool project and the tennis building. He would like VMRD to go to the tax payers before they spend substantial dollars. Wilson explained the costs of these two facilities and reminded Davis the Board is an elected board to act on behalf of the voters. It is not prudent to hold an election every time VMRD wishes to spend dollars. 1991 USER FEES: The Board went through the following fees and briefly discussed them - sports, nature center, youth center, potpourri, Dobson, tennis. For the golf fees Wilson opened the floor to public comment. After hearing all the comments from the general public the Board made the following motions: Colleen made a motion to approve the golf pass fees per the attached sheet, second by Molloy, passed unanimously. McCarthy made a motion to approve the green fee rates per the attached sheet, second by Stauffer, Yes- Stauffer, Molloy, McCarthy; No-Wilson & Meskimen Molloy made a motion to approve the golf cart rental rates per the attached sheet, second by Stauffer; Yes- , Stauffer, Molloy, Wilson; No-McCarthy & Meskimen Stauffer made a motion to approve all the other District fees per the attached sheets, second by Meskimen, passed unanimously. APPROVAL OF PO: The Board signed the PO's as presented APPROVAL OF - CONTRACTS: (additional item) : The Board approved the Ski Club Vail contract for 1991 and 1992. ADDITIONAL ITEM: ~ Robinson reported that Vickie Garnsey has accepted the position for the 1991 golf club manager. Rises Dean has been hired for the assistant marketing position and Stacy Hodge was hired for the assistant sports position. ADJOURNMENT: Meeting was adjourned at 6:15 PM. f 1991 GOLF FEE SCHEDULE PASSES 1990 1991 Restricted Resident 7 day - space available only after 3 PM Sat & Sun, No holiday play 400 500 Unrestricted Resident 7 day - reservations accepted after 1:30 PM Sat & Sun, No holiday play 525 700 Resident Unlimited Pass 850 900 Restricted Non Resident 7 Day - space available only after 3 PM Sat & Sun, No holiday play 750 1100 Pre/Post resident after 5 PM (+$10 g.f.) 125 175 Resident Senior Citizen restricted,? day 200 400 Space available only after 3 PM Sat & Sun, No holiday play, (62 years men & women) Resident restricted 7 day student (up to 17 yrs) 50 100 Space availabe only after 3 PM Sat & Sun, No holiday play Non Resident Restricted 7 day student (up to 17 yrs) 200 Space available only after 3 PM Sat & Sun, No holiday play Punch pass - Eagle-Vail 75 75 Non Resident, Unliminted Adult Pass 1,200 1500 GREEN FEES: Pres & Post Season (Contingent on course conditions) 35 40 18 Holes 50 55 9 Holes 25 30 Resident 18 holes 40 45 Resident 9 holes 22 25 Hotel in free rec - 18 holes 40 45 Hotel in free rec - 9 holes 22 25 Resident Sr. Citizen - (space avail. half price 25 only after 3 PM Sat & Sun, no holiday play) (62 years men & women) CART RENTALS: (INCLUDING TAX) ~ 18 holes 20 28 9 holes 14 20 Half cart - 18 holes 10 14 Half cart - 9 holes 7 10 Cart Pass - $7 per round (only available for 75 150 medical reasons-per golf pro or manager) vmrd\golffees TENNIS. 1991 FEE SCHEDULE 1990 1991 Pass Fees: (good for 98 days) .51/day Resident Adult Pass 50 75 Family Resident Pass 0 150 Res. Junior Pass (up to 17 yrs.) 25 35 Resident Sr. Citizen 25 45 (65 yrs. men, 62 yrs. women) Non Resident Jr. Pass (up to 17 yrs) 35 75 Non Resident Adult 75 eliminate Non Resident Sr. Citizen 37.50 eliminate Court Fees Non Resident: 1 hour 8 10 1 1/2 hours 10 14 Resident: 1 hour 6 8 1 1/2 hours 8 10 - Team Tennis 150 200 POTPOURRI 1991 PROPOSED FEES RESIDENT EAGLE CTY NON-RES Daily Fee 25 30 30 5-day pass 90 100 110 5-day, 2nd child 80 90 100 10 day pass 160 170 190 10 day, 2nd child 140 150 175 Season pass 750 840 N/A PRE-POTPOURRI Daily 30 35 35 5-Day 95 115 115 1 5-Day, 2nd child 65 N/A N/A 10-Day pass 175 190 210 10 Day, 2nd child 130 150 190 YOUTH SERVICES, 1991 FEE SCHEDULE 1991 1990 Hang Out Fees (Daily) 1 1 (Yearly) 5 5 (Visitor daily) 1 1 Dances (Local and visitor) 5 3 Special Events New Year's Eve - Advance (Local and visitor) 5 5 Door (Local) 7 7 (Visitor) 9 7 Halloween (local and visitor) 5 5 Baby sitting (Local) 5/yr. 5~r. (Business/Adults & Visitor) 25/yr. Spring Break Dance (local and visitor) 5 3 Snowboard Tourney (local and visitor) 25 25 Arts Festival Crafts Tent f3 3 Kids Triathalon (local) 25 25 (visitor) 35 Kids Carnivals (local and visitor) 3 3 Youth Sports Leagues Winter Basketball (Resident) 20 (Non-resident) 25 Summer T-Ball (Resident) 25 (Non-Resident) 30 Red Sandstone Before School ~ 2.50 2.50 After School 3.50 3.50 f r YOUTH SERVICES FEES ' SUMMER PROGRAMS 1991 Name of Proaram VMRD Res EC Res Non Res Drop In Arts/Crafts 2 p/hr. 3 p/hr. 4 p/hr. Children's Fun Club 16 18 22 (additional fees for field trips) Outdoor Adventures 7 8 10 (rental fees some days) Arts/Crafts 5 6 7 Hike of the Week 5 6 ~ Discovery Afternoons 3 4 5 f X991 N$TURE CENTER FEE SCHEDULFi PROGRAM 1991 1990 1. All 1 hour on site walks/ programs, i.e. flower walk discovery walk, bird walk, mountain hike. Resident Free Free Non-Resident 1.00 2. Nature Discovery Program Resident 3.00 3.50 Non-Resident 4.00 3. Beaver Pond Programs - Adult 3.00 Child 1.50 Resident A-2/C-1 A-3/C-1.50 4. Campfire Programs Resident Free A-2/C-1 Non-Resident 1.00 A-3/C-2 5. Adult Hike Resident $3 3.00 Non-Resident $4 5.00 6. Kids Hike Resident $3 3.00 Non-Resident $4 5.00 7. Jr. Ranger Program - Resident $9/day $6/day or $40/wk. or $25/wk. Non-Resident 10/day $9/day or $45/wk. or $40/wk. 8. Kids Overnight Campout Res. $15 18.00 Non-Resident $25 20.00 9. Special Speaker Program Res. Free A-2/C-1 Non-Resident 1.00 A-3/C-2 10. Living History Day S1/ $1/donation 11. All Special Programs Fees based on proposed or Events costs and expenses 12. Special Group Programs - minimum $30, 5-10 people, $2.00 each for numbers 11-20. A _ DOBSON ARENA FEF. SCF~Q~j~ X990-1991 WINTER SEASnN 1. Hourly Rental: Res-_ Non-Resident 9:OOam - 10:00pm $120.00/hour $130.00 10:00pm - 12:OOam 90.00/hour 100.00 12:OOam - 6:OOam 60.00/hour 70.00 6:OOam - 9:OOam 90.00/hour 100.00 2. Daily Rental: Non-Ice: Profit Non-Profit Dec. 19 - Jan. 5 $3000/+5$ Gross Gate $3000 Jan. 6 - April 15 2500/+5$ Gross Gate 2000 April 16 - June 20 2000/+5~ Gross Gate 1700 June 21 - Auq. 31 3000/+5~ Gross Gate 2500. Sept. 1 - Nov. 20 3000/+5~ Gross Gate 2000 Nov. 21 - Dec. 18 3000/+5$ Gross Gate 2000 Ice : Profit Eton-Profit Dec. 19 - Jan. 5 $2500 $2500 Jan. 6 - April 15 2000 1500 April 16 - June 20 1500 1300 June 21 - Aug. 31 2000 1500 Sept. 1 - Nov. 20 2500 1850 Nov. 21 - Dec 18 2000 1500 3. Summer Hockey School j,oc~ Eagle CQ,, Non-Resident (Registration Fee/Student) $230.00 $250.00 $260.00 4. Summer Figure Skating School Ice Time Per Session S 5.00 Classes Per Week 50.00 Food Per Week 100.00 Lodging Per Week 150.00 f 5. Skate Rental Pair ($1.85 + tax) $ 2.00 (2) 6. Arena Classes CMC Per Student $ 20.00 Eagle County Schools Per Student 5.00 Learn-To-Skate (8-Week Session) 45.00 7. Passes Resident Adult $ 75.00 Resident Student 50.00 Non-Resident Adult 100.00 Non-Resident Student 75.00 8. Guest Fees Under 5 FREE Student (18 and Under) $ 3.00 Adult 4.00 9. Skate Sharpening Pair $ 4.00 10. Locker Rental Seasonal: Full Size $ 65.00 1/2 Size 45.00 Daily: Coin-Operated $ .25/.50 11. House Services Available (Not included in contracts): Forklift $ 35.00/hour Telescopic Lift 20.00/hour Backdrop Curtain (per/event) 50.00 Electrical Outlets 35.00/each Skate Rental 1.00/pair Spotlights (per/day) 50.00/each Manpower (per/person) 25.00/hour Extension Cords (per/day) 10.00/each Safe (Negotiable) Box Office (Negotiable) Dance Floor (Negotiable) Additional Set-Ups/Changeovers (Negotiable) 1991 SPORTS PROGRAMS FEE SCHEDULE 199 X990 - Special Events: Vail Open Volleyball 55 55 USVBA Sanctioned fee All-Comers - 2-man Coed Tourney 40 Kinq of the Mountain 35/45 22/25/30 (fova/non mem/late) Killer Beez Softball 135/150 135/150 Fall Co-ed Softball 135/150 85 Labor Day Softball Tourn. 185 185 Warm up Softball Tourney 90 75/85 16' Co-ed Tourney 135/150 Flag Football Tourney 155/175 - Athletic Camps: Soccer Camp a. mini-camp 50/60 b. Day Camp 110/130 Football Camp 85/45 75/25 (High school/middle) Volleyball Camp 65/75 60/35 (High school/middle) Basketball Camp 65/75 25/35 (Winter/summer) Gymnastics Camp - 2 day 80/120 250 - Leagues: Summer Softball League: ($30 discount for resident sponsors) a. Team fee 450 300 b. Player fee -0- 10 Fall Co-ed League-Softball 175 135 Flag Football 150 150 Summer - 2 man Volleyball League, A & B Division 40/50 Co-ed Soccer - Fall 125 - General Rec. Races Hill Climb 15/18 late 9-R/il-NR/13 late 1/2 Marathon 15/18 late 9-R/11-NR/13 late ~ Vailfest 13/18 late 9-R/11-NR/13 late - Red Sandstone Programs: Indoor Soccer 100/team 100/team Basketball leagues 250/team 250/team 50 team Open Basketball 2/drop-in 1/drop-in Open Volleyball 2/drop-in 1/drop-in Open weight room 2/drop-in 1/drop-in Open Soccer 2/drop-in 10 Day Resident Punch Card 15 - Gymnastics: Tiny Tot 22 22 Intermediate & advanced 48 48 Beginner 38 38 Team 70 70 FIELD RENTALS ~tesident ~1on Resident 1. Softball (1 diamond) $7/hr (league team) $13/hour $50/day $100/day (over 4 hours) (over 4 hours) Field Prep Fee (i) $25/field/day Diamonds (3) $150/day $250/day Field prep (3) $60/3 fields/day 2. Athletic Field (each) (Vail Valley Dr. -Ford Park) $7/hour $13/hour $50/day $100/day (over 4 hours) (over 4 hours) National Event - $15/hour, $135/day Field Marking 100/field - Red Sandstone Rentals $10/hour $15/hour ' $80/day $120/day (over 4 hours) (over 4 hours) MINUTES REGULAR MEETING VAIL METROPOLITAN RECREATION DISTRICT JANUARY 23, 1991 MEMBERS PRESENT: Colleen McCarthy, Ken Wilson, Gail Molloy, Le:•: Meskimen MEMBERS ABSENT: Hermann Staufer OTHERS PRESENT: Rob Robinson, Brian Jones CALL TO ORDER: The meeting was called to order at 2:45 PM. SR. CITIZEN AGE POLICY: McCarthy made a motion to set the Senior Citizen age to 62 years for both men and women, second by Molloy, passed unanimously. HEALTH BENEFITS: Brian Jones recommended to the Board the Principal Mutual dental plan as it is very similar to the existing plan, but cheaper. He recommends the health plan of 90/10 and the employee will pay 10% of the dependent coverage. Both the dental and medical plans fit within the approved budget. The Board endorsed both these plans. PUBLIC INPUT: Merv Lapin joined the meeting. He wants to bring a soviet youth team to the U.S.A. To date they have the expenses covered for the team except for their flight from New York, Vail, New York. The local hockey club is asking VMRD to donate the ice at the Dobson Ice Arena from April 18 to 21, 1991. Robinson stated the staff will have to prepare a report based on this request from the hockey club and make their recommendations to the Board. Wilson stated this is a great opportunity for the community and instructed the club to continue with their plans with the assumption that the worst case scenario would be the ' club would have to pay non-profit rates for these dates. VMRD LOGO: Asmussen stated the Eagle Valley High School art , classes are holding a contest for our new logo. Asmussen will display the submittals in the librar.: and pick the winner at that time. Asmussen also gave the Board members three color choices for the of f icia 1 VMRD colors. Based on Asmussen's recommendation, the Board chose royal blue and aqua green. STAFF SUMMER PROGRAM REPORT: Laurie Asmussen, Rick Chastain, Steve Foster and Mike Kessler all gave the Board an overview of their ~ _ }ti. - , proposed summer activities, programs, camps, specia' events, etc. Ric}; Chastain showed the Board hi= proposed plans for the Youth Center remodel (see attached). The Board wants him to proceed with thi= remodel. FINANCIAL REPORT: (additional item) Brian Jones handed out the December 31, 1990 Financia; Report (see attached). VMRD NAME CHANGE: (additional item) Lew Meskiman made a motion to approve the attached "Resolution Authorizing the Doing of Business as Vail Recreation District", second by Colleen McCarthy, passed unanimously. (see attached) EXECUTIVE SESSION: The Board went into executive session to discuss personnel matters. ADJOURNMENT: The meeting was adjourned at 7 PM. Gail Molloy, Secretary TO: VMRD BOARD OF DIRECTORS , FROM: ROB ROBINSONC~ DATE: February 7, 1991 SUBJECT: VJHC HOCKEY TOURNAMENT After careful review and analysis, I recommend that the VMRD Board . of Directors approve an exception to the Dobson Arena fee policy. Specifically, I recommend that we provide the Vail Junior Hockey Club an additional discount of 39% on ice time rental during the 4 days of the international hockey time. This would be a savings of $1,300 from the clubs present rental fee which is determined at 50% of the normal rental rate. The Arena would still collect $2,000 from the 4 days of rental time. In return for the discounted rate, VMRD will co-host the tournament and have the following conditions factored into the contractual agreement. -VMRD will be a co-owner of the tournament along with the VJHC -VMRD will receive equal billing on all promotional materials -Russian athletes will be available for participation in other VMRD youth service programs to include but not limited to a teen cultural forum, reception at the Hang-out and the before and after school program. -VMRD possess first rights acceptance on the tournament should it become an annual event. -VMRD reserves the right to solicit corporate sponsorship for the tournament with 90% of all obtained funds remaining with VMRD and 10% being allocated to the VJHC. -Any revenue in excess of $1,750 after VJHC expenses are met will be equally divided. -VMRD will market the event and reserves first right refusal on all and any marketing/advertising effort. -VJHC may sell hard/soft goods as appropriate and retain 100% profit . -In light of a negative financial bottom line, VJHC will be allowed to automatically request a review of VMRD ice time fee expenses. -This agreement is predicated on the fact the Russion team will participate in the tournament. Place of contact for this memo is Rob Robinson 479-2279. 1990 IRRIGATION EXPENDITURES (Through Nov. 30) STEM DUAL BUDGET Salaries 41,169.00 49,200.00 Equipment Rental & Speciality Items 16,257.00 15,000.00 Irrigation Materials 82,726.00* 68,765.00 Line Conditioner 712.00 850.00 Electrical Parts (conduit) 1,612.00 1,400.00 Electrician 7,868.00_ 2,500.00 Workmen's Comp. 2,142.00, TOTAL $150,874.00 $137,715.00 . (Revised Budget 8/7/90 $159,400.00) * Note - Irrigation materials were up by $13,961.00 or 20$ due to 44 heads added to holes 1, 9 and 10 which originally had 124. FULLTIME, YEAR-ROUND EMPLOYEES-RATING, MERIT INCREASE RATING PROPOSED INCREASE ACTUAL INCREASE Outstanding 14% 7% ' Outstanding 12% 7% Outstanding 15% 13% Outstanding 150 15% Meets Expectations 11% 11% Exceeds Expec. 11% 11% Meets Expectations 9.50 9.5% Exceeds Expec. 11% 0% (high starting salary) Exceeds Expec. 11% 9% Meets Expectations 90 90 Exceeds Expec. 12.5% 5.4% Outstanding 4.5% 5.4°s (prorated) AVERAGE MERIT INCREASE: 8.5% f work\meritinc 1991 RECREATION ADMINISTRATION DEPARTMENT GOALS The Vail Metropolitan Recreation District is a quasi-municipal agency tasked with meeting the leisure needs of residents and guests to the Town of Vail. Recreation facilities and services include the Vail Golf Club, Vail Tennis Center, Dobson Ice Arena, Nature Center, Teen Center, Athletic Fields and sports programs, Youth Services and a myriad of recreation and leisure programs. These entities are operated in a community service manner within a fiscally responsible mode. Other goals of VMRD for 1991 include: 1. Ensure that all residents of Vail have access to recreational activities and facilities regardless of interest, age, sex, income, race, or disability. 2. Develop through department heads a yearly program format to outline all program offerings. Programs are to be progressive and creative in nature with an increase as follows: Youth Services (50$), Sports and Athletics (10$), Tennis (5$), Golf (3$), Dobson (20$), and Special Events (25$). 3. Develop a comprehensive 3 year recreation master plan. a. Staff formulation by 2/15/91. b. Board input by 3/1/91. c. Public input by 9/1/91. d. Conceptual draft completed by 10/15/91. 4. Gain a greater degree of control over VMRD budgeted allocations with careful analysis by developing a monthly budgeting system to be in place by 92 budget cycle. 5. Develop a more concise 3 year budget and financial planning procedure for VMRD to include a 3 year capital project funding requirement to be included in the 92 budget. 6. Monitor and ensure quality customer service in all facilities and program areas with less than 3.5$ negative feedback. 7. Stress the importance of marketing with specific increase in VMRD signage and name exposure as well as program advertising. 8. Work towards increasing the VMRD financial posture by f continued strong generation of revenue while maintaining or reducing current operating expenses with a minimum of 6.5$ capital reserve over A.O.B. 9. Seek out new special events, sport tournaments, leagues and recreation programs that will increase the quality of life for Vail residents and help to establish Vail as the Recreation Mecca. 10. Increase participation in recreation program, leagues, tournament, etc. by 10$. (See corresponding specific branch goals) il. Coordinate public recreation with other communities and recreation groups to avoid duplication and encourage innovation. 12. Encourage citizens to become .involved with the recreation planning process through various avenues and utilize such input for program development and review. At a minimum conduct one extensive leisure service and leisure delivery assessment to be completed by 9/15/91. 13. Finalize plans for the development of the Par 3 Golf Course. 14. Review possible cooperative program efforts with the Eagle- Vail Metropolitan Recreation District. 15. Ensure implementation of all 1991 approved capital projects. 16. Provide staff development sessions with a minimum of the following for 1991. a. Customer service (3 sessions). b. Vertical and lateral communication (2 sessions). c. Goal and objective planning (1 session). d. Staff site visitation (1 session). e. Long-range planning (1 session). 17. Begin the initial review of VMRD's solvency as a district verses as a Town of Vail entity. 18. Ensure the development of position descriptions, job standards and performance evaluations for all employees. 19. Stress the importance of development through professional organizations to include at a minimum: a. One staff member attendance at ever CARA Meeting. b. Minimum of 3 staff members attendance at CPRA. c. Minimum•of 2 staff members and 1 Board member attendance at NRPA. d. Increased department visibility in CARA, CPRA, NRPA, LERN by 75$. 20. Work with each department head to ensure the implementation of 95$ of all branch goals. 1991 GOALS - MARKETING AND SPECIAL EVENTS The overall object of the Marketing Department for 1991 will be to increase public awareness of the Vail Metropolitan Recreation District and its programs and events. 1) Develop and stage one major special event a quarter. The event will focus on providing quality entertainment and will meet the needs of the community. 2) The VMRD advertising plan will focus on improving the image of the VMRD to the public. Implementation of an advertising plan will take place for each department, event, and program activity. Implementation will encompass newspaper, flyers, radio and poster advertising. 3) Develop an effective Leisure Assessment Survey to determine the wants and needs of the community. Survey to be completed and distributed, with analysis completed, by September 15, 1991. 4) Solicit corporate sponsorships for selected District programs and special events to absorb 75$ of the event's operating costs and to increase revenues of each event by 15$. 5) Design and implement a District logo to reflect the image f the VMRD to the public as a leader in the community and in the Recreation field. 6) Develop and have in place by the summer of 1991, quality VMRD signage at all facilities in a standardized format. 7) Gain control over all advertising and marketing of all VMRD programs and special events. 8) Develop a quality summer brochure to promote all VMRD programs and special events. In addition, develop additional brochures, pamphlets and flyers to support off-season activities and events. 9) Develop a more progressive stance in our advertising posture through research and attendance of seminars, workshops and conferences. 10) Develop a VMRD comprehensive marketing plan to be devised and f implemented by November 1, 1991. 11) Identify by the end of the fiscal year 1991 the most effective marketing modes available to the VMRD. 1991 DOBSON ARENA GOALS OBJECTIVE: To facilitate recreational ice programs for the local community, and offer special event opportunities so that the multi-use potential of the Arena is fully maximized. 1. Develop a three-year programming master plan for the Arena by July 1991. A. Identify the time periods when the Arena must be utilized by leisure interest groups, i.e., skating club, hockey club, etc. B. Identify all available revenue producing windows for the next 3 years and actively begin to book these time periods. C. Develop an objective flowchart detailing how to obtain more authoritative control over leisure interest groups currently administering feeder system programs. 2. Develop greater stability and consistency in the part-time, supervisory and special events personnel by ensuring each position has a job description, job standard and periodic evaluations as set forth in the VMRD handbook. 3. Host a minimum of two customer service training sessions for staff per year. 4. Enhance professional job-related development by Dobson staff attending a minimum of 3 professional conferences per year. 5. Develop a quality control system for measuring both the success and the productivity of all the leisure programs offered at the Arena through program questionnaires with a minimum of a (3$) negative factor. 6. Increase program participation by 15$ for each Dobson administered program. 7. Increase revenue by ten percent (10$) in 1991. 8. Reduce operating expenditures by ten percent (10$) for 1991. 1991 VAIL NATURE CENTER GOALS The Vail Nature Center provides leisure, outdoor recreational educational activities for visitors, locals, school groups and .special interest groups. Goals: 1.) Increase the public awareness of the mission and direction of the Nature Center through: A) New signage, B) Flyers and brochures, C) Articles, D) Direct mailings. 2.) Develop a 3-year improvement plan for interpretive displays and exhibits. 3.) Upgrade, preserve, protect the Nature Center grounds and facilities by committing 5 hours per week toward improvements. 4.) Increase total visitor numbers by 10$ over 1990. 5.) Increase user fee funding by 10$ over 1990. 6.) Increase visibility and participation of Living History Day by 10$ relative to budget increase. 7.) Develop and implement two projects to produce non-user fee funding such as grants, donations, memberships, benefits and special events. 1991 Athletics - Sports Goals OBJECTIVE: Provide recreational sport and athletic opportunities for the people of the community and the quests who visit through tournaments, leagues, camps and special events. GOALS l.) Establish a quality control measure for programming with not more than 5$ unsatisfactory response via surveys and evaluations. 2.) Increase participation in all leagues, camps, tournaments by 10$ over 1990. 3.) Recruit 6 new contender softball teams for Labor Day Tournament. 4.) More effective recruitment, enrollment and retention of softball umpires through regular training and evaluations. 5.) Add at least one new activity to each area of programming. (i.e.: softball, soccer, volleyball,. basketball, etc.) 6.) Meet with recreation user groups and constituents at least two times per year for general meetings with a pre and post meeting for major sports. 7.) Increase participation in running races by 20$. 8.) Develop job descriptions, job standards and evaluation package for all directly supervised employees. Offer two customer service training sessions for same. 9.) Implement professional development standards for employees RBequiring attendance and involvement with professional` organizations. (i.e.: ASA, CARA, CPRA, USVBA.) 10.) Increase visibility of sports programming through media - marketinq - with a minimum of 5 to 10 public interest articles _ per year. 11.) Implement by January 1, 1991 a strategic tracking system to monitor participation and user numbers for all programs. 12.) Plan, develop and implement by April 15, 1991 a Park Maintenance branch with organizational plan. 13.) Develop and implement a Ford Park facility master plan by April 1, 1991. 14.) Develop and implement a Golden Peak sand volleyball facility master, plan by May 1, 1991. 15.) Seek funding for athletic field bathroom complex via LWCF funding. To be completed by 12-31-90. 16.) Improve point of sale venues for programming by providing two available points of registration with expanded hours. 17.) Plan and install new fencing at Ford Park by May 15, 1991. 1991 VAIL GOLF COURSE GOALS OBJECTIVE/OVERVIEW: The Vail Golf Course is a championship 18 hole, par 71 golf course with a full compliment of guest services. It's mission is to provide a quality leisure opportunity and. develop golf as a lifetime sporting interest among residents and guests. 1. Increase revenues by: 12$ increase in golf memberships, 5$ increase in green fees, 5$ increase in cart rentals. 2. Maintain current spending level of operating expenditures. 3. Through cooperation with the marketing branch focus an advertising effort to increase pre-post season rounds by 10$. 4. Ensure quality customer service throughout all quest service operations with less than a 4$ negative factor from comment cards, customer surveys and public input. 5. Develop greater stability, consistency, and adherence to assigned duties through effective position descriptions, job standards, periodic employee evaluations and supervisory monitoring. 6. Host a minimum of two customer service training sessions for the entire staff. 7. Ensure effective vertical and lateral communication with the staff as well as PGA Professional by: a. Minimum of 1 staff meeting held every two weeks with entire staff. b. Minimum of one work session between the PGA Professional and VMRD Club Manager each week. A minimum of two of these will be attended by the VMRD Executive Director each month. c. PGA Professional and VMRD Club Manager attendance at the VMRD bi-weekly staff meetings. d. Vertical employee/supervisor evaluations conducted periodically. 8. Ensure public input by customer comment cards, open house forums and not less that monthly public input work•sessions. 9. Implement better control procedures through computerized ticket systems for both green fees and golf carts. 10. Implement a systematic cart maintenance program. il. Ensure strict adherence to VMRD policy and procedures with less than 2 monthly variances. 12. Ensure quality control and adherence of PGA Pro to contractual terms with careful monitoring and monthly reviews with Executive Director. 1991 Tennis Goals 1. Develop a more financially sound posture at the Tennis Center by reducing expenditures 15$ and increasing revenue by 10$. 2. Reduce staff levels to minimal requirements while still supporting programs, activities and tournaments. 3. Work with the Marketing Department in obtaining a corporate sponsorship for the Tennis Center, camps and programs with a total revenue value of at least $10,000. 4. Ensure available court space at the Ford Center by developing a local court usage policy and moving more camp participants to other available courts. 5. Redirect the Tennis Center towards becoming a multi-use recreation complex, without creating conflicts between tennis and other leisure users.. 6. Provide staff for the Lionshead tennis area so that revenues can be collected during the week and on weekends. 7. Increase the VP'II2D point of sale opportunities by utilizing the Tennis Center as an information dissemination point and registration centrum. 8. Carefully monitor the Tennis Pro Contract to ensure conformity . with contractual agreements and thereby reducing required staff funding by 7$. 9. Ensure quality customer service by hosting a pre and mid season customer training session, with less than 3$ of completed customer comment cards reflecting a valid negative concern. 1991 YOUTH SERVICES GOALS 1. Increase programming and activities for the 5-12 year age group. This will be accomplished by offering at Least 10 programs per week in the areas of sports, enrichment, arts and crafts, outdoor activities or special events. 2. Attract and retain staff of the highest quality and character. Provide a minimum of 4 professional development sessions; 2 to address activity planning and 2 to address the social developmental aspects of working with children/teens. 3. Actively solicit the desires of local parents by hosting 2 Open House Forums and conducting 1 Leisure Service Assessment. 4. Increase youth sports programming by providing a youth winter basketball league, a summer youth league, a 2 x 2 teen basketball league, a supervised playground activity, and hiring a part-time Youth Sports Coordinator. 5. Remodel the existing Cafe area by March 15, 1991, to provide a multi-purpose children's arts and crafts and activity area and a registration/infonaation site for all VMRD children's programs. 6. Provide in the Red Sandstone Elementary Before and After School program, excellent enrichment and sports activities. Secure Social Service licensing for the Before & After School Program by March 15, 1992. Increase communication with parents by to devise monthly reports sent to parents on the performance and progress of each child enrolled. Send home a monthly newsletter to all RSES B/A parents. 7. Provide a children's day camp on each day that children are excused from school. 8. Develop specific quality standards for the Potpourri Day Camp. Set and firmly abide by an enrollment limit of 90 children per day. To provide at any time, information on the whereabouts of each child. To greet each child and parent by name upon any day's arrival at the program. 1/18/91 1991 GOLF COURSE MAINTENANCE DEPARTMENT GOALS 1. To complete all but the last phase on the new water system, if time permits. 2. To finish the new elevated third tee. 3. To finish the extension of 18 pro tee and change path direction from 17 fairway around pond north and west to 18 tee. 4. Improve area around 1 tee, possible plant trees in the are for safety. 5. Top dress all old fairway ditches that have settled over the years. 6. Aerate and top dress fairways when possible. 7. Improve drainage on fairways 2 & 8. 8. Blacktop cart paths 4 & 5 fairway and repair cart paths damaged from sprinkler system installation on front nine. 9. Install cart paths on holes 12, 13, & 14. 10. Possible plant more spruce trees along left 6 rough and in island between 5 & 6 rear of 9 green and left of 13 fairway. 11. Improve quality of all sports fields and areas adjacent to fences, seating areas etc. 12. Build storage bins rear of shop. 13. Possible re black top south half of clubhouse parking lot. ' ~ CONTRACTS Satch's Restaurant TOV/VMRD Land Lease (golf course) 1985 - needs updated Cross Country Ski Operatin - Axel Wilhelmsen TOV/VMRD Golf & Tennis Passes Vail Valley Consolidated Water District Sleighride - Steve Jones Vail Athletic Club (Cooperative tennis court usage) VA & VMRD - Gold Peak Tennis Shop VMRD/TOV Contract - plus addendum to contract Various Arena Contracts (1, 2, & 3 year tenure based on most recent fee structure ~ _ I . Government Edition ~~,A BOARD AND ADMINISTRATOR . Published by Center for Board and Administrator Relations Advising over 100,000 board members and administrators Box 208, Sioux City, Iowa 51102 Dear Board or Council Member, The right of citizens to attend government board or council meetings is guaranteed in most comrnunities. But too often the right to attend is interpreted as a right to participate in meetings. This invites chaos. I talked with two board members recently, both of whom had an effective method of preventing visitor disruption at meetings. A Montana board utilizes a very simple solution. It opens each and every meeting with a reminder to visitors: "This is a board meeting which is held publicly, but it is not a public meeting." This message alerts visitors immediately to their role as spectators. Another board in Le Sueur, Minnesota, educates visitors as they arrive so they know exactly where they fit in at the board meeting. Board members simply take turns actin as greeters. A greeter arrives 20 minutes early to welcome observers an~ sign up those who wish to speak during the public-input portion of the meeting. The greeter also passes out a special pamphlet that explains how the meetings are run. A good way to defuse board meeting tension Government boards face a staggering array of controversial decisions that occasionally cause tension among board members. Chairman Mic Kenney (Cody, WY) says his board is prepared for stressful situations--like a recent meeting where his board had to consider budget cuts. The room was full of concerned citizens and the atmosphere was charged with tension. But his board was ready with a simple plan to clear the air. Kenney simply called a break when things got too hot. Consequently, short breaks have become a part of every meeting and are called whenever necessary, Kinney says. "Sometimes I call two or three a meeting. When we come back, everyone's more relaxed and we come to decisions much more easily." From a Texas administrator, here's the joke of the month! , At his board's regular meeting, a government administrator outlined all his accomplishments for the past year and then asked his fiscally conservative board for a salary increase. When the final vote was taken, the result was 7 to 0 in opposition to the salary increase. Suddenly there was a crash of thunder and a bolt of lightning, and a deep voice said, "You know he's right--give him a raise!" After a brief WARNING: ~ TH6 NB;VYSI.b.. rw YOU AR6 READING IS A PH......,..1 Y, THS PERSON WHO MADE THE PHOTOCOPY TS VIOWTING OUR COPYRIGHT. U~r m . do as alloar p""...... r, of thin Goad ~ ~ ~016e , . To pas'Lna a . . for arch bard memhc, phoa C117J56&Z433. Capyrighn O John G Sialar,1990. Bond rod A ASSN 089481 AC, USPS b~001952 b ~hnd mmWly by Cmta [or Mao.Finatx Symm., 230 Rand Shoat, Atraq U 31001. Socond cJ,a portage paid a AIQm, lots 31001. pOS7MAS18R: Sand add,es to Band and A....... , , PO Box 206. Siomt City. u S110i pause, the board chair responded : "That makes the vote 7 to 1 The boardJstaff connection I heard about an incident this month that really surprised me. A reader received aletter -from a staffer complaining about the administrator. The board member took the letter to the board chairman who promptly called a meeting to discuss the complaint--without telling the administrator. The board later interviewed other staff members and solicited more complaints while the administrator was out of town. It reminded me how board members are often confused about their connection to staff. Here are two questions they often ask: "What part should the board play in hiring staff?" The board hires the best person to administer programs and services, and then delegates all other staff hiring to that person (the administrator) . The board should not interview or evaluate staff. These are the administrator's jobs. "Should staff members play a part in the evaluation of the administrator?" No. The board hires the chief administrator and the board has the responsibility for evaluation. It would be very difficult for staff members to be objective when evaluating their "boss." Public wishes or special interests? Congress isn't the only governing body besieged by special interest groups. Most government boards regularly hear from groups that have a special interest in board decisions--concerned taxpayers, citizens favoring a certain program, business people backing development projects. These situations raise a question that's tough to answer--Do the special interests represent the public's wishes or are they just a few people making noise? Board Member Christine Hagedorn (Fredericksburg, IA) offers these guidelines to help board members sort it all out.. . Ask yourself three questions : 1) Is it good for most citizens? 2) Will it benefit my community as a whole? 3) What's the cost? You may risk alienating certain groups, Hagedorn says. But when you're doing what's best for most of your constituents, that's the price you pay. Board members want to know... QUESTION : "A constituent has called me several times with the same complaint. Each time I tell him to talk to the administrator. He's done that, but says he can't get a satisfactory response from the administrator. Is this now a board issue? Should I bring it up at a board meeting?" ANSWER: When the constituent says he can't get a "satisfactory response," that could mean the administrator won't do what the constituent wants. I suggest you talk the issue over with your administrator to understand what's going on--not so you can referee the situation. Tell the constituent that the organization must operate for the good of all citizens, not just one. The B1;A Editors ern ~ ~ oo the mbpa m~mr co~i~ered~,t ~iald.~mbtrara. PO Bmi 208. siau 6ty. IA 61107, John C. safer, Publi~hm.7bb pabliutiao b mowed ro pl expert , ~ ' gnied, „ pa , Pam pW~ (Flom e ~ ~ tho pehlbher b vat eapaed b bpl, j Q other pm J.. , ' It and a . ather.~uhen, !the of rt . 1 t6eeh! be Deeleretlm d f johlly eAopbd by • of the ~ . IFer A . e v from Rate to etlb, p come mtlriA h1llRA not • to ''y any DtoAt ' erY mxY PPh' 7~ Beard rod Adro dmt net cb Q 3 Town of Vail Town Council 75 South Frontage Road Vail, Colorado 81657 February 5, 1991 Dear Mayor Rose and members of the Town Council: Please accept the following letter ~or consideration during your work session discussions re~arding the Christiania Remodel. In October and November 1990, the owner of the Christiania Lodge, during work sessions-with the Town of Vail- Planning and Environmental Commission (PEC), proposed the expansion of the existing Christiania Lodge building. Subsequent to concerns raised by neighboring property owners, the Christiania Lodge tabled it application before the PEC. The propos_a-L.foz expansion of the Christiania included the addition of a another story to the lodge structure. The addition would raise the height of roof ridge line above the present roof line. The application before the PEC requested a variance from setback requirements. `Parking requirements were satisfied by increasing the ratio of valet parking in the Christiania leased Vail Associates parking lot. The proposal received support from Town of Vail planning staff. The PEC raised several concerns with regards to the proposal. I and other neighboring property owners. raised issues with regards to view corridors, parking, traffic circulation, and building design. The matter remains before the PEC. We wou13 like to bring to your attention that the Christiania Lodge is not designated as an infill development in the Vail Village Master Plan. The requested density variance will have significant impacts upon the neighborhood. Appropriate mitigation should be taken to avoid undesirable impacts. The proposed density variances for the Christiania Lodge should be evaluated within the contexts of the criteria established for East Vail Village: Christiania/VA Study Area in the Vail Village master plan. Criteria should include East and South facing view corridors from the neighborhood. (See. attached copy.) REC~J FfB 5 1991 Vail Town Council RE:Christiania Remodel February 5, 1991 Page 2 The site of the present Christiania/Nail Associates parking area, known as tract P-3, consist of two parcels owned by Vail Associates and a road right-of-way owned by the Town of Vail. The location of the connecting road (Mill Creek Chute) between Hansen Ranch Road and Gore Creek Drive is located on the western portion of Vail Associates owned property. The Town of Vail right-of-way bisects the existing parking lot. The Christiania Lodge has a long term lease for parking on the eastern parcel of Vail Associates owned property. If the two halves of the P-3 parcel are combined, there is sufficient land to accommodate a large structure. From time to time consideration has been given to building an underground parking structure on the site for use by the neighborhood for parking and other public services. A proposal in the 1972 Vail Plan adopted by the Town of Vail, included a pedestrian plaza covering the proposed parking structure. It is an opportune time for the neighborhood property owners to discuss, with the Town of Vail, specific neighborhood master planning issues such as traffic circulation, view corridors, parking, and streetscape improvements. It should be noted that this is the only neighborhood in Vail Village which has not been included in the streetscape Planning Project currently being carried out by the Town"s Department of Community Development. It is with this history in mind that we have formed a neighborhood property owners steering committee. The East Vail Village Steering Committee is undertaking the initiative to prepare a more detailed neighborhood master plan, in conjunction with the Vail Town Council. Included in the neighborhood master plan would be provision for the adoption of view corridors; improvements to landscape, streetscape, and traffic circulation; development of centralized parking structure with pedestrian plaza; and other related neighborhood concerns. If a more detailed East Vail Village Master Plan is adopted, as a catalyst, it is suggested that neighborhood property owners petition the Town of Vail. The petition would ask, that the Town of Vail acquire and combine P-3 into a development site on which to build an underground neighborhood parking structure covered by a pedestrian plaza. Vail Town Council RE:Christiania Remodel February 5, 1991 Page 3 It is assumed that neighborhood property owners will be expected, by the Town Council, to participate in shearing the costs associated with the parking structure and other qualitative improvements to the area. The following is a brief description of goals that could reasonably be expected to be achieved. I. Project Goals: 1. Adoption by the Vail Town Council of a streetscape and open space preservations master plan for East Vail Village. 2. Construction of a landscaped, bermed, underground parking structure covered by a pedestrian plaza. The underground parking structure would provided covered parking for neighborhood property owners and their guests. 3. Provide a means by which existing privately owned on-street parking spaces would be exchange for parking in the parking structure. 4. Open space that is created by removal of on-street parking would be converted to privately maintained landscaped buffers between residential buildings and the street. 5. The present street right-of-way would be upgraded to a controlled-access, landscaped pedestrianized street with curb, gutter, storm drainage, sidewalks, and street lighting. 6. View corridors adopted by the Town of Vail would preserve views of the ski mountain and Gore Range. 7. That neighborhood property owners would consider, through election by property owners, the formation of a special taxing district that would finance public debt. The , debt would be equivalent to the extraordinary costs resulting from the desires of the property owners. The Town of Vail would be expected, at a minimum, to finance that portion of the public debt which is customary and similar to public improvements in similar circumstances in the Town of Vail. 8. That service delivery, customer parking, and traffic circulation safety problems that presently exist are improved or solved. Vail Town Council RE:Christiania Remodel February 5, 1991 Page 4 We would ask the Town Council give authorization for a town planner and planning consultants to participate with the East Vail Village Steering Committee to conduct the necessary planning studies to fulfill the foregoing goals. ~ - $1PrarP~V O _ v Gretta P~rks East Vail Village Steering Committee f a #7-1 Christiania/VA Study Area ~ Presently zoned for lodging, this parcel currently provides parking for the Christiania Lodge and Vail Associates. Issues to be addressed in the development of this property include covenants restricting the use of this property to parking, accommodation of existing parking as well as ~ demand created by new development and a formally adopted view ~ corridor, looking toward the Gore _ _ _ ~ Range. Public purpose uses that ~~~r~-- may be appropriate for this site aAllp(II ~ ~,,~u;~'~ ; include park/open space and/or a 7~3 ' ~ <.><u~~-. 3;:,~ central loading and delivery y•,,:. ~ facility for the Village core. l 7_1 ~ : ~ EAS~LLA 0 i~, MRISTIAMIA may, ~ •'!1MATEA~ ~J , .r I #7-2 Tivoli Lodge Infill (Complete) Small lodging in_fill over parking area off of the existing lodge. Mass of building to "step down" from existing structure. A key issue related to this potential ' development is accommodating on- site parking for new demand created and the spaces lost by the infill of the existing lot. ' f 55 i~~ PLANNING AND ENVIRONMENTAL COMMISSION January 28, 1991 AGENDA 1:30 Site Visits 3:00 Public Hearing SITE VISITS 1. Approval of minutes of January 14, 1991. 3 2. A request for a major amendment to Special Development District No. 22, also known as the Dauphanais-Moseley SDD, located to the south of the 1600 block of Lionsridge Loop/Dauphanais-Moseley Subdivision, Filing One. Applicant: Pat Dauphanais 1 3. Work Session - A request for setback, landscape, and site coverage variances and an exterior alteration to the Lifthouse Lodge at 555 East Lionshead Circle/ Lot 3, Block 1, Vail Lionshead 1st Filing. Applicant: Robert T. and Diana Lazier 2 4. Work Session - Stephen's Park. Review of proposed Stephen's Park Master Plan. Site is ' located on the southeast corner of South Frontage Road West and Rinnickinnick Road. Applicant: Town of Vail ITEMS TABLED TO FEBRUARY 11, 1991: - 5. A request for a major subdivision, to approve the final plat. Said parcel is commonly referred to as Spraddle Creek, an approximately 40 acre parcel located north and east of the Main Vail/I-70 interchange and east of the Spraddle Creek livery. Applicant: George N. Gillett, Jr. _ 1~ + ~aCton SIN. ~ViCCuzms ; . Post Office Box1251 Nui! Colomdo 81658 (303J 476-0500 Feburary 6, 1991 Vail Town Council, 75 South Fontage Road - _ Vail, Colorado 81657 Dear Geltlemen, I enjoyed working on the Vail Planning & Environmental Commission this past year. It was a good year and I learned a lot about the planning processes and about our community. Serving on the P.E.C. was a wonderful opportunity to meet new people and contribute to Vail in a positive and meaningfull way. I wish more people would take the time to learn about and contribute to our com- munity. Having now worked as a volunteer for a year, I can more fully appreciate the amount of time and effor each of you puts fourth in working for our community. You are to be commended! I want to thank each of you for the opportunity you gave me to serve Vail in 1990. Best Wishes, Dalton Williams ~~'DFEB ~ 1991 4 V ~ n' ~ 2 / / u , \ May TOWN OF VAIL ~ 7S Soutb Frontage Road Office of the Town Manager Yail, Colorado 81657 303-479-2105/FAX 303-479-2157 February 11, 1991 Mr. Dalton W. Williams Post Office Box 1251 Vail, Colorado 81658 Dear Dalton: I just want to follow-up my phone call with a letter to officially thank you for the time and effort you have given to serve on the Vail Planning and Environmental Commission. You have been a very conscientious, con- cerned and well informed member and we appreciate your contribution very much. I hope you will continue to be involved in Town of Vail issues and continue to contribute wherever possible. Sin r ly, Rondall V. Phillips Town Manager RUP/jc Salton ~YV. dams Post Of jice BoX 1251 Nail Colorado 81658 (303J 4Y6-0500 Feburary 6, 1991 Vail Town Council, 75 South Fontage Road ~ - Vail, Colorado 81657 Dear Geltlemen, I enjoyed working on the Vail Planning & Environmental Commission this past year. It was a good year and I learned a lot about the planning processes and about our community. Serving on the P.E.C. was a wonderful opportunity to meet new people and contribute to Vail in a positive and meaningfull way. I wish more people would take the time to learn about and contribute to our com- munity. Having now worked as a volunteer for a year, I can more fully appreciate the amount of time and effor each of you puts fourth in working for our community. You are to be commended! I want to thank each of you for the .,rr.,mmity you gave me w serve Vail in 1990. Best Wishes, / Dalton Williams #~C'D FE8 ~ 199j a" ,y TOWN OF VAIL 7S Soutb Frontage Road Office of the Town Manager Vail, Colorado 81657 303-479-2105/FAX 303-479-215? February 11, 1991 Mr. Dalton W. Williams Post Office Box 1251 Vail, Colorado 81658 Dear Dalton: 1 just want to follow-up my phone call with a letter to officially thank you for the time and effort you have given to serve on the Vail Planning and Environmental Commission. You have been a very conscientious, con- cerned and well informed member and we appreciate your contribution very much. I hope you will continue to be involved in Town of Vail issues and continue to contribute wherever possible. Sin r ly, Rondall V. Phillips Town Manager RUP/jc • ,hna,l ~~~~OO ~ LS~.~~~LUS? BLS JSOO 111 South Frontage Road • Uail, Colorado 81657 MEMO DATE: January 31~ 1991 TO: Ron Phillips Vail Town Manager FRDM: Sylvia Blount Executive Director RE: Special Events Rona attached please find the details for the events we performed under our 1990 contract. I noticed that we omitted Vailfest from the re-cap I gave you on January 24th. The complete audited financial statement will be available within the next week or so. If you have any questions please do not hesitate to give me a call. CENTRAL RESERVATIONS 1-800-525-3875 GROUP SALES / BUSIIYESS OFFICE (303) 476-1000 Denver Line 595-9488 EXPENSES REVENUE BUDGET MEMORIAL DAY 0 0 $ 2980 VAIL AMERICA DAYS ~19~188 $12502 $35600 VAILFEST 6937 5977 6700 EMPLOYEE SERVICE SEMINAR/AWARDS ~ 1f67b ~ 11630 $ 650 THE VALLEY. OF THE LIGHTS (CHRISTMAS TREE LIGHTING & ,NEW YEARS EVE) $ 4498 $ 675 $ 7400 TOTAL $37299 ~20~784 $53330 The large savings was due to the cancellation of the fireworks $16r 000. MEMORIAL DAY REVENUE EXPENDITURE 0 0 BUDGET - X2980.00 VAILAMERICA DAYS REVENUE EXPENDITURES CONCERT SPONSOR $ 250.00 CORPORATE SPONSOR 300.00 ENTERTAINMENT SPONSOR 1150.00 PARADE SPONSOR 1540.00 GENERAL SPONSOR 1000.00 CONCERT TICHETS 4992.00 ENTRY FEES 620.00 SOFT GOODS 2650.00 ADVERTISING $ 839.92 DECORATIONS 91.81 ENTERTAINMENT 8441.83 " FOOD & BEVERAGE 854.76 INSURANCE 1727.05 PRINTING 368.40 PERMITS 145.00 PRODUCTION FEES 1800.00 RENTALS 1473.50 SOFT GOODS 2535.05 TRANSPORTATION 500.00 AWARDS 250.00 MISCELLANEOUS 1b0.00 TOTALS s 12502.00 t19~187.82 BUDGET - $35600.00 VAILFEST REVENUE EXPEAIDITURES CORPORATE SPONSOR $ 750.00 GENERAL SPONSOR 500.00 FOOD & BEVERAGE SPONSOR 4727.05 ADVERTISING $ 1032.08 DECORATIOA[S 262.67 EPITERTAIIdMEPIT 2575. 00 - FOOD & BEVERAGE 1643.26 INSURANCE 577.30 PR I IQT I IdG 326.09 PERMITS 57.00 SOFT GOODS 463.26 TOTAL t 5977.05 i 6936.66 BUDGET - $6700.00 MISCELLANEOUS (EMPLOYEE SEMINAR) REVENUE EXPENDITURES SPONSORSHIPS $ 60.00 GENERAL SPONSORS 1570.00 ADVERTISING $ 33.30 FOOD & BEVERAGE 458.47 PRODUCTION FEES 649.00 RENTALS 100.00 AWARDS 435.10 TOTAL f 1630.00 f 1675.87 BUDGET - $650.00 VALLEY OF THE LIGHTS (CHRISTMAS TREE LIGHTING) REVENUE EXPENDITURES CORPORATE SPONSOR 675.00 ADVERTISING $ 2249.66 DECORATIONS 68.06 ENTERTAINMENT 1006.20 FOOD & BEVERAGE 175.00 PRINTING 300.00 PRODUCTION FEES 450.00 DONATIONS 50.00 TOTAL f 675.00 (4298.92 NEW YEARS EVE REVENUE EXPENDITURES ENTERTAINMENT $ 200.00 FIREWORKS 5000.00 TOTAL (5200.00 COMBINED BUDGET - f7t400.00 . ~ - Iowa of nail ~ 75 south frontage road vail, Colorado 81657 (303) 479-2136 T0: RON PHILLIPS FROM: PAM BRANDMEY DATE: 11FEB91 RE: RENTAL SPACES FOR PROPOSED VRA RELOCATION 1. Slifer Management Contact: Steve Stafford or Mark Matthews 476-1063 VAIL PROFESSIONAL BUILDING a. Former VAIL TRAIL offices 2,000 SF available @ $16.25 SF + common area fees of approximately $7.23 SF = $23.48 SF (CAM charges include heat, basic janitorial services 5 nights/week, i.e., emptying trash, vacuuming, etc., and general insurance, etc.) Additional costs: electricity for computers, etc., which will be approximately $50.00/month b. East/West Marketing will be giving up 1,100 SF, ground floor, within the next month or so -fees the same Mark stressed these rates are beginning points for "negotiation," since he feels the VRA would be great stable long-term renters. • VAIL NATIONAL BANK BUILDING a. Available now is a suite of approximately 1,100 SF, and Land Title will be vacating their 1,500 SF tentatively on June 1, 1991. Around $16.25 SF for space, with CAM charges at $6.80 SF (and in this case, does not include electric or heat) Parking could be a problem since the allocation is about 1 space per 400 SF of rental space. RENTAL SPACES FOR PROPOSED VRA RELOCATION FEBRUARY 11, 1991 PAGE TWO 2. Hud Wirth/Scott Wirth Contact: 476-0263 VAL DAS SCHONE The space formerly occupied by Ace Hardward totals almost 9,000 SF and must be split into north/south portions. The area most suitable for VRA would be approximately 4,500 SF in the back, leaving over 3,500 SF for retail rental space to the south, or in front. This front retail space would cost $20.00 SF or more and Hud is reluctant to change the use from retail space. He would be willing to rent @ $9.75 SF + $4.02 SF (CAM fees) + $1.43 SF real estate taxes = $15.20 SF TOTAL if VRA pays for the improvements. Hud estimates the improvements will be major and will include the following: installing windows, improving electrical to handle computer, relocating and rezoning sprinkler heads/system, providing mechanical upgrade to meet code, installing new ceiling, installing air conditioning for computer, etc. He met with Sylvia Blount, Bob Fritch, and Rusty Wood on Friday. Rusty will be providing an estimate. Additionally, his local contractor is Mike Rippy, who will also be providing an estimate for this changeover. A point to consider: at the time Travel, Travel Vail took their space of 800-400 SF, similar upgrades and improvements cost $10,000.00. The cost wouldn't necessarily be proportionate to this - but could be expensive. VAiI RESORT ASSOCIATION V.2191 sp/newmovel Moving Expenses frae the desk F _ to Vail Village Inn/Phase 5 & Visitors Center of Dan Eller MAiN OFFICES ; VRA Office Eqpt Xerox Copy Machine ;Xerox f2_ . ~ 2 Postage Machine ;Pitney F 1 • 00 , Desks General Inventory ;Town of Vail Assistance - sbttl 450.00 Computer Eqpt Reserv,ComputertDEC)mpute ;Vail Resort Association System One(wltele line) ;SYS 1 11,700.00 Res Station Eqpt ;Vail Resort Association Sales PC, Laser ;Vail Resort Association Cable,Wiring,Misc Purchase ~ 100.00 Res FC, printer ;Vail Resort Association :!1 11 500.04 Telecom Lines Denver fx 5?5-?4S.° ;US WEST 1447.00 U.S.West WI Data Circuit K:7-^•?47;US WEST i;45.i~? DEC Data Line 476-4:45 ;US WEST S~ .04 RAC ['ata Line 47b-b~°~ EUS WEST 1fi5,00 Fat. Line 476-b1x~~' ;US WEST i~;,00 Tele:~: Line 476-x_'9'? ;US WEST i~,Fk1 OFX Trove 1 Va i 1 K476-40::1; L'S WE57 1255. t>') OFX Travel Vail K476-40.?•:;US WEST 125,;.00 2-OPX Info Footh K.476-4029;US WEST 1510.00 Centron f21 lines! ;US WEST 11,048.00 U.S.West Dc'"ARC Extension ;aprox 1,000.00 tE~twee^ Phase V1 ~ 'r froa~ the DEMHRC? ; Ai~~.i 17 "M~:t?~:ines"(WATTS' ;ATt,T 1:00,(10 s6ttl 14,%b+), 0U • iel?com EG~t. ; E=:ecutene(ISOETECI ;EXECUTONE 15,fi62.40 5,86..00 (Includes Duple: Modular Jack Install; for Computer ~ Telephone Sets! ; GROUF SALES !Visitors Center) ; U.S.West 4-OPX Lines Install ;US WEST 12,040.00 2-Centron Lines ;US WEST 196.00 Ek:ecutone(ISOETEC) ; 1-OFX Card Install ; 1,150.00 Encore f::SU F'hone System (5 sets? ; 1,87:;.04 sbttl 5,164.00 ' TOTAL MOVING EXPENSES 17,636.00 f If Group Sales & Main Offices DO NOT rove at Same time.....ADD...., 3,000.00 CAFITAL EXPENDITURES Leasehold Imprvmrt;: Main Offices- SullivanlWood 165,145.00 565,145.00 Grcwp Sales Offices- SullivaniWood TOV TOV Carnet Furchas~ 'r inst?1'_ o~ 440sq yds 14,2~m,r~p a,•~)n,i)0 Awn i nq 1, 8t)0.0i~ 1, gf>':~. 40 r~;rniture =7pt -'urCnase 56,219.!1') 21°.0i1 TOTAL CAPITAL EXF.":DITURE; 77,364.00 GRA"JD TOTAL °5,400.114