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HomeMy WebLinkAbout1991-03-26 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 26, 1991 3:00 P.M. AGENDA 1. Planning and Environmental Commission Report 2. Design Review Board Report 3. Discussion of Regional Transportation Planning Avon Consultant Funding Request 4. Discussion of Use Tax on Building Materials 5. Discussion of Berry Creek 5th Filing Status 6. Information Update 7. Other 8. Executive Session - Evaluation Response for Municipal Judge 9. Adjournment VAIL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 26, 1991 3:00 P.M. EXPANDED AGENDA 3:00 1. Planning and Environmental Commission Report Jill Kammerer 3:05 2. Design Review Board Report Shelly Mello 3:10 3. Discussion of Regional Transportation Planning - Jim Marshall Avon Consultant Funding Request Action Requested of Council: Approve/deny Vail's share of the funding. Background Rationale: See enclosed proposal from Arnie Ullevig to Bill James. Staff Recommendation: Have Council review the planning process carefully prior to authorizing funding. 3:30 4. Discussion of Use Tax on Building Materials Steve Barwick (Included will be discussion regarding use taxes in other Colorado communities, revenue estimates and administrative details.) Action Requested of Council: Council eventually needs to determine if a use tax is their desired method of funding a new police building. This is an opening discussion on the issue. Background Rationale: At the Council's recent goal setting meeting, and idea was introduced regarding a use tax on building materials as the funding source for a new police building. 4:00 5. Discussion of Berry Creek 5th Filing Status Merv Lapin/ Tom Steinberg Action Requested of Council: 1) Decide whether an intergovernmental agreement should be drafted; and 2) if so, Discuss the issue and give Larry direction as to how to draft the agreement and what should be included. Background Rationale: See enclosed memo. 4:20 6. Information Update Ken Hughey 4:25 7. Other 4:30 8. Executive Session - Evaluation Response for Municipal Judge Buck Allen Background Rationale: Based upon request by Council for reaction to evaluation and proposed modifications. 5:00 9. Adjournment PLANNING AND ENVIRONMENTAL COMMISSION March 25, 1991 AGENDA 1:30 Site Visits 2:15 Air Quality - PEC update on road sanding practices in the Town of Vail. Susan Scanlan/Pete Burnett 3:00 Public Hearing Site Visits 3. 1. A request for a conditional use permit in order to have a bed and breakfast operation on Lot 16, Vail Village 11th Filing, 2910 Aspen Court. Applicant: Patricia D. Funk 2. A request to rezone the following parcels from Hillside Residential Zoning Section 18.09 to Greenbelt and Natural Open Space Zoning 18.38 within a parcel commonly referred to as Spraddle Creek, an approximately 40 acre parcel located north and east of the Main Vail/I-70 interchange and east of the Spraddle Creek Livery. Tract A: Beginning at an existing 2 1/2" diameter iron post with a 3" diameter BLM brass cap marking the 1/4 corner of said Section 5 and Section 8 of said Township and Range; thence, along the southerly line of said SE 1/4 SW 1/4, S89 46'37"W 900.07 ft, to an existing #4 rebar with an aluminum cap (PLS 16827) marking the intersection of said southerly line and the existing ROW fenceline for I-70; thence, along said ROW fenceline, N73 52'16"W 215.13 ft to an existing 2" x 2" angle iron fence post, set in concrete, in said ROW fenceline; thence, continuing along said ROW fenceline N66 52'57"W 240.74 ft, to an existing 1/2" diameter steel pin with 1 1/2" diameter BLM brass cap marking the intersection of said ROW fenceline and the westerly line of said SE 1/4 SW 1/4; thence, departing said ROW fenceline and along said westerly line N00 21'28"W 63.50 ft; thence, departing said westerly line, 141.00 ft along the arc of a curve to the left, having a radius of 85.00 ft, a central angle of 95 02'47", and a chord which bears N00 21'28"W 125.38 ft to another point on said westerly line, thence N00 21'28"W 108.14 ft, along said westerly line; thence, departing said westerly line, 64.81 ft along the arc of a curve to the left, having a radius of 125.00 ft, a central angle of 29 42'21", and a chord which bears S61 40'22"E 64.09 ft; thence S76 31'32"E 359.54 ft; thence 62.73 ft along the arc of a curve to the right, having a radius of 2975.00 ft, a central angle of Ol 12'29", and a chord which bears S75 55'18"E 62.73 ft; thence S75 19'03"E 376.12 ft; thence 159.14 ft along the arc of a curve to the left, having a radius of 1025.00 ft, a central angle of 08 53'44", and a chord which bears S79 45'55"E 158.98 ft; thence S84 12'47"E 344.03 ft to the easterly line of said SE 1/4 SW 1/4; thence S00 11'12"E 160.08 ft, along said easterly line, to the point of beginning, containing 7.742 acres, more or less. Tract B: Commencing at an existing 2 1/2" diameter iron post with a 3' diameter BLM brass cap marking the 1/4 corner of said Section 5 and Section 8 of said Township and Range; thence N37 12'19"W 1077.36 ft to the True Point of Beginning; thence 58.12 ft along the arc of a curve to the left, having a radius of 245.00 ft, a central angle of 13 35'35", and a chord which bears N59 42'59"W 57.99 ft; thence N66 30'46"W 44.39 ft; thence 84.47 ft along the arc of a curve to the right, having a radius of 25.00 ft, a central angle of 193 35'35", and a chord which bears N30 17'01"E 49.65 ft; thence S52 55'12"E 106.60 ft; thence S37 04'48"W 32.00 ft to the True Point of Beginning, containing 0.1183 acres, more or less. Tract C: Commencing at an existing 2 1/2" diameter iron post with a 3" diameter BLM brass cap marking the 1/4 corner of said Section 5 and Section 8 of said Township and Range; thence, along the easterly line of said SE 1/4 SW 1/4, N00 11'12"W 210.36 ft, to the True Point of Beginning; thence, departing said easterly line, N84 12'47"W 338.80 ft; thence 151.37 ft along the arc of a curve to the right, having a radius of 975.00 ft, a central angle of 08 53'44", and a chord which bears N79 45'S5!'W 151.22 ft; thence N14 40'57"E 50.00 ft; thence N88 16'29"E 257.20 ft; thence N12 58'17"E 50.00 ft; thence S77 01'43"E 122.32 ft; thence 69.23 ft along the arc of a curve to the right, having a radius of 125.00 ft, a central angle of 31 44'03", and a chord which bears S61 09'42"E 68.35 ft; thence S45 17'41"E 35.99 ft to the easterly line of said SE 1/4 SW 1/4; thence S00 11'12"E 80.12 ft, along said easterly line, to the True Point of Beginning, containing 1.085 acres, more or less. Tract A, B, and C are referenced per the approved subdivision Final Plat for Spraddle Creek. Applicant: George N. Gillett, Jr. 1. 3. A request for setback and wall height variances for the Neuswanger Residence, 2642 Cortina Lane, Lot 6, Block B, Vail Ridge. Applicant: Chris Neuswanger 2. 4. A request for setback and site coverage variances and an exterior alteration to the Lifthouse Lodge at 555 East Lionshead Circle/ Lot 3, Block 1, Vail Lionshead 1st Filing Applicant: Robert T. and Diana Lazier 5. A request to amend Chapter 18.04 of the Municipal Code - Definitions; to add a new definition for affordable housing unit. Applicant: Town of Vail Housing Authority Representatives will attend the PEC meeting to discuss the following worksession items: 6. A request for a worksession to amend Chapters 18.10 - Single-Family District, 18.12 - Two- Family Residential District and 18.13 - Primary/ Secondary Residential District to allow affordable housing units as a Conditional Use. Applicant: Town of Vail 7. A request for a worksession to amend Chapters 18.14 - Residential Cluster District, 18.16 - Low Density Multiple Family District, 18.18 - Medium Density Multiple Family District, 18.22 - Public Accommodation District, 18.24 - Commercial Core 1 District, 18.26 - Commercial Core 2 District, 18.27 - Commercial Core 3 District, 18.28 - Commercial Service Center District, 18.29 - Arterial Business District and 18.36 - Public Use District, 18.39 - Ski Base/Recreation District; to allow affordable housing units as a Conditional Use. Applicant: Town of Vail 8. A request for a worksession to amend Chapter 18.58 of the Municipal Code - Supplemental Regulations to provide specific development/zoning standards for affordable housing units. Applicant: Town of Vail 9. Approval of minutes from March 11, 1991 meeting. 10. Appointment of PEC member to serve on Design Review Board for April, May and June DESIGN REVIEW BOARD AGENDA MARCH 20, 1991 3:00 P.M. REVISED 3/20/91 SITE VISITS 1:00 P.M. 1 1. Red Sandstone Elementary - Remodel BR 551 N Frontage Road/Portions of Lot 8, Block 2, Vail Potato Patch MOTION: George Lamb SECOND: Sherry Dorward VOTE: 4-0 Approved of "SC59 Seagull Grey" all wood, "Herald Green" trim, plaster to be Devoe "Mimosa". 8 Z. Stott Residence - Deck BR 2339 Chamonix Ln/Lot 11, Block A, Vail Das Schone #1 MOTION: George Lamb SECOND: Sherry Dorward VOTE: 4-0 Approved with color change - trim to be "Ironwood". 10 3. Vail National Bank - Deck enclosure MM Part of Lot D, Block 2, Vail Village 2nd Filing. 108 S. Frontage Road West, SDD 23 MOTION: George Lamb SECOND: Jim Shearer VOTE: 4-0 Consent approved. 6 4. Lindsey/Nilsson - New Single Family Residence AK with Caretaker Unit. Phase VI, The Valley ; MOTION: SECOND: VOTE: TABLED TO APRIL 3RD MEETING. E 7. Peterson/Bossow - 250 request AK ; 332 Beaver Dam Cir/Lot 6, Block 3, Vail Village 3rd MOTION: Sherry Dorward SECOND: Jim Shearer VOTE: 3-0-1 Approved with the condition that prior to issuance of a building permit, applicant shall provide a ,topographic survey to establish benchmark for measuring height. Height may not exceed 33 feet. Ned Gwathmey abstained. 8. Manor Vail - Addition AK 595 East Vail Valley Drive/Lots A, B, C, Block 1, Vail Village 7th MOTION: SECOND: VOTE: Conceptual Review. 9 9. Hunter - Addition SM 5074 Main Gore Dr/Lot 5, Vail Meadows #1 MOTION: George Lamb SECOND: Jim Shearer VOTE: 4-0 Consent approved. 5 10. Lot 24, Dauphanais-Moseley SDD 22 - Single SM Family Residence. 1403 Moraine Drive/Lot 24, Dauphanais-Moseley Subdivision MOTION: Jim Shearer SECOND: Sherry Dorward VOTE: 3-0 DRB made strong recommendations to add a dormer to the east facing roof. Staff will review at building permit. Ned Gwathmey abstained. 11. Wildflower Inn - New Sign SM 174 East Gore Creek Drive/Lodge at Vail MOTION: George Lamb SECOND: Jim Shearer VOTE: 4-0 ' Consent. DRB ruled that flowers associated with sign were not pert of the overall signage. a _r 4 12. Cohen - New Single Family Residence JK 786 Potato Patch Dr/Lot 14, Block 1, Vail Potato Patch MOTION: Jim Shearer SECOND: Sherry Dorward VOTE: 3-0 Approved as submitted. 7 13. Brinkman - New Single Family Residence JK 2643 Cortina Lane/Lot 4, Block A, Vail Ridge MOTION: Jim Shearer SECOND: Sherry Dorward VOTE: 3-0 Approved. 3 14. Frein - New Single Family Residence SM 798 Potato Patch Dr/Lot 8, Block 1, Vail Potato Patch MOTION: SECOND: VOTE: TABLED TO APRIL 3RD MEETING. ' 15. Vail Trails East SM 433 Gore Creek Drive/Lots 7-15, Block 4, Vail Village 1st MOTION: SECOND: VOTE: TABLED TO APRIL 3RD MEETING. 16. Josey - New Residence SM 97 Forest Road/Lot 3, Block 7, Vail Village 1st MOTION: SECOND: VOTE: Conceptual Review. 3 MEMBERS PRESENT: MEMBERS ABSENT: Ned Gwathmey Pat Herrington Jim Shearer (PEC) Sherry Dorward George Lamb STAFF APPROVALS: Vail Gateway - Chimney and power exhaust for pizza oven at Michael's Restaurant. 12 Vail Road. Grubbs Residence - Changes to approved PrimaryfSecondary. Lot 6, Block 1, Vail Village 6th. Gonzales - Dormer Addition. 600 Vail Valley Drive. Northwoods Unit 10-B. i i i J MEMORANDUM T0: UAIL TOWN COUNCIL MEMBERS FROM: Jim Marshall, Transportation DATE: March 22, 1991 SUBJECT: Transportation Task Force Committee Proposal Attached is a copy of Arnie Ullevig's proposal to the Regional Transportation Group (3 pages). The fourth page lists some of the parameters to determine cost sharing for the 1991-92 ski season. I have a real concern about using ridership figures as an allocation basis because I do not think the figures are accurate. Let me know if you need more information. Attachment f F E L S B U R G ' HOLT & U L L E V I G 1 February 25, 1991 Transportation Task Force Committee c/o Mr. Bill James, Town Manager Town of Avon P.O. Box 975 Avon, CO 81620 RE: Budget Proposal to Provide Professional Transportation - Planning Services to the Transportation Task Force Committee Dear Committee Members: - Documented below is an estimated budget to assist the Trans- portation Task Force in their upcoming meeting schedule. As was discussed at the organizational meeting on February 6, 1991, the most appropriate approach to establishing a budget may be to define a "per meeting" time and materials estimate until specific work tasks are better defined a determination is made as to the appropriate level of involvement of local staff support. Therefore, based upon my current perceptions of the Committee's function and information needs, I have attempted to project a possible outline for the first four or five meetings as follows: o Meeting 1 - organizational, general discussion. o Meeting 2 - presentation by other transit providers. o Meeting 3 - "Understanding the Existing System" - over- view with technical backup on current services, rider- ship, and costs. o Meeting 4 - definition of issues and concerns for the next year of operation. Specializing in Transportation and Civil Engineering 5299 DTC Boulevard • Suite 400 - Englewood, Colorado 80111 - ~ (303) 721-1440 ' February 25, 1991 Transportation Task Force Committee Page 2 ` o Meeting 5 - discussion/resolution of the next year's inter-agency agreement. o Subsequent Meetings - definition of long term issues and concerns and discussion/resolution of long term inter- agency agreement. If the above outline is generally reasonable, Meeting 3 would require our technical support services for limited research, analysis, and summarization. Other meetings would involve prior staff coordination, meeting preparation (e.g. discussion outlines, handouts and miscellaneous facilitation items), and preparation of graphic displays and related materials. Therefore, a basic "pre-meeting" cost for time and expenses has been derived as documented below along with a budget estimate for technical services associated with Meeting 3. I. Basic Per Meeting Budget A. Labor Costs 1. Principal @ $75.00 per Hour 1.5 Hours Meeting Attendance/ Presentation $112.50 2.5 Hours Staff Coordination/ Meeting Preparation $187.50 2. Technician @ $35.00 Per Hour 2.0 Hours Graphics, Data Reduction, Research $ 70.00 B. Direct Expenses 1. Travel 200 Miles @ $0.25 $ 50.00 2. Lodging 1 Night @ $80.00 $ 80.00 3. Meals 1 Day @ $15.00 S 15.00 Total Per Meeting Budget $515.00 r February 25, 1991 Transportation Task Force Committee ` Page 3 II. Technical Support Services (Meeting 3) Research of historical information, previous studies, and operating characteristics. Summarization of data and information relevant to short-term and long-term decision making. Documentation of findings and preparation of committee materials. Principal 4 Hours @ $75.00 $ 300.00 Engineer 16 Hours @ $55.00 $ 880.00 Technician 12 Hours @ $35.00 S 420.00 Total $1,-600.00 Based upon an assumed schedule of 10 meetings to complete the Committee's purpose, the following budget is re- quired. 0 10 Meetings @ $515.00 $5,150.00 o Technician Services @ $1,600.00 51.600.00 Total Budget $6,750.00 If you or the Committee have any questions or comments regard- . ing the above please feel free to contact me at your conve- nience. Sincerely yours, FELSBIIRG HOLT'& IILLEVIG Arnold J. Ull ig, P.E. Principal AJU/co _ C REGIONAL TRANSPORTATION COMMITTEE t Meeting #3, March 13, 1991 ITEMS FOR COMMITTEE CONSIDERATION AND DISCUSSION Objective: Define Financial Participation for Next Operating Season Important System Assumptions/Questions 1. Will new vehicles be acquired? How many? . 2. Will services be changed? New areas added? 3. Are there new funding participants? Limitations? 4. Will fares be modified? How? 5. Are cost escalations expected? How much? Cost Participation Parameters 1. Levels of service provided by route (vehicle, hours, miles). 2. Ridership by route(s) (fares). 3. Limits of areas served by route(s). 4. Segmentation of routes to areas served. i _ ~ l i. i MEMORANDUM T0: Vail Town Council FROM: Ron Phillips DATE: March 21, 1991 SUBJECT: Berry Creek 5th Filing Tom Steinberg, Merv Lapin and I met with representatives of Avon and special districts in the upper Eagle County area last Tuesday morning to discuss the future of the Berry Creek 5th Filing. Merv and Tom explained to them what we had been through in trying to get George Gillett and Mike Shannon to remove restrictions, and that we have not been successful to this point. The decision of the Council to open the process to see what kind of offers might be elicited for sale of the land was shared with them, and the reasons for the Council's decision to elicit proposals were discussed. Those present included Howard Gardner from the Eagle-Vail Metro District, Gloria McCrory from Avon, Dan Corcoran from the Berry Creek Metro District, Jim Adams from the Arrowhead Metro District, and Lynn Robertson who acts as finance staff for a number of the districts. The entities represented indicated strong interest to be involved in the ownership of the land at a relatively minor level. The two formulas of assessed valuation and a combination of assessed valuation population were discussed, and the group ended up suggesting that each of the four metro districts be involved in 5°k of the ownership (20% total), and the Town of Avon be involved in 10°~ with Vail carrying the rest. The group asked that the Town Council have Larry Eskwith draw up an intergovernmental agreement that would allow their participation in ownership with some type of governing body, which would have voting weighted to the amount of ownership each entity has. In other words, the Town of Vail would retain weighted voting of 65%-70°~ since the Town's ownership would equal that amount. Merv and Tom made it clear that one of the Town's options would be to retain 100 ownership, and the other people present acknowledged that would be a possibility. They also indicated that they would prefer not to see the land sold to a private entity. Another item discussed was the fact that the other entities, if involved financially in purchasing the property, would also be asked within a relatively short time to contribute to infrastructure development and perhaps some limited recreation development to meet the restrictions in the contract with George Gillett. They indicated a willingness to do so, but also made it clear that they were individual board members and could not speak for all the members of their respective boards. It was felt the intergovernmental agreement should cover this issue, and they will present it to their respective boards in April. It was also made clear to those present that George Gillett and Mike Shannon have shown no wilingness to remove any restriction now in the contract, and in fact intend to enforce the restrictions. I believe everyone realizes this is a dilemna that has to be faced and dealt with. It is my recommendation that the Town Council discuss this issue at next Tuesday's meeting in an open session and that consensus be reached to give Larry clear direction of how the Council feels an intergovernmental agreement should be drafted. It was understood by all present that this is one option out of at least three that the Vail Council will be considering leading up to the June 1 deadline. The other two options are the possibility of selling the land to a private entity or the Town of Vail keeping the land with 100 ownership itself. RUP/sas town of nail • 75 south frontage road veil, Colorado 81657 (303) 479-2118 MEMORANDUM TO: Vail Town Coun ' FROM: Steve Barwick - . DATE: March 19, 1991 RE: Use Tax The purpose of this memo is for informational purposes only, to respond to questions raised by the Town Council at their recent goal setting meeting regarding a use tax. While a use tax is not being proposed at this time, it does represent one method for funding a much needed police building. A variety of options are currently being discussed by the Council. USE TAX DEFINITION: A tax levied on taxable items purchased in another jurisdiction but brought back into the taxing jurisdiction. Use taxes are almost always adopted in tandem with sales taxes. Aside from the function of raising revenue, the primary purpose of a use tax is to protect retailers in the taxing jurisdiction by discouraging consumers from making their purchases outside the jurisdiction simply to avoid its sales tax. USE TAXES IN COLORADO: Over 90 Jo of Colorado's municipal population live in cities with a use tax. Of the 41 Colorado municipalities which collect their own sales taxes, only Vail, Avon, and Breckenridge do not have a use tax. The vast majority of use taxes are set at the same rate as the municipal sales tax. ADMINISTRATION: The collection of a use tax on building materials used in Vail would be relatively simple. An estimated tax amount would be collected at the time a building permit is issued and would be based upon the same information provided for the building permit. Both the Town of Vail and the developer or builder would have the opportunity to correct the amount of tax after construction is complete. The only additional administrative expense for this tax is expected to be the cost of a few audits per year. MEMO TO VAIL TOWN COUNCIL ' MARCH 19, 1991 PAGE 2 REVENUE ESTIMATE: A 4% use tax on building materials is projected to yield approximately $500,000 per year. This estimate is based upon an average of $27 million in building activity in Vail over the past three years. This revenue will obviously vary considerably from year to year. INCIDENCE: This tax will add 2% to the current cost of new or remodel building activity in Vail. IMPLEMENTATION: Per section 11.1 of the Vail Town Charter, a use tax could be implemented after two readings of an ordinance establishing the tax. l ~ ~y TOWN OF VAIL ~ 7S Soutb Frontage Road Office of the Town Manager Vail, Colorado 81657 303-479-2105/FAX 303-479-2157 March 20, 1991 Ms. Liz Robbins Liz Robbins Associates 4 27th Street S.E. Washington, DC 20003 Dear Ms. Robbins: This letter is intended to serve as a memorandum of agreement between the Town of Vail ("the Town") and Liz Robbins Associates ("Robbins"). By acceptance of this letter, Robbins agrees to represent the Town during the balance of the 1991 congressional session for the purpose of preventing passage of legislation, in any form, approving a land exchange involving a parcel of federally-owned land and land offered by Mr. and Mrs. Michael Tennenbaum. Robbins' services to the Town shall include: 1) Robbins shall submit to the Town a general plan showing lobbying activities in which she intends to engage to further the Town's purpose. 2) Robbins shall provide the Town with a plan indicating what responsibilities the Town should perform in an effort to prevent"the land swap legislation. " 3) Robbins shall provide monthly progress.. reports describing her activities on behalf of the Town during the previous month, including specific committee staff and congressional member contacts made and the results of each. 4) As a fee for these services, Robbins shall be paid $4,000 per month for the months of January thru April, 1991, and the fee of $2,000 per month thereafter through the conclusion of the congressional session. If any legislation is introduced in Congress after April 30, 1991, pertaining specifically to said Tennenbaum land exchange, then Robbins' fee may be renegotiated at that time. Payment shall be made to Robbins on a monthly basis. 5) Robbins shall obtain the approval of the Town of Vail for any expenditures in excess of the fees set forth in this letter. If this arrangement is acceptable, please sign and date the bottom of this letter to indicate your acceptance. Since , ' , Ron all 11. Phillips j~ Liz Robbins Town Manager Liz Robbins Associates Date Date Z0'd '~i101 DAN~s ~ Moo~.E APA..~a.+a.aNALLtMITEDPARYNER9HlP 1l25 SEVElJTE$NTf{ S1'R.$ET, SUITS 1200. DENVE$.OOI.ORADO 80202..20¢7 (303) 244A1Op FAX (303) 249-7401 March 28, 1991 Mr. Kent Rose Mayor Town of Vail 75 South frontage Ytd West vail,, ca s1687 Dear Mr. Rase: As we discussed during our recent phone conversation, Dames ~ Moore in coordination with the Colorado Department of Health will be conducting a brief tour of the new Eagle Mine wastewater treatment fadiity. We would like to eJ,1~.~d an invitation to all Avon Town counal members to tour the faality_ The tour will be held on Wednesday, March 27,1991 at 2:00 p.m. A short question and answer session will ~Eollaw. To assure we can accommodate everyone in your party, please direct all RSVPs to Karen Williams, Dames 8r Moore, (303) 299-7932. Please bring a baztIliat if y ~ ha~re tine. We will nop#y you by 8:38 am on March 27, 1991 if the tour has been canoeled due to inclement weather. If you have any questions or need further information, please do not hesitate to call. We will be looking forward to seeing you on the 27th. Sincerely, DAM$S~& M44RE ~ , A wren X~Yilliams aJ~'' _ . community Relations ' 3 • . UtFli:B~ ~rn1iL'rillUE Z0'd LSI?r6Lb6 Ol '8 S3WHQ W02td ££:ZT 't66T~T-2~iW ~lIIL o D w 321 East Uonshesd Circle • Vail, Colorado 81657 • 303 / 479.2270 METROPOLITAN RECREATION DISTRICT Dobson Ice Arena M E M O R A N D U M TO: Rob Robinson FROM: Mike Kessler ~ DATE: March 19, 1991 RE: Worldwide Church of God I received word last week from VRA that Vail will lose 600 people from last year's Festival who stayed at the Marriott and other hotels and took part via closed circuit TV. They are going to Keystone. I' m disappointed that the Town has to lose that degree of potential revenue. ~ o ~ I~h ~h ~ II; S, ~U~; L TGUJ~ ~onaq~2 ,P o~n ~ u~ ~ i h Q~ m~~~ I - TOWN OF VAIL MEMORANDUM TO: Ron Phillips Council Members FROM: Steve Thompson DATE: March 14, 1991 RE: Investment Report Enclosed is the investment report with balances as of February 28, 1991. In February, we purchased CD's and treasury obligations totalling $1.5 million with an average yield of 6.73$. Interest rates continue to trend downward. We are earning about 1 percent less on our portfolio compared to the same time last year, that equates to about a 15~ drop in interest income. Next month's report will include an estimate of interest income for 1991. Please let me know if you have any questions. cc: Steve Barwick Yoon of Vail, Colorado Investeent Report Saenarv of Accoants and Investeents For the Month Bndina Febraarv 28, 1991 Fonds For Reserve Balances Percentage Percentage O~eratia¢ Fonds 02/28/91 of Total AlloRed Iloney 1[arket Accoants (see page 11 Coe~ercial Banks f62,929 (325,138 (388,065 3,78X 50X Aoaev Market Farads f4,2S6 fl,S7S,279 (1,579,535 15.38X 100X Colorado Invest~ent Poole f1,66S,558 (1,665,558 16.21X 100X Total (1,732,741 (1,900,417 (3,633,158 35,37X Couercial Savings lE Banks Lonna Certificates of Deposit (see page 21 Bogle County Institutions O,OOX Other Colorado Institutions f49S,000 (495,000 f49S,000 4,82X Rational Institutions (297,000 (1,185,000 (1,386,000 (396,000 (1,782,000 17.3SX total (299,000 (1,980,000 (1,881,000 (396,000 (2,277,000 22,17X 100X Percentage of Portfolio in Savings A Loans 19.28X 2SX O.S. Goverment Securities (nee page 31 Reuarchase Agreeoents f1,099,389 (1,099,389 10.70X 75X Treasarv Rotes ~ Bills (1,207,401 (100,000 (1,607,401 15.65X IOOX , CRRA's f156,844 f1S6,844 1.53X 100X O,S, Savings Bonds (21,377 (21,377 0.21X 1005 Federal Agency Discount Rotes A Bonds f1,476,B6S (1,476,865 14,37X 100X total (2,862.487 (1,499,389 :4,361,876 42.46X fotal Portfolio (6,476,228 f3,79S,806 (10,272,034 100.00X Kataring Rithin 12 Months f6,06R,794 f2,S97,41? (8,666,211 84.37X Aaturing Rithin 24 Months f0 (99,000 (99,000 0,96X Kataring After 24 Months (407,434 (1,099,389 f1,S06,823 14.67X (6,476,228 (3,795,806 (10,292,034 100.00X Breakdown of Beserve Farads G.O. Bond Reserve (3,298,469 Booth Creek Ritigation Proceeds (200,164 Chuck Anderson Reeorial (10,991 Health Insurance Fantle (286,182 (3,795.806 3/14/911p invsv02 Nosey Market Accoants - as of February 28, 1991 --For the Month of Febraary-- ' Inatitation Balances Type of Accoants High LoR Average 02/28/91 CONNERCIA6 BANE ACCOONTS First Bant of Vail - Operating Interest 8.280X 4.SOOX 5,699X Balance X1,930,910 f13S,166 ~894,S9S =56.326 First Bank of Vail -Insurance Interest 8,284X 4.SOOX 5.699X - - - Balance (286,182 Central Bank of Deaver Beserve Accoants Interest S,000X Balance 529,965 Central Bank of Denver Interest 5.933X General Operating Accoant. Balance 513,933 Parkins Stractare Clearing Accoant Balance f3,6S9 Total Connercial Bank Accounts 5388.065 LOCAL GOVEBNNBNT INVESTMENT POOL Colorado Trast (lnvesteent Poo11 Interest 6.100X Balance 51,665.558 HONEY NAR6ET MUTUAL FONDS Federated 5ecaritiea Corp, 0, 8, Treasary tract Beserve Accoant Interest 6.6SOX BalancE X369,999 Fidelity Investeeat Governeent Nonev Market Accoants Interest. 6.269X Bond Issas Beserve Accoant xx Balance SI,OOS,318 Booth Creek I~p Fands Balance 5200,164 Parking Stractare Const Fand Accoant Balance f4,2S6 Total Nonev Market Nutua! Fand f1,S99,535 Total all accoants 53,633,156 #xAccoant Sab9ect to Arbitrage Bebate 3/14/91 invu02 Page 1 Certificates of Deposit as of February 28, 1991 Bank Baae, Location Dnys to Rates Purchase Maturity Natarity Natarity Ins Coupon Yield Date Date at Purchase Dalae Standard Pacific Savings and Loan, Neeport, CA Reserved Funda SAIF 9,875% 9,6TOX 26-Nap-89 26-Mav-91 732 :99,000 First. Savinga and Loan, Beverly Hills, CA SAIF 10.375% 10.125% 10-Apr-89 03-Jan-91 784 (99,000 Sterling Savinga and Loan. Irvine, CA SAIF 10.500% 10,250% 10-Anr-89 02-Dec-91 966 599,000 Bav Loan A Ievesteent Bank, Bast Greenvirh, RI, Reserved Funda FDIC 9.300% 9,050% 11-Ja]-89 02-Dee-91 874 599,000 Hoeestead Savings Association, Middletown, PA, Reserved Fnnds SAIF 9,100% 8.900% 21-Jul-89 02-Dec-91 864 199,000 Bast Bank, Ner York, NY FDIC 9,000% 8,900% 11-Jn1-89 11-Ja1-91 730 (99,000 Brentwood Saaare Savinga and Loan, Los Angeles, CA SAIF 10,150% 9.900% 09-May-89 08-May-91 729 (99,000 Restern Fiaancia] Savinga Bank, Irvine, CA SAIF 7,625% 7.375% 15-Jan-91 02-Dec-91 321 599,000 Cardinal Federal Savings Bank, Cleveland, OH SAIF 7.450% 7,325% 15-Jan-91 02-Dec-91 321 599,000 Reetern Federal Savings and Loan, Marina Del Ray, CA SAIF 7,625% 7.375% 15-Jan-91 02-Dec-91 321 (99,000 Paerapo Savings and Loan, Hoboken, NJ SAIF 9,500% 7.37SX 15-Jan-91 02-Dec-91 321 :99,000 Glendale Federal Savinga and Loan, Ft, Lauderdale, FL SAIF 7,625% 7,375% 15-Jan-91 02-Dec-91 321 :99,000 Colorado Federal Savinga Bank, Sterling, CO SAIF 7.570% 7,671% 19-Jan-91 02-Dec-91 319 599,000 Coluobia Savinga, Denver, CO SAIF 7.150% 7,150% 28-]an-91 02-Dec-91 308 599,000 First Federal Savinga Bank„ Denver, CO SAIF 7.250% 9.250% 28-Jan-91 02-Dec-91 308 (99,000 Thatcher Bank Federal Savinga Bank, Salida, CO SAIF 7.250% 7.250% 31-Jae-91 02-Dec-91 305 (99,000 Colorado Savings Bank, Denver, CO SAIF 7.450% 7,450% 31-dun-91 02-Dec-91 305 (99,000 Southern Financial Federal Savinga Bank, parrenton, VA SAIF 9.IOOX 7.000% 07-Feb-91 02-Dec-91 298 599,000 First Security Savings Bank, MI SAIF 7,2005 7,000% I1-Feb-91 02-De.c-91 294 (99,000 First Heights Bank, Houston, Tx SAIF 7.050% 7.050% 11-Peb-91 02-Dec-91 294 599,000 CONPINOBD Certificates of Deposit as of Febraarv 28, 1991 Bank Rage, Location Days to Rates Parcbase Nataritg Mataritg Kataritg Ins Coapon Yield Date Date at Parcbase Value Blaebonaet SavinR_e Bank, Dallas, T% SAIF 9.25X 7,25% 11-Feb-91 02-Dee-91 294 :99,000 La Jolla Savings Bank, Indian :.fells, CA SAIF 9.0005 6,650X 20-Feb-91 02-Dec-91 285 (99,600 Lvndonville S8VInR8 Bank A Trast, Lvndonville, 9T, Reserved Funds FDIC 9,250X 9.0505 26-Jn1-89 Ol-Jan-92 1041 X99,000 AvR Yield 8.026X 52,299,000 Dags to Natarity 208 3/14/91.1 lp invcd02 Page 2 ' Coveraeeat Securities as of February 28, 1991 =x~Treasnrp Notes A Bills#xt Davis t0 DayB Interest Rate Parchase Natarity Naturitp to Book Par fppe Fand Coupon Iield Date Date at Parchase Natarity Value Value Bond Pooled Cash 9,995X 9.490X 11-Nar-86 1S-Feb-96 3628 1913 (230,000 (230,000 Bond Pooled Cash 6,SOOX 6.60TX O1-Feb-91 1S-Nov-91 289 260 X500,000 SS00,000 Bond Pooled Cash 6.140X 6,490X Ol-Feb-91 24-Oct-91 265 238 :177,401 X479,401 Bond Debt Service 8.2SOX 8.2S9X 31-AaR-89 31-AuR-91 930 194 5400,000 5400,000 Average Tears To Naturitp 1,91 X1,607,401 51,609,401 Average Iield 9,IOX xxxReoarchase ARree~entsttt Parchase Natarity Book Institution Yield Date Date Value NorQan Stanley # 9.8SOX O1-7an-90 01-Dec-9S X1,099,389 s Sinkink Fand Inveateent to Retire G.O. Bonds xxxGNNA'Sstx Years to 6atiaated Interest Rate Parchase Naturitp Natarity Tears to Principal Pool Coaoon Yield Date Date at Purchase Natarity Outstanding 5903 9.000X 8.480X 14-Nov-86 1S-Oct-05 19,10 16:00 539,791 13003 B.000X 9.500X 24-Oct-96 15-Oct-06 20.20 17,00 (53,196 14659 B.000X 9.200X 24-Oct-86 1S-Jan-07 21.20 18.00 t63,8S7 AvQ Yield 9.119X (156,844 xtsO,S, SaviaR_a Bondaxxx Tears to Issue Natarity Natarity Yeare to Book Natarity Series Yield Date Date at Parchase Naturitp Value Value RE 7,170X 01-Oct-86 O1-Oct-96 10.00 S.S9 (21,377 =30,000 xxxFederal Ageacp Discount Notes ~ Bondsxxx Day9 t0 Interest. Rate Parchase Natarity Natarity Days to Book Natarity Agency Fand Coaoon Yield Date Date at Parchase Natarity Value Value PHLB Pooled 9,ISOX 7.150X 26-Dec-90 2S-Jan-91 181.00 119,00 SS00,000 =:00,000 FHLB Pooled 9.125X 9.125X 26-Dec-90 2S-Nar-91 89,00 25,00 :250,000 =250,000 FHLB Pooled 8.800X 7,229X 17-Dec-90 25-Seo-91 282.00 209.00 5250,000 X250,000 FHLB Pooled 9,192X 14-Dec-90 02-Dec-91 353.00 297.00 5233,498 :250,000 FHLB Pooled 7.134X 13-Dec-90 Ol-Nap-91 139.00 62.00 :243,387 X250,000 :1,496,865 =1,500,000 AveraQe Iield 7.16X Average Dape to Natarity 138 Total (4,361,096 3/14/91S1o invtr02 Paqe 3 AGENDA Present: Absent: LOCAL LICENSING AUTHORITY Simonett Bishop REGULAR MEETING Cassidy MARCH 13, 1991 Thomas 10:00 A.M. Wilson 1. Consideration of the Authority of a modification of premises for the following: a. Sweet Basil, Inc. Design Review Board denied deck expansion request; this item to be removed from the agenda. b. Lancelot, Inc., dba, the Lancelot Restaurant CONTINUED TO 4/10/91 MEETING c. Koumbaros, Inc., dba, CJ Capers CONTINUED TO 4/10/91 MEETING 2. Consideration of the Authority of the following for J. S. H0, Incorporated, dba, Szechwan Lion Chinese Restaurant: a. Verification of personnel training regarding liquor service NO APPEARANCE ENTERED BY LICENSEE; BOARD DETERMINED NON-COMPLIANCE WITH TRAINING REQUIREMENTS UNANIMOUS VOTE TO INVOKE THE 4-DAY SUSPENSION HELD IN ABEYANCE FROM THE 1/9/91 SUSPENSION HEARING - EFFECTIVE AT 5:00 P.M. ON FRIDAY, MARCH 15, 1991 b. Modification of premises CONTINUED TO 4/10/91 MEETING 3. Consideration of the Authority of the following for Katzoff Resorts, Inc. at Vail, dba, The Evergreen Lodge at Vail:. a. Notification of name change: Katzoff Resorts, Inc. at Vail, dba, Doubletree Hotel to Katzoff Resorts, Inc. at Vail, dba, The Evergreen Lodge at Vail BOARD SO NOTIFIED b. Verification of personnel training regarding liquor service WRITTEN DOCUMENTATION PROVIDED; MOTION TO ACCEPT TRAINING ADVISEMENT AS REQUESTED FROM 2/12/91 MEETING; APPROVED 4-0 1 .`r' 4. Consideration of the Authority of an application for a Special e` Events Permit, Malt/Vinous/Spirituous Beverages, by the Vail Valley Foundation on Friday, August 9, 1991, from 5:00 P.M. to 8:00 P.M., at the location of Gerald R. Ford Park, the Lower Bench, Betty Ford Alpine Gardens, 530 South Frontage Road East, Vail, Colorado. Officers for this event are as follows: President - Peter A. O'Neil Events Manager - Melodee Kennington APPROVED: 3-0 (Thomas abstaining) 5. PUBLIC HEARING - Consideration of the Authority of a 100% transfer of ownership of the Beer and Wine License held by Tracey Robbins VanCuran, dba, Achilles Deli, to the Cascade Club, dba, Achilles Deli, at the location of 1295 Westhaven Drive, Vail, Colorado. This license expired 3/4/91. Cascade Club will be applying for a new license; item to be removed from agenda until time of application. 6. PUBLIC HEARING - Consideration of the Authority of a 100% transfer of ownership of the Hotel and Restaurant license held by JWT 1987 Vail Limited Partnership/Jack W. Theimer, dba, Trio at the Vail Athletic Club, Incorporated, to VACR, Inc., dba, Trio at the Vail Athletic Club, Incorporated, at the location of 352 East Meadow Drive, Vail, Colorado. No further action from applicant regarding this transfer; item to be removed from the agenda. 7. PUBLIC HEARING - Consideration of a Suspension or Revocation of the Hotel and Restaurant liquor license held by Bridge Street Restaurant Associates, Limited, dba, Vendetta's. The grounds for suspension or revocation are as follows: a. On January 12, 1991, the licensee, Bridge Street Restaurant Associates, Limited, dba, Vendetta's, sold malt, vinous, or spirituous beverages to John David Bormolini, a person under the age of twenty-one years, in violation of C.R.S. 12-47-128 (1)(a), as amended. BOARD'S FINDINGS: 1. VIOLATION OF C.R.S. 12-47-128 (1)(a) - SERVICE , TO A MINOR 2 . NO ACTION TO BE TAKEN DUE TO SUSPECT' S PAST USE OF A FRAUDULENT I.D., AND ESTABLISHMENT'S EFFORTS TO ENFORCE THE LAW 8. Notification to the Authority of a change of name for First Brewery of Vail, dba, Vail Brewery Kitchen to First Brewery of Vail, dba, Hubcap. CONTINUED TO 4/10/91 MEETING r _..t 9. Notification to the Authority of recent renewals: a. Richard N. Brown/Charles H. Rosenquist, dba, The General Store b. Sweet Basil, Inc., dba, Sweet Basil c. David Gambetta, New York Pizza, dba, Pizza and Pane Company APPROVED: 4-0 10. Any other matters the Authority wishes to discuss. NONE TOWN OF VAIL Vail Local Licensing Authority Martha S. Jensen Assistant Secretary to the Authority EXHIBIT D TOWN OF VAIL SNOW DUMP SCHEDULE Town of Vail Engineering Planning Milestones Schedule Date Notice to Proceed March 4 Send Submittal and Application to Planning Staff March 29 Completed Application Due March 29 Complete Initial Evaluations and Select Desired Plan April 12 1st PEC Hearing (Work Session) Preliminary Plan Available April 22 2nd PEC Hearing ~ May 13 1st Council Hearing May 21 2nd Council Hearing June 4 Submit to Planning Staff for Conditional Use Permit April 15 Preliminary Conceptual to DRB May 1 Complete Preliminary Design May 10 Completed Application Due Final Plan Available May 10 1st PEC Hearing (Work Session) June 10 Complete Final Design June 21 2nd PEC Hearing June 24 Council Hearing July 2 Final DRB Approval July 3 Complete Contract Document Revisions July 8 Plans and Bid Package Available July 12 Bid Opening July 25 Notice to Proceed August 5 Completed Construction October 18 • _ :_r._"'`.'k %ff~~ ~~.°*~~'r: may, 'f%,~.~.,,, _ ~ r~~:~:~ MINUTES REGULAR MEETING VAIL METROPOLITAN RECREATION DISTRICT FEBRUARY 13, 1991 MEMBERS PRESENT: Colleen McCarthy, Ken Wilson, Hermann Staufer, Gail Molloy, Lew Meskimen MEMBERS ABSENT: None OTHERS PRESENT: Rob Robinson, Brian Jones CALL TO ORDER: The meeting was called to order at 3:00 PM. APPROVAL OF MINUTES: McCarthy moved to approve the minutes from January 9 and January 23, 1991, second by McCarthy, passed unanimously (Meskimen and Molloy absent for this vote) . PUBLIC INPUT: There was no public input. LOGO: Robinson stated the contest was a success. It gave us many good ideas to work with. We currently have 3 designs, but are not totally satisfied with them so will table this items until next meeting. Staufer suggested we go to a design college for help in this process. Robinson stated he would pursue this if they cannot come up with something that pleases them all. PIAME CHANGE (additional item) Due to the Eagle County Court's concerns over our original name change, Rob recommended we now change our name to the Vail Parks & Recreation District then process a DBA to change the name to Vail Recreation District. The judge will authorize this process. For all legal documents the name "Vail Park & Recreation District will be used, but for all other use and advertising we will use "Vail Recreation District." The board voted unanimously to approve this process (note-Meskimen and Molloy absent for this Vote). FREE RECREATION PROGRAM AND HOTEL ADVANCE TEE TIMES: Robinson stated we have sent out an initial letter to all the hotels 1.5 month ago asking them to join the free recreation program and a follow-up letter has just gone out. The program may not have done as well last year due to an employee who is no longer with us extending discounts to groups who were not staying in a free recreation hotel. Molloy joins the meeting at 3:10 PM Robinson suggested looking into eliminating the hotel advance tee time program as it detracts from,the Free Recreation Program. He will formally propose this to the board at a later date. GOLF FEES: Meskimen joins the meeting at 3:15 PM 1991 GOLF FEES Colleen McCarthy made a motion to amend the 1991 fees regarding the Restricted Resident 7 day, the Restricted Non-resident 7 day and the Resident Sr. Citizen restricted 7 day to reflect the following: M-F 18 holes per day with 48 hr advance tee time, Sat play after 3 PM space available (no tee times), Sun play after 1:30 PM with 48 hr advance tee time, Holidays are treated as Sunday play and 3 day holidays (Sat, Sun, Mon) Sunday is treated as a Sat. Mon is treated as a Sunday. The motion was seconded by Molloy. Vote: 4 voted yes; Meskimen voted No. Men's and Women's golf fees Wed club dav). Meskimen made a motion to charge $25 per resident ID holder and S40 per non-resident, second by Staufer; Vote: Yes- Meskimen, Staufer, Molloy, Wilson; No-McCarthy Men's and ~~~omen`s tournament fees. Molloy made a motion to charge $10 green fee plus an optional cart fee of $14 for the 3 tournaments sponsored by the Mens and Women's golf club. Vote: 2-yes McCarthy 6 Molloy, 3-no Staufer, Meskimen, Wilson. Motion fails. Staufer made a motion to charge $20 for any pre or post season tournament, and the 3 tournaments sponsored by the men's and women's club, second by Meskimen. Vote: 3-yes Staufer, Wilson, Meskimen; 2- No Molloy and McCarthy. (See attached revised fee sheet) Staufer leaves the meeting 4 PM. VAIL INTERNATIONAL GOODWILL HOCKEY TOUR: Robinson endorses the memo which was in the Board's packet. This allows an exception be made to the existing fee policy at Dobson - an additional 390 off the already discounted 50~ fee. The actual cost to VMRD will be $1,300. Craig Denton of the hockey club is in general agreement with this memo. All _ agreements are contingent on the Russian Hockey team coming. McCarthy made a motion to make an exception to the policy on the ice rental for the VJHC contingent on the Russians coming. Give them an additional 39% off their already 50% discount (net to VMRD of. $1,300), second by Molloy. Motion passed unanimously (note Staufer not present for vote). EXECUTIVE SESSION: McCarthy made a motion to go into executive session, second by Meskimen, passed unanimously. ADJOURNMENT: Meeting was adjourned at 6 PM. Gail A9olloy, Secretary MINUTES REGULAR MEETING VAIL METROPOLITAN RECREATION DISTRICT FEBRUARY 2'7, 1991 MEMBERS PRESENT: Colleen McCarthy, Ken Wilson, Gail Molloy, Lew Meskimen, Hermann Staufer MEMBERS ABSENT: None OTHERS PRESENT: Rob Robinson, Brian Jones CALL TO ORDER: The meeting was called to order at 2:05 PM. THREE YEAR PLAN: ADMINISTRATION Rob reviewed the administration three year plan with the Board. Ken wondered how the Board would be able to know what would happen if these items are not funded, are they. necessary item or are these item which the staff would like to have. Rob indicated that these items are all necessary and that he would be conducting a survey to find out what recreation areas are OK and where funding is needed in order to upgrade services. The Board asked if this survey could be combined with the TOV's survey realizing a cost savings on the survey. Robinson directed Laurie Asmussen to check into this possibility. GOLF COURSE MAINTENANCE Krueger reviewed his three year plan. The Board wants Ben to include equipment costs and upkeep in this plan, do a cost comparison by hiring a contractor to complete the new water system rather than having it done in-house, do an analysis to see if the #1 tee can be completed by June 1 (possible water problems at that time of year) and check on placing mats on the driving range in order to save the grass. The Board will hold a meeting at the golf clubhouse so that they can review the ~1 tee project. Krueger noted he really needs to begin working on the maintenance building expansion as they need more storage space. He will be checking with the Town of Vail and the Forest Service to verify that he can indeed build on that land. Krueger will also be contracting out for patch up work on the clubhouse . parking lot this year. JIMMIE HEUGA DONATION: Rob corrected an error in the memo that went out regarding donations as reading 'monetary' rather than non-monetary items. McCarthy made a motion to approve 1 tee time plus cart (value $276) to be given to Jimmie Heuge, second by Staufer, passed unanimously. EXECUTIVE SESSION: (additional item) Meskimen made a motion to go into executive session to discuss personnel matters, second by Staufer, passed unanimously. Lasted 45 minutes. LOGO PRESENTATION: Asmussen distributed copies of the newspaper articles that covered the January marketing efforts. .The staff limited advertising expenses due to the war receiving so much prominent print. Art work of the three top logo winners in the contest were displayed and Laurie explained that although they were unable to use any of these due to their complexity; however she was able to use them to develop several ideas. The board selected a logo, but wants Laurie to have the artist do a sketch with more pointed peaks, otherwise the logo is OK as is (see attached logo). SYMPHONY OF SPORTS: Rob reviewed where they stand on the contract negotiations. The Board said continue as he sees best for VMRD. GOLF COURSE OPERATIONS REVIEW: Tabled. ADJOURNMENT: The meeting was adjourned at 4 PM. Gail Molloy, Secretary T0: VMRD BOAR M ERS - ~ FROM: ROB ROBINSO DATE: March 8, 1991 SUBJECT: VJHC GOODWILL INTERNATIONAL HOCKEY TOURNAMENT Based on the previous endorsement from the VMRD Board of Directors in the past two weeks I have met with representatives of the VJHC. I recommend the following endorsement in reference to VMRD's support of the Goodwill international hockey tournament. In general there are only a few factors that have varied from the proposal previously adopted by the VMRD Directors. Those factors are outlined below: -VMRD will be a co-sponsor of the tournament along with the VJHC. -VMRD will receive equal billing on all promotional materials. -Russian athletes will be available for participation in other VMRD Youth Service programs to include, but not limited to a teen cultural forum, reception at the Hang-out and participation in the Before & After School program. -VMRD possesses first right acceptance if the tournament should become an annual event. -VMRD will assist in marketing the event and reserves first right refusal on any marketing/advertising efforts by any entity other than VMRD. -VMRD will consider the publication of a program brochure with all expenses and sponsorship solicitation being incurred by the VJHC. -VJHC may sell hard and soft goods as appropriate and retain 100$ profit. -VMRD reserves the right to solicit corporate sponsorship for the tournament with VMRD maintaining 60$ and VJHC being allocated 40~ of all revenues collected through corporate sponsorships. -This agreement is predicated on the fact that Russian team will participate in the 1991 tournament. -In return for the above factors, the VMRD will provide the arena to the VJHC for 4 days at a cost of $1,300. -In light of a negative financial bottom line, VJHC will be allowed to automatically request a review of VMRD ice time fee expenses. Point of contact for this memo is Rob Robinson 479-2279. (work\russian) .z . • VAIL METROPOLITAN RECREATION DISTRICT FINANCIAL REPORT FOR MONTH ENDING JANUARY 31, 1991 SUMMARY FINANCIAL REPORT (with Prior Year) PAGE 1 - 2 SUPPORTING DETAIL FINANCIAL REPORT PAGE 3 - 8 CASH SUMMARY ...........................................PAGE 9 Vail Metropolitan Recreation District PG 1 SUMMARY financial Report 1 Month Ending JANUARY 31, 1991 LUR PER CUM rTD CUM rTD X of 1991 1991 JAN 91 JAN 90 JAN 91 BUDGET BUDGET Golf Reverwe 2,750 2,750 2,750 0.2 1,140,600 Expenses 21,569 22,962 21,569 3.7 575,551 Total (18,819) (20,212) (18,819) -3.3 565,049 Tennis Revenue 0 0 0 0.0 36,640 Expenses 543 81 543 0.7 76,158 Total (543) (81) (543) 1.4 (39,518) Dobson !ce Arena Revenue 26,622 53,180 26,622 6.0 442,570 Expenses 31,994 41,320 31,994 5.4 596,883 Total (5,372) 11,860 (5,372) 3.5 (154,313) Sports Revenue 6,387 N/A 6,387 4.7 134,850 Expenses 7,843 N/A 7,843 4.5 175,273 I Total (1,456) N/A (1,456) 3.6 (40,423) Marketing/Special Events Revenue 0 N/A 0 0.0 169,500 Expenses 5,531 N/A 5,531 2.2 250,841 ~ Total (5,531) N/A (5,531) 6.8 (81,341) Youth Services Revenue 6,816 N/A 6,816 7.3 93,500 , Expenses 13,188 N/A 13,188 5.5 240,062 Total (6,372) N/A (6,372) 4.3 (146,562) General Recreation f Revenue N/A 9,173 N/A N/A N/A ~ Expenses N/A 24,865 N/A N/A N/A Total N/A (15,692) N/A N/A N/A ~ ` i f 1 Vail Metropolitan Recreation District SUMMARY Financial Report PG 2 I Month Ending JANUARY 31, 1991 J CUR PER CUM YTD CUM YTO X of 1991 1991 JAN 91 JAN DO JAN 91 BUDGET BUDGET Outdoor Programs Revenue 3,032 N/A 3,032 13.8 22,000 Expenses ~ 6,265 N/A 6,265 10.3 61,066 Total (3,233) N/A (3,233) 8.3 (39,066) Other Operating Expenses -..27,394 34,157 27,394 5.3 516,683 - I Tota( Operating Revenue (68,720) (58,282) (68,720) 15.2 (452,857) l Over (Under) Expenses ~ i Non Operating Revenues 32,749 4,039 32,749 3.1 1,047,280 ~ Non Operating Expenses 0 0 0 0.0 236,609 Total Non-Operating Revenue 32,749 4,039 32,749 4.0 810,611 Over (Under) Expenses Net Capital Outlay 7,952 14,375 7,952 2.4 327,111 Total Revenue Over (Under) Expenses (543,923) (x68,618) (543,923) -143.1 530,703 Beginning Fund Balance 1/1/91 5308,769 5308,769 Ending Fund Balance 1/31/91 5264,846 Budgeted fund Balance 12/31/91 5339,472 J • s i Vail Metropolitan Recreation District PG 3 ' DETAIL Financial Report 1 _ Month Ending JANUARY 31, 1991 ~ ACTUAL PERCENT BUDGET CUM YTD YTD GOLF REVENUES GOLF PASSES 130,000 0 0.0 GREEN FEES 760,000 0 0.0 CART RENTALS 193,600 0 0.0 CLUBHOUSE LEASE 33,000 2,750 8.3 PRO SHOP (EASE 12,000 0 0.0 MET RANGE 12,000 0 0.0 TOTAL REVENUE 1,140,600 2,750 0.2 GOIf EXPENSES GOLF COURSE MAINTENANCE 313,513 16,921 5.4 EQUIPMENT MAINIENANCE 25,500 (54) -0.2 CLUBHOUSE OPERATIONS 236,538 4,702 2.0 TOTAL ExPENSES 575,551 21,569 3.7 GOLF REVENUE OVER (UNDER) 565,049 (18,819) -3.3 EXPENSES TENNIS REVENUE MEM6ERSHIP 4,000 0 0.0 COURT FEES 23,100 0 0.0 OTHER 9,540 0 0.0 TOTAL REVENUE 36,640 0 0.0 TENNIS ExDENSES 76,158 543 0.7 TENNIS REVENUE OVER (39,518) (543) 1.4 (UNDER) EXPENSES • ~ ~ . Vail Metropolitan Recreation District PG 4 DETAIL Financial Report Month Ending JANUARY 31, 1991 REVENUES EXPENSES ACTUAL PERCENT ACTUAL PERCENT NET REV DOBSON ICE ARENA: BUDGET CUM YTD YTD BUDGET CUM YTO YTD OR (LOSS) PUBLIC SKATING PASSES 5,400 40 0.7 GUEST FEES 38,900 8,074 20.8 SKATE RENTAL 15,000 4,005 26.7 59,300 12,119 20.4 112,119 FIGURE SKATING SCHOOL 105,000 270 0.3 27,250 0 0.0 5270 SKATING CLASSES 11,920 2,762 23.2 2,050 0 0.0 12,762 JR HOCKEY 25,000 0 0.0 50 LADIES HOCKEY 3,690 0 0.0 50 MENS HOCKEY 7,000 3,525 50.4 53,525 SKATING CLUB OF VAIL 15,000 250 1.7 5250 SUMMER HOCKEY CAMPS 32,000 0 0.0 17,960 0 0.0 50 EAGLE COUNTr SCHOOL 3,635 210 5.8 900 0 5210 CONLESS & VENDING 42,000 2,111 5.0 16,900 0 0.0 52,111 SKATE SHARPENING 2,000 380 19.0 5380 LOCKER REVENUE 1,500 0 0.0 50 HOUSE SERVICES 2,000 23 1.2 523 RINK RENTAL 0 2,435 310,045 24,085 7.8 65,060 0 0.0 524,085 SPECIAL EVENTS (See Page 5) 131,025 2,500 1.9 61,600 0 0.0 52,500 441,070 26,585 6.0 126,660 0 0.0 E26,585 DOBSON OVERHEAD/MISC 1,500 37 2.5 470,223 31,994 6.8 (531,957) TOTAL OOBSON ARENA 442,570 26,622 6.0 596,883 31,994 5.G (55,372) a • Vail Metropolitan Recreation District PG 5 DETAIL financial Report Month Ending JANUARY 31, 1991 REYENUES ExPENSES ACTUAL PERCENT ACTUAL PERCENT NET REV OOBSON SPECIAL EVENTS BUDGET CUM YTD YTD BUDGET CUM YTD YTD OR (LOSS) WF Concert 2,500 2,500 100.0 2,500 Special Olympics 3,000 0 0.0 O wF welcome Party 2,500 0 0.0 0 Volleyball Tourney 2,000 0 0.0 0 Symphony of Sports 20,625 0 0.0 0 Future Bus tdrs of America 6,000 0 0.0 0 Ski Suap 3,600 0 0.0 0 Ice Dance weekend 3,000 0 0.0 0 Nat Assoc of Interpreters 6,000 0 0.0 0 Colorado Curling 1,360 6 0.0 0 world Wide Church of God 0 0 0 VJH Tourney 6,000 0 0.0 0 Christmas Show 69,500 0 0.0 61,600 0 0.0 0 Neu's Eve Party 0 0 0 Unnamed Special Events (2) 5,000 0 0.0 0 TOTAL DOBSON SPEC EVENTS 131,025 2,500 1.9 61,600 0 0.0 2,500 Vail Metropolitan Recreation District PG 6 DETAIL Financial Report Month Ending JANUARY 31, 1991 REVENUES EXPENSES ACTUAL PERCENT ACTUAL PERCENT NE1 REV BUDGET CUM rT0 rT0 BUDGET CUM YTD rTD OR (LOSS) SPORTS PROGRAMS: VOLLEYBALL TCd)RN 11,350 130 1.1 6,903 ~ 0.0 130 SOFTBALL LEAGUES 29,150 0 0.0 20,376 0 0.0 0 SOFTBALL TOURNAMENT 12,300 0 0.0 12,970 0 0.0 0 FIELD RENTALS 4,000 0 0.0 0 SOCCER LEAGUES 4,800 0 0.0 4,655 0 0.0 0 SOCCER CAMP 9,000 0 0.0 0 FOOTBAII CAMP 1,100 0 0.0 1,000 0 0.0 0 BASKETBALL CAMP 1,750 0 0.0 0 VOLLEYBALL CAMP 2,600 0 0.0 0 GrMNASTICS CIaSSES 13,200 1,185 9.0 17,870 1,316 7.4 (131) F001 RACES 17,500 0 0.0 16,680 0 0.0 0 R.S. OPEN GYM 1,800 472 26.2 472 R.S. SOCCER 800 390 48.8 600 0 0.0 300 R.S. BASKETBALL 3,000 3,040 101.3 2,610 349 13.4 2,691 R.S. VOLLEYBALL 2,500 1,170 46.8 2,600 50 1.9 1,120 GYMNASTICS LAMP 20,000 0 0.0 16,600 0 0.0 0 OVERHEAD 0 0 72,409 6,126 8.5 (b, 128) ToraL SPORTS 134,850 6,387 4.7 175,273 7,343 4.5 11,456) MARKETING/SPEC EVENTS: UNNAMED SPEC EVEN15 25,000 0 0.0 14,500 0 0.0 0 HOT SUMMER NIGHTS 24,000 0 0.0 23,900 0 0.0 0 CANOE KAYAKING 15,500 0 0.0 13,050 0 0.0 0 SYMPHONr OF SPORTS 105,000 0 0.0 72,625 0 0.0 0 MARKETING EXPENSES 0 0 60,475 479 1.6 (979) MARKETING OVERHEAD 0 0 66,291 4,552 6.9 (4,552) TOTAL MRKT/SPEC EVENTS 169,500 0 0.0 2$0,841 5,531 2.2 (5,531) i Vail Metropplitan RecredtiOn District PG 7 DETAIL financial Report Month Ending JANJARY 31, 1991 REVENUES E><DENSES ACTUAL PERCENT ACTUAL PERCENT NE1 REV BUDGET CUM YTD YTO BUDGET CUM YTD YTD OR (LOSS) YOUTH SERVICES: YOUTH CTR OPERATIONS 18,500 5,451 29.5 28,575 172 0.6 5,279 NEw YEAR S PARTY 3,000 0 0.0 4,500 0 0.0 0 JULY 4TH REV 0 0 8,450 0 0.0 0 BEfORE/AFTER SCHOOL 9,000 1,265 14.1 6,450 0 0.0 1,265 POTPOURRI 63,000 100 0.2 50,401 411 0.8 (311) YOUTH SERV OVERHEAD 0 0 141,686 12,605 8.9 (12,605) tOTAI YOUTH SERVICES 93,500 6,816 7.3 240,062 13,188 5.5 (6,372) - OUTDOOR PROGRAMS: NATURE CENTER 7,500 15 0.2 42,166 104 0,2 (89) OUTDOOR ICE RINK 3,500 1,654 47.3 9,100 4,700 51.6 (3,046) NORDIC CENTER 9,800 1,363 13.9 9,800 1,461 14.9 (98) SLEIGHRIDE REVENUE 1,200 0 0.0 0 0 0 TOTAL OUTDOOR PROGS 22,000 3,032 13.8 61,06d 6,255 10.3 (3,233) Vail Metropolitan Recreation pistrict pG g DETAIL Financial Report Month Ending JANUARY 31, 1991 ACTUAL DERCENT BUDGET CUM YTD YTD OTHER OPERATING EXPENSES: VMRD ADMINISTRATION 470,761 27,149 5.8 PARK MAINTENANCE 45,922 245 0.5 , r. TOTAL OTHER OPER EXP 516,683 27,394 5.3 TOTAL OPERATING REVENUE OVER (UNDER) EXPENSES (452,857) (68,720) 15.2 NON-OPERATING REVENUES: iN1EREST INCOME 17,500 1,848 10.6 lOV CONTRACT 543,243 21,729 4,0 PaoPERTr TaxES 457,537 9,089 2.0 L0TIERY PROCEEDS 5,500 0 0.0 FREE RECREATION PROGRAM 20,000 0 0.0 M15C REVENUE 3,500 83 2.G TOTAL NON•OPER REV t, 047,280 32,749 3.1 N0N•OPERATING EXPENSES: , DEBT SERVICE 236,609 0 0.0 NON•ODERATING REVENUE OVER (UNDER) EXPENSES 810,671 32,749 4,0 CAPITAL PROJECTS: GOLF COURSE IMPROVEMENTS 201,062 537 0.3 GOLF CART ACOU151TION 47,645 0 0.0 DOBSON-2AM6/REFRIG CAP RES 8,904 742 8.3 FORD PARK FENCING 20,000 0 0.0 YOUTH CTR CONSTRUCTION 25,000 0 0.0 ADMIN SOFTVARE ' 7,000 0 0.0 DOB SON DASHER 80ARDS/KiCKPLATES 3 17,500 0 0.0 GOLF MA)NT M1SC EQUIP CAP RCSERVC 0 6,673 NET CAPITAL OUTLAY 327,111 7,952 2.4 TOTAL REVENUE OVER (UNDER) 530,703 (543,923) -143,1 EXPENSES PG 9 Vail Metropolitan Recreation District Cash Summary Month Ending JANUARY 31, 1991 NOW Payroll Account Account Total Beg Balance 1/1/91 5305,656 55,252 5310,908 Receipts 578,151 5100,446 5178,597 Disbursements (S101,112) (5127,906) (5229,018) Ending Balance 1/31/91 5282,695 (522,208) 5260,487 • • NOTE: This excludes a capital reserve of 5108,046. A FINANCIAL REPORT FOOTNOTES - 1/31/91 1) This is a new format for the financial report. As you can see, pages 1 & 2 comprise the summary information, with prior year comparisons. 2) Pages 3-8 provide the supporting detail financial data corresponding to the summary financial report. The more detailed report has been organized along new departmental lines. 3) We have set aside money received as reimbursement for defective fungicide supplied to VMRD (this was a result of negotiations between Ben and the vendor). This money is in our capital reserve fund and is earmarked for golf maintenance equipment. ~ ~ OUTDOOR ICE RINR Ar1•~ ACTION REPORT T0: VMRD Board of Ditectors THRU: Rob Robinson / VMRD Execut ive~D ' ector THRU: Mike Ressler "I/~is~~ Dobson Arena Manager FROM: Erin Simpson ~S• Dobson Arena Assistant Manager DATE: March 7, 1991 The outdoor ice rink opened December 20, 1990 and closed on March 3, 1991. A total of 2220 skaters utilized the rink this winter. During this time the total revenues collected were $4455.00. The budgeted revenue for this season was $3500. Total expenses for the outdoor ice rink this season were $15746.34. Major variances from the original budgeted expenses ($9100.00) were due to increased salaries and unexpected purchases and repairs (new tractor and zamboni transmission). A year end evaluation of equipment, salaries and supplies will take place in March 1991 to improve budgeting for next year. Marketing for Vail's Outdoor Ice Rink focused on Public Skating sessions and Private Parties. Free advertising sources were utilized whenever possible. The daily schedule was advertised through the following outlets: -VMRD Bulletin Board -TV-8 -Vail Daily -Channel 23 -Vail Trail -K-Cite -promotional flyers distributed throughout community The major marketing efforts were two bulk mailings in Vail (see attached examples). The group skating parties mailing was sent to all Lodges/Hotels in the Vail Valley. The focus of this marketing effort was to inform concierges and front desk personnel of the nightly ice rentals available. Follow-up visits and phone calls were also conducted. 4 Suggestions for next year: -have sticks, pucks and helmets available for public use -schedule sticks & pucks after school -install partial sideboards -improve phone system -concierge party 1st week -begin marketing in October/November -expand storage space -improve electrical supply in warming room -clearly define rules for sticks & pucks (helmets, pads, etc) -free skating policy was great -provide tissues, water & cups, and hot chocolate -fix vacuum cleaner -possibly provide expanded services (skating/hockey lessons) -improve lighting by sign on fence -eliminate 6pm - 7pm maintenance time -have lengthened public sessions (ilam - 4pm) -utilize rink attendant instead of maint. whenever possible VAIL'S OUTDOOR ICE RINK . nuuGET DETAIL 1990-1991 Winter Season ACTUAL BUDGETED REVENUES; Skate Rental $2642.00 Group Rental 1813.00 Z'OT~ $4455.00 $3500.00 ACTUAL BUDGETED E~rr~1SES Personnel- Rink Attendant $5116.87 Maintenance 4730.50 $9847.37 $7000.00 Advertising- 40.00 -0- Utilities- 100.00 100.00 Telephone Install/Repair- 279.00 -0- {repair service on phone line) Misc. Operating Supplies- 125.77 600.00 Soil, Sand, Peat Moss- 500.00 500.00 (estimated cost for spring regrowth) HEF Operating Charge- 43.00 400.00 (gas for snowblower/zamboni) Vehicle Parts- 1811.20 500.00 (zamboni transmission) Capital Out/Equip.- 3000.00 -0- (tractor w/ snowblower) TOTAL EXPENSES: $15746.34 $9100.00 REVENUE UNDER EXPENSES: $11291.34 $5600.00 `SAIL'S OUTDOOR ICE RINK K FINAL REPORT ' MINTER 1990-1991 ATTENDANCE 8 REVENUE REPORT STICKS/PUCKS PUBLIC SKATING STICKS/PUCKS PUBLIC SKATING GROUP RENTAL TOTAL TOTAL 10:30-12:00 12:00 - 2:00 2:00 - 4:00 4:00 - 6:00 7:00 - 8:30 SKATERS REVENUE DATE N sketers-edult-child N skatsrs-edult•child 5 sksters-adult child M skaters-adult-child ~ eksters-adult-child ' 12/20-25 0 0 0 44 28 16 0 0 0 37 22 15 WJewl,VailDaily,SliferSm 81 1362.00 12/26/90 0 0 0 14 7 1 15 2 0 8 3 0 6 0 5 43 548.00 12/27/90 0 0 0 16 6 9 12 3 0 10 2 4 0 0 0 38 559.00 12/28/90 0 0 0 12 6 2 14 0 4 12 4 8 0 0 0 38 (133.00 12/29/90 0 0 0 13 4 8 9 0 0 15 5 10 0 0 0 37 563.00 12/30/90 0 0 0 21 9 7 20 2 0 7 1 3 0 0 0 48 556.00 12/31/90 3 0 0 53 30 17 15 2 0 12 5 3 0 0 0 83 5151.00 1/ 1/91 0 0 0 24 4 11 24 2 5 6 3 3 0 0 0 54 555.00 1/ 2/91 0 0 0 18 5 5 6 1 0 0 0 0 0 0 0 24 528.00 1/ 3/91 0 0 0 9 4 4 5 0 0 4 5 1 0 0 0 18 537.00 1/ 4/91 0 0 0 6 3 2 0 0 0 2 1 1 GP 25 8 0 33 593.00 1/ 5/91 0 0 0 19 11 7 7 0 0 2 1 1 11 4 3 39 570.00 1/ 6/91 0 0 0 11 5 3 5 0 0 7 1 4 6 2 0 29 538.00 1/ 7/91 1 0 0 4 2 2 7 0 0 4 1 0 VSP 18 2 0 34 5419.00 1/ 8/91 0 0 0 0 0 0 1 0 0 2 2 0 0 0 0 3 56.00 1/ 9/91 0 0 0 15 8 3 8 0 0 5 0 5 4 3 0 32 5149.00 1/10/91 2 0 0 1 0 0 5 0 0 8 1 11 0 0 0 16 525.00 1/11/91 0 0 0 7 2 4 9 0 0 5 0 4 0 0 0 21 f22.00 1/12/91 4 0 0 3 2 1 5 0 0 9 4 1 0 0 0 21 522.00 1/13/91 6 0 0 4 1 0 6 0 0 5 2 0 0 0 0 21 59.00 1/14/91 0 0 0 11 3 7 2 0 0 10 2 3 VSP 15 2 0 38 541.00 1/15/91 0 0 0 0 0 0 6 6 0 6 4 2 12 12 0 24 570.00 1/16/91 0 0 0 0 0 0 1 0 0 1 0 0 1 0 0 3 50.00 1/17/91 0 0 0 8 5 0 0 0 0 2 2 0 SS 12 0 0 22 571.00 1/18/91 0 0 0 22 4 0 15 2 0 27 0 0 15 0 0 79 518.00 1/19/91 1 0 0 10 6 0 7 2 0 0 0 0 0 0 0 18 574.00 1/20/91 2 0 0 25 5 3 25 15 3 8 6 2 3 0 0 63 594.00 1/21/91 0 0 0 5 2 0 6 1 0 2 2 0 0 1 0 13 f18.00 1/22/91 0 0 0 5 2 2 7 1 0 1 0 0 CGS 20 0 0 33 513.00 1/23/91 0 0 0 4 3 0 2 0 0 3 2 0 12 0 0 21 515.00 1/24/91 0 0 0 6 2 4 3 0 0 8 6 0 0 0 0 17 532.00 1/25/91 0 0 0 1 0. 1 0 0 0 0 0 2~ 0 0 0 1 56.00 1/26/91 11 5 3 17 2 2 4 0 0 9 4 3 1 0 0 42 549.00 1/27/91 12 0 0 14 5 5 T 0 0 5 2 0 0 0 0 38 531.00 1/28/91 0 0 0 7 2 1 7 1 0 4 1 0 VSP 18 0 0 36 514.00 1/29/91 0 0 0 0 0 0 1 0 0 4 0 0 2 0 0 T 50.00 1/30/91 0 0 0 8 6 2 2 0 0 9 2 0 4 4 0 23 540.00 1/31/91 0 0 0 5 3 0 3 0 0 2 0 1 SS 24 0 0 34 511.00 2/01/91 0 0 0 6 2 3 5 0 0 11 9 3 4 2 0 26 551.00 2/02/91 15 10 4 17 9 4 10 0 1 4 3 0 3 1 0 49 587,00 2/03/91 4 0 0 23 6 3 10 2 2 6 1 0 5 0 0 48 537.00 2/04/91 0 0 0 14 6 0 0 0 0 2 0 0 VSP 5 1 0 21 521.00 2/05/91 0 0 0 1 0 0 4 3 1 8 2 0 10 0 0 23 517.00 2/06/91 0 0 0 12 10 0 0 0 0 2 0 0 0 0 0 14 E30.00 2/07/91 0 0 0 12 4 2 4 0 0 8 3 0 SS 8 0 0 32 575.00 2/08/91 0 0 0 9 4 1 6 3 1 13 2 0 EN 35 2 0 63 587.00 2/09/91 15 2 2 30 5 3 22 0 0 12 3 7 12 1 3 91 563.00 2/10/91 1 0 0 24 7 7 6 0 0 6 7 1 3 1 0 40 561.00 2/11/91 0 0 0 9 1 3 5 0 1 6 0 0 VSP 19 0 0 39 5161.00 2/12/91 0 0 0 5 0 3 2 0 0 16 7 6 0 0 0 23 5164.00 2/13/91 0 0 0 0 0 0 0 0 0 4 0 0 0 0 0 4 592.00 2/14/91 0 0 0 3 2 0 4 0 0 15 6 4 22 3 0 44 5116.00 2/15/91 0 0 0 5 1 0 0 0 0 3 1 1 GPS 35 0 0 43 584.00 2/16/91 7 0 0 18 3 3 5 1 0 6 1 0 10 1 4 46 E32.00 2/17/91 11 1 i 8 4 2 10 6 1 18 5 0 0 0 0 47 556.00 2/18/91 0 0 0 6 3 2 1 1 0 10 4 2 VSP 18 0 0 35 532.00 2/19/91 0 0 0 7 5 0 3 0 0 11 S 3 DG 25 S 14 46 (204.00 2/20/91 0 0 0 10 2 4 0 0 0 9 0 S VSP 30 21 0 49 (87.00 2/21/91 0 0 0 10 8 1 0 0 0 0 0 0 0 0 0 10 (26.00 2/22/91 0 0 0 5 2 0 4 0 0 8 2 3 13 4 6 30 (75.00 2/23/91 2 0 0 4 2 0 0 0 0 0 0 0 0 0 0 6 (6.00 2/2/91 4 0 0 12 3 2 S 0 2 2 0 0 0 0 0 23 (17.00 2/25/91 0 0 0 4 2 2 S 4 0 6 2 0 4 0 0 19 528.00 2/26/91 0 0 0 0 0 0 6 3 1 8 4 1 10 2 0 24 (131.00 2/27/91 0 0 0 13 S 6 10 2 2 0 0 0 2S 0 0 48 (87.00 2/28/91 0 0 0 3 1 2 3 1 1 7 4 2 0 0 0 13 (28.00 ' 3/01/91 0 0 0 4 2 2 0 0 0 0 0 0 3 0 0 7 f10.00 3/02/91 0 0 0 8 S 2 19 9 1 5 0 0 0 0 0 32 (48.00 3/03/91 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ..._0__. .____(0.00 TOTALS- _--101 _.....18 _._10 _ .187 _ -_420-__--___75_...26-- --467 ._--_-167 125.- -_508 --._-..82_._-35.. 2220 (4,455.00. f v ~ _ - . 1 ® 321 East Llonah•ad Circl• • Vall, Colorado dt d57 • 303 / 470.2270 ' ME TAOPOLITAN AECAEA TlON OISTAICT DOt~iOn Ice /lfafla vail's outdoor Ice Rink (located at the Vail Golf Course) 1990 - 1991 Fe• 8chedul• Skate Rental Adult 53.00 Child 52.00 Private ice Rental 550.00/hour vMRD 8katinq Passes are valiQ at the Outdoor Rink. DAILY BCHEDIILE 10:30 AM - 12:00 PM STICKS AND PtJCRB (WEEKENDS ONLY) 12:00 PM - 2:00 PM PDBLIC SKATING 2:00 PM - 4:00 PM BTICRB AND PIICRS 4:00 PM - 6:00 PM POBLIC BRAYING 6:00 PM - 7:00 PM ICE MAINTENANCE . 7:00 PM - 8:30 PM GROIIP RENTALS (or public skating if not rented) - ~ _ _ - ~ ~ NORTHWEST COLORADO ~ ~ . COUNCIL OF GOVERNMENTS Post Office Box 739 "Frisco, Colorado 80443' Frisco 303 668-5445 "Denver Direct 303 573-7611 FAX 303 668-5326 February 4, 1991 ~ ~ ~ - - - Ron Phillips, Manager Town of Vail ~ ~ - - . 75 S. Frontage Rd. W. = Vail; CO 81657 Dear Ron, NWCCOG members recently completed a needs assessment. The assessment pinpointed perceptions and problems as-well as giving us information on potential new directions. - One of the things that we discovered in the survey is that some senior . staff, particularly community development directors and planning staff, wanted more information regarding NWCCOG services and. activities. , In an effort to meet that need, I would like to request your assistance in the following tasks which I hope will serve to improve - understanding; by staff-and your .board, of NWCCOG services. Enclosed you will find two packets including program fact sheets and the NWCCOG January newsletter. Please route these to .the Town of Vail board and your senior staff, particularly, community-development and planning staff. In addition I would like to request that NWCCOG newsletters also be routed to senior staff on a regular basis. I have " not included extra copies of these materials as NWCCOG no longer makes a habit of making excessive copies. .You, however, may deem it appropriate to copy the program fact sheets for, the senior program staff .and your board. _ Your continued assistance toward communication .between ATWCCOG , your " board, and staff is much appreciated. I welcome your ideas as to how NWCCOG can further improve our communication ,with the Town 9f Vail in - an efficient, effective manner.. - - - Sincerely, - C~~, _ Sandy Blaha Associate Executive Director - Enclosures ~ ~ ~ " cc: NWCCOG Staff and Board - Eagle County: Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, Vail, "Grand County: Fraser, Granby, Grand Lake, Hot Sulphur Springs, Kremmling, Winter Park, 'Jackson County: Walden, " Pitkin County: Aspen, Snowmass Village, " Routt County: Hayden, Oak Creek, Steamboat Springs,, Yampa, "Summit County: Blue River, Breckenridge, Dillon, Frisco, Montezuma, . Silverthorne - • - ~ 1 191 NORrnw~ST COLORADO COIINCIL OF G04~xrIN~NTS PROGRAMS AND SERVICES January 1991 NWCCOG PROGRAM FACT SHEET PROGRAM: Regional Business STAFF: Executive Director: Linda Venturoni (.4 FTE) Associate Executive Director: Sandy Blaha (.4 FTE) GOALS: To provide direction and leadership to the NWCCOG organization in the areas of fiscal management, program administration and staff. development. To maintain good working relationships with NWCCOG members, ensuring collection of 95%-100% of member contributions. Work with board and staff to clarify policy and programmatic issues and facilitate organizational planning. FUNDING SOURCES: Local: Dues Contributions TOTAL 1991 BUDGET: Regional Business: $ 85,964 ( 690) Organizational Support & Development: 39.036 f 31%1 $125,000 100% BENEFITS OF PROGRAM: Regional Business is the overall organizational structure of the Council of Governments. It assures accountability,of NWCCOG programs, policies and services to our 32 member governments and all of our federal, state and local funding sources. Regional Business also provides matching funds to some of the grant programs. HISTORY OF PROGRAM: The NWCCOG was established as , Colorado Planning and Management District XII in 1972 by Executive Order of the Governor in response, to the Federal Intergovernmental Cooperation Act of 1968. Regional planning was encouraged as a means to avoid 38 overlap, duplication and competition between local _ planning activities. Councils of Governments were required to conduct A-95 reviews which involved a regional review process for Federal and State grant application packages. FUTURE OF PROGRAM: NWCCOG has recently completed a needs assessment.Qf the membership to assist us in determining the future direction of NWCCOG programs and services. Discussions on this topic will be scheduled for the February Executive Committee meeting and the March Full Board meeting. ADVISORY BOARD: Regional Business is governed directly by the NWCCOG Board of Directors. NOTES: 39 NWCCOG PROGRAM FACT SHEET PROGRAM: Skyline Six Area Agency on Aging STAFF: Director: Linda Venturoni (.6 FTE) Administrative Assistant: Pat Wakley (.75 FTE) Registered Dietician: Florence Gruchy (.5 FTE) GOALS: To provide or coordinate with community services for senior citizens in the interest of developing a comprehensive system of services for the senior citizens in Region 12. FUNDING SOURCES: Federal: Older Americans Act (95%) State: Colorado Department of Social Services (5~) TOTAL 1991 BUDGET: Federal/State: $142,864 ( 61.30 USDA: 10,275 ( 4.4~) NWCCOG Match: 10,000 ( 4.3~) Project Income: 70.000 l 30.01 $233,139 100 ~ BENEFITS OF PROGRAM: Ten meal sites provide over 40,000 congregate and home delivered meals to area senior citizens. Grants are awarded to local agencies for the provision of transportation, outreach, information and referral, and in-home services for the elderly. Over 70~ of the region's 4,053 senior citizens receive some benefit from the program. HISTORY OF PROGRAM: Our six counties used to be part of a 16 county Western Slope district known as the Rocky Mountain Area Agency on Aging. In 1978, NWCCOG received authorization to sponsor its own agency (Skyline Six AAA) and receive direct funding from the State. SSAAA has the smallest 60+, population of any region in the state. In the early 80s, a new state allocation formula (based on population factors) threatened to cut our funding in half. NWCCOG was successful in lobbying for a "floor" funding of $135,000 to insure the continuity of services in this region. 40 FUTURE OF PROGRAM: ~ Federal funding for this program has - actually been increasing. The "floor" funding to this region has remained at $135,000 since 1985. NWCCOG might want to reopen the state allocation formula discussions and try to negotiate a higher floor. Legislation will be introduced this session concerning the formation of regional "single entry point" for the coordination of long term care services for elderly and disabled adults. These services are currently _ administered by ninety-two (92) different agencies in Colorado and the legislation will propose reducing this number to twenty (20) regional agencies. NWCCOG should monitor this legislation closely to determine if these new case management and client screening functions could be cost-effectively merged with our existing regional system. ADVISORY BOARD: The SSAAA Regional Advisory Council is composed of two representatives from each County Council on Aging and an elected official liaison from the NWCCOG -Board of Directors for a total of thirteen (13) members. There are also six alternates (one from each county). The Council meets on the second Wednesday of each month. The Council makes recommendations to the NWCCOG Board of Directors on issues of interest to the elderly population of the region. NOTES: 41 NWCCOG PROGRAM FACT SHEET PROGRAM: Community Development STAFF: Director: Barbara Keller (.9 FTE) -GOALS: Assist Region 12 communities with projects which seek to meet health, safety and welfare needs or which improve quality of life. FUNDING SOURCES: State: Energy Impact Assistance Grant Local: NWCCOG Match TOTAL 1991 BUDGET: . State Grant: $ 45,000 ( 87%) NWCCOG Match: 7.000 ( 13%1 $ 52,000 100% BENEFITS OF PROGRAM: The Community Development Program lends technical support to towns and counties. This includes project planning, grant writing assistance, grant source identification, strategic marketing, regional data maintenance (Census, labor, economic, etc.) and resource linking. Five distinctive projects are chosen for assistance during the year. Those projects which help a number of communities in the region are preferred over other projects. Projects which affect the health and safety of a community, such as a water system or dam improvement, take precedent over other projects. The NWCCOG Board of Directors selects the projects through a competitive application process. HISTORY OF PROGRAM: The Community Development Program has evolved through many phases to the 1991 streamlined technical assistance mission. In the past the program created the Revolving Loan Fund, the Annual Planning Commissioner's Conference, studied regional housing, worked on economic and infrastructure development in the region, identified and cataloged grant sources, and helped to catalog and plan for highway, interstate and aviation transportation needs. These programs were undertaken in addition to giving technical assistance as outlined above. 42 FUTURE OF PROGRAM: State funding for the program will continue as long as technical assistance to communities is accomplished and concrete examples of these successes are clearly demonstrated. ADVISORY BOARD: The NWCCOG Board of Directors governs this program. NOTES: 43 NWCCOG PROGRAM FACT SHEET PROGRAM: Energy Management STAFF: Director: Steve Getz ( 1 FTE) Estimator/Inspector: Rob Castor (.8 FTE) Installers: Brian Peacock (1 FTE) Chad Reed (1 FTE) Administration Assistant: Pat Wakley (.25 FTE) GOALS: Weatherize 97 homes in Region 12 providing energy • conservation services that save at least $2.00 in energy costs for every $1.00 in labor and material costs, while improving health and safety conditions that relate to weatherization. Enhance cooperation between weatherization program and other service providers, such as Skyline Six Area Agency on Aging, county Social Services offices, etc. Provide technical assistance to local governments and citizens on energy-related matters. Participate in the Colorado Energy Coalition, an association of all local weatherization programs in Colorado. FUNDING SOURCES: State: Colorado Division of Housing using a blend of funds from the Department of Energy and the Department of Health and Human Services (LEAP). TOTAL 1991 BUDGET: Federal/State Grant Revenue: $170,332 ( 97$) ` NWCCOG Match: 4,414 J 301 $174,746 100 BENEFITS OF PROGRAM: Helps low-income residents save energy and save money through energy conservation services (insulation, caulking, furnace tune-ups, storm windows, etc.). This program helps preserve affordable housing, while making residents homes safer and more comfortable . . 44 HISTORY OF PROGRAM: Started in 1975 as Community Services Administration Job Training Program, Weatherization was + moved to the U.S. Department of Energy in 1977 . The current emphasis is to maximize the energy savings of client households. This is achieved through the use of a comprehensive energy audit, benefit/cost analysis calculations, on-site diagnostic equipment, and extensive training of NWCCOG employees. FUTURE OF PROGRAM: Federal funding for this program actually increased in FY91. Hopefully, energy conservation will continue to be recognized as an important aspect of a national energy policy, and the current outlook for steady or even increased funding appears bright. The .technology available to .the weatherization program also continues to improve. ADVISORY BOARD: The Energy Management Program's board is the Skyline Six Area Agency on Aging Regional Advisory Council. NOTES: 45 NWCCOG PROGRAM FACT SHEET PROGRAM: Water Quality STAFF: Director: Lane Wyatt (.6 FTE) GOALS: Develop water pollution control strategies aimed at improving the quality of the region's waters. Provide technical assistance to members on issues related to water quality. FUNDING SOURCES: Federal: Clean Water Act Section 205 (j) State: Department of Local Affairs (through QQ) Local: Summit Water Quality Committee Quality/Quantity Program TOTAL 1991 BUDGET: Federal: $ 15,800 ~ ( 49%) State: 10,000 ( 30~) Local: 7.000 ( 211 $ 32,800 100 BENEFITS OF PROGRAM: In the last few years the program has written grants for direct pass-through of over $65,000 in . funds to local entities for water quality improvement efforts. Another $193,000 has already been approved for projects in 1992. The program has been funded exclusively by grants and contracts for the last several years. These grants average about $15,000 per year and have paid for technical assistance on a such diverse projects as a water supply strategy for a small subdivision near Grand Lake, assessing water quality impacts from a large coal mine in Pitkin County, and reviewing impacts to Lake Dillon from development in the watershed. Through the 208 planning function tY~e program has provided the region with a comprehensive document assessing water quality problems and outlining management, objectives for maintaining or enhancing local water quality. Staff provides members with technical assistance in the review of permit applications, environmental impact statements, and development 46 proposals. The program offers a local voice in State and Federal decision making on activities that affect the region's water quality. HISTORY OF PROGRAM: Rather than limiting its attention to issues surrounding the locating and permitting of wastewater treatment facilities, the water quality program has focused on maintaining the region's high quality waters through nonpoint source pollution controls, the use of policy (i.e. 208 Plan Policy 2) and advocacy in decision making (i.e. testimony in antidegradation hearings). Other related activities include: providing data and analysis of the impact of Windy Gap to establish a negotiating position which resulted in the Windy Gap settlement, technical analysis for litigation support in the Bergland case (City and County of Denver v. Eagle County. City and County of Denver v. Grand County), evaluating water quality portions of the Denver Metro Water Supply EIS, expert testimony in the 4.01 certification hearings at the Water Quality Control Commission, working with the State to outline available methods for preventing water quality impacts from hydrologic modifications as part of the formulation of draft State Nonpoint Source Management Program, developing examples of 401 permit conditions that could be imposed to improve water quality without injuring water rights, and working closely with QQ to understand how the proposed Antidegradation rule would affect regional interests. Historically, the program operated on about $80,000 per year. The source of these funds was a combination of grants and local match. FUTURE OF THE PROGRAM: Historical funding sources for the Program have been drastically reduced. Regional Business does not contribute to the program. Federal funding has been cut to less than 1/2 of the previous levels. QQ continues to pay for contract assistance. Funding for this year will allow only 41 weeks of staff time requiring Lane to cash in all his accrued leave and still work at least 2 weeks without compensation. A steering committee will be formed this year to develop a strategy for a stable funding source for the program. ' With reliable funding the Water Quality Program should evolve into a water quality "circuit rider",function and be able to work with local governments on such issues as the Eagle Mine and Lake Catamount Ski Area. ADVISORY BOARD: NWCCOG Board of Directors governs this program. 47 NWCCOG PROGRAM FACT SHEET PROGRAM: Northwest Loan Fund (NLF) (Formerly the Region 12 Revolving Loan Fund Corporation) STAFF: Director: Karen Thorson (1 FTE) Loan Packager/Closer: Sandy Blaha (.1 FTE) GOALS: To create and retain jobs and diversify the economy in the service area. FUNDING SOURCES: State: Governor's Office of Business Development Internal: Origination fees and interest income from outstanding loans. TOTAL 1991 BUDGET: State: $ 35,000 ( 37~) Interest: 53,900 ( 570) Other: 5.000 ( 6$) $ 93,920 100 Additional $215,000 in State grant funds available for business assistance. BENEFITS OF PROGRAM: The program provides business financing assistance for clients who are unable to secure conventional financing necessary for growth. Lower interest rates and longer terms of the loans allow enhanced cash flow for clients during the startup or expansion phase. HISTORY OF PROGRAM: The NLF was created in 1985 to serve Region 12. In 1988, the service area was expanded to include Garfield County and in 1989 to include Moffat County. Since 1985, the NLF has received a total of $1,620,000 and 152 jobs have been created or retained. 48 FUTURE OF PROGRAM: As the total number of revolving loan funds in the state has increased, the demand for a limited pool of available funds has grown. The NLF has received approximately $250,000 each year since its creation. It is anticipated that this level of funding may not be available in annual intervals in the future, but at 15 to 18 month intervals. If funding becomes less stable, interest income is sufficient to maintain the current NLF in a dormant mode until new funding may be obtained. NLF staff is currently researching alternative funding sources for future operations. ADVISORY BOARD:. The NLF is .governed by a nine member board. These individuals are dedicated and knowledgeable. Each county in the service area is represented and there is one member from NWCCOG. .The NLF Board is appointed by the NWCCOG Board of Directors. Board meetings are the third Wednesday of each month. NOTES: ' r 49 NWCCOG PROGRAM FACT SHEET PROGRAM: Northwest Colorado Council of Governments Water Quality/Quantity Trust Fund (QQ) STAFF: ~ Director: Lee Merkel (1 FTE) GOALS: Oversight of legislation affecting local governments land use authority and basin of origin protection. Provide litigation and advocacy on water matters of regional concern. Formulate strategies and participate in efforts to protect the region's water quality. Monitor transmountain diversion activities. Initiate activities to influence the formulation of public policy on water. Provide technical support to members. FUNDING SOURCES: Local: Member Contributions State: DOLA Grant TOTAL 1991 BUDGET: Member Contributions: $80,057 ( 62%) DOLA Grant: 550.000 ( 38%) $130, 057 ~ 100 0 BENEFITS OF PROGRAM: QQ provides members with an enhanced ability to protect our region's water quantity and quality. Policy analysis, group problem solving, and strategic planning on water matters provide a proactive means of reducing costs to members by ' minimizing the need for special council. QQ provides members with a powerful regional voice before the legislature and State boards and comissions. Immediate access to legal and technical assistance enables members to quickly respond to issues as they .arise. 50 HISTORY OF PROGRAM: The program began in 1980 when , regional governments recognized that assisting Grand County in a series of lawsuits would benefit the region as a whole. This initiative ended with the Windy Gap settlement. Since then QQ has. successfully defended local government's ability to regulate impacts of transmountain diversions in five court cases, including the Colorado Supreme Court. QQ activities won a seat on the Metropolitan Round Table and SEIS coordinating committee for Two Forks. QQ enlarged the scope of the review to consider impacts to west slope streams. The program has successfully argued to amend State water quality regulations to allow for the review of transmountain - water diversion projects. QQ provides legal counsel to Eagle County in the Homestake 1041 permit process and subsequent litigation. QQ advised Grand County during their permitting process for the Muddy Creek Reservoir proposed by Denver and the River District. In general, QQ has provided advocacy and technical assistance for the west slope on a variety of land use and water resource issues. FUTURE OF PROGRAM: QQ emphasis will be on influencing the formulation of state water policy to include collaborative processes which include all interests in decision making, continued protection of the region's dischargers from carrying the full responsibility for maintaining the region's water quality, and coordinating with the State in developing the technical and legal tools necessary to minimize water quality impacts from the operation of dams and diversions. The program will continue to monitor the legislature, provide legal assistance to members, and hold meetings to coordinate west slope activities. In addition the program is poised for potential litigation on Homestake II, and acting as a watchdog for other proposed transmountain diversion projects. ADVISORY BOARD: The QQ Board is composed of an elected chair, vice-chair, and secretary/treasurer. All members have voting privileges. The program has its own bylaws. NOTES: 51 EWSB~.~EF N vol 3 i~o. 1 i~orth~•;est Colorado Council of Governments January 1-991 Frisco: (303) G6o-5445 Den~•er: 573-7611 Fax: (303) 668-5326 AFFORDABLE HOUSING ADVOCACY 1991 COMMUNITY DEVEIAPMENT PROJECTS CHOSEN It's probably past due time for me to update you on the In December, the NWCCOG Board affordable housing activities of Directors chose the 1991 w~dertaken by NWCCOG staff. Com.-nunity Development Projects As most of you know, Eagle, which will each receive four Routt and Summit Counties weeks of technical assistance. completed a housing needs assessment early in 1990. A total of five projects were Financial commitments to chosen for. direct assistance. complete the study came Four other communities which primarily from local govern- asked for assistance will ments and businesses as well receive coordination-time to •as from the Department of find other resources which can Local Affairs. lend assistance. (See Projects Page 5) In my opinion, the study results completed by Rosall, Remmen and Cares (RRC) were SUCCESS ON VOLUME X ISSUES stellar and reasonably priced, • a winning combination. I There is a tendency in proceeded to advocate for RRC Federal/State programs for the so that similar studies regulations and resulting pa completed in Colorado resorts perwork to increase at would provide the ski communi- sometimes alarming rates. ties with comparable data. This had been the case in Since then Pitkin County and regard to Volume X which is Garfield County affordable the State Policies and housing problems have also Procedures Manual for Area been studied by RRC. Agencies .on Aging (AAA) in .Colorado. The result is a database which verifies a picture of the A Volume X Task Force was resort housing problsm. We authorized by the State Board have not yet applied the of Social Services (SBSS) in financial resources to that May 1990 to draft some database that would allow us revisions to the manual that to come to conclusions and would reduce some of the (See Advocacy Page 3) (See Volume X Page 2) 1 (Volume X) RECREATION TRENDS These standards will guarantee AND MOUNTAIN RESORT fitness of drivers before DEVELOPMENT receiving this license. ~ Vail, Colorado burdensome administrative April 18-21, 1991 requirements. Linda Venturoni, Director, Skyline Organizers from the University Six Area Agency on Aging of Colorado in collaboration (SSAAA), served on the Task with John Fry, SnowCountry, • Force as a representative of and David Rowan, Ski Area the AAA Association. The Task Management will present a • Force recommendations became timely meeting on the many quite controversial and were pressing issues and problems presented at public hearings surrounding recreation and throughout the State and at tourism development in three hearings before the mountain resort settings. State_Board of Social Services. The conference, which gathers experts from academe, planning Most of the issues centered on agencies, and the resort "local control". Should the industry, analyzes how recrea- State dictate percentages for tion and travel trends have funding and standards for affected and continue to shape .senior citizen services that resort development in mountain ..must be met in every region or areas. Discussions will can we trust the locals to explore the present and future decide the most appropriate economic benefits from, and uses for funding and services? the social and environmental The Task Force recommendations impacts of tourism development consistently endorsed local in mountain settings and the control options. future of mountain resort development in North America. The good news is that the State Board of Social Services Panelists will introduce ap- voted (9 - 0) to endorse the propriate models of community task force recommendations at development for resort towns their December 6, 1990 and strategies for sustainable meeting. SSA~~A would like to development of the mountain thank Dennis Fisher, Routt environment. They will also County Commissioner and State provide a forum for open Board member for his support. exchange of views,~among the We'd also like to thank Marsha researchers and the practi- Osborn, Bud Gates, Paul Ohri, tioners, of the various Budge Bingham, Irwin Kirk, and disciplines and professions, Jim Robertson for testifying ~ involved in resort develop- to the SBSS on our behalf: ment. r Registration fees will be.$145 for delegates and $75 for students. The fee includes (See Recreation Page 8) 2 • (Advocacy) collected on hours t+~orked by project programs that best ski community employees. Our serve the needs in resort employees hold 20% more jobs communities. Hoc:ever, the than the national average and data is there. If you are work long hours in winter and involved in the Kirschner- summer while they may not work Moore mortgage finance program several months per year. This I strongly recommend that you has previously prevented review the data in your local access to conventional mort- study to assist you in devel- gage financing. oping appropriate guidelines. NWCCOG is in the process of The next step has been to work intensively reviewing the with Colorado Association of results of its own needs Ski Toti*ns (CAST) to complete a assessment. This information slide show which documents the will be reviewed in depth with housing problem in the resort the board in planning sessions communities studied to date. in February and March. h'hen This slide show, when it comes to affordable completed, will be available housing, the task will be to for use by CAST communities determine whether NWCCOG's and 2~~T000G members. To date, role is to facilitate local that slide show is intended to solutions or develop regional be utilized on February 3rd, at programs. So far, staff has the CAST legislative tour. In defined our role as facili- addition, DOL~P, staff will have tators and advocates on your the opportunity to review the behalf. We'd like to hear slide show on February 11th. more from you in these Summit County plans to present ~ discussions. the slide show to the Economic Development Commission in It seems that many of you early March. We also hope to responded to our grant alert show the slide show to the regarding applications for Colorado Housing and Finance CDBG housing funds. Since Authority Board of Directors. that time, DOLA staff have recommended that NWCCOG apply Nh'CCOG's Community Development ~ for CDBG funds regionwide. Department is also working to This is also open to discus- raise.private funds to com- sion in our upcoming planning plete a cost of living stady meetings. We'd like to remind in the resorts which will add you that both Barb Keller and important information on Sandy Blaha are available to resort communities concerns. give guidance regarding CDBG With all this information in grant applications. hand, ~•re are in a good position to propose changes in For more information or if you income guidelines which would like to discuss any of prevent us from utilizing the issues further, please public finance programs. The contact me at 668-5445. best example of this to date - Sandy Blaha, Associate is the information we have Executive Director - 3 NORTHWEST LOAN FUND RECEIVES NEW ALLOCATION FUNDS The Northwest Loan Fund (NLF), The NLF encourages pre- a non-profit corporation applications which require providing commercial loans for company financial statements, area businesses, announces a a personal financial statement new allocation of funds begin- and a brief description of the ning January 1, 1991. The proposed expansion. funds are granted by the Governor's Office of Business. If a pre-application is. Development. The 1991 approved, a full application allocation is $250,000 which must be completed. Applicants brings the Fund's total assets should include a business plan to $1 million. including previous year's. financial statements and The Northwest Loan Fund has profit and loss and cash flow been in existence since 1985 projections. and was previously named the Region 12 Revolving Loan Fund The NLF staff are also Corporation. Since 1985, the available to work with a loan NLF has made 35 loans to area client and their selected bank businesses, primarily for in loan participation and loan .expansion capital. Loans are guarantees. The NLF is .primarily made to young located in Frisco, Colorado companies that have been in and serves Eagle, Garfield, business one to three years Grand, Jackson, Moffat, and have been profitable but Pitkin, Routt, and Summit lack the track record required Counties. Loan counselors are to obtain a conventional bank available to meet with loan. New jobs must be created customers at their place of through the expansion. Non business after pre- seasonal jobs are preferred. qualification. NLF interest rates are usually The NLF makes minimum loans of fixed at prime rate with the $15,000 and maximum loans of average loan term being five $100,000. To find out more years. Mountain area manu- about whether your business facturing firms are preferred, qualifies for an NLF loan call but the NLF has also made a 1-800-332-3669. substantial number of loans to service companies. Highly ' seasonal companies and retail businesses are not eligible for the funds. The 2dLF also does not make loans for the purchase of real estate or . construction purposes. 4 (Projects) ~ provides the to~,*n with the Folloc,~ing is a brief majority of its water. The description of the projects. State Engineer's Office requires the systeri to be Roaring Fork Valley Light Rail implemented by August.of 1992. Public Information Plan. A joint application was received Vail Grant Writing Assistance from Pitkin County, Aspen and for National Endowment for the Basalt to assist the com- Arts Grant. The Town of Vail's munities with a public Arts in Public Places Program information plan which will would like to commission a inform the voters in the work of art to commemorate the Roaring Fork Valley about the 10th Mountain Division on its light rail proposal. The 50th anniversary in 1992. The valley is proposing the program needs assistance with construction of a light rail a fund-raising plan and the commuter system from Aspen to development of a National Glens,°ood Springs to alleviate Endowment for the Arts Grant. the congestion and safety hazards on Highway 82. Region 12 Planning Funds. Red Cliff, Minturn, Blue River, Resort Areas' Cost of Living, Montezuma, Kremmling, Grand Study. A need was identified Lake, Winter Park, Eagle .by some of the elected County and Summit County have officials in the resort aromas need of assistance with land to statistically study cost of use planning or zonin3 iss~ies. living in the areas. The study The primary need is for fw-~d- will help the communities ing to complete a professional quantitatively demonstrate to master planning or compre- the State that they are rensive planning .process. Each different from the rural and community is currently at a urban areas of Colorado. different level of completion of their planning process. The Cost of Living Study will Development pressures in these also be beneficial to the communities have made it clear large employers operating in that master planning and the region and economic zoning is a workable tool development efforts. This which can help to shape the project assists Summit, Routt, community for the future. Pitkin, Eagle, and Grand Counties and the communities Projects Which Will Receive of Aspen, Vail, Avon, Brecken- Coordination Assistance: ridge, Silverthorne, Frisco, Steamboat Springs, Winter Kremmling Streetscane Design Park, and Fraser. and Construction. Assistance includes identifying grant Oak Creek Emergency Flood sources, securing a summer Warning System. Oak Creek, intern to draft and develop located in Routt County, needs grant applications, .and assistance planning and find- supervision of the intern. ing funding for the instal- (Project Continue Page 6) lation of an emergency flood warning system at Sheriff Reservoir. The reservoir 5 fPro~ectsl Suggested reading on the Technical Assistance to, subject includes: Existing Grand Countu . Ri~sinesses. Assistance Ecocity Berkeley: Building includes defining the needs of Cities for a Healthier Future the businesses, such as cash Richard Register flow analysis training, ~ North Atlantic Books, 1987 strategic marketing, customer relations, and working with a Report of the First Inter- university outreach program to national Ecocity Conference, create a ser."ies of workshops 1990, Berkeley, CA for the businesses. A Green City Program for San Dillon Marketing Plan. Francisco Bay Area Cities During the months of December and Towns and January, assistance was Peter Berg given to the Town of Dillon's Planet Drum Books, 1989 Economic Development Committee in the development of a town * * * brochure and consumer marketing plan. Rural Conditions and Trends ,(RCat) is a new quarterly Summit Countu Affordable periodical from the USDA's .Housing Construction Cost Economic Research Service. Analvsis. Assistance includes The quarterly presents current gathering construction cost information on economic, information from the communi- social and demographic ties in Region 12 which have conditions in rural America. affordable housing projects Specific topics include underway. macroeconomic conditions, rural employment and unemploy- ment,.industrial structure, earnings and income, poverty and population. , ~ ~ One year subscription rates BOORS, PUBLICATIONS are $14. Send check or money AND VIDEOS order to: ERS-NABS, Box 1608, Rockville, MD 20849-1608; 1- Buzzworm, an environmental 800-999-6779. magazine, has created a new * * * * section on "Urban Ecology". The January/February 1991 Innovative Grassroots article concentrates on how Financing - A Small Town Guide auto emissions add to our to Raisins Funds and Cutting environmental woes. Costs, helps local officials Discussion centers around solve financial problems. 'The designing new ecocities and package, which consists of an redesigning current cities to 80-page guidebook, a video and be more ecologically sound. a facilitator's guide, was If you would like a copy of developed by the National the two-page article, call Association of Towns and Sandy Blahs at 668-5445. Townships (NATaT). (See Books Page 7) 6 (Books) This publication shows how Tapes will be available from communities are assessing the Soil Conservation Service. their needs and generating Contact Lynn Betts, Soil their own financing at a local Conservation Service, 693 level. It also reveals how Federal Building, 210 Walnut communities are cooperating Street, Des N,oines, IA, 50309; with other local governments ,515-284-4262. to address the problems caused ' by inappropriate levels of federal and state funding. Colorado Update is a quarterly publication which you, your business associates or family The cost of the guidebook is and friends can enjoy FREE. $6 for NATaT members, $10 for This is a public service nonmembers, plus $1.50 for newslettEr of the Colorado postage and handling. The cost Housing and Finance Authority of renting the video for a in Denver. two-week period is $20 for NATaT members, $40 for non- If you would like to receive members, plus $5 .for postage these FREE issues write to: and handling. Public Information, CHAFA, 1981 Blake Street, Denver, CO .To order contact the NATaT, 80202-1272. 1522 K Street N.W., Suite 730, Washington, D.C. 20005; 202- 737-5200. * * Better Land, Better Water., a 1991 TRAINING PROGRAM FOR videotape sponsored in part by IACAL GOVERNMENT OFFICIALS the Soil Conservation Service, demonstrates how land and. 'The Division of Local water can benefit from wise Government Services section resource decisions. It also announces its fourth year of describes various soil and training seminars for local conservation practices. elected and appointed officials in the Region 12 This one-hour videotape covers area. In addition, they will topics including: how to use hold their 9th Annual Local the late spring nitrogen test Government Management Confer- to modify nitrogen fertilizer ence on April 25 and 26. rates, save money and reduce potential nitrogen lsaching to The training seminars cover groundwater; how to plug an both basic local government abandoned well to reduce functions, such as budgeting contamination of groundwater and financial management, as - supplies from surface well as more topical, current pollutants; and, how to use issues. They provide a chance grass filter strips on a farm to brush up on basic skills to reduce the amount of (See Officials Page 8) sediment or other contaminants that may reach a stream, lake or other water body. 7 COMPREHENSIVE HOUSING AND (Officials) COMMUNITY DEVELOPMENT SRILIS and learn about "hot topics" FOR COMMISSIONERS WORKSHOP such as legislative changes affecting local government Two days of creative problem administration. solving, goal setting and strategic planning! You'll The one-day seminars will be supplement your knowledge. held in six local areas to obtained from veteran members provide easy access for local of your board and your officials, and are at low-cost executive director with to ensure participation by all concise information about your officials desiring to attend. new and expanded responsi- bilities. The following is a schedule for training in the Region 12 Learn the commissioner's roles area through July, 1991. as advocate, leader, and Further details, meeting 'politician; understanding places, and dates throughout regulatory requirements; the state may be obtained by strategic planning; and contacting the Division at integrated functional 303-866-2156. planning. February 15 - Frisco, CO .Sponsored by the National - 1991 Debt Planning Workshop Association of Housing and March 5 - Dillon, CO Redevelopment Officials, eight - 1991 Purchasing Workshop meeting places are yours to May 24 - Frisco, CO choose from: New Orleans, LA; - 1991 Budget Workshop San Francisco, CA (2 sessions) July 26_ - Dillon, CO San Antonio, TX; Williamsburg, - 1991 Land Use Planning . VA (2 sessions); Philadelphia, Workshop PA; and Seattle, WA. Meeting dates being in early March and run through late November. (Recreation) opening reception, luncheons Registration fees are: $295 and final conference program per individual when your and proceedings. Reservations agency sends 3 or more for a walking tour of Vail on persons; $335 per individual April 19 and a field trip to NAHRO member employed by a Summit County on April 21 will NAHRO member agency; $395 for also be taken at the time of all others. The registration the conference registration. fee includes your seminar The Westin Hotel, Vail offers instruction, all handouts (as special rates for participants well as an all-new Ccmmis- of the conference and requires sinner's Resource Manual) and a 30 day minimum advance coffee breaks. notice. - To receive more information For more information contact call NAHRO at 202-429-2960 or Rudi Hartmann, Dept of write to: NAHRO, Professional Geography, University of Development Programs, P. 0. Colorado, Campus Box 260, Box 2847, Washington, D.C. Boulder, CO 80209-0260, (303) 20013. 830-0159. 8 ROCKY MOUNTAIN WORLD TRADE CENTER ASSOCIATION INTERNATIONAL TRADE AND ~ , BUSINESS OPPORTUNITIES The World Trade Center Spar Und Leihkasse, Kiel. Association (WTCA) receives Contact: Mr. Nilspicker trade leads from the Depart- Picker & Gwosdz GBR went of Commerce and the WTCA Ringstrasse 56 electronic NETA'ORK, as well as D-2300 Kiel direct inquiries for products Phone: 431-677472 and services form both public Fax: 431-677484 and private organizations around the world. Product: Medical Supplies (SIC 3842) To improve the effectiveness Country: France - Purchase of this program WTCA would of sterile compresses, like to enlist your help. dressings and non-.woven WTCA would like to.include garments for use in operating your agency as a recipient of rooms. Bids may be submitted, those leads which they feel in French, in any number of are of value to Colorado lots no later than February companies and through your 26, 1991. The awarding contacts increase the number authority will provide inform- of co~;~panies receiving these ation on bid requirements and leads. technical. standards. Contact: Mme. Bakkaus The World Trade Center is Centre Hospitalier prepared to provide guidance Regional and counseling to companies D'Orleans, Pharmacie receiving these leads and BP 6709 assist them in pursuing the F-45067 Orleans business. Listed below are Cedex 2. several trade leads available Phone: 38 51 45 24 to Colorado at the present Fax: 38 51 43 39 time. For more information contact Bill Bliss or Melanie Product: Exercise Equipment Rees, WTCA, 303-592-5760. (SIC 3549) Country: Republic of Korea - An import agent/distributor "Trade Leads" established in 1986 sees U.S. manufacturers of treadmill Product: Sleeping bags, jogging machines and ergometer tents, knapsacks (SIGs 2392, cycles. 2394,2399) Contact: Mr. Chong In Lim, Country: Germany - Firm President founded in 1989 interested in Sung Woo Trading all kinds of outdoor equipment Corporation for trekking. C.P.O. Box 3942 Sales area: Germany, Austria Seoul 100-639 Korea and Switzerland. Bank References: Kieler (See Leads .Page 10) 9 (Leads) contact the Colorado Product: A'heat Transportation Information Country: Malagasy Republic - Center, Engineering Research 5,000 tons of special wheat Center, Room A307, Fort for flour meeting the Collins, Colorado 80523; or following specifications: call 1-800-262-ROAD (in State) density; 75min; impurity: L.5 or 303-491-8648. PC max; humidity: 13.5 PC; protein: 11.5 PC min; ash: 4.5 PC max. Quantity and quality to be certified by the Societe Generale de Surveillance in °ACCESSING •1•,-,"• INFORMAL Malagasy. NETWORK IN YOIIR COMMIINITY° Contact: Monsieur le February, 6, 7, 8 Directeur General Denver, Colorado KobamaBoite Postale 632 101 Antannanarivo, This workshop, presented by Madagascar Social Risk Management (SRM) Phone: 286-83 or 288-35 Corporation, is part of the Telex: 225-19 Kobama MG firm's series on socially responsive management. "The seminar is a three-day educa- tional program that enables COLORADO DRIVER'S LICENSE you to detect, analyze, WORKSHOP monitor and respond to the social and political realities In 1989, the Colorado General of a community before they Assembly enacted legislation disrupt your planning, requiring all Colorado decision making and develop- citizens who handle large/ went process", said SRM commercial vehicles to carry President Don Taylor. "The only one valid license, the seminar has been carefully Commercial Driver's License designed to equip you with a (CDL). States that have set of management tools and already begun testing ~ skills that will allow you to commercial drivers have spend more of your time experienced a rather high managing projects rather than initial failure rate among reacting to the conflict and vehicle operators. Therefore, crisis generated by polarised the Colorado Transportation issues." SRM is known for its Information Center presents a pre-crisis management special workshop for strategies. The firm has large/commercial vehicle worked with the Beaver Creek operators to highlight what Ski Area Developers, Bureau of you need to know about the new Reclamation and Department of State requirements and what Interior, among others. the new State exam will - probably cover, before you Cost of the seminar is $495 take the test. per person which includes two. lunches, materials and text. The cost of the workshop is For more information call SRM $15.00 per person, per Corporation at 433-7163. workshop.' For the February dates, times and places 10 VAIL TRAIL December 2j, 1990 C®un~ie~ conl~are n®~es ®n ~~os and cony of rcc~cling By KATHY RICHER solid waste disposal as a prior- posal tails for identi`ication of In Eagle County, recycling ity issue, particularly in respect drop-off points and rec~•cling • efforts are led by a nonprofit to new Ens:ronmental Protec- censers, estnblishmer.t of a corporation that depends lion .mercy regulations that commercial coilecti^g service, hea~zly on ~~olunteer work ar.d :nay force a number of lan.dails and establishment of a pro}ect fi~:ancia] contributions from 10- in the sta:.e to close. Those coordira:or. ca. governments. regulations Hill require John T}.*as':er of S:.eam'~oat £ummit County is H•orking ]ardfills to make use of pit Springs described a c::rbside on a solid waste management liners, run-off control recycling progrsm within :he pl;:n that combines volunteer measures, and fencing. city of Steamboat Spr;ngs that FtTorts and con-,mercial trash "Its quite different from the has attracted participation -_ollec~on. Curbside recyd;•ng is daps when people went out to from about 40 percent of tr.e the key to solid waste man- an unattended site ar.d city's :rash custo^:ers. For a agernent in Stea.-nbaat Springs. dumped things off," Unsled cost of ~1 per ::south, ho~se- The success of the Pitkin said. He said many co:nmuni- holds are supplied with tor.- . County landfill operation in ties have increasingly moved venient containers for sorting rec~'clable items (glass, al:.!- • minum, newspapers). Specially designed trucks pick up the recyclable materials "It's quite different from the days when on the same day as regular • trash pickup. Thrasher said :lie • .people «~ent out to an unattended site and key to the program's success is dumped thins off." ~d viduals mu de otzoto ree -Charlie Unsled cycling, regularly scheduled • pickups, and provision of con- venientcontainers. Residents outside of the city take their recyclable materials turning a profit on materials away from financing landfill to designated drop-oSpoints. once considered to be trash has operations from the general :>•iauri \'ottingham of R'e earned the facility the tongue- fund, and are relying more on Recycle, an Eagle County or- in-cheek nickname of "The user fees. ganization, described the :aspen K-Bart " Unsled said seven bills deal- progress that citizen grou has P At a panel aisc~ssion hosted ing with solid waste ~-il1 be in- made since its formation last in Eagle by the :~'orthw•est Col- troduced into tl°,e Colorado spring. \'ottingham credited orado Council of Governments ~ssemb]y in the rent leg'slar'~•e the success of the organization last week, officials from each of session. He said the state hopes to financial donations from lo- the above counties described to funnel more money into re- cal governments, space for col- their local operations and dis- cycling incentive programs, letting rec}•clables donated by cussed the potential for effec- and suggested that regional the To~~•n of Fail, and contr;bu- tiv: regional approach to solid opera~ons, such as the sharing bons from private businesses w•.^.ste management, of equipment or transferring such as a ba',er for plastics do- TF.e discussion revealed -!ot :rash to regional landfills, may Hated by City Market and tutu !tie citrerer.ces in :he op- be the most ei''ective ^:ears of transportation se..*~•ices do- , er:,:ions, but also tl:e sim!]ari- addressing solid waste man- Hated by The Va!1 Trail. \'ot- t~e~; ~:~cn as hibh transporta= agement. tingham said the BFI trash t.cn costs or the difficulty in 1o- hauling company hauls 500 eating markets for recycled SPOKES~fE:V FOR solid tons of materials :o Den~~er r.:ater!als. The discussion waste management programs weekly for the organization. orened ;he possibility of some in Summit, Eagle, and Pitkin «'e Rec}•cle now has two regional solutions to localized counties and the city of Steam- full-time employees, and is in solid waste management. boat Springs discussed their the process of purchasing a Charlie Unsled of the Col- indi~~dual programs. second vehicle. orodo Department of Locnl Af- Steve Venturomi of Summit Nottingham said one of the • fairs moderated the panel dis• Recycling said Summit County biggest problems for the orga- cussion. Unsled said Colorado is now enacting a solid waste nization has been finding out- Cov. Roy Romer has identified management plan. The pro• 11 .e~ lin - . ~ ~ Flom pre~.•ious page to sort and recycle goods. lute for alpha?t. He is also in- lets for the rec}•cled materials. Duke estimates that some 4~ ves~gatirg tl•,e possibility of us- The recently opened G}•psum percent of the material that irg waste materials to create a wallboard plant uses three tons does make it to the landfill is clay for potters to use in their of newsprint per week; but the aiverted to other uses. Fill ma- craft. organization still has tons of terial from construction sites is The sky is the limit in the Io- newsprint left over each week. filtered through a shaker cal market," he said. screen and treated to produce a As a group, the panel dis- "~i'E ARE highly organized top soil product. Duke sa}•s the cussed possib?e incentives ror in a sense, but M•e need to pro- soil is then so?d for $9 per }•azd, rec}•cl;'ng, such as local coz- ceed (H:th finding new uses for and the landfill operators can structsoa spclifications requr- recyclab?es)," >\'ottangham said. hazdly keep up with the de- ing recycled materials: the "I think it is time to look at a mand. sharing of expensive equip- master p?an." Pocks are run through a meat such as chippers, balers, ' Jim Dul:e, manager of the gravel crusher. Organic mate- and lire shredders; or coopera- Pitkin County landfill, said rials are put through a grinder. live e.`Tor's on transpom'ng re- 1?itkin County created ince.^.- High quality wood chips are c}'ciable mater,'als. fives for rec}•clirg by quadru- sold as is, lower grde chips are U..^.sled encouraged the pling dump fees. The amount mixed with municipal sludge, group to look beyond political of waste coming into the land- and so?d as rnmpost material. borders in their cooperative fill has been reduced by 28 per- Duke said the landfill is solid-waste management ef- cent since those fees were stud}•ing the possibility of forts. He encourages :~~'COG raised, he sa}•s. Grocery stores grinding up g?ass into a grade members ~ seek the support of began baling their cardboard, of sand that can be used in state legislators for solid waste • and citizens were more careful making "glasspha?t," a substi- management programs. 12 ?JV:c11-~k'~'T O4~D0 COU:iCIL OF IX7T.F:~Z'~NI'S (303) 663-5445 R:~ecutive Director Linda Venturoni Associate Et:ecutive Director _ Sarr3y Blahs PROG.RAt~S A*ID STP.FF Skyline Six Prey ~?ency o,~ wing ~ergy N~g~nt F~.,.y~a~n F~~~am Director: r~w~am Director: Llnca ~Te%turOnl ~teYe WtZ O 2~`.:trltiOn Sersi.ces o ~'1er~y ='111tS (Con3re~ata & ~io:~ i~livered) o ~ieat_reriz_tion o TYa,-isx~r-tati on o Fur.:ace 'one-ups and Safety o ~vo:~cy ar~d Legal Assistance IILSp3Cti o^5 o In-Ha-;~ z~lth Care Services o Irfc?:~ation al-~d ?s=erral l+',:ter Q131ity r~~jlan Pr~.~am Director: ~c.~ur~;.L'?1 ty .~=Y210~?'...1'2t Pt c. jt Lc11B hi'att F~~.~,.a-n Director: F~.rb Keller o A-zalysis & Assistance or. a Wide Variety of Water Quality o Grant Reso..~rce Assistance Issues o Data and Statistical Resources o 243 k'ater Q.iality Planning o C~.~.«unity Technical Assistance AS90CIATED rxuitcFs~S Water Q~ i ty/Quantity North c,ps t ~2 F1 rr~d . Trust r`lz~d Pr~~am Director: F~~~arn Director: Karen Thereon Lee Merkel o Low-Cost Business F~:pai-LSion o Monitor & Develop Policy on Loans to t~`~nufacturing arbd Issues Related to the Sarvice Canpanies That Import 2~nag~nt of Water Resources Incoma and Create Year-Round and the Fssociated Affect of Jobs Water Qualit-i o Pro:mte Lcca1 Governr~nts' lability to Influence Decisions on Eater 1~L=tters ~stZ buzjt2y~ iuo~3 a~aTaQ ( ) ' dtz/a~p~s/:C~TO ssa.zFP~i ' b.zp/~Cuadiuop au~px uoz~tppV .zO abu2u, .zo3 r~.otag aoedg uI a~aZdu:op £~~OS 00 'oosT.z3 dzZ/a~E~S/~~TO 6£L XoS 'O 'd ssa~ppV JOOON~21 uos~apuV • g b.zp/1Cusd~op oy ~sanbag abuEup ZZ2I4 auteH : TagsZ/~stZ buiZi~I~ uo s.zeaddV ~CT~uaz.znp a~u~et1 r~oH ss~nasx ~~x~rx~ ~xrlr~ NE Northwest Colorado of Governments P. O. Box 739 Vol. 3 No. 1 January 1991 Frisco, CO 30443 INSIDE ADDRESS.CORRECTION REOCTESTED o Affordable Housing Advocacy o Success On Volume X Issues 0 1991 Corununity Development Projects Chosen o Northwest Loan Fund (NLF) Allocations o Training Seminars Available For Local Government Officials o Books, Publications & Videos • - • • • • ..r i R&D 50 February 1991 o ~ o ~ 92 adopted budget document. Some of the sections are: the capital improvement program; calculating the mill levy; ques- tions and answers on the budget process; city manager's letter; De ve /o p m e n t organization and fund structure, enterprise funds, and internal service funds. 4. Budget Ballot 1. Economic Development Alliance Each year, the City of Sparks, NV asks for citizen comments on Allen, TX implemented an alliance representing the Allen the city budget. This four-page document provides a written and Independent School District, Allen Chamber of Commerce and graphic overview of the proposed budget and asks the citizens ' the city. The 1990-91 Action Plan is the result of the work of for their reaction to several long-term and short term priorities. i this alliance and two surveys, one of the business community and a second of the city residents. The plan discusses such topics as the attraction and retention of business, community Gene / a I ` investment strategy, and marketing. In addition to the plan, this ~i information package also includes copies of the questionnaires. 1 2. Community Reinvestment Plan Mana emen t g West Hollywood, CA developed a Community Reinvestment Plan to assist local financial institutions in meeting the city's Strategic Plan credit and banking needs. The plan outlines a variety of rein- vestmentopportunities in affordable housing, small business This information packet includes the strategic action plan for development and consumer banking services. The plan is Euless, TX. This document states the mission of the city, the intended to serve as a tool for local financial institutions to fulfill beliefs and strategies under which the city operates, and the reinvestment obligations and to encourage involvement in the targets for the year ahead. For each of the 13 identified strate- ~ city's overall community reinvestment strategy. gies, the city identifies an action plan, objective and specific steps for implementation. Also included in this packet is the summary document, Share The Vision, which provides a Finan ee progress report on the city's accomplishments. 6. Safety Manual 3. Gulde t0 Understanding the Bildget In recognizing its responsibility to provide employees safe working conditions, Aiken, SC has prepared a safety manual for The purpose of this guide, prepared by Wichita, KS, is to assist its employees. This documents identifies the elements of the ~ in understanding the budget development process and the 1991- city's safety program including the responsibilities of the city's safety committee, department heads, supervisors and foremen 11, Employee Survey and the individual employees. The manual provides department by department guidelines for the safe conduct of daily business Colorado Springs, CO surveyed all city employees to find out and use of equipment and identifies disciplinary action for how they felt about job satisfaction, working conditions, the 1 employee refusal or failure to abide by these guidelines. city's organizational effectiveness, communication and other ' topics. The survey document and a summary of results are 7. Performance Report included in this packet. Fort Lauderdale, FL has implemented acity-wide quality program which states as its goal that Fort Lauderdale will be L i~raries "recognized as the best city of its size in America by 1994." This progress report includes the city's mission statement, a de- scription of the city's T.E.A.M. (Together with Excellence to Achieve our Mission) program and a department by department 12. Library Services Plan list of accomplishments over the past year. This document presents the five-year services plan for the Prince William County, VA library system. The publication includes Heath the library's mission statement, goals and objectives. Among the goals are such items as information services, financial support, library as cultural center, intragovernmental coopera- tion, technology, and outreach services. The results of a patron Neighborhood Quality survey are also included. Plano, TX has implemented a microcomputer based system to aid the Health Department in tracking and notifying owners of ' health code violations existing on property within the city limits. ~ar~~ This publication contains a flow chart of the data flow through the system, a listing of the violations, sample of complaint log reports, and a copy of the health inspection report. age crea ti o n Human 13. Career Ladder Program Resources The Asheville, NC Parks and Recreation Department has developed a career development program. This document discusses the class specifications for recreation center personnel and the criteria developed to determine how directors would 9. Employee Incentive Programs progress through the steps for career advancement. This information packet contains information about the cash bonus award program that has been implemented by Tempe, AZ; and the sick leave incentive program and the safety incentive Planning program in Albany, OR. 10. Employee Development Program 14. Concurrency Management Loveland, CO believes that employee training programs are among the best possible investments for any organization. This This report, prepared by the Volusia Council of Governments, publication describes employee training opportunities ranging presents recommendations dealing with intergovernmental from technical writing and telephone etiquette to balancing aspects of concurrency management systems being implemented personal and organizational ethics. by local governments in Volusia County. 2 ~ t ~ ~ activities as the generation of work programs and budgets for P~~I /C S~ ~C ~y multiple maintenance programs; provide the capability of tracking service requests; the generation of work orders; pre- 1 paration of management reports; and work scheduling. The RFP 15. Physical Fitness Program contains criteria for evaluation, software requirements' current hardware inventory, vendor profile form, and a bidders' list. Chazlotte, NC Police Department's standard operating proce- ~ dares for physical fitness includes sections on applicant testing, a recruit training and the city's in-service program. This docu- Re C j/CII/ I g ment provides details on all aspects of the program. ~ 21. Service Agreement for ' ' PubII~, ~l~/OI'/CS Provision of Recycling Services Sarasota, FL has entered into a service agreement with Brown- ~ 16. Fleet Maintenance Proposal ing-Ferns Industries by which the company will: design, • operate, construct, operate and maintain afull-service solid This RFP was recently issued by Lee County, FL for the waste transfer station; provide curbside collection of recyclable provision of fleet maintenance and allied services. materials as well as provide promotion, public education, ~ processing and all marketing services with regard too recyclable 3 materials; design, permit, construct, operate and maintain a 17. Conserving Energy recyclable materials processing center; and design, operate, in Fleet Operations construct, operate and maintain a small quantity household hazardous waste facility. ~ A workbook prepared by the Energy Office of the State of New York. It has chapters on record keeping, life cycle costing, 22. Ordinance, Purchasing Preference for driver efficiency programs, route planning, benefits and use of products Containing Recycled Material k engine diagnostic equipment, general vehicle maintenance, and diesel maintenance. This packet includes the ordinance from Los Angeles, CA and a 18. Solid Waste Collection summary by the city's chief legislative analyst. This report entitled Recommendations for Change to Portland's 23. Bag-Based Recycling Information • Solid Waste Collection System recommends franchising the city's residential garbage and recycling activities, yard debris First Brands Corporation prepared this information packet which ~ includes several pieces of literature and articles regarding bag- collection and establishing standards for commercial solid waste collection. The report is accompanied by an ordinance directing based recycling and a sample of a bag in use by cities and counties for such programs. the Bureau of Environmental Services to prepare transition plans a and city code language to implement these recommendations by October, 1991. R&D Notes is published by the Innovation Groups which include the California-Colorado-Arizona-Nevada Innovation 19. Experimental Piling Inspections Group, Carolinas Innovation Group, Florida Innovation Group, Heartland Innovation Group, Texas Innovation Group and This is a U.S. Navy report which presents the findings of a Virginia Innovation Group. All reports included in R&D Notes twenty-year evaluation of fir and southern pine pilings installed are available at no cost to the staffs of Innovation Group in Pearl Harbor in the early 1960s. member jurisdictions. Editor: Madeleine Havlick. Staff: Mark j Glover, Bill Mascenik, Beth Henry, David Alt, Mary Menefee, 20. Public Works Software RFP Alan Archer, Kristen Palmer, Mike Escalle, Carol Weeks and Charlene Bardo. Address Correspondence to: Innovation Spearman, TX has issued this RFP for commercially available Groups, P.O. Box 16645, Tampa, FL 33687. Phone: 813/622- software which will assist the Public Works Department in such 8484. Fax: 813/664-0051. 3 ;i I~ ORDER FORM Please enclose a self addressed mailing label with your order. We will be able to process your order more rapidly and keep Innovation Groups' costs down. Thank you! R&D 50 -February 1991 Name: Department: Title & Jurisdiction: Street Address: City, State, Zip: CIRCLE THE REPORTS YOU WISH TO RECEIVE 1 2 3 4 5 6 7 8 9 1C 11 12 13 14 15 16 17 18 19 20 21 22 23 RETURN ORDER FORM TO THE INNOVATION GROUPS P.O. BOX 16645, TAMPA, FL 33687 Please enclose a self addressed mailing label with your order. The Innovation Groups NON PROFIT ORG. j P.O. Box 16645 U.S.PAO~STAGE Tampa, FL 33687 T~'A. PERMTI' NO. 2723 RONDALL PHILLIPS TOWN MANAGER TOWN OF VAIL 75 S FRONTAGE RD VAIL, CO 81657 ~ ~ f ~ 1 WORK SESSION FOLLOW-UP 3/22/91 TOPIC QUESTIONS FOLLOW-UP SOLUTIONS Page 1 of 2 8/8/89 WEST INTERMOUNTAIN ANNE}(ATION ARRY: Proceeding w/legal requirements for Marijke Brofos will be circulating petitions when Larry (request: Lapin) annexation. gets them to her. Larry is holding off so annexation will occur closer to end of next year for tax purposes. 5/1 AMEND CODE, 12.04.240, STREET CUT REG/LARRY: Per Council direction, proceed. Proposed ordinance being redrafted after joint meeting with PERMITS Public Service and Holy Cross. Utility conference held 3/14; concerns in writing to staff by 3/22/91; proposed ordinance to Larry for review. One more meeting with . utility companies will be held before it goes to Council. 7/17 BIKES/ROLLER BLADES AND SKATES/ EN/LARRY: Should bicycles, roller blades, etc. be Researching appropriate ordinances for application to be SKATEBOARDS prohibited from highly pedestrianized areas in discussed in May, 1991. the Village and Lionshead, and also including the parking structures? 7/27 UNDERGROUNDING UTILITIES IN ARRY/GREG: Work with Holy Cross Electric to Revised estimate of costs to property owners mailed. EAST VAIL establish special improvement district(s) for Undergrounding may occur in fall of '91 or spring of 92. undergrounding utilities in East Vail. 9/20 LIONS RIDGE FILING 4 ON: Homeowners Assn. would like Town to buy Ron contacted Jim Fritze about tax abatement if Town takes common area for back taxes and penalties. ownership. Tax liability only about $5,500. County Attorney says no tax abatement is possible fora property such as this. 11/27 HERITAGE CABLEVISION ON: Schedule meeting with Ron/Larry/Lynn Johnson Lynn Johnson to meet with Ron and Larry on April 4. to discuss limited franchise agreement. 12/18 MILLRACE CONDO. ASSN. LETTER RISTAN: Respond. Vail Ventures will respond in writing to our letter. Shelly has written a second follow-up request. 1/11/91 SNOW DUMP ON/GREG: Workout site acquisition with VA. Final negotiations on land lease underway. Design omplete design. has begun. 1/11/91 AGRICULTURE OPEN SPACE LAND RISTAN: Locate all Agriculture open parcels. All located. There are approximately 12 pieces privately owned not including VA parcels. Item tabled to April, pending further research on additional parcels. 1/11/91 OLD TOWN SHOPS/HOLY CROSS LARRY/GREG: Environmental investigation. Drilling completed. Waiting far final lab reports. SITES WORK SESSION FOLLOW-UP 3/22/91 ' TOPIC QUESTIONS FOLLOW-UP SOLUTIONS Page 2 of 2 2/5/91 CHUCK ANDERSON/YOUTH OB/RON: Are we 2 or 3 years behind on this? Last year nominations were solicited twice and none RECOGNITION (request: Rose) Let's be prepared to award this spring. received. Rob will proceed. Timetable from VMRD is attached. ~ 3/5/91 AUSTRIA HOUSE PARKING LOT ARRY/MIKE BRAKE: Research policy for encroach- Staff to seek Council direction on encroachment issue (request: Lapin) ment on Town of Vail property. during an April Work Session, after Ron, Ken, Mike Brake, ! and Greg discuss. 3/19/91 MARCH 26 WORK SESSION OUNCIL/STAFF: Work Session will begin at 10:00 a.m. (request: Rose) Tuesday, 3/26/91, at Chair 8. Meeting will reconvene in Council Chambers at 3:00 p.m. 3/19/91 EAGLE MINE WATER TREATMENT OUNCIL: Bring hard hat to presentation by Dames & Memo attached. Hard hats will be provided for those who f Moore at their field office (base of road to do not have them. Tigiwon) on Wednesday, 3/27/91, at 2:00 p.m. RSVP: Kent and Tom. Possibly's: Merv and Rob. 3/19/91 TRUCKS IN THE CORE DURING EN: Complaints have been received by Council Monitoring and enforcement underway. HOURS OF CLOSURE (request: members regarding trucks within the Village Core Osterfoss) during prohibited hours. 3/19/91 STREET SWEEPING (request: ETE: Recognizing there are attendant costs to Ron and Caroline to draft letter to Bob Morton for Kent's Steinberg) additional street sweeping, road dust is signature. increasing pollution currently. Can we do more? ' Lionshead Mall looks terrific after its clean-up this week! 3/19/91 URA AND VVI SPACE RISTAN: Will Miller will contact Kristan to confirm parking availability should VRA move into VVI space. 3/19/91 HIGH-RISE FLUES RISTAN: With current mechanical upgrades occurring Staff policy is that all flues should be reviewed by DRB. for local restaurants, flues are being elevated The DRB tries to insure that the flues are designed in and infringing on neighbor's visual views. Are a sensitive manner. we going to have a problem with this? y ~(i OF UNITED STATES DEPARTMENT OF COMMERCE Bureau of the Census - , Washington, D.C. 20233 ~~~~~P RfC'D MAR 2 5 1991 March 17, 1991 Mr. Rondall V. Phillips Town Manager 75 South Frontage Road Vail, CO_.81657 Dear Mr. Phillips: Thank you for your letter of February 28, 1991 regarding the 1990 census counts. We will investigate your concerns and respond back to you upon completion of our review. We have assigned case number 15200325 to your letter. Please reference this case number with additional correspondence regarding the specific concerns addressed in your letter. Thank you for your interest in the 1990 census. Sincerely, SUSAN M. MISKURA . Chief, Decennial Planning Division Bureau of the Census p. a., ~y TOWN OF VAIL ~ 7S South Frontage Road Office of the Town Manager Vail, Colorado 81657 303-479-2105/FAX 303-479-2157 March 22, 1991 hir. Frederick D. Green P.0. Box 1310 Vail, CO 81658 Dear Fred: Thank you for your letter of March 22, 1991, expressing your interest in meeting on April 20 to discuss any futher interest that June Creek Ranch Company may have in purchasing the Berry Creek 5th Filing. I think a meeting would be very appropriate, but would ask that you consider scheduling it on April 17th, since Larry Eskwith will be leaving to~r,n on the 18th, and we feel it important that he be present at the meeting. I also want to acknowledge the receipt of your suggested right-of-way alignment for an access easement through the Berry Creek 5th Filing to the Miller Ranch property. We will take this suggested alignment under review. and hope to be able to respond to you concerning any suggested changes of alignment by the time we meet in April. I will call you in the next few weeks to arrange a time for our meeting on April 17th. Sincer 1 , Rondall V. Phillips Town Manager RVP/sas cc: Vail Town Council Town Attorney FREDERICK D. GREEN March 22, 1991 HAND DELIVERED Rondall Phillips Town of Vail 75 S. Frontage Road W. Vail, Colorado 81657 Dear Ron: The Town has elected to evaluate the existence of third party interest in the 5th Filing rather than respond to the contract proposal of June Creek Ranch Company delivered to you in mid-March. As I understand it, the Town's evaluation process is scheduled to continue until April 20, 1991. You should know that June Creek is also considering an alternative proposal with respect to the Miller Ranch which, if accepted, would eliminate June Creek and it's successor as a prospective purchaser of the 5th Filing. It is in our mutual interest to identify whether we should pursue further discussions without unnecessary delay. Accordingly, I suggest that a meeting be scheduled for April 20th for the purpose of resolving our involvement with finality.. Ron, I am also enclosing a copy of a right-of-way alignment which will satisfy the Town's obligation to us. We should be focusing on this issue as well. Please give me a call after you have discussed this suggestion with other appropriate parties. J Sincerely, Fre Brick Green FDG/bd Enclosure P.O. Box 1310 Vail, CO 81658 Tel. (303) 926-3939 Fax (303) 926-2538 ~G~u'~'`'' G 1 v ~ ~ Exploring Today's Realities The \rail Talley: Community, Resort, Product SYMPOSIUM BRF.AFCFAST SERIES Tuesday, April 2nd "Community Planning & Marketing" • Friends or Foes ~VARREtJ MILLER speaker • The Sonnenalp Buffet Breakfast 7:30 a.m. registration $10 per person 8:C0 a.m. program Reservations 476-0954 "Community Planning & Marketing - Friends or Foes" is the . third in a series of short breakfast talks sponsored by the Mail Symposium. The Breakfast Series is presented for the community at large. Marren Miller, international ski & sports filmmaker, will . discuss his observations within ski resort communities during his 45 years of worldwide travel. He will present a series of case studies as he talks about the need for parallel planning. This will include anecdotes of proven mistakes made within some developing ski communities as well as successes. r r,.. ~ REC'C Mt~R 2 3 1~~9 EAGLE COUNTY BUILDING _ 551 BROADWA}' OFFICE Of THE P.O. BOX 850 COUNTY MANAGER ~ ~ EAGLE. COIORACk~ 81631 . (303) 3288605 FAX: (303) 3287207 :;y:_ s EAGLE COUNTY, COLORADO PRESS RELEASE _ Contact: Jack D. Lewis Assistant Countp Manager 328-8606 FOR IlVIl~~DIA~t'~ RELEASE RE: JACK LEWIS BEGINS WORK AS ASSISTANT COUN t ~ MANAGER On March 18th Jack Lewis began work as Assistant County Manager. Jim Fritze, County Manager made the appointment. He comments that "Jack brings substantial experience from both the public and private sectors to the county. His management style compliments that of the existing staff and I look forward to working with him in developing this new position." Lewis was selected from over 150 applicants. The Board of County Commissioners approved the position during the preparation of the 1991 budget process. The County Manager's increasing responsibilities prompted the establishment of the position to strengthen the management of the county. The Assistant County Manager is responsible for the public information effort for the county. He will have the departments of Animal Control, Civil Defense, Extension Service, Nursing Services, Social Services, and the Purchasing Division reporting to him. Mr. Lewis has ten years of experience in local government management and six years in the banking industry. Jack's past government experience includes work as Assistant City Manager of.Golden and Director of Finance for the Town of Breckenridge. Jack and his family are all natives of Colorado. Jack and his wife, Kathryn, have three children; Chelsey, Daniel and Gracey. Chelsey and Daniel are " true locals having been born in Vail. Jack plans for the family to move to Eagle County soon and to locate in the Eagle area. Lewis says "I am pleased to be associated with Eagle County and for the opportunity to live and work in the mountains." His first priorities are to understand the direction and goals of the county, to meet and get to know the staff, and to establish a good working relationship with the local media. • ~ AGENDA `~~ti~.!~~ Q WORK SESSION VAIL METROPOLITAN RECREATION DISTRICT HOARD OF DIRECTORS WEDNESDAY, MARCH 27„ 1991 VAIL RECREATION DEPARTMENT 2:00 PM CALL TO ORDER - 2:00 PM 1. Public Input 2. Three Year Plan (see attached Branch Summarys) a) Youth Services b) Marketing 3. Red Sandstone Weight Room (see attached) 4. Approval of PO's if any 5. Adjournment ATTACHMENTS: 3 Year Plan - Youth Services 3 Year Plan - Marketing Red Sandstone Weight Room Report Scott Hamilton 1990 ice show - FYI Land & Water Conservation Funding - FYI Colorado Parks & Recreation Assoc (CPRA) - FYI Dobson Off-Season projects - FYI Sunshine Law - FYI BRANCH SUMMARY BRANCH: YOUTH SERVICES ~ BRANCH SUPERVISOR: CHASTAIN Budgeted Amounts - - - Projected Amounts - - - Proaram Revenue/ExnensP 1991 1992 j~p3 19~_ Youth Programs Revenue 15,870 20,825 21,850 22,875 Expense 12,150 12,925 13,550 14,175 NET 3,720 7,900 8,300 8,700 Teen Programs Revenue 3,600 3,780 3,970 4,160 Expense 3,200 3,360 3,520 3,969 NET 400 420 450 464 Special Events .Revenue 21,900 22,450 23,250 24,100 Expense 20,000 20,625 21,825 22,950 NET 1,900 1,625 1,425 1,150 Youth Sports - Revenue 0 9,400 11,400 12,500 Expense 3,200 9,000 10,200 11,150 NET (3,200) 400 1,200 1,350 Potpourri Day Camp Revenue 63,000 63,000 69,000 69,000 Expense ~ - 50,440 53,000 55,650 58,500 NET 12,560 10,000 13,350 10,500 General Overhead Salaries 125,672 142,155 149,262 156,262 Operating Expense 12,825 18,500 24,500 25,700 TOTAL EXPENSE 138,497 160,655 173,762 181,962 NET PROFIT/LOSS (123,117) (140,310) (149,037) 159,798) 1 (WORK\3YRRICK) . BRANCH SUMMARY ` BRANCH: YOUTH SERVICES BRANCH SUPERVISOR: CHASTAIN Budgeted Amounts - - - Projected Amounts - - - Program Revenue/ExoensP 1991 1992 j993 1994 _ CAPITAL IMPROVEMENTS Remodel Youth Center 25,000 PC/Printer. 2,500 Teen Center Carpet 3,500 Lionshead Basketball Court 5,000 ' Youth Center Cooling Fans 3,500 Youth Center Kitchen 5,000 Video Loft in Teen Center 15,000 Skateboard Park 60,000 (WORK\3YRrick PROGRAM NARRATIVE BRANCH: YOUTH SERVICES BRANCH SUPERVISOR: CHASTAIN PROGRAM: YOUTH PROGRAMS AGES 5-12 YEARS YF+88 ~YEI~T REVENUE FXPFNSR 1991 Red Sandstone Before/After 9,000 4,200 4,800 Kids Fun Club 3,000 2,000 1,000 Arts is Crafts 2,850 5,000 (2,150) Outdoor Programs 720 750 (30) Enrichment Programs 300 200 100 TOTAL 15,870 12,150 3,720 1992 Red Sandstone Before/After 11,000 4,400 6,600 Kids Fund Club 4,500 2,100 2,400 Arts/Crafts 5,000 6,200 (1,200) Outdoor Programs. 0 0 Enrichment 325 225 100 TOTAL 20,825 12,925 7,900 1993 Red Sandstone Before/After 21,500 4,600 6,900 Kids Fun Club 4,750 2,200 2,550 Arts/Crafts 5,250 6,500 (1,250) Enrichment 350 250 100 TOTAL 21,850 13,550 8,300 1994 Red Sandstone Before/After 12,000 4,800 7,200 Kids Fund Club 5,000 2,300 2,700 Arts & Crafts 5,500 6,800 (1,300) Enrichment 375 275 100 TOTAL 22,875 14,175 8,700 (work\3yrrick) t. ~ , PROGRAM NARRATIVE BRANCH: YOUTH SERVICES ~ BRANCH SUPERVISOR: CHASTAIN PROGRAM: TEEN PROGRAMS YESR Gvrri~ REVENUE EXPENSE 1991 Hang Out 1,200 1,600 (400) Teen Dances 2,400 1,600 800 TOTAL 3,600 3,200 400 1992 Hanq Out 1,260 1,680 (420) Teen Dances 2,520 1,680 840 TOTAL 3,780 3,360 420 1993 Hand Out 1,320 1,760 (440) Teen Dances 2,650 1,760 890 TOTAL 3,970 3,520 450 1994 Hanq Out 1,380 1,848 (468) Teen Dances 2,780 1,848 932 TOTAL 4,160 3,696 464 (WORK~3YRRICK) PROGRAM NARRATIVE ` BRANCH: YOUTH SERVICES BRANCH SUPERVISOR: CHASTAIN PROGRAM: SPECIAL EVENTS EVENT REVENUE EXPENSE N,fi'r 1991 July 4: TOV Subsidy 8,000 Petting Zoo 1,500 (1,500) Dancing In Streets 4,500 (4,500) volleyball/sBQ 1,000 (i,ooo) Parade march 500 (500) Arts Festival Children's Tent 900 500 400 New Year's Eve 13,000 12,000 1,000 TOTAL 21,900 20,000 1,900 1992 July 4: TOV Subsidy 8,000 Petting Zoo 1,575 (1,575) Dancing In Streets 4,500 (4,500) Volleyball/BBQ 1,000 (300) Parade March 600 (600) Arts Festival Children's Tent 950 550 400 New Year's Eve 13,500 12,600 900 TOTAL 22,450 20,825 1,625 1993 July 4: TOV Subsidy 8,000 Petting Zoo 1,650 (1,650) Dancing In Streets 4,500 (4,500) Volleyball/BBQ 1,250 (1,250) Parade March 600 (600) Arts Festival Children's Tent 1,000 575 425 New Year's Eve 14,250 13,250 1,000 TOTAL 23,250 21,825 1,425 1994 July 4: TOV Subsidy 8,000 Petting Zoo 1,750 (1,750) Dancing In Streets 4,500 (4,500) Volleyball/BBQ 1,350 (1,350 Parade March 700 (700) Arts Festival Children's Tent 1,100 650 450 New Year's Eve 15,000 14,000 1,000 TOTAL 24,100 22,950 1,150 (work\3yrrick) PROGRAM NARRATIVE ` BRANCH: YOUTH SERVICES BRANCH SUPERVISOR: CHASTAIN • PROGRAM: SPORTS LEAGUES yet $EY~tFr FiXPF~Fr KET 1991 Little League Baseball/T-Ball 3,200 (3,200) 1992 Little League Baseball/T-Ball 8,600 8,000 600 Youth Ba~katball Loaqua 800 1,000 (200) TOTAL 9,400 9,000 400 1993 Little League Baseball/T-Ball 10,000 9,000 1,000 Youth Basketball League 1,400 1,200 200 Soccer League Break even TOTAL 11,400 10,200 2,200 1994 Little League Baseball/T-Ball 10,500 9,450 1,050 Youth Basketball League 2,000 1,700 300 Soccer League Break even TOTAL 12,500 11,150 1,350 (work\3yrrick) PROGRAM NARRATIVE BRANCH: YOUTH SERVICES BRANCH SUPERVISOR: CHASTAIN PROGRAM: POTPOURRI DAY CAMP YES REVENUE EXPENSE DIET 1991 Salaries 40,940 Overhead 9,500 Revenue 63,000 TOTAL 12,560 1992 Salaries 43,000 Overhead 10,000 Revenue 63,000 TOTAL 10,000 1993 Salaries 45,150 Overhead 10,500 4 Revenue 69,000 TOTAL 13,350 ~ 1994 Salaries 47,500 Overhead 11,000 Revenue 69,000 TOTAL 10,500 ~ i i f i E (WORK\3YRRICK) PROGRAM NARRATIVE BRANCH: YOUTH SERVICES BRANCH SUPERVISOR: CHASTAIN PROGRAM: GENERAL OVERHEAD YE~Ft ~T REVENUE EXPENSE KET 1991 Overhead 12,825 Salaries 125,672 Capital Expense 27,500 Other 0 TOTAL 138,497 1992 Overhead 18,500 Salaries 142,155 Capital Expense 12,000 Other 0 TOTAL 172,655 1993 Overhead 19,500 Salaries 149,262 Capital Expense 20,000 Other 0 TOTAL 188,762 1994 Overhead 20,500 Salaries 156,725 capital Expense 60,000 Other 0 TOTAL .137,225 i (work~3yrrick) BRANCH SUtIIHARY BRANCH: lSARKETING/SPECIAL EVENTS BRANCH SUPERVISOR: ASMUSSEN Budgeted Amounts - - - Projected Amounts - - - Program Revenugf ExnensP 1991 1992 193 1s.24~_ Personnel Costs 63,474 67,282 70,646 74,178 General Operating Costs 15,393 15,500 16,430 17,251 Advertising Costs (includes printing) 33,200 43,245 45,556 49,993 SUS TOTAL 112,067 122,457 128,726 137,174 Special Events Net Profit 45,425 52,250 63,500 66,675 i TOTAL BRANCH COSTS 66,642 70,207 65,226 70,499 Capital Projects Signage 15,000 5,000 7,500 5,500* Banner System 7,500 Graphic Hardware Graphic Software Pkq 5,000 Multi-Color Printer 3,000 *Signage for Par 3 Golf Course (WORK\3YRLAURIE) PROGRAM NARRATIVE ` BRANCH: MARKETING/SPECIAL EVENTS $RANCH SUPERVISOR: ASMUSSEN PROGRAM; ADVERTISING YEBR FiYEI'~T REVENUE EXPENSE N~ 1991 Dobson 5,000 Youth Services 2,200 Potpourri 500 Sports 2,000 Nature Center 500 Golf Tennis 5,000 1,500 General Advertising 5,500 TOTAL 22,200 1992 Dobson 6,000 Youth Services (includes Potpourri) 2,970 Sports 2 500 Nature Center (includes brochure) 1,100 Golf 9,000 Tennis 1,750 General Advertising 3,000 Special Event Advertising (target summer y winter visitor) 4,000 TOTAL 30,320 1993 Dobson 6,300 Youth Services (includes Potpourri) 3,267 Sports 2 625 Nature Center (includes brochure) 1,155 Golf 9,450 Tennis 1,837 General Advertising 3,150 Special Event Advertising 4,200 ' TOTAL 31,984 (work\3yrlaurie) PROGRAM NARRATIVE BRANCH: MARKETING/SPECIAL EVENTS BRANCH SUPERVISOR: ASMUSSEN PROGRAM: PRINTING YEBR REVENUE/EXP-N5. EXPENSE N~ 1991 9000 Summer Brochures 6,000 8000 Fall/Winter Brochures 1,500 10,000 Guest Brochures (golf) 3,500 TOTAL 11,000 1992 11,000 Summer Brochures 7,250 - 10,000 Fall/Winter Brochures 2,000 10,000 Guest Brochures (golf & special events) 3,675 TOTAL 12,925 1993 11,000 Summer Brochures 7,612 10,000 Fall/Winter Brochures 2,100 10,000 Guest Brochures (golf & special events) 8,858 - 13, 572 1994 11,000 Summer Brochures 7,992 . 10,000 Fall/Winter Brochures 2,205 10,000 Guest Brochures (golf & special events) 4,050 TOTAL 14,247 (work\3yrLAURIE PROGRAM NARRATIVE BRANCH: MARKETING/SPECIAL EVENTS BRANCH SUPERVISOR: ASMUSSEN PROGRAM: SPECIAL EVENTS YEAR REVENUE N a~ 1991 Hot Summer Nights 24,000 23,800 100 Memorial Day (kick off to summer) 15,500 13,050 2,450 Symphony of Sports 105,000 72,625 32,375 (includes payment of $20,625 to Dobson Arena) ' Undetermined special event 25,000 14,500 10,500 TOTAL SPECIAL EVENTS 169,500 124,075 ~ 45.425 1992 Memorial Day 13,000 King of the Mountain 750 July 4 funding 4,500 Fall events (possible SOS) 12,000 Christmas in Vail 12,500 winter Carnival 9,500 TOTAL NET PROFIT X2.250 1993 Memorial. Day (kick off to summer) 15,000 Vail America Days 11,000 King of the Mountain 1,000 Fall Event (possible fall October Fest) 7,500 Christmas in Vail 15,000 Winter Carnival 11,000 Corporate sponsorship fundinq* 3,000 TOTAL NET PROFIT 63.500 1994 5$ increase over 1993 §~§r7~ •Represents ~ of outside corporate sponsorship retained in marketing budget (cork\3yrlauri) . PROGRAM NARRATIVE BRANCH: MARKETING/SPECIAL EVENTS BRANCH SUPERVISOR: ASMUSSEN PROGRAM: ADVERTISING YESB E.Y~' REVENUE EXPENSE N,~ 1994 Dobson 6,615 Youth Services (includes Potpourri) 3,594 Sports 2,756 Nature Center (includes brochure 1,213 Golf 9,922 Tennfs 1,929 General Advertising 3,307 Par 3 Golf Course 2,000 Special Event Advertising 4,410 TOTAL 35,746 r (work\3yrlaurie • RED SANDSTONE WEIGHT ROOM REPORT AND RECOMMENDATIONS 3/18/91 From Steve Foster 1) NIIMBERB i VISITS Throughout the fall and winter, the weight room use has averaged 15-20 participants per month. The weight room is open 20-22 days a month (Monday-Friday, 6:30 p.m.-9:00 p.m.). Some weeks the participation numbers have been as low as 2. This calculates to a yearly projection of 105-140 participants. 2) REVENIIB PRODIICED At the current average rate of use, (approx. 105-140 per month) times $2.00 per visit, will yield the approximate yearly revenue of $210-$280. 3) STAFF COSTS - OVERHEAD At the current scheduled hours of operation there are no staff hours incurred. The supervisor on duty concurrently runs other programs in the gym (i.e.: Basketball, Volleyball, Soccer). 4) ITEMIZED LIST OF NEEDED REPAIRS AND IIPGRADES a. Wall repair - painting $ 500 b. New flooring (carpet - rubber) 3,000 c. Re-upholstery of equipment 400 d. Painting of Equipment 200 e. Replacement of mirrors lOQ Total Costs $4,200 Suggested Additional Upgrades a. Stationary Bike $1,500 b. Rowing machine 700 c. Additional weights - bars 400 d. Miscellaneous accessories 200 Total Costs $2,800 5) SIIGGESTIONS/RECOMMENDATIONS As is, the Red Sandstone weight room provides very little for the novice or.serious strength trainer. The space is small and the equipment variety is minimal and inadequate. Also, the Vail Valley currently has six gyms and/or clubs who are competing for business both against us and each other. The high schools in Eagle County also provide substantial strength training facilities and programs thus virtually eliminating any youth participation. Red Sandstone Page Two My recommendation is to close the facility this summer. We cannot compete with the markets that are here in Vail and we can never recoup the costs incurred to bring the facility up to par. I also believe that the space could probably be better used for other programming needs, especially for youth, before and after school, etc. The facility, space and equipment all need repairs and maintenance. If we agree to keep it open there must be money spent to bring this program amenity up to the standards of quality we all expect. The weight room has been in existence since about 1983. It has served its purpose well but, because of the market currently available, it cannot continue to compete. S C O T T H A M I L T O N 1 9 9 0 Dates: December 26 - 27, 1990 Number of Shows: 4 Prices: $15 & $35 (on ice) $10 & $20 (bleacher) Income: $82,030.00 Complimentary Tickets 2,580.00 Total $79,450.00 Expenses: Arena $ 7,733.70 IMG Fee 43,000.00 Total $50,733.70 Net Income $79,450.00 Net Expenses <50.733.70> Total $28,716.30 Visa/MC <216.30> NET TOTAL $28,500.00 MEMORANDUM TO: Rob Robinson nand the Board Members FROM: Steve Foster J~p~ DATE: March 21, 1991 RE: FYI, Land & Water Conservation Funding As you are aware, last December, the district applied for 1992 LWCF funds of $50, 000 to be used for the soccer field bathroom facility. The applications are currently being reviewed. On approximately May 15, the applications will be placed on a priority list based on committee review. At that point the applications will be held until approximately October/November at which time the Federal funds for these programs will be distributed to each state. Funding varies each year. Each state does not know how much will be appropriated until it is received. Last year Colorado received around $477,000. In 1991, the following projects received funding: E1 Paso County Fountain Creek Regional Park, Summit County Dillon Dam Recreation Trail, City of Montrose Canal Trail, Westminster Canal Trail, Larimer County Carter Lake Restrooms, Calhan Tow Park Improvements and Parker East Bank-Phase I. Additionally, the Colorado Division of Parks & Outdoor Recreation received $238,000 for the Castlewood State Park Project. SF/tlt r i - T0: VMRD BOARD ((MEMBER FROM: ROB ROBINSOr1~ DATE: March 15, 199~1~~~```''' SUBJECT: COLORADO PARKS & RECREATION ASSOCIATION (CPRA) For your ge ral information, several embers of the VMRD staff have taken a aggressive role in be owing more involved in the Colorado Park and Recreation As ciation. In addition to ' membership in a statewide orga 'zation, several members have become instrumen ally involved upgrading and improving the Western Slope sec ion. Our rep sentatives of the Western Slope section are: Steve Foster, Sports upervi or Rick Chastain, Youth perv'sor Laurie Asmussen, Marke 'ng SE Supervisor Rob Robinson, Executive rector Within CPRA there are a ollowing 9 sections: Aquatics Western Slope Older Americans CARA (Assoc. of Rec. Athletics) Parks irectors Public Recreation all Communities Therapeutic Recr tion Our overall g al is to host a weste slope section meeting in Vail during the 1 92 calendar year and f rthermore in 1992 or 1993 be selected as the host site for the en ire Small Community/Western Slope conf rence. In addition to ga ing valuable professional experienc and broadening our horizons I am confident that our involvem t with CPRA and the Western S ope section will help to maintai and implement new and excitin recreational programs, activi es and services. CC: Board Packet (work\cpra) Dob~~n J Ge 14rz.na. OFF-SEASON PROJECTS 1991 Boards Install new plastic on boards Install new kick plate Install new cap rail Install new glass channels Repair floor where needed (concrete) Paint hockey lines on floor Buff Plex-i-glass Paint backside of boards , Replace broken Plex-i-glass Repair gates (install new ones if needed) Paint logo on floor and boards Lobby f Repair walls . Paint walls Glue rubber floor (replace where needed), . Glue rubber in skate rental area Paint floor in concession area Repair non-skid on railings ' Compressors • Overhaul compressors • Change oil in receiver Descale cooling tower . Repair leaks on cooling tower " Locker Room and Bathrooms ~ Clean walls and ceilings ; Paint where needed Clean all vents Clean baseboard heaters Scrub floors Repair boxes Miscellaneous Paint first aid room bathroom Repair sky light panels Clean and repair ring lights Repair emergency lights Install cove base in meeting office Paint columns and wall around arena Scrub bleacher area : Clean carpets Clean new arena floor Paint restroom (west end) Repair Zamboni