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1991-06-04 Support Documentation Town Council Work Session
~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 4, 1991 2:00 P.M: AGENDA 1. Discussion of First Quarter Financial Report 2. Discussion of Ordinance No. 18, Series of 1991, an ordinance regarding Special Development District No. 25 - Chamonix Special Development District. 3. Information Update 4. Other VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 4, 1991 2:00 P.M. EXPANDED AGENDA 2:00 1. Discussion of First Quarter Financial Report Steve Barwick Action Requested of Council: Ask questions and give direction as desired. Background Rationale: This report will explain the Town's financial position as of March 31, 1991. Also covered will be requests for those 1990 projects not yet completed. 2:30 2. Discussion of Ordinance No. 18, Series of 1991, an Jill Kammerer ordinance regarding Special Development District No. 25 - Chamonix Special Development District. See item #6 on Evening Agenda for more complete back-up. 3:00 3. Information Update Ron Phillips 3:05 4. Other TOWN OF VAIL MEMORANDUM TO: Ron Phillips FROM: Steve Thompson DATE: May 24, 1991 RE: First Quarter Financial, Reports Please find attached the first quarter financial report. As you can see we remain fairly optimistic about the collection of our budgeted revenues and are projecting fairly strong ending fund balances for 1991. We are projecting a $1 million increase in the General Fund balance by financing the Berry Creek Land purchase in the amount of $1,250,000. If we don't finance the purchase of the Berry Creek Land, the General Fund ends up with a $300, 000 loss and an ending fund balance of approximately $200,000. The estimated and budgeted expenditures have been increased by $1.8 million, which requires a 1991 supplemental appropriation. All of the $1.8 million except for $47,285 have been approved in 1990 by the Town Council and are roll forward expenditures. A roll forward expenditure is one that has been approved and appropriated for but not spent in the year it was approved. TOWN OF VAIL FIRST QUARTER FINANCIAL REPORT May 24, 1991 TOWN OF VAIL STATEMENT OF PROJECTED CHANGES IN FUND BALANCE 1 /1 /90 - 12/31 /91 SPECIAL CAPITAL REAL ESTATE PARKING HEAVY VAIL DEBT POLICE TOTAL GENERAL PROJECTS TRANSFER ASSESSMENT EQUIPMENT MARKETING SERVICE CONFISCATION FUND FUND TAX FUND FUND FUND FUND FUND FUND _ Fund Balance (Deficit) 1/1/90 2,392,355 8,996,729 2,032,983 167,110 342,075 5,386 2,355,465 0 16,292,103 1990 Revenue 11,964,998 8,483,139 1,653,952 297,965 1,340,232 663,834 4,103,010 706,244 29,213,374 1990 Expenditures 13,851,136 16,090,663 1,494,592 442,110 1,301,255 641,871 2,905,361 27,147 36,754,135 Gain/(loss) (1,886,138) (7,607,524) 159,360 (144,145) 38,977 21,963 1,197,649 679,097 (7,540,761) Audited Fund Balance 12/31/90 506,217 1,389.205 2,192,343___:_ 22,965 381,052 _ 27,349 3,553,114 _ 679,097 8,751,342 1991 Revenue Estimate 14,035,076 7,258,300 1,506,070 298,200 1,405,168 641,500 4,856,183 40,000 30,040,497 1991 Expenditures Estimate 13,051,271 8,098,292 2,562,271 274,000 1,347,099 638,500 4,776,183 125,353 30,872,969 Gain/(loss) 983,805 (839,992) (1,056,201) 24,200 58,069 3,000 80,000 (85,353) (832,472) .,::~:a qr~~ .33I iTXi7.::::>::>::: .~'FT+7.t7 :1:~~.:.::;s_. ~:~it~~~3tt~.:. _ . :::><>:<.::;:~:<>~., . S»:>.::::>:.»:?::':1:y1:36 #!1~ :.::.::.::.::.::.:;::::::>::~~x~t.t`i~::::.:::::::::>::;439.1 ~ Protected Fund Balance 12/31/91;::::::.::.:~.,490;fl22 ::.:::...........'S~~ ~1. = _ - 1 SdLBSidI ' 9e?ised: 5/ 8/81 iOAN OF YdI6 SALES idI BSi[MdiION NOBISBBBi x Change i Cbange I 1881 199t iron iron MOMtM 1981 1982 1883 1981 1985 1986 1887 1988 1989 1990 = 8000Li dCiOAL Yarieece 1990 Bodget Jaauat~ 514,102 675,186 696,752 742,262 881,304 890,585 1,063,196 1,126,496 1,465,870 1,599,123 ; 1,680,000 1,110,177 30,111 1.OX 1.8X Yebraar~ 594,292 681,792 151,856 824,650 918,154 946,552 1,135,786 1,205,101 1,561,286 1,695,850 ; 1,788,000 1,135,025 ( 52,915} 2.3X ( 3.0X) March 691,464 853,648 911,828 1,084,814 1,181,520 1,316,652 1,378,782 1,591,705 1,939,758 1,897,718 ; 1,991,000 2,033,600 36,600 i.2X 1.8X' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subtotal 1,805,858 2,216,626 2,428,436 2,651,126 2,986,918 3,153,789 3,577,764 3,923,302 4,966,914 5,192,691 ; 5,465,000 5,479,402 14,402 5.52 .3X April 308,436 355,300 319,546 481,204 531,668 430,871 425,961 550,205 567,68! 634,114 ; 635,000 Mai 135,114 147,378 156,588 166,200 162,912 244,987 245,518 170,561 215,548 236,359 ; 250,000 Jase 245,204 241,326 257,744 262,696 280,828 361,627 331,581 329,039 393,410 448,221 ; 475,000 3n1~ 339,418 349,116 401,414 406,462 441,815 479,507 479,201 559,683 649,139 665,094 ; 114,000 _ dngast 332,124 348,156 384,338 402,792 386,985 512,513 536,904 515,887 668,119 678,011 ; 126,000 Septeaber 285,918 268,59$ 324,870 384,864 340,!02 314,060 442,402 422,502 469,032 482,328 ; 518,000 October 225,014 223,830 198,614 206,248 209,282 237,504 273,951 291,204 335,140 364,002 ; 381,000 Note~ber 210,254 245,894 281,101 310,588 229,083 376,651 386,270 376,235 430,820 438,731 ; 460,000 Deee~ber 820,162 737,506 853,100 906,758 905,955 1,161,280 1,245,612 1,455,948 1,615,278 1,625,219 ; 1,126,004 1013E 1,109,312 5,140,330 5,610,214 6,119,538 6,481,608 7,338,801 1,945,164 8,654,512 10,311,144 10,164,896 ; 11,350,000 5,419,402 14,!02 2 ' ~ ...ate... v. y.~~.. 9Btt ~ ' Revised: 5/10/1881 iONN OB VbIL BBAL BSibiB TBbNSB68 tbi History and Budget . ~ 1991 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 ; 1991 1991 BODCBi NONifl ACtOAL ACtOAL ACtObL AC10bL bC10bL ACYObL bC10bL bCTOAL ACiObL ACTOAL ACiObL BODGBt ACTObL obBIANCB January 63,999 98,089 106,981 119,972 78,053 80,133 101,374 131,916 96,119 309,233 162,954 ; 104,139 165,141 61,002 Bebruary 40,595 69,018 105,024 132,220 86,289 170,052 64,906 44,0!0 109,873 140,192 133,085 ; 94,373 11,413 ( 22,960) darcb 69,886 126,935 109,533 137,820 62,693 63,831 92,557 38,791 68,104 145,957 77,995 ; 86,341 183,698 91,351 April 76,855 94,653 65,900 103,526 1T 3,321 90,396 182,743 95,554 179,671 151,069 152,021 ; 119,168 108,040 ( 11,128) Snbtotal 251,335 388,695 ,387,438 493,538 400,356 405,012 441,580 310,301 453,767 146,451 526,061 ; 404,022 528,292 124,210 day 42,738 84,324 54,663 90,599 96,006 228,613 98,651 120,984 99,736 220,299 167,972 ; 110,225 June 62,239 125,433 54,488 140,638 76,461 49,513 79,915 73,509 101,364 122,466 136,364 ; 88,183 July 49,361 186,110 104,262 68,539 157,598 88,528 70,441 47,949 126,537 125,675 15,169 ; 92,391 August 19,859 115,499 71,282 91,806 58,937 32,860 100,182 61,137 109,315 86,347 71,486 ; 19,193 Septeaber 59,800 113,992 49,332 96,746 6!,611 48,516 108,161 78,819 116,557 143,306 15,745 ; 81,485 October 108,510 154,000 42,498 122,546 88,132 109,633 93,860 124,291 177,360 241,393 118,986 ; 117,125 Noveaber 102,623 107,768 81,698 91,385 105,109 74,909 89,047 114,839 241,888 165,964 102,210 ; 102,481 Deceaber 142,662 133,861 110,911 56,533 81,890 333,139 106,695 95,495 192,947 192,731 101,880 ; 124,290 tOtAL 899,133 1,409,688 956,512 1,258,330 1,129,166 1,310,783 1,188,538 1,021,324 1,619,411 2,044,638 1,381,873 ; 1,200,000 528,292 124,210 .z~~=;_ 3 , .::ii , ::::::.::::::i:.:;:..:. <::::; ,:iii:, <.i::;.i:.iiiii:;.i i:..i;:.i:.;:.i:.i:.i:.i:.:.i:.:::;:::::::::::::::::::::::::::::::.::::::::. / ::::::::::::::::::::::::::::::::::::..:iii•::...::.:::::::::::::::::::::::::.:::::::•.i::.::;:::::::::::.::::.~.~::::::..:::::.. ::...1,..::....................................:. :.i' f. :i j{[' r: ~ is ~ ~ :v:: :v:; ::iti'{'. 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'n, :iiiiii:i.iiiiiiiiiiyii}iiiiiiiiiisy:iiii'i: ;i:;i: i;iiiiiiiiiiiiiiiiiiiiiii iiii iiii::.<`2<.%.iii/i'i:.iiii>iiiiiiiiii:::`:«•:<:: IY~1~1~ 1~1[~~1Y!1f . f / / :..::4i::Ciiii:iLiii i .i - f ~ .!.F is iiii:[v:i:hi: _ iiiiiiii`:"': ::.::.iiiiii:.:::.i~~~:!:iiiiiiiiiii:.iiiiiiiiiiiii: •.~t%:v.:v..:..:....:.. ~:.i': ry~::::~~i:::::. ~I[ •:IBS:.~'~ J~i' : v:.~ vv. ~:::::::::::.:.v.......: : A.1.. ~.~~iiiii:Li:!.i:vv:: J?iii:vvvi::U:::::ii}iiiJiiiii:ihiii:::: iiiiii: iiiiiiiii:~ii:ii4: ::>:::::.::::::i:i::::`:i'::i::l..:::::::~ i'.; %~ii':?~ iiiiii': is~':i:::::::::::::::i:':::i<::::{::::Cti::::::v':::':::~'i'' ~ii.:::i'Liiiii:.i:.i:::i'::::::i::::i::Y:i::i:::::; if:ii::::::i:::j'.':::`:; ~ ii:i!;i. 1 A : ENTERAL F ND;REVEN E..<::>::>'<::>.;`;;:::';>>': l' G U U ..............:..:::..::.i...:::..ii;B.UDG_ET::::.:.i~.;:.,EST MATE::..:.:.OVER~.~UN,DER~:<: Taxes Property & ownership Taxes 1,930,531 1,940,531 ;<<;;::::;:;.;:<:;;;a;0QOQ: Retail Taxes 6,295,750 6,295,750 Q; Ski lift Tax 888 000 910 000 `>>>><<» ` 22,000.. Franchise Fees 447 000 444 000 » >3 '~00 ii;(.i Penalty & Interest 36,000 36,000 ;>0` Subtotal Taxes 9,597,281 9,626,281 29,000;, Construction Fees 179,025 281,950 :102,925; Licenses & Permits 36,200 40,700 4,5Q0" Charges for Services 225,730 230,370. 4,6:40 Transportation Centers 1,378,260 1,365,760 ' (12,500 Intergovernmental revenue 789,850 782,850 (7,OQ0 Fines & Forfeitures 197,600 242,100 44,500 Berry Creek 5th Financing ~ 0 1,250,000 1250,OQ0 Other 527,995 215,065 ,(312,9:30 AL: GF;REVENUE > ::::..:.:...>.:::»:::<:::::>::::>::::::::i i::; :<:>::::::>:::>>1=2 93.1: 9.41........14 035 0:76 1 1.0 ; ~ . t :..Y _ _ _ 3,:..35. iiii:.i:.i:.i:...... ..:./...::::.iiii; .:i::;i>ii:.i>i>.:.i:.i:: i:::.:;:::ii::i::iii::. .::..:.:i:.::.i::i::i:<:::>::;i:::;::...;:.:.:::::;::>::::<:.iiiiii::i:>:.::>:>::::>::>::>::;.;::>:::>:::>::>.:>::> 99 . <:..:..VA I CE 1.991.::::;':::::>>''> 1 1 RAN V GENERA. t.FUND::EXPEN.SEu.::<:><:::<:::::><:::<:>:::.:.......BUDGE>.>:> E I 0 R UNDER T:...:::::.....ST MATE _,E fC______ Town Officials 646,852 611,069 ,,(35,783 Administrative Services 1,002,654_ 1,002,654 ;;a< Community Relations 199,332 199,332 '0 Community Development 763,786 747,693 (16,093 Police 2,469,607 2,469,607 0! Fire 951, 695 953, 695 2, 000!; Public Works 1,965,772 2,019,253 53,48.1 Transit 1,569,236 1,595,665 ! 26,429 Transportation centers 980,399 987,224. . .6;825:: VMRD Contract 543,243 543,243 ;;:;;:;;;;;::i ::::::::::::::::::0`` 64 027 71 ~><>>'><><><":;;:,:<>;., Libra ry 5 566,3 ,2.,344,,. s In urance 432 04 442 0 , i:.::.i:::9,.955., ontin enc C 1 06 00 1 0 06 000 <>!>'!<''>>!'>: 9 Y 0. & 688 650 686 300 ;;i::>:;;»'.'<<<'' ti Con r butions Events (2,35Q Employee Benefits 187,065 121,165;>><<`;.:;::;,:;;;;;;'(659.Q0 TbTAL':GF EXPENbtTURES ;<<' _ ::.:;::::.......1:3,070,363.. 13,05.1,27;:1 ~>«:«..5.:::.. USl(S :::C1.:.::...i.::...:..:..~::<..:::::::::<::::::::..:::.i::.:::.:<::::.~:::::::.(1.:38,4`~2~..::;':::::.::::::.~~~r$(~~•> f,.12'~,2~7.~ 4 1 1 1:>'<>:>' 1.99 `<:.VARI'AN. E>:»>::: ::R R E <><BUD. E ::<=r E O E U n V S TE R: N R API.TAL OJECTS E NUE .:>::<:<:>': G T..._........ E C..:.::::.:...::... P f....~:........._..._..._~. Retail Sales Tax 5,101,000 5,101 000 __<:,:::::...:.>:::..0, County Sales Tax 192,000 185,000 ' ; <<..::.,.:(7;000:; Ski Lift Tax 888,000 910,000 ;;>'<22;Q:0; t'on A eniti es ees 0 00 0 00 2 0 2 0 Recrea i m F 1 1 000 181 000 Earnings on Investments 8 ;,.;;;D.; t e ncome 74 000 000 >>''``<;`!?>??'pz 74 Oh rl , RETT Loan Re a ment 507 300 507 300: : Q PY > Willow Brid a Grant 280 000 280 000 >>>>><`><<»>>>»0'>` 9 , ::::.TOTAL REVENUE 7.243 300.::... 7.258::3.00 > . - - _ , 199:1 1991 VARIANCE CAPITAL PROJECTS FUND EXP BUDGET" EST':IMATE OVER/(UNDER) Project Roll Forwards from 1990 855,235 855,235 0' VTC Community Improvements 563,000 563,000 , . 0 Willow Bridge Replacement 320,000 320,000 - Q, 1 i Museum and Muni BLD Im rovement 160 000 60 000 `.'<>>`:>>>''<>:<>'`'.'>>0 Sk G p , Fire Dept Breathing Apparatus 34,960 34,960 'Q Town Snow Dump 210,000 210,000. 0 Street Maintenance & Improvements 1,250,000 1,250,000:.. ; 0' Snow Dump Road /Overlay Shop Complex 200,000 200,000 0`: Parking Structure Maintenance 35,000 35,000 0' Communication System Maint. & Replace 20,000 20,000 0. Recreation Paths Maintenance 81,000 81,000 Q ~ - Misc Building Maintenance 50,000 50,000 0 Municipal Complex 249,000 249,000 0` Street Lights 30,000 30,000 0_ Dobson Arena Flooring 15,000 15,000 0> Transfer to Debt Service 4,025,097 4,025,097 Q; 2 ~ <::><>': 098 292 . ~.;TQTAL EXPENpITURES ..:.8:,098,.. 9...::::::..::::.8, Q . . . F 854 992 = !839 992.:<:>;<>:<%<:<:.1:: I::;....:.SURRLU.S~(S:HC~RT .AL~~ _ _E ~ ~,fl0#}.~ . - 5 . 1991; 1' 991 VARIANCE.: LOTTERY FU.ND.,.. _ BUDGET .,,......ESTIMATE .OVER/(UNDER; REVENUE 8,000 9,000 1,9Q0; EXPENDITURES 8,000 9,000 ' 1,:zp~0:> f.....~:::.::.:::::::::.:........::::::. 1991: 1991 VARIANCE' ;REAL ESTATE TRANSFERTAX. , BUDGE t ESTIMATE OVER/(UNDER' REVENUE RETT Taxes 1,200,000 1,300,000 ' ;1.QQ;.000' Golf Course Lease/VRD 77,070 77,070 0.: Earnings on Investments 141,000 129,000 (12,000 L U.E: : .......:>..~;:::::::>::>::::>::::>>::::;1,41.$;070::<:.. 1;506,070 88,000 EXPENDITURES Purchase of Open Space 340,932 340,932 0` Transfer to Debt Service Fund 366,086 366,086 0 Loan Repayment 507,300 507,300. 0' Roll Forward Projects 756,953 756,953 _ _ ;,!0: Open Space Projects 591,000 591,000 ':0 ~.::..0.. AL.RETT X,,ENDI:TURES ,.:2,.562>,27t 2:562,271 [>::>;::;:;.:~U........... U. . S....Q.: ~..:1;44.2(?~:::::::::::<:>:..1;:: 5& 20~...............:.::::::.:.:::8 a.. ~t..................................1................................_........E ..,.........,........~..:.::::f::.,:~_ z:..::::.::::::::..::::8,4~::. , _ .1991.. 1.:9:91 'VARIANCE HE .'VY E` I: A U PM N :.F U. GE ESTI:MATE_ ..:Q ER/(U,NDER:;> REVENUE 1 405 168 1 4 1 EXPENDITURES 1,366,099 1,347,099 X19,000 SU F~pLt1 S F~ OF~TE~`~ < . ~...................................~..:l............................................:.::..............a.. Q...:..:.::::::::::::::::::::::::::::1:9~4fl 6 1..991:::;::::.,>:::::: 1991 VAR A E..... :SPECIAL PARKING AS..SESSME:NT FUND....... BUDGET ESTIMATE . ~VER/(UNDER.: REVENUE Parking Assessments 30,000 30,000 :0: Daily Parking Revenue 235,000 261,000 26,QOQ Earnings on Investments 9,000 7,200 , (1;8;Q0 274,004 :><:'':``''29$,200 24;200.>~ ('TOTA'L S.PAF RE\/ENU,E EXPENDITURES Transfer to Debt Service Fund 274,000 274,000 6~` P ;'F_EXPENDIT RES .274.004::::::>::::>:.::::274.000. '.:..0'! : < S U . ~.....p ....:::.:::::::::::::::::::::::::::::::::::::::::::::::.::::................................................r.......................:................... ,,1 <>:::::>:<::::;: 199. 1!991...,`. AI~IANCE' MARKETLfy:G FUND BUDGET .ESTIMATE QUER/(UNDER).; REVENUE Business Licenses 325,000 330,000 5,0.00;,.: TOV Marketing Fund 160,500 160,500 ' 0 Other Marketing Contributions 140,000 140,000 ! 0!; Miscellaneous 1,000 2,000 1,0,00':: Earnings on Investments 12,000 9,000 ;:;::;:;;:;:::::;::;;:::;:::::;::::;(3,U:O,Q: T K TIN :REVENUE 638 500 641 500 OTAL MAR .E;.:.::G _ _ _ _ _ 3,00;: ~ - PE N D I T. RES 6 : 0 (:EX.._ ,..:U.... 3.8,50.- 638,500 .::`:'0 RPLtJS SHflRTFALL :>'<>>~::`~<~«<>~><«>>` ...3. OD ........'<<'''.`.>:<<..... . SU tt _...................................................................:....._:..........................0...............................:.~ .4Q0. ............:...:....................1..~...............................~........................................................................ _............................r....__._...................................z......_.... TOWN OF VAIL SCHEDULE OF ROLLFORWARDS AND SUPPLEMENTAL APPROPRIATIONS NEEDED IN 1991 REQUIRED IN 1990 1990 1991 FOR FUND PROJECT BUDGET EXPENSE COMPLETION General Fund Channel 8 TV Spot 1,500 0 1,500 Library Book Purchases 35,472 32,117 3,355 Zoning Code Rewrite 55,000 28,000 24,600 Master Transportation Study 81,500 97,180 14,522 Hazard Material Trailer 18,305 10,705 5,100 SUBTOTAL: GENERAL FUND 191,777 168,002 49,077 Capital Projects Street Projects 1,345,000 1,222,123 122,877 Pulis Bridge Engineering 9,800 8,247 1,553 Willow Bridge Engineering 50,000 4,250 45,750 Dobson Arena Flooring 15,000 0 15,000 Streetscape Design 52,000 21,463 30,537 Muni Bldg/ Post Office 55,000 38,805 16,195 Communication Equipment 358,000 150,396 207,604 Signage Project 74,000 34,390 39,610 Underground Electrical Lines 10,000 0 10,000 Computer Project 107,000 38,817 68,183 New Snow Dump Design 25,000 8,340 16,660 Village Parking Structure 9,787,842 9,539,339 281,026 Fire Dept Furniture 25,000 25,333 240 SUBTOTAL: CAPITAL PROJECT FUND 11,913,642 11,091,503 855,235 RETT East Vail Rec Path 255,000 27,121 227,879 Vail Trail Safety 2,200 0 2,200 Gore Cr Promenade 5,000 3,424 1,576 Stevens Park Design 30,000 11,026 18,974 Intermountain Pocket Park (Pool Site) 58,000 48,218 9,782 Dowd Junction Rec Path Design 30,000 9,929 20,071 Spraddle Cr Parcel Purchase 500,000 9,500 350,000 Golf Course Maint Parcel Purchase 94,000 0 75,000 Town Landscaping (E. Vail Exit) 150,000 98,529 51,471 SUBTOTAL: Rt i ~ FUND 1,124,200 207,747 756,953 Lionshead Project Fund Capital Improvements 100,000 23,256 76,744 Police Confiscation Fund Computer Equipment 94,500 27,147 67,353 GRAND TOTAL 13,424,119 11,517,655 1,805,362 8 x CONTING TOWN OF VAIL COUNCIL CONTINGENCY REPORT as of March 21, 1991 ACCOUNT 01-0100-52857 Original Budget $144,600 USES: 01-0100-51210 Land Exchange Professional Fees 16,000 O1-5110-51210 Regional Transportation Study ~ 2,500 O1-8300-52903 Symphony of Sports Donation Incr. 5,500 01-8300-52836 Additional Bravo! Colorado Donation 7,500 ' 01-8300-52815 VVI Condominium Dues 7,100 Total Contingency Used 38,600 i Council Contingency Remaining: $106,000 9 ORDINANCE NO. 18 Series of 1991 AN ORDINANCE ESTABLISHING SPECIAL DEVELOPMENT DISTRICT NO. 25 IN ACCORDANCE WITH CHAPTER 18.40 OF THE VAIL MUNICIPAL CODE, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Chapter 18.40 of the Vail Municipal Code authorizes Special Development Districts within the Town in order to encourage flexibility in the development of land; and WHEREAS, application has been made for Special Development District (SDD) approval for certain parcels of property within the Town, legally described in Appendix A, attached hereto, according to an amended plat recorded with the Eagle County Clerk and Recorder's Office to be known as Special Development District No. 25, and commonly referred to as the Chamonix Special Development District; and WHEREAS, in accordance with Section 18.66.140, the Planning and Environmental Commission, on May 28, 1991, held a public hearing on the proposed SDD, and has submitted its recommendation to the Town Council; and WHEREAS, all notices as required by Section 18.66.080 have been sent to the appropriate parties; and WHEREAS, the Town Council has held a public hearing as required by Chapter 18.66 of the Municipal Code of the Town of Vail. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1 The Town Council finds that all the procedures set forth for Special Development Districts in Chapter 18.40 of the Municipal Code of the Town of Vail have been fully satisfied. Section 2 A. The Town Council finds that the development plan for Special Development District No. 25 meets each of the standards set forth in Section 18.40.080 of the Municipal Code of the Town of Vail, or demonstrates that either one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. In accordance with Section 18.40.040, the development plan for Special Development District No. 25 is approved, and Special Development District No. 25 is hereby approved for Track K and a portion of Commercial Tract C, Vail Das Schone Filing No. 1, which are legally described in Appendix A, attached hereto, and incorporated herein by this reference. The 1 r development plan is comprised of those plans submitted by Pierce, Segerbergh & Spaeh Architects of Vail, Colorado, and consists of the following documents: 1. Architectural Plans designated as Sheets A-1, A-2, A-3 and A-4, dated May 10, 1991. 2. Landscape Plan L-1 drawn by Dennis Anderson Associates, Inc., dated May 10, 1991. Section 3 The zone district underlying SDD No. 25 is Commercial Core III. The uses allowed under Special Development District No. 25 shall be limited to those Commercial Core III zone district uses allowed by right, and those conditional uses as approved by the Planning and Environmental Commission. Section 4 The development standards for Special Development District No. 25 are approved by the Town Council as part of the approved development plan as follows: A. Density Control The density for the Days Inn Hotel shall not exceed 19 Dwelling Units (DUs) and 83 Accommodation Units (AUs) or a total of 60.5 DUs. The employee housing building shall not exceed 37 DUs. Total density shall not exceed 97.5 dwelling units and not more than 69,654 sq. ft. of Gross Residential Floor Area shall be permitted as indicated on the plans set forth in Section 2 of this Ordinance. B. Landscaping The area of the site to be landscaped shall be as generally indicated on the Landscape Plan set forth in Section 2 of this Ordinance. C. Parking Parking provided under this development shall be as indicated on the site plan set forth in Section 2 of this Ordinance. A total of 221 parking spaces shall be provided under this SDD development plan. The 39 spaces closest to the employee housing shall be signed/restricted for use by employee housing building residents only. D. Employee Housing Restriction All dwelling units in the employee housing building shall be permanently restricted as leased or rental units. These units shall not be leased or rented for any period less than 30 consecutive days, and shall be rented only to tenants who are full-time 2 employees in the Upper Eagle Valley. The Upper Eagle Valley shall be deemed to include the Gore Valley, Minturn, Red Cliff, Gilman, Eagle-Vail and Avon and their surrounding areas. A full-time employee is a person who works an average of thirty hours per week. The units within the employee housing building shall not be divided into any form of time-shares, interval ownership or fractional fee. The developer, Peter Jacobs, shall file a declaration of covenants and restrictions of record in the office of the Eagle County Clerk and Recorder in a form approved by the town attorney for the benefit of the Town to insure that the restrictions herein shall run with the land. This agreement shall be submitted to the Town Attorney for review and approval before a building permit is released for the employee housing building. A studio unit's occupancy shall be limited to one person. Aone-bedroom unit's occupancy shall be limited to two persons. Atwo-bedroom unit's occupancy shall be limited to three persons. Section 5 The following are conditions of approval for Special Development District No. 25: 1. Prior to the issuance of a building permit, the applicant shall: a. Sign and execute the required documentation in order to permanently restrict these housing units as rental units for full time employees of the Upper Eagle, Valley for a period of not less than 30 consecutive days and to insure occupancy restrictions are met. b. Submit a Development Agreement for review and approval by the Town Attorney. The Development Agreement shall set forth the terms for a $50,000 contribution for the construction of a left turn lane adjacent to the project site. If the lane is not built within 5 years of the date of the issuance of the building permit, the money will be returned to the applicant. c. Obtain a geologic hazard study. In order to obtain a building permit, the applicant must institute any mitigation measures required under the study. d. Test the soil adjacent to the fuel tank to insure no leakage has occurred. If the soil is contaminated, applicant must clean up the soil as required by the Colorado Department of Health -Underground Storage Tank Division and the Environmental Protection Agency. 3 2. Landscaping be increased per staff recommendations to include: a. Five additional aspen in the island at the northern end of the parking area located east of the Days Inn building. b. 'Additional landscaping in the area east of the pedestrian link between the Days Inn parking lot and Chamonix Lane. c. Addition of one 8-foot, two 10-foot and two 12-foot spruce in the planting area between the Days Inn curb cuts, and north of North Frontage Road. d. Eight additional aspen in the planting area east of the Days Inn parking lot and between the pedestrian links to McDonalds and the West Vail Mall. e. Additional landscaping in the planting area south of the employee housing building and north of the internal roadway. f. Additional landscaping in the planting area south of the internal roadway and north of the pool. 3. East-west reorientation of existing trash enclosure north of the Shoppette Building. 4. Elimination of three parallel parking spaces on the north side of the internal roadway south of the employee building. 5. Elimination of western pedestrian link located adjacent to the employee housing building and between Chamonix Road and the parking area. 6. Modifying landscaping of the area west of the employee building from wildflowers to manicured lawn. Section 6 Amendments to the approved development plan may be granted pursuant to Section 18.40.100 of the Vail Municipal Code. Section 7 If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared 4 invalid. Section 8 The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 9 The repeal or the repeal and reenactment of any provision of the Vall Municlpal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under of by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this day of , 1991. A public hearing shall be held hereon on the day of , 1991, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Kent R. Rose, Mayor ATTEST: Pamela A. Brandmeyer, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 1991. Kent R. Rose, Mayor ATTEST: Pamela A. Brandmeyer, Town Clerk 5 APPENDIX A LEGAL DESCRIPTION SPECIAL DEVELOPMENT DISTRICT NO. 25 CHAMONIX SPECIAL DEVELOPMENT DISTRICT A parcel of land lying within a resubdivision of Vail Das Schone Filing No. 2, and Vail Das Schone Filing No. 3, County of Eagle, State of Colorado, more particularly described as follows: Beginning at the northeast corner of said parcel, also being a point on the westerly ROW line of Chamonix Ln and the NW corner of Lot 2A, resubdivision of Lot 2, Vail Das Schone Filing No. 3; thence S 19 46'40"E 420.66 ft to a point on the north ROW line of I-70 Frontage Rd; thence along said north ROW line on the following three courses: 1) S 52 02'56" W 62.00 ft; 2) S 69 54'16" W 274.90 ft.; 3) S 46 04'45" W 45.08 ft to the SE corner of the Collins-Wirth Subdivision, thence along the east line of said subdivision N 39 52'53" W 171.75 ft to a point on the south ROW line of Chamonix Rd; thence along said ROW on the following two courses: 1) 245.63 ft along the arc of a 194.4 ft radius curve to the left whose central angle is 72 23'01 "and whose long chord bears N 08 02'31 "E 229.62 ft: N 28 09'00" W 98.5 ft to a point on the south ROW line of Chamonix Ln: thence south along said ROW line the following , three courses: 1) N 39 43'00" E 89.04 ft: 2) 59.57 ft along the arc of a 75.00 ft radius curve to the right whose central angle is 45 30'29" and whose long cord bears N 62 28'18" E 58.02 ft: 3) N 85 13'22" E 214.34 ft to the point of beginning, said parcel also being known and described as Vail Das Schone Subdivision -Tract "K", containing 3.944 acres, or 171,800 sq. ft., more or less, commonly known as the hotel site. That part of Commercial Tract "C",. a resubdivision of Vail Das Schone, Filing No. 1, Eagle County, Colorado, described as follows: Beginning at the south corner of said commercial tract "C", said south corner being on the northwesterly ROW line of I-70; thence N 35 35'37" W, a distance of 169.16 ft to the southeasterly ROW line of Chamonix Rd, 80 ft wide; thence N 44 14'09" E, a distance of 122.66 ft; thence leaving said ROW line, S 39 52'53" E, a distance of 171.75 ft to the northwesterly ROW line of said I-70; thence southwesterly along said ROW line, a distance of 135.00 ft to the point of beginning, County of Eagle, State of Colorado, containing 0.5 acres, or 21,780 sq. ft., more or less, commonly known as the Shoppette site. 6 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: May 31, 1991 Revised to Reflect PEC Conditions of Approval SUBJECT: A request for a Special Development District for the Days Inn site, with underlying Commercial Core III Zone District, Lot 1, Block A, Vail Das Schone Third Filing, a resubdivision of Vail Das Schone First Filing/2211 N. Frontage Road. Applicant: Peter Jacobs of Days Inn I. OVERVIEW The 4.4 acre Days Inn property is located within the Commercial Core III zone district. There are currently two structures located on this site. Businesses located within the westernmost shoppette building include the 7-Eleven store and the FirstBank of West Vail. The easternmost building houses a furniture store, CJ Capers restaurant, Nozawa restaurant, an optometrist and the Days Inn. Under this redevelopment plan, the applicant proposes to construct a new, three-story, 37 unit, free-standing employee housing building along Chamonix Road, at the northwest corner of the site. On March 25, 1991, the Planning and Environmental Commission approved amendments to the Zoning Code to provide specific development/zoning standards for affordable housing units. These Zoning Code amendments will be considered by the Town Council in June, and are not yet officially approved. The zone district permits a density of 12 dwelling units per buildable acre. Through the construction of the new employee housing units, the density of the SDD would be 22.2 units per acre under CCIII zone district development standards and 17 units per acre under the proposed affordable housing development standards. Section 18.40.010 of the Town of Vail Municipal Code describes the purpose of special development districts, and reads as follows: "The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of new development within the 1 Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a special development district, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district." The Town Code also states any uses permitted in the special development district shall be limited to those permitted, conditional and accessory uses in the property's underlying zone district. The proposal meets these use requirements. Multiple family dwellings for employees are addressed as a conditional use under Section 18.27.030(B) in the CCIII Zone District. This Section reads as follows: "Multiple-family dwellings for employees of the Upper Eagle Valley as defined under the Primary/Secondary Zone District, subsection 18.13.080(B)(3)(b) and (d). Upon approval of the conditional uses, the Planning and Environmental Commission or Town Council may impose conditions necessary to preserve the units for employees. A Special Development District will be necessary in order to allow the proposed development to occur because the project, as proposed, does not meet the following underlying Commercial Core III (CCIII) development standards: * The project exceeds allowable density by 9.8 units per acre or 42.8 dwelling units under the CCIII zone district development standards. * The ro'ect exceeds allowable densit b 4.6 units er acre or 20 dwellin P J Y Y P g_ units under the affordable housing development standards. 9 * Under the zone district, 57,354 sq. ft. of GRFA is allowed to be constructed on the site. There is currently 51,515 sq. ft. of GRFA on the site (7,983 sq. ft. `of . which is excess common area). Existing GRFA, including excess common area, is under the allowable GRFA by 5,838 sq. ft. Through the construction of employee housing, the site will exceed allowable GRFA by 12,300 sq. ft. _ This is due in large part to an overage of common area within the SDD of 12,976 sq. ft. Under the CCIII zone district when the amount of common area exceeds the allowable common area, the overage is added to the GRFA figure. The GRFA in dwelling and accommodation units usage only is under the total allowable GRFA by 676 sq. ft. 2 * Parking occurs in the front setback. This is an existing situation which would remain. The project has a deficit of 12 parking spaces given the affordable housing development standards. * 10% interior landscaping requirement for the parking lot is not met. II. DESCRIPTION OF THE REQUEST This Special Development District has been proposed in order to allow construction of a 37 unit multi-family/employee housing project. Access to the parcel would be from North Frontage Road and Chamonix Road through the Days Inn and shoppette properties. The project calls for the construction of a three-story building which would include one 2- bedroom, ten 1-bedroom, and 26 studio dwelling units. The studio units are proposed to be approximately 270 sq. ft. in size, the one-bedroom units are proposed to be 550 sq. ft. in size, and the two-bedroom unit will be 700 sq. ft. in size. A mix of one-bedroom/two-bedroom and studio units are proposed for each of the three levels, with the one- and two-bedroom units being located at the corners of the building, and the studio units located in the middle. A 12 to 24 sq. ft. storage locker and a separate ski locker will be provided for each unit in the basement of the building. Laundry facilities will also be provided in the basement. In addition there will be enclosed storage of approximately 5'- 9"xl'-6"x6'-8", or 57.5 cubic feet, on the exterior deck of each unit, which will be primarily for the storage of bicycles. The proposed structure includes a 246 sq. ft. lounge on the first floor. A Studio units' occupancy will be limited to one person, aone-bedroom units' occupancy will be limited to two persons, and the two-bedroom units' occupancy will be limited to three persons. Therefore, the maximum total occupancy for the entire affordable housing project is 49 people. The applicant proposes to rent all of the units for a period of 30 consecutive days or greater, and the units will be rented only to individuals who are full-time employees in the Upper Eagle Valley. The Upper Eagle Valley includes the Gore Valley, Minturn, Red Cliff, Gilman, Eagle-Vail and Avon and their surrounding areas. A full-time employee is one who works an average of 30 hours per week. The applicant proposes to set rents based on free market demand for the units. The units shall be permanently restricted as employee housing units. The parking requirement for this development proposal is 258 spaces under CCIII zoning development standards and 236 spaces under the proposed affordable housing standards. Given this proposal, 224 spaces would be provided on site. This results in a deficit of 12 parking spaces. The applicant also proposes to landscape the periphery of the entire SDD area. 3 Since this proposal was last viewed as a worksession item by the PEC on April 6, 1991, the applicant has made the following changes to the employee housing building: 1. Increased the width of the balcony from 2 1/2 feet to 4 feet. 2. Provided concealed and enclosed storage for bicycles on the balconies. 3. Provided a break in the exterior of the building, so that a portion of the building is now set back 4 feet from the facade of the other portion of the building. 4. Provided a 3 foot break in the ridge line of the proposed building. 5. Provided windows on the east and west ends of the structure, so that the corner units will have windows on two sides. 6. Increased the size of the proposed storage units from 6 sq. ft. to 12 and 24 sq. ft. 7. Decreased the proposed density by 3 units through the provision of 2 additional one-bedroom units, and ltwo-bedroom unit. 8. Increased the size of the lobby area and opened up the south and east walls with windows. 9. Provided solid railings on the balconies. 10. Increased the pitch of the roof. 11. Modified the proposed roofing material to shake from tar and gravel. 12. Provided bicycle racks for exterior storage of bicycles. 13. Provided permanent window coverings for each unit. 14. Use of staggered studs in wall construction to reduce sound transference between walls of units. 15. Use of light-weight concrete for floors to decrease sound transference between units. 16. Increased the amount of storage available within each unit. 17. Enclosed trash facilities are proposed. 18. Reduced the number of beds in each studio unit from 2 twin beds to 1 double bed. 19. Increased the landscaping for the project. III. ZONING CONSIDERATIONS The following zoning considerations will compare the proposed development to both the underlying CCIII zone district development standards and affordable housing development standards which are used throughout this memo as a guideline for review. A summary of the proposed development is as follows: A. Zone District: Commercial Core III (CCIII) 4 B. Site Area: Days Inn Property: 3.944 acres or 171,800 sq. ft. Shonpette Property: 0.5 acres or 21,780 sa. ft. Total: 4.444 acres or 193,580 sq. ft. C. Buildable Area: 4.389 acres or 191,180 sq. ft. D. Density: (12 DUs per acre of buildable site area/1 DU = 2 AUs; Under the affordable housing standards, 1 Studio = .333 DU, 1 BR = .5 DU, 2 BR = .5 DU) (Please note DU means Dwelling Unit, AU means Accommodation Unit, and BR means Bedroom) Allowed: 52.7 DUs or 105 AUs Existing: 19 DUs and 83 AUs = 60.5 DUs Existing Over Allowable: 7.8 DUs ' Allowed Density: 12 DUs per acre 1. Comparison of Proposed SDD to CCIII Zoning Proposed SDD: 56 DUs and 83 AUs = 97.5 DUs Difference between existing development and proposed SDD: 37 additional DUs Total amount over allowed density: 44.8 DUs Proposed density per acre: 22.2 DUs per acre 2. Comparison of Proposed SDD to Proposed Affordable Housing Amendments Proposed SDD: 33.2 DUs and 83 AUs = 74.7 DUs Difference between existing development and proposed SDD: 14.2 additional DUs Total amount over allowed density: 22 DUs Proposed density per acre: 17 DUs per acre 5 E. Common Area: (20% of allowable GRFA) Allowed: 11,471 sq. ft. Existing: 19,454 sq. ft. or 33.9% of allowable GRFA Proposed: 24,447 sq. ft. or 42.6% of allowable GRFA Amount Over Allowed: 12,976 sq. ft. (This amount over allowable has been added into GRFA) F. GRFA: (30 sq. ft. of GRFA allowable per 100 sq. ft. of buildable site area.) Allowed: 57,354 sq. ft. Existing: 43,532 sq. ft. Existing Under Allowable: 13,822 sq. ft. Proposed: 13,146 sq. ft. Common Area Over: 12,976 sq. ft. Proposed Under Allowable: - 676 sa. ft. Total Amt. Over: 12,300 sq. ft Total Amt. GRFA: 69,654 sq. ft. G. Commercial Area: Allowed: No Limit - - Existing: 22,178 sq. ft. Proposed: No Change H. Setbacks: Required: 20 ft. on all exterior boundaries of the zone district. No buildings now, or under this proposal, will encroach into the required setbacks. Existing satellite dish encroaches into public right-of-way. 6 I. Site Coverage: (40% of site area) Allowed: 77,432 sq. ft. Existing: Shoppette - 5,169 sq. ft. Davs Inn - 34,303 sa. ft. Total: 39,472 sq. ft. (20.3%) Proposed: Employee Housing - 6,460 sq. ft. Total: 45,932 sq. ft. (23.7%) Remaining: 31,500 sq. ft. J. Parking Requirements For Proposed Development CCIII Proposed Housing Standards Affordable Use # Spaces # Spaces # Spaces Days Inn Accommodation Units: 54.6 No Change Not Applicable Days Inn Dwelling Units: 38 No Change Not Applicable Days Inn Commercial: 72.5 No Change Not Applicable Days Inn Meeting Rooms: 10.5 Shoppette Building: 34.2 No Change Not Applicable Employee Housing DUs: Not Applicable 37 units = 61 14.2 units = 38 Sub-Total: 209.8 270.8 247.8 5% Multi-Use Credit: -10.5 -13.5 -12.4 Total: 199.3 257.3 235.4 Existing Spaces on Site: 231 Spaces Proposed Spaces on Site: 221 Spaces Required Under Standard Parking Requirements: 258 Spaces Required Under Affordable Housing Standards: 236 Spaces Amount Under Standard Parking Requirements: 37 Spaces Amount Under Required Using Affordable Housing Standards: 15 Spaces 7 K. AREA BREAKDOWN 1. Shoppette Building - 8,971 sq. ft. No Changes Proposed Under This Development Proposal (See Appendix A attached to end of this memo) 2. Days Inn Building - 78,584 sq. ft. No Changes Proposed Under This Development Proposal (See Appendix A attached to end of this memo) 3. Employee Housing Building - 18,876 sq. ft. (Comparison under CCIII zoning and proposed affordable housing (A.H.) standards.) CCIII Zoning A.H. Standards GRFA Area: 1st Floor 13 DUs at 4,474 s.f. 4.8 DUs at 4,474 s.f. 2nd Floor 12 DUs at 4,336 s.f. 4.7 DUs at 4,336 s.f. 3rd Floor 12 DUs at 4,336 s.f. 4.7 DUs at 4.336 s.f. Total: 37 DUs at 13,146 s.f. 14.2 DUs at 13,146 s.f. Common Area: Basement 2,166 sq. ft. 1st Floor 1,127 sq. ft. 2nd Floor 850 sq. ft. 3rd Floor 850 sa. ft. Total: 4,993 sq. ft. Mechanical Area: 737 sq. ft. 4. Total Of All Building Area: 106,431 sq. ft. L. Building Heights Under CCIH Zoning Allowed: 38 sq. ft. Proposed: 38 sq. ft. M. Adjacent Land Uses North: Condominium buildings and Primary/Secondary zoned residences South: Days Inn building and Shoppette West: Vacant land zoned Primary/Secondary residential East: West Vail Mall 8 N. Landscaping (25% of site area) Required: 48,395 sq. ft. Proposed: 42,224 sq. ft. of plant material 6.691 sa. ft. of walks, decks, etc. Total: 48,915 sq. ft. (25.3%) * 10°Io interior landscape requirement for the parking lot is not met. IV. SPECIAL DEVELOPMENT DISTRICT CRITERIA The criteria to be used to evaluate this proposal are the 9 Special Development District (SDD) development standards set forth in the special development district chapter of the Zoning Code. The criteria are as follows: A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Staff believes the proposed architectural style, scale and building heights are in keeping with the character of the immediate area. The applicant will use the colors of the Days Inn building and apply them to the new employee housing building in order to better relate the building to the existing Days Inn and Shoppette structures. The perimeter of the SDD area will be landscaped. This landscaping will buffer the employee housing building from the adjacent residential properties. The employee housing building itself will also buffer the residential properties to the north from the Days Inn and Shoppette buildings. The siting of the building is such that, from the north, the building will appear to be two stories tall. This is in keeping with the lower density development to the north, which is primarily 2 stories in height. The location of the structure at the northwest corner of the Days Inn property provides a good transition between the Primary/Secondary zoned properties to the north and the commercial uses to the south. B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. Staff has worked with the applicant on the density of this development. We believe the location of the property provides a good site for employee housing. The tenants will be in close proximity to major shopping needs and Town of Vail bus stops on Chamonix Road and North Frontage Road. The circulation to and from the site will be from the North Frontage Road, which is a major arterial road. Further, because the 9 primary access points are from North Frontage Road, the auto trips generated by this development will not negatively impact the residential, Chamonix Lane and Chamonix Road secondary roads. The allowable density under CCIII zoning is 12 dwelling units per acre or 52.7 dwelling units. The exisrin~ development is 7.8 dwelling units (DUs) over allowable density under CCIII zone district development standards. The proposed density under CCIII zoning is 97.5 dwelling units, which is 44.8 DUs over allowable density. The proposed density under the affordable housing standards is 74.7 DUs, which is 22 DUs over allowable density. The existing project area is already 7.8 DUs over the allowable CLiu zone district development standards, the net increase in density under this proposal is 37 DUs (under CCIII development standards) and 14.2 DUs (under the affordable housing standards). Staff believes allowing an increase in density for this project area is acceptable for the following reasons: * Taking into account the amount of GRFA in dwelling unit and accommodation unit uses only, the project would be under allowable GRFA by 676 sq. ft. The project GRFA overage is the result of 12,976 sq. ft. of excess common area. Excess common area is added to GRFA. In this instance, when the excess common area is added to proposed GRFA in DU and AU uses, the project exceeds allowable GRFA by 12,976 sq. ft. * The project location is ideal for employee housing development. The project area is immediately adjacent to Safeway, the West Vail Mall and Town bus stops on Chamonix Road and North Frontage Road. Project access directly onto North Frontage Road and Chamonix Road near the West Vail I-70 interchange means the development will have minimal traffic impacts on the adjacent lower density neighborhoods. Further, because of the grade change between Chamonix Road and the project site, two stories of the structure will be above the grade of Chamonix Lane, which is in keeping with the heights of the adjacent~lower density neighborhood. * The project meets CCIII zone district development standards for site coverage, height, landscaping and setbacks. * Under the affordable housing standards, 38 parking spaces are required to support the employee housing. The applicant has agreed to sign/restrict the 39 parking spaces closest to the employee housing for use by the residents. Additionally, the Town is in the process of re-evaluating the number of parking spaces required to support lodge uses. The Days Inn Hotel is a lodge use and would therefore be impacted by any required parking reductions. 10 * With the GRFA definition change in January, 1991, stairs and elevators on all levels count toward GRFA. GRFA credits were given in the lower density zone districts to compensate for this fact. However, the higher density zone districts did not receive GRFA credits. Staff is in the process of revising the zoning code to add GRFA credits in the higher density zone districts. Because these GRFA credits are not yet available to this project, stairs and elevators on all levels are included in GRFA calculations. When the credit is made available, the GRFA of this project would be calculated differently and the total GRFA number would decrease because of the square footage compensation for common area. This would result in the project's common area being reduced as well as GRFA. * Under the affordable housing standards, the project contributed an additional 14.2 dwelling units to the site. Discounting the 7.8 units the existing development exceeds allowable density by, the proposed 14.2 units would represent a 26.9% increase in density. The Town of Vail Affordable Housing Study proposes that an applicant "constructing a 100% permanent affordable housing SDD may be eligible to receive an increase in GRFA or number of dwelling units or combination GRFA and density of up to 25% beyond that which is permitted within the underlying zone district using a standard dwelling unit definition." A 25% increase in the allowable density of 52.7 DUs would be 13.2 units for a total of 65.9 units. Using a standard dwelling unit definition, the project would exceed the allowable 25% density number by 31.6 units. As a result of working on this project and evaluating the locational and design aspects of the development proposal, staff believes some flexibility should be built into this 25% bonus number. Staff believes there are sites in Town which could warrant additional density above 25% without major impacts on adjacent neighborhoods. Staff believes the proposed project site is such a site. The applicant could meet the required unit count through the combination of accommodation units within the Days Inn Hotel. However, this would be contrary to the Town's goal of encouraging lodge rooms for guests. C. Compliance with parking and loading requirements as outlined in Chapter 18.52. A total of 221 parking spaces will be provided under this development plan. Under the CCIII zone district development standards, 258 parking spaces are required. Under the proposed affordable housing development standards, a total of 236 parking spaces would be required. Staff is in the process of reevaluating parking requirements for lodge uses and will be proposing the parking standards for lodge uses be slightly reduced. Although the Days Inn property is located within the CCIII zone district, it is primarily a lodge use. Staff believes the parking, as proposed, is sufficient, given the close proximity to the bus lines, and the fact the applicant will sign/restrict the 39 11 parking spaces closest to the employee housing building for use by residents of the employee housing building only. Loading/delivery and trash areas will be screened from view. We believe the loading is adequate to accommodate the project. D. Conformity with applicable elements of the Vail Comprehensive Plan, T.~ w,~ policies and Urban Design Plans. 1. Land Use Plan The Town of Vail Land Use Plan should be utilized as a guideline in any request for a SDD. This property has been identified in the Land Use Plan as "Community Commercial" land use. This designation states that: "This area is designed to meet consumer demands from community residents. Primary uses would include supermarkets, dry cleaning establishments, hardware stores, service stations, financial institutions and medical offices. The design of these facilities would be oriented toward vehicular access and parking." No dwelling unit per acre standard is given in this Land Use Plan designation. Under the CCIII zone district, the allowable density is 12 dwelling units per acre. Based on the proposed affordable housing standards, the density of the project would be 17 units per acre. This number of units per acre proposed is closest to the High Density Residential designation in the Land Use Plan of 15 DUs per buildable acre. The following goals, from the Land Use Plan, relate to this proposal: Goal Statement 5.1: Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. Goal Statement 5.3: Affordable employee housing should be made available to private efforts, assisted by limited incentives, provided by the Town of Vail with appropriate restrictions. Goal Statement 5.5: The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. Goal Statement 5.4: The residential growth should keep place with the market demands for a full range of housing types. 12 The proposal is in compliance with the Land Use Plan. 2. Town of Vail Affordable Housins Studv Below is an outline of how the project compares to the Town of Vail Affordable Housing Study. Statements from the Study are in bold, with staff comments following. a. Each request for a Type II Affordable Housing Unit (AFU) shall be evaluated to ensure the Town's current parking standards are met on-site. If parking deficiencies exist, said deficiencies shall be eliminated by the provision of all additional parking spaces required under the Town's current parking standards. The applicant will sign/reserve 39 spaces for residents of the employee housing building only. b. All the development and zoning standards set forth in each specific zone district shall be met, including density control/GRFA, parking and landscaping. Under this SDD request, the underlying CCIII zoning standards, with regard to density controls/GRFA and parking are not met. However, staff believes the location of the project, adjacent to a major arterial and the West Vail Interstate-70 interchange, and two West Vail bus stops support this proposed employee housing development with minimal impacts on adjacent properties and transportation facilities. Underlying zone district landscaping, height, setback and site coverage requirements are met under this proposal. The reasons outlined in Section IV(B) also relate to this issue. c. Under the Affordable Housing Unit, Type III (studio), a central kitchen facility and a lounge shall be required for every 5 Type III affordable housing units. Because each unit has its own full kitchen, staff is reevaluating the logic behind this recommendation. Staff still maintains a reasonable gathering space must be provided in conjunction with affordable housing development, and believes the applicant has accomplished this through the provision of a lounge area on the first floor. d. Under the proposed affordable housing guidelines, a maximum of 15 studio units per building is recommended. However, with proper justification, this number can be exceeded. 13 Staff believes the location, and design of this particular affordable housing proposal warrants allowing this maximum of 15 studio units per building to be exceeded. The project exceeds the 15 studio unit maximum by 11 units, or 62.5%. E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. The northeast corner of the site is in a moderate debris flow hazard area and the northwest corner of the site is in a medium severity rockfall area. As a condition of approval, prior to the issuance of a building permit, a geologic hazard study must be completed for this site. If the study shows mitigative measures are required, the developer must commit to install the mitigation as a part of the building permit. A fuel storage tank is buried on the site in the area behind the pool. As a condition of approval, prior to the issuance of a building permit, soil testing must occur to insure the tank has not leaked and the soil is not contaminated. If leakage has occurred, the applicant must clean up the soil as required by the Colorado Department of Health - Underground Storage Tank Division and the Environmental Protection Agency. F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The applicant proposes to install a substantial amount of landscaping around the entire periphery of the SDD area. Areas in which landscaping will be concentrated are north of the proposed affordable housing development, and on the south side of the existing Days Inn building, between the Days Inn parking area and North Frontage Road. Staff believes the residential building is well located to provide a buffer between the lower density residential development to the north and the commercial activity to the south. As previously stated, the building will appear to be two stories in height from Chamonix Lane, which is in keeping with the height of the residential structures which are located on the north side of Chamonix Road. G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. Internal circulation is adequate, and it appears the proposed access from North Frontage Road and Chamonix is adequate. Access to the site from the North Frontage Road and Chamonix Lane will allow this development to occur with minimal traffic impacts on Chamonix Road. The Town is in the process of finalizing the Master Transportation Plan. This plan calls for the provision of left turn lanes along the North Frontage Road. On Tuesday, May 24th, the Colorado Department of Highways 14 (CDOH) approved the Days Inn access permit without requiring the provision of a left turn lane. Since this determination, members of the Public Works staff have contacted CDOH to determine their basis for not requiring the left turn lane. The provision of this lane is an issue because the Town had understood CDOH desired these lanes and, subsequently, this is the reason the Master Transportation Plan calls for the installation of turn lanes along North Frontage Road. The developer has committed to escrow $50,000 for the construction of a left turn lane adjacent to the project site. H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. The parking area will not meet the 10% interior landscaping requirement for off-street parking areas containing 15 or more cars. However, staff believes in this particular instance, concentrating the landscaping along the periphery of the lot will have a greater overall positive impact on the neighborhood than would the installation of planted material within the lot. Staff believes the proposed landscaping plan will have a positive impact on the appearance of this property. The additional landscaping along the south side of Chamonix Lane will serve to better screen the existing Days Inn parking area from the residential properties to the north. The applicant will provide a pedestrian link from the employee housing structure up to Chamonix Road in order to provide better access to the Chamonix Road bus stop for the residents. I. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The proposed employee housing structure and landscaping will occur in one phase. V. STAFF RECOMMENDATION Staff recommends approval of the requested Special Development District as it meets the above SDD criteria. We are supportive of the overall concept of employee housing on this site. We believe the applicant's request for additional units and GRFA, a reduction in the number of required parking spaces, deficit of interior landscaping for the parking lot and existing parking in the front setback will not negatively impact adjacent properties. The applicant has responded to these areas of concern by providing compatible design so that the building fits into the site, by designating adequate parking for the employee units, and by planting significant landscaping around the periphery of the property. The proposal has been designed in a manner that is responsive to the surrounding neighborhood, future project residents, and the community's need for duality employee housing. Staff recommends approval of this Special Development District request subject to the following conditions: 15 1. Prior to issuance of a building permit, the applicant must: a. Sign and execute the required documentation to permanently restrict these housing units for rent as rental units for full time employees of the Upper Eagle Valley for a period of not less than 30 consecutive days and to insure occupancy restrictions are met. b. Submit a Development Agreement for review and approval by the Town Attorney. The Development Agreement will set forth the terms fora $50,000 contribution for the construction of a left turn lane adjacent to the project site. If the lane is not built within 5 years, the money will be returned to applicant. c. Obtain a geologic hazard study. In order to obtain a building permit, the applicant must institute any mitigation measures required under the study. d. Test the soil adjacent to the fuel tank to insure no leakage has occurred. If the soil is contaminated, applicant must clean up the soil as required by the Colorado Department of Health -Underground Storage Tank Division and the Environmental Protection Agency. 16 APPENDIX A AREA BREAKDOWN 1. Shoppette Building Commercial Area 1st Floor: 4,413 sq. ft. 2nd Floor: 4,058 sa. ft. Total: 8,471 sq. ft. Common Area 1st Floor: 367 sq. ft. 2nd Floor: 133 sa. ft. Total: 500 sq. ft. 2. Days Inn Building Commercial Area 1st Floor: 9,027 sq. ft. 2nd Floor 4,453 sa. ft. Total: 13,480 sq. ft. Common Area: 1st Floor: 10,276 sq. ft. 2nd Floor: 3,092 sq. ft. 3rd Floor: 2,788 sq. ft. 4th Floor: 2,798 sa. ft. Total: 18,954 sq. ft. Airlock Area: 1st Floor: 362 sq. ft. Mechanical Area: (Unlimited} 2,256 sq. ft. GRFA Area: 2nd Floor 38 AUs at 11,107 s.f. 3rd Floor 39 AUs at 11,417 s.f. 4th Floor 19 DUs at 20,495 s.f. 2 AUs at 513 s.f. 79 AUs at 23,037 s.f. and 19 DUs at 20,495 s.f. 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Frrge.eae mbnw.rta/o4 ir+w tmecSwfol•o~tTS. \ ~//d~~aL. - ave w,ri.Ylr / Fweoaaa.w.eaelaaaraloo.w.mega,b.aalDtDlo t.lear iw llpe sF.,rna + ' -nv eaevn.a.«~w.a.oe w..IryeeMwWUw?ereeeem r.ae. IepeM. ~ ~ .ane~uMwt~i~moe~~ nee ao+wa.nw. a.+v.ramhlan Re+lew nke~o.ra ~ . m p~, e h.~.wa.a wairYtlnV~.w.r~fb.wenneM.7-ra aweWl. ~ \ ~ ~ f ~ ~ II e. el-.u,..mwloee ore.ev~ar wa.an,aat.ems.war+av exor,~~y;. 'F ("MM'v'~~7 d?'•!{ y~ V~ COiNeap 111e1 wRp e1 mtlCba pb b , gal ~ + bMGfiE'1 Lf ~ V • e,eatoeeeyloauereaaneaee.lt~aen *~~d ~ X " s < ~ O + "y 4.a~ . \ ~Lx~lf~N~l a ~ ~ /xiDfiWl /a4~N-T{P I o T rt -S- /ftnnlLL VHI/R ~D 1 toast ~ ~ - . i; 1 rr ~ ~ _ try j 2 r •i ar r.. A Eatunw M.M1 - / how: 6/10M f• ~ C S Irblat ' Preliminary . ~ ex~,~:,,;p,., ~ LANDSCAPE PLAN ~c~..w er + 1W a I': eD.~ r.mo^ T Mottle . 1 North Frontage Road ~ a ~ _ I ~°-1 _ _ _ _ -t._.3s- ;HAMONIX LANE ~ I`'~ ~EYPLOYEE MOUSING, T I „„'_.t HOTEL BEYOND FIRST FLOOR ' PARKING ' CAPER'6 BASEMENT _ ~ _ _ _ _ _ _ _ _ _ _ _ _ ~ CONFERENCE RESTAURANT' pARNING ~ ' . N.FRONTAGE RD. SITE SECTION LOOKING EAST 1" = 20'-0" SHAKE CHIMNEY ~ _ _ _ . ~ ~J ~ = .rte _ _ L~•~i - _ T~ ~ _ - !G i ~ - - - _ - _ _ - - - irT . i, I I-~ f~' `u6ai~, o, ~nilu n i nltlll { o.~ _ ~]y: V. - ( ~ ~ ~ II ~ ,i i ~ ~ - STUCCc ,A _ ~ u d u u ~ a 1 f / ji I ~ _ _ ~ ~ s Yid ~ ~ - _ _ .Y 1, _ l 1 ~ ~ _ ~ i 1 ern r,~., ~ r - W .r i • /Y 7 , vt ~ r~\~M1 ~ s f'~ EMPLOYEE HOUSING -WEST ELEVATION - - _ . , STUCCO ~ ~ ~ ( ' / 1 ~ ~ OF HOTEL BEYONU ~ ~ r' ~ ~ Ti~~ ~LEVA -1~©~TH O~',i~~' 4`~'~E ~ EMpL 1J8„ = 1~_p„ _~1 - : ~ STUCCO ~ / ~ ~ ,,..,a ~ - ti. ~ ti „ ~ .,,,~yJl ,fi ~?T' 1 y., • - -'i _ _ - ' : _ LINE OF HC I ~ ~ ~ ~ SHAKE ROO' , . _ ~ ':t~.~ i ~ • _ ---£~r '-.r,=?;<! 1~ i ~ '1 ';i r t.. 'rid" y MAILBOXES E1~IPLOYEE HOUSING. -SOUTH ELEVATIfJN I I? I ,j SNARE ROOF -~1- - _ _ _ _ i.. SOLID WD. RAILING - - _ - ' - I - - _ , _ ~ ~~'.y~ li -'T II ~ _ •"I~ _ .CURB OF CHAMONIX LANE BEYONI srucco I s :,I ~.1~6'iilk! Ll~ail, 1..,~i1: i,~ ,!ir ~II~ ~I I:.~'.~l'=~~- ~ 1~ ` Illj I ~ y 1 ~ r l ' 1 l o l tl ~ IP~:~iL ~ I ~ I l! q u ~ ~ ~ I 1 f ~ 1 ~ 1_.N ulf., 'l__._~~ 1.,.j:ll.~tl. -1l~il~ w~, l{I~Irll~ II 1-~.~1~ G~Iflffll:~~ _ ~ '.;;x{14 F. .ianf iir~.~+, q "7I'~+, ~ I ~ ~ } w EMPLOYEE HOUSING -EAST ELEVATION ~i~s° = x'-o° r - - A • 1 "~n - ~ IccI~y LAUNDRY ~ ~i MAILBC MECHANICAL ,r. 1 ELECTRICAL U G-- U~ I ~ l i' N lilllllll!lII~ _ Ski lockers (40) j i -ter-~ k~-; i ~ 1 Work bench - r - - ~ I I I I I _ I _ 3' X 4' PLYWOOD STORAGE AREAS (40) EN~PLOYEE HOUSING ~ BASEMENT PLAN . ,f- I CONCRETE PATIOS ~ TIMBER WALL 'I I o ` , . ~ ~ AREAWAY- - _ _ ~ - ~ ~ ~ AREAWAY J ' i O ~ - - •I ~ I I ~ - ~ TWO BEDROOM ~ STUDIO A STUDIO A LBOXES - a STUDIO B STUDIO A ONE. BEDROOM i 'i ~ ~ . ~ I f - ~ ;-.1 ~ i - o~ UP o U { ~ ~ ~ ' ~ ~ 48'-0" x- - ir, S . UP ' i C~. ~ ©50.'0. ~ ~ t-' ii c LOUNGE ONE BEDROOM a STUDIO A STUDIO B rUP- N - STUDIO A STUDIO A STUDIO A STUDIO A - ' I I V Q---' y~ ~ I - i ~ - .i CONCRETE PATIOS TIMBER WALL `-L ' EMPLOYEE HOUSING FIRST FLOOR PLAN i~s~~=1°-0" - S F l , ~ r > i y - - ~ { l i ~ 1 I , - • I ~1 ONE BEDROOM STUDIO A STUDIO A STUDIO B STUDIO A ONE BEDROOM iY - - _ ~ UP D UP i .,I T Iffy . J _;f. > ~ _ 1 'lam ~ ON UP > f-1 ~Oi ~ L' STUDIO A ONE BEDROOM it ~ I~ t i 1 J! _ `2'-0"D. Cabin t(TypJ L----~ ~ r-- 1 ;~~_j J ~ O ~ - Window Cov ings(Typ.) . _ _ p TYPICAL TYPICAL TYPICAL ~ I ~ . ONE BEDROOM STUDIO A STUDIO B TYPICAL STUDIO' A EMPLOYEE HOUSING SECOND AND THIRD FLOOK PLAN i~s~°=i~-o" I • VAIL TOWN COUNCIL REGULAR MEETING TUESDAY, JUNE 4, 1991 7:30 p.m. AGENDA 1. CITIZEN PARTICIPATION 2. Consent Agenda A. Approval of Minutes of May 7 and 21, 1991 meetings B. Ordinance No. 14, Series of 1991, second reading, an ordinance rezoning a tract of land generally located west of the Town of Vail Shops from Agriculture/Open Space, Section 18.32, to Public Use District, Section 18.36. Applicants: Town of Vail and Vail Associates 3. Ordinance No. 15, Series of 1991, first reading, an ordinance repealing and reenacting Section 18.04.130, the definition of floor area, gross residential (GRFA), and setting forth the details in regard thereto. Applicant: Town of Vail. 4. Ordinance No. 16, Series of 1991, first reading, an ordinance repealing and reenacting section 18.14.090, Density Control-Residential Cluster District; Section 18.16.090, Density Control-Low Density Multi-Family District; Section 18.18.090, Density Control-Medium Density Multi-Family District and setting forth the details in regard thereto. Applicant: Town of Vail. 5. Ordinance No. 17, Series of 1991, first reading, an ordinance repealing section 18.04.363, Site Coverage - Hillside Residential, Single Family, Two-Family and Primary/Secondary Zone Districts; an ordinance repealing and reenacting section 18.04.360, Definition of Site Coverage; Section 18.14.110, Site Coverage-Residential Cluster; Section 18.16.110, Site Coverage-Low Density Multi-Family District; Section 18.18.110, Site Coverage-Medium Density Multi-Family District; Section 18.20.110, Site Coverage-High Density Multi-Family District; Section 18.22.110, Site Coverage-Public Accommodation District; Section 18.24.150, Site Coverage-Commercial Core I District; Section 18.26.120, Site Coverage-Commercial Core II District; Section 18.27.090, Site Coverage-Commercial Core III District; Section 18.28.120, Site Coverage-Commercial Service Center District; Section 18.29.090, Site Coverage-Arterial Business _ District; Section 18.32.110, Site Coverage-Heavy Service District; Section 18.21.110, Site Coverage-Agricultural and Open Space District; District and setting forth the details in regard thereto. Applicant: Town of Vail. 6. Ordinance No. 18, Series of 1991, first reading, an ordinance establishing Special Development District No. 25 in accordance with Chapter 18.40 of the Vail Municipal Code, and setting forth details in regard thereto. Applicant: Peter Jacobs, Days Inn. 7. Resolution No. 12, Series of 1991, a resolution approving an amendment to the personnel rules by the Town Manager. 8. Appeal of a Design Review Board approval allowing the Vail Recreation District to remove one tree in Ford Park and transplant another one. 9. Adjournment