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HomeMy WebLinkAbout1991-07-16 Support Documentation Town Council Work Session ~i~. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 16, 1991 2:00 P. M. AGENDA 1. Update on Recreation District Youth Services Programs 2. Presentation of Results from Service Level Analysis 3. Information Update 4. Other 5. Staiilev Gu~iex - ~irP. Visit ~ a v t ~v ~/6 ~ ' ( 81.6_Sunbu[S.t Drive) 6. Adjournment C:UGEND0.WS VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 16, 1991 2:00 p.m. EXPANDED AGENDA 2:00 p.m. 1. Update on Recreation District Youth Services Program Rob Robinson Backaround Rationale: This program report was requested by Jim Gibson at the last TOVNRD subcommittee meeting. 2:30 p.m. 2. Presentation of Results from Service Level Analysis Steve Barwick Action Requested of Council: Provide direction to Town Staff on desired changed and priorities for the 1992 budget process. Backaround Rationale: Results from the Service Level Analysis recently completed by Town Council will be presented. The purpose of the presentation and ensuing discussion will be to formalize Council's direction to Staff for construction of the 1992 budget. 3:15 p.m. 3. Information Update 4. Other 5. Stanley Duplex -Site Visit (1816 Sunburst Drive/Lot 1, Vail Valley 3rd Filing) 6. Adjournment C?AGENDA.WSE t- . _ \ - town ofi nail 75 south frontage road vall, Colorado 81657 (303) 479.2118 MEMORANDUM T0: Vail Town Council FROM: Steve Barwick DATE: July 12, 1991 RE: 1991 Service Level Analysis Please find attached the results of the 1991 Service Level Analysis recently completed by Town Council. The following pages show the average response by Council members to each Town service level. Ten items were selected by a majority of the Town Council for increased emphasis. This is down from twenty-three items last year. These items will be targeted by staff for emphasis in construction of the 1992 budget unless staff is instructed otherwise by Town Council. SHB/ds FINANCIAL MANAGEMENT/PLANNING TOWN OF VAIL SERVICE ANALYSIS Circle One of the Rating Categories for Each Service QVERALL EMPHASIS MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME LESS LESS RATING FIRE 1-1 Fire Prevention (Inspection/Code 5 4 X3 2 1 0 Enforcement 1-2 Fire Suppression 5 4 3X 2 1 0 1-3 Emergency Response 5 4 X3 2 1 0.~ 1-4 Response Time 5 4 X3 2 1 0 1-5 Emergency Medical 5 4 X3 2 1 0 1-6 Emergency Planning 5 4 X3 2 1 0 1-7 Fire Investigation 5 4 X3 2 1 0 1-8 Public Education (schools/hotels/ contractors ) 5 4 X3 • 2 1 0 1-9 Fire Station Maintenance 5 4 3X 2 1 0 1-10 Hazardous Materials 5 4 X3 2 1 0 1 OVERALL EMPHASIS MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME LESS LESS RATING PUBLIC WORKS/TRANSPORTATION 2-1 Snow Removal 5 4 3X 2 1 0 2-2 Landscaping (flowers) 5 4 X 3 2 1 0 2-3 Trash Removal (commercial cores) 5 4 X3 2 1 0 2-4 Trash Removal (residential areas) 5 4 X3 2 1 0 2-5 Irrigation 5 4 3X 2 1 0 2-6 Emergency Response (Flooding, 5 4 3X 2 1 0 Mudslides, etc.) 2-7 Engineering 5 4 3X 2 1 0 2-8 Streets, Road Re-Construction 5 4 3 X 2 1 0 (Major Rebuilding) 2-9 Streets, Road Maintenance (Patching) 5 4 3X 2 1 0 2-10 Recreation Path Construction 5 4O 3 2 1 0 2-11 Recreation Path Maintenance 5 4 X 3 2 1 0 2-12 Sidewalk Maintenance 5 4 X3 2 1 0 2-13 Drainage Construction/Maintenance 5 4 X3 2 1 0 2-14 Pedestrian Directory Signage 5 4 x3 2 1 0 2-15 Street Lighting 5 4 X3 2 1 0 Bus System 2-16 Sandstone 5 4 X 3 2 1 0 2-17 East Vail 5 4 X 3 2 1 0 2-18 West Vail 5 4 X 3 2 1 0 2-19 Shuttle 5 4 X3 2 1 0 ' 2-20 Bus Cleanliness 5 4 X3 2 1 0 2-21 Customer Service 5 4 X 3 2 1 0 2-22 Property Management (Leasing in Parking Structures) 5 4 X3 2 1 0 2-23 Fleet Vehicle and Equipment Maintenance 5 4 X3 2 1 0 2 ' OVERALL EMPHASIS - MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME LESS LESS RATING PUBLIC WORKS/TRANSPORTATION (CONT.) 2-24 Building and Parking Structure Maintenance 5 4 X3 2 1 0 2-25 Management of Parking Structures and Parking Lots 5 4 X3 2 1 0 2-26 Parking Attendant Courtesy 5 4 X 3 2 1 0 Street Sweeping 2-27 Commercial Cores 5 4 X3 2 1 0 2-28 Residential Areas 5 4 X3' 2 1 0 2-29 4-way & Frontage Roads 5 4 X 3 2 1 0~~ 2-30 Park Construction 5 4 X 3 2 1 0 2-31 Park Maintenance and Cleanliness 5 4 x3 2 1 0 2-32 Christmas Decorations in Public Areas 5 4 3 x 2 1 0 2-33 Street Sanding (traction for vehicles in winter 5 4 3 ~2 1 0 2-34 Weed Control 5 4 3 X 2 1 0 2-35 Special Event Coverage (July 4th, Christmas Tree Lighting, Summer Street Entertainment, etc.) 5 4 3 2 X 1 0 3 OVERALL EMPHASIS ° MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME LESS LESS RATING COMMUNITY DEVELOPMENT 3-1 Current Planning 5 4 X3 2 1 0 3-2 Long Range Planning 5 4 O3 2 1 0 3-3 Zoning, Subdivision & Annexation Regulation 5 4 x 3 2 1 0 3-4 Sign Enforcement 5 4. X 3 2 1 0 3-5 Special Studies & Projects 5 4 X3 2 1 0 3-6 Building Inspection, Permits & . Plan Review 5 4 X3 2 1 0 3-7 Environmental Health Programs S 4~ 3 2 1 0 3-8 Restaurant Inspections 5 4 X3 2 1 0 3-9 Environmental Quality Studies & Reports 5 4 O 3 2 1 0 3-10 Environmental Planning: Air 5 4 0 3 2 1 0 3-11 Environmental Planning: Water 5 4 O 3 2 1 0 3-12 Environmental Planning: Recycling 5 4 Q 3 2 1 0 3-13 Environmental Planning: Other - 5 X 4 3 2 1 0 Please specify 3-14 Garbage and Refuse Enforcement 5 4 x 3 2 1 0 Professional Relationships With: 3-15 Town Council 5 4 X3 2 1 0 3-16 Planning & Environmental Commissions 4 X3 2 1 0 3-17 Design Review Board 5 4 x3 2 1 0 3-18 Art in Public Places Board 5 4 x3 2 1 0 3-19 Project Management 5 4 3 2 1 0 3-20 Other 5 4 3 2 1 0 4 OVERALL EMPHASIS MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME LESS LESS RATING ADMINISTRATIVE SERVICES 4-1 Operating Budget 5 4 X3 2 1 0 4-2 Capital Budget 5 4 X3 2 1 0 4-3 Debt Administration 5 4 3X 2 1 0 4-4 Audit Report 5 4 X3 2 1 0 4-5 Financial Reporting 5 4 3X 2 1 0 4-6 Financial Planning/Management 5 4 X3 2 1 0 4-7 Sales Tax Collection 5 4 X3 2 1 0~ 4-8 Sales Tax Newsletter to Businesses 5 4 3X 2 1 0 4-9 Cash Management 5 4 X3 2 1 0 4-10 Personnel Administration 5 4 3X 2 1 0 (staffing, training, wage and salary admin., labor relations, employee benefits and services) 4-11 Insurance/Risk Management 5 4 X3 2 1 0 Town Clerk 4-12 Licenses 5 4 3 X 2 1 0 4-13 Records 5 4 3 X 2 1 0 4-14 Elections 5 4 3 X 2 1 0 4-15 Support Services for Town Council 5 4 3 X 2 1 0 4-16 Information Services 5 4 X3 2 1 0 5 OVERALL EMPHASIS MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME LESS LESS RATING LIBRARY 5-1 Books and Materials for Adults 5 4 x 3 2 1 0 5-2 Books and Materials for Youth 5 4 X 3 2 1 0 5-3 Programs for Adults 5 4 3 X 2 1 0 5-4 Programs for Youth 5 4 X 3 2 1 0 5-5 Borrowing Materials from other Libraries for Library Users 5 4 X 3 2 1 0 5-6 Audiovisuals (Books-on-tape, Music Cassettes, Videos, etc.) 5 4 X 3 2 1 0 5-7 Magazine and Newspaper Subscriptions 5 4 X3 2 1 0 5-8 Reference Service (Information needing to be updated regularly: College Catalogs, Business Information, etc.5 4 X3 2 1 0 5-9 Library Service to Guests 5 4 X3 2 1 0 5-10 Scheduling and Maintenance of Community Room 5 4 X3 2 1 0 5-11 Library Hours 5 4 X3 2 1 0 5-12 Library Public Computers - Software and Hardware 5 4 X 3 ~ 2 1 0 5-13 Library Public Computers - Support Personnel 5 4 X 3 2 1 0 j 6 OVERALL EMPHASIS MUCH REMAIN MUCH NO DEPT. & SERVICES MORE MORE SAME LESS LESS RATING POLICE 6-1 Public Education 5 4 X3 2 1 0 6-2 School Programs 5 4 x 3 2 1 0 6-3 Crime Prevention - Residential Programs 5 4 3 x 2 1 0 6-4 Crime Prevention - Business Programs 5 4 3X 2 1 0 6-5 Bicycle Safety Education 5 ~ 3 2 1 0 6-6 Community Relations - Overall 5 4 O 3 2 1 0.~ 6-7 Drug Enforcement 5 4 X3 2 1 0 6-8 Criminal Enforcement 5 4 x3 2 1 0 6-9 Juvenile Enforcement 5 4 X3 2 1 0 6-10 Traffic Enforcement - Residential Areas 5 4 3X 2 1 0 6-11 Traffic Enforcement - Frontage Roads 5 4 3X 2 1 0 6-12 Traffic Enforcement - I-70 5 4 3 X 2 1 0 6-13 Bicycle Enforcement 5 4 O 3 2 1 0 5-14 Parking Enforcement 5 4 X3 2 1 0 6-15 Abandoned Vehicle Enforcement 5 4 x 3 2 1 0 6-16 Trash/Abandoned Property Enforcement 5 4 x 3 2 1 0 6-17 Animal Control 5 4 X 3 2 1 0 6-18 Criminal Investigations 5 4 X3 2 1 0 6-19 Dispatch Center Operations 5 4 X3 2 1 0 6-20 Special Event Security 5 4 x3 2 1 0 6-21 Traffic Control - 4-way 5 4 X3 2 1 0 7 FiRE PUBLIC YpAKS11AANSPOATATIOM 1-1 1-2 l-3 1-1 1-S 1-b 1-1 1-8 1-9 1-1~ ^-l 2-2 2-3 .-1 :-S I-b 2-1 2-B 2-v -11 -11 I-t::-:' 2-11 -13 2-16 2-U 2-18 2-19 2-20 2-21 2-21 2•I3 2-24 2-23 2-26 I-21 2-28 2-:S :-30 2-31 2-32 Ill~ltlltlitttlltlllttltitltlititlitttttlitltlttaftltttttltt tltitlfttttllititttttttittttittlltttltltifftltttl!!!ttlttttttftitlttlttltltitttlttitttittt altttititttlttlttltititittltlittltl1111/titttltlaltittttalltlllt Cant 1 1 b 6 7 7 7 7 1 l 7 1 7 7 7 b 7 1 1 7 7 i b 7 7 7 7 7 1 7 6 6 6 6 7 6 b 7 1 1 N.m 3.1 I.v 3.0 3.0 3.0 3.0 3.0 3.1 2.9 S.l :.9 3./ 3.1 :.1 1.v 1.8 2.9 2.7 2.9 3.1 3.3 3.J '.J 3.1 3.2 3.3 3.3 3.3 3.1 3.1 3.1 3.0 ;.0 3.0 3.0 3.5 3.1 3.2 3.~ i.l 3.1 2.1 Ilitllltltlittltligitititttitlitttttplltitatltilt!!tiff!ititlftlitlttiflttltiftitlaatittlllitifittittalftitilttlttttlitiititflllitittitittitlititititltiftitltlitttaititititittlltaitttllttttttitlltlatltllttttilif COMMUNITY 6E9ELOP!1ENT AOMlN. SERViCEs (~-31 2-35 3-1©3-3 3-1 3-S 3-6 ® 3-8 t .-13 3-14 3-15 3-16 3-17 ;-:i i-l9 1-1 4-2 t-3 1-1 1-S 1-6 1-1 1-8 J-9 1-11 1-12 /-13 4-lA 1-1° 4-16 itiftlitatlattitltitittitti! !ltttittifftitltattitlitatitlllltlitipattitftitllittltatftttlfatittttatlltitftlttttatflt flitlttiltiltittlttlitaftititatltttatitfittlttftitittttlltlitlitll/taltltttit 1 Cwnt 1 7 1 7 7 1 7 7 1 7 6 1 7 7 7 2 7 6 6 6~ i 7 7 1 1 1 7 7 7 7 1 1 7 7 1 1 Mean 2.3 2.1 2.1 S.l 3.3 3.6 3.3 3.0 3.0 3.7 3.2 3.6 3.7 3.b 3.6 4.5 3.1 3.2 3.2 3.2 3.1 3.1 3.1 2.9 3.0 2.9 S.l 3.0 2.9 3.0 2.v 3.0 2.1 2.1 2.7 2.b 3.0 tititfllltttttttittttilttttitt fttittilltlttttittttlllttttltttititlittttiflttifitititlttiftitllttittttlittltitttlltitltttlttittt lft111illtittitttittitlttttllttlllltlltltltititltattlatigtitttttttltftttilttta It LIBRARY POLICE S-1 S-2 S-3 S-/ S-S S•6 S-7 3-8 S-9 5-10 5-11 5-12 5-13 6-1 6-2 6-3 6-I~b-1 0-3 b-9 6-l0 6-11 6-12~-1/ b-1S b-16 b-17 6-!B 6-l9 b-20 b-21 ttttitittlttltttutiluutltitulltatUtitllUltttittttllititittltittltitititlt tttitatttlltttlifititititttttifattflatla/ttltfflit!!tlittlittlit/utttiltitttititltUttittitttlltllttt Cant 1) 7 7 7 7 6 6 6 6 1 1 7 7 1 7 7) 7 7 7 7 7 1 7 7 7 7 1 7 7 6 7 Mean 3.6 3.6 2.1 3.3 3.3 3.4 3.0 3.2 3.2 3.2 3.1 3.6 3.1 3.0 3.1 2.7 2.9 1.1 3.6 3.! 3.0 2.9 2.9 2.7 3.7 3.0 3.3 3.1 3.3 3.0 3.1 3.0 3.1 ttlttltitltttittititllalittlalilttittititfllititiftll!lftlitlllitittltlflfittitlftititltttatitititttltittittallltalttttitflitttfitittttitfittllitstilttittittltttlittl/atttitttllititi t ` MEMORANDUM TO: Town Council FROM: Community Development Department DATE: July 16, 1991 SUBJECT: Update on the Zoning Code Revision Project ...................r.,~,,,..N...~,,.~,..........,..:.:........:.,. Y%Jriiii: i::i::i:<vx.: ':v' rnvnv:::il.L:'rii'rii>i::is~::i::i:::::.~.......~..%n:`.....~~..~.~rvr. r~errrrr~s............ ~rv~..vn v~~.r..~~..~~................................................................................... The approach to the Zoning Code Revision Project was modified by the Council last January. At that time, it was decided that efforts would be made to initiate code amendments for GRFA, site coverage, pay-in-lieu and SDDs. A comprehensive report on the code would also be completed. This memo is intended to update you on how the staff would like to proceed with this project over the next few weeks. The draft Development Code Revision Report is completed and is quite extensive. It includes over 200 pages, covers every chapter of the zoning code, and proposes approximately 220 amendments to the code. While many of the amendments proposed in the report deal with "mechanics," or procedural issues, there are many substantive changes recommended to the code. For example, the report includes major revisions to the Commercial Core I district (Vail Village), hazard regulations, parking requirements, and the definition, administration and non- conforming use chapters. The staff is currently reviewing the draft and will be working with Tom Braun to finalize the report over the next month. Once the report is finalized, copies will be distributed to the Council, PEC and public. Shortly thereafter, the staff and Tom will outline the recommendations in the report to the Council, PEC and Zoning Code Task Force. Given the scope of the report, it is not possible to cover every recommendation of the report during these presentations. Rather, the focus of the presentation will be on the major amendments proposed in the report. Following these meetings, a series of in-depth joint worksessions will be scheduled with the Council, PEC and Zoning Code Task Force. The purpose of these meetings will be to review the specific recommendations of the report, receive public comment on these recommendations, and ultimately reach consensus on final amendment proposals. VAIL RECREATION DISTRICT NOTABLE ACHIEVEMENTS ADMINISTRATION/FINANCIAL/GENERAL No increase in tax levy in over 6 years. Reorganized and streamlined general recreation into 3 distinct branches - youth services, marketing/special events and sports. User groups now get more direct and specific attention to accommodate their leisure needs. ` Streamlined district personnel policies, evaluation rating system and procedures; developed job descriptions, standards and created an employee handbook. Developed a functional and effective procurement procedure. Established a Capital Reserve Fund (contained $107K as of 12/31/90). Established a capital improvement fund (funded $142,400 in 1991 capital improvements). Increased working capital from $239K as of 1/1/89 to $412K as of 1/1/91. Retired debt associated with golf course clubhouse early. Eliminated sub-committees and developed a series of public input sessions to continue our commitment of listening to the community needs. Created a free-recreation program to assist lodges in attracting business. Instituted significant resident discounts. SPORTS Funded a $25,000 improvement in Ford Park fencing Increased sports special event sponsorships by 1500 Added 3 new sport leagues, added 2 new nordic events, added 6 new sports special events, added 2 new youth sport camps and increased race participation by 15$. Developed plans and funding for athletic field rest room facilities (fall 1991) . YOUTH SERVICES Funded a $30,000 facility remodel to serve youth needs (targeted age 5-12 years old). Introduced a new major summer program format offering daily youth programs in sports, arts and crafts, outdoor programs, planned learning experiences/youth enrichment. Vail Vegas 1990 attracted over 700 youth. Received National Recreation Professionals Finalist Award. Potpourri Day Camp continues to provide low-cost youth day programs for 60-80 children. Teen center and teen programs continue to provide quality teen programming. Marketina/Special Events Major special event endeavor include: Symphony of Sports, Vail America Days, Memorial Day kickoff to Summer, King of the Mountain, Jerry Ford Invitational, Scotty Hamilton Ice show and Vail Winter Carnival (debut 1992). Obtained corporate sponsorship for some events (funding outside Eagle County having an economic development impact on Vail). Better advertising/marketing of all VRD programs. GOLF COURSE OPERATIONS Irrigation upgrade nearly complete. Golf cart replacement program completed (paid for through capital reserve). Developed dual management system providing exceptional quality control and supervision over operations 1991 aesthetic improvements underway, major equipment upgrade 1992. Projected record revenue year. Offering pass holders more available playing time. Offered significant discounts for resident's and men's/women's golf clubs. DOBSON ARENA Developed a new efficient floor system for special events (Dennis Jerger). Funded $30,000 in upgrades (new rail system, new dasher boards, rebuilt boilers, new special event access gates). OTHER Developed 3 year plan to reduce deficit at tennis center from <$39,500> to <$15,000>. Developed 3 year plan to reduce deficit at the Nature Center from <$35,960> to <$20,000>. Created a free outdoor ice-skating rink at the golf course. Preliminar y process on the par-3, 9 hole course complete. w\achieve u1S 7•tCp•9t ~~G~ .~~.ep.lt,~a SaBBLL'S LANDSCAPE 6 MAINTENANCE COMPANY INITIAL PROGRESS SCHBDULB FOR: STBPHBN'S PARK, VAIL, COLORADO :JULY 1 :JULY 8 :JULY 15:JULY 11:JULY 19:AUG S :AUG 11 :AUG 19 :AUG 16 :SEPT 1 :SEPT 9 :SEPT 16:SEPT 13: SEPT 30:OCT 1 :OCT 14 :MTtATFSS:MTN'PFSS:MTfiTPSS:MTMPSS :MTMTF5S:MTMTFSS:NTNTF55:MTNTFSS:MTYITFSS:MTWTFSS:MTWTFSS:MTfITFSS:MTWTPSS: MTMTPSS:MTMTPSS:MTNTPSS: . . . . . . . . . . . . . . . . MOBILIZATION ~:XXX SITE PREPARATION :%%XX% . . EARTHNORK/GRADING :XX%%% • HATER X%X% SANITARY SEVER :X SITE DRAINAGB % % . ELECTRICAL %XI :%XX . PARKING LOT/ENTRY RD: % :%XX%% :%X%X RESTROOM FOUNDATION :%%%%X :XXXXX :XX% PICNIC SHELTER FODD.: %X GRAVEL PATHS : % BOULDER HALLS IRRIGATION :%%X%% :X%XX% . SOD :%XXX% :%%XXX• . SUBMRTAL ~i ~ JOB NAME: S Jos No.: 2 ITEM: r~G~L~~ ~'tD~ ~S/A?~~ Submitted EIy5aBe11's landscape and Maintenance ~j~' lJ 1 V I ~ ~ ~ ~ `U L~ o~ ~ Z ~ Z 1 ` ` i 1 t 5 1 ~ t 5 ~ ~ 1 ~ ~ r ~ 1 1 , , ~ ~ ~ 1 1 I, i ,.i I ~ 1 1 :,1 ~ ~ ~ ~ ~ 1 v i I i ~ y ~ ~ 1 ~ ~ ~ ~ 1~ i I ~ ` 1 ~1 ~ , i 1 I ~,t ~1 ~ 1', I i t 1 ' j ~I ~ 1 ' ' ~ 1 ~~j ~.`~t0 ~~~~i tai ~ ` v~ ~ ~ G~ , ~