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HomeMy WebLinkAbout1991-09-17 Support Documentation Town Council Work Session ~i~ ~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 17, 1991 12:00 PM AGENDA 1. Underground Utilities in East Vail 2. 1992 Budget Overview . The Town's Fund System 1992 Revenue Projections ' 1992 Expenditure Budget Employee Compensation Public Works Department Transportation Heavy Equipment Fund 3. Information Update 4. Other 5. Executive Session Consultation with the Town Attorney regarding specific legal matters 6. Adjournment C:WGENDA.WS r T VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 17, 1991 12:00 P.M. EXPANDED AGENDA 12:00 p.m. 1. Underground Utilities in East Vail Bill Linfield Larry Eskwith Action Reauested of Council: Give Staff guidance on which way to prepare cost estimates for property owners in the East Vail Underground District. Backaround Rationale: Work has been completed on the costs of the East Vail Underground District. There are varying ways to assess these costs to the property owners. Staff has provided three ways. See attached memo for more details. Staff Recommendation: Staff recommends that Council use option No. 1. 12:30 p.m. 2. 1992 Budget Overview Steve Barwick The Town's Fund System 1992 Revenue Projections 1992 Expenditure Budget * Employee Compensation 2:30 p.m. Public Works Department Bill Linfield Transportation Heavy Equipment Fund 4:30 p.m. 3. Information Update 4:35 p.m. 4. Other 4:40 p.m. 5. Executive Session - Consultation with the Town Attorney regarding specific legal matters 6. Adjournment CMGENCAWSE ~ 1 ~ ~y TOWN OF UAIL ~ _ 75 South Frontage Road Department of Public K'orks/Transportation Vait, Colorado 81657 3D3-479-2158/FA X 3D3-479-2166 MEMORANDUM TO: Town Council ~f ~DL FROM: William D Linfield DATE: September 12, 1991 RE: East Vail Undergrounding District Cost Estimate & Calendar We have reviewed the costs for the subject District as well as a proposed calendar for District Formation. Attached to this memo is a proposed calendar. This is based on state requirements for time frame and anticipates construction in summer 1992. This , calendar has some flexibility in it, but in any case 1992 construction is the best we can do. With regard to costs I feel I must give you information on several options even though you may be set on one method only. There are 3 basic options along with any number of in-between cases as follows: (note: costs are still subject to minor changes before final assessments)„ 1) Charge each property actual costs related to that property. Holy Cross will be paying for undergrounding of the main lines. Service line costs would be paid by each lot at actual cost per lot. Under this scenario, costs vary from $211 on 4 lots, to $10,682 for the highest cost lot. Most of the lots are in the range of $1000 to $5000 with several under $1000. A total of 72 lots are impacted. 2) Under this option all 72 lots noted above would split equally the total cost for undergrounding all 72 lots. This would mean a cost to each lot of $2389. 3) Under this variation to option 2 above, the total costs would be split amongst 101 lots to include those properties which would lie with the District if the District has a contiguous boundary. Arguably they also benefit from this undergrounding. Under this scenario each lot pays $1703. Please review this information and the attached calendar and let us know how you wish to proceed. WDL/jw TENATIVE SCHEDULE FOR PROPOSED EAST VAIL UTILITY UNDERGROUND DISTRICT Completed To Date Resolution No. 1 Calls for cost and feasibility report. November 20, 1990 Report due in 120 days. No. 24, Series of 1990 enclosed. February 15, 1991 RFP sent to Consultants. February 26, 1991 RFP returned to Town. March 1, 1991 Consultant selection. March 5, 1991 Town Council instructed Town staff to repoll citizens of the District. March 15, 1991 Staff sent out poll to all residents. April 5, 1991 Poll is due back to Public Works. April 9, 1991 Staff to update Council on results of poll. Town Council gives Authorization and Notice to Proceed on engineering the District. Go ahead. July 30, 1991 Cost and feasibility report filed with city. Proposed Schedule Resolution No. 2 Declares city intent to create special December 3, 1991 district. Calls for public hearing on creation of district on January 7, 1992. Ordinance No. 1 Public hearing on creation of district, January 7, 1992 council may, upon closing public hearing, either abandon special district or adopt special district by first reading of ordinance No. 1. Failure to attend hearing and raise objections to inclusion within district constitutes a waiver of all objections to inclusion within district. Must give council written notice of intent to undertake personal responsibility for trenching and backfilling or objection deemed waived. First reading of Ordinance No. 1 calling for public hearing on Ordinance No. 1 for January 7, 1992 Ordinance No. 1 Public hearing on Ordinance No. 1 second January 21, 1992 reading. January 29, 1992 Ordinance No. 1 takes effect. February 28, 1992 Thirty day window for filing suit against legality of district expires. Resolution No. 3 Resolution calling for public hearing on March 3, 1992 assessment rolls on April 7, 1992. March 18, 1992 Deadline for publication of notice calling for public hearing on April 7, 1992. March 18, 1992 Deadling for mailing two notices of public hearing on assessment rolls to property owners within district. Ordinance No. 2 Public hearing on assessment roll; April 7, 1992 property owners objecting to individual assessments must appear. Council must make specific findings of fact, and then may adopt assessment roll by first reading of Ordinance No. 2. Ordinance No. 2 Public hearing on Ordinance No. 2 April 21, 1992 adopting assessment rolls. April 29, 1992 Ordinance No. 2 takes effect. June 1, 1992 Construction Notice to Proceed September 1, 1992 Construction Complete November 1, 1992 Assessments due to Finance Department i t. M~ ~ ~y TOWN OF VAIL ~ 75 South Frontage Road Office of the Town Manager Vail, Colorado 81657 303-479-2105/FAX 303-479-2157 September 13, 1991 Vail Town Council Vail, CO 81657 Re: 1992 Budget Message Dear Mayor Rose and Members of the Town Council: I am pleased to present the Town Council with the proposed 1992 budget for the Town of Vail. The 1992 budget is a complete financial plan of all Town funds and service level activities for the ensuing fiscal year. The 1992 budget document has the same format as the 1988-1991 budgets. We have completed many changes in the budget process in the past several years which were designed to make the document more easily understood and useful for the Council. However, if any Council Member has a desire for additional information, please feel free to contact Steve Barwick or me. FINANCIAL OPERATING CONDITION AND OUTLOOK The Town of Vail's financial condition should be adequate for the long term provision of current services. A wide variety of new and expanded governmental services have been added by the Council to the Town's budget in the past two years; however, these expanded levels of governmental services and projected necessary capital maintenance items can be funded through existing revenue sources. Also, given the nature of earmarked Real Estate Transfer Tax revenues, Vail can continue to slowly expand the open space, parks, and recreation path amenities provided to the public. Vail's financial condition, while impacted by the same economic forces causing cutbacks and tax increases in other communities, remains sound. So far, the squeeze on municipal revenues and the increasing demand for services has not forced the Town of Vail to raise taxes, cut services, or defer maintenance. BUDGET MESSAGE SEPTEMBER 13, 1991 • PAGE 2 The 1992 budget includes minimally increased service levels designed to address the few areas of municipal service which have been noted as needing more attention. Providing any major new programs or services in Vail requires new revenue sources. Demands for new and expanded government services in Vail include affordable housing, public art, increased fire protection in West Vail, performing arts and conference center efforts, and a variety of improvements to Vail's transportation system. Over the past nine months, there has been much discussion regarding space needs currently facing the Town. The issue has been analyzed thoroughly by a special task force and the needs are serious. The task force has proposed an expansion of the police facility to alleviate extreme overcrowding of that department, a solution which would address the space needs of other departments as well. Numerous Council members and residents have expressed strong support for the expansion proposal, while some have expressed continued concerns. Still others throughout the community have not had the opportunity to see first hand the situation facing us or to understand the legal liabilities the Town may face from not meeting Federal standards for holding facilities. While the need is very real and one which must be addressed in the near future, we feel the proposal should not be pursued by the staff in this budget process, and other temporary arrangements should be discussed. We believe the community has many pressing needs before it, only one of which is adequate facilities for the municipal government. We believe that the two issues of additional police department space and the means of funding this space expansion must be discussed at greater length by the Council and community to achieve broad community support. However, if the Council feels the new police building is something it wishes to address now, at the Council's direction we have all the numbers ready to plug into the budget. A new source of revenue will be necessary to address any new significant initiatives, given that existing revenue sources are not increasing as rapidly as in past years. The possibility of initiating a use tax on building materials has been discussed by the Council as one approach. REVENUES The Town's largest revenue source, sales tax, is budgeted at a base level increase of 4.5% in 1992 over projected 1991 receipts. This is comparable to the 1991 projected growth rate and past years' growth rates as follows: 1976 - 24.6% 1982 - 9.2% 1988 - 8.9% 1977 - 8.3% 1983 - 9.1% 1989 - 19.1% 1978 - 27.1 % 1984 - 10.1 % 1990 - 4.4% 1979 -22.3% 1985 - 7.2% 1991 - 5.0% est. 1980 - 15.8% 1986 - 5.9% 1992 - 4.5% budget 1981 - 16.6% 1987 - 8.3% BUDGET MESSAGE SEPTEMBER 13, 1991 PAGE 3 We are forecasting a 6.5% increase in ski lift tax revenue, as well as an 11.4% increase in parking structure operating revenue. We are continuing to budget conservatively on construction-related and Real Estate Transfer Tax revenues. Property tax revenue has been adjusted for inflation in the 1992 budget, which is the first time in seven years any change would occur. GENERAL FUND EXPENDITURES General fund expenditures are budgeted at an increase of 7.1% over the 1991 budget level. Total salary and wage costs for existing personnel are 7.2% over the 1991 budget. However, the maximum merit increase budgeted for in 1992 is 7%, which is down from the 1991 level of 11%. Most of the salary ranges for regular full-time employees have increased to be . competitive with the market. The first presentation on the Budget Overview scheduled for Tuesday, September 17, will discuss the compensation system. REAL ESTATE TRANSFER TAX Real Estate Transfer Tax revenues, after remaining at a relatively stable level of around $1 million per year for several years, experienced significant increases in 1988 and 1989. In 1990, collections dropped back to $1.4 million and to date in 1991, we have seen Real Estate Transfer Tax collections keep pace with the amount collected in 1990. We are budgeting conservatively in this area for 1992, as is done every year, since this is a very elastic tax and it is risky to forecast with too much optimism. The 1992 expenditure budget for Real Estate Transfer Tax includes $534,234 for open space capital projects, in addition to the approximately $1.2 million necessary for debt service. CAPITAL PROTECTS FUND EXPENDITURES The five year (1992-1996) Capital Projects Plan recently reviewed by Town Council highlights the proposed 1992 capital projects. Over the past seven years, the Town has been increasingly able to devote more of its resources to capital projects by holding the line on General Fund expenditures. As can be seen from the following table, in 1992 the percentage is reduced to 12% because the next street reconstruction/improvement project is being delayed to 1993, during which time the pavement management plan will have been updated. The Town will be able to fund all required and essential projects in 1992. BUDGET MESSAGE SE1'1 AMBER 13, 1991 PAGE 4 CAPITAL PROJECTS EXPENDITURES AS PERCENTAGE OF TOTAL BUDGET ESTIMA 1 ~.U BUDGETED 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 7% 6% 12% 12% 4% 16% 19.5% 46%* 17%** 12% *This percentage was 15% without the Parking Structure Expansion. **Excludes roll forward projects from 1990. Major capital projects scheduled for completion in 1991 include the following: • Village Parking Structure Landscaping $ 630,000 and Community Improvement • Street Improvement Program (fifth year) 1,222,000 • Replacement of Three Buses 641,036 • Town Snow Storage Facility 340,000 Major capital projects proposed in the 1992 Budget, which we estimate are fundable, include the following: • Street Maintenance $ 600,000 " • Fire Truck Replacement 250,000 • Replacement of Three Buses 600,000 • Recreation Path Maintenance 85,000 We will be able to provide the services included in the 1992 budget with an increase of 3.58 N 1 h new positions, all of which are seasonal, part-time jobs. The 1992 budget includes an additional 4.22 FTE in seasonal positions, and a slight decrease of two- thirds of one person in the number of regular full-time employees. We feel the 1992 Town of Vail budget continues to meet the ongoing needs of the community and the desired service levels as expressed by the community and the Town Council, while operating under sound financial principles. Respe lly s mitted, Rondall V. Phillips Town Manager RVP/ds TowN of vAi~ 1992 Bud et Revenue 9 X23,158,514 Retaif Sales Tax ~.~rr-~~ User Fees 1.6~ investment Income 3.8~ ! icenses & Permits 2.6~ Fines & Forfeitures 1 ~ ~ Other 1.8~ Reol Estote Tran Tax 5.2~ Property Tax 8.5~ Franchise Fees 2.1 I nterg overn menta 1 5.6% Ski Lift Tax 8.4~ Trans Center 7.8~ TOWN OF VAIL Summary of 1992 Expenses by De artment p X22,657,588 Fire 4.3~ police Public Works 9.5~ Comm. Dev. 3.6% Street Main. 2.6~ 12.3 Cornm. Relations .9~ ~ Administrction 4.6~ Trcnsportation 8.4~ T f own officials 3.5~ , Parking 4.4 o Miscellaneous 3.2~ Library 2.6 e . 23.7 Contributions 2.6% Recrea t'son 2.4 a ~Aarketing 2.2~ Debt Service Capitcl Projects 9.2~ ~/L ~ VAIL TOWN COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 17, 1991 7:30 P.M. AGENDA 1. Ten Year Employee Recognition 2. CITIZEN PARTICIPATION 3. Ordinance No. 30, Series of 1991, first reading, and ordinance making supplemental appropriations from the Town of Vail General Fund, Capital Projects Fund, Special Parking Assessment Fund, Vai! Marketing Fund, the Real Estate Transfer Tax Fund, Police Confiscation Fund, East Vail Utility Undergrounding District, Lionshead Mall Project Fund, Conservation Trust Fund, Lionshead Mall Debt Service Fund, and Booth Creek Debt Service and Construction Fund, of the 1991 Budget and the Financial Plan for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein 4. Eagle County Recreational Authority Intergovernmental Agreement 5. Town Council call-up of a DRB decision approving the addition of bollards to the Vail Glo Lodge landscape plan (Applicant: Craig Holzfaster) 6. Site Visit -Kravis Residence Appeal by applicant of a denial by DRB regarding a landscape illumination plan at the Kravis Residence (ApplicanUAppellant: Henry Kravis) 7. Adjournment C:WGENDA.TC + _ ¦ fN+ ~ ,kl i ..e.~-. ~ ~ »p 1 F ~ ~ - 'X= t ` ~ 1 ~ 1 .Y - e t ,i i"'' =k .,;1 ~ Y _ `.w. F, f 4. '_~r _