HomeMy WebLinkAbout1991-09-17 Support Documentation Town Council Work Session ~i~ ~
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, SEPTEMBER 17, 1991
12:00 PM
AGENDA
1. Underground Utilities in East Vail
2. 1992 Budget Overview .
The Town's Fund System
1992 Revenue Projections
' 1992 Expenditure Budget
Employee Compensation
Public Works Department
Transportation
Heavy Equipment Fund
3. Information Update
4. Other
5. Executive Session
Consultation with the Town Attorney regarding specific legal matters
6. Adjournment
C:WGENDA.WS
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VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, SEPTEMBER 17, 1991
12:00 P.M.
EXPANDED AGENDA
12:00 p.m. 1. Underground Utilities in East Vail
Bill Linfield
Larry Eskwith Action Reauested of Council: Give Staff guidance on which way
to prepare cost estimates for property owners in the East Vail
Underground District.
Backaround Rationale: Work has been completed on the costs
of the East Vail Underground District. There are varying ways to
assess these costs to the property owners. Staff has provided
three ways. See attached memo for more details.
Staff Recommendation: Staff recommends that Council use
option No. 1.
12:30 p.m. 2. 1992 Budget Overview
Steve Barwick The Town's Fund System
1992 Revenue Projections
1992 Expenditure Budget
* Employee Compensation
2:30 p.m. Public Works Department
Bill Linfield Transportation
Heavy Equipment Fund
4:30 p.m. 3. Information Update
4:35 p.m. 4. Other
4:40 p.m. 5. Executive Session -
Consultation with the Town Attorney regarding specific legal
matters
6. Adjournment
CMGENCAWSE
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TOWN OF UAIL ~ _
75 South Frontage Road Department of Public K'orks/Transportation
Vait, Colorado 81657
3D3-479-2158/FA X 3D3-479-2166
MEMORANDUM
TO: Town Council ~f ~DL
FROM: William D Linfield
DATE: September 12, 1991
RE: East Vail Undergrounding District Cost Estimate &
Calendar
We have reviewed the costs for the subject District as well as a
proposed calendar for District Formation. Attached to this memo
is a proposed calendar. This is based on state requirements for
time frame and anticipates construction in summer 1992. This ,
calendar has some flexibility in it, but in any case 1992
construction is the best we can do.
With regard to costs I feel I must give you information on several
options even though you may be set on one method only. There are
3 basic options along with any number of in-between cases as
follows: (note: costs are still subject to minor changes before
final assessments)„
1) Charge each property actual costs related to that property.
Holy Cross will be paying for undergrounding of the main
lines. Service line costs would be paid by each lot at actual
cost per lot. Under this scenario, costs vary from $211 on
4 lots, to $10,682 for the highest cost lot. Most of the
lots are in the range of $1000 to $5000 with several under
$1000. A total of 72 lots are impacted.
2) Under this option all 72 lots noted above would split
equally the total cost for undergrounding all 72 lots. This
would mean a cost to each lot of $2389.
3) Under this variation to option 2 above, the total costs
would be split amongst 101 lots to include those properties
which would lie with the District if the District has a
contiguous boundary. Arguably they also benefit from this
undergrounding. Under this scenario each lot pays $1703.
Please review this information and the attached calendar and let
us know how you wish to proceed.
WDL/jw
TENATIVE SCHEDULE FOR PROPOSED
EAST VAIL UTILITY UNDERGROUND DISTRICT
Completed To Date
Resolution No. 1 Calls for cost and feasibility report.
November 20, 1990 Report due in 120 days. No. 24, Series
of 1990 enclosed.
February 15, 1991 RFP sent to Consultants.
February 26, 1991 RFP returned to Town.
March 1, 1991 Consultant selection.
March 5, 1991 Town Council instructed Town staff to
repoll citizens of the District.
March 15, 1991 Staff sent out poll to all residents.
April 5, 1991 Poll is due back to Public Works.
April 9, 1991 Staff to update Council on results of
poll. Town Council gives Authorization
and Notice to Proceed on engineering the
District. Go ahead.
July 30, 1991 Cost and feasibility report filed with
city.
Proposed Schedule
Resolution No. 2 Declares city intent to create special
December 3, 1991 district. Calls for public hearing on
creation of district on January 7, 1992.
Ordinance No. 1 Public hearing on creation of district,
January 7, 1992 council may, upon closing public hearing,
either abandon special district or adopt
special district by first reading of
ordinance No. 1.
Failure to attend hearing and raise
objections to inclusion within district
constitutes a waiver of all objections to
inclusion within district.
Must give council written notice of intent
to undertake personal responsibility for
trenching and backfilling or objection
deemed waived.
First reading of Ordinance No. 1 calling
for public hearing on Ordinance No. 1 for
January 7, 1992
Ordinance No. 1 Public hearing on Ordinance No. 1 second
January 21, 1992 reading.
January 29, 1992 Ordinance No. 1 takes effect.
February 28, 1992 Thirty day window for filing suit against
legality of district expires.
Resolution No. 3 Resolution calling for public hearing on
March 3, 1992 assessment rolls on April 7, 1992.
March 18, 1992 Deadline for publication of notice calling
for public hearing on April 7, 1992.
March 18, 1992 Deadling for mailing two notices of public
hearing on assessment rolls to property
owners within district.
Ordinance No. 2 Public hearing on assessment roll;
April 7, 1992 property owners objecting to individual
assessments must appear. Council must
make specific findings of fact, and then
may adopt assessment roll by first reading
of Ordinance No. 2.
Ordinance No. 2 Public hearing on Ordinance No. 2
April 21, 1992 adopting assessment rolls.
April 29, 1992 Ordinance No. 2 takes effect.
June 1, 1992 Construction Notice to Proceed
September 1, 1992 Construction Complete
November 1, 1992 Assessments due to Finance Department
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TOWN OF VAIL ~
75 South Frontage Road Office of the Town Manager
Vail, Colorado 81657
303-479-2105/FAX 303-479-2157
September 13, 1991
Vail Town Council
Vail, CO 81657
Re: 1992 Budget Message
Dear Mayor Rose and Members of the Town Council:
I am pleased to present the Town Council with the proposed 1992 budget for the
Town of Vail. The 1992 budget is a complete financial plan of all Town funds and
service level activities for the ensuing fiscal year.
The 1992 budget document has the same format as the 1988-1991 budgets. We have
completed many changes in the budget process in the past several years which were
designed to make the document more easily understood and useful for the Council.
However, if any Council Member has a desire for additional information, please feel
free to contact Steve Barwick or me.
FINANCIAL OPERATING CONDITION AND OUTLOOK
The Town of Vail's financial condition should be adequate for the long term provision
of current services. A wide variety of new and expanded governmental services have
been added by the Council to the Town's budget in the past two years; however,
these expanded levels of governmental services and projected necessary capital
maintenance items can be funded through existing revenue sources. Also, given the
nature of earmarked Real Estate Transfer Tax revenues, Vail can continue to slowly
expand the open space, parks, and recreation path amenities provided to the public.
Vail's financial condition, while impacted by the same economic forces causing
cutbacks and tax increases in other communities, remains sound. So far, the squeeze
on municipal revenues and the increasing demand for services has not forced the
Town of Vail to raise taxes, cut services, or defer maintenance.
BUDGET MESSAGE
SEPTEMBER 13, 1991
• PAGE 2
The 1992 budget includes minimally increased service levels designed to address the
few areas of municipal service which have been noted as needing more attention.
Providing any major new programs or services in Vail requires new revenue sources.
Demands for new and expanded government services in Vail include affordable
housing, public art, increased fire protection in West Vail, performing arts and
conference center efforts, and a variety of improvements to Vail's transportation
system.
Over the past nine months, there has been much discussion regarding space needs
currently facing the Town. The issue has been analyzed thoroughly by a special task
force and the needs are serious. The task force has proposed an expansion of the
police facility to alleviate extreme overcrowding of that department, a solution which
would address the space needs of other departments as well.
Numerous Council members and residents have expressed strong support for the
expansion proposal, while some have expressed continued concerns. Still others
throughout the community have not had the opportunity to see first hand the
situation facing us or to understand the legal liabilities the Town may face from not
meeting Federal standards for holding facilities.
While the need is very real and one which must be addressed in the near future, we
feel the proposal should not be pursued by the staff in this budget process, and other
temporary arrangements should be discussed. We believe the community has many
pressing needs before it, only one of which is adequate facilities for the municipal
government. We believe that the two issues of additional police department space
and the means of funding this space expansion must be discussed at greater length
by the Council and community to achieve broad community support. However, if
the Council feels the new police building is something it wishes to address now, at
the Council's direction we have all the numbers ready to plug into the budget.
A new source of revenue will be necessary to address any new significant initiatives,
given that existing revenue sources are not increasing as rapidly as in past years.
The possibility of initiating a use tax on building materials has been discussed by
the Council as one approach.
REVENUES
The Town's largest revenue source, sales tax, is budgeted at a base level increase of
4.5% in 1992 over projected 1991 receipts. This is comparable to the 1991 projected
growth rate and past years' growth rates as follows:
1976 - 24.6% 1982 - 9.2% 1988 - 8.9%
1977 - 8.3% 1983 - 9.1% 1989 - 19.1%
1978 - 27.1 % 1984 - 10.1 % 1990 - 4.4%
1979 -22.3% 1985 - 7.2% 1991 - 5.0% est.
1980 - 15.8% 1986 - 5.9% 1992 - 4.5% budget
1981 - 16.6% 1987 - 8.3%
BUDGET MESSAGE
SEPTEMBER 13, 1991
PAGE 3
We are forecasting a 6.5% increase in ski lift tax revenue, as well as an 11.4% increase
in parking structure operating revenue. We are continuing to budget conservatively
on construction-related and Real Estate Transfer Tax revenues. Property tax revenue
has been adjusted for inflation in the 1992 budget, which is the first time in seven
years any change would occur.
GENERAL FUND EXPENDITURES
General fund expenditures are budgeted at an increase of 7.1% over the 1991 budget
level. Total salary and wage costs for existing personnel are 7.2% over the 1991
budget. However, the maximum merit increase budgeted for in 1992 is 7%, which
is down from the 1991 level of 11%.
Most of the salary ranges for regular full-time employees have increased to be .
competitive with the market. The first presentation on the Budget Overview
scheduled for Tuesday, September 17, will discuss the compensation system.
REAL ESTATE TRANSFER TAX
Real Estate Transfer Tax revenues, after remaining at a relatively stable level of
around $1 million per year for several years, experienced significant increases in 1988
and 1989. In 1990, collections dropped back to $1.4 million and to date in 1991, we
have seen Real Estate Transfer Tax collections keep pace with the amount collected
in 1990. We are budgeting conservatively in this area for 1992, as is done every year,
since this is a very elastic tax and it is risky to forecast with too much optimism.
The 1992 expenditure budget for Real Estate Transfer Tax includes $534,234 for open
space capital projects, in addition to the approximately $1.2 million necessary for debt
service.
CAPITAL PROTECTS FUND EXPENDITURES
The five year (1992-1996) Capital Projects Plan recently reviewed by Town Council
highlights the proposed 1992 capital projects. Over the past seven years, the Town
has been increasingly able to devote more of its resources to capital projects by
holding the line on General Fund expenditures. As can be seen from the following
table, in 1992 the percentage is reduced to 12% because the next street
reconstruction/improvement project is being delayed to 1993, during which time the
pavement management plan will have been updated. The Town will be able to fund
all required and essential projects in 1992.
BUDGET MESSAGE
SE1'1 AMBER 13, 1991
PAGE 4
CAPITAL PROJECTS EXPENDITURES AS PERCENTAGE OF TOTAL BUDGET
ESTIMA 1 ~.U BUDGETED
1983 1984 1985 1986 1987 1988 1989 1990 1991 1992
7% 6% 12% 12% 4% 16% 19.5% 46%* 17%** 12%
*This percentage was 15% without the Parking Structure Expansion.
**Excludes roll forward projects from 1990.
Major capital projects scheduled for completion in 1991 include the following:
• Village Parking Structure Landscaping $ 630,000
and Community Improvement
• Street Improvement Program (fifth year) 1,222,000
• Replacement of Three Buses 641,036
• Town Snow Storage Facility 340,000
Major capital projects proposed in the 1992 Budget, which we estimate are fundable,
include the following:
• Street Maintenance $ 600,000 "
• Fire Truck Replacement 250,000
• Replacement of Three Buses 600,000
• Recreation Path Maintenance 85,000
We will be able to provide the services included in the 1992 budget with an increase
of 3.58 N 1 h new positions, all of which are seasonal, part-time jobs. The 1992 budget
includes an additional 4.22 FTE in seasonal positions, and a slight decrease of two-
thirds of one person in the number of regular full-time employees.
We feel the 1992 Town of Vail budget continues to meet the ongoing needs of the
community and the desired service levels as expressed by the community and the
Town Council, while operating under sound financial principles.
Respe lly s mitted,
Rondall V. Phillips
Town Manager
RVP/ds
TowN of vAi~
1992 Bud et Revenue
9
X23,158,514
Retaif Sales Tax
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User Fees 1.6~
investment Income 3.8~ !
icenses & Permits 2.6~
Fines & Forfeitures 1 ~ ~ Other 1.8~
Reol Estote Tran Tax 5.2~
Property Tax 8.5~
Franchise Fees 2.1
I nterg overn menta 1 5.6%
Ski Lift Tax 8.4~ Trans Center 7.8~
TOWN OF VAIL
Summary of 1992 Expenses by De artment
p
X22,657,588
Fire 4.3~ police
Public Works 9.5~
Comm. Dev. 3.6%
Street Main. 2.6~ 12.3
Cornm. Relations .9~
~ Administrction 4.6~
Trcnsportation 8.4~
T
f own officials 3.5~
,
Parking 4.4 o Miscellaneous 3.2~
Library 2.6 e . 23.7
Contributions 2.6%
Recrea t'son 2.4 a
~Aarketing 2.2~
Debt Service
Capitcl Projects 9.2~
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VAIL TOWN COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 17, 1991
7:30 P.M.
AGENDA
1. Ten Year Employee Recognition
2. CITIZEN PARTICIPATION
3. Ordinance No. 30, Series of 1991, first reading, and ordinance making supplemental
appropriations from the Town of Vail General Fund, Capital Projects Fund, Special
Parking Assessment Fund, Vai! Marketing Fund, the Real Estate Transfer Tax Fund,
Police Confiscation Fund, East Vail Utility Undergrounding District, Lionshead Mall
Project Fund, Conservation Trust Fund, Lionshead Mall Debt Service Fund, and Booth
Creek Debt Service and Construction Fund, of the 1991 Budget and the Financial Plan
for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations
as set forth herein
4. Eagle County Recreational Authority Intergovernmental Agreement
5. Town Council call-up of a DRB decision approving the addition of bollards to the Vail
Glo Lodge landscape plan (Applicant: Craig Holzfaster)
6. Site Visit -Kravis Residence
Appeal by applicant of a denial by DRB regarding a landscape illumination plan at the
Kravis Residence (ApplicanUAppellant: Henry Kravis)
7. Adjournment
C:WGENDA.TC
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