The URL can be used to link to this page

Home My WebLink About1993-01-26 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSfON TUESDAY, JANUARY 26, 1993 2:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. TOV Ten Year Employee Recognition Presentations: Desiree Kochera, Community Relations Department. Gilbert Gallegos, Public Works/Transportation Department. Joe Ben Rivera, Public Works/Transportation Department. 2. PEC Report. 3. DRB Report. 4. Discussion Re: Ford Park Parking. 5. Update Re: Police Building Project. 6. Preliminary Discussion Re: TOVNRD Agreement Renewal. 7. information Update. 8. Council Reports. 9. Other. 10. Adjournment. THE NEXT VAIL TOWN COUNCIL OVERVIEW WORK SESSION WILL BE ON TUESDAY, 2/2/93, BEGINNING AT 6:30 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL EVENING MEETING WILL BE ON TUESDAY, 2/2/93, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL WORK SESSION WILL BE ON TUESDAY, 2/9/93, BEGINNING AT 2:00 P,M. IN TOV COUNCIL CHAMBERS. C:WGENDA.WS VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 26, 1993 2:00 P.M. IN TOV COUNCIL CHAMBERS EXPANDED AGENDA 2:00 P.M. 1. TOV Ten Year Employee Recognition Presentations: Mayor Ostertoss Ron Phillips Desiree Kochera, Community Relations Department. Gilbert Gallegos, Public Works/Transportation Department. Joe Ben Rivera, Public WorkslTransportation Department. 2:15 P.M. 2. PEC Report. 2:25 P.M. 3. DRB Report. 2:30 P.M. 4. Discussion Re: Ford Park parking. Ron Phillips Larry Grafel Action Reauested of Council: Discuss proposals for allowing local Mike Rose employees to park free at Ford Park on weekends. Backaround Rationale: VA and VRD are asking that employees be allowed to park free at Ford Park on the weekends. Revenue and expense data will be shared with Council at the Work Session. Staff will also share a possible solution with Council at that time. 2:45 P.M. 5. Update Re: Police building project. Ken Hughey Jeff Layman Action Reauested of Council: Provide input on proposed police Jeff Sheppard, building. Roth & Sheppard Backaround Rationale: On November 17, 1992, at a public hearing, Council authorized staff to re-work the preliminary design for the new police building. Staff and architects have developed a new scheme to be presented to the PEC on February 8, 1993. 3:30 P.M. 6. Preliminary Discussion Re: TOV/VRD Agreement renewal. Ron Phillips Action Reauested of Council: Discuss issues you want addressed as these negotiations get underway. Backaround Rationale: The TOV/VRD Agreement expires December 31, 1993. The VRD Board would like to have a new agreement negotiated by April, 1993. Council needs to give the committee members (Peggy, Jim, and Merv) direction on a number of issues. 1 4:00 P.M. 7. Information Update. 8. Council Reports. 9. Other. 10. Adjournment. THE NEXT VAIL TOWN COUNCIL OVERVIEW WORK SESSION WILL BE ON TUESDAY, 2!2/93, BEGINNING AT 6:30 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL EVENING MEETING WILL BE ON TUESDAY, 2/2/93, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN GOUNCIL WORK SESSION WILL BE ON TUESDAY, 2/9/93, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. C:WGENDA.WSE 2 SENT BY~EAGLE COUNTY ~ 1-22-93 ~ 9~Q7 T 30352872Q7i 1~ 1 Ly ~.i 5'n'i.:. January 22, 1993 - $:3S EAGLE COUNTY fR9lpWG • 551 ~tOApWAY OFFlCE OF TF~ ~ ~ r • P.O. 9PDx 850 BpARD OF Cf1A+IMlSSION[RS fAW.E. (:C7LORADO 81631 (303) 32S•B6Q5 ~ FAX: (303) 329-72p7 "tea ? .,a7 r •r'„M1a. n.j ^'.y . Y EAGLE Ct'1Ll1~TY, ~+~L~RADCf A~E~A • BQART.f OF C{~II.NTS~ COMMI`"SIUN.~RS j. RLANNING MEETII~~'r DAY ' JANUARY 2b, 1993 V7:RlU ~ 10:15 ZS-324-9~-DI;,Y I.AI~E I)Ilt1', IN(". ~lQ1S ~7rtn*rr ROndA' Pawl ClazksoII, P1a111~C, COIIlI1711I11ty Develogml~nt A~L.11~N: Cansicier the appliC~ltion that allows the applicant t[3 excavate surd sell silted up mail that has auuumulaf~i within the historlc~l boundaries of Dry Lake far reclamation and ll~rldscaping purpaslrs. ~ 10:15 - 10:311 ]Pi,AT SIGNING ~or.~ covmY~o~av Mary S~esslca, Offive Manager, Community Development Plant: - PD-108-92-AF3-HERRX CR, RAN~:H 1.OT i 21, .BL~K 1, FII.JNG 4 - 51?1-$45-92~THE RF~>t~KVE, BL]1L,~1NG H • ip:${1- 10:45 ROAR][lWG FC1RFi A~GiGRECxATE, INC. ~lc~ cavA?rrROO~ James R. l?ritze, Cour?ty Att..:.~.~~ At, r r~1N: Table iiprn February 1, 1993 at 1:45 p.m. To February 2, 1993 at x.:45 p. m.. • 10:43 -12;00 WQItR SF.55IQN - WECMItA ' arr'old~r~ratoss~ov~ Tom MetSa, Recr~.tian Director 12:OO - 01:30 LuNC>EI 01:30 - ~voRK s~SiOIV REGARDING FINANCIAL MT oJphc Hc7LY GfiOS.4 ROU~1! UPIlATE j AUen Stlrtiu, Accounting Director 'Tli>a .w.'~e?t 14.rrrJ...y~. OF TII~ EAGLE +COUNTY COMMClSSLOIVER9 wQ.L Bt Hl3Lp t3lr FEBRUARY 2.1993 ' THi3 AGB1VbA ES PROS ..+,tw FOR INFORMAt'10I~IAL PURr ~onv ONLY - ALL TIRIES ARB APP$O]f1MATE. 'THE Btr?ARD WILE IN SEBBION MAY CQN$1L1EA t}71iSR IT>6M4 THAT ARE BRUUOIiT ncsruRB R. PLANNING AND ENVIRONMENTAL COMMISSION JANUARY 25, 1993 AGENDA Project Orientation at Community Development Office 1:00-1:20 PM Site Visits 1:20-2:00 PM Public Hearing 2:00 PM Site Visits 1:20 PM 1335 Westhaven Drive Two Saabs - Kristan and Jim are drivers Public Hearina 2:00 PM 1. An update on the Golden Peak House with Clark Willingham to table indefinitely the request for the establishment of a Special Development District, a CCI exterior alteration, a minor subdivision, a zone change, and an amendment to View Corridor No. 1 for the Golden Peak House, 278 Hanson Ranch Road/Lots A, B, C, Block 2, Vail Village 1st Filing. Applicant: Golden Peak House Condominium Assoc./Nail Associates, Inc./Partners, Ltd./Margaritaville, Inc. Planner: Mike Mollica/Tim Devlin 2. A request for a setback variance, at the Manor Vail Lodge, to allow the construction of a trash enclosure, located on a Part of Lot 1, Block B, Vail Village Seventh Filing/595 Vail Valley Drive. Applicant: Manor Vail Lodge TABLED TO FEBRUARY 8, 1993 Planner: Andy Knudtsen 3. A request for a work session for a major amendment to SDD #4, Cascade Village Area A, Millrace III, to amend the approved development plan to allow for one single family residence and one duplex located at 1335 Westhaven Drive, more specifically described as follows: A part of the SW ~/a, NE Section 12, Township 5 South, Range 81 West of the 6th P.M., described as follows: DESIGN REVIEW BOARD AGENDA JANUARY 20, 1993 3:00 P.M. SITE VISITS 1:30 P.M. 1 McIntyre - 1121 Casolar Drive 2 Agneberg - 2585 Davos Trail 3 Hellberg - 355 Forest Road 4 Kaiser/xall - 4916 Juniper Lane AGENDA ..N 1. Kelton - Remove tree and add window. JC Lot 5, Block 6, Vail Village 7th/1034 Homestake Cr. MOTION:George Lamb SECOND:Bob Borne VOTE: 4-0-1 NG Abstained Consent Approved 2. Kaiser/Hall - Modifications to exterior materials. SM Lot 3, Block B, Vail Ridge/4916 Juniper Lane. MOTION: Michael Arnett SECOND: George Lamb VOTE: 5-0 TABLED TO FEBRUARY 17, 1993 MEETING. 3. Agneberg - (Conceptual) New primary with restricted SM secondary. Lot 24, Block B, Vail Ridge/ 2585 Davos Trail. MOTION: SECOND: VOTE: Conceptual Review 4. Kalkus - 250 Addition. TD Lot 19, Block 7, Vail Village lst Filing/ 324 Beaver Dam Road. MOTION: George Lamb SECOND: Bob Borne VOTE: 5-0 APPROVED with condition that Public Works review final site plan for driveway grades. 5. Cortina Chalets - 3 New single family residences. TD Lots 7, 8, & 9, Block B, Vail Ridge/2662, 2672 & 2682 Cortina Lane. MOTION: SECOND: VOTE: TABLED TO FEBRUARY 3, 1993 6. McIntyre - (Conceptual) New Duplex. TD Lot 12 Casolar II/1121 Casolar Drive. - MOTION: SECOND: VOTE: Conceptual Review_ _ 7. Hellberg - Demo/Rebuild and 250 Addition. AK Lot 1, Block 2, Vail Village 3rd1355 Forest Road. MOTION: George Lamb SECOND: Mike Arnett VOTE: 5-0 APPROVED with conditions. MEMBERS PRESENT MEMBERS ABSENT Ned Gwathmey Bob Borne Michael Arnett George Lamb Kathy Langenwalter STAFF APPROVALS Vail Village Inn - Phase IV-A; Exhaust fan for restaurant 100 East Meadow Drive/Nail Village Inn. Dauphanais-Moseley Lot 22; Window Changes 1450 Lionsridge Loop/Lot 22, Dauphanais-Moseley SDD. ~ Manor Vail/Curtin- Hill Sports; Sign 595 Vail Valley Drive, Manor Vail Lodge. Ann Marie's of Vail;. New sign 141 East Meadow Drive, Crossroads Shopping Center. Hickey - Sundial Condominiums, Unit A-1; Finish crawlspace 5040 Main Gore Drive, Unit A-1/Sundial Condominiums Phase 2. Timberline Home Furnishings; Temporary sign 450 East Lionshead Circle/Lot 6, Block 1, Vail Lionshead 1st Filing (Treetops Commercial). TOV/VRD JOINT MEETING 2/12/93 Subject matters that need to be negotiated in reference to the TOV/VRD Management Agreement. 1. Negotiation process ? a. Public Input Sessions b. Time Frame 2. Length of Agreement a. Amendment #1 Stipulation on multi-year contracts b. Subject to yearly renewal? n 3. Financial contribution - ~'~'~JA~'B"~ u-t~ 4. Pass Considerations a. Parking Passes b. Recreation Passes (golf, tennis and skating) 5. Control of the Dobson Ice Arena a. Town of Vail 30 days b. Non-profit group usage stipulations 6. Maintenance and upkeep agreements a. Dobson Arena b. Common Areas c. Non-common areas 7. Review Plan 8. Special Events a. Support from the TOV b. Inclusion into the Agreement 9. Use of current VRD administration office space 10. Set next meeting date, time and place a~~' ~i~/ ~ T~ ~yle.ur- 1d~~~TC~ m - a/to/93 - /a.~o ,~.a-sf,_ ~-~-c -Cb~-~.~~~ VMRD\JOINTI ~ ~ ~ ~r~7LS ~2e,s(- Sy~~-'S ~Ur J ~~,,ty v t-' /l~v,'~w RESOLUTION N0. 46 Series of 1988 A RESOLUTION APPROVING A SERVICE AGREEMENT BETWEEN THE TOWN OF VAIL AND THE VAIL METROPOLITAN RECREATION DISTRICT. WHEREAS, the Town of Vail ("the Town") and the Vail Metropolitan Recreation District ("the District") have provided and presently provide recreational programs and services to the inhabitants and guests of the Town; and WHEREAS, after a long period of discussion and negotiation, it is the desire of both parties to provide for the provision of all such services by the District; and WHEREAS, the Town and the District are authorized by the Constitution and the Statutes of the State of Colorado, including C.R.S. 29-1-203, as amended, to enter into intergovernmental agreements to govern the provision of such services to the inhabitants and visitors of the Town; and WHEREAS, the parties wish to enter into the agreement attached hereto as Exhibit A and made a part hereof by reference providing for the provision of such recreational programs and services by the District to the Town, and setting forth details in regard thereto. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. The service agreement between the Town and the District attached hereto as Exhibit A be hereby approved. 2. The Town Manager be hereby authorized to execute said agreement, and ali employees, officers, and agents of the Town of Vail to take all steps necessary to put said agreement into effect. INTRODUCED, READ, APPROVED AND ADOPTED this 20th day of December, 1988. Kent a. Rose, Mayor ATTES`T': ~C~^~?l~u.~-fw~--~ Pamela A. Bran~meyer, Town Clerk TOWN OF UAIL/NAIL METROPOLITAN RECREATION DISTRICT AGREEMENT THIS AGREEMENT is made and entered into this n~?LI day of _ nua c~( , 19$8, by and between the TOWN OF UAIL, COLORADO, a Colorado municipal corporation, hereinafter referred to as "the Town," and the UAIL METROPOLITAN RECREATION DISTRICT, a Colorado quasi-municipal corporation, hereinafter referred to as "the District". WHEREAS, the Town and the District provide recreational programs and services to the inhabitants and guests of the Town; and WHEREAS, it is the desire of both parties to provide for the provision of all such services by the District; and WHEREAS, the Town and the District are authorized by the Constitution and Statutes of the State of Colorado, including C.R.S. 29-1-203, as amended, to enter into governmental agreements to govern the provision of such services to the inhabitants and visitors of the Town. NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as follows: 1. PURPOSE It is the general purpose of this Agreement to transfer the management and provision of all recreational services for the inhabitants and visitors of the Town of Vail to the District. It is intended that such a transfer shall be financially neutral to the Town and that all financial benefits and costs will accrue to the District. 2. SERVICES TO BE PROVIDED BY THE DISTRICT The District shall provide to the Town recreational programs and services. Such services and programs shall be of high quality and shall be of sufficient diversity and scope to meet the recreational needs of the inhabitants of the Town and the visitors thereto. 3. REAL PROPERTY AND IMPROVEMENTS THEREON A. The Town grants the District a license to use the following real estate, and improvements thereon set forth below and more particularly described in Exhibit A attached hereto (the Premises): i) John Dobson Ice Arena and Environs ii) Upper Floor of the Old Town Shop, except the Police Weight Room iii) Youth Center iv) Nature Center v) Upper Bench of Ford Park vi) Public Tennis Courts vii) Athletic Field subject to the following terms and conditions: 1) Use of Premises The premises shall be primarily used for recreation programs and services except as otherwise provided for herein. The District shall permit the Town to use the Upper Bench of Ford Park for skier parking during the ski season. The Town, at its sole cost, shail repair any damage to the Park caused by such parking. 2) Utilities The District shall pay all charges for gas, electricity, light, heat, power, and telephone, or other communications services used, rendered, or supplied upon or in connection with said premises and shall indemnify the Town against any liability or damages on account of such charges. -2- 3) Access to the Premises The Town and its agents shall have the right to enter in or on the premises to examine them, to make and perform such alterations, improvements, or additions that the Town may deem necessary or desirable for the safety, improvement, or preservation of the premises. 4) Alterations b.v the District The District shall make no alterations, additions, or improvements in or to the premises without the Town's prior written consent. All such work shall be performed in a good and workmanlike manner, and all alterations, additions, or improvements upon the premises shall, unless otherwise agreed at the time the Town's consent is obtained or unless the Town requests removal thereof, become the property of the Town. 5) Maintenance and Repairs The District shall take good care of the premises and the fixtures and improvements therein including without limitation, any storefront doors, plateglass windows, heating and air conditioning systems, plumbing, pipes, electrical wiring and conduits, and at its sole cost and expense perform maintenance and make repairs, restorations, or replacements as and when needed to preserve them in good working order and first class condition. The District's obligation for repair and replacement shall include all interior, exterior, nonstructural, ordinary and extraordinary, unforeseen and foreseen repair, snow removal, and rubbish removal, landscaping and lawn care. The Town shall replace all plumbing facilities and equipment installed for the general supply of hot and cold water, heat, air conditioning, and electricity when such replacement is necessary to keep the property and improvements functioning properly, when the cost of the replacement thereof exceeds five thousand dollars ($5,000). The repair, maintenance and replacement of the refrigeration system for the ice surface in the Dobson Ice Arena -3- shall be the sole responsibility and cost of the District. The Town shall not be responsible for the replacement of any equipment damaged by the willful acts or negligence of the District. The District shall develop a maintenance schedule for each respective improvement used pursuant to this Agreement, which schedule shall be subject to the approval of the Town. The District shall keep a log setting forth actual maintenance performed at the Dobson Ice Arena. The log shall be kept in the same manner as presently maintained by the Town prior to the effective date hereof. 6) Assignment This license shall be non-assignable and the District shall not mortgage, hypothecate, or encumber any of the facilities set forth herein without the prior written consent of the Town in each instance. 7) Damage to or Destruction of Premises If any of the licensed premises are damaged by fire or other cause so that they may not be used for the purpose which they were intended and the repair or replacement of such premises shall require substantial cost, the Town may elect not to repair such damage and this license shall automatically terminate as it relates to said damaged or destroyed premises effective as of the giving of notice by the Town of such election. 8) Injury to Person or Property, a) The District covenants and agrees that the Town, its agents, servants and employees shall not at any time or to any extent whatsoever be liable, responsible or in any way accountable for any loss, injury, death or damage to persons or property or otherwise which at any time may arise in connection with the premises or be suffered or sustained by the District, its agents, servants or employees, or by any other person rightfully on the premises for any purpose whatsoever, whether such loss, injury, death or damage shall be caused by or in any way result from or arise out of any act, omission or negligence of the District, its -4- agents, servants or employees or of any occupant, subtenant, visitor or user of any portion of the premises, or shall. result from or be caused by any interference with or obstruction of deliveries to the premises by any person or by the loss or destruction by any person of furniture, inventory, valuables, files or any other property kept or stored on or about the premises or by any other matter or thing unless resulting solely from the negligence or willful misconduct of the Town, its agents, servants or employees. The District shall forever indemnify, defend, hold and save the Town free and harmless of, from and against any and all demands, claims, causes of action, liabilities, losses, damages or judgments on account of any of the foregoing provided that this indemnity shall not extend to damages resulting solely from the negligence or willful misconduct of the Town, its agents, servants or employees. The foregoing obligation to indemnify shall include indemnification to the Town for all costs, expenses and liabilities (including, but not limited to, attorneys fees) incurred by the Town in investigating and defending any of the matters covered hereby. b) The Town, its agents, servants and employees shall not be liable for injury, death or damage which may be sustained by the improvements, betterments, persons, goods, wares, merchandise or property of the District, its agents, servants, employees, invitees or customers or any other person in or about the premises caused by or resulting from fire, explosion, falling plaster, steam, electricity, gas, water, rain or snow, leak or flow of water, rain, or snow from or into part of the building or from the roof, street, subsurface or from any other place or by dampness of from the breakage, leakage, obstruction or other defects of the pipes, sprinklers, wires, appliances, plumbing, air conditioning or lighting fixtures of the building or the premises. -5- 9) End of Term Upon the expiration or other termination of this Agreement, the District shall promptly quit and surrender to the Town the premises in good order and first class condition, ordinary wear excepted. The District shall remove such alterations, additions, improvements, fixtures, equipment, and furniture as the Town shall require. 10) Compliance with All Laws and Regulations The District agrees not to use or permit the premises to be used for any purpose or in any fashion prohibited by the laws of the United States, or the State of Colorado, or the ordinances or regulations of the Town of Vail including the Town's no smoking ordinance, Ordinance No. 11, Series of 1988. B. In addition to the recreational premises set forth in this Agreement, the Town further grants a license to the District to utilize the offices they are presently utilizing at the time of the signing of this Agreement in the Vail Public Library for continued use as office space only, subject to the terms and conditions set forth in Section 3A hereof, except that the District shall not pay utility costs for said offices which costs shall be the responsibility of the Town. The Town further grants the District the right to utilize ten (10) parking spaces on the land commonly known as the Mud Lot. The right to use said parking spaces may be terminated by the Town upon the giving of thirty (30) days written notice of such termination to the District. C. The Town currently leases from third parties the following premises for recreational purposes: a) Red Sandstone Gym b) Potpourri Day Camp The Town shall attempt to assign said leases to the District subject to any restriction on assignment contained in said leases. -6- 4. EQUIPMENT A. The Town hereby transfers to the District for its use during the term hereof the personal property, equipment, and vehicles set forth in Exhibit B hereof. B. Except as otherwise provided for herein, the District shall furnish and supply all necessary labor, supervision, equipment, motor vehicles, office space, operating and office supplies necessary to provide the Town with the services contemplated hereunder. All equipment and vehicle maintenance costs shall be the sole responsibility of the District. 5. SERVICES PROVIDED BY THE TOWN The Town shall provide the District with financial and computer services as set forth in Exhibit C attached hereto and made a part hereof by reference. In addition, the Town shall provide the District with planning services subject to such control and provisions as the Town deems appropriate. The District shall pay no charge for ordinary ongoing day-to-day planning services, but for services which the Town in its sole discretion deems extraordinary, the District shall pay a rate as shall be agreed upon by the parties on a case by case basis. Throughout the term of this Agreement the Town shall have the right to use the Apple computer located in the District office on the date of execution hereof or any replacement or substitute therefor, at all reasonable times. 6. HEALTH INSURANCE The District shall be liable for eleven and one-half percent (11.50 of accrued liabilities of the Town's health insurance plan existing on December 31, 1987 based on the number of eligible District and Town employees as a percentage of the plan's total eligible employees. 7. CONTROL OF THE JOHN DOBSON ICE ARENA The parties understand the John Dobson Ice Arena is a multi-use facility utilized for both recreation and other purposes by the Town, and further understand -7- the Arena is subject to certain terms and conditions contained in a Deed of Gift between the Town and the Websters, a copy of which is attached to this Agreement as Exhibit D. The District agrees not to violate any of the terms and conditions of said Deed of Gift during the term hereof. The District's use of the Arena pursuant to this Agreement shall be subject to all outstanding agreements between the Town and third parties for or relating to the use of the Arena. The District agrees that during the term hereof the District shall allow the following organizations the right to use the Arena free of charge. The District shall allow other nonprofit corporations which are located in the Upper Gore Ualley to use the Arena for events that provide a social or cultural benefit to the Town for a fee equal to the costs and expense of staging the event. - Battle Mountain High School for graduation ceremonies The District agrees to use its best efforts to maximize the use of the Arena for conventions, meetings, conferences, concerts, and other income producing events during the period it is not required to use the Arena for ice skating by the Deed of Gift. During the term of this Agreement, the Town shall have the right to use the Dobson Ice Arena for a total of thirty (30) days during each year of the term hereof for whatever purposes it deems appropriate upon the giving of thirty (30) days written notice of such use to the District. The Town may exercise twenty (20) of said days between March 15 and December 15, and ten (10) of said days between December 15 and March 15. The Town shall be responsible and shall have the right to negotiate all terms and conditions of any activity or event the Town wishes to use the Arena for during said thirty (30) days. The District shall be entitled to receive the gross receipts or rent produced by any such event less all expenses and costs thereof. If the Town makes a good faith decision at a public meeting that the welfare of the Town and its inhabitants requires that the Dobson Arena be utilized -g- entirely for purposes other than recreation, it shall give notice thereof to the District. The District shall have ninety (90) days from the giving of such notice to vacate the premises in accordance with the provisions set forth in paragraph 3A(9) hereof. 8. RECREATION PLAN During the month of February, 1989, at a regular or special meeting of the Town Council of the Town of Vail, and during each subsequent February during the term of this Agreement, the District shall present a recreation plan to the Town Council detailing the District's fees, budget, plans and programs for the forthcoming year. The Town Council shall be given the opportunity to critique the plan and suggest changes in the plan to the District. The District shall give due consideration to all requests of the Town regarding the plan. The District shall base its recreational program for the forthcoming year on said plan. 9. FINANCIAL CONTRIBUTIONS The Town shall contribute to the District the sum of five hundred twenty-two thousand thirty-three dollars ($522,033) as set forth in Exhibit E hereof for each year during the term of this Agreement to be used by the District exclusively for the provision and development of recreational services, programs, and facilities to the Town. If the Coors Classic is not held within the Town and if the District does not provide Fourth of July youth programs during any year hereof, the contribution of the Town shall be reduced accordingly. This contribution shall be made to the District for each year during the term hereof as follows: A. January - 4% B. February - 2% C. March - 15% D. April - 6% E . May - 6°~ -9- F. June - 6% G. July - 15% H. August - 14% I. September - 10% J. October - 10% K. November - 6% L. December - 6% No later than two (2) years from the date hereof the District will hold an election and submit a mill levy increase to the authorized voters of the District. The mill levy increase shall be sufficient to increase the District's annual tax revenues in an amount equal to the Town's annual contribution provided for in this paragraph. Should the mill levy increase be approved, the Town shall take all steps necessary to reduce its mill levy so its tax revenues are reduced by an amount equivalent to the District's increase. In any year during the term hereof in which the Town decreases its general fund expenditure budget subsequent to January 1 of any fiscal year, the Town's contribution to the District shall be proportionately reduced. In any year in which the Town reduces its budget by decreasing its general fund expenditures five percent (5%) or greater than the expenditures in the previous year's budget due to a fiscal emergency occasioned by severely reduced sales tax revenues or extraordinary expenditures, the Town's contribution to the District shall be proportionately reduced. 10. GOLF, TENNIS, AND SKATING PASSES The Town will be charged by the District at the residential rate in effect at the time for each time a Town employee plays golf or tennis. However, the Town shall not be charged a total amount for any employee in excess of the respective -10- cost then in effect for a resident golf or tennis pass. The District shall provide skating passes for Town employees at no cost. 11. DEBT The Town shall be solely responsible for all debt related to recreation facilities owned by the Town existing on the effective date of this Agreement. All financing for recreational purposes occurring subsequent to the effective date of this Agreement shall be agreed upon by the Town and the District on a case by case basis. 12. DISTRICT BOUNDARIES The District and the Town will use their best efforts to take whatever steps are necessary to make the boundaries of the District and the Town coterminous. 13. PERSONNEL The Town and the District and their respective officers, agents, and employees shall fully cooperate so as to facilitate the performance of this Agreement. The provision of recreational services and programs as contemplated in this Agreement, the hiring, firing, and discipline of District employees shall be the responsibility of the District. No person employed by the District, in accordance with this Agreement, shall have any right to Town benefits including health insurance and pension. The District, however, may invest pension funds with the Town subject to such conditions as may be established by the Town and permitted by law. The Town shall not be liable for the payment of any salaries, wages, or other compensation to any District personnel performing recreation services pursuant to this Agreement, nor for any obligation of the District other than provided for herein. Nothing herein shall obligate the Town to be liable for the injury or sickness of any District employee arising out of his/her employment. -11- 14. LIABILITY AND INSURANCE A. The Town, its officers, and employees shall not be deemed to assume any liability for the intentional or negligent acts, errors, or omissions of the District or of any officer, agent, or employee thereof. Likewise, the District, its officers, and employees shall not be deemed to assume any liability for the intentional or negligent acts, errors, or omissions of the Town or of any officer or employee thereof. B. The District agrees to indemnify, defend, and hold harmless, to the extent allowed by law, the Town, its respective agents, off icers, servants, and employees of and from any and all loss, costs, damage, injury, liability, claims, liens, demands, action, and causes of action whatsoever, arising out of or related to the District's intentional or negligent acts, errors, or omissions, or that of its agents, officers, servants, and employees, whether contractual or otherwise. Likewise, the Town agrees to indemnify, defend, and hold harmless, to the extent allowed by law, the District, its respective agents, officers, servants, and employees of and from any and all loss, costs, damage, injury, liability, claims, liens, demands, action, and causes of action whatsoever, arising out of or related to the Town's intentional or negligent acts, errors, or omissions, or that of its agents, officers, servants, and employees, whether contractual or otherwise. C. The District and the Town shall respectively provide their own public liability, property damage, and errors and omissions insurance policies sufficient to ensure against all liability, claims, and demands or any other potential liability arising from this Agreement. Further, the District and the Town, respectively, shall name, subject to the approval of each respective party's insurance carriers, the other respective party as a coinsured under such insurance policies and to the extent of any potential liability arising under this Agreement and, upon reasonable written request, shall furnish evidence of the same to the -12- other respective party. In any event, each party respectively shall procure and maintain the minimum in insurance coverages listed below. All coverages shall be continuously maintained to cover all liability claims, demands, and obligations assumed by the parties hereto. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. a) Workman's Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract. b) General Liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and one million dollars ($1,000,000) aggregate. The policy shall be applicable to all premises and operations and shall include coverage for bodily injury, broad form property damage, personal injury, blanket contractual, products, and completed operations. c) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than one million dollars ($1,000,000) each occurrence and one million dollars ($1,000,000) aggregate with respect to each of the parties owned, hired or non-owned vehicles used in the performance of services hereunder. d) Errors and Omissions insurance with minimum limits of one million dollars ($1,000,000) each claim and one million dollars ($1,000,000) aggregate. e) If the District obtains a liquor license to serve wine, beer, or intoxicating liquors, it shall obtain liquor liability insurance with limits of one million dollars ($1,000,000) each claim and one million dollars ($1,000,000) in the aggregate. -13- Failure of either party hereto to maintain policies providing the required coverages shall constitute a material breach of this contract, upon which the non-breaching party may immediately terminate this Agreement. 15. EFFECTIVE DATE This Agreement shall become effective on the first day of January, 1989. 16. TERMINATION A. Unless sooner terminated as provided for herein, this Agreement shall terminate on December 31, 1993. Nothing contained herein shall be deemed to prevent or estop the Town during the term of this Agreement from taking action to dissolve the District pursuant to Section 32-1-701 C.R.S., as amended. B. Upon termination of this Agreement as set forth herein, the District's license to use Town real property and all improvements thereon shall cease as provided for in paragraph 3A(9) hereof. In addition, the District shall convey to the Town all equipment, vehicles, and personal property set forth on Exhibit B which had been previously transferred to the District. In the event that any such. equipment, property, or vehicles had been replaced by the District, the District shall convey to the Town such replacement. 17. MISCELLANEOUS PROUISIONS A. No modification or waiver of this Agreement or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. B. This written Agreement embodies the whole Agreement between the parties hereto and there are no inducements, promises, terms, conditions, or obligations made or entered into either by the Town or the District other than those contained herein. C. This Agreement shall be binding upon the respective parties, their successors or assigns. -14- D. All agreements and covenants herein are severable, and in the event that any of them shall be held invalid by a court of competent jurisdiction, this Agreement shall be interpreted as if such invalid agreement or covenant were not contained herein. E. The District and the Town have represented to each other that each possesses the legal ability to enter into this Agreement. In the event that a court of competent jurisdiction determines that either of the parties did not possess the legal ability to enter into this Agreement, this Agreement shall be considered null and void as of the date of such court determination. F. Any notices to be sent to the parties pursuant to the terms of this Agreement shall be mailed to the following addresses: Town Manager Town of Vail 75 South Frontage Road Uail, CO 81657 Chairman Vail Metropolitan Recreation District 292 West Meadow Drive Vail, CO 81657 G. This Agreement shall not be deemed to confer or grant to any third party any right to claim damages or bring any legal action or claim against either the District or the Town because of any breach hereof or of any covenant, condition, or provision contained herein. IN WITNESS WHEREOF,. the Town and the District have executed this lease as of the date first set forth above. VAIL METROPOLITAN RECREATION TOWN OF VAIL, a Colorado municipal DISTRICT, a Colorado corporation quasi-governmental corporation ' Rondall U. Phillips, Town Mar~ger T~'mothy 4t. Garton, Chairman -15- FAFMSTR... Fixed Asset Cls Serial Acquisit Acquisition Description Cde Number Make Model Loca Dept Date Cast 0000900173 PODUIM JAD 6200 _ 0000900008 ICE FIGURE SKATES 11 RIEDELL JAD 6200 01-01-76 12.950.93 0000900009 SKATE SHARPENER t t RffP~ T~KALQObb .lAD 6200 01-01-7? 2,-S+'~ 63 0000900056 ICE SKATES 11 RIEDELL JAD 6200 'i 0000900080 BARREL RESVRFACER 11 JAD 6200 00009000~ICE EDGER 11_35?R TNDfj~~_Q1 JAILh20S? 0000900037 CANDY MACHINE 15 208855 20 JAD 6200 O1-OS-82 1,000.00 el 0000900061 VENDING MACHINE 15 9MK019577 VENDO V192 JAD 6200 0000900073 POP MACHINE 1g an45~A DTXTF-NA(~3g(1-~tr~AO a~nn 'O~ 0000900001 ICE RESURFACER 2 ZAMBONI HDB2586 JAD 6200 01-01-77 18.755.00 0000900203 CHEVY PICKUP 2 1GCGC2474CJ138483 CHEVY 0000900204 TRACTOR ? 9172g64it S~ft4 _ 0000900013 VACUUM CLEANER 20 BILLYGOAT JAD 6200 03-01-79 594.00 0000900014'SPACE SWEEPER 20 28SPSB1961 CLARKE SPS28B JAD 6200 07-01-79 1.741.00 " 0000900015 SCUHBER an 82617? rLARuc EH13RG -fAD 62D~? 07-n1-~Q ~Q~ ~Ln _ 0000900028 BUN WARMER 20 12-7040-81 TOASTMAST 3B80A JAD 6200 02-01-82 760.00 "j 0000900029 REFRIGERATOR 20 RANDAL 9404E JAD 6200 02-Oi-82 745.00 'e 0000400031 REFRIGERATOR 20 .fr~gN ATH-n ~D 6200 e~-nt-ate ~.s~A nn 0000900036 WASHER 20 GE WWA5400 JAD 6200 01-01-82 500.00 ;.Z~' 0000900039 DSC 20 GE DDE6200 JAD 6200 01-01-82 500.00 . OQ(~QQQQ~ FRFc7FR ~n rQnR ogOAc JpD inn -zl 0000900039 JVICE MACHINE 20 STARLISE JAD 6200 m 2'' 0000900060 POP MACHINE 20 VENDO JAD 6200 ~ =•I 0000900062 JUL~_ MACjjjNE an 10996!+ v,FND[i Tope-~e SAD 6_ann _ zb~ 0000900063 PORTIABLE BAR 20 CAMBRO JAD 6200 ~ 0000900064 POPCORN MACHINE 20 4916561 STAR 49 JAD 6200 ~ i 0000900064 SOFT DRINK D I SPENSOA ~n ,)/r~D ~52~ 0000900066 COFFEE MAKER 20 20260 WESTMAN RD33A JAD 6200 7°I 0000900067 SOFT DRINK DISPENSOR 20 1549 SELMIX 124-4 JAD 6200 'O 0000900069 BFFR ~~R ?O RFVFR~`c .IAD 62nn 0000900070 3-TUB SINK 20 EAGLE SC-18 JAD 6200 0000900071 MICROWAVE 20 PANASONIC 70-500 JAD 6200 0000900072 HOTDQA-COOP CR ~n RODDID.UP kIDC3l~ JAD E.70O 0000900021 CHAIRS-ORANGE 23 22SG JAD 6200 06-01-79 30.564.00 "I 0000900016 OFFICE FURN & EQUIP 26 JAD 6200 Ob-Oi-79 10.877.00 ~J6 0000900068 TABLE ab AcR~aT 7~M JAp .ca,~n 0000900007 TWE"IBM SEL II CORR 27 JAD 6200 01-0l-76 609. 90 'eI 0000900017 SAFE-LARGE 27 MEILINK JAD 6200 03-01-79 725.00 ' _J9~ 0000900034 MEMORYWRITFR 77 YFRDY anf ~ JAD aa0n na-n~-an Q^~^~ r1n _ "i 0000900046 TAPE PLAYER 27 AVD.ENV JAD 6200 03-01-85 500.00 0000900057 SAFE-SMALL 27 MAJOR JAD 6200 00009AQ0TS PHONO _RAPH P AYER a7 ( FNEn 67gsc . fgD s.2nn _ 0000900079 PHONE ANSWER SYSTEM 27 SANTO TRA9902 JAD 6200 i ''i 0000900002 SOUND SYSTEM 26 JAD 6200 01-01-77 3.105.00 ' 0000900003 7CE PLANT/COP'LPRFSSDR ~ - CORK RS64A22-~IAD_ Ann A4-n1-77 Tt~~~pQ^Qj~ 0000900004 HEAT TAPE 28 JAD 6200 07-01-62 9,050.00 'i 0000900010 RINKTEX FLOOR COVER 28 RINKTEX JAD 6200 Ob-O1-79 33.500.00 0000900011 COIN LQCKEFS 7R GEp~~c~ JAD__ 6800 001-74 t4,_Qgb_~ `Qi 0000900012 CDMBINATION LOCKERS 28 DEBOURGH JAD 6200 Ob-O1-79 0.00 ''j 0000900020 SCOREBOARD 28 DAKTRONIC H2813 JAD 6200 01-01-79 6.028.02 _ _QQQ040Q024 T I 1 c ~a _ - _-MOND^ JAII-b2DD! n ~ -n + _g0,---- - 21~-4 + ~ nn 0000900025 BLINDS 28 JAD 6200 04-OI-81 2.397.99 0000900030 SINGLE DOOR 28 DANDELL JAD 6200 02-01-82 600.00 . _QQ909.OQ~''~~ R!lIIBEl3_IILE_FLODF iP -----_ZUEFLEE~_.-.-- _-_--JAD.---6200 03-n1-ate -b, 238_~P FAFMSTR... Fixed Asset Cls Serial Acquisit Acquisition , Description Cde Number Make Model Loca Dept Date Cost " 0000900033 RUBBER COMP TILE 28 JAD 6200 04-01-82 825.98 ' ~Z 0000900036 NOISE REDUCTION 28 DBX 165 JAD 6200 Oi-01-82 700.00 I' , 00009AOp44 cnMPDracpo t?MY 365A---JAD--fa.ZOC~ -RS + _ ^GS an 0000900048 BENCHES-BLEACHERS 28 JAD 6200 06-01-80 31.215.77 i' 0000900049 RUBBER TILE FLOOR 28 MONDO JAD 6200 01-01-80 20.188.06 PFT TR4 T1 FR 7R -JpJI s.7nn I' 0000900066 GAS CABINET 28 1945 JAD 6200 ° 0000900019 STAGE 29 SICO JAD 6200 07-01-79 33.789.00 I v 00009[fnA77 RFGI ~Pccl oo TGAf' A3300SX-+lAD--6200 n~ _nt -moo -~~a - ~1O 0000900023 SOVND SYSTEM 29 JAD 6200 01-01-79 22, 023. 00 0000900027 STAGE SKIRT CLOTH 29 ATLAS JAD 6200 12-01-BO 650.00 ~12 f~P ('ItRTeT~I ~o JAn 6200 A°-U1=84 t - - " 0000900043 SPOTLIGHTS 29 SATELLITE HMI575 JAD 6200 02-01-SS 8,000.00 0000900047 SOUND SYSTEM HORNS 29 PC694 JAD 6200 01-01-86 1.440.00 arr~aFD TCI G-4T ~o GALLpWgY__ 740H~' - - ° !9- ~F' - ~d 0000900074 REEL TO REEL PLAYER 29 TEAC 13300SX JAD 6200 0000900076 PHONOGRAPH .PLAYER 29 LENCO L755 JAD 6200 ';B - t=A 74 QED DT- 0000900078 TAPE PLAYER/AUTO 29 AEI 700-B JAD 6200 ~'tO 0000900026 COURT WASHER 30 TORO PRO JAD 6200 01-0i-76 1,885.01 ~z, Q -tn r1~ytE TM9-SQ--+JAD ba^...^.-~-~-Si-- 8A0-A0 - ~`Z 0000900045 VACUVM CLEANER 30 TAILORMAT TMD50 JAD 6200 01-01-85 1.323.56 23 0000900082 VACUVM WET DRY 30 87910 CLARKE 600A JAD 6200 1=~ o~oognnna'a ~arlrll~,JcT qDV ~n -a~~4 rl fir. T~(1 -u?n~'nn ~Z' 0000900090 FLOOR SCRUBBER 30 32A12070 CLARKE TB32A JAD 6200 . -~26 0000900041 HAMMER DRILL b RED HEAD 700 JAD 6200 01-01-82 800.00 IZ~ AAAn9AAAA7 TOPIC 4~,' .t R~WE~ . _-.A~ 6,7~n n+-rt~-R~' ~rQI~ 2° 0000900081 A-C WELDER 6 6712-604 LINCOLN AC2255 JAD 6200 ° 0000900084 AIR COMPRESSOR 6 DAYTON 32323B JAD 6200 00009AAQAS RFNf`H GR TNTIGP t~AXT~DJ 0000900066 DRILL PRESS b DAYTON 42660A JAD 6200 _ - 0000900087 GAS WELDER b VICTOR JAD 6200 oonnonnno~ nTGDI c T !JA- ^_3_^. ''1Q 0000900093 ECOLOGY LIBRARY T NATC 6500 01-01-76 736.73 0000900094 VACVUM CLEANER T NATC 6500 01-01-86 h° OOOOQnA09!S C~LPFTRF RTNG T NATC--6.500 n~_.nt-moo n~r7 n~ 0000900097 SNOWBLOWER T NATC 6500 02-O1-80 J° 0000900096 DAYTON MICROWAVE T 80713709 DAYTON DMR4501 NATC 6500 I'9 T -IJCHA-4-983 °ANASC71~4IC-EASAP->•(0-.1VAT~6500 ~'O 0000900100 WATER COOLER T DEEP ROCK NATC 6500 0000900101 INFORMATION DESK T CUTOMIZE NATC 6500 °2 ~ SNpy~~+CC T ASSORTED-ASSORTS-NATC-1SSOQ 0000900103 XC SKI EQUIPMENT T ASSORTED ASSORTS NATC 6500 0000900104 DISPLAY CASES T NATC 6500 Annnonntnt nTCDI pay cocsc T --NATC-b50e 0000900106 MOTION DETECTOR T NATC 6500 0000900107 METAL CABINET/FILES T ASSORTED NATC 6500 °N 8~(xltn V~CJ~i Cl~1ITD T K~~! I' 0000900109 IMB SELECTRIC II T IBM SELECT NATC 6500 ' 0000900110 SECVRITY/FIRE SYSTEM T NATC 6500 '~r 000444"' ~~Atn_T T- AMr -------------OTS-- 6:.72 0000900112 PARALLEL BARS T NISSAN OTS 6400 01-01-76 1.072.03 ~ - 0000900113 STACK MATS T AMF R5S 6400 01-01-76 606.63 ~94~ ' ;.,~00009001.1A-_R.ZNGS NISSAN---- - -----R5S--6400-4~ Ul}--76-- - 737-4~1 - - - _ .._y..._._ .,~y.~~_...... Description Cde Number Make Model Loca Dept Date Cost ` 0000900115 BALANCE BEAM T AMF OTS 6400 01-01-76 647.39 i 0000900116 SAFTY MAT T AMERICAN OTS 6400 01-01-76 546.91 It (lt t7 W I _HT IIPM NT T RS$_b.IEQO~Q_n1_Ca7 ,l.~O~t 17 ~'I 0000900118 UCS FLOOR MAT T USC OTS 6400 01-01-84 7,800.00 ' 0000900119 VOLLEYBALL NET T AMF RSS 6400 ' 0000_QQO1,,~0 GGOREHO~RD T` _ FAIRPLAY__ _bbOQ__-___HSS~4nn - f' 0000900121 WEIGHT SET T WEIDER RSS 6400 ° 0000900122 RECORD PLAYER T AUDIOTRON RSS 6400 ° w T Pq~c~ONir R~~~O9A RAD f.1 nn _ 'O 0000900124 KROY LETTERING T RAD 6100 0000900125 POP MACHINE T VENDO RAD 6100 12 0000900126 SLIDE PRO E~ CTOR T Kpp~c QFI R~b10n " 0000900127 MOVIE PROJECTOR T BELL HOWE RAD 6100 0000900128 COPIER T XEROX 3450 RAD 6100 " 0000900129 VACUUM CLEANER T RitRFKA Q9D ,F.tnn '6I 0000900130 PAPER CV~~cR T RAD 6100 0000900131 DESK PRO CORRD T RAD 6100 1° 0000900a,,32~F~SRO COORD T RAQ 6100 t° 0000900133 DESK T RAD 6100 E:'z° 0000900134 DESK T RAD 6100 2t 900135 REFRIERATOR T 71Q1374R q[~t D STgR_[_Rt'~OLd RAD l,len 2 0000900136 MIRCOWAVE T DD7221072 PANASONIC NN6307 RAD 6100 ~2' 0000900137 TABLE T RAD 6100 ~t~ss-,, 0000900138 CABI~jFT T RAD A1nA P° 0000900139 CABINET T RAD 6100 ° 0000900140 CABINET T RAD 6100 ' 0000900141 CABIN T i2Ap-61.Q1~ 2° 0000900142 TYPEWRITER T XEROX 610 RAD 6100 • 0000900143 TYPEWRITER T XEROX 630 RAD 6100 0000900144 CHAIRS T RAp~,,inn ' 0000900143 TRANSCRIBER'' T SECUTIVE BM4S RAD 6100 i'2 0000900146 FILE CABINET T N262 RAD 6100 ' T ~Rt RAn glen 0000900148 FILE CABINET T N290 RAD 6100 ° 0000900149 FILE CABINET T N290 RAD 6100 0000~001501:ALCULATOR T clpygt a?APr RAD 610th r' 0000900151 CALCULATOR T SHARP EL2192 RAD 6100 0000900132 CALCULATOR T OLYMPIA CP570 RAD 6100 T r-AS7ft vt awn R9D s,~nn ~'O 0000900134 CALCULATOR T CANNON P101-O RAD 6100 0000900155 PRINTER 7 HP HP2682D RAD 61.00 '2 OOQ0900156 COMPUTER T q.~G90RM000lA APP R RAD 6jOn 0000900137 COMPlitnr< 7 COMPAQ DESKPRO RAD 6100 0000900158 COMPUTER T COMPAQ DESKPRO RAD 6100 ' 000090018Q PR [NTCp T._-,- _ .MO15~ RAD-~ilOn 0000900160 PRINTER STAND T RAD 6100 0000900161 BLEACHERS T MIRACLE FPSB 6300 QQ00900162 BUILDING- IMPRnvFMF'NT T PPSR Ann f•Q 0000900163 BLEACHERS T MIRACLE FPSB 6300 0000900164 FIELD EQUIPMENT T FPSB 6300 ~ !S t+O _ _ R Rf1A 1 C T FPCR Finn i' 0000900166 ZAMBONI ENGINE T 126-070534 VOLKSWAGO 126A JAD 6200 0000900167 EXTENTION CORDS T HEAVYDUTY 1413 JAD 6200 ~24Q0.40016g DAMPERSYSIEM__. ,T -JAD-62IIn i ~ FAFMSTR._. Fixed Asset Cls Serial Acquisit Acquisition Description Cde Number Make Model Loca Dept Date Cost ' 0000900169 CASH REGISTER T SHARP ER3231 JAD 6200 , 2 0000900170 CASH REGISTER T SHARP ER-3231 JAD 6200 ~ ooQO9noi7t FRFF~R T BEVERAGE-$I37923_-JAIL-b?^^ ° 0000900172 HOT CHOCOLATE MACH T 41536 CHOCO JET HC2 JAD 6200 0000900174 WATER HOSE T JAD 6200 e S ~P LD~R cnRTf T croc,n . IAI)_-620.1' - ;'i 0000900176 ELEC. SPIDER BOXES T HUBBELL SB103 JAD 6200 ~e 0000900177 FLOORING T HOMOSOTE JAD 6200 0000900178 ROCKFY N[1CM~ Tspt T vccR .c.t.nn n~ t _sa•? g~-0Q _ ~1O 0000900179 BAR STOOLS T YSER 6600 0000900160 COUCH T YSER 6600 vcco c~nn '12 0000900181 FURNiTUac T - 0000900183 OFFICE FURNITURE T YSER 6600 0000900184 FOOSBALL TABLE T YSER 6600 'Y~ nnnnonn~si~ cnn~,,,BpL~ TApt c T vccR_~~. i8 0000900186 POOL TABLE T YSER 6600 ~ 0000900187 POOL TABLE T YSER 6600 OOOOgII(~RR Pn01 TABF c T vcca ~0f~ 0000900189 TELEVISION T RCA FJR528P YSER 6600 ~~,'O 0000900190 CAFE FURNITURE T YSER 6600 ~2' QDDn4nn1o1 r~}cc ctpc r vcER-bftnn 2c 0000900192 WURLITZER JUKE BOX T YSER 6600 j2J~ 0000900193 CAFE FURNITVRE T YSER 6600 i2°~ 0000900194 RTFJ;En FAl1iPMFNT T vc~ ~zel ' iZ~~ 186 ITEMS LISTED. ,2B i 129 i~ I ~71 I 72I l3I :N !~I "i - ,a ~3Y1 tOl '~2I °~I ` t n•I 'I tl d EXHIBIT C I ; FINANCIAL/COMPUTER SERVICES THE TOWN WILL PROVIDE FOR VMRD FOR A FEE PURCHASING AND CASH DISBURSEMENTS Input Claims Print Checks Prepare Hand Checks Prepare Checks for Signing Review Checks and Backup Mail Checks File Checks and Stamp Paid PAYROLL Master File Updates Print and Distribute Time Sheets Time Sheet Preparation Input Time Verify Batch Totals Input Voids and Handwrites Run a Trial Register and Verify Print and Sign Checks Run Reports Maintain Payroll Personnel Files Process Payroll Advances Quarterly Reports Preparation of W-2's CASH RECEIPTS Review Daily Sheets and General Ledger Posting Ice Arena General Recreation Nature Center Tennis Courts Golf Deposits Make the Bank Deposits (For Recreation and Ice Arena) Pick up money at Ice Arena and Recreation Department Daily Monday-Friday CASH MANAGEMENT Track Interest Income Reconcile Bank Accounts EXHIBIT C - - PAGE 2 - - - - ~ - - _ _ COMPUTER - - _ _ _ _ . _ _ - - _ - - Provide Necessary Computer Time Daily Backups (Mainframe only) Upgrades to Financial Software Including GL, AP/PO, CC, PR, AR, FA System Maintenance Query into Accounts Payable, Accounts Receivable, and General Ledger, Payroll/Personnel and Fixed Asset Software ~~Programs OTHER Reconcile any Hotel and Convention Advance Deposits Prepare Sales Tax Return Reconcile other General Ledger Accounts Review Month End General Ledger Maintain Fixed Asset Ledger as information is provided by VMRD - Invoice Miscellaneous Charges TOWN OF VAIL FEE Total 1989 fee for these services will be $33,375. The Town will bill VMRD in equal monthly installments of $2,781.25. VMRD is to let the Town know on an annual basis, by mid-July, what financial/computer tasks they want the Town to provide for the next year. The Town will then provide VMRD the next years cost for those services. - FINANCIAL/COMPUTER SERVICES VMRD WILL PERFORM FOR THEMSELVES CASH RECEIPTS Receipt Cash Through the Register close the Register.-and Prepare_Dail_y Cash Sheet Collect Bad Checks and Bad Debts-- _ - PURCHASING CASH DISBURSEMENTS Purchase Order Preparation _ Print Purchase Orders and Distribute Distribute Mail Obtain Purchase Order Authorization Vouch the Invoices ' Reconcile Monthly Vendor Statements Sign Checks EXHIBIT C PAGE 3 PAYROLL Payroll Audit per FLSA COMPUTER P.C. Repairs: and Maintenance _ Software Maintenance on Parks and Recreation Programs and Requested Upgrades PURCHASE OF FORMS VMRD is responsible for the procurement and payment of their own payroll and accounts payable checks, time sheets, computer paper and any other necessary forms. ONGOING FINANCIAL/COMPUTER RELATED SERVICES TOV WILL PROVIDE FOR AN ADDITIONAL FEE Financial/computer related services not included in standard fee to VMRD but the Town will provide upon request for a fee of $30 per hour, adjusted annually. Meeting Attendance Financial Planning - Budget_ Control _ - - ~ : - - _ • _ _ _ - . Preparation of Month-end~Treasurer!s Report - Contract Administration Preparation of Annual Budget Audit Preparation ``__-4: Financial and Computer Training _ ~ Cash Flow Projections - Document, Design and Maintain Accounting Systems for Good Internal Control Maintain Cash Ledger ~nygst _.Excess_ Cash _ _ . _ . ~ _ . EXHIBIT C PAGE 4 ONE-TIME SERVICES AND PURCHASES The Town will perform these one-time services for VMRD at an hourly rate of $20 plus any direct equipment or service costs. Set up New Accounts with Budget History (1987-1988) Data Transfer Employee Master File Information to VMRD Fixed Asset Input and Reconciliation for VMRD Assets (prior to January 1, 1989) - - - Set up Independent Cash Receipting System Dot Matrix Printer (estimated cost $4,000-$7,000) Pension Plan Document and Trust Agreement Modifications to Quarterly Benefit Statement and Reports Personnel Systems and Processes OTHER - - . _ . _ - - - - VMRD will maintain a printer at the .recreation offices to: Print Purchase- Orders - - - Print Financial Reports Print Daily Cash Reports VMRD is responsible for all their own procurement of supplies and materials. The pay phones in the Ice Arena and the Teen Center shall continue to exist with the Town per its multi-year agreement with U.S. Transcommunications, Inc. U.S. West pay phones shall-remain the responsibility of recreation. If the Town performs VMRD's financial services as described ~ierein,'then VMRD agrees-to bank at the same bank as the Town. The Town and VMRD may contract together for banking services in order to maximize savings. The Town shall notify the District Manager in a timely manner of any violations of policies or procedures established by the-District. The Town Controller shall be notified if any changes are made to policies and procedures established by the District. The Town's accounting staff shall not be held liable for errors and irregularities that may occur if they acted prudently and in conformance with the District's written accounting policies and procedures, or if the District has not provided for written accounting policies and procedures. EXHIBIT C PAGE 5 VMRD shall set up separate accounts with vendors and notify them that all invoices and statements be mailed directly to VMRD's post office box. 12-05-88 Estimate of Casts to Provide Accounting Services for the 12/19/88 Proposed Vail hietrop~~litan Recreation Distritt COMP TDTAL BILL FATE DOLLAR AVEF'AGE AF'~LU:ATIOi~ VMRD COM'r' HCuRS HRS FEr^.^.. EMF AM~~~~:T ANNUAL BILL RATE TASk::S TASk:S RG?D 'r'ER M0. FEF: PiD. FE±' fiOUr^^. PER hiD. FATE FEF: hOUR Purchasing and Cash Disbursement: P.O. preparation x x 18 Print P.O.s & distribute x x 5 Distribute mail x Obtain authorisation _ x Vouch the inv~~ice x Rec~~ncile mo. stints x Input claims x 32 3.00 813.00 8416.00 Write chec4;s x 1 1.00 $13.00 813.00 Hand checks x 10 10.00 8f 3.00 81.30.00 Prepare chk.s for siq 2.00 811.00 822.00 Sign chec4is x Review ch4;s °t backup 4.110 822.75 891.00 Mail chks 4.00 811.OU 844.i1Q File chec4ts ~ stamp paid 4,t_lil $11.00 x44.00 66 J7.0!1 8rG0.UO 89,1~0.t1U 81J.JJ Payroll: Master file updates x 3 3.51 816.5 -855.88 Print distribute time sheets x 4 3.50 811.00 838.50 Time sheet prep x 7 I'~.00 811.00 813'.00 Input time z 1 7.00 813.00 891.00 Verify batch totals x 2 1.50 816.5 824.38 Input voids and handwrites x 1 1.50 816.'5 824.38 Run a trial register verify x 1 3.00 811.00 8J3.00 Print sign checks x 1 3.00 $13.00 839.00 Run reports x 3 2.00 811.00 822.00 Misc duties (Maintain persa~nnel files) x 5.00 816.5 881.25 Process advances x 2.50 816.25 84().63 G?uarterly reports x 8125.00 Prepare W ms's x 8110.OU 23 44.50 8583.00. 86,996.00 813.10 Estimate of i=~~sts to Provide Actountinq Services far the Proposed Vaii Metrt.politan recreation Distric+, l"~Oi~r^ TOTAL RILL FATE DOLLAF.. RVEF:AGE AFFLiCATION VMRD CDMF HOURS HrS FEr EMF AMOUNT ANNUAL RILL RATE TASk:B TASr:S ROD FER. M0. FEr M0. FER HOUR FEr M0. rRTE FEr HOUR. Cash receipts: F.e~_eipt cast? thru the register x 44 Close the register and prepare daily sheet x Collect bad cheeks x P.evi ew dai 1 y sheets << past L. Ice arena x 8 15.40 811.44 8165.44 Gen r:ec x 8 5.00 $11.44 55.04 Nature center x 3 3.40 811.44 8.;3.04 Tennis courts x 4 3.75 811.04 841.25 Golf deposits x 5 5.54 811.00 864.50 Fick up daily cash Ice & Pet 5.54 511.44 $64.54 Make the bank deposit Ice °x rec 2~),4~) 81J,i)4 8~~64,00 68 57.75 675.25 58,143.04 811.69 Cast? management: Track interest income 1.40 513.44 813.44 Fect~ncile bank: accts x.44 813.44 852.44 F.'eview bang: rec's 4.54 $:'3.75 811.38 5.50 76.38 8916.54 813.89 Other accounting activities .Reconcile hotel advance deposits 4.5~i 816.25 88.13 Inv~~ite mist charges 1.54 816.25 824.38 Prepare sales tax return 1.44 816.25 816.25 Reconcile tither G.L. accts 2.00 816.25 832.54 Fina.ntial reports x 2 1.44 811.i~G 811.04 fieviea~ general ledger 1.50 822.75 834.13 Maintain fixed asset retards x 2 2.40 813.p4 82b.40 - 4 9.54 8152.38 81,828.50 816.04 Total computer hours 161 51.75 8281.75 83,381.00 Total computer maintenance t% ~f Actual Casts) 8244.04 82,440.00 Pension administration t% of Ar_tual Costs? 8395.00 BJJ, :,75.44 VMACF'r01 e FtECCON 1 EXHIBIT E Detail of TOV Payment to VMRD for Provision of Recreation Services PAYMENT ITEM AMOUNT TOV Recreation Subsidy 476,383 Office Support Expenses 5,850 Ilnemployment Insurance Costs 2,500 Personal Computer Repair & Maint. 500 Software Maintenance 788 Coors Classic 14,100 4th of July Youth Event 8,000 Current VMRD Management Fees (29,234) New VMRD Management Fees 33,375 Zamboni Replacement 3,196 Refridgeration Equip. Replacement 5,700 Parking Passes 1,200 TOV Payment to VMRD 522,358 * This amount will be supplemented by a one-time payment of $7,500 for the Zamboni and $12,000 for the refridgeration equipment. . ' ' i EXHIBIT D ~V1 - i DEED OF GIFT AN15 AGREEN4ENT • . • THIS AGREEl~iENT made this ~ay of /vt~ ~ ~ , • ~ . 1976, by and between the TOWN OF VAII,,• ~a Colorado munic~pal . ~ --e corporation, and - . WHEREAS, has offered to • make a gift to the Town of Vail of stock presently held by ' in McGraw-Hill, Inc. for the purpose of enabling the Town •to bui.ld a regulation size ice rink; and - . WHEREAS, the Town has long felt the need for such a facility .and has accepted by Resolution No: 4, Series of 1976,•the gift offered . ~ NOW, THEREFORE, in consideration of the recitals,• mutual proTnises and agreements herein contained,•the parties ,agree as folloc~~s : • ~ ~ ~ . (1) hereby agrees to transfer as a gift to the Towr.~ of Vail su~ficient stool: iZ ?•icGraw-Hill, Inc. having a value equal to the cost of~purchase and installation of the following: (a) A complete, installed Holmsten Rinkma~ter Direct Liquid Refrigeration ICE RINK including all refrigeration and mechanical equipment necessary for the making of ice for a regulation size ice rink; (b) The boards, dasher shields, and hockey goals surrounding the rink but not including benches or other enclosures; . (c) Restroom and changing facilities; . (d) Public address and music system; ~ ~ ~ . ~ (e) Firs ~ ~ • . ' . . ' _ . ' ~ .~(f)~ Zarnboni csr equivalent; ~ ~ :i'• ; . . • ~ ~ • • • . '•(g) Site preparation, costs and experi'ses: • ~ ~ over .Tweraty-,five ~Thousand•~~~: . Dollars ($25, 000.00). ~ ~ • • • r' ~ • AGREEMENT Page 2 • (h) Incidental travel or investigation , expenses that may be incurred by Town officials, .staff, or advisors for the selection of a con- . tractor, design of the rink, or a portion or all of the facility expected to cost not over Five • Thousand Dollars ($5,000). (2) The gift shall not exceed stock having a'value of • Three Aundred Fifty-Five Thousand Dollars ($355,000). , (3) The above specified gift shall be. made in four . installments, commencing on May 11, 1976, with the remaining three installments to be made at mutually convenient times, expect to be completed prior to December 31, 1976. The first install- ment of the gift shall be 6000 shares being transferred on or before riay 11, 1976. ' (4) The Town of Vail states that it is its intention to place the ice rink on that parcel of property within the Town known as Site 24. The Town intends that if it decides to enclose the ice rink within a structure or building in the future, such enclosed facility will be available for ice related activities at least 75$~of the time it is open. The Town also intends to provide sufficient staff and advisory services to provide a quality facility that will bean asset to the com.•nunity. The Town further intends: (a) To provide grading, utility relocation or replacement, and other site preparation that may be necessary for the construction of the ice rink; (b) To promptly take all necessary steps to select a contractor and other services so that the ice rink may be substantially co*~pleted by December 31, 2376, • AGREE2•,E1JT ~ Page 3 (c~ To keep and - family fully informed as to progress that" is being made toward planning and completion of the facility. • (d) To the extent feasible, to keep the identity of donor, confiaential. • • EXECUTED on the day and year first above ` - :written. - ~ ~ State of NQ,~,J ~ ~rsec~ ) ss: County of ~~-C° ~C~ ) • Subscribed and scaorn to by Elizabeth M. Webster _ this day of !•iay, 1976. Notary Public CF: - ! ~..::~t...~~R N07ARYJ GU~:IC OF t:r1Y JCRSEY !•iy COfi~'II1S SlOn expires : ui Commission Expires N::em~er 8, 1978 ACCEPTED TO~•TN OF VAIL, COLORADO, A Colorado municipal corporation ATTEST: ~ ~`'ti i f t'~C1 C~~.`~ . • Town Clerk `/G~ li ~ - • • x FIRST ADDENDUM TO TOWN OF NAIL/NAIL METROPOLITAN RECREATION DISTRICT AGREEMENT THIS ADDENDUM is made and entered into this ~ day of ~ , 1990, by and between the TOWN OF NAIL, COLORADO, a Colorado municipa corporation, hereinafter referred to as "the Town," and the NAIL METROPOLITAN RECREATION DISTRICT, a Colorado quasi-municipal corporation, hereinafter referred to as "the District." WHEREAS, the Town and the District entered into a certain Agreement dated January 24, 1989, dealing generally with the provision of recreational programs and services to the inhabitants and guests of the Town by the District (the "Agreement"}; and WHEREAS, the parties wish to amend certain provisions of the Agreement and Exhibit E attached to the Agreement and incorporated therein. NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as follows: 1. Commencing on January 1, 1990, the amount of the financial contribution made by the Town to the District shall be increased from five hundred twenty-two thousand thirty-three dollars ($522,033) to the sum of five hundred forty-three thousand two hundred forty-three .dollars ($543,243). 2. Commencing on January 1, 1990, Exhibit E of the Agreement is hereby amended to read as set forth in the Exhibit E attached hereto and made a part of this Addendum by reference. 3. Commencing on January 1, 1990, paragraph 5 is amended to provide for the following additional services to be provided by the Town to the District: Ford Park - Irrigation (1990 only) - Trash Removal (non-special event only) - Flower Planting and Maintenance in Current Beds at Tennis Courts - Hand Mowing around Tennis Courts - Repair Irrigation System Golden Peak - Trash pickup Golf Course - Flower Planting and Maintenance in Current Beds - Plowing - Sweeping Dobson Ice Arena - Flower Planting and Maintenance in Current Beds - Mowing Red Sandstone School - Plowing - Sanding Special Events - Races (only for similar events and races as actually held in 1989) - Street Sweeping - Police - Setting Courses/Blockades 4. The provision in paragraph 9 of the Agreement which provides that no later than two (2) years from the date of the commencement of the Agreement the District will hold an election and submit a mill levy increase to the authorized voters of the District sufficient to increase the District's annual tax increases in an amount equal to the Town`s annual contribution is hereby deleted. 5. In addition to any contributions of the Town set forth in the Agreement or this Addendum, and any expenses to be paid by the District set forth in the Agreement and this Addendum, each party shall pay those recreation related expenses which they respectively paid prior to the execution of the Agreement. 6. Except for the amendments set forth in this Addendum, all other provisions of the Agreement shall remain unchanged and in full force and effect. WHEREFORE, the parties have signed this Addendum on , 19. VAIL METROPOLITAN RECREATION TOWN OF AIL, a Colorado municipal DISTRICT, a Colorado co o ation quasi-governmental corporation gy . By : _ ' Jnv on all V. Phillips, Town anager K Wilson, Chairman -2- EXHIBIT E Detail of TOV Payment to VMRD for Provision of Recreation Services ITEM PAYMENT AMOUNT TOV Recreation Subsidy $476,383 Office Support Expenses 5,850 Unemployment Insurance Costs 2,500 Personal Computer Repair & Maintenance 500 Software Maintenance 788 Fourth of July Youth Event 8,000 Current VMRD Management Fees (29,234) New VMRD Management Fees 33,375 Zamboni Replacement 3,196 Refrigeration Equipment Replacement 5,700 * Parking Passes 1,200 Park Maintenance 23,000 Workers Compensation Lnsurance 15,970 Property Insurance (4,893) Advertising for Vacant Positions 225 Phone Services 683 TOV Payment to VMRD $543,243 * This amount will be supplemented by a one-time payment of $7,500 for the Zamboni and $12,000 for the refrigeration equipment. BOTH + SHEPPRRD ARCH . TEL Flo .3032980720 Jan .25 , 93 16 ~ 58 P .02 ti.~ : i t Y~f e ~t ~ ] _ , i 25 January 1993 V IL PULICF AN17 MUNICIPAL FACILITY R TI t + 51~IEPPARD + PASQUA ARCHITECTS ~ C S1' t:5TIMATE ' 2 Area Cost Total Rr odel Area upper 3,000 lower 3,845 590/SF $616,050 M P.t7. Uffice Construction 12,895 $ti0/SF $1,418,450 Pa kingg Under New Construction 11,521 $25JSF $288,025 ($9,000lspacr) pn ludes foundation and Flc~rhonf support) Su ace. Parking Lei 5,760 S3/SF $17,280 (51,152Jspacel (6 se and surface only) ~ La dscaping X75,000 I Sit work and Utilities $210,000 Bu Idiog Construction Total $2,626,805 ' Fu niture /Furnishings 19,740 315/SF $296,100 Ca slruciion Total $2,92Q,94S ~QO~ 6p0 Gc~ tingYncy 10% $Jk9,000 Su local $3,213,155 De •ign Fees $250 000 r "T~TA£ PRO)£CT COST $3,4b3,755 •A diGons or Upgrades • A.D.A, upgrades to existing building $25,000 Estimated • New entry doors cm west facade $7,000 • New entry roof element on west facade 520,000 • Upgrades to main entry lobby and east /west cite spine $30,000 • New roof to cover existing problem areas and to link to addition $80,000 • Exterior modifcation to 2 story S.W. facade facing Frontage Road $20,000 • Exterior painting and general touch-up $15,000 • Contingency 15% 529,550 • Design Fees (to accomplish the upgrades) 540,000 TOTAL $ZIi6,550 • r~ VAIL GOLF CLUB JOHN A. DOBSON ARENA 303-479-2260 321 East Lionshead Circle FORD TENMS COMPLEX Vail, Colorado 81657 303-479-2294 3n3-a79-2z71 ail ecre lO MARKETING/SPECIAL EVENTS VAIL YOUTH SERVICES DISTRICT SPORTS 395 East Lionshead Circle 303-479-2279 Vail, Colorado 81657 NATURE CENTER 3U3.479-2292 292 West Meadow Drive • Vail, Colorado 81657 303-479-2291 303-479-2279 • FAX 303-479-2197 Mr. Ron Phillips Town Manager Town of Vaii 75 S. Frontage Rd. Vail, CO 81657 January 4,1993 Dear Ron: I'm writing to thank the Town of Vail for its excellent efforts towards making the 1992 Tree Lighting Ceremonies a success. By all accounts, the event was well organized and ran very smoothly. This was, in large part, due to individuals within TOV departments working to ensure that all the necessary pieces were in place. I would like to extend special appreciation to Larry Grafel and the staff of the Public Works Department, especially Leo Vasquez and Jim Hoza. In addition, Mike Rose and the Transportation Department staff. And finally, Tom Sheely and the Vail Police Department. Once again, my sincere thanks to the conscientious efforts of all of the Town of Vail staff who played such a key role in the event. Warmest Regards, Richard S. Chastain Special Events Director VAIL GOLF CLUB JOHN A. DOBSON ARENA 303-479-2260 321 East Lionshead Circle • FORD TENNIS COMPLEX 3oa-a79'un 81657 all ecre 10 303-479-2294 MARKETING/SPECIAL EVENTS VAIL YOUTH SERVICES DISTRICT SPORTS 395 East Lionshead Circle 303-479-2279 Vail, Colorado 81657 NATURE CENTER 30379-2292 292 West Meadow Drive • Vail, Colorado 81657 303-479-2291 303-479-2279 • FAX 303-479-2197 Christmas In Vai11992 After Action Report INTRODUCTION The Vail Recreation District was responsible for Christmas In Vail for the first time in 1992. Prior to 1992, this annual series of events was implemented by the Vail Resort Association or the Town of Vail. Encompassing the entire month of December, Christmas in Vail featured several event components. A short description of each follows: Winter Wonderliehts: (December 1-19) WW is the continuation of the yearly holiday decoration contest (previously named "Valley of Lights"). Vail residents and businesses were encouraged to take part and prizes and trophies were offered. Tree Li~htine Ceremonies: (Saturday, December 19) The tree lighting ceremonies are another traditional part of the Vail holiday season. Two roughly identical ceremonies were held in Lionshead and Vail Village. New Year's Eve Fireworks: (Thursday, December 31) In conjunction with Vail Associates' "Hot Winter Nights" ski demonstration event at Golden Peak, the VRD contracted and paid for a fireworks show. Youth Proerams: (December 1-31) New in 1992. School children from the Vail Mountain School and Red Sandstone Elementary School were asked to make decorations for and decorate Christmas trees purchased and placed by the VRD in 3 prominent Vail locations. In addition, the school children were invited to a holiday party at the youth center after decorating the trees. BUDGET SUMMARY Expenses for Christmas In Vail totaled $10,030 with income from the Town of Vail of $12,000; equalling a net income of $1,970. Detail is provided in the attached event budget. St7ecial Note: The Vail Resort Association was responsible for Christmas in Vail in T 991. As with several 1991 events under their responsibility, the budget communicated by the VRA to the TOV presented an expense estimate that was much too low. Most specifically, the 1991 VRA budget which provided the basis for 1992 fzgures did not include the New Year`s Eve fireworks. Consegatently, the VRD budget did not include this expense of $6,000. As a result, net income for Christmas in Uail 1992 was $5,500 less than anticipated. Were it not for this insalfficiency ,the net income for Christmas in Vail, 1992 would have shown a positive variance of $500 or total net income of $8,000. This oversight has been corrected in the 1993 budget . MARKETING Marketing efforts for Christmas in Vail 1992 included: * Poster and Rack Card development and placement. Rack cards specifically for hotels and information booths. * Radio spots on KZYR, specifically for the tree lighting ceremonies * Newspaper advertisements placed in the Vail Trail and the Vail Daily for the tree lighting ceremonies one week out, in color. * Press releases including all events, but focusing on the tree lighting, to all local media outlets including ail local radio print and other agencies (TOV, VVTCB, etc.) * Editorial coverage, especially strong in the Vail Daily. Event coverage in three articles including the front page. Sue_ ~estions for 1993: * A more clear definition of the events that we are supporting (ex: this year, the IMG Paul Wylie ice event was initially included in the print work ,then deleted.) * Develop a "Christmas In Vail" logo. Something that can be included in all events to add continuity to the entire holiday schedule. EVENT COMPONENTS Tree Lighting Ceremonies The tree lighting ceremonies were a success. Over 60 dignitaries^ were in attendance including President and Mrs. Gerald Ford, Jack Nicklaus and family, Town of Vail, Eagle County, and Vail Associates officials. As mentioned, the annual tree lighting consists of two identical ceremonies; one in Lionshead and one in Vail Village. All dignitaries were invited to a reception at The Chart House in Lionshead prior to the ceremony there. After the Lionshead ceremony, they were transported to the Sonnenalp Austria Haus via horse drawn wagon or bus fora "warm up" of hot drinks prior to the Village tree lighting. Each ceremony featured: * Singing by the Vail Community Chorus * Solo by Pat Hamilton * Introductions of the "major" dignitaries by Town of Vail Mayor Peggy Osterfoss * Greetings and lighting of the tree by President Ford * Free hot chocolate and coffee for the public ^ Tlce appearance of so mangy dignitaries was unprecedented. In fhe past ,30 dignitaries, at most, attended. This mad be explained by the extra effort dedicated to inviting arzd following rip by phone uath all znho mere invited. Strong Points * Organization and logistics. The event ran very smoothly and was, most importantly, brief. * Town of Vail departments were verv helpful and organized in making sure that event set up, electrical, security, and conflicts with public buses were avoided or dealt with right away. * Transportation for the dignitaries included horse drawn wagons and a TOV bus reserved for them. This provided a option for those who wanted a warmer ride as well as accommodating the high number of special guests at the event. * Hospitality for the dignitaries at The Chart House and The Sonnenalp were very warm, nice and with appetizing menus. Sue~estions for 1993 * Think about culling the List of dignitaries invited to the event. Over 60 guests presents logistical and transportation challenges. Also, over $1,000 was spent on two brief receptions for the guests. * Steve Jones' horses were made nervous by the close presence of so many spectators. Provide crowd control staff for keeping people away from the wagons and give Steve a radio so that he can enter the Lionshead Mall area at the latest possible moment, thereby avoiding contact with the public as much as possible. "The electrical system at the Village site was overloaded by sound and lighting systems. Provide more electrical circuits at the Village site. Four 40 amp circuits at least. * Provide free activities at the youth center for the children of the dignitaries. Winter Wonderlights The yearly lighting contest (this year called Winter Wonderiights} was marginally well received by the community. All businesses received a letter asking for participation and newspaper ads ran from Thanksgiving until the entry deadline on December 11. In all, only 6 businesses and 2 residents entered the contest. Other "entrants" were gained by walking around town and placing any decorated business or home into the contest whether they entered voluntarily or not. In addition, very few spectators stayed for the awards ceremony after the Village Tree lighting. Sug_ Qestions for 1993 * Since there was such low voluntary participation in the contest, discontinuation of the contest should be considered. It is also possible that high profile prizes may increase participation[. Therefore, greater solicitation efforts or prize purchases should be considered. * Do not include a public awards ceremony. Name the winners in the newspaper and notify them individually. Fireworks The VRD's role in the New Year's Eve fireworks display was limited to: Contracting with and paying Western Enterprises $6,000 for the show, while Vail Associates technicians jointly employed by VA and WE implemented the display in conjunction with Hot Winter Nights. * Securing permit approval from the Town of Vail and coordinating traffic control with the VPD. The fireworks display was successfully implemented. Youth Programs Trees were installed in Dobson Arena, The Gondola Building and the lobby of The Radisson hotel. Each tree had a sign autographed by the children and recognizing VRD's sponsorship of the program. This was an easy program to administer although time consuming. The children enjoyed it and our outreach to them was well received by school teachers and administrators. Suggestions for 1993 "Delegate the entire project to a coordinator or other employee in either the Special Events or Youth branch. Try to place more trees (maximum of 6}. SUMMARY Overall, Christmas in Vail, 1992 was successfully organized and implemented. Of special note is the great deal of cooperation between Town of Vail departments and the VRD. In addition, several VRD branches contributed personnel to the successful implementation of the event. Suggestions for the entire Christmas In Vail schedule of events include: * Christmas In Vail could well take on larger proportions. Suggestions to that end are as follows: - Develop a comprehensive theme to the holiday schedule of events that would create cross marketing opportunities between event components. This would provide sponsors with an extended time frame to gather impressions. - Though the tree lighting ceremonies do not represent a sponsorship opportunity within themselves, the entire Christmas In Vail package does. A sponsorship package featuring all CIV components should be developed with the addition of a major spectator event (such as an ice show). Offer childrens' activities in the Lionshead Mall and Village core areas during apres' ski hours * Create a wine tasting/ epicurean event along with a classical Christmas concert Christmas In Vail 1992 Budget Detail Expenses $ Amount Revenues $ Amount Printing $100.00 TOV $12,000.00 Advertising $300.00 Fireworks * $6,000.00 School Trees $100.00 Sound System $1,500.00 Chorale $200.00 Pat Hamilton $100.00 Awards $81.00 Steve Jones $350.00 Chart House Rec. $250.00 Sonnenalp Rec. $689.00 Lionshead Hot Cho $180.00 Village Hot Choc. $180.00 NET TOTAL $10,030.00 $12,000.00 $1,970.00 * Fireworks expense not included in original 1992 budget R~C~I~~~ 2 p 1993 DISTRIBUTION LIST - PUBLIC WORKS PRIORITY LIST BRIAN ANDERSON ERNST GLATZLE TOWN COUNCIL STEVE BARWICK GARY MURRAIN DEBBIE ROELAND MIKE BRAKE GREG HALL MIKE ROSE DICK DURAN SUSIE HERVERT TODD SCHOLL CAROLINE FISHER JIM HOZA DAN STANEK ANNIE FOX DD DETO LEO VASQUEZ JOHN GALLEGOS JOE KOCHERA PAM BRANDMEYER KRISTIN PRITZ CHARLIE OVEREND LARRY ESKWITH PETE BURNETT TODD OPPENHEIMER KEN HUGHEY JODY DOSTER MANUEL MEDINA FILE JANEIL TURNBULL MEMORANDUM T0: RON PHILLIPS, TOWN MANAGER FROM: LARRY GRAFEL, DIRECTOR OF PUBLIC WORKS/TRANSPORTATION DATE: JANUARY 18, 1993 RE: PUBLIC WORKS PRIORITY LIST FOR THE WEEK OF JANUARY 18 - 22, 1993 STREETS AND ROADS A. 1. Construct various signs: a. Village loading signs for core. b. 4-Way to Gold Peak, handicap skier service signs. c. 2 "Caution-Falling Debris/Use at Own Risk" for underpass at Aspen Lane and install at both ends. d. Miscellaneous signs as determined by Engineer. e. "Parking in designated spaces...etc." 2. Mulch Xmas trees. 3. Conduct CDL testing (Charlie 0. to test Gilbert G.). 4. Bid on "Ski Museum Park" project. 5. Clean off new bus shelter roofs. 6. Clean-off and assist in moving bridges for Town of Buena Vista (weather permitting). 7. Pete to measure new sidewalk at Willow Circle for Pepe. PARKING STRUCTURE/TRANSPORTATION A. 1. Install door for Bus Department. 2. Deliver bus maps to lodges throughout town. 3. Correct ground fault problems in fire alarm at VTC. 4. Schedule extra staff for "Brotherhood" visit. 5. Remove garland. 6. Correct heating and ventilation system problem at Muni. Bldg. 7. Construct melting rack for sweeper on 1st level at VTC. 8. Coordinate with Leo electrical needs for structures. i PUBLIC WORKS PRIORITY LIST Page 2 CARPENTERS A. 1. Construct storage cabinet for Public Work's copy machine. 2. Install sink cabinet for Public Work's breakroom. 3. Carve totem poles. 4. Repair Bus Department and parking signs. 5. Sandblast sign for Stephens Park. 6. Replace bus stop post at Lionshead East Stop near Teen Center. 7. Seal off stairwell wall near Fleet Maintenance Part's Room from the Public Work's side of shop. ELECTRICIANS A. 1. Run conduit for fire detector for storage facility at VTC. 2. Install smoke detector and lights at Ski Museum Storage. 3. Repair leaning street light pole at Municipal Bldg. 4. Repair various light outages. 5. Install disconnect at cinder bin. 6. Bid electrical part of "Ski Museum Park" project. 7. Coordinate light order for Stephens Park with Todd 0. 8. Order and install new light fixtures in Library. 9. Check Public Works Buildings for fire code violations. 10. Check timeclock at main VTC staircase. PARKS DEPARTMENT A. 1. _Draw up plans for Fleet Maintenance Restrooms. 2. Complete planting plan for Dowd Junction Recreation Path. 3. Prepare "in-house" bid for Ski Museum Park. 4. Coordinate light order for Stephens Park with Leo. 5. Check proofs for tree brochure and send to print. 6. Advertise for "Ski Museum Park" bid. LG/dr a January 6, 1993 Dear Community Residents: Although there has been significant improvement in the water quality of the Eagle River, we are once again entering the season when the river may become noticeably discol- ored. In the past, a murky and/or orange tint has occasionally become visible during the late winter and early spring as the river flow decreases. The levels of metals entering the river from the Eagle Mine site, particularly iron and manganese, combined with the winter low flow, may still be sufficient to cause some discol- oration. As the river flow increases in late spring, the concentrations of metals will de- crease, and the river will again become clear. Recent efforts to lower the water level inside the Eagle Mine have significantly re- duced the amount of mine seepage. This, along with Paramount's ongoing remedial activi- ties, has lessened the amount of metals entering the river. Paramount and its engineering/environmental consultants, the Colorado Department of Health, and the Environmental Protection Agency are committed to improving the water quality and appearance of the Eagle River. This is a long-tt~ process, and we are pleased with the improvement in water quality which has occurred over the past three years. This trend is expected to continue, gradually improving the river's appearance and quality each year. Additional information about the quality of the Eagle River, along with other project- related topics, will be presented in the upcoming Eagle Mine Cleanup Program newsletter. If you have any questions, or would like further information about the Eagle River or the Eagle Mine site, please call Christine Crouse, Dames & Moore, at 1-800-?22-115h, or Dick Parachini, Colorado Department of Health, at 1-692-3396. Sincerely, Christine Crouse Public Involvement Specialist NOTE: Christine Crouse is the new Community Relations contact for the Eagle Mine Project on behalf of Paramount. She is a Public Involvement Specialist with the engineering/environmental consulting firm of Dames & Moore. w . l ~ r ~Yr:OM: Christine Crouse G~Lne~v ` Community Relations ~ ~ 'J' ~L~T}~~{~ d F Dames & Moore .~a~ ? 2 ~ 3 ` ~ ~ ~ 9 ~ •~~.E i 1125 Seventeenth St., Ste. 1200 co?n;,,.- ~ ~F'zaz~2 Denver, Colorado 80202 ~®wn veil 75 S. ~°rontage Road West TO: veil, si6s7 E•A•G•L •E M•!•N•E ~ r.. L E A N U P ~ r~ C O G RA M PR y.nU,~c, c'~C ~~V ER CRR~~. G p~ ~i ~ ~ _ ~ ° r Vl' 1 January 11, 1993 Mr. Sid Fox " Eagle County Community Development Office ~ , 500 Broadway Eagle, Colorado 81631 Dear Mr. Fox; Many of us have read with interest recently of plans for a new development in the Wolcott area. The planned golf course/gravel pit discussion has struck a chord with the Vail Valley Marketing Board. At a recent WMB meeting, we discussed the proposed development as it relates to our mission of balancing the Vail Valley's year-round economy, and we want to ; make the following very clear: _ ~ - 1) We strongly support any efforts to add more golf to the valley, particularly public -golf that can be tied to filling hotel rooms. A lack of available tee times during peak season Dampers our tourism industry from aggressively promoting this area as a golf destination. While we respect every golf course operator/developers' individual business decisions, the fact remains that private courses have made much of the existing golf inventory•unavailable to packaging with a large inventory of hotel rooms. This is intended to be a broad-based comment, particularly if a Master Plan review of Eagle County's land use plan is undertaken in the near future. 2) We strongly oppose any efforts to close any portions of the Eagle River to public - - fishing, In fact we consider what has been done to tie up the central Eagle River's outstanding fishery a travesty. What a shame it is, to not be able to manage and use this - particular natural resource to attract visitors for our #1 industry. Our view of public access is of a quality consistent with other natural, scenic and man-made amenities found here. We agree with the Colorado Division of Wildlife that added fishing pressure will not deplete fishing populations in the Eagle River. In fact, we suggest you pursue, jointly with the DOW and other entities, managing the - . Eagle River fishery in a manner similar to the Frying Pan's catch and release management. While we understand that the biology- of the Eagle River may differ from the Frying Pan, _ the demographics of an average flyfisherman indicates an educated individual who is , concerned with the quality of his/her surroundings. We would hope that development in this valley could co-exist with quality management of public natural amenities. Sincerely, ~ ~ • VAIL VALLEY MARKETING BOARD Tom Britz Chairman • cc: Eagle County Commissioners Pete Michaelson, CWF Executive Committee Peggy Osterfoss, Tawn of Vail 4 1 M./ ' ~ AGENDA REGULAR MEETING ru..~ ' VAIL PARK & RECREATION DISTRICT C~y~~'' ~ ~cf , dba VAIL RECREATION DISTRICT CC~ BOARD OF DIRECTORS \ 3:00 PM RECEIV~~1,~~~ ~ 5 1993 WEDNESDAY, DECEMBER 13, 1992 VAIL TOWN COUNCIL CHAMBERS 1. Executive Session - Executive Director's Negotiations 2. Public Input 3. 1992 Resolution - Notice of Meetings (see attached) 4. UEVCWSD Update of Golf Course Well - Warren Garbe & Jerry Bender (see attached) 5. VRD Official Photographer Compensation - Chardoul (see attached) 6. Purchase of Snow Cat - Robinson, Bender, Sanders, Nichols (see attached) 7. Donation to Chris Malato National Skating Competition - Robinson/Heber (see attached) 8. Financial Report - Jones (see attached) 9. Adjournment ATTACHMENTS: 1993 Resolution for Notice of Meetings Notice of Regular & Work Session Meetings Memo-Water District Golf Course Well Memo-Richard Strauss Role as VRD Photographer Memo-Snowcat Update Memo-Donation for Chris Malato Financial Report - Nov. 92 FYI - Hydrosphere - Water Depletion/Par 3 FYI - Section 404 Permit/Par 3 vmrd\agenda TO: VRD BOARD O DIRECTORS FROM: ROB ROBINSO DATE: DECEMBER 30, 1992 SUBJECT: WATER DISTRICT GOLF COURSE WELL I asked Warren Garbe to visit with us concerning the status of the golf course well project. He informed me that the water pressure tests on the well have been very low and further work may be required. Warren will have some details for us to review at our meeting. I believe it is important to stress to Warren the fact that we are scheduling all of our work on the course to be completed in very early pre-season and/or very late post season. I do not believe we can tolerate more work on this well beyond what he has indicated earlier (which is minor touch-up and painting). work\well 3 TO: VRD BOARD OF RECTORS FROM: ROB ROBINSON DATE: JANUARY 7, 1993 BIIBJECT: RICHARD STRAUSS ROLE AS VRD PHOTOGRAPHER As you know, Richard Strauss has served as the VRD photographer for the past two years in exchange for a season golf and cart pass. In addition to supplying us with photographs for the annual brochure, magazine articles and sponsorship packets, he has supplied us with a limited number of framed prints (which hang in our offices) and prints/photographs for give-a-ways (i.e. the duck race, volunteer prizes). For the 1993 calendar year, Richard is asking for 2 golf passes and 1 cart pass. The value of the product that Richard gives us probably exceeds that of two golf passes and 1 cart pass. However, we have arguable raised the value of the passes since we do not as a rule trade or barter services for golf passes any more. In general I am more comfortable paying for services rendered vs. trading them out. The barter system (while usually cheaper for the District) leaves us open to criticism when individuals compare product/services delivered to that of the value of an item for sale to the general public, and/or begin comparing value of like services. It is cleaner to simply pay the fair market value. While the exception to this premise has seemed reasonable in the past for Richard, I believe he is asking for a bit much. Therefore, staff's recommendation is to set the limit of a trade out for photo services at 1 golf and cart pass. Richard can accept or deny our offer. work~strauss ^1 MEMORANDUM TO: Vail Recreation District Board of Directors FROM: Dennis Nichols, Outdoor Branch Supervisor THROUGH: Rob Robinson, Executive Director DATE: January 5, 1993 RE: Snowcat Update 1. Within the past month, Dennis Nichols, Outdoor Branch Supervisor, has called numerous regions within Nordic Ski Country searching for good used track-setters. From the following centers called, no snowcat system was for sale or did they know of any available: - Cross Country Ski Headquarters Rosammen, Michigan - Gnaw Bone Camp X-C Ski Area Nashville, Indiana - Ben-Loch Farm X-C Ski area Dixmont, Maine - Bethel Inn & Country Club Bethel, Maine - Herrington Manor State Park Oakland, Maryland - Great Brooks Farm Ski Touring Center Carlisle, Massachusetts - Bear Valley Cross Country Bear Valley, California - Royal Gorge X-C Ski Area Soda Springs, California - Bearskin Lodge X-C Resort Grand Marias, Minnesota - Balsams Wilderness X-C Center Dixville Notch, New Hampshire - Campgaw Mountain Ski Area Nahwah, New Jersey - Mt. Bachelor Cross Country Bend, Oregon - Black Bear Inn Richmond, Vermont - Mountaintop X-C Resort Chittenden, Vermont - Trapp Family Lodge X-C Center Stowe, Vermont - Just-N-Trails Nordic Ski Facility Sparta, Wisconsin 5 Snowcat Memorandum Page Two 2. Two machines are soon to be available within the price range we are working with: a. Piston Bulley 130 D (800 hrs.) $65K, no break in price but a full "New Vehicle Warranty" will be issued (i.e., one full season or 1,000 hrs.). Freight will be free if the company can ship the cat with another cat from Minnesota to Denver. If not, cost would be approximately $1,300. b. XL Hustler - Demo (40 hrs.) $20K - This machine would suffice for a few years but is much smaller (less horsepower than PB130D). With our terrain, the wear and tear would be significantly greater. 3. To date, our existing cat continues to give us mechanical trouble. Through January 4th, we have spent 176 hours setting track of which approximately 10$ of those hours are spent with minor maintenance while out on the course. We have spent 75 hours doing major maintenance in which the track-setter was actually unusable. A total of $387 has been spent on parts. 4. Due to the high maintenance, many parts have been stripped from our back-up cat to keep the main cat running. We are now in a situation that in order to sell the second cat, it would require significant purchases of parts to make is presentable for sale. It is recommended that we jump on the opportunity to buy the PB130D ($65K) immediately because of low hours and ample power for our terrain, or buy the XL Hustler ($20K) to operate for an approximate two year span and then look at another machine. VAIL RECREATION DISTRICT NOVEMBER, 1992 FINANCIAL VARIANCE REPORT OUTDOOR BRANCH Cumulative year-to-date bottom line indicates a favorable variance of $12,934. Savings of $8,994 in the Nature Center are derived from expenditure reductions in a number of areas, as previously cited. Savings of $3,940 from the outdoor programs are derived from portions of all departments. Cumulative year-to-date revenue shows an unfavorable variance of $21,035. As in the past, this is due to less than budgeted Labor Day event revenues and $2,000 still due from the USCKT. Cumulative year-to-date expenses indicate a favorable variance of $33,968. This is a combination of savings at the Nature Center of $11,361, and $22,607 from other outdoor programs as stated in previous reports. MARKETING Expenses for November and Cumulative year-to-date are right on budget. We should finish the year on or slightly better than budget. SPORTS BRANCH Cumulative year-to-date Revenue: Overall most major events and programs are very close to budget. A few programs show an unfavorable total due to cancellations or drop-in participation. Field Rentals and open gym revenue have been extremely favorable overall. Year-to-date totals are still 6$ favorable over budget. Cumulative year-to-date Expenditures: Overall 10.5$ favorable budget variance. All departments and programs have come in under budget. Cumulative year-to-date Bottom Line: Due to the favorable revenue and expense variances, bottom line reflects better than $20K favorable variance. Month-to-date: The only sports program fee we're collecting now is open gym, which is showing a favorable variance due to better than expected participation. Bottom line for November is slightly better than budget. GOLF MAINTENANCE Cumulative year-to-date budget is about 3$ over budget. Accounts over budget are balanced by those under budget. Contractors fees were much higher than budget ($3,300) due to unforseen "hazardous waste" removal which should not occur in 1993. Irrigation repair was ($2,000) higher than budget due to replacement of old valves and a-major electrical component. In Capital Projects; equipment and course improvements were under budget to balance an overage in the irrigation project. 9 November Variance Report . Page Two BPECIAL EVENTS ' Year-to-date expenses are about $26K greater than budgeted. This is due to expense overages in a number of areas, the biggest of which were Winter Carnival, Vail America Days and the New Year's Eve Fireworks. Year-to-date revenue shows a negative variance of about $24K. This is due mostly to unrealized revenues budgeted for the fall special event. Year end net income for the Special Events Branch is expected to be about $20K. Bottom line for November shows a negative variance of about $8K due to Christmas In Vail (December) budget dollars being spent in November. YOIITH 8ERVICES Cumulative year-to-date expenses for Youth Services overhead show a favorable variance of $6,200 due to prudent spending practices and the absence of a full time staff member (plus benefits). Cumulative year-to-date revenue is $15K less than projected but will be positively affected by New Year's Eve income and donations. Cumulative year-to-date expenses for the Teen Center show a favorable variance of $4,200 due to shorter operating hours and lower-paid staff. Overall Youth Center bottom line is within $1,000 of budget and our expectations of December are to stay on budget. Bottom line for November is about $3K better than budget due to savings in expenditures. Red Sandstone Before/After School Program shows a favorable variance of $4K due to higher attendance figures. Gymnastics shows a favorable variance of $8,900 due to higher attendance and improved quality of the program. November Variance Report Page Three DO88ON ARENA The Scott Hamilton Ice Show has been netted out from this variance report. Figures are as follows: Revenue - $63,700 Expenses - $50,755 Cumulative year-to-date actual expenses were under budget by $30,941. Contributing factors were incorrectly budgeted employee salaries, and contract labor for two summer ice shows. Year-to-date bottom line is $44,500 better than budget. Year end bottom line projection is ($120,000). The month-to-date net loss for November was $25,321 or about $4K better than budget. Both revenues and expenses were higher than budget due to extra special events, opening of the pro shop, and increased participation in programs. ADMIN./OPERATIONS Administration is $25K under budget for the year due mostly to favorable variances in contingency and TOV management fees. We should end up the year at about $25K less than budget. OTHER Property taxes are now .right on budget. Miscellaneous revenue continues to be about $9K better than budget (due to sale of fixed assets). Debt service is now right on budget since the $80K golf course lease payment was remitted to the Town. CAPITAL PROJECTS The office relocation project has boosted expenses by $25K. In December, you will see the other "Amendment 1" spending occur for golf maintenance equipment acquisitions. Capital project expenses are now $79K over budget. SIIMMARY Excluding capital projects, the District's bottom line is $30K better than budget. Along with the capital projects overage, this accounts for the $50K unfavorable budget variance for the total bottom line. This variance will increase in December, however, as expected with the additional Amendment 1 spending. YA1L RECREATION 01S1RICT PG 1 _ SUIMUIRL Finsncia( Report North Ending NOVEMBER 30, 1992 BtAGET ACTUAL CUR NTN CUM LTD CUM LTD CUM LTD 1992 1992 NOY 92 11011 92 X OF BIA BUDGET ACTUAL X OF BUO BUDGET X Of BUD tol f Revenue 2,750 3,632 124.8 1,204,250 1,178,146 97.8 1,207,000 97.6 Operation Exp 3,271 5,219 159.6 300,986 290,462 96.5 303,%7 95.6 Maint Exp 19,285 17,1% 89.2 365,081 377,439 103.6 381,252 99.0 Total (19,806) (18,983) 95.8 538,183 510,245 94.8 521,781 97.8 Terris Revenue 0 0 38,600 29,064 75.3 38,600 75.3 Expennes 213 188 88.3 73,262 69,760 95.2 73,471 94.9 Totsl (213) (186) 88.3 (34,662) (40,696) 117.1 (34,874) 116.7 Oobson [ce Arena Reverwe 20,907 66,351 221.7 307,459 384,651 125.1 410,017 93.8 Expenses 49,977 71,831 143.7 495,562 515,376 104.0 593,356 86.9 Total (29,070) (25,480) 87.7 t188,103) (130,725) 69.5 (183,339) 71.3 Sports Revenue 200 628 314.0 88,325 94,422 106.9 88,525 106.7 Expenses 7,036 6,445 98.7 136,450 122,065 89.5 162,614 85.6 Total (6,836) (6,317) 92.4 (48,125) (27,643) 57.4 (54,089) 51.1 Marketing/Special Events Reverwe 1,250 (25) -2.0 96,750 72,239 74.7 110,000 65.7 Spec Events Exp 1,250 8,776 702.1 41,950 73,648 176.0 48,700 151.6 Marketing Exp 10,135 12,467 123.0 119,501 122,590 102.6 127,948 95.8 Total (10,135) (21,268) 209.8 (64,701) (124,199) 192.0 (66,648) 186.4 Louth Services Revenue 6,865 6,910 100.4 130,195 115,776 88.9 146,580 79.0 Expenses 21,417 18,170 84.8 261,477 246,172 96.1 279,693 88.0 Total (14,532) (11,260) 77.5 (131,282) (130,3%) 99.3 (133,113) 98.0 Outdoor Programs Reverwe 75 0 0.0 89,465 68,431 76.5 93,335 73.3 Expenses 4,608 6,963 151.1 139,598 105,629 75.7 147,400 71.7 ` Total (4,533) (6,%3) 153.6 (50,133) (37,198) 74.2 (54,065) 68.8 VA1L RECREATION DISTRICT PG 2 SUMMARY Financial Report Month Ending NOVEMBER 30, 1992 WDGET ACTUAI CUR MTN CUM yT0 CUI yTD ClM yT0 1992 1992 NOV 92 NOV 92 X OF BtA BUDGET ACTUAI X Of ~tA BUDGET X OF f1lA Other Operating Exp; Operstior~/Adn~in 29,976 26,926 83.2 408,111 383,008 93.8 436,139 87.8 Park Nrintensnce 67 (380) -567.2 39,350 40,686 103.4 39,418 103.2 Total Opersting Rev (115,168) 1115,005) 99.9 (426,284) (104,304) 94.8 1479,904) 84.2 Over (Under) Exp assessssassssasssaassasaxa:sasssasa::zs:ax:aas:sszzszsassssss:sae:assaaszaasssa Mon-Operating Rev: interest ]ncoax 2,000 992 69.6 23,200 19,376 83.5 26,700 78.4 TOY Contrsct 32,595 32,594 100.0 510,648 510,624 100.0 543,243 94.0 Property Taxes 7,022 5,075 72.3 454,590 454,962 100.1 665,936 97.6 lottery Proceeds 0 0 5,500 7,777 161.1 8,000 91,2 Misc Revenue 84 17 20.2 917 9,909 1080.6 1,000 990,9 Totsl Non-Oper Rev 41,701 38,678 92.8 994,855 1,002,648 100.8 1,042,879 %.1 Non-Operating Exp: Debt Service 23,687 103,994 439.0 174,748 175,055 100.2 174,748 100.2 Total Non-Oiler Rev 18,014 (65,316) -362.6 820,107 827,593 100.9 868,131 95.3 Over (Under) Exp sasaaxasaxasaaaaaasaaszaaaas=aac=ssaaaria:axxaseaaasasaacaaxaaasaax==asasasaaaa 13 VAII REtREAT10N pISTRICT ?G 3 SlAM1ARr Financial Report Nonth Ending NOVEMBER 30, 1992 BUDGET ACTUAL CUR MTM CUN rT0 CUM rTD CUM rT0 1992 1992 NOV 92 NOV 92 X Of 8U0 BUDGET ACTUAL X OF BUD BUDGET X Of 8UD Capital Projects: TOY Contribution 0 0 (50,000) (50,000) 100.0 (50,000) 100.0 Dobson Cap Res Accrual 742 742 100.0 8,162 8,162 100.0 8,904 91.7 Dobson Cspital Items 0 0 8,000 21,971 274.6 8,000 274.6 Golf Clubhouse 0 0 23,600 19,545 82.8 23,600 82.8 Golf Naint Equip 0 0 111,055 102,226 92.0 111,055 92.0 Golf Course I~prov 0 (1) 34,500 23,454 68.0 34,500 68.0 Irrigation Project 0 1,110 105,000 117,742 112.1 105,000 112.1 Par 3 Course 0 750 12,000 72,615 605.1 12,000 605.1 Ford Park lavatories 0 65,373 100,000 90,953 91.0 100,000 91.0 Office Relocation 0 25,011 0 25,011 100,000 25.0 Met Cspital Outlay 742 72,985 9836.3 352,317 431,679 122.5 453,059 95.3 =====-===-=====s=====____===__=======___=====_===============_======_==___====_ Total Rev Over (Under) Exp (197,896) (5253,306) 258.8 141,506 (18,390) -20.2 (164,832) 12.9 Begiming fund Balance 1/1/92 1406,505 1406,505 Ending land 8alarx:e 11/30/92 1398,115 Budgeted Fund Balance 12/31/92 1341,673 ==a°-°'==== 1y ~ 4 Vail Recreation District Cash/Restricted Cssh Summsry Month En0irg NOVEMBER 30, 1992 BEG PER100 CUR PER100 CURRENT BALANCE ACTIVITY BALANCE CASH BALANCE: CASH (MOW Account) 299,062 (114,111) 164,951 COIOTR;UST fUNOS 351,063 831 351,>s9W 650,125 (113,280) 536,845 zeszsszssxaza BEG TEAR 1'TD CURRENT BALANCE ACTIVITY BALANCE CAPITAL RESERVE: DOBSON ZAMBONI 17,108 2,937 20,045 DOBSON REFRIGERATION 29,100 5,225 34.325 TOTAL 146,208 18,162 !54,370 ==a=====~=___ 1~ _H1'DR_O_SPHEKE Rrauurr~• Cunsultanls December 23, 1992 Mr. Art Champ, Chief Regulatory Section _ U.S. Army Corps of Engineers Sacramento District Western Colorado Regulatory Office 402 Rood Avenue, Room 142 Grand Junction, CO 81501 • Deaz Mr. Champ: The Vail Valley Recreation District has asked us to respond to your request for information about the net average annual depl~ion of water associated with the proposed Par 3 Golf Course located in the Town of Vail. Your letter of September 18, 1992 requested information about the net average annual depletion associated with the proposed project for possible consultation with the U.S. Fish and Wildlife Service under Section 7 of the Endangered Species Act. You also inquired as to whether of not this depletion was ever previously considered by the U.S. Fish and Wildlife Service in a prior Federal Action. The proposed project involves the construction of a nine hole golf course and u,r,~ ~rt facilities including an operations and maintenance building, a parking lot and a pond with a recirculating stream. These facilities would be located on a 13.7 acre pazcel of land on the north side of Interstate 70 approximately 1.8 miles west of the East Vail interchange. All of the 13.7 acres of land for the proposed golf course is owned by the Town of Vail. Approximately 0.3 acres of the site would be occupied by the building, pazking lots, pathways and other facilities with no associated increase in consumptive use of water. Approximately 9 acres at the site would be occupied by fairways, greens, tees and other golf course landscaping. Wetland mitigation areas and the pond would occupy an additiona10.55 acres of the site, and approximately 0.27 acres of this amount would be considered as new wetlands and water surface azea with no historic consumptive use. The remainder of the site would remain unchanged and any disturbed areas would be revegetated with indigenous species that would • not require supplemental irrigation. Thus, new depletions due to the proposed project would be associated with approximately 9 acres of irrigated fairways, green, tees and other landscaping, irrigation of approximately 3,660 square feet of new wetlands, and evd,,~.`~:on of approximately 8,000 square feet of pond surface azea. Water supplies for these areas would be provided primazily from the Town of Va0 water supply system operated by the Vail Valley Consolidated Water District. Water for the Vail water supply system is diverted primarily from the alluvial aquifer of Gore Creek at a well field located on the main Vail Golf Course near the confluence of Gore Creek and Booth Creek. Water rights for this additional consumptive use of water and the ~lditional required diversions of water aze not included in the Vail Valley Consolidated Water Districx's augmentation plan as development of the r.„~,osed Paz 3 golf.course was not anticipated when the plan was finalized and decreed in January of 1986. (District Court, Water Division 1~1~ . V 1. 1{\ tiles • {;I1~11Irt •flli;~ • (~.l'~ Illl rlllll'~ • (IUD ~!"111. UII ~I1 ~\'~iC1115 ItN1_\\. Ill it il. ~Ii!j~:1N1 • lii ~I 1~t ~/'r.("~~~~rr; 11 {~~N:11 {I i_ • 1. ;1 jl .}~~>-ti_.`I • (('~t'(':1X 1.;11.3)?{~(~ W Deceanber 23, 1992 Page 2 Number S, Case No. 82CW328) Therefore, the diversion of weer for irrigation of the new golf course will require an amendment to the augmentation plan. . Based upon an analysis of the consumptive use of water associated with irrigation of the new golf, the wetland mitigation sites and the pond and recirculating stream, it is estimated the net average annual depletion would be approximately 10 acre-feet per year, Water use associated with the golf course support facilities would be limited to drinking water and toilet Bushing with essentially no net consumptive use. 'Ibis 10 acre feet increase in the consumptive use of water is the 'net average annual depletion of water from the Upper Colorado River' associated with the proposed project. This depletion of water has not been die subject of any previous Section 7 consultation and therefore is has not included in the Section 7 baseline for U.S. Fish and Wildlife Service evaluation of impacts to the Colorado River endangered fish species. Pursuant to the Recovery Implementation Program (RiP) for Endangered Fish Species in the Upper Colorado River Bazin, the additional consumptive use associated with the proposed project would be considered a small depletion. As a means of avoiding jeopardy, the project proponent will be required to make cone-time contribution to the RIP based upon the average annual depletion multiplied by the current depletion rate of approximately 512.00 per acre- foot. If you have any questions or need any additional information regarding the net average annual depletion, please feel free to contact me at (303) 443-7839 or Diane Yates at (303) 863.7900. Sincerely, Hydrosphere Robert M. Weaver cc: Diane Yates Rob Robinson Jerry Bender ~1 a~oxw~ . aao~.u. ewe.+w pearl a .w wu r rr+au e.... a •aa:r it a T0: VRD BOARD OF ECTORS FROM: ROB ROBINSON D!?T8: December 29 , 199 2 SOBJSCT: STATUS OF INDIVIDUAL SECTION 404 PERMIT FOR THE PAR 3 GOLF COURSE *********~r**,~~r**,~********~*****~*~*******************~t*******~** **~~e*****,~*~***~********,t~***~*********************,t**t**~******* Diane Yates of Parsons De Leuw, Inc. spoke with Mr. Mike Claffey, Corps of Engineers, on December 23, 1992 regarding our completed application and review of the water depletion study. Mr. Claffey has completed his review and based on a subsequent conversation our tentative schedule for the permit process and approval is as follows: Public notice issued -January 15, 1993 End of public notice comment period - February 15, 1993 Corps and district response to comments by - March 1, 1993 Corps issues/denies permit - April 15, 1993 Several factors could delay this process. First., based on the comments received, the Corps may choose to schedule a public hearing on the project. If, they choose this action the hearing would be held in March or April. It is reasonable to expect some delay due to other agencies review of the project. (Remember that we would not have had outside agency review under the nation wide permit). The most time consuming would be a request for further review under Section 7 of the Endangered Species Act. That process includes contacting the US Fish and Wildlife Services (USFWSj for a review of possible endangered species on or near the site and then hiring consultants to determine if the critical habitat of each species would be impacted by the project. The USFWS may also request a site survey in the spring or summer for endangered plants. I will update everyone once the public input period has concluded. CC: Jim Morten, Morten Architects Dick Baily, Baily Designs, Inc. Ernie Bender, VRD Golf Superintendent Steve Satterstrom, VRD Golf Professional Colleen McCarthy, Board Rep., par 3 project work~par3 ~g . ~ t.V~.WKI`~'1 ~ rjt~; RECt;i~~D .iAN ~ 9 1993 ~~~f C? jJ T 4~' TUE DARRNE S S ANA . i-~~ Nf~TI~JI~T-WIDE CANDLELI~'UT ~'7~ ~ ~ EST~AY JANUA~R.Y 19,~~~ti ~~jl;'~~~Tr it~i ~'A'_ J AT ~_1~~.:~ C~~~~JDRENT S ~~T tZ.`1~~~ i,i ~1='~~S~RED ~3~' EAGLE C(~t.~~TT~, !!'~AirT ~,IGHTS a Ct'3 U AT'~ Y A " ~A T E ~'~.E E Zr??~I " r,a 3J ~~~-~22~ EAR. MO~.E INFC~~.~,~A~: s~`•~i ~ I D E ~l I G I I~ I S €3 E I i~G S I' f~N ~ ~ C~}~~~~j iJNITIES UNITED ~'t7R ECG+,..i ~ a. ~~1~ cONAL D~.GANIiZATQN FAR ~~i~. u~~ ~~f~~,~~~.~Dr3 SPONSUR.S: ~A.R,E~t'~'S ~j E'.~~.~_t-'+~~.~5 ~'~E LE~~~._~1tTS A~`v.~ C~A~' ~'~i',= t~/~~`' A~TD LESBIA~T CD~I~iUNIT~' ~ E'sTr,-.;; y t ~~a ~'ilt.a~~~ziD~ MINUTES OF JANUARY 5, 1993 EAGLE COUNTY FOR HUMAN RIGHTS MEETING IN ATTENDANCE: CATHY SMITH, MIKE BONOMO, PAMELA HUDSPETH, SUSIE DAVIS, JOHN CABALA, ANN WALLER, JAMES JOHNSON, SANDY BRENDAN BRIEF INTRODUCTIONS OF ALL IN ATTENDANCE. ON JANUARY 10TH THE COLORADO HUMAN RIGHTS SUMMIT WILL BE HELD IN DENVER AT THE EXECUTIVE TOWER INN. PAM, CATHY, SANDY, MIKE, SUSIE, SANDY DAVIES WILL ATTEND AS EAGLE COUNTY REPRESENTATIVES. AGENDA OF THE DAY WAS REVIEWED AND EACH PARTICIPANT Dt i tRMlNED WHAT SPECIFIC DATA THEY WILL ATTEMPT TO GATHER TO REPORT BACK TO OUR GROUP. THRU OUR DENVER LIAISON, CRAIG Dlt i WE WERE INFORMED THAT THE COLORADO HUMAN RIGHTS GROUP WILL BE LOOKING FOR A COMMUNITY TO HOST THEIR NEXT MEETING. WE DECIDED THAT WE WERE NOT PREPARED TO ASSIST OR HOST AT THIS TIME, BUT WE'D CONSIDER HOSTING A STATEWIDE MEETING PERHAPS AFTER THE SKI SEASON. ANN WALLER DISCUSSED HOW TO FILE FOR NON-PROFIT CORPORATION STATUS. PAMELA TOOK APPLICATION TO HANDLE WITH AN ATTORNEY FOR DRAWING UP INCORPORATION PAPERS. NEED TO HAVE A BOARD OF DIRECTORS FOR CORPORATION FILING: OUR BOARD OF DIRECTOR REPRESENTATION WILL BE: ANN WALLER, CATHY SMITH AND PAMELA HUDSPETH. WE ARE IN NEED OF A TELEPHONE LINE; SUSIE DAVIS WILL RESEARCH. MIKE BONOMO REPORTED THAT HE WILL BE HOSTING A ONE HOUR TALK SHOW ON K-SKI ABOUT HUMAN RIGHTS. HE WILL GIVE US MORE DETAILS AS THEY UNFOLD. ON JANUARY 19TH, THE EAGLE COUNTY COMMISSIONERS WILL INTRODUCE A RESOLUTION FOR EAGLE COUNTY. OUR ASPEN LIAISON, ROBERT AIKENS REPORTED THAT THE ASPEN INITIATIVE SPONSORED A LUNCHEON ON JANUARY 2ND AT THE RITZ CARLTON. THE COMMUNITY CHAT ABOUT AMENDMENT TWO WAS A HUGE SUCCESS. HOMOPHOBIA AND OTHER OBSTACLES TO DIVERSITY WAS DISCUSSED BY SUCH "WELL KNOWNS" AS MARTINA NAVRATILOVA, JOHN DENVER, JUDITH LIGHT, LEE IOCOCCA, MAYOR JOHN BENNt i i , DR. TERRY HALE, DR HERB HAMPSHIRE,. TO NAME A FEW! THE LUNCHEON WAS RECORDED BY THE ASPEN LOCAL CHANNEL GRASSROOTS. WE HAVE CONTACTED CHANNEL 23 AND HOPE TO HAVE IT TELEVISED LOCALLY. NEXT MEETING MONDAY, JANUARY 11TH AT 7:30 P. M. AT ANN WALLER'S HOUSE AT THE RESERVE IN EDWARDS P-303 TO COMMUNICATE FOLLOW-UP INFORMATION FROM DENVER MEETING. ALSO MAKE PLANS FOR NATIONAL CANDLELIGHT VIGIL ON INAUGURATION NIGHT. BEGIN MAKING PLANS FOR EAGLE COUNTY HUMAN RIGHTS PUBLIC MEETING ON FEBRUARY 14TH AT 4:30 P.M. AT THE MINTURN TOWN HALL AT 243 BOULDER ST. AT THAT TIME WE WILL DO A MEMBERSHIP DRIVE AND HAVE A $10.00 MEMBERSHIP FEE. ASPEN GAY SKI WEEK CANDLE LIGHT VIGIL JANUARY 23RD 5 P. M. ART OPENING AND RECEPTION AT TAVELLI GALLERY FOLLOWED BY CANDLE LIGHT MARCH MARCH TO BE LED BY: DON ADAMS OF PFLAG DAVE PALLONE OF NATIONAL LEAGUE BASEBALL JOHN BENNE i i -MAYOR OF ASPEN LESLIE DURGAN -MAYOR OF BOULDER ROB EICHBERG-COORD. OF NTL COMING OUT DAY STATEMENTS BY: GOLDIE HAWN MARTINA NAVRATALOVA ANYONE INTERESTED IS INVITED AND URGED TO ATTEND. EAGLE COUNTY FOR HUMAN RIGHTS HAS A VOICE MAIL TELEPHONE NUMBER - 949-2223. FEEL FREE TO DISTRIBUTE THIS NUMBER TO ANYONE INTERESTED IN REPEALING AMENDMENT TWO. SOMEONE WILL RETRIEVE THE MESSAGES AND RETURN THE CALL. s EAGLE COUNTY FOR HUMAN Y TC:i1'S i~E~T i:EiTING WILL BE ON JANUARY 27TH AZ' 7:30 PM F.N:1 WAs LER' S HOUSE IN EDWARDS AT THE R~: ERVE P-303 FOR MORE INFORMATION CALL 949-2223. THIS WILL BE THE PLANNING MEETING FOR THE FEERiJ?1RY 34'fi? VAItENTINE`S PARTY AT THE MINTURN TOWN H:;LL.. ' WORK SESSION FOLLOW-UP January 22, 1993 -Page 1 of 2 TOPIC QUESTIONS FOLLOW-UP SOLUTIONS 1991 11/19 NEWSPAPER VENDING MACHINES LARRY E./ANDY/MIKE M.: What can be done to make Locations for the newspaper boxes have been determined and approved these uniform and locations less prolific? by all TOV departments. Staff will talk to Larry E. to determine if voluntary agreements or an ordinance outlining locations are appropriate. Working on wrap-up by early winter 1993. 1992 02117 EXTERIOR LIGHTING KRISTAN/ANDY: Draft Ordinance. Larry E. will further explore the areas ofnon-conformities, tree lighting and number of lights, and will attempt to have this before Council at the 2/26/93 work session. 08/25 FOLLOW-UP WITH BUCK SHRADER PEG/PAMILARRY G.: Mr. Shrader has called to find out Larry Grafel will write to Bob Baker, attaching responses re: two issues, (CDOT)/JAKE BRAKESISPEED whether there has been improvement on the maintenance i.e., jake brakes and speed limits. Larry G. will continue to "reason" with LIMITS ON VAIL PASS for the west side of the bike pathNail Pass. Although CDOT. CDOT has stepped up efforts to clean and maintain, their efforts have not been consistent, and this was communicated by Pam. 09108 1041 PLAN LARRY E.: Barbara Green has asked whether the Town of Larry E. has spoken to Barbara Green, who feels there could be a benefit (request: Steinberg) Vail has a 1041 Plan. to the Town. Therefore, Larry E. is collecting additional information and will draft an ordinance. Scheduled for further discussion at work session on 219!93. 09115 PAUL'S FLAG POLE LARRY G./KRISTANICAROLINEIRON: Whatever became Staff will review former pole placement and present recommendation at 2- (request: Lapin) of the flag pole that was to be erected outside VRA offices 9-93 work session. honoring Paul Johnston? 09/22 SPEAK-UP©MEETINGS PEGIRONICAROLINE/BRUCE CHAPMANIPAM: Meet to Schedule has been set as follows: discuss some proposed changes to the Speak-Up Meeting Wednesday,//27/93,12:00 P.M. @ Altitude Club (brown bag lunch), series, i.e., format, acquisition of debatable topics, Wednesday, 2/3192, 7:30 A.M. @ Seasons at the Green, presentation to annual condominium association annual Wednesday, 2/10/92, 5:30 P.M. @ Manor Vail Lodge. meetings, speakers from "like" impacted communities (Carmel-by-the-Sea, etc.) January 22, 1993 -Page 2 of 2 , .10127 ELEVATOR INSPECTION LARRY E.IGARY M.IKRISTAN/DICK: Tom Steinberg NWCCOG is getting together the contract. PROGRAM brought in a proposed resolution to adopt legislation for the (request: Steinberg) elevator inspection program. 11103 UNPLATTED LANDS AS KRISTAN/MIKE MOLLlCA: Have we followed-up with Forest Service reviewing LOA work. Jim Curnutte and Mike Mollica are DONATIONS contacting owners of parcels that may be given to TOV as reviewing parcels of interest. (request: Steinberg) gifts -understanding we are still moving through the LOA process. 11110 COUNTY REGIONAL MEETINGS Next meeting scheduled for Thursday, 2/11193, from 4:00 P.M. - 6:00 P.M. at the Town of Minturn. The group will discuss agenda setting and establishment of goals for 1993. 12/08 VRD CONTRACT ANALYSIS STEVE B.: Peggy has called Ken Wilson to indicate Initial meeting with subcommittee held 1111193. Next dates for Council Council cannot begin negotiations until the first of February. work session items are 1126/93 and 2/9/93 (when Merv will have returned Prepare analysis of contract for Council review. from China). 12115 LONG-TERM GOAL SETTING COUNCILIDEPT. HEADS: Please reserve ALL DAY on This item is being re-structured; therefore, this session is canceled. Tuesday, 2/9193, to discuss long-term goal setting. 1993 01112 ILLEGAL B&Bs KRISTAN: There are several illegal bed & breakfasts Staff will investigate. (request: Jim Shearer} operating in Town and staff is not enforcing or investigating these situations. I