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HomeMy WebLinkAbout1993-07-27 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 27, 1993 2:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. Discussion Re: Smoking Policies in Public Places. 2. Addition Discussion Re: Vail Valley Marketing Board (VVMB) Request for Fair Share Funding and the Future of the VVMB. 3. Discussion Re: Potential Leasing of Berry Creek Property by Eagle County School District RESOJ. 4. Discussion Re: Art in Public Places (AIPP) Recommendation Regarding Relocation of the Small Bronze Animals Previously Located in the Children's Fountain in Vail Village. 5. PEC Report. 6. DRB Report. 7. Discussion Re: TOV Council and Staff Short Term Goals. 8. Discussion Re: Requests for Contributions. 9. Information Update. 10. Council Reports. 11. Other. 12. Executive Session: Land Negotiations. 13. Adjournment. • • • • • • • THE FOLLOWING VAIL TOWN COUNCIL WORK SESSION WILL BE ON TUESDAY, 8/3/93, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 8/3/93, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL WORK SESSION WILL BE ON TUESDAY, 8/10/93, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. • • • • • • • C:WGENDA.WS TO: Vail Town Council FROM: Community Development Department DATE: July 27, 1993 SUBJECT: Smoking Regulation in Vail Restaurants I. BACKGROUND On April 27,1993, the topic of current smoking policies in Vail's restaurants was briefly discussed at a Council worksession. Staff presented a surrey of the current smoking policies of local restaurants (see attached). This survey was requested by Council as a result of the recent EPA report on the effects of second hand smoke. The study indicates that the effects of second hand smoke on non-smokers may be more detrimental than smoking is to the smoker as non-smokers are breathing unfiltered smoke which contains carcinogens. Council has been asked by members of the public to determine whether it would be appropriate to strengthen the existing ordinance and make Vail a smoke free community in all public places, but more specifically in area bars and restaurants. II. RESEARCH At the worksession on April 27th, Council directed staff to reschedule the topic for discussion after July 4th to allow better representation from the restaurant community and allow staff time to research whether there are any other communities in the state which are smoke free. Staff has contacted Mr. Peter Bialick of the Group to Alleviate Smoking Pollution (G.A.S.P.) to inquire as to whether there are any smoke free communities in the state. He indicated that based on his current information he is not aware of any such communities in Colorado. References made in the attached study indicate Aspen, Snowmass Village and Telluride have smoke free restaurant ordinances. Telephone calls were made by staff to each of these communities and copies of focal ordinances were requested. Review of the ordinances shows that smoking is permitted in the bar areas of Aspen and Snowmass restaurants and is also permitted in physically separated and independently ventilated dining areas. Smoking is also currently permitted in bars, nightclubs, tavems and cocktai{ lounges in these towns. Telluride has principally the same type of regulation, but it is different in that smoking is not permitted in the bar areas of restaurants unless they are physically separated and independently ventilated. There is currently no prohibition of smoking in bars or tavems, but there is a measure before the Town Council which would extend the prohibition to include bars and taverns. Additional research indicates that the only city which has completely banned smoking in restaurants, bars attached to restaurants and bars is San Luis Obispo, Califomia. The city of Lodi, California was the first city to pass a 100 percent smoke free restaurant ordinance, a lead which has been followed by many other Califomia cities. Staff has acquired a copy of a book entitled Tobacco Control In California Cities: A Guide for Action which may be used as a reference for developing future ordinances. III. LOCAL ACTIONS There are two local restaurants which have recently become completely smoke free. Sweet Basil and Bart & Yeti's both became smoke free when they reopened for business this past spring. I spoke with Kevin Clair of Sweet Basil to ask if there has been any significant decrease in business or problems associated with the change. He indicated that there may be problems with perhaps one table a month, but generally people are very pleased. There has been some decrease in bar business. He also indicated that they don't see many of the Europeans or Mexicans for dinner, but they see them periodically for lunch. I also spoke with Bill Jewitt of Bart & Yeti's about the same issue. He indicated that he is not out in the front a great deal of the time, but they have noticed a decrease in their bar business. He indicated that currently they don't lose much meal business as smokers are permitted to smoke out on the patio, but he feels there may be a.n impact in the winter. He also indicated that they made their decision to become smoke free based on requests and complaints from staff. TO: Vail Town Council FROM: Community Development Department DATE: April 27, 1993 SUBJECT: Current Smoking Policies in Vail Restaurants I. BACKGROUND In April of 1990, the Vail Town Council passed an ordinance which restricted smoking in public places. The restaurant community appealed to the Town Council to be allowed to devise their own policies. The Community Development staff worked with the restaurant owners to develop a voluntary program whereby smoking was discouraged, but individual restaurants were able to develop their own program based on design and space. The program appears to have been successful based on the absence of calls concerning this issue. Earlier this year the EPA published a report on the topic of second hand smoke. The study indicates that the effects of secondhand smoke on non-smokers may be more detrimental than smoking is to the smoker. Council has been asked to reconsider the issue to determine whether it would be well advised to strengthen the existing ordinance and make Vail a smoke free community in all public places. Community Development staff has conducted site visits and telephone inquiries of the area restaurants over the past several weeks to determine what is being done regarding smoking. Please find all area restaurant policies categorized below. 1. ESTABLISHMENTS: NO SMOKING ALLOWED FULL SERVICE (12) LIMITED SEATING/CARRY-OUT (29) Bart & Yeti's (eff. 6/1 /93) Carrot Top Gambetta's Cascade Village Theatre Golden Peak - VA Cheese Shop of Vail Gondola Cafe Chicago Pizza L'Ostello Cleaver's Deli Siamese Orchid D'Coffee Beanery Sweet Basil Daily Grind Coffee Shop Terra Bistro Dairy Queen Trail's End - VA Dobson Ice Arena Westin Hotel -all restaurants non-smoking Domino's Pizza Wild Flower -Lodge at Vail East Vail Market Golden Peak Children's Center Gourmet to Go Grand Prix Room -Tivoli Lodge Haagen-Dais Laura's Fudge Shop Les Delices de France Mc Donald's LIMITED SEATING/CARRY-OUT Pizza Bakery Pizza Express Poppyseeds Bakery Cafe Rocky Mtn. Chocolate Factory Safeway Subway -Lionshead Sweet Life at Vail -Village &Lionshead Swiss Hot Dog Company Vail Food 8~ Deli Vailglo Lodge Village Maricet 2. ESTABLISHMENTS: SMOKING IN BAR AREAS ONLY FULL SERVICE (16) Chanticler Chart House Cyrano's Hubcap Brewery KB Ranch Co. Lancelot Left Bank Restaurant Montauk Racquet Club Restaurant -Thrills Szechwan Lion Chinese Restaurant Tyrolean Inn Up the Creek Bar & Grill Uptown Grill Vendetta's Wanderers Westin Hotel lobby lounge 3. ESTABLISHMENTS: MAINTAIN OR ATTEMPT TO MAINTAIN SEPARATE SEATING AREAS FULL SERVICE (14) LIMITED SEATING/CARRY-OUT (2) Ambrosia Blano's Pizza Company Blu's Wendy's C.J. Capers Cafe Ariberg -Lodge at Vail Imperial Fez Jackalope Cafe & Cantina La Tour Lord Gore Michael's American Bistro Nozawa Red Lion Season's at the Green F Villager Restaurant Window's -Radisson 4. ESTABLISHMENTS: PERMIT SMOKING THROUGHOUT FULL SERVICE (23) LIMITED SEATING/CARRY-OUT (7) Alfie Packer's Christiania -Sarah's Lounge Bully Ranch/Bavaria Haus Gasthof Gramshammer - Sheika's Clancy's Nick's D.J. McCadam's Palmo's Spirits & Cappuccino Evergreen Lodge Subway -West Vail Fulton Ironworks Sundance Saloon Gallery -Radisson The Club Carton's Saloon Gasthof Gramshammer - Pepi's Condo's Holiday Inn Hong Kong Cafe Lionshead Station Los Amigos Luigi's -Radisson May Palace Ore House Pazzo's Pizzeria Russell's Shogun Japanese Restaurant Sonnenalp -Austria Haus Swiss Chalet Tearoom Alpenrose It should be noted that restaurants which permit smoking throughout the establishment are sensitive to the non-smokers and will do whatever is possible to accommodate their requests. The only exceptions would be the bars/taverns which tend to be smoking throughout with very little seating. 5. ESTABLISHMENTS WHICH ARE NOT AFFECTED (9) Antler's Catering Kitchen Ford Park Amphitheatre Lion's Square Lodge Popcorn Wagon Lionshead Vail Conoco Vail Ski Rentals Vail 66 Station Village Popcom Wagon Vistabahn Ski Rentals • ~ The Effect of Ordinances Requiring Smoke Free Restaurants on Restaurant Sales in the United States: An Update Stanton A. Glantz, PhD Lisa R. A. Smith, BA Institute for Health Policy Studies Department of Medicine University of California, San Francisco San Francisco, CA 94143 March 30, 1993 Last year, we' published the first study of the effecu of 100% smoke free restaurant ordinances on restaurant sales. Based on 1_.3 quartets of experience in 4 cities, we concluded that these ordinances had no significant impact on revenues. This study attracted considerable attention from the tobacco industry, often working through front organizations such as the Beverly Hills Restaurant Association, Restaurants for a Sensible Voluntary Policy on Smoking (RSVP), Californians for Fair Business Policy, or the California Business and Restaurant Alliance,'- which criticised our study and produced its own "studies" purporting to show a negative effect of 100% smoke free restaurant ordinances on restuarant sales. The industry conclusions were all based on selective analysis of one or two quarters of data, rather than long-term trends over time in all cities with such ordinances. In the meantime, many more cities have passed 100% smoke free restaurant ordiances and those with existing ordinances have continued to accumulate experience. We have therefore, expanded our analysis to include another 9 cities and another year of experience. Our total data base now encompasses 102a quarters of experience in 13 cities in two states (California and Colorado). We have extended our earlier study to include sales tax data for the first thirteen liS cities to enact smoke free ordinances affecting restaurant. The California cities of .~ubum, Bellflower (which repealed its ordinance in March 199 because of claims that business had dropped following implementation of *-he ordinance), Beverly Hills (which amended its ordinance four months after it went into farce to eliminate the 100"o smoky free requirement in response to the claim that business had dropped by 30%), El Cerrito, Lodi, Palo Alto, Paradise, Roseville, Ross, and San Luis Obispo, and the Colorado cities of Aspen, Snowmass Village, and Telluride have had such 100~'o smoke free restaurant ordinances in force long enoueh to assess their effec*s. W~ also examined sales tax data from thirteen comparison cities that are similar to the sraoke~see cities in population, income, smoking prevalence and other factors..~n anal~~sis of restaurant sales as a fraction of total retail sales, and restaurant salts in cities ~zth smoke free restaurant ordinances compared to similar cities which do not have smoky free ordinances shows no siQn.iricant effects on business. (Sep attached figures.) To account for population grow~h, inflation. and c~anges in underlying economic conditions we computed the fraction of total retail sales at ; estaurants as well as the ratio of sales in cities with ordinances compared to matched control cities without 100"o s~, oke free restaurant ordinances. Neither variable dropped sieniilcantly when 100% smoke free restaurant ordinances were in effect. This is the first multi-state comprehensive analysis that examines taxable sales data to determine the economic impact of smoke free restaurant ordinances on restaurant sales. These data were reported to the California State Board of Equalization and the Colorado State Department of Revenue for purposes of paving sales taxes. Data from these government sources have several advantages. First, the numbers reflect all restaurant sales in a community, not just a small sample of restaurants. Second, the numbers are objective; they were collected through consistent methods by an agene: with no interest in the effects of smoking restrictions on restaurant sales. Third, sales tax data can be expected to be reasonably accurate since it is a crime to lie in reporting the figures. Moreover, even if restaurants understate sales, it is extremely unli}~ely fat :he level of under-reporting would change concurrently with smoking restrictions being imposed or repealed. The communities included in our analysis are different from each other and represent a cross-section of communities that might enact legislation controlling smoking in restaurants: Beverly Hills is a well-to-do urban city; Bellflower is a middle class bedroom community; San Luis Obispo is a college town; Ross is a small affluent San Francisco bay community; Lodi is a rural agricultural center; Auburn is a small Sierra foothills community; El Cerrito lies within a highly industrial area; Roseville represents asemi-rural bedroom community near the state capitol, Sacramento; Palo Alto is a Iarge suburban university community; Paradise is a small semi-agricultural community; and the three Colorado cities are mountainous, tourist resort areas. The fact that there were no adverse effects on business in anv of these communities supports the conclusion that the results generalize broadly. Further, these thirteen cities represent every city that has passed smoke free ordinances that have been in effect long eaough to study. It is important to take into account long-term (secular) wends as well as the quarter- by-quarter random variation and short-term economic changes. We avoided shor, term analyses because it is generally possible to reach any conclusion you want by selectively picking the "cosec:" two quarters for analysis.' To avoid such biases and increase the power of the statistical analvsis to detect an effect of the ordinances we used data fora 6 year period (9 years for Aspen and Vail). This length of time allowed us to obtain good estimates of secular trends before evaluating any effects of the ordinances. A commonly stated concern when considering an ordinance requiring 100a'c smoke free restaurants is the possibility that patrons will dine in adjacent communities without such restrictions. Our data address this concern because the cities examined in this studv are not isolated communities. Auburn, Lodi, Paradise, and San Luis Obispo, while not in large urban centers, are all sus, ounded by unincorporated areas that contain restaurants. Beverly Hills and Bellflower and their comparison cities, Santa Monica and Lakewood, are all located in Los A.n~eles County, a major metropolitan area in which all communities directly abut other comrunities. El Cerrito, Palo Alto and Ross and their comparison cities all lie within the San Francisco bav region. Roseville rests on the Sacramento County line. Although the skina communities of Aspen, Telluride and Snowmass Village are relatively secluded, other resort towns nearby which allow smoking would represent viable tourist alternatives to these smoke free cities. Restaurant sales in each of the ten cities were compared with sales from comparable cities with no 1(30% ordinance in effect. If people were leaving these cities to dine in neighboring cities, our analysis would have detected it. Another area of concern is the effect on bars, since smoking and drinking are thought to go together. Revenues from bars and "full se:-tizce" restaurants are included in the sales tax data we used. The ordinances examined in this study contain different provisions governing bars independently and bars in relation to restaurants. Had there been a significant effect on sales in such restaurants (without an offsetting change in other restaurants in the same citv), our analvsis would have detected it. Furthermore, an analvsis of individual classes of restaurants (based on whether thev sold different types of alcohol) for four cities in California previously showed no effect on anv category of restaurant when analyzed separately.t 3 _ Finally, the fact that the ordinances in Beverly Hills and Bellflower were repealed adds to the strength of our conclusions. Had the ordinances affected sales negatively, we would have expected to see an increase in sales following repeal. No such changes were observed in either community (see figures). CONCLUSION Based on restaurant sales data obtained from the California State Board of Equalization and the Colorado State Board of Revenue, there is no evidence that 100% smoke free restaurant ordinances have any effect on restaurant sales. Public health officials can enact such health and safety requiremenu to protect patrons and employees in restaurants from the toxins in second hand tobacco smoke without the fear of adverse economic consequences. REFERENCES 1. Glantz S.A., Smith L.RA The Effect of Ordinances Requiring Smoke Fiee Restaurants on Restaurant Sales in California. San Francisco: University of California Institute for Health Policy Studies Monograph Series, 1992. 2. Samuels B, Glantz S. The politics of Local Tobacco Control. JAMA 1991;266:2110- 2117. 3. California Business and Restaurant Alliance. Impacts of Loca1100% Smolan,~ Bans on Restaurants and Related Businesses. Los Angeles, 1992 4 a ~0 i ~ 5 Smoke-Free t0 \ \ i 5 Auburn 0 1986 1987 1988 1989 1990 1991 1oc~ •:c: ''-0 ~ ' 1 ~ ~ r.~,~ ~ 10 ~ ~ i a~ c ~ Bellflower ~ 0• ~ ~ ~ ~ , ;f, ~'~°c 1'~c7 1938 1~.ac ,,.cr 19c~ i y C i t v v He~erly Hllls :380 1?c % 1988 t 9°9 199~J ~79 ~ 1'_ 15 I • - r n ,~~~,~~C-rte ,.i , 1 C ~ ~ - 5 El Cerrito - 0~ ' ' t9co 1987 1988 19p9 1990 199. t,=- Year ~o ~ 1 ` 15 ~ / ~ ~ ~ 1 ~ Smoke-free 5 Lodi 0 I ~ I ~ ~ ~ 1986 1987 1988 1989 1990 1991 1992 t99~ L,J I , i I 1 1 1 • = ~ ` O ,a ~ t 0 , :n 1 ` 1 ~ ~ Palo :alto :o f y 1~3~80 198' 188 1989 1990 1991 199? 19°~ C ~ i //1~~ I 1 1 1 ~1 t ~ ~ _ G y '0 ~ ~ I - Paradise I ~1 ~ 1 1 1 I , ?cc~ t98- 19°Q 1989 1990 t?91 t992 tcc~ - _ i t 5 i I I 0 I~ I O i ~ Roseville i I I ~ ,_r~ t9c~ t988 ta89 1994 1991 ~Qg` ,gc? Year 1 1 1 Smoke-free 30 ~ \ ~ \~1,~ ~ ~ ~ 50 ao ~g~3 1992 Rpss ~ 9g ~ 20 1990 1984 1988 ~ , 3 p 198 ri 1988 ~ ~ n o ~ , , G C~~~ G 15 ~ /y 19~~ an Luis Obispo ~ 1 gQ-, G+ 5 S i 1 1g89 tig88 0 ~ 1a87 gear 1988 20 ~ ~ ~ ~ , 60 ` Smoke-Free ~0 • 20 ,0 ~~~'i •`~'i irk • ~ \r~~ • • Aspen .n 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ X982 1980 198 1985 1986 X987 1988 1989 1990 1991 199? 199` v _ ~ ~ , n :n a p bb \ \ ~ ~ ~ ~ ~ A ~ r. J I Snowmass Oi - . __c ~`~2- 1?82 . _84 1990 ~?c, 199 1~?°~ ~ ~ ~ ~ ~ , ~ j c ~ ~ f \ 4 ~ r \ • \ ~ _ • ~ Telluride i i~ ~ J 1=F~5 1927 1922 19c9 !99C ,'au ~~c? ~~c_ Year i,US 7-d7 • Y3 ~-L~esyt, 2-' Ur'li=~ a: C?Ll~~~i r^Il...l....C:iC~r:,,..l..:f. 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J 1::1(:~~ i`~-i ..i.. r~'1:=: 1::+ i::;.:::)1:=: I :i r~:i P~.i ( F'f.:::l~ .il."! j (::ji:~. ..f..C:~..l..r''il.... f....(:~i:i:i(::;:{: i':i(::~ ..l..F:i:%;: . 5... , ~ 1 _ ' r" r F' I' ~ ' 1.::_ . i.. .1 i f q F~. ~ A.F ! n 1:: ~ u •...1 i t ~ 1.~. . r..~ :-a .1 i ,1 ~ 1 J. f.:) t„) „ i_) q r;o) c.l.._• .1 [ 1 r..) u~~ 7 a ~ ~ STEVEI VAIL _ ANNUAL MAY - OCT ANNUAL DEC - DEC YEAR SALES TAXES % INCREASE CPI 1988 2,348,882 1989 2,731,048 16.27% 4.6% 1990 2,874,081 5.24% 6.1% 1991 3,035,523 5.62% 3.1% 1992 3,100,137 2.13% 2.9% 32.00% 17.7% Real Growth: 14.30% AVON ANNUAL MAY - OCT ANNUAL DEC - DEC YEAR SALES TAXES % INCREASE CPI 1988 587,915 1989 683,103 16.19% 4.6% 1990 816,819 19.57% 6.1% 1991 912,452 11.71% 3.1% 1992 1,068,509 17.10% 2.9% 81.75% 17.7% Real Growth: 64.05% EAGLE COUNTY ANNUAL MAY - OCT ANNUAL DEC - DEC YEAR SALES TAXES % INCREASE CPI 1988 1,068,458 1989 1,263,951 18.30% 4.6% 1990 1,498,337 18.54% 6.1% 1991 1,608,675 7.36% 3.1% 1992 1,750,792 8.83% 2.9% 63.86°1, 17.7% Real Growth: 46.16% - ul~ '1 ~dn •q3 ~1.~ 3 EAGLE COlii~TY SCHOOL DISTRICT RE SOJ JOHN LANGE -SUPERINTENDENT P.O. BOX 740 • EAGLE, COLORADO 81631 • (303) 328-6321 • FAX (303) 328-1024 M E M O RAN D U M TO: Eagle County Recreation Authority FROM: Eagle County Board of Education DATE: July 27, 1993 RE: Provisions of Letter of Agreement 1. On February 11, 1993, members of the Eagle County Recreation- Authority (Authority) approved a motion to move forward with. the Eagle County School District RE-50J (District) on planning; the construction of a school and other joint use facilities on a portion of the Berry Creek property owned by the seven members of the Authority. ~ 2. The purpose of the Memorandum is to outline the parameters of the motion so that all parties hold the same understanding o~ the details prior to incorporating them into a more formal_ Letter of Agreement to be prepared by the District's legal.. counsel. 3. The following provisions are understood to be the explicit and:... implicit implications of the motion passed on February 11, 1993: i 3.1 Of the 10.4 acres discussed, 5.0 acres will be for the building and parking lot, leaving the remaining 5.4 acres for joint use play field, parking lots, and the road and... infrastruction easements providing access to the area. The:- District has serious reservations about whether removal of- approximately 2 acres for roads from the 5.4 acre parcel will.. allow sufficient room for play fields and parking lots. 3.2 The 5.0 acres will be provided to the District through sale or.° long term lease. If a lease is used it should be renewable= for a period of time agreed to by both parties. 3.3 The cost of preparing the legal documents will be borne by the-- District. 3.4 Attached is a copy of the memo of 12-2-92 outlining the costs of the infrastructure ($322,700) to be borne by the District~° as costs unique to this site. 3.5 If the feasibility study and final costs are beyond they ability of the District to fund, it reserves the right to not°~ enter into an agreement. 3.6 If the District agrees to proceed with planning but voters do not approve authorization of additional bonded indebtedness, the District is not obligated to proceed. 3.7 Irrigation of the play fields and joint use fields will be from the Authority's water rights. 3.8 The period during which the District will study feasibility and exercise its option to build will run through 1998. If other entities should approach the Authority for use of this land prior to that time, the District retains the right of refusal. 3.9 The District will make periodic reports (at the quarterly meetings of the Authority) on its progress at critical stages of the feasibility study to update members of the Authority on its plans, to hear the concerns of the members and to assure that the results of this planning are compatible with the purposes intended. 4. The District's intention is to develop a complete set of documents prior to any bond election. 5. Lease payment for the portion of the parcel exceeding the approximately five acres occupied by the building and parking lot shall be calculated based upon a mutually agreed upon formula to be developed; however, such lease payments may be waived in whole or in part in consideration for maintenance of said parcel by the District. 2 ' Expenses SUMMARY (M E M 0 12 / 2 / 9 2) unique to This site 1. CABLE TV a.0o 2. ELE~r~tIC 54,000.00 *1 54, 000 3. PHONE 12,500.00 12, 500 4. GAS 2,500.00 1, 250 5. WATER (looped or not looped depending on Fire Dept.. requirement) 33,850 to 62,000 62, 000 6. SEWER 18,500 to ~ 8, 500 7. AID LANES + 107,420.00 8. ACCESS ROAD (700' with Median) 1159,950.00 159 , 950 9. SITE WORK (parking, turnarounds, etc.) 1142,300.00 10. ENGINEER, SURVEYING {A/D lanes, access road, site) 149,000.00 24, 500 11. TOTAL ~ 570,020 to 605,170 322, 700 * Holy Cross can offer a monthly revenue on $33,000, the estimated price. Does not include burying any existing lines. Estimated 10.4 acre site as drawn -Eagle County School District cost/acre•=~: 31,029 Expenses School District would have at other sites but with benefits to Berry Creek Fifth Filing if built here A/D traffic lanes 107,420 Site work (parking) 142,300 Consultants (engineering} 24,500 Playfields (2 ~ 75,000) 150,000 Gymllocker..r©om/excercise room~~ 1,200,000 1,624,220 value/acre = 156,175 2 additional fields by Vail Recreation District ? r ~ PLANNING AND ENVIRONMENTAL COMMISSION July 26, 1993 AGENDA Project OrientatioNLunch 11:30 a.m. Site Visits 12:30 p.m. Vail Athletic Club Red Lion Gold Peak Base Snow Dump Sipf Drivers: Tim, Shelly and Jim. Public Hearing 2:00 p.m. 1. Update on the request for a proposed SDD and minor subdivision to allow for the development of single family homes located on Tracts A and B, The Valley, Phase 11/1480 Buffer Creek Rd. Applicant: Steve Gensler/Parkwood Realty Planner: Kristan Pritz and Gary Murrain 2. A request for a variance to allow a deck to encroach into a setback for a residence located at Lot 14, Bighorn 2nd Filing/3876 Lupine Drive. Applicants: Eric and Susan Sipf Planner: Andy Knudtsen/Mike Mollica 3. A request for a major amendment to SDD #5 to allow for the development of the remaining portion of the Simba Run SDD, Savoy Villas, located at 1100 North Frontage Road, more specifically described as follows: That part of the First Supplemental Map for Simba Run Condominium, according to the map thereof recorded in the office of the Eagle County, Colorado, Clerk and Recorder, described as follows: Beginning at the most southwesterly corner of said map, thence the following three courses along the westerly lines of said map; 1) N03°33'01"E 160.79 feet; 2) N12°50'33"E 144.72 feet; 3) N17°56'03" 70.60 feet; thence, departing said westerly line, S13°16'03"W 157.26 feet, thence S76°43'57"E 91.50 feet; thence N13°16'03"E 35.00 feet; thence S76°43'57"E 72.31 feet to the easterly line of said map; thence the following two courses along the easterly and southeasterly lines of said map; 1) S24°44'57"E 52.38 feet; 2) S52°50'29"W 272.50 feet to the Point of Beginning, containing 0.6134 acres, more or less; and That part of Simba Run, according to the map thereof, recorded in Book 312 at Page 763 in the Office of the Eagle County, Colorado, Clerk and Recorder, described as follows: 1 Beginning at the most southerly comer of said Simba Run, thence the following four courses along the southwesterly and northwesterly lines of sand Simba Run; 1) N37°09'31"W 233.28 feet; 2) 334.57 feet along the arc of a curve to the left, having a radius of 1771.95 feet, a central angle of 10°49'06", and a chord that bears N42°13'20"E 334.07 feet; 3) N36°48'48" E 201.36 feet; 4) 15.96 feet along the arc of a curve to the right, having a radius of 428.02 feet, central angle of 02°08'12", and a chord that bears N37°52'54" E 15.96 feet to a comer on the westerly boundary oi' the First Supplemental Map for Simba Run Condominium, according to the map thereof recorded in the office of the Eagle County, Colorado, Clerk and Recorder; thence the following four courses along saidl westerly boundary; 1) S21°51'28"W 69.90 feet; 2) S17°56'03"W 181.17 feet; 3) S12°50'33"W 144.72 feet; 4) S03°33'01"W 160.79 feet to the southeasterly line of said Simba Run; thence, along said southeasterly line, S52°50'29"W 113.08 feet to the Point of Beginning, containing 1.560 acres, more or less. Applicant: Simba Land Corporation/Walid Said Planner: Mike Mollica 4. A request for a worksession for the establishment of a Special Development District to allow the expansion of the Vail p?thletic Club, located at 352 East Meadow Drive, and more specifically described as follows: A parcel of land in Tract B, Vail Village, First Filing, Town of Vail, Eagle County, Colorado, more particularly described as follows: Commencing at the Northeast corner of saki Tract B; thence N 79°46'00" W along the Northerly line of Vail Village, First Filing, and along the Northerly line of said Tract B 622.86 feet; thence S 06°26'52" W a distance of 348.83 feet to the Southwest comer of that parcel of land described in Book 191 at Page 139 as recorded January 10, 1966 and filed in Reception No. 102978 in the Eagle County Records, said corner also being the True Point of Beginning; thence S 79°04'08" E and along the Southerly line of said parcel 200.00 feet to the Southeast corner thereof; thence N 62°52'00" E and along the Northerly line of that parcel of land described in Book 222 at Page 513 as recorded in 1971 in the Eagle County Records, a distance of 66.78 feet to the Northeasterly comer of said parcel of land; said corner being on the Westerly right-of-way line of Gore Creek Road, as platted in Vail Village, Fifth Filing; thence N 27°13'37" W a distance of 77.37 feet along said Westerly right-of-way line of Gore Creek Road; thence N 89°29'22" W a distance of 12.80 feet to the Northeasterly corner of that parcel of land described in Book 191, Page 139 as recorded January 10, 1966 and filed in Reception No. 102978 in tlhe Eagle County Records; thence Northwesterly 26.51 feet along the arc of a 37.50 feet radius curve to the left having a central angle of 40°30'00" whose chord bears N 53°40'00" W a distance of 25.96 feet to a point of tangency; thence N 73°55'00"Wand along said tangent 166.44 feet; thence N 85°10'21" W a distance of 50.40 feet to the Northwesterly corner of the Mountain Haus Parcel; thence S 02°18'00"Wand along the easterly line of said Mountain Haus Parcel a distance of 100.00 feet to the Southeasterly corner thereof; thence S 45°13'53" E a distance of 38.70 feet to the True Point of Beginning, containing 30,486 square feet, more or less. Applicant: Vail Athletic Club Planner: Shelly Mello 5. A request for a conditional use permit to allow an expansion of the Vail Associates vehicle maintenance shop located at the NW 1/4 NW 1/4 Section 7 and the SW 1/4 SW 1/4 Section 6, Township 5 South Range 80 W of the 60th P.M./Vail Associates. Applicant: Vail Associates, Inc., represented by Tim Kehoe and Jack Hunn Planner: Jim Curnutte 2 ~r 6. A request to amend the development plan for the Golden Peak Base to allow a building for public restrooms and employee locker rooms located at Tract F, Vail Village 5th Filing/458 Vail Valley Drive. Applicant: Vail Associates, Inc., represented by Tim Kehoe Planner: Tim Devlin 7. A request for a minor exterior alteration to allow an expansion to a residential unit at the Red Lion/Lots E, F, G and H, Block 5-A, Vail Village 1st Filing/304 Bridge Street. Applicant: Aagje Nourse Planner: Jim Curnutte 8. A request for a worksession for a modification to the conditional use permit for the snow dump to allow an expansion of the road located at 1309 Vail Valley Drive/an unplatted parcel located west of the Town of Vail shops. Applicant: Town of Vail Planner: Andy Knudtsen/Mike Mollica 9. A request to amend Title 17 regarding the subdivision process and requirement for payment of property taxes. Applicant: Town of Vail Planner: Mike Mollica 10. An update on the conditional use permit for an outdoor dining deck located at Garton's Saloon, Lot P, Block 5-D, Vail Village 1st Filing/143 Village Center Road. Applicant: Dave Garton Planner: Tim Devlin 11. A request for a worksession for a major exterior alteration to allow for a retail expansion at the.Sunbird Lodge, located at 675 Lionshead Place/Lot 2, Block 1, Vail Lionshead 3rd Filing. Applicant: Vail Associates, Inc., represented by Tim Kehoe Planner: Tim Devlin 12. A request for a minor amendment to SDD #4, Cascade Village for the Waterford parcels in area A, described as follows: That part of the SW 1/4 NE 1/4, Section 12, Township 5 South, Range 61 West of the Sixth Principal Meridian, Town of Vail, Eagle County, Colorado, described as follows: Beginning at a point on the southerly right-ot-way line of Interstate Highway No. 70 whence an iron pin with a plastic cap marking the center of said Section 12 bears S 33`10'19' W 1447.03 feet; thence along said southerly right-of-way line two courses 1) N 52`50'29° E 229.66 feet 2) N 74'38'17" E 160.70 feet; thence departing said southerly right-of-way line N 88°45'57' E 138.93 feet; thence S 40°45'14' W 94.32 feet; thence S 18° 18'36" W 54.08 feet; thence S 01`21'36' W 205.02 feet; thence S 12°07'36' W 110.25 feet; thence S 28°28'36' W 164.48 feet; thence N 40 `17'04' W 211.16 feet; 3 thence N 49'42'56" E 97.80 feet; thence N 37°09'31` W 95.59 feet; thence S 52`50'29" W 55.10 feet; thence 69.48 feet along the arc of a non- i tangent curve to the left having a radius of 65.00 feet, a central angle of 61°14'42" and a chord that bears N 58° 55'53' W 66.22 feet; thence N 37`09'31" W 118.50 feet To The True Point of Beginning, County of Eagle, State of Colorado; Applicant: MECM Enterf>rises represented by Eustaquio Cortina and Commercial Federal Savings. Planner: Shelly Mello TABLED TO AUGUST 9, 1993 13. A request for the establishment of etn SDD to allow the redevelopment of the Cornice Building and a request for a conditional use permit to allow the construction of three Type IV employee housing units, located at 362 Vail Valley Drive and more specifically described as follows: A part of Tract "B" and a part of Mill Creek Road, Vail Village, First Filing, County of Eagle, State of Colorado, more particularly described as follows: Commencing at the Northeast corner of Vail Village, First Filing; thence North 79°46'00" West along the Southerly line of U.S. Highway No. 6 a distance of 367.06 feet to the Northeast comer of said Tract "B"; thence South 10°14'00" West along the Easi:erly line of said Tract "B"; a distance of 198.31 feet to the Southeasterly corner of said Tract "B"; thence North 79°46'00" West along the Southerly line of said Tract "B" a distance of 100.00 feet to the true point of beginning thence North 09°10'07" West a distance of 41.67 feet; thence South 88°27'11" West a distance of 75.21 feet; thence South 27°13'37" East a distance of 77.37 feet; thence North 57°24'00" East a distance of 55.11 feet, more or less to the true point of beginning. Applicant: David Smith Planner: Jim Curnutte TABLED TO AUGUST 9, 1993 14. Approve minutes from July 12, 1993 PEC meeting. 15. Council update: •A & D Building appeal 16. Update on Wearyman Timber Sale. 17. Discussion of John Lincoln report. 4 t~ DESIGN REVIEW BOARD AGENDA July 21, 1993 3:00 P.M. PROJECT ORIENTATION SITE VISITS 12:30 P.M. - 2:30 P.M. 1. Dean - 2942 Bellflower 2. Thompson - 2005 W. Gore Creek Drive 3. Jorck - 3838 Sierra Trail 4. Radisson Resort - 715 W. Lionshead Circle 5. Zele Coffee - 731 Lionshead Circle 6. McKinnon - 6958 Forest Road 7. Kendall - 2665 Bald Mountain Road 8. Dunahay - 4257 Nugget Lane 9. Davison - 4420 Glen Falls Lane 10. Belleville -4440 Glen Falls Lane Drivers: Jim and Tim AGENDA 3:00 P.M. 1. Tupy -Roof modifications. AK/SM Lot 33, Buffehr Creek/1901 Buffehr Creek Road. Applicant: Judy Tupy MOTION: M. Amett SECOND: B. Bome VOTE: 5-0 Approved as modified. 2. Spraddle Creek Estates -Amendment to previously approved MM design guidelines for subdivision. Spraddle Creek Estates Subdivision. Applicant: SBC Development Corp. MOTION: B. Borne SECOND: M. Arnett VOTE: 5-0 Approved. 3. D'Agostino Residence -Conceptual. JC Lot 12, Spraddle Creek Estates Subdivision/1313 Spraddie Creek Road. Applicant: Franco D'Agostino MOTION: SECOND: VOTE: Conceptual - No forma! action taken. 4. Siverly/Mueller -Building modifications. MM An unplatted parcel located at 1550 IMattert~om. Applicant: Wolf Muller and John Siverly MOTION: SECOND: VOTE: Withdrawn from agenda. 5. Dean -Garage and storage area addition. TD Lot 8, Block 8, Vail Intermountain/2942 Bellflower. Applicant: Sally Dean & Larry Raush MOTION: M. Amett SECOPJD: J. Bowen VOTE: 5-0 Approved -consideration of trees. 6. Kendall -New single family residence w/ caretaker unit. TD Lot 9, Block 2, Vail Village, 13th Filing/2665 Bald Mountain Road. Applicant: Robert Kendall MOTION: M. Amett SECOND: S. Brainerd VOTE: 5-0 Approved with conditions: 1.) 2-1/2" aspen trees instead of 2" 2.) a mix of 6' - 8' spruce (i.e. 2 ~ 8', 3 ~ 6') 3.) add 4 mountain junipers in front of wall a r' t 7. Dunahay -New deck. TD A resubdivision of Lots 10 8~ 11, Bighorn/4257 Nugget Lane. Applicant: Pat Dunahay MOTION: M. Amett SECOND: B. Bome VOTE: 5-0 Consent approved. 8. Zele Coffee -New Sign. JC Sunbird Commercial Center/731 Lionshead Circle. Applicant: Patrick Imeson MOTION: SECOND: VOTE: Tabled to August 4, 1993. 9. McKinnon - 250 Gross Residential Floor Area addition. AK Lot 5, Block 2, Vail Village, 6th Filing/695B Forest Road. Applicant: Mike McKinnon MOTION: M. Amett SECOND: B. Bome VOTE: 5-0 Approved with five conditions. 10. Davison -New single family residence. TD Lot 10, Forest Glen/4420 Glen Falls Lane. Applicant: Mr. and Mrs. Davison MOTION: M. Amett SECOND: B. Bome VOTE: 4-0-1 (G. Lamb abstained) Approved. 11. Thompson -Addition and roof alteration. TD Southeast corner western intersection of S. Frontage Road and Gore Creek Drive/ 2005 W. Gore Creek Drive. Applicant: Mr. Thompson MOTION: M. Amett SECOND: S. Brainerd VOTE: 5-0 Tabled to August 4, 1993. 3 12. Belleville -New single family residence. TD Lot 14, Forest Glen/4440 Glen Falls Lane. Applicant: Walter Belleville MOTION: J. Bowen SECOND: S. Brainerd VOTE: 4-0-1 (G. Lamb abstained) Approved. 13. Kiss -Request for secondary unit. JC Lot 21, Block B, Vail Ridge/2615 Davos Trail. Applicant: Diana Kiss MOTION: M. Amett SECOND: B. Bome VOTE: 5-0 Consent approved -second unit must be restricted. 14. Avil -Request for amendment to previous conditions of approval. JC Lot 19, Block 7, Bighorn 5th Addition/4998 Meadow Drive. Applicant: Bud Avil MOTION: M. Amett SECOND: S. Brainerd VOTE: 5-0 Approved -deadline expires August 31, 1993. 15. Jorck -New single family residence. TD Lot 15, Block 1, Vail Village West, 'I st Filing/3818 Sierra Trail. Applicant: Harold Jorck MOTION: M. Amett SECOND: B. Bome VOTE: 5-0 Approved. 16. Wendy's - Re-stain, paint trim, and new flag. TD Parcel A, Vail Das Schone #1/2399 N. Frontage Road West. Applicant: Wendy's Restaurants MOTION: M. Amett SECOND: B. Bome VOTE: 5-0 Consent approved. 4 17. Radisson Resort -Landscaping amendments. TD Lots 4, 7, C, D, Block 1, Vail Lionshead 3rd Filing/ 715 W. Lionshead Circle. Applicant: Radisson Resort/Edwards Landscaping MOTION: M. Amett SECOND: S. Brainerd VOTE: 5-0 Tabled to August 4, 1993. 5 MEMBERS PRESENT MEMBERS ABSENT Mike Amett Bob Bome Jeff Bowen Sally Brainerd G. Lamb STAFF APPROVALS Grant -Deck. Lot 2, Block 2, Bighorn, 1st Filing. Applicant: Jim & JoAnne Grant Rapson -Excavation of crawl space for storage area addition. Lot 3, Block F, Vail Das Schone/2572 Cortina Lane. Applicant: Howard Rapson Rizk -Changes to approved plans. Lot 4, Block 2, Potato Patch, 2nd Filing/740B Sandy Lane. Applicant: Rican investment Co. Artists Gift Emporium -New storefront and sign. Lot 2, Block 1, Lionshead, 4th Filing/675 W Lionshead Cr. Applicant: Brian Lockett/MichellE~ Hunt Crossroads Fun & Games -New sign. Applicant: Charlie Alexander Lionshead Miniature Golf -Change color of Site lights. Tract C, Lionshead 1st Filing. Applicant: Vail Associates Sylvester -Hot tub. Lot 28, Block 2, Vail Village/2780 Bald Mountain Road. Applicant: Michael Sylvester Sherberg -Extend deck. 2637 Kinnickinnick Road. Applicant: Larry Sherberg Greenberger -New deck. Lot i , Block 7, Bighom, 3rd Filing/4230 Spruce Way. Applicant: Michael Stanley 6 Hyatt Residence -Window addition. Lot 1, Block 8, Vail Village 7th Filing/1200 Ptarmigan Road. Applicant: Eileen Hyatt 7 MEMORANDUM T0: Vail Town Council Department Heads FROM: - Pam Brandmeye DATE: July 23, 1993 SUBJECT: SHORT TERM GOAL SETTING/LONG TERM GOAL SETTING The following are additional priorities Council may wish to consider in updating its long term goals. These are based on input received from the Town of Vail Community Survey Summary Results, dated July 1, 1993 (please see attached chart, Question 11, Indicate the Top Priorities for Town of Vail Focus): 1. Growth/Density Controls 2. Traffic Congestion Remedies - Main Vail 3. Expansion of Tourism Opportunities/Facilities in Summer/Fall 4. Prohibition of Smoking in Public Places 5. Expanded "Regional" Governmental Authority 6. Traffic Congestion Remedies - West Vail 7. Expansion of Tourism Opportunities in the Winter 8. Economic/Job Creation • INDICATE THE TOP PRIORITIES FOR TOWN OF VAIL FOCUS QUESTION 11. 35% First Priority 14% ----a--- First, Second, or Third Priority 30% 12% 25% c a+ 10% 20% ;a H y L p • r .o ~ F ~ ~ : e ~ ~ G°1o ~ t ~t ~ ' acr r t 4 a in `j, 10% N W I ~ ` Y~i~4r x w? 4 si ~~14 ~i~~ 6iw 4~ i. ~ JJ~'; Ala. ~Y ` "rt:~a {t~ x` i - ij..'~ ti f4T~A ~St_- i r!`e .;`Sti (i. t,,t..~ ~ +~+C': 2 /o ~ r, rP~; ~ >t .~~r$ , t~,,;= ii!~{;.3I n ti. ~3: ~ _ U / Iii r J' } y; t ~ t ! W zw z.~ w N o~ F ~o r~vt ~ wa~w z~ °N~ w ooawo~N~ ~Z.v °'a o~ ° °vy ° °gv °OC 7~ ~w~~w~w~~, mt7~ ~o~- H~ yc~~ Was UW p~j3 ' O~OE °U N W y V w ~NU Q~ ~ w~ W ~ "'a~ ¢C7 ¢O. y ~ d p( Boulder, CO RR.C Associates .Dune 1993 COLORADO WEST MENTAL HEALTH CENTER an affiliate of Colorado West Regional Mental Health Center P.O. Box 1620 395 E. Lionshead Circle Eagle, Colorado 81631 Vail, Colorado 81657 Telephone (303) 328-6969 Telephone (303) 476-0930 Ms. Pam Brandmeyer Town of Vail 75 South Frontage Road Vail, Colorado 81657 JULY 19, 1993 Dear Pam: Enclosed is my report on the goal setting meeting which I facilitated for the Council and TOV department heads on July 7. I appreciate the ropportunity to be of service to the Town of Vail , and wish to thank you very much for asking me to participate in this very interesting process of enhancing working relationships between the Council and Town staff. As we discussed by phone, I was impressed by the high level of discourse and mutual respect which prevailed throughout a long and arduous day. Clearly, the potential for continued evolution of cooperation and reciprocal support bodes well for the future of our Town government. Should you have any questions about the report, or in regard to any of the other issues which we discussed, please don't hesitate to call me at the Vail number above at any time. Sincerely yours, J hn R. Lincoln, MSW, ACSW mployee Assistance Program Coordinator - SHORT TERM GOAL SETTING MEETING VAIL TOWN COUNCIL AND DEPARTMENT HEADS JULY 71993 In addition to focussing on the establishment of a set of priorities related to short-term goal planning, a second and perhaps equally important purpose of this meeting was to facilitate a dialogue between the Town Council and heads of the various departments in TOV government. We tackled an aggressive agenda by prioritizing those items which could legitimately be addressed in the five hours available to us (see attached). It was unanimously agreed that Items 1 through 5 had the highest priority, and that Items 6 and 7 also needed to be addressed with some attention. Item 14, Work Session Scheduling, Peggy and Larry agreed to handle. We then decided to sort through the remaining items in an effort to resolve as many as possible within the time constraints. By the end of the session, we were successful in dealing with all items except numbers II and VI, which were postponed until a later date. LIBRARY ISSUES (Item XV): 1. BOOK DROP In order to provide a more convenient way for library patrons to return materials, the acquisition of a Book Drop was discussed. For a cost of $2500.00, a facility could be established en South Frontage Road, in front of the Information Booth at the Lionshead Parking Structure. Concerns about staffing patterns and vehicle utilization were resolved by the decision to work within existing personnel resources, and Labor Day was chosen as the target date for implementation. 2. LIMITATIONS FOR EAGLE COUNTY RESIDENTS Since the process of providing inter-library loans is so time-consuming, it was suggested that non-Vail residents should be referred to their home library for this service. This will be phased in gradually until the construction of a new Eagle County Library in 1994. Additionally, the possibility of instigating a user. fee for non-residents will also be investigated. DONATION TO THE VAIL PERFORMANCE/CONFERENCE CENTER (Item XIIII: After discussion, it was agreed that the Council would state their intention to support the project, but hold off on a specific amount. The question was raised as to whether it would be better to hand this issue over to the next Council, following the Fall election, since the amount of the donation may well depend on the level of voter support for the proposal. The specific wording of the Council's position was questioned: whether it would be "One million..." or "up to one million..." + SHORT TERM GOAL SETTING PAGE TWO OPERATIONAL_ISSUES (Item VIII): A. FUEL TANKS This was referred back to staff, as the issue involves a return on investment. The preference expressed is to purchase the tanks outright. B. SNOW REMOVAL ORDINANCE ENFORCEMENT Question exists as to the viability or efficacy of the ordinance, since it is not consistently enforced. The general sense is that it is necessary to approach the issue from a position of good will and urge compliance by citizens, as opposed to a more heavy handed approach to enforcement. Because of the problem encountered when fire hydrants are covered by snow removal efforts, private operators engaged in snow removal should be given information about locations and the need to keep access to the hydrants open at all times. C. CHRISTMAS TREE LIGHTS The expressed consensus is that the lights represent a dramatic and important addition to Vail's atmosphere, and that visibility from a number of vantage points enhances the sense of the unique and special qualities of the place. A problem exists in that currently insufficient power resources are available, and if additional lights are added to balance the display, more power sources will be needed. The question was raised as to whether it would be wise, from an economic position, to limit the period of the display, ie, through President's Weekend, or until the lst of March. Again, there was general consensus to maintain the existing display, and seek ways to expand it through improved power sources. N?xt, we moved on to those agenda items judged to have a higher level of priority: INFORMATION/COMMUNICATION GOALS (Item #1~: Carolyn Fisher presented an overview of the functions and responsibilities of the Town's Public Relations office (see attached). The ensuing discussion clearly indicated a high level ~f appreciation both for the work Carolyn has done in her years with TOV, as well as the importance of finding a suitable replacement for her when she leaves in August. Ql~estions were raised as to the timing of her replacement, ie to wait until a permanent Town Manager is in place, or proceed now. Some also wondered how to fund the position, with the suggestion that perhaps a percentage of the salary could be requisitioned from each Department's budget. It was pointed out that even though the role is a valuable one for the Town SHORT TERM GOAL SETTING PAGE THREE as a whole, and is probably under-utilized to some extent, to require Departments effectively to donate a share of their operating budgets to support it might have a detrimental impact on team building efforts. The decision was made to fund the position through the Town's general budget, and to proceed with the hiring process now. In addition, Council members voiced support for encouraging a closer working relationship between the new incumbent and the Council. CONSTRUCTION (Item VII): A. CHAPEL BRIDGE Current plans are to reconstruct the Chapel Bridge, using the same streetscape motif and landscaping currently being installed on Vail Road. It was suggested that the rail design for the bridge be part of the Art in Public Places project. B. COVERED BRIDGE Due to heavy pedestrian traffic, and an inadequate original design, it is going to be necessary to replace this central Vail landmark at some time in the near future. In order to minimize economic disruption, residents and businesses in the affected area will be surveyed as to their opinions of the best time to do the work. Additionally, a temporary alternate access route will also be constructed for the duration of the project. It was emphasized that because of the status of the Covered Bridge as a preeminent historical Vail landmark, the project will be clearly labelled a "restoration" and not a replacement of the bridge. C. STREET IMPROVEMENTS/MAINTENANCE The need for continued attention to street maintenance was discussed, and referred back to town staff. AMENDMENT ONE BALLOT ISSUES (Item IV): A report from Steve Barwick (see attached) indicates that the consequences of Amendment One may prove to be less adverse than originally feared, primarily due to the trailblazing efforts of Commerce City. In order to enhance the likelihood that voters will approve a measure similar to the Commerce City model, the suggestion was made to provide a significant level of voter education, to avoid overcomplicating it on the ballot, and to encourage employees of the Town to be as knowledgeable as possible about Amendment One issues. An additional strategy, not included in the original memo, involves the creation of an enterprise fund for management of the parking structures... ELECTLON, STRATEGY_ (Item__V, ~A e~ SHORT TERM GOAL SETTING PAGE FOUR There are two basic questions relative to strategy for the election this Fall. The first concerns the number of issues on the ballot, and the second is whether to place Amendment One and other matters on the general Eagle County ballot, or wait until the Vail election later. There is a question as to the impact of the County election on potential turnout and interest in the Vail municipal election a few weeks later. The County plans a mail-in ballot, and some doubt exists as to how voters will respond. It was the consensus of those present that, due to the importance and complexities of the municipal issues, it would be best not to be on the county- wide ballot on November 2, and instead to place all issues, including the Cemetery, before Vail voters only. 1994._BUDGET PROCESS (Item _III): Steve Barwick outlined what is essentially anew philosophical approach to budgeting. The focus no longer is on line items, and instead, the various Departments will base their budgets on their own individual priorities. Council work sessions will focus on programs, goals, and outcomes. The Council will need additional time to consider the needs of individual Departments, and staff will need additional guidelines to fully implement this new approach. In other words, there will need to be a closer, mere reciprocal relationship between the Council and Town staff. A suggestion was made that perhaps individual Council members could be assigned to Departments, in order to become more familiar with their operational needs. However, some felt that this could be potentially inhibitory. Nonetheless, there was unanimous agreement that a closer working relationship between the two entities would be both useful and desirable. A decision was made that staff will create a proposal in this regard. At this point we encountered the inexorable barrier of time, and the decision was made to adjourn. It should be noted that through- out this initial encounter between members of the Town Council, and the heads of the various Departments which carry out policy, an atmosphere of collegial respect and mutuality prevailed. Matters were dealt with forthrightly and in a highly professional and cooperative manner, with no indication of any inherent systemic or organizational impediment to a continuation of a healthy and efficient working relationship. It is clear that a solid inter- personal foundation exists for the construction of even gretaer rapport among those individuals entrusted with the important work of guiding the~Town of Vail into the future. r YOU SPOI<E UP... AND WE HEARD YOU! AND WE WILL CONTINUE TO LISTEN... Through a series of citizen surveys, focus groups, Speak-Up »reetings, a,:d input cards, you have told us a lot over lire last few corn:tl:s. • You said that you want tlreagendas prinEed in the newspaper.,. you said you wanted regular updates on whaE the council is doing to reach itsgoals... you said you want regular, direct access to council members.,. AND WE SAY, THANKS TOR LETTING US KNOW! Each week, the Town of Vail, with the support of the Vail Trail, will be printing the agenda for the upcoming council nreeEing, as well as a recap of the past week's council actions. We want you to know what we are up to and life issues we face. Now, more tlrart ever, zve creed residents to be involved, Please take Time to call any of us of any time to express gripes, questions, or concerns (and we accept compli?nents, Eoo!) VAIL TOWN COUNCIL The Vail Town Council 1992-93 GOALS The fallawinggoals were rnmpiled by the Town Council for 1992-93, based orr a brand rarr e o ur ut rom residents rnerc)rarrts interest local interest groups. While no single individual will agree cultic ever ygarl v?• ev y step~ak~r to achieve each goal, we hope you willrread the following w tlrrtl~e best itrtrerest of the corn?rrunity as a whole in mind. i f you think roe are nuts... please let us know. The input zve receive today plays a significanE role in the decisions we make tomorrow. 1. Acquire land as required for future employee housing, transportation, open space needs, and other public purposes. Council Actions to Date: 6.2 acres of land west of tl~e Brandess Building in Vail is under contract [or purchase; TOV is in the final stages of purchasing a 40 acre Spraddle Creek parcel (north side of main Vail interchange) and a 1.6 acre parcel at the Vail Gvlf Course from the Forest Service; an open lands commission has been established comprised of commuNty members and 1'OV council and staff to identify and work toward purchase of parcels to be preserved as open space. 2. Investigate mechanisms and initiate within two years a valleywide approach to providing services under one umbrella organization to solve common problems, avoid duplication, and improve lire value delivered for tax dollars spent. Council Actions to Dale: The Eagle County Regional Governments Committee was formed over a year ago and has been meeting monthly to formulate a)olnt approach to providing variousservices.Thecommittee iscomprised of t•epresentatives [rom Eagle County, tl~eTownsofMinturn, Avon,Eagle,and Gypsum and hasmoved forwardwithcooperativeefforts on countywide transportation, public land purchase, lobbying [or federal funds, and a countywide recreation path system. 3. Facilitate construction of employee housing within Vai4 provide laud, Joint finance, and'a hosltive atmosphere for private sector development of permanently deed restricted employee housing. Council Actions to Date: The VAiI Housing Authority leas been working to balance Vatl's high land values, frequent neighborhood oppos[tton, and opposition to gvvernn~ent Involvement with the fundamental need for affordable employee Dousing in our community. The Authority is working toward a multifaceted approach with a goal of providing a widevarietyof deed restricted local units. Conceptual plansarebeing finalized fora 44 unit development on tlieTownowned Mountain Bell site(next to ABCSchool and The Learning Tree), and the council has approved modifications to the zoning code to encourage the development of caretaker units as part o[ new construction. Discussions are currently underway regarding the formation of a mortgage pool for "I'OV's purchase of existing affordable units (or tl~e purpose of permanent deed restriction. 4. Become a leader among communities by Implementing an environmental strategic plan to address air quality, water quality, recycling, and chemical use, and to achieve that sensitive balance and compatibility between tourism, economic prosperity, and environmental preservation. Council Actions to Dale: Last year, TOVhired afull-time professional environmental planner; efforts are currently underway to develop programs and `pollctes'to address the above . mentioned goal. An environmental awards program has been established, with the involvement and support of public and private sector vrgaNzations, to recognize Valt's environmentally conscientious individuals and businesses; a public education campaign has begun to increase residents' and guests' awarenessof local environmental concerns. Efforts have begun, in conjunction with residents and other countywide entities, to develop an overall environmental strategic plan; incentive programs are being established to encourage theconversiono[woodburning fireplaces to natural gas,'1'OV will beevaluating thewaterqulaity in Gore Creekand developinga plan to reducecontaminationfrom runo[[;TheNatural Heritage Program will be assisling'I'OV in the identification and preservation of sensitive natural habitat within the community. 5. Increase the greening of Gure Valley by planting trees, shrubs, and (towers with a special emphasis on the 1-70 corridor. Council Actions to Date: TOV will be embarking on Its second year of support and involvement with the Trees Eor Vail project, apublic/private sector effort to landscape portions of I-70. $20,000, plus Community Development, Publ[c Works, Police, and AdntinistrativeServfces staff have been devoted to this Rotary Club project. TOV will continue landscape work on the East VaII Interchange. 6. Construct a Performance and Conference Center as a Valieywide )olttt venture wlUiin the next four years. • Council Actions to Date: TOV has supported the efforts of over fifty publ[c and private sector individuals from throughout the valley who have worked toaddress questionsassociated with this proposal. T1ie Council's goal through the project's various committees Is to define the feasibility, need and possible uses for such a facility in Vall. The Council hopes to take the issue to election In November. 7. Implement continuing quality improvement programs Eor ail Town of Vall system (le. the Deming or Total Quality Management programs) Council Actions to Date: The Town Council, with the assistance of numerous Vail residents, has been researching various programs for improving commuNcat[on, productivity, employee satisfaction, and overall organizational excellence. Employees have been working in conjunction wltlt council members to establish new systems for achieving the Towri s mission; new incentive programs have been established. Tlie quality improvement program is viewed as a long range effort rather than a "quick fix" to orgaNzational challenges. 8. Complete a valleywide biking, walking and county trail systems over the next flue years, as well as increase and enhance areas [or pedestrian use. Council Actions to Date: TOV was successful in obtaining $875,000 from the State of Colorado [or the construction of a recreation path through Dowd Junction. Workon this project will begin this summer. Fifteen miles of path already exists through the Vail community, and TOV is working closely with other valleywide entitles to provide one continuous path from Vail. Pass to Glenwood Springs. i 9. Continue to Implement a Village and Llonshead delivery plan whlcli is as near vehicle free as possible. Council Actions to Date: This winter, the Town Council approved a revised loading and delivery plan designed to divert as many cars as possible to the Village Parking Structure and help keep large trucks off Bridge Street. The Council is currently receiving feedback regarding the plan from local merchants and residents and plans to make necessary adjustments. Between the months of November and February, the volume of cars passing through Checkpoint Charlie dropped from 53,947 in 1991-92 to 28,639 in 1992.93. . 10. Develop a master plan for the redevelopn?ent of Llonshead to take place over the next three years. Council Actions to Date: TOV has been working with the Llonshead Merchants Association to Improve the Llonshead mall area. With the support of Bob Lazier, the merchants association, and the Town, the fountain area of the mall was reconstructed last summer. Efforts will continue toward development of an overall as masterplan as funding allows. 11. Ensure that guests and residents can travel comfortably and economically to and throughout Vall. i Council Actions to Date: TOV has been working closely with other county entities to expand the regional bus system with service to Leadvllle, Minturn, Beaver Creep, Gypsum, Eagle and Vail; TOV and the Town of Avon have lobbied Congress and successfully obtained funding for new buses for two consecutive years; TOV has Implemented new local service hours, bus office location, maps and schedules, and a new 24 information 11ne to assist local bus ridership. The local Parking and Transportation Task Force has been re- established to address the continuous challenges presented by traffic in our community. } "Please refer to page jor next week's Council age~tda. Look for life agenda each week and Le sure to keep i~t eos'tlact! e~ ~ , . ~Jl^~,tltR,~......r'T.l'T.7~...s'~...aur..,tyrV a.eA•~ Vii.:.. . ~ ~ n... . ~ ~ y d TOWN OF SAIL 75 South Frontage Road Vail, Colorado 81657 303-479-2100 FAX 303-479-2157 MEMORANDUM TO: Vail Town Council Department Heads FROM: Pam Brandmeyer~ DATE: July 2, 1993 RE: Short Term Goal Setting/Wednesday, July 7, 1993 The following constitutes an agenda for discussion of items staff suggests could be considered as short-term goal-setting issues. Please note exhibits may be available for separate~i[ems and will he so stated. I. Information/Communication Goals ~ • 11. Resident Survey Results II1. 1994 Budget Process - IV. Amendment noe Ballot Issues (Please see Lxhibit 1) - • V. Election Strategy - Is it the General Election on November 2 or the Regular Municipal Election on November 16 f~~r our Amendment One Ballot Issues? A. Cemetery (please see Exhibit 2) VI. Development A. Housing Authority (please see Exhibit 3) B. Open Lands Acquisition (please see Exhibit 4) C. West Vail Fire Station/Ballot Issue in 1994? ' r Short Term Goal Setting July 2, 1993 Page 2 VII. Construction A. Covered Bridge, Chapel Bridge, etc., timelines (please see Exhibit 5, item 9) B. Street Improvement/Maintenance (please see Exhibit 5, items 4 and 7) VIII. Operational A. Fuel Tanks (please see Exhibit 5, item 3) B. Snow Removal Ordinance Enforcement (please see Exhibit 5, item 5) C. Christmas Tree Lights (please see Exhibit 5, item 10) IX. Core Area Issues A. Construction in the Core/Restrictions (please see Exhibit 5, item 9) B. Core Deliveries X. Environmental Issues A. Alternative Fuels (please see Exhibit 5, item 1) B. RecyclinglI~own of Vail Role (plf~ase see Exhibit 5, item 2) C. Environmental Strategic Pian/Implementation ' X1., Master Transportation Plan A. Privatization of Bus Operation Routes (please see Exhibit 5, item 5) B. Expanded Bus Service to Expanded Areas - i.e., Potato Patch, the Valley, etc. (please see Exhibit 5, item S) C. Parking Rates D. Streetscape Plan/Funding versus Neighborhood Roads (please see Exhibit 5, item S} E. Street Improvement Plan (please see Exhibit 5, item 7) P 1XIi. West Vail Redevelopment (please see F,xhibit 6) J1~II. Cash Donation to the Vail Valley Performance and Conference Center/One Million or One-Half of That? XIV. Revisit Work Session Scheduling XV. Library: A. Limitations for Eagle County Residents B. Book Drop Situation EXHIBIT lil '`'r \ 11 11 TOWN OF VAIL 75 South Frontage Rnad Department of Administrative Services Vail, Colorado 81657 303-474-2116 FAX 303-479-2157 MEMORAI~rDLTM TO: Vail Town Council FROM: Vail Town Staff DATA: June 25, 1993 RE: Amendment One Ballot Issues After completion of preliminary discussions with the Vail Town Council, Town staff conducted a series of meetings designed to develop a recommended strategy for response to Amendment One requirements. The following is a summary of the staff's thinking and recommendations. THE PROBLEM The immediate Amendment one challenge for the Town of Vail arises from the planned decrease in annual debt service payments. The Town's debt service payments will drop by approximately $1 million from 1993 to 1994. Amendment One requires that this amount be refunded to the taxpayers unless voters approve its expenditure. BALLOT MEASURES The Town's options for November 1993 ballot measures fall into the following two categories: • The Town could ask the voters to approve any of a variety of scenarios for expenditure of the $1 million due for refund. If the ballot measure involves capita] projects which could reasonably be delayed until 1995, the vote could be delayed until November 1995. , The Town could approach the voters with a measure which would permanently alter Amendment One's impact upon the Town. The approach currently favored by most municipal officials and advisors is to follow the Commerce City example, which eliminated restrictions on revenue from existing tax sources. ~ ~ STAFF RECOMMENDATION Due to the probable length and complexity of November's ballot, Town staff strongly recommends we ask the voters only one simple Amendment One question. That question would allow the Town of Vail to keep and expend all revenue from existing sources. Such a ballot measure would keep in place most of Amendment One's limitations including the following: • All tax increases or new taxes must be approved voters • All mill levy increases must be approved by voters • All new Town debt must be approved by voters • All ballot measure requirements of Amendment One There is good reason to believe that this type of ballot measure would pass in Vail. The recent phone survey conducted by Rosall, Remen & Cares (RRC) showed the following results on the above issue: 72 yes 8 no 19 uncertain Furthermore, the Town's mail survey showed better than two-to-one support for a local alternative to Amendment One. Finally, in the recent focus groups, all participants except one favored the staff recommendation listed above. FALLBACK POSITION Should voter sentiment change and the Town's ballot measure fail, staff recommends the implementation of Scenario A below. Scenario B is also a viable alternative. SCENARIO A 1994 1995 1996 BUDGET ITEM RIDUCTIONS REDUCTIONS RIDUCTIONS Cut Purchase of Larger Shuttle Buses $420,000 $879,000 $769,000 Delay West Vail Interchange Improve. 270,000 (270,000) Delay Simba Run Underpass 210,000 (210,000) Create Separate Marketing District 515,000 515.000 $900,000 $914,000 $1,284,000 . r ~ SCENARIO B 1994 1995 19% BUDGET ITEM RIDUCTIONS RIDUCTIONS RIDUCTIONS Cut Purchase of Larger Shuttle Buses $420,000 $ 879,000 $769,000 Cut Simba Run Underpass 210,000 Reduce Services* 245,750 250,000 250.000 $875,750 $1,129,000 $1,019,000 *Service reductions include the following items "Exchange Services:" WI Condo Dues 7,100 Vail Community Television 43,600 Net Avon Dispatch and Bus Contracts 35,800 Eliminate Avon Electrical Inspections 10,750 Friends of Library to Run Copy Machine 6,000 Violators to Pay Towing Cost Directly 13,000 Peace Officers Ski Race 7,000 Subtotal "Exchange Services" 123,250 Undetermined Special Events 20,000 Cut Cultural and Sports Events 50% 39,500 Cloud Seeding 10,000 Street Entertainment 40,000 Pension Charged to Genera] Fund 13,000 Total Services Cut $245,750 Town staff will discuss Scenarios A and B in detail with Council on July 7. CONCLUSION The most onerous and dysfunctional aspects of Amendment One can be eliminated for the Town of Vail through a ballot measure which appears to enjoy widespread support among Vail voters. Also, the existence of reasonable project-oriented fallback scenarios allows the Town to take a wait and see position on votes regarding refunds and cutbacks. The Town's position with regard to Amendment One is therefore much more positive than we anticipated several months ago. ~ \ , a" TOU'N OF VAIL 7S Soutb F~ontagr Road Office of Community Rclations Yail, Colorado 81657 303-479-211 S/FAX 303-479-21 S7 Town of Vail PUBLIC RELATIONS OVERVIEW 1989-1993 The following overview is presented to the Vail Town Council on Wednesday, July 7, as part of their short term goal setting session. The presentation is for the purpose of: * Recapping the Town's four year investment in a full time public relations position. * Identifying community information and input needs in the context of the Town Council's overall goals. ' Determining the Town Council's "next steps" with regard to public information within the organization. ' Town of Vail Public Relations Mission (1989 - 1993): * CONVEYING INFORMATION TO CONSTITUENCIES Establishment and maintenance of a wide range of avenues to convey municipal information and an overall government message to residents, guests, second homeowners, merchants, local employees, and local, regional, and state media. * RECEIVING INPUT AND VIEWS FROM CONSTITUENCIES Establishment and maintenance of multi-faceted mechanisms for residents and guests to communicate opinions, concerns, and questions to the Town Council and Town of Vail staff. * STRATEGIC PLANNING/CONSISTENCY OF OVERALL TOV MESSAGE Establishment and maintenance, in conjunction with the Town Council and Town Manager, of a consistent and strategic Town of Vail message. * ASSISTANCE TO DEPARTMENTS WITH COMMUNICATIONS EFFORTS Continuous contact and support for Town of Vail departments in promoting the overall community relations effort, with guidance/direction given where necessary. Town of Vail Public Relations Philosophy: * The Town of Vail's best public relations efforts are, of course, those put forth by informed, friendly, and helpful "front-lines" employees. The remainder of the efforts are more formal in nature, which are encompassed in the mission of the public relations officer. * All constituents receive their infonmation and feel comfortable expressing their views via different routes (ie. newspapers, radio, television, mail, grapevine, public meetings, informal public gatherings, input cards, surveys, focus groups, breakfast meetings, etc.) In order to best convey a particular message or receive input regarding a particular issue, many simultaneous avenues must be taken and maintained on a regular basis. The public relations philosophy is that many diversified avenues of communication should be created and maintained which are simple and convenient for the constituent. * Some constituents exist in a void. Efforts are pursued to communicate with these individuals, but the reality is, communication is a two way street. The majority of effort should be placed on reaching those individuals who desire to be informed and desire to be involved in the process as educated citizens. 1 . Ongoing F~ements of Town of Vail Public Relations Program: The Town of Vail public relations function has been in place for nearly four years. During this time, a comprehensive program has been developed which utilizes a wide range of avenues to convey municipal information and to receive input from residents and guests. These ongoing avenues have been established to enhance proactivity in handling issues while simultaneously being able to quickly react when emergencies/issues require. The following public relations program is maintained through the of forts of one PR of j`icer and 3/4 of a secretary's time. ONGOING AVENUES FOR INFORMATION DISSEMINATION/COMMUNICATING TOV MESSAGE: * Strategic planning and production of press releases on a regular basis * Daily interfacing with local and regional editors and reporters; continued development of positive relations with members of the media * Programming and maintenance of the Town of Vail Information Station, a television station programmed from the TOV public relations office, featuring 24 hour-per-day jazz audio and public information * Writing and production of regular public service announcements for local radio and television stations * Regular appearances on local television (Channel 5 and TV 8) and radio (each regional station) talk shows * Regular hosting of Guns and Hoses, the Vail Valley's first and only emergency services television show, written, produced, and directed by Town of Vail employees, giving an update on key issues and emergency services concerns * Writing, editing, layout, and production of Dateline: Town of Vail community newsletter, sent three times per year to 9,000 residents, second homeowners, post office box holders, and merchants * Design and production of issue oriented brochures, fliers, and other informational tools * Periodic presentations to local organizations and public groups * Writing of periodic newspaper columns * Design and placement of local radio and newspaper advertising * Organization of periodic, issue specific public meetings Other proactive avenues which were attempted through the years, but, due to time considerations, were not continued: Town Council Phone Contact Program, through which Vail Town Council members were assigned residents to call each week on a year around basis; Local Organizations Attendance Program for Town Council Members, through which a council member would attend a meeting of a different local organization each month; Weekly article by Town Council members and public relations officer for the Vail Trail. ONGOING AVENUES FOR RECEIVING INPUT FROM RESIDENTS: * Organization and implementation of Community Speak-Up meetings, a series of three consecutive weekly meetings held three times per year in various Vail locations to solicit public input and promote community dialogue about current issues * Production, distribution, and tracking of Resident Input Cards, regularly made available to residents and guests for conveying questions and concerns Note: The Town of Vail Resident Input Follow-Up system was established in 1992 for the purpose of tracking all inquiries received by the Town Council and TOV departments. This system ensures a response to each concern raised by residents and guests, and provides a permanent central fele for future reference. * Design, production, and implementation of bi-annual community survey process, which this year includes 9,000 written surveys, focus groups, and a random phone survey of 150 residents * Focus groups * Public meetings i ' Other Aspects of Town of Vail Public Relations Program: * Drafting and editing of sensitive and/or official documents and correspondence for departments, Town Manager, and Mayor * Editing, layout, and oversight of Talk of the Town, monthly Town of Vail employee newsletter * Origination and development of statewide association of municipal public relations officers (CPRO -Colorado Public Relations Organization) * Coordination, orchestration of official Town of Vail welcoming and greeting for events, conferences, and special groups of visitors * Liaisoning with community boards, task forces, and organizations * Assisting as a Town of Vail representative with various local special events, such as: American Ski Classic Annual World Cup events World Forum * Organizing various official Town of Vail events, such as: Ribbon cuttings 1989, 1990, and 1991 Herb Wertheim Citizen of the Year Recognition 1991 Colorado Municipal League western dinner 1990 Jeff Campbell fundraising dinner 1990, 1991, and 1992 Annual Western Hoedown for the Vail Public Library 1993 Ride the Rockies * Coordination, oversight, and/or support with special Town of Vail projects, including: Village Transportation Center closure and renovation Tennenbaum land exchange battle 1990 - 1993 Performance and conference center proposal 1989 - 1992 Vail Valley Marketing Board support 1990 - 1991 Memorial Day summer kick-off (in conjunction with VRA, VRD, VVF, and VA) 1990 - 1992 Annual Vail Valley Excellence Awards (in conjunction with VRA) 1993 National Brotherhood of Skiers (in conjunction with VA, VRA) 1992 - 1993 Trees for Vail (in conjunction with Rotary Club) 1992 Official Vail Valley Mountain Bike Map (in conjunction with VA, Kent Rose) 1991 - 1993 Liz Robbins lobbying efforts " Where Does TOV Go From Here With Public Relations Efforts? "Pros" Associated with Maintaining a Full Time Public Relations Position: * Continue momentum of current communications avenues. * Individuals in the community have noticed increased efforts to communicate. Eliminating position would possibly send a negative message. * Keep two-way communication with residents a priority, and do not try to incorporate it into another employee's full-time work. * Sustain current avenues of communication and develop new ones in the face of increasingly challenging ballot issues, voter sentiment, and education needs. "Cons" Associated with Maintaining a Full Time Public Relations Position: * Will two-way communication with TOV's constituencies continue to be a priority? * Does the community really care about communicating? * There will never be an adequate, effective way to measure the positive impact of public relations in this type of setting; therefore, continuing the position should be done on the belief that the communications effort is important. Other Considerations: * It is important to have a public relations officer who has had at least five years of public relations experience and is familiar with video production, media relations, on-camera and microphone work, press procedures, strategic handling of organizational messages, effective "sound-bites," etc. The Town is currently requiring five years of PR experience, excellent written and verbal communications skills, strategic planning capabilities, and government/public sector experience. * It is virtually impossible for a "one-person public relations shop" to fill all the communications needs of every department, as well as the Town Manager and Town Council. Training must continue with departments regarding their handling of day-to-day issues and concerns with the community (ie. press releases, focus groups, citizen input, etc.) * The term "public relations office" is sometimes misunderstood and misperceived outside of the organization. Anew term such as "community relations office," "communications office," or "public affairs office" should be considered. * Should the new Town Manager actually make the selection for the new public relations position? x c ~ Cae~~-~- ~p~9. ~~~EIVED ~ U L 2 0 1~~~ 4141 Suite 300 Tele # BI'~1~101~ North Scottsdale. 602.941.3488 Scottsdale Arizona Fax # Investments, Inc. Road 85251 602.941.0761 July 14, 1993 Mr. Larry Grafel Acting Town Manager Town of Vail 75 S. Frontage Rd. Vail, CO 81657 Dear Larry: I really appreciate your having set up the opportunity for us to meet with your town council. Although warned by the council about citizen concerns, after the meeting we were met by several residents who strongly supported our actions. Per the council's direction, we have asked our house counsel to set up a meeting on August 2, 3 or 4 with the Colorado Department of Transportation. Additionally, we are refining engineering drawings and should be in a better position prior to that meeting to share them, as well as specific costs, with you. Again, thank you for your kind help. Sincerely, ate-' c,~. VdaltEr V~ . Rector President WWR:mkh cc: Steven Conger Mike Fuller mkhc/wwr.jul/7 xc : Ceuuu,c, VAIL VALLEY C4NSOLIDA~"ED 9VA ~ ts~ D SI T~ r~~ 846 Foarest Road Vail, Colorado 8Ib57 July 15, 1993 Mayor Peggy Osterfoss Town of Vail 75 South Frontage Road Vail, CO 81657 Re: Water Tap Fee Assessment Dear Peggy: As a result of our discussions several weeks ago, I did present to the Board of Directors of the Vail Valley Consolidated Water District the suggestion that the structure for charges of water tap fees better acknowledge the needs of employee housing units. The timing of our discussion was excellent. The Vail Valley Consolidated Water District Board presently is undertaking a review of its tap fee structure in consideration of future growth and the fiscal needs of the District. We have recently defined a proposed 12-year capital improvement program and are now reviewing various funding options of which tap fees constitute a pro rata share toward needed capital facilities. In essence, the Board has concluded that in order to pay for the proposed capital £acilities, the District needs to receive an average of $5,000 per single family equivalent unit as a water-tap fee. In meeting the need of smaller units which normally constitute employee housing units, we are considering a progressive rate structure which would assess small units at a lesser tap fee amount, and larger units at a greater amount than the $5,000 dollar average. The District Board indicated a willingness, and in fact, an enthusiasm for attempting to accommodate the desires of the Town and the need for employee housing development. In conjunction with the assessment of the tap fee structure, the Board and staff feel this may be an opportune time to work toward uniformity in the calculation of building areas and to coordinate more compatibility in processing building applications. Although these discussions are preliminary, the Board asked that I communicate with you again, so as to receive Town input at the earliest possible date toward these deliberations. Please let me know what I can do to assist in the Town's review of our preliminary considerations of this matter, and to foster input from the Town before any final decisions are made by the District Board. Mayor Peggy Osterfoss Water Tap Fee Assessment Page 2 I look forward to hearing from you. Also, feel free to have the Town staff contact Warren Garbe directly in regards to this matter. Sincerely, ~~L-~. ''Frederick P. Sa bauer, IV Board Member of Vail Valley Conso~.idated Water District FPS/rcm users\rita\wp\vvcwd\assess.tap - 1,a ER EAG~'~~.q`.A:~LEY CON15~7DATfD A.rt. ~ ~=r3-~~- - ~ ~ ' " - v $ANITAT~ON QISSRICZ ~,~~rg``~. - "i,a ~ 6FORES'C~f3DAD-z. VAIL COLORAQ~J.$1657 R ' ~ ~r ~~:i ;iJ (303) 47,6P7480'-~ Fpe~ (303),47533@~,,,,,, .:.o,,,o y. ~ ~'r! ` p~ .~JA~ iJ~l ~C ,_m, L I' t ) rar.o.""-' .,.....>sy..._.,.w®r,.auu.~vz:x.+...., ."°°a>m>ei ~ ~ Ja 12''~,~rGfj6~',~.IW~!-.~..K,`,. y*, I~mw.. ~ K Mayor Peggy Osterfoss Town of Vail 75 South Frontage Road Vail, CO 81657 RECE11l~D Jtf ~ 0 1993 XC ~ ~~.c~l Oa~--- ~Vail.. ~ . 'fail Associates, Inc. Creators and Operators of Vail and Beaver Creek Resorts July 19, 1993 Ms. Caroline Fisher Public Relations Manager Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Caroline, RE: Maurie Nottint?ham Awards Further to our telephone conversation the other day, I am pleased to confirm that Vail Associates will provide a 1993-94 season ski pass for the award. We would also be pleased to have a VAI person sit on the panel. We'll let you know as soon as we've decided who the best representative would be. We are looking forward to our involvement in the process and to working with the Town of Vail on this project. Sincerely, ~~:C%Gt/ 1 JC' Paul Witt Media Relations Manager Telephone (303) 845-5720 Posr Office Box 7 • Vail, Colorado 81658 • USA - (303) 476-5601 SENT BY ~ EAGLE COUNTY ; 21- 93 ; 10 49 ; 3033287207-? 3039263515; # 1 < 2 C : Ci~t.tt~.(-(- RECEIVED L 2 1 193 . ~ FaGI[ COIBVTY xLULDIN ' ~ ~ ~ ~ 5 S ! NROADWAY t>• v.~). sox ss(~ OFFICE ~t ihlC C()IINiY MANAG>:R • hAGIC, COIOWIPO 6163f (303) 328.8605 • hAX: (303) 31d•72Q7 ~ r a f~, c EAGLE COUNTY, COLORADO Jolly zl, 1'393 Honorable Bob Buckley Vail Town Councilman Town of Vail 75 South Frontage Road Vail, Colorado Dear Bob, This letter is in reference to your comnumts in. the mil Da.~ that "I think F~agle County really d...Y,red the ba11 by not requiring this to be solved up front." It is unfornmate that other'Vail council members did not inform ydu that Eagle County rcgnested s letter from the iry,~.~.~'; authority as early as May 2fi_ 'The request was made at the regional transportation meeting held that day in Avvo. Several members of your council were present at that and other regional meetings when we discussed the need for the letter, The Cw~,~,,..ly bas been moving quickly on this project tD provide affordable housing in the County. Your recent TOV survey also shows afforrdable housing as the top priority far Vail. Final plat ~'ry oval for the Cottonwood PUD housing project oII July 5. The County has devotr~l hun.1,~;,Js of hours of sCalF time to get this ",,,~~,;~t underway thus consh'uctiran season. When it became clear that the transit authority waL not going to ~,.,.?ide us wide the stecessary letter of service comnaatfnent; James Johnson r ~ ~ ~ tided the attac4~ed letter as chai....~,.. ag the Transportation Task Force. SENT BY~EAGLE COUNTY ~ 7-21-93 ~ 1Q~49 ~ 3033287207-~ 3039263515;# 2/ 2 . Honorable Bob Beckley July 21, 1993, page 2 1'~e also what to make you aware of a conf~. ~...ce call we riad with Mike Kompa this morning. Milne has informed us that the closing hasp been pint off for tomW..~~~~~ and that we have moved down the priority List a+ith the bond investors. He said that the~+ have four other Beats on their desk and that the cancellari~on of closing ccwld be "a delay at hest". We kaow Merv tfiinks they are bluffing, but do we dare take a chance with such an imQortant project which wculo; tawardc salving some t~ oat housing probleans. We hope this brings yvn up to speed on thi.~ project. Should you have any questions, please give us a call. Sincerely, vht~ne~ .phillips Couuni~ioner u~y .Johnson, Jr. Commis.ROner enc. TOWN OF VAIL MEMORANDUM TO: Larry Grafel Council Members FROM: Steve Thompson DATE: July 16, 1993 RE: Investment Report Enclosed is the investment report with balances as of June 30, 1993. During the month of June we purchased a certificate of deposit from the Bank of Greeley for $99,000 with a yield of 4.00% and maturity date of June 16, 1994. We also purchased a FFC for $499,609 with a yield of 3.641%, maturity date of June 1, 1994, and a FHLM for $500,000 with a yield of 4.56%, maturity date of June 3, 1996. Please call me if you have any questions. Town of Yail, Colorado Investment Report Summary of Accounts end Investments For the Month Ending June 30, 1993 Funds For Reserve 'Balances Percentage Operating Funds 06/30/93 of Total Money Marke[ Accounts (see page 1) Commercial Banks (91,520 515,904 f107,424 0.57X Money Market and Mutual Funds 53,316,398 54,374,576 57,690,974 40.63X Colorado Investment Pools 57,208,007 57,208,007 38.08X Total (10,615,925 54,390,480 f15,006,405 79.28X Commercial Savings Banks 8 Loans Certificates of Deposit (see page 2) Eagle County Institutions O.OOX Other Colorado Institutions 8198,000 5198,000 5198,000 1.057. National Institutions 0.00% Total 5198,000 5198,000 5198,000 1.057. Percentage of Portfolio in Savings 8 loans O.OOX U.S. Government Securities (see page 3) Treasury Notes 8 Bills 5992,921 5591,766 51,584,687 8.37X GNMA's 5113,231 5113,231 0.607. U.S. Savings Bonds 525,118 525,118 0.13X Federal Agency Discount Notes S Bonds 52,000,973 52,000,973 10.57X Total 53,132,243 5591,766 53,724,009 19.687. Total Portfolio 813,946,168 54,982,246 818,928,414 100.00% Maturing within 12 Months 511,519,328 54,394,221 515,913,549 84.07',6 Maturing Within 24 Months 5198,000 5198,000 1.OSX Maturing After 24 Months 52,228,840 5588,025 52,816,865 14.87X 513,946,168 54,982,246 f18,928,414 100.OOX Breakdown of Reserve Funds G.O. Bond Reserve 51,876,913 Police Bond Proceeds 53,089,429 Chuck Anderson Memorial 510,991 Health Insurance Funds (4,913 84,982,246 7/15/93j1p invsm6 Money Market Accounts as of June 30, 1993 --For the Month of June-- Institution Balances Type of Accounts High Low Average 06/30/93 COMMERCIAL BANK ACCOUNTS First Bank of Vail - Operating Interest 2.560% 2.470% 2.510% 586,613 ' Balance $823,944 592,606 5348,682 First Bank of Vail - Insurance Interest 2.560% 2.470% 2.510% 54,913 Balance Central Bank of Denver Interest 2.250% General Operating Account Balance 515,898 Total Commercial Bank Accounts 5107,424 LOCAL GOVERNMENT INVESTMENT POOLS Colorado Trust Operating Account Interest 2.760% Balance 52,741,350 Colorado Trust Housing Bond Proceeds Interest 2.760% Balance 5848,173 CSAFE Interest 3.000% Balance 53,618,484 Total Local Government Investment Pools Accounts 57,208,007 ~ MONEY MARKET FUNDS Federated Securities Corp. U. S. Treasury Trust Reserve Account Interest 3.040% Balance $1,016,406 Fidelity Investment Government Money Market Accounts interest 2.720% Bond Issue Reserve Account Balance 5268,741 1992 Bond Proceeds** Balance 53,089,429 Operating Account Balance 52,292,206 Overland Express Interest 4.500% Balance 51,024,192 Total Money Market and Mutual Funds 57,690,974 Total all accounts 515,006,405 **Account Subject to Arbitrage Rebate 7/15/93j1p invsm6 Page 1 Certificates of Deposit as of June 30, 1993 Bank Name, Location Days to Rates Purchase Maturity Maturity Maturity !ns Coupon Yield Date Date at Purchase Value BestBank, Thornton Colorado FDIC 4.750% 4.600% 16-Feb-93 13-Feb-95 593 599,000 Bank of Greeley, Greeley Colorado FDIC 4.250% 4.000% 16-Jun-93 16-Jun-94 351 599,000 Avg Yield 4.300% 5198,000 invcdb 7/15/93j1p Page 2 1 ~ Government Securities as of June 30, 1993 ***Treasury Notes 8 Bills*** Days to Days ]nterest Rate Purchase Maturity Maturity to Book Par Type Fund Coupon Yield Oate Date at Purchase Maturity Value Value TNote Pooled 4.250% 4.340% 17-May-93 15-May-96 1094 1050 5498,725 5500,000 Strip Pooled 3.140% 3.140% 29-Mar-93 15-Nov-93 231 138 8494,196 5500,000 Zero Debt Service 7.820% 21-Jun-91 15-Nov-95 1608 868 5591,766 5700,000 Average Yield 5.27'/ 51,584,687 51,700,000 Average Days to Maturity 685 ***GNMA'S*** Years to Estimated Interest Rate Purchase Maturity Maturity Years to Principal Pool Coupon Yield Date Date at Purchase Maturity Outstanding 5803 8.000% 8.480% 14-Nov-86 15-Oct-05 19.10 16.00 534,262 13003 8.000% 9.500% 24-Oct-86 15-Oct-06 20.20 17.00 534,628 14659 8.000% 9.200% 24-Oct-86 15-Jan-07 21.20 18.00 544,341 Avg Yield 9.074% 5113,231 ***U.S. Savings Bonds*** Years to Issue Maturity Maturity Years to Book Maturity Series Yield Date Date at Purchase Maturity Value Value EE 7.170% 01-Oct-86 01-Oct-96 10.00 3.26 525,118 530,000 ***Federal Agency Discount Notes 8 Bonds*** Days to Interest Rate Purchase Maturity Maturity Days to Book Maturity Agency Fund Coupon Yield Date Date at Purchase Maturity Value Value FFC Pooled 4.150% 4.150% 25-Mar-93 25-Mar-96 1096 999 5500,000 5500,000 FFC Pooled 3.800% 3.132% 29-Mar-93 01-Dec-93 247 154 5501,364 5500,000 FFC Pooled 3.560% 3.641% 07-Jun-93 01-Jun-94 359 336 5499,609 5500,000 FNLM Pooled 4.560% 4.560% 03-Jun-93 03-Jun-96 1096 1069 5500,000 5500,000 52,000,973 52,000,000 Average Yield 3.87'/ Average Days to Maturity 640 Total 53,724,009 7/15/93j1p invtrb Page 3 REC~I~~~'~ ~'s'.. 2 X993 DISTRIBUTION LIST - PUBLIC WORKS PRIORITY LIST BRIAN ANDERSON ERNST GLATZLE TOWN COUNCIL STEVE BARWICK GARY MURRAIN DEBBIE ROELAND JANEIL TURNBULL MARY LAWRENCE MIKE ROSE DICK DURAN SUSIE HERVERT TODD SCHOLL CAROLINE FISHER JIM HOZA DAN STANEK ANNIE FOX DD DETO LEO VASQUEZ JOHN GALLEGOS JOE KOCHERA PAM BRANDMEYER KRISTIN PRITZ CHARLIE OVEREND KEN HUGHEY MANUEL MEDINA TODD OPPENHEIMER FILE JODY DOSTER P.W. INFO. BOARD MEMORANDUM T0: LARRY GRAFEL, ACTING-TOWN MANAGER FROM: GREG HALL, ACTING-DIRECTOR OF PUBLIC WORKS/TRANSPORTATION DATE: JULY 19, 1993 RE: PUBLIC WORKS PRIORITY LIST FOR THE WEEK OF JULY 19 - 23, 1993 ; STREETS AND ROADS Provide the following for the Town Picnic, Sat. July 24th a. Put up No Alcohol signs. b. Need 4 charcoal grills ready Sat. morning at Bighorn Park. c. Get 12 BFI trash cans from Fleet Maintenance. d. Chain/lock for ice box. e. 1 P/U load on wood from Gypsum. f. Need a pig pit bug Thursday, July 22nd at 3:00 p.m. at Buzzer Park (behind admin. bldg.) & start fire in pit at 4:00 p.m. g. Loader needed at 6:00 p.m. to cover pig pit, July 22nd. h. Unburied pig pit at 7:00 p.m. on Friday, July 23rd. i. 2-3 guys needed at the end of picnic to move stock tank back to shop. STREETS AND ROADS A. 1. Perform various asphalt tasks: a. Vail Road - patch back to new curb. b. Patch pot holes around town. 2. Perform various concrete tasks: a. Continue curb and pour pad driveway at Food & Deli. b. Construct 3 chaise sections at Bishop Park. c. Pour 4' X 10' pan at Stephens Park. d. Pour concrete pan on Potato Patch (788). 3. Bike Path Bridge project: a. Paint railing on bridge. b. Have Riggle continue for Jack (sick leave). PUBLIC WORKS PRIORITY LIST Page 2 STREETS AND ROADS CONT. 4. Provide unimog sweeper Wednesday for slurry seal operation on Beaver Dam, Willow Road & Forest Road. 5. Obtain bids for Bridge Street overlay. PARKING STRUCTURE/TRANSPORTATION A. 1. Remove and replace expansion joints at VTC. 2. Pour concrete for art project. 3. Seal stairs at all locations. 4. Waterproof above Thifty rental space. CARPENTERS A, 1. Continue work at Stephens Park. 2. Oil bus shelters. 3. Install screen doors at PW Administration Bldg. ELECTRICIANS A. 1. Perform line locates as needed. 2. Continue Sonnenalp Street Light Project. 3. Hook up vacuum at bus wash. 4. Hook up radial table saw at VTC. 5. Replace damaged T.V. cable at VTC. 6. Repair various street light outages. 7. Pour concrete at Covered Bridge concrete bus shelter. 8. Perform electrical work at E. Meadow Drive and Vail Rd. 9. Investigate power to upgrade condensing unit at Muni. Bldg. copier station. PARKS DEPARTMENT A. 1. Finalize design for Gore Creek Promenade/Pedestrian Bridge with Greg and Mike Brake. 2. Hire consultant for Mill Creek/Ted Kindel Park. 3. Continue construction management at Ski Museum Park site. 4. Mulch Xmas trees. 5. Coordinate 1st Bank improvements with Ski Museum contractor. 6. Repair sodded areas at Bishop Park. 7. Install irrigation on Snow Dump berm. 8. Rototil Ford Park, Pirate Ship Park and Sandstone Park (including volleyball court). 9. Provide assistance for Town of Vail picnic set up. 10. Install fibar material at Stephen's Park. 11. Complete Mayor's Park Fountain. 12. Complete cost estimate for Chalet Road park construction. 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J b! ~l t w V. 4 / N v ,y f~ + w, O 4 V b j r., 'X;7 C i~'ti 47 . rb °j4r ~ta a ? - J ~ 'M 'w. ~ r' +sr q, b .r by 4 T dtil ~Ir 4 ~ ~ ti ~n7 ytil u5t iJ ~`q Y Q tir w ~Iy ti4 9' ~Se~ 4 ~ ~'qr 4a0 ~ ~ ^Y 440 y~ ~h 'tea.} ~bvq ° ~ ca 3 ~ ~ - ~ ~ o.r 4 . ~ x~=re ~G /aAlh Please Join Residents of the VAIL- EAGLE VALLEY AND CMC STAFF for a BROWN BAG LUNCH AND OPEN FORUM ~ with Dr. Cynthia Heelan - President of Colorado Mountain College THURSDAY, JULY 29,1993 12 NOON - 1 P.M. CMC CENTER IN VAIL CASCADE VILLAGE Dr. Heelan zvoicid like to meet members of the cvmmacriity and learn n~avre about yvtcr ideas and opinions regarding CIb1C. SENT BY-EAGLE COUNTY ; 7-23-93 ; 922 ; 3033287207 3039263515;# 11 9 Jul 22, 1993 - 8:05 . ; J, Y ~ 'lr', , • kAG 6E51 IIROADW Yt71NC; OFHCE OF TFE • ~ • " I',0. HO% 850 COUMY MANAtiER ; . CAGLF COI OkAVO 9183 I (30x1326-9605 ~s • FA%: {303) 3]S-7~o7 - ~ 1y ~~y ~~~~~~~.~y~ i\.` EAGLE COUNTY, COLORADO MEMORANDUM TO; All media and interested parts FROM: J'ac;lc i7, Lewia, County Manager DATE: ]uly 22, ]993 - 8:0~ ItB: CHANCES TO ACENUA FOR F. C. BOARD OF COMMiSSiONF.RS The following times and items were addedlchanged to the July 26 Cornrnissioner's Consent Agcnda. MONDAY JULX 19, li 993 02:45 -03:00 LY(~IUOR LiCF,NSE HEARING - lV>EOb1iFY 1('REMISIES - RF•LLA tea caasy w~„, MIA INC. dbA BELLA MIA Mary Jo f3crcnata, Deputy County Attorney 03:00 - OA:UO BOARD OF c(~UA[.IZA~1rION -REVIEW OF Mc of iho Holy Cmoa Roam RECOMMENDA7'[UN$ N'ROlV1 1gEARING O + + CER Mary ]o T3cxenatu, Deputy Ciyunty Attorney 04:00 - JAIL INSPECTJON [~lo coamry ranter If you h:?ve any questions please call Frances ~arela, Otifiee Manager at 328-$GpS. Thank yuu! JnI./~j cc: Board of County GommisSipners dames lt. Fritze, County Attorney Allen Berlin, Finance Director ~~if ~~zc~ SENT BY~EAGLE COUNTY 7-23-93 ; 923 30332872071 3D39263515;# 2l 9 July 23, 1993 - 8:45 f F.AGI-t GOt?~lTY BL81171NG • 551 BROADWAY OFRGE OF TFIE ~ f,• P.O. IiOX 850 BOARD Ot COMMISSIONERS EAGL[. COl gRAUD 8 !63 I {303) 32$-$645 • • FAX: {J03) 328-7107 r •6: i:•~n~ r EAGLE GOLINTY, CC~L~RAI~~ AGENDA Bt~At~D CAF ~~UNTY ~~MMIS~It~NER~ PLANNING MEETING DAY JULY 27, 1993 09:00 - 09:15 G-73-93-UPPED CA7-t'LE CHEEK, VACATION dF RIGHT-QF Eaylo County Room -WAY Paul Clarkson, Planner, Community Development ACT10N: Canslder approval. 09:75 - '10:00 WORK SESSION -COMMUNITY DEVELOPMENT Mt of tNa Holy Croee Room Keith Montag, Director, Community Development 10:00 - 10:25 PD-207-93-A1-BLUE LAKE PUD, FILLING 3, COMMUNITY' eagle County Room CENTE~i Sid Fox, Planner, Community Development ACTION: Consider approval. 10:25 - 10:45 BREAK 10:45 - 11:45 SU-705-93-F1~HIGHLpND WOUDS AT HIGHLAND Eagle Gounry Room MEAiac~WS Sid Fox, Planner, Community Development ACTION: Consider appravat. '17:45 - 12:OQ ZS-322-93-EAGLE RIVER MOBILE HOME PARK, $TEP tl Egple County Ruom Sid Fox, Planner, Community Development ACTION: Consider approval. 12:00 - 07:30 LUNCH SENT BY:EAGLE COUNTY ; 7-23-93 9:23 3033287207-~ 3039263515;# 3/ 9 Q1:~0 - 07:45 $E-295-93-NEW EKEMRTION En~Ie coumy Room Sid Fox, Planner, Community s~evelopment ACTION: Consider approval. 01:45 - 02:00 PLAT AND RESOLUTION SIGNING Eegla County Room Sid Fdx, Planner, Community Dev®Iaapment OZ:00 - BOARD OF EQUALIZATION - REVIEW OF Eagle County Room RECOMMENDATIONS FROM HEARING OFFICERS Mary Jo Berenato, Assistant County Attorney ACTION: Consider and act an reCommend8tipn~ THE NEXT MEETIN4 OF THE EAGLE couNTY coMMlssIONER$ WILL 9E HEED ON AUGUST 2. 1993 7NIS AGENDA IS PROVIDED FOR INFORMATIONAL PURPpSCD ONLY • ALL 71MES ARE APPROXIMATE. THE 80ARD 1MIIILE W SESSION MAY CONSIDER OTHER ITEMS THAT ARE BROUC~iT DCFOAE R. PACE 2 SENT BY:EAGLE COUNTY ; 7-23-93 9:24 3033287207 3039263515;# 4l 9 July 22, 1993 - 17:05 • • ta~~e couNTY 9UII nWG • 551 BKOADIVAY OFFICE OF THE N.O. BOX 850 BOAR OF COMMISSIONERS EAGLE. COl01iADO 8163 I (303? 328.8605 ~ ~ FAX: (303) 3]8.7207 EAGLE COUNTY, COLt~RADO AGENDA BOARD O~ COUNTY GCJMMI~SIONERS REGULAR MEETING DAY AUGUST 2, 1993 ~ f iF i ~IE Y +1F ~ * 9F iF t iF ~F 9F iF ~D •1F $ i~ i~ i iF # iF 1F 1F 1F •IF •1F iF $ ~ $ ~i iF aF 09:00 - 10:30 W~RIt SESSIC?N -WEEKLY UPDATE Me otthe Holy Crocc Room Jaclc D. Lewis, County Manager 10:50 - 11:x0 BREAK 11:00 - i 2:00 Wt7RK SESSION - t?ENDItVG LITIGATION Mt of tha Holy Croce Room James R, Fritze, County Attorney 12:00 - 01:30 LUNCH 07:30 - 02:00 WORK SESSION -AUDIT PREVIEW Mc of the Holy Cross Room Afters SBrtin, Director 4f Finance 02:00 - 02:15 CONSENT CALENDAR Eaale County Room ITEh18 OF A ROUY'INE ANb NON-C~ITROVER6IAL NATURE ARE F~LACED ON THE CON6ENT CALENbAFf TO ALLOW THE BOARD OF COUNTY COMMfSSIONERS TO SPEND ITS TIME AND ENERGY ON MORE IMPi)RTANT ITEMS ON A LENGTHY AGENDA. ANY CdMMISSIONCR MAY RCdUf:5T THAT AN ITEM BE 'REMOVED" FIk7M THEC6NSENT CALFNUA1t AND CONSICIERCU 5C1'~AftAl'L•'LY. ANY MCMBFR OF TFI[ PUDLIC MAY °REQUEST° ANY REM BE "REMOVCD' FROM THE CONSENT AGENDA. 1. 81LL PAYING Linda Pankuch, Accounting Mark Silverthorn, Controtter ACTION: Approval subject to review by the County Manager. SENT BY~EAGLE COUNTY ; 7-23-93 ; 925 ; 30332872071 3039263515;# 5/ 9 2. AGREEMENT BETWEEN EAGLE COUNTY, STATE OF COLORADO AND SEAN PAXSON TO PROVIDE BALLOON AT THE EAGLE COUNTY FAIR AND RODEO Jackie Lacy, Fair Coordinator ACTION: Consider approV01. 3. AGREEMENT BETWEEN EAGLE COUNTY, STATE OE COLORADO AND GYRO SCOPE RIDE FOR ENTERTAINMENT AT THE EAGLIr COUNTY FAIR AND aODEO Jackie Lacy, Fair Coordinator ACTION: Consider approval. 4. AGREEMENT BETWEEN EAGLE COUNTY, STATE OF COLORADO AND PAT HAMILTON dba l.~r r BOOT FOR ENTERTAINMENT AT THE EAGLE COUNTY FAIR AND RODEO Jackie Lacy, Fair Coordinator ACTION; Consider approval, 5. AGREEMENT BETWEEN EAGLE COUNTY, STATE OF COLORADO AND DANA KYLE STOKES FOR ENTERTAINMENT AT THE EAGLE COUNTY FAIR AND RODEO Jackie Lacy, Fair Coordinator ACTION: Consider approval. 6. AGREEMENT BETWEEN EAGLI: COUNTY, STATE OF COLORADO AND KENNY RHEA FOR JUDGING AT THE EAGLE COUNTY FAIR AND RODEO Jackie Lacy, Fair Coordinator ACTION: ConSi~ier approval, 7. AGREEMENT BETWEEN EAGLE COUNTY, STATE pr= COLORADO AND CHEAP THRILLS Ft]R ENTERTAINMENT AT THE EAGLE COUNTY FAIR AND RODEO Jackie Lacy, Fair Coordinator ACTION: Consider approval. i~l. AGREEMENT BETWEEN EAGLE COUNTY, STATE OF COLORADO AND CAREY RQBINSON FOR ENTERTAINMENT AT THE EAGLE COUNTY FAIR AND RODEO Jackie Lacy, Fair Coordinator ACTION: Consider approval. SENT 13Y~EAGLE COUNTY 7-23-93 9.25 ; 3Q33267207-~ 3()39263515;# 6/ 9 9. AGREEMENT BETWEEN EAGLE COUNTY, STATE OF COLORADO ANU WAYNE POLLARD FOR 60 HEAD OF CATTLE FOR USE AT AN EVENT AT THE EAGLE COUNTY' FAIR AND RODEO Jackie Lacy, Fair Coordinator AfvTION; Consider appraval. 1p. LEASE AGREEMENT BETWEEN EAGLE COUNTY, STATE OF COLORADO AND PTI COMMUNICATIONS FOR TELEPHONE ECIUIPMENT AT THE EL JEBEL CLERK AND RECORDER'S OFFICE Mike Bradley, Building and Grounds Supervisor ACTION: Consider appraval. 11. BtD ACCEPTANCE F011 ROAD BASE MATERIAL TO BE USE AT THE EAGLE COUNTY LANDFILL Don Fessler, Road and Bridge Supervisor ACTION: Consider approval. 12. AGREEMENT BETWEEN EAGLE COUNTY, STATE OF COLORADO AND THUNDERIDGE FQR ENTERTAINMENT AT THE EAGLE COUNTY FAIR AND RODEO Jackie Lacy, Fair Coordinator ACTION: Cansider appraval. 02:15 - 02:25 FINAL SETTLEMENT QF THE CONTRACT WITH FRANCIS tas~ county Room .CONSTRUCTORS, INC., FOR IMRRQVEMENTS TO THE EAGLE COUNTY REGIONAL AIRPORT UNDER AIRPORT IMPROVEMENT PROJECT NUMBER 3-08-0020-16 James R. Fritze, County Attorney ACTION: Cansider appraval. 02:25 - 02:30 PRESENTATION OF PLANNING COMMISSION FINDINGS Eeg~oco~mtvHoom FOR THE PROPOSED EDWARDSJLAKE CREEK CONSOLIDATED METROPOLITAN DISTRICT Keith Montag, Director of Community Development ACTION: Cansider approval. SENT BY~EAGLE COUNTY ; 7-23-93 ; 926 3033287207-~ 3039263515;# 7/ 9 02:30 - 02:40 ABATEMENTS Eagle County Rflom Ci~erlyf~ B7ker, ~QUnty A$SE:$$ar A. ART SHACK P.O. BOX 1374 DUBLIN, OHIO 43017-1347 Schedule number 001$62 ACTION: Consider approval. B. EAGLE COUNTY ASSESSOR UNITED STATE$ OF AMERICA WASHINGTON, DC Schedule number 0629'! 23, 0601850, 0601730, 0£21240. 0625951, Ofi2$952 ACTION: Consider approval, 02:4Q - 03:00 AUDIT ACCEPTANCE Eoplo County Room Allen Sartin, Director Of Accounting ACTION: Consider approval. 02:30 - p3:OQ OPEN MEf=tIN(~ Eagle County flocm 03:Q0 - 05:00 BOARD OF t:QUALIZATION -REVIEW OF Eeyle County Raom RECOMMENDATIt~N$ FROM HEARING OFFICERS Mary Ja Berenato, Assistant County Attorney ACTION: Consider and act on recommendations THE NEXT MEETING QF THE EAGLE S:UUNTY COMMISSIONERS WILL BE HELQ ON AUGUST 9, 1$83 THIS AGBVOA IS PHOVIOED FOR INFORMATIONAL PURPOSES ONLY - AlL TIMES ARE APHrtl7XIMATE. THE tSUARU YVt14.t IN 5E5SION MAY CONSIDER OTHER ITEMS THAT ARE BROUGHT BEFUfIf IT. PAGE 4 SENT BY~EAGLE COUNTY 7-23-93 ; 926 ; 3033287207-~ 3039263515;# 8/ 9 ' • July 22, 1993 - 17:02 ti • EAQE COIAVTY RLDlp11VC~ • :=f'~ 551 BRdADWAY OFFICE OF THE • P-C1, FOX 650 BOARD OF COMMISSIONERS EAGI E. GOLORAUO 8163 I {303) 328.6605 FAX- (303! 318.7207 EAIGLE COUNTY, COLi~RADq AGENDA BARD ~JF ~C~UN1`Y Cf~MMISSIONERS REGULAR MEETING DAY AUGUST 3, 199 1t s f ~ * a It x• s ~ ~ •w ~ a• ae ~ ~ ~ m v, as m ~ es * w a ~ a~ m a as a m ~ s 09:00 - '11:Op L14UOR LICENSE HEARINGS Eerela Cvuiuy Roam Mary Jo 8erenato, Deputy County Attorney A. p1=NE'WAL - VAIL ASSC?CIATES dba WlLDWOOD SHELYER B. RENEWAL - $IGHIJAN dba $ZECHUAN GARDENS LTD C. RENEWAL ~ SONNENALP PROPERTIES iNC dba JUNE CREEK GRILL D. RENEWAL - JEBEL CAPITAL CORPORATION dba EL JEBEVERAGE E. RENEWAL -RESORT RESTAURANT MANAGEMENT dba BEAVER TRAP TAVERN F. RENEWAL -ROCKY MOUNTAIN ENTERPRISES, INC. dba RANCHO? DEL RlO) G. RENEWAL - BECONTA INC. dba OPINIONS DOWN VALLEY B1STR0 H. RENEWAL -MONEYS TAVERN INC dba CHAMPIONS TAVERN RENEWAL - KAIVQ INO; dba BRISTOL AT ARROWHEAD J. MODIFY PREMISES - YARMONY INC. dba STATE BRIDGE LODGE K. MODIFY PREMISES - WO)LCOTT MARKET LTD. dba WOLCOTT LIQUOR AND WOLO:C)TT MARKET L. NEW LICENSE - 4 EAGLE RANCH, INC. dba 4 EAGLE RANCH • SENT BY~EAGLE COUNTY ; 7-23-93 ; 927 30332872071 3039263515;# 9/ 9 11:00 - 17:15 REQUEST TO EXTEND SIA FOR CREAMERY GULCH Euµlu Coumy Room RANCH, AND TO ACCEPT NEW LC 1 1 IrR OF CREDIT IN EXCHANi~E FOR RELEASE OF PRESENT LE i i tRS Olr CREDIT TOTALING X300,000.00 Mary .la Berenata, Deputy County Attorney ACTION: Consider approval. 11:15 - 17:30 REO.UES'1' BY CORDILLERA FOR PARTIAL RELEASE OF Eagle Cou,ty Room COLLATERAL FOR CORDILLERA FILING. REQUEST TO SUBSTITUTE CONTRACTS FOR UTILITIES FOR CASH COLLATERAL James R, Fritze, County Attorney Plnill Scott, Engineering ACTION: Consider approval. 91:30 - 11:35 ACCERTANCE OF GYPSUM INTERGOVERNMENTAL Hsole co~Ltiy Roam AGREEMENT FOR ANIMAL CONTROL Bab Sfagie, Animal Control Supervisor ACTION: Consider approval, 11:35 -11:45 1NORI( SESSION -FORMAT CONSIDERATIONS FOR Mt of the Holy Creea Room BOARD OF COUNTY COMMISSIONEIR MINUTES Sara Fisher, Clerk and Retarder 11:45 - 12:00 WORK SESSION - WOLCO"CT SPRINtaS, PARCELS Mt of the Hdy Cross Roam 21 , ~2 Larry Metternitk, County Engineer 12:00 - 01:30 LUNCH 01:30 ~ 02:30 WORK SESSION - COLORADO ~tIVER WATER Mt a~the Hdy Croee Room CONSERVA'T1pN [71STRICT BRIEFING Chris Treese, External Affairs, CRWCD 02:30 - 02:A~5 BREAK 02:45 - 03:75 SU-10fi-93-F1-HIGHLAND WOODS AT HIGHLAND IIIIEADOWS Eodle county Reem Sid Fox, Planner, Community Development ACT10N: Consider eppraval. 03:7 5 - 05:16 BOARD OF EQUALIZATION -REVIEW OF Eaala comity Room RECOMMENDATIONS FiiOM HEARING OFFICERS Mary Jo Berenato, Assistant County Attorney ACTION: Consider and act on retomrnendatians THE NEXT MEEf1NG OF THE EAGLE COUNTY CCMMI6SIONERS WILL UE HtLU UN AUCrU$T If, 1993 THIS AaenDA 19 PRS)VIGED FvR INFORMATION/tl. PUF{POSES ONLY - RLL TIIY~S ARE APPAOXIMA'rE. THE BOARD WHILE IN SESSION MAY CONSIDER OTHER ITF71A& T}iAT AIiF pRUUGHT BEFORE R. PAGlr 2 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 7/20/93) AUGUST, 1993 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on the every Tuesday afternoon. ~i nr: AUGUST. 1993. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday, Au~'izst 3, 1993 Work session 2:00 P.M. Evening meeting 7:30 P.M. Tuesday. Aueust 10. 1993 Work session 2:00 P.M. (starting time determined by length of agenda) Tuesday, August 17. 1993 Work session 2:00 P.M. Evening meeting 7:30 P.M. Tuesday, Au~izst 24, 1993 Work session 2:00 P.M. (starting time determined by length of agenda) Tuesday, Aus7ust 31, 1993 NO Work session TOWN OF VAIL ` ,I.cJ Pamela A. Brandmeyer Assistant to the Town Manager WORK SESSION FOLLOW-UP Page 1 of 1 July 23, 1993 TOPIC QUESTIONS FOLLOW-UP SOLUTIONS 1991 11/19 NEWSPAPER VENDING MACHINES TOM M./TIM D./JIM C.: What can be done to make these Postponed to fall. uniform and locations less prolific? 1992 11/10 COUNTY REGIONAL MEETINGS Next meeting to be announced. 03/16 AMENDMENT 1 COMMUNICATION CAROLINE/STEVE B./STEVE T./HOLLY: Develop timeline An end-of-July deadline is anticipated. STRATEGIC PLAN and plan to reach all "organized" groups within the TOV as well as general public/develop education tools for group representatives/address issues through elections pro/con piece. 04/27 NOTICE TO TOM M.: Notify both county offices of the Town's interest in TREASURER'S/ASSESSOR'S receiving all notifications of land tax sales in the county. OFFICES 06/08 THANK YOU TO CDOT LARRY G.: To encourage more, and yet show appreciation for, assistance from CDOT, write a letter thanking them for their early striping of roads and their attention to Vail Pass and Highway 6 sweeping. 06/29 DEDICATION OF AIPP GLASS EVERYONE: Please mark your calendars for Thursday, WALL AT VTRC August 19, 1993, for benefactor's reception (approximately 6:30 - 8:00 P.M. at the Ski Museum) and dedication. _ _ ~ - ~ ~ ~ ~ ~ ~ t ~ ~ 1g9~ ,-1 a,,, C ~ p ~ \ ~ a~ i ~ i3~' wry ~ ~ Yl~j~~ x ' ~4'~ ~fily `9~q~'d 7 M _ \ g, x I 5 R,( f yi ~ y C .~SiXr t "P. ` { _ _ I `S~~b,~d~~. R` ~ ' Mr. Seechy's Mule JameSport, Missouri ©1988 CHRtSMAN ooTSlssoOMPANY THE LAR RT ~ 8OX ~ MISSOURI 64601 UNITY PRESS. ING., GHILtIGOTHE, PRINTED BY COMM Cam' ~ v~C:,~~ ~t~~ ~ ~ ~ Y ~ ~ i 1PrL~ ~ ice, ~ . ~ ~ ~ ~ ~ ~ ~~~~r~ ~ G