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Home My WebLink About1993-09-28 Support Documentation Town Council Work Session VAIL TOtAIN COUNCIL 15'~AESDA~, SEPTEMBER 2:8, 1993 ~9~:®0 P.M-? IN T®!! COUNCIL CHAMBERS AGENDA 1. PEC Report. 2. Discussion Re: Y. Proposed amendment to Chapter 3.40 -Sales Tax, Section 3.40.170 -Exemptions, of the Municipal Code of the Town of Vail. 3. Executive Session: Legal Matters. 4. 1994 Budget Overview: ~ Heavy Equipment Fund (HEF) Budget. ~ Administrative Services & Town Officials. S. {nformation Update. 6. Council Reports. 7. Other. 8. Adjournment. N®`~(~ REVISE® MEETING START TIMES BEL®W: ~ ~ TI°IERE WBLLL BE A SPECIAL VAIL ~'®WN C®UNCIL BUDGET W®RK SESSI®N ®N TIiURSDAY, 9/30/93, BEGINNING AT 5:00 P.M. IN T®V C®UNCIL CHAMBERS. THE NE~f1 @lAIL ~'®WN C®UNCIL REGULAR WORK SESSION WILL BE CN TUESDAY, 90/5/93, BEGINNING AT 11:00 A.M. IN T®V C®UNCIL CHAMBERS. THtE f~lE~i;T VAIL ~°®WN C®UNCIL REGULAR EVENING MEETING WO(LL BE ®N TOES®AV, 10/5/93, ®EGINNING AT 7:30 P.M. IN T®V C®UNCIL CHAMBERS. TIDE 1F®LL®WING VAIL T®WN C®UNCIL REGULAR WORK SESSION WILL BE ®~I TUESDAY, 10/12/93, BEGINNING AT 11:00 A.M. IN T®V COUNCIL CHAMBERS. ~ ~ C:WGENDA.WS VAIL TOWN COUNCIL ~ ~~~~I~ T4.BES®a~~, S~~TEIIA~ER 28, 1993 1.00 P.i~A. 11N T®!! C®llNG@L C@~AnA~ERS EXPAN®E® ~?CaENI®A 1:00 P.M. 1. PEC Report. Kristan Pritz 1:10 P.M. 2. Discussion Re: Proposed amendment to Chapter 3.40 -Sales Tax, Steve Thompson Section 3.40.170 -Exemptions, of the Municipal Code of the Town Sally Lorton of Vail. Action Requested of Council: Approve/deny/modify proposed amendment. Background Rationale: The Town of Vail does not exempt all non- profit organizations, only governmental, religious, and charitable. Aspen, Breckenridge, and Steamboat Springs follow the State of Colorado policy. Organizations granted exemption from federal income tax under 501(C)(3) will generally be granted exemption from State of Colorado sales tax unless the Department of Revenue chooses to conduct an independent review and make its own determiniation regarding an organization's qualifications, i.e. non- profit organizations for educational purposes. Staff Recommenation: Amend ordinance to follow the State of Colorado, Aspen, Breckenridge, and Steamboat Springs policy. 1:40 P.M. 3. Executive Session: Legal Matters. 2:00 P.M. 4. 1994 Budget Overview. 2:00 P.M. * Heavy Equipment Fund (HEF) Budget. Greg Hall Todd Scholl 3:00 P.M. * Administrative Services & Town Officials. Steve Barwick Steve Thompson Larry Grafel Tom Moorhead Bob Mach Buck Allen William Uphold 4:30 P.M. 5. Information Update. 6. Council Reports. 7. Other. 8. Adjournment. 1 d N®~E f~EVISE® ~/IEETING S1fAR~ DIMES BEL®~!. ~HERI: !NILE BE ~ SPECIAL VAIL ~OiNN COUNCIL BU®GET lNORK SESSION ON ~HURS®AY, 9/30/93, BEGINNING A~ 5:00 P.NA. IN ~OV COUNCIL CHAMBERS. ~'HE NE3iY MAIL ~OVNN COUNCIL REGULAR iNORK SESSION !NILE BE ®N SUES®A~, ~ 0/5/93, BEGINNING AT 1 ~ °00 A.M. IN ~'OV C®UNCIL CHAMBERS. SHE I~EX~' VAIL 'S'OWN COUNCIL REGULAR Ei/ENING MEETING ~1lILL BE ON TOES®A~, 10!5/93, BEGINNING AT 7.30 P.M. IN TOE! COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR UVORK SESSION WILL BE ON TUESDAY, 10/12/93, BEGINNING AT 1'1:00 A.M. IN TOV COUNCIL CHAMBERS. C:VIGENDA.WSE 2 PLANNIB~C A@~® E~tVIRONI1fIE6V~AL COf1AnAISSIOB~ September 27, 1993 AGENDA Project Orientation/Lunch 91:00 - 12:00 p.m. Discussion concerning PEC representative to DRB schedule Site Visits 12:00 - 2:00 p.m. Donovan Park Briar Patch Mountain Bell Site Vail Athletic Club Golden Peak Drivers: Mike, Andy and Shelly Public liearinq 2:00 p.m. 1. A request for the establishment of a Special Development District to allow the expansion of the Vail Athletic Club, located at 352 East Meadow Drive, and more specifically described as follows: . A parcel of land in Tract B, Vail Village, First Filing, Town of Vail, Eagle County, Colorado, more particularly described as follows: Commencing at the Northeast corner of said Tract B; thence N 79°46'00" W along the Northerly line of Vail Village, First Filing, and along the Northerly line of said Tract B 622.86 feet; thence S 06°26'52" W a distance of 348.83 feet to the Southwest corner of that parcel of land described in Book 191 at Page 139 as recorded January 10, 1966 and filed in Reception No. 102978 in the Eagle County Records, said corner also being the True Poini of Beginning; thence S 79°04'08" E and along the Southerly line of said parcel 200.00 feet to the Southeast corner thereof; thence N 62°52'00" E and along the Northerly line of that parcel of land described in Book 222 at Page 513 as recorded in 1971 in the Eagle County Records, a distance of 66.78 feet to the Northeasterly corner of said parcel of land; said corner being on the Westerly right-of-way line of Gore Creek Road, as platted in Vail Village, Fifth Filing; thence N 27°13'37" W a distance of 77.37 feet along said Westerly right-of-way line of Gore Creek Road; thence N 89°29'22" W a distance of 12.80 feet to the Northeasterly corner of that parcel of land described in Book 191, Page 139 as recorded January 10, 1966 and filed in Reception No. 102978 in the Eagle County Records; thence Northwesterly 26.51 feet along the arc of a 37.50 feet radius curve to the left having a central angle of 40°30'00" whose chord bears N 53°40'00" W a distance of 25.96 feet to a point of tangency; thence N 73°55'00"Wand along said tangent 166.44 feet; thence N 85°10'21" W a distance of 50.40 feet to the Northwesterly corner of the Mountain Haus Parcel; thence S 02°18'00"Wand along the easterly line of said Mountain Haus Parcel a distance of 100.00 feet to the Southeasterly corner thereof; thence S 45°13'53" E a distance of 38.70 feet to the True Point of Beginning, containing 30,486 square feet, more or less. Applicant: Vail Athletic Club Planner: Shelly Mello 1 2. A request for a minor subdivision, a request for variances for wall heights, construction in an area with slopes in excess of 40% and parking in the front setback and an amendment to the approved development plan for the for the Briar Patch development located at 1398 Buffehr Creek Road/Lot F, Lionsridge Subdivision Filing No. 2. Applicant: Briar Patch Condominiums Planner: Shelly Mello 3. A request for a worksession for the establishment of a Special Development District, a CCI exterior alteration, a minor subdivision, a zone change, and an encroachment into View Corridor No. 1 for the Golden Peak House, 278 Hanson Ranch Road/Lots A, B, C, Block 2 and Tract E, Vail Village 1st Filing. Applicants: Golden Peak House Condominium Assoc.Nail Associates, Inc./GPH Partners, Ltd./Margaritaville, Inc. Planner: Mike Mollica 4. A request for a conditional use to allow a cemetery in an Agricultural Open Space zone district and a request for a variance from the paving standards to allow a gravel. road to be constructed in the Town of Vail Cemetery located in the upper bench of Donovan Park. Applicant: Town of Vail Planner: Andy Knudtsen 5. A request for a worksession for a minor subdivision, a request for a rezoning from Agriculture Open Space to Greenbelt Natural Open Space and Low Density Multi- Family and a request for a variance to allow parking in the front setback for an unplatted parcel located between Tract C, Block 2, Vail Potato Patch and Parcel B for the purpose of allowing an employee housing development. Applicant: Vail Housing Authority Planner: Andy Knudtsen 6. A request for approval of the Cemetery Master Plan and Report, for the Town of Vail Cemetery to be constructed in the upper bench of Donovan Park. Applicant: Town of Vail Planner: Andy Knudtsen TABLED TO OCTOBER 11, 1993 7. A request for a minor subdivision for Lot 1, Block 4, Vail Village 3rd Filing/381 Beaver Dam Circle. Applicant: Leo Payne Planner: Jim Curnutte TABLED TO OCTOBER 11, 1993 2 d 8. A request for setback and site coverage variances to allow for a new residence on Lot 18, Block 7, Vail Village 1st Filing/325 Forest Road. Applicant: Timothy Drisko Planner: Andy Knudtsen TABLE® TO OCTOBER 11, 9993 9. A request for a density variance and a setback variance to allow for an expansion to a residence located at Lot 19B, Block 9, Vail Intermountain/2854 Snowberry Drive. Applicant: Millie Hamner, Chris and Mary Ball Planner: Jim Curnutte TABLE® TO OCTOBER 25, 1993 10. A review of a request to lift a deed restriction for the Todger Anderson residence located at Lots 1 and 2, Block 1, Lionsridge 4th Filing/1775 Sandstone Drive. Applicant: Todger Anderson, represented by Tom Braun, Peter Jamar Associates Planner: Andy Knudtsen TABLE® IN®EFINITELV 11. A request to amend the Golden Peak Ski Base development plan to allow for a new alignment of the bus turn around for Tract F, Vail Village 5th Filing/458 Vail Valley Drive. Applicant: Vail Associates, Inc. Planner: Andy Knudtsen TABLE® IN®EFINITELV 12. A request for an amendment to SDD #4, Area D, to allow an expansion to the Glen Lyon Office Building located at 1000 South Frontage Road West/Lot 45, Block K, Glen Lyon Subdivision. Applicant: Paul M. DeBoer, representing Calumet Federal Savings and Loan Planner: Shelly Mello TABLE® IN®EFINITELV 13. A request for a density variance and a setback variance to allow for an addition to Unit 2B, Tract B, Bighorn Townhomes/4718 Meadow Drive. Applicant: Jerald and Mary Lou Kocak and John and Julie Mork Planner: Jim Curnutte TABLE® INDEFINITELY 14. Approve minutes from September 13, 1993 PEC meeting. 3 REVENUE AND FINANCE . t 6. fl 60 ]Purpose. B olution, the town council shall appropriate availabl ' revenues fro a recreational amenities tax from th ~tal projects fund for the isition, development or 'ntenance of land, buildings, or facilitie the tow be used only for recreational purposes, including b ited to such recreational amenities as parks, picni as, playgroup en land, atliletic fields, skating ri olf courses. tennis courts, h courts, bicycle ,pedestrian paths, and hiking trails. (Ord. 7 . ' rd. 2(1974) § 13.) _ Chapter 3.40° SAlL1ES ~'A% • CE1~11EIEtA1L 1Pl[~~V)(SIl®I~IS Sectiorus: # ' 3.40.OIl 0 Short title. ' 3.~40.0~0 IlDeffirlitions. 3.80.030 Coeafidesatial >roature off returns. 3.x&0.040 'Il'alx cannot be absorbed. 3.40.050 lEsacess ta>Y; 1Regrlittance. t f 3.40.060 ILicee~se and gax additio~lal. I 3.40.065 IlDuty to keep records. 3.40.070 Adrnielistration. 3.40.OS0 1[8eceipts; IlDispositiorl. i 3.40.090 Applicability to banks, 3.40.fl00 Statute o4' limitations. . 1LgCl?NSIlI~I~ 5ectiolls: 3.40.IlIl0 1Liceansesy flee, revocatioet. °EDITOR'S NOTE: Prior ordinances codified herein include portions of Ordinance Nos. 11(1979), 31(1987),..,10(19$8), 19(1988), 33(1988), 12(1990), 35(1990) an '4(~ . 1991y , (Vail4-7-92) t•.• " SALES TAX i SAlL1ES TAX Sections: ,S 3.40.Il20 ]Property and services Rased. 3.40. fl 30 Collection of sales tas. 3.40.Il40 Sales tas base; Schedule of sales tas. 3.40. fl 50 Cffedit sales. 3.40.fl60 16ad debt charge-offs. i 3.40.fl90 lE~emptions. ~ 3.40.fl~0 Ahtap or location guide of town boundaries. ~ i . IEt]EIF~.II~IIIDS I Sections: ' 3.40.Il90 II2efunds. i i IEF~I]F®~CEI~i[Et~1'II' ~ i Sections: 3.40.200 recovery of taAes, penalty and interest. 3.40.2fl0 'II'a~x lien. 3.40.220 IInteffest on underpayment, overpayment, nonpayment, or extensions of time for payment ®f taR. 3.40.230 ®tlaeff ffemedies. t . IE~EAI[81[R1QuS A~IIID Ai~I~EALS i Sections: i 3.40.240 IIIIearings by finance d'effector. 3.40.230 IIBeview by district court. 3.40.260 Alternate review by department of revenue. ' 3.40.270 Ame®dments. 3.40.280 violation-]Penalty. R6igS~E1LILAAIIE®v~ Sections: 3.40.290 troordinated audio. 3.40.300 IIntercity claims for ffecovery. 3.40.3fl0 Fdotice oP sales tax ordinance amendment. 3.40.320 ]Participation in simplification meetings. 55 wa?t a.~-9z~ . - ;.1 REVENUE AND FINANCE a i ClE1~IlEIfYA]L ]EnIEtCVgS~®1~IS i d 3.4®.®Il® Shor$ $1$fle. ~ . This chapter shall be known as the 'fl'own sales tax ordinance. , (Ord. 45(1991) § 1.) IID~~DIillB$H®INS. As used in this Chapter 3.40, unless the context otherwise requires, the following Berms shall have the following meanings: A. "Acquisition charges or costs" includes "purchase price", as defined in this section, subsection FF. B. "Auction sale" means any sale conducted by or transacted at a permanent place of business operated by an auctioneer or a sale conducted and transacted at any location where tangible personal property is sold by an auctioneer when such auctioneer is acting as agent for the owner of such personal property or is in fact the owner thereof. The auctioneer at any sale defined in subsection II of this section, except when acting as an agent for a duly licensed retailer or vendor or when selling only tangible personal property which is exempt under the provisions of Section 3.40.170, is a retailer or vendor as defined in subsection HH of this section, and the sale made by him is a retail sale, as defined in subsection II of this section, and the business conducted by said auctioneer in accomplishing such sale is the transaction of a business as defined by subsection C. of this section. C. "Business" includes all activities engaged in or caused to be engaged in with the object of gain, benefit, or advantage, direct or indirect. i ~ D. "Charitable organization" means any entity organized and F operated exclusively for religious, charitable, scientific, testing for public safety, literary, or educational purposes, or to foster national or international amateur sports competition (but only if no part of its activities involve the provision of athletic facilities or equipment) or for the prevention of cruelty to children or animals, no part of the net earnings of which inures to the benefit of any private shareholder or individual, no substantial 56 w cvea as-9z) SALES TAX , i part of the activities of which is carrying on propaganda, or ~ otherwise attempting, to influence legislation, and which does not participate in, or intervene in any political campaign on behalf of any candidate for public office (including the publishing or distributing of statements). E. "Construction materials" means tangible personal property which, when combined with other tangible personal property, loses its identity to become an integral and inseparable part of a complete swcture or project including public and private , improvements. Construction materials include, but are not limited to, such things as asphalt, bricks, builder's hardware, catylking material. cement, concrete, conduit. electric wiring and connections, fireplace inserts, electrical heating and cooling equipment, flooring, glass, gravel, insulation, lathe, lead, lime, ' lumber, macadam, mill work, mortar, oil, paint, piping, pipe valves, and pipe fittings, plaster, plumbing fixtures; putty, reinforcing mesh, roadbase, roofing. sand, sanitary sewer pipe, sheet metal, site lighting, steel, stone, stucco, tile, trees, shrubs, and other landscaping materials, wallboard, wall coping, wallpaper, weather stripping, wire netting, and screen, water mains and meters, and wood preserver. The above materials, when used for forms, or other items which do not remain as an integral or inseparable part of a completed structure or project are not conswcdon materials. Construction materials do not include such things as: carpeting, equipment, furniture, removable fixtures, window coverings, or similar items. F. "Consumer" means (a) any individual person or (b) person engaged in business in the town who uses, stores, distributes or otherwise consumes in the town tangible personal property or taxable services purchased from sources inside or outside~the town. G. "Town" means the municipality of Town.of /ail. 1-1. "Town clerk" means the clerk of the town. 1. '"Town council" means the council of the town. J . '"Town manager" means the manager of the town. 1C. "County" means Eagle County, Colorado. I... "County clerk and recorder" means the county clerk and recorder for the county. 56-1 • (Vail 8-7-92) i , REVENUE AND FINANCE 119. "Department of revenue" means the department of revenue of ' ' the state. N. "District court" means the district court in and for Eagle County. Colorado. , O.. "Engaged in business in the town" means performing or ' . providing services or selling. leasing, renting, delivering or installing tangible personal property for storage, use or consumption within the town. Engaged in business in the town • includes, but is not limited to. any one of the following activities by a person: 1. Directly, indirectly, or by a subsidiary maintains a building, store, office, salesroom, warehouse, or other place of , business within the taxing jurisdiction; 2. Sends one or more employees, agents or commissioned sales persons into the taxing jurisdiction to solicit business or to install, assemble, repair, service, or assist in the use of its products, or for demonstration or other reasons; , 3. Maintains one or more employees, agents or commissioned sales persons on duty at a location within the taxing jurisdiction; . 4. Owns, leases, rents or otherwise exercises control over real or personal property within the taxing jurisdiction; or 5. Makes more than one delivery into the taxing jurisdiction within a twelve month period. P. "Exempt commercial packaging materials" means containers, labels and shipping cases sold to a person engaged in manufacturing, compounding, wholesaling, jobbing, retailing, packaging, distributing or bottling for sale, profit or use that meets all of tl~e following conditions: (i) is used by the manufacturer, compounder, wholesaler, jobber, retailer, packager, distributor or bottler to contain or label the finished product; (ii) is transferred by said person along with and as a part of the finished product to the purchaser, and (iii) is not returnable to said person for reuse. Q. "Finance department" means the finance department of the town. ' R. "Finance director" means the administrative services director of the town or such other person designated by the municipality; "finance director": shall also include such person's designee. 56-2 . SALES TAX S. "Gross sales" means the total amount received in money, credit, pro~rty or other consideration valued in money for all sales, leases, or rentals of tangible personal property or services. T. "Gross taxable sales" means the total amount received in . money, credits, or property, excluding the fair market value of j exchanged property which is to be sold thereafter in the usual ' course of the retailer's business, or other consideration valued in money from sales and purchases at retail within this town . and embraced within the provisions of this Chapter 3.40. The . taxpayer may take credit in his report of gross sales for an amount equal to the sale price of property returned by the purchaser when the full sale price thereof is refunded whether in cash or by credit. The fair market value of any exchanged property which is to be sold thereafter in the usual course of the retailer's business, if included in the full price of a new article, shall be excluded from the gross sales. On all sales at retail that are valued in money, when such sales are made under conditional sales contract, or under other fomis of sale where the payment of the principal sum thereunder is extended over a period longer than sixty days from,the date of sale thereof, only such portion of the sale amount thereof may be counted for the purpose of imposition of the tax imposed by this Chapter 3.40 as has actually been received in' cash by the taxpayer during the period for which the tax imposed by this. Chapter 3.40 is due and payable. U. "Linen services" means services involving provision and cleaning of linens, including but not limited to rags, uniforms, coveralls and diapers. "License" means a sales tax license. W. "Lodging services" means the furnishing of rooms or accommodations by any person, partnership, association, , corporation, estate, representative capacity or any other combination of individuals by whatever name known to a person who for a consideration uses, possesses, or has the right to use or possess any room in a hotel, apartment hotel, lodging house, motor hotel, guesthouse, guest ranch, trailer coach, mobile home, auto camp, or nailer court and park, for a period of less than thirty consecutive days under any 57 ' (Vail 4-7-92j . REVENUE AND FINANCE concession, permit, right of access. license to use, or other agreement, or otherwise. ? "Mayor" means the mayor of the town. Y. "Medical supplies" means drugs dispensed in accordance with a prescription; insulin in all its forms dispensed pursuant to the direction of a licensed physician; glucose useable for treatment of insulin reactions; urine- and blood-testing kits and materials; insulin measuring and injecting devices, including hypodermic syringes and needles; prosthetic devices; wheelchairs and hospital heds; drugs or materials when famished by a doctor as part of professional services provided to a patient; and corrective eyeglasses, contact lenses, or hearing aids. Z. "Modified computer software programs" means that one of the following clcmcnts must be present: 1. 'The preparation or selection of the program for the customer's uses requires an analysis of the customer's . requirement by the vendor, or 2. The program requires adaptation by the vendor to be used in a specific output device. AA. "Newspaper" means a publication, printed on newsprint, intended for general circulation, and published regularly at short intervals, containing information and editorials on current events and news of general interest. The term newspaper does not include: magazines, trade publications . or journals, credit bulletins, advertising inserts, circulars, directories, maps, racing programs, reprints, newspaper clipping and mailing services or listings, publications that include an updating or revision service, or books or pocket editions of books. BB. ""Pay television" shall include, but not be limited to, cable, microwave or other eelevision service for which a charge is imposed, except for cable or subscription television fees which are not charged on a pay-per-view basis. CC. "Person" means any individual, firm, partnership, joint venture, corporation, estate. or trust, receiver, trustee, assignee, lessee or any person acting in the fiduciary or representative capacity, whether appointed by court or otherwise or any group or combination acting as a unit. 5>i tvg;t as-9z1 i . . SAL.1rS TA3C IDD. "l~nrgs dispensed in accordance with a prescription" means ~ drugs dispensed in accordance with any order in writing, dated and signed by a licensed practitioner of the healing arts, - or given orally by a practitioner, and immediately reduced to writing by the pharmacist, assistant pharmacist, ar pharmacy intern, specifying the name and address of the person for whom the medicine or drug is offered and directions, if any, to be placed on the label. EE. "Prescription drugs for animals" means drugs dispensed in accordance with any order in writing, dated and signed by a practitioner, or given orally by a practitioner, specifying the animal for which the medicine or drug is offered and directions, if any, to be placed on the label. FF. 1. "Purchase price" means the price to the consumer, exclusive of any direct tax imposed by the federal or state government or by this Chapter 3.40, and, in the case of all retail sales involving the exchange of property, also exclusive of the fair market value of the property exchanged at the same time and place of the exchange if: a. Such exchanged property is to be sold thereafter in the usual course of the retailer's business. b. Such exchanged property is a vehicle and is exchanged for another vehicle and both vehicles are subject to licensing, registration, or certification under the laws of this state, including, but not limited to, vehicles operating upon public highways, off-highway recreation vehicles, watercraft, and aircraft. Any money or other consideration paid over and above the value or exchanged property is subject to tax. 2. "Price" or "purchase price" includes: a. The amount of money received or due in cash and credits. b. Property ai fair market value taken in exchange but not for resale in the usual course of the retailer's business. c. Any consideration valued in money, such as trading stamps or coupons whereby the manufacturer or someone else reimburses the retailer for part of the purchase price and other media of exchange. SQ (veil a-7-92) `F:. ~ - - '.i. REVENUE AND FINANCE d. The total price charged on credit sales including finance charges which are not separately stated. An amount charged as interest on the unpaid balance of the ~ purchase price is not part of the purchase price unless the amount added to the purchase price is included in the principal amount of a promissory note; except the interest or carrying charge set out separately from the unpaid balance of the purchase price on the face of the note is not part of the purchase price. An amount , charged for insurance on the property sold and separately stated is not part of the purchase price. e. Installation, delivery and wheeling-in charges included - in the purchase price and not separately stated. f. Transportation and other charges to effect delivery of tangible personal p,.,t,.,rty to the purchaser. ~ , g. Indirect federal manufacturers' excise taxes, such as taxes on automobiles, tires and floor stock. ; h. The gross purchase price of articles sold after manufacturing or after having been made to order, ~ including the gross value of all the materials used, i labor and service performed and the profit thereon ~ 3. "Price" or "purchase price" shall not include: i a. Any sales or use tax imposed by the State of Colorado ,I or by any political subdivision thereof. b. The fair market value of property exchanged if such property is to be sold thereafter in the retailers usual course of business. This is not limited to exchanges in Colorado. Out of state erade•in's are an allowable adjustment to the purchase price. c. Discounts from the original price if such discount and ,i the corresponding decrease in sales tax due is actually ~ passed on to the purchaser. An anticipated discount to be allowed for payment on or before a given date is not an allowable adjustment to the price in repotting gross sales. j GG. "Prosthetic devices" means any artificial limb, part, device or appliance for human use which aids or replaces a bodily ' function; is designed, manufactured, altered or adjusted to fit 60 I (Vail4-7-92) j . 1I •.•1. .t' SALES'TA3C a particular individual; and is prescribed by a licensed practitioner of the healing arts. Prosthetic devices include but are not limited to prescribed auditory. ophthalmic or ocular, cardiac, dental, or orthopedic devices or appliances, oxygen concentrators and oxygen with related accessories. fll~l. "Retailer" or "vendor" means any person selling, leasing or reneing tangible personal property or services at retail. Retailer shall include any: . 1. Auctioneer, 2. Salesperson, represeneative, peddler or canvasser, who makes sales as a direct or indirect agent of or obtains such property or services sold from a dealer, distributor, supervisor or employer, 3. Charitable organization or governmental entity which makes sales of tangible personal property to the public. notwithstanding the face that the merchandise sold may have been acquired by gift or donation or that the proceeds are to be used for charitable or governmental purposes. li. "Retail sales" means all sales except wholesale sales. j JJ. "Return" means the sales tax reporting form used to report sales tax. 1C1C. "Purchase" or "sale" means the acquisition for any consideration by any person of tangible personal property or taxable services that are purchased, leased, rented. sold, used, stored, distributed, or consumed, but excludes a bona fide gift of property or services. These terms include capital leases, installment and credit sales, and property and services acquired by: 1. Transfer, either conditionally or absolutely, of title or possession or both to tangible personal property; 2. A lease, lease-purchase agreement, rental or grant of a license, including royalty agreements, to use tangible personal property or taxable services; the utilization of coin-operated devices, except coin-operated telephones, which do not vend articles of tangible personal property shall be considered short term rentals of tangible personal property. 3. Performance of taxable services;.or 60-1 (Vail 4-7-92) _r ~.t ~~?.i~ - REVENUE AND FINANCE 4. Barter or exchange for other property or services ; including coupons. 5. "Sale" or "sale and purchase" excludes: a. A division of partnership assets among the partners according to their interests in the partnership; b. 'The formation of a corporation by the owners of a business and the transfer of their business assets to the corporation in exchange for all of the corporation's outstanding stock, except qualifying , shares, in.propartion to the assets contributed; c. The eransfer of assets of shareholders in the formation or dissolution of professional corporations: . d. The dissolution and the pro rata distribution of the corporation's assets to its stockholders; e. The transfer of assets from a parent corporation to a . subsidiary corporation or corporations which are owned at least eighty percent by the parent corporation, which transfer is solely in exchange for stock or securities of the subsidiary corporation; f. The transfer of assets from a subsidiary corporation or corporations which are owned at least eighty percent by the parent corporation, to a parent corporation which transfer is solely in exchange for stock or securities of the parent corporation or the subsidiary which received the assets; g. A transfer of a partnership interest; h. The transfer in a reorganization qualifying under Section 368(a)(1) of the Internal Revenue Code of 1954, as amended; i. The formation of a partnership by the transfer of assets to the partnership or transfers to a partnership in exchange for proportionate interests in the partnership; j. The repossession of personal property by a chattel mortgage holder or foreclosure by a lien holder, and k. The transfer of assets between parent and closely held subsidiary corporations, or between subsidiary corporations closely held by the same parent . 60-2 tve~t as-92) • SALES TAX corporation, or between corporations which are . owned by the same shareholders in identical ' percentage of stock ownership amounts, computed on a share-by-share basis, when a tax imposed by this Chapter 3.40 was paid by the transferor corporation at the time it acquired such assets, except to the extent that there is an increase in the fair market. value of such assets resulting from the manufacturing, fabricating, or physical changing of the assets by the transferor corporation. To such an extent any transfer referred to in this paragraph k. shall constitute a sale provided by Section 3.40.140, subsection A. for the purposes of this paragraph k, a closely held subsidiary corporation is one in which the parent corporation owns stock possessing at least eighty percent of the total combined voting power of all classes of stock entitled to vote and owns at least eighty percent of the total number of shares of all other classes of stock. LL. 'Tax" means the tax to be collected and remitted by a retailer on sales taxed under this code. Imo. "School" means an educational institution having a curriculum comparable. to grade, grammar, junior high, high school, or college, or any combination thereof. requiring daily attendance and charging a tuition fee. NN. "State" means the State of Colorado. 00. "Tangible personal property" means corporeal personal property. F'P. "Tax deficiency" means any amount of tax that is not re~rted or not paid on or before the due date. QQ. "'Taxable sales" means gross sales less any exemptions and ' deductions specified in this code. RR. "Taxpayer" means any person obligated to collect and/or pay tax under the terms of this code. SS. "Wholesale sales" means sales to licensed retailers, jobbers, dealers or wholesalers for resale. Sales by wholesalers to consumers are not wholesale sales. Sales by wholesalers to non-licensed ntailers are not wholesale sales. 60-3 ~vnu as-92) REVENUE AND FINANCE TT. "Wholesaler" means any person selling to retailers, jobbers, dealers, or other wholesalers, for resale. and not for storage, use, consumption, or distribution. UU. "Wholesale" means a sale by wholesalers to retail merchants, jobbers, dealers, or other wholesalers for resale and does not include a sale by wholesalers to users or consumers not for resale; the latter types of sales shall be deemed to be retail sales and shall be subject to the provisions of this Chapter 3.40. (Ord. 45(1991) § 1.) ' SAIrES TA3f i i ' Section 3.40.020, subsection 1CIC., paragraph 5, K shall ~ i be med to require the retailer eo pay the sales tax~erf the credits represented by the account transferred pfior eo the time that the comer makes payment on said ~ nt. (Ord. 45(1991) , ~.~®.Il 6® dad delfDt ~h~~~~gg~-® i . ~ Taxes paid on gros fixable sale resented by accounts found to be wo sand actually charge ff for income tax purposes may ~ credited upon a subsequent pa ent of the tax , provided this Chapter 3.40, but if any such a ounts are there er collected by the taxpayer, then a tax shall be paid n the ounts so collected. (Ord. 45(1991) § 1.) l 3i,~4®.Il7® IE$emptions. 'The following goods and services shall be exempt from sales tax under the provisions of this Chapter 3.40: A. All sales to the United States government and to the state, its departments and institutions and the political subdivisions thereof in their governmental capacities oNy. 13. All sales made to charitable organizations in the conduct oftheir. . regular charitable functions and activities~For the purposes of this section, the defuution of "charitable" shall be as follows: 1. For the purpose of this section, "religious", "religious purposes", and "quasi-governmental purposes" shall be defined as being charitable or for charitable use oNy. 2. "Charitable" requires the dispensation of charity and benevolence resulting in the rendition of service to the community. . 3. Sales to ministers, priests, rabbis, or other employees, staff members, faculty, and students of religious or charitable ..organizations for their personal use are taxable. C. All sales which the town is prohibiied- from taxing under the- constitution or laws of the United States, the state, or the town's charter. 1J. All sales of cigarettes. 60-15 Avon a-7-9z~ . . ~ .j . _ ~ REVENUE AND FINANCE E. Medical supplies as set forth in Section 3.040.020, subsection Y. F. All sales made to schools, other than schools held or conducted for private or corporate profit. G. All sales of conswction and building materials. as such term is used in Section 29-2-109 of the Colorado Revised Statutes, if such materials are picked up by the purchaser or if the purchaser of such materials gives to the retailer a building permit number. H. The transfer of tangible personal property without consideration (other than the purchase, sale or promotion of the transferor's product) to a vendee located outside the town for use outside the town in selling products normally sold at wholesale by the transferor. I. All commodities which are taxed under the provisions of Article 27, Title 39. of the Colorado Revised Statutes, and all commodities which are taxed under such provisions and for ~ - which the tax is refunded, and the sale of special fuel, as defined in Section 39-27-201 (8) of the Colorado Revised Statutes, used for the operation of farm vehicles are being used on farms and ranches. ' J. Exempt commercial packaging materials as set forth in Section 3.40.020, subsection 1?. K. 1. All sales of conswction and building materials to contract- ors and subcontractors for use in the building, erection, alteration, or repair of swctures, highways, roads, streets, and other public works owned or used by: a. The United States government, the state, its departments and institutions, and the political subdivisions thereof in their govemmental capacities only; b. Charitable organizations in the conduct of their regular charitable functions and activities; or c. Schools, other than schools held or conducted for private or corporate profit. 2. On application by a purchaser or seller, the finance director shall issue to a contractor or subcontractor a certificate or certificates of exemption indicating that the contractor's or subcontractor's purchase of construction or building 60-16 (Vail 4-7-92) ;.t ' ~ SALES TAX materials is for a purpose stated in paragraph 1. of this } subsection IC. and is, therefore, free from sales tax. The finance director shall provide forms for such application ~ and for such certificate and shall have the authority to verify that the contractor or subcontractor is, in fact, entitled to the issuance of such certificate prior to such issuance. L. 1. Sales to and purchases of tangible personal property by a person engaged in the business of manufacturing, com- pounding for sale, profit or use, any article, substance, or commodity which tangible personal property enters into the processing of or becomes an ingredient or component part , of the product or service which is manufactured, com- pounded or fumished, and the container, label or the fumished shipping case thereof, shall be exempt from taxation under this Chapter 3.40. , 2. As used in paragraph 1. of this subsection L. with regard to food products, tangible personal property enters into the processing of such products and, therefore, is exempt from taxation when: a. It is intended that such property become an integral or constituent part of a food product which is intended to be sold ultimately at retail for human consumption; or b. Such property, whether or not it becomes an integral or constituent part of a food product, is a chemical, , solvent, agent, mold skin casing, or other material, is used for the purpose of producing or inducing a chemical or physical change in a food product or is used for the purpose of placing a food product in a more marketable condition and is directly utilized and , consumed, dissipated, or destroyed, to the extent it is rendered unfit for further use, in the processing of a food product which is intended to be sold ultimately at retail for human consumption. iV1. All sales and purchases of electricity, coal, gas, fuel oil, coke, ; or nuclear fuel, for use in processing, manufacturing, mining, refining, irrigation, construction, telecommunication services and street and railroad transportation services and all industrial uses. ' i 60-17 ~vau a-~-sz> i i ' ~ REVENUE AND FINANCE N. In any case in which a sales tax has been imposed under this Chapter 3.40 on lubricating oil used other than in motor vehicles. the purchaser thereof shall be entitled to a refund equal to the amount of the sales tax paid on that portion of the sales tax price thereof which is attributable to the federal excise tax imposed on the sale of such lubricating oil. The refund allowed under this subsection N shall be paid by the finance director upon receiving under Section 6425 of the Internal ' Revenue Code of 1954, as amended a refund of the federal excise tax paid on the sale of such lubricating oil. The claim for a refund shall be made upon forms furnished by the finance ' department. ' O. All sales and purchases of refectory materials and carbon electrodes used by a person manufacturing iron and steel for sale or profit and all sales and purchases of inorganic chemicals used in the processing ofvanadium-uranium ores. P. All sales and purchases of newsprint and printer's ink for use by publishers of newspapers and commercial printers and all sales and purchasers of newspapers, as such term is defined in Section 24-70-102 of the Colorado Revised Statutes. Q. All sales of tangible personal property purchased or sold within the town if delivered outside the town to the purchaser. R. Modified computer software programs in Section 3.40.020, subsection Z. S. The sale of food as defined in Section 2012(8) of Title 7 of the United States Code as of, and as it may be amended after, October 1, 1987, that is purchased by the medium of exchange commonly known as "food stamps", and the sale of food as defined in or pursuant to Section 1786 of Title 42 of the United States Code as of, and as it may be amended after, October 1, 1987, that is purchased with vouchers, checks, or similar certificates of exchange for the "Special Supplemental Food Program" for Women, Infants, and Children. (Ord. 45(1991) § 1.) ;5 1V~~~ RASE TTI 1~ 1 ~ ~ ~~ua~~~~~ ~utu® GENERAL OVERVIEW STiAFFBYtlG FLEET AIiANAGER TODD ADAAlIdiSTRATIVE SECRETARY 11-- DONNA LEAD ltAECHANIC-- BYRON MECHANIC II 45)--- JOSE,RUDY S.,RUDY l~.,CHRiS,DALE R~ECHANIC I--- SCv ~ i MECHANIC ASSISTANT---- MATT WELDER--- JACK ~?UTO BODY REPAIRAAAN----- VACANT i1fIAINTENANCE WORKER I /JANITOR----- TlTO d~AiNTEIVANCE WORKER II /BUSES (21---- KURT,TIiVI (LIEU pdTA~IE® VEHICLES 17 SAABS (7 ADflIiIN. ~ 10 PATROL) ~4 LIGHT TRUCKS & BLAZERS 4 UNINiOGS 3 il~ED1UAfl DUTY TRUCKS 2 HEAVY DUTY TRUCKS 7 FIRE TRUCKS (i PARADE STATUS) 6 LOADERS 2 BACKHOES 34 BUSES 4 SWEEPERS 1 TRACTOR EIZUIPnAENT 9 SANDERS 14 PLOWS 5 STANDBY GENERATORS 22 TOWED UNITS 7 RflOWERS ~ WEEDEATERS ~10 CHAINSAWS / CUTOFFSAWS 90 PORTABLE GENERATORS ~5 ~AISC. EQUIP~AENT Page 1 ~IIOIYEY SPEIbT (9992 STATS? (LABOR 8a I'ARTS? 32% PREVENTIVE MAINTENANCE 7% TIRES B% -CAB, INSTRUMENTS ~ CHASSIS 796 DRIVE TRAIN i 096 ELECTRICAL 1096 ENGINE i 9% ACCESSORIES AI.TERIi1~,TE i1~9ELS 2 PICKUPS RUNNING ON DUEL FUEL f~IONfTORING ELECTRONIC MUFFLER TEST FOR BUSES IN NfW YORK 1 BUS TO TEST BIO DIESEL AT THE TOV BI®DBNG PHIL®SOPHY BID DAILY SUPPLIES THAT ARE MESURABLE & EQUAL: 1. FILTERS 2. LIGHTS ~ BULBS 3. LUBRICANTS BID EQUIPMENT PURCHASES AND AWARD BID ON ; 1. INITIAL PURCHASE PRICE 2. OPERATING COSTS 3. PART5 AVAILABILITY 4. RESALE VALUE 5. MOST PRODUCTIVE (FITS USER NEEDS) 6. PAST VENDOR SERVICE MOST ACCOUR9TING COMPUTERIIZED FLEET ANALYSIS SOFTWARE EQUIPMENT COSTS ; AI CURRENT (SEPT. 931 S 41,847 B? YEAR TO DATE (931 S 654,709 C) LIFE TO DATE (APRIL 91) $ 2,056,948 3,260 WORK ORDERS PROCESSED (1992) VEHICLES GROUPED IN CLASSES UTILIZE 42 AMERICAN TRUCKING STANDARD REPAIR CODES 2200 PART5 ON INVENTORY CHARGE USER DEPTS RENT FOR VEHICLES ~ EQUIPMENT PER MILEIHOUR DEVELOPED FROM DETAILED HISTORIC COSTS (INTRAFUND TRANSFER? CHARGE BUiLD1NG RENT TO BUSES & PW Page 2 o- {~UIL®ING iiflAll~9TER1A111CE .MAINTAIN SHOP FACILITY I~US fUELIIiIG il~ASHIIVC FUEL & SERVICE BUSES YEAR ROUND WASH BUSES IN THE SUMMER Y ~EPe~9R REPAIR ALL I30DY DAMAGE INHOUSE EXCEPT MAJOR DAMAGE PAINT EVERYTHING FROM BUILDING DOORS TO SKI RACKS @fVEL®q~G PROVIDE WELDING SERVICES FOR ENTIRE TOWN I~UDGET ®®LI~RS 9994 9993 S 244,800 $ 170,000 VEHICLE REPLACEMENT ~ 954,901 S 886,783 OPERATING S 139,703 S 131,732 BUILDING MAINTENANCE S 182,309 S 200,790 BUSES Page 3 r TO1NN OF VAIL 1994 BUDGET Proarar~:Vehicle Replacement Plan IN11SS1®l'1 Sta~emer~t: Replace vehicles and equipment when life cycle costs are at the minimum. ~~erapional G®als: Process Goal:Replace vehiclesJequipmentvhen operating and holding costs are at their lowest. Outcome Measurement:Track operating expenses and holding costs (depreciation) -detailed costs firom Computerized Fleet Analysis. Process Goal:Replace vehicles/equipment when they are obsolete. Outcome Measurement:Read trade journals and attend equipment shows to stay current with new products. Customer Satisfaction Goal:Keep rental rates low and uptime high. Outcome Measurement:Track rental rates from year to year -cost to be as low or lower than inflation. Customer Satisfaction Goal:Purchase more efficient vehicles/equipmentfnr users. Outcome Measurement:80% of users to rate equipment efficient. Future Goal:lmplement an alternative fuels program for the Town's fleet. Outcome Measurement: Track number of vehicles retrofitted or purchased to allow the use of alternative fuels. Also monitor their performance. TO1NN OF VAIL 1994 BUDGET Proaram:Maintenance of Vehicles (123) and equipment 26) I~ISS/Or) Slaaf@~'1~r1~:Provide quality vehicles/equipment through a timely preventative maintenance program and knowledgeable technical repairs. ®~era~ional Goals: Process Goal:Perform preventative maintenance. Outcome Measurement:90% of all PM's shall be performed within 500 miles or 25 hours of the time they are due. Monitor work orders and compare to PM's due report. Process Goal:Perform repair maintenance - 60% of all repairs shall be scheduled. Outcome Measurement:Monitor repair orders -detailed records of scheduled/non-scheduled. Process Goal:Repair damaged equipment -Estimate damage of 95% of a!I accidents within (2j days -Repair damage of 80% of all accidents within (10) days. Outcome Measurement:Check estimates against accident dates. Check repairs against accident dates. Customer Satisfaction Goa1:90% of users to rate PM schedule as excellent or outstanding. Outcome Measurement:Surveys to user departments. Customer Satisfaction Goal:Repairs done right the first time - 85% of the time. Outcome Measurement:Monitorvork orders -detailed records of "comebacks". Customer Satisfaction Goal: 95% of users to rate body work outstanding when vehicle picked up. Outcome Measurement:UVritten response attached to repair order from user when vehicle is picked up. Future Goal:Reduce roadcalls to less than 50/year by 1997. Outcome Measurementaf PM and replacement schedules are adhered to, roadcalls could be reduced. Monitor work orders to determine success. i TODUN OF VAIL 1994 BUDGET Proaram:Welding and Fabrication i~i$$ion ~~'a~e?r~~r~~:Provide quality fabrication and welding for Town projects and repairs. ®~erati®nal Goals: Process Goal:Provide welding and fabrication services for routine maintenance and for projects. Outcome Measurement:95% of projects or repairs will require no re-work. Monitor work orders- detailed records. Customer Satisfaction Goa1:90% of user's will rate the welding and fabrication as excellent or outstanding. Outcome Measurement:Sunrey user departments annually. Future Goal:Provide a better ventilated and more productive work environment for welder. Outcome Measurement:Town Shop's Master Plan will identify shop problems and potential solutions. Implement the recommended solution. PgOT013 G~,DER PIIRCHPiSF JQSTIFICATIOII, Winter Usage: 180 hours Plowing over 15 weeks 360 hours zce control and cleaning over 12 weeks Summer Usaae: 240 hours Shoulder and ditch work over 8 weeks 120 hours Street repair projects over 6 weeks 900 hours/year Over 29 weeks Operating Costs: $36lhour Town of Vail Vehicle Operating & Replacement Costs $24/hour Labor & Benefit Costs $60/hour Total TOV operating cost - compared to $125/hour charged by B&B Excavating. 5tearly operating costs = $5,000/year Lease Costs: Optimize lease- to seven months (29 weeks), at a cost of $6,200/month. $43,400 Lease Cost $ 2,000 Mobilization $ 2,600 Fuel Costs $21,600 Operator Costs $~~,500 Yearly lease operating costs Spend $115,000 up front over a (10) year period. $696,000 Lease Costs over a (10) year period $540.000 Town of Vail Costs over a (10) year period $156, Q00 <$115,000> Upfront Costs $ X1,000 Savings over lease option. In addition to having gooney to replace grader in 10 years, Town has 100 availability of machine. 1,x.95 9•d.~•y3 ~ ~ fee eb T®~l ®F VAIL 75 South Frontage Road Municipal Court P.O. Box 186 Vail, Colorado 81657 303-479-2129/FAX 303-479-2157 TO: Vail Town Council Members FROM: Buck Allen and Linda Moore DATE: September 28, 1993 RE: 1994 Vail Municipal Court Budget The increasing complexity of daily life and the scope of litigation being brought to the courts has created a need for well thought-out judicial policy and administrative functions of the court. The judge working with the court administrator sets policy and the administrator and staff implements this policy. V~Ihen dealing with legal and administrative matters, Vail Municipal Court continues to strive for the efficient administration of justice. The court staff is comprised of: Buck Allen Municipal Judge Linda Moore Court Administrator Marlene Rivera Deputy Court Clerk Cheryl Feldmann Parking Ticket Clerk Following are the Vision and Mission Statements and Operational Goals of the court for the upcoming year. A brief description of the court systems and the administrative functions are included as well as projects for the year ahead. Please address any questions you have about the court to us and feel free to stop by and view our automated systems. Yours truly, G~~ ~~2~, ~~o /G~~~ Buck Allen, Municipal Judge Lida Moore, Administrator ~AIIId CIPAL C®URT NISI®1~ IS~I®I~T ~TATEI~IENTSo NISI®N STATEli~RTT: To maintain a court organization that continually strives to dispense justice and service to all participants of the judicial process as well as provide a positive and empowered work environment for employees. IVIISSI®1V STATEli4[EIUT: To adjudicate complaints filed in Mail Municipal Court using the trial court performance standards as a system of measure which includes * Access to justice * Expedition and timeliness * Equality, fairness and integrity * Judicial .independence and accountability * Public trust and confidence APE TII®NAI.. Q~~AII~~o IIVSTITUTI®NAL G®AL: Manage the Municipal Court under the guidelines set out by national, state and local authorities such as the U.S. Constitution, Colorado Constitution, Municipal Court Rules of Procedure, Judicial Code of Ethics and local statutes. OUTCOME MEASUREMENT: Records management of cases reflected in the monthly docket deletion reports, disposition reporting and permanent records maintained by the court. PROCESS GOAL: giandle all cases within the time specified by court rules. OUTCOME MEASUREMENT: Court cases are reviewed for the ninety day rule and all cases are handled within the constraints of this rule. OUST®1l~t~, SER,ZIICE G®~: Provide quality service to all court participants creating a judicial environment that is safe, equitable and culturally sensitive to the community. ®UTC®Ii2E 1VlEASUI$E1V~EIVT: Yearly surveys of court participants to assess their perception of performance, service and community needs. FUTURE ®RIEN'1'~D Process out-of--state parking citations in the same manner that in-state citations are handled. This would require a special program to obtain the addresses from the Department of Motor ~Iehicles from other states. ®UTC®ME li~EASUREli/IE1VT: Conduct a pilot program to assess the collection rate of these out-of--state ofi'enders and determine the financial feasibility of such a . program. YC A~'aElV~El The National Center for State Courts and the U.S. Department of Justice undertook to produce a set of standards for trial court performance. The outcome of this project is reflected in the Mission Statement of the Municipal Court. With these standards in mind, we will develop a method to survey the participants of the court. Effective court management enhances independent decisions by the judiciary. If a trial court is to persist in its role as preserver of legal norms and as a separate branch of government, it must develop and maintain its distvnctive independent status. ®ur court is progressive, in a .technological sense, operating two automated systems. The case management or primary system handles court operations which includes calendaring, probation, warrants, cash receipts, court actions, dispositions, closed cases and case file histories. A wide variety of reports can be generated to profile all functions of the court's activity. A second independent system, Clancy Systems International, is a total parking ticket processing system. The police department, which establishes the enforcement policy, generates the summons or court document. This information is downloaded into a PC from the handheld computers and passed on to the court PC to be processed. The court staff records all paid receipts, obtains addresses from the Department of Motor ~lehicle, generates warning letters as well as summons letters and manages all statistical information -i regarding the system. These automated systems make information access quick and efficient. This assists the staff in handling inquiries swiftly and making better adm~*ustrative decisions. ®ne project that will be given priority in the coming year has to do with out-of--state parking offenders. The lack of addresses prevented the mailing of warning letters. Addresses can be obtained from state DMV's for a small fee. VVe intend to follow up on these summons as we do with in-state offenders. This will be conducted as a pilot project by state to examine the cost and return of outstanding fines and fees. The staff continues to participate in professional organizations. Judge Allen is past president of the Colorado Municipal Judges Association and Linda Moore is upcoming president of the Colorado Association of Municipal Court Administration. Staff regularly attends professional meetings and other classes to expand their knowledge and skills. The court continues to strive to be culturally sensitive to the community and provide for the efficient administration of justice. deport BFR150 Run 1 TOWN GF VAIL 11 AUC 1993 Page 2 DUDGET SUMMARY REPORT for the month ending '1. 94 -e ~r yr' Prior Yr Prior Yn Current Y-T-D Revised Proposed Fd Dept Acct Pr,j Account Title Actual Budget Actual Budget Actual Estimate Budget ;5 C~ „01~ 0200 50100 000 Salaries 101, 058 2 02, 951 87, 088 96, 343 - 41, 654 96, 343 ~ 103, 356 ~ 6 01 0200 50200 000 Overtime 12 500 135 0 0 0 2Q9-~3C10--C1'~A-I , . y . nc ~ _ i 3 -8 33 --3~rf+0 5 1-4,-2 i-7 i 4.-385 4,-5-~i -3-4T38G 1-5,-i 5~- 01 0200 50400 000 Retirement 15. 741 15, 870 14. 452 15, 142 7, 146 15, 142 1 b, 359 O1 0200 5050G 000 Wellness Program 1. 6~5 i, 530 i, 125 1, 700 400 1, 700 1, 700 ~i i~cAA--St'bt~E EL~O-8ati~-i-Setvri-t - - O1 0200 54700 GOO Medicare 465 466 296 484 117 484 460 ~4! - 010200 50800 000 Workmans Compensation 0 0 0 0 143 341 345 s+ cc•i SEE Ei 13i -c"•Fi3 C~,~ 6, d~ 6 LoL v- _5t3© 3 500 f3 500 500- 01 0200 51222 000 .;ury $c Witness Fees 49 400 0 300 bb' 300 300 .E~ 01 0200 52101 000 Professional Development 1, 854 2, 700 1, 551 2, 700 759 2.700 2, 700 ;J~`'fif~-r?2-1-.~.2 :•:~L-. ,~fes~:.,.,a-~-I3.~~n - lEit3- 225 --300-- 200. ?00-- --200-- ,20., 01 0200 52104 000 Meals 177 .'200 194 200 ~42 200 200 -J 01 0200. 52105 000 Mileage Reimbursement 84 150 50 150 83 150 200 : :,tAO-52;;3 EQO--~erre . 4 i 3f F : ~ ~ 3rop p-i-i e~ - ------i-rr:33 z, EO(3 1-,-5-3: 2T-500 :74 2x-500 500- i~ 01 0200 52304 000 Postage 7 0 0 O O O 01. 0200 52611 000 Misc. Operatiny Rentals 5, 416 7, 500 7, 669 7, 500 O 7, 500 8, 000 BSI .;,;..E .~zB91..,CG9-ti..~...rl..yme.,6 Fns 0..--- --0----- a 1-7-1 385-- -413--- r~: 01 0200 52858 000.Miscelleneous 341 400 465 400 142 400 400 01,Q200-5bOlO 000 Capital OutJOffice Equipment 692 0 0 ~0 ~ O 0: ~6~ ~ ~ ~ F+cB:, h z v.., ~ ~ : N a : ~ 1`t-- f43~-21s7~--z~~0r29~-i :2-9T-081 1-42~--50z`. ~ 5-~. ° ~ i i 3.-23-1 -1-52-.-7rii0-- Iw.3 ' 3 :32 ~ - J :.e! -G% - - - - - Y' . 5~ ~ i.~F. - _ :7~ ' ~i iss S~LELC;.:,i+M. F'; R~;~d~r :~Sn~ c EE3BP--far 7L ~]E/'. -0b'RT ir.-t4~-f3 ii .RU6~-993-- ~,y 11 AUG 93 Annual Budget Page No 1 " ~~YCLE 1 Budget - Justification Fiscal Year 94 ® a Department/Division/Section Fund 1993 T993 1.994 - ~ CtililC,E-: t'°^wEZ;-ED ARE3PflSL3 4 s u200 Municipal Court 01 9ENERAL FUND ~ _ ,0 5B-1~B~3 C~ 1 1 ~ ~ ;x343-6C '~d~343-E30 193356--0(3 SALARY EXPEtVSE FOR COURT PERSONNEL PER SALARY SPREADSHEET ' ~,t~ ~,>i `C3~C _ I..~,rrat,~~-..----- - 14386-0C 14-386-00, ~5i-57:00 HEALTH INSURANCE FOR COURT PERSONNEL PER SALARY WORKSHEET ;BSI ~ ~ i:ei _:,~c,E 3°1-42-0C 1C:I~00 16359-0C . RETIREh1ENT EXPENSE FOR COURT PERSONNEL PER SALARY SPREADSHEET i•~ e I, 5 ~:3~a:, a~-~-:.. ~ ~ ~ :-T y . ,a... 1 ~oo-oo-- : ~oa-oe 1-700-00 o EMPLOYEE SKI PASS BENEFIT 2, :E F1~J~~o, ~ - T3=r. Qfi 184-00 460-0C -Y ~ 1"EDIGARE EXPENSE FOR PERSONNEL PER SALARY SPFL-ADSHEET •4 5; t .,c, 1+.,,.:....a,., e G. +70 34-3-00 D45--00 WORKMAN`S COMP EXPENSE FOR COUP,T PERSONNEL PER SALARY SPREAD SPREADSHEET . 'e~ ~ , ,B~ 1131 - L ~ a~ L Lo h 508-00 V H00-0E 5D0-0O 9 DEFENSE ATTORNEY FEES FOR INDTGEPJT DF_FENDANTS, ALTFrZhJATIVE JUDGES FDR P CONFLICTS 37 51222 Jury 9x Witness .Fees 300. 00 ~ 300. 00 300. 00 ;33 COSTS ,TO CONDUCT JURY TRIALS 52101 - Prafessiannl Development 2700.00 2700.00 2700.00 ~;6 MUNICIPAL JUDGE TO ATTEND COLORADO hiUIVICIPP.L JUDG'E'S ASSOCIATION MEETINGS. ~-,7~ .3 BEET--GLL REGiUiREME1V~5 .',L-ERKS-G~--vCiUF'.-T-Tf1-A3=f-END---EL-ASSES-ANH-SEMIiVAf:S SUCH AS NATIONAL SEMINARS GROUP, NACM CONFERENCE. CAMCA AND MOUNTAIN STATES EMPLOYEE COUNCIL ~'el e! ~ 52102 - Professional Dues 200.00 200.00 200.00 j41 t"Et1B%RSHIP IN PROFESSIOPJAL ORGANIZATIONS FOP. COURT STAFF iJ 521 G4 - Meals 200. 00 200. 00 200. 00 1_~ JURY MEALS, TRAINING CONFERENCE MEALS I~ 6 - v~21G5 - Mileage Reimbursement 150.00 150.00 200.00 TRAVEL TO CDh1FEREtVCE AtVD TP.AItVING CLASSES WHEPJ TGWN CAR IS NOT AVAILABLE 52303 General Office .Supplies 2500.00 2500.00 2500. G0 GENERAL SUPPLIES, FORMS AND DOCUMENTS FGR AUTOhiATED COURT SYSTEM AhJD ~ez .'.L°t+4~Ehfi,_I~T 3F T~}B--Of ~ TEE C~hiA-I-R:rF[3R---Tt-iE-PRGSEE±-%i~ER~-S-QF~I~L. 52611 - Misc. D eratin Rentals . I~ P 9 7500.00 7500.00 8000.00 .:=ANC1' r .~RK-~iV~ TI.:I+ET 3TLt1 :.EINfRF ~T ~.s :.OUT-OF-STATE DMV CHAR~~ES FOR ADDRESS RESEARCH • ~,«wi ~ vi,eniF~iuymene il~s 3.:... S35-CE -;G-1-3-C: UNEMPL I~VN'!FNT TNRIIRpNf'F Ff1R ('f1URT PFRRrINNFI PFR ~F-I nRY SPREAhSHFF_T 11 AUG 93 Annual Dudget Page No 2 CYCLE 1 Dudget - Justification Fiscal Year 94 - - t Department/Division/Section Fund 1993_ 1993 1994 • BUDGET ~~B.l~G~~' +Q-Rt1F0€'iEI' ,~,'S 0200 Municipal Court O1 GENERAL FUND s s G ~ ^ ~ _ OA--AQ ::189-0C 100:-OG J ~ c i-1-a-Pre a u s UNFORSEEN EXPENSES FOR MAINTAINING AUTOMATED SYSTEM EXPENSES FOR INTERPRETI=R FOR COURT TIME AND PRE-TRIAL SESSIONS he . ;::zl ~`•I ' ~ J ; d '1 ~ _ 4i ~ ~-a . _ ~ _ J G ~ ~ :'.5 , ,45i _ ::,I e!• _ of ~ 1 i~'~I (~15 9 • a8.4 ~ de.~euc # ~ a _ ~ ~ . . _ - _ _ _ _ - ~ ~ ~~6 Report DPR 100 Run 1 ~ ~ ~ TOWN ~OF VAIL ~ ~ ~20 SEP~y1993 `Page' "1 DVDGET SVMMARY REPORT for the month end ing 1.94 - _ Fund: O1 GENERAL FUND Department O REVENUES 2--yr Prior-Yr--Prior-Yr Current Y-T-D- Revised Proposed---- - 6 ` _ Fd Dept Acct Pry Account Title Actual Budget Actual Budget Actual Estimate budget ` - G1 0000 56111 000 Capital Out/Reference books -52 O 0 O 0 0 --01 0000-#~~#rr-####REVENUES -52 O- O 0 - O - O1 00~# ####REVENUES -52 0 0 O O O _ - --01- 0100 - 50100 -000 Salaries--- - -9r90G 20x400 20x600 20-400- -9x416----20x400 --20x-400--- O1 0100 50400 000 Retirement 204 0 237 O 108 216 300 ° O1 0100 50500 000 Wellness Program 1.975 3, 125 3, 175 3, 125 0 3, 125 4, 375 ~ ---01-0300-50600-000-Social-Security ~6~ 0----331, 0 -1-37 ~7G - O1 0100 50700 GCO Medicare 144 0 313 0 130 260 300 O1 0100 50800 000 Workmans Compensation O 0 O 0 .94 212 201 ~ -01 :0100-51201" 000 Mayor's-Fees - 3; 000--_ -----0-----0 -0 -0-- ----0 OI 0100 51202 000 Directors' Fees 7,200 0 O 0 O 0 0 ` O1 0100 51203 000 Audit Fees 19,610 20.000 19,450 20,000 10,000 21.000 22.000 ? - -01-0100- 5121 O -000 Pr o f e s s i ono 1 -Fees 41-889-189,-1-70- 172,-09ti 0--1 1.-828 --23;-000- - xv=>. O1 0100 51226 000 Eagle County Treasurer's Fees 37,529 39,717 40,185 42.125 34,149 42.125 43.456 ~ O1 0100 52101 000 Professional Development 2, 966 7, 669 7, 226 6, 000 2, 932 b, 000 6, 000 ru- ----0 1-0 1 00-52 1 02-000 Professional Dues- 9r438-----12;-500-----12,-873 14x000- 21;730------14x000---------14x000---: - O1 0100 52103 000 Lodging 240 500 402 500 0 0 500 c ° O1 0300 52104 000 Meals 1, 538 1, 200 2, 167 1, 200 1, 246 2, 500 1, 500 = _ ---OS-0100-52105 000 Mileage-Reimbursement- X99 -350-- 772 800 1'42 -400-- -800 - O1 0100 52107 000 Hooks/Subscrip/Periodicals O O 207 250 50 200 250 _ ~ ° - O1 0100 52110 000 Mayor's Expense Account 517 2,000 710 2,000 O 2,000 2,000 -0 1-0 1 00-52303-000 General-Office-Supplies --257 ---500----392 -500- 357--------850 ----850- O1 0100 52611 000 Misc. Operating Rentals 0 5,000 0 0 0 O _ O1 0100 52705 000 Bicycle Maps O 9,000 9,000 0 O 0 -01-0100-52841- 000 Unemployment Ins- O 0 O 38----82 --82------_~- _ - O1 0100 52857 000 Contingency 688 10,859 O 50,000 0 0 45,000 ~ ° O1 0100 52858 000 Miscellaneous 4,815 26,500 22,654 4,300 666 1,500 2,000 --OY-0100-52860'000 Public Relations/Enterta'i'nment ----9x'859 7x000 '8,-899 -7,-000- -4;699 7-500----9500-~--_ O1 0100 52922 000 Herry Cr. 5th Operating Exp O 15,000 15,000 15,000 15,000 15,000 15,000 m - O1 0100 55100 000 Transfer to Debt Service O 100.000 100,000 0 0 0 01- 0100-55103-000 Transfer--to-Vail -Housing Fund J O ----0---- 0--- 0-- -----30~ 000 01 OS00 55700 000 Transfer to assessment fund 0 0 122,188 0 0 0 a, ` O1 0300 56010 000 Capital Out/Office Equipment O 13,402 12,890 0 0 O 773 - --i01--O100'*~r~x r###'Tbwn Council'-=~-- ---152x-434--483,-892-571-x770---187,-400--112;724---160,-645 -219.-287--'---`- - O'1-Ol.#.#:.##### ~###Tau;n Council ~ 152, 434 ~ 483, 892 571, 770 187, 400 112,724 160, 645 219. 287 ~ c ' - - - - OY-020050100-000 Salaries- - -101,-058 102x951 87,088 96-343 41-654-- -96,-343- 103,-356 ~ O1 0200 50200 000 Overtime 12 500 135 O 0 O - O1 0200 50300 000 Insurance - 13,833 14,405 14,219 14.386 4,571 14,386 15,157 - -.--01--0200-50400 000 Retirement- 15,-741 TSx870----T4: 45c .5ri42 7; 1'46 15,-1-42----16-359---- 01 0200 50500 000 Wellness Program 1,625 1,530 1,125 1,700 400 1,700 1,700 - 01 0200 50600 000 Social Security 0 0 O O 38 0 01-0200-50700--000 Medicare X65- 4b-6 X96 I84 ;17 484 -460----:'- - 01 0200 50800 000 Workmans Compensation 0 0 O O 143 341 345 - ~y - O1 0200 51201 000 Contract Labor O 500 O 500 0 500 500 - ==-01-0200-51222-000 Jury ~--Witness-Feces Y~ 40C J 300 66- 300 30v - O1 0200 52101 000 Professional Development. 1,854 2,700 1,551 2,700 759 2,700 2.700 o; m _ -HDGT.-SUM.'RPT-Rel-ease GCSBP ~ uy ci GCSHP-far-27-STEVE-TROMPSCtN-on-1-4:-4b~6-20'SEP-Tyra G7 G+ - - - S3~IAa3S SNOIlVl321 1N3WdOl3A30 - ~ ~~~r~ Y~.~~~~-„~«,~~~. r.m _ SItlI~I3d0 NMOl iri~+Nicrn~rwnH _ ,,,,n~ ~ - r.~~-^,~~.. ~j Q py(,~wril. ~ ~ (,U5 9 d~• y3 u ~ ~ ~ ~ BUD ~ ~0°®r~fl~)o Hardware ~1~~1®Il ~f~t~~"~~: Provide customers with reliable computer hardware which meets their individual and departmental needs. ®~erati®n~~ ~®a~~o Process Goal: Install 90% of personal computers and related hardware within t'ive working days of receipt of the equipment. Outcome Measurement: Records will be kept, of all dates for all equipment orders and installations. Process Goal: Provide all customers with summarized purchasing information regarding approved equipment within three working days of requests. Outcome Measurement: Records will be kept of dates for all equipment requests and orders. Process Goal: Contact all customers within one hour and complete original inspection within one working day of receiving a repair complaint. ' Outcome Measurement: Records will be kept Process Goal: To complete 9t3% of PC repairs within five working days of receipt of necessary parts. Process Goal: Have immediate alternatives available for all °critical° computer equipmer~. Q Outcome Measurement: Process Goal: Perform preventive maintenance on all PC's arid peripheral equipment every six months. Outcome Measurement: Customer Satisfaction Goal: 90% of PC users will rate their hardware service as very good or better. Outcome Measurement: All PC users will be surveyed twice per year. Future Oriented Goals: Develop an approved set of standards for PC and peripheral equipment purchase by March 9 , 9 994. u ~~M ~r®ar~o Software fl~1~S1®t9 ~t~t~~r1 Provide customers with effective software and support service which meets their individual and departmental needs. ®~erati®na~ ~®~~o Process Goal: Evaluate all new releases of approved software packages within 90 days of receipt. Process Goal: Load all new software onto all PCs within 30 days of approval by user groups. Process Goal: Contact customers within dive working days regarding requests for specialized software needs. Future Oriented Goal: Develop list of approved PC software for use by TOV employees by f~arch 9 , 9 994. ~ ~tl Ott'®t~~~l~9a Training 0~~1®~ ~~at~lll~d~ To train customers to use computers in order to perform their jobs efficiently and effectively. Process Goal: Identify customer needs through surveys every six months. Outcome Measurement: Process Goal: Develop list and schedule of training needs for customers within 30 days of receipt of survey. Customer Satisfaction Goal: 90% of all users have no significant additional software needs. Outcome Measurement: Use the survey above. c P/ 19 ~ ® U b r®pr1t~o Communications ~95~1®Il ~fc~t~6T9~ra Provide necessary equipment and support to allow quality internal and external communication. ~~erati®na~ ~®~o~° Process Goal: Contact all customers within one hour and complete original inspection within three hours ofi recenring a repair complaint. Outcome Measurement: Process Goal: Identii'y customer needs through surveys every six months. Outcome Measurement: Process Goal: Customer needs will be analyzed once per year and summarized in a written report to management which includes recommendations. Customer Satisfaction Goal: 90% of Town employees will agree that the current #unctions on their communication equipment operate correctly. G ~ {t ~ 994 GEC r®~r~I~o Radio Maintenance fllllS~1®Il $tc~~~111~1~ To ensure that all TOV radio users have uninterrupted service. erafl®na~ ~®~~~o Process Goal: Take all radios needing repair to the repair shop within one working day of ascertairiing that the needed repair is beyond our capability. Outcome Measurement: UVork order request filled out by customer with date attached to Motorola's repair ticket. Process Goal: Conduct preliminary review of broken radios within one working day of receipt. Process Goal: Maintain an accurate physical inventory of all TOV radio equipment. Customer Goal: 98% of radio users have a functioning radio at all times. Outcome Measurement: A survey of all radio users will be conducted once per year. ~S 9• ti 3 bL~rut,~tY' GROGRAM s RECEP~%OIY ~ SW%3'Cgi~OARD ~%SS%OllTo To provide TOV reception, information, personnel services, and switchboard services to customerso IESSEPdT%~%. Di1TIES s to Full time switchboard for TOVo 20 Manage consolidated purchasing of supplies for TOVo 3< Assist in advertising and application processing & trackingo 4o Records managemento Process Goalse to Answer all telephone calls within 6 ringso Outcome Measure> 'No more than 2 complaints per monthe 2e Maintain running log of questions asked for which we have no answers Outcome Measured No more than 2 complaints per montho Customer Sat.iGfaction Goalso to Receive a customer rating of 85~ or greater on customer surveyo Outcome Measured > 85~ rating on annual customer surveyo Future Goals: la Install and implement state-of-the-art human resource information system during 19940 Outcome Measured System will be installed 1VLT 31 December 1994° P~YOGRAM s ~tEC1~tY%T%NCv M%~S%®Ns To advertise, attract, and hire the highest calibre of people for the TOVe ~SSEIdT%AL ~LJT%ES s to Advertising design & strategyo 20 Full time, seasonal, and part timed 3o Application screening, procesing, responses, trackingo 4o Application records & fileso 5e Reference checkse 6e Police Testingo 7o Records managements Process Goalss le After receipt of pay range and job description from hiring manager, advertise in the next available edition of advertising mediae ~~st,0 Outcome Measured Quarterly ~s~ ur~+ey~ of advertisementso 20 Post cards sent out within 3 days of receipt of applicationo Outcome Measures Quarterly survey of applicationse 3 o For seasonal employees, 30 day hiring cycle from receipt of job opening to hires Outcome Measures Quarterly survey of hiring dateso Customer Satisfaction Goalss to Receive a rating of > 85~ from new hireso Outcome Measures Quarterly survey of new hires and respective manager/supervisors Future Goalss to Install and implement applicant tracking and scanner system in 1994° Outcome Measures System will be installed NLT 31 December 19940 PIt®CRAARs ~IPY,®YEE RETEI~TTY®~d ~%SS%®Ms To develop and retain TOV employeeso ~SSEYdB'%e~ DUT%ES o to Compensation Administrations Ao Salary & benefit surveyso Bo Update salary plan annuallyo Ca Internal consulting - salary adjustments, promotions, hiring salaries, ranges, etco 20 Benefits Administrations Ao Administer all TOV benefits, includings Pension Plan Medical/Dental Life Insurance Supplemental Life Wellness Plan ~ Recreation Passes STD LTD Sick Bank. Flex Plan Deferred Compensation Survivor's Insurance ADD/Loss of Sight Insurance Vision Plan Cancer Insurance EAP Bo Records managemento 3o Employee Relations Ae Internal consulting on personnel policy interpretation, disciplinary action, problem resolution, conflict management, employee sensing, etco Ba Employee Communication Committees - C< American with Disabilities Acto Facility inspections Maintain transition plan Rewrite all job descriptions & job plans Conduct ADA training Do Legal actions - internal consulting on employment lawn Eo Personnel policy writing, Updates, and interpretationo 4e Employee Opinion Surveys Ao Mountain States Employers Council opinion surveyo - - - i ' So Employee Assistance Plan Ao Colorado West Mental Health Center Bo Individual & family counselingo Alcohol & drug treatmento Smoking cessationo Psychological Assessmento 6o Trainings Ae Guest relations seminar = $1,500000 Bo Benefit Days = $ 500°00 Co MSEC training - ADA; Civil Rights, etc = $1,500.00 Process Goalsa le Maintain competitive salary ranges at the 50~ levelo Outcomes Participate in CML and MSEC salary surveys and compare ' TOV ranges with the data in the surveys, adjust as necessaryo 2e Evaluate the level of employee satisfaction with TOV benefit packaged Outcomes TOV Benefits will score > 80~ on the MSEC Employee Opinion Surveyo 3o Ensure TOV Personnel Policies are maintained and updated IAW requisite Federal, State, and Local legislatureo _ Outcomes Annually analyze and review policies with MSEC Employment Law Update as well as monthly updatesa 4o Maintain a high level of employee satisfaction with the EAPo Outcomes Conduct an annual survey of employees wherein the EAP rates > 800 Customer Satisfaction Goals s ~'~~i,(--~~ le Analyze employee attitudes and opinions on pay, management,fjob satisfaction, benefits, supervision, hours and working conditions, and the town councilo Outcomes Annually administer and evaluate the results of the MSEC Employee Opinion Surveyo 1 1 Future Goalss to Ensure the TOV benefits plans are value-for-moneyo Outcomes Survey the benefit market every two years and select the best providers for both quality and costa fl Finance Program Performance Budget f~RAGfiM~ ACC®t9nTCn~ A/P Payroll C~On,~nCOI~L REP®RTOn~ Audit ~ Financial statements Internal Financial Reporting Pension Accounting Census Reporting Marketing Fund Accounting Sales 'Tax newsletter TREASURE Cashering ~ Cash Mgt Invest Excess Cash - (~E~lEN~E C®LLECTI®n A/R Lease Admin RETT Tax Collection Collect Sales 'fax ~ Business license Update Business Licences Collect ®elinquent 'faxes Sales Tax Auditing Fee Administration Special Assessments [BAD®~ETIn~ Annual ~ Vear POLICY An~?LYSIS ~ IMP~.EMEnTA'~I®n ~r®aramo Accounting ~%S59®rV ~t~t~P11~i?~o Pay customers in a timely manner. ~®eratf®na~ ~®a~sa i Process Goal: Take 900% of all time discounts on purchases. Outcome 11Neasurement: Detailed manual records twill be kept for purchase discounts. 25°~ of check runs will be sampled. Process Goal: Pay t 00°~ of daims over 5500 within three days of the due date. Outcome PAeasurement: Detailed manual records will be kept for due date payments on daims over $500. 25% of check runs will be sampled. Customer Satisfaction Goal: 95% of payroll customers will rate payroll services as very good or better. Outcome PAeasurement: Ten Town employees twill be surveyed every other pay period. d' ~ ~ Pr®ararno 1=inandal Reporting i~i'$$i'®t1 ~iaferrten~o Deep the Town in good finanaal condition by prodding useful and timely ~nandaf'...... 'nformation. ®~erafi®f9~9 ~®a~~o process Goal: Produce annual finanaal report by June 30 of each year. Process Goal: Produce all audit schedules by mutually agreed upon date with auditors. Process Goal: Provide internal monthly finandal reports by 4he 95th of each month, which indude all monthly transa~ions. Outcome Measurement: All transa~ions and recondliations are induded in monthly reports. Manual records will be kept. Process Goal: Produce quarterly finandal reports within seven weeks of quarter's end. Process Goal: Produce °Vail Business Report° within 95 days of receiving all sign rant 93- month filers' sales tax data. Customer Satisfaction Goal: Produce useful monthly tinanaa! reports for departments. Outcome Measurement: All departments are using and relying upon the monthly finanaal reports. Methodology for measurement will be in depth personal interviews. Customer Satisfaction Goal: To meet the finanaal information needs of all Town Counal members and the Town Manager. , Outcome Measurement: Immediately following the second quarterly report, Town Coundl members and Town Manager will be surveyed. ~ ~J r®arame Treasury-Cashiering & Cash Management . __SfBfefl19~l1fo Ma~mize interest earnings while preserving prinaple. ~1 BSI ®T 1 _ _ , ®®erafi®~aP ®a~so . Process Goal: Receipt and deposit 98% of the money received on the day it is received. Outcome Measurement: Cashier will keep trade of cash receipts that are not deposited daily. Customer Satisfaction Goal: Cashiering rates as very good or better by 95% ofi the customers that are surveyed. Outcome Measurement: Sunvey 5% of the Finance window customers per week. Process Goal: Obtain a weighted average return on the investment podfolio at least equal to the 4reasury bill rate of a term similar to the average podfolio term in accordance with the Town's investment policy. Outcome Measurement: The average weighted return will be calculated monthly. ~ N 9 ,P ~~®®~~ll~° Revenue Collection t1 ~t8teP1T ~P1to Mammize and collect revenue in a timely and accurate manner in accordance ~ISSI®. _ _ with laws and regulations. ~ef~afi~na~ ~a~~o Process Goal: Collect 98% of all delinquent sales taxes and business license fees by collecting all past due safes taxes within five days of the date a business can be seized and business licenses within 30 days of being past due. Outcome Measurement: Calculate the amount and percentage of tax written off. Customer Satisfaction Goal: Sales tax and business license collections efforts rated.as very good or better by 85% of those surveyed. Outcome Measurement: Semi-annual survey of t 0% of local businesses. Future Oriented Goal: Reduce the number of vendors shipping goods i{legally out of Town by 10% each year. Outcome Measurement: Measure the amount of deductions taken for goods shipped out of town. Future Oriented Goal: ®evelop written procedures for delinquent sales tax collection within one year. Outcome Measurement: yllere procedures written on time? Process Goal: Collect all other revenues within 30 days of due date and limi4 write offs to no more than 2% of revenue. Outcome Measurement: Measure amount and percent written off annually. ~ ~r® ramo Program budgeting MI~Si®Il ~f~fetr~et~~o Prepare and assist departments, management and Town (;Donal in preparing #inanaal plans and budgets. ®®erafi®na9 '®a~so Process Goal: Prepare the Town Manager's budget by September 30. Process Goal: Immediately ident"rfy problems and opportunities with finanaal plans and implement solutions within a period of time to limit losses or ma~amize gains. Future Oriented Goal: Assist with implementation o~ a Capital Maintenance budget program by December 39, 9994. Future Oriented Goal: Assist departments in converting line item budgets to program based budgets by July 39 , 9 994. ll ~,o ~ U ~r®~ram° p'dicy Analysis Nli~~f®P~ $f~femer~fo provide finanrial and economic information to assist Counril and management in good derision malting on proposals and proje~s. ®~erafi®~aP ~al~o Customer Satisfaction Goal: Receive feedback which indicates that the Town Coundl, Town Manager, and issue study groups have received sound, useful, and timely information. Outcome Measurement: Town Councl and Town Manager will be surveyed every six months. Issue study groups will be surveyed immediately after receiving major analytical work or upon completion of the group' task. f:: ~ ~ ~ 1 c~.~. c~,~ cam,: ~n~ ® Vail Valley lFoundation,P®1Boz 309, Vail, C® 8fl65'i' ~ 303-5~4-9813, -98fl~ (fa~~ September 16, 1993 To: Site Organizing Committee From: Kevin 1Vlactavish Re: Notes from 9/7/93 AiTeeting The committee met at the EVHS at 6 PM. Attending: Jack Berga, Debra Ketterling, Cherie Palley, Laurie Mactavish, Judy Clock, Mindy Kittay, Kathleen Forinash, Lissa Rrlackintosh, Toni Berns, ICay Saulsberry, Kevin Mactavish The following notes for your review. 1. Laurie presented adrug/alcohol community awareness plan for the group's consideration. Conclusion to discussion: hold a community round-table to look at the issue and engage the community in problem recognition and solving. Red Ribbon'6Neek (end of ®ct.) would be a good target date. Laurie and Kevin will bring together a planning group to develop this idea. Lissa, Judy, the youth group(s) at EVH5, the health fair, and Erika Schnell were mentioned as resources. 2. Jack reviewed a draft of the remodel for the storage building. I.issa, Deb K.,1Vlindy,lVancy AT. were among those to be contacted for developing the plans further. Tim Boyle will be approached on whether or not a second story can be added to the building. The CDBG grant deadline. of 10113 is approaching. A pro bono architect needs to be engaged to help with the remodel plans. [~Vho should we approach?] 3. Kevin circulated an abbreviated version of the cultural sensitivity/Coke grant. A final version will be prepared for submission the week of 9/20. [Get yoursnput in.] 4. Toni explained the Food Resource Program and a strong interest in supporting the Family Learning Center, Gypsum Kevin indicated the need to work on arrangements for how we could work together. A meeting will be scheduled when we are ready to receive the assistance. 5. 1Vlindy presented summary data from the box holder survey. The committee constnactively critiqued the results and indicated that a continuing effort needs to be made to gather data on the community and its needs. A summary of the telephone and box holder surveys will be prepared in the next week. 6. A FLC program philosophy is evolving from this data and the participants in the project. Debra and Kevin will draft a tentative philosophy for the committee's review. 7. Under FLC programs to be implemented, that is in addition to the above-mentioned items, Colleen G. needs to be contacted regarding family literacy. 1-Iead Start is in the final stages of approval for inclusion at Buddies'n Pals. Early learning (ELC) program development needs both definitional work and assessment of what is now. Kevin mentioned the ~iigh Scope language-based definition for the committee's consideration. A plan or process will be drafted for the committee's consideration in this regard. Among other items: Kevin will continue to try to involve Gypsum areas residents in the informational/advisory process.; the small turnout of "added" members suggests a return to daytime meetings. The next uaieet6ng 1'or this c®mmittee is: Septem&~eu~ ~8 at 3 PIlq.9 eagle Valley high Sc6ooQe a'hattk you. 'OUP p[d~tacspation a~a She quest as inv~alurable l The potErntial and importance of this project--the Family Learning Center--are far- reaching. We, the Vail i~alley Foundation and the communities of Eagle County, acknowledge the many hours and insights contributed by you and many others who have brought us to where we are today, and where we will be as our successes build Thank you. four participation in the quest is invaluably . of . coy ? ~ oYIG d12~t4,~. ~4%= ~~P ~ TIMO Y M, 'BRIEN, C.P.A. ~;'y0 S~A~f~ ~®~®RA®® D~; State Auditor y / ~ O ~ ~ ®FFICE ST64'~E e4~1®ET'®R Legislative Services Building (303) 866-2051 200 East 94th Avenue /876 FAX (303) 866-2060 Denver, Colorado 80203-2299 September 20, 1993 VE®.~FP ~ : . Town Council RE: #885 Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear Council Members: The Colorado Local Government Audit Law (Section.29-1-607, C.R.S.) directs the State Auditor to examine the audits of all local governments in Colorado. In compliance with this law, we have reviewed the audited financial reports of the Town of Vail for the years ended December 31,. 1991 and 1992. We found your reports to be well-prepared and informative.. We noted the following item that we believe deserves your attention. The deferred compensation plan discussed in Note 13 should be included in the financial statements as an Agency Fund. According to GASB Section D25.109, the balance sheet should report the plan assets with a corresponding liability (rather than Fund Equity) to employees for deferred compensation, even though the assets may be held by another party. Additionally, a statement of changes in assets and liabilities should be presented for all agency funds to disclose the changes in the government's custodial responsibilities. (Cod. Sec. 2200.106) If we may be of any assistance to you, please feel free to call us . Very truly yours, I o .~y~y ~i~Y-~ Linda Greenly, CPA Director of Local Government Audits LG:y cc: McMahan and Associates, P.C. Certified Public Accountants of ~ coto 'p TIMOTHY M. O'BRIEN, C.P.A. '9 S~e~~~ ®f~ ~®~®Rl~®® State Auditor yQ~ O 4 ~ ~ '®RFBCE ~~a4~E ~alJ®IT®R Legislative Services Building (303) 866-2051 200 East 14th Avenue Ig~6 ~ FAX (303) 866-2060 ®enver, Colorado 80203-2299 September 20, 1993 V~~ .SAP ~ :1~3 Town Council RE: #885 Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear Council Members: The Colorado Local Government Audit Law (Section 29-1-607, C.R.S.) directs the State Auditor to examine the audits of all local governments in Colorado. In compliance with this law, we have reviewed the audited financial reports of the Town of Vail for the years ended December 31,. 1991 and 1992. We found your reports to be well-prepared and informative. We noted the following item that we believe deserves your attention. The deferred compensation plan discussed in Note 13 should be included in the financial statements as an Agency Fund. According to GASB Section D25.109, the balance sheet should report the plan assets with a corresponding liability (rather than Fund Equity) to employees for deferred compensation, even though the assets may be " held by another party. Additionally, a statement of changes in assets and liabilities should be presented for all agency funds to disclose the changes in the government's custodial responsibilities. (Cod. Sec. 2200.106) If we may be of any assistance to you, please feel free to call us. Very truly yours, 0 ~ ~i~-P~ r Linda Greenly, CPA Director of Local Government Audits LG:y cc: McMahan and Associates, P.C. Certified Public Accountants SEP-24-93 12.32 FR~O(/M/~•p pASP~fiyA(I~ SK I(~[~AiyG {C(O. p~ ~O w~ID • 30p3®H~2ob9,¢0m24 PAGE 1 - ~~ll~ 1'9d?~61~L~~ U lr~~U`~A~~[76 ~xe~ ~4~tl~~~~~OV~9~ V•6~~~~~ . ~~~tSl~l1~4~7 @!®®IIY~It119~~ U"f7'16~ ~li~l~~ ~~a ~~ede ~arwlcGs 479~2~~7 pl~~V~. ~aeoline l'remib9ay Roger 13ehler 479-0585 proJsct Coordinator ~4~'t t3e~st~trn 832~1~ i~.~. ~hes4eP 41+~-02®® ~Ho 476e95®~ day Chestcs~ ~76~2~3 ~Xo 476-7320 R~~dieo ~!a$P 47~~~~7 ~~e.~ d ~~o'F ZZ. S4ari dope 4'~~-~Qtii~ ~t~db ®aly 479-2053 • Pleaae conf6ru~ dam ~a9dhame Q~58$o~ ~~~-23 UeGeiipt iff checked. iHarra~y f~'ra~op~~~ -720~io ~t6f$ Gardia~er 949-®266 _~ota! pages fax ld. 4 . ~9®!tin Careuffiey 476-~'3~ ~boyce ~edel~~ ~~t~-~t~~ti3 . ~?ohn ~8ova~d~ Q~aut.b ~79.055t~ ` ~ harry Grafe! 479-2'! 6~ fi~ f~epi ~raha~~eP 4~'6-~~ ~ Jlett HebeP X79-2~t~7 ~ uG`~ f~Pank~ ~olh~~or~ 490a~5008 1 ~ ~ ~ 1~" Ci~ob ~r®I~rD ~®21390-5382 fl~erb t_ag~l~ i X76»6i9 i~ob ~.~~~e 476-~~40 ~ ~,t` ~ ~ - . n~ Doe Aiiacy ~,~'9~030 ~V'- - I~ob 6~Ic~leartgl 476~t39® J` ~•.9~ c vt ~ ~ E~ee~t Po9yar~ gkig®23~1~' c G ~ ~ ` ~a9gy~s~at'ff® 4p9-2~~~ 1~,~ ~ ~ V~ lion 6~iley 4~6m~8~ ~ ~C" ~ Rod ~lit'~r 476-265 V'oo~ S~a6rabar~ 476427 ~ ~~a~l~~ 4at~~s~®~ ~ I~u~I~~R: ~~s-73~® ~~~~RfN~ ~11AN{i°~~ ME~TdN~ i ~@~~l1RS~AYa ~EPTEM~ER 3~ ~o~®~ 5:3® (~6'~ ~~~9 ~DtA~I~IIi~AL~ ~t~!!d®!N~ ~~Nt'~iElz~IV~I~ R4~l~ S'I®ase RS1lR to 476-J ! d lue your participation. !t is especially important that each Steering Committee member contribute their active support and time to this project as we approach the election. Please don't hesitate to call me with any questions you may have. rank you.again gor your comments ar'td suggestior~. C~~~ SEP-24-H3 12.33 FROM. ASPEN SKIING CO. ID. 3039258024 PAGE 2 ~1~~~~ 9' ~ 'I~Pr~J~..~rsc~andC,anC~r.~C•c~'wlllbeaiwa~o?ybtsildlt~l~t~ed~bv~t~~~,.•~~~~.~d strttclure tabd AQbaon Ice At~a. ~ a much needed Peat'-mound v~efaz the ~ , f~rv~:tseo~..;y ~ to h~na6orral bai~'Ihe Cann Ce~~' w~l Inter t~ ~vevlt~ detttsnd liar ~tin8 ~efor the ~'ouFc:ailferen°ebustn~' while also ~ a far $ac'al ~ ~ bo Blt~v t~irwork, J~ E ~~d'~ ~°fv~ ~c~ aid arif~ ~ -rOtIDdt'.COTWRij'', l[11$t~ vvu~Jlbt , ~ Tbe~:ouf~~eC~'wt~helpgr~aY~' ib V'~i hY i,. ~.,6:og in mtrne geoups dining all tilTl~9 of die y~ Ari Inde~?dentetud3' die Ca,~:.~ ~ Ce,,:~:. „lll have apasihve ernnom~ imtin o>u~ c;ominumU,y of S~ ° $I4 inn Dol~'a a~n~all~? and w~lbe need fay' Z(~- 2~ days ev~Y y~ 'Itte~aeatFer~,.,~a~eC,eoterw~laL~~ov~ayear round"~IomeFeArts"asloCal and danve. a ~„vts•w~ive cultuzal ratvlronment in dls comtrlul~y foa' vup ehildee~+. ~ ~ ~ $Inded by a rlcwlotlging, I4St~gCaf lt: & bar sales t~c'lhis tax ~ deslglard bo aQectdlvse w}w a,,;.,..i..,,...~~, pruti~y and tp a smaller e Iu,~bars.VP~ththls~+opaseclnew ~V~CslodB'~Iaxral~wiltbe9~,,we~belowdie plar~xa~,•, of I0~'Iltet&l~u't~cwil11ze8.996.Fa'thea~~ ~loc~l. tbislnaymeaaa aue~u'adol~~'mo~athinre.~aurant<;and tx~r~Haweves, t~s 11mc I~~' a ~b4y that ht 1~ antl guests alike. a ~ ~h~ l~ p ~ ~ ~ If you live inVadVY~ N~ YougVaRr. Regist~l' atthe Vail Meml~ I3w'idl~ before the dsatlTi~ of ~t,l uks~c~ a~I'V0~ Yl~S at the polls anNtJV>~1+1BI:R 16. ror tho~in~:~:inmucedetal~and .,won thel>eecliortheP~f,~,.~,~ anti C.es~' and how itw3ll iinp~t our conmiuliltjr, conlt'?ct C~v~'I3~ernbla9 at 476~'~. ~Qf~ Y,r-.3 J 6EP-24-83 12.34 FROM. ASPSRI 6KIING CO. ID. 3038268024 PAGE 3 ~rl/ c'( . ;~r ,re ~1E 4 ; ~ _ _ ~ - . ~~~r X53 S~ou4h t'~'ontt~e Road west 1~a11, Cotosado 816!i7 . i SHE QUF~['10~ ~a ttre~IbvoaoBVc~leal~ tbe6,.. ~,..1S~tdod~ byt8e6ioodtlaf ~ aneoPae~~xo(o.9Jionraodl6a~ ~d®umr r~o11.876 anV.,:,~.~•.~,oaJ~aa~ 1,i99la~deadi 9'~The~rc~omv~vvhatl bede~tadbrBte ~I.., ~em>a ~d , , ~ a. ~.~aaxc~ ertD aotxe$ aexrsR. '~,ese~roe ~ beeollecoed aedrebioedl~~aM~rt6an theee G~yeenceanUnQe~t~eu~ebeab~e daaa~ctlooao nrb ~ ~u...~.:......i~~mk.be,~wtlmt~awlQeo~&eonD,.:.~,.•si.I~~~,.~...: cale~daluthmbeued~m....... wa~ee~.dthche , ~,,n' dA?tivezse~on~9.acmanoobzn>~ana~oae.D~.~uxp~Ciot~oceoo.oe o+~tienoftheda«h..,.:.:~:,~eha4aotbeboc]u~d~tr~ldntEeereom,eotlhebeendVAIlnop~L~1M+~ Art6dex,3edbn2A ~....,.....ivapghlleQa~eltaIIthebsvuolVA9dd#EeI......:,..y~rPO~I~06~000.006~,' , a~negofLbk8o0lnedber+~LhmfsfOr d~,.r,,, r ~ , ! ofD~ Om00eactlofl. sod . 9I, a oIA;;.E+ ~ 9MAHCEAtID CdNFSRENCB CBMF~'mebondo are b be ~d~Eb~e~'1°1%t~taEa~e~dlhey~rNoact~t~et~th~5~ieq~edbOnia~medeEtotffiarewna~eboadewID .GX,r+'l .w3 ~s~ ILIC N®TI~~ ~TAAIII... T~ ~®CIL 1V[EETII~TG SC~][ED~JLE (as of 9/23/93) ®~./~®~E1R.y 499 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: E~TE1~II~TG I~EETII~~~ Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. W®I3,lK ~E~SI®I~T~ Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. 'g'~iL~+: ®~7r®~EI$4 4993, ~AII. TOWN C®ITIiTCII.IVIEETING SC~EI)iTd.E I~ F®LL®WS: Tuesday. ®ctober 5, 1993 Work session ~ 4e®® A.1VIe (starting time determined by length of agenda) Evening meeting 07:30 P.1VI. Tuesday. ®ctober 12, 1993 Work session 440®® ~ol~o (starting time determined by length of agenda) Tuesday, ®ctober 19. 1993 Work session 02:00 P.1V~. (starting time determined by length of agenda) Evening meeting 07:30 P.M. Thursday. ®ctober 26. 1993 Work session 02:00 P.M. (starting time determined by length of agenda) T®W1V ®F MAIL . ~ Pamela A. Brandmeyer Assistant to the Town 1Vlanager WORK SESSION FOLL0IN-UP September 24, 1993 Page 1 of 1 TOPIC QUESTIONS FOLLOW-UP SOLUTIONS 1991 11119 NEWSPAPER VENDING MACHINES TOM M./JIM C.: What can be done to make these uniform Postponed to late fall. and locations less prolific? 1992 11110 COUNTY REGIONAL MEETINGS Next meeting scheduled for Wednesday, 9129193, at 5°00 P.Ilfi. in the Mount of the I~oly Cross Room of the Eagle County Building. 1993 03/16 AMENDMENT 1 COMMUNICATION STEVE B.ISTEVE T./HOLLY: Develop timeline and plan to Council has received election calendar from Holly. Staff is scheduling STRATEGIC PLAN reach all "organized" groups within the TOV as well as public meetings with local groups and is currently compiling a list of general public/develop education tools for group potential "involved" citizens. Larry G., Pam, Holly, and Suzanne representatives/address issues through elections prolcon scheduled to meet Monday, 9127193, to organize the Amendment 1 piece. communication plan. 04/27 NOTICE TO TOM M.: Notify both county offices of the Town's interest in TREASURER'S/ASSESSOR'S receiving all notifications of land tax sales in the county. OFFICES 08110 LETTER TO WARREN GARBE LARRY G.IRUSS: Draft letter reiterating any land trades and/or water rights exchanges must continue to be "owned" by a Vail entity. 09/14 BLUE PARKING PASS COUNCIL: This discussion will coincide with Public Works CONTRIBUTION POLICY budget presentation on Thursday, 9130193. 09114 HOMESTEAD ACT TOM M.: Research how other resort communities are handling this issue... begin with Aspen? VAIL TOWN COUNCIL SPEI/4L W®l3/C SL~$$l®11~ THURSDAY, SEPTEMBER 30, 1993 X5:00 P.M.)IN TOV COUNCIL CHAMBERS AGEN®A 1. 1994 Budget Overviev~r. * Fire Department. * Public Works/Transportation. * Parking/Blue Parking Pass Donation Philosophy. * Capital Projects Fund. 2. Adjournment. NO'f E REVfSEI) MEETING STAR'I.7'IMES BELO~I: ® ® ~ ® ti THE NEXT VAfL TOWN COUNCIL REGULAR WORK SESSfON WILL BE ®N TUES®AY, 10/5/93, BEGINNING AT 11:00 A.M. fN TOV COUNCIL CHAMBERS. THE NEXT VAfL TOWN COUNCIL REGULAR EVENING MEETING WELL BE ON TUESDAY, 10/5/93, BEGINNING AT 7:30 P.M. fN TOV COUNCIL CLAMBERS. THE FOLLOWfNG VAIL TOWN COUNCIL REGULAR WORK SESSION WELL BE ON TUESDAY, 10/12/93, BEGINNING AT 11:00 A.M. fN TOV COUNCIL CHAMBERS. THE NEXT VAfL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10119/93, BEGINNING AT 2:00 P.M. fN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10/19/93, BEGINNING AT 7:30 P.M. IN TOV COUNCfL CHAMBERS. ~ ~ C:~AGENDA.WSS VAIL TOWN COUNCIL THURS®AV, SEPTEMBER 30, '1993 5:00 P.M. 6N TOV COUNCIL CLAMBERS EXPANIDE® AGEN®A 1. 1994 Budget Overviews: 5:00 P.M. * Fire Department. Fire Department 5:30 P.M. * Public Works/Transportation. Greg Hall * Parking/Blue Parking Pass Donation Philosophy. IVlike Rose 8:00 P.I. ~ Capital Projects Fund. Steve Barwick 9:30 P.M. 2. Adjournment. NOTE REVISE® MEETING START TIMES BELOW: TLE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILI. BE ON TOES®Alf, 10/5/93, BEGINNING AT ~ 1:00 A.M. IN TOV COUNCIL CLAMBERS. TLE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILI+ BE ON TUES®A~f, 10/15193, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CLAMBERS. TLE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUES®AV, 10/12J93, BEGINNING AT 11:00 P.M. IN TOV COUNCIL CC~AMBERS. TLE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUES®AY, 10/19/93, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CLAMBERS. TLE FOLLOWING VAIL TOWN COUNCIL REGULAR EVENING MEETING WILa BE ON TOES®AV, 10/19/93, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CLAMBERS. C:WGENDA.WSS