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Home My WebLink About1993-11-30 Support Documentation Town Council Work Session VAIL TOWRI COUNCIL J~~~I® TIES®A~, N~VEMSER 3®, X993 ADEN®~ WHERE IS N® W®RiC SESSI®N SCHEDULE® ®N TUESCA~, N®VEMBER 30, X993. N®TE UPC®MING MEETING START TIMES BEL®W: THE NEST VAIL T®WN A®UNCIL REGULAR W®RK SESSI®N WILL ®E ®N 'ifUES®A~, ~21Tl93, BEGINNING AT 2:00 P.M. IN TAV COUNCIL CHAMBERS. THE NE3tT VAIL. TAMIN C®UNCIL REtaUL~R EVENING MEETING WALL BE ON TOES®A1~, 92/'7/93, BEGINNING AT 7:30 P.AA. IN T®V COUNCIL CHAMBERS. THE F®LL®WING @/AIL T®WPI C®UNCIL REGULAR 1NORK SESSI®N WILL BE ®N TOES®Al(, 92/94/93, ®EGINNING AT 2:00 P.MI. IN T®d C®UNCIL CHAMBERS. C:IAGENDA.WS --SENT BY~EAGLE COUPPfY ;11-16-93 14 11 3033287207-~ _ 3034792157;# It 3 ~ - ~lmvember 1 ~6, 'i 953 - ~ 3: 9 4 tAlill- uxw7Y BUBrnr+~ • " P.D. RUX 850 OFFICE OF rliE ~ • .'Y BOARD OF ~OA~lVUSSk7fJFRS ' ,.,~y ~ • • ~ KAt;I F, tOl OKADO 81631 (303} 3~8.8fi05 „ ` t;=°' ~ ' FAX: (3031328.720] . %•t••~~;,, !n.,~:' ~.';•.?:rte. ' ~~E~~~ 6~E~LlL~R ~EE°~d~l ~A~' ~9~~JE~~EI~ 22~ 1 ~~3 ®S:C~ a 1~2:~~ SUUmE~° MEE~°i~lC 11~t1~~B !`}.A° Ho~cliAde++y~~lnn,F/ri~~clIpo /p~~++ ,pp //qqq~~gy' ®cG.J® mJC °°PeY K~V Itl~EA\t 11 4P LEIM I~J•4~ Ea®le County Room kmms of s routine oral non•eatitravatskd natt>re pre Placed nn tho consent oalandar to snow the Board o) Gounty Curntttisslatere tv spend its funs and energy an mvro illeportent keme an o lengthy agendv. 'l~iy Conuniaeionar tY~sy request that an item be "REMOVCCI° Iran the ooeu=errt cdandar mid aunsiderad aeparalely. AnV memgor of rho guhlic may "REQU~b~I'° enV iteT be 'ii£MOVm" from rho (;onaentAdenda, Linda pankuoh, Aocaunfing Mark Silverthorn, Controller ACVV~®~1: Appravai su~ijec'k to review by the County Manager. RAYRC~~ ~Ci~ N(~VEivi8EF8 24, '193 .lack Le~?ris, County Manager A~®i~l: Approval subject to review by the County ~/lanager. ~~iAIV~E CaR~ER N~DIVI~ER 1 TC~ '~°f-i<E ~9J3 ~iUAFt®RAI~. C®tVTFIAC~° ~lll'1-1 d4~/iRAiul~ CI~NSTftUC~'C~FB~° 11~~° harry Metternick, GaUnty .Engineer AC'6'4~iy: Consider approval. • - - . Z s' G:1WP511DoCSWOV€R~.;4GF. _ ~~~;;.SF1vI' BY:EAGLE COi1N1'Y ;I1-16-93 14:12 ; . 3033287207-~ 3034792157;# 2/ 3 r... z- arQNTRA'CT WITH 'MlmWEST AIR TRAFFIC CONTROL SERVLCE, INC. FQR.d.CONTROL TOWER AT THE EAGLE GOUN7lf REGI®NAk AIRPCiRT ' pan Reynolds, Airport Manager ACTION: Consider approval. ' 5. SitYLl1VE SIX AREA ON AGING NOTIFICA`i"ION OF GRANT AWARD FOR QLDEt~. AMERICANS ACT TITLE ilI FUNDS; STATEfl11ENT OF ASSI.IRANCES CERTIFICATI+DN REGARDING Li~BBYING -•NWCCOG James R. Fritze, County Attorney • Margie Gates, County Nurse ACTION: Consider• apprQVal. 02:45 - 03:OQ A. FINAL SETTLEMENT WIT~fl ADARAND CONSTRUCTQRS, Eagle County Room INC. Ft}R 1993 GUARDRAIL PRO.fECT Larry Metternick, County Engineer ACTION: Consider approval, • • B. RESOLUTION AUTHt7l~IZING PARTIAL RELEASE OF COLLATERAL FOR CORDILLERA FILING 6, PHAISE l1 Phil{ Scott, i;ngineering ACTION: Consider approval. C. I~ESOLUT{ON READOPTING RULEa AND REG,t1LATtONS FUR GROUND TRANSPORTATION AT THE EAGLE , COUNTY REGIONAL AIRPORT - Oan Reynolds; Airport Manager - ACTION: Consider approval. p. GRANT APPLICATION FQR COMMUNITY ' POLICING COORDINATOR Kim At~dree, 5heriff`s Office ACTION: Consider approval. ; E. WATER STREET PROPERTY 14T REC? CLIFF James R. Fritze, County Attorney ACTION: Consider approval. F. CONSENT TO dSS1GNMENT FOR NIGMLJaNDS WOODS Mary Jo Berenato, Deputy County Attorney ACTION: Consider approval. i CcUMP6SlpdCS1NDVEZ2.AGf j . , _ ' ~ . srly r !ir : t:~t~ couN'i'r ;11-16-98 14 :18 3033287207-~ 3034792157, # 3/ 3 63:~~ - ~3t~a 4.t~U~DR LpCt=fVSE 9-ttAFtl~t~ Ec~l9c«,naR~m p, p~EtVElAfAL - S & 1Vt~PETROLEUIVI PRO@'ERTIES, INC. dba STOP AN® SAVE pla RENEWA~?~ - CHAC?WICKS RESTAURAIV7 ItVC. dba Ct~ADWICKS~~AT T?iE CH,4T>rAU . pIQ, REt~ElNAL~ _ - ,ARROWHEAD Step CORPORATt01V dba BROtCENARROW CAFE Q~9. RENI~WWAL . - THE'- CASHOtJSt= IiVC. dba GASE•lml1SE RESTAURANT V. p~ENEW~,L - tVIIRASELO_E ,~T BEAVER CREEK alp. fRENf:~lAL -BEAVER CREEIC FOQD SERVICES dba SPRl1CE . SADaLE f~ESTAURANT . VVI. iRE~IEWAL - BEAVER CREEK F00® SERVICES, 9NC. dba ' BEAfVO'S CABIN . Vplp. ~fl~i~El~AL' - BEAVER 'CREEK F001~ SERVICE dba TRA~1'PERS CABIN - 9~a fREiVEWAL - VA1L FaOD SERVICES INC, dba TWO ELIC RESTAURANT I~iODtFBGA~'pOf11 OF PI~EBVIISIaS - VAIL 1=00D SERVICES dba IWIID~V~AlL RESTAIJf~ANT 3tp. RENEWI~L -1CE1VSlNGT08V NiAIVAGEIVIENT df~a PICASSO`S fU~lary Jo 13erenatm, t]eputy County Attorney ACTpOf~l: Consider approval. . ®x:46 - X4:5® RO/~Ftt.3 OF SOCI,~L SERVICES ~~1~ co~~ Kathleen Fortnash, Director of Social Services ~~e4S OPERI t~tEETI~I~s Eaplo Gowty Room ®~a~~ - Ja41t IIl1SI'EC"p'IO~9 F.sgle County Juaace~ (:end ThiE NEXT MEETOdG tlF TFIE EAGI.f COUNTY COM~AI&SigNERS WILL BEHELD ON PJOV[MBER 25, 1993 THrs ACEfi1DA IS PRUVIDED FOR SNFDf'~WA7IDNAL YURPOSKS ONLY -ALL TIMES ARE APF'riQXiMATE. 'rHE BOARD YUI-IO..E IN SESSItlN MAY CON6IDEA oZ'HER RERAS TFIAT ARL' BROUGHT BEFgRE R. C:1WP61100CSWDVE22.AGE SENT BY~EAGLE COUNTY ;11-19-93 ; 15 17 3033287207a 3034792157;# 1/ 3 ~ ~ a i~~ • ~.~i~mb®r 1 B, 193 - 14' 18 enC;LF Ca7l1N1Y BUILDING {~FFlCC ~ ' ~ . ~UU liftUA6WAY COUNTY MANAGER C.U. t~C17( $5U {3U3) 3Z8 •$~+n5 f.Af-d.E, CQLC7RAUU !31 d31 UflSU :::::,r. ~ ~ fAX: (3b3) 32A-'IlU7 (EAGLE ~~~ll~, ~~L~17~ TQ: All media ar,d interesged parties I~~tOfiii: Jack D. L®wis, County iVianager [~1~~'E: 9~ov~ernber 1 19~?3 ~ 1 ~:1$ FiE: h9GE8 'fi'b ~,~IEND~ FI7R E. C. Bt,DRR[D ~F C®Iiflf~tl~S94~i~~IRS Ths foElnwirtg items have bean changed/added to t6~e hldvember 22, Agenda. ~~.:~b - d}4.:~5i li.E~aSE Ai~FtiEEMI~Y ~E'T~II=E~ E~ai~LE COIJ~9T1/, ~'PA71: 45F e~np copy fiaem C~9.CIFFie~1DC Abl® Q`OH~~ B.A~E if3E111Ef!iAL Pd~&1T'f~ERSIHeP F()F$ ®FFICE Si~ACE FC1tR $oCBAL SEfR1/ICES l6~9 I~ASA~.~ Mike Bradle~?, Building and Grounds Supervisor ACViI®R!: Consider approval. It you have any questions p9ease tali Tnm Jenkins, Office Assistant at $2$-880. Thank youfl JQL/tj cc: Board of County f;.omrxiissioners James R. Fritze, County Attorney AI6en Sartin, Finanoe Director Sara ~i.sher, Clerk. & Retarder Jack Iragstad, F~LaflSlic Intarrr~ation officer G:1WpB1 WUt~tirts~wcts~nnennofvwaAOE SENT BY~EAG[..E COUNTY ;11-19-93 15 17 30332872Q7-~ 3034792157;# 2/ 3 a. November 1 J9~ - x:32 ~ r• ~ ~ ~ ' ~ CAGLE COtINIY KIIILLyiNG 551 BROADWAY OF1:KC Uf 7HC ~ ~ P,O. BOX 85~ BOAKD OF CONiMI5S1dINtRS ~ , EA4LE. COLORAI~U Sl Gil (303) 3~&8645 ~,y„4 ` "`st: ~ FAX; (303} 3~8 7707 a .~°~ti~/ t 4 .~j.*, S' ~~~9 tl G19W.8 b ~d~/U~~~ ~a U v:da'~v.9 iF SF it tE it At i! iF ~ tt is is ~ ~ tF 4 dF 9t ~ # ¢ tE 4P tt # # ~ ~ ~ # 46 d6 # t! ~ 4F $r # ~ •YY69i/lM - V~.~1Y ?L ~p~1iA Vi.~~V~'W ifO RNt of the lioiy Cross Room Raba'rt W$rner, Warner [3ev~loprnents Enc. - ~~:45 ~~-~~1-~~-1i ~ ~ ~aca~vatirtg Spring creek Reserdtsii>r Ee~o 0«,nty t'94dm~~!' Fr~x, {manager, Planning ®ivision A~'U~ON: Consider an extension of 2C6 existing Special Use Permit. - fi ~ o~~ P'~-~'~'!-~3~-~-flue ridge ~Uf~ E®gla Coimly Room Paul Clarkson, l'lanrler, ~Clmmunity Uevelaprr~ent ~~~'~~DN: Consider a Planned Unit l~eveloprnent larelirninary l'!a!n approval far "rnixed use development" an a 2.g5~ acre parse( t~f lend located at the i=! Jebel F;~oadlWighway 82 int®rsectien. 9 ~ :l'~~ - "l 1 tP6~-~'9~-~i~-S1P-E! .Heb+~B ~'estaaar, E~la county His Garyl, Planner, Community Deve1[~prnent e~C~'1~~9: Corlsidef a nra~pbsal to demolish the existing structures located on this site irl order to construct ~ new service station/convenience market and another bl~ilding that would ' house a vehicle lube and tire business. } - ~ - - _ - G:1UVF'511DOCSINOVE23 AGC ~1 25' -~-d n~ E SFxNT BY~EAGLE COUNTY ;II-19-93 ; 15 18 ; 3D332872D7-~ 3D34792157;# 31 3 'l? ~ - ~ °~~-~-Q$iiV~:Y~t13r~Yk ~d~ll~~p~S cnu~rty Room ECt;ith iViantag, Direotorr ~~mmUnit3( ®evelapment ~sG~BI~: ~ot~sider I'l~ll3 Pin~l Pt~t applic~tian fcrr [phase Riverw211k at f`dwards. o~~ ~ ~o~~ ~~~~y I~~C.~. ~~4~~'D,.JiVa DDg:4.~I~1E1191' ~l~;IVlIli~ EaLll® Couryty Roam ~16~ ~($X~ Manager; Planning Division °fl 2.t~~ - fD~ e~6~ O.~Di~~IH ®`11:tvJ~ ~ W~RGC ~E~~Ili~l - ~!!livE~{~,~f ~PDA~E Mt of the Holy Cross Room .9aCk LL.B. Le~11Sr bounty 6Ulanager , ~/~o~~ - ~.'~e~® ~v~i~~ ~E~~b~~ - fPEi~D9~C~ ~.i1~C~~'6~~ Mt of tho Holy Crctse Rtlom •laPrleS ~rlta$, CC~Ur?t~l plttOrnr~y ~~:Q~~ - ~~o~~ I~~lI~I.I~ Istll~~~' ~ES~4~1~9 - "8'DiiQli'~ D6= ~~5~0,1~ Basait Tawn HaN ' Bast Town He8 r THE PIEKT BAFE7iNG OF THE FAGLE COUNTY COMMIss14NER5 WILL BEHELD 04J DEGEM9EFi 8.f 8S3 TH13 AGCNQA 19 PROVIDER FOR WFORPuiAT10NAL PU(iPOSED OA1LY -ALL TI%4ES ARE APPRDXIMATIE. TNt;' BQARD WHILE Itd SE:3SI4N MAY CONSIDER OTHER ITEMS T}1AT AkiE 9RQUL3H7 BEFORE R. G:1VYf'S110~JC5$30VE23.AGF: •,tt; ~ 7' ~e eg T®1~l ~F VAIL _ _ 75 South Frontage Road Office of the lilayor Vail, Colorado 81657 303-479 2100 FEIX 303-479-2157 November 22, 1993 Mayor Wellington Webb City and County of Denver 1437 Bannock St. Denver, Co 80202 Dear Mayor Webb: The Town of Vail applauds Denver's program to buy recycled products. The Town of Vail is committed to implementing a comprehensive environmental program and has hired an environmental planner to develop programs and policies. A major program the Town initiated this year. was the development of an environmental strategic plan which will lay-out a long term environmental work-plan for the Town. As part of this plan, policy recommendations will be made in 1994 to buy recycled materials, energy and water saving prnducts, and improve Town office recycling. Currently the Town does purchase recycled paper and other products when they are competitively priced. Again we support Denver's effort to encourage waste reduction and recycling. The Town of Vail is moving forward to implement policies to reduce, reuse and recycle both in Town offices and in the community. Sincerely, Margaret A. Oste:rfoss . Mayor RWF/dd xc: Vail Town Council e,. t.: r'u + ~OUVTy ti MAYOR 'r'~ a ~c CTT'y AND COUNTY BUILDING • DENVER, COLORADO.80202 SEa,_ _ 1 ~ ~ r i R G ~ AREA CODE 303 b40-2721 640-2720 (V/TDD) October 8, 1993 Dear Colleague: Waste reduction and reuse of goods and supplies are environmentally sound and cost-effective methods for reducing the solid waste stream and the direct costs. associated with waste management. Recycling diverts material f rom landfills and conserves natural resources. Purchasing of recycled products supports this integrated approach to resource management. By passing policies to buy recycled products, local governments can help to create markets for these products, stimulate local recycling programs and deal with our local and regional solid waste issues in a responsible manner. Citizens across the state are calling on government to help increase recycling services. I encourage municipal and county governments to answer this call by establishing buy .recycled policies. , Yours truly, Wellington E. Webb Mayor :tk r ~a 1NORK SESSION FOLLOW-UP November 24, 1993 Page 1 of 2 r ~'0~9C QUEST6®h~S EOLU®IN-UP SODUTI09~S 1991 11119 NEWSPAPER VENDING MACHINES TOM M,IJIM C.. What can be done to make these uniform Problem will be resolved by 111/94. When new planner is hired and work and locations less prolific? assignments are given in CDD, priority will be reassessed. 1992 - 11/10 COUNTY REGIONAL MEETINGS _ _ Next meeting to be announced. 1993 09130 PAY-IN-LIEU PARKING TOM M.lKRISTAN: Because this is a zoning code change, Scheduled far discussion at 12/14/93 Work Session. PEC will first review the proposed increaselspace. 10/19 REQUEST FOR PURCHASE OF COUNCIUSTAFF: Follow-up and respond to petitions Appraisal underway. TRAPPER'S RUN PARCEL f presented at 10/19/93, TC Re ular Evenin meetin . 9 9 9 10/19 VRD CONTRACT LARRY G,/TOM M./STEVE T.; Council direction received If VRD agrees to Council terms and conditions, Larry Grafel is authorized 11/16/93. to sign contract 1217/93. 10/19 FOREST ROAD STREET TOM M.: Urge Joe Macy to work with Bruce Chapman and Dialogue continuing between effected parties, although no written CONTRACT W/VA homeowners so street use agreement can be signed prior agreement has been submitted at this time. Tom M, has spoken with to ski season opening 11/13/93. both Rob,Sperberg (VA) and Bruce Chapman to reconfirm working on a street maintenance agreement only. Other details are to be worked out _ between homeowners and VA. 10119 BERRY CREEK 5TH COUNCIUSTAFF: Bring back to Council for discussion of Discussed at 11/23193 Work Session. Sketch plan recommendation to school site following both November elections. include 198 units in 13-20 acres. 10/19 SNOW STORAGE LAND GREG/LARRY G.: Immediately pursue purchase from VA PURCHASE of current snow storage site, as well as another 10 acres adjacent to the west. 10126 WATER QUALITY DEVELOPMENT I TOM M.: Prepare supporting ordinance. REVIEW REGULATIONS/NWCCOG 11!09 DRAFT RESOLUTION RE: TOM M.: Prepare resolution. RANGELAND DOCUMENTIBRUCE BABBITT November 24, 1993 Page 2 of 2 11/16 BUS STOP LIGHTING GREG/MIKE R.: Where are we on lighting all bus stops? (request; Lapin) An especially dangerous section exists at the East Vail - - ` Racquet Club stop. 11116 ROAD OVERLAYS/UNDERLAYS GREG: Some high visibility road sections in town need a (request: Lapin) dose of TLC before Christmas, i.e., between 1st Bank and Sonnenalp Bridge Street, etc. 11/16 STREETSCAPE MASTER PLAN KRISTAN/GREG: Is money available to commence some (request: Lapin) I improvements called out in the Master Plan es eciall p Y along West Meadow Drive? I - I _ _ f ~J~Te~O~ A~ ®~~~J~ QT.~I{L C®Z.T~TCIL. MEETII~T~'? SCgIEI3IJLE, (as of 11/23/93) DECEI~E~ fl993 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: E`~EG NIEETII~TGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:30 P.l~[. These meetings will provide a forum. for citizen participation and public audience for conducting regular Council business. X61®R,I~ SESSIUI~S Mork sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE DECENI~EII., 1993, `TAII. ~`®W1~T C®ZJPTCII.IVIEETII~G SCIiEDiTI.E ~S AS F®LL®WS: Tuesday. December 7, 1993 WOrk sesSlOn 02:00 P.1~. (starting time determined by length of agenda) Evening meeting 07:30 P.li/!. Tuesday, December 14, 1993 ~Ork S8SS10n 02:00 P.1~/!. (starting time determined by length of agenda) Tuesday. December 21. 1993 ®rk sesSlOn 02:00 P.l~t. (starting time determined by length of agenda) Evening meeting 07:30 P.1Nt. Tuesday, December 28, 1993 1~T~ V41ork session T®WN ®F MAIL Paynela A. Drandmeyer Assistant to the Town Il/tanager u e4 T®~VN ®F PAIL 75 South Frontage Road 1?ail, Colorado 81657 303-479-2100 FAX 303-479-2157 ~MnAE®BATE ~3E~~~~~ November 23, 9 993 Contact: Tom Collins, 479-2346 Police Communications ~Nanager ~A®°~®~I~TS REflAIN®E®T® CALF. ®F®IF~ ~®A~ C®lVDITI_ONa AND R®~® ~~.®SIJR~S (Vail)--If you're going to drive this winter, especially over Vail Pass, the Vail Police Department encourages you to take a few minutes to call ahead for area road conditions and road closures, as supplied by the Colorado State Patrol. Recorded information is maintained on a 24-hour basis and is updated as conditions change by both the Vail Police Department and the Colorado State Patrol. The local, non-emergency information numbers are 479-2226 in Vail, and 328-6345 for the state patrol in Eagle. Both numbers provide road conditions, weather information and road closure updates. ~ ~ ~ ®Clip ~ Savee m ~_~e_.e--~----ms~.~® ®®®®®®o®o®m®~m~m B h~~~a~k~~a~ °~~a~C~n~ ~a °~°ri~ c~~~° ~h~ ~~~1~ Play it Safe. Caif? ahead ffor load ~Cotsdetaoe~~ and toad Closurese ®1~° 3~~®6~4~ These 24-hour, non-emergency information numbers are maintained and updated as conditions change. So be Safe. Don't get Caught in the Cold. ~~e e4 T®~I OF VA~L ~ ~ _ _ - 75 South Frontage Road 6~ail, Colorado 81657 303-479-2100 FAX 303-479-21 S7 t BIVIf1AE®9ATE RELEASE November 23, 1993 Contact: Suzanne Silverthorn _ X79-2115 _ ~'®VVN E11A~L®YEES ~-I®IVORE® F®R 1®AIV® ~5 YEARS ®F SERVICE, (!fail)--Three Town of Vail employees will be recognized for their many years of service during today's (11.23) Town Council work session. Sally Lorton, sales tax professional in the Finance Department, and Charlie Overend, assistant street superintendent, will be honored for 15 years of service; while Dave Richardson, heavy equipment operator, will receive a 10-year award. The town's employee recognition program was adopted by the Town Council in 1992 and honors workers at five-year intervals beginning at the 10-year mark. Those employees receive either a Vail belt buckle or Vail necklace, each worth about $200. Fifteen year employees receive a X1,000 bonus, while 20 year employees receive a X2,000 bonus. The program also provides recognition awards for 25 year or retiring employees, as determined by the Town Council. (more) Employee Recognition/Add 1 There are currently 54 employees who have been with the town 10 years or longer. To date, the town has recognized 14 workers for 15 years of service; one for 20 years; and one for 25 years. The Town Council also presented a retirement gift this year to Pete Burnett for his 25 years of service as the town's street superintendent. The town has budgeted $9,000 for employee recognition awards in 1994, which is .035 percent of the $25.5 million budget, or .086 percent of the town's total benefit and salary budget of $10.4 million. # # # Public Service Announcement... `1~~fl~fl~ 8~ ~~l~~fl~ ~l ~P~~ ~~P ~~~990 ...Then you should call ahead for road conditions and road closures. The Vail Police Department encourages you to take a few minutes to check with there for area road conditions and closures. This information is supplied by the Colorado State Patrol. and is maintained and updated as conditions change by the Vail Police Department. The local, non-emergency information number is 479-2226. The Colorado State Patrol provides state-wide road conditions information at 328-6345. ~~ea~e bribe gafe[p, anb ~~~~p ~oCi~apg! u e4 TU1~1V OF VAIL 75 South Frontage Road fail, Colorado 81657 303-479-2100 FAX 303-479-2157 i. T0: TOWN COUNCIL~,~(j E FROM: PAM BRANDME E DATE: 29NOV93 3 RE: VAIL VALLEY MARKETING BOARD SPECIAL MEETING IN ORDER TO ACCOMMODATE A SPECIAL PRESENTATION BY BOB KUNKEL WITH . VAIL ASSOCIATES RE: VVMB FUNDING/REPRESENTATION, THE VVMB WILL MOVE THEIR REGULARLY SCHEDULED MEETING AHEAD TO 7:00 A.M. THURSDAY MORNING, DECEMBER 2, 1993. THIS MEETING WILL BE HELD IN THE SMALL CONFERENCE ROOM OF THE VAIL MUNICIPAL BUILDING SHOULD YOU WISH TO ATTEND. PLEASE NOTE THE ATTACHED ITEMS. THANKS! f," tr. i' e, iii s - ~ - - _ . ~ = y~ fl~~ share" participation from Av~~and ~ _ ~y Gtt'ts4in L. t~enrtey ~yJ the Beaver Creek Resort Company.: ' oa~y sniff w~re~ Marketing officials requested _ _ - :.The Avon Town Council dealt a felt the marketing board's funding a year-round economy in the Vail $180,000 from Beaver Creek.. , . . blow to the Vail Valley Marketing should. come from the private sec- Valley. "(Vail) is.not just looking az how - . - - _ - - Board Tuesday when it voted not to ~ ~ . - The valleywide marketing-board " much to allocate in the event that - _ . - ~ contribute $90,000 toward national Tuesday's action during a regular generates its $684,000 budget from Avon and Beaver Creek did not _ ~ and regional marketing efforts. evening meeting was reminiscent contributions that include a ante-up but whether or not the "VVe felt thaz we'didn't have the of the knock-down the state of $349,000 Vail business license fee; board was going to remain the Vail money to give them," Avon Mayor Colorado took Nov. 2 when voters $160,500 from the Town of Vail; Valley .Marketing Board or ' Buz Reynolds said. "We felt very ~ rejected a tourism tax. Although the $90,000 from the Town of Avon; . metamorphize into the Vail Market- sorry for .the board, but we have marketing board is not yet down for $50,000 from Vail Associates Inc.; ing Board," Britz said. ~ . - _ .different priorities now, one of the count, the implications of and $35,000 of miscellaneous .Vail Mayor Peggy Osterfoss them being funding the aquatic cen- Avon's decision not to contribute private contributions, including Ar- described the board as "a model , ter." 13 percent of the board's -total rowhead at Vail. program" of a successful Avon voters approved a.bond is- budget are far reaching, said Tom The board uses the money "for public/private relationship. sue fora $3S million recrehtion Britz, chairman of the VVMB. advertising, group sales, public "We all need to work together," - center in the Nov. 2 general elec- The board's call for "fair share" relations and an 80-page summer Osterfoss said. "We are an inter- lion. - participation among valley entities guide. ~ dependent economic region." The town council rejected the. and the fate of the marketing Currently, Vail funds 75 ~.«.~.nt She added,. however, that it annual contribution to the mazket- .board -hang in the balance. - of the total budget, but before it would not make sense to market ' ing board with .a 4 to 2 vote. The seven-member volunteer released its Y..,r,.,sed contribution .other areas without valieywide - Reynolds did not vote. Council board was formed in Febnrary 1989 for 1994, town and marketing '`member C.C. Nottingham said she with the primary goal of promoting officials. were calling for "fair- ~ Ptea~esee,a~aturr~gpageso-- , - - ~ - - ~ ~ _ . _ councilman John Hazard - otie.of . - - - ~ ~ ~ ~P®6'n ~9~ 9 two council members who voted . - -'-_:~{=_::<`::=~_r_:_:;.-:::.-._... Johnson said. "We need to regon-' for the $90,000 contribution is Sider (playing) on the same team." optimistic that Beaver Creek "will partnership in advertising funding. agree to the contribution request . ~ ~ _ Earlier this month, the Beaver and that, in tum, Avon will iecon- Creek Resort Company said it Sider its decision. ' - would not allocate the requested Frank Johnson, executive Kad- - contribution to the marketing ministrator of the Vail .,;valley board. It may, however, reconsider 'Tourism and Convention:;~Bureau, - _ ' - - its decision and make an an- also is hopeful. _ ` - - nouncement during the first week "Given that we're not "going to of December, according to VA have any support for .summer - spokesperson, Carol Frangos. marketing from the state level - Along with Osterfoss, marketing anymore, the more we. must do _ officials and the ski company, Avon within our- own communities." - NOV P9 '93 03~57PM BEAVER CREEK RESORT P.1 ~T~iI waited Ii~rkefl~a~ ~oa~afl ~OSH~B~6$ ~IB~~ ~I~.•~~SCDCIATE~, INC. AIVi~ THE EP..~1rEI~ CI~Ef:K~ ][~SOIiT C~A~"P~~ J~IllTTI~Y I~COCIV~E; A~ ~I7PI'CI$B' T B~IFI'Y'S CJ~ Pi C0~1'~ATIVl3 41~Y.,I.~SY--~ ~LTR I~IZi~x~srxNC~ P~FCD~T. I3owever, It is our position. that in order to enthasiastically support ~d fund svalley-wide effort, tll~ folloevieag issues meed to be adclresseci. 1. recompasition of the EoaPd to ~ more representative Eoard. The equal presentation of both of the reco$niaed reservations and baaldng agencies. 3. A board review and rost~tement of clearly defined mission and goals. 4. Coaxrmitraent to accuaate traclydng arad ;accauntahility procedures with regular reporting, x -..~~~'~f c~ ~~rf rw~'~ ~ Z NOU 29 '93 03~58PM BERVER CREEK RE50RT P.2 ' I~t~II18 ~ ~OSfl`C~ Current Board Seats Ret~rr~.#ive~ 'd'own Of Avon Z Tom Britt John I~iazard 4/ai1 Associates, Inc. ~ Ohris French ` Steve Shanley Tawas of Vail 3 Jim 1~eldhaus 7 Frank Johnson Jan Strauch IVcw Board Town of Avon 1 Ivlayor or Council l1ai1 Associates, Inc. . 1 . Vine President Beaver Creelfa Resort Co. (non V.A.) 1 Board MernbeY Town of Mail 2 ~aYor9 Town Council Open to discussion 1 ? Open tO d15CUSS1ori ;,,r 1'R 1' {I4i;1'z ~ The purpose of the new Board is to cstablish~vision, provide stated goals and strategic direction, $pprove budgets, approve executional plans, end to.review results. The new Board would organize and ernpow~r a voluntary operating committee made up of individuals from within our towns and business community. This committee should include representation from the various disciplines of;"sales, advertising and public relations as well as from both reservations operations. This groups' purpose is to translate stated Board direcCives into action plans and budgets. Also, responsible for the contracting of professional outside services to oxeoute glans and analyse results. The operating committee will select a chairperson who will make regular updates to the Board. 1, Item ~ l~qua8~_~epresentatio¢n ~Ve believe that a community cooperative fund derived from both public and private monies should not solely benefit the vv'I'CB. Since there are two recognized and equally established reservations entities, both should be listed as a viable call-to-action. Both the VBCI~ and VyTClE3 represent properties, services and activities. In many cases their memberships overlap. However, because same members work exclusively with one organization, or space allocations differ they' are not identical. The only way to justify faia~ and equal representation, is to list both re5~'1`Vi~ti0F15`:~entitleS in all advertising and promotional activity thus giving the Vail Valley guest access'to~greatast variety of options. s :1. 1' ~ . 'o ~ NOV z9 '93 03~58PM BERVER CREEK RESORT P.3 llt~dr? ~ l~1SSi0IIl 17ue to the ever phanging environment, we feel a new SaardS first p1Yarity is to revisit, review, and reestablish the purpase~ and gads of the VVMB. Recent happenings that must be considered are as follows; The demise of the Y is removes 12 million dollars of large umbrella promotional activity from the marketplace. Two-thirds was directed at summer, and 50°!0 (G million) was in advertising. Also, what impact will the removal of the public relations, international, and welcome centers have? ~?ata base opportunities? Fejectian of the Vail Convention and Perfori~ning Arts Center. >steview our meetingslconventians strategy. ~ Stiff competition, new marketing alliances,..ie. Keystone/Breckenridge, Aspen? o Growth opportunities in specialty markets, ie. mountain biking, in-line skating? , ~ Front range vs, destination? fJur summer events strategy? , : ; ~ F~, :i,~;.:. Bteta~ 4 ~'rack6ng . l ,:.i~: ~i~;. V?le encourage all representative contributors to this fiend to require the maintenance of high reporting standards where they are currently~,~~ini place, and to ilnprave accountability where practical. Areas to be addressed are... ; E; ~ , _ ~ Ad effectiveness ; ~ ; , _ , ; ; . ~ Standard call reporting statistics - of calls .~,i ; - # of reservations - Length of stay . Conversion rates , , ' ~ , i Distribution patterns , ;iP 3. NOV 29 '98 03~59Ph1 BERVER CREEK RESORT P.4 Cearrem~ B~a~ge~ l~e~fiewa Souarce of 1E'~aocis 4Current} Business License Fee 342,001? 'Gown of !/ail 160,000 Town of Avan 90,000 Vail Associates, Inc, 57,E Interest 8,000 Other Fdidge Publications 13,000 10th Mountain 5,000 Weaver Publications 3,0~ Arrowhead 3,000 Cordillera 1,000 ~ r :;;t ~ 685,000 ~ouPCe of ti~ead~ (proposed) Business License Fee 342,000 Town of Vail 1b0,S00 Town of Avon 90,000 Vail Associates, Inc. 57,000 Beaver Creek Itesore Co. 100,000 interest 8,500 . other: Ridge Publications 13,000 10th Mountain 5,000 Weaver I~ublicatians 3,000 Arrowhead ~ 5,000 ~ I Cordillera 1,000 Total 785,000 4 NOV 29 '93 @3~59PM BERVER CREEK RE50RT P.5 use of 1Furnds (Current) Ag~~¢°oxirrnate ~reaicdowan National Advertising 1E7,500 Colorado Advertising 8s,000 Public Relations 55,000 MeekingslConventions 156,000 $8,000 Administration 17,400 Research 7, 500 Pr?~t~ ~ s,oaa Production 35,000 ~+linter/Summer Cross Sell x,100 Fullfillment 1'astage 20,000 Special events Calendar 3,000 Fams and Reception 7,500 'Total 6S2,U00 . r,,