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1994-02-01 Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL EVENING MEETING TUESDAY, FEBRUARY 1, 1994 7:30 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. CITIZEN PARTICIPATION. 2. Consent Agenda: A. Approval of the Minutes of the January 4, 1994, and January 18, 1994, Vail Town Council Evening Meetings. B. Ordinance No. 2, Series of 1994, second reading, an ordinance repealing and reenacting Section 18.69.050 of the Municipal Code of the Town of Vail, setting forth new procedures for development of land in the Hillside Residential Zone District and providing details in regard thereto. 3. Ordinance No. 4, Series of 1994, first reading, an ordinance rezoning 7.710 acres from Agricultural and Open Space, Section 18.32 to Low Density Multi-Family, Section 18.16 located between Tract C, Block 2, Vail Potato Patch and Parcel B. 4. Resolution No. 3, Series of 1994, a resolution authorizing employees of the Town of Vail to purchase, sell, resell, to or from Merrill Lynch; and setting forth details in regard thereto. 5. Resolution No. 4, Series of 1994, a resolution authorizing employees of the Town of Vail to purchase, sell, resell, to or from United Daniels Securities; and setting forth details in regard thereto. 6. Resolution No. 5, Series of 1994, a resolution approving and adopting the 1994 Town of Vail Public Works/Transpartation Master Plan. 7. Report from the Town Manager. 8. Adjournment. NOTE UPCOMING MEETING START TIMES BELOW: • • • • • • • THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2/8/94, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2/15/94, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2/15/94, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. • • • • • • • C:WGENDA.TC 1 VAIL TOWN COUNCIL EVENING MEETING TUESDAY, FEBRUARY 1, 1994 7:30 P.M. 1N TOV COUNCIL CHAMBERS EXPANDED AGENDA 7:30 P.M. 1. CITIZEN PARTICIPATION. 7:35 P.M. 2. Consent Agenda: A. Approval of the Minutes of the January 4, 1994, and January 18, 1994, Vail Town Council Evening Meetings. Andy Knudtsen B. Ordinance No. 2, Series of 1994, second reading, an ordinance repealing and reenacting Section 18.69.050 of the Municipal Code of the Town of Vail, setting forth new procedures for development of land in the Hillside Residential Zone District and providing details in regard thereto. 7:40 P.M. 3. Ordinance No. 4, Series of 1994, first reading , an ordinance Andy Knudtsen rezoning 7.710 acres from Agricultural and Open Space, Section 18.32 to Low Density Multi-Family, Section 18.16 located between Tract C, Block 2, Vail Potato Patch and Parcel B. (Note: This was formerly Ordinance No. 21, Series of 1993.) Action Requested of Council; Table Ordinance No. 4, Series of 1994, indefinitely. Backaround Rationale: At this time the Housing Authority requests the proposed rezoning be tabled indefinitely. The Housing Authority will be focusing its attention on other sites for 1994. Staff Recommendation: Table Ordinance No. 4, Series of 1994, indefinitely. 7:50 P.M. 4. Resolution No. 3, Series of 1994, a resolution authorizing employees Chris Anderson of the Town of Vail to purchase, sell, resell, to or from Merrill Lynch; Steve Thompson and setting forth details in regard thereto. Action Requested of Council: Approve/deny/modify Resolution No. 3, Series of 1994. Background Rationale: This resolution will authorize employees of the Town of Vail to purchase, sell, andlor resell from newly appointed broker, Merrill Lynch. The Investment Committee recommended this broker. Staff Recommendation: Approve Resolution No. 3, Series of 1994. ' ~ 7:55 P.M. 5. Resolution No. 4, Series of 1994, a resolution authorizing employees Chris Anderson of the Town of Vail to purchase, sell, resell, to or from United Steve Thompson Daniels Securities; and setting forth details in regard thereto. Action Requested of Council: Approve/deny/modify Resolution No. 4, Series of 1994. Background Rationale: This resolution will authorize employees 1 of the Town of Vail to purchase, sell, and/or resell from newly appointed broker, Daniels Securities. The Investment Committee recommended this broker. Staff Recommendation: Approve Resolution No. 4, Series of 1994. 8:00 P.M. 6. Resolution No. 5, Series of 1994, a resolution approving and Larry Grafel adopting the 1994 Town of Vail Public Works/Transportation Master Plan. Action Requested of Council: Approve/deny/modify Resolution No. 5, Series of 1994. Background Rationale: Council was given the opportunity to review and modify the Master Plan during Work Session. Staff Recommendation: Approve Resolution No. 5, Series of 1994. 8:05 P.M. 7. Report from the Town Manager. Bob McLaurin 8:15 P.M. 8. Adjournment. NOTE UPCOMING MEETING START TIMES BELOW: • • • • • • • THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2/8/94, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2/15/94, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2/15/94, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. • • • • • • • C:WGENDA.TCE 2 MINUTES VAIL TOWN COUNCIL MEETING JANUARY 4, 1994 6:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, January 4, 1994, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 6:30 P.M. MEMBERS PRESENT: Peggy Osterfoss, Mayor Merv Lapin, Mayor Pro-Tem Sybill Navas Jim Shearer • Tom Steinberg Jan Strauch MEMBERS ABSENT: Paul Johnston TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant to the Town Manager Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation of which there was none. Second on the agenda was approval of the Minutes of the December 7,1993, and December 21,1993, Vail Town Council Evening Meetings. Merv Lapin moved to approve the Minutes of the December 7, 1993, and December 21, 1993, Vail Town Council Evening Meetings, with a second from Tom Steinberg. A vote was taken and the motion passed »nanimously, 6-0. Item No. 3 was Ordinance No. 1, Series of 1994, first reading, an ordinance establishing the value per acre of land to be used in the formula to calculate the cash to be paid in lieu of school land dedication pursuant to 17.17.020 of the Municipal Code of the Town of Vail. Mayor Osterfoss read the title in full. Tom Moorhead explained this ordinance related to the provision within the Town of Vail Municipal Code which required Council, with input from the School Board, to set a valuation on property for the purpose of cash in lieu of dedication of land. The value stated in this ordinance, $50,000.00 per acre, was a result of information provided to the County and included a valuation of properties throughout the County. After brief discussion, Merv Lapin moved to approve Ordinance No. 1, Series of 1994, on first reading, with a second from Tom Steinberg. A vote was taken and the motion passed unanimously, 6-0. Item No. 4 was Resolution No. 1, Series of 1994, a resolution designating a public place within the Town of Vail for the posting of notice for public meetings of the Vail Town Council, Planning and Environmental Commission, Design Review Board, and other boards, commissions, and authorities of the Town of Vail. Mayor Osterfoss read the title in full. Tom Moorhead advised TOV was required to pass a resolution each year designating a place for posting of public notices. Following brief comment, Merv Lapin moved to approve Resolution No. 1, Series of 1994, with a second from Sybill Navas. A vote was taken and the motion passed unanimously, 6-0. Item No. 5 was Resolution No. 2, Series of 1994, a resolution granting approval for the issuance of a permit to Vail Valley Consolidated Water District to proceed with installing two 12" water mains in the vicinity of Dowd Junction and I-70. Mayor Osterfoss read the title in full. Tom Moorhead noted the purpose of this resolution was consistent with discussion at the December 21, 1993, Vail Town Council Evening Meeting directing that any street cut made after December 15,1993, required a resolution of Council. He explained the Vail Valley Consolidated Water District was in the process of installing the two 12" water mains. Tom Steinberg recalled the ordinance to stop street cuts after December 15, 1993, was passed to prevent freezing of lines. He noted, in this case, there would be no connection to pre-existing lines, therefore there was no problem with passing this resolution. After comment from Larry Grafel regarding the timeline of the installation on this project and this project's relationship to installing the bridge over the Eagle River, Torn Steinberg moved to approve Resolution No. 2, Series of 1994, with a second from Jim Shearer. Before a vote was taken, Merv Lapin initiated brief discussion regarding affects of not ar~,~oving this ordinance. He was advised the Vail Valley Consolidated Water District would then be trespassing and the project would be stopped. Merv asked if TOV was or should be trading for anything. Mayor Osterfoss noted the purpose of this project was ensure adequate water supply to areas west of Vail and so that water could return back through this pipe. Larry Grafel confirmed that water could feed in either direction. He added Vail Associates, Inc. also used the pipe for their water allocation for snow-making. Mayor Osterfoss said there appeared to be substantial public benefit in allowing this to happen. Merv said he was not questioning public benefit, he was asking if TOV had purchased any of the right-of-way. He was advised it was TOV property, and Vail Valley Consolidated Water District was presently on 1 Vail Town Couneil Evening Meeting Minutes 1/4/94 TOV property without a permit, but they had come in and asked TOV to accommodate them to allow installation to continue. Merv asked if they should be participating in the purchase. Larry Grafel felt perhaps. TOV paid approximately $50,000.00 for that piece of property. Larry Grafel indicated staff would have to come back and get an easement for them at which time TOV would talk with the District that will provide TOV with the conditions to get that easement. This resolution allowed the District permission to do their work until the easement was gotten. Merv felt there should be more participation in the purchase of that land from the District and VA. Larry Grafel said those easements were negotiable and he felt that could be worked through. Merv encouraged that. After further discussion about the timeline, Tom Moorhead advised the District was going to provide the information necessary to create the easement. They were going to give TOV the legal description necessary. Mayor Osterfoss asked if other Council members had an interest in pursuing discussion about a contribution from the District and/or VA in conjunction with this effort. Larry Grafel said this was outside the Town of Vail. The easement would go to the District, they were the only ones asking for that easement. VA would not be legally tied to the easement document since they had contracted with District to provide this service. Mayor Osterfoss said since several Council members were considering what tradeoffs there might be, this should be considered as a negotiating point. Larry Grafel was directed to give this issue further consideration and return to Council with recommendations. A vote was then taken and the motion passed unanimously, 6-0. Item No. 6 was a presentation and public input session concerning the Lindholm land exchange proposal. Bill Post, attorney and trustee for the Piney Valley Ranches Trust (Trust), represented Magnus Lindholm, the landowner. He advised the Trust was the proponent in this proposed exchange. He displayed several maps depicting two proposals for the proposed exchange areas. He stated that, at this point, the Trust had not formulated any definitive exchange proposal, that no proposal had been made to any local bodies for approval or disapproval, and no proposal had yet . been made to any state or.federal agency. He noted there had already been several public forums about the proposal, and the Trust realized there was a great deal of public interest. He said all input was being examined and the Trust had been consolidating changes to the proposal based on its review of public input. At this point, Mr. Post introduced Magnus Lindholm. Mr. Lindholm briefly explained the history of his purchase of his ranch. He advised he bought it to Y~~~erve it, to ranch on it, and to take care of the wildlife. He noted expanded care of the wildlife was one part of the proposed exchange. Mr. Post gave additional background information about present ranch operations, explained how the Trust had arrived at its present proposals, and discussed what the Trust was trying to achieve by way of the proposed exchange. He reviewed the ranch boundaries and noted there were pazcels of property involved in the proposed exchange that were outside of Eagle County. Mr. Post discussed those particular properties and reviewed the displayed maps. Mr. Post emphasized Mr. Lindholm's combined interest in the wildlife and ranching. He advised approximately 1-1 /2 yeazs ago, the Trust was approached by a professor from the Wildlife Department of Colorado State University (CSU), who suggested a wildlife ranching operation, and funding of a graduate student at CSU to develop an operational program for the ranch. Mr. Post noted the Trust did do that, and hoped the Trust's final operational plan would come from the student's work. Mr. Post explained the Trust was introduced to the Ranching for Wildlife program. If one qualified for this program with the Department of Wildlife, a minimum five-year operational agreement was required whereby the owner of the ranch and the public each received certain benefits. He discussed some of the specifics of the Ranching for Wildlife program including that involved properties had to be a certain size, contiguous, and able to be controlled. With those requirements in mind, he again reviewed the displayed maps explaining some of the rationale for the Trust's proposal. He continued in detail about the areas the Trust was trying to qualify for the Ranching for Wildlife program and two other parcels the Trust was interested in for a separate interest it had in buying to prevent development. Mr. Post discussed how the Town of Avon was involved. He advised when the Trust became aware of the availability of the Nottingham Ranch there were other major developers bidding on it. The Trust looked at the Nottingham property and determined, it was a good economic opportunity. The Trust, seeing that property would be developed by someone, felt it could develop the property in order to fund its ranch operations and not worry about funding sources in the future. Mr. Post again reviewed the maps to show land presently owned by the Trust and discussed the details of the proposed exchange, pointing out areas of public access and areas that would potentially go the Forest Service. He discussed concerns of the Department of Wildlife (DOW). He noted the Trust had been accused of trying to exchange land with no value, and after reviewing that public sentiment, the Trust developed a second proposal which he described and showed on one of the displayed maps. One of the things the Trust was initially trying to do was to put a buffer area between Vail and Avon because one of the Trust's considerations at this time was its intent to try to annex that property into the Town of Avon. However, he said the Trust was totally prepared to have the Trust work with the land it presently owned. The Trust was perfectly happy to do that. The Z Vail Town Counci] Evening Meeting Minutes 1/4/94 Trust was not in a situation where it needed this proposed exchange before it moved ahead with its plans. He said the Trust originally thought it was making a sensible proposal, but, at this point, now that it had various proposals, it was uncertain what people thought was the best. Mr. Post noted, ixi an exchange, whether legislative or administrative, people had to be convinced what was happening on the grand scale was for the public benefit. Tom Glass, a consultant retained by the Trust, discussed the workings of legislative exchanges. He said these exchanges were based on appraisal. The United States Forest Service (USES) would have the primary responsibility for performing the appraisals in this proposed exchange. He stated the primary reason for going to Congress in this case was because there were two agencies involved, the Bureau of Land Management (BLM) and the USES. He said in a legislative exchange, Congress determined what was in the public interest. He added he did not expect to see Congress act on any proposal that did not have widespread support. Although none of the land under discussion was in Vail, he said he could not imagine this proposed exchange happening if the Towns of Avon and Vail and Eagle County actively opposed the exchange, and, in fact, he said the Trust would not even attempt the proposed exchange under those circumstances. Mr. Glass then thoroughly detailed the parcels being offered for exchange, including 17,162 acres in Costilla County, 371 acres at Sweetwater Lakes Resort in Garfield County. and 823 acres along the top of Davos Trail. He said the Trust had also made a clear commitment to Forest Service about improved access to the wilderness area. He dispelled what he said was misleading information recently broadcast on television. He said Muddy Pass Road would not be dosed because of the exchange, access to public lands would not be blocked to any significant degree because of the exchange, wilderness area would not be blocked by the exchange but rather improved in the Vail Valley area and substantially at Flagstone Park and the Flat Tops area, and access to Red and White Mountain would not be impaired by the exchange, it would be improved. At this point, Mr. Glass opened the discussion to comments or questions and noted his primary hope was to receive guidance, particularly with regard to the Nottingham parcel. Mr. Glass indicated tonight's meeting was part of an information gathering process for the Trust. The Trust had previously met with the Avon Town Council and the Eagle County Board of Commissioners. He said what the Trust was seeking now was an indication from Vail as to how it felt about this proposed exchange. He felt Vail's interest might be focused on the Nottingham parcel because it bordered Trappers Run, a site Vail was currently obtaining an appraisal on for possible purchase to stop.devel.,r~~~ent there. Tom Steinberg asked if lights and housing on the eastern most land of the Trust's proposal which incorporated the deer migration route would be visible in West Vail when the area was developed. Mr. Post advised the current situation was visible from the mountain and West Vail. Merv Lapin asked if there was any land contiguous with the Town of Vail on any of the proposals. Mr. Post said not to his knowledge. The area between the Town of Vail and the Trust's parcel was currently owned by the USES. Merv, referred to a previous comment regarding no planned development by the Trust on the land at Piney Valley, and asked how the Trust planned on guaranteeing that. Mr. Post noted the Trust had been asked whether it was prepared to place conservation easements on USES land it might obtain. He felt it was doubtful that would work. He said conservation easements were a great tax shelter, but the Trust did not presently have the income to benefit from them. Mr. Post said the Trust already had enough losses to write off and it was not worried at this time about their income situation. He added the Trust would be happy to consider conservation easements in the future if it came into a situation where it might be a benefit to the Trust. Therefore, the Trust, in fact, had no method of guaranteeing that the land would not be developed. Mr. Post pointed out if the Trust wanted to develop, it had enough property to flood the entire market in Eagle County with devel„r..~ent. He said the developable areas were akeady owned by the Trust. He said it was not the Trust's intent to develop that area. Tom Steinberg had no problem with the Trust's intent now, but was concerned about the future. He suggested if the Trust did get that land, it immediately deed restrict it or set up a land trust so it did stay the way it was now. He pleaded to Mr. Lindholm to preserve the land because it could not be predicted what would happen to it in the future. Mr. Post described the predicament of a rands near Steamboat Springs where what Tom Steinberg had suggested had been done and now there was devel„r~.~ent all around that rands and the owner was unable to do anything with the property. Mayor Osterfoss questioned how much of the land around the proposed exchange was USES land and how much of it was privately owned by someone other than Mr. Lindholm. Mr. Post, using the displayed maps, pointed out the privately owned areas. Mayor Osterfoss clarified that with the exception of the Olson's land, the Steamboat scenario would not be likely to be duplicated around this parcel because it was already federally owned. Merv felt when the Trust was trading for land in Costilla County or land in Eagle County, the Trust was increasing the developable land in Eagle County. He saw that as the same basic problem that was part of the Tennenbaum trade and ~..t,~essed concern about the precedent these kinds of trades open up. Merv did not question that the Costilla land may have great value to tourism or the environment, however, he felt there could be a problem locally due to the limited capabilities to carry the number of people already in the Valley. Without the Trust's 3 Vail Town Council Evening Meeting Minutes 1/4/94 ability to guarantee the land would never be developed, Merv found it difficult to approve of a trade which increased the potential developable land locally. He felt the proposed exchange would have a tremendous effect on the quality of life in the Valley. Mr. Post felt if people could not look on a larger scale than one's own jurisdiction, he could not convince people locally this was a good project. Mr. Post stated the Trust understood Council's concern about the future but hoped Council would look at the larger picture. Jim Shearer said he understood Avon was interested in annexing this. Mr. Post confirmed that. Jim asked if that was something appealing to Mr. Lindholm. Mr. Post confirmed that. Mr. Post said the Trust's plan was to decide which part of the property was best to develop, then take it into the Town of Avon for annexation all at once. Jim said, in essence, then Vail and Avon would be almost merged. Mr. Post confirmed that. Mayor Osterfoss dazified that would be the scenario under the present proposal. Mr. Post said the extent of the Trust's development plans to date was that it had pictures taken and was having topographical maps made. He noted the Trust owned the old pazts of Nottingham Ranch, and said the Trust did not even know what it was going to do with that. His initial thoughts were that it was hard for him to think of commercial development on those slopes, so he would think that devel,.r~..ent would be residential, but he could not answer because he said the Trust had never even had a discussion about the particulars of the development. He stated there was no plan at all at the moment. There was discussion about access to the area including that Colorado Department of Transportation (CDOT) was moving ahead to put on and off ramps at Eagle- Vail. Jim Shearer asked, if at some point, via the Davos Trail hiking/biking path access might be linked into the Town of Vail. Mr. Post said if the Trust thought it could get that, it probably would make a great deal of sense. It would make the property much more accessible and be an advantage to the people who lived there, but, because it would have to cross USFS land, it would also have to go somewhere close to Trapper's Run, so the Trust had not considered that as a viable alternative. Mayor Osterfoss called for public input.* Dick Dixon asked if the Town of Avon was for annexation. Mr. Post said the Trust had spoken to the Town of Avon about their interest in annexation, however the Town of Avon had not ~„r.essed an opinion one way or another. Mr. Dixon said he saw three problems the ranch had: trespassing in the Piney area, irregular boundaries, and the ranch not making any money with its ranching program. He felt the trespassing was the Trust's problem, the irregular boundaries were something every ranch in the state had to deal with, and financial problems were also the Trust's problem and open space should not have to be sacrificed to finance that. He was adamantly opposed to the trade. Tom Olden, pointing to the extreme value of land in the Vail Valley, suggested the Trust examine other alternatives. He felt fewer people in today's society held hunting as strongly as at one time. He felt the people in the Valley were changing and improved access for everyone needed to be provided. Chuck McGuire inquired about contiguous lands already in place. Mr. Post said the Trust owned 5-6,000 acres of land that was contiguous and he discussed contiguous lands in relation to the Ranching for Wildlife Program. Mr. McGuire expressed concern about loss of fishing and hunting access to the general public. Bob Armour asked who determined the number of hunting licenses issued. Mr. Post advised the DOW did. Mr. Armour also asked about the cost to hunters who wanted to go into that area and use it if the Trust acquired the land. Mr. Post said a minimum of 40% of the licenses had to go to the public and the public could not be charged anything. There was brief discussion as to how the exchange would improve access to Red and White Mountain. Mr. Armour further said he felt it hard to believe the Trust did not know the development potential of the Nottingham Ranch. Mr. Post said the Trust had never denied for a moment it wanted to develop it, and he said it would be insulting to Council and the public if he said the Trust did not want to make money when they developed it, and he assumed the Trust would maximize whatever the potential was on that property. Celina Ward asked how the proposed annexation was of benefit to the general non-hunting public. She saw this as a total loss of mountainous area. The peace of mind knowing the land was out there was important to her. She felt the more these exchanges occurred, the more popular they became, and the net loss was to the public. She also inquired about fences being put up and how the wildlife would benefit from that. Mr. Post said, other than hunters, he had never seen anyone out there except in the fall. He said no one went into the azea referred to by Ms. Ward. He discussed types of fences they could use that would be safe and uninhibiting to wildlife. The fences would be more as a deterrent to trespassers. Mr. Post mentioned oil and gas drilling by the USFS in the area and reviewed a document called "Existing and Pending Oil and Gas Locations." He said the Trust would not like to see oil and gas operations there. Kirk Mecklenbourg was curious about the whole proposed land exchange. He wanted to know who Mr. Lindholm was as a possible wildlife manager and developer of housing. Mr. Mecklenbourg stated he had no problem with Vail and Avon merging. He understood the funds generated from the development proposal would enable the Trust to better manage the property. He wanted to contribute whatever he could to the wildlife management and help generate more than two or three proposals for the r~~rosed land exchange. Jim Chaplain questioned Mr. Lindholm's motive to become a wildlife manager and a developer. He questioned Mr. Lindholm's true interest in the wildlife. Long time local, Pete Burnett expressed concern about the extent of development happening and Trust companies buying up the whole Valley. Mr. Post was asked how many people - were in the Trust. He said, because it was a family Trust, he preferred not to answer that question. or to discuss how the Trust was set up. Mr. Post confirmed that Mr. Lindholm was not a United States citizen. Dave Eider, a licensed outfitter in Colorado, noted he was familiar with the land under 4 Vail Town Council Evening Meeting Minutes 1/4/94 discussion. He advised that Mr. Post had contacted him early in the year to inform him of what was going on in that area because Mr. Post was aware Mr. Eider had a USFS permit in that area. Mr. ' Eider said he worked an agreement with Mr. Post, for this year only, to keep an eye on the properties for Mr. Post in exchange for the right to travel through. Mr. Eider said there was a legal access off the Rock Creek Trail that went around the property. Mr. Eider felt for what the Trust wanted to do as far as improvements for wildlife, the Trust had an excellent idea, and from that standpoint he wanted to see this go through. Bill Andre, DOW, addressed questions regarding the Ranching for Wildlife program. He explained it was a system established by the DOW to convince ranchers of the value of the wildlife. The DOW set up the program to allow ranchers to gain economic value from the wildlife. He said he had spoken to the former ranch manager, Rocky Mosier, about Ranching for Wildlife and trying to get more public hunting on the_property because there was a problem managing elk herds hiding on private property. He said the DOW had the same concern with the Avon piece, whether it was ever developed or not, the elk find the private property and go hide there. The DOW needed some way to be able to harvest the elk. Mr. Andre advised there was a document available detailing guidelines of the Ranching for Wildlife program. Merv Lapin asked for further information about the legislative versus administrative exchange processes. Mr. Andre advised he had never been involved with a legislative exchange, but had been involved with several administrative exchanges. He said he felt more comfortable with administrative exchanges because dealings were local, and if there was a problem it could be discussed with the local ranger. There was discussion about what the input of the local DOW, local BLM, and local USFS was under a legislative exchange. Mr. Andre advised he had not, at this time, received information defining how or when their input would come or at what value it would have. He said, in an administrative exchange, the DOW would be contacted and asked for their comments, concerns, and recommendations. Mr. Glass added in an administrative exchange the process was more clearly defined than in a legislative exchange. He said what the Trust was doing with the BLM, the USFS, and the DOW at this time was supplying input as the Trust was formulating a proposal. But, the Trust did not have a proposal yet. He added the Trust was hoping to get input from the Town of Vail, particularly about the Nottingham piece. During the formal process in Congress, the USFS and the BLM were always asked to testify, state government and agencies were frequently asked to testify, and the hearing was very similar to a hearing on a Town ordinance. Merv pointed out the Trust mentioned one of the major reasons it was going through the legislative approach was because there were two different agencies involved, the BLM and USFS. However, Merv recalled the Trust saying it had been done before. He asked why the Trust chose the legislative approach versus the administrative approach above and beyond that reason. Mr. Glass said the Trust owned the land in Costilla County and the government wanted it. He advised he may have misstated facts if he had said the Trust had done exchanges of this magnitude between the two agencies on an administrative basis. He said they had done small exchanges entirely within single counties, but did not think their proposal could be accomplished here on an administrative basis. Tom Steinberg asked Mr. Andre about his concerns about the Avon land exchange with regard to the deer migration route. Tom Steinberg asked Mr. Andre if that problem was solved. Mr. Andre said some of his supervisors and the Trust had met, and the answer given to the Trust was their newest proposal was better than the original for deer migration. He reviewed the displayed maps showing the differences in the original proposal and the present proposal. He discussed winter range for deer and elk and stated the Nottingham Ranch was important for that. He acknowledged the potential that Nottingham Ranch would be developed, and said it could only be hoped that, when the time came, whoever was in control of that, would give ample consideration to development adjustments related to wildlife needs. Mr. Andre felt there were issues other than this proposed exchange that would affect them. There were more questions from the public about the specifics of the Ranching for Wildlife program. Mr. Andre advised when the program was signed up for, it was a minimal five year commitment, and it was up to the landowner and the DOW to make any renewal decisions. If a landowner decided to drop out of Ranching for Wildlife, there would be no guarantee of public access other than what the landowner decided. Mr. Andre advised the DOW had consistently tried to get this program on that ranch in the past, no matter who the owner was. Further public input included comments from John Mills who expressed opposition to the proposal in a long range planning process and he felt the land would be developed. Kent Rose stated this was a grand opportunity to make a big mistake. He said if it was elected to support this land exchange, that decision was forever. He was not in support of a land exchange of this magnitude. Bill Burnett questioned how this proposed exchange fit into the Eagle County Master Plan and suggested the Trust get involved with helping develop the various area Master Plans. Mr. Post stated the Trust had never considered it was part of a Master Plan. Don Hagen felt this issue was being dealt with as if there was a problem, but felt any decision made should be one that could be changed in the future if necessary. He said once this land was given up, it would be lost forever. He felt the lack of impassioned arguments in favor of keeping this public land represented a very grievous state. Mr. Post responded with additional detail about how the Trust felt the public would be better served if the public was involved with Mr. Lindholm and his ranches and the Ranching for Wildlife program. 5 Vail Town Council Evening Meeting Minutes 1/4/94 Allen Best asked Mr. Andre about the idea of a trade for the land above Eagle-Vail between Avon and Vail for the Piney Valley. He asked Mr. Andre what the benefits from the wildlife perspective were. Mr. Andre said the primary benefit would be to the eco-system. After public input, Mayor Osterfoss said this meeting represented an opportunity for public input rather than a decision point from the Vail Town Council. Mr. Post confirmed the Trust was interested in receiving a position from the Vail Town Council, including no position. He said he appreciated the public input, which would be examined with other public input to help the Trust decide whether to go ahead, how to go ahead, and if there were other modifications to the proposal which could be made. He hoped within the next thirty to sixty days the Trust could return to Vail Town Council, Avon Town Council, and the County Commissioners. Again, he said the Trust would particularly like to hear feelings on the Avon property, both from Avon and from Vail because when the Trust proceeded it was important to it to know what people would like to see before they did get involved in a development stage. Mayor Osterfoss asked if the Trust had given consideration to annexing the Nottingham parcel, particularly the portion that would be visible and contiguous with the Town of Vail, into the Town of Vail. Mr. Post stated the Trust had made no final determination of where it should annex this property or if it should be annexed, but their initial approach had been with the Town of Avon. Mayor Osterfoss suggested annexation into the Town of Vail might be something the Trust would review to see if that was a realistic possibility. Mr. Post said they would certainly look at that possibility. Sybill Navas inquired if the Avon land rearrangement could be handled as a separate negotiation from Vail. She felt it would be a benefit to everybody if the Trust came back when they actually had a plan of how it thought the land might be developed, and then discuss the layout of the parcel with Avon, Vail, and the County. She felt people were reluctant to give up open space and the forest where there was access to the hunting. Mayor Osterfoss felt the public was troubled by the thought of losing public land in this area and gaining public land 200 miles south of here. She felt Sybill's idea would address that and asked if there was a way this proposed exchange could provide benefit strictly to this area. Mr. Post indicated the Trust needed to review all new input to develop a plan to come back to the various entities involved entities. There being no further business, a motion to adjourn the meeting was made and passed unanimously. The meeting was adjourned at 9:30 P.M. Respectfully submitted, Margaret A. Osterfoss, Mayor A r rt;ST: Holly L. McCutcheon, Town Clerk Minutes taken by Dorianne S. Deto ('Names of certain individuals who gave public input may be inaccurate.) C:Vu11NSJAN4.94 6 Vail Town Council Evening Meeting Minutes 1/4/94 MINUTES VAIL TOWN COUNCIL MEETING JANUARY 18, 1994 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, January 18, 1994, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: Paul Johnston Sybill Navas Jim Shearer Tom Steinberg Jan Strauch MEMBERS ABSENT: Peggy Osterfoss, Mayor Merv Lapin, Mayor Pro-Tem TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant to the Town Manager Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation of which there was none. Item No. 2 on the agenda was a Consent Agenda consisting of one item: A. Ordinance No. 1, Series of 1994, second reading, an ordinance establishing the value per acre of land to be used in the formula to calculate the cash to be paid in lieu of school land dedication pursuant to section 17.17.020 of the Municipal Code of the Town of Vail. Tom Steinberg read the title in full. Paul Johnston moved to approve the Consent Agenda item A, with a second from Sybill Navas. A vote was taken and the motion passed unanimously, 4-0. Item No. 3 was Ordinance No. 2, Series of 1994, first reading, an ordinance repealing and reenacting Section 18.69.050 of the Municipal Code of the Town of Vail, setting forth new procedures for development of land in the Hillside Residential Zone District and providing details in regard thereto. Tom Steinberg read the title in full. Andy Knudtsen explained the objective of this ordinance is to include the Hillside Residential Zone District in a section of the Town of Vail's hazard regulations, which discourages winding driveways on sites where the slope exceeds 30%. Andy stated in addition to staff recommending approval, the PEC had also reviewed this ordinance and gave their approval. Paul Johnston moved to approve Ordinance No. 2, with a second from Jim Shearer. A vote was taken, and the motion passed unanimously, 5-0. Item No. 4 was Ordinance No. 3, Series of 1994, first reading, an ordinance rezoning one lot from Primary/ Secondary Residential, Section 18.13 to Low Density Multi-Family Residential, Section 18.16, generally located at 2239 Chamonix Lane. Tom Steinberg read the title in full. Andy Knudtsen pointed out the location of the site on the Site Plan and went over various issues pertaining to the proposed rezoning. The Schmetzkos are requesting rezoning on this property in order to construct nine townhomes, two of which would be Restricted Type III Employee Housing Units. The Town's hazard maps identify the site as being affected by rockfall and debris flow and the PEC recommended the applicant design a mitigation catch basin, which was pointed out on the site plan and discussed at length. Three conditions of the PEC approval were 1) that a drainage study be provided, 2) that the plat, deed restrictions, and final site plan be recorded with the county and be paid for by applicant, and 3) that additional landscaping be provided as required by the DRB. The deed restrictions and plat must be signed prior to second reading and the drainage plan must be finished prior to appearing before the DRB. Andy reviewed the concerns of two PEC members who voted against the rezoning. Most of the discussion centered around the catch basin, the requirement that the catch basin be cleaned out every year (as outlined in Section 6 of the Deed Restriction), the potential liability the Town could be faced with should the responsible party not perform as agreed, and the potential cost of such catch basin clean out, should a slide occur. Larry Grafel suggested this clean up would most probably be very costly, and figures as high as $60,000 were mentioned. Tom Moorhead presented suggestions which could reduce the liability of the Town, including the recommendation that a bond be posted and renewed annually should the funds become exhausted [by the developer] in order to guarantee clean up. Further details regarding funding for the hazard mitigation clean up were discussed. 1 Vail Town Caincil Evening MeetingMinutee 1/18/94 ~ i P Rick Rosen, legal counsel to the Schmetzkos, expressed his opposition to the posting of such a bond, indicating that it would be cost prohibitive to his clients. He informed the council that he would strongly urge his clients against doing so and requested the item be tabled. Mr. Rosen suggested alternative solutions such as working with the Forest Service and the BLM to prevent the debris from reaching the site. Mr. Rosen indicated that he was not prepared to discuss such issues without first consulting his clients. Paul Johnston moved to table Ordinance No. 3, Series of 1994, on first reading, until such time as Mr. Rosen was able to more fully discuss the issue with his clients. Jim Shearer seconded the motion. Brief discussion continued, and the motion passed unanimously, 5-0. Item No. 5, which was listed on the agenda as a report from the Town Manager, was presented in an earlier work session and, therefore, was not discussed. Pam Brandmeyer distributed a preliminary survey she received from Mike Rose which summarized the Village and Lionshead parking lot usage since the implementation of the free parking program, (11-24-93 through 12-31-93). In reviewing the survey, total projected losses on both structures through April 17, 1994, could be as high as $120,000.00. Larry Grafel explained that initially, losses were expected to be only half that. Council concluded that because sales tax figures were not yet back for the 4th quarter of 1993, it would be impossible to assess at this time whether the free parking program was of any benefit. This issue will be revisited at a later date. There being no further business, a motion to adjourn the meeting was made by Jim Shearer, seconded by Paul Johnston, and passed unanimously. The meeting was adjourned at 8:36 P.M. Respectfully submitted, Thomas Steinberg, Acting Mayor A i r,ST: Holly L. McCutcheon, Town Clerk Minutes taken by Holly L. McCutcheon Vail Town Council Evening Meeting Minutes 1/18/94 ORDINANCE NO. 2 SERIES OF 1994 AN ORDINANCE REPEALING AND REENACTING SECTION 18.69.050 OF THE MUNICIPAL CODE OF THE TOWN OF VAIL, SETTING FORTH NEW PROCEDURES FOR DEVELOPMENT OF LAND IN THE HILLSIDE RESIDENTIAL ZONE DISTRICT AND PROVIDING DETAILS IN REGARD THERETO. WHEREAS, the Town Council believes that the following amendment will allow future development on lots zoned Hillside Residential to be more compatible with the terrain. WHEREAS, in accordance with Section 18.66.140 the Planning and Environmental Commission had a public hearing on the proposed zoning amendment and has submitted its recommendation to the Town Council. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado: 1. Section 18.69.050 - Special restrictions for developments on lots where the average slope of the site beneath the proposed structure and parking area is in excess of thirty percent in hillside residential, single-family residential, two-family residential, and two-family primary/secondary residential zones. The following additional special restrictions or requirements sha11 apply to.development on any lot in a hillside residential, single-family residential, two-family residential or two-family primary/secondary residential zone district where the average slope of the site beneath the proposed structure and parking area is in excess of thirty percent: A. A soil and foundation investigation, prepared by and bearing the seal of a registered professional engineer shall be required. B. Foundations must be designated and bear the seal of a registered, professional engineer. C. A topographic survey prepared by a registered surveyor, with contour intervals of not more than two feet, shall be required. D. Structures must be designed by a licensed architect. E. Site coverage as it pertains to this chapter, as permitted by Sections 18.09.090, 18.10.110, 18.12.110 and 18.13.090, is amended as follows: Not more than fifteen percent of the site area may be covered by buildings; and not more than ten percent of the total site area may be covered by driveways and surface parking. F. A site grading and drainage plan shall be required. 1 Ordinance No. 2, Series of 1994 G. A detailed plan of retaining walls or cuts and fills in excess of five feet shall be required. H. A detailed revegetation plan must be submitted. I. The zoning administrator may require an environmental impact report as provided in Section 18.56.020. J. A minimum of one covered parking space shall be provided for each dwelling unit. K. Setbacks, as they apply to this chapter, as required by Sections 18.09.060 i 18.10.060, 18.12.060, and 18.13.060, are amended as follows: There shall be no ~ required front setback for garages, except as may be required by the design review board. 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ord+nance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of January, 1994, and a public hearing shall be held on this Ordinance on the 1st day of February, 1994, at 7:30 p.m. in the Council Chambers of the Vail 2 Ordinance No. 2, Series of 1994 r Municipal Building, Vail, Colorado. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 1994. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk C:\ORD94.2 3 Ordinance No, 2, Series of 1994 r " ORDINANCE NO.4 SERIES OF 1994 AN ORDINANCE.REZONING 7_.710 ACRES FROM AGRICULTURAL AND OPEN SPACE, SECTIQN 18.32 TO LOW DENSITY MULTI-FAMILY, SECTION 18.16 LOCATED BETWEEN TRACT C, BLOCIK 2, VA1L P®TATO PATCH AND PARCEL B. WHEREAS, the Town of Vail is the owner of an unplatted parcel generally located between Tract C, Block 2, Vail Potato Patch and Parcel B which is more fully described as: A tract of land in the South 1/2 of the Southeast 1/4, Section 6, Township 5 South, Range 80 West of the Sixth Principal Meridian, Eagle County, Colorado described as follows: Beginning at the point of intersection of the easterly line of said Section 6 and the northerly right-of-way of Interstate Highway No. 70 whence the southeast corner of said Section 6 bears S00°28'16"E 686.60 feet; thence the following four courses along the northerly right-of-way of Interstate Highway No. 70: 1) N71 °33'45"W 196.10 feet; 2} N83°36'29"W 826.30 feet; 3} N74°21'35"W 204.82 feet; 4) N69°55'21 "W 170.00 feet; thence, departing the northerly right-of-way of Interstate Highway No. 70, N20°04'39"E 87.64 feet; thence N88°30'00"E 280.59 feet to a westerly angle point of a parcel of land described in Warranty Deed, Reception No. 114010, Book 218, Page 419 recorded in the office of the Eagle County, Colorado, Clerk and Recorder; thence .the following three courses along the westerly, southerly, and easterly lines of said parcel: 1) S36°23'30"W 65.24 feet; 2) S83°36'23"E 411.94 feet; 3) N00°00'00"E 180.11 feet to the northeasterly corner of said parcel; thence, departing said easterly line, S88°34'00"E 679.59 feet to the easterly line of said Section 6; thence, along said easterly line S00°28'16"E 421.99 feet to the Point of Beginning, containing 7.710 acres, more or less. The above description is based on a written metes and bounds legal description and not a field survey; and WHEREAS, the Vail Housing Authority and the Town of Vail have submitted an application to rezone an area of land from Agricultural and Open Space to Law Density Multi-Family Residential; and WHEREAS, the rezoning effort is consistent with the surrounding and immediately adjacent properties; and WHEREAS, the rezoning effort will better reflect the actual use of the land; and 1 Ordinance No. 4, Series of 1994 J yJ WHEREAS, the proposed rezoning is for the benefit of the community as it meets the municipal objectives identified in the Housing Study adopted by Town Council on November 20, 1990, and the existing Land Use Plan; and WHEREAS, in accordance with Section 18.66.140, the Planning and Environmental Commission had a public hearing on the proposed zoning amendment and has submitted its recommendation for approval to the Town Council; and WHEREAS, all notices required by Section 18.66.080 have been sent to the appropriate parties; and WHEREAS, the Town Council has held a public hearing as required by Chapter 18.66 of the Municipal Code of the Town of Vail. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1 The Town Council finds that the procedures for a zoning amendment as set forth in Section 18.66 of the Municipal Code of the Town of Vail have been fully satisfied, and all of the requirements of the Municipal Code of the Town of Vail relating to zoning amendments have been fully satisfied. Section 2 The Town Council hereby rezones the property from Agricultural and Open Space to Low Density Multi-Family Residential for the exclusive use of Town of Vail controlled employee housing in addition to the existing public uses on the site. Section 3 If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4 The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. Section 5 The repeal or tl~e repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any 2 Ordinance No. 4, Series of 1994 d • duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6 Ali bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE {N FULL ON FIRST READING this day of , 1993, and a public hearing shall be held an this Ordinance on the _ day of , 1993, at 7:30 p.m. in the Council Chambers of the Vai! Municipal Building, Vail, Colorado. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 1993. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk C:\ORD94.4 3 Ordinance No. 4, Series of 1994 RESOLUTION NO. 3 Series of 1994 A RESOLUTION AUTHORIZING EMPLOYEES OF THE TOWN OF VAIL TO PURCHASE, SELL, RESELL, TO OR FROM MERRILL LYNCH; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town Council wishes to give certain employees of the Town trading authorization to deal with Merrill Lynch. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Vail, Colorado: 1. Steve Thompson, Finance Director or his successor, Christine Anderson, Controller or her successor, and Judy Popeck, Accounting Technician or her successor, are hereby authorized, for and on behalf of the Town of Vail, to purchase, sell, resell, to or from Merrill Lynch any and all forms of investment instruments, allowed under the Town of Vail's investment policy. 2. Any action taken by one of the above named employees of the Town shall be deemed proper in connection with any transaction with Merrill Lynch, and Merrill Lynch may deal with any and all of them as though it were dealing with the Town directly. 3. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this Margaret A. Osterfoss, Mayor ATTEST: Holly McCutcheon, Town Clerk RESOLUTION NO. 4 ` Series of 1994 A RESOLUTION AUTHORIZING EMPLOYEES OF THE TOWN OF VAIL TO PURCHASE, SELL, RESELL, TO OR FROM UNITED DANIELS SECURITIES; AND SETTING FORTH DETAILS IN REGARD THERETO. - WHEREAS, the Town Council wishes to give certain employees of the Town trading authorization to deal with United Daniels Securities. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Vail, Colorado: 1. Steve Thompson, Finance Director or his successor, Christine Anderson, Controller or her successor, and Judy Popeck, Accounting Technician or her successor, are hereby authorized, for and on behalf of the Town of Vail, to purchase, sell, resell, to or from United Daniels Securities any and all forms of investment instruments, allowed under the Town of Vail's investment policy. 2. Any action taken by one of the above named employees of the Town shall be deemed proper in connection with any transaction with United Daniels Securities, and United Daniels Securities may deal with any and all of them as though it were dealing with the Town directly. 3. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this Margaret A. Osterfoss, Mayor ATTEST: Holly McCutcheon, Town Clerk RESOLUTION NO. 5 SERIES OF 1994 A RESOLUTION APPROVING AND ADOPTING THE 1994 TOWN OF VAIL PUBLIC WORKS/TRANSPORTATION MASTER PLAN. WHEREAS, the Town of Vail has developed a Public Works/Transportation Master Plan far the purpose of outlining the Public Works/Transportation needs of the Town of Vail. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado that: 1. The Public Works/Transportation Master Plan attached to this Resolution as Exhibit A is hereby approved and adopted. 2. The Town Manager and the Town staff are hereby authorized to take all actions necessary to implement the 1994 Public WorkslTransportation Master Plan. 3. This resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 1st day of February, 1994. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk C:tRESOLU94.5 Fesoiution No. 5, Series of 1994 ay , Y i ! is ` w } Iy TOWN OF VAIL i 1 ~ Ek~CUTIVE S Y MASTER PLAN REPORT ' PUBLIC WORKSi t nANSPORTATION FACILITY TOWN OF VAIL t Vail, Colorado 1 1 prepared by: ' Morter Architects RNL Design Fleet Maintenance Consultants, Inc. I January 1994 7 f 1 1 1 EXEC"1'TIVE SUMMARY MASTER PLAN REPORT 1 r PUBLIC WORKS/TRANSPORTATION FACILITY TOWN OF VAIL Vail, Colorado ' re aced b P P Y ' Morter Architects RNL Design Fleet Maintenance Consultants, Inc. ' January 1994 TABLE OF CONTENTS Introduction 1 ' Methodology 1 Existing Conditions 3 S ace Needs P 5 Recommended Master Plan 8 ' Project Phasing and Budget .....................................................................16 Appendices Staff Memo to Planning and Environmental Commission dated January 10, 1994 Meeting Minutes of Planning and Environmental Commission dated January 10, 1994 1 i ' EXECUTIVE SUMMARY PUBLIC WORKS/TRANSPORTATION MASTER PLAN INTRODUCTION i In the Spring of 1993, the Town of Vail contracted with Morter Architects, in association with RNL Design and Fleet Maintenance Consultants to complete a space needs analysis and master plan for the Department of Public Works/Transportation Administration and Maintenance Complex. The facility currently houses Streets and Roads, Fleet Maintenance, Parks, Carpentry, Electrical, Administration and much of the Transportation Divisions. The Public Works Transportation Complex has been serving the Town of Vail since its construction in 1979, based on a programming study completed in 1976. The existing facilities were planned fora 10 to 15 year horizon, which has elapsed. The purpose of this study was to determine the current and future needs of the department, and develop a master plan to meet the identified needs for the ' next 10 to 20 years. METHODOLOGY The study was completed in several phases. First, the existing Administration and Maintenance Buildings were analyzed with regard to adequacy of the architecture, r structure, mechanical, electrical and fire protection systems. Beaudin Ganze Consulting Engineers assisted in the evaluations. A site tour and series of interviews followed to determine current and future space needs. Normal operations were viewed to assess the adequacy and/or deficiencies of the existing facilities in meeting current needs. A space needs program and design criteria were developed from the data collected, and reviewed with members of the department. The second phase of the project was analysis of the site opportunities and constraints, followed by alternative master plan studies and development of the recommended master plan included in this report. Most of the work was accomplished during an "On-Site Design Session" held at the Public Works/Transportation Complex July 12- 15, 1993. The Design Team spent four days brainstorming, designing, drawing and refining master plan concepts, with daily reviews with Town of Vail employees at all ' levels. Public Works department heads, supervisors, mechanics, equipment operators, bus drivers, etc. provided input on the plans, as did members of other departments including Police, Fire and Community Development. Subsequent review comments by the Public Works Department have further refined the program and plan. ' 1 As the project continues to unfold over the next several years there will be on-going interface with the Planning and Environmental Commission (PEC) and the Design Review Board (DRB). Since the project site is zoned "Public Use" all work that is proposed to take place at the site will require a conditional use permit which will require approval of both the PEC and DRB. In addition, any proposal changes or updates to the master plan will also require PEC and Town Council approval. As of this writing, a civil engineering study of the site is currently underway to access and analyze the site drainage, debris flow mitigation and site grading. The study is addressing many of the environmental concerns expressed at the January 10, 1994 Planning and Environmental Commission meeting. The results of the study will be incorporated into the final Master Plan Report. In addition to this current work a geotechnical analysis has also been completed. i 1 i 2 1- EXISTING CONDITIONS The Vail Public Works/Transportation Department currently operates from several sites within the town. Most facilities are located at the Public Works Complex north of Interstate 70 between the east and main Vail interchanges. Some Transportation offices and bus operations (driver changes, etc.) are located at the Vail Transportation Center south of I-70 just east of the main Vail interchange. The Old Town shop (former location of the Public Works operations) is used for storage of electrical supplies, light poles, street signs, fire equipment, trailers and other equipment/material. This study focuses on the expansion and improvement of the main facility. While the Transportation Center will continue to be used as a satellite facility for bus operations, it is anticipated the Old Town Shop site will be needed for future expansion of the Vail - Wastewater Department and will not be available for use by Public Works on a long term basis. The proposed program and master plan consolidates the activities from the Old Town Shop to the main Public Works Complex. The Town of Vail owns approximately 17 acres of land at the Public Works Complex, and leases an adjacent parcel on the west for snow storage. Currently, the utilized area of the site is approximately 7.7 acres; 6.5 acres consumed by buildings, parking and circulation, while 1.2 acres at the west side of the site begin the snow melt area. There are currently three main buildings (Administration, Maintenance/Bus Barn, and Bus Wash) plus numerous small storage buildings and trailers. Parking and circulation generally occur along the south side of the site. The north side of the site is used for materials storage, staging, the Police Impound Lot and CDL training course. The Town of Vail has grown and changed significantly since Public Works moved to its current location, and the site and facilities are in need of improvements to operate efficiently. Safety regulations regarding shop and working environments, fuel types and storage, etc. have also become stricter. Divisions such as Parks continue to expand as the Town of Vail creates more parks and increases planting areas, as does the complexity of the snow plowing operation as the town becomes denser. As ' environmental laws become more stringent it is also important for the Town to upgrade many of its facilities for storing and handling hazardous materials including fuels, paints, solvents, pesticides, etc. Following are some of the existing deficiencies which ' should be corrected. i 3 Site Issues Improve site security and lighting Upgrade existing fuel tanks to meet regulations Organize and protect materials and implements stored outside Improve vehicular circulation to avoid disruption of traffic flow by cueing Improve site access -under and onto highway Minimize visibility impacts (grading, construction, buildings, lighting) Improve landscaping (Town of Vail landscape study) Building Issues Improve ventilation and lighting in work areas Provide adequate space for offices, shops, crew areas and storage Provide designated space for large crew and safety meetings Expand bus facilities (garage, work bays, fueling) to accommodate longer buses Improve durability of exterior materials (governed by Town of Vail zoning ordinances) Health and Safetv Issues Improve the Welding Shop -increase size and ventilation ' Upgrade Fleet Maintenance pit to meet regulations Upgrade waste oil and hazardous material storage and handling to meet regulations Improve separation between shops and office/crew areas -noise and ventilation Mechanical and Electrical Issues Upgrade the Administration Building Heating Correct code violations in the main electrical services Correct code deficiencies in the maintenance shops Operational Issues Provide common loading dock and staging area for deliveries Provide sufficient space for efficient operation/maintenance areas, storage Consolidate manager and engineer offices in the Administration Building Consolidate bus driver areas with the bus barn 4 SPACE NEEDS _ The programming phase of this study identified a need for additional space at t1~e Public Works/Transportation Complex. The net increase required is approximately 2.5 acres, including activities consolidated from the Old Town Shop. Shop/Maintenance ' areas and enclosed storage make up the greatest percentage of increase, totaling approximately 48,000 square feet of space. Additional office and administrative support areas account for 4500 square feet required over the next ten years. The total additional building area required is approximately 52,000 square feet. Covered storage and parking areas also need to be enlarged by 11,500 square feet. i This is caused mostly by the need to increase efficiency and reduce wear on equipment, vehicles and materials left exposed to the harsh weather season after season. Very little of the increase is caused by growth in equipment or vehicle inventories.. To provide access to covered parking and storage areas, reduce congestion on the south side of the Maintenance Building and maintain a safe, organized traffic flow, the area dedicated to site circulation must also increase significantly. The justification for space increases are easy to see by observing daily operations. It is difficult to check and service buses in the garage because there is only about three feet between the back of one bus and the front of the next. Space at the end of maintenance bays in the Fleet and Streets shops is utilized for equipment storage, welding and equipment repair, tool cribs and locker areas, reducing the depth available for parking and servicing large vehicles. The carpentry shop equipment is all on wheels because there is not enough space to leave equipment set up for operation. Time consuming trips to purchase supplies are common because a lack of wood storage space. The electrical division currently stores most of its materials and does some of its work at the Old Town Shop due to lack of space in the Maintenance Building. A summary of the Public Works/Transportation program is included on the next two pages. Existing and proposed future areas are identified for each division and space type. 5 TOWN OF VAII. SPACE NEEDS PROGRAM PUBLIC WORKS FACILITY MASTER PLAN Existing ~ Program Space Name Qty Area (s.f.) Remarks Qty Area (s.f.) Remarks SUMMARY Office Areas Administration Division 2,367 6,005 Transportation/Parking Division 0 1,280 Fleet Maintenance Division Streets and Roads Division - - Electrical Division = _ Carpentry Division Parks/Landscaping Division 353 0 Facility Maintenance Division - - Common Areas = _ Police Department Fire Department - - We-Recycle - - Total All Office Areas 2,720 7,285 Office/Shop Areas Administration Division = _ Transportation/Parking Division Fleet Maintenance Division 12,366 23,270 Streets and Roads Division 732 1,740 Electrical Division 780 1,620 Carpentry Division 1,735 4,515 Parks/Landscaping Division 1,343 3,140 Facility Maintenance Division 0 1,680 Common Areas 2,266 2,630 Police Department - - Fire Department - - ~ We-Recycle 600 2,180 Total All Office/Shop Areas 19,822 40,775 Enclosed Heated Areas . Administration Division - - Transportation/Parking Division 16,299 25,416 Fleet Maintenance Division 1,485 0 Streets and Roads Division 8,420 15,940 Electrical Division 0 210 Carpentry Division 288 1,260 Parks/Landscaping Division 2,200 2,100 Facility Maintenance Division 0 1,470 ' Common Areas - - Police Department Fire Department 500 500 • We-Recycle - - Total All Enclosed Heated Areas 29,192 46,896 6 TOWN OF VAII. SPACE NEEDS PROGRAM PUBLIC WORKS FACILITY MASTER PLAN Existing Program Space Name Qty Area (s.f.) Remarks Qty Area (s.f.) Remarks ' SUMMARY (cont.) Enclosed Unheated Areas Administration Division - - Transportation/Parking Division - - Fleet Maintenance Division - - Streets and Roads Division - - Electrical Division 570 1,890 Carpentry Division 195 210 Parks/Landscaping Division - - Facility Maintenance Division - - Common Areas = _ Police Department Fire Department - - We-Recycle - - ~Total All Enclosed Unheated Areas 765 2,100 Covered Areas Administration Division - - Transportation/Parking Division - - Fleet Maintenance Division 1,600 2,000 Streets and Roads Division 4,342 8,675 Electrical Division 0 400 Carpentry Division 200 2,200 Parks/Landscaping Division 0 4,470 Facility Maintenance Division - - Common Areas - - Police Department - - Fire Department 300 250 We-Recycle Total All Covered Areas 6,442 17,995 Exterior Areas Administration Division 2,000 2,400 Transportation/Parking Division - - Fleet Maintenance Division 2,400 2,800 Streets and Roads Division 46,070 31,652 Electrical Division 1,600 2,700 Carpentry Division 2,700 1,500 Parks/Landscaping Division 3,200 5,440 Facility Maintenance Division - - Common Areas 72,540 85,434 Police Department 14,700 18,700 Fire Department - - We-Recycle 2,640 4,740 Total All Exterior Areas 147,850 155,366 7 RECOMI~~NDED MASTER PLAN The recommended site master plan reuses and expands the existing site and buildings. To provide additional area for buildings, parking and storage, it is proposed to enlarge the usable site area from 7.7 acres to 10.2 acres, a net increase of 2.5 acres. The berm and landscape screening on the south edge of the site will be retained. All expansion will occur by carving into the hillside north of the existing facilities. The north edge of the usable site area will be moved from 25 to 100 feet north of the Maintenance/Bus Barn Building, averaging approximately 60 feet. A combination of storage building and retaining walls will line the north site edge, with some regrading required beyond the retaining structures. Site sections are included showing the proposed reconfiguration of the north site edge. A civil engineering study is currently underway to study the regrading issues in greater detail. Within the expanded site, additions are proposed on the west side of the Administrative Building and on the east, north and west sides of the Maintenance/Bus Barn Building. The existing fuel islands, tank farms and bus wash facilities are removed and replaced with new facilities on the east side of the bus barn. The expansion to the north of the existing shops provides additional shop and maintenance areas, and additional depth in _ the bus garage will accommodate longer buses. Most of the proposed development will not be visible beyond the site boundaries. The Maintenance/Bus Barn Building addition and new covered parking and storage areas will be hidden by the existing building. The addition to the Administrative Building may be visible from the east, and the proposed employee house at the east end of the site will probably be visible over the berm. The greenhouse, nursery, covered cinder storage and construction debris staging will be somewhat visible beyond the west end of the existing berm. While some changes will be visible on the site during various construction phases, no objectionable long term visual impacts are expected from the proposed site development. In addition to providing improved facilities for Public Works/Transportation operations, the master plan provides additional and/or enhanced amenities for the Town of Vail. The following services will be accommodated on the expanded site: Cinder recycling Christmas tree chipping and recycling as landscape mulch Improved oil/water separation and hazardous waste handling Alternative fuels facilities for town vehicles Enhanced landscaping along the existing south berm Affordable employee housing units 8 As part of the Master Plan there are many environmental issues which will need to be addressed including the storage and handling of hazardous materials which are commonly found at a complex such as this. At the present time there are four divisions that generate or use hazardous materials -Fleet Maintenance, Carpentry, Parks and Streets. The typical hazardous materials found at the site include fuel, waste oil, paints, thinners, solvents, cleaners, battery acid, antifreeze, pesticides, herbicides, etc. In each case, the storage, handling and disposal of these materials is currently handled somewhat differently. Some materials are stored in barrels and held on site, some are stored for only one or two months and then hauled away to a disposal site and some materials are handled and hauled away by a private contractor. Improvements, both in the area of secondary containment systems and in operating procedures will be required I~ and will need to be addressed as part of the proposed improvements at the site. Finally, it should be noted that the effects of establishing a regional transportation network were also discussed as they relate to the Public Works/Transportation Complex. If such a system is eventually implemented ~it is expected that the space impacts at the Public Works Complex will be minimal. It is anticipated that the entire bus fleet would be maintained at the Public Works/Transportation Complex which the facility will be capable of handling. The main operations (storage, drivers room,_ fueling) however, would be located down valley and therefore will not effect the site. ' - 9 ~ .r iu ~ ......30G'~ai tl~+.ia«,F tea.:. :h.NN G ~l~ ,~'r~~~~ ~ ~ ~ ~ ~ ~ ~ tar.... ~ ' r. _ i i ~ l ~ r ~ . i ~}y„+LaNC'\ • Y~ +M. T 1 ,4 . fir. ~ rot PR' i < ~ { f f * r h ~ ,y ~ .-Y' ` _ ~ 1„ w~'mr ~ ~ ~ ~{'r'Z ~ ~w ~ ~ - ~ w~, _ . s~ ~M;M y,t:w' .a „r ' 4'•' ~ .rte'- a j\' ~ r i~ ~yP3w ~ v.~ yi~~ ~ 1r rte, -~4 ~ ~ t ~ ; . „ ~F ?rte. ~ ; ~ 1 ~ ~ ' ~ .-h ~ f - r?'~ , ~ r rr ~ ~ µ f - Ua, T `1 ~ wi. y g~t goTeµnPi~ p~,'i ~ ; - _ . T w ^ ! ~ ~ 4 ti m unmu dim u w 'iJ-'~ 6'. a o' - i 1 1 ~o i , _ ; , ' , , „ V ` . . _ , , , , . . ,r ~ ~ ti , „ . . 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EARN ~ ~ yT ~~a ~ _ ' i I ~ 14 i, i ~ ~ ~~z ExtSTiNy yRAOat 9 r ati ~ ~'8^ . , a~. ~ ~ ~ ter'' ~ ~ ~ ~ I~7o 6.IS5TP~o~~ia .r' 4 ~ ~ , .Y ,,.r r,. ^ « is , + ~ a ~ i~,. r.-- L---- r _ io m 5o ieo ~ ~ ~ ~ ~ ~ ~ 1 is 1 . PROJECT PHASING & BUDGET The building expansions and site plan development is expected to occur over the next six to ten years. The phasing is required to keep the site operational and due to funding constraints. Expansion of the site to the north must be accomplished first to provide space for the other site improvements. Other development can occur based on the 1~, .priority of space needs and available funding. Construction of the covered parking and storage areas along the north edge of the space will provide space for staging during renovation and expansion of the shops facilities. The Bus Barn expansion needs to precede purchase of longer buses, and replacement of the fueling facilities and tank farm is linked to government regulations and expiration of the Town of Vail's current fuel supply contract. The expansion and renovation of the Administrative Building can occur whenever funding is available, as can the development of employee parking. A proposed phasing plan follows with a respective conceptual cost estimate for budgeting. Phase I -Site Expansion. Site Utility Upgrades and Environmental Concerns A. Retaining Walls and Excavation B. Sitework including paving, utilities, landscape C. Upgrade electrical transformers, feeders, service D. Construct Employee Housing (Alternate Phase II) E. Prepare water quality control report F. Prepare hazard mitigation report G. Prepare hazardous materials/waste storage report H. Prepare drainage mitigation report Phase II -North Buildings and Covered Stora_Qe A. Streets Heated Storage _ B. Covered Streets Building C. Welding Shop and Chassis Wash Bay D. Cinder Storage E. Parks Storage Phase III -Central Maintenance Building Expansion and Remodel A. Fleet Maintenance ` B. Public Works Shops C. Covered Storage D. Greenhouse r 16 Phase IV - TranSDOrtatlon Exnansion and Remodel I; A. Transportation Building B. Remove Existing Fueling and Wash C. New Fuel/Wash Facilities Phase V -Administration Remodel. Exnansion and Parking A. Administration Building B. Sitework and Parking Area ~f The following budget costs were estimated for each project phase from the master plan and conceptual building plans developed at the on-site. The project development costs are estimated in 1993 dollars and will need to be adjusted based on the timing of each project and future rates of inflation in construction costs. Phase I Site Ex ansion Site Utilit U rades and $1 936 000 P ~ Y Pg > Environmental Concerns Phase II North Buildings and Covered Storage 1,936,000 Phase III Central Maintenance Building Expansion and Remodel 2,547,000. Phase IV Transportation Expansion and Remodel 1,280,300 - Phase V Administration Remodel, Expansion and Parking 698.300 ~1 TOTAL PROJECT BUDGET $7, 810, 800 1~~ II 17 . ' MEMORANDUM ' TO: Planning and Environmental Commission FROM: ~ Community Development Department ' DATE: January 10, 1994 SUBJECT: A request for an approval of the master plan to allow for an expansion ' and renovation of the Town of Vail Public Works site located at 1309 Vail Valley Drive/an unplatted parcel north of the I-70 right-of-way, located immediately north of Vail Village 8th Filing. ' Applicant: Town of Vail Planner: Andy Knudtsen ' 1. PROJECT DESCRIPTION The Town of Vail has hired consultants to provide a master plan for the Public Works facility. The plan anticipates the needs of the public works facility for the next ten to twenty years. It is based on a thorough analysis of current personnel needs, future personnel needs, and the facilities required for day to day operations. The plan calls for approximately 4,500 square ' feet of additional office area and 48,000 square feet of interior shop/maintenance area. The total additional building area called for by the master plan is approximately 52,000 square feet. These expansions require a net increase in site area of 2.5 acres. All of this expansion will ' occur by excavating into the hillside north of the existing facilities. The north edge of the useable site area will be shifted approximately 25 to 100 feet north behind the existing maintenance/bus barn building. One of the goals of the designers of the site plan is to ensure that the additions, the parking areas, and storage areas be hidden by the existing building or ' the existing berms. It is noted in the executive summary that the addition to the administration building may be visible from the east, and the proposed employee housing at the east end of the site will probably be visible over the berm. Another significant component of the master ' plan is the creation of an on-ramp onto I-70 westbound. With the addition of the interstate access, the congestion in the current tunnel-access should be alleviated. Copies of the executive summary as well as the complete master plan are attached for the PEC's review. II. ISSUES FOR CONSIDERATION ' Below is the list of the planning concerns after review of the document. 1. We believe that a section should be added to the master plan identifying the ' process to be used for development of the site. This section should document the planning process used for each specific component of the master plan. It will be important to note that all improvements are allowed only as a conditional ' use, and will require conditional use approval by the Planning and Environmental Commission (PECK. In some cases, variances may be needed, ' 1 ' and those also must be approved by the PEC. During the PEC review, it will . be important to note that significant changes to the master plan may be ' required once detailed drawings have been completed for specific components. 2. One of the most significant concerns of the planning staff relates to water quality. Because the Public Works facility includes facilities such as gas tanks, ' paint booths, bus washing and parking lots, there is potential for environmental pollutants to affect this site. Planning staff recommends that a water quality analysis be done and mitigation improvements be installed to insure that ground ' water will not carry pollutants from this site. 3. Staff believes that at the time of specific conditional use reviews, the section ' drawings provided in the master plan should be expanded to indicate the interstate and residential areas. At that time, it should be verified that the proposed improvements do not create highly visible site disturbance or visual ' imr~-~r+c 4. The parking area by the Administration Building is shown to ascend the slope ' and may create scarring. Staff believes that parking~in this area may need to be relocated, if the cut and fill required and visual impacts to neighbors to the south are too great. ' 5. Hazard evaluation must be done for each component and it is strongly recommended that internal mitigation be provided. Alternatives to internal ' mitigation may be considered if site and visual impacts are minimal. 6. Staff understands that the employee housing was to be done as Phase VI, ' which would be the last phase. Staff recommends that this be shifted up into one of the first two phases. Phase I as housing is a critical need of the community. The number of employee units may also be increased upon further design work. ' 7. Staff believes all site lighting should be fully cut-off. In the case any light fixtures are selected which are not fully cut-off, they shall conform to the ' recently adopted lighting ordinance (Section 18.54.050 (J)}. II1. ENVIRONMENTAL HEALTH COMMENTS ' Environmental Health asks that the following design issues be addressed in the Public Works Master Plan. 1. We would strongly recommend that secondary containment be provided for both hazardous materials storage and hazardous or special wastes. Secondary ' containment is intended to catch spills that might occur. Containment must be large enough to hold the total volume of hazardous waste stored. ' 2. All above ground tanks for hazardous waste or materials (e.g., oil, gas, solvent) should have automatic shut off valves which would prevent overflows of Z containers. Also, all above ground tanks should have adequate guarding to prevent rupture in the event a vehicle would hit the tanks. ' 3. Public Works may be a small quantity generator of hazardous waste (40 C.F.R 261.5) producing less than 1,000 kilograms (2,200 pounds) a month. If Public Works produces between 100 and 1000 kilograms of waste per month than ' they may store 1,000 kilograms (13,200 pounds) for up to 180 days with out a permit. If the waste is to be shipped over 200 miles the waste may be stored for up to 270 days. If public works produces less than 100 kilograms/month ' they are exempt from RCRA but can not accumulate over 1,000 kilograms at any time. Public Works needs to quantify the type and amount of hazardous waste generated to determine the necessary facilities and disposal ' requirements for their facility. 4. Drainage from the site should be mitigated through a detention pond or facility ' ,.~1, 4f,~., -.nc r~^~~r,-t Fa!r, ,a 1~, .-rn r.~ C. rt. ~..hn.~ +h r. (`nrn /~rnn~~ ~.'r' 1 off from roads, residential, and commercial areas does negatively affect water ' quality in the Gore. Providing a grassy detention area or an engineered catch ' basin or a sediment retention system is necessary to reduce nonpoint source impact from the Public Works facility. IV. STAFF RECOMMENDATION Staff recommends that the PEC approve this master plan, with the understandings outlined ' above. If these concerns are incorporated into the master plan, staff believes that it should be approved. c:lpec\m©mos\pubwks.110 3 - ' PLANNING AND ENVIRONMENTAL COMMISSION ` January 10, 1994 MINUTES ' MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT ' Greg Amsden Kristan Pritz ' .Bill Anderson Mike Mollica Jeff Bowen Andy Knudtsen Diana Donovan ~ Jim Curnutte ' Kathy Langenwalter Randy Stouder Allison Lassoe Dalton Williams 1 , 'ana Donovan ,stated that this was not the correct location for the helipad and that thi roposal had been reviewed by the PEC within the last twelve years. She sai ' that t ' location added significant traffic concerns. She said that the valley at t ' sife location as narrow and steep and that this seems to amplify the noise of the helicopters at pass through the Valley. She is concerned that the Town uncil did ' not previous) aster plan the municipal complex which would have bee he best location for the lipad. Diana feels that Town Council should come with a solution to this issue. Dian believes that the current site is workable as op sed to moving ' the helipad into a res ential area. Bill Anderson asked what average stop for a helicopter i and why the current ' helipad site is not suitable. also inquired what the pr osed path a helicopter would take out of Ford Park wo be and whether thi ath would go directly over the tennis courts. ' 1..17,.1. n..,...-~. }..+-..-1 +F. ....n.. Jn h,1:, ..y ..t ~ni ~1 nF.-,1'r h,rnr}i~ }n h.rnn+.r five minutes. He said that the current helip is not large enough to accommodate the ' larger helicopters that are now being use added that the off-ramp for I-70 presents problems for the current helip site. 'ck stated that the path a helicopter takes depends upon the direction of a wind. Bill Anderson stated that hew not opposed to removi parking spaces from Ford Park but was concerned tha uring the spring and summe months, Ford Park is heavily used and that its ms .inappropriate to have a helico er coming and going ' from this area. He wo ered whether a helipad could be locate on top of the. new police addition-when ' is completed. He felt that further considera' n should also be given to the existi site. Greg Amsde stated that the existing site should be looked at and that it c Id ' possibly b expanded and renovated. He said that the Ford Park site could a ' tempor solution. (up to two years). Mi Halpert asked that should the Ford Park site be selected that Town staff look in ' ether an impact statement is required. 7, A request for an approval of the master plan to allow for an expansion and renovation ' of the Tpwn of Vail Public Works site located, at 1309 Vail Valley Drive/an unplatted parcel north of the I-70 right-of-way, located immediately north of Vail Village 8th Filing. ' Applicant: Town of Vail Planner: Andy Knudtsen Andy Knudtsen made a presentation per the staff memo. He said that the master plan ' calls for approximately 52,000 square feet of additional floor area. He also summarized the issues for the PEC to consider in reviewing this request and environmental health comments. He stated that staff is recommending approval of this Planning and Environmental Comm(ssion Minutes 1~. r.or.. Anne 9 1"• - ' master plan if the issues that have been raised in the staff memo can be incorporated into the report and be adequately addressed. Diana Donovan inquired about the access plan via I-70. Kristen Hedberg said that it was envisioned to be a one-way on ramp used primary for ' snow removal or emergency situations that may arise. Dalton Williams inquired why only three employee housing units were being proposed. Greg Hall stated that a poll of Public Works Department employees was conducted and that there was not a large desire by employees to live on-site. Dalton Williams stated that three employee housing units did not seem to be cost ' effective. Andy Knudtsen stated that the Housing Authority has previously looked at the site and ' that there are constraints that limit the amount of housing that could be built. Kristen Hedberg explained that the housing was envisioned for people who traveled long distances or who needed to work during inclement weather situations, etc. ' Greg Hall stated that this housing would not be used year round. Larry Grafel stated that they felt it was positive to add employee housing units to .the Town and that the number of three units proposed was arbitrary. ' Dalton Williams said that he did not have significant problems with the proposed master plan but that the housing should be deleted from the plan. He stated that the proposed exit onto I-70 would not be viewed favorably by the community. He stated ' that the proposed building was cutting back into the hillside too much and that it needed to be more heavily screened. He added that he did not feel that this was the time to be taking a large Public Works project through the Town right now due to the ' present political environment within the community. He said that the community would ---like to see an employee housing project btailt~by the I-own prior to the Town embarking on another venture to increase infrastructure. ' Allison Lassoe agreed with Dalton's comments concerning the proposed number of employee housing units for the Public Works site. She would like to see the master ' plan prioritized to address issues that need to be taken care of first and that the items which are functioning to be lower on this list. Kristen Hedberg. stated that they envisioned phasing the project in just such a ' prioritized manner and that this is why the administrative office expansion would be in the latter phases of the master plan. Planning and Environmental Commission Minutes 10 ~ . Jeff Bowen suggested that the master plan should look further into the future. He said that he was not in favor of an I-70 access for just the Public Works facility. He added ' that the environmental concerns were important and should be addressed in Phase I. Diana Donovan said the existing ditch/road above the site should be added to the ' plans as a reference point. She was most concerned with the site disturbance that could result from this master plan. She said that she was in favor of employee housing on this site and that possibly it could be built into the hillside to reduce the ' noise impacts from the shops, snowplows, etc. She said the green house should be made with nonreflective glass. She suggested that the impound lot be stacked above the other parking lot to reduce site impacts. She added that she would like to see this ' project done right, even if it does mean spending a bit more money to get what needs to be done accomplished. She said that the Town should keep in mind the message that each project or addition sends to the public. She felt that ideally, a public parking structure could be located at the Public Works site with a tram connecting skiers to Bill Anderson stated that he agreed with Diana's comments concerning employee housing units. He asked how large the proposed units would be. ' Kirk Aker responded that the employee housing units were proposed to be two- bedroom units. ' Bill Anderson stated that thought should be given to all the potential uses this site could accommodate in the future (i.e. the possibility of a helipad, additional employee housing units, etc.). He felt that an improved entry on the east end of the site made the most sense to him instead of an I-70 access point. ' Susie Hervert stated that they had given considerable time and thought to brainstorming about potential uses for this site. . ' Dalton Williams inquired what would become of the bus facilities if a light rail system was implemented at some future date. Greg Hall stated that a separate light rail facility would be re uired. q ' Greg Amsden stated that the proposed employee housing is needed. He said that the expansion of the Public Works site is the beginning of an expansion in infrastructure that will be occurring the next five years throughout the valley as our community ' continues to grow. Jeff Bowen made a motion to recommend approval to Town Council the master plan to ' allow for an expansion and renovation of the Town of Vail Public Works site per the staff memo and PEC comments made at the meeting with Dalton Williams seconding the motion. Planning and Environmental Commission Minutes ' 11 1 . ' He clarified that=he was not o osed to em to ee housin on this site and that he pp p Y 9 would like to see more than three employee housing units located on this site. ' A 6-0 vote approved this request. 9 ' Diana Donovan inquired whether the proposed I-70 access would remain in the master plan. ' Larry Grafel stated it was not budgeted and if it was done, it would be -the last part of the plan to be completed. He emphasized that this was a concept. ,Diana Donovan cautioned that this item would not be well received by the public. The staff and PEC agreed that it would be shown as a conceptual idea only. n .~.r ~r.n7 r+n ^F•.. r7~,-..Fin fn ~^~n -~In WHEW !.n Ina wh the average slope of the site beneath the proposed structure and parking rea ' is in a ess of thirty percent in single family residential, iwo-family residential nd two- family pri ry/secondary residential zones to allow standards found in thi ection to apply to the ' Iside Residential zone district. Applicant: Town of Vail Planner: dy Knudtsen Andy Knudtsen made a Ares tation per the staff me and stated that staff was recommending approval to ame Section 18.6.9.05 of the Town of Vail Zoning Code. ' Jeff Bowen stated that he was in favo f thi mendment to the zoriing code but that he would like the Town to begin restrictin evelopment in areas greater than 30%. ' Diana Donovan inquired whether th a was a re on that the Hillside Residential zone district was left out of this sectio . ' Kristan Pritz stated that th' section was originally added the Zoning Code to facilitate better design steep slopes for single family and lex developments. She said that the n intent was that owners of lots with steep slopes did have options and that a Design Review Board and Town Engineer ha o agree with the proposed sol on. Diana novan made a motion to approve this request to amend Section 1 .9.050 of the own of Vail Zoning Code with Dalton Williams seconding the motion. A 6- vote proved this request. ' Planning and Environmental Commission Minutes \ 12 TOWN OF VAIL MEMORANDUM TO: Robert McLauri.n Council Members FROM: Judy Popeck DATE: January 27, 1994 RE: Investment Report Enclosed is the investment report with balances as of December 31, 1993. On December 1st, a FFC matured for $500,000. This was used towards the debt service payment on December 1st of approximately $2.5 million. Also, a FHLM matured on December 8th and was used for the monthly payment for the police construction. No new purchases were made. The estimated average yield for the debt service fund was 4.33% and 3.50% for the pooled cash fund. Currently the ,yield curve for 3 months, 6 months, and 1 year are 2.93%, 3.12%, and 3.35% respectively. Please call me if you have any questions. • Toun of Vail, Colorado Investment Report Summary of Accounts and Investments For the Month Ending December 31, 1993 Funds For Reserve Balances Percentage Operating Funds 12/31/93 of Total Money Market Accounts (see page 1) Commercial Banks (585,344) 512,017 (573,327) -O.SSX Money Market and Mutual. Funds 53,374,455 51,302,491 54,676,946 34.96X Colorado Investment Pools 52,457,087 51,094,168 53,551,255 26.SSX Total 55,746,198 52,408,676 58,154,874 60.96Y. Commercial Savings Banks & loans Certificates of Deposit (see page 2) Eagle County Institutions O.OOX Other Colorado Institutions 5297,000 5297,000 5297,000 2.22X National Institutions O.OOX Total 5297,000 5297,000 5297,000 2.22X Percentage of Portfolio in Savings 8 Loans 0.00% U.S. Goverrvnent Securities (see page 3) Treasury Notes 8 Bills 5498,949 5775,607 51,274,556 9.53X GNMA~s 8106,528 5106,528 0.80X U.S. Savings Bonds 525,873 525,873 0.19% Federal Agency Discount Notes 8 Bonds 51,499,835 52,017,936 53,517,771 26.30X Total E2, 131,185 52,793,543 54,924,728 36.82X Total Portfolio 58,174;383 55,202,219 813,376,602 100.OOX Maturing Within 12 Months 56,345,033 54,587,510 510,932,543 81.73X Maturing Within 24 Months ~ 5198,000 5614,709 5812,709 6.08X Maturing After 24 Months 51,631,350 81,631,350 12.19X 58,174,383 85,202,219 513,376,602 100.00% Breakdown of Reserve Funds G.O. Bond Reserve 81,917,200 1992 Bond Proceeds 82,412,805 Housing Bond Proceeds 5860,197 Chuck Anderson Memorial 510,991 Health Insurance Funds 51,026 55,202,219 1/25/94j1p invsml2 Money Market Accounts as of December 31, 1993 --For the Month of December-- Institution Balances Type of Accounts High Low Average 12/31/93 COMMERCIAL BANK ACCOUNTS first Bank of Vail - Operating Interest 2.530% 2.310% 2.450% (5122,538) Balance 5667,135 5129,672 5300,984 First Bank of Vail - Insurance Interest 2.530% 2.310% 2.450% 51,026 Balance Central Bank of Denver Interest 2.300% General Operating Account Balance 548,185 Total Commercial Bank Accounts (573,327) LOCAL GOVERNMENT INVESTMENT POOLS Colorado Trust Operating Account Interest 2,820% Balance 566,189 Colorado Trust Housing Bond Proceeds Interest 2,820% Balance 5860,197 CSAFE - Bond Proceeds Interest 3.090% Balance 5233,971 CSAFE Interest 3.090% Balance 52,390,898 Total Local Government Investment Pools Accounts 53,551,255 MONEY MARKET FUNDS First American Corp. Trust Treasury Fund Interest 2.653% Balance 51,030,018 Fidelity Investment Government Money Market Accounts Interest 2.750% Bond Issue Reserve Account Balance 5272,473 Operating Account Balance 52,324,035 Overland Express Interest 4.000% Balance 51,050,420 Total Money Market and Mutual Funds 54,676,946 Total all accounts 58,154,874 **Account Subject to Arbitrage Rebate 1/25/94j1p invmml2 Page 1 Certificates of Deposit as of December 31, 1993 Bank Name, Location Days to Rates Purchase Maturity Maturity Maturity Ins Coupon Yield Date Date at Purchase Value BestBank, Thornton Colorado FDIC 4.750% 4.600% 16-Feb-93 13-Feb-95 409 599,000 Paonia State Bank, Paonia Colorado FDIC 4.400% 4.250% 17-Aug-93 15-Feb-95 411 599,000 Bank of Greeley, Greeley Colorado FDIC 4.250% 4.000% 16-Jun-93 16-Jun-94 167 $99,000 Avg Yield 4.283% 5297,000 invcd12 1/25/94j1p Page 2 a Goverrvnent Securities ~ as of December 31, 1993 *'*Treasury Notes 8 Bills"'* Days to Deys Interest Rate Purchase Maturity Maturity to Book Dar Type Fund Coupon Yield Date Date at Purchase Maturity Value Value TNate Pooled 4.250% 4.340% 17-May-93 15•May-96 1094 866 8498,949 8500,000 ' TBill Bond Proceed 3.360% 25-Oct-93 22-Sep-94 332 265 8100,543 8103,000 TBill Bond Proceed 3.390% 25-Oct•93 24-Oct-94 364 297 560,355 862,000 Zero Debt Service 7.820% 21-Jun-91 15-Nov-95 1608 684 8614,709 8700,000 Average Yield 5.90% 51,274,556 51,365,000 Average Days to Maturity 528 ••'CNMA~S'"" Years to Estimated Interest Rate Purchase Maturity Maturity Years to Principal Pool Coupon Tield Date Date et Purchase Maturity Outstanding 5803 B.000X 8.460% 14-Nov-86 15-Oct-OS 19.10 16.00 831,755 13003 B.000X 9.800% 24-Oct-86 15.Oet-06 20.20 17.00 833,819 14659 B.000X 9.200% 24-Oct-86 15-Jan-07 21.20 18.00 840,954 Avg Yield 9.081% 8106,528 "'U.S. Savings Bonds*•• Years to Issue Maturity Maturity Years [o Book Maturity Series Yield Date Date at Purchase Maturity Value Value EE 7.170% 01-Oct-86 O1-Oct-96 10.00 2.75 525,873 830,000 "'Federal Agency Discount Notes 8 Bonds"' Days to Interest Rate Purchase Maturity Maturity Days to Book Maturity Agency Fund Coupon Yield Date Date at Purchase Maturity Value Value FFC Pooled 4.150% 4.150% 25-Mar-93 25-Mar•96 1096 815 8500,000 8500,000 FFC Pooled 3.Sb0y. 3.641% 07•Jun-93 01•Jun-94 359 152 5499,835 8500,000 FNMA Bond Proceed 3.180Y. 25-Oct•93 18-Jan-94 85 18 8215,335 8215,000 FHLM Bond Proceed 3.190% 25-Oct•93 18-Feb-94 116 49 8308,684 8310,000 FHLB Bond Proceed 3.210% 25-OCt•93 15-Mar-94 141 74 8228,520 8230,000 FNMA Bond Proceed 3.240% 25-Oct-93 15•Apr-94 172 105 5158,530 8160,000 FNMA Bond Proceed 3.230% 25-Oct-93 09•May-94 196 129 5252,103 5255,000 FNMA Bond Proceed 3.260% 25-Oct-93 O6-Jun-94 224 157 8221,889 8225,000 FFC Bond Proceed 3.320% 25.Oct-93 18-Jul-94 266 199 8383,101 8390,000 FHLB Bond Proceed 3.360% 25-Oct-93 15-Aug-94 294 227 8249,774 8255,000 FHLM Pooled 4.560% 4.860% 03-Jun•93 03•Jun-96 1096 885 8500,000 8500,000 83,517,771 53,540,000 Average Yield 3.62% Average Days to Maturity 255 Total 54,924,728 1/25/94j1p invtrl2 Page 3 MEMORAND~N! TO: Vail Town Council FR: Bob McLaurin, Town Manager DA: January 28, 1994 RE: Town Manager Report for February 1, 1994, Regular Evening Meeting 1994 Council Goals We are in the process of making the changes requested by the Council to the 1994 Statement of Goals and Objectives. This work will be completed this weekend, and I will distribute the revised document to you at your meeting on Tuesday, February 1, 1994. As we discussed, time has been set aside at the February 8, 1994, Work Session to work on this document again. Police Building Expansion The Police Department Expansion is proceeding on schedule. For your information t have attached the latest financial information for this project. FY 1994 Budget The budget document for FY 1994 is complete and we will be distributing copies to you within the next few weeks. Vail Commons Project The CDD staff is in the process of preparing the Request for Proposal (RFP) for planning and design services for the Vail Commons project. We anticipate that the RFP will be complete by the end of February, 1994. The review selection process should be complete by May and , hopefully, the planning phase will be complete in the fall, with construction commencing in the spring of 1995. Kristan Pritz will be at the meeting on Tuesday to discuss the composition of the team that will select the consultant. CAST Meeting There will be a meeting of CAST at Copper Mountain, February 4-6, 1994. If you are interested in attending, please let me know and I will make arrangements to get you registered. At this time, Peggy, Tom Moorhead, and I are registered to attend. . C:ITMREPORT.MEM POLICE BUILDING BUDGET ACCOUNT BUDGET CURRENT ACTUAL UNDER NO. REVISED SINCE THRU (OVER) 12/04/93 1 /12/94 BUDGET 51211 Architect Fees 240,000 6,620 206,906 33,094 51211 Architect Reimbursables 9,500 972 4,910 4,590 51211 Architect Extra Services 25,500 2,790 9,904 15,596 51102 Printing Costs 7,500 560 6,318 1,182 51213 Testing -Soils 4,500 384 3,584 916 51213 Testing -Concrete 3,500 828 828 2,672 51212 Project Management Fees 43,000 7,710 19,690 23,310 51212 Project Management Reimb 2,000 2,000 51217 Surveying 4,000 1,600 2,400. 52435 Signage 5,000 76 285 4,715 53100 Existing Roof Repair 45,000 245 44,585 415 53100 West Lot -Clean & Restripe 1,000 1,000 51107 General Construction GMP 3,027,000 170,112 485,506 2,541,494 Construction Change Orders: 1 5, 839 - 5, 839 2 10, 755 10, 755 3 (287) (287) 52858 Other 24,500 9,185 15,315 General Contingency: 53,693 53,693 TOTAL 3,512,000 190,297 793,301 2,718,699 Owner Supplied Items: 56117 Electronics 45,956 45,956 56118 Floor Finishes 27,700 27,700 56060 Furniture 59,115 59,115 - 56119 Communications Center 44,000 44,000 56119 Telephones & Equipment 12,500 12,500 TOTAL OWNER SUPPLIED 189,271 0 189,271 Total 3,701,271 190,297 793,301 2,907,970 DEPT = 9521 FUND = 13 POLBLDBD MEMORANDUM TO: Vail Town Council FR: Bob Mcl_aurin, Town Manager DA: January 28, 1994 RE: Town Manager Report for February 1, 1994, Regular Evening Meeting . 1994 Council Goals We are in the process of making the changes requested by the Council to the 1994 Statement of Goals and Objectives. This work will be completed this weekend, and I will distribute the revised document to you at your meeting on Tuesday, February 1, 1994. As we discussed, time . has been set aside at the February 8, 1994, Work Session to work on this document again. Police Buildina Expansion The Police Department. Expansion is proceeding on schedule. For your information I have attached the latest financial information for this project. FY 1994 Budaet The budget document for FY 1994 is complete and we will be distributing copies to you within the next few weeks. Vail Commons Project The CDD staff is in the process of preparing the Request for Proposal (RFP) for planning and design services for the Vail Commons project. We anticipate that the RFP will be complete by the end of February, 1994. The review selection process should be complete by May and , hopefully, the planning phase will be complete in the fall, with construction commencing in the spring of 1995. Kristan Pritz will be at the meeting on Tuesday to discuss the composition of the team that will select the consultant. CAST Meeting There will be a meeting of CAST at Copper Mountain, February 4-6, 1994. If you are interested in attending, please let me know and I will make arrangements to get you registered. At this time, Peggy, Tom Moorhead, and I are registered to attend. C:ITMREPORT.MEM