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HomeMy WebLinkAbout1994-09-06 Support Documentation Town Council Evening Session VAIL TOV1/fV COUNCIL EVENING MEETING U UEa7DAU y SEPTEItlA~~R 6g 199°iF 6 va80 P.M. ON TOtl CO99N@0I16 CA-11PqItlABERS 6°9GE1! DA 1. CITIZEN PARTICIPATIOftI. 2. Consent Agenda: A. Approval of the Minutes for the meetings of August 2nd and 16th, 1994. B. Ordinance No. 17, Series of 1994, 2nd Reading, an Ordinance amending Section 18.04.130, Floor Area Gross Residential (GRFA), allowing area within multi-family buildings 4o be used for emptoyee housing. C. Ordinance Mo. 18, SePies of 1994, 2nd Reading, an Ordinance vacating the utility and drainage easement on Lot 6, Bighorn Estates, Town of Vail, Colorado. D. Ordinance No. 19, Series of 1994, 2nd Reading, an Ordinance vacating a right-of-way and sewer easement, and creating pedestrian and right-of-uvay easemerrt, water line easement, public access, drainage and utility easement by plat. E. Ordinance iVo. 20, Series of 1994, 2nd Reading, an Ordinance creating a utility easement for the Covered Bridge Building. 3. Ordinance No. 15, Series of 1994, ist Reading, an Ordinance restricting the sale or possession of assault vueapons. 4. Ordinance No. 21, Series of 1994, ist Reading, an Ordinance re: Greenbeft and Natural Open Space. 5. Roost Lodge Sign Variance Appeal. 6. Lifthouse Lodge Appeal. 7. Presentations Re: 1995 ContractslDues/Leases: a. VVTCB Information Booths and Special Events. ' b. ABCRA Information Booths. 8. Touun Manager's Report. 9. Adjournment. NOTE UPCOMING IIAEETING START TIMES BELOW: _ (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) * 0 0 0 B 0 • THE NEXT VAIL TOWN COUFVCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9/13/94, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WOFiK SESSION WILL BE ON TUESD/4Y, 9/20/94, BEGINNIMG AT 2:00 P.M. IM TAV COUNCIL CHAAABERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9/20/94, BEGINNING AT 7:30 P.M. IM TOV COUNCIL CHAMBERS. •o•s•s• C:WGENDA.TC I O . a VAIL TOVVfV COUIVCIL EVENING MEETING 0 W9ESDP9 Q y SEPTEIYIBGR 6y 099'Y 7:30 P.M. 96d TO!! COUR9C9L C91ANIBERS EXPANDED AGEtVDA 7:30 P.M. ~ 1. Citizen Participation. 7:35 P.M. 2. Consent Agenda: A. Approval of the Minutes for the meetings of August 2nd and 9th, 1994. 7:45 P.M. B. Ordinance No. 17, Series of 1994, 2nd Reading, an Ordinance amending Section Andy Knudtsen 18.04.130, Floor Area Gross Residential (GRFA), allowing area within multi-family buildings to be used for employee housing. Action Requested of Council: Approve/Deny/Modify Ordinance No. 17, Series of 1994 on second reading. Backqround Rationale: One of the areas of success the Town has had regarding employee housing is to create incentives for the private sector to develop housing. This is another incentive which will allowr the developer to use common area within multi-family or commercial projects for employee housing. Common area is currently allouved to be used for lobbies, hallwrays, recreation areas, mechanical areas, and convention space. The amount of common area available for multi- family proiects will not increase. Please see the attached PEC memo for a detaifed analysis of the proposal. On July 25, 1994, the PEC voted 7-0, recommending approval of the proposed changes. Staff Recommendation: Approve Ordinance IVo. 17, Series of 1994, on second reading. Greg Hall C. Ordinance IVo. 18, Series of 1994, Second Reading, an ordinance vacating the utility and drainage easement on Lot 6, Bighom Estates, Town of Vail, Colorado. Action ReQUested of Council: - Approve, deny or mod'rfy Ordinance. Backqround Rationale: This easement has been replaced and is no longer necessary. Staff Recommendation: Approve Ordinance. Greg Hall D. Ordinance IVo. 19, Series of 1994, Second Reading, an Ordinance vacating a right- of-way and sewer easement, and creating pedestrian and right-of-way easement, water line easement, public access, drainage and utility easemerrt by plat. Action Requested of Council: Approve, deny or mod'rfy Ordinance. Backqround Rationale: This vacating and granting of easements .is pursuant to S.D.D. #4 for Lifthouse/Cornerside. Staff Recommendation: Pass Ordinance. Greg Hall E. Ordinance No. 20, Series of 1994, Second Reading, an Ordinance creating a utility easement for the Covered Bridge Building. Action Requested of Council: Approve, deny or mod'rfy Ordinance. Backqround Rationale: This matter was discussed at the Council meeting of August 2, 1994, at which time need for the easement was discussed and Council approved granting of the easement. Staff Recommendation: Approve Ordinance. , 7:55 P.M. 3. Ordinance IVo. 15, Series of 1994, lst Reading, an Ordinance restricting the sale Tom Moorhead or possession of assault weapons. Chuck House Action Requested of Council: Approve, deny or mod'rfy proposed Ordinance. Backqround Rationale: Council instructed the Town Attorney to draft a proposed Ordinance banning the sale and regulatiFlg possession of Assault Weapons. Staff Recommendation: fVone. 8:25 P.M. 4. First reading of Ordinance fVo. 21, Series of 1994, lst Reading, an Ordinance Tom Nioorhead amending Chapter 18.04, setting forth definitions for active outdoor recreation, Russell Forrest interpretive nature walks, nature preserves, passive outdoor recreation, private, Jim Curnutte public, quasi-public, and changing the section number of recreation'structure; amending Chapter 18.36, Public Use District; amending Chapter 18.38, Greenbelt and Natural Open Space District; and creating Chapter 18.33, Outdoor Recreation District; and setting forth details in regard thereto. Action Requested of Council: Subsequent to Council's discussion of the proposed text changes, staff requests the Council approve Ordinance iVo. 21, Series of 1994, on first reading. Backqround Rationale: On May 24 and August 23, 1993, and February 14 and July 25, 1994, work sessions were held with the PEC to discuss the proposed text changes to the above referenced Chapters of the Municipal Code. On August 22, 1994, the PEC approved the proposed text changes. Staff Recommendation: Staff requests that Council approve Ordinance No. 21, Series of 1994, on first reading. 8:45 P.M. 5. Roost Lodge Sign Variance Appeal. The applicant, the Roost Lodge, is requesting George Ruther a variance from the Town of Vail Sign Code, specifically from the wall sign 9-inch projection and maximum 20 square foot size requirements. Action Repuested of Council: Approve, approve with conditions, or deny the sign variance request. BackQround Rationale: The applicant currently has a wall sign which does not conform with the Town of Vail Sign Code. The existing sign, originally approved in March of 1979, is an illuminated cabinet box sign approximately 93 square fee in size and is mounted 5 to 6 feet from the face of the building wall. The existing sign is located on the south face of the registration building facing in a southerly direction towards the North Frontage Road and I-70. The new sign the applicant is proposing will be displayed in approximately the same location as the existing sign. The proposed text of the sign will read °°Fioost Lodge'°. The size of the sign proposed by the applicant is approximately 33 square feet in overall size, with the text being a maximum of 20 square feet in size. Thus, the need for a walf sign, size variance, for a sign greater than the maximum 20 square feet and a variance for a wall sign projection of 5 to 6 feet is required. Please see the Community Development Department memo to the Design Review Board dated August 17, 1994. This request was heard by the Design Review Board at their August 17, 1994, meeting. At that meeting; the Board unanimously (vote of 4-0) recommended approval of this request to the Town Council. Staff Recommendation: Staff is recommending approval of the requested sign variance. Staff has reviewed the sign, location, lighting and other characteristics of the sign and finds that the proposed sign is in harmony with the Sign Code and variance criteria. N ~ « 9:00 P.M. 6. Lifthouse Lodge Site Visit Appeal. The Town Council wishes to review the Jim Curnutte PEC's recent approval of setback and site coverage variances and a major exterior alteration in the Commercial Core II (CCII) zone district for the Lifthouse Lodge, located at 555 East Lionshead Circle, legally described as a portion of Lot 3, Block 1, Vail Lionshead, lst Filing. Action Requested of Council: Subsequent to Council's discussion of the proposed project, staff requests that the Council uphold> overturn or mod'rfy the PEC's conditional approval of the proposed remodel. Backqround Rationale: On March 14, 1994, and August 8, 1994, work sessions were held with the PEC to discuss the above referenced project. During both work sessions the PEC requested the applicant make certain modifications to the building (roofing, fenestration, etc.) and present the revised drawings at subsequent meetings. On August 22, 1994, the PEC approved the proposed variances and major exterior alteration, with conditions. Please see attached memorandum of the Town Council for a listing of PEC conditions of approval, as well as staff's memorandum to the PEC. Staff Recommendation: Please see attached memorandum to PEC dated August 22, 1994. 7. Presentations Re: 1995 Contract/Dues/Leases: 10:00 P.M. a. VVTCB Information Booths and Special Events. Frank Johnson 10:45 P.M. b. ABCRA Information Booths. Kate Collins 11:30 P.M. 10. Town Manager's Report. 11:40 P.M. 11. Adjournment. NOTE UPC06Ui1NG MEETING STAR'T TIAAES BELOlIV: (ALl TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) 0 @ @ 0 * 0 0 THE NEMT VA9L TOWId COUNCIL REGl9LAR WORK SESSIORN W/BLL BE ON 1'UESDAV, 9/93/94, BEGINIVING AT 2:00 P.M. IN TOV COUNCIL CHAMBEF3S. TViE FOLL01A/BNG Vr41L TOWN COUNCIL REGULAR UVORK SESSION 1HlILL BE ON TUESDAY, 9/20/94, BEGINNIfdG AT 2:00 P.M. IN 7'OV COUNCIL CHAMBERS. THE NEXT NA9L T01NN COUNCIL REGULAR EVEfVIfVG NAEETING !N@LL BE ON TUESDAY, 9/20/94, BEGINNIIVG AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. ~ O ~ • • • ~ C:WGENDA.TCE ( MINUTES VAIL TOWN COUNCIL MEETING AUGUST 2, 1994 ' 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, August 2, 1994, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: Peggy Osterfoss, Mayor Merv Lapin, Mayor Pro-Tem Paul Johnston Sybill Navas . Jim Shearer Tom Steinberg (arrived 7:38 p.m.) ' Jan Strauch TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Holly McCutcheon, Town Clerk The first iEem on the agenda was Citizen Participation. Darren Rowe of Eagle approached the Town Council, expressing his opposition to a proposed ordinance which would ban the possession and sale of assault weapons in the Town of Vail. Mayor Osterfoss thanked Mr. Rowe for taking time to bring his opinion to Council and suggested he be present during first reading of the ordinance at the evening meeting on September 6, 1994. Second on the agenda was a Consent Agenda consisting of approval of the minutes for the meetings of July 5 and July 19,1994. Jim Shearer moved to approve the minutes, with a second by Merv Lapin. A vote was taken and approved 'unanimously, 6-0. Tom steinberg arrived following the vote. Item RTo. 3 was Ordinance No. 16, Series of 1994, a supplemental appropriation to purchase Trapper's Run. Mayor Osterfoss read the title in full. Steve Thompson explained the proposed funding. appropriation in detail, stating the land would be purchased from two funds: the general fund, $703,000; and the capital projects fund, $1.87 million. Mayor Osterfoss said the Council decided against use of Real Estate Transfer Tax funds in order to "maintain flexibility" as to the future use of the property and/or any land that may be traded to the Town in exchange for portions of Trapper's Run. A motion was made by Merv Lapin to approve Ordinance No. 16, with a second from Tom Steinberg. A vote was taken and passed unanimously, 7-0. Item 1Vo. 4 was Resolution No. 17, Series of 1994, a Resolution Establishing Conditional Support by the Vail Town Council for the Piney Valley Ranch Trust Land Exchange. Mayor Osterfoss read the title in full. Russell Forrest reviewed a May, 1994, memo to the Vail Town Council from Commuruty Development pertaining to the Nottingham Ranch Parcel of the Lindholm Land Exchange. Russ reviewed the background, as well as pros and cons associated with the proposed exchange, the benefits to the Town of Vail, and presented an overhead display, detailing the location of the Nottingham Ranch portion of the tand exchange. Russ answered questions firom various citizens and reviewed particular details of the proposed land swap. Discussion included possible benefits to the Town of Vail as a result of the trade, a Congressional vs. an Administrative exchange, and the Council's history of opposing land trade for development. Bill Post, attorney representing the Piney Valley Ranch Trust, presented colored maps of the parcels included in the proposed trade and explained the proposed development. Mr. Post stated the Piney - Valley Ranch Trust had offered to commit to a development density of one unit per acre or less, as well as donate ten (10) acres to an entity (Town of Vail, Town of Avon, or Eagle County) willing to provide affordable/employee housing on the land. Discussion continued with Mr. Post answering questions from Council members. Council concerns included water storage and damming and the affect the land trade would have on the State of Colorado. Jim Shearer was concerned if Council approved Resolution 17, it might set a precedent, which would make gaining approval of Eagle County easier. Discussion continued regarding ways to guarantee development density and the offer to donate ten acres for affordable/employee housing. Tom Moorhead suggested entering into letters of intent, until zoning is established. Prior to taking comment from the public, Mayor Osterfoss reiterated the discussion only pertained to the Nottingham Ranch parcel of the proposed land trade. Members of the public voicing their opposition to the proposed land trade included: Tom Johnson, Allen Nottingham, Mike Sellon, and Dick Dixon (presented 2000 signatures of County residents, opposing the swap), residents of Avon; Tom Mullen, and Scott whose last name was 1 Vail Town Council Evening Meeting Minutes 08/02l94 inaudible, residents of Eagle-Vail; Ida Case, of Gypsum; Bruce, of Vail Community Foods; Jenny Maxfield, and Maggie Hurley, of Wolcott; David Rickhart, Marka Moser, and Mr. Rondeau, of Vail; Corkey Simmons, of Eagle; Ken Morgan from Interlocken; Jim Olsen of the State Bridge area; Dick Ostowal, John Sheen, and Pete, whose last name was inaudible.* Concerns from the public included: Congressional vs. Administrative process; environmental impacts; elk migration/calving; Vail Council supporting only a portion of the land trade when all parcels involved are located outside Town of Vail Boundaries; conditional support from Vail on the Nottingham parcel would imply Vail's support for the entire land trade. Certain individuals opposed felt that with conditional support from the Vail Town Council, Eagle County might be more apt to give support as well. Council members continued to discuss their concerns. Tom Steinberg made a motion to deny Resolution No. 17, with a second from Sybill Navas. Discussion continued with Jan Strauch, Jim Shearer and Peggy Osterfoss explaining their being in favor of the resolution. A vote was taken to deny Resolution No. 17 and passed, 4-3, Jan Strauch, Jim Shearer and Peggy Osterfoss opposed. Item No. 5 was a request from East West Partners for permission to obtain a utility easement on Town stream tract property adjacent to Russell's Restaurant. Paul Johnston moved to approve the request, with a second from Jim Shearer. Greg Hall gave a brief overview of the request. A representative from East West partners was available to answer questions. After brief discussion, Merv Lapin called the question. A vote was taken and approved unanimously, 7-0. Item No. 6 was an information update. Pam Brandmeyer presented additional requests for contributions in 1994. Pam also informed Council there would be no meeting scheduled on August 30, 1994. Item No. 7 was Council reports and included the following: Discussion of August 10 and 11, 1994 meeting with officials from Park City Utah; Mountain Bell fiberoptic cable; and discussion of the Covered Bridge replacement project. Council reports included discussion of: a donation of certain of John Dobson's archival materials from his family; a request from Bravo to park on the Frontage Road; an update on a managed growth workshop attended by Tom and Sybill; question from Jan regarding fiberoptic cable placement; and a Marketing Board update by Sybill. Item No. 8, Other, included the following: Tom Steinberg requested an update re: Apollo Park; discussion of excessive rollerblade, bicycle & jogging traffic on Vail Valley Drive and the pending plan for constructing a bike path through that area; resident complaint of bicycle speeds on the East Vail bikepath; and Vail Associates snowcat use of Forest Road. Item No. 9 was a night lighting tour, which was cancelled due to the lateness of the hour and will be rescheduled. There being no further business, a motion to adjourn the meeting was made and passed unanimously. The meeting was adjourned at approximately 10:45 P.M. • Respectfully submitted, Margaret A. Osterfoss, Mayor ATT'EST: Holly L. McCutcheon, Town Clerk MinNes taken by Holly L. McCutcheon ('Names of cerltin individuals who gave public inpul may be inaccurate.) 2 Vail Town Council Evening Meeting Minutes 08102(94 MINUTES VAIL TOWN COUNCIL MEETING AUGUST 16,1994 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, August 16, 1994, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: Peggy Osterfoss, Mayor Merv L.apin, Mayor Pro-Tem Paul Johnston Sybill Navas Jim Shearer jan Strauch TOWN OFFICIALS PRESENT: Bob McLaurin, Tawn Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation. Thea Rumford, who resides at 675 Forest Road, expressed her concern about noisy snowcats using Forest Road to access Vail Mountain. Ms. Rumford referenced a proposed bridge which was slated for the 95-96 ski season as an alternate route for snowcats, and stated Forest Road residents did not want to be forgotten. Tom Steinberg said he had toured the site with Vail Associates personnel and discussions were taking place regarding plans to remedy the situation. Paul Johnston questioned land ownership of the proposed bridge site. Merv Lapin thought the land was owned by the Town. Mayor Osterfoss stated the issue of land ownership would be addressed. Second on the agenda was Ordinance No. 16, Series of 1994, 2nd Reading - Supplemental Appropriation to Purchase Trapper's Run. Steve Thompson explained the details of the ordinance, stating the land would be purchased kom two funds: the general fund $706,000; and the capital projects fund, $1.87 million. Merv Lapin moved to approve Ordinance 16, with a second by Tom Steinberg. A vote was taken and passed unanimously, 7-0. Item N0. 3 was Ordinance No. 17, Serie's of 1994, lst Reading, an Ordinance amending Section 18.04.130, Floor Area Gross Residential (GRFA), allowing area within multi-family buildings to be used for employee housing. Andy Knudtsen referenced a memorandum dated July 25, 1994 to the PEC, detailing the request from Jay Peterson to amend section 18.57 of the Town Code. Andy explained the proposed ordinance would amend the definition of GRFA to allow common area to be converted to Type III and Type N employee housing units, as conditional uses. Andy and Mike Mollica continued answering questions pertaining to the details of the ordinance and stated the PEC had recommended approval of the ordinance. Jay Peterson explained he felt the ordinance would be beneficial not only to his project, but to others as well. Council members discussed their positions with regard to the ordinance, and requested the last line in section B.2.(h) be changed to state that in cases where housing would be converted back to common area, the Town would require the employee housing units be replaced within the town of Vail. A motion was made by Sybill Navas to pass Ordinance No. 17 with changes. Paul Johnston seconded the motion. Tom feared the ordinance would create the potential to convert convention/meeting space, as well as athletic club facilities into employee housing units. Merv expressed concern about increased density. A vote was taken and passed, 5-2, Tom Steinberg and Merv Lapin opposed. Item 1Vo. 4 was Ordinance No. 18, Series of 1994, first reading, an ordinance vacating the utility and drainage easement on Lot 6, Bighorn Estates, Town of Vail, Colorado. Greg Hall explained the details of the ordinance and answered questions from Council members. Paul suggested submitting a plat with first reading. Merv Lapin made a motion to approve Ordinance No. 18 on first reading, and directed staff to produce an illustration by second reading. Jan Strauch seconded the motion. A vote was taken and approved unanimously, 7-0. Item 1Vo. 5 was Ordinance No. 19, Series of 1994, first reading, an Ordinance vacating a right of way and sewer easement, and creating pedestrian and right of way easement, water line easement, public access, drainage and utility easement by plat. Greg informed Council of the location of the easement on a plat map and explained the ordinance was in accordance with an SDD for the Lifthouse project. Paul Johnston moved to approve Ordinance No. 19, with a second from Tom Steinberg. After brief discussion, a vote was taken and passed unanimously, 7-0. Merv directed staff to inform Council by second reading if GRFA would be increased. Item IVo. 6 was Ordinance No. 20, Series of 1994, first reading, an Ordinance creating a utility easemenk for the Covered Bridge Building. Greg explained the details of the ordinance, and stated Exhibit A was not included, but would be available for second reading. Jan Strauch moved to 1 Vail Town Council Evening Meeting Minutes 1?J7/93 approve Ordinance 20, with a second from Paul Johnston. Tom Moorhead pointed out the word "nonexclusive" in the second paragraph should be changed to "exclusive". A vote was taken and passed unanimously, 7-0. Item No. 7 was Resolution No. 19, Series of 1994, a Resolution authorizing the Town Manager to negotiate a contract to refurbish{reconstruct the Covered Bridge. Greg Hall explained work would be expected to begin September 19, with a completion date of November 1,1994. Jim Shearer moved to approve Resolution No. 19, with Jan Strauch seconding the motion. Discussion continued pertaining to bidding the project vs. negotiating. Bob McLaurin said the town intends to negotiate a fee for the work through an advertising process rather than bid the project in an effort to produce a competitive fee. A vote was taken and passed unanimously, 7-0. Item No. S was a DRB Appeal/Gustafson. The applicant, Mr. Dick Gustafson, was appealing the paved parking condition of approval placed upon his proposed residential exterior alteration and interior remodel by the Design Review Board (DRB) at the August 3, 1994 meeting. Mr. Gustafson was represented. at the meeting by his architect, Mr. Ken Wentworth. George Ruther, planner on the project, passed pictures illustrating the property currently, and explained the proposed residential addition. Kent Wentworth explained.his client's situation in detail. Mike Mollica informed Council that Mr. Gustafson was contesting a staff policy, which was part of the zoning code. Mike suggested the proper process would be for Mr. Gustafson to ask the PEC for a paving variance or request an appeal of the staff policy. Paul Johnston suggested the appeal be withdrawn and directed Mr. Gustafson to proceed with the proper process. Mr. Wentworth agreed, and requested his appeal be withdrawn, stating he would apply to the PEC to appeal the staff policy. Jim Shearer moved to approve the withdrawal, with a second by Tom Steinberg. A vote was taken and passed, 7-0. Item No. 9 was an Information Update. Issues discussed included: color of the stucco on the police building (Mike Mollica will raise the issue informally with DRB); dismount zone in the Village (will be discussed at next worksession); Vail Recreation District interested in keeping the library space for another five years; request kom the Vail Valley Foundation to temporarily affix a Mountain Bike Championship sign over the 89 World Championship sign at main Vail interchange. Merv moved to staff approve the sign for the Foundation with the condition that it have a nice border. Paul seconded the motion. A vote was taken and passed, 4-3, Peggy, Sybill, and Tom Steinberg opposed. Pam informed Council of a request from the organizers of the Crystal Ball for a blue parking pass this December. Council members agreed to be consistent with deadlines, which have already passed for 94 funding requests. Other issues discussed included: public use of police building conference and training rooms and possible public parking in the new lot; encouraging employee carpooling; helipad status; updated fire study this year; Paul asked that notes hom the Vail Commons meeting be amended to reflect a clarification comment made by Bill Wilto. Wilto had stated residents were promised a West Vail fire station during consolidation of fire districts not during annexation as some residents had stated at the meeting; conversions of hotel rooms to condos - Bob McLaurin was asked to follow up. There being no further business, a motion to adjourn the meeting was made and passed . unanimously. The meeting was adjourned at 9:30 P.M. Respectfully submitted, Margaret A. Osterfoss, Mayor ATTEST: ' Holly L. McCutcheon, Town Clerk MnNes iaken by Hath/ L McCutcheon . 2 Vail Town Council Evening Meeting Minutes 1217/93 I ~ , ORDIIVANCE iVO. 17 Series of 1994 AN ORD6NANCE AAAEND6NG SECTBON 98.04.930, FL09R AREA G,ROSS FiESIDEIVTIAL (GRFA), Aa.LowaNG coMMoN AREA vvaTHiN nnuLTa-FAMoLv BueLDINGS To BE UsED FoR EMPLoYEE HoUsiNG AND sETTeNG FoRTH DETaoLs IN REGaRD THERETo. WHEREAS, the availability of fiousing plays a critical role in creating quaiity living and working conditions for the community's work force; and, WHEREAS, the Town Council believes that the follouving amendments will make the definition of GRFA and the ability to use common area within multi-family buildings more flexible; and, WHEREAS, the flexibility allowed under the proposed language will provide another incentive for the private sector to provide employee housing; and, WHEREAS, in accordance with Section 18.66.140 the Planning arid Environmental Commission had a public hearing on the proposed zoning amendment and has submitted its recommendation to the Town Council. NOW, THEREFORE, BE IT ORDAINED BY THE TOV1lIV COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1 98.04.130 F100r area, ge'OSS residential (GRFA)* Gross residential floor area (GRFA) means the total square footage'of all levels of a building, as measured at the inside face of the exterior walls (i.e. not including furring, sheetrock, plaster and other similar wall finishes). GRFA shall include, but not be timited to, elevator shafts and stainwells at each level, lofts, fireplaces, bay windows, mechanical chases, vents, and storage areas. Attics, crawl spaces and roofed or covered decks, porches, - terraces or patios shall also be included in GRFA, unless they meet the provisions of subsections A. or B. below. A. Within buildings containing two or fewer dwelling units, the follawing areas shall be excluded from calculation as GRFA: 1. Enclosed garages of up to three hundred square feet per vehicle space not exceeding a maximum of two spaces for each aflowable dwrelling unit permitted by the zoning code. Ordinance No. 17, Series of 1994 second eeadina ~ September 6, 1994 ` ~ 2. Attic space with a ceiling height of five feet or less, as measured from the top side of the structural members of the floor to the underside of the structural members of the roof directly above. Attic area created by construction of a roof with truss-type members will be excluded from calculation as GRFA provided the trusses are spaced no greater than thirty inches apart. 3. Crawl spaces accessible through an opening not greater than twelve square feet in area, with five feet or less of ceiling height, as measured from the surface of the earth to the underside of structural floor members of the floor/ceiling assembly above. 4. Roofed or covered deck, porches, terraces, patios or similar features or spaces with no more than three exterior walls and a minimum opening of not less than . twenty-five percent of'the lineal perimeter of the area of said deck, porch, terrace, patio, or similar feature or space provided the opening is contiguous and fully open from floor to ceiling with an allowance for a railing of up to three feet in height. GRFA shall be calculated by measuring the total square footage of a building set forth in Section 18.04.130 above. Excluded areas as set forth in subsection A, shall then be deducted from total square footage. ' B. Within buildings containing more than two allowable dwellings or accommodation units, the following additional areas shall be excluded from calculation as GRFA: 1. Enciosed garages to accommodate on-site parking requirements. 2. All or part of the following spaces, provided such spaces are common spaces and that the total square footage of all the following spaces shall not exceed thirty-five percent of the allowable GRFA permitted on the lot. _ a. Common hallways, stairways, elevator shafts and airlocks; b. Common lobby areas; c. Common enclosed recreation facilities; d. Common heating, cooling or ventilation systems, solar rock storage areas, or other mechanical systems. Square footage excluded from calculation as GRFA shall be the minimum square footage required to allow for the maintenance and operation of such mechanical systsms; Ordinance No. 17, Series of 1999 Second Reading 2 September 6, 1994 0 e. Common closet and storage areas, providing access to such areas is from common hallways only; f. Meeting and convention facilities; g. Office space, provided such space is used exclusively for the management and operation of on-site facil'rties. . h. Ffoor area to be used in a Type. lll oc a Type 1V,'Emplayee Housing Unit (€HU)'as defined:and restrlcted by Chapter `18 provfded said:>EHIJ . floor.:area shall not exceed 60%o,of:th.e 35%;common area allowance cleffned by': Secflo6:1 & 04!130b:2 aboue ;4ny- st;uate footage:: for-the' Type lil or Type IV EHU's which exceecals:;fhe:60%:maximum.uf allowed common area sha11 be.inclutled in the:calcuiation>ofi GRF;4.::.:If a property owner allocates common area for;Yhe.purpvse:of employee housing,.and subsequently requests a common area variance, the: Town shall require that the housing area be converted.back:to common.uses and that the . employee housing units be replaced.withinAhe.Town of!/ail. Any square footage which exceeds the thirty-five percent maximum shall be included in the calculation of GRFA. 3. All or part of an airlock within an accommodation or dwelling unit not exceeding a maximum of twenty-five square feet, providing such unit has direct access to the outdoors. 4. Overlapping stairways within an accommodation unit or dwelling unit shall only . be counted at the lowest level. 5. Attic space with a ceiling height of five feet or less, as measured from the top side of the structural members of the floor to the underside of the structural - members of the roof directly above. Attic areas created by construction of a roof with truss-type members will be excluded from calculation as GRFA provided the trusses are spaced no greater than thirty inches apart. 6. Crawl spaces accessible through an opening not greater than tvvelve square feet in area, with five feet or less of ceiling height, as measured from the surface of the earth to the underside of structural floor members of the floor/ceiling assembly above. 7. Roofed or covered decks, porches, terraces, patios or similar features or Ordinance No. 17, Series of 1994 Second Readinq 3 SepGember 6, 1994 ,j 0 spaces with no more than three exterior walls and a minimum opening of not less than twenty-five percent of the lineal perimeter of the area of said deck, porch, terrace, patio, or similar feature or space provided the opening is contiguous and fully open from floor to ceiling, with an allowance for a railing of up to three feet in height. GRFA shall be calculated by measuring the total square footage of a building as set forth in Section 18.04.130 above. Excluded areas as set forth in subsection B. shafl then be ~ deducted from the total square footage. (Ord. 15 (1991) §1: Ord. 37 (1990) §1: Ord. 41 (1982) § 1A: Ord. 37(1980) § 1(part).) *EDITOR'S NOTE: The provisions of this section shafl not be effective for any application . for development which has been submitted to the department of communiry development, and accepted by the same, on or before July 1, 1991, unless agreed to by the applicant submitting the application before July 1, 1991. Section 2 . If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. _ Section 3 The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4 The repeal or the repeal and reenactment of any provision of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, Ordinance No. 17, Series of 1999 Second Readinq 4 Septembe* 6, 1994 , . any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under of by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5 All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith . are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ OIV FIRST READIfVG, APPROVED AND ORDERED. PUBLISHED OIVCE IRI FULL, this _ day of . 1994. A public hearing shall be. held hereon on the _ day of , 1994, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Towrn. Margaret A. Osterfoss, Mayor • ATTEST: ~ Holly McCutcheon, Town Clerk READ AND APPROVED OiV SECOND READIIVG AND ORDERED PUBLISHED this _ day of , 1994. Margaret A. Osterfoss, Mayor ATTEST: Holly McCutcheon, Town Clerk Ordinance No. 17, Series of 1994 Second Reading 5 September 6, 1994 , d F• 1` ORD9P9AP1CE PdO. 98 SER6ES OF 1994 AN 0RDBNANCE NACATBNG. THE UTILITY AND DRAINAGE EASEAAEBJT . • ON lL.O06y BBGG-OORUCI ESUA0Ew7y 0O9V B9 OF tl P1ILg EP'9\i96eE F/O@./9dTYg COLORP9DO !AlHEREAS, the utility and drainage easemen4 on the .recorded plat of Lot 6, Bighorn Estates, more fully described on Exhibit "A" afitached.hereto and incorporated herein by reference . (the "Easemen4"), is currently encumbering a certain parcel ofi Peal estate (the "Property") more fully described as follouvs: Lot 6, Bighom Es4a4es Town of Vail, Coun4y of Eagle, Colorado, and UVHEREAS, the Easement allows the Easement User the use 4hereof for the cons4rucfion, maintenance, and reconstruc4ion of transmission or distribu4ion or sysfems 4o provide services by the utility and drainage; and V1/HEREAS, the Easement is not presently used for such construction, maintenance, and reconstruction of actual services and systems; and WHEREAS, neither the owner nor the Easement User realize any bensficial use in allowing the Easement 4o remain; and VVHEREAS, the Owner accepts and ratifies the vacation, abandonment, release, termination and grant of the Easement. NOVV, THEREFORE, in consideration of Ten Dollars ($10.00), the mutual covenants and promises contained herein and other good and valuable consideration the receipt and sufficiency of which is hereby acknovvledged by the parties thereto, the easement user and the ovvner covenant and agree and the Town Council for the Easement User ordains as follows: 1) The Easement User, on behalf of itself, its successors and assigns, by this ,instrument hereby forever abandons, vacates, releases and terminates the Easement and hereby -conveys all the right, title, interest in. and to the Easement to the Ovvner. 2) This vacation shall be binding upon and enure to the benefit of the Easement User and the Owner and their respective successors and assigns. 3) If any part, section, subsection, sentence. clause or ohrasP of 9hic nrriinanr~ 1c fnr any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 1 ora~nano, No. ie, series a 1994 . P 4) The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 5) The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the efifective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 6) All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL OfV FIRST READIiVG this 16th day of August, 1994, and a public hearing shall be held on this Ordinance on the 6th day of September, 1994, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk READ AiVD APPROVED ON SECOND READIfVG AfVD ORDERED PUBLISHED this day of , 1994. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk C:\ORD94.18 2 Ordinance No. 18, Series of 1994 . ~ EXHIBIT "A" A strip of land 12 feet in width located in Lot 6, Bighorn Estates, Z'own of Vail; Esgle County, Colorado, being more particularly described as follows: The west 12 feet and the south 12 feet except the east 5 feet of said Lot 6. Said strip of land contains 2527 square fee or 0.058 acres, more or less. r d 0RD9NANCE N0. 19 SERaES OF 9994 P00CI ORDIIIlYO'@tltlCE tl rP90eG'Y UIO11G P9 RI1AA11T OF tltl'~Y 1f A19D SEatlER EP'iJEEYtlEGYI II y AND CREATBNG IPEDESTR@AN ABVD RSG9iT OF lfVAY E14SEMENT, tltlb'0TER LI9F9E EASE9VIGN0 y PVBLIV AOiCEr7a7y D6'9W'1\M<AE C89tlD 49TVLMlf [EAS[EMENT BY PLAT OR SEPARAl'E BNSTRUNIENT UVHEREAS, the sewer easemen4 on the UVaterford site, now knouv as Liftside, more fully described on Exhibit "A" a4tached hereto and incorporated herein by reference (the "EasemenY'), is curren4ly encumbering a certain parcel of real estate (the "ProperQy") more #ully described on Exhibit "A"; and UVHEREAS, the Easement allouvs the easement user the use thereof for the construction, maintenance, and reconstruc4ion ofi a sevver; and WHEREAS, this Easement is to be replaced by a new public access, drainage and utility easement to be created by plat or separate instrument; and WHEREAS, the right of way for the chord segment of 1Ales4haven Drive, more fully described on Exhibit "B" attached hereto and incorporated herein by reference, is being replaced by a pedestrian and right of way easement to be created by plat or separate instrument; and WHEREAS, the owner accepts and ratifies the vacation, abandonment, release, termination and grant of the easements; and WHEREAS, the vacation of the sewer easement and right of way easements to be replaced by easements created by the final plat, Liftside/Cornerstone or by separate instrument are provided for in S.D.D. IVo. 4. NOVU, THEREFORE, in consideration of Ten Dollars ($10.00), the mutual covenants and promises contained herein and other good and valuable consideration the receipt and sufficiency of wrhich is hereby acknowledged by the parties thereto, the Easement User and the owner _ covenant and agree and the Town Council ORDAIIVS AS FOLLOlA/S: 1) The Easement user, on behalf of itself, its successors and assigns, by this instrument hereby forever abandons, vacates, releases and terminates the easements as more fully described on Exhibits "A" and "B" and hereby conveys all the right, title, interest in and to tne tasement to the ovvner. 2) This vacation shall be binding upon and enure to the benefit of the Easement User and the owner and their respective successors and assigns. 1 Ordinance No. 19, Series of 1994 4 3) Shall be created by the final plat, Liftside/Cornerstone or by separate instrument a pedestrian and right of way easement, a water line easement, a public access easement, and a public access, drainage and utility easement. 4) If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed 4his ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5) The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6) The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7) All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewrith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylawr, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED OIVCE IiV FULL OIV FIRST READIfVG this 16th day of August, 1994, and a public hearing shall be held on this Ordinance on the 6th day of September, 1994, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk ~ 2 Ordinance No. 19, Series of 1994 ~ READ AND APPROVED ORI SECOND READING AND ORDERED PUBLISHED 4his day of , 1994. . Margaret.A. Os4erfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk C10RD94.19 3 Ordinance No. 19, Sarias of 1994 ORDINANCE 6V0. 20 SERBES OF 1994 , AN 0RD9NANCE CREA`171OVC~ A U~IL9TY EASEMENT FO(~ THE CO!/EF3ED BRlDta~ BU1LDING V1/HEREAS, it is necessary to create an easement for the construction, maintenance, and reconstruction of transmission or distribution or systems to provide services by utifity to 4he Covered Bridge Building; and VNHEREAS, it is necessary to locate the exclusive easement across property owned by the Town of Vail; and WHEREAS, the easement is more fiully described on Exhibit "A" attached hereto and incorporated herein by re#erence. NOVV, THEREFORE, BE IT ORDAIiVED BY THE TOVVN COUiVCIL, THE TOVUN OF VAIL, COLORADO that: 1) A utility easement, more fully described on Exhibit "A" attached hereto and incorporated herein by reference, is created which allows the easement user the use thereof for the construction, maintenance, and reconstruction of transmission or distribution or systems to provide services by utility. 2) If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions , of this ordinance; and the Town Council hereby declares it wrould have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact 4hat any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3) The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and wrelfare of the Town of Vail and the inhabitants thereof. 4) The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution coniniericed, nor any oiner action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 1 Ordinance No. 20, Series of 1994 ~ 5) All bylawrs, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. IfVTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IfV FULL OiV FIRST READING this 16th day of August, 1994, and a public hearing shall be held on this Ordinance on the 6th day of September, 1994, at 7:30 p.m. in the Council Chambers of the Vail fViunicipal Building, Vail, Colorado. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk READ AfVD APPROVED OiV SECOiVD READIIVG AiVD ORDERED PUBLISHED this day of , 1994. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk C:\ORD9420 2 Ordinance No. 20, Series ot 1994 t EASEP9ER1'%' AGREEPREN'I' APiD GRAIV'%' OF EASENlENT This EASEMENT AGREEMENT anci GRANT OF EASENlENT is anacie and entered into this day of , 1994, by and between the 'd'OWRT OF VP?ILo COLORADOo a COlOgaCiO municipal COgpOY'Stiori ("Grantor" ) and COVE1dED Blt%DGE BUILDING, I,TDe, a Cologado Limitecl Partnership ( "Grcantee'° ) s WHEREAS, Grantee desires to establish, for the benefit of Lots fictl and "d" and the southwestercly 4feet of Lot "bl'o Block 5-B, Vail Village First F'iling ("Grantee ° s Property" a conciuit for the installation of electrical and telephone service lines across a portion of Lot "b"o Block 5-Bo anci a portion of Tract "b", Tract "c" and Bridge Street, all in Vail Village First F'iling, as more specifically identified on Exhibit A (the "Grantor°s Property"); and WHEREAS, the Grantor is willing to grant to Ggantee ancl its successors and assigns mn easement across the Grantor°s Property, according to the terans and conditions of this Agreemerat; 1VOW, THEREFOIiEa in consideration of +the anutual promises ancl covenants contained hereino the parties aggee as followse le Grant of Easement for iJtility Useo The Grantor hereby grants and conveys to Grantee and its successors and assigns an exclusive easement (hereinafteg the "Easement") for the use by Grantee, its successors and assigns, and any utility company proeiding electrical and/og telephone utility service across the Easement, of the Grantor°s Property for the following useso For the installationo anaintenance and repair of underground electrical and telephone utility lines and facilitiese TO %iAVE AND TO HOLD 'the Easement unto Grantee, and its successors and assignsa The Easement shall run with the lancl described as Grantee°s Propegty and staall be appurtenant to the Grantee°s Propegty so that atransfer of title to all or any portion of the Grantee°s Property shall automatically transfer a proportionate interest in the Easemento 2. Restoration of Grantor°s Propertvo At the conclusion of installationa maintenance or repaig of any utility lines anci facilities upon, through og under the GraI1tOY°s Propertyo the Grantee, or its successors in interest served by such utility lines and facilities, or the utility providers associated with such lines, shall restore the surface of the Grantor°s Propesty, as nearly as possible to its existing stateo 3. Maintenance and Repair of Grantor°s Property> Grantee, Exhibit "A" its successors and assigns, shall be fully and solely responsible for the maintenance and repair of the improvements located on the Grantor's Propertye Grantee, its successors and assigns shall be responsible for any damage to the GgantOg°s Property caused by the placement and operation of the improvements on the Grantor°s Property. Any utility company using this Easement shall use its best efforts to install and maintain the utilities provided for herein without disturbing the use of the Grantor°s Property and shall restore the surface of the Easement to its original condition as soon as possible after completion of its worko 4< Covenant to Run with the Grantor°s Propertv and Grantee's Propertye The Easement granted herein shall be perpetual and shall run with the land described as Lots "c" and "d" and the southwesterly 4 feet of Lot "b", Block 5-B, Vail Village First Filing, and that portion of Lot "bl', Block 5-B, and Tract "bl' and Tract "c", Vail Villaqe F'irst Filing more specifically identifieci on Eathibit A a 5. Reservation of Riqhtse The Grantor reserves the right to grant other easements across the Grantor°s Property which will not interfere with the Easement granted herein to Granteeo TOWN OF `IPeILo COi1eL^ed BY'idge Builciing, Ltdo a Colorado municipal corpormtion Grantee Byo BysEast-West Partners, Inc. Titlee Titlee Genegal Partner Byao Titleo rp\easementetov 2 r , STATE OF ) ) SS. COURTTY OF ) The forcegoing instruanent was aclcnowleciged before me the day of , 1994, by Peggy Osterfoss as Mayor of the Town of Vail, State of Coloradoa My commission expirese Witness my hand and official seala Notary Public STATE OF ) ) SSe COURTTY OF ) The foregoing instrument was acknowledged before me the day of o 1994, by Harry F'rampton as Presiclent of East-West Partnersa Inco, General Partner of Coverecl Bridge Builciing, Ltdo My commission expirese Witness my hand and official sealo Notary Public 3 RCV bY:Xer,ox Ieiecopier 'T021 ~ 9- 2-94 ~ iU; 4i,ah? ~ CCi'i"( ECM;UUPrNAUNLAfuhLl-~Hnt,~iiJ.4 1 r i . . . . . . + i • t EXHIBIT A ~ L.EGAL aW.WPmW . YhI'o& 20 ftt spros of land, balng 10 &0 oP'f eadf. . side Of M~.° ' &w,om~s ~s~r.~~ c~t&'a7~ locatmd ks lrvct B av~d Lot 6. 8l~r ~Vag Vnag4. Fdrvp FIing SubdivWon o.s tled undev, Recqotloh No. ~6j82 in thq pOot 80ak of CaVe Gaunty vt Poge 49 (&r° Sheat No. Y) and'; Page 50 (far Sh~~ Na 2),, the cwterllnes being mom parFlcv/ar~p dascrbod c~s Azi/oww S 1RIP I lOo Y Beginning ot Me sote~west eor°rer of said Lot b, Block 5--8, thence 5 6.37900° 9' a distoce of f557 feet along the south /ine of said Lot b to ffie iiue Pa/~t¢ of Beginning; ffienCo dong soid cwtedlne, N 20!W40' Ea dlstance of 41.75 feet to fhe Paint of T&mfnotlon. Sofd sgro of /and €on'toins 833 squate Amp (0,019 acres), more a' . las$. SMP NO. 2 . : Begirrnln~ ~t the southeast cevner,of wld Lot b, ftek 5-8, thence Id 6379 00" W a distdnce of 25.64 f~t alcng tge .,auth line of soid Lot b to gge True Poa~t of f3eginning; fhance a~mq soid cen tawi?m A! 44 *05 °44:' E a dfstonee of J8. 79 fee# to v p4in t; tirence S 6444'36° E;:o dlstance of 91. 5f feet to v poin t; thence S 14~N'02° E, 19.02 J;`eet to a perr7t~ thence S 3°38'J4" W a . Cistance of 0.84 feat :to the Prue f'olnt of Beglflning fo? Strip No. 3 gareinof~er described; thanee coriflnutng S.3 ~38 34 ° W o dlstorrce of 35.68 feet ta apaint; thence S f,Jy.5'017p Ea distonce of 20.8t feet to the Point of 7'er»inotion. 5'eid strip of land contoirts 4093 square feet (0.094 acres), more , or /V= 5rR/P N. J ; • ~ OeginnIrag'ot the Pruei P07t of &eginniWig as desc7bed m Strip No. 2 OreminFaefotv descrb94P Oonce AI 8975'.3.3"' E ct disfonce o¢ 28.58 • . . feet to a ponn 4~ thenc~ S JO 71 °O1 ' E e? destwce of 20 61 feet to g pQb?; Mevce S 1.3°4176" W adistance of 61.95 feet to o,vointe Qhence S 0123°4,5° w a distance of 56.23 Met ~~o the Polnt of 5aid stro of land co~ta/»s 3P47 square &ef (0.072 ocres), more or , Va.• LEGAL. 639 • . i - - - - - PRA°OSED 20' ORAINAC£ EASEMENr -r TRACT B ~='OWREV eR/OC£ LECAL OESCxt/PnpV STR/P NO. 1 ~ . 7hree 20 /oot strips o/ /anQ being 10 /eef on eoch sicx o.th.Wowing described centMines, /ocoted in T oct B ond I r. f~ B/ock 5-8, ?od 071oge, First Fi'ing Subdioision as /7ed ucorr ~ Recepbon No. 96J82 in the P/ot @oa4 af Eoq/e Counly ~:r a^. (/or 94nef No. J) ond Poqe 30 (/d Shnnf No. !hr ...if..i.~~~ C0,9E being more porticu/oily describe0 os /d/owr. £DGE QF WAIF"R q 1y S, Oo. E ~ STR/P NO. 1 ~ 0.,It ~ C/r'EEK Beginnin9 ot the sou[hwest comer o/ SoiA Lot b, B/ock -t, (l:•~., ~'yj WALL 5 637900" E o dis[once of 15.57 feet o/ong the soutt :mr a/ ~mr Lot b to the 7ive Point o! Beginnlrrq,- thence Wov~g ~c:~ LQT O TRACT B centeiline. N 2049'40' £ a disfonce o/ 41,75 J'eet to (!i^ !'ch( L OT b EDC£ OF ASPHAL T_ Terminotion. Soid sbip o/lond contoins 835 squore /eet (0.019 ocir-l, n~c.~ I \ po ,~,6 ~ -0hNY STA/RS /ess. . • P.OB. Bs ~ ~ }6• \ ~ SIR/P NO. 1 PROPOSED 10' UIIUTY EAS£MENT 57R/P NO. 1 BeginninF ot the southeosf comei oJ soiA Lot b, B/ot4 l•, (l , nr - ~ •O~ ~ f\ N 637900" W o dlstonce o/ 25.64 feet o/ong the soul.', 14i,N c 00 LOT C r• b~ ~ ~ . Lot b lo the Troe Point of Baginning; thence dong sv`~ cmteAine, N 44 i75"44" E o distonce a/ J6.79 /eel ta c ryb q,~h P.O.S. -BR/CK PA7N fhenee 5 647I36" E o O/stanee o/ 91.51 /eef to o ;ne -rr S 1IJ4102" E. 19.02 /eet to o pant,- thence S JJB:;•=' k' u ~ BU/LD/NG ~ 1 y9~ distonce o/ 0.84 /eef to the T2a Pdnt of Beginnin9 /c• Sl-:b bO`F 084" TO P.O.S. QF SIR/P NO. J 3, hveino/ter described.thence canfxruing S J3B.S4 " w o v~ LOT d ~6 \0 N` distonce o/ J5.68 feet to o point: thmce 5 1J7500' F r. dis~-;n, ~O 0 a C.QS M£1ER5 0/ 20.87 feet to the Poinf oJ Termination. /v 8975:7J" ~ ry Soid strip of/ond contoins 409J spua,e /aet (009s ou~•s), mu•• 0 • ~ ~ o or /ess. ~ L OT O ~ I ry I~ ~ rn \o ~ 57R/P NO. 3 LOT e ryy~ry Beginning ot the Tiue Point of Beginning oS descnbeo r~ DOo ~ Q m 1 y 5~R C A R B~i G£ 9 4 E D 2 h erein b el o r e d e s c r h e d.* t h e n c e N 89 25 3 J" E o d L s 7 r;- r c r o i A.: ~ L Q O e ~ feet to o painf,- thence 5 J077 01" E o distonce o/ 10 6'1 ;ccr t,, BU/LD/NC - • o point; fhence 5 JJI/76" W o Cistance o/ 61.95 /eet fr, O n~r%ni fhence 5 017J45" w o Olstonce o/ 56.7J /eet to the %Wnr o/ `Ooo 0~' 1 Teiminofion. s e• [~T f ' y LOT b Said strqo o/ /ond contomt 31I7 square leef (0.072 PO £R less. EDGE RF ASPHALr~ Re: L£GAL.6J9 m 0 / ~ ASPHALT I ' 8273 00' • / 98J6. - ~I I LOT C OR/ tE LEGEND PRA°OS1~D 20" U17UTY EASEMENT . I I STR/P N0. J £n517NG 7F7lFy0VF PELES7.IL . ,`~f I I . O OPA/N INCET GRAPHIC SCAI.E NI I PONfH Q757AVG 4EC7HC IA.WSFDUfR h ~ a~ ~ ph~1vE ~ D4 GS vAtW 1 loeh ~ ZO R ' . 56" G5/P iC K.ISt~2 ~ " v a ea, v:e ~g ~~ffi x-~ ~J, q~ EAS.='.ENT ,t4AP .c_ Y i«caoo `'°9 A 4~ M ~"9(t,~ 4 . : . ORDINARICE NO. 15 SERiES OF 1994 AR9 ORD91VRaNCE RESTR~~~ING THE 5ALE OR POSSESSION OF ASSAIDLT VIlEAPOIVS. UVHEREAS, Town Council finds and declares that the use of assault uveapons poses a ~ . threat to the health, safety, and security of all citizens of the Town of Vail; and WHEREAS, Town Council finds that assault wreapons are capable both of a rapid rate of fire as well as of a capacity to fire an inordinately large number of rounds vuithout reloading; and UUHEREAS, assault weapons are designed primarily for military or anti-personnel use; and UVHEREAS, Town Council finds that law enforcement agencies nation wide report increased use of assault weapons from criminal activities that have resulted in a record number of related homicides and injuries to citizens and law enforcement officers; and WHEREAS, Town Council believes it is in the Town of Vail's best interest to be proactive and a leader in the restriction and regulation of assault weapons and thereby set the tone for local governments to enact such regulations. fVODU, THEREFORE, BE IT ORDAIfVED BY THE TOUVN COUfVCIL OF THE TOUVN OF VAIL, COLORADO THAT: Section 1 (a) Leqislative Intent. The Town Council hereby ordains to place reasonable and necessary restrictions on the sale and possession of assault weapons in the Tovun of Vail vuhile placing no restrictions on the right of citizens to use weapons which are primarily designed and intended for hunting, target practice, and other legitimate sports and recreational activities and the protection of home, person, and property. (b) Definitions. The follodving words and phrases, when used in this section, shall have these meanings respectively ascribed to them: 1) Assault weapon. The general characteristics of an assault weapon may include the following features: A shorter length than recreational firearms; a folding stock; a modification of an automatic firearm originally designed for military use; a greater rate of fire or firing capacity than reasonably necessary for legitimate sports, recreational or protection activities and shall include all firearms with any ofi the following characteristics: a) All semiautomatic action, centertire rifles uvith a detachable magazine with a capacity of twenty-one (21) or more rounds. b) All semiautomatic shotguns with a folding stock or a magazine capacity of more than six (6) rounds or both. 1 Ordinance No. 15, Series of 1994 . , e c) Any firearm which has been modified to be operable as an assault weapon as defined herein. d) Any part or combination of parts designed or intended to convert a firearm into an assault weapon, including a detachable magazine with a capacity of ivventy-one (21) or more rounds, or any combination of parts from which an assault weapon may be readily assembled if those parts are in the possession or under the control of the same person. f) Any weapon listed in subsection (h). 2) Fixed cartridqe shall mean that self-contained unit consisting of the case, primer, propellant charge and projectile or projectiles. 3) Maqazine shall mean a box, drum or other container which holds and feeds ammunition into a semiautomatic rifle, shotgun or pistol 4) Pistol shall mean aWeapon originally designed, made and intended to fire a projectile (bullet) from one (1) or more barrels when held in one (1) hand and having: a) A chamber as an integral part of or permanently aligned with the bore or having a breech-loading chambered cylinder so arranged 4hat the cocking of the hammer or movement of the trigger rotates it and brings fihe next cartridge in line with the barrel #or firing; and b) A short stock designed to be gripped by one (1) hand and at an angle to and extending below the line of the bore(s). 5) Rifle shall mean a weapon designed or redesigned, made or remade and intended to be fired from the shoulder or hip and designed or redesigned or made or remade to use the energy of the explosive in a fixed cartridge to fire only a single projectile through a rifled bore for each single pull of the trigger and shall include any such weapon which may be readily restored to fire a fixed cartridge. 6) Semiautomatic shall mean a weapon which fires a single projectile for each single pull of the trigger which automatically chambers the next round for firing and wrhich employs a magazine. 7) ShotQun shall mean a weapon designed or redesigned, made or remade and intended to be fired from the shoulder or hip and designed or redesigned and made or remade to use the energy of the explosive in a fixed shotgun shell to fire through a smooth bore either a number of projectiles (ball shot) or a single projectile for each pull of the trigger and shall include any such weapon which may be readily restored to fire a fixed shotgun shell. 2 Ordinance No. 15, Series af 1994 c) Specific weapons not included. As used in this section, assault weapon does not include any of the following: 1) All wreapons that do not used fixed cartridges, all weapons that were in production prior to 1898, all manually operated bolt-action weapons, all lever-action weapons, all slide-action weapons, all single-shot weapons, all multiple-barrel weapons, all revolving- cylinder wreapons, all semiautomatic weapons for which there is no fixed magazine with a capacity of tuventy-one (21) or more rounds available, all semiautomatic vueapons that use exclusively en bloc clips, all semiautomatic weapons in production prior to 1954 and all rimfire weapons that employ a tubular magazine. 2) Any firearm that uses .22 caliber rimfire ammunition. 3) Any assault weapon which has been modified either to render it permanently inoperable or to permanently make it a device no longer defined as an assault uveapon. d) Supplemental provisions. Except as specifically stated herein, the provisions of this section are independent of and supplemental to any other provisions of law, and nothing shall prevent a device defined as an assault weapon in this section from also being regulated under other provision of lauv. e) Possession of assault weapons unlawful. It shall be unlavuful to carry, store, keep, manufacture, sell or otherwise possess within the Town of Vail a weapon or weapons defined herein as assault weapons, except that this subdivision shall not apply to: 1) Any federal, state or local government agency or to any sworn members of said agencies acting within their official capacities. 2) Any assault weapon which is being used as a movie prop for any motion picture or television program vuhich is being filmed in whole or in part within the Town of Vail if, prior to such use, the police department is notified in advance in uvriting of the date, time, location, production schedule and days upon which such use shall take place and the type and serial numbers of the firearms. 3) The transportation of any assault weapon through the Town by a nonresident who is in legal possession of an assault weapon or a person carrying a permit issued under subsection (f). f) Conditional exceqtion. Any person over the age of twenty-one (21) years who obtained an assault uveapon legally prior to the e#fective date of this section may obtain a permit to keep, store and possess said assault weapon if: , 3 Ordinance No. 15, Series of 1994 , 1) Said wreapon is properly identifiable and contains its original serial number. 2) An application for a permit for each assault weapon is filed with the police department within sixty (60) days of the effective date of this section pursuant to such procedures as the department may establish. The application shall contain a description of the firearm that identifies it uniquely, including all identification marks and numbers, the full name, address, date of birth and fingerprints of the owner and the address where such assault weapon will be stored and such other information as the department may deem appropriate. The place of storage and possession shall not be changed without notification to the department of the proposed change in location and when said weapon will be transported. The department may charge a fee for registration not to exceed the actual processing costs of the department. . 3) The department shall issue a permit which shall identify the weapon and where it is to be stored. 4) The information required for the registration and permitting of assautt weapons shall be treafied as confidential and shall not be made available to members of the general public. The Council finds that release of such information would constitute an unwarranted invasion of personal privacy and could endanger the life or safety of person at the premises where an assault weapon is located. _ The information on a permit application shall be used by the Town only for law enforcement purposes. g) Sale or transfer unlawful. It is unlawful to sell or transfer possession of an assault weapon possessed pursuant to subsection (f) within the Town of Vail. h) Specific qrohibited assault weaqons. It is unlawful 4o carry, store or otherwiise possess within the Town of Vail any of the fiollowing weapons vuhich are hereby declared to be assault weapons except as provided in and subject to all the provisions of this section: 1) All of the following specified rifles are prohibited: a) Norinco, Mitchell and Poly Technologies Avtomat Kalashnikovs (all models). 6) Action Arms Israeli Military Industries UZI and Galil. c) Beretta AR-70 (SC-70). , d) CETME G3. e) Colt AR-15 and CAR-15. f) Daewoo K-1, K-2, Max i and Max 2. g) Fabrique Nationale (FN/FAL, FfV/L4R and FfVC). h) FAMAS fViAS223. i) Heckler & Koch HK-91, H-93, HK-94 and PSG-1. j) MAC 10 aRd MAC 11. k) SKS uvith detachable magazine. I) SIG AMT, SIG 500 Series and SIG PE-57. 4 Ordinance No. 15, Series of 1994 I m) Springfield Armory BM59 and SAR-48. n) Sterling NIK-6 and SAR. o) Steyr AUG. p) Valmet M62, M71 S and M78. q) Armalite AR-180 Carbine. r) Bushmaster Assault Rifle (armgun). s) Calico M-900 Assault Carbine. t) Mandall THE TAC-1 Carbine. u) Plainfield Machine Company Carbine. v) PJK M-68 Carbine. w) UVeaver Arm Nighthawk. 2) All of the following specified pistols are prohibited: a) Action Arms UZI. b) Encom MP-9 and MP-45. c) MAC 10 and MAC 11. d) INTRATEC TEC-9. ' e) Mitchell Arms Spectre Auto. f) Sterling IVIK-7. g) Calico M-900. 3) All of the following specified shotguns are prohibited: a) Franchi SPAS 12 and LAW 12. b) Gilbert Equipment Company Striker 12. c) Encom CM-55. 4) Other models by the same manufacturer that are identical to fiirearms listed in subdivisions (1), (2) or (3) except for slight modifications or enhancements, including, but not limited to, a folding or retractable stock; adjustable sight; case deflector for left-handed shooters; shorter barrel; wooden, plastic or metal stock; larger clip size; different caliber provided the caliber exceeds .22 rimfire; or bayonet mount. 5) Firearms which have been redesigned from, renamed, renumbered or patterned after one of the listed firearms in subdivisions (1), (2), (3) or 4hose described in subdivision (4) regardless of the company of production or distribution or the country of origin or any firearm which has been manufactured or sold by another company under a licensing agreement to manufacture or sell the identical or nearly identical firearms as those listed in subdivision (1), (2), (3) or those described in subdivision (4) regardless of the company of production or distribution or the country of origin. i) Specific maqazine qrohibited. It shall be unlawful to carry, store or otherwise possess a magazine which will hold or may be modified to hold twenty-one (21) or more rounds. j) Penalty. Any person, firm or corporation vuho is convicted of violating any provision of this section shall be punished by a fine of not less than one hundred ($100.00) or more than nine hundred ninety-nine dollars ($999.00) and a term of incarceration of not less than ten (10) days nor more than one hundred eighty (180) days. 5 Ordinance No. 15, Series of 1994 k) Violation; disposition. Upon a conviction of violating any provision of this section, the weapon sha(( be confiscated and destroyed under section 9.56.100 of the Municipal Code of the Town of Vail. Section 2 If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regard(ess o# the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3 The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. Section 4 The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5 All bylawrs, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AIVD ORDERED PUBLISHED ONCE IIV FULL ON FIRST READING this day of , 1994, and a public hearing shall be held on this Ordinance on the ~ day of , 1994, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Margaret A. Osterfoss, Mayor Holly L. McCutcheon, Tovun Clerk , 6 Ordinance No. 15, Series of 1994 REND AND APPROVED OfV SECOND READING AiVD ORDERED PUBLISHED this day of , 1994. Margaret A. Osterfoss, fVlayor ATTEST: Holly L. McCutcheon, Town Clerk C:10RD94.15 7 Ordinance No, 15, Series of 1994 1 , , tltlll EItl1 OR/'i 0 M D UBtl0 TO: Design Review Board FROM: Community Development Department DATE: August 17, 1994 SUBJECT: A sign variance request for the Roost Lodge located at 1783 fVorth Frontage Road/Lots 9, 10, 11, and 12, a resub. of Buffehr Creek Subdivision. Applicant: Julian and Chris Mazili Planner: George Ruther 0. DESCRIPTV0N OF THE REQUEST The applicant, the Roost Lodge, represented by co-owner Julian Mazili, is requesting a variance from the Town of Vail Sign Code, specifically from the wall sign 9-inch projection and maximum 20 square foot size requirements. The applicant currently has a wall sign which does not conform with the Town of Vail Sign Code. The existing sign, originally approved in March of 1979, is an illuminated, cabinet box sign approximately 93 square feet in size and is mounted 5 to 6 feet from the face of the ' building wall. The existing sign is located on the south face of the registration building facing in a southerly direction towards the North Frontage Road and I-70. The new sign the applicant is proposing will be displayed in approximately the same location as the existing sign. The proposed text on the sign will read "Fi00ST LODGE". The size of the sign proposed by the applicant is approximately 33 square feet in overall size with the text being a maximum of 20 square feet in size. Thus, the need for a wall sign, size variance for a sign greater than tlie maximum 20 square feet and a variance for a wall sign projection of 5 to 6 feet is required. . Section 16.04.320 (Definitions) of the Town of Vail Sign Code defines a wall sign as: "a sign attached to, painted on, or erected against a wall of a building or structure with the exposed face of the sign in a plain parallel to the base of the wall and not projecting more than 9 inches from the base of the wall." Additionally, Section 16.22.155(B) (Size - Wall Signs - Single Business Use) permits a single business: "2.5 square feet of sign for each 5 front lineal feet of the building with a maximum area of 20 square feet. The combined maximum area for more than one sign shall not exceed 20 square feet." . , II. FINDINGS AND CRITERIA FOR APPROVAL Before the Board acts on a variance application, the applicant must prove physical hardship and the Board must find that, A. There are special circumstances or conditions applyinq to the land buildinqs topoqraphy, veqetation, siqn structures or other matters on adiacent lots or within the adiacent riqht-of-way which would substantiallv restrict the effectiveness of the siqn in question; provided, however, that such sqecial circumstances or conditions are unique to the particutar business or enterprise to which the applicant desires to draw attention and do not applv qenerally to all businesses or enterprises. Staff Response: Staff believes that special circumstances, applying to the Roost Lodge restrict the effectiveness of a wall sign mounted 9 inches or less from the building wall and that a maximum size of 20 square feet, exists. Specifically, the registration building, the location where the applicants are proposing their sign, has a unique front eave and front elevation design which would adversely impact the effectiveness of a wall mounted sign 9 inches or less from the face of the building wall. The front elevation is nearly all windows. To mount a wall sign would be difficult from a structural standpoint . and would affect the amount of natural light allowed to filter into the registration/lobby area of the hotel as well as the living space located above the registration/lobby area. Secondly, the front eave design on the registration building is such that a wall sign mounted 9 inches from the building face would have a limited view corridor. .The front ' eave on the registration building is a prow in design, with the eave projecting out at its greatest point approximately 6 feet. To mount the sign pursuant to Code would, in essence, bury the sign up underneath the eave, therefore limiting the amount of visual exposure (see visibility diagram attached). The Roost Lodge is dependent upon business generated by traffic on both the North Frontage Road and the Interstate. The proposed sign ptacement will be approximately 150 feet from the Interstate. Per the Letter Visibilitv Chart submitted with the sign application by the applicant, prepared by the Colorado Institute of Technology, the maximum impact for readable distance of 150 feet would be a letter height of 15 inches. The proposed letter heights for the-Roost Lodge sign are 15 inches for the text "Roost" and 8 inches for the text "Lodge". Again, the applicant has proposed the text portion of the proposed sign to not exceed 20 square feet. B. That special circumstances were not created bv the applicant or anvone in privv to the applicant. 2 n ~ Staff Response: The current owners of the Roost Lodge purchased the accommodation facility in the spring on 1994. Staff believes that the applicant did not deliberately create unusual circumstances that would not allow him to adhere to the wall sign 9-inch projection requirement of the Code. Additionally, since the Roost Lodge building was constructed in the 1970's, prior to the construction of I-70, it was not of any action undertaken by the applicant which caused the building to be located the distance it is from the interstate. C. That the qrantinq of the variance will be in qeneral harmony with the purpose of this title and will not be materially detrimental to the persons residinq or workinq in the vicinitv, to adiacent propertv, to the neiGhborhood or to the public welfare in qeneral. Staff Response: Staff feels that the request for the variance allowing the applicant to construct a wall sign greater than 9 inches from the wall base of the building and to further allowr for a sign greater than the 20 foot maximum currently allowed by the Sign Code is reasonable, and is in harmony with the general purpose of the Sign Code, since the applicant is not proposing to create the text portion greater than 20 square feet. Staff does not believe the requested sign will be materially detrimental to other persons or businesses residing and conducting business in the vicinity. D. The variance applied for does not depart from the provisions of this title anv more than is reauired to identifv the applicant's business or use Staff Response: Again, as stated earlier in this memo, the applicant is requesting only to erect the sign far enough from the building to allow the sign to be adequately viewed from the North Frontage Road and the Interstate, and to have the text no greater than 20 square feet. The additional 14 square feet of sign area requested by the applicant is mainly for aesthetic purposes and to create harmony between the sign and the existing architecture of the front eave. esl. STAFF RECOflAMENDAY00N Staff is recommending approval of the requested sign variance to allow for a wall sign to be mounted greater than 9 inches from a building face and to allow the proposed sign to be 34 square feet rather than the maximum 20 square feet as outlined in the Town of Vail Sign Code. Staff has reviewed the sign, location, lighting and other characteristics of the sign and finds that the proposed sign is in harmony with the Sign Code and variance criteria listed above. c:\geo rge\memos\roost.8 t 7 3 .TI 11 -'~~e-94 Ti-I11 1 T_ Gt'~ H T Y-. HTFf'H S T C;NS . ;r . ~ - - - ~ ` ~ ~ ~ ~C ii TECHSIV ~ i~ , - . $ ~ y~ . DATE: ,Tuly 28, 1994 ~ . ; . ; T0: Town of Vail . Desiga & Reyiew Board FROM: Larry Asi . RE: Roost Lod ardship Varianc,e . ~ ; . . ~ The new owners of the Ruus1 Lodge have inher{ted a sign of approximately 92 square teet which doe5 not 1 comfort to siie, placemerit or ~ontemporary standards. 'Ihey wish HigbTech to fab~icate a repjacement,.sign that will conform to alt aspects of the current sign code. However the fotlowing two variances are being requested. Variance numher nne, projecEion. The only place for placement of a wall sign on, th~ building tkat can be visiblc from the east and the west directions, is in the peak of the registration building. The Town of Vait Sign Code, sect;on 16.04.320 1iii-iiLs wall signs to not projecting more than nine inches frorn the face of the wall. . ; The Tawn of Vail Sign Code, saction 16,20.210 limits wall signs to 20 square Feet. Per the definition in'section 16.04.320, t}ie square footage includes the surround border outside the text. ~ The new sign is being proposed as shown on the attached drawing. The distance from the walf to the frOnt of the ~ eaves, ratigeD from approximate?y 4 to 6 feei. Placement against the wall is not passbhle sinCe the wa11 has : windows permitting light and ventilation to the second levet li-ving unit. Placement agairtst the wall is also not ~ Practical since the sign would not be visible, excePt for a 10 to 20 degree N7ew°in qrndqr, frorn the roadwa j $ . c. . Y• From s safety feature, trsfTic driying on North Frontnge Road Wcst, should be ablc ?o scc thc IodSe nanie witli . sufficient time to sign a turn and slowdown safely. A variance as to project+on from ilie wsll would permit the' above goa1s to be achieved.1n addition, t'rom a stnictural point, bracing a raceway'across the beam (not to e.xtend beyond the roof 66e), and fastening the sign to the supporting raceway and tci the eavES vig haclc rracing, will provide the strength tq support the weight and hoid the sign rigid in high wind cbnditions. ; Currentiy the RooS4 Lodge has teat that is 19" high for the ROOST LODGE, and 10" high for EC4NOMICAL ~ LODvING- HEATBI3 YUUL, "che attached request contains text that is 1 S" high for ROOST, and high for LODGE, a siqnificant reduction in size from the existing sign. The area arniind the cign is t?Ping viewed as . decorative and not text or logo or anything directly associated with the property, but an attempt to make the sign f less obtrusive as a sign. f i HICHTECHSIGIti'S P.O. I3ox 2688 Production Ceiilcr Aspxn & Vail, CO 81658 910 h'ottingham Road Glcnwood Sprgs. 303.949.4563 Su;tc S.2 303.943.6693 FAX: 949-4670 Awn, CO 81620 , .T111 N T I-. HTF~:H ~ T f; hJ.ci P_ ~~t•~ a • - - - - , . ' . i y } i The Sign placement will be, app,*oximately 150 fee4 from 170. Pcr tho attaciicd visibility chart, maximum iinpact , would be reachca for Raost, but not for I,odge text. In addition, the colors selected are not the maximum j visibility of red or black ori white. VVith a placement near the face o#'the building, (but inside 4he two exi5ting beams), and a 45. degree best viewing angle, at 65 mijes per hour a driver would have 125' tc, see the sign. Thia woutd tquate to 1 1/2 seconds before the driver was Fast the sign. This propeiiy eompetes with other lodges for drive by Yraffe (the majority of iti revenues). The West Vnil Lodgc and VVendyys, bo.th nearby busiciesses, bt?th ; have sign, vvhen the perimeter of the.si$n is measured, exceed the limi4 SeY iri the ordinanCCe, y As demonstra.ted above, t}ie new owners of the Roost Lodge have a hafdship that is nciti cauced hy them, and ~ could be corrected bp permitting 4he sign to be attacbed to the eaves and projectin g beams; as shown ori the attachec9 drawings. . ; i . ; ; i 1 s 7 i i ~ ~ 1 ~ i ' ; .T111 -'7rt-o4 T 1-4 11 1 7: Gt•a. H T f:H TF?:H T t-; N.~. P_ Gf.ri . G1~JS . . : ~ ~ ~ . . . . ; ° - x TECHS~ . • • r , ~ . - SIG'N. . ~ DRAWING' P.O. BOX ibes , vAv4 co 81658. 303.949.4545 FAX: 303.90.4679 . , _ , - - - ~ _ -1- to L 1-7-7~- ~ ~ _ • . I_-a.. ; _ _ - - L t . ~I ~ I - - - - ; JOB # DATE----~ E3Y ~ fVF~~ CUENT.~L~'0 ~ ~ CONTAC'T G s!~? /f'I~}'LI ~ ~ SCALE~ ~ PHONE FAX ~ ; ,.TIII -'7St -4+4 TH11 1 7: GfS H T rNTFf":H .~i T rNti i i • ~ t A DRAWING ~ P.d.'E3O?t aGOa . VA1L, CO fs1450, 303.949.4565.FNt; 3:03:949.4679 ' . ~ ' i ; • • ; ' 1~ETTER VIStlBUTu CHARU ~ . . ~ ; €iEA@ABLE . . . ; RRA3tIRAUM DISTANCE READABLE FOR MAKIMUM 1E77ER ~ : QISTAPdCE iMPACT liE1GF{T - . ~ ~ 100, 30' 3° . ~ 1 Jo~ 40 ~ 4a • i 200' 60` 6" i ' 350I eo' 8p 400' 901 an 450' 100 100 - " : 525' 120' 1 2° : 630' 150' 15" - '150' 180' 18" 1000, 240' 24 a 1250' 300' 3G" 1500' 360' 36° ~ 1750' 420' 42° ; , 2000 480' 46" ? 2250' . 540' 54" ` 2500' 600' 60" ' , N0TE: The followlna distances will vary ar,,)rr.xt- mat~}~y 10% with va!ious co'or combinafions ' ~ 5,280 equals ore 1 mile rraximum distanc9 in . color would be R~~ oe BLACK un WFiITE Ud.k- ¢round. Prepared oy tna Catcvna InyR,;la cf Tecfviotogy: JOD q DATC.._.__..,,.~ BY Ws..._.,.... .Y... CIIENT_,._. _ C6MTiiCT SCALE_ PHONE { . - f T 1 I I - 7 R- 9 4 ~ T H I i t T_ R-J; H T C. H T F f: H ~ T i= : , f. ; . o ~----__~,--mTSECHSIGNS - - . - - - - ; . . : . . ~ SIGN' . . ~ DRAWING. ~ P.O. BOX 2698. VAli, CO 61650. 303.949.4565 , FfiX: 303.949.4670 . ~ i .00 .~.n ~~I~ ~ ' ,I~ ' ~ ~ ~j• . ' 7.7 ~ ' ~ ~'f•l t.~~~ ~ . . ,i . _ - •'xn; ~W'}~ a, . ; , 00001.1 ~ " - +C.. f i - - - I- _ _ ~ . j_.. _ _ t; 0 ~ , ' . . , " ' . . . n.~ A `t `,~i• ' ~I • ' . . , . r h, Sy~•+ f, ~ _ ~ , ~ ~'•~~I~~ it~.• , ~ , ' ~ ' ' • ~ ~'V ~4' .'~~1 • ~ . • . ' . 1 ~ ~ . . JOB A_.. . DA7E BY NE , CLIENT COMIACT ""v4q^,/ • . , SCAL~ PHDNE FAX: ~ : n i ~ i A ~ ui ~ • ~ . 6 - - . . . ~ . _ _ . . . _ : . _ _ _ d-~ - - - - - '+a ' - - ~ z Li - - ' • 9: ~ il - • ~j1~3=~~ r , . •r i . -„I -~r'- ~ ~ . . . i.:.~+.:.~-p . . . . . . . - , . . . . s-.- . - . . . . . . . . . _ . . r - . . . . . _ . . . . _ . . . 1 'f ~ H5IGNS ' - ~ • s ~ • SIGN. , DRAWING. P.O. BC7X 2G88 . VAIL, CO 81658. 303,949.4565 . FAX: 303.q49.4670 : •I ? ~k I . ~ ~ ~ ~ i ~ I ^C°j CJ~. GJ x '~1 ~ • ~it ~ ° I p. ~ . , ~j • . ~ ~ ~ ~.~~-~<i~r~:;-~ - _ _ . . . . . . ~'~YITt--r - - ~ • .«.:.w....~-. ~ , .1 JOS tt DATE y~ 6Y ~ A/E , CLIENT -Qr Lo CONTf+C7 1~''~`} SCAI.E NtiONE - - - - - - - FAX; a.. AflEMORAfVDUM TO: Town Council FROM: Community Development Department DATE: September 6, 1994 SUBJECT: Town Council review of Planning and Environmental Commission's recent . approval of setback and site coverage variances and a major exterior alteration in the Commercial Core II (CCII) zone district for the Lifthouse Lodge located at 555 East Lionshead Circle, legally described as a portion of Lot 3, Btock 1, Vail Lionshead 1 st Filing. Applicant: Robert T. Lazier, represented by Galen Aasland and Jay Peterson Planner: Jim Curnutte On August 22, 1994, the Planning and Environmental Commission (PEC) approved the requested setback and site coverage variances and a major exterior alteration in the CCII , zone district. The vote was 4-1. Kathy Langenwalter voted in opposition to the motion because she felt that Montauk and Bart and Yeti's needed to tie in better with the rest of the proposed remodel. The PEC's approval of the above described remodel was granted with the following conditions. The conditions listed below are listed as they were originally recommended to the PEC by the staff. Changes to the conditions of approval made by the PEC at the August 22, 1994 meeting are indicated in bold gype: 1. At time of building permit issuance, the applicant shall be required to pay into the Town of Vail Parking Fund. As mentioned in the Zoning Analysis section of this memo, the parking requirement for the proposed commercial expansion is 2.175 spaces which currently equates to a parking pay-in-lieu fee of $18,692.82. It should be pointed out that these figures were derived from the conceptual drawings provided to date, which are not fully dimensioned. The parking pay-in-lieu fee wrill be recalculated when a building permit application and construction drawings are provided for Town review. 2. Prior to the issuance of a building permit for the proposed addition, the applicant uvill contact the Vail Building and Fire Departments to determine whether or not the proposed addition will require the retro-sprinkler of the Lifthouse building. 3. Prior to the issuance of a building permit, the applicant shall provide a pedestrian easement across the southeastern portion of the lot to ensure continued unrestricted pedestrian access through this area. ~ rp I '~'•T P,~ I~ ~ F: " ~ ~ ~ MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 22, 1994 SUBJECT: A request for setback and site coverage variances and a major exterior alteration in 'Commercial Core II (CCII) for the Lifthouse Lodge, located at 555 . East Lionshead Circle, legally described as a portion of Lot 3, Block 1, Vail Lionshead 1 st Filing. Applicant: Robert T. and Diane J. Lazier ~ Planner: Jim Curnutte : : : . . ~ . . . . . . . . . . . . . . . . . . . . . . . . . . r., . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . _ 1. DESCRIPTION OF THE REQUESTS Robert T. and Diane J. Lazier would like to construct a 325 square foot, one-story, addition to the commercial spaces located on the first floor of the Lifthouse Lodge Building. The proposed changes involve the tenant spaces currently being leased by Montauk, Pizza Bakery, Bart and Yeti's and FirstBank. This application will require PEC review of setback and site coverage variances as well as a major CCII exterior alteration. Each portion of this request is further described as follows: A. Setback Variance With the exception of Bart and Yeti's, the proposed addition will extend the southern wall of the above-mentioned lease spaces from 6 feet to 12 feet further south of the existing building facade. Additionally, a portion of the FirstBank commercial space will be extended approximately 6 feet to the east. The FirstBank eastward expansion will bring the building to within 8.5 feet of the eastern property line. The applicant is proposing that the Pizza Bakery portion of the expansion be extended to the south property line. Setback variances are required in order to allow the addition to encroach 9.5 feet into the repuired 10 foot setback on the south side of the buildinq resultinp in a 0.5 setback situation. On the east side the expansion encroaches 1.5 feet into the required 10 foot setback. which results in an 8.5 foot setback B. Site Coverape Variance Under the CCII zone district, the maximum site coverage allowed on this lot is 14,231 square feet (70%). On March 25, 1991, setback and site coverage variances were granted in conjunction with the major exterior alteration request related to the addition of the Banner Sports commercial space. The approved addition resulted in a site coverage allowance of 15,114 square feet (74%). Under the current redevelopment ~ proposal, the building's site coverage would be increased an additional 383 square feet _ to 15,497 square feet (76%). Therefore, a site coveraqe variance is requested in order to exceed the existinq site coveraQe on the lot bv 383 square feet 1 i: BI1. ZONING ANALVSIS The following summarizes the relationship of the redevelopment proposal to the CCII zone district development standards. The project's departures from the CCII zone district standards are high(ighted in bold 4ype. Allowed per CCII ZoninG Existinq Project Proposed Addition Site Area: , 0.467 acres Same Same or 20,334 sq. fl. Site Coverage: 14,231 sq. ft. or 70% 15,114 sq. fl. or 74% 95,497 sq. 4t. or 76°k °SetbacEcs: 10' on all sides, unless N: 0' N: 0' otherwise specified in the S: 0.5' S: 0.5' Vail Lionshead Urban Design E: 15' E: 8.5' Guide Plan and Design W: 0' W: 0' Considerations. Building Height: 45' for a flat or mansard roof N/A . 16.5 (eet 48' for a sloping roof "Parking: Varies according to the N/A 2.175 additional parking proposed use of the property. spaces required. Loading: Per the TOV Required: 1 Required: 1 Loading Standards Existing: 0 . Existing: 0 "'Landscaping: 4,066 sq. ft. required (20%) 1,312 sq. h. gross (6.4%) 1,325 sq. h. gross (6.5%) 3,253 sq. h. sohscape 499 sq. h. softscape 512 sq. fl. soriscape (planting) (plaming) (plaming) 813 sq. ri. hardscape 813 sq. h. hardscape 813 sq. h. hardscape (pavingidecks) (paving/decks) (paving/decks) 'The buifding setbacks on the north and west sides of the existing building will remain unchanged under this redevelopment proposal. The existing 0.5' building setback is a result o( a setback variance granted in conjunction with the Banner Sport.s commercial space addition in 1991. "The provision of 2.175 additional parking spaces is required as a resuh of ihe proposed addition. The applicant must pay into the Town's ' • Parking Fund per the Pay-In-Lieu Program. On July 19, 1994, the Vail Town Council raised the parking pay-in-lieu fee to $15,000.00 per space (Ordinance No. 10, Series of 1994). However. Section 2 of the Ordinance states that the new fee shall only apply to development applications submined for Design Review Board (DRB) and Planning and Environmental Commission (PEC) review aher July 27, 1994. Since this redevelopment application was submined pnor to that date, the pay-in-lieu tee is currently calculated at $8,594.40 per space. As currently calculated, the parking requirement ot 2.175 spaces equates to a pay-in-lieu-fee of approximately $18:692.82. As provided for in Section 1 of Ordinance No. 10, series o( 1994, this tee will be automatically increased annually by the percentage the consumer price index has increased over each successive year. "'Although the property cuRently has approximately 3.986 square feet oi hardscape, only 813 square feet or 20°/,, may be used for calculating the minimum landscaped area requirement. The landscape requirement tor this project is explained in more detail in Section IV C of this memo (Coinpliance with the Urban Design Considerations for Lionshead). 3 i i C. Compliance with the Urban Desiqn Guide Considerations for Lionshead and Exterior Alteration Criteria The following design considerations are critical elements of the Urban Design Guide . Plan and provide the criteria to evaluate new proposals: 1. Height and Massing: At one story, the height and massing of the proposed addition is. consistent with the architectural guidelines for Lionshead. The addition is also good, in staff's opinion, in that it helps to add visual interest on the first-floor and breaks up the massing of the existing building. , 2. Roofing: The Lionshead Design Considerations state that flat, shed, vaulted, or dome ~ roofs are acceptable for building expansions while discouraging gable roof forms. A peaked roof is proposed over the entry to Pizza Bakery, Bart and Yeti's and the FirstBank entryways. The style of these roofs is intended to match the recent approval for Banner Sports which is located on the southwestern side of the Lifthouse Lodge Building. The Lionshead Design Considerations set forth metal as an acceptable roofing material provided that it is ribbed or standing seam and a dark color. The applicant wishes to have a metal roof on the FirstBank, Bart and Yeti's and Pizza Bakery portions of the expansion, as well as the roof which wraps around. the eastern side of the building. This roof will be a standing seamed metal roof and will be a dark bronze color. The roof on the Montauk portion of the expansion is proposed to remain cedar shakes. A copper gutter and flashing is proposed to be added to Montauk's fascia in an attempt to architecturally tie together the metal fascia of Banner Sports and Pizza Bakery, which are located on either side of Montauk. Staff believes that the roof on the proposed addition is generally consistent with the architectural guidelines for Lionshead. However, staff would recommend that the east side roof addition be extended all the way to the northern end of the building, rather than terminating above the east side access door. Staff has included this in the conditions of approval at the end of the memo. 3. Facades - WaIIs/Structures: The materials proposed to be used in the remodel (wood, glass, stucco) are encouraged in the Lionshead Design Considerations. The stucco texture and color will match the stucco on the existing structure and the window and door , trim color will match the color of the window trim on the Banner Sports portion of the building. The applicant proposes to use peeled log pillars to delineate the new commercial spaces. These pillars will be sealed with a clear water seal and will not be stained to match the Banner Sports pillars. Log pillars will 5 h 6 directly above the business entry doors and are incorporated into the metal fascia of the building. These signs will be indirectly illuminated from a source in the soffit area above the signs. The proposed signs will have a common metal frame, however, the applicant is proposing that each individual shop owner would have no restrictions with regard to the materials, colors, letter style, etc. proposed to go into each of these spaces, with the exception that plexiglass signs not be allowed. The final "sign program" will be further reviewed by the DR6. 7. fl,.anc9scape Elemen4s: . Under this redevelopment proposal, the existing planter south of FirstBank will be reduced in size by approximately 13 square feet. IVone of the existing trees located within this planter will be removed. Additionally, the existing planter and seating area on the eastern side of the building is proposed to be significantly reconfigured as a result of the FirstBank commercial area expansion and the application of the metal roof along the eastern side of the building. In addition to the existing 3-inch and 3-1/2-inch caliper aspen trees which will remain in the east side planter, twro 2-1 /2-inch caliper aspen trees are proposed to be planted. One of the two benches adjacent to the planter is proposed to be relocated as a result of the proposed planter expansion. Subarea Concept # 17 of the Lionshead Urban Design Guide Plan suggests additional plantings in the area of this expansion in order to screen non- commercial areas and make a visual landscape link between plazas. The addition of plants and planting areas on the east side of the building would carry out the intent of the Lionshead Design Guide Plan and help create a sense of enclosure, create shade, and soften the starkness of the building and adjacent plaza area. . According to the Zoning Code, the definition of "landscaping" not only includes planted areas and plant materials, but it also allows for up to 20% of a landscaped area to be "hardscape". "Hardscape" would include walks, decks, patios, terraces, water features and other similar features. Since the minimum required amount of landscaping for the Lifthouse Lodge property is 4,066 square feet and up to 20% of that figure, or 813 square feet, may be "hardscape", the remaining 3,253 square feet of required landscaping must be in "softscape". As shown in the Zoning Analysis, this property is already . nonconforming with regard to meeting the landscape requirement (and the minimum percentage of "hardscape" and "softscape"). Although the proposed commercial expansion will reduce the amount of "hardscape" landscaping on the property by approximately 370 square feet, the amount of "softscape" is being increased by 13 square feet. The addition of 93 square feet ofi "sofYscape" will bring 4he properfy further into compliance dvith the rninimurn requirement. The 370 square foot reduction in "hardscape" on the property is not a zoning issue.since only 813 square feet of the "hardscape" on the entire property may be credited toward meeting the minimum landscape requirement. 7 The proposed addition would appear to have a positive impact on surrounding properties and pedestrian areas while insuring that maintenance and safety functions (i.e. fire access) can still occur. . ii. Site Coveraqe Variance Reauest As previously stated, Subarea Concept #18 of the Urban Design Guide Plan specifically calls for a one-story commercial addition in the area • where this addition is proposed. Staff believes the granting of the site coverage variance will also have a positive impact on existing and potential uses and structures in the vicinity. We also believe that the Lionshead Urban Design Guide Plan takes precedence over the Zoning Code in guiding the staff's position with regard to the site coverage and setback issues. The patio area in front of Montauk, Pizza Bakery, Bart and Yeti's and FirstBank have previously been expanded, as suggested in the Guide Plan. Staff does not believe that the loss of this patio area (310 square feet) associated with this expansion is significant, and we feel it is an acceptable trade-off for the benefits mentioned previously. b. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibiliry and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without grant of special privilege. i. Setback and Site Coveraqe Variance Reauests Staff believes that ihe Lionshead Urban Design Guide Plan takes precedence over the Zoning Code in guiding the staff's position on this matter. The Guide Plan specifically calls for the addition and landscaping improvements which is proposed under this application. c. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. i. Setback and Site Coveraqe Variance ReQUests The staff finds that the requested variances will have no negative effect . on any of the above considerations. In fact, staff believes that the proposed addition of landscaping will improve the Lions Pride Court pedestrian/gathering experience, while not impeding snow removal or safety access to the mall and surrounding buildings. 2. The Planninq and Environmental Commission shall make the followinq findinps before prantinq a variance: a. That the granting of the variance will not constitute a grant of sPecial privilege inconsistent with the limitations on other properties classified in _ the same district. 9 5. There is a note on the applicant's plans that states that the "two surveys used to create this drawing do not close". Additionally, the applicant's architect has mentioned that he has field measured the location of the planters in front, and on the side, of FirstBank and has found discrepancies on the survey. In order . to be assured of the actual location of the FirstBank expansion and.planter . revisions, staff believes it is necessary that the applicant provide a new survey, including a fully-dimensioned and stamped survey in the area south and east of the FirstBank commercial space. This sunrey should be provided to staff for review prior to scheduling this application for final Design Review Board review. 6. Staff recommends that this application not be scheduled for Fimal Design Review Board review until the landscape plan has been approved by the Town Landscape Architect and that one of the two benches on the east side of the building be relocated to some other location in the Lionshead Mall in order to allow for additional planting in this area. 7. Staff recommends that the metal roof along the eastern side of the building be carried all the way to the north end of the building. 8. At the conceptual DRB review of this project on August 17, 1994, the DRB requested that all the existing T-111 siding (which is not an approved material) . be removed, and be replaced with a siding material which uvould be acceptable . to the DRB and which meets the Town's Design Guidelines. The staff is recommending that this be a condition of the PEC approval. c:\pec1,memos\Iitthous.808 . ~ I . Li _ a~., ,~r.. • ` . _ - - - ~ ~ 17 t~ ' _ - . - ~ • ~a U ~ EAST ELEVATION • a ~ 8 _SOUTHEAST ELEVATION d~ 0.' 1d - - ~ _ - ~ - • I , I _ . ' ' ' r-- ' _nrri,. r.-., w.te w...e. sf-n O . ' F• , ~ i , ,H - u.~,-.R r...~ ~ w . a I ti _ . ~ . _ ~ - ~ - - - - _ _ ~ ' • 4 n.r4 - ~i ~ . . i ' ~ . - ~1 ~ . • i_ i i ~ ~ . - - - ~ ~ - _ -f; - - - II _ _ ~ . ~ ~ " . - . , 1~ ry~ . 4 0 SOUTH ELEVATION • " . , ~ . ~ , OETAIL UETAIL ~ - ~ I ~Z~~ • i . ~ ~ ` ~ - \I • ~ ' j j ~ i ~ ~ •~p--~~ !I .I~ J - I • ~ , W ` , ~ SECYION r. u d•~. a w•.~ ~ SECTION - v_ • SECTION r + 4 .~.o , o..t. . ~ . r. * . Attachment #l R (minutes from March 14, 1994 PEC Wc,_,csessi ~ _ Bip Anderson stated that he was opposed to trash trucks using Bridge Street and that Vash shouid be h2uled to the intersection for pick-up. He said that he 2greed with the six conditions staff outlined in the staff inemo. Kathy Langenwaiter stated she did not have problems with the'proposed construction barriers. She suggested getting school children involved with painting the fence for . something fun and creative. She stated that trash trucks on Bridge Street should not be allowed and that the applicants should submit an acceptable solution to this issue at the time of building perinit. She stated that the PEC was not opposed to a ' restaurant in this location, but that at present, the trash situation did not seem to lend . itself to restaurant use. KristGn Pritz stated that it was not the deliveries that were a concern but that removal • . of trash was an issue. The 2pplicant would need to utilize the Town of Vail loading areas. She staied that a'trash removal plan ior a future restaurant, could be brought before the PEC. Bill Anderson made a molion to 2pprove the request for a major CCI exterior alteration to allow for the redevelopment of the Covered Bridge Building per the staff inemo and including the six conditions contained in the staff memo, wiih the-addition of condition 7 that: "No motorized vehicle be allowed to use Bridge Street for trash removal. He added Condition S that: "The PEC would need to review the addition of a resi2urant as tenant space 2nd iis proposed trash removal plan." Greg Amsden seconded this motion and a 4-1 vote approved this request with Jeff Bowen opposing bec2use he did not feel the proposed construciion siaging plan was appropriate for 8ridge Sireet and that a coordinated development pl2n nzeded to be done ior the Gramshammer and Covered Bridge Buildings. 4. A request for a worksession for a major exterior alteration, siie cover2ge and setback variances for ihe'tifihouse 1-5dge'commerci212rea, Lot 3, 81ock 1, Vail Lionshead 1st Filing/549 West Lionshead Circle. Applicanl: Bob Lazier P12nner: Jim Curnutte Jim Curnutie m2de a presentation per the staif inemo. He reviewed the three requesis (seiback v2riance, site coverage variance, 2nd major exterior alteraiion). Jim reviewed the criteria to bs used in evaluating this propos2l with the PEC. Galen Azsland, the architect for ihis project, stated that ihey were attempting to improve this site through this proposal. He explained the rGtion2le for the proposed rekord doors proposed for Pizza Bakery and Bart and Yeii's. Ross D2vis, owner of Bart and Yeti's, stated that he was concerned that there be an eificient construction process so that his business is not negatively effected. Plsnninp anE Envlronmsntal Commission 1Jsrcn ta, tpw 5 ~ ATTACHMENT #2 (Draft copy of minutes from August 8, 1994, PEC Worksession) parking, the applicants could relocate accommodation units on the site. He stated that the density variance was not as hard to properly justify as the height variance. He felt that a comprehensive redevelopment plan for the property would be a worthwhile exercise to go through. Bob Armour stated that adding mass to the existing nonconforming structure would be a grant of special privilege. Greg Amsden stated that height variances are seldom granted in the Town of Vail and suggested that the applicant consider the SDD process. He suggested that the . applicant consider shorter individual deck configurations. He said that the dormers themselves were quite massive and should be reduced in order to eliminate a"top heavy" appearance. Gary Bradley asked whether they should go ahead with the swimming pool renovation or should they hold oif. Greg Amsden suggested that the applicants hold off until they had developed a comprehensive master plan for the L'Ostello property. Bill Anderson stated that he disagreed with Greg's position and that it wras his opinion that the neighbors of the L'Ostello Building would like to see the swimming pool renovation compfeted as soon as possible. He encouraged the applicant to complete the plaza renovation and landscaping plan for the property. 3. A request for a dvorksession to review a CCII major exterior alteration and site coverage and setback variances to allow for a commercial expansion to the Lifthouse Lodge located at 549 West Lionshead Circle/Lot 3, Block 1, Vail Lionshead 1st Filing. Applicant: 8ob Lazier Planner: Jim Curnutte Jim Curnutte made a presentation per the staff inemo. He stated that 387 square feet of site coverage was proposed to be added with this request. He directed the PEC's attention to Page 5, Section IV, Discussion Issues of the staff memo. Galen Aasland, the architect for this project, stated that they have attempted to address the issues raised concerning this project from the previous worksession. With regard to the sign program, he stated that they were still not interested in changing the IVlontauk restaurant space. With regard to the sign program, he stated that the three proposed signs would all have a consistent frame and lighting and but that they wauld like the script and letter material to remain unrestricted. Gary Borsh, the manager of the Montauk, stated that he did not feel that a copper roof across the Montauk would be appropriate. He stated that the Montauk was a seafood, chain restaurant from the East Coast.and that they generally utilized a shake shingle roof. _ Planning and Environmental Commission Meeting Minuces August 8, 1994 4 r. Allison, Jeff, Bill, Bob and Greg all felt that the east side roof extension was okay the. way that was currently proposed and that it did not have to go all the way to the end of the building. Daiton Williams felt that the roof extension should be redesigned to go all the way to the corner of the building. Dalton also stated that he did not have a problem sho,uld the applicant wish to go forward with the loading variance, should one be required as a result of the addition. Jim Curnutte stated that the PEC still needed to discuss the pedestrian easement. Mike Mollica asked the applicant whether they would be opposed to a pedestrian easement through the Lifthouse site. Bob Lazier felt that the pedestrian easement would not change the existing situation, so he did not have a problem with it. • Jim Curnutte stated that staff wanted to insure pedestrian access across the site. Mike Mollica stated that it was important for the Fire Department review this proposal prior to a final hearing before the PEC. Jeff Bowen suggested that a comprehensive sign program be implemented for the building and.that new tenants be made aware of the program. 4. A request for a setback variances to allow for an addition to the residence located at 4237 Co4umbine Drive/Lot 22, Bighorn Terrace. Applicant: Joyce Waters Pianner: Andy Knudtsen Andy Knudtsen made a presentation per the staff inemo. He stated that staff was recommending approval of the requested setback variances with the five conditions outlined on Pages 4 and 5 of the staff memo: 1. The variance approvat shall be contingent upon the DRB approving the "250' request. . 2. Prior to DRB review, the applicant shall redesign the flagstone patio entrance area so that it is located 10 feet from the property line, and conforms to ihe setback. 3. Prior to DRB review, the applicant shall amend the landscape plan showing additional landscaping in the northeast corner of the site. The proposed evergreen irees shall measure a minimum of 81 linear feet. 4. Prior to the issuance of a Temporary Certificate of Occupancy (TCO), Planning and Environmental Commission Meeting Minutes August B. 1994 6 \ dd e4 TOWN OF VAIL ~ 75 South Frontage Road Office of the Town Manager Vail, Colorado 81657 4 303-479-21051 FAX 479-2157 MEMORANDUIVI TO: Vail Town Council ~ FROM: Pamela A. Brandmey , Assistant Town Manager DATE: August 30, 1994 RE: VVTCB/Lease/Utilities/Condominium Dues I have been researchi.ng the payment arrangement with the WTCB in regard to lease/ utilities/condominium dues. 1VIy research has taken me back to the early 90's at which time there was considerable discussion regarding use of the old post office space, the WI space, and the possible move of the Colorado Sld Museum into the VTRC. I have also checked with Will 1Vliller and Rob Ievine in regard to their recollection of the final understanding for payment of these fees and my findings are as follows. At the November 20, 1990, Town Council evening meeting, a motion was made to allow the VRA to stay in the post office space until May 1, 1991, and included Town of Vail guaranteeing an appropriate space at a cost the VR,A was paying currently or less, that amount being $18,000 per year. At the Tuesday, April 23, 1991, work session, following lengthy discussion, a motion was made by Tom Steinberg and seconded by Lynn Fritzlen, to approve a lease in the VVI space for the VRA at rate of $20,000 per year. Additionally, utilities were to have been paid from 1VIay 1, 1991, through August, 1992, by the Town of Vail at which time the VRA would take over payment of those utilities. This would allow the VR.A an average reading of what those utilities would be over a year's period of time so appropriate budgeting could take place. This motion passed unanimously. Although there was some peripheral discussion of responsibility for payment of the condominium dues ($7,100/yr.), I can find no specific language in any of the documents or at any of the work sessions stating whose responsibility this actually became. The Town has paid condominium dues since we became owners of that space (1989). A copy of this memo has been faxed to Frank Johnson. It would be my intention to provide language in the current lease that reflects the understanding of both parties in regard to these payments. Hopefully a resolution of these items can be reached prior to the WTCB presentation regarding information booths/special events funding at the evexung meeting on September 6, 1994. PAB/aw ' ' IN'd'RODLJCTIOI+I ~ The Tourism &c Convention Bureau will present to the Town Council on September 6, 1994 a ' proposal to begin addressing Vail's unique marketing challenges through a well organized, focused high quality approach to the development of Special Marketing Events and the increased coordination of existing activities and events for maximum impact. ' rn l addition to this effort, the TCB will outline a professional, proactive nconciergen type approach to servicing our guests and potential guests need for easy to use, complete information 1 on Vail and the wealth of attractions, events, and activities available in the surrounding areas. 1 Our approach incorporates the best aspects of a public entity (Vail Town Government) in partnership with the Vail business community (through its "marketing department", the Tourism & Convention Bureau) and Vail Associates bringing coordination and focus to solving the basic 1 questions surrounding our continued economic vitality and growth. Because many of the approaches suggested here are brand new and do not relate to existing ' efforts to fulfill these functions, the standard applications for Town of Vail funding are not applicable. Budgets, duties, etc. are outlined and will be discussed thoroughiy. Additional documentation based on Town Council requests or suggestions will be provided as discussion ~ moves forward. This proposal represents a starting point from which we hope issues can be further defined and ~ clarifed, leading to an affordable, effective team approach to addressing Vail's future marketing needs. ~ ~ ~ ~ ~ r , ~ ~ Sd"1['UA'II'~ON ANA9.,'SIS - VE~IL MARYCETINC'o , 1. Vail Village and Lionshead are in general faced with the problems of an aging bed base, ' the diminishing of available rental condominuims, and due to the lack of focus and reinforcement for a number of years, the "fading" of its image as an alpine/international resort community. 1 II. Vdi h h" " VRA in 1987, t t e d' ~smantling of the there has been a general lack of focus 1 relating to imaging, marketing planning, and coordination resulting in a multitude of "bits and pieces" undertaken by numerous businesses and organizations without the synergy to create maximum impact. ' III. The creation of the "Vail Valley" marketing funding and programs has assisted in the growth of the region, but due to the changing dynamics of the relationships between the ' resorts and towns involved and the natural evolution of each individual area into a definable differentiated resort "product", the balance of participation is being reexamined. ' IV. The TCB has evolved from a lodging community specia( interest group focused on the management of a Central Reservations system into a highly effective marketing ' organization acting on behalf of a broad based business membership.... a vehicle to help accomplish the goals of the Vail Town Council. ' ~ ~ ~ ~ - ~ ~ llV. A. Evolutiosi of' t9ie 'll'CB 1987 1994-95 1 . Member Composition 75 Lodges 88 1 o d g i n g e n t i t i e s p 1 u s 250 tourist related businesses II. Board Composition 11-7 Hoteliers 4 appointed 13- VVF, VRD, Vail Town Council, ABCRA, Beaver Creek Resort Co., Vail Associates, 3 B u s i n e s s Community at large, 3 lodging community at large (proposed) III. Community Involvement Lodging Committee F i n a n c e C o m m i t t e e , C e n t r a 1 Reservations task force, Business 1V(ember Advisory Committee, CSEP? (proposed), other task forces as appropriate IV. Mission Manage Central Reservation Coordinate, create, and implement System c o n s u m e r d r i v e n rriarketing programs l. Business bu,ilding promotions and events 2. Continued growth of group and meetings 3. M a i n t e n a n c e of community administered reservations system V. Financial Committment IVo Business License Fee Vail business owners pay over 75 Lodges Paid Dues $100,000 over and above $350,000 business license committment. Avon & Beaver Creek members are only people who put their own business dollars into marketing dV. B. Year lEnd 1994 - ~VT&CB Iracome Expense lProrit/ < loss > ' Central Reservations $ 885,208 Commission $ 641,589 $ 243,619 Group Sales & Co-ops 260,000 Commission 320,524 direct exp. 221,539 Co-op Inc. 118,107 co-op exp. 481,539 438,651 42,908 Bus. Support Services 22,098 35,737 < 13,639> , (Chamber type Programs) ' Information/Guest Service TCB 0 63,402 < 63,402 > (fulfillment cost of phone for information questions) Information Centers / TOV* 149.600* 147,080* 2,520 149,600 210,482 < 60,882> Adv/IVIkt/Promo 15,667 91,187 < 75,520> Adm & General 159.425 dues & Misc. 164,928 < 5,503> revenue Totals $ 1,713,537 $ 1,582,554 $ 130,983 Depreciation < 51,614 > Net $ 79,369 * Income and expenses are projected as this budget is on a 12/31/94 Fiscal Year. m m m m m m m m m m m m m ~ ~ ~ I ~ GOAI.S ~ Based on the analysis of the Town of Vails' marketing dilemma as we see it and the direction ~ already undertaken by the TCB, the following are the joint goals we propose throug}i our marketing partnership: ~ l. Begin to create a high quality image of Vail as a premier year round resort through all of our marketing programs. ~ 2. Develop a series of new "product offerings" through events and activities creating reasons for more destination guests to visit Vail more frequently. , 3. Develop an information fulfillment process and products, both internal and external, that will give guests and potential guests an organized sense of the vital ' dynamic resort experience Vail offers. 4. Create new promotional and marketing opportunities, including the development ' of sponsor relationships with targeted high quaiity partners, through #2 & 3 above. ~ 5. Create stronger marketing partnerships for the town of Vail and its business community with Vail Associates, the Vail Valley Foundation, and other key entities resulting in a more efficient focused approach to attracting potentia! ~ customers and meeting their vacation expectations. ' OBJ-ECTIVES , The objectives that relate to the five goals outlined above can be broadly classified into four major areas: ' 1. Information 2. Events & Activities 3. Infrastructure development geared toward tourism &"imaging". ~ 4. Promotions & Marketing , Though our proposal addresses the first two areas, longer range planning will involve placing the information and events directions within a larger framework involving the other two areas. ~ ~ - - - ~ ~ ' ' ~ y ~ ~ 1994 TOWN O]F VAIlL BUDGET - MARIC~E'fMG REL.ATEY) ' Events/Activities/Info ' VRD Contract $ 56,000 Fireworks 14,000 Street Entertainment 40,000 ~ , Contingency - Special Events 20,000 Information Centers 135,000 1 $ 265,000 ' Marketing Business License Fee - VVMB $ 360,000 Administrative Fee < 17,500> , Marketing Contingency 109,500 Summer Air committment 40,000 $ 492,000 , Other Marketing Related committments 1 Vail Valley Foundation World Cup Skiing $ 35,000 World Mtn. Bike Championships 20,000 , Bravo Colorado 27,500 Vail Symposium 1,000 Vail Valley Arts Council 500 ~ $ 84,000 ' Total $ 841,000 ~ - ~ . ~ IIDEPAR'I'MENT FUNCTIONS t. Activities/Events Function A. Mission Coordinate the implementation and marketing of high quality special events and activities in Vail that will support the positioning of Vail as a year-round resort destination and ' attract increased destination vacationers. B. Staffing ' Director of Promotions & Communications Communication/Activities Assistant ~ C. Duties , 1. Coordinate selection of Commission on Special Events & Activities (CSEA) to assure broadest range of ideas and backgrounds leading to maximum productivity of concepts. ' 2. D vel e op with CSEA and VVT&CB Board, a strategic plan to address the use of 1 events and activities to fill gaps in existing business levels. 3. Develop with CSEA and VVT&CB Board criteria for application for subsidy for new _ event developers. 1 4. Coordinate and implement the twice yearly application for subsidy program to ' encourage the development of new longterm events within the guidelines established in the strategic plan. ' S. Encourage and actively explore all avenues for sponsorship funding with partners consistent with the Vail image. ' 6. Coordinate quarterly Special Events meetings with all event producers in Vail/Beaver Creek area. ' 7. Coordinate scheduling of activities and events with other producers valleywide to eliminate duplication wherever feasible and insure maximum impact. ' 8. Schedule and market a11 street entertainment to maximize impact in generating tourist response. , 9. Communicate regularly with Bravo, VVF, VA, BCRC, regarding their programs and assist in marketing where applicable. , 10. Assist in the compilation and dissemination of event/activity information on a weekly basis. 11. Coordinate the implementation of an expanded Memorial Day Summer kick off celebration to attract more visitors. 12. Coordinate Vail's Fourth of July celebration ~ 13. Coordinate and expand the impact of Vails Octoberfest to encompass a series of events. 1 14. Coordinate and develop the Vail Valley Festival of Lights to maximize the economic irnpact of the "early ski season" on the valley. ' 15. Develop, in concurrence with the CSEA strategic plan, two other events in 1995 with long range marketing potential. 1 ~ , , ' ~ 1 ' , - - ~ ' ~ PItOPOSEIl~ BUDGET - EVEN'd'S/ACTflVIT'IES &'UNCTyON ~ Salary wages taxes benefits ' Director of Promotions and Communication $40,000 Communications/Activities Assistant 24,000 ~ 7'axes & Benefits (18 11,520 75,520 ~ , Direct Expenses • Office Costs 10,000 , Sponsorship Sales Expenses 5,000 Travel 5.000 20,000 Total Direct & SWTB $95,520 ' Events Subsidy & Underwriting Existing ' Street Entertainment 50,000 July 4th F ireworks 15,000 ' Underwriting 20,000 Fall Festival/Octoberfest ~ Underwriting 15,000 Festival of Lights ~ Tree Lighting 12,000 Winter Carnival 10,000 Marketing 25.000 ' $147,000 Developmental ~ Memorial Day Kicfcoff 20,000 Winter/Spring 20,000 Summer/Fall 20,000 $60,000 Total Department Expenses, Subsidy, Underwriting $302,520 1 - ~ . ~ If. Information/Communication Function ~ A. lYf ission Collect and distribute accurate timely information on Vail and its' events and activities ~ and provide a"concierge" type service for the purpose of converting guest and potential guest inquiry into satisfied overnight guests. ~ B. Staffing fnformation Center Supervisor (7day) Information Specialists (4-7 FTE seasonally) ~ C. Duties 1. Internal ~ a. Staff guest information centers in Vail Village and Lionshead during seasonally approved hours. ~ L b. Actively solicit the opportunity to merchandise tickets to all events - coordinate ticket sales. ~ c. Expand lodging sales opportunities ' d. Develop improved walking maps for Vail Village and Lionshead. e. Coordinate and produce "Specialty" information pieces. ' I. One page golf, tennis, bicycling (mtn. and road), hiking, walking tours, camping, jeep trails, snowshoe, trails, etc. in multiple language format. ' II. Front desk reference guide for hotels/lodges. III. Events Calendar - Summer/Winter IV. Weekly events/activities calendar ' f. Distribute weekly events information to all hotels, lodges, restaurants,and other "gathering" places. ~ g. Develop weekly event/activity listing advertising with local newspapers/radio/TV. ' h. Develop pocket size collateral with events/activity information and reference. i. Provide a high level of service in the information centers, displaying a"we can help" ' attitude, and encouraging, through service, demeanor, and resources, the conversion of "sightseers" into satisfied overnight guests. , 2. Externa( a. Implement calendar distribution program in front range, Colorado Welcome ~ Centers, DC & VB information centers. b. In conjunction with VVIVIB and VA, establish an impactful community "fulfillment" ' piece for Winter and Summer. ' ~ c. Process the fulfillment of community tourist information requests in a timely ~ fashion to maximize impact on the potential customer. d. Fulfill "economic development" type inquires with town and/or county approved ~ publications. e. With communications/activities assistant, insure continuous flow of information to ~ local, regional and national media regarding events and activities in Vail and the surrounding communities. ~ , ~ , ' ' ~ ' ~ ~ ' ' r ~ PROPOS~~ BUDGE'g' - 9NFOItM AT~ON/COIi1MUNICA'9'ION Salary/Wages/Taxes/Benefits ~ Information Supervisors (7 days/wk) $32,032 Information Specialists 85,176 Taxes/Benefits 13,948 ~ 131,156 Booth Operating Expenses 16,570 ' Printing 10,000 (25,000 if 4 color) Fulfillment cost 89,000 ~ Summer VVMB 40,000 Annual Visitor Center 10,500 Annual TCB 13,500 ' Phone Cost TCB 25,000 Advertising - Events/Activities ' 52 week schedule 3 papers $27,300 142,870 , TTL Expenditures $ 274,026 (289,026 if 4 color)" , Income Potential Lodging commission 5,000 Sales Commission 3,000 ' Postcards/Merchandise 5,000 Courtesy Phone Commission 5,000 18,000 ' Net $ 256,026 ' 1 ~ 1 , - ' ' ' - Addifaolis o0 Ea10iisaecenienis Oveo• '94 V°u•ogu•iosoa '95 Proposal '94 Program 1. Information Center Coverage a) Supervisory coverage 7 days/wk a) Supervisory coverage 4 days/wk b) 3.5 FTE in LH & Village- summer b) 2.5 FTE in LH & Village - summer c) Coverage till 8pm cj Coverage till 7pm , ~ II. Service a) Staff to organize & coordinate a) Ticket sales for only a few events "one stop" ticket sales for events b) Staff to organize & coordinate b) 1Vo production of this information valley activities updates III. 1VTaterials a) Conversion of tourist info to a) IVo foreign language material foreign languages b) Develop weekly events/activities b) Does not exist "card" c) Develop weekly activity focused c) Current listings incompiete, inaccurate, "ad" for local papers hard to find ' d) Coordinate community's d) Inconsistent look, impact between winter, collateral material summer e) Upgrade map for clarity impact e) Existing map difficult to use IV. Fulfillment a) "One stop" for all information a) N[ultiple sources depending on what is needed b) Managed effort to get materials b) Currently "hit or miss" depending on who out in a timely fashion has time 1 , ' ADDITflONAL COiVSflDERATflO1VS & TOPICS FOR FUISTHEIt DISCfl.1S5ION ~ I. Appropriate uses of marketing/promotional money A. Balance between Valleywide fund and "Vail specific" uses. , B. Development of product (events/activities) and enhancement of guest service vs. general advertising C. Level of funding of all worthwhile programs & how to increase. , D. Incorporation of "new product" and information service concenus into "total marketing pictu"re". ' i II. Consolidation of Central Reservations A. Where does income go? 1 B. How can TCB replace what it's giving up? [[I. Appropriate vehicle to address infrastructure 1 A. Signage - International B. Traffic C. Design/Density Issues ' D. Upgrade Inventory IV. The Human Side ~ A. Service culture B. Town Diversity , 1 i 1 1 - ~ 1 1 - 1 ~ $~AVERc~ xc,~ ~ x RESORT ASSOCIATION T- ~q Arrowhead Minturn Eagle-Vail Edwards . To: Vaflfl 1Co9'YIlIl CoUHIIIlclll IEroenn: Kage CoIlllans & the ~CRA Boaa-d off Dnrectoa-s Re. 1995 Vanll Vnsntoa- gffiforanataon Centea- Manageffient Proposal Dage: ~epgember 6, 1994 ABCRA ffiIlSSflOII& 5tatreffiIleIIflt: The Avon-Beaver Creek Resort Association exists to create positive eccnomic impact in our membership region and to improve the quality of life for residents and guests. ABCRA Baekgroagnd: • Fourteen years in existence • Voluntary membership association • • 501(c)(6) Non-profit status • Policy directed by ten member volunteer board of directors • Priorities are established by membership Achaevements: ~ 158 members in 1993; 197 in 1994 ~ Membership dues growth in fiscal years 1991, 1992, 1993 and projected 1994 (See graph) • Record visitor information numbers (See graph) • More community participation; active ABCRA Ambassador program Maa-ke4nng lEfffect: • Eagle County representation on Northwest Colorado Travel Region • Support of Colorado Tourism & Travel Authority (former CTB) • Support of Vail Valley Marketing Board • Assistance in hosting press familiarization tours • Brochures, maps, and "Profiles" production • Advertising • Leads to members • Distribution of other marketing materials • Synergistic partnerships developed with Town of Avon, Vail Associates, Inc., Beaver Creek Resort, Eagle County, Vail Valley Tourism & Convention Bureau, Vail Valley Marketing Board, and Town of Vail. ~ PoSC oFr«e sox 1437 Avcm, Culorado ti 1620 303.949. 51 89 FAX 303.949.4355 fl~]Eeonouunne Developmean4 * Support of Eagle County Regional Airport * Continued support of all tourism promotion and it's indirect impacts Goalls * To provide superior guest service through a regional information disseminatio n program. • To streamline duplicated service, with a bias for cooperation. • To work toward unification in the community. ABCRA ML BERSHIP I1V COME (Fisenl Year Jesa-Dec) $80,U00.00 $72,711.62 $70,000.00 $60,000.00 350,000.00-- $43,376.33 340,000.00-- $35,042.77 330,000.00 320,000.00 810,000.00 $0.00 As of 1/12/94 B 1991 1992 1993 , ~ . ~ AAV~~ . RE50It'I' AS50CIA'I'IOlV . . ~ SE~~ ' , ~ST VAlL V P - . Anowhead Minturn Eagle-Vail Edwards August 26, 1994 • Pam Brandmeyer, Assistant Town Manager. • Town of Vail 75 S. Frontage Rd. West - Vail, CO 81657 ` ' Dear Pain: • Attached is a proposal for the management of the Town of Vail visitor information centers. . Our proposal represents a tangible approach to some.of our mutual concerns involving ' O providing superior guest service, O streamlining duplicated services, and • 0 working toward unification in the community. Clearly, many of the other town staff and the council share that philosophy as. it relates to making the most of our resources while providing the highest quality visitor experience. The Avon-Beaver Creek Resort Association's goals include providing new and existing information staff with enhanced, trainirig and motivational incentives. With the addition of commission-generatecl revenue, we believe we' 11 have the ability to offer attractive wages to retain qualified, knowledgable, enthusiastic people. We aspire to be responsive to demand, so that when visitor numbers increase and fluctuate, we'll increase staff accordingly. Personnel will work in both the Avon and Vail information centers, which will, enable them to take a"bigger picture" approach when representing.the tourist product. Thank you for your time and consideration. I look forward to meeting with you and the council on September 6th. Sincerely, ate ` ollin . Business Services Director ' Post Office Box 1437 , Avon,.Colorado 81620 ' - ' 303.949.5189 FAX 303.949.4385 . • . '77 ~,EAVE~,c RESORT ASSOCIATION ~e SER ~ ~sr vna,,n Arrowhead Mincurn Eaole-Vail Edwards n' 303.949.51 S9 - F.AX 949-4355 Post O$ice BOx 1437 Avon, Colorado 81620 KATE COLLINS Business Services Direcror RESORT ASSOCIA'g'I0N sE~ ~sr vnn.~ ' Arrowhead Minturn.Eagle-Vail Edwards 1995 Proposal for Managernent of . Tow~ ~f Va'll Visitor Inforrriation Centers S • - Subrriitted byo Kate ~~lfins & the Avon-Beaver Creek ~ - Resort Association Board 0-f Directors August 26, 1994 . '4 . . . Post Office Box 1437 ' . . Avon, Colorado 81620 - , 303.949.5189 . . FAX 303.949.4385 ' . • • - • ,A i , I • . ' ' . . , . . . 'f AUG-17-94 WED 7;42 9 FAX N0, 3034792157 P,03 a APPLIGATI9N F9R T9WR! OF VAIL FUNDING GENERAL a~fSTRUCTIONS All applica4ions must be submitted fo 4he Town of Vail by August 26, 1994. Any application Peceived after tha4 da4e vuiil not be considered. P{ease send applicafion to: Tawn ofi Vail . Pam Brandmeyer, Assis4ant T'own Manager 75 Sou4h FPOntage Road Vllest \/ail, Colorado 81657 For questions on the financial statements, please contact Steve Thompson at 479-2196. 9. ftlame of Organization: 2. Contact person: PLEASE SEE FOLLOWING PAGE FOR CORRESPONDING INFORMATION 3• iViailing address: 4. Telephone: 5• Amaunt of Contribution requesfed: 6. Qrganizatiorl year end: . 7• Are your books audited? 8. How will the contribuYion be used? 9- Based on the Gpntribution policy criteria, why should the Town of Vail fund your organization? 10. Please provide disclosure regarding any established funding from taxpayer sources and the amount. If supported by public funds, how have you reduced your subsidv? 5) For the 1995 :staffing, management, adrninistration, and supervision of the Vail visitor information centers, the Avon-Beaver Creek Resort Association (ABCRA) requests $150,000. , - 6) Our fiscal year;end is December 31, 1994. 7) The organization's books are not audited, however, all financial documents are prepared . and kept on record by Vail Booklceeping &.Accounting., They, are available for public review. ` 8) The Town of Vail'-s" contributiori will be used for salary and overhead expenses to manage " the Vail visitor information booths, located at the Vail parking structure, the Lionshead parking structure, and the Lionshead 1VIa11. (Please see the attaclied schedule for specific hours of operation:) - Staff will disseminate information relating to all 'current events'and activities in the Vail _ . Valley, information regarding the physical layoiit, location of things; attractions, activities in the Vail Valley, and other tourist information as necessary. Displays and information for Town of Vail and valley-wide businesses will be distributed pro-actively. - - - 9), The Avon-Beaver Creek Resort Assoeiation is a voluntary membership, non-profit organization that has been in.existence for fourteen years to create positive ecoriomic impact in our membership region. Our role, has included producing and promoting special - events, operating the Avon Visitor Information Center, and providing a business organization for all sectors of the Vail Valley economy, -including lodging, activities, attractions, restaurants, retail, seryices, and professionals. In the interest of marketing, - corisolidation of regional services, and creating synergy , between the governments, organizations and businesses in Eagle, County, the ABCRA is . committed to offering the timely, comprehensive, and cooperative dissemination of information through the Vail and Avon information centers. By taking this regional approach, we can deliver rriore. efficient service to our guests. The staff would work in both the Vail and Avon locations, increasing their knowledge of guest products. ' Our primary goal with the regional management approach is. to promote the region to . increase sales tax revenue, and enhance the guest experience. By cultivating a partnership between organizations, businesses, and governinents; we can provide a valuable public service and work to foster.a strong, unified community. • . 10) The Town of Avon contributed $150,000.00 from the town's general fund to the ABCRA's 1994 operations. Avon-Beaver Creek Resort Association : 1995 Vail Visitor Information Centers Proposed Budget August 26, 1994 , , - Opea-aguang ffncoffin¢ . 1 , Town of.Vail 150,000 TotalIncome . . , . 150,000 , Opea-atang ]Expenses ' , - . . Personnel Expense 112,045 - Payroll Taxes , ; - 9955 . . ' Employee Benefits 10,000 Total,Personnel Expense 132,000 Other Expenses ' . Postage 5000 Phone 4000 - Miscellaneous Expense , 500 ' Cleaning & Maintenance 2500 - ' Maps 5000 . , , Travel & Training 1000 Total Other Expenses 18,000 Total Expense , . 1,50,000 . . . . Net Commis'siori..& Sales Rebate Town,of Vail , _ (15,000) Actual Cost to Town of Vail -135,000 , ; . . • , r , . . . ' . 1995 Visitor Information Scteedude JanuarY • Vail - - Hours x Days = Total Sunday - Thursday 8AM - 5:30PM 9 x 23 = 207 . Friday - Saturday 8AM ; 4PM. 7.5 x 8= 60 Friday - Saturday(Dbl) . 2PM - 7PM 5 x 8= 40 Monday - Friday, . 11:30AM - 12:30PM 1 x 22 = 22 . 329 Lionshead Sunday - Thursday 8AM - 5:30PM 9 x 23 = 207 Friday - Saturday 8AM - 4PM , 7.5 x 8= 60 Friday - Saturday(Dbl) - . . ' . 2PM - 7PM . • 5 x 8 = 40 Monday = Friday . 12:30AM - 1:30PM . 1 x 22 = 22 . 329 Mall , . . . Friday - Sunday 8:30AM - 4:30PM , 7.5 x 12 = 90 Info Fulfillment(M-F) 8AM - 1 l AM . 3 x 22 = 66 ' • . . . , 156 TotaIl.UanauarY • 814 . , Februarv . ` • Uail " ' . Hours x Days = Total Sunday - Thursday ' 8AM - 5:30PM 9 x 20 = 180Friday - Saturday 8AM.- 4PM. 7.5 x 8= 60 Friday - Saturday(Dbl) . 2PM 7PM • " 5 x 8 = 40 ~ Monday = Friday ,1.1:30AIV1 = .12:30P1VI- 1 x 20 = 20 , , , . . . _ . . , 300 ' Lionshead ' . _ . . Sunday. - Thursday ~ 8AW- 5:30PM 9 x 20 = 180 Friday - Saturday - : 8AM - 4PM 7.5 x 8- = 60 Friday - Saturday(Dbl) - 2PM - 7PM • 5 x 8 = 40 Monday - Friday 12:30AM - 1:30PM 1 x-20 = 20 . , - . _ . . , . 300 . Mall , . - . , . . ; , . • . _ rriday - Sunday . ' . 8:30AM - 4:30PM . , , 7.5 x-.12 = 90 Info Fulfillmerit(M-F) : $AM - 11 AIVI 3 x 20 = 60 . . , . - , 150" . . Togafl Febu-aaaB-y. ' . ' 750 . . . . , f - . . , . . . ~ March ~ • , ~ ~ . ` ~ Vail Hours x Days = Total . ~ Sunday - Thursday 8AM - 5:30PM 9 x 22 = 198 Friday - Saturday - 8AIvI - 4PM . 7.5, x 9= 67.50 ~ Friday - Saturday(Dbl) 2PM - 7PN1 : - ~ 5 x 9 = 45 ~ Monday - Friday ~ ' _ . . . ,11:30AM - 12:30PM ~ .1 x 23 =-23 ~ 333.50 , , Lionshead Sunday - Thursday . , _ 8:30AM 6:OOPIVI ~ . 9 -x 22 = 198 ~ Friday - Saturday ~ 8A_M,-. 4PM 7.5 x 9= 67.50 Friday - Saturday(Dbl) . ~ ' ~ ~ 2PM - 7PM• 5 x 9 = 45 Monday - Friday ~ - . 12, 30AM - 1:30PM . - . , 1 x 23 = 23 . , . . : ~ • ~ 333.50 Mall _ • ~ . . , , : ~ Friday - Sunday ~ y 8:30AM = 4:30PM. 7.5 x 12 = 90 , Info Fulfillment(M-F) 8AM - 11AM- 3 x 23 = 69 ' 159 . . ~ , ~ , • . ~ . Totall IV][airch - ' . _ . . - ~ . '826 . ; . A ril • . ' . . ' ' . Vail - Hours x Days = Total Sunday - Thursday 8AM - 5:30PM 9 x 21 = 189 Friday - Saturday ` 8AM - 4PM 7.5 x 9= 67.50 Friday - Saturday(Dbl) ' 2PM - 7PM , 5 x 9= 45 Monday - Friday , • 11:30AM - 12:30PM - 1 x 20 = 20 . 321.50 Lionshead (4/1 - 4/16) . - , Sunday - Thursday ;8:30AM - 6PM ' 9 x 11 = 99 Friday - Saturday - 8AM - 4PM 7:5 x 5= 37.50 Friday - Saturday(Dbl) ' 2PM - 7PM 5 x 5= 25 Monday - Friday . 12:30AM = 1:30PM* 1 x 10 = 10 _ . • 171.50 (4/16 - 4/30) Closed Weekdays' . . , . , , . , Saturday - Sunday 8:30AM - 6PM • 9 x'4 = 36 . 36 Mall . • . (4/1 - 4/16) Friday - Sunday 8:30AM - 4:30PM 7.5 x 8= 60 Info Fulfllment(M-F) 8AM - 11AM . ' 3 x 10 = 30 - , . . ' 90 (4/17 - 4/30) Closed , . . . Totall Aprull . . 619 , , . _ _ , . May Vail • • Hours x Days = Total Sunday - Saturday . 8AM -;SPM . • 8.5 x 31 = 263.50 Monday - Friday 11:30AM, - 12:30PM . 1, x 31 = 31 . . • - 294.50 Lionshead (Closed Weekdays) • . Sunday - Thursday 9AM - 6PM . 8.5 x 13 = 110.50 , . 110.50 Mall (5/26 - 5/29) . . Friday - Sunday 8:30AM - 4:30PM ' 7.5 x 4= 30 Info Fulfillment(M-F) 8AM -A 1AM . 3 x 23 = 69 , 99 TotaIl lbl[aY , ' - - 504 , . - . , - June . , : . , Vail Hours x Days = Total Sunday - Thursday . 8AM - 5:30PM 9 x 20 = 180 , Friday - Saturday 8AM - 5:30PM " 9 x 9= 81 Friday - Saturday(Dbl) , 2PM - 7PM 5 x 9'= 45 Monday - Friday . , 11:30AM - 12:30PM 1 x 21 = 21 , - . • 327 Lionshead , . Sunday - Thursday 8AM - SPM " 8.5 x 20 = 170 Friday - Saturday ' . 9AM - 6PM 8.5 x 9= 76.50 • -Friday - Saturday(Dbl) . 2PM ; 7PM 5 x 9= 45 Monday - Friday . 12:30AM - 1:30PM 1 x 22 = 22 . - ' - 313.50 Mall , . Friday - Sunday lOAM - SPIVI 6.5 x 13 = 84.50 Info Fulfillment(M-F) , 8AM - 11AM . 3 x 22 = 66 150.50 T0ta9Jaane 791 - . . July - - Vail Hours x_ Days = Total Sunday - Saturday 8AM - 4PM . . 7.5' x 31 = 232.50 . . Sunday - Saturday , 11AM 7PM • 7.5 x 31 = 232.50 Monday - Friday . 1.1:30AM - 12:30PM 1 x 21 = 21 Friday - Sunday ' 2PM - 7PM . S x 14 = 70 556 Lionshead Sunday - Saturday 8:30AM 4:30PM 7.5 x 31 = 232.50 Sunday - Saturday , 1 lAM 7PM . , 7.5 x 31 = 232.50 . Friday - Sunday . 2PM - 7PM 5 x 14 = 70 Monday - Friday: 12:30AM = 1:30PM 1 x 21 = 21 - , 556 Mall . . " . Monday Sunday ' 'lOAM - SPM ' . 6.5 'x 31 = 201.50 Info Eulfillment(M-F) . . 8AM - 11AM , 3 x 21 = 63 . . . . . 264.50 Totafl Ju?3' 1376.5 Au ust - Vail • Hours x Days = Total Monday - Sunday " 8AM - 4PM 7.5 x 31 = 232.50 Monday - Sunday 11AM -,7PM 7.5 x 31 = 232.50 . Monday - Friday 11:30AM - 12:30PM 1 x 23 = 23 Friday - Sunday 2PM 7PM , 5 x 12 = 60 ' . 548 Lionshead Monday - Sunday 8:30AM -.4:30PM 7.5 x 31 = 232.50 Monday - Sunday 11,AM - 7PM, , 7.5 x 31 = 232.50 Friday - Sunday , 213M - 7PM 5 x 12 = 60 Monday - Friday ' 12:30AM - 1:30P1VI 1 x 23 = 23 , 548 Mall . . Monday , Sunday lOAM - SPM _ 6.5 x 31 = 201.50 Info Fulfillment(M-F) 8AM = 11AM 3 x 21 = 63 - 264.50 Total Aaaganst . . 1360.5 ` September Vail ' Hours x Days = Total Monday - Sunday .8AM - SPM ' 8.5 x 30 = 255 . 255 Lionshead Monday - Sunday 9AM - 3PM 5.5 x 30 = 165 Monday - Sunday 11AM - 7P1V1 7.5 x 30 = 225 390 Mall Friday (9/1) - Monday (9/4) . fOAM - SPM 6.5 x 4= 26 Friday (9/8) - Sunday lOAM - SPM 6.5 x 11 = 71.50 Info Fulfillment(M-F) ; 8AM - 1lAM 3 x 21 = 63 160.50 7['otal.Seg~~embea- . 805.5 . October Vail Hours x Days = Total Monday - Sunday ' 8AM - SPM , 8.5 x 31 = 263.50 Monday - Friday 11:30AM - 12:30PM 1 x 31 = 31 ` 294.50 ' Lionshead . Monday - Sunday . 8AM - SPNI 8.5-x 12 = 102 ' 102 Mall Closed , Info Fulfillment(M-F) , 8AM - 11 AM 3 x 22 = 66 66 'g'otall Ocgolber " 462.5 November Vail Hours x Days = Total Monday - Sunday . 8AM - SPM 8.5 x 30 = 255 Monday - Friday 11:30AM - 12:30PM 1 x 22 = 22 Friday - Saturday 2PM - 7PM 5 x 8= 40 - : . . 317 Lionshead ' - Monday - Sunday 8:30AM - 5:30PM 8.5 x 30 = 255 Monday - Friday . . 12:30PN1 - 1:30PM -1 x,22 = 22 Friday - Saturday . 2PM = 7P1VI 5 x 8= 40 ' 317 Mall . Friday - Sunday 9AM - 4PM 6.5 x 7= 45.50 , Info"Fulfillment(M-F) SAM - 1 lAM 3 x 22. = 66 - 111.50 TotallNovemlber - 745:5 . December ' Vail Hours x Days = Total ~ Sunday - Thursday 8AM - 5:30PM 9 x 21 = 189 Friday - Saturday 8:30AM - 6PM . 9 x 10 = 90 Friday - Saturday l l AM - 6PM . 6.5 x 10 = 65 . ' 344 Lionshead ' Sunday - Thursday 9AM - 6PM 8.5 x 21 = 178.50 Friday - Saturday 8AM - 5:30PM 9 x 10 = 90 ' 268.50 Mall Friday - Sunday 9PM - 4PM 6.5 x 10 = 65 Info Fulfillment(M-F) 8AM - 11AM ' 3 x 22 = 66 131 TotaIl Deceamber , . 743.5 TotaIl A¢niauafl Hoanrs 9798 ' Budget Report 1/1/93 Tttcough 12/31/93 , y$26/94 . Page l ABCRA93-All Accounts 1/IN3 ' - 12/31/93 Category Description Actaal Badget DitY EITCOME/EXPENSE INCOME II: , Avon 30432 31,600.00 30,000.00 1,600:00 TOTALII • 31,600.00 30,000.00 1,600.00 01: . Avon 10432 50,000.00 50,000.00 0.00 Interest 10438 1,437.54 ,1,100.00 337.54 Lunch 10435 . 4,672.76 3,600.00 1,072.76 Members 10433 73,838.87 52,000.00 , 21,838.87 ' OI - Ot6er , 0.00 775.00. -775.00 TOTAL OI 129,949.17 107,475.00 22,474.17 SI: Avon 20432 47,500.00 47,500.00 0.00 . Bob 20412 4,548.44 4,800.00 -251.56 _ • Bad 20418 7,009.13 7,000.00 9.13 Christmas 20401 561.00 500.00 ' 61.00 Eester 20407 1,300.00 1,000.00 300.00 - ' Haunting 20424 1,950.00 ' 2,278.00 -328.00 Salute 20416 44,223.65 20,000.00 24,223.65, TOTAL SI 107,092.22 83,078.00 . 24,014.22 ' TOTAL INCOME 268,641.39 220,553.00 48,088.39 ' • EXPEPISES IC: Advertisg 30664 . 5,719.87 4,500.00 -1,219.87 ' Brochure 30665 10,401.34 10,000.00 -401.34 Dues30671 275.00 450.00 175.00 A9aps30669 4,903.90 7,050.00 2,14610 Photos 30673 979.40 2,000.00 1,020.60 ' . Postage 30680 3,44634 3,900.00 453.66 Relocatn 30675 . ' 0.00 1,000.00 ' 1,000.00 Sigos30677 2,765.61 800.00 -1,965.61 TOTAL IC 28,491.46 29,700.00 1,208.54 OP: St Comp 10647 . 530.00 420.00 -110.00 ' Taxes 10644 9,219.53 8,678.00 -541.53 T}ave110655 3,218.03 2,400.00 . -818.03 Wages 10642 114,357.56 113,500.00 -857.56 " TOTAL OP 127,325.12 124,998.00 -2,327.12 OX: ' AcctLega110676 2,209.08 , 2,700.00 490.92 Computer 10672 4206.80 - 600.00 . -1,606.80 Copier 10670 1,298.36 • 1,500.00 201.64 Insurance 10674 425.00 . 425.00 0.00 Ganch 10669 5,974.74 4,200.00 -1,774.74 Atisc 10675 277.97 500.00 222.03 Newslettr 10662 2,307.83 1,800.00 -507.83 , Ofltice 10678 4,376.70 3,200.00 -1,176.70 Phone 10682 4,081.56 4,000.00 -81.56 ' R&M 10658 , 379.68 ,.300.00 -79.68 TOTAL OX 23,537.72 19,225.00 -4,312.72 SX: . Bob 20612 2,065.61 2,338.00 272.39 Bud 4Man 20618 3,971.56 3,800.00 -171.56 ' . Christmes 20601 937.49 1,300.00 ' 362.51 Eester 20607 1,177.45 2,000.00 822.55 Haunting 20624 2,277.14 2,500.00 222.86 Budget Report ' 1/1/93 Tluough 12/31/93 e 8/26/94 . , , Page 2 ABCRA93-All Accounts 1/1/93 - 12/31N3 Cafegory Description Actuel Budget DiPP Salute 20616 37,980.32 29,000.00 -8,980.32 Ski Race 10604 2,326.97 2,500.00 173.03 1'OTAL SX 50,736.54 43,438.00 -7,298.54 TOTAL EXPENSES 230,090.84 217,367.00 -12,729.84 TOTALIIVCOME/EXPENSE 38,550.55 3,192.00 35,358.55 Budget Report . 8/7,5/94 , Page 1 ABCRA94-All Accounts 1/1/94 - 12131/94 • Category Description Actuai ' Budget Di1T INCOME/EXPENSE INCOME II: Avon 30432 50,000.00 50,000.00 0.00 TOTAL II 50,000.00 50,000.00 0.00 OI: . Avon 10432 ' 50,000.00 50,000.00 0.00 Interest 10438 2,296.14 1,400.00 896.14 Lunch 10435 . 5,136.16 4,500.00 636.16 A9embers 10433 11,491.01 . 56,800.00 -45,308.99 TOTAL OI 68,923.31 112,700.00 -43,776.69 SI: , Avon 20432 50,000.00 50,000,00 0.00 Bob 20412 6,445:00 5,000.00 1,445.00 Bud 20418 4,907.80 7,000.00 -2,092.20 Christmas 20401 550.00 950.00 _ -400.00 Eester20407 1,620.00 1,650.00 -30.00 - ' Haunting 20424 750.00 3,200.00 -2,450.00 ' Salute 20416 • 19,404.00 21,600.00 -2,196.00 Ski Race 20404 4,000.00 ' 4,000.00 0.00 TOTAL SI 87,676.80 93,400.00 -5,723.20 , TOTALINCOME 206,600.11 256,100.00 -49,499.89 EXPENSES ' IC: ~ Adrertisg 30664 8,383.09 , 9,100.00 716.91 Brochure 30665 10,998.19 10,991.00 -7.19 Dues30671 886.26 1,200.00 313.74 ' Maps 30669 3,997.48 3,000.00 -997.48 Photos 30673 1,772.19 2,000.00 227.81 Relocatn 30676 3,000.00 3,000.00 0.00 ` TOTAL IC 29,037.21 29,291.00 253.79 OP: St Comp 10647 446A0 625.00 179.00 _ . Taxes 10644 919.68 12,500.00 11,580.32 Trave110655 3,582.95 4,000.00 417.05 ' Wages 10642 76,55634 . 125,000.00 48,443.66 TOTALOP 81,504.97 142,125.00 ' 60,620.03 ' OX: • . AectLega110676 , . 1,481.16 2,500.00. 1,018.84 " Computer 10672 • 3,646.57 3,600.00 -46.57 Copier 10670 1,169.18 1,000.00 -169.18 Insarance 10674 500.00 500.00 0.00 Lunch 10660 6,607.09 6,000.00 . -607.09 . " Misc 10675 ' 36.30 200.00 163.70 • Newslettr 10662 2,253.73 2,400.00 146.27 ` Once 10678 1,886.63 4,400.00 2,513.37 • Phone 10682 2,931.89 4,500.00 1,568.11 ' Postage30680. 3,765.57 5,400.00 1,634.43 ` ` R@cM 10658 42.95 500.00 457.05 . . Taxea 10681 468.31 475.00 : 6.69 TOTAL OX 24,789.38 31,475.00 6,685.62 , SX: . . Bob 20612 2,854.55 2,300.00 ' -554.55 eud 4Man 20618 3,716.80 7,000.00 3,283.20 Christrnas 20601 98.80 ' 1,000.00 901.20 - ' Eester 20607 ' 1"433.20 2,500.00 1,066.80 , Haunting 20624 50.00 4,500.00 • 4,450.00 . . _ . . - - suaget:iteport 8i"l6/94 Page 2 ABCRA94-Ail Accounts , ; - 111194 12l31194 Category Description Actusl Badget Diff • Mayor Ski Day 2,34236 2,000.00 -342.36 Salute20616 - 27,953.36 26,000.00 -1,953.36 ' Ski Race 20604 _ 3,911.35 4,700.00 788.65 TOTAL SX - 42,360.42 50,000.00 7,639.58 . ' TOTAL EXPENSES 177,691.98 252,891.00 75,199.02 TOTAL INCOME/EXPENSE 28,908.13 3,209.00 - , 2509.13 TRANSFERS , . ' TO FdCA WH 0.00 -8,068.00, -8,068.00 • , TO FirstBank -21,782.65 -32;089.00 -10,306.35 'fO FWH 0.00 , -10,488.00 . -10,488.00 " TO Payroll Taxes ,-21;942.27 ` 0.00 ' 21,942.27 • FROM FICA wH , - 5,860.55 0.00 5;860.55 . FROM FirstBank . . 29,371.95 34,866.00 -5,494.05 FROM FWH . 9,452.00 . . 0.00 9,452.00 , . . FROM Payroil Taues 0.00 18,556.00 -18,556.00 . TOTALTRANSFERS 959.58 2,777.00 - -1,817.42 . 'OVERALL TOTAL . 29,867.71 5,986.00 23.881.71 • . , . . . . , ' , . • ~ , ~ ~ . " ~ • ' . ~ - , . AVON-BEAVER CREEK RESORT ASSOCIATION . • . BALANCE SHEET UNAUDITED ~ ' - DECEMBER.31, 1993. ~ ~ . , ASSETS. , . : ' . Current Assets o Cash on Hand 200~0 00 ~ . Firstbank 50-8888 ;53 ; 43~3 e 83 - ~ , Total Current Assets:. 53,.633e83 ' . ~ Equip & Furniture ~ . ` ~ 1,590e00 ~ TOTAL ASSETS $ ; 55,223.83 _ ~ ~ LIABILITIES `AND . EQUITY , - ~ - . . Current-Liabilitieso 1994 Dues . ~ $ 6,000<00, ~ . Payroll Taxes Pay - . , • 2?032a18 ~ Tota1 Current Liabilities 8,03-2018 . . _ . _ ` . . • . ~ , . ~ , TotaT Liabil.ities $ ---°8,032e18 Owners ° Equity e Fund Balance $ 7,698v09 . Contingency 'Fund , .15, 060.00 . Net Profit or (Loss) YTD - , 2'4, 493 e 56 ' Total Equlty 47,191.65. . . ' . J . . . f ' ' TOTAL'LIABILITIES & EQUITY 55,223.83 . ' ~ ~ . . . , : . . , . . IViEMORAiVDUM TO: Vail Town Council FRONi: Robert W. McLaurin Town Manager DATE: September 2, 1994 SUBJECT: Town Manager's Report Police Addition As you are aware, the new police addition is complete. For the past few weeks (as you have heard during the Council meetings) the contractor has been remodeling the existing police department space. The remodel should be substantiafly complete about mid September. The project continues to be uvithin the budget approved by the Council last year. The project budget is attached for your information and review. As indicated on the budget, the total budget approved by the Council was $3,701,986. Of this amount $30,000 was allocated for modifications to the west entry and $10,000 for a walkway along the south side of the Frontage Road. Because the roundabout project will involve a minor relocation of the Frontage Road, we have deleted the sidewalk from this project. This sidewalk will be incorporated into the roundabout project. We are continuing to vuork to develop a design for the west entry. I am currently working with Pam Hopkins to develop another conceptual design for your review. At this point these improvements vvill be constructed next Spring. You should also be aware that it is unlikely the $30,000 will be enough to fund the improvement to the west entry envisions by the PEC and the DRB. Because these items have been deleted from the contract, the total budget for this project is $3,661,986. Staff Retreat I have scheduled a staff retreat on October 15, 1994. The purpose of this retreat is to enhance the sense of teamwork of the senior staff, develop the staff's understanding of the use of self directed work teams, and to begin to develop a set of organizational value for the TOV organization. Dick Bowers who is the City Manager for Scottsdale, AZ will facilitate this retreat. Fire Station Studv Update In 1990 the Touvn commissioned a study to assess response times and to determine if an addition fire station was needed in VNest Vail. This was conducted by Bill Gay of UVashington, D.C. Response times collected in the study indicated that an additional station was warranted. As you are aware, a major issue of the Vail Commons plan is whether to allocate a portion of the site for a fire station. In order to accurately determine the need for this station, I have asked Bill Gay to update the 1990 study. This study will involve constructing a simulation model to determine the demand for this station. The study will estimate the cost of constructing and staffing a new station. The original study did not analyze the impact of an underpass on response times. It is my feeling (and hope) that an underpass will reduce response times to a point where a new station is not warranted. It is also my feeling the long term cost of an underpass vuill be significantly less than the cost of constructing, maintaining and staffing a new station. This study will begin in late September and will cost approximately $9,000. It will be funded from the money allocated for Vail Commons. Meetinq with Eaqle Countv Commissioners As you are aware I have been meeting with Jack Lewis to improve our working relationship with Eagle County. V1le have tentatively scheduled a meeting with the Commissioners and the Council for Tuesday, iVovember 1 st. The time and location for this meeting has not yet been determined. fVeither has the specific agenda. RV1/IVl/aw C:\Townmgr.rpt i. M E M O R A N D U M TOe Town Council Town Manager Department Heads FROM: Joe Russell DP,TEo August 30, 1994 REe TQM Time Line Per your request at the meeting on August 25, 1994, I am re- circulating the TQM Time Linee This Time Line is a proposal and is open to discussiono If I can be of any assistance, please let me know. M E M O R A N D U M TO: Bob McLaurin, Town Manager Pam Brandmeyer, Asste Town Manager FROM: Joe Russell, Sergeant DATE: March 28, 1994 RE: TQM Time Line Revision I have met with Bob Lamberti and Miles Weigold regarding the TQM Time Line and they have suggested the following revisions: 1-94 All TOV full time employees receive the Basic Fundamentals and DIP Workshop 6-94 All Town departments formulate action plans from DIP Workshops. All DIP Workshop Action Plans are sent to the Town Managere Each department begins to chart results from Action Plans. 6-94 Town Manager compiles all Town DIP Workshop Action Plans and reviews them for common threadse Town Manager has base line of organization from town wide DIPS from internal employeese This information could be plugged into the 1995 budget processe Town Manager formalizes an action plan to coordinate external customer inquiry/response regarding customer satisfaction and complaints town wide, i°e. datA . collection and analysis. Town Manager formalizes plans with Department Heads for annual 3 month review of action plans, charts changes in departments and collects/analyzes data for workload analysis/customer satisfaction. 1-95 All departments do DIP Workshop for second time. Implement process management to each departmente Town Manager receives action plans from second DIP workshopso Review 1-94 DIP Action Plan with 1-95 DIP Action Plane Second organization assessment from internal customers. 1-95 Town Manager blends DIP Action Plans with formalized cont. Action Plan regarding customer satisfaction inquiry/responsee Town Manager supervises TOV Baldridge Assessment in anticipation of 1996 budget presentationo Implementation of small cross functional action teams to work on town wide opportunities to improveo Town Manager implements gormalized action plan for external customer inquiry/response regarding customer satisfaction and complaints town wide, iae. data collection and analysis. Town Manager reviews data from each department continually refining and looking for improvement. 1-96 Al1 departments do DIP Workshop and formalize Action Planse Town Manager receives Action Plans grom third DIP Workshop. Town Manager reviews data from each department continually refining and looking for improvement. Select group of employees from each department. Do narrative development for all key process for each departmento Town Manager collects each narrative for each key process and implements that into the organizational plano 6-96 Town of Vail formally benchmark select departments for comparisona 1-97 Each department does a DIP Workshop! Town of Vail does a formal Baldridge Assessment in search of quality. Town Manager reviews data from each department continually refining and looking for improvement. TQM TRAIN THE TRAIPIERS TIME LINE I propose that there be a serious discussion on the possibility of the TOV TQM Trainers being able to seriously train the Fundamentals Section of the TgM training. My feeling is that with time we could do it, but presently we lack the expertise and experience to efficiently and effectively do that portion of the training. 1-94 4-5 Town TQM Trainers learn Fundamental and DIP Workshops 5-94 Town TQM Trainers and Town Council, Department Heads and Senior Staff go through a one day presentation skills workshopa TQM Trainers develop vision, mission, goals and values for traininge . TQM Trainers develop new hire TQM orientationo 6-94 Town Trainers do Fundamental Training for summer seasonal and new full time employees for TQM orientation along with new formalized town orientatione TQM Trainers begin to learn about process management and narrative developmente TQM Trainers help all departments with follow up on department action plans as neededo 10-94, Town Trainers do Fundamental Training for winter seasonal and new full time employees for TQM orientation along with new formalized town orientationo 1-95 Town Trainers facilitate small groups for cross functional action groups for town wide opportunitieso Town Trainers facilitate 2nd town wide DIP Workshop by departmente Town Trainers go through a 2 day Baldridge Assessment and methods training classa Town Trainers do first TOV only Baldridge P,ssessmente 6-95 Summer seasonal and new full time employee TQM orientationo 9-95 Town Trainers learn formal narrative traininq for all key processes. 10-95 Winter seasonal and new full time employee TQM orientation. 1-96 Town Trainers facilitate 3rd DIP Workshops town wide by departmento Town Trainers along with select people from each department do- formal narrative development and documentation. 6-96 Summer seasonal and new full time employee TgM orientationo 10-96 Winter seasonal and new full time employee TQM orientationo 1-97 Town Trainers do TOV formal town benchmark of select departments. TQM Trainers do DIp Workshop for continual review, etco I propose that the TQM Trainers are organized and supervised out of the Town Manager°s Office. UM 'II'O: VIP Steering Team " ]FR: Bob McLaurin, Town Manager RE: Vail Improvement Process DT: May 22, 1994 With the conclusion of the Training Phase of the Vail Improvement Process, I wanted to outline my throughs for the next phase of VIP. As we have discussed, continuous quality improvement is not a program, or a project. Rather it is a commitment on conrinuous improvement and as such, must become part of our daily routines and activities. I believe that continuous quality improvement is as much as state of mind or attitude as a specific program. As we proceed in this continuous quality journey, it is important that we remember that quality is a journey and not a destination. We also need to rernember the Quality Matrix and to understand where the TOV is on the grid. This is will help us keep this work in perspective, and will . hopefully avoid frustrations and keep us moving forward. Since the VIP training phase begin last December, approximately 205 town employees have received eight hours of training in the "Fundamentals of Quality Improvement" and sixteen hours of "Departmental Improvement Training" (DIP). As part of the DIP training, approximately seventy-five Departmental Action Plans were prepared and are in varying stages of implementation. During this training phase, five Town of Vail employees were trained facilitators. These employees learned the techniques and skills necessary to (help) make the TOV self sufficient with TQN[ training. N1ost of the work during the coming weeks involve implementing the actions plans developed during the DIP workshops. I intend to have a monthly update of Acrion Plan at the Director's Staff meetings. This will provide a formal, regular opporlunity for each Department Head to update his/her colleges about Action Plan implementation progress. The VIP Steering Committee will be expected to attend these briefings in order to stay informed about our progress. I will also be working with the departments to make sure that those involved in the VIP process (such as yourselves) have time to work on VIP. The VIP facilitators will be expected to training new hires and seasonal employees in the fundamentals of quality improvement. Implementation of the Action Plans should take the remainder of this year. Beginning next December, the VIP facilitators will receive training in "Process Ivianagement." As you are aware, Process 1Vlanagement involves identificarion of the key processes for the various municipal functions and skills to improve these processes. When the TQ1VI facilitators have been trained, they will hold a series of Deparnnental Process Management training sessions. \Nhen these Process Management training sessions are complete, each degartment will develop a series of Action Plans that relate to key processes and address intra and interdepartmental process issues. One of the principal differences between the DIP Phase aad Process RRanagement Phase is the departmental orientation. While both are designed to produce betters, higher quality service for our customers, the two have a different (but related) orientation. T'he DIP phase focused primarily in internal department matters. The Process Management phase will involved issues and processes that cross deparnnental boundaries. Ex:iibit A shows how the focus of each activity is different. The third phase of VIP involves a town wide Baldridge type assessment. Exhibit B, which is attached to this memorandum is a graphical representarion of the VIP work program. I understand that is not as complete as it could be. However is does provide some frame of reference for the conrinuation of this process. cc: TOV Department Heads TQM Game plan " Need to speak to Todd to determine his interest in being a trainer for TQM " Review status at Friday staff ineeting - Momentum -Give trainees time - Review status of AP°s with Bob " Bob to return in may - Tdao Fundamentals m DIP°s (Police, PW, Library) - Effective presentation skills class - Spend time with four trainers on specific DIP°s ~ Completed all trainingo - Fire DPpartment ' ° Finance ° ' - - Municipal - Data processing ° Community Development . - Library - Administration " Trainerse - Assigned to various departments as °OYleljJer0° and do next DIP - Assist with consolidation of A'P°s with Large departments " Town Council - Do a 00mini°° DIP (Questiono who will facilitate? Bob with trainers?) Do as a 1 day session " Train seasonal employees - 6Jho does this? (Fundamentals and DIP) " Committees - Consolidation of committees (ECC, Steering, Quality Council) " TQM Alliance - TOV - Medical Center - Marriott Hotel - V o C e (6dest) . - Gypsum Plant VISgON °°2000°° - bdestern Hotel - VoAa ° AeSoQeCe - Colorado Municipal Association " Process Management - Training - Form team - Implement Aetons (have trainers cio this) - Baldridge Assessment (2Q 95?) - Training (2 ciays) - Do assessment - I.D. participants " Vision 11200011 for Vail (upper Eagle Valley) ("TQM\scbob) 09 '94 08 '94 03 '84 e4 494 09 195 Q3 '95 09 '96 04'93 09 196 Q3 '96 03'96 I ID Name Dec Jan Fe6 Mar A r ma Jun Jul Au Se Oct Nov Dec Jan Feb Mar A r PNa Jun Jul Au Se Oct Nov Dec Jan Feb Mar A r Ma Jun Jul Au Se 1 Fundamenhals 8 OIP Training J- 2 Action Plan Implmentatian 3 Process RAgt Training (for irain 4 Process Mgt Training (depts) 5 Process Related Action Plan 6 Baldnge Assessment ~ , ProjecL CMical Noncntical Progress ~ Milestone ~ Summary ~ Date: 5/22194 01494 Q3 "J4 03'94 P4194 09 g6 ' 02,96 09 96 Q419S a9 °90 0296 03 96 ID Name Dec Jan Feb ~lar A A~a Jun Jul hu Se Oct Nov Dec Jan Feb Mar h r Ma Jun Jul Au Se Od Nov Dec Jan Feb war A r AAa Jun Jul Au S 1 Fundamertals 8 OIP Training 2 Action Plan Implmentation 3 Process PAgt Training (for train ~ 4 Process PAgt Training (depts) 5 Praess Related Action Plan 6 Baldrige Assessment ' Date5/22194 CMical ~ Noncriticai ~ progress Milestone ~ Summary . . . . ~ ~a e4 TUWN OF VAIL 75 South Frontage Road Office nf Town Attorney Vail, Colorado 81657 - 303-479-21071 FAX 303-479-2157 September 2, 1994 1VIr. Peter B. Dunning 2560 Delaware Avenue St. Paul, 1lR1V 55118 . Dear Mr. Dunning: I have been asked to respond to your letter to Mayor Peggy Osterfoss and Town Council dated August 8, 1994. Your understanding is correct that we are presently in the process of negotiating a license renewal with TCI Cablevision of the Rockies. Pursuant to the 1992 Cable Act there are certain provisions that the Town of Vail has the opportunity to require in a cable franchise agreement. The 1992 Cable Act also gives the grantor of a franchise certain regulatory powers over the grantee of a cable franchise agreement. However, just as the Town of Vail cannot regulate the discontinuation of service by Holy Cross Electric, Public Service of Colorado or U.S. VVest, we do not control or regulate the discontinuation of service for failure to make timely payments for cable service. It has been my experience that TCI Cablevision of the Rockies does desire to provide courteous and effective service to its subscribers. By copy of this letter I am advising TCI of your concerns. Thank you for having brought this issue to the Town of Vail's attention. Very truly urs, ~ R. Thomas 1VToorhead Town Attorney RTM/aw ' xc: Stan 1NIcKenzie, TCI Cablevision of the Rockies (w/encl.) Vail Town Council • TOWN OF VAYL Input/Inquiry Response Itecord The attached comments were recently received by the Town of Vail. We encourage Vail residents and guests to give us such input and we strive for timely responses. PLEASE ADDRESS THESE CONCERNS WITHDT FIVE WORIQNG DAYS AND RETURN THIS COMPLETID FORM TO PAM BRANURREyER, DEPARTMENT TO HANDLE INQUIlZY INDIVIDUAL TO HANDLE IIVQUIRY DATE TOV RECEIVID INPLTT/INQUIRy (d4k~ TYPE OF INPUT / INOUIRY: PHONE CALL (indicate date) ~ LETTER (attached) (frYl(.: 06iyL uDi- ft4 , ~,v, , RESPONSE CARD (attached) o I ~ TYPE OF RESPONSE lcheck one): LETTER (attach copy) PHONE CALL (indicate date) BRIEF SUMMARY OF RESPONSE OR ANSV`ER TO IlVOLIIRY: DATE OF RESl'ONSE FORM RETURNED gY DEPARTMENT TO PAM BRANDIVlEYyER: A copy of this inquiry and fortn will remain on 61e at the TOV Community Relations office. As soon as this form is returned to Pam Brandmeyer, this inquiry will be mnsidered closed. THANK YOU FOR YOUR T'IMELY HAiNDLING OF Tf-IIS ISSI,JE IF YOU HAVE ANY QUFSTIONS, PLEASE FEEL FREE TO CONTACf PAM BRANDMEYER AT 479-2113. \ a P' .7 L ~ J 14 Auqust 8, 1994 Mayor Peggy Osterfoss & Town Council Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Mayor & Council Members, I understand that you are in the process of negotiating a license renewal with TCI Cablevision of the Rockies. I wish to question whether a momopoly under public license has the right to simply discontinue service without notice to the subscriber. Like most of your property owners I do not live in Vail, but come as often as I can. On July 19th TCI put a notice on my door at 1461 Greenhill Court asking me to call regarding my account. At the same time they discontinued service. They sent a bill on July 31st to St. Paul closing the account. On July 27th I arrived at Vail only to discover that the service was disconnected. I immediately called and was told that I had not paid June and July's bill. I checked my checkbook and agreed. I also insisted that I had not received a bill and that I had never been late for a payment before. I was told rudely that they do not ever make mistakes; I should consult the Post Office about any failures to receive their bill; and that it was my obligation to notice that their bill had not arrived and to bring the matter to their attention and to remit the proper amount. When I asked about their attempts to notify me verbally of any problem, I was told that they tried my Vail telephone number but that I did not answer. Furthermore it was not their policy to ever make a long distance call. They did not call my Vail telephone number unless they decided not to leave a message on the telephone answering machine that was working. And I do not have the time to check up on whether they send a bill or not - I simply pay them when they arrive. of course they denied my request to immediately rehook up my service, but did see fit to assess me $23.23 as a reconnection fee. I think Vail is entitled to better, more polite, and more reasonable service from any providor empowered with a monopoly by this Council. If not I suggest that you find a competitor to TCI and award the license to them. si er , ~ Peter B. Dunning 2560 Delaware Avenue St. Paul, MN 55118 ~ < , j e e4 TUWN OF VAIL 75 South Frontage Road Office of Town Attorney Yail, Colorado 81657 303-479-21071 FAX 303-479-2157 September 2, 1994 Mr. Jack W. Johnson Emergency 1V[anagement Coordinator Post Office Box 850 Eagle, CO 81631 Dear lyir. Johnson: I have been asked to respond to your correspondence of August 25, 1994. The Town of Vail has emergency procedures in effect to warn the general public of emergency circumstances that could occur. The procedure and plans take into considerataon the geographical irregularity of the Vail Valley and the number of visitors who might be present in the Town of Vail at any particular time. It has been considered and determined that a warning horn would not effectively advise the general public within the valley and that its effect could produce results that would exacerbate the problem encountered in any particular emergency circumstance. If you are interested in the particular responses that are planned to be made depending upon the nature of the emergency encountered, I invite you to contact our Fire Chief, Dick Duran. He would be more than happy to share with your our emergency procedures. Thank you for your concern. Very truly y s, ~ n ~ R. homas 1Vloorhead Town Attorney RT1V1/aw xc: James Fritz, County Attorney Vail Town Council Robert W. McLaurin, Town Manager Dick Duran, Fire Chief Ken Hughey, Police Chief 0 \ TOWlT OF VAdL , Input/Inquiry Response Record The attached comments were recently received by the Town of Vail. We encourage Vail residents and guests to give us such input and we strive for timely responses. PLEASE ADDRESS THESE CONCERNS WITHIN FIVE WpRIQNG DAYS A1VD RETURIV THIS COM[PL;ETID FORM TO PANt BRAIVDMEYER DEPARTMENT TO HANDLE IlNQUIlZY INDIVIDUAL TO HANDLE INQUIlZY DATE TOV RECEIVID INPUT/INQUIRy ~"dPc•4~ TYPE OF INPUT / INOUIRY: PHONE CALL (indicate date) LETTER (attached) ? ~ RESPONSE CARD ( (N~~~. ~u~~e. ~~x cud*it.~(, r1U.. attached} U TYPE OF RESPONSE (check onel: LETTER (attach copy) PHONE CALL (indicate date) BRIEF SIJMMARY OF RESPONSE OR ANSWE TO INOUIRY: DATE OF RESl'OIVSE FORM RETURNID By DEPARTMENT TO PAlVg BRANDIVIEYER: A copy of this inquiry and form wi11 remain on file at the TOV Communily Relations office. As soon as this form is retumed to Pam Brandmeyer, this inquiry will be mnsidered closed. THANK YOU FOR YOUR ITMELY HAiVDLING OF THIS LSSLIE IF y0U HAVE ANY QUFSCIONS, PLEASE FEEL FREE TO CONTACf PAM BRANqDMEYER AT 479-2113. - R5CmVpz. u 1994 a )ACK W. JOHNSON ~ P.O. BOX 850 EMERGENCI' MANAGEM1IENT COORDIN,4TOF I 14 bTH $TREET OFFICE: (3113} 32R.ESbO E.4G! E. COLORADO S 163 I HOME: (303) 328-774 i FAX: (303) 328i20i EAGLE COl1iVTY, COLORADO August 25, 1994 The Honorable Peggy Osterfoss Town of Vail Mayor 75 South Frontage Road West Vail, Colorado 81657 Dear 1VIs. Osterfoss: This is my third attempt to get Vail to install an external Warning System to warn the general public in emergencies. Lack of proper warning to the general public in an emergency situation could produce serious legal problems for Vail. I hope that you will consider a warning device(s), preferably a warning horn(s) to warn the general public of any emergency other than the normal fire and police emergencies. Enclosed please find an explanatory letter and a project application if you wish to share 50150 with the Federal Gave:r.anent (FEMA) in this project. Keep in mind that your application must be sent to the person and address, as stated in the letter, not later than September 14, 1994. Respectfully Submitted, Jack W. Johnson Emergency Management Coordinator JWJ/fb Enclosures cc: James Fritze, County Attorney ¦ ¦ 0 B K - F--A- REA ST ~ J V A ~ L Exploring Todays Realilies SERIES TH4V RSDAYy SEPTEMBER 89 1994 PACKING YOUR BAGS o k.... How to IC.aghgen Your l[..~ad for the Rest of Yoanr 1Lnife ; ~ Do 0 er Partner T'he Inventure ~rou ~ ' 1FOlEtTUN1E 500 Cf11EZEER &c ]LgIFE RE1VEWAL CO1VSU]LTANT Aanthor of 7'he Power of Ptirpose andl ' 7'he I?lveittiirers: Excttrsiorts M Life & Career Retiezual ~ ~ MANOR VAIg. L~DGE 7o30-9o00aIITTll $15 (nncIludes breakfF~~~) FOR TIE~~ PUB1[.IcC ~ RESERVA7CIONS 476-0954 ¦ _ ¦ - - 9 . , ~ , ~4 TOi~V~I OF VAIL _ 75 South Frontage Road Vail, Coloradn 81657 303-479-2100 FAX 303-479-2157 MEMORANDUM TO: Vail Town Council Town Manager Department Heads FROM: Steve Thompson DATE: August 30, 1994 RE: Second Quarter Financial Report Enclosed is the Second Quarter Financial Report with estimates of revenues and expenditures as compared to budget. REVEIVlIE We have projected sales tax revenues to exceed 1993 collections by approximately 2.85%, which is an additional $129,000 over budget. This estimate can be achieved if we collect what is budgeted for the balance of the year. However, if we continue our current trend of exceeding 1993 collections by 3.5%, we could generate an additional $86,000 in sales tax revenue, overall exceeding budget by $215,000. This second assumption is not included in the second quarter report. As you can see from the sales tax estimates work sheet on page 11, the Town's sales tax collections this summer have been very good. The other revenue estimates remain in line with the First Quarter report. EXPE1VDITZIRE.S At this point, no departments expect to exceed or have substantial budget savings in 1994. Please see pages 8-9 for a list of additional supplemental appropriations. The majority of the required supplemental appropriations have been discussed with the Town Council, including the property and liability insurance increase, the range compression adjustments, new position - Planner I. The items with an asterisk next to them are expenditures that will relieve departments respective savings accounts. Items that have revenue next to them represent expenditures that have been funded by additional sources of revenue. I have also included a schedule of department savings showing the amount that each department has left in savings and has used in savings in 1994. Several of the Capital Projects will not be completed in 1994 and have been noted with an asterisk. However, we have left the estimate to complete the same as budget since the effect on fund balance is the same as recognizing a roll forward at this point. i FUND BALANCES The numbers in this report include the purchase of Trapper's Run. The General Fund balance is estimated to be $2.2 million, Capital Projects Fund is $731,000, and the Real Estate Transfer Tax Fund is $882,000, at the end of 1994. A formal presentation of this report will not be made by staff. However, I will answer any questions under "Other" at the September 13 work session. In the meantime, please contact me at 479-2116 if you have any questions. 0 a TOWN OF VAIL 0 9994 SUMMARY OF REVEfUUE AIVD EXPENDITURES AiVD CHAMGES IfV FUND BALAiUCE Actual Estimated Estimated Transfers Budgeted Fund Balance Revenue Expenditures In/(Out) Fund Balance Fund Type/Fund 1993 1994 1994 1994 1994 Geneeal Fund 14,238,613 15,125,678 (65,292k SPecial Reve nue Funds: Ca ital Pro ects Fund P 1 9 ,174,276 8,292,580 Real Estate Tra nsfer Tax Fund 2,208,250 4,185,646 S ecial Parki n Ass essment P Clo 9 sed ~ P ohce Confiscation Fund 22,000 236,535 Vail Marketi n Fund 9 582,250 546,980 >:;~;>::>::$b'~;3:::;•,:,,. Vail Housin9 Fund 35,000 30,000 30,000 Lion shead Mall Pro~ ect Fun d ~ Clo b sed Bond Pro ceeds Construction Fund 4 ::';;'...•.~.;::•::>::~:,;!4I3 0,000 2,631,765 I n4ernal Servic e Fun ds: Heav E ui ment Fund Y 9 P 1 ...2.,..... ,644,910 1,592,122 He alth Insuran ce Fund ? V4 ; 1 002 9 1 . , , 8 942,860 Ent erPri se Fund: Parki n9 Str ucture EnterPri se Fund 1,918,270 1.953,562 35,292 De bt Se rvice F unds• T own of Vail Debt Servi ce Fund 174,678 3,129,618 2,954,940;;g~.j.~ W est Vai I Debt Servic e Fund : ~Close d .....~.....ra) Lionsh ead M all D ebt S ervice Fund ~ Close d ~ Booth Cre ek Debt Service F und 40,511 41,856 . . 31,081.739 38,709,202 O 2111211C : ~2QTR FI N2 PAGE 09/01 /94 , ~ }..i'.[~irrr.'•~•~AlT'~ ~ ....:..~.~tA~'Ri...........................::.:... ~ . ..~.;:t: ..~..::..:..;`'"i.:•."....,.,~...:...::, . . . . , . ~ra * •.~~..,.'y`:.>."~?:,::::.`:r.~..?.:::r?_' ...:..,..,..t.r' >.r:'?'r.:?• •.,t • ,:p~ . . ,.:}::~i:+i':'.:<:~:r:'•.`:q(<;',`.:~`.,`•`.c': i'i:•: i:'.~: rr i'rr};~: r.. ~~1 ~S:•: *l~#~y?~ ~y r . . . . . . . • •:.l : . i . . . . : • . . . . ' . . ' y JJ~ ,~r» . " : ' . . . . . . . . . . • `:':i~... ..•:i::.:.'..'..'.. . . . . . . . . . . . . ~ I'. `l . . : ,~1"T • • , . . . . ~ j. ~y i . . . . ~ . : . : : ¦ . . ...Y . ~ . . 'W.li....: . . . : • • i S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I. . . . . . E . .(t3~if3~R~ Taxes Property & ownership Taxes 2,279,218 2,280,731 1,513 Retail Sales Tax 8,043,374 8,126,876 83,502 Ski lift Tax 1,041,863 1,000,000 (41,863 Franchise Fees 557,878 559,584 1,706 Penal & Interest 44,000 37,000 7,000 Subtotal Taxes 11,966,333 12,004,191 37,858 ~ Construction Fees 286,830 385,000 98,170 Licenses & Permits 47,100 54,800 7,700 Charges for Services 218,404 214,616 (3,788 Intergovernmental revenue 985,985 1,006,045 20,060 Fines & Forfeitures 260,675 260,675 0 Transfer from Parking Structure Fund 86,321 0 (86,321 Other 315,154 313,286 1,868 TOTAL GF REVENUE 14,166,802 14,238,613 71,811 4 . ~ . . . . . . . . . . . : . . . . . . , . : : , . . , t :r.:::''.'t :•::<;~::~::?'•:..:.r. . Town Officials 1,528,112 1,528,112 0 Administrative Services 1,266,179 1,266,179 0 Community Relations 173,209 173,209 0 Community Development 1,032,302 1,032,302 0 Police 3,141,542 3,141,542 0 Fire 1,134,893 1,134,893 0 Public Works 2,497,129 2,497,129 0 Transit 2,111,890 2,111,890 0 VMRD Contract 543,243 543,243 0 Library 634,507 634,507 0 Insurance 316,785 316,785 0 Transfer to the Parking Structure Fund 35,292 35,292 Contributions & Events 757,978 757,978 0 Employee Benefits 17,909 17,909 0 TOTAL GF EXPENDITURES 15,155,678 15,190,970 35,292 SURPLUS/(SHORTFALL) (952,357) 2QTRFIN2 PAGE 09/01/94 ` 4 a :::y::•:~.':::::::: r '::':~.'::::::::'::~i::;:''::'::::... (~~p A~j ::::::.::;,:•::•::•n:::'::~::~::~:::'=•:; ::.::..::::..:..:.:.::•:..:~':~':i^'::'::'::':.:;•:;::;:.:::.::'::':::::':;::~::•::•:~::~'::':~::~'::'::'::~::'::'::':;''`.'::'::':::::: . ~7a"Y, . . . . . , . , ~1`YLSiI:\ yy.~'~} ;;;:r.:'s:::~:~: ~ ,..:'t;J';:'r::'r~.i',:~'.}'•::i:;: ~ :-.';.;}I: , fQ ;•::•::•::::..:.::1•:.:}'::~::~::~:;~:` : : . . . . . C~:..~.~'~41:~ +c ~ t~1*l ~j { . . {~.1l . . . . . . :{g.~..~.:::.~y. . . ~:...::~~r.,..:.~~~~~~~:f'•t.~,•V.~`~.k!~~..•:~:~:::;i~i.,.....::..•::::::i~i:':'::'~?'~:'.:.::.::.`.~~~~~I:: :,.~r.,~W~47V11'kli~r ~~~~~~V~iY~~R:. Retail Sales Tax 4,575,893 4,622,320 46,427 County Sales Tax 206,910 201,000 (5,910 Ski Lift Tax 1,041,863 1,000,000 (41,863 Grant Revenue 376,000 376,000 Reimb for Projects 31,000 31,000 Earnings on Investments 148,500 124,000 (24,500 RETT Loan Re ayment 947,956 2,819,956 1,872,000 TOTAL REVENUE 6,921,122 9,174,276 27253,154 2QTR F I N2 PAG E 09/01 /94 r~ i:::`.:•~:i,;-:;f>;:>::;:i;•:::::(i;::::;;~::i:.::.::;:5:::<::`.:i:i:;::;:::;;:;:>;:5:•;:t:;::;i:::.:::~i;::~;•`':•::":f•:::y:;<•:,::'>;;;:::;i y~" ~::;•'..;'G:(::?'~:.:. .;;;_;T~ j-',;.-::.;.':.':::•:•. `i:;: ~ , ~ :..........:::•:•:::::::i'ii::'::':i'::::::,•,;:::'::'i....:.,:.:._::'::'::>:>::':A:'::'::':i:i::':>::':::::'c:._':::..:.:':;:::.::::::.:::•::::':r`?::i')i'::':r:...... . a7. . ~'F~1..'G.... ~ . . ~....,~i,~l`::.:.:. . . Street Maint & Improvements 924,463 924,463 0 Ice Arena Pedestrian Chute 70,000 70,000 0 Street Light Improvement Program 51,313 51,313 0 Pulis Bridge Design 75,000 75,000 0 International Bridge Replacement 2,550 2,550 , 0 Chapel Bridge Restoration 503,000 503,000 0 Covered Bridge Restoration 132,700 132,700 0 Town Shop Improvements 1,785,706 1,785,706 0 Slifer Fountain Repair 2,402 2,402 0 Bus Shelter Imp & Replace 51,050 51,050 0 Emergency Building Maintenance 25,000 25,000 0 Drainage Improvements 120,049 120,049 0 Library Book Drop 1,559 1,559 0 East Lionshead Bus Stop " 60,000 ' 60,000 0 Parking Structure Landscape Contingency 21,198 21,198 0 . East Vail Interchange Landscaping 20,284 20,284 0 Police Department Space Expansion 64,073 64,073 0 West Vail Development Plan 180,000 180,000 0 VTC Community Improvements 25,363 25,363 0 Electric Raceway 8 Carpet @ Library 35,000 35,000 0 Town Manager Residence 10,250 4,992 (5,258 Comm Sys Maint. & Replace 6,669 6,669 0 Replace Mobile Fire Radios 2,119 2,119 0 Town of Vail Bus Grant Lobbyist 45,651 45,651 0 Regional Bus Grant Matching Expense 59,000 0 (59,000 Backflow Prevention 25,000 25,000 0 News Paper Dispensers 17,000 17,000 0 Snow Dump Site 95,573 95,573 0 Shmetzco Berm 3,098 3,098 0 Retrofit Buses W/ Perimeter Seating 19,348 19,348 0 Bald Mountain Bus Stop (Additional 20k Req) 87,194 87,194 0 West Vail Mudslide Mitigation 1,360 1,360 0 Village Loading Design 5,067 5,067 Pay-on-Foot Lane VTRC 21,899 21,899 0 Replace LH Equipment 115,000 115,000 0 Street Furniture Replacement 41,766 41,766 0 Pedestrian Overpass Walkway 6,623 6,623 0 Misc. Heavy Equip Vehicles 115,000 115,000 0 Second Radio Channel 4,590 4,590 0 Automate East Vail Interchange 9,900 9,900 0 WestVail Interchange Improvement" 1,530,600 1,530,600 0 ADA Improvements 93,354 93,354 0 Replace Siding on Muni Building 26,000 18,067 (7,933 , Transfer to Debt Service 2,954,940 2,954,940 0 Purchase Land - Trappers Run 1,872,000 1,872,000 0 TOTAL EXPENDITURES 11,314,644 11,247,520 67,124 SURPLUS/(SHORTFALL) (2,073,244) ' This Project Will Not Be Completed in 1994 2QTR F I N2 PAG E 09/01 /94 0 ' ,j.~,'•7ili';i7;-:ii:~i'::.:i'.. .T `}l n.,.'L`::.';:;:.•.i;.iy:::j.i ',:re: ; .~r"y,y..~r. :'t::". :...:y...........:::::,. . y x y : ~y .~L.a., . . , i.Y~y y. . . ....~y{,T~.~TV~y.4., ,.':':.'~~~L ~tr7~V`1~~ . t ~~~~1r~ •.:`..•<.~^!•".`:'..•..)~~4+~L~ , _ ~v7~7eN'Z~L ~.Y Mr.~~,~.1~T~1:1./~~.. REVEfVUE RETT Taxes 1,350,000 2,000,000 650,000 Golf Course Lease/VRD 86,000 86,000 0 Recreation Amenities Fees 30,000 50,000 20,000 Lottery Revenue 13,750 13,750 0 Earnings on Investments 58,500 58,500 0 TOTAL REVENUE 1,538,250 2,208,250 670,000 EXPENDITURES Debt Service on Golf Course 340,432 340,432 0 Loan Repayment 2,819,956 2,819,956 0 Miscellaneous 500 500 0 Projects: Bighorn Park Completion 9,803 9,803 0 Vail Trail Safety 2,200 2,200 0 Gore Creelc Promenade 38,697 38,697 0 West Vail Bike Path 188,793 188,793 0 Dowd Junction Bike Path Design 8,000 8,000 0 Master Open Space/ Rec Trail Plan 1,003,196 53,196 (950,000 Frontage Road Bike Path 142,879 142,879 0 Park Maintenance 170,393 170,393 0 Rec Path Maintenance 117,125 117,125 0 Sandstone Park Improvement 14,297 14,297 0 Dowd Junction Land Improvement 8,512 8,512 0 TOT Lot Access Paths 26,719 26,719 0 Pirate Ship Park 41,242 41,242 0 Covered Bridge Pocket Park 12,000 12,000 0 Ford Park Stairway 30,902 30,902 0 Niill Creek / Ted Kindel Park 160,000 160,000 0 TOTAL RETT EXPENDITURES 5,135,646 4,185,646 (950,000 SURPLUS/(SHORTFALL) (1,977,396) 2QTRF1 N2 PAG E 09/01 /94 s . . . . . . . . . . . . ; . . . . . . . . . . . , ~ . . . . . . . . . . . . . . . . . 904 <<:. . . . . , . . REVENUE 1,582,910 1,644,910 62,000 EXPENDITURES 1,592,122 1,592,122 0 SURPLUS/(SHORTFALL) 52,788 . f REVENUE ' Daily Parking Revenue 1,547,000 1,374,000 (173,000 Passes 8 Coupons 397,750 377,750 (20,000 Lease Revenue 89,016 91,520 2,504 Parking Assessments 0 75,000 75,000 Transfer from the General Fund 35,292 35,292 TOTAL REVENUE 2,033,766 1,953,562 (80,204 EXPENDITURES Operations & Capital 1,421,825 1,421,825 0 Debt Service 531,737 531,737 0 Transfer to General Fund 86,321 (86,321 TOTAL EXPENDITURES 2,039,883 1,953,562 (86,321 SURPLUS/ (SHORTFALL 0 : . . . . . . . 9-4> REVENUE Business Licenses 345,000 357,000 12,000 TOV Marketing Fund 149,500 0 (149,500 Other Marketing Contributions 140,000 220,250 80,250 Earnings on Investments 5,000 5,000 0 TOTAL MARKETING REVENUE 639,500 582,250 (57,250 EXPENDITURES 609,501 546,980 (62,521 SURPLUS/(SHORTFALL) 35,270 2QTR FI N2 PAG E 09/01 /94 O 0 3..::;:.•::'~.1~~ : ~ ~ . £~1..~ ~ ~ . f f. ; • C ~ REVENUE Confiscation Proceeds 10,000 10,000 0 Earnings on Investments 12,000 12,000 0 TOTAL PCF REVEfVUE 22,000 22,000 0 EXPENDITURES 236,635 236,635 0 TOTAL PCF EXPENDITURES 236,635 236,635 0 SURPLUS/ (SHORTFALL) 214,635 2QTR FI N2 PAG E 09/01 /94 ; TOWN OF VAIL ' SCHEDULE OF 1994 SUPPLEMENTAL APPROPRIATIONS ADDITIONAL PROJECT 1994 No. EXPENDITURE OR PROJECT EXPENDITURES GENERAL FUND: Administration: Cost Accounting Software for Public Works * 7,500 Replace Canopy Tents for Street Entertainment * 1,000 Property & Liab Insurance Increase 55,633 Additional Recruiting Costs 9,000 Trappers Run Closing Costs and Consulting 7,635 Range Compression Adjustments 1,076 Correct Fire Safe Amount * (623) Coin Changer* 1,700 Community Development: Range Compression Adjustments 2,478 Planner 1 New Position 14,500 Furniture and Carpet for New Planner * 2,638 Police Department Ford Park Special Events Shuttle (Revenue) 961 Range Compression Adjustments 20,081 Fire Department Haz Mat Reimb (Revenue) 2,734 Range Compression Adjustments 15,915 Public Works: Range Compression Adjustments 7,792 Correct Prior Amendment - Used Wrong Fund * (6,402) Transportation Ford Park Special Events Shuttle (Revenue) 7,004 Library Range Compression Adjustments 190 SUBTOTAL: GENERAL FUND 150,812 • Department Savings Was Used. 2QTRFIN2 PAGE 09/01/94 4 a CAPIT'AL PROJECTS FUND: VA Reimbursement for Overlay Cost (Revenue) 31,000 Subtotal: Projects Fund 31,000 F'ARKIIVG STRUCTUI2E FUfVD: Computer Equip * 5,402 Property & Liab Insurance Increase 715 6,117 HEAVY EQUIPMEiVT F93ND: Auto Body Repair Revenue (Revenue) 62,000 Computer Equip * 2,456 Property & Liab Insurance Increase 3,915 68,371 GRAfVD TOTAL 256,300 2QTRFIN2 PAGE 09/01/94 4 a SCHEDULE OF DEPARTMENT SAVINGS Savings Savings Savings Balance Used Balance 12/31 /93 1994 7/31 /94 General Fund: ' Muni Court 5,643 5,643 Town Manager 42,491 32,700 9,791 Admin Services 26,617 7,500 19,117 Community Relations 6,475 2,077 4,398 Community Development 80,065 67,162 12,903 Police 28,883 28,883 Public Works/Transportation 116,341 48,956 67,385 Library 6,828 6,828 Total General Fund 313,343 158,395 154,948 Fleet Maintenance 24,756 2,456 22,300 2QTRFlN2 PAGE 09/01 /94 ~ ° TOWN OF VAIL COUIVCIL COIVTINGENCY 1994 Contingency Special Unallocated Funds Events iViarketing Funds Original Budget Amount $50,000 20,000 149,500 Uses: Sister City Trip - January 3,753 99 World Championship Bid Gifts 1,797 CfViL Conference (Allocated in 1993) 5,000 Buck Allen - 15 Year Award 500 Council Retreat 6,064 Colorado Film Commission 500 U.S. Ski Team Contribution, Chad Fleischer (Paid in 1993) 2,500 Bear Proof Garbage Cans 3,000 Colorado Children's Chorale 500 Sister Cities Exchange (Estimate) 6,800 Summer Airline Promotion ($40k Committed) 4,000 St. Moritz "Vail iVight" Presentation (Estimate) 3,000 WF World Ski Championship Training 50,000 Bike Maps Second Edition 3,500 John Horan Kates Sister City Facilitator ($2,000 in 1995) 3,000 Total Amount Used 26,914 3,500 63,500 Total Amount Left $23,086 $16,500 $86 000 C O U C 0 N94 PAG E 09/01 /94 ' Town of Vail - Sales Tax Estimation Worksheet 8/25/94 % ChanyO Chanye 1894 bom , Irom Month 1983 1984 1985 1886 1987 1988 1989 1990 1991 1992 1893 8udyet Estlmate Vadance 1983 Budyer II,~ ~ I I i l l I i ~ q ~ ..i. . ~ ...w ~ i.... . 1.1i~ k. I. i ..n~H ~I i.~.~ i...~. ..~.~i ~ i I ..I i~,. . ~..I ~ t.~.....~ i ~ ..~~.I~ ~.tl I .~~Iw ~ iil~ ..I. . ~ . ~ . . . ~ . ~ i . I...~. ~I,~.... ~ i~ ~ , ~.I..IIr.. :,I. i..,.ln~ nA.:t.,~..L~i~liluih.~.~...1~ :.~~nLi , Jk4~'..~i:, Ii~.!~t~~ 1:n ,x~:.~h+' g . . . i:~... . . ' ~ . . . . ~ .:.P4G'Y~ January 696,752 742,262 881,304 890,585 1,063,196 1,126,496 1,465,870 1,599,123 1,713,091 1,709,654 1,855,364 1,892,100 1,803,971 (88,129) -2.77°,6 -4.66% Februar 751,856 824,650 918,154 946,552 1,135,786 1,205,101 1,561,286 1,695,850 1,737,343 1,780,568 1,828,766 1,866,900 1,812,759 (54,141 -0.88°,6 -2.90% March 977,828 1,084,814 1,187,520 1,316,652 1,378,782 1,591,705 1,939,758 1,897,718 2,051,820 1,977,995 1,988,090 2,030,900 2,248,921 218,021 13.12°h 10.7496 April 319,546 481,204 531,668 430,877 425,961 550,205 567,684 634,174 616,648 691,163 864,303 883,000 791,420 (91,580) -8.43°,6 -10.37°,6 May 556,588 166,200 162,912 244,987 245,518 170,567 215,548 236,359 250,809 268,000 257,248 264,900 284,449 19,549 10.57°,6 7.36A June 257,744 262,696 280,828 361,627 331,581 329,039 393,470 448,227 468,948 468,598 475,1611 479,300 541,026 61,726 13.86°,6 12.8896 July 407,474 406,462 447,815 479,507 479,201 ' 559,683 649,139 665,094 737,288 742,750 811,538 832,500 886,768 54,268 9.270/g 6.52% tl~ 3 i 'i. , , . . , , . . . . . ~ F TOTAL 3,567,788 3,968,288 4,410,201 4,670,787 5,060,025 5,532,796 6,792,755 7,176,545 7,575,947 7,638,728 8,080,470 8,249,600 8,369,314 119,714 3.57°,6 1.45°h ~ , . : . . . ~ . . ~ n ~ . ~ ~'i , i . . r ..g . , , ~r~..,. % . . ~ . L.. . 11, c - r. n i ~ ..i~ .Ii~R ,c, h I~ I.~ I, .6. 1!. r . . . . ~ , . ~ a . , , . t ~ August 384,338 402,792 386,985 512,513 536,904 575,887 668,119 678,071 761,992 767,257 825,9541 845,200 September 324,670 384,864 340,102 374,060 442,402 422,502 469,032 482,328 491,684 485,954 560,5351 567,600 October 198,614 206,248 209,282 237,504 273,951 291,204 335,740, 364,002 324,802 367,578 400,5251 403,700 November 281,704 310,588 229,083 376,657 386,270 376,235 430,820 438,731 428,086 497,907 553,6811 555,000 December 853,100 906,758 905,955 1,167,280 1,245,612 1,455,948 1,615,278 1,625,219 1,691,775 1,846,223 1,974,553 1,993,167 ~ . . .~..:..i .~..i :r .1 I. . : . . . . . ~ z. : . t' . . ~ ~ . ~ ~ ...i F J ei Total 5,610,214 6,179,538 6,481,608 7,338,801 7,945,164 8,654,572 10,311,744 10,764,896 11,274,286 11,603,647 12,395,718 12,614,267 8,369,314 , . . e _r O TOWN OF VAIL ° REAL ESTATE TRAiVSFER TAX H I STORY 1980 TO 1994 1980 1981 1982 1983 1984 1985 1986 1987 1988 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL JANUARY $63,999 $98,089 $106,981 $119,972 $78,053 $80,733 $101,374 $131,916 $96,119 FEBRUAR $40,595 $69,018 $105,024 $132,220 $86,289 $170,052 $64,906 $44,040 $109,873 MARCH $69,886 $126,935 $109,533 $137,820 $62,693 $63,831 $92,557 $38,791 $68,104 A P R I L $76, 855 . $94, 653 $65, 900 $103, 526 $173, 321 $90, 396 $182, 743 $95, 554 $179,671 MAY $42,738 $84,324 $54,663 $90,599 $96,006 $228,673 $98,651 $120,984 $99,736 JUNE $62,239 $125,433 $54,488 $140,638 $76,467 $49,513 $79,915 $73,509 $101,364 JULY $49,367 $186,110 $104,262 $68,539 $157,598 $88,528 $70,441 $47,949 $126,537 AUGUST $79,859 $115,499 $71,282 $97,806 $58,937 $32,860 $100,182 $61,137 $109,315 SEPT $59,800 $113,992 $49,332 $96,746 $64,671 $48,516 $108,167 $78,819 $116,557 OCTOBER $108,510 $154,000 $42,498 $122,546 $88,732 $109,633 $93,860 $124,291 $177,360 NOV $102,623 $107,768 $81,698 $91,385 $105,109 $74,909 $89,047 $114,839 $241,888 DEC $142,662 $133,867 $110,911 $56,533 $81,890 $333,139 $106,695 .$95,495 $1921-947 TOTAL $899,133 $1,409,688 $956,572 $1,258,330 $1,129,766 $1,370,783 $1,188,538 $1,027,324 $1,619,471 p 1989 1990 1991 1992 -1993 1994 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL RESALE TMSHRE OTHER JANUARY $309,232 $162,954 $165,141 $88,238 $179,188 $220,453 $219,156 $1,289 $8 FEBRUAR $140,192 $133,085 $71,413 $110,960 $141,960 $240,702 $239,350 $1,330 $22 MARCH $145,957 $77,995 $183,698 $116,626 $178,032 $87,542 $86,155 $1,271 $116 , APRIL $151,069 $152,027 $108,040 $213,245 $107,475 $223,569 $222,432 $984 $153 . MAY $220,299 $167,972 $96,994 $142,817 $189,742 $82,092 $79,603 $2,333 $156 JUNE $122,466 $136,364 $141,863 $138,852 $112,847 $174,923 $172,872 $1,232 $819 JULY $125,676 $75,169 $132,042 $95,373 $168,959 $78,419 $77,524 $889 $6 AUGUST $86,347 $77,486 $99,820 $91,695 $145,035 $0 SEPT $143,306 $75,746 $85,645 $132,331 $195,685 $0 OCTOBER $241,393 $118,986 $258,974 $179,094 $180,475 $0 IVOV $165,964 $102,210 $268,394 $240,933 $176,174 $0 . DEC $192,737 $107,880 . $95,742 $441,832 $202,004 $0 TOTAL $2,044,638 $1,387,874 $1,707,766 $1,991,996 $1,977,576 $1,107,700 $1,097,092 $9,328 $1,280 e 70NIVQF~' TOWN OF VA8L NEWS RELEASE MEDBA ADVBSORV 6Vlay 4, 1994 Confact: Suzanne Silverthom Community Information Office 479-2115 VAO~ ~OWN COUNCIL HIGHL6GHTS FOR flAAY 3 @NoPk Sessuon Broefs . --Noise in the !lillage Core - After hearing firom Town Attorney Tom iVioorhead and lisfiening 4o public comment from eight ci4izens (mostly restauran4 and bar owmers), members of the Towm Council expressed general satisfac4ion with the curren4 ordinance regulating noise in the village core. The existing permi4 application establishes a maximum noise level of 65 decibels from 8 a.m. to 10 p.m., wi4h a reduction 40 60 decibels firom 10 p.m, to 8 a.m. The Council had considered streng4hening the ordinance following a formal complain4 by Sheika Gramshammer of Gastofi Gramshammer. Many who spoke af the meeting said the ordinance, if stric4ly enforced, would create a"ghos4 4own" atmosphere within the village core. However, Dan Telleen of Karats jewetry, encouraged police to followr up on all complain4s, even if they are anonymous. Telleen said amplified sound from other businesses makes it difficult #or him to talk wiith his cus4omers if he leaves his shop door open. Of the o4her ordinances reviewed firom municipalities across the state, Town A4torney fliloorhead indicafed the Town of llail ordinance is the mos4 comprehensive. In the end, the Counci.l urged businesses to work wi4h one ano4her fo make the ou4come positive for everyone. For more information, contact Tom Moorhead at 479-2107, or Police Chiefi Ken Hughey a4 479-2210. --AI VValker Seminar . The Council vofed 6-0 (Peggy Osterfioss was out of the room) 4o deny a reques4 from the Vail Recreation Dis4rict to help share the cost of a fiacilitator for aMay 26 presenta4ion. AI V1/al6cer's seminar fee is $5,000 for a full day seminar on board/sfiaff relations. The Rec District had asked for a $1,000 con4ribution. --!lail Ceme4ery Funding The Council agreed 4o fiake the !/ail ceme4ery issue back 40 the voters in November. , This time, the quesfion will be asked of !lail voters only. Lasfi November, voters in the Eagle Gore Ceme4ery Distric4 rejected a mill levy issue to fund construc4ion of a _ cemetery in Vail. The levy also would have expanded the Riverview Cemetery in Niin4urn. Councilmembers yesterday considered funding the $660,000 construction cost of the !lail project writh capital improvements funds, but decided it would make more sense to ask voters if 4hey support the cemetery. If approved, the town may enter info a contract with the Eagle Gore Ceme4ery Distric4 for maintenance and operations. (more) ; TOV/Add 1 ~ A master plan for the cemetery, proposed for the upper bench of Donovan Park, was approved by the Council last December. The cemetery would provide up to 980 memorial spaces to be used over the next 100 years. For more information, contact Andy Knudtsen in the Community Development Department at 479-2138, or Finance Director Steve Thompson at 479-2116. Also, for a copy of results from the November election, contact Suzanne Silverthorn at 479-2115. --Cornice Building Housing The Council denied a request from developers of the Cornice Building to add an employee housing unit to the site, noting the potential for additional parking and access problems. The Special Development District project requires three permanently restricted employee housing units to be located off-site, however. In proposing locations for the three off-site units, the developers were told that two of the proposed units were acceptable and that the third unit would be reviewed by Council after receiving variances from the Planning & Environmental Commission. For more information, contact Jim Curnutte in the Community Development Department at 479- 2138. -ABC School After hearing background on a 1992 decision by the Planning and Environmental Commission (PEC) requiring operators of the ABC School #o pave the school's parking lot by September 1995, the Council agreed to allow the school to return to the PEC to request a new variance. A variance had been granted previously due to the possibility of construction of a housing project on the nearby Mountain Bell site. That project has since been eliminated. The school has indicated the $12,000 cost of the paving would be a hardship. The ABC School and the adjacent Learning Tree school each lease their facilities from the Town of Vail. For more information, contact Kristan Pritz in the Community Development Department at 479-2138. --Federal Assistance for New Buses Mayor Peggy Osterfoss gave an update on the towrn's efforts to obtain federal funding for 10 new buses to improve the Vail transit system. Osterfoss and Public Works/Transportation Director Larry Grafel went to Washington, D.C., last week to meet with members of the Colorado congressional delegation for assistance. The town is requesting a$2 million federal appropriation to be matched locally by 20 percent, or $500, 000. Evening 61Aeeting -Citizen Participation There was no citizen participation. (more) I~ : ~ , OPINION Bob Brown, Publisher ' • Greg Kail, Editor . . ~ . . Founded 1981 wc . . . . . C7E ~ It's cc~rio~,s that a gc~~ernmen~. w~c~ sgends a g~ad ~iomon of tts : ~ energyco~irtu~g ta?ansts s~c~utd be so intent a~ haYm~ aplace to ~ury,: dead locals ~ ~B L~18 QII~51f~ t~~rSC£V~P, ~L'S (~(f'UVA~i~#~ ~t1ItI1~ ~ ~ 3But what's nvt so ft~ny ~s hc~vir t4wn t~ffic~t~ are ° p~rsutng fi~d-; m ing; for a$66t7,m graveyarc~ at .4~ ParIe ~rheg ~r~ see~ ta,.; be aprevai~~g tiffienL:agamst:zt W~le vot~r~ appray6ci ~ balrrti ~ 7ssire u~ Npve~beir tu t~aen~zt a: ~ail ceuietery;; c}~ey a~sQ c~en.i~d a;: , rm~! Ievy uicrease tn bu~T~ ~t ~ d~ firsE piace o~° ~ Et1ey dc~n~t want to pay they dan' E waitf ~t batl enoug~i ~ 00 ~ucttiermare, ear~y results f~ou~ the ta~est ~1 ior~u~ty 3ndicat~ that g3 percent af res~dents dcm'# Wani a ce~tery Coun-' j and cemefeiy pFOg~a~:ent 'Fo~ Ste~bexg c1~srn~ssed the results,: ~ ~ancing eo ti~ 2t}-perce~u ~}ate o~a the survey JE~e has ~ vatid> argnment , < m m ~oweuer, that is cleaFty ncaE a mandai~:~n the other c~rec~ : theco~cz~ ~snouv e,o~€suierir~gautt~i~g ~g w~~ u nav~ vor~ I~ dQ~ng so, ct>u~l n?e~nbers;w,outd be thumhing t~e~ ~~y . nns~s in t~e faez o~~e ~Iectarate T6ey wo~ztd ~re's~ymg, ~`Your v~te:: 5 ld~c cot~!ES,. z~n'.s rhe rtgh~t vc~tew" ~i~s~t ~s~t w~th ~s ; . I~ s~auid ~ave been rrmch ~o~ fa~~abie rf the caw~ had fcnind> L3 a Otj?qJ TM 8uru~4~n NJE,.,r r ~ vv~y tt~ bypa~s vc~eFS ~as~ ~Q^vember ~ tn ~ons#~rt~cttf~e~~emegerry > . ; ~ 8ut s~ce t~e~ dz~ u~at, a~d b~cause ~ vr~ters s~tiov~et~ moi~ eo ` for die~r watIets tha~ ~~a1 reshng piace, the ca~ at~ast ~wes pp~on ~n an~ther ~ote uu noegretend#ol~now howrnuch res~c~ts~atne t,~~~ ~i~; nV a Don4Yan ~ cerr~ebery ~ 3 OP ~ lux E - ~e do ta~ieve, hawever, ~oune~ inembers. shou~~ be dead sure t~ ` , peogle want a gr~~eyar~ bef'are t[~ey frx~ce thean to pay £c~r une Shoot 0 jus ~ It was once my privilege to be challenged to a public duel by Frank Sinatra. p " N~ was uoset becaLLCe j pueS- MiP9 ' ToWN oF vAgL Input/Inquiry Response iZecord The attached comments were recently received by the Town of Vail. VVe encourage Vail residents and guests to give us such input and we strive for timely responses. PLEASE ADDRESS THESE COIVCERIVS WITHIN FIVE WpRIQ1VG DAYS A1VD RETURN THIS COMPLETID FORIvI TO PAM BRANDIVIEYER. DEPARTM[ENT TO HANDLE INQUIKY 4*"'eq IlVDIVIDUAL TO HANDLE IlVQUIIZY ~161~iL W&Y~RuA DATE TOV RECEIVID INPUT/IlVQUIRy ~dfa`t~ TYPE OF INPUT/INOUIRY: PHONE CALL (indicate date) LETTER (attached) W N ~ - d( G2~-ivc„~.e RESPONSE CARD (attached) U ~ TYPE OF RESPONSE (check one): LETTER (attach copy) PHONE CALL (indicate date) BRIEF SUIvIMARY OF RESPONSE OR AIVSWER TO MiJIRY: DATE OF RESl'O1VSE FORIVI RETURNID By DEI'ARTMENT TO PAM BRAIVDNNYEEYER A copy of this inquiry and form wil( remain on file at the TOV Community Relations of6ce. As soan as this form is retumed to Pam Brandmeyer, this inyuirywill be mnsidered ciosed. Tf-iANK YoU FOR YOUR TIIvELY HqNDLING OF'R-IIS LSSUE ff YOU HAVE ANY QUFSIIO[VS, PLEASE FEEI. FREE TO CONTACf PAM BRANDMEYER AT 479-2113. 0 RECEIV~C AeC 9ss 0 ~ - 4 1ACK W. 10HNSON P.O. BOX 850 EMERGENCY MANAGEMENT COORDINATOF 114 6TH STREET OFfICE: (303) 328-8880 EAGLE. COLORADO S 1631 HOME: (303) 328-7747 FAX: (303) 328-7107 c:- ,%-r= EAGLE CO19NTY, COLORADO August 25, 1994 The Honorable Peggy Osterfoss Town of Vail 1Vlayor 75 South Frontage Road West Vail, Colorado 81657 Dear 1VIs. Osterfoss: This is my third attempt to get Vail to install an external Warning System to warn the general public in emergencies. Lack of proper warning to the general public in an emergency situation could produce serious legal problems for Vail. I hope that you will consider a warning device(s), preferably a warning hom(s) to wam the general public of any emergency other than the normal fire and police emergencies. Enclosed please find an explanatory letter and a project application if you wish to share 50150 with the Federal Govemment (FEIVIA) in this project. Keep in mind that your application must be sent to the person and address, as stated in the letter, not later than September 14, 1994. , Respectfully Submitted, , ~ - Jack W. . Johnson Emergency 1Vianagement Coordinator JWJ/tb Enclosures cc: James Fritze, County Attorney ,oF'c~t~ ' - h~ ~ 9 *0 STATE OF COLORADO; ~ Ig~6 Roy Romer, Governor OFFICE OF IIVIIItGENCY MANAGIIVIQNT Michaei G. Reddy, Director 15075 South Golden Road . 18 August 1994 ~lden, Colorado 80401-3979 (303) 273-1622 • FAX (303) 273-1795 TDD (303) 273-1794 All Jurisdictional Emerqeacy Manaqers - State of Colorado Annually the Federal Emergency Management Agency (FEMA) ~ solicits local and state government project applications fcr the Facilities and Equipment (F&E) program. The F&E gront program comprises what was formeriy 3cnown as the Waraing and Communications Systems (W&CS) and the Ma::.ntenance and Services (M&S) grants. If approved, FEMA . provides fifty per cent (50%) of the funds required for these projects with the remaining balance being the responsibility of the applicant: For example, if you have an approved $10,000 pro3ect, FEMA will supply $5,000 and the applying jurisdiction will supply the $5,000 balance. FEMA Region VIII has requested that all state and local government project applications be forwarded to them not later than 23 September 1994. In order to meet their deadline, please forward any completed project application - for the F&E program funding which includes M&S or W&CS grants to the Office of Emergency Management (OEM), 15075 Old Golden Road, Golden, CO 80401, ATTN: Richard Bardsley, not later than 14 Sevtember 1994. A completed project application includes a cover letter that describes the project in detail, the availability of jurisdiction funds if project is approved, a statement that details how this project supports the local jurisdiction Survivable Crisis Management (SCM) plan and a completed SF 424 project application (See attached). To assist you in the application process, please keep.in mind thEt the quality of your application directly affects FEMA Headquarter's ability to approve it. The more in-depth the information provided concerning the project and the need for it, the easier it becomes to identify projects that meet national priorities and to recommend approval of those projects for funding. The better FEMA understands the project's priority, the better chance it will have for funding. County Emergency Managers are requested to solicit project applications from their subordinate jurisdictions also.. Department of Local Affairs Division of local Covemment I.arry Kallenberger, Execvtive Directcr Harold A. Knott. Oirector pqae Appfoval Poo.0349-0043 AP P L.8 CAT30 N FOR a. oATE sooturnco eda.,caio. FSDEr:AL assisTANcE a. YwE oF suemessaOea: boaiE aECEfVW Qv VtarE Stntm ~lan Wseeailcw AoOfer~y~ - ProtWaicaticn ? "'Q~cIIt1 ~ ? C.Q+L4UYCJrAt1 a. oaTE aECEmm &r FEDERst aaEacv Feaxrd aaat?ti16r o P~-Corsstrt~+io~ ? S. avvLcCSNT PaFOaaae,noaf Lco ~a. organirnteorw Urtit . ' Plam atLd toWohO- -b2t a4 tPea parsa+e t0 be oCntacied on Paattom 4vvalvi0 A4drass 68"0 uN. COU^7. stata. ad aip cador ehia sW=elc+ (Orvm ama code) tS. EMPIOYER tOENT1fIUTiCtd Pttl~bBER (EtPdk T. 8Y6'E Of AAVtJCAAfT: (~nfBS appropsie8a ~ftKt~ bOt) A. StLlto Q'L k%k*er4m%[ Sdtccd OiSL 0. C4timM L Stnts Ca+t+oW Msiicucwn o! KQt'w Leeneirt8 C, Muruc'+Aai J. Prirrcote lJaeNwsiN & ilvE Of aDOUGanOH: O. Yoaertuf+s0 CC htdien Tnbv a Nea Contiraeatecn ? Rsdisio+ e Mtersteto L hidiaiduaf F: ttttenTuir+iCiMl O+fl. Pro/iI Orqenization B F34%o.-xan. entor appropriato latter(s) En bo*¢s): 0 ~ G. SoOCW Disudt4 AL QtPew (SOeo+M= . A. 1tereas2 Acacvd 8. Oeueaso dcbned Ce t=enso 9wt3tian o. QaQOasv ouracion Ottmr (svO+M): 0. M&!E Of fEOERAL A4EkGY: 90. CJSYLLLOG OF R'EO£RAL DOlAE~7fC 08. 9ESGa1PTiYE Ti11E Of A9fLBCABdi`S FROdECZ ' ASSISYAAICE NUMBEiI• a BYYLE . na. aRIEAS aFFcrW Sv PPZ= (c+tks. ocur+&s. 8e948s. omt ' . aa vca9OSEV ~ao1ECr ta. CaweaE35saNALMMoessoF: . sm Qnto Eredasg ouua o. App6cmU % b. Projed a~. ~ATEa FvNoR+n: a& gg ~~a $uSaECt vo RErt~r sv ~a~ DannrE atoat aaats ~aocESSa • uADE a Fedcra! 8 STATE 0MCUTWE OF90ER 12372 PRO= FOR A6iEYiEW OftTO 4tE b. AWa;ant II ~ OAl'E e. Stnto f3 ~ - ~ pM r7l pRoGRA9d t5 9doY COVERED 81t EQ e2372 ct L=01 II ~ ~O4t ~QGiiA~d QAS Pd~ 8~d So.ECB'ED BY STA7E F#t RE1fi~? o_ CtR^r II ~ Q, ~,~ogaatiu 6s~ II 08 es 8HE APFUCANT OEtBiQOUEN8 Ofd ARN ffOERAL DWHI • . rr~4 ~los GP °ifc,~.° oa~ am ~ L~1 ~ g Y07d~L 8 ~ , • aa gO seaC aEsa aT mv ~ox+LE~e ~ro ~~s. aLe. ~8Q ~a ee~s ar~aIca~.~a?reoa ao~ w~ Ae+o eaaaECL t?E oow~ oa~s se~a osaa.v aUuoeaalZM Gr TW GOVEaeaM Wov (W M aviMOCAW caN@ s~ APKSCAM WILL COOAa~T MM THE AtqaaeM ASSUPARCM r tK AsSWANCE ss aadaRDED _ D Tqg~;B Atonx2 a1 Amtha+eted 640tegenwtfvo 0 Felo c g mjmw 0 Oote S~ - d.~gnaturo at Aaec~m~eea ~es¢nwwa t~ftw~9d wm aZe ' d 4'883 evwua au~or+a Asoa usaae P.esu.Wd Cy 0&A9 va..:.+a• A-t02 Auehorized for Local Reornd4or4in^ . . , OM8 ApprovaI BUDGET INFORMATION - Non-Construction Pro9rams No.0348~04a4 SECTION A • OUDGET SUMMARY Grant Program , Latalo~ ol ~eder~l Fu~ction 'Dom~stic Aaslatsncs EYtimaitd Unobllpsttd Funds °r AniwltY Numb4r , Now or Revtted Budyet (~1 (b) f~deral -Non-Fedtrsl Fedua) <<1 ~d) Non•Federal To~al t. g = (e) (f) (9) . s s s . - - e. . - S. TOtAl4 f i $ g Ls= . SECTION s-BUDGETGATEGORIES 6 Objoct CIat1 Cateporloa OMNi VROppAL1, FUNCTION Op ACIIYITV (2) (3) Total A. ?iertonnal s (q) S f E ~ i b. rrio9. e.n.rt« c. T?awl d. tquipment - , o. SuPPlks , - - - - f. Contradwl p. . Coattructlon h. OtM~ L Totsl Direct Charges (sum ot 6a - 6h) j. Indlrad Chorpap . k. TOTAIS (wm o0 61 and ij ) s f = i V. Proqram Ir?com• f• f - s ~ SIanOaiC Form e?eA (AUtI19fIz@~J for LoC3jl RePPoduC01011 ~.ee, - • • - - sECTIoN C- NoN-FEDERAL aEsouRCEs . s Granl Pro ream b A IlcanQ e Stmte d Othee Souree0 m TOTAIS • • , $ ~ b $ a ~ 9. 90. 99. 98: YOYAU (sum ol lin¢e 8 end 19) ~ gECT@ON 0 FORE~~~~D CASH NEEDS . 93. Bederal Yolml Oor 9eG Year 9e1 Ouarteo 8nd Ouarlee 9rd Ouorlov a1n OueAOr g 90. P9onFederao , 95. YOTAL (sum o1 lines 13 end 14) SECT9OPd E ~ Bl&DGET ESTOM@A~ES OF FEDERAL Fft$NDS NEEDED FOR BAUNCE OF THE PROJEC'IT (a) GfaRQ Pf09P8M OIDTUWflovbDlq60lQIODS'(Youre) bFIrmu c Second e Bour9b d BQeled 9 g . ~ $ 8 00. tfl. 20. YOYAl3 (sum o01in¢s 96 •99) . $ 4 ' II II SECUBON F - OTHER BUDGEU' OR9FORR/i1B,T80N (Ae4ach addi4ional Sheeea ii Pd2ces:arp) 21. Diroc4 Chargoe; 88. Indirac4 ChargQ6: )l. Romdrha . sF aaaa 14•861 Pope 2 a' o ' AuflhaQ08ed OaP doc~0 (~epQode~c~9o0~ Pio~?;aga oUe c,tsuwt n•102 ~ INSTRUCTIONS FOR THE SF 424 •'Thi: is aitaadard form used by applicants as a required Facesheet for preapplicatioas and applications submitted ~ 1Cor Federal assistance_ IL will be used by Federal- agenues to obtain applicant certification that States w hich have establ:shed a review and comment procedure in response to Executive Order T2372 and have selected the program be included in their process. Eiave been givea sn oppoctunity to review the applicant's submission. m: Entrv: Iteru: Entrv: ' 1. Self-expIanatory. `12. List only the iargest potitical entities affected 2 Date application submitted ta Federal ageacy (or (e.g., State, couacies, cities). State if applicable) & appIicant's control number 13. Self-explanatory. - (if appIicable). 3. State use only (if applicable). 14. List the applicant's Congressional District and 4. If this application is to continue or revise an anY District(s) affected by the program or praject exuting award, enter preseat Federal identifier 15. Amount requested or to be contsibuted during aumber.Ifforanewpro~ect,ieaveblank. the first funding/budget period by each S. Legal name oi applicant, naane ot primar~, . contributor. Value of in-kind eoatribut'sons organizational unit. which will undertake the should be iacluded aa appropriate lines as assistance activity, ccmpYete address of the applicable. If the action will result in a dollar applicant. and name and telephone number of the change to aa ezisting award, iadicate oRjY the person to coatact on raatters related to this amount of the change. For decreases. enclose the spplication. smounts in parentheses. If both basic and SuPPlemenial 6. Enter Employer ldentification N~smber (E%h7 as amounts sre included, show assigaed by the Internal Revenne Service. ~ b~~dowa en an attached sheet,Fer multiple . prograia fundiug, use totals and show breakdovm 'd. Enter the appropriate letter in the space usingsamecategoriesasiteml5. provided.. • 8. Check appropriate boz and enter $ppropriate iG• Appjicants should contsct the State S°angle Poiat Ietter(s) in the space(s) provided: of Contaet (SPOC) for Federal Executive Order 12372 to determine whether the application is --"Newr" meaas a new assistance arra,rd. $ubject to the State iatergoderamental review ! ="Continaation° means an extension for sn ' PromS- additioaal fund'uag/budget period fora pmject aith a projected eo:apietion date. I?. Tgus qnestion appties to the appIieant orgsaa- -'Revisioa" means aay change in the Fedual zstiono aot the person r?ho signs, as the . Guvernmeat's t'uxancial obligatioa or authorized representative. Categories of debt oontuigeat Iiability from aa existiag include deliaquent audit disaYlowaaces. loane obIigatioa and taxes- :i. P7ame of Federal r.gency frota wizicb assistmce zs 18. To be signed by the autlzorized representative of being mtuested wit& this applicatioa. the applicant A copy of the goverr iag body's - lm. Use the Catalog of Federal Domest:ic Assistaace authorizatioa for you to sign this application as aumber aad tide of the program under which officiaY representative mtxst be on file in the assistaace u rrquested. applicant's oMce. (Certain Federal agenaes may 1L Eater : brief desaiptive title of the project. if req"ire that this authorizatiea be submitted is more thaa oae pragram is involved. nata slwuld Part of the application.) aPPend an eXPlaastioa ca a sepante sheet If appropriate (e.g., oonstruetiaa or real progert7 ProJects). attaeh a map shua?ing prvject locatioa Far pnipplications, ttse m separatt shett to provide a sum:aar'? descriptioa of this project. - sF 424 (aev ..M e.ck TOWN OF VAIL, ~'Y1P~' d Input / Inquiry Response Record The attached comments were recendy received by the Town of Vail. We encourage Vail residents and guests to give us such input and we strive for timely responses. PLEASE ADDRESS THESE CONCERNS WITHIN FIVE WpRIQNG DAYS AND RETURN THIS COMI'LETID FORNI TO PAM BRANDMEyER, DEPARTMENT TO HANDLE INQUIIZY INDIVIDUAL TO HANDLE INQUIlZY DATE TOV RECEIVID INPUT/IlVQUIRy ~3G y¢ TYPE OF INPUT/INOUIRY: PHONE CALL (indicate date) LETTER (attached) G. I.clI N ~d~-4~-~ 0V, 6t4w RESPONSE CARD (attached) '-1~?~ h.Q, (t.~' 1~d VIU~-tt.i • C6t~^'f' TYPE OF RESPONSE (check one): LETTER (attach copy) PHONE CALL (indicate date) : BRIEF SLJMIvIARY OF RESPONS OR AlVSWER TO IlVOI,TIRY: DATE OF RESPOIVSE FORN! RETURNEp BY DEPARTMENT Tp I'AAi! gRAIVDMEYER; A rnpy of this inquiry and form will remain on 61e at the TOV Community RelaGons office. As soon as this form is retumed to Pam Brandmeyer, this inquiry will be mnsidered dosed. THANK YOU FOR YOUR TLVIELY HAiNDL,IING OF'II-IIS LSSUE IF yp(J I-IqyE pIVy QUFST(ONS, PLEASE FEEL FREE TO CONTACT PAM BRANDMEYER AT 479-2113. RECEiVEC Au G 0 ~994 ; GINSBLIRG IIVVESTNIE1vT'S _ August 24, 1994 Merv Lapin 75 South Frontage Road Vail, Colorado 81657 Re: Parking Citation Number 07507244 Dear Mr. Lapin: I would like to make a formal complaint regarding the above-mentioned citation. I own property in Vail and I am up there every weekend. I think it is a shame that the Town of Vail would ticket someone who is attending an event when there were numerous other events going on at the same time. In other words, there were three to four other events happening in Vail on Aujust 6, 1994, which led to insufficient parking. I guess my question is, why would the Town of Vail plan for so many events a91 on the same night with so little parl:ing? The people in my party were physically unable to walk very far and then too find a citation on my windshield was most annoying. There were probably 30-40 cars which had been ticketed in this lot. It made for a most unenjoyable ending to an otherwise fairly nice evening. Very truly yours, . GINSBURG INVES MENTS : -e Morris Ginsburg ~ President MG/Il J/2717`~.TIJiCP.` ' .T!/,L~B rS~~(/ ' ..UP/l1lP/! U' OCO~fCldd O(/GC/L ~Jl/•J/e~J~-QLOI/ ' ~0..?: ~)~J/eSS1=4<S7T - , . . ~ • • • • own o • - County ~.1~: . ....FY ~ . _ 7075 Citation Number ?244 . . . . Officer: MAT Badge No: 268 On (dat~~4 At (time):19: 34 In Violation of the Model Traffic Code, for Colorado ~ Municipalities 1977, and Title 10 ~of the Town Code . of Vail unless1olh~ise specified: . (9 r~ - IMPEDING TRAFFIC ~ 10-5 ~ • . ' 7 z . ~ If Paid on or before 21 days ~ from date bove Fine: $ 16. ~ A~ter 21 days fine $ 21. ~ Ucense Number . 16EB32 , COLORADO 1994 Make: CADILLAC ~ 4 DOOR WHITE - At or Near (location): . SOCCER FIELD : ~ . • ~ • ~ SEE REVERSE SIDE ~ • g • . • . . . - . V ~ : ~ : ' ' ~ . . =Att . ..:i•:l: ' , ~ ' . ~ . ' ~ . . • ? ` '.L... :A 'ia n..i~.a.:ta~.::s~..:~a~:~Y...,.:ti~x: : _ u! , . . , •:lk..t~.... ' . . . , ~ : . ' ~ ' , . „ • ~ ' ~ ~ ~ii ' " ~ ' ~ . , i ~ . . . . . . . - ' . ' . . , . . . . , . • . • . . . . . :'1 • , . ' ~ e t :}~Ehii~i~itii~#~`K',r~G'~~tiFi'!t'~t;4i~;~iH;1S?~~~~,i~,€~;f~!4~¢t~pt . ~ ` Li., ~ •}~~?R..~%~~'~.• , ~~~f~F~.~}('t~~t~ti~id4;li . . . , . , 77, • ~9 ..H 1 &I . .3 .I ' . . ~L W . ' . . . ~ . . ~ -------NOTOCE OF PAR9C9NG VIOLATBON °g'O@~~ OFVAUL9 EAGLC ~OUNTY . . 1. Fine shown wW INCREASE il nd peld within 21 days. 4. IF YOU WISH TO PAY IN PERSON, do so et the locallon betow between 8:00 AAA , 2. YO ~M Il l 4~T _APPEAFl et Uie bcaUon stwwn bebw w REMIT FlNE wNhin 21 deya. nnd 4:30 PM Mondey lhrough frlday. ' ' • „ ' • 3. IFYOU WISHTO PROTEST thls parkbig cNetbn you must eppear In person at Central Cashier • 75 Soulh Frontage Road " . . localbn ehown bebw to set e hearing dete. VeG Munlclpel 8ullding Veil, CO 81657 • LowerLevel (303)479-2132 , Call (303)0M21321or u heeAng date. H arnN ,c aF H 1 n pT . ar iN T1M ~ S. IF YOU WISN TO PAY AfTER REGULAR BUSINESS HWRS OR WEEKENDS, a dmp Municlpel CouA slot Is Iocaled In the lobby ol the Vail Poilce DeparlmenL Vail Munlcipat Bullding Drop ON Slot 75 Soulh Frontege Hoed VaU Munlcipal 8uildinp 75 South Frontege Road Veil, CO 81857 Polke Department Lobby Vail, COB1857 . (303)478-2132 S. IF YOU WISH TO MAIL FINE, you may do so using the envalope proNded with this p nolke. Do nol mafi cesh. , . . uMP0RTANT NOTICE @9AoL MUN@CBPAL (~OURT Mailcheckormoneyorder.PleasewriteCITATION ~~~~0~~ ~BQlBS@~~i NUMBER and LICENSE iVUAABER on the check. . ~`~•':f': Make check a able: VAIL MUNICIPAL COURT. ~ ~;;;i;:~: '•'iJi~. ~t.~ P Y 75 S. FD'oU'D$sAge Rde . VA0L, CO 89657-5096 Dnser4inenveiopg, 3 ~pabodeaddrress ~~oo~oo00~~08~00080~0~ooo8u~~~o~~aoalaBouuDBao~auoDo~o~aooo0~~ i displayed in envelopewinc?ow . . , . . . ~ o ^o' ~ ' ' i • : i:.. ' ~ • _ _ , , GINSBURG INVESTMENTS »`X.5~~ sa ~°~a ~ EIVED AUG 3 ~ 1994 REC rERV i.AriN 75 SOUTH FRONTAGE ROAD VAIL, COLORADO 81657 ~ ~ - , ~ . ~ ~~,1 il~~l,~;jli~ll~?~I~i,IEE~I~I~l~ll~F~l~l~~~lis,l~~~l~i~l~~~~lil ~ :t ~ . ~ ~ Val'IAIPI'ne Gdrden ~ Foundation ore Creek W'Idflower J ~ voLUNE s Summer o 1994 ivuMBEz 4 Sam: ye Meadows Is Selected as ~ First Fou ation Executive Director '1Vevv Mexico IZesident eoA M]IdsumYl~er Nyghtae ~~-Blossoms as NIajor Benefit VVill Retlxrn to Vail For Betty Ford Gardens To Start job in Septerrtber The VAGF Board Dressed in garden finery and sprouting flowers from hats and lapels, garden friends has hired Sammye ~ honored the winners of Vail Valley Festival of Meadows as the first ' Flowers and contributed $10,000 to the caze of Executive Director for the Vail A1 ine Garden Betty Ford Alpine Gardens. . P On Sunday afternoon Jul 10,180 ests, Foundation. She is an y ~ independent project joined by President and Mrs. Ford, gathered under a festive tent beside the Gardens. An development ' 1 \ elegant buffet was prepazed and served by coordinator, coPYwriter, ~ Johnson and Wales University, resident Vail and communitY culinary institute. Keyboazd artist Bob Firuiie outreach consultant, - entertained the crowd with soft jazz selections. working with performing arts and cultural Champagne and conversation flowed as gr'oups on strategic planning, community guests enjoyed a perfect Vail summer day. relations, event promotion, and fund raising. ~ Carmany Heilman displayed her specially She is a former executive director of the Taos designed hats decorated with flowers and Art Association and environmental ribbons. Many who spokesperson for Robert Redford and azrived hatless left Sundance. She will start her new job with wearing one of her VAGF in September. creations. Sammye lived in Vail in the late 60's and Bazbaza Devoe, 70's, first working for Gerry and Elaine White Chairman of the (now Elaine Kelton) at the Rams Horn Lodge. Festival presented Later, as Executive Assistant to Town of Vail President and awards to the Manager, Terry Minger, she helped to launch Mrs. Ford at winners. The Greens the Vail Nature Center and town-wide, "A Midsiimmer at Arrowhead took Summer flower planting program. Night" the Grand Prize. (See SammYe was selected from a nationwide related story for all field of more than 80 applicants. Foundation the winners.) Board members are most enthusiastic about . _ ; their choice and look forward to working with Sammye and gaining new ideas from her wide Please see Benefit ranging experience. on page 6 ~ b , PI'eSfldent's No$eS IYY40o A e0ar fil, Tiranstottoon 4-11 Betty Ford Alpine Gardens has become a We aze developing educational displays major summer attraction in the Vail Va11ey. Which will start appearing in Betty Ford Alpine More than 60,000 visitors tour the Gardens next spring. (See related stories.) The Denver Post Gardens during the summer season. Vail We are developing community outreach in its 1994 summer maz'keting groups and national programs that teach Eagle County students guide to the mountains Publications, such as Snow Country, about the mountain environment and our Garden Design, and the AAA Tour Guide, members what will grow in their gardens. calls Betty Ford Alpine have promoted the Gardens which help We aze working with the Town of Vail and Gardens number two to increase these numbers each year. The Vail Rec District to develop'more direct access among "top values" Of Denver Post, in this summer's mountain to the Gardens, especially for our handicapped the Vail Valley. resort section, named the Gardens and elderly visitors. number two among "top values" of the We have extended our collaborative efforts valley. through joint programs with the Vail Valley Arts Programs to care for the gardens, educate Council, Bravo! Colorado Music Festival, Vail visitors, and promote flowers throughout the Associates, the Forest Service, Trees for Vail, and Vail Valley have grown along with the Gardens BobFest. themselves. Virtually all of this has been We are now hiring our first executive accomplished through the vision and hard work director to coordinate the work of our of dedicated volunteers who donate untold volunteers, to assist the 8oard as we plan for the amounts of time and energy. We could not have future, and to ensure the long-term stability of grown as we have without their commitment. our organization. ^ This year has been one of transition as we We appreciate the support you have given build the Foundation to meet the future. Our us in the past and hope that you will continue priorities for the year: increase community to help us as we develop Betty Ford Alpine awareness of our mission, build membership, Gardens and its programs in the future. and strengthen financial support. Helen Fritch This focus has resulted in significant President of the Board accomplishments for the year: We have completed an important conservation project on Shrine Ridge. Adopt a P1ant VAII. AILPIPJE GARDEN.FOUNDATION Newsletter.. From the Gardens Publ~sheii quartecly by'Vail Alpine Garden Foundahon,183"GoreCrek Dnve, Vail~ ; 1Vlonday, September 5 Colorado 8i657 ;;The newsletter is a beneFit of inembe.istup in VaiI;Alpuie Garden How would F , You like a Plant from the oundation, a nor~profit Colbrado co;porahore. :The newsletter solicits artieIes for. ; pubLcation about plants and gardening::tftat'are oF:interest'#o its ~bership . For = Betty Ford Gardens in your g3rden? Last further informa€ion abaut Vail:Alp2ne Gacden Foundarion or to submit an :anc~le, ; yeaz the volunteer gazdeners made that offer i please wnte to the address ahove'or ca12 (303) 476-6I03 at the end of summer, and the idea was so EDTT~RIALBOARD Sydney Summers (Editor) .Helen Fritch Deane Hall > popular that they are going to do it agaln. BOARD O~ I?IItECI'ORS ' Come to the Gardens on Labor Day (Monday, September 5) from 9 to 12 to HONORARY DIRECTOR ' Betty Ford receive your very own plant. OFEICERS ; Helen S. Fritch, PreSldent : The volunteers are not charging for the Ka#herine S. $orgen, Vice President' Piants, buE they have put a Iot of work into I:ynda GoIdstein, Vice President digging and potting, and ask that ou Andrew Pierce, SecretaryY rewazd their labor with a donation for RobertKenney, Treasurer the care of Betty Ford Alpine Gardens. If you 'DIRECTORS ' are not already a member, your membership ' Jeanne Bailey Kathryn Haber Fern Fortnoy. IVfaureen Shapiro < will serve as your donation. BarbaraDeVoe ' Deane Hall - PeterRudy James Steptienson By the way, tlte offshoots that multiply Ellen Waterman> AdeIe Douglas : ovez the summer are also called ALPINE.GARDENS DIRECTOR Marty Jones "volunteers." 2 Shr'ne R'dge Br'dge'° one and Dedocatecl S$gnage To Be Funded By 7l'imes-Mirr°or Company The Shrine Ridge footbridge, our first off- - s site conservation project and pazt of the e 't.-'~• -i 6 * ~ Foundation's outreach to the community, was dedicated on July 30. A brass plaque was : ~ _ " , placed on the bridge, at the beginning of the ~ • ` r c~ three foot wide, 256 foot span, with the • ~ dedication date and special th a n k s to t hose w ho s'~~ ,~r..'IJY made the bridge possible: Adele Douglas, ' ` r~' ` =w~'• - ~ - Brian Combs, Rocky Mountain Chapter of the American Rock Garden Society, Shrine Mountain Inn, and many volunteers. Following the ceremony and later that aftemoon, hikers could be seen stopping to read the new plaque. A group of thvse involved in the Shrine Ridge Trail bridge project Before the dedication, the Fottndation $athered on Jiily 30 for the dedication and nbbon aitting ceremony. received news that we will be awarded a grant :from the Times-Mirror publishing company to develop an interpretive sign to be placed at the '~a~.•:. ` " -.~:a~`~. beginning of the bridge. The display sign will tell visitars about the plants and environment in this fragile wetland area and about the alpine Individual environment beyond. sections of the During the ceremony, Adele Douglas bog bridge are x,. . ` , : . observed that the bog already shows signs of laid out by restoring itself. One can still see the multiple volunteers -~~~~,~Fr,~ nor to paths that hikers have carved through the bog, p assembly when but the plants are no longer being trampled by conditions W~"~ - the hundreds of hikers that take this path on a permitted this busy weekend. summer. Guided hiking tours of Shrine Ridge aze W~r ° available through the Vail Alpine Garden - _ } Foundation. The cost varies depending on the : size of the group. Please call the Foundation ~ office for more information. - Below, Adele Doitglas and Brian Combs ~ share the ribbon actting; right, Brian ; shows the depth of the snow when he ~ first visited the site this past urinter. 1 "The bog already ~ shows signs of recovery. In ten to s py fifteen years, it should be able to restore itself fully." . ' - Adele Douglas - ~ - l ~ 3 ~ . The Greens at Arrowhead Captures 1994 ~ ~at'l Valley Festi'val of Flowers Grand Praze ; The Foundation's dedication to restaurants. Special recognition was given to transforming our valley into a valley of flowers the plantings by the Town of Vail and the small is truly becoming reality. Vail Valley Fesrival gardens of Emily Sachs and Kevin Story. Flowers judges were challenged this year by the The honor roll of residential gardens variety and number of entries for the event. includes Julie Allen, Sally Austen, Paula Barbara DeVoe was the chairman of the Canning, Margie Chapman, Jackie and Steve "It's wonde 1 t0 event, with the able assistance oE Helen Clark, Peggy Fosset, Lauren Gaylord, Rainy ~ Mclntyre, organizing the judging of residential Green, Kathryn Haber, the Hazt Residence, Jack see such a ftne gardens, hotels, condominiums, retail shops and Harvey, Lee Hollis, Marnie Jump, Dawn Mullin, garden maturing in restaurants. New categories were added this Ann Repetti, Scott Riddle, Chris Thompson, the v(d11's blooming Year: separate competition for upper and lower Traylor residence, and Maya Walker. 'banana belt'." valley residential gardens, and children's Commercial honor roll gazdens include gardens (although there were no entries this Bishop Park, Lionsquare Lodge, Manor Vail yeaz). Each yeaz the competition reaches farther Lodge, Skaal Haus, Stone Creek Meadows, - Barbara DeVoe down the valley, as evidenced by this yeaz's Westwind at Vail, Belltower Building, Cafe at Chair, Vail valley winner, The Greens at Arrowhead. the Westin, Creamery Gulch, Crossroads Festiaal of Flowers Properties aze judged on design, use of Shopping Center, Curtin-Hill Ltd., Galatyn and resident expert in color, diversity of plant material used in the Lodge, Golden Beaz, the Gondola Building "tmpical alpines." gazden, and overall maintenance. Innovative shade garden, jewelry Works, Lionshead use of special places, such as a shady azea or Miniature Golf, The Lodge at Vail, Sitzmark areas screened or softened by plant material, aze Lodge, Sonnenalp Golf Course 15th Tee, acknowledged, and imagination and unique Sonnenalp Bavaria Haus, Vail Valley Medical plant fireatrnents are encouraged. The gardens Center, and Village Center Commercial at the Greens incorporate 47 separate flower Building. beds, and are worth the drive to Arrowhead to see their vaziety and color. Residential first places went to Mary Pownall of Vail and Pat Terwilliger of Greystone at Beaver Creek. Gasthof Gramshammer } : z received first place in the hotel/commercial category, and the Village Center Condominiums 4 won the condominium association category. r The Ore House was first among shops and I W ~t : 1~~~~rials & 711'~butes I , R, ~~•3 . In memory of Miss Louise McCoy In memory of Douglas L. Dye Margie & Mark Mueller Ed Gund & Erich Baumann Above, Mary Pownall after receiving her Residential First Place arvard; below, the gardening staff of The Greens at In memory of Josephine Mahaffey In memory of John MeIntyre Arrowliead recetve the t/ail Valley Festival of Flowers Alvis Nancy & john Carouso Grand Prize from Helen Fritch, Barbara DeVoe and Helen Margaret Jane Alvis Smiley & Family Melntyre (all weanng flowered hats) of VAGF. Roz Katz In memory of Mary Todd Walter & Carole Crowley Harvey & Jill Denman John & Becky Sasaki Sharon & William Dillon 'K,~..,,.• L ,r_i .3~ ~ . "y~,L~rd' . Elaine & Bob Brotman r • • Ms & Mrs. Donald W. Olson In memory of John F. Killinger The C. Philip Smiley Family ~ In memory of John J. Cmwley The C. Philip Smiley Family In memory of their mother, Judy ` Unland In memory of Phyllis Flemming Dixon Jim & John Unland Helen McIntyre In memory of Peter Shearwood In memory of Elfriede Hoops The C. Philip Smiley Family r> Judy Troxel Ginny Atterberry 4 PRant Sale Br~aks I1~~~ords for Safles and Variety , Whatever we did differently, this year's Gardens (Boulder), native Colorado plant sale broke all records for the amount of plant material from Pleasant money raised in our annual one-day sale. The Avenue Nursery (Buena Vista), sale earned $4,000, more than double the profit shrub roses from West Canyon Tree of any past yeaz, thanks to Chairman Adele Farm (Glenwood Springs), shrubs Douglas and her many volunteers. and trees from The Garden Center Held on June 5 on the plaza in front of the of Eagle Vail, and again our old stores of Vail das Schone in West Vail, the event friends, Spring Valley Nursery was well publicized by a live remote broadcast (Gypsum), and Colorado Alpines . , by event sponsor, KQMT, and Ace Hardware. (Eagle Vail). Cashiers Dorothy and Cindy Burks, our mother- The success of the sale is daughter team, did an outstanding job keeping guaranteed in large pazt by the up with the heavy pace, and Liz Matthews did a nurseries who underwrite the sale super job with inventory checks and pricing. by taking unsold plants into their own Special this year was a 10% discount for inventories. We especially thank Colorado members, which resulted in new memberships Alpines, Pleasant Ave. Nursery, and Spring as well as sales. Carmany Heilman's floral Valley Nursery for supporting the plant sale in chapeaux were on display along with gift items this way. Plants and shrubs suitable to our own such as notecards, lead garden figurines, VAGF collection in the perennial garden were added to water bottles and T shirts. Betty Ford Alpine Gardens. Adele brought in a broader variety of plant The day was summed up by Chairman material this yeaz and included a number of Adele Douglas: "We made new friends and new nurseries: prize iris donated by Long's Iris gained a lot of support for the Gazdens." T'here was lots of buying Help Put the Gardens to Bed activity at the June ~ ' ' Annual Plant Sale Summer will be over before we know it, and it will be time (abave and left) which bene to ready the Gardens for winter. fted Betty Ford If you would like to help put fllprne Gardens. ~ ~r`~+' the Gazdens to bed this year, . please save Monday and/or • ' .'sx~ Thursday during the weeks of ~ - October 3 and 10 and plan to join us at the Gardens in Ford Pazk for Cleanup Days. We have a wonderful group of volunteers working with us this Prize Winning Iris year who would welcome your Look for specinl varieties in our iris collection next 5AVE 'I'IIE DA'I'E: company, even at the tail end of summer, thanks to a generous donation of prize iris from Friday evening, the season. Long's Iris Gardens in Botilder. September 23 for our Annual Fall Potluck Dinner Horticultural Library Environmental Education and Recognition We are building our horticultural For Eagle County Schools of Volunteers. Vail library. If you have gazden or plant Vail Alpine Garden Foundation, Valley residents related books to donate to our collection, under the direction of Kathryn Haber, is wiU receive an please call the VAGF office at 476-0103. further developing the beginnings of an invitation in the environmental education curriculum for mail• If you plan some grades in the Eagle County to be in Vail, let us RRARIC YOUIZ CALEIVDAR: Marty Jones and Schools. We would welcome volunteers knOw• Gazdeners Nancy Rondeau will offer a Fall Garden Workshop to speak, lead small group exercises, aze aLso wonderful on Monday, September 12, with garden tips on fall and help to put together activity kits. cooks, and we chores and preparing your garden for winter. Bring The group will have its first meeting would love to your questions. Winter means a lot of different September 20 at 5 p.m. at the Edwazds have you join us. things azound this valley. Elementary School. 5 0 ~ , : ~ _ • ` , t . 9:. .1 ' ~"i •'~V:~. . Ai , ~ i ~ • ~ , r~ _ ~ ~kjr ~ 4 ~ c ~T•~~~ - ~ ~ vm . . 'ic[a:' , .`:.ti L•,. ~ . . ~ • ' r=:.__. 77e Nasan family hosted a receytionfor major donors of the Alpine Cavdtn Foundetivn at their Becver Creek {wme in /uly. 'i • ' : - r . Above right, Boaid members hold an infornml summer meeting on Shrine Pass while the • 6ridge is installed; beloru right, Barbnra De[/oe ~ points out Raoulia australis in t{ze Alpine ' Display Garderi to a group fron: tlie Garden ; CIu6 of America. - i ~ ~ Bene 't~'om Pa e 1 8 "A Midsummer Night" has become a favorite summer garden event. If you missed it The event was coordinated with Bravo! this yeaz, mark your calendar now for an Colorado's evening concert, featuring Alpine elegant evening of flowers and music in the Garden favorite, Christopher Wilkins, summer of 1995. And don't forget Winter conducting the Colorado Springs Symphony Interlude with Christopher Wilkins and the Orchestra and Chorus in a performance of Chamber Orchestra of the Colorado Springs Beethoven's Ninth Symphony. Symphony on Tuesday evening, December 27. „A Mndsummer Night" Sponsors ancl Patrons We thank these Sponsors and Patrons for their special support. All proceeds Erom "A Midsummer Night" are used for the care of Betty, Ford Alpine Gardens. Gold Sponsors Aboriginal Arts/Gore Creek Gold Apollo Ski Partners Silver Sponsors Mountain Star The Sitzmark Lodge Media Sponsors Music by Mr. & Mrs. Morgan Douglas Helen McIntyre KQMT/TV12 The Vail Daily Bob Finnie Ensemble John Giovando Ann Repetti Reception hosted by Special thanks to Lynda Goldstein Peggy Sciotto Johnson & Wales University Bravo! Colorado Sheika & Pepi Gramshammer Leslie Shapiro Music Festival Kathryn Haber Oscar & Josie Tang Wines presented by Bill & Sally Hanlon Mr. & Mrs. Geroge West Vail Liquor Mart Pdtrons Martha Head VonderLinden Shadow Creek Winery Mr. & Mrs. Jim Allen Denny Jagger Dela White Flowers by Debra Brody Walter & Karen Loewenstern Larry & Carol Zeyfuss Blossoms Bric-a-Brac Alice M. ComPton Donna Meyer ' Barbara DeVoe )osePh McFadden 6 9 . Easy Pl'ckt'ngs for Dri'ed Flowers by Andrew Pierce Do we always look closely at what we pass on the roadside as fall progresses into winter? Perhaps not. Summer hiking is over, the kids are back to school, and we are more interested in getting from point A to point B by car rather than on foot, with the weather cooling ofE. Yet at the same time, with some thought, easy nearby there may be tall stately rods of the gleanings can be made from the wild in as well Great Mullein and occasional spikes of the tall as from your own garden and planted material. Evening Primrose for picking. Then iYs off to a First, we need to be creative in our thoughts damp azea to pick the lazge umbels of the Giant and approach as to what can be used. Single Parsley and smaller heads of Poison Hemlock brown leaves of a grass may be all that is (still not for eating even though it's dried out!). needed to refine a line design of purchased Bold twigs of Alder or wild Hawtl:orn help flowers, or groups of Rose 'hips' could dress up flesh out the picture and, by the time you add a the base of an all around large oo few Cattails and taller grasses, you'll wonder nangement of dried material. ~ where this "ever so big" arrangement is going aDid you think to use the seed to sit! pods off your Peonies when Certainly some of the most eye catching you cut them down? I know ~~r \ ?~w among the wild plants aze heads of Asclepias or that the first thing I do when I ~ Butterfly Weed, CattaiLs from the wetter areas, go out to do the chore of and the dry hard browns of the Yucca fruits tidYnS uP the Perennial found along the front range. Another more ~ i , borders or plants in the fall is to stand there for recent adventitious plant that has proliferated in a few moments and think what can be used some parts of Golden are Teasels. Their large ' before it hits the compost pile. spikey heads last for yeazs, but be sure to take In the gazden, the very hardy Clump gloves to harvest them, and don't do as one ~ ~ Sedum dries marvelously well into almost person did and Pick the attractive seed bronze colors after it has been frosted in the fall. heads of Poison ivy and bundle them Peonies often have well colored foliage in up for nice arrangements. They are just addition to their seed heads, and the Cordate as poisonous at this stage, and they ~ Leaved Bergenia really puts on an autumnal often grow in nearby areas of the glow with its almost fiery. reds and its heavy ' foothills. - Ieather-like foliage. Seed heads aze much easier The splendor and values of wild to recognize. Omamental Onions, Virburnum grasses are not always realized. There , clusters, Pyracantha sprays, and Cotoneaster has been a flush to ornamental grasses fruits come to mind. We don't always need a in recent years, but we can often pick _ gigantic long piece of anything just twigs will wild beauty easily. They may not be as often give the beauty needed in a small display. large, but their persistent winter heads The last flowers on glove amaranth, stray can be used as light filler in any sized flowers, and statice need to be gamered before arrangement. Grass beauty is often being really frosted, and occasional seed heads associated with evening rays of may still be found on the Scabious, Penstemon, sunshine. Perhaps you can position / Rudbeckia, and even Golden Rod. A few trees your dried arrangement by a west window or give us extra delight. No Alder should be even use an artificial lights source to get the passed by without considering its pretty same effect. omamental cones. Likewise, we need to see Think small or think big when you travel beauty in individual pine cones. These can be az'ound and look at wild material, but remember sprayed with gold or silver paint for seasonal that protected azeas for flowers aze similazly decorations, and I remember doing this very protected for seed heads and dried material. successfully to the gigantic seed heads of the They are all part of the habitat that makes up Persian Star omamental onions. their environment. Every year I know one corner where I can• Andrew Pierce is Horticiiltitral Director of Hiidson gather the sharp spikes or dried Penstemon Gardens in Littleton, Colorado, and Secretary of the Vail . secundiflorus to put in an arrangement. Perhaps Alpine Garden Foundation. I I 7 I . _ . _ ~ _ _ . ~ ~air they are in good hands. As a Master ~Il~~~g, Gardener trained in the warm climes " joI1ns VAGF Boag'd of Florida she is our resident expert in ~f Gag~~~~ ~~aff Barbara DeVoe, avid ardener, ~~~opical alpines"! g Marc is Assistant to the Garden enthusiastic volunteer, and Chair of 1I Director, and a full-time summer the Vail Valley Festival of Flowers, has Sflng11etree Group employee of the Gardens. A recent joined the Board of the Foundation. Meets Monthly graduate of the University of Barbara lives in Florida during Michigan, he majored in Natural the winter months (with family ski Singletree and Arrowhead Resources and Environmental trips to Vail), but she can hazdly wait gardeners have formed a gazden Studies. to get back to her summer gazden in group that meets the first Wednesday When you visit the Gazdens and East Vail. The 1992 Grand Prize of every month. If you aze interested see the new labels on the plants, Winner, she now directs the Vail in learning more about gazdening in thanks go to Mazc ("Marvelous Marc" Valley Festival of Flowers program the drier horticultural conditions to our volunteers). He identifies (and (with the assistance of Helen experienced in this part of the valley, reidentifies) plants in the perennial McIntyre) and helps to nurture new call Kathryn Haber at 926-2331 for garden, tunes the irrigation system, gazdeners as well as recognize more information. does general garden maintenance to accomplished ones. She opens her At a recent meeting, Wendy keep up appearances, and has taken gazden to visiting gazden groups on a Benson, gardener at Arrowhead, over some of the heavy work that was frequent basis during the summer. showed the group how to make moss previously contract labor. As well as caring for her own hanging baskets and gave a tour of Marc also has assumed the gazden, Barbara volunteers two days the 47 gardens at the Greens, responsibility for assigning tasks to a week to care for Betty Ford Alpine The Berry Creek Metro Board volunteer gazdeners on Monday and Gardens, "specializing" in the Alpine requested and has received Thursday mornings, a job that Nancy Display Garden. She has both the recommendations from the Singletree Rondeau has done so admirably since knowledge and the patience to work Group to improve the entrance to our volunteer gardener program on the small scale of the alpine plants. Singletree. Next summer you will see began. But whatever plants aze involved, the beautiful results of this project. Thanks, Marc, for a job well done. Non-Pmfit U.S. Postage PAro a ~ Al~ne Permit No. 31 Ga rd eYl Vail, Colorado Iff'oundation 183 Gore Creek Drive Vail, Colorado 81657 TOIJN OF VAIL j044N MANAGER'S OFFICE 75 S. FRONTAGE RD. VAIL CO 81657 RECEIVED ,fy11f,'o 0 1994 Welcome Sammye Me"ndows TOVa 10 1 ~ ; RECEIV"J r=,: 0 ,Q," , uc: : ~4'J YK1C~ Dr. Robert E. Baker ~ 3950 No. Frontage Rd E. # 22 Vail, CO, 81657 August 26, 1994 Mr. Robert W. McLaurin, Town Manager Town Of Vail 75 South Frontage Road Vail, CO, 81657 Dear Robert, I have thought of you often, in fact, each day that I drive past the covered bus stop structure now in place at the 180 exit. I am delighted with the result for many obvious reasons, and Marillyn and I did want to express our feelings of gratitude to you and the town council for having seen to it that the project was undertaken and completed. I wish you could just be around that location to hear the people who for one reason or another find themselves needing that telephone And when the snow flies, there will be many more who live nearby that will enjoy and use this improvement even more. We would appreciate it if you could convey our feelings to the members of the council and the public works department. I like what has happened. Thanks. _ ~Sinc erely, . Robert E. Baker PS,. By the way, as I read the paper, it surely seems that you have many other things to be taking care of. I believe that Vail is lucky to have found you, and we hope that all goes well in cleaning up the messes that you inherited. b-6- X C : C~ ~ ~ ~ SEPTEMBEIt 1994 A Ouarterly Newsletter fo ...d. City d County . vemmental • New busirtesses can obta6n state sales Agreement to Pay ~ax licenses throu~~ Colty of Trinidad plans faster, easier Trinidad is the fust city in Colorado to state sales tax license must either mail the to set up provide one-stop shopping for business registration to DOR or visit one of the five taxpayers. BusinessesinoraroundTrinidad Taxpayer Service centers statewide. The can now take care of their Colorado De- new program is especially convenient for Taxpayers who owe individual in- partrnent of Revenue matters by visiting Trinidad area businesses that previously the Trinidad city clerk's o~ce. had to travel to Pueblo; _the closest DOR come tax to Colorado can now call DOR This cooperative project allows taxpay- service center. Vdith this joint effort, DOR to set up a payment plan in a matter of ers to obtain their Colorado sales tax reg- and Trinidad can offer improved service minutes. istration number and Trinidad licenses in for their customers. The new computerized Agreement to one trip "It simplifies the process for businesses ~Y System consolidates all the taxpay- tothecity "Itsempdifies 8fse pPOCessfop to get local and state business licenses in er'sdebtandcalculatesinterestandpay- c 1 e r k' s busdeaesses do get local arad one place and we'll ~ow that these busi- ments in seconds. Taxpayers with total . o f f i c e. state bessiness liceoeses..." nesses have state licenses," said Trinidad debts of $8,000 or less qualify for the Employ- City Clerk }Lydia Shea. Payment plan. The minimum monthly ees there have been trained to use DOR's The idea to develop this service came Payment is $25; the maximum payment computerized registration system. Exist- out of a pilot sales tax task force comprised is $250. ing businesses may visit the Trinidad of- of representatives from DOR and the state- In the past, taxpayers had to go through fice to make address or other changes to collected local taz cities of Trinidad, a lengthy process to establish a payment their sales tax accounts. Trinidad will also Broomfield, Castle Rock, Sheridan and Plan. After taxpayers contacted DOR, order forms for taxpayers using DOR's Loveland. they received a form similar to a credit online forms ordering system. Some of the In the future, DOR plans to establish application. DOR would review the more widely used DOR "For Your Infor- similar agreements with other cities to information, detemune a monthly pay- mation" (FYI) publications and forms will provide more convenient servace to tax- ment and the number of payments. whole pro- be available on site. payers across the state. ¦ The ~C only as long as problem six was the months because Usually,.taxpayers who want to obtain a cess too DORreceivesmore than5,000payment Gaming 9mpac~ ~und plan requestsannuallyandcalculations Cit and count~p benefits non-gaming cities were done by hand. Y The Colorado Legis.lature has created a Mu- Now taxpayers can call DOR at (303) EFT transm8ssions nicipal Limited Gaming ImpactFund to relieve 534-1209 to Set uP a Plan over the the impacts of gaming on non-gaming ciries in phone. B y keying the tazpayer's SoCial LoCal governments pazticipating in Gilp;,, a,d Teller counties. The legislation SecurityNumberintothecomputersys- the electronic fiands transfer (EFI) pra requires two percent of limited gaming pro- tem, the DOR phone representative will gram with DOR receive their tax pay- ceeds be transfeaed to the fund, then trans- be able to tell the tazpayer the amount ments up to one week sooner than ferred within 30 days to the cities of Woodland owed and the monthly paymen[. Tax- jurisdictions receiving payments by ParlcandVictor. The proceeds must be used for payeis must provide their employer's mai], public facili6es and public services. nameandaddressandtheirbank'sname The schedule for EF°T eransmissions Woodland Park will receive 75 percent of and address. Payment coupons are for ehe next three months is ARonday, the monies and Victor 25 percent. These cities mailed the next da. Sept. 12; 9dednesda , OCt. 12; and must prepare an annual report for the legisla- y Y ture's joint budget committee showing the uses Taxpayers who have set up their pay- Friday, Dec, 9. of the funds and their relationship to limited ments by phone are pleased with the . To pazticipate in the program, COn- gaming, j.,egislation applies to gaming reve- fBSt, convenient and accurate method of tact Cosky ]L,opea, (303) 866-4359. nues collected on or after July 1,1993. ¦ determining their payment plans. ¦ MOTOR VEHICLE • Tradenameinformationisnowavail- licenses are entitled to $6 of the fee. In fleet is on one contract, tazes may be able on the city and county Colorado past, the county clerk's officesretained $3 collected on amonthly basis through ihe RegistrationInformationSystem(CRIS). (House Bill 1028, 1994 legislative ses- payments. However, if local use tax is The information includes the trade name, sion). involved, the taz must be collected up type of ownership, owner name(s), loca- • Countymotor vehicle offices may now front. County motor vehicle offices do tion address, standard industry code and write one check and complete a single tax not have to accept DR 0026 forms with registration date. Ctirrendy, the depart- retum when they file their tide and regis- the words "Paid on Lease" if the lease is ment mails updated trade name informa- tration fees, ownership taxes, emissions not for a fleet or if local use tax is due on tion on microfiche to counties eachmonth. registrations and sales tazes. All tazes and the fleet. Over the next few months, microfiche fees are due to the state on the 20th of • Counries may not always receive a will be eliminated. In addition to uade month. You may use the "Remit 01" "Standard Sales Tax Receipt" (DR 0024) , name information on CRIS, counties can computer form available on the Registra- from leasing companies. When a motor access registration numbers of charita- tion and Titles System to consolidate these vehicle leasing company sells a vehicle bleorganizationsandnamesofbusiness- amounts. Previously, motor vehicles fees that had previously been leased, the es that lease goods. If you want the were due to DOR on the 15th of the month company must collect sales/use tax and departrnent to continue to send the mi- and were filed separate from sales taxes. A file a"Statement of Fact" form with the crofiche to your county, please notify non-filernotice will be issued if returns are county. Ginger Bergman, (303) 866-5573. not received by the 20th of the month. The statement must show the amount • County clerks may now retain a 0 The "Paid on Lease" statement may of sales tax collected on the sale. Leas- larger portion of driver's license fees. be misused by some motor vehicle leasing ing companies will not file a"Standard Effective July 1, 1994, county clerk's companies. Thephrasemaybeusedonthe Sales Tax Receipt" unless they are li- offices issuing driver's licenses, provi- "Statement of Tazes Paid on Motor Vehi- censed motor vehicle dealers (page 25, sional driver's licenses, minor, commer- cle Leases" (DR 0026) when leasing a fleet E.1., "Title, Registration and Sales Tax cial or provisional commercial driver's of vehicles (more than one). Because the AdminisuativeManual,"Nov.22,1993). New ~ 'sla~on SUMMARY Income tax filing up ~ Following is a list of some of the new laws enacted by the General Assembly during its i n 1994 ! 994 regular session that affect DOR. Effective dates are listed after each summary. AfOTOR VEFIICLE tiB 012 - I.D. cards. Prohibits production, display or possession of any identification cazd that As of June 30, the Department of rould be mistaken for a valid state-issued I.D. card. 03/31/94 Revenue had processed l,f 4$,066 ti6 013 - Driver's license renewal. Eliminates the 90-day time limit to renew a driver's license income tax retums this year, 8I1 IIl- hefore it ezpires. 07/01/94 crease of 3.2 percent over 1993. Of uQuoR ~ that number, 62.3 percent were pm- HB 1037 - Food served by hotel and restaurant licensees. Decreases the hours that a hotel and cessed within 14 days; 9.5 percent restaurant licensee must serve meals. Requires licensees to provide sandwiches and snacks after within 21 days; 3.4 percent within the hours requued for meal services. 02/18/94 28 days and 24.8 percent within 45 I-iB 1128 - Licensed wholesalers. Requires alcoholic beverages be placed in the physical possession of licensed wholesalers and be inventoried for tax collection purposes before the days. Average refund was $218, txverages are sold. Prohibits retailers from selling alcoholic beverages unless purchased from a whieh is the same average refund licensed wholesaler. 03/29/94 amount for 1993. SALES TAX HB 1222 - Scientific and Cultural Facilities District (SCFD). Directs the SCFD board to ask City 6 County Connecfions is pubtished querterly end registered voters to eztend the metro Denver SCFD tax beyond July 1,1996. 03/31/94 meibdrocity andoountygovemrtanteloH'miels, puestrons HB 1296 - Local ovemment sales tax forms. Re uire DOR and the DePartment of Re ulato ~°Omments ae welaome and should be aent fo: City 6 g Q S rY County ConnxYions. Colaedo Dqoertrrsnt ol Revenue, Agencies to assist local governments in development of a uniform local sales and use tax form, Room242, 1375SMrman SL, Denvs; co. and a license application form. 05/25/94 80261. SB 208 - Colorado Travel and Tourism Authority established. The suthority may request a travel ETBQut^'e Editor, DorothyQapuld Editor, Ro 90va and tourism promotion fee in the form of contributions from businesses that benefit from Colorado Lerout, r•nt Lwingsron travel and tourism. 06/02/94 ~ ' . ~ o; ~ or years, clerks in the South Carolina Department cies to act more sensibly, TQVI continues to hold real promise. , of Motor Vehicles had a vesing problem: They The stories also answer two of the largest questions that ~ never seemed to have enough change in their were raised when TQM first began infusing itse]f in state and ; j cash drawers. So last year, the DNIV decided to local govemment: Can a management technique fashioned by Fdo something about it. The agency put together a a math professor to address manufacturing and sales efficien- project team and unleashed the full power of W. Edwards cies be applied to the publio-service sector? And will it last? Deming's miracle management technique, Total Quality After years of experience, it's clear that TQM can be adapted Management, on a solution. After a full-blown TQM effort, to the public sector. And not only has it lasted, but it continues they hit on it: Put more change in the clerks' drawers at the to grow, and rapidly. The number of states and localities ';r beginning of the day. involved in TQM is no longer in the dozens as it was a few In New York state's Office of General Services, a TQM team years ago. It is in the hundreds. Deming's basics have been was set on the departrnent's food-buying operation, which was applied in agencies and deparnnents as disparate as mental plagued with inefficiencies in health and motor vehicles. part because of a lack of inter- Cities, counties and states ~ office cooperation and commu- nationwide now have official ~ nication. The early result there: offices of quality, directors of They saved around 5 percent on quality services or offices of the purchase of cheese and.,~~ excellence. They have started "quality institutes" to do train- b~, ~r around 15 percent on the pur- chase of turkey breasts, accord- ing, and have set up "quality ing to the department's comrnis- networks" to share resources sioner, Bob Adams. Probable and information. They are giv- ;i total savings: not enough to ing out quality awazds. At the i even jiggle the needle on the same time, governments are state's spending meter. borrowing private-sector exec- While such stories will no 0 ° utives by the hundreds, from doubt give management-fad-of- rVIVI such heavy 'hitters as Kodak, i! the-week cynics a good chuckle, Xerox, IBM, Ford and GM and TQM proponents have a differ- o from smaller local companies i; ent view. It may sound silly, that practice TQM as well, to I; they say, but more change C ~ Z~3 help get up and running on the might neveT• have found its way quality track. ~into those South Carolina clerks' i` cash drawers if not for TQM. 0 r up and stumbling. When management finally starts The qua'ity mOdelilellt IS The other truth that ; talldng to labor and vice versa, . ~~~~~6, ,t~lal~ ~1i~t, ~Il has emerged forcefiilly common-sense things begin over the past few years is that happening. gove~„nment. But its succe5s while TQM can indeed be Furthermore, Bob Adams is adapted to the public sector, it's proud of the savings on cheese 0s l1kely tO be Q11eaS111'ed 111 not easy. and turkey breasts-not The interesting thing is that ' because they'll put the state in mmany sma1l v1ctories9 rather nowadays few proponents of the black (although those and TQM claim otherwise. As state subsequent savings in other ~~ain sweepj~g refOrmSm and local governments move y areas of food purchasing have forward (and backward) in ~ helped put the food purchasing their attempts to adapt Dem- operation in the black), but ing's management tool to pub- ~ because they reflect a new way of doing business in OGS: The lic-sector practice, there has been one other noticeable shift: a ' two offces within his departrnent responsible for buying and more realistic-even subdued-approach on the part of g delivering food are now worldng together, when in the past TQM supporters. ~ they spent too much of their time and energy in bureaucratic This time around, TQM proponents still claim that it can ; food fights. "I put an inter-office team together to look at pur- work miracles-but small, subde miracles, not large, flashy ; chasing, and in the typical TQM way got people to walk in ones. "This isn't about hitting home runs," says Steve Wall, ~ each other's mocc<uins,° he says. With a change in perspective, recendy hired by Governor George Voinovich to be director ~ says Adams, often comes a change in behavior. of Ohio's Office of Qua(ity Services. "This is about hitting sin- ~ The two stories say two important things about TQM in state gle after single after single after single. You score a lot more and local government today: First, for those who espected-or runs that way." who promised-that it would reinvent government, it cle<u-ly That is true, but some-TQM proponents, especially- has not, nor will it anytime soon, if worry that politics and bureaucracies ever. But second, as a tool for getting being what they are, real, systemic nornially rule- or turf-bound bureaucra- BY JO(VA7'HAPI WAL`rEitS change may never materialize. For real 40 GOVERNIIVG September 1994 ~i.~-~, ~ t c . s. ~ rE u~,,.~.~ Jr~.~ , -:+4a5 +i - . . ~ i ....".~T~"-~''-.~~~~„• -i r ~ . a ~x ~ 1 - ~ .3~-i~y-+S x x 1= 7 S-`~.~~.,~,~,•N~ ~ ~-0~~;*~~yd ~ ,.-~'~~'.^~.~~_txa y rs i- rro'`. ~ x. 5 P,1=`~ S ' x 5tr K' _ {i ~ f~s ra ^r~r f~ro c~'' ' y.' t t~y ~ ^ ~*Y+:.?s~ ~~j ~ ¢ G . r{A.. 'a ~~5y:i~~•• ~ l+l ~ . • f~.f ~ C~! .Po " ~~ifN' ~ Yi-' `P - ? • .fJK''~~~?' ' 4~. ~,,.~~r . x r . ~ ~4Y` ~4: 7 4 " A.t}, n7L . ~~.~i i~. ~et~'r' fVi , ~ ' 7'~ ; ~~t.e y l~q' ~.SA' ~rY . N •ti'r,J . r ' 6. ~ rE"' r 'W7_ rM : - ~ . ~3 ~ ~ Pl„'~y - . . .,•s.ct,.~y. . ~.v z f ~ ~ lp . . Y 1 . . I ~ .t ~S • 'J. ~ : Ai~~ ~!n~a~ ' ~ ~R~ ~ ~[%~I •'!r!` k r~~ ' ' ' 'f * i 1 At-+~.:' ~ r'~< s• rC j ~7~ .,l ~"r . . 3, ::.Mt. w ~~s e 'r '~~~,'.t:y- ~ . ~ n ? t i~ ~ . . ~ ~ - ~ ~ , 4,,. ~t i f ~G ~ ' ~:~'~1b . = Z r.f•NP~V. ~ ~ A'"~ •~.y~'~r'! f ~,T~'yi' -Y / ~ 7°"^~~ ~f n ~r3 }.V~ U r • t . . r4.r- E ~ z k o~' ~ ~ • f ~ i~'ti i.j~'t ~ +t~,-.. i. 1 T r " ~ ° , . . _ ~ , . . . . . , • . , . . ' ' , ~ , . . . . . U: . . • - , ' . `~S . . ' . ' . . ~ ~I ~i II ° I change to roll through govemments, both legislatures and so- ~ I called "control" agencies--comptrollers, auditors, personnel deparhnents-also have to sign on to a more bottom-up, less - rule- and regulation-bound way of doing business. So far, there is only scant evidence that those in control are ready to do any - ~ of that. V „ Still, in a relatively short period of time, states and localities have started hitting a lot of singles, and even some doubles, using TQM. And a number of those hits belong to Ohio, which ; has been at quality in a serious way since Voinovich's inaugura- ; tion in January 1991. z ~ ` For example, an Ohio Depamnent of Transportation inter- office TQM team worked on cutting the amount of hme that it _ took for bid re uisitions from the field for everydiin from front loaders to concrete pipe) to be filled, a pmcess that for years front-line staff had complained proceeded at a snail's pace. In the past, it was something of an inter-office sport to point ' b fingers at others as the cause of the delays. But nobody had really stopped to analyze where the delays really were. When ~ the team members started tracidng bid requisitions, what they , found was that the snail really dicln't reside in any One depart- pmong governors, Ohio's George Voinovich is TQ~VI's ment. An accretive process of paper shu$ling and oversight, strongest advocate: `Labor is the key to this whole thing.' ; • combined with a lack of staff at a key juncture, were the real I,. reasons for the delays. ODOT leadership signed off on five of plummeted from 12 weeks to about six. the team's six recommendations for expediting bid requisi- But even as states and localities put runners on base, legiti- tions-including, it should be noted, a new hire. The results mate questions about TQM remain. One is whether TQM isn't " have been pretty impressive. The lag time from bid to buy has simply common sense packaged as overly complex, jargon- iladen management arcana. Take, for example, the New York state ~Office of Vocational and Educational Ser- i. _1&_ N 4cw vices for Individuals with Disabilities. One ~-.A ~6 of its field offices recendy used TQM to ~ . come up with a crackerjack system for UVHILE C01~'~NING COSTS fielding placement requests from potential employers. The new system has both . - - - placement rates and general office morale on the rise. That's good. What's perplexing Many'govemmentsand orfier . More than:1,300 county gov- is that the previous system-"chaos," as organizations_have-&covered`'ernmentsre.lyon'Colonial. That's the field office's director, Rich Andres, .x. : . ' o ` describes it-was allowed to rule for so they can' expaiid:_einpIoyee.,. ;42 /o of rhe narioal toral. Lcrn re. ust call~'our national toll long. benefits without n an" mo J j Y;:-;:-' Andres concedes that common sense ~ addiuonal budgetary dollars.: free number;~t-800-845=7330, would dictate a new approach, but argues - do`it ; o em 1ext. 6322. Offer more benefiu that it took TQM to fashion the right one. -by ~ fferuig°. ~ p oyee: _ " . , paid benefics`arid; they do it at no extca cos~t. Call us Say you do have some manager come in and say: `The old system is not worldng; with Colonial lefe &'Acadent._ this is the way we're going to do it from ~ _ . x... Insut'ance'Com~iany now on.' Well, that way might make sense, or it mi~t not. With the TQM bottom-up 1,>, More thari.4U;000 employers approach-where you talk to the people . p . . ugI? LL ~:,m: . liave taken tliisste thm ~ who actually do the work and ask them for It's a ste ~ thatkeePs' ~ F~ ideas-you find out what does work, plus ` anc~ attractsg ood emP lo.Yees, y: OLONUL front-line staff now have ownershiP of it. . . Ln&^ccWDrrDVJRANa=e""Y The want to see it succeed." con~s_oreven.reduces budget. . ~kra;~m Y - expenses; and proyides a.better hat willingness to engage the front workui atmos here: a 1200 Cobmail,ife Boulevard ~ g P: - line in problem solving is not some- i:`- _ ::Columbia,SouthCaroiina Tthing th at comes naturallY for all 2s21 0 - - - , r , managers, owever. For that matter, labor ~ tends to view every new management fad I 42 GOVERNING Septemher 1994 lxt&hulmanpkotograph I ~ i as a thirily veiled attempt to whack workers or stave off collec- almost gone. Without labor, says Voinovich, TQM is sunl:. "My tive bargaining. A clear wealrness in current state and local feeling is that labor is the key to this whole thing." TQM efforts is that labor really is still not on board. If that sounds like blasphemy from a Republican, Voinovich That fact was starkly illustrated last spring during a confer- dcesn't much seem to care. In fact, he pulled the plug on the ence on quality in Little Rock, Arkansas, the second in what state's irutial TQM effort after he bumped into Paul Goldberg, will surely prove to be a regular and increasingly large annual executive director of OCSEA, which had worked to beat gathering of state officials involved in quality. Yet, out of the Voinovich in the 1990 gubernatorial election. "I asked Paul more than 60 people at the meeting, only one represented a how he thought the TQM e$'ort was going," recalls Voinovich, collective bargaining unit. Fifiy-nine to one is the sort of odds "and he said, `Not very well.' " Voinovich put the whole e$'ort that labor typically uses to justify its paranoia when it comes to on hold, called in Goldberg and the labor leader's top staff, and cooperating on sweeping new management systems in govern- started over. ment. Goldberg says it took him a while to get through to The one state cited by the American Federation of State, Voinovich, but once he did, the governor's response was star- County and Municipal Employees above all others as having tlingly positive. "It has been a surprise," says Goldberg. "If you brought labor in on a TQM effort in a satisfactory way is Oh& had asked me on January 7th, 1991, whether we were going to That may seem surprising, given that Republican Governor have this ldnd of relationship, I'd have said, `No way.' " Voinovich is an avowed (if not rabid) privatizer who spent the Apparent reluctance to cooperate in TQM isn't necessarily a first year of his term battling with the Ohio Civil Service management prerogative, however. One TQM coordinator in a Employees Association over a new collective bargaining agree- very large state where the TQM effort has been struggling says ment. the union representative assigned to high-level steering team But Voinovich is one politician-and there azen't many- meetings there unfailingly sits through every session tight- who aciually seems to understand the crucial mle of the front- lipped, arms folded across his chest, suspiciously eying the pm- line employee in successfiilly implementing TQM. In fact, he's ceedings. "Then he calls me up later and yells at me about all one of the few politicians who seems to understand TQM at all. the things that were said in the meehng that he didn't like," she He dces a very fiuury and poignant impression of the poor line sighs. ~ worker stuck in some desk job where he or she gets no respect, There aze more reasons for union foot-dragging than merely has no input and is simply marldng time: The governor's head the age-old lack of hvst in management. Union leaders have to sways in a catatonic circle; his eyes roll back until his pupils aze worry about TQM reducing their power. After all, if the rank ~ ~c D I DUCTILE I ' ' 1 DUC I TILE [RUN PIPE RESEARCH ASSOCIATION 245 RiverChase Parkway East. suite o, Birmingham. AL 35244, 205-988-987iO. Quali , ty-producers d•d •d to highest pip• . dards thrdugh a prog . of continuing researdh. Arneric~n Cast Iro • p• omp. on Pip• ompany / Canad. • p• Company. d. i ciow water Systeins Corpo . o • . oducts Co. / McWane Cast Iro , PipelComp. o • p• omp •d States • p• . d Foundry Company. D manufactured tro •d materials. GOVERNING September 1994 43 i ~ _ 9 i f and file and managers start worldng together cooperatively- and even enjoying it-it's likely to be a lot harder for labor to rally the troops around a blizzard of grievance filings or job I: actions. And labor leaders also have the very real problem of not wanting to appear too cozy with management. "I think that " some of the older labor people might tlunk that young turks ;.-•:`:i~;~3~{,~ like me have been co-opted," admits Goldberg. ut if labor has been co-opted in Ohio, it has a fiuiny way B of showing it. OCSEA is endorsing Voinovich's oppo- . nent this fall. When asked why, given that Voinovich is about the only governor to have really brought labor into the ~<< TQM inner circle, Goldberg says there are still plenty of issues that separate labor and current management in Ohio, inclucling the traditional ones of pay, benefits and contracting out (Voinovich is in the process, for example, of privatizir?g all state - ~ i ~ liquor stores). r - • Voinovich's response is a shrug. "Hey, they're labor and I'm ~ management. They want someone in tvs office who'll roll over ~ on everything." Despite all of the tough tallc, it is clear that both Goldberg and Voinovich have worked hard to ease the traditional i. stances. Voinovich does not sell TQM as "a way to do more I with less," a signal phrase to labor that they are about to get Steve Wall, Ohio's TQM chief: This is about hitting ~ popped. In fact, written into the current OCSEA contract is a single after single after single after single: I; provision saying that TQM will not be used to justify staff reductions. Goldberg, meanwhile, is willing to deal with the in fairly rapid succession who among Voinovich's agency heads j~ co-option accusation if that's what it takes to get his member- were with the progam, which ones had been recendy ]dcked ship some say in how they do their jobs. in the pants by Voinovich to get on board, and which ones ii Wtule support from a chief elected executive is nice, it is not were probably hopeless. "Some are as stupid today as they absolutely necessary, say TQM proponents. In New York, were yesterday, and it's business as usual," one rep snapped. which is very active in TQM, Governor Mario M. Cuomo's enthusiasm is described by insiders as somewhat distant. But usiness as usual describes a number of jurisdictions that that has not stopped a number of his upper-level managers claim to be pushing TQ.M. In I.os Angeles County, for I' from moving ahead aggressively on TQM. The head of the Bexample, the idea of empowerment is still one that state's Departnent of Motor Vehicles has been on national many upper-level managers do not seem comfortable with, television to brag about how waiting lines in the notoriously even as the counh- surges fonrard with TQM training. One customer-unfriendly deParhnent have been slashed. At the mid-level mana er describes as ~ g typical her eye-opening return ! same time, the state's transportation commissioner has estab- from "empowerment training," where the lesson was on mak- lished four TQM "pioneer sites." In one they're streamlining ing decisions and allowing underlings to make them as well. "The dav of my training, I got back to ~~~ctave pol$t$cs as pD°obably $1ht~ ~argest varu- my desk aiid there was a phone message ajjylg diffgD•~~~~~ing publ$c_3~~~~r T~~ ~~orts telling me that instead of the flexible spending authority I used to have, every from $h~ priv¢$te s~ctor. Can the quality move- purchase of more than $25 required the men~ suv`vuve poIlitucall $uv a'ao&~er? 8n fc$ct, politn- aPProval of three other people.,, Such stories are not unusual. Even c¢ull $udrnovee° magvpv°ove to be Itrre1evan$. the Ohio Transportation Team couldn't ~N get upper management to sign off on a ~vehicle maintenance, and in another a TQM team designed higher discretionarv purchase amount. But even if higher-ups s..., new eq P P g ui ment t hat m a kes Pic l d ng uP large road Idlls a J'ob that are willing to ~ve uP control, one esky level of overnment can be done by one worker rather than three. It is that level of employee continues to prove especially disinclined to play: support-from agency heads and department directors-that lower-level supervisory staff. really dces seem crucial to TQM. James J. Hauenstein, president of an Ohio local that repre- ~That is why even in states that are relatively far along on sents front-line staff in the transportation department, has met . TQM-even states such as Ohio-progress is by no means the archetype. He is a foreman in one of the departrnent's field monolithic across agencies. One needn't look much further oflices upstate. than the commissioner or director of an agency to guess how At the beginning of the day's shift, the supervisor writes up a well TQM is doing there. list of equipment and material to put in the trvck, rather than And no goup seems more awaze of that than labor. During a letting his men figure out for themselves what they'll need to ~ gathering of union officials in Ohio, those assembled ticked off complete the day's jobs. What the supervisor doesn't want is ; 44 GOVERNING September 1994 Trd Rict p/rotograpb ~ ( ~ any lip, so none of the crew members dare correct hun if he has left something important off. If he does forget a crucial item, the crew simply sits all day at the worksite, idle. ~ It's the exact behavior-on both sides-that managers like OTHER NAME Voinovich badly want to see end. "It's almost a spiritual thing," ~ says Voinovich, who has never been accused of being any Gov- ernor Moonbeam. "This is worthwhile because it gives new meaning to life to human beings. They spend most of their lives worldng, so why not work in an environment where they feel good about themselves, where they feel involved." x U ltimately, though, it is probably neither managers nor labor who poses the greatest challenge to successfiilly implementing TQM in government. It is politicians. The view in L.A. County fi-om the trenches: timid deparhnent heads, yes, but even timider politicians, unwilling to start eras- ing rules. Elective politics is probably the largest variable differentiat- ing public-sector TQM efforts from the private sector. One politician who understands that is William D. Boan, cliairman of the South Carolina House Ways and Means Committee and ~ ~ has become such a loaded set of let- a supporter of TQM. "If we do give agencies more flexibility ters-with hints of cults and fads and and one makes a mistake," Boan says, "then there are going to jargon-s inging, high-priced, hit-and-run advice-that be 10 bills passed the next day," enacted by legislators reacting many in the public sector have abandoned the use of to negative publicity, which will wipe out any gains won by the acronym altogether. ~TQM, and maybe wipe out TQM. Even Joe Sensenbrenner, a TQM guru credited with But even setting aside the political damage-control issue, it one of the earliest attempts at bringing it to the public 9 is simply not natural political behavior to embrace a new way of sector while mayor of Madison, Wisconsin, has aban- doing business that requires such sigruficant up-front invest- doned the offending letters. °I now just call it `Family of ment, while offering such subde-even invisible-long-term Best Practices,' ' says Sensenbrenner. payoffs. Admittedly, that moniker isn't very catchy, but it's And in a perhaps unsatisfactory way, that answers one other hard to hang a management Moonie label on an FBP question frequendy raised about TQM: Can it survive political proponent. Governments around the country seem to turnover? In fact, political turnover may be irrelevant. In Ohio, have heard the message, and are rewriting the TQM is now written into the collective bargainmg agreement. acronym alphabet. In Austin, Texas, BAASICS stands for If Voinovich were to be turned out of office in November by Building Austin's Standards in Customer Service. In the father of top-down, military-style management himself, California, QG stands for Quality Government. Florida. Frederick W. Taylor, TQM would probably survive, but maybe practices IFQIN, for Florida Quality Management. For not thrive. If Cuomo loses in New York, it's probably no direct Kansans, it's KQM, for Kansas Quality Management. In loss to TQM, except that his pro-TQM commissioners will go New York state, it's QV, for Quality Through Partici- along with hirn. In South Carolina, legislators like Boan may be pation. South Carolina has dropped the T, so it's just crucial to TQM's long-term survival and potential, but civil ser- QNI; in Minnesota, the same acronym stands for Qual- vants there seem to have caught the TQM bug and may be ity Minnesota. willing to fight for it themselves. In Los Angeles County, it's In Ohio, QStP stands for Quality Services through apparendy a moot point. Partnership, signaling labor and management coopera- Which brings it all back to the most cosmic of questions tion. In Oklahoma, QO stands for Quality Oklahoma. begged by TQM: Can ingrained human behavior really Texas has Q1', for Quality Texas, and Texans also prac- change? Will labor start hvsting management? Will manage- tice TQ8, for Total Quality Improvement. (Milwaukee : ment give power to labor? Will politicians invest in long-term, calls its effort TQ@ as well.) In Washington State, it's ! ~ gritty management reform? Will legislators deliver freedom SQ11V, for Service Quality Washington. i and flexibility? Will voters ever understand any of it? The Port Authority of New York and New Jersey has ~ Managers like George Voinovich and labor leaders like Paul let different departments come up with their own."' ' Goldberg believe they have found the path to that sort of names, so in the general services departrnent it's QM, ;s sweeping change in TQM, even if cutting the path won't be for Quality Customer Service Initiative, while the ? easy. And in spite of the formidable obstacles to implementa- port's information services department has instituted tion and the slow pmgress, the ranlcs of labor and management, EAP, for the Escellence in Action Program. . and even-ever so slowly-politicians who support TQM, are Arizona takes the alphabet-soup award: There, govem- gtowing. ment workers engage in TQB (for Total Quality Improve-..;: i And so while anyone expecting TQM to reinvent govern- ment), QPB (for Quality and Productivity Improvement), ment anytime soon had better be patient, so too, it seems, and ESP, for Excellent Service through People. -J. W.. ? should anyone with plans to wait TQM out. ~ DweCutlcri/lustrapon(dtmil) GOVERNING September 1994 45 . 4VAIL TOWIV 75 South Frontage Road Vail, Colorado 81657 303-479-2100 FAX 303-479-2157 bAIL POLICE DEPARTAAEfVT NEWS RELEASE Date of Release: August 30, 1994 Contact: _ S t. Joe Russell, 479-2249 Follow up on the Jon Scott Chaussee investigation for securifiy fraud. On Thursday, August 25, 1994, Jon Scotfi Chaussee was arrested by the Summit County Sheriff's office regarding a vvarrant charging him with one count of security fraud. This case is being invesfigated by the Colorado Aitorney General's Office, Division of Securities. The Vail Police Department is cooperating with the Colorado Attorney General's Office and has information for potential victims of 4his case on hovv to file a complaint with the Division of Securities. You can stop by the Vail Police Department and obtain a Division of Security "Complaint Form" vvhich details 4he procedures for filing a complaint with fhe Colorado Attorney General's Office. You can also contact the lead investigator, Charles B. Reinhardt, at (303) 894-2320, at fhe Department of Regulatory Agencies, Division of Securities, 1580 Lincoln, Suite 420, Denver, Colo., 80203. # # # 4IL TOWN 75 SouNt Frontage Road Vail, Colorado 81657 . 303-479-2100 FAX 303-479-2157 FOff~ IMMED9ATE RELEASE August 30, 1994 Contact: Peggy Osterfoss, 476-0503 Vail Mayor COUNCOL APPOBNTS STEERING COMM9TTEE TO ASSBST W0TH ROlJNDABOIDT PROJECT (Vail)--The Vail Town Council has appointed a seven-member steering committee to assist Town Staff and Council with the roundabout project at the Main Vail interchange. Mayor Peggy Osterfoss said the community-based group will meet regularly to review various design concepts and make recommendations to the Town Council. Installation of two modern roundabouts at the Main Vail interchange will eliminate traffic delays and create an opportunity to improve Vail's main entry, Osterfoss said. "The roadwork configurations are essentially designed," she said. "We've asked the committee to help us determine what the end project should look like from a landscape design and cost perspective." Up to $1.5 million has been budgeted for the project, although Osterfoss said she hopes the end result will cost less. "Because of additional taxpayer priorities, we need to be as cost-effective as we can on this project without compromising safety, appearance or the functional purpose of the roundabouts," she said. (more) Roundabout Steering Team/Add 1 Members of the Steering Committee are: Diana Donovan, citizen at-large; Dave Gorsuch, Vail Village business owner; Joe Macy, Vail Associates; Rich Perske, Colorado Department of Transportation; Jan Strauch, Vail Town Council; Dalton Williams, Planning & Environmental Commission; and Hans Woldrich, Design Review Board. , The committee will begin by reviewing cominents from several focus groups which were held earlier this month to gauge public opinion on the landscape design and image issues regarding the roundabout. Winston Associates, landscape architects from Boulder, and the town's urban design consultant facilitated the focus groups and will work with the committee in presenting several design options to the Town Council. Preliminary design options will be presented for public comment at 7:00 p.m. on Sept. 13. Also on hand will be Leif Ourston of Santa Barbara, Calif., who designed the roadwork configuration. Ourston is a leading authority on modern roundabout design in the U.S. Ground is expected to be broken as early as April 1, 1995, on the Vail's project, with completion of the roadwork occurring in July. In addition to landscaping issues, Osterfoss said the steering committee would address various signage and construction schedule requirements throughout the project. For more information, contact Greg Hall, town engineer, at 479-2160. # # d 4VAIL TOi~V1V 75 South Frontage Road Office ofthe Town Alanager Vail, Colorado 81657 303-479-21051 FAX 479-2157 August 29, 1994 1VIr. Jack Lewis Eagle County Manager Post Office Box 850 Eagle, CO 81631 Re: Dowd Junction Bike Path Dear Jack: Pursuant to our discussion regarding the Dowd Junction Bike Path I am providing the following information regarding the cost of this project. For your information I have enclosed a map showing the project location. The project consists of planning, design and construction of a bike path from the present terminus in Vail to Highway 6. The project is being constructed in two phases. Phase I which is currently under construction included project design, right of way acquisition and the construction of the two bridges across Gore Creek and one across the Eagle River. The total cost for this project is approximately $1,125,000. The Town of Vail has spent approximately $250,000 for this phase. Additionally, the Town of Vail has contributed significant staff resources towards this project. The Town staff has overseen the project design and worked with CDOT to secure State funding. The Colorado Department of Transportation (CDOT) has committed $875,040 for Phase I. Phase II involves the construction of the path itself. The estimated cost for this phase is $700,000. We expect that the Town of Vail will contribute approximately (through various grants) $70,000 of this cost. CDOT is expected to contribute $430,000 towards this phase of the project, leaving a net shortfall of approximately $200,000. Please note that this is based on the assumption that the project cost will be $700,000. If the construction bids come in higher, the State of Colorado will not fund the additional overrun, therefore the $200,000 shortfall may increase, and will have to be made up from other sources. As we discussed, this is the critical link in the entire Eagle County bicycle path. We look forward to working with you to complete this important project. We are specifically requesting $200,000 in assistance from Eagle County to help fund the second phase of this project. The funds would be expended in calendar year 1996. Jack, thanks for your assistance with this matter. Please feel free to call me at 479-2105 to discuss it in more detail. I look forward to hearing from you at your earliest convenience. Si er y, -A/ Robert W. McLaurin Town Manager RWM/aw xc: Vail Town Council Eagle County Commissioners Larry Grafel, Public Works Director Greg Hall, Town Engineer . TRAIL MAP 0 0 . Buaeau OP Lar~ PAwmgemeM PRQPOSEo 5~ALE. 1A-$QQ° . RE~~T ~,RE~/PiCNIC GROUP![)S ~ • i . , ~ ~ pROPOSEo naWD • l/ ~ l~ PrIRCEL TO BE AEdUGRED XMCTION RECREA3IOd TO ~ , . . e~ll~l PA7~D EmST€NG FRO~fTAGE ROAD ~ - ~ ro vArL ;Q ~ .r~~ ~ ~ ~ -ii .ti~~~ ~ , i5s;' ~ . ~,`a•..,,,, ~ J' ' r` ~ r,- ~ ' pROPO$ED HEKS P~tK U. wY 6 t~.~ ; ~ \ : • ' , @~ ~ ~ \ _r=~ \ '.Z-` . 9l !Va;` = ...~~,1 r.. `~`1.•.'.y:~~ _ ~ 1,~\ /'r`\\ ~ ~ ` ' ~ , y• i • . _ ,y 1 ~ ~r~~,/^~. \ ' ' ~ p 1 1 ..,yL ::S 1l~~_=-~"'`_r-- . - . ` ~ ~t. T , . • i : , ~ ~ . . • ' l 1 ~ i l ~1` 1' ~ r ~ , \ ( _ 1 • ~ ~ 1 ~ } ~ ~ . ~ i 1~~~, 1ti ~ . • • ~ •l~•~ PROPOSEp U.S.F.S. VISf70R INF4RMAliON CENTER TO ~t • ' .=..a;~~ ~ -AfINTURM • ~ Yn ~ &weW °f Land Manag&neng , ~ • - . ~ . _ _ a.a.___ e4 TOWN OF VAIL ~ 75 South Frontage Road Yail, Colorado 81657 303-479-2100 FAX 303-479-2157 MED@e4 ADVlSORV August 30, 1994 Contact: Suzanne Silverthorn Communi4y information Office 479-2115 dA111- LSMERGENCV SER!lICES FAIR BS Se4Td3RDAV Demonstrations, prizes, giveaways and a silent auction will highlight the annual Vail Emergency Services Fair this Sa4urday (9-3). The activity runs from 10 a.m. to 2 p.m. in the Safeway parking lot. Proceeds will benefit Project Challenge of the Children's Hospital in Denver. For more information, contact the Vai1 Police Department at 479-2200. lAAIL F9RE DEPARTNBENT TO EXPERInAENT WITH BICVCLE PROG M DURBNG LABOR DAY IiOL9DArY . Several members of the Vail Fire Department will respond to applicable emergency medical calls by bicycle 2his holiday weekend in a pilot program aimed at testing the effectiveness of a bike response program. Vail Fire Chief Dick Duran said firefighters came up with the idea after being called to several bike and pedestrian accidents in Vail Village and Lionshead this summer. If successful, Duran says the firefighters will attempt to add a feuv bikes to its fleet. Earlier this summer, the Vail Police Department activated its own bicycle patrol program. For more information, contact Chief Duran at 479-2252. !lABL FBf2EF11GHTERS .90eN GN HELPAIVG °°.6ERRY°S KIDS" Vail firefighters will again participate in the traditional "Fill the Boot" campaign to benefit the Muscular Dystrophy Association this holiday weekend. Off-duty firefighters will volunteer their time to collect donations around Vail Village from 10 a.m. to 6 p.m. Sepfi. 3, 4 and 5. The project coincides with the Stars Across America, Jerry Lewis MDA Labor Day Weekend Telethon broadcast on Colorado's 7, KMGH-TV. For 40 years, firefighters across the country have raised money for MDA. Donations are used for research, medical services, support groups and summer camp programs. For more information, contact Vail Fire Chief Diclc Duran at 479-2252. VAIL M9JN9C9PAL OFF@CES CLOSED NIONDAV FOR S..A?BOR DAY Town of Vail offices will be closed iVionday (9-5) in observance of the Labor Day holiday. Bus service and other essential operations will be provided, as usual. For police or fire emergencies, dial 911, or call police dispatch at 479-2200. # # # CFpEC .~s , IF-_ ~ . Q 6" o~- SUM IT C UNTY BOARD OF CO NTY C MISSIOIVERS August 22, 1994 Peggy Osterfoss Mayor - Town of Vail 75 South Frontage Road West Vail, Colorado 81657 Dear Mayor Osterfoss: As you are probably aware, the Department of Social Services (DSS) and Department of Institutions (DOI) are undergoing significant changes. The State Legislature passed a law this year requiring counties to assess and plan for delivery of human services. The State Department of Human Services merging these two departments was officially created in July of this year. In August of this year, the counties of Lake, Eagle, Summit, Pitkin and Garfield designated their area (the Rural Resort Region) to be the local planning area. According to H.B. 1005, certain stakeholders were identified to serve as members of the planning area committee. Your agency has been identified as a stakeholder. To have a workable committee, every agency may not be able to have a representative. For example, there are eight school districts in our planning area, but there can only be one school district or Mountain Board of Cooperative Services (BOCES) representative appointed to represent that discipline's interest. Public input will be encouraged and most likely additional opportunities for participation will be presented through sub- committees. If you know someone who is interested in serving on this planning area committee, please submit your application to Commissioner Marsha W. Osborn, acting Rural Resort Region Planning Chairperson by September 14, 1994. Please send the application to P.O. Box 68, Breckenridge, Colorado 80424. Appointments will be made by the County Commissioners of Eagle, Pitkin, Summit, Garfield, and Lake Counties and announced in early October. Attached you will find an overview of H.B. 1005, an application, and a preliminary outline of responsibilities. The plan is due to be completed by February, 1996. If you need additional information or have questions, please contact your county's Social services Director (list attached). Thank you for your interest, and we loo orward to your participation. Sincerely, " , ' ` ~•f. ~ - rs Marsha W. Osborn/ County Commissioner Acting Chairperson of the RRR Planning Region Attachments SUMMIT COUNTY GOVERNMENT o POST OFFICE BOX 68 o BRECKENRIDGE, COLORADO 80424 0 303-453-2561 ~ ~ APPLICATION AGENCY: ADDRESS: PHONE: NAME OF REPRESENTATIVE COUNTIES IN WHICH YOU PROVIDE SERVICES• YOUR KNOWLEDGE OF THE HUMAN SERVICES ISSUES IN THIS FIVE-COUNTY REGION: YOU AND YOUR AGENCIES PARTICULAR STRENGTHS: HOW WILL YOU SOLICIT INPUT AND REPORT BACK TO YOUR CONSTITUENTS: (particularlv if a mulit-countv aqency) 4 ~ ~ RECEIVED AUG ~ 9 1994 Cvf~ Meribel, 1 h August, 1994 9r6 W-G . 44u Ceu.b UG.c..~. A CI~-w.a Q~N441- E L ~ . ~ Mrs. Peggy OSTERFOSS Mayor, Town of Vail 75 South Frontage Rd VAIL, COLORADO, 81657 USA , Dear Peggy, Thank you very much for your sweet letter, dated August 8, 1994. I shali contact Pete Seibert and NIr.Bob Kunkel on a first operational eYChange project concerning our Ski Club of Meribel youngsters and their coaches who would like to host their counterparts from Vail neYt winter and let them train in Meribel, with them, at Vail's own selected dates. In return, the Meribel Ski Club and their coaches would like to be hosted in Vail neYt summer to train in various disciplines (running, swimming, cycling, hiking, etc...) with Vail's . own ski team, if possible. I trust yourself and (future) family as well as Jeny and the Strauchs are keeping well and having a good summer season. Keep us informed on pending developments. Best regards, Yours sincerely Jean-Marie CHOFFEL . Managing Director AL[3ERTVILLE92. , ~ T A~! F IL ~~1EWS RELE~'1SE 4ILI TOI~I O75 South Frontage Road vail, Colorado 81657 303-479-2100 FAX 303-479-2157 FOR WMED9ATE REILEASE August 26, 1994 Contact: Bob fVicLaurin, Town Manager 479-2105 MC~AURON 9S5UES 5TATEMENT OF SUPPORT FOR CHIEF 9il1CHEY (Vail)--Town Manager Bob McLaurin today issued a statement in support of Police Chief Ken Hughey follovuing McLaurin's review of the auditor's report surrounding the sale of guns to fiwo town employees in 1991. The statemen4 is as follows: "I believe Chief Hughey is an excellent chief of police and manages an outstanding department. During his tenure as chief, he has increased the professionalism of the department. While the events that occurred in 1991 represent a lack of judgement, I am focused on the present. Ken is continuing to work to improve the internal communication and enhance teamwork within the department through the Town of Vail continuous improvement process." A report by the town's auditor has indicated the sale of firearms by the Police Department to TOV employees was not a violation of firearms laws. However, the actions showed "poor judgement" on the part of those involved, according to the report. iVlcLaurin said his statement was intended to end speculation about Hughey's employment status. # # # TOWN OF Vd~lIL tl~1ErYS RELEASE 4VAIL TOi~VN 75 South Frontage Road Yail, Colorado 81657 303-479-2100 FAX 303-479-2157 FOR IMNIEDBATE RELEASE August 26, 1993 Contact: Bob fVicLaurin, 479-2105 Town Nianager MCLAUR@N APPOBNTS ACT90N TEA?M TO DE!lELOP RECOIVIIIAENDAT90BVS ON TO!/ PURCHAS91VC P0L9CDES (Vail)--Town Manager Bob fVlcLaurin announced today he'll appoint an action team to develop recommendations on purchasing policies and equipment usage for the town. NicLaurin said the task force vvill address recommendations contained in a report on the town's purchasing practices released earlier this month by the town's auditor, fVlcfViahan & Associates. The internal investigation was ordered by McLaurin after learning the Police Department sold guns to tvvo town employees in 1991. "The report places no blame on any individual or employee with regard to these events," McLaurin said. "Regardless, it is important that vve have a clearly understood policy for these matters in the future." , In addition to the gun sales, fhe report indicated occasional after hours use of tovun equipment by TOV staff for such things as vehicle maintenance and carpentry work; piggybacked orders for landscaping, auto parts, etc.; and a lack of sales tax collections for employees who reimburse the town for personal phone calls made on the town phone system. (more) Action Team/Add 1 McLaurin said the action team will be established the first week in September and will be given three weeks to review the report and prepare recommendations. "I'll be asking the group to conduct a survey of other local, state and federal agencies to understand what practices occur in these places," McLaurin said. "They also will be asked to survey private sector employees to ascertain purchasing use practices in the private sector." A third component of the review, McLaurin said, will involve reaction from the community. "It's important to know what our taxpayers think about these actions," he said, "including what's appropriate and what is not." The task force will be comprised of six to eight employees, plus a representative from the community. fVlcLaurin said his goal is to have a set of policies in place by the end of September. For more information, contact McLaurin at 479-2115. # # # A e9 TOWN OF VAIL ~ 75 South Frontage Road Office n f the Ma }~or d~ail, Colorado 81657 ' - 303-479-2100 FAX 303-479-2157 August 26, 1994 Sonny LaSalle Forest Supervisor U.S. Forest Service White River National Forest Post Office Box 948 Glenwood Springs, CO 81602 " Dear Sonny: I wanted to take this opportunity to express the thanks and gratitude of the Town of Vail for the work done by the Forest Service in completing the Land Ownership Adjustment Plan. We believe that the Land Ownership Adjustment Plan is an important tool in maintaining the high quality of life that we enjoy here in Vail. We are particularly appreciative of the working relationship with Bill Wood. I believe that his sincere interest in working with us greatly facilitated the development and adoption of this plan by the Town Council and the U.S. Forest Service. His dedication and professionalism is to be commended. In light of the Land Ownership Adjustment Plan adoption, the Town is moving forward to purchase the Trapper's Run parcel. We look forward to working with yourself and the Forest Service in implementing the Land Ownership Adjustment Plan over the next several months. Once again, thank you for your help and assistance with this very important issue. BVe look forward to working with you in the future. Sincerely, / 1Vlargaret (Peggy) Osterfoss 1Vlayor 1VtA0/aw xc: Vail Town Council \ ~ eg TON~I OF VAIL ~ 75 South Frontage Road Office of the Mnvor Vail, Colorado 81657 - 303-479-2100 FAX 303=479-2157 August 26, 1994 Sonny LaSalle Forest Supervisor U.S. Forest Service White River National Forest Post Office Box 948 Glenwood Springs, CO 81602 Dear Sonny: I wanted to take this opportunity to express the thanks and gratitude of the Town of Vail for the work done by the Forest Service in completing the Land Ownership Adjustment Plan. We believe that the Land Ownership Adjustment Plan is an important tool in maintaining the high quality of life that we enjoy here in Vail. We are particularly appreciative of the working relationship with Rich Phelps. I believe that his sincere interest in working with us greatly facilitated the development and adoption of this plan by the Town Council and the U.S. Forest Service. His dedication and professionalism is to be commended. In light of the Land Ownership Adjustment Plan adoption, the Town is moving forward to purchase the Trapper's Run parcel. We look forward to working with yourself and the Forest Service in implementing the Land Ownership Adjustment Plan over the next several months. Once again, thank you for your help and assistance with this very important issue. We look forward to working with you in the future. Sincerely, A~, MaE/,~~ Margaret (Peggy) Osterfoss 1Vlayor 1VIA0/aw xc: Vail Town Council :S ~ ~ ' ~i ~ T0W1+1 OF VAIL ~g 75 South Frontage Road Office of'the May~~r Vail, Colorado 81657 - 303-479-2100 FAX 303-479-2157 August 25, 1994 Mr. 1VTichael H. VEleisser 1156 Village Road, Apt. B403 Avon, CO 81620 Dear 1VIr. VEleisser: I am in receipt of your .4ugust lO letter expressing your concern at receiving a parking ticket during a recent BRAVO concert at the Ford Amphitheater. I am sorry you received the ticket, but I do appreciate your expression of concern and will do my best to address that concern. Parking at Ford Park has been a topic of much discussion over the last number of years, but has been of major concern this summer. The Town of Vail has been working with the Ford Park user groups, including BRAVO, all summer in an attempt to ease the situation. We have also done our best to inform people where they may and may not park, through the use of signs and traffic control personnel - but your experience indicates we may still have some gaps to fill. Issuing parking tickets is the last resort used by the Police Department to gain and reinforce compliance with existing parking laws - an unpleasant yet necessary task. In order to help you understand the "big picture" surrounding this issue, you should be aware the Frontage Road in this area is owned and maintained by the Colorado Department of Transportation (CDOT). CDOT is, therefore, the agency which establishes such regulations as speed limits and no parking areas - NOT the Town of Vail. In that they deem it necessary to have the area designated as no parking, it is our responsibility to ensure compliance. This has been mandated to the Police Department by the Town Council. I hope this explanation allows you to better understand the situation. However, should you have additional questions or comments, please feel free to contact me at 479-2105 or Police Chief Ken Hughey at 479-2210. Thank you for sharing your concern. Sincerely, T OF VAIL argare A. (Peggy) terfoss Mayor 1V1A0/aw - xc: Vail Town Council Robert W. McLaurin, Town Manager t REvE1VELJ r~vu ~ G 2i/4 ~ P,ugust 10, 1994 Honorable Peggy Ofterfoss, Mayor . Tovan Hall Vailo Colorado 81657 Dear Aonorable Ofterfosso I am a resident of Beaver Creek and have attended the recent Colorado Bravo Festival at the Vail Ford Amphitheatero I was somewhat distressed when I attended the last concert of the season to find a parking ticket on my vehicle when I returned from the concerto At the last concert there were considerably more people in attendance than any of the previous concerts I had attended and the only place that I could park my vehicle and still malce the concert was off the frontage road in an area where a permanent gate has been installedo In any event I noted that many cars had parked off the highway but alongside frontage road and it was necessary due to the number of people that attended the concerto I figured it was in really poor taste for the police department to hand out $16 0 00 parking tickets to people who were attending and supporting the Colorado Bravo Festivalo I would respectfully request that you investigate this mattere I do not believe that it was in the best interest of Vail for the parking tickets to have been given outo Certainly the fact that people for a period of about two hours parked off the road along frontage in order to attend a cultural event should not have been grounds for the police department in their overzealous zeal to give out these parking ticketso Thanking you in advance for your considerationo Respectfullyo / r) c J"<<,;~ iv, . MICHAEL H. TnTEISSER 1156 Village Road Apt B403 Avon, Colorado 81620 4VAIL T0~1 75 South Frontage Road Office of the Town Manager Vail, Colorado 81657 303-479-21051 FAX 479-2157 August 26, 1994 Mr. Jerry 1VIc1Vlahan McMahan & Associates, P.C. Post Office Box 5850 Avon, CO 81620 Re: Internal Investigation Dear Jerry: Just a brief note to say thanks for all of your help and assistance in the recent investigation into the Town's purchasing and use policies. Your assistance and attention to detail provided the outside perspective that was necessary to make this investigation credible. I am most appreciative of the fact that you were willing to undertake this task on such short notice. Once again, thank you for your help and assistance. Sincerely, ~ Robert W. 1VTcLaurin Town Manager RW1VI/aw xc: Vail Town Council 4- - . P 1 4IL TOi~VN O75 South Frontage Road Office nf the Mayour Yail, Colorado 81657 303-479-2100 FAX 303-479-2157 August 26, 1994 Ms. Mae E. Davies 519 South Alkire Street Lakewood, Colorado 80228 Dear Ms. Daviese Thank you for your letter to our Town Council relating to an unfortunate accident you experienced during a recent visit to Vail. Hopefully, this incident and subsequent injuries do not keep you from visiting Vail in the future! We at the Town of Vail are also concerned about the public safety issues associated with the commingling of so many activities in our core areas. We are currently in the process of seeking staff and community input on the issue, with a public hearing scheduled for Tuesday, September 20, 1994e We will then determine a proper approach to the problem and implement a plan to correct the situation. We appreciate you taking the time to write us with your concernse Constructive input is always welcome by the Town of Vail to enhance the community to our citizens and guestse Sincerely, TOWN OF VAIL Peggy Osterfoss Mayor I R=Lcs'J~G' AUG 2 3 9994 ugust 1 sp 1994 519 S. Im,resm sto lakeuroodg Eo 8e228 ~f liae0 IFOurreEoUnci0 ipaiig c0 ~ 1658 Deae Sir a¦m Madamo shi1e arisiteng Dail on glugust 18 V I t tho 0 ¦as sOammed from behind by a young Mountain bike rider in l1ai1 Ui1lagea O9m suftering trom a bad1y bPUised Ieg, abrasions, and mang so musicleso This incident Ieft tne badly shalcen. a though~ thc danger wovld be from the many bicycle raders of uarying abititaes coming from the frvnt of me at breaknecIc speeda Not only did 1 haue to worry about bikes but there were in1in~ skates, dogs being unleased for a romp on the grass9 cars4 and construction trucksa T1te Tlow was uery erra#ac so there uras no pattern or prediction as to arhat direction a1l this wouId come at youo It is rAg opinion that there wsll be a serious injury or a death et the IFow50 of Wa1l does not assess and addrea7 ~hie7 probl6il.Oo ~ . g am reeouering from this ineident9 bu P 16st one may w/Uom w''l haue compla'nts Oailless somG ii¦.g is donL sQOno Hopefully et wi1l nat take a 1aw suit, serious injury or death for your Council to respond with regulations for ttre safety ag a11 concern urho Osue or uisot gailo - S6fICErel1~~ ~~I?re- ~ • X-I ~ae IEa DalA'e11 . . - r Copy To: 11ae Uail Trail Dra,uer 6288 Uail, CO 81658