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HomeMy WebLinkAbout1994-09-20 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEIIABER 20, 1994 1 2.00 P.M. @N9 TOV COUIVC9L CIiAMBERS AGENDA 1. 20 Year Anniversary - Hank Lovato, Public Works. 10 Year Anniversary - Ai Bosworth, Fire Department. 2. Vail Valley Festival of Flowers 1994 Special Award. 3. Ordinance No. 21, Series of 1994, an Ordinance re: Greenbelt and Natural Open Space. 4. Assessment Protocol For Excellence In Public Health. 5. Art in Public Places Interview. 6. Request to Proceed Through Design Review Board Process. Applicant: Landmark Condominium Association. 7. Vail Valley Marketing Board Funding Requests. a. Consideration of Sister Cities Program. 8. Finalize Contributions for 1995 Group Funding. 9. 2nd Quarter Report. 10. Information Update. 11. Council Reports. 12. Other. 13. Executive Session. ~ 14. Adjournment. ~ . W07'E UPCOMIIVG iVIEETING START TIMES BELOW: (ALL TIMES AqE APPROXIMATE AND SUBJECT TO CHANGE) 7HE NEXT VAIL T011UN COUNCIL REGULAR VVORK SESSION VVILL BE ON TUESDAY, 9/27/94, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. SPECBAL 1flIOFiK SESSIOIV UVITH VA RE: MANAGED GR01Nl'H VVILL BE ON lIVEDtdESDAY, 9/28/94, BEGINNING AT 3 P.M. IN TOV COUNCIL CHAMBERS. TFiE FOLLOII!llNG VAIL TOIiVN COUNCIL REGULAR WORK SESSION Vl/ILL BE ON Tl1ESDAV, 10/4/94, BEGINPIING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VABL T01NN COUNCIL REGl1LAR EVENING MEETIYVG UlIILL BE ON 7UESDAV, 10/4/94, BEGIiVNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. . VAIL 1'01A/N COUNCIL SPECIAL VVORK SESSION/BUDGEI' IfiIILL BE ON TBiUFiSDAV, 10/6/94, BEGIiVNING AT 5:00 P.M. IIV TOV COUNCIL CHAMBERS. VAIL TOWN COUNCIL SPECIAL VIIORK SESSION/BUDGIET 1MILL BE ON THURSDd4V, 10/93/94, BEGINNING AT 5:00 P.M. IN TOV COUNCIL CHAMBERS. VAIL T01NN COUNCIL SPECIAL WORK SESSIOiV/BUDGE7 liVILL BE ON TFiURSDAV, 90/20/94, BEGINNING AT 5:00 P.M. IfV TOV COUNCIL CHAflABERS. ~ • • • • • • C:WGENDA.WS2 ~ VAIL TOWIV COUfVCIL ORK SESSION _ TUESDAY, SEPTEMBER 20, 1994 92:00 P.M. IIV TOV COUNCIL CHAMBERS EXPA?NDED AGEOVDA 12:00 P.M. 1. 20 Year Anniversary - Hank Lovato, Public Works. 10 Year Anniversary - AI Bosworth, Fire Department. 12:10 P.M. 2. Vail Valley Festival of Flowers 1994 Special Award. 12:15 P.M. 3. Discussion of Ordinance No. 21, Series of 1994, an Ordinance amending Chapter Tom Moorhead 18.04, setting forth definitions for active outdoor recreation, interpretive nature walks, Russell Forrest nature preserves, passive outdoor recreation, private, public, quasi-public, and Jim Curnutte changing the section number of recreation structure; amending Chapter 18.36, Public Use District; amending Chapter 18.38, Greenbelt and Natural Open Space District; and creating Chapter 18.33, Outdoor Recreation District; and setting forth details in regard thereto. Action Requested of Council: Subsequent to Council's discussion of the proposed text changes, staff requests the Council approve Ordinance fVo. 21, Series of 1994, on first reading. Backaround Rationale: On May 24 and August 23, 1993, and February 14 and July 25, 1994, work sessions were held with the PEC to discuss the proposed text changes to the above referenced Chapters of the Municipal Code. On August 22, 1994, the PEC approved the proposed text changes. Staff Recommendation: Staff requests that Council approve Ordinance No. 21, Series of 1994, on first reading. 1:00 P.M. 4. Assessment Protocol For Excellence In Public Health. Kathleen Forinash Cherie Paller 1:30 P.M. 5. , Art in Public Places Interview. . George Ruther Action Requested of Council: The selection of a new Art in Public Places at-large board member. Backqround Rationale: Mr. Erich Hill has recently resigned from the Art in Public Places Board. Erich served as one of six at-large board members. The Town Council now needs to fill Erich's vacancy. According to the Art in Public Places Guidelines, the Board will be made up of members who have demonstrated expertise in architecture, art criticism, art education, art history, fine arts, graphic arts, interior design, landscape architecture, town planning/community development, or other art/design related backgrounds not specifically mentioned, or who have demonstrated a strong interest in the visual arts and/or civic improvements. Additional qualifications for the board members shall be one of the following for at least one year: A. A resident of the Town of Vail and/or, B. Owner of property within the Town of Vail and/or, C. An owner of a business within the Town of Vail. The newly appointed at-large board member will serve the remainder of the unexpired term for that board member whose vacancy they are filling. All members shall be eligible, however, for reappointment when their respective term expires. . 1 A public notice was placed in the local newspapers announcing the vacancy on the Art in Public Places Board and requesting that any individual interested in filling the vacancy submit a resume to the Office of Community Development. Enclosed within the Council packets, I have included copies of each applicanYs resume. 1:50 P.M. 6. Request to proceed through Design Review Board process for proposed George Ruther landscape improvements to the east entry of the Landmark Condominiums. Applicant: Landmark Condominium Association by Mr. Geoff Wright. Action Requested of Council: Approve, approve with conditions, or deny the applicant's request. Backaround Rationale: The applicant is proposing to improve the landscape appearance at the east entry to the Landmark Condominiums. Since the » improvements proposed by the applicant encroach upon property owned by the Town of Vail, the applicant needs the Town Council's approval to proceed with the ' project through the Design Review Board process. Staff Recommendation: N/A. . 2:00 P.M. 7. Vail Valley Marketing Board Funding Requests. Ross Bowker Merv Lapin a. Consideration of Sister Cities Program. Sybill Navas 3:00 P.M. 8. Finalize Contributions for 1995 Group Funding. 4:00 P.M. 9. 2nd Quarter Report. Steve Thompson 4:15 P.M: 10. Information Update. 4:20 P.M. 11. Council Reports. 4:25 P.M. 12. Other. 4:30 P.M. 13. Executive Session. 5:00 P.IVI. 14. Adjournment. NOTE UPCOMI1NG fiAEETING START TIAAES BEL01N: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL T'OWN .COUNCIL REGULAR 11VORK SESSION WILL BE ON YUESDA?Y, 9/27/94, BEGIIVNIfVG AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. SPECIAL WORK SESSION WITH VA RE: MANAGED GROWTH ' WILL BE ON lIVEDNESDAV, 9/28/94, BEGIfVNING AT 3 P.M. IM TOV COUNCIL CHAMBERS. THE FOLL0W1NG VAIL TOWN COUNCIL FiEGULAR WORK SESSIOfV WILL 6E ON TUESDAl(, 10/4194, BEGINIVING AT 2:00 P.M. IN TOV COUfVCIL CHA,MBERS. T9-IE NEXT VA9L T01NN COUNCIL 13EGULAR EVENING MEETING WILL BE ON TUESDAY, 90/4/94, BEGIIVNIIVG AT 7:30 P.M. IM TOV COUNCIL CHAl1ABERS. VAEL YOVVN COUNCIL SPECIAL UVORK SESSION/BUDGET WILL BE 0N TFIURSDAY, 10/6/94, BEGINIVIIVG AT 5:00 P.M. IN TOV COUNCIL CHAAABERS. bAIL TOWN COUBVCIL SPECIAL WORK SESSION/BUDGET WILL BE ON THURSDAY, 90113/94, BEGIIVNING AT 5:00 P.M. IN T'OV COUIVCIL CHAAABERS. VAIL TOVNN COl9NC[L SPECIAL VVORK SESSION/BUDGET WILL BE ON YHURSDAY, 10/20/94, BEGIPINING A7 5:00 P.M. IN TOV COUIVCIL CHAMBERS. • • • • • • • C:IAGENDA.WSE 2 OF3D8NAPICE NO. 21 ' SER9ES OF 1994 PiUCI OY'lDI9tlMNCE AMENDI&tlG CHP9PTER 1 O.0'iy SET0 ItlM~ ~ORT911 ~EFItltllTIONS FOR ACTIVE OUTDOOR RECREATION, INTERPE3ETBVE NATURE VNALKS, 9VAT99RE PRESERtllGSy IrP9a7.7ItlE OCYTDOOR RGCB"LEM9TIONy PRItlATE, II-6.iBL'V Qfl.DASB-PUBL9C, AND CHANCaING THE SECTION NUMBER OF RECRE,4TBOYV STRiY`La tl UREy /°10tlAEOtlDIIIViG 'NI(-AMPUER 18a36y PCJBLIV Wa7E DIa7 A IIIVTy /'iM61lDIIMlV CHAPTER 18.38 GREENBELT AND &VATURAfl. OPEN SPACE D@STRICT; AIVD CREQ?TIING CHAPTER 98.33 OUTDOOR RECREAT90R4 DISTF3ICT; AND-.REPEAL@BVG, SECT60NS 98.58.230 THR0UGH 18.58.280, IiVCLUS9VE, AND 18.14.04.D.,18.15.040.D., 98.32.040.F., RE(s',ARD9ftNCa HORSE GRAZ9NC PERMET; AND SETTIIdG FORTh9 DETa41LS 0N REGARD Ti-iERETO. WHEREAS, the Town of Vail's economy is largely tourist based and the health of this economy relies upon maintaining active and passive recreation; and VVHEREAS, the Town of Vail's ability to provide such amenities while protecting sensitive natural resources depends upon appropriate land use; and WHEREAS, the Town Council recognizes the importance of its role in these efforts; and WHEREAS, the purpose of these regulations is to guarantee the preservation of natural resources while providing recreational activities. NOW, THEREFORE, BE IT ORDAIIVED BY THE TOWN COUNCIL OF THE TOWIV OF VAIL, COLORADO THAT: Section 1 Chapter 18.04 - Definitions of the Municipal 'Code of the Town of Vail is hereby amended by the addition of Section 18.04.002 to read as follows: Section 18.04.002 Active outdoor recreation means outdoor recreational activities which involve organized or structured recreation that is associated with recreational facilities, excluding buildings. For example, active outdoor recreation wrould include, but not be limited to: athletic fields, playgrounds, outdoor basketball and tennis courts, outdoor swimming pools, sledding and skiing areas; fitness trails with exercise stations, etc. Section 2 Chapter 18.04 - Definitions of the Municipal Code of the Town of Vail is hereby amended by the addition of Section of 18.04.185 to read as follows: Ordinance No. 21, 1 Series oi 1994 Section 18.04.185 Interpretive nature walks shall mean unpaved pedestrian trails with either fixed signs or marked points which are used to explain the natural flora, fauna, geology, geography, or history in the immediate area. This use wrou9d exclude all mechanical vehicles except wheelchairs and maintenance equipment. Section 3 Chapter 18.04 - Definitions of the Municipal Code of the Town of Vail is hereby amended by the addition of Section 18.04.257 to read as follows: Section 18.04.257 Nature preserves shall mean areas of land and/or water that are managed primarily to safeguard the flora, fauna and physical features it contains, while not precluding public access. Section 4 Chapter 18.04 - Definitions of the Municipal Code of the Town of Vail is hereby amended by the addition of Section 18.04.273 to read as follows: Section 18.04.273 Passive outdoor recreation shall mean outdoor recreation activities which involve unstructured recreation which does not require facilities or special grounds. Passive outdoor recreation would include: picnicking, fishing, walking, hiking, cross country skiing, informal playing fields, etc. Section 5 Chapter 18.04 - Definitions of the Municipal Code of the Town of Vail is hereby amended by the addition of Section 18.04.278 to read as follows: Section 18.04.278 Private shall mean a use, area, property or facility which is not public. Section 6 Chapter 18.04 - Definitions of the Municipal Code of the Town of Vail is hereby amended by the addition of Section 18.04.279 to read as follows: Ordinance No. 27, 2 Series of 1994 a Section 18.04.279 Public shall mean a use, area, property or facility which: a. is owned and operated by a governmental entity, and functions or is available for use by all persons whether with or wiithout charge; or b. is owned or operated by a person or entity other than a governmental entity, and functions or is_ available for use by all persons without charge. . Section 7 Chapter 18.04 - Definitions of the Municipal Code of the Town of Vail is hereby amended by the addition of Section 18.04.282 to read as follows: Section 18.04.282 Quasi-public shall mean a use which is characterized by its availability to the public, with or without cost, but which is conducted by an entity, organization, or person which is not a governmental entity. Section 8 Chapter 18.04 - Definitions of the Municipal Code of the Town of Vail is hereby amended to change the section number of Recreation Structure from 18.04.280 to 18.04.285. Section 9 Title 18 of the Vail Municipal Code is hereby amended by the addition of Chapter 18.33 to read as follows: Chapter 18.33 - Outdoor Recreation (OR) District Sections: 18.33.010 - Purpose. 18.33.020 - Permitted uses. 18.33.030 - Conditional uses. , 18.33.040 - Accessory uses. 18.33.050 - Lot area and site dimensions. 18.33.060 - Setbacks. 18.33.080 - Height. Ordinance No. 21, 3 Series of 1994 . ~ 18.33.090 - Density. 18.33.110 - Site Coverage. . 18.33.130 - Landscaping and site development. 18.33.140 - Parking. 18.33.150 - Additional development standards. 18.33.010 - Purpose. The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses. 18.33.020 Permitted uses. The following uses shall be permitted in the OR district: A. Passive outdoor recreation areas and open spaces; B. Nature preserves; C. Bicycle paths and pedestrian walkways; D. Interpretive nature walks. 18.33.030 - Conditional uses. The following conditional uses shall be permitted, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 18.60: A. Public parks and active public outdoor recreation areas and uses, excluding buildings; B. Equestrian trails, used only to access National Forest system lands; G. , , , ; S-C. Ski lifts, tows and runs; €:D. Cemeteries; -F=-E. Wel1 water treatment facilities; ' Ordinance No. 21, 4 Series ot 1994 ~49-.F. Accessory buildings (permanent and temporary) and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses. , 18.33.040 - Accessorv uses. The following accessory uses shall be permitted in the OR district: A. #e , Accessory uses iea fhe OR districf are subject to condifional aese permif review in accordarrce with the provisions of Chapter 18.60. 18.33.050 - Lot area and site dimensions. Not applicable in the OR district. 18.33.060 - Setbacks. In the OR district, the minimum setback shall be twenty feet from all property lines, except as may be further restricted by the PEC in conjunction with the issuance of a conditional use permit in accordance with the provisions of Chapter 18.60. 18.33.080 - Heiqht. For a flat roof or mansard roof, the height of buildings shalt not exceed twenty-one feet. For a sloping roof, the height of buildings shall not exceed twenty-four feet. 18.33.090 - Densitv. Not applicable in the OR district. 18.330110 - Site coveraae. Site coverage shall not exceed five percent of the total site area. 18.33.130 - Landscapinq and site development Landscape requirements shall be determined by the Design Review Board in accordance with chapter 18.54. 18.33.140 - Parkinq. Off-street parking shall be provided in accordance with Chapter 18.52. 18.33.150 - Additional development standards Additional regulations pertaining to site development standards and the development of land in the outdoor recreation district are found in Chapter 18.58, Supplemental Regulations. Ordinance No. 21, . CJ Series ot 1994 'a 7 J Section 10 Chapter 18.36, Public Use (PUD) District, is hereby repealed and reenacted to read as follows: . Chapter 18.36 - General Use (GU) District Sections: 18.36.010 - Purpose. . 18.36.020 - Permitted uses. 18.36.030 - Conditional uses - Generally. 18.36.040 - Accessory uses. 18.36.050 - Development standards. 18.36.060 - Additional development standards. 18.36.010 - Purpose. The general use district is intended to provide sites for public and quasi-public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in Section 18.02.020 and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi-public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 18.36.020 - Permitted uses. The following uses shall be permitted in the GU district: A. Passive outdoor recreation areas, and open space; B. Pedestrian and bike paths. 18.36.030 - Conditional uses - Generally. The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 18.60: A. Public theaters, meeting rooms and convention facilities; B. Public parking facilities and structures; C. Public transportation terminals; D. Public utilities installations including transmission lines and appurtenant equipment; Ordinance No. 21, 6 Series of 1994 E. Water and sewage treatment plants; F. ;Pubiic anci quasi-pubiic indoor community facility; G. Public buildings and grounds; H. Public and private schools and educational institutions; 1. Public and private parks and active outdoor recreation areas, facilities and uses; J. Golf courses; . K. Ski lifts, tows and runs; L. Churche , ' , ; M. Hospitals, medical and dental facilities, clinics, and rehabilitation centers; N. Equestrian trails; 0. Public tourist/guest service related facilities; P. ; Plart4 and $ree nurseries, and associatedl structures, excluding the saBe of trees or other nursery products, grovun, producec9 or made on the premises; 0. Major Arcade; R. Helipad for emergency and/or community use; S. Type III EHU as defined in Section 18.57.060; T. Type IV EHU as defined in Section 18.57.070; U. Seasonal structures or uses to accommodate educational, recreational or cultural activities; V. The following conditional uses shall be permitted in accordance with the issuance of a conditional use permit, provided such use is accessory to a parking structure: -offices; -transiUshuttle services; -sundries shops; -restaurants; -ski and bike storage facilities; -tourist/guest service related facilities. 18.36.040 - Accessorv uses. The fotlowing accessory uses shall be permitted in the GU district: A. Minor arcade; Ordinance No. 21, 7 Series of 1994 I ~ B. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof, with the exception of buildings. 18.36.050 - Development standards. In the General Use District, development standards in each of the following categories shall be as prescribed by the Planning and Environmental Commission: A. Lot area and site dimensions; - B. Setbacks; C. Building height; D. Density control; E. Site coverage; F. Landscaping and site development; G. Parking and Loading. . Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the Planning and Environmental Commission during the review of the conditional use request in accordance with the provisions of Chapter 18.60. • 18.36.060 Additional development standards. Additional regulations pertaining to site development standards and the development of land in the General Use District are found in Chapter 18.58, Supplemental Regulations. Section 11 Chapter 18.38, Greenbelt and Natural Open Space (GNOS) District, is hereby repealed and reenacted to read as follows: Section 18.38 - Natural Area Preservation (NAP) District Sections: Section 18.38.010 - Purpose. Section 18.38.020 - Permitted uses. ` Section 18.38.030 - Conditional uses. Section 18.38.040 - Accessory uses. Section 18.38.050 - Development sfandards. Section 18.38.060 - Parking and loading. Section 18.38.070 - Additional development standards. Ordinance No. 21, 8 Series af 1994 t 18.38.010 - Purpose. The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 18.32.020 (Permitted uses) . The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the Town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements. 18.38.020 - Permitted uses. The following shall be permitted uses in the NAP district: A. IVature preserves. 18.38.030 - Conditional uses. The following conditional uses shall be permitted in the NAP district, subject to the issuance of a conditional use permit in accordance with the provisions of Chapter 18.60: A. Equestrian trails, used only to access National Forest system lands; B. Paved and unpaved, non-motorized, bicycle paths and pedestrian walkways; C. Interpretive nature walks; D. Picnic tables and informal seating areas; ~ E. Parking, when used in conjunction with a permitted or conditional use; F. Other uses customarily incidental and accessory to permitted or conditional uses and necessary for the operation thereof, with the exception of buildings. 18.38.040 - Accessorv uses. iVot applicable in the IVAP district. • 18.38.050 - Development standards Not applicable in the NAP district. Ordinance No. 21, 9 Series of 1994 ~ , 18.38.060 - Parkinq and loadinq. Parking and loading requirements will be determined by the Planning and Environmental Commission during the review of conditional use requests in accordance with the provisions of Chapter 18.60. 18.38.070 - Additional development standards. Additional regulations pertaining to site development standards and the idevelopment of land in the Natural Area Preservation District are found in Chapter 18.58, Supplemental Regulations. Section 12 All provisions within the Town Code that provide for horse grazing or horse grazing permits are repealed, including Sections 18.58.230 through 18.58.280, inclusive, and 18.14.040.D., 18.16.040.D., and 18.32.040.F. Section 13 If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 14 The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 15 The repeal or the repeal and reenactment of any provision of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any dury imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or, proceeding as commenced under of by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Ordinance No. 21, 10 Series of 1994 . Section 16 All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READIfVG, APPROVED AIVD ORDEFiED PUBLISHED ONCE IIV FULL, this _ day of , 1994. A public hearing shall be held hereon on the _ day of , 1994, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Margaret A. Ostertoss, Mayor ATTEST: Holly McCutcheon, Town Clerk . READ AIVD APPROVED OiV SECOND READIIVG AIVD ORDERED PUBLISHED this _ day of , 1994. . Margaret A. Osterfoss, Mayor ATTEST: Holly McCutcheon, Town Clerk Ordinance No. 21, 1 1 Series of 1994 b_ a MEMORANDUM TO: Town Council FROM: Community Development Department DATE: September 20, 1994 SUBJECT: Proposed text amendments to Chapter 18.38, Greenbelt and IVatural Open Space District, and Chapter 18.36, Public Use District, of the Vail Municipal Code and the creation of Chapter 18.33, Outdoor Recreation District. On Tuesday September 6, 1994, a Council worksession was held to discuss the proposed text amendments to the above-referenced chapters of the Vail Municipal Code. At the worksession, the Council reviewed the proposed changes and recommended that a number of revisions be made and be brought back to the Council for their first reading. The purpose of this memorandum is to summarize the changes requested by the Town Council at the September 6th meeting. Staff has incorporated the changes into Ordinance fVo. 21, Series of 1994, as follows: 1. The definition of "interpretive nature walks" has been amended to include some additional wording as requested by the Town Council. The additional wording is shown in bold and the new definition of interpretive nature walks is as follows: "Interpretive nature walks shall mean unpaved pedestrian trails with either fixed signs or marked points which are used to explain the natural flora, fauna, geology, geography, or history of the immediate area. This use would exclude all anechanical vehBcles except wheelchairs and maintenance equipment." 2. Discussion of the definition of quasi-public. After some discussion regarding the proposed definition of quasi-public, the Town Council determined that it was acceptable to leave this definition as is. 3. The Council discussed the issue of removing ap ved bicycle paths, pedestrian ways and parking areas from the list of conditional uses in the IVatural Area Preservation district. After some discussion regarding the provision of adequate handicapped access to natural areas, as well as the fact that the Town Code requires parking areas to be paved, it was determined that the wording can be left as currently proposed. The Council felt comfortable with the fact that since these uses are listed as conditional uses in the natural area preservation district they will always have the opportunity to "call up" any use which has received conditional use permit approval from the PEC for further review. , r 4. The Town Council requested that the Conditional Use "F" in the General Use zone district be deleted. The Council felt that the phrase "public service facilities" was not adequately defined and was most likely already covered by the other conditional uses already listed in this zone district. 5. The Town Council requested that "rectories, convents, and related structures" should be deleted from Conditional Use "L" in the General Use District, leaving only churches as Conditiona? Use "L". 6. The Council then looked at Conditional Use "M" which is listed as "hospitals, medical and dental facilities, clinics, and rehabilitation centers" `and suggested the addition of "clinical pharmacy". After reviewing this proposed addition, staff feels that this use would already be allowed as a part of either a hospital, medical facility or a clinic and does not need to be listed separately. 7. The Town Council felt that the General Use District Conditional Use "P", visitor/information centers, is substantially similar to Conditional Use "O" which is "public tourist/guest service related facilities". The Council recommended that visitor information centers be deleted. 8. The Council then discussed the addition of a new conditional use that would allow for indoor community facilities, such as a youth center, a senior citizens center, swimming pools, and other recreational activities. Staff believes that in order to be consistent with the purpose statement of this zone district, facilities that are entirely private should not be allowed and that the conditional use section of the General Use District include a new "F" which would read as follows: "public and quasi-public indoor community facilities". 9. Conditional Use "V" in the General Use District, states that the following uses shall be permitted in accordance with the issuance of a conditional use permit provided such use is accessory to a parking structure: offices, transitJshuttle services, sundries shops, restaurants, ski and bike storage facilities, and public tourist/guest service related facilities. The Council discussed the need to have public tourisbguest service related facilities listed again, as it was already listed previously as Conditional Use "O". Staff believes that Conditional Use "O" would allow for someone to apply for a public tourisUguest service related facility anywhere in town except in a parking structure since it is not specifically listed in Conditional Use "V". Therefore, since staff felt that this type of use would be acceptable in a parking structure, it was listed again. 10. The Town Council requested that Conditional Use "C" "plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products, grown, produced or made on the premises" be removed from the Outdoor Recreation District. Staff pointed out that the only reason that that use was left as a conditional use in the Outdoor Recreation District is that the Town Landscape Architect has discussed the ability of possibly having a small plant nursery in Town for future public projects. The Town Council recognized this need but suggested that it be added as a conditional use in the General Use 2 Ci District. Therefore, staff has listed it as a conditional use in the General Use District and removed it from the conditional uses allowed in the Outdoor Recreation District. 11. The Council requested that "horse grazing, subject to the issuance of a Horse Grazing Permit in accordance with the provisions of Chapter 18.58" be deleted as an accessory use in the Outdoor Recreation District. The Council felt that horse grazing is no longer a use that should be preserved within the Town limits and suggested that that portion of Chapter 18.58 (Supplemental Regulations) which allowed for the issuance of horse grazing permits be repealed. This would preclude horse grazing in all zone districfs in Town and not just in the Outdoor Recreation zone district. Staff has deleted horse grazing from the list of accessory uses in the Outdoor Recreation zone district and amended Ordinance No. 21 to delete Chapters 18.58.230, 18.58.240, 18.58.250, 18.58.260, 18.58.270 and 18.58.280 which deal with the permitting of horse grazing from the Municipal Code. Staff has also removed horse grazing from the list of accessory uses in all other chapters of the Zoning Code where it currently exists (RC, LDNiF, and AOS). The above-described revisions to Ordinance No. 21, Series of 1994, have been made and are reflected in bold (additions) or strike-through (deletions) in the revised ordinance. 3 P AYTACHiIAEPIT #5 GREFRIRFI T AAiI'1 NATI IQAI oDCAI CDd/'`C /f'AIrIC\ DISTRICT NAvURAL AREA PREsERvATaoN (NAP) 18.38.010 - Purpose. The natural area preservation district is designed to provide areas wrhich, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any buiEdBng or other improvernen4, o4her 4han those lis4ed in section 18.32.020 (Pernni4ted uses) et#eF ; - SeGfiGR . The natural area preservation district is intendeol to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development arad preserving open space. The natural area preservatiow district includes lands having da0uable woldlife habita4, exceptional aesthetic or flood control value, lMet0and$, r9pa8'9affE aPeaS and aPeaS 4VItI9 319nlf6CaPYt enV60'OP1R1entaB COP1StPa9ntS. fProtecting sensi4ide natural areas is imporYang for rrtaintainirag water quality and aquatic habi4a4, preserving wildlife habita4, flood con4POl, proQecting view corridoPS, rrain6mizing the risk from hazard areas, arad protec4ing 4he natural character of NauE which is so vital to the Town's tourast econorny. The intent shall not preclude improvement of the natural environment by the removal of noxious . weeds, deadfall where necessaey 4o pro4ec4 public safety or similar compatible improvements. (Ord. 19(1976) § 7(part): Ord.8(1973) § 26.100.) 18.38.020 - Permitted uses. The following shall be permitted uses in the G4Q&.NAP district: A. Na4uPe pPeSePbes. (Ord. 19(1976) § 17(part): Ord.8(1973) § 26.200.) 18.38.030 - Conditional uses. The following conditional uses shall be permitted in the GISIGS FlAP district, subject to the issuance of a conditional use permit in accordance with the provisions of Chapter 18.60: GA. Equestrian trails, used only 4o access National Foresf system lands; B. Paved and unpaved, non-motorized, bicycle paths and pedestrian wa I kways; C. @n4erpre4ive nature dvalks; D. Picnic Yables and inforrnal sea4ing areas; E. Parking, when used in conjunction wi4h a permitted or coeaditional use; 18 F. Other uses customarily incidental and accessory to permitted'or conditional uses and necessary for the operation thereof, with the exception of buildings. (Ord. 19(1976) § 17(part): Ord. 8(1973) § 26.300.) 18.38.040 - Accessory uses. Not applicable in the &AiGS NAP district. (Ord. 19(1976) § 17(part): Ord. 8(1973) § 26.400.) 18.38.050 - Development standards. Not applicable in the G-Ad9S; NAP district. (Ord. 19(1976) § 17(part): Ord. 8(1973) § 26.500.) 18.38.060 - Parking and loading. ' Parking and loading requirements will be determined by the Planning and Environmental Commission during the review of conditional use requests in accordance with the provisions of Chapter 18.60. (Ord. 19(1976) § 17(part): Ord. 8(1973) § 26.600.) 18.38.070 - Additional development standards. Additional regulations pertaining to site development standards and the development of land in the Natural Area Preservation District are found in Chapter 18.58; Supplemental Regulations. - 19 , v• ATTACHMEPVT #6 PWl3l=lG GENERAL USE {PUB} (G99) DISTRICT 18.36.010 Purpose. The pub4G general use district is intended to provide sites for public and quasi-public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular devetopment proposal or project are necessary to achieve the purposes prescribed in Section 18.02.020 and to provide for the public welfare. The pub4is general use district is intended to ensure that pubTic°buildings and grounds and certain types of quasi-public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. (Ord. 19(1976) § 16 (part): Ord. § (1973) § 25/100.) 18.36.020 Permitted uses. The following uses shall be permitted in the P-6& GU district: A. PubI+s~dFS Passive outdoor recreation areaand open space; B. Pedestrian and bike paths. G. as#+V+#ies. , . 18.36.030 Conditional uses - Generally. The following conditional uses shall be permitted in the P4.8 GU district, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 18.60: A. Public theaters, meeting rooms and convention facilities; B. Public parking facilities and structures; C. Public transportation terminals; D. Public utilities installations GXG'bldiP,@ incluciing transmission lines and appurtenant equipment; . E. Water and sewage treatment plants; • F. Public service facilities; G. Public buildings and grounds; H. Public and prida4e schools and educational institutions; 1. Public and priva4e parks and active ou4door recreation areas, facilities anci uses; J. Golf courses; K. Ski lifts, apd-sk+ tows and runs; L. Churches rec4ories, convents and related strucYures; M. Hospitals, mediCal and dental faCili4ies, clinics, and rehabilitation centers; N. Equestrian trails; 0• GffiGe aRd tewFffi ; Public 4ourist/guest serdice related facilities; P. ~esew~ Visi4or/infOrrna4i0n CenYerS; , 1 ~ Q. Major Arcade; ' R. Helipad for emergency and/or community use; ` LJnnr) nun rnnne&• r -T-5. Type III EHU as defined in Section 18.57.060; k~-T. Type IV EHU as defined in Section 18.57.070; U. Seasonal structures or uses to accommodate educational, recreational or cultural activities; V. The following conditional uses shall be permitted in accordance with the issuance of a conditional use permit, provided such use is accessory to a parking structure: °oIIiCp.S; ' •transit/shuttle services; •sundries shops; •restaurants; •ski and bike storage facilities; •public tourist/guest service related facilities. (Ord. 8(1992) 27, 28: Ord. 6(1984) § 1: Ord. 27(1982) § 1: Ord. 6(1982) § 7a: Ord. 33(1981) § 2: Ord. 19(1976) § 16 (part): Ord. 8(1973) § 25.300.) 18.36.040 Accessory uses. - The following accessory uses shall be permitted in the P-619 Gv district: , A. Minor arcade; B. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof, with the exception of buildings. (Ord. 6(1982) § 7b: Ord. 19(1976) § 16 (part): Ord. 8(1973) § 25.400.) 18.36.050 Development standards. sategeF+es~: In the General Use District, development standards in each of the following categories shall be as prescribed by the Planning and Environmental Commission: A. Lot area and site dimensions; B. Setbacks; Building height; D. Density control; .F- ReseFYed; G-E. Site coverage; #-F. Landscaping and site development; G. Parking and Loading. - 2 a, ~ Dedeloprnenq standards shall be proposed by the applicant as a part of a conditional use perrnit applica4ion. Site specific development standards shall then be de4ermined by 4he Plaraning and Ewvironmen4al Cornrnission during the Pevievv of the conditional use request in accoralance with the prodisions of Chapter 18.60. (Ord. 8(1979) §(part); Ord. 50(1978) § 1(part); Ord. 19(1976).§ 16 (part): Ord. 8(1973) § 25.500.) (Ord. 19(1976) § 16 (part): Ord. 8(1973) § 25.600.) 98.36.060 Addi4ional dedelopmew4 s4aneiards. Addit6onal Pegulagions pertaining go site development standards and the developmen4 09 Iand in the GenePal Use Dis4Pic4 aPe found in Chapter 18.58, Supplemental F3egutations. 3 s. a P9 0 9 l1CHlY1G19 1 fP7 OUTDOOR RECREATIOiV (OR) DISTRICT 18.33.010 - Purpose. The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses. 18.33.020 - Permitted uses. The following uses shall be permitted in the OR district: A. Passive outdoor recreation areas and open spaces, i.e. picnic tables, informal playing fields, etc.; B. IVature preserves; C. ~ Bicycle paths and pedestrian walkwrays; D. Interpretive nature walks. 18.33.030 - Conditional uses. The following conditional uses shall be permitted, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 18.60: A. Public parks and active outdoor recreation areas and uses, excluding buildings; B. Equestrian trails, used only to access National Forest system lands; C. Plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products grown, produced or made on the premises; D. Ski lifts, tows and runs; E. Cemeteries; F. Well water treatment facilities. G. Accessory buildings (permanent and temporary) and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses. 18.33.040 - Accessory uses. The following accessory uses shall be permitted in the OR district: A. Horse grazing, subject to the issuance of a horse grazing permit in accordance with the provisions of Chapter 18.58. 18.33.050 - Lot area and site dimensions. - IVot applicable in the OR district. 18.33.060 - Setbacks. In the OR district, the minimum setback shall be tvventy feet from all property lines, except as may be further restricted by the PEC in conjunction with the issuance of a conditional use permit in accordance with the provisions of Chapter 18.60. 1 ;j . 18.33.080 - Height. For a flat roof or mansard roof, the height of buildings shall not exceed twenty- one feet. For a sioping roof, the height of buildings shall not exceed twenty-four feet. 18.33.090 - Density. Not applicable in the ROS district. 18.33.110 - Site coverage. Site coverage shall not, exceed five percent of the total site area, 18.33.130 - Landscaping and site development Landscape requirements shall be deterrnined by the Design Review Board in accordance with chapter 18.54. 18.33.140 - Parking. Off-street parking shall be provided in accordance with Chapter 18.52. 18.33.150 - Additional development standards. Additional regulations pertaining to site development standards and the development of land in the outdoor recreation district are found in Chapter 18.58, Supplemental Regulations. ' _ 2 i . , ATTACFiRAENT # S ' Ownership and acreage of (GNOS and AO3 Zoned lands ere Vail Greenhelt N Parcels Acres Ae & Oaen Space N Parcels Acres T[lV 3 210 Tvn OV 36 502 0 0 VA 17 57 USFS S 72 USPS p 0 c'ORP 6 :11 CORP 16 39 f.n'DIVIDUALS U U INDIVIDUALS 1 0 53 CFX)'I ? 4 CDOT 0 0 IOTAL 21 327 TOTAL, 79 651 iumber of GiOS Parccis 1Vumber of A0S 1Paecels • F 40 7 35 M1 30 ~ 25 a 8 20 3 36 5 6 15 2 io 1 ~ 0 2 5 17 16 0 0 0 0 Tfn~ tA i11~ tiKD M~n'IIMl.~ls clwlf TOV vA VSR cORP INUrvIWnLS CI)Of GN(DS Acres AOS ACPeS , . . 600 . . . . . . . 250 . . - , . . . . . . ~ . . . , 500 ; 200 . . ~ . . . . . . . , _ , 400 ~ ~ . ' 150 300 100. 2~~ At~ ' SQ2 ; SO . ~ 200 0 72 41 0 4.: 100 39 0 57 ~ ` 52WO rw vn isrs cav rt+nmuwu.s coor 0 • TOV VA V5{S I I~cppp MDNIDlIAlS CI~ i ATTACHMENT # 9 f Oxvnership and Acreabe cif Public Use Distriet Zoned Lands in Vail 1'uhlic I:se 9 arcels Acres lYri' I~ 105 VA 1 20 S(llO() L DIS f l 5 USI S 2 30 CURP 5 9 INDIVIDUAI.S 0 0 foUl 24 169 - - PU Parcels PU Acres ' 120 ,1) imi is , 80 w . . in 105 m s 15 20 20 5 : 30 9 0 , 1 ~ 2 5 p o Q ~ IOV VA Lb.IDi. USIS Grp. bJ.iA.I. IOV VA YN~X110151 U115 CORI OIDIVIp11L5 f.n.l • II ~S q, 4.0 • 14 ulf" ~ xe a ~ EAGILE COUNTY IHIlUMAN RESOURCE COUNCIIL 1Veed Assessment Report to ]Ea~~e County Board of Commassaoners August 1, 1994 a a I. General Demographic Information! 1995-2000 AGE (1) 1990: 1995 2000 %change under 5 years 2,026' 1,928 1614 -20.30 5- 14 years 3,031 3,861 4,147 +36.80 15-19 years 1,057 1,402 1,820 +72.20 20-24 years 1,833 2,012 2,263 +23.50 25-39 years 8,670 8,101 6,873 -20.706 40-59 years 4,460 7,719 11,059 +148.0% 60-74 years 853 1,395 2,101 +146.0% a 75 years plus 214 417 698 +214.0% - 22,144 26,835 30,575 + 38.0 % ETHRTICITY (2) 1980 1990 % change White 12,607 20,078 + 590 Black 25 46 + 84% American Indian 35 113 +2230 Asian 41 100 +1440 Other 612 1591 +1600 13,320 21,928 Hispanic origin 849 2,917 + 244 % (all races) PLACE of RESIDEIlTCE (2) Tovaai 1980 1990 % change Avon 640 1,798 +180.9% Basalt 529 1,128 +113.2% Eagle 950 1,580 + 66.3% Eagle-Vail NA 1,922 El Jebel NA 2,580 Gypsum 743 1,750 +135.5% Minturn 1,060 1,066 Red Cliff NA 291 Vail 3,555 3,623 + 2.90 Other Unicorporated NA 6,390 AOF EAGIL~ ~OUNTY RESIDEtlVTS 12 , 10 b 8 cn ~ 1990 ~ ~ U) 6 0 1995 ~ - s f- m 2000 4 Ell 2 0 Under 5 years 5- 14 years 15 - 19 years 20 - 24 years 25 - 39 years 40 - 59 years 60 - 74 years 75+ years , IIe Income (2) . HOUSEHOLDS .1980 1990 less than $14,999 1,542 1,023 $15,000 to 34,000 12,694 2,818 $35,000 to 74,999 835 3,485 $75,000 to 149,999 146 838 $150,000 or more NC 241 a PERSOMS LIV%NG BELOW 1980 % of 1990 % of POVERTY LEVEL total total All persons 1,243 9.3 % 1,643 7.5 0 Children under 18 255 7.5 0 437 7.8 0 Persons 65 & over 64 17.4 % 68 9.5 0 IOF HOUSEO--BOLDS -1980 IOF HOUSEHOLDS -1990 (33.5%) • ~'`',°"`~`~~fi . ~ `%.x:`2`~:2 ~i);:i:'. u`.::iz :.,;i:`Y~`:``z`:';A~•'.L. 2;~;~.:...,.~;<`};; . . , • zk~.~;k ~z` V:•:. • ~5,. 'r.~z;z:, • ~:.t s~::o~,>:ac:.::a~tl3.:..:;~;:a~~'~'•.: ~22z2E'~:~2:~y' (29.6%) $95,000-$34,999 (12.2%) r > _ ,,D t~~ . i•<iz 'i>..:? >.~>~=b`.~£~t<~~~,} ;??:';`:i:`s:t:::y~%k;:~'::~3i~'%`'>, ~ . ~`~`.i''~~•.~t'~t • .:r<.,.,:.ttir;::>,,>;,~>,>;=ry E.>:;>,. ~ r~:~>. .r.~ ¦ Less lhan $15,000 < `;•=::E <;«ar : :'€:<~<i , ~ .~z?~:,~~.2. : i, ~ ~ ~'~;~t~ ¦ Less than $15,000 - ~ (2.9%) ` E ¦ $950,000 or more 5 000 $ 34 99 , $ 9 ¦ $ , ...::::::.::~::::•<:~~::;:<:>::::<::;:~>~ ~•c~«;:;::: 9 9 -$4~9 7 0 0 5~0 3 . .a:. . .>.k,;;:,.>..:;;:;>.;::;:~•t; ;x (2.8%) ;=;'i, a..a. < ..,a ;+'~~,~4.• ~c`t~: ':k~.~ p ~.z€,?;;=c:~~=.s$3~"#?~::':„~2:;::.:<~;.. 0$75 000-$149 999 •<<t;}~;;~<~~}>r<;:=::r (10.0/0) o ~,~~i~~~.cti~'i.g:';s:<><;;::"; (51.6 /o) :;:...:,;:.;<:..:,,r`.<`>?>>z;:~;;.::~•<~ ~ ~ ` ;p$75.000-$149,999 ;:.•<,:.«<.~•s::~';:::;<>.::;•xlj~:;~::>s~~:~:`_:<; . ;~~;<•:;i?::gt~£;::i;?~ i'"z; ~~~t (16.0%) o (41.5 /u) :::::;:~;:>;:2~:•;;;~;::,:::;;~«:;:;<:s:«<: ~$35,000-$74,999 : : :F.. ..t~i~:;j•.~; ~ :~:z~i<z~ ;z, IIIo Education ' ERTROLLPqERTT (2) .1980 1990 % change Enrolled in preprimary 151 557 +2670 Enrolled in school 1,985 3,313 + 670 (K-12) Enrolled in college 195 1,303 +5680 XDUCATIORTAL ATTAIRTMERTT (2) 1980 1990 for persons 35 years + Less than 9th grade 373 530 9th to 12th 441 913 High School Graduate 2,375 3,270 Some College, no degree NA 3,763 Associate Degree NA 1,034 Bachelor's Degree NA 3,792 Graduate Professional NA 887 o high school or higher 89.60 89.8% GR.eiDUATIONf RATES (3) 1989 19 91- 9 2 83.6% 74.80 IVo Economic Development ' LABOR FORCE STATUS (2) . 1980 1990 Persons 16 years + Employed ~8,312 13,645 Unemployed 651 596 Not in labor force 1,804 2,475 Estimated number of workers employed by the service industry 1993 : 680 of work force Percentage of workers who travel outside the county to work : 17 % RETAIL SALES (1) 1987 1991 % change Eagle County 364.89 mil 618.99 mil + 69.6 % Region 12 1402.65 mil 2073.56 mil + 47.8 a Colorado 36231.13 mil 26514.19 mil + 28.4 % REAL ESTATE SALES (4) 1983 1990 1993 % change 1990-1993 - Eagle County $ 335,726,700 $ 426,530,400 $719,157,700 + 68 % ASSESSED VALUAT%ON (4) 1980 1990 1993 Vchange 1990-1993 $ 154,931,330 $ 604,774,700 $ 776,884,930 + 22 % CHILD CARE AVAILABIL%TY (5) 1990 1994 , - Licensed Spaces 609 1077 Centers 499 5-10 years 460 (265 day camps/195 b&a school) 2-5 years 457 under 2 years 72 Homes 110 88 , V < Housirig ( 2 ) , 1980 1990 % change Median Value owner occupied $ 135,800 Median Mortgage payment $ 591 1,031 +74.50 Median Rent 448 620 +38.40 Rent as oage of household income a less than 20 % 618 1,132 +83.20 20 a to 34 0 740 1,304 +76.2% 35 0 or more 631 774 +22.7% , 0 of Housing Subsidized .7 # of Housing Subsidized 109 units (Riverview and Golden Eagle Apts) Housing Subsidies Section 8 vouchers Riverview MAX Household Income (1) $17,700 -0- (2) 20,250 $30,400 (3) 22,750 34,200 (4) 25,300 38,000 (5) 27,300 41,050 (6) 29,350 44,100 Maximum Rent - 1 bedroom 534/mo NA 2 bedroom 712/mo 781/mo 3 bedroom 991/mo 834/mo 4 bedroom 1169/mo NA . . ~f. EAGLE COUNTY REl~.l F'JT TO ~ N~./ OLI U E 1980 and 1990 1500 ~ `.r ~ ~ 1000 ~ .f~ . . b / 500 f 0 Less than 20% 21-34% 35% or more 1980 1990 . STI a Children ' Health Status.(3) 1988 1993 % change in rate Teen Birth Rate 29.6 59.17 + 99.9 0Early PreNatal Care 82.0 75.8 + 7.6 a Low Birth Weight ' 6.8 8.4 + 23.5 % Medicaid births 1990 1992 as a%age of total births 7.0 22.0 a Social Status (5) 1991 1993 6 mos 1994 Child Abuse Reports 335 370 175 Child Placements 46 30 43 Days of Care 4,045 days 3,613 days 2,288 days Child Support Enforcement $ 202,071. $ 285,494 $ 183,155 Sources of Information: (1) NorthWest Council of Governments - Department of Local Affairs (2) US Census Data : 1990 (3) Colorado Children's Campaign - 1993 report (4) Eagle County Assessor's Office (5) Eagle County Department of Social Services Eagle County Human Resource Council Resource P,ssessment Profile I. Education; Job training anci Literacy services Eagle County School District; Roaring Fork School District; Vail Mountain School; CMC; ORJT; Eagle County Volunteers for Literacy; HeadStart IIe HeaTth Services (private) 46 Physicians ; 4 Chiropractors; 14 Dentists; 2 Optometrists; 6 Physician Assistants; 8 Physical Therapists Vail Valley Medical Center; EagleCare Clinic ; Open Door Medical Mission IIIo Public Housing Programs Riverview; Golden Eagle Apartments; Section 8 Vouchers (Basalt ElJebel) IV, P2ental Health Services (private) 3 psychiatrists; 24 psychologists/social workers/counselors; Colorado West Mental Health; Colorado West Recovery; Roaring Fork Mental Health V. Self-Sufficieacy Programs (public and not-for profit) Department of Social Services; Salvation Army; Food Resource Center; Job Service; Volunteer Network VIe Recreation Services 3 Recreation Districts; 4-H; ZO private not-for-profit youth ' 8 private not-for-profit adult or family. VIId Agiaic„g aaic3. Aciult Programs (public anci raot-for-profit) Council on Aging; Hospice; Home Health Care (3 agencies); Nutrition sites (3) _VIIIo..Family and Childrens Programs (public and not-for-profit) - Child Welfare and protective services - Family Preservation - Domestic Violence - Resource Center - Youthful Offender Services - Probation; JIP program - Child Care - 1077 licensed child care "slots" IX< Health anci Habilitation Programs - Public Health - Nursing Department (3 locations); Two Rivers Pediatric Developmental Clinic - Mental Health - Colorado West Mental Health; Colorado West Recovery - Developmental Disabilities - Mountain Valley Developmental - Alcohol and Drug Abuse - Colorado West COPES; AA; Alanon; Alateen; Narcotics Anonymous; Adult Children of Alcoholics - Rehabilitation Services X. Primary Prevention Programs 12 Support Grmups; Central Rockies Prevention Program; Healthy Babies - Healthy Families; Buddies Program adm/hrestat ~ ~ 930-B Fairway Drive aUG 3 T 1" Vail, CO 81657 August 30, 1994 . ~ ,-,I OU- cai~~;;t,~r~jelf.t? , George Ruther Cor,ununity Developmer.t Department Town of Vail 75 Frontage Road Vail, Co 81657 Sub~ect: Application For Seat on the Art In Public Places Board I am applying for appointment as a volunteer member to the Arts In Public Places Board. I.feel I may be well cualified to assist in the decision tasks of the AIPP: 1. I am a graduate of the University of Taisconsin with a.B:S._ degree in T,rt 1RIducation. 2. I have taught a full art education nrogram which included basics in design, painting, ceramics, stained glass, calligraphy, architecture, art history and perspective at elementary and middle school levels. 3. I had the pleasures of living in London and traveling :in 1-urone for six years. 4. I have lived in Cennecticut for fifteen Years and frea,uented the galleries and museums in New Enr'and, r:ew York and our Nation's capital. 5. I have skied Vuil since 1963 and have watched its developr.lent over the years. 6. I have been a iuil time res?_dent and homeowner i-n. Vaiy for the past six years, and am currently working as a licensee Real Estate Broker Associate. I am keenly aware and famil:.:?r with all of the Vail Village and Lionshead on a daily bas;-s:. I recognize the Iocations that are currently gathering spots, beauty spots, vistas and highly trafficed areas. 7. I have for the nast five years been very involved with the Betty Ford P.lpyne Garden in terms of co,=ordinating the volunteer progran and the planting/:r.aintenance activities. This experier.ce has helped my recognize oug visitpr.-~~- interests in esthetic presentations for their enjoyment and appreciation. S. I continue to be involved with my own art--painting in water- color and oil--through taking courses and individual activity. In summary, I feel I have injoyed a long exposure and association with all forms and expressions of art the professional level. I have a good coi-nprehension of most techniques used today in the creative processes. I feel competent to judge the quality of these techniques. It is my belief that the choice of art is a matter of individual taste, therefore one must seek a representative variety for the wide scope of public appreciation. Sincerely, . Nancy M. Rondeau Telephone: 476-4688 home 476-1450 office OK-_7 D E S T I N A T I O N R E S O R T S 610 WEST LIONSHEAD CIRCLE ~ VAIL, COLORADO 81657-5293 TELEPHONE (303) 476-1350 FAX (303) 476-1617 4 ~k ~ ~ : . . . September 16th, 1994 s~ SEP 6 1994 `_rfl r$ Members of the Town Council DEP~g Town Of vall ~ ~ M ~80tl9a ° 75 S. Frontage Rd. Vail, CO 81657 Re: Landmark East Entrance Improvements Dear Council Members, The purpose of this letter is to request your permission to proceed with the approval process necessary to construct some minor improvements onto town property. The Landmark Condominium Association is hoping to improve the appearance their east entrance to the tower. This entrance is the main access for the condominium guests to the mall area. The plan includes hiding some ugly utility meters, which are currently visible, and creating a more attractive, inviting entrance for the building. We believe the new entrance will not only improve the appearance of the Landmark but also improve the appearance of this entire area which is one of the heaviest traveled walkways to the Lionshead mall. We hope to be able to construct these improvements prior to the upcoming winter season so your prompt attention to our request is greatly appreciated. *PPrr right nt and General Manager Destination Resort Mgmt., Inc. A Lowe Enterprises Company ,a !/ABL VALLEY MARKETINC BOA?FtD 1995 FUNDINCa REQUEST r VAIL VALLEY MARKETING BOARD 1995 RECOMMENDED BUDGET The 1995 budget proposal is based on an analysis of the amount of funding required to provide competitively adequate media impact against all strategic marketing targetse front range, destination visitors, groups/conventions, other potential regional or specialized interests/events but excluding internationale This minimum threshold budget of $975,000 was then allocated in ratio to the relative economic strength of each suggested partnero Recognizing that the VVMB's major focus is summer and yet most revenues (ability to pay) come from winter, the following "°fair share°D formula is an average of 1993 sales tax receipts weighted 2/3rd summer (May-October) and 1/3rd winter (November- April): WEIGHTED 1993 % BUDGET 5ALES TAX RATIO ALLOCATION TOWN OF VAIL $5o27MM 55.5% $541,125 ~ BEAVER CREEK RESORT $1>77MM 18e6% $181,350 TOWN OF AVON $1,33MM 14v0$ $136,500 VAIL ASSOCIATES $1.13MM lle9% $116,025 TOTAL $9e50MM 100.0$ $975,000 Especially with the recent demise of the $13,0000,000 COLORADO TOURISM budget, it was also recognized by the WMB "Political Committee", comprised of the Town of Avon (John Hazard), Vail Associates (Bob Kunkel), Beaver Creek Resort (Ross Bowker), and the Town of Vail (Sybill Navas) - that- °Summer marketing goals require a longterm continuous approacho °Development of a permanent funding source such as a special tourism district require immediate exp?.oration. °All beneficiaries of increased summer tourism should be encouraged to contribute, particularly Eagle County. 1994 VAIL VALLEY MARKETING BOARD ~ BudQet YTD Actual Proiected Advertising Destination 130,000 127,818 127,818 Production Print 19,000 14,292 18,728 Fr. Range 9,000 2,563 9,000 Research 38,500 7,503 38,500 Groups/Mtgs Media 52,300 54,231 54,231 Fr. Range 7,000 8,211 8,211 Production 5,000 5,379 5,379 Trsh/Trvl 30,250 7,372 30,250 Video 950 960 960 Mpk Inser 0 80 600 Direct Mail 25,000 17,941 24,000 Telemarketing 6,500 2,578 5,077 Fams/Recep 4,000 0 4,000 ~ Postage 1,000 550 1,000 Total 132,000 133,708 Pr 55,000 37,778 55,000 Agency Fees 65,000 65,000 65,000 Fulfillment/Postage 60,309 36,487 60,309* Legal Fees 3,000 3,000 3,000 PhOtoa. 12,000 12,000 12,000 Mtgs/Present 3,000 1,037 3,000 Contingency 2,231 259 259 TTL Mrkt Expense 529,130 405,039 526,322 TOV Adv. Fee 17,850 9,933 17,850 Total 546,980 414,972 544,172 Revenue over (under) Ex. 35,270 128,083 33,078 Beg. Fund Balance 1/1/94 (34,486) (34,486) <34,486> 784 93,597 <1,408> * YTD expenses for fulfillment/postage Expenses #Pieces (thru 8/18) $36,487 Modem - 16,338 TCB - 7,525 ( +9,536 from 193 responses) VBCR - 613 3 S 30,201 Anticipated three year funding of a single valley-wide joint convr~tion planning booklet/sales piece. ~ I. Objectives ofi the Vail Valley Marketing Board (VVMB) and its Political Steering Committee (PSC) A. The PSC star4ed with 4he assumption 4ha4 the primary mission of 4he WMB vvas 4he promotion o# 4ourism in 4he Vail Valley (V V). 1. Primary Focus a. Summer b. Upper Valley (Vail to Edwards) 2. Secondary a. Create fertile ground for other forms of economic development. I.E., the ripple effect of tourism dollars being re- spent within the vafley. b. Improve balance in year-round economy B. Political Steering Committee Goals 1. Develop understanding of pnncipal motivations of the key constituencies 2. Propose optimal funding level in terms o#: a. Accomplish marketing objectives b. Political palatability c. Describe promotion accomplished at several levels to elaborate on alternatives. - Minimum - Optimum - Maximum 1 3. Develop a fiormula for fair share participation of the requisite financial support. a. Funding means & methods b. Allocation among 4he presumed major participants 4. Coopera4e with WMB to tie $ input 4o measurable results to extent practical. 5. Determine and recommend representa4ion on a Marketing Board ofi Directors a. Constituencies b. Number o# board members c. Term of office 6. What Next a. Review by each constituency for further input ~ b. Determine if sufficient interest exists to go forward II. Promotion of Day & Destination Vsits to the V V A. Philosophic Truths/Assumptions 1. The world will not stumble across the V V in sufficien4 numbers by accident to fulfill the core objectives (I.A. above). 2. Customer has huge variety of choices. Many of those places spend significant $ (more than we) and therefore V V will likely "fall down" if nothing is done. E.g., the province of British Columbia directly supports the effort of Whistler-Blackcomb. 3. Demise of Colorado tourism tax and the Colorado Tourism Board creates environment where base level promotion of s4ate is virtually zero. The industry self-imposed tax effort fiailed 4o pass 4he legislature. Over $13M has been lost from CTB previous annual fiund. 2 ~ 4. Marketing/advertising can have an impact on visits although cause/effect will always be imperfectly understood. 5. No one activity is customer motiva4ion for visits. "21" different things in summer. Even in winter 1/3 ofi visitors don't ski. We therefore canno4 look 4o any one activity or business to carry the rest of us. 6. All commercial/re4ail sectors benefi4. Spin-off's raise residential values, etc. B. Our Mo4ivation 1. Increase lodging and retail sales direc4ly. Other values such as real property indirectly. 2. Foster suffcient traffic to justify events attractive to guests and residents. 3. The disproportionate balance of ski oriented business in winter favors individual action as well as reliance on the mountain operator. Summer requires formal collaboration to put together an economically viable and meaningful program of promotion. ~ 4. We will focus largely on summer (Memorial Day - September 30) bu4 seek out and exploit opportunity to cross-sell the winter/summer season. 5. Recognize variation among key players. a. Avon: I-70 drive off, more retail/local dependant. Disproportionate impac4 of special events. b. BC: Upscale destination, special balancing effort required to meet privacy desires of owners. c. Vail: Broad economic range of day and destination visits. d. While the collective effort can umbrella these needs; 4he PSC believes that some percentage of the total fund should be "rebated" to the individual jurisdictions for self-promotion. 3 ' 6. Without ignoring new business, we should be largely driven to provide "fuel" for existing under-utilized economic machinery (i.e. vacancies of all kinds). Vacancies ofi all sorts exist. 7. Chart of monthly 4ax variations. III. Funding History A. Background Information is provided for those less familiar with this effor4. 1. Since incep4ion sources of funds (budget of WMB) (see 2/25/94 Frank Johnson memo, Enclosure 1) 2. Overview of the history o# WMB from Jan Strauch memo entitled "Background Information" (Enclosure 6) B. Sources Summarized 1. Avon ~ a. For 5 years had contributed approximately $90K to WMB b. Used general fund c. Put in $50K in '94 2. Beaver Creek Resort Company (BCRC) a. For previous years, 1/2 of VAI contribution of $50K has come firom BCRC b. BCRC spends $100K beyond 4hat on its own summer program c. BCRC in aggregate expends $1.9M (93-94) on vvinter and other marketing. No comparable expenditure appears to exis4 at TOV or TOA. d. For BCRC this represents an appropriation of assessment income. Primarily from the 5% civic assessment (sales 4ax). e. BCRC put $100K into WMB in '94, separa4e from VAI. 4 3. Vail a. Created initial effort and has given approximately $500K/year b. Funding implemented through approximately $350K business license fee and $150K general fund (TOV) c. Vail gave $357,000 in '94. 4. VAI a. Historically contribu4ed $25K (in combination with $25K from BCRC) and approximately $7,000 in its TOV business license fee. b. This wen4 up to $45,000 and $12,000 respectively in '94. c. Like other large businesses it spends significanf additional amounts in marketing on its own. IV. Marketing Strategies ~ A. Destination Advertising - generate inquiry from a targeted campaign utilizing National Magazines with significant readership in the $125,000 plus annual household income which have a travel/lifestyle focus. B. Front Range Advertising - provide local Vail Valley Advertisers with a highly leveraged opportunity to feature their own special rates, e4c. through group purchasing. Provide a banner and event/activities listing #or each week to "tie 4ogether" the individual advertisers for more impact. C. Public Relations - generate increased media coverage of Vail Valley events and ac4ivities 4hrough periodic "update" mailings and assistance with attracting travel writers to the valley during targeted mon4hs. D. Group - develop powerful response generating advertising and direct mail campaigns to heighten awareness among meeting planners and provide active sales leads. Support an expanded schedule of 4rade show attendance by the TCB staff for one on one direc4 sales opportunities. Suppor4 the production of ineeting oriented sales materials. 5 ~ E. Other 1. Air - support the summer air program 4hrough timely placement of advertising in American Airlines in fligh4 magazine. 2. Even4s - promote special events and ongoing activities 4hrough inclusion in active public relations effort and weekly even4 listings in front range campaign. V. Optimal Funding Level A. Nlarketing Input 1. Uses of Funds 1994 Destination $244,000 National Prin4 Campaign 120,000 American Airlines Ads 10,000 Public Relations 54,000 Postage 60,000 is Front Range & Day Guests 10,000 Groups and Meetings 159,000 Produc4ion 30,000 Agency Fee 65,000 Research 38,500 Miscellaneous 17,500 TOTAL $564,000 2. Against the backdrop of the uses ofi funds (above) we offer the chart below to illustrate how various funding levels might be distributed among market segments. The "index" is an attempt to quantify the impact of a program against a highly desired visibility level. Hence an index of 1.00 would be nearly "ideal", while 0.10 would be a very low 4hreshold level of efforf. 6 a. Current Funding + $600,000 Segment Target Budge4 Index Destination 250,000 0.04 Groups and Meetings 160,000 0.25 Fron4 Range 10.000 0.02 Subtotal 420,000 Other (research fees, 150.000 n/a production, g&a) TOTAL $570,000 b. Highest Probable "Voluntary" Funding $1,300,000 Segment Target Budget Index Destination 700,000 0.10 Groups and Meetings 300,000 0.50 Front Range 100,000 0.24 Subtotal 1,100,000 Other 200,000 n/a TOTAL 1,300,000 c. Suggested Initial Tourism District Fund $2,700,000 Segment Tarqet Budget Index Destination 1,950,000 0.29 Groups and Meetings 350,000 0.58 Front Range 150.000 0.36 Subtotal 2,450,000 Other 250,000 n/a TOTAL 2,700,000 7 ~ 3. Approximate Sales Tax Equation to create the above funding. (Based on '94 tax collections estimate and assumption ofi VAI non- taxable numbers.) Year-round Tax Funding Achieved .125% Today $.6 million .25% Achievable 1.3 .37% Tough 2.1 .50% V1/ow 2.7 4. As with any marketing expendi4ure, fhere is no certainfy ofi a direc4 return. At some level, however, the degree to which awareness is raised is likely to be significan4 enough to generate sufficien4 inquiry to resul4 in visits which return sales 4ax and other monies to the community #or the program to be deemed self-sufficient. a. The above statement is, of course, an over-simplification. We encourage reading enclosure 5 in its entirety to ge4 a feel for the inexact nature of marketing. ~ b. Notwithstanding the above disclaimer, the committee reached the conclusion that a larger program than now exists, perhaps $2.5 - 3.OM was warranted. Our goal being to set off a chain reaction capable of significantly increasing summer lodging, food, refail and other sales: B. Our sense is that the current level has very minimal marketing impact. While contributions at 4his level may be sustainable, marketvvise its a no man's land. 1. Although a bit arbitrary, the $1.2M to $1.41Vi level would allow a more complete and realistic yet minimal marketing campaign to exis4. This level is likely the most that could be generated from the contribution programs tha4 now exis4. Still insufficient amount to fully address the three main markets (group, front range, destination). 2. The top $ number (2.5 to 3.OM) facilitates color ads and sufficient impressions to generate a level ofi inquiry large enough 4o arrive at a number of new or addition.al visitors spending money 40 "return" the marketing expenditure to the community. Yet 4he multiple of license fees, and other means behind 4he current program becomes untenable. We therefore conclude that this level of funding will need 8 to come from a broad base of economic activity such as a sales 4ax. 3. No one method or absolute test exists to determine which level of spending is mos4 advantageous. The levels selected here are a composite reaction of the PSC to 4he qualitative and quantitative goals which surface. 4. If 4he perception persists tha4 4he curren4 level is of liftle consequence, one or more of the key players will no doubt vvithdraw to focus on narrowly selected targe4 markets. 5. Our analysis then leads us fio tvvo possible paths. a. A smaller program of $1-1.5M funded through contributions as at pcesent. Each jurisdiction woufd adopt its own method to finance its share. Some automatic escalator or adjustmen4 #actor wrould need to be created 4o allow for annual cost changes. b. A large program in the $2.5 to 3.OM range utilizing a tax, possibly from creation of a special district. The sales tax has 4he advantage of the broadest application, generated by the • consumer, and tends to balance risk/reward. 1. Committee believed tha4 accommodation of differences among the participating entities might entail rebating approximately 25-30% for their use. The overall funding mechanism could therefore be used to generate both collective and individual pools for disbursement and save us from overlapping and in efficient efforts. 2. Must be used for marketing or promotion. 3. Only applies to larger tourism tax based program. The rebate would not occur with the $1.3M contribution. VI. Fair Share A. Principles 1. All economic sectors and areas of the community benefit. An error to view this as lodging only, or restaurant only efforf. 9 2. Resuits felt year round but we wish to concentrate on summer use, as this is where the upper valley ha greatest po4ential for increases in sales, occupancy, room rates, etc. 3. Following 4he line of the smaller fund, we would recommend a sales fax equivalent basis for calculating a"Fair Share." It would use a weighting of 2/3's summer activity and 1/3 winter to reflect 4he summer emphasis. (more explanation) 4. Should an actual tourism district be formed, and therefore a bona fide sales (tourism) tax be utilized, it can only be realistically implemented on a 12 month equal (unweighted) basis. B. Synopsis of Sales Tax and BCRC Civic Assessment 1. Enclosures 2, 3, and 4 show histories used as basis for our work. Chart below was rounded for ease in dealing with ratios. 2. See also below chart to show wide variation in monthly tax collections: VaIley Wsde Totals Based on Saies TaX Reports/I 993 - : ,.~..~.._.._....,~._..W,,..~. _ < < , ~ 3 --------~-•-..-»...-a.~...._ ! ~ AVON ~ - ~ ' - ' ~ ~EAVER CREEK P~ VA I L g ~ ' • I~ T~7AL 1 l { 0.5 b JAPd FE$ MAR ,4PR MAY JU(IE JUt,Y AfJG SEP (}CT NOV DEC Montfi 10 2. Avon (4%) Tax Collections Win4er Summer Year Year Total Nov - Apr Niay - Oct 92 2.4 fVi 1.4 1.0 93 2.8M 1.6 1.2 3. Vail (4%) 92 11.6 8.5 3.1 93 12.4 9.0 3.4 4. Beaver Creek (5%) 92 3.7 2.9 0.8 93 4.4 3.5 0.9 5. VAI (@5%) approx non-taxable 93 3.3 3.2 0.1 ~ C. Contribution Program for "achievable" Voluntary Plan, $1.3M 1. The below chart estimates fair share for each of the 4 presumed participants. Under this concept, each participant's contribution to make up the fund is based on their sales using a weighting of 1/3 winter (November 4o April) to 2/3 summer (May to October) 2. If one were to relate this to a sales tax, it is the equivalen4 of .7% in summer and .1% in winter. 3. Chart of required contribution levels Summer-Winter Percent of Budgeted Weiqhted EconomX Economv Contribution Vail $5.27M 55.5% 721,500 BCRC 1.77 18.6 241,800 Avon 1.33 14.0 182,000 VAI 1.13 11.9 154,700 $9.50 100.0 $1,300,000 11 • 4. Of course, o4her levels than $1,300,000 could be selected. Vi/e have atfiempted to iliustrate this approach in round numbers. (VAI's summer componen4 is relatively small and is 4herefore subjec4 to a rounding error.) D. Tourism DEStric4 1. The 4wo incorporated municipalities would need 4o resolve 4o join individually. Othen,vise, we would have 4o entertain a ballo4 effort on an Eagle Coun4y basis, where 4here is no assurance the county commissioners would play by rules representing our goals. 2. Tourism/Sales Tax required to generate $2.7M would, of necessity, be on a year round equal weighting basis. If represents approximately a 1/2% tax ('93 total $534M x.005=$2.67M) 3. Chart of contributions by community '93 tax / tax% = Total Economy x.005 = Contrib. VAIL 12.4M 4% 310M 1.55 BC 4.4 5% 88 .44 ~ AVO N 2.8 4% 70 .35 VAI 3.3 5% 66 .33 534M $2.67M 4. Since a lot of VAI's sales occur on federal lands and are not taxable, some means of getting them to contribute would need to be found. E. Problems with currenfi means if communities attempted 4o raise 4he larger ($2.7M) fund from contributions. It doesn't feel workable. 1. 1% increase in BCRC civic assessments 2. 10 X multiple of Avon contribution in '94 3. 4 X increase in business license fee without general #und in Vail 3 X increase in business license fiee with general fund confiribution 4. VAI contribution at $25,000 level is equivalent of 8% tax on summer non-taxable revenues. 12 VII. Nieasurability A. Vi/hat it is B. VNhat it isn't C. Curren4 tracking mechanisms in use 1994. D. Results of tracking 1. Previous years 2. This year E. More time needs to be spent by WMB on defining and quantifying goals to make this part of the process easier to measure. VIII. Marketing Board A. Nine member (From Major Constituencies) 1. In approximate ratio of $ input 2. Using 3 community base plan, representation appears below: 4 Vail 2 Beaver Creek 2 Avon 1 VAI 3. No one should have majority or veto posifiion 4. 3 year term with 3 going off each year, i.e. staggered fierms 5. This could also work with a smaller, 5 person board: 2 Vail, 1 Beaver Creek, 1 Avon, 1 VAI B. Elected vs Appointed 1. Elected by precinct boundaries to reflect presumed % input is one possibility. 2. Appointed by each jurisdiction's governing body 13 ~ 3. Goal is "semi-professional" qualifiied persons therefore appointmen4 seems preferable to obtain tourism oriented experience. C. Role of Board 1. Develop mission and strategies of WPVIB (Tourism District) 2. Implement programs whether directly through WMB or other entities, agencies or consultants IX. Pre(iminary Recommendations A. Larqe pof needed 4o be effective as collaborative effort. Othenwise each group may as well go chase i4s individual targets. B. No4 realistic to go through yearly wrestling match to get donations. C. Form a tourism district to create an enforceabfe ongoing mechanism. Assure continuity, must be multi-year effort to get results. D. Eagle County passed the state tourism tax initiative in last fall's election (one of few counties fio do so in the failed state-wide effort). It might well be ~ possible to create this on basis of local election(s). E. "Sales Tax" equivalent tourism tax is the most palatable. Reward based (pay for what you get) means to accurnulate. F. Approach others for possible participation if the 3 main communities can support this approach. 1. Eagle County 2. Edwards 3. Minturn 4. We are acting on assumption that we could get VAI (non-taxable summer revenue) on board if others concurred 14 ~ X. Next Steps A. Circulate draft of committee report for inpu4 by full board and others close to 4his process. B. Communicate with each governing body 4o see ifi 4hey wish to continue, and at what level. C. I# supported, crea4e a panel to further review legal mechanisms, and garner broad based community support. ~ 15 Enclosure 1 77, L VAILV A~.~.EY ~ - ~ T4URlSM ~ CONVENTION 6UREAU f , formerly Vail Resort A.ssoclation ~ 100 Easi Ivleudow Drive - ZTaiI, Colorado 51657 To: Sybill Navas Frnme Frank Johnson N Date: February 25,11 94 ~ Re: Levels of Cantribution to WMB Sybill, Per auz conversation, I have documented the level af participation from the entities involved in the mar}ceting fund below. Please let me know if you have any questions. 89 90 92. 92 93 Vail Bus. License 320,000 334,275 349,934 349,934 350,837 To;an Qf Vail 107,000 150,500 160,500 160,500 171,500 Town of Avan 60,000 90,000 90,000 90,000 92,000 Vail Associates 50,000 50;000 50,000 50,000 51,000 Interest 17,700 13,492 10,574 8,167 61152 0"#her 800 15,567 10,664 21,045 35,769 The °'other" category has encoanpassed contributions gxom Cordillera in 89,90, and 91 ($800-$1500) Arrowhead ($2500 in 90°°93), the pnstage reimbursement generated by the sale of ads in the summer vacation guides, contxibutions froin the TCB f'rom incremental commissions booked during Niay -.October, and in 1993, a$20,000 contribution from American Express ta fund specific direct mail campaign we produced with them. i Reservatians 1-800-525-3875 Group Sales (303) 479-2360 Busi.ness Office (303) 376-1 000 oup SaIes 1-800-77.5-8245 FAX (303) 479-2364 FAX (303) 376-0003 Enclosure 2 ~ ~ j'. 1 i'l 5 l'ates, Inc. Crrsic>ro an:l Gprrarom ui Vail anJ Bcavcr CrtckO R,M,rTa ~ Vail Assoc3atoes0 rat4ing Histery of tha Vail Vslley Marketimq board Vail Aseociates, Inc, taas been a member caf and has pargicipated in the gunc3ing af the vai2 ValJ.ey Marketing BDard since the Town af Vail initiated a business license progg3m in 1989 dedicated to the annual endowinent of this Vailey-wide marketing efforto Vail Assaciates, ?'nc. has veluntarily contrihuted "aso, 000 yearly ta ~ • the Vail valZey MarkEta.ng Board through 1993 a-nd $45, at30 far 1994. of these funds, the Beaver Cxeeks Resart Ccmpany vf CoJ.oradot has ` reimbursed Vail Associates for $25,000 pex' yedx from 1929 through 1993 pursuant to a management agreement between the twa entities. In a993 Beader Creeks Re5ort Ccampany contributed $100, 000 ta the Board bu" did not Yeimburse Vail Assaciates fQr ","heir $45,000 contr>but.inn. ror year 1989 through 1994 Vail Associates has paid business license fees rangiflq fram $5,916 to $12, 559. The s~ fdllawing table illustrates these contribubions: • Vsil P.esoT- V,3+~1 1!`~ee= lEaver cree3ss Totai Qf iares *n^ iatesf~ ReSOrt Companv all Gen- ~ Year ~=nase L_c_ V4~ur~ L!n ntY;.., Vp?us. Cantr= Lri.butione igEg 5 51916 25,604 S 25,000 1990 6,241 25,000 25,004 56,291p j1991 6,491 25,804 25,000 56,4919 ! 1992 7,291 25,000 25,0,00 57,691* 1993 6,951 25,000 25,000 56,991p 2394 12,$89 45,OQ0 lOb,l,Qu 157,S89t Totale 4 S170000 5 000 cd4p 5 9 4ghe Beaver Graeke Resort CarapaAy of Coiorado, a maten ccmAawrsers' aesociation, is an entity $epmsata #ram and nat cesnaazidated with Vail A5@ociatee, Inc. . *Contribuc1.on for the tota1 amount written on a ChOck issued by Vai1 ABaociatee, Tnc.; S25,Go0 reimbuzatd by 8eaver Craeka ReOart Ccmpan~ vie manegament agreement_ " $Vail Aasociatoe, InC. ssntributsd $57,569J 8408ver Craok Resort CoeY,pany ta i. c6ntribute $100,000, Raperately. ~ Pusr Or';,:CBox ? a Vsil, Colorado 81658 o USA - t3o3) 1;6•500! Enclosure 3 G, i~ ' ' ' ' • ~ I, . ~ • ' ' ~ , Avon, 23 5'ehPti~.~r TC o Pobert A. Kurikel • FRoM : John Ha2ard ~ . ~ , 7`'hhe =own o'. P.von haB be a-MeiMbeX of 7the 4°ail 7-a11Ay Marketing B,~)ard gir-ce its iiacegtion in February af i°ss ~i? ? Decembe~ 1~93.. . ' ~ /F ~ has co:~t~~bated $ 90, 000 a 0~ ya.asly bs ~ Fo?~er rlayor, :7erry Davas w45 tae.sspareaentative fcx the . ' Town and an acbb~re =e=bar of :.the baard. 67ahn Hazard. became an al ~ernate rae=er in 1991 •and afu11 member in Ap= il of . 1993. t Tr,e Town cf Avcn is bresentl,v reprose29`C2d by Ms. Collinso 4 . . , . . , ~ ; . - ' ' j , . • , 1 . • - ryf :.i ; . 1 . ; ~ ~ VAIL VALLEY M,4RKET1iVC BOARD/TOVVIVOF VAIL FUNDING HISTOF3Y In 1989 the Town of Vail initiated a business license program dedicated 4o the #unding o# a valley-wide marketing effort. This method of funding was chosen after the results of a survey of the business community indicated their preference for this funding source. The business license fee has provided approximately $350,000/year to the Vail Valley Marketing Board. Additional sums of $107,000 in 1989, $160,500 in each year from 1990-1992 and $171,500 in 1993 were contributed from the General Fund further indicating the Town of Vail's level of commitment to the cooperative marketing effort. This $160,500 was withdrawn in 1994 because the Vail Town Council perceived that the Town of Vail was contributing more than its "fair share" to the program; i.e. the benefits of the marketing effort appeared to be accruing more to the entities who were contributing relatively smaller sums. Vail remains committed to 4he premise that a valley-wide marketing program can and should be a benefit to all participants. ~ ~ • • •~%~xE:~-c~~~~ r~=~~k -:c.~,~~~~,~1,~9~ f 'PNU OF AUC~I ~$[.~S Y~i Q'O1,i.ECY'1C8tS PERCEn M.:)IrPit TnR WIKffil I I4CRF.hSE RCfF,IUV,'U Eti(ilflr, t991 196a 1989 1990 ll991 1992 1993 M 94 Y11 93 - JAI,11hRY UECf3{6LR D01,553.81 109,926.f6 208,934_94 253,370.9111 265,112.55 293,102.87 347,427.43 35B,289.91 3.13 FE9RUbNY JAIqIANY 80,190.14 93,3tD.78 169,474.12 185,586.16 201,23G.7,9 232,3G1.55 276,901.71 276,140.41 0.45 NAkcH EiEBFtuAAi 81,639.35 94,836.19 169,602_95 187,147.40 2111,792.29 228,908.64 252,846.77 0.00 APN1L INNi{;)I 109,489.E12 14B,169.81 218,006.82 226,93U.96 24'L,369.0 272,750.25 310,910.22 . 0.00 NA1' APRYI, 45,785.72 92,171.5D 104,815_30 120,696_61 114,669.78 164,07.90 185,925.35 0.00 JUt{F, HflY 36,867.31 75,279.44 89,629.45 106,012.33 116,181.89 137,682.42 153,653.12 0.00 JU6Y JUHB 56,947.59 91,153.31 109,380.90 135,500.09 147,071.63 178,93 7.03 206,419.76 0.00 aucusr JIILY 57,W.45 109,529.22 131,875.01 154,106.87 995,900,12 201,075.gfn 244,691.19 0.00 SFx'I'FJiBER AUCIIST 59,369.65 115,162.77 120,974.35 ?SO,OSI.G7 175,534.50 Z09,I47.09 229,405.07 0.00 UC'['Ot?CR St:flmBR 54,692.64 98,049.05 1a2,481.91 132,153.10 148,924.56 l73,09$.S2 191,196.83 0.00 "DBER QCKBRR 41,509.SB 95,947.93 108,161.92 128,419.67 138,964.91 172,911.11 194,651.61 0.00 UECE3WER WtUEtiAER 52,912.33 108,690.I2 120,824.75 135,6,41.66 151,447.72 189,881.62 220,646.16 . 0.00 - ToTAL 177,824.35 1,235,615.36 1,674,623.02 1,92f>,301.32 2,099,196.30 2,441,820.83 2,820,M.).27 636,430.44 ^_^=-'-a==='°====ca-,.ar~n~~_===a=°===_=='=_..~aea'==-=_-'-_'===_=-ce_c_c "=^~oe'.azooscsccsree=se=^ec~=eoec^=zes' • . ~ . ~ . . . Soler . . • . • ctL b 2/219.4 . 036 . • - - jP0 .~u ~ . - . . . . . _ ' . ' " ' ' ' . . . . . . . . ~ . w . .e._. . .o . ..r:.. ...._a.~..:...:: st:fx,' . . . , r1 . . j">1.. .<~.•=.1.]~. i: "S '.t'' " . . . . . . F . . . ~ . • . - . _ ~ . . . , . g . , .-..-..r:.; - - ~4 i ,'1:` - . ii. ......5 t .e..:.>:v.::i >-ois-.~Ri.:'i: ~':;.ii . . .,t,8 , < . . i. 'r:~ Y`.r g. .....r : . f._.. _ . . . ~ £ 3 F W9 Y.. . . . > ..t. , v 3 . f . . . z ~~~r;.<~>" ~ r . . < . :-3 . ....<..s a, ......t=: 8. ~ s,,.. . ~ a 3x " _ _ i.;.. ~.u3.. + ` , -,;~:-:.;~:.;.,<.F . k:"•':`:..: ::.e.. ~.it.S.~Y..,4~~C. ~f. ~..~~q~j~~: '1`'~ ;tR .Y- .7 .S~ •~~~'t 'ra53 < ~ loituary 675.185 643.752 742.262 661.304 t9j.,r,S5 1,061196 1.126.446 1.46.'>.R7i1 l.~'7~,123 1,713,W 1 1,70V.6541 1,172,t3:1 1,n55.26I 82.637 8.52'ro 4.6A Iebruor}' 697,7ti2 151.ftN5 (t?Z,«:J 918,1b4 W6.552 ~,k3f~,*!• 1,2f'6,101 1,343 1,78:~.Sf5f3 1,8:7,RO 1.828.M~ if3.331 2.7(7'~b -0,99% Mmch 853.MJ 977.628 i,U84.t11•1 1.187,524) 1.316.652 1.318,762 1;»d,705 !.~',~4.;51t 1.69 7.718 2.~1,ft20 1,977.?95 ?~1.1CO 1.467,9i•3 b3.107 0.51`~6 -3.09# Apiil 355.,A70 319.546 4E31,204 531.6613 43C?.877 425,961 5.`C1.205 567.6i34 634,174 616.648 691,1631 717,L10O Cb4.206 147.206 25.O496 20.534i tkfay 147.378 156.588 165.200 162,912 244.987 245.518 170,557 215.548 236.3ri9 250,809 268,000 278A00 257.151 20.849 -4A59e -7^K* .rune 241.926 257.744 262.696 180,828 :sb1.627 331,561 329.Q39 393.470 4414,227 466.948 468.648 407.MI 475,068 I 8.9m 1.36Fi6 -2.459~ Ju1y 349.116 407.414 4M462 447,615 479.5D7 479,2UL 5,`fl.6R3 649,139 665.094 737.288 742,750 771.OOQ 811.43B 40.431 9.2596 5.249 Au ust 348.755 384.338 402.792 385.985 512513 535,91M 575.1387 &A,1 i9 878,011 76).992 787.257 795,5fl0 825,851 30.357 1.6496 3.829 I !September 268.546 324.610 334.064 340.102 374.CkhJ 442.402 422,502 469.432 4ii'1.328 441,664 485.954 604M 5G0,401 56,4p1 15.32% 11.19) ;October 223t.83i1 148.614 ?06.246 2(?'a,292 23).504 2I3.951 291,274 3:i.ri.74U 364Q2G2 324,802 367,570 380.000 399.948 19,946 8.81% 5.25° ~ ~t:avember 245.894 281J04 310.508 2Y.093 376,667 3E36.210 376.235 430,820 438J31 420,D96 447.901 514,420 544,713 35,293 1t7.40P,~ 6,86° i)ecemUer 737.5p5 (253,1 M) 9W.158 9-35.9,55 1.167,2BD 1.245.612 1.455.949 1fi95.278 1.625.'219 1.691.775 1.A46.223 1.899.630 1,955.411 55.741 591q,6 2.94, z : ..:..,y g > . l . - •e>-•.<>.:~ ~_.,.~::,,,.r.:;,.. etrs. Y' .t. ..~~-::'%r;~: ;cc? ~i>~ ;r._.. ~ : =i<s' ,It3 ....9. 5,..$ .a <a{.. . ...~..:..i < o .~tr...i.>;;rr;.,:.f',3'~'... /A[ t.':%Y~'t- "1:... f :.'F:. f;-. .~r_: ~.i•- . F S ~ '~'j;'<'~~~~i:lt'~:~.e~ . y'~.:}w : , d # fF- 'f ~S•c; y.....:.:.,;:..._..5 ~ R . 8,` ' f :r~ fti.. F•,n V~''`'>~;~ Y > <Y . . . .......e i.~k .l. . , 1...:.. . . .r:r:. _ .~~T2~3.:. }'.Tt.e~~ G.Y~.t _ k . . . . ~ ~ 4_...t - , yy.> . ~ s . j . ~ . ~ j:..1.-.:.> ; r -t~ ~`i~~`, ~ ~ % ?t<~~~<: ~ ~ _ r~ - < . ~ . _ ~ . _ ? . _..,r.,{ y~ ...j , . t . : ~ ~ %x .~r~ . . ~ ~i . . . . i.. . . -~q.. r,. )F<~s S i~" ;s,c-~ ;y-.. ^ ~).£~.......~fYY. . ....e~ _ 2 ) . . A .^w:a....~.;..._:....A.:' - i:<.,'.::i`;~~~~f.v.~:~~.~":.~:...~::~ .~F~:~.:... : H ~ ......_...i s....... .:..f .i~i.~l~ .:ta. . ~19.. - _ _ .f ~ . folal 5.140.330 5.610,214 6.1?9,538 6,487.0)8 7,338.000 7.945,165 8b54,572 i0,31 }.74d ?U,Ibh.8V6 81.'214.296 1M3,b41 i2.017.480 12.371.9l~ 353.631 6.6196 2.94` 0 Marketing Fund Revenue • 1989 1990 1991 1992 1993 Bu5iness Licenses 331,130 334,275 3A3,985 349,934 351,607 COntributions: Town of Vai! 107,000 160,500 10"0,500 160,500 171,500 Town of: Avan 60,000 90,000 90,000 90,000 92, 000 Vaii Associates 50,000 50,000 50,000 50,000 51,000 Other 9,991 12,567 10,664 29,046 35,769 Miscellarteous 3,000 lnterest on'inves2menes 21,543 13,492 10.574 8,176 6,176 579,664 663,834 670,723 079,656 703,052 • . ~ ~ • B°AVEq CR..°fiiC RBSORT CWLfl9tvY - 5% CIVIC A33E$$MENT 8Y G+'P°-,GORY 25-Z1-9G CIV-HTRY g ~ } 4 ! ~ Rc$^•RNT PRIOR ~?,GDGI!4G P&IO& ~ RETAZL PRIOR ~ REC3iTLG PR_OR 'rRIOR ~ AssESS. YEaR ~,ssssss. YW ~ AssESS. YEau ~ hsssss. r- II :UT?.i, Y-7-U ~ ~ II I ~ . ~ Cnr•"NDAA Y6P.R 1999 JarUary ~ 53,952 ' 47,882 ~ 29,255 ~ 101,350 236,439 Fcbrraxy ~ 64,203 . ~ 84,488 ~ 34,147 ~ 122,164 301,002 N3rCh ~ 87,453 ~ 82,462 I 57,718 ~ 159,752 427,894 Ag=il I 1-2,545 ~ 13.279 ~ 9,452 ~ 34,=<1 I~ 69,517 M.ay ( 4,581 ~ 1,701 ~ 1,323 ~ 11535 9,I40 T.:ae ~ 24,514 ~ 17,679 ~ 7,259 ~ 9,058 58,509 JUiy ~ 29,635 ~ 24,155 ~ 13,630 ~ 13,995 81,915 Auause j 26,305 ~ 19,153 ~ 16,875 ~ 14,640 ?6,573 Sen:ember j 18,539 ~ 13,180 ~ 12,646 ~ 8,963 53,226 Gctober j 3135: ~ 31123 ~ 2,809 ~ 5,207 ~i :0,530 2:cve:rber i 7,039 j 6,680 ~ 6,600 ~ 11,431 ~j 32,550 nocembcr ~ 83,176 j 111,400 ~ 51,229 ~ 137,012 ~j 392,825 i ~ ~i0,93° ~ 421,087 ~ 242,140 ~ 0155,20 1,740,013 ;~-T =A~ Y£?-R 19 9 o I I I i I I I I ! i !I ~ Januarf ~ 90,737 54} I 126.412 1434 j 45,256 6 Q-t ; 130,523 29k ~I 382,928 62% Pcbruary ~ 102,246 59k ~ 145,506 9=t ~ 54,470 609r j 160,244 31t 462,4E6 541 N.nTCh ~ 1:5,578 36S ~ 180,829 1251 ~ 80,094 393 ~ 196,380 -23 581,897 3EB Ap_-i1 ~ 17,228 27k ~ 23.322 76t ~ 14,052 4 9* ~ 28,575 -z7t e3,17? zo: Yey ~ 16,e64 268~ ~ i1,463 574$ ~ 7,158 441% ~ 31020 97k j~ 3815Q5 3t-_t June ~ 40,530 65% 29,629 682 ~ 14,887 1054 ~ 10,764 '.:St 95,816 64B July j 4E,897 58g ~ 48164c 10 2$ ~ 311559 58$ ~ 17,8B3 Z6k 135,179 E63 Augt:at ~ 43,985 67} ~ 51.235 1S9t 29,000 604 ~ 17,s43 22} 139,963 82t sepcember ~ 35,705 93% ~ 37,776 19~i ~ 22,359 81% ~ 22,774 151% 119,1-15 125ir October ~ 12,8e3 2618c ~ 13,632 338R ~ 5,635 108t ~ 5,083 522b 37,495 35et Nove.r.ber I 11.065 45% ~ 12,666 902 ~ 9,418 35* ~ 24,486 114k F7,635 77$ DcceT.bc: ~ 99.726 8t ~ 128,080 151 ~ 92,134 604 ~ 153,740 16$ ~j 459,086 208 ~ 62E,350 4 9k ~ 805,B50 914 ~ 394,722 594 I 776,333 181 2,593,255 ?9t GALEKan1Z YE2.R =951 ' Janu3n/ j 103,325 14$ ~ 146,978 26% ~ 58,848 30$ ~ 163,375 25% 472,<2E 231- february ~ 111,448 9g ~ 165,017 16* ~ 63,834 274 ~ 190,351 19% 1534,650 16 1. Maic!: ~ 140.523 1994 ~ 217.+122 16k ~ 92,977 26L ~ 232.005 18$ ~j 683,237 17% apTii ~ 36,395 lli* ~ 35,895 54k ~ 19,266 30} ~ 40,105 40$ 150,645 57% McZy ~ 17,057 1$ ( 17,210 504 ~ 4,556 -341k ~ 4,029 33$ ~j 42,E52 11-t Ju^e ~ 48,e06 204 ~ 43,381 Gok ~ 17,275 164 ~ 13,273 2 3t ~I 122,735 28t Ju:y ; 58,420 25% ~ 66,075 354 ~ 24,997 26t ~ 21,956 201 170,948 26% AuyusL ~ 5C,503 15% I 72,613 CZt ( 2?,538 2t ~ 15,576 10% 170,230 22is ~ Segtenbcr 1 54.704 53fi ~ 50.938 354 ~ 29,811 30% ~ 16.247 -39% 1511,700 2?S October ~ 25,654 954 ~ 27,001 97t i 9,804 348 ~ 2,771 -462 63,23C 69k YovecL,er ~ li,106 CS ~ 9,560 -25k ; e,202 -,31 ~ 9,184 -62% 3&105a -341; IICCCT.Z7C~ I 115,049 38$ j 175,014 d02 ~ 88,137 74 ~ 178,526 561,326 22% I ! ~ i II j 773,39Q 231 ~ 2.035,709 29t ~ 432r225 15* ~ 890,838 1:t j~ =,142.061 21$ Enclosure 4 I( 3eea~r G ree9r Fiesan Cam pere~y ii.g~y pf Gvit AseassrflaRt and bt~Je'ieere~cn ~csn.aasRfent 1589 '19~D 9881 18~2 1883 ~.nlee Asa~,ssment S97'2 ~08 $1.750,517 $Z52.721.272 S3I18S,805 ~Sedh~i.'11 ReAreation 646,8tt3 9=A:b1 858,9~ 864,363 9,066,01e $9,589,012 $2,d~,9~8 ~9'~5,B8S $37~S,8a5 $4,25d,823 r~ • HSAVER CREEK R°SORT CCMPANSf - 5* C_TVIC ASSS55MEN': 3Y CP_'!'S'G4RY 25-J,-1•94 CN-HT3Y k ~ t § t I RESTRNT aRIOR ~ S,ODCiIN6 PRIOR ~ R'T=.AIL PRIOR ~ P-TCR?Tv ?RIOR I I ?R=CR ~ rsSass, y- ~ aSSESS. Y&kx J nsSE3S. YsaR ( assESS. YEaR ~ I ToTPy YRXR I I I CALFrIDAR YSA:c 1592 I i I I 11 Jaauary ~ 132,556 2949 ~ 203,378 38t ~ 80,363 37k i 180,892 11R 598,189 278 Feb:udry ~ 248,307 33% ~ 221,194 31% ~ 78,080 228 ~ 205,264 6t f~ 652,735 221 M.azch j 173,014 23% ~ 289,863 33% ~ 106,551 154 ~ 207,942 154 837,370 23§ npril ~ 43,258 15% ~ 40,943 14k ~ 22,445 23g ~ 54,129 35S' 160,674 33} Mav ~ 19,118 12t ~ 15,202 -12t ! 1,755 4# ~ 3,317 -18% 62,392 _i} .?Lne ~ 55.307 13t ~ 46,005 99t ~ 20,788 20$ ~ 12,905 -3h 135,604 10$ Juiy ~ 54,563 45h ~ 81,326 23't ~ 30,203 204 ; 21,273 -1't 217,56-c 27$ auguat I 92,900 84% ~ 93,367 29t ~ 32,e72 ?gt ~ 21.47e 104 240,617 411 Sc9tcr1:cz 1 53,675 -29t ~ 47,485 -7k ~ 29,839 09c ~ 26,673 64t 157,873 4%. Cctober ~ 24,310 -Spi ~ 18,693 -31t ( 9,145 17% ~ 2,436 -12t S4,584 •144 hove;nbe: ~ 21,525 941 ~ 15.787 76k ~ 17,177 109t ~ 23, 2 E 2 133% 74,741 _07k December ~ 125,926 13k ( 202,702 13k ~ 130,707 264 ~ 207,873 16$ 651,200 10$ ~ 579,859 2?k ~ 1,277,494 23t ~ 542,825 23t ` 1,027,433 15t 3,827,011 229r CAT,zNDA.R YEAk Z993 ~ csnuary ~ 161,341 21§ ~ 230,145 13t ? 1-05,362 35% ~ i36,7E4 9% 656.612 161 7ebn:ary ~ 169,5L2 141 ~ 268,955 22% ~ 99,731 274 ~ 217,929 61 ~j 7S5,667 _6* Msrch ~ 206,6,7e isg ~ 308,:08 0 ~ 123,150 ia% ~ 279,774 e%- II 917,750 let April ~ 67,420 56% ~ 69,961 711 ~ 38,848 73% ~ 93,515 13g ~f 209,726 6e% Mdy ~ 22,153 17t I 15,652 3% ~ 5,115 84 ~ 2,177 -30 ~I 45,297 7% Juno ~ 39,124 7k ( 51,036 104 ~ 20,372 -2* ~ 13,591 5$ If 144,123 c% JulY ~ 7f,324 -'_0~ ~ 30,111 -1t ~ 39,72-' 32% ~ 24,337 -4Nt 216,493 Gt Auguat ~ 86,446 -7t ! 53,999 1$ ~ 38,255 16$ ~ 32,977 2Y 240,E76 Qt Septernber ~ 58,707 9* ~ 52,870 114 ~ 27,061 -9} I 22,202 -17% 100,840 2% Octobss ~ 29,833 23$ j 29,755 69% ~ 12.852 411k ~ 2,511 3* ~i 74,951 37F Naver,+ber ~ 33,403 SSt j 2$,549 52'c ~ 25,558 366 ~ 35,70= 541 116,272 436 Decembe: ~ 151,043 21$ ~ 250,235 23k ~ 135,248 22% ~ 232,753 12R 7 75,55= 2.9k ~ ~ 1 ~ ~ 1,128,924 15t 1,47e,438 16} ; 669,e12 zat ~ 1,139,293 ii% 4,414,368 ist .....z----- CnS.FND?.n YE?-R 159i ~ ~ I I I I " .Tzinua_ry ~ 164,904 2$ ~ 287,511 3.6k I 111,366 3~ I 194,153 -1L Ij 737,822 El FRb7Vary ~ 155,307 -8Zi ~ 257,637 -6t ~ 101,696 2$ ~ 230,430 6t ~I 751,060 -!t hiArCh ' 715,571 4$ ~ 378,188 23% ~ 137,770 124 ~ 325,125 16k 1,057,Q58 15% ADr-1 ~ 58,824 -138 ~ 73,968 G, ~ 43,974 13B 7:,382 -24t 24e,24e -e% Mdf ~ 16,467 -261- ~ 13,357 -15$ ~ 6,961 30 ~ 5,721 163i 42,526 -6* Juna ; 49,450 -16:k ~ 5_,329 li ~ 20,815 21r ~ 10,864 -20% -8k 132,522 Jv1Y Aug;:st ~ Sentenucr Octcbe: tiovember I I ~ I II ~ ~ I ~ II I ! I i 11 ~ Qoas====x I ae~====_= I-------_= II Enclosure 5 ; I i ROMEANDCOMMW To: The "Vaij Valley Marketina Board From: D avz d Reece CC_ Other inquirin-z mi.nds Datz: 7129194 Ptie: Factors affiectinc- our rhi-nkina- about the budgetina process. The agency has beeu asked a nIImber of times to address this issue. Thz purpose of this memo is to review the various strategies w,-_'ve discussed reIative to how cve Iook at the budzetzng pracess. There seem to be several questions. One issue is whether or IlOt there iS ar1IIlIIDUm thi'e5hold--an amount which must be znvested to bave a true marketplace impact Related to this, but still a sliphtly dUfferent issue, is to determine what given efiect can be created at what given budgzt level. Another question revolves around a method for determin;ngg how the budcret is b_-st derzved. i.e. determiririg a fair share contribution. And anather question., somewhat zeiated to all oi the above, is whether or not individual entities are better served investrng their commur.icalions dollars independentiy vz-sas collecavely. A.S part of our budgetina aIlocation process we h.ave always spent agreat deal of time discvssincr how the money can be besL invested relatave to ihe followina: -what is a realistic goaZ for potential summer dzmand, and how far up can we drive summer occupancy rate, and correspozzding dollar room rate? It seems Sie only aTay we caz monitor our prozress is to have a clear and reasonable goal set :-.-.7 "iJ17_ . ~D J:M1'VEF. _^L....F..-.DO • -what is the i.n.cremental demand represented by agiven market segnent? How do we best convert that segneat? The easiest and Ieast costly market segnent to reach does not represent the best gowth potenrial. The marl-et sega-ment with the best gow[h potentiai can be the most dLfficult and most expensive to reach. Choices are always being made. And fiually, given the limitations of the fundi.ng i.n place for summer markeriuj, are there non-conventional strategies (progams other the traditional adverdsing methods) that ca.m be used to better help drive sum.mer business (e.~. event marketin~, coopera.tive efforts, etc_). Zn advertisin;, all pro~ams must deal with essentially I~.own variables. The availablz bud.get should be prioritized and allocated to achieve thz best possible combination of the foltowina: --reachi.ngg a aiven ~'o of the total taraet audience ~ -the ftequency uith which tha.t tar, et audience wi1l be reached over a period oi time --the reIarive size and impact of the message used to zeach the audience Virtually every advertiser faces the challen~e of maldng a choxce, aud comproznise. rind the advertiser usually faczs rhe challenge of adjusting the results to corrzspond wirh the efforT made_ Few advertisers have an opti.mum budaet. Advertisers should estabIish priorities which allow them to cre-ate the Qreatest results from a given budget T'he most common misr.ake made is in oryinor to do more than the budget allows. Given lim.itations, doina- a few thincps weII is always bet[er than the alternative. • • The follow' dress the keY issues. ~n.~ w7ll ad 1. On the s[xbject of niinanuim t,hreshold. 'I'here zs a level of expenditure in any given segment that can be considered high impact T...evels of expenditure below this would noe necessarily be cansidered ineffectzve, but would likely resuit in either different results or the same results over a much different period of time. A small budget is sort of like paintina your house with one, very small bn.ish. It works, there are just better way s to do it For the V~i'MB we have established target budgets for each segment we address. Tkiese target budQets represent our best opinion of what is required to establish a reasonable level of visibility in a market segn.eut We've also used indexes to compate our 3'verage spending ia a segment over the period of the progZam to the taraet budjet range. The i.ndex gives us a sense of the relative impact of oar pro-oram compared to a more desired visibility IeveL A law index is a small painc ~ brush, and vice versa Sea;'nent Target Budoet* Ludex" Destination $1,000,400 . .15 Groups and Mzetinas 300,000 .SQ Front Ran~e ~Q,040 .60 ;~Q.rnmces asucblishvcg a righrly de~~rced det~ro; *aphic rarget within rhe segmenz ° Five-year average spending againsi s2oment e.zaressed as :z G'o vJ che. target budjer. Tb.e lower zndex represents azreazer degree of compram.ise in the program. (Iess reach, frequency, ox size of Messa;e). It does not necessarily represent poorer ~ Aesvlts. Other factors would hava to be considered. ' en effect at a° en Ievele ~ 2. On the so.bJ'ect of crea' a ~ ~ ~ The above point illustrates to a certain extent what is an ideal leveI and how we've measured up a.gainst thae level. The following will attempt to describe a process for determining the return on any given communications invesmlent, regardless of the overall Ievel. W e have in place a conversion study which will effectively provide us with a correlation between consumer inquiries and actuai baokinQs in the natianal advertiszu,a, progam. 'ne response rate associated with our aeneral media advertisinQ has averaQed approximately .001 for our smaller space, black and whice adverasements. It has been as high as .QI for largaer impact uruts. (Again, a choice is made. The smaller space advertising provides one-teneh the rsponse rate, but allows us to reach more rhan forLy times as ma.ny people.) • In naaanal advertisin~, the adverasina unit we er~,ploy (ane sixth paaz black and cvhize) allows us to create approxiznately 30,000,000 gross imprzssions with a SI00.000 nleasured media i.nvestmenL The response rate provides us w-ith appraxi.mately 30,000 inquizies. Our conversion study will tell us how many respondents actuall_y visit_ Forpurposes of demonstration, assume a 3-70 conversiora rate, which yields 900 incrzmental boaldn-s. We then must detezmiae a value of those baokiups. Azain, for purposes of demonstration, we use research figures which ind.icate that each booki.n= represents 3.5 persans stayin~ an average of 4.9 nights. Usino an averaae daily, per person dazly expenditure of S104.00 we can calculatz the total reveuues generated. In this exa~nple: 900 (zncremental bookangs) X$I00.00 (daily expenditure) X4.9 (days of average vzsit) X 3.5 (average size or party) _S 1,543,500 to[al revenues generated. Research also demonstra.tes that new -vZSi tors to the Vail Valley have a hi gh deQree of intenuon to return. Assum.in~ the exact same Ievel of commurucations • i.nvestxtaent the foltowing year, 900 incremental bookinas would occur a.o.d an additional 225 would book (based on an average 2517o annual rturn race). Those • 225 represeiat incremental aanual revenues' of $385,875 from the originai $100,000 measured med.la Lnvestment In the above example, without includi.ng future value of customers, the $100,000 rb.easured media investment created incrementai revenues of $1,543,500. At this poznt, the incremental revenues should be translated iato eiches a profit figure or a tax base fignre to detern~uine a retum on investrnent Vve have created a similar conversion model for the gZOUps and meetin;s category to understand the incrementaI volume that can be directiy attributed to the markering effort. We do not have a conversion study in place to establish a direct correlation between front rance markerin- activities and actual booki.nYs. Another consideration zs that certain programs zmployed by the WNIB have an indirect effeci on aeneratincr new business. Publzc zelations, for example, can ciearly ~enerate increased visibilitv and improved 'zmage for the Vai1 Valley but a direct response cannot necessarily be linked to the effort. Winter/,unuxle,r czoss • sell proar-ams have aiso been put into place, remi.ndincr winter visitors to recurn in the summer. AL-ain, a direct correlation is more diffzcult to track in. this case. At some point, for purposes of overall accountabEty, the costs for the programs wb,zch have aa indirect effect on busiuess would need ta be factored into the costs viewed as having a clirect effecL and the total costs would be evaluated accordingIy. Additionally, we would Jaave to determi.ne if a hipher Ievel of spendi.ntr would a.ffect the formula for response and converszon. Our target audience is fLuite. At some point, it doesn't make sense to make more impressions. Theoretica.lly, at some point, and ac higher bud.~et Ievels, we would ~crease the size of the advertisznu uniL thus i.ncreasi_no- the resgonse rate and resultsna conversion rate. There is a point of d'uninishing return where rhe increased zmpact does not create a coRespondi.nc, zncrease in eonversion. (F'oz example, the same $100,000 investrntnt which uses a ane-half page, four • color advertisement instead of a one-sixth pa;e, black and whiTe advertisement, allows us to reach siamifican[Iy fewer people (6mm gross impressions vezsus ~ 32mrn gross impressions). Although ic carries a hibher response rate (_002 versus .001) we would -enerate fewer overall inquiries (I2,000 inquiries versus 32,000 znqui.ries). IC could, in theory, cany a higher converszon rate because its size a.nd impact a:sproportionately unproved the image of the Vaii Valley. The higher conversion rate would then offset the lower total reach, yielding a more effective . a.dvertis~.a efforL Our data suggests that the most zfficient and effecdve unit is the one-sixth page black and white. Our data has not demonstrated a inczeased return whZCh wauld justify larger ar calor units at the current budget Ievels. By knowinLy the relationship between inquiries and conversion, we can effectively "back into" the number of desired boo}sinas. We're already doinc, this ?s in the Lyroups and meetinJs segament. We Irnow about how many ratv leads are rrquired, over what period of time, to generate an actual booldncr. If the gaal is to ~er,erate incremerztal sales tax revenues of approximately $500,000 we can use the conversion data to tell us that we would need to jenerate an additional 3,600 bcokin~s_ To get to the bool~.~s nuriber we Inow how njany inquiries are required, and to get to inquiries, we ]moNv how manv goss izrap.cessiuns are • rzquired_ We also know the budget required to accomplish this happens to be appro==ately S500,004 in measured media dollars. 3. On the subject af whether or not certai-B granps are better served by doin.a there own pragramse This is very di£ficult to answer. In theory, the maximum return would be created by haVinc, each target segment receive a 1.0 index program. Divtdi.nQ bud-ets seenis to direct more, lower index praarams to overlappin~ audience segnents. The overall Valley wouid seems to benefit more if every available dplZar zs invested in an audience segment not otherwise reachzd. The inefficiencies and lower incremental return seem to occur when different daIlars are directed to the same audience. Tb.e aoal should be in achieving, the hiahest possible index pzogram_ Zf pooling • resources is required to da this, then budgets should be me;rgoed. If an entizy can ~ effzcdvety reach its rnarket sepments witli rzlatively high index programs at a gzven budget Ievel, then there is probably no need to pool resources. 4. On the subject of faa.r share levelsa in the sam.e way we have created a conversion study which coffelates adverasin.a reach to adverdsing response and uItimately to actual bao~np, we can use research as a vital tool in demonstratun~ more accurately how the vacationer's dollars are allocated throughout the Valley. T'hen a coxxespondinc model can be created which relates the fumdinQ mechanism to the results achieved. We have to have very precise Imowledge of the results in order to tie contributions ta the . results. T'his will rzquire ageater commi[ment to research than we've had in the past. Summarv ~ There arz certain components oi the VVMB marketins, effort tvhich can, and have been quantified. Other measurements are now in place. Those programs wh,ich have adire,ct, trackable effzct on business are measured and evaluated accordiE. Qly_ It wou?d be poor marketina to oaly do the th.inas wh.ich can be directly measured in te= of response_ A consumer usually rzsponds when interested. There are steps thai need to be taken to Qe[ a consumer interested. A~oad publiciry progcam wiIl improve zmage. The improved im.aae can make a person mare recepdve to an offer_ The off2r can be measured, the pubiicity can.'t always be. Both approaches worked. A jood front ran-e progam can generate phone ca11s, but more likeiy those catis go dir2ctiy to a hotel with which the front ranger is fam.iiiar, not to a central reservations number. D'uect tzack-ing is possiblz, but more cliffi.cult iMeasurabiliry should be employed. to build the foundacion of a pro~ram. Good • marketi.ng thinldng should be the ba.sis for overall propram development. And, as • we've always felt, we can't do too much reseatch_ It is so unpartant to spend the dollars available as preciseiy as possible. And doing a few th.injs exceptivnally well will help ns accomplish more. Hope this answers some of the issues that have been comina our way. Zf you have questzons or comments please call. • ~ Enclosure i i. VAIL V14I,LEX MARKE'T NG BOAItD i. POLITYCRL ?1CTIOAI MMIT'PEE BACXOROUND IMPO TIOEd To help you towards your goals of (9) developing a°'faig share°' formula for future ealleywide funding and (2) developing a list of irnpact CX'iteY1ao I have been asked to prodide some abbreviated background informationo The °1Fair Share" Concept Bacbc in 1986, a group of ilail busines people was asked to develop sjoint public/private ventur towards improving "off season" economic activity through a j int effort between 2he then three largest entities in the Va 1 Valleye The Town of Vail, The Town of Avon, and Vail Asso iates, Based on an old volunteer membership osmula fgom the Vail Resort Association, a new mandatory license ee was established for all Toata: of Vail businesses which gen rated a marketing fund nucleus of about $350,000/yeare To th se "private11 dollars, the Town of Vail added $100,000 in °'t urism°" based sales rtax revenue. Based on their then curgent °`size of he economic pieit was detegmined that the gelative contsibu ions from the other / partness would bee Vail Associates $5 ,000 and Avon $60,000e volunteers based on magketing experti e were selected by each contributor to anake up a mana ing boarc3 of directors: 3 from TOV, 2 from VAP and 2 from Aeo 0 Despite a rather late start-up and wi hout much sound statistical data, the first year's VVMB efgart in 1969 was synergistic, popular, and judged so succe6sful tha both TOV and AVON agreed to double their general fund contribu ione< By 9993, hocaever, after five years gr wth, the Vail Valley looked completely different in tegms of econ mic s}aare and political personalities, 6dith the addition of W 1-Mart, Avon had changed into a enajor economic 11downtown" with new emerging priorities and leaderBhip> Beaver Creek Resort w s established as a new burgeoning year-round resort with it' own personality and appeal, And Vail was turning tnatronly with still dominant but slowing economic trends. It was clear to the t1VMB tk?at the °1ga z shage" formula needed ta be adjustedo Vail was carrying too anuch of the laad; Beaver Creek Resort had a free ride; Avon di n'g understand that it's owrn economic health depends not on it s own internal tourism activity but on the level of auccee6 f it's two larger resort neighboga. ~ As a result gor 1994, Vail withdrew i'a ;160,000 in general funding, Avon made a,reluctant and re uced contribution, and Beaver Creek Resoxt came to the table with a pledge based on funds available. Here is how things have changedo PARTNER 9993 Funding t 1994 FUNDING ~ TOV $5170000 79$ 357,000 64% BCR 0 100,000 19% TOA 90,000 14% 50,000 14$ . VA 50,000 7% 500000 14% Total 657,000 100% 557,000 100% These ratios do not pgoperly reflect e most popular "f air ehare" economic indicatorsa (1992 figu es) summer PAR3'A1ER Yr Rotand May-Oct Yg Round Sales Tax Sales Tax I,odqinq T'ax TOV 67% 64% 68% • TOA 15% 22% 4% BCR 98 14% 28% VA - e Total 100pd 100% 100% The above c,riteria options do not seem to effect the Town Of Vail "fair Share'° but would significan ly effect both Beaver Creek and Avon. The task ahead seems to incluclee 1e Updating the above economic indicat s to 1994 figuresa 2. ,7udging the faigness of these indic ors separately or in new weighteci avesageso 3. Developing entirely new benchtnarks, 4e Basing VA's contribution on soane mea ingful formulao Then if the TOV coatinues it's offer to invest $517,000 into the 1995 func3o translffige that into amou ts required by the other pagtners anc] secuPe their commitments. • ~ Measuring the Results Tracking the digect impact of masketi q dollaxs is not an exact scienceo But there age a wide vasiet of research tools and tsends that can helpo We 9uggest impr ving the statistical reliability of data collected in thes areasa 1, Summer Sales Tax Receiptso Collect d by Vail, Avon, Beaver Creek, and Eagle Countyo Good data already is available for the past 10 yearso Increased salea at the "cash gegistes", is the most basic indicator of eco omic vitalityo 2< Local Business Attitude Study:_ A 1992 study showed that 82% of vail business license holdegs s id that Summer marketing was working with 76% wanting highe levels of spendinge This study can be repeated and expanded into Avon and Beaver Creek, 3. Consumer Attitude Study: Research mong in-valley summer guests provides critical informati n on demographics, travel habits, length of stay, geographic originationo decision making process, etc. Several studi s have already been conducted in the past to provide t eading data. The WMB was planning to conduct new interv ews this summer at a cost of about $15,000, but we are now i receipt of a report conducted by VA laet summege It ne ds some retabulation but should be sufficient to sharpen ou marketing efforts. • 4, RESERVRTION TRRCKINGe In cooperati n with the VVT&CBO tlDCRO and 6-9 hoteb propexties, call sou ces will be tabulated using an independent marketing res arch company to follow impact of approximately 5120,000 i national advertisingo S. VACATZON GUIDE RECIPZENT STUDY: Th ough a telephone survey and bn-magazine response card, we 'ntend to test the conversion trends and travel habit /preferences among the 55,000 people requesting our summer g idee 6, Market Share: While the other Rock Mountain gesorts age not considered our psime competiti n, we will provide information on axea txends which h s consistently showed Vail Valley out performing some of our neighbors like Aspen, Snowmass, Steamboat, Estes Park, e c. 7, The Groups & Meetinqs Marketo Duri g 1994, $150,000 will be apent primarily through direct ail or industry publications to generate new group business into the valleyo Rll calls are directed in one 800# and prafessional vVTbCB staff for follow-upo New business enerated will be reported on a quarterly basiso 6e Media Placemente The ViiMB will con inue to invest in a nationa . Public Relation6 campaign with a 1994 budget of $50,000 including national press tsip to Vail for food and tsavel writersP weekly press releases inmperson viBits to TV, radio, and other media eontacts, etc. A clipping service will tgack the publicity and articles gene ated both domestlcally and internationallye • 9< Vail valley Occupancy Trendse This is a continuing study to tsack shanging trends in local otel/condo Dookings. This yeag we will expand base to m ge Beavez Creek properties and break-out Avon as a separate a ea, ~ 10o General Ieadustr Trenciso Want to eview other existing travel tourism researeh studies to be alert to changes in the raational magket place. This will lso include a look into the decision making power of travel a ents in selecting summer destinations to see if we need to ged rect rnore dollags into this area. F'og 1994, the WMH has budgeted $50,0 0 in research psojects and will increase egforts to read tt?e effectiveness of each pagt of the spending plan. The task ahead seems ito beo 1. Detercnine if the sugqested measure ent tools seems appropriate, need to be changed, o improvede 2e Get concurrence grom your respecti e groups. OTHER: 1. I,ocating a more permanent funcling urce that could support the level of summer marketing requ red, $1}-$2J million • dollarse %deas suggested to dateo lodqinq tax, and more interesting as it would include th largest base of potential benefactorse a tourism d strict (Edwagds to vail) tax which needs new state of Color o enabling legislationa 2. Selecting a new qualified operatio 8oard. All this may require expanding ypour rrent board adding a variety of consulatnts or financial p ple from each of your parent organizationse Jan Ex'ic Strauch Chaigrnan VAIL VALLEI' MARKETIRiG BOA2D 9 P9arch 1994 ~ r u 0 ~ ~ ~g TOWIV OF VAIL 75 South Frontage Road Vail, Colorado 81657 1VIEIVIOR.ANDUM 303-479-2100 FAX 303-479-2157 TO: Vail Town Council _ FROM: Pamela A. Brandmey~erAssistant Town 1Vlanager DATE: September 20, '1994 RE: 1Vlarketing/Special Events/Public Relations Funding Strategies As staff began to discuss the possible funding sources and solutions to requests as proposed by the WTCB, the ABCRA, the WIVlB and so on, we concluded there were several options available to Council. In reviewing money that is currently funded for these operations, the following Iine items appear: VR,D Contract/1994 Special Events $ 56,000 Fireworks 14,000 Special Events Commission 20,000 Information Booths 135,000 Unallocated 1Vlarketing Dollars 160,500 Total $385,500 (NOTE: Street entertainment is not included at this point because a recent contract with Skyline was signed which runs for an additional two years. That budgeted amount is $40,000 and will not be available until 1997.) A. It appears Vail Valley IVlarketing Board, in accordance with Council's desire to proceed with a fair share funding formula, has recommended the following contributions: Town of Vail $541,125; Town of Avon $136,500; Beaver Creek Resort Company $181,350; Vail Associates $116,025. In the event Council approves these figures, we estimate revenue from business license collection to be $360,000, leaving $181,125 coming from the general fund. In the past $160,500 has been allocated as a general fund contribution so another $21,000 would need to be pulled from the general fund. B. If the other contributing agencies do not agree to the fair share funding formula and Council proceeds as they have this year with a contribution coming strictly from business licenses, this would leave the $160,500 available to be combined with Special Events/1Vlarketing/Public Relations. In the event the Counci.l awards this overall contract to the WTCB funding could be as follows: r , e a Special Events/VRD $ 56,000 Fireworks 14,000 Special Events Commission 20,000 Information Booths 135,000 Unallocated Marketing Dollars 160,500 Total $385,500 If this option is pursued, staff recommends the WTCB take on a more concerted effort to fulfill Chamber services and disbursal of general Town of Vail information. C. Given heavy reliance on in kind services provided by Town of Vail staff, another solution to special events could be as follows: The Town of Vail would create a full time position as Special Events Coordinator. This position would be funded from three sources VR,D/Special Events $56,000 Fireworks 14,000 Special Events Commission 20,000 Total $90,000 From the $90,000, $45,000 (including benefits) would be allocated to that salaried position with the remaining $45,000+/- allocated to off-setting direct in kind services the Town of Vail provides. This could set us up to take over the Information Booths in 1996 and allow the possible combining of Special Events and information services under TOV direction. Under this option it is possible that the information center funding of $135,000 to WTCB or $150,000 to the ABCRA could be combined with the $160,500 should other contributing entities not enter into the fair share funding formula which would allow for a contract with the WTCB or the ABCR,A in the range of $295,500+/-. Unfortunately as I draft this memo we have nothing but suppositions on which to work. It would appear to me, given these requests for additional funding, the Town must look zealously into finding new sources of revenue. PAB/aw cAparn\memoMcounc i I C~. R(d~(a~ ~S ~ g~5~d-oe SffSTER CITIEs coMMISSI o~ ~ ~ September 13th, 1994 11:00 to 12:00 AGENDA I. Purpose Today. II. .bufly ]Exchange B'riD Highlights• III. Diraft Deve?onment Pllan * Initial Public Relations Programs * Initial Cultural Exchange Programs * New 501 (c) 3 * Comment & Input IV. Baadget:ll995. * Key Assumptions * Key Issues VI. l~Text ~ge~s. * Specific Action * Meeting Dec 7th with Hans Peter Danuser * Next Commission Meeting ` D•~ ,•r • ~ i, l~ . ~ l~ ~ VAIL°STo ~ORITZ SISTER-CITYI)EVELOPMENT PLAN SEPTEIVIBER 1994 ~o ]PRl[MA12Y GOE1lL A. To buald a ba-oacl, long-teIl'ffi aYI9aIICe wIltll S$. Moratz, Svva$zerland that provides eclueataoaaal, cultural and proaaaotaonal benefats to eacta coxnffiunaty and flts residents and vnsitoa-s. SPlECIFIC OB.bECTIVE A. To educate our peopfle, oa-ganizatioaas and businesses an the cultua-al, toearisna econoany, aaxunacnpal agfanrs, 9aospatality and guest seiwice areas. B. To enhauace nmage aand positaongng and 'nffipa-ove publac perceptioms of ghe Vanfl Va?ley. G. To develop new mar9cets and genea-ally broaden oaar anarket base. D. 'd'o stfmulage further developanent of oua- specgal eveng programs. E. F. , ii_.?, L:J u'~`i1 Ur D ~ITUATION E~~ALYSIS A. ASSiHYYflpt10fl1S 1. Program is Vail Valley-wide 2. St. Moritz has similar intent and direction 3. Other relationships will be sought once St. Moritz is working well B. Probleaaas 1. Language C. Coaaxmunity Similarities D. Policy Statement on other a-esort a-eYationships (Elspen and Merabel) E. F. ' G. IVoTARGlET AUDI]ENC1ES A. CLLH'Y'CHIlt Valfl VaIIey ReSfl(IeYItS & VflSI$OH'S B. lH[ospatalaty & Sea-vice Busin¢sses C. ]Potential Vail VaIley Visators ( Selected new Markets; SumYner & Winter D. E. V. GlENERAL S'g'RATlEGI]ES OPERA"d'ING PRINCIPl[.ES A. Strusttae-e T. 501 (c) 3 2. Funding approach 3. Committees i. Cultural Exchanges ii. Public Relations iii. Communications iv. Membership . 4. Management...decision-making...accountability B. Pronaotional emphasis to be on PR vea-sus sales & advertasing . C. Suppoa-t of Worlcl ChaYnpfonship 2001 in St. Moritz D. Exehange Visdtor Prograan Spoaesoa- Status (ARP-66) E. F. VAoPUB]LIC RIEILA'd'ION5 PROGItAM POSSIBIg.Y'I"IES (To be phased) A. Joant lPress lEvents (Paris & New York) B. Back-to-Baclc Faffiilaarization Traps (Top Journalasts) C. Coaagaslon Sponsors (Specific product categories) D. St. Morgtz Facnlity nan Vaal E. ]Food & Beverage lEveant F. Vail Valley Ska Marathon G. Regular Corramunicatgons Aetivities (Newsletter, Inter-resort naailings, VA & WTCB Press Releases, local articles, etc.) H. Vail Valfley Co9latera9 Materials Mention (Ska Passes, brochures, Travel Planners, Vacataon Guides, etc.) - 1. .Uoint flogo and proYnotaonal pha-ase J. K. L. VOLCULTURAIL IEXCg3[ANG1E P12OG12AM POSSIBILgTIES (To be phased) A. Annual lExchange Conference ( Wfth specifac topical focus, i.e., Food & Beverage, Hospatality, Architecture, IV1[ountain Operataons, Municfpal Affairs, etc. ) B. ]Laaaguage ]PrograBaa C. ]Professaonal Traaneng ]Exchanges D. Youtla ]Exchanges E. Artisgic IExchanges (Postea- Serfles, AH'g EXI1HbfltSy e$C.) F. St. Morntz C?ub in Vail C. Specgal Package Tours to St. Moa-itz (Skaing, Golf...The Vail-St. Idloritz Golf C9assae, etc.) . H. 9. J. Va88e~~~~ETs . A. Public Relataons Programs ~ B. CuYtua-al Proga-anas C. MaH1ageYIlleH1t& A(IYY19Y11SgYatHOI1 XACTION IPILAN5 A. Pubflnc Relations Programs Elction Responsibilitv Compile evefl-y collateral piece that now anentions St. Moritz mv ]Pa-eseaat prefliminary plan outline at nextffieeting JHK Geg loca? anagazine article on St. Moritz J-gg{ B. Cultural Prograffis Action Responsibilitv , Meet St. Moritz women novv worlcing at the Hyatt lFa-ont Desk. A]L]L, Get coanplete lists of Vail and St.Moritz key exchange peopYe go eac9a othea-. ss Develop relationshap with consulate representatives. Kp Inveaatory positaons, including eriteria, in Vail that gnight be available. Also, sa-eate an applieation process, with epiterna, for those that might wang to work in St. Moritz. KP Determine residency restrictaons, nf any. ss Get US dnformatgon Agency application for our own status to essue IE1P-66 forms, gmpoa-tant in obtaining a,b-1 visa. • KP Determiaae numbers and types off people St.Moritz ffiay want to send here, especiaily for mountaiaa experaence. KP C. Genea-al Activitnes Actiora ltesponsibilitv ~evIlew pH'eIlffiflffiaY'y QhIIIkIIIg d9'Il$Il HaYLS PetCH' Da%IYHSeH' .?HK X. APPENDIX A. lKey Participants in St. Moritz 1. People 2. Oa-ganizations B. lKey lParticipants gn the Vail `lalley 1. People 2. Organizations C. Organezational Chart D. Calendar of Activaties JHK: 9-5-94 ( n f~ ~a BUDGET95.XLS u !n? u VAIY.,-S'Il'. ldYOgtg'd'Z SIS'd'ER-C1'd'X COMMISSgO1V ]BdJdDG]E'Il' i JHK: 9-11=94 ~ B~1gDQ~lE'H' S~11i'~lit~C 1995 PIP PROGR,flMS ~ VAIIL-S'II'. MOd2II'd'Z SAIlb.(s) NIE'H' SCHEDULE g& gY $0 ~ r J~ vAgL-ST. ~~~~TZ HAU5 NET s~HE~ULEIII $o COMMUIVICA'TgO1VS AC'II'IVg'B'IlES IVE'II' SCHEIIDUd.]E IIV ($9,000) 1FANfiTd8I1P SCHEDULE V $0 C'UbTUR9L EXCHANGEPROGRAMS AIVNUAg. EXC1H[ANG1E 1+1E'T 5CHEI?BJ1L,lE dd ($3,125) IN-BDLTND PItOF'ESSdOI+1Ai, 'II'ItAINI1VG SCHEIIDiJLE VIIg $0 OU'II'-~OU1VID PRO&'ESSgO1VAlL 'd'IltAI1V1[iVG SCHEDULE VIIIIII $0 LAIVGUAGE PROGRAM 1VE'fl' SCHEd.9Ub.]E IX $0 11ilIANf1CE1VfENT & AD1VfINISTR9TION ADIVIIPIbS'd'RATbO1V NE'b' SCHEDULE X $16,663 'Q'O'I'AL SURPLiJS (SHOR'H'FA1LL) $4,538 D ~ ~ ~ ~ Page 1 BUDGET95.XLS 1KlEY ASSYJllqP'g'gOIVS 'I'HA'g' P&ZgNCIPAL C'OMMiJ1VI'Y'IES COVER BASE COSTS (VAIL, AVON, BEAVEIt CItEEd{) 'g']EIIA'H' 50% O1F 1PR PitOG][tAliR COS'Il'S AIltE COdEIlt1ED BI' ST. MOdtI'I'Z 'II'HA'g' A1L1L 'd'1[tAV1EH. ?S HANdD1L1EIlD 1BY ]EACH ?NIIDIlVIIDUA1L, ]EXCIE]P'II' AS BUDGE'T1ED FOIl2 AIIDMgNIS'II'RA'd'IO1V 'Il'1H[A'II' "1B1EN]E1F'gCdARg1ES" AIEtE OHtGE4NIIZA'd'IIONS (VA, lV1F', ][-IIIO'II'lE]L,S, ]E'II'C.)'I'HAT HDgdt1EC'I'1L,Y 1BE1V]E1F'IT IF'][dOllq ClEgt'II'AflIV PROGRAMS 'II'IEIIA'H' 'II'1H1E IVIEW 501 (c) 3 Vb'B][.b.,161E A "MEM1BEII8S1HdP " OIItGA1VBZA'II'gOiV IIt1EX HSSUES CA1V WE S'II'Adt'Il' Wd'd'g-l[ VAIIL-S'I'. IdHO]Etg'd'Z HAUS AS EAgtY.X AS VNASC 95 ][1V SIE12fltA 1V]EVADA SHOULD @~E U1VDEdtWRI'II'lE A PEI2CE1V'd' OF EXCgfiANGE P1tOGfitAMS/VgSI'Il'S ~I Page 2 BUDGET95.XLS SCHEDiJ]L1E I VAIL-ST. MORI'g'Z SAIL: PARgS (SEP'Y'EIVIBE&Y 95) 1995 ASSUM]PTIONS R1EVE1ViJE COIV1Ili'gISS][ON CONTRlfBYJT1[ON $4,250s' 25% BEN]EFdCIAgtY CO1V'II'RBBi1'g'gO1VS $4,250 25°/a ST. MOIZIl'II'Z CON'II'IlZgBU'II'IIOIV $8,500 50% TOT~~ ~EVENUE $17,000 EX1PEIVSE VENUE IltE1V'd'.eiI. $4,000 CO1LLA'd'ERAIL MA'g'E&tdALS $1,000 ~~~D & ~EVERAGE $7,500 $75 100 AV $500 'GIFT $4,000 $40 100 EN'I'ERTAINII'dEIVT $1,000 'g'RAVEI. $0 IINDIVgDYJAII.S FUPIIID TO'd'AL EXPEIVSE $17,000 1VE'g' $0 ~ , : . Page 3 . • BUDGET95.XLS SCHEHDYJB..E Id VAIL-S'Y'. MORI'fl'Z SAgL: N1EW YOIiK (APdtgL 95) 1995 ASSUM[P'd'dONS gtEVENUE COli/[M][SS][ON CONTIl2gBUT1[ON $2,875 25% BENE]EIICIIA&YY CO1V'Il'gdIIBU'II'dO1VS $2,875 251/6 S'II'. MOltd'd'Z CO1V'd'RI16U'Il'ION $5,750 50% 'd'O'g'A1L lltEV1E1VUlE $1Il,500 EXPE1VSE VE1VU]E dtEiV'Il'AL $2,500 COLLATERA1L MA'II'E1EtIIE11LS $1,000 ~ ~EVERAGE $5,000 $50 100 AV $500 GIFT $2,500 $25 100 E1V'Y'E1tTAIlI+1ME1VT $1,000 'g'RE1VEg. $0 gPiIIDgVIdDUAI.S lE'U1VIID TO'd',LlL EXPEIVSE $11,500 IVE'II' $0 Page 4 1' . . BUDGET95.XLS SCHlEIIDU]LEIId i VAIlL-S'II'. MOYti'Y'Z HAUS : NAGAiVO (JA1VUAR1' 96) 1995 ASSUIVdP'd'IlONS ItEVE1VU1E , COIVBMISSIlOIV CO1V'II'RdBg1'd'IIO1V $23,688 25% BE1V]EFICIIARY COIV'd'dtdBU'II'IlO1V5 $23,688 25% S'd'. MOItd'd'Z CO1V'd'lEtdBUJ'II'IlOiV $47,375 50% 'Il'O'g'A1L fltEdlElVU1E $94,750 EXPENSES ~ VE1ViJlE REN'd'A]L $25,000 CREIl)]Elv'g'IIALS $2,500 250 10 COL,ILA'Il'EYZEIIL MA'd'ERIIALS $10,000 FOOD & BEVERAGE $26,250 $75 25 14 DAXS AV $1,000 GiFT $25,000 $25 1000 EN'Il'IEIt'd'AIINMEN'II' $5,000 '1'RAVEL $0 g1VIIDIVIg9UALS ]EgJ1VD TO'Il'A]L ]EXIPEIVSE $94,750 1VE'g' $0 ~I ~ Page 5 BUDGET95.XLS 5~~~~ULEgV 1995 ASSUM]P'd'IIO1+1S ~OMMUNICA'd'IO1VS AC'd'IIYI'd'IIES ItEV]E1VUE $0 EX]P1EIVSES NEW5LETTER $Il,500 500 3 YSSUES 1LOGO DIESIIGN $2,000 1PRESS M[AILdNGS $1,000 200 5 lg]LgNGS 'Il'RA1VSb.A'd'ION $500 PlEHO'p'~GRAPHY $4,000 1F.aaL1L WELCOM?NG ]E\/EIV'd' $3,000 15 200 1PEOP1L1E 'b'O'II't11L ]EXPENSE $9,000 1VE'II' ' ($9,000) 14' Page 6 ~i BUDGET95.XLS SCHIEH)ULIE V 1995 ASSgJMP'II'IO1VS 1FA1lq 'II'IItIPS Il2EVIENYJE COM1VYISSBOIV CO1V'd'RIIBU'II'gON $11,325 BS% 1BE1+1EFd~IARY CO1V'fl'R][BUTIOIVS $11,325 25% ST. 1bHOIldd'H'Z CON'Il'IItg]BUTgOr1 $28,650 50% SPO1VSORS $0 ASSUI'VIl1ES PAYIIiVG FOdt AgIIt 'd'OTA1L'YtEVE1VU]E $45,300 EXPEIVSES AyR FARE $20,000 2000 10 FEOPLE GROU1VD 'I'RAIVS1POit'II'A'd'1[OIV $1,000 fl00 10 ]PEOPLE LODGgNG $8,000 100 10 ItOOMS 8 1VgGH'II'S FOOD & BEVERAGE $12,000 100 15 PEOPLE ~ ~.~YS SKI INSTI2LJC''OgtS $3,300 275 2 11VS''RUC'g' 6 DAI'S GIFT $1,000 100 10 PEOPLE TO'II'AL EXPENSE $45,300 N1E"I' $0 Page 7 BUDGET95.XLS 5~~~~ULE Vp 1995 ASSUMP'II'IIO1VS A1VNUAL EXCIEIANGlE (S'd'. MOY2II'TZ 'g'O VAgL NOV. 95) g8EVENgJES S'B'. MORg'II'Z PAdt'II'IICIIIPAN'II' ]F1EES $18,000 $900 20 PEO1P1LE SI'ON5ORS $0 'H'O'Il'A]L IItEVENUES $18,000 ]EXPENS1ES LODGgNG $5,000 $100 10 5 P1IGH'd'S SKIIIVG $2,000 $25 20 4 DAXS FOOD & BEVERAGE $13,125 $75 35 5 lEV1E1+1'II'S GIIF'd'S S1,000 $50 20 TO'Il'AL EXPENSIES $21,125 N1E'd' ($3,125) Page 8 BUDGET95.XLS S~h-I]E~IJ~.IE dg~ 51,995 ASSIJIl~]P''IOIVS g1V-~~~J1VIl~ 1P~t~~'ESSIONA1L 'Il'][tAIlNBNG EXCHAIVU REVENiJES PARTdCd]PATIION ]F1EES ? s0 EXPIEIVSES WdtI'I"II']EN 'F'RAINING 1PIItOGIl2AM? $0 COMMdJNdTX OIZdE1V'L'A'd'dOiV ? $0 'g"O'd'A1L EXPENSES $0 NE'd' $0 ~ , Page 9 BUDGET95.XLS SCHIEIlDULIE VdId $1,995 ASSUIiIP'?'IO1VS OU'd'-IBOEJIVFD P&~OFIESSIIOIVAL 'g'RAIIIVIIVG lEt1EV1ENUE $0 lEX1PEIVSES $0 N1ET $0 Page 10 BUDGET95.XLS SC1H[EdDULE gX 1995 ASSUM]P'II'IIO1VS 1LAMGUAGE1PIl8OGRAM fft1EV1E1VYJES . $0 NO II2EVE1VU]ES EX1PENS]ES $0 INIDIIVIlDUA1L]LY ]FUiVYD1EIlD IV1E'II' $O , Page 11 ~ BUDGET95.XLS SCHEIIDYJ]L]E X 1995 ASSUMP'd'IIO1VS 1VdA1VAGEMEN'L' & E4dDldddiVISTRA'II'IOiV - gtEVENU]ES ~~MMUNpTY CONaRIBUTgONS $70,000 $35,000 50% 'Il'OV $17,500 25% 'H'OA $17,500 25% BCIltC MlEMBIERSHIP $7,000 $5,000 $500 10 BUSYNESS $2,000 $100 20 gP1HDIIVIIIDUAY.S $0 $0 0 G1[tAN'II'S TOTA1L 12EVE1+1LJ1ES $77,000 EXPEIVSES . MArrwcEMErrT COrrTRACT t Ec ) (e) fmiAk ~ s12,000 s12,000 s1,000 12 McT CO. OFFICE EXPEIVSIE $2,400 $2,400 $200 12 TELEPHONE $600 $600 $50 12 LEGAL $1,000 PO5TAGE $600 $600 $50 12 TRA`'EL $1,000 $1,000 $500 2 E1VTEItTA][1V1VIEIV'g' $600 $600 $50 12 SiJB-'g'O'd'AL EX1PENSES $18,200 I' PARH . rSAI SCOIVT&t~BU'd'IIO1V $4,250 LIZ NEW XOItK AI ~O1VTIZIBU'd'IO1V $2,875 Page 12 ~ BUDGET95.XLS VAIL-ST. iVlOdigTZ AUS CO1VTfltdBYJ'd'1O1V $23,688 1FAllq 'g'RIP CON'd'RII16U'H'dO1V $11,325 'II'O'II'A1L IEXPENS1ES $60,338 INET ~16,663 ~aPage 13 MeYnorandum To: Bob Kunkel Merv Lapin Jan Strauch Chris Ryman Suzanne Silverthorne - - Frank Johnson John Hazard John Garnsey Rob Robinson Mia Vlaar Pat Peeples Peggy Osterfoss Buzz Reynolds From: John Horan-Kates East West Marketing ~ Date: September 11, 1994 thk Subject: 1Votes from S'isler es . lann Ag 11~IYeetinS'eptember 10, 1994° Public RelaPion Wopkin Group DHScY9SSIlOIIIl° 1. John Garnsey expressed willingness to explore a"Legends" concept with St. Moritz, perhaps with a Ryder Cup-like format for national teams. 2.. A"real" winter carnival was discussed drawing upon European experience. 3. Some interest was expressed in establishing a permanent St. Moritz "haus" or restaurant facility here, and perhaps something similar on Vail in St. Moritz. 4. The idea of creating a St. Moritz Club here was reviewed. (Note: Apparently, they have set-up a Vail Club in St. Moritz) D¢ciseoans: 1. Use the "Vail Haus" concept from Lillehammer with St. Moritz at future Olympics and World Championships. Acteon• 1. Create a preliminary budget for the next meeting JHK 2. Explore art auction concept through Sotheby's MM Note: Next meeting is set for Wednesday, September 28, at 1:30 at the Town of Vail ' DMemorandum To: Sybill Navas Merv Lapin Will Miller Karen Phillips Kate Collins - - Suzanne Silverthorne Frank Johnson Kay Saulsbery Ann Marie Palmy Peggy Osterfoss Marilyn McCray Buzz Reynolds From: John Horan-Kates ~ East West Marketing ' Date: September 11, 1994 Subject: Notes frorni S'ister Cities Planning Meeting, .September Sth; Cultural 8c Educational Exchange Wopkin GroW. Dnscanssnon. 1. St. Moritz interest in sending people here centers in four areas: Mountain Operations, Special Events, English Language training and Front Desk Operations. 2. Interest was expressed in obtaining a"sponsoring" organization status with USIA, in part, to facilitate charging fees to participate in our training program as a funding source. 3. Given the potential with the exchange program for the 99 Championships, it was felt that a person from the Vail Valley Foundation should be involved with this committee. Diec9SIlOIlDS. 1. That our efforts would "facilitate" rather than "encourage" foreign exchange visits from countries other than Switzerland (St. Moritz). f 2. To use Jerry McMann to facilitate a 501 (c) 3 application. 3. To create a November social event at the Town of Vail "welcoming" all foreign workers in the Vail Valley for the winter. A n n. RespoensHbifli~. . 1. Write "Program Outlines" for training curriculums... * Mountain Ops I{p * Special Events JG * Language KS * Front Desk FJ 2. Find a translator I{p 3. Organize liunch with Tina & Miriam from St. Moritz 1VIL 4. Determine required training "criteria" to satisfy USIA guidelines KP Note: Next meeting is scheduled for Thursday, September 29th, at 9:15 am at the Town of Vail. (,U~S q • ~e • ti ~F ~f~ut~ d ~ M E M O R A N D U M TO: Bob McLaurin, To M nager FROM: Ken Hughey, C of Police DATE: September 17, 994 RE: Colorado West Detox Move As discussed at last Tuesday's Town Council meeting, Colorado West is interested in moving their detox operation from the Avon Municipal Building to a basement room in the Vail Police Department. The Town of Avon and Colorado West support the proposal in that the Avon space must be vacated by 7:00 A.M. every morning to accommodate Avon's normal municipal building office hours. This necessitates Colorado West transporting any remaining detox holds to Glenwood Springs. The Vail Police Department supports the proposal for a number of reasons. The main reason is due to the transport time required to travel to Avon and back. Most often, due to call loading, we are unable to transport the detox hold to Avon. Instead, they are detained in our jail in a non-supervised environment that does not make sense from a personal safety or TOV liability standpoint. For example, in 1993, we only transported 38 out of 225 detox holds. Having the detox in Vail, therefore, would cut out transport ti.me and allow full-time supervision of detox holds by Colorado 4Vest personnel> Colorado West is requesting a$10, 000 contribution from the Town of Vail to supplement other funding sources for their Recovery Center expenses. It is anticipated that this request can eventually be eliminated and the use of TOV space would offset a TOV contribution. This detail can be worked out between Colorado West and TOV staff. Should you have any questions, please feel free to contact me. 09115l94 10:45 AM TOWN;OF:UAIC;FUNDING REQUEST SUPAp9ARY _ GENERAL FUND: 1994 1994 1995 1995 Syhil . Paul Peggy Tom Merv Jim Jan Council Organization Request Contribution Request Granted Navas Jahnston OsteAoss Steinbera Lapin Shearer Strauch Averaae Final Norlhwest Colorado Council of Govemments 8,231.00 8,231 8,748.00 8,748.00 8 748,00 8,748.00 8,748.00 8,748.00 8148.00 8 748.00 NWCOG ~QlKevin Lindahl 8 080.00 8,080 8,420.76 8,420.76 8,420.76 8,420.76 4,210.00 8,420.76 8,420.76 7,718.97 Vail Associates Cloud Seedinq 22 942 00 10,000 23,468.00 12,000.00 20,000.00 23,000.00 0.00 10,000.00 10,833.33 Colorado Wesl Mental HealthlRon Blake 12 000.00 Vail Vallev Tourism 8 Convention Bureau 12,000 12 000.00 12,000.00 12,000.00 ' 12 000.00 12 000.00 - Info Boolhs 14906600 135,000 ' 0,00 8,000.00 Vail Valley Tounsm & Convenhon Bureau Special Events 56,000 SUBTOTAL 52 636.76 0.00 41 168.76 49168.76 0.00 52168.76 24 958.00 27168.76 17168.76 35 300.30 AvonlBeaver Creek ResoR Association 0 135 000.00 9H 3194: "Vail SymposiumlSharon Jewefl 10,000.00 1000 15,000 + 50 parkinq coupons 5,000.00 1,237.50 C 0.00 1,237.50 C 1000 00 237.50 1,452.08 Ski Club VadlChip Woods 5 000 00 5 000 00 Waive rentals Waive fee 0.00 Waive t daV 4,500.00 5,000.00 1,583.33 Leammg TreeRvloe Mulroonev 1 000 00 1,000.00 1000 00 1 D00 00 1,000.00 0.00 0.00 666.67 Eagle Co Eariy Childhood ProqramslMoe Mulrooney 1,000.00 500.00 1,000.00 500.00 50000 500.00 0.00 500.00 50000 Eaqle Vailey Humane SoaetvlBlandie Vuach 1,000.00 500 1,000.00 500.00 500.00 0.00 1,000.00 1,000.00 500.00 583.33 Food Resource Cenlerlioni Berns 1,000.00 500 1,000.00 1,000.00 1 000.00 1000.00 500.00 500.00 0.00 666.67 Vail Alliance (or Enviro. Ed.IJelf Bowen 15 000.00 0.00 500.00 0.00 0.00 0.00 0.00 83.33 Bravo! ColoradolJohn Giovando 31 500.00 27,500 32 500.00 32 500.00 28 000.00 27 500.00 32 500.00 0.00 25 000.00 24,250.00 Meet the WildernesslJim Himmes 1,000.00 0.00 1,000.00 0.00 0.00 0.00 0.00 166.67 WMC-Vail Valley Communitv Health FaidCindv Cohaqen 2,000.00 0.00 1.000.00 0.00 0.00 1,000.00 0.00 333.33 WMC Awareness of Breasl Cancer CommifleelCohaqen 95196 Parkinq pass 575.00 P 575.00 P 0.00 0.00 575.00 P No 287.50 Fnends o( Ihe DancelRobin Pieters 1,500 or 2 arkm asses 1,150.00 2P 575.00 P 0.00 575.00 P 500.00 No 466.67 Colorado Ski Museum-Ski Hall af FamelLucv Babcock parkinq pass 3,000.00 0.00 1,912.50 P G C 0.00 0.00 ' 1,675.00 ° 1,675.00 P G 877.08 Eye o( the LenslTrish Kiesewetter 2,000.00 0.00 500.00 0.00 0.00 0 00 0.00 83.33 "WeRecvclelMaunNottinqham 1660000 16800 1680000 1680000 1680000 1680000 1680000 1680000 DOD 1400000 Echo Ranch/Mark Donaldson 2 500.00 500 5,000.00 2,000.00 3.000.00 2,000.00 1000.00 1,000.00 0.00 1,500.00 Clean Up Oay 8,200 8 200.00 8,200.00 8,200.00 8,200.00 8,200.00 8,200.00 8100 00 Colorado West Recoverv Center 12,000.00 10 000 10,000.00 10,000.00 10,000.00 10,000.00 5,000.00 10,000.00 Waive space rent 7,500.00 Vail Valley Foundation Inc John Garnsey 55,000.00 55,000 47,500.00 47,500.00 47,500.00 47,500.00 47,500.00 47,500.00 47,500.00 47,500.00 Mountam HospicelRulh Walker 1,000.00 1,000.00 0.00 1,000.G0 1,000.00 0.00 500.00 0.00 416.67 The Resource Cenler 2,000.00 1,000 2,000.00 0.00 2,000.00 2,000.00 1,000.00 2,000.00 2,000.00 1,500.00 Vail Valley InstitutelElizbeth Eher 9,800.00 5,200.00 Y400.00 2,600.00 0.00 0.00 0.00 0.00 833 33 C stal BalllLisa Sallev 950 or blue parkinq pass 575.00 P 0.00 0.00 0.00 575.00 P 575.00 P 287.50 "Vail Vallev Arts CounctllManlvn McCrav 5 000 00 500 5,000.00 2 500 00 1,500.00 2,000.00 1,000.00 5,000.00 500.00 2,083.33 PigPurchaselPamBrandemeyer 100000 100000 20000 ' 100000 Buy4H 000 000 36667 Eaqle County Youth Adivities Grant ProaramJRobin Henzler 500.00 0.00 500.00 0.00 0.00 500.00 0.00 166.67 Vail Mounlain Rescue Group/Bob Armour 2 000 00 2 000 2,000.00 2,000.00 2.000.00 2,000.00 2,000.00 2,000.00 0.00 1,666.67 Summervail 251Randv Milhoan 5,000.00 0.00 1,500.00 0.00 0.00 500.00 0.00 333.33 Vail Alpme Gardens/Helen Fntch (paid from RETT) 100,000.00 10,000 pledqe only 25 OW 00 25,000.00 20000.00 PL 10,000.00 5,000.00 PL 10,000.00 PL 0.00 11,666.67 Kiwams Vad Vallev 12 Q00 00 0.00 1000 00 0.00 0.00 0.00 0.00 166.67 Habitat for Humamty of Eaqle County 3,000.00 3,000.00 1500 00 3,000.00 0.00 0.00 0.00 1250 00 Mt. Holy Cross Post (10721) TOV flaq Yes Yes Yes TOV flaq TOV Flaq Good SUBTOTAL 205 000.00 163 700.00 157 600.00 0.00 135 500.00 124 812.50 115 325.00 91 687.50 131437.50 Groups Nat Scheduled Yet for Presentatian: Vail Vallev Marketinq 149 500 00 149 500 160,500.00 100,000.00 Vail Valley Bus 88 087 88 O87 00 Amounts paid in'9d, not requested for'95: "Drug Free Eaqle Vallev 2,000.00 2,000 N/A Chdd Care Task Force 1,000 NIA SalvalionArmy 400000 500 N/A BMHS Graduation 200.00 200 NIA GrandTotal 411.300.00 364.787.00 67603700 8udget Cap - General Fund (wilhout RETT) 381.202.00 Organitation receives 1,000 copies per monih P -Value of blue pass included G- Value of gold pass included ~ C- Value of debit card (coupons) included PL • Pledge only Council member had additional noteslconditions an coniribution form , . , 0 4VAIL TOI~VIV 75 South Frontage Road Yail, Colorado 81657 303-479-2100 FAX 303-479-2157 MEMORANDUM TO: Vail Town Council Town Manager Department Heads FROM: Steve Thompson . DATE: August 30, 1994 RE: Second Quarter Financial Report Enclosed is the Second Quarter Financial Report with estimates of revenues and expenditures as compazed to budget. REVENUE We have projected sales tax revenues to exceed 1993 collections by approximately 2.85%, which is an additional $129,000 over budget. This estimate can be achieved if we collect what is budgeted for the balance of the year. However, if we continue our current trend of exceeding ' 1993 collections by 3.5%, we could generate an additional $86,000 in sales tax revenue, overall exceeding budget by $215,000. This second assumption is not included in the second quarter report. As you can see from the sales tax estimates work sheet on page 11, the Town's sales tax collections this summer have been very good. The other revenue estimates remain in line with the First Quarter report. EXPENDI7'i1RES At this point, no departments expect to exceed or have substantial budget savings in 1994. Please see pages 8-9 for a list of additional supplemental appropriations. The majority of the required supplemental appropriations have been discussed with the Town Council, including the property and liability insurance increase, the range compression adjustments, new position - Planner I. The items with an asterisk next to them are expenditures that will relieve departments respective savings accounts. Items that have revenue next to them represent expenditures that have been funded by additional sources of revenue. I have also included a schedule of department savings showing the amount that each department has left in savings and has used in savings in 1994. Several of the Capital Projects will not be completed in 1994 and have been noted with an asterisk. However, we have left the estimate to complete the same as budget since the effect on fund balance is the same as recognizing a roll forward at this point. ~ F'UND BALAINCES The numbers in this report include the purchase of Trapper's Run. The General Fund balance is estimated to be $2.2 million, Capital Projects Fund is $731,000, and the Real Estate Transfer Tax Furid is $882,000, at the end of 1994. A formal presentation of this report will not be made by staff. However, I will answer any questions under "Other" at the September 13 work session. In the meantime, please contact me at 479-2116 if you have any questions. TOVUiU OF VAIL - 9994 SUMMARY OF REVENUE AND EXPENDITURES AMD CHANGES IiV FUIVD BALAIVCE Actual Estimated Estimated Transfers Budgeted Fund Balance Revenue Expenditures In/(Out) Fund Balance Fund Type/Fund 1993 1994 1994 1994 1994 General Fund 14,238,613 15 ,125,678 (65,292J;; :2 J.-46;. SPecial Rev enue Funds• . P `;,:;.:;.:2''`;=;:;:; 9 Ca ital P ro1ects Fund ,174,276 8,292,580 (2,954,940) Real " Estate Transfer Tax F und 2,208,250 ..._.9$7. 4,185;646... S ecial P arkin Assessm ent P 9 ..$'Closed ~ Police Confi scation Fund 22,000 236,535 Vail Marketi 9 n F d un 582,250 546,980 : : Vail Housin9 Fund 35,000 30,000 30,000 Lio nshead Mall Project F und 5: :%Closed Bond P nd :`:..'•:.,~~;7~~'>;::;; 40 roceeds Construction Fu ,000 2,631,765 Intern al Se rvice F unds: Hea vY E4uiPment Fund ,;•;;,29~', 1,644,910 1,592,122 Heal th Insuranc e Fund 1,002,981 942,860 EnterPrise F und: P arki n9 Str ucture EnterP' nse F und 1,918 270 1,953,562 , 35 292';>: , D ebt Servic e Fun ds: ~ - ~ T own of V ail Deb t Servi ce F und ~~,7D'f.:. 174,678 3,129,618 2,954,940 West Vail D ebt S ervice F und Clo sed ~.....r'~ Lio nshe ad Ma IID ebt S ervice Fund CIosed Booth Cr eek Debt S ervice Fun d 40,511 41.856 Total 31.081.739 38,709,202 0::::;:;-.>• 2QTRFIN2 PAGE 09/01/94 I . . . . ::i.:'ti:!.i.~;-%Y.j^.:~:i,::C:<'<i i : 'i'?.:'1:1. *y~#1 ~J~i~~ . . . . . . . . : . . . . ::.::.:::..:.:.:.:~.-,,r'..:.., ~..:~i_:~i:::~_:~'r.i:''<S;"•:i:};':}Y,~:~;<:.j;.'.`;(~:F.i:`,:.~i::::?S':•:~i::•;;•~::?i'i::~r;:r,'•;ii::~:i:;:~~::;(:':i; T i : : : : : : i : : i :i'::}<.::.':.~~. i i::~:y;:r;•.?.r.:::.:.': i : : :.::.:.::.r:i':~':'Z.ii..?::'.}`: : : g t.~ F ,;:.':'.i~7'P: : : : : . < ~n~{ . . . . . , . . . .~;~7...`.l . . V ~~F~~~.:.:.: <J. :I.y . q~.. R . ":r '~....~`~.....:':'~':~.~:~::~~~~:~~~.~~.'~..~~:~:~:~ri~:::i::.:.':.:::r~:i:•::i.:.:'r`;:r:';.:•'::'r.~;~';:r%.~.':'i<i`;'rr'.'....'- - Taxes Property & ownership Taxes 2,279,218 2,280,731 1,513 Retail Sales Tax 8,043,374 8,126,876 83,502 Ski lift Tax 1,041,863 1,000,000 (41,863 Franchise Fees 557,878 559,584 1,706 Penalty & Interest ~ 44,000 37,000 (7,000 Subtotal Taxes 11,966,333 12,004,191 37,858 Construction Fees 286,830 385,000 98,170 Licenses & Permits 47,100 54,800 7,700 Charges for Services 218,404 214,616 (3,788 Intergovernmental revenue 985,985 1,006,045 20,060 Fines & Forfeitures 260,675 260,675 0 Transfer from Parking Structure Fund 86,321 0 (86,321 Other 315,154 313,286 1,868 TOTAL GF REVENUE 14,166,802 14,238,613 71,811 a~~.. ~ . . . ~ ~ A' ;<::~:~5 , , ; ',.`'1;:;; t;:~_.}`:'~;;p::•~:;~ ':',1<'~;, .,;,p",~ ` ',.,G':+~'`<i?,<::;::<::~::~':_:;:;:::;::::~: {':;:~i>;'>:::: ~`t?~~:,':' <,`:,:,:,rf:;:;<;:?:r:;:?";~.'..';.°*`,,~`:;::~:; t~ r,?.:::;:'::;'`:,,`: p~. c~:,i•?,:,,~,.{,#;,~::,::::::,: .......~I~r~~~14 f 4?.t:F~ ~~i'.~t?.~:~~? . . : . . . . . . . ~.ft~~,.~7, ~5~~}Yr~;I ~ ,~:'?F ~[v '~i'[#i~::.•: Town Officials 1,528,112 1,528,112 0 Administrative Services 1,266,179 1,266,179 0 Community Relations 173,209 173,209 0 Community Development 1,032,302 1,032,302 0 Police 3,141,542 3,141,542 0 Fire 1,134,893 1,134,893 0 Public Works 2,497,129 2,497,129 0 Transit 2,111,890 2,111,890 ' 0 VMRD Contract 543,243 543,243 0 Library 634,507 634,507 0 Insurance 316,785 316,785 0 Transfer to the Parking Structure Fund 35,292 35,292 Contributions & Events 757,978 757,978 0 Em loyee Benefits 17,909 17,909 0 TOTAL GF EXPENDITURES 15,155,678 15,190,970 35,292 SURPLUS/(SHORTFALL) (952,357) 2QTR FI N2 PAG E 09/01 /94 i..i,.::::%.::>::r:r:'>, ~.,::1:~.i`:~ : : : : : • ~.i: i.j.i ~~i::'.:~`>i:'.i, i::. : : i : : . . . . 1 , a~*[ . . . ~ . . . . . . . .sga . . . . .....:....~tA~ ~~~e~:.:.:. Retail Sales Tax 4,575,893 4,622,320 46,427 County Sales Tax 206,910 201,000 (5,910 J Ski Lift Tax 1,041,863 1,000,000 (41,863 Grant Revenue 376,000 376,000 Reimb for Projects 31,000 31,000 Earnings on Investments 148,500 124,000 (24,500 RETT Loan Repayment 947,956 2,819,956. 1,872,000 TOTAL REVENUE 6,929,122 9,174,276 2,253,154 2QTR FI N2 PAG E 09/01 /94 ~ . . .~t...4 . . .v~`.~.. . ~ . . ~ ~f~. . . , . . . (y . ~.y Street Maint & Improvements ° 924,463 924,463 0 Ice Arena Pedestrian Chute 70,000 70,000 0 Street Light Improvement Program 51,313 51,313 0 Pulis Bridge Design 75,000 75,000 0 International Bridge Replacement 2,550 2,550 0 Chapel Bridge Restoration 503,000 503,000 0 Coveced Bridge Restoration 132,700 132,700 0 Town Shop Improvements ` 1,785,706 1,785,706 0 Slifer Fountain Repair 2,402 2,402 0 Bus Shelter Imp & Replace 51,050 51,050 0 Emergency Building Maintenance 25,000 25,000 0 Drainage Improvements 120,049 120,049 0 Library Book Drop 1,559 1,559 0 East Lionshead Bus Stop 60,000 60,000 0 Parking Structure Landscape Contingency 21,198 21,198 0 East Vail Interchange L:andscaping 20,284 20,284 0 Police Department Space Expansion 64,073 64,073 0 West Vail Development Plan 180,000 180,000 0 VTC Community Improvements 25,363 25,363 0 Electric Raceway & Carpet @ Library 35,000 35,000 0 Town Manager Residence 10,250 4,992 (5,258 Comm Sys Maint. & Replace 6,669 6,669 0 . Replace Mobile Fire Radios 2,119 2,119 0 Town of Vail Bus Grant Lobbyist 45,651 45,651 0 Regional Bus Grant Matching Expense 59,000 0 (59,000 Backflow Prevention 25,000 25,000 0 IVews Paper Dispensers 17,000 17,000 0 Snow Dump Site 95,573 95,573 0 Shmetzco Berm 3,098 3,098 0 Retrofit Buses W/ Perimeter Seating 19,348 19,348 0 Bald Mountain Bus Stop (Additional 20k Req) 87,194 87,194 0 West Vail Mudslide Mitigation 1,360 1,360 0 Village Loading Design 5,067 5,067 Pay-on-Foot Lane VTRC 21,899 21,899 0 Replace LH Equipment 115,000 115,000 0 Street Furniture Replacement 41,766 41,766 0 Pedestrian Overpass Walkway 6,623 6,623 0 Misc. Heavy Equip Vehicles 115,000 115,000 0 Second Radio Channel 4,590 4,590 0 Automate East Vail Interchange 9,900 9,900 0 West Vail Interchange Improvement" 1,530,600 1,530,600 0 ADA tmprovements 93,354 93,354 0 Replace Siding on Muni Building 26,000 18,067 (7,933 Transfer to Debt Service 2,954,940 2,954,940 0 Purchase Land - Trappers Run 1,872,000 1,872,000 0 TOTAL EXPENDITURES 11,314,644 11,247,520 (67,124 SURPLUS/ SHORTFALL 2,073,244) " This Project Will Not Be Comple4ed in 1994 2QTR FI N2 PAG E 09/01 /94 . . . : . . . . . . . . . . . ; . . . . . . . . . . . .9~..; . . : , ..PEA~..~~~.~.~'~;~~~~u~~~:~'.t~,,::.,::;;:,::;:>;:`~~~.:-.:::..<:,:,~:.::;:;~U~C~t:.. REVENUE RETT Taxes 1,350,000 2,000,000 650,000 Golf Course Lease/VRD 86,000 86,000 0 Recreation Amenities Fees 30,000 50,000 20,000 Lottery Revenue 13,750 13,750 0 Earnings on Investments 58,500 58,500 0 TOTAL REVENUE 1,538,250 2,208,250 670,000 EXPENDITURES - Debt Service on Golf Course 340,432 340,432 0 Loan Repayment 2,819,956 2,819,956 0 Miscellaneous 500 500 0 Projects: Bighorn Park Completion 9,803 9,803 0 Vail Trail Safety 2,200 2,200 0 Gore Creek Promenade 38,697 38,697 0 West Vail Bike Path 188,793 188,793 0 Dowd Junction Bike Path Design 8,000 8,000 0 Master Open Space/ Rec Trail Plan 1,003,196 53,196 , (950,000 Frontage Road Bike Path 142,879 142,879 0 Park Maintenance 170,393 170,393 0 Rec Path Maintenance 117,125 117,125 0 Sandstone Park Improvement 14,297 14,297 0 Dowd Junction Land Improvement 8,512 8,512 0 TOT Lot Access Paths 26,719 26,719 0 Pirate Ship Park 41,242 41,242 0 Covered Bridge Pocket Park 12,000 12,000 0 Ford Park Stairway 30,902 30,902 0 Mill Creek / Ted Kindel Park 160,000 160,000 0 TOTAL RETT EXPENDITURES 5,135,646 4,185,646 (950,000 SURPLUS/(SHORTFALL) (1,977,396) 2QTR FI iV2 PAG E 09/01 /94 : ' :94::;;:,:<;::':?:;;:::;<:•`:;;':: . ,,::`<:<::>::::<::::,;:::.>:.'<:,'' ` . . . ..ST.I~A~E.:.: ~!1~~f''~~. ~UN~E~; REVENUE 1,582,910 1,644,910 62,000 EXPENDITURES 1,592,122 1,592,122 0 SURPLUS/(SHORTFALL) 52,788 . . . . . ~ : , . . . : . . . . . . . . . . , . . . . . .9~i. . . . . . ~ . . . ~t AR ~ `:";:':'`i''.:.';.:.; "'"~:::`t.,:.`. ,.,;.;~:.:%,~k:::•~,;':::}~.:h.;`}..:,:"r`;:~:'+`.~.; ~~.`y:`,::; ~:;;:;~;;~i~=~?:~:J: ;:~::~;"::,;l~;:}~:~.::,~~ . , ~:r}.`;i:~:i:~`::<'S~iii~i; o:.:, ~;.;~``r .j:~.:,~:.::. . .:}:::}?::`.:..::~i; •t.:,(l:;-::`::-:,.~,.:.:;,~t.y::: REVENUE - Daily Parking Revenue 1,547,000 1,374,000 (173,000 Passes & Coupons 397,750 377,750 (20,000 Lease Revenue 89,016 91,520 2,504 Parking Assessments 0 75,000 75,000 Transfer from the General Fund • 35,292 35,292 TOTAL REVENUE 2,033,766 1,953,562 80,204 EXPENDITURES ~ Operations & Capital 1,421,825 1,421,825 0 Debt Service 531,737 531,737 0 Transfer to General Fund 86,321 (86,321 TOTAL EXPEiVDITURES 2,039,883 1,953,562 86,321 SURPLUS/ SHORTFALL p ~.1`:a::; ~:::;t:rz::a:'~`::'~z`i'~:•:i: i:,ra2;:i:::;:.i::>::'::'::':i i:T:T:::'~:`:':::7a'}:'>::`~`:i:T2::•::j:`:::tijG:'?:'Yi.i.:i:::T:FI:: A ~1 `;`:<~,:>:::'::<:<:~::'<::~:~..`.yy.::...; ~ . . . .1 . ~ . . . . . . ......'k . . . : . . . . . . . . . . . . . Y~ ......{~EA. . . ~E~Q~~T.,> . . E~Tt)t~,4`~E .4~~!~R~~IJNIIE~R> REVENUE Business Licenses ~ 345,000 357,000 12,000 TOV Marketing Fund 149,500 0 (149,500 Other Marketing Con4ributions 140,000 220,250 80,250 Earnings on Investments 5,000 5,000 0 TOTAL MARKETING REVENUE 639,500 582,250 (57,250 EXPENDITURES 609,501 546,980 (62,521 SURPLUS/(SHORTFALL) 35,270 2QTR FI N2 PAG E 09/01 /94 : ' ~ ~ . .....55~4.. ....1lA REA . C~. : ~ aL# ~ ~ Ut... REVENUE Confiscation Proceeds 10,000 10,000 0 Earnings on Investments 12,000 12,000 0 TOTAL PCF REVEIVUE 22,000 22,000 0 EXPENDITURES 236,635 236,635 0 TOTAL PCF EXPENDITURES 236,635 236,635 0 SURPLUS/ SHORTFALL (214,635 2QTR FI N2 PAG E 09/01 /94 T0WN OF VAIL SCHEDULIE OF 9994 SUPPLEMEiVTAL APPROPRIATIOfVS ADDITIOIVAL PROJECT 1994 No. EXPENDITURE OR PROJECT EXPENDITURES GEfVERAL FUfilD: Adminis4ra4ion: Cost Accounting Software for Public Works * 7,500 Replace Canopy Tents for Street Entertainment * 1,000 Property & Liab Insurance Increase 55,633 Additional Recruiting Costs 9,000 Trappers Run Closing Costs and Consulting 7,635 Range Compression Adjustments 1,076 Correct Fire Safe Amount (623) Coin Changer * 1,700 Covnmuni4y DeveEopatnen4: Range Compression Adjustments 2,478 Planner 1 iVew Position 14,500 Furniture and Carpet for IVew Planner' 2,638 Police Depaetrneng Ford Park Special Events Shuttle (Revenue) 961 Range Compression Adjustments 20,081 FiPe Depaetenen4 Haz Mat Reimb (Revenue) 2,734 Range Compression Adjustments 15,915 Public Works: Range Compression Adjustments 7,792 Correct Prior Amendment - Used Wrong Fund (6,402) Transportation Ford Park Special Events Shuttle (Revenue) 7,004 Library Range Compression Adjustments 190 SUBTOTAL: GEIVERAL FUND 150,812 " Department Savings Was Used. 2QTRFIN2 PAGE 09/01/94 ' CAPITAL PROJIECYS FURlD: - VA Reimbursement for Overlay Cost (Revenue) 31,000 Sub4otal: Projects Fund 31,000 PARaCIiVG STFaUCTU9aE IFUN[7: Computer Equip * 5,402 Property & Liab Insurance Increase 715 6,117 HEAVY EQUiPV1flEiVT FUi1lD: Auto Body Repair Revenue (Revenue) 62,000 Computer Equip * -2,456 Property & Liab Insurance Increase 3,915 , 68,371 GRAiUD TO'TAL 256,300 2QTRFIiV2 PAGE 09/01/94 e i - S4sWEDUILE OF DEPAIfST7tllEltlT SA`NlltlGS Savings Savings Savings Balance Used Balance . 12/31 /93 1994 7/31 /94 General Fund: Muni Court 5,643 5,643 Town iVianager 42,491 32,700 9,791 Admin Services 26,617 7,500 19,117 Community Relations 6,475 2,077 4,398 Community Developmen4 80,065 67,162 12,903 Police 28,883 28,883 Public Works/Transportation 116,341 48,956 67,385 Library 6,828 6,828 Total General Fund 313,343 158,395 154,948 Fleet Maintenance 24,756 2,456 22,300 2QTRF I iV2 PAGE 09/01 /94 9 ° - TOWN OF VAIL ' COUNCIL CONTINGENCY 1994 Contingency Special Unallocated Funds Events fVlarketing . Funds Original Budget Amount $50,000 20,000 149,500 Uses: Sister City Trip - January 3,753 99 World Championship Bid Giffis 1,797 CiViL Conference (Allocated in 1993) 5,000 Buck Allen - 15 Year Award 500 Council Retreat 6,064 Colorado Film Commission 500 U.S. Ski Team Contribution, Chad Fleischer (Paid in,1993) 2,500 Bear Proof Garbage Cans 3,000 Colorado Children's Chorale 500 Sister Cities Exchange (Estimate) 6,800 Summer Airline Promotion ($40k Committed) 4,000 St. iVloritz "Vail iVight" Presentation (Estimate) 3,000 WF World Ski Championship Training 50,000 Bike Maps Second Edition 3,500 ~ John Horan Kates Sister City Facilitator ($2,000 in 1995) 3,000 Total Amount Used 26,914 3,500 63,500 Total Amount Left $23,086 $16,500 $86,000 COUCON94 PAGE 09/01 /94 d j TOWIV OF VAIL ° REAL ESTATE TRANSFER TAX ' HISTORY 1980 TO 1994 1980 - 1981 1982 1983 1984 1985 1986 1987 1988 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL JANUARY $63,999 $98,089 $106,981 $119,972 $78,053 $80,733 $101,374 $131,916 $96,119 FEBRUAR $40,595 $69,018 $105,024 $132,220 $86,289 $170,052 $64,906 $44,040 $109,873 MARCH $69,886 $126,935 $109,533 $137,820 $62,693 $63,831 $92,557 $38,791 $68,104 APRIL $76,855 $94,653 $65,900 $103,526 $173,321 $90,396 $182,743 $95,554 $179,671 MAY $42,738 $84,324 $54,663 $90,599 $96,006 $228,673 $98,651 $120,984 $99,736 JUNE $62,239 $125,433 $54,488 $140,638 $76,467 $49,513 $79,915 $73,509 $101,364 JULY $49,367 $186,110 $104,262 $68,539 $157,598 $88,528 $70,441 $47,949 $126,537 AUGUST $79,859 $115,499 $71,282 $97,806 $58,937 $32,860 $100,182 $61,137 $109,315 SEPT $59,800 $113,992 $49,332 $96,746 $64,671 $48,516 $108,167 $78,819 $116,557 OCTOBER $108,510 $154,000 $42,498 $122,546 $88,732 $109,633 $93,860 $124,291 $177,360 IVOV $102,623 $107,768 $81,698 $91,385 $105,109 $74,909 $89,047 $114,839 $241,888 DEC $142,662 $133,867 $110,911 $56,533 $81,890 $333,139 $106,695 $95,495 $1921947 TOTAL $899,133 $1,409,688 $956,572 $1,258,330 $1,129,766 $1,370,783 $1,188,538 $1,027,324 $1,619,471 1989 1990 1991 1992 1993 1994 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL RESALE TMSHRE OTHER JANUARY $309,232 $162,954 $165,141 $88,238 $179,188 $220,453 $219,156 $1,289 $8 FEBRUAR $140,192 $133,085 $71,413 $110,960 $141,960 $240,702 $239,350 $1,330 $22 MARCH $145,957 $77,995 $183,698 $116,626 $178,032 $87,542 $86,155 $1,271 $116 , APRIL $151,069 $152,027 $108,040 $213,245 $107,475 $223,569 $222,432 $984 $153 . MAY $220, 299 $167, 972 $96, 994 $142, 817 $189, 742 $82, 092 $79, 603 $2, 333 $156 JUNE $122,466 $136,364 $141,863 $138,852 $112,847 $174,923 $172,872 $1,232 $819 JULY $125,676 $75,169 $132,042 $95,373 $168,959 $78,419 $77,524 $889 $6 , AUGUST $86,347 $77,486 $99,820 $91,695 $145,035 $0 SEPT $143,306 $75,746 $85,645 $132,331 $195,685 $0 OCTOBER $241,393 $118,986 $258,974 $179,094 $180,475 $0 N OV $165, 964 $102, 210 $268, 394 $240, 933 $176,174 $0 DEC $192,737 $107,880 . $95,742 $441,832 $202,004 $0 TOTAL $2,044,638 $1,387,874 $1,707,766 $1,991,996 $1,977,576 $1,107,700 $1,097,092 $9,328 $1,280 •-0 Town of Vail Sales Tax Es4ima4ion lAlorksheet ' 8/25/94 ~ % Change % Change 1994 /rom itom MOngfH 1983 1984 1985 1886 1987 1988 1989 1890 1991 1892 1893 Budget Esdmate Varfance 1883 Budget ?~i: s'~ January 696,752 742,262 881,304 890,585 1,063,196 1,126,496 1,465,870 1,599,123 1,713,091 1,709,654 1,855,364 1,892,100 1,803,971 (88,129) -2.77°,6 -4.66% Februar 751,856 824,650 918,154 946,552 1,135,786 1,205,101 1,561,286 1,695,850 1,737,343 1,780,568 1,828,766 1,866,900 1,812,759 (54,141 -0.88°h -2.90% March 977,828 1,084,814 1.187,520 1,316,652 1,378,782 1,591,705 1,939,758 1,897,718 2,051,820 1,977,995 1,988,090 2,030,900 2,248,921 218,021 13.12% 10.74% April 319,546 481,204 531,668 430,877 425,961 550,205 567,684 634,174 616,648 691,163 864,303 883,000 791,420 (91,580) -8.43°,6 -10.37°,6 May 156,588 166,200 162,912 244,987 245,518 170,567 215,548 236,359 250,809 268,000 257,248 264,900 284,449 19,549 10.57°,6 7.38% June 257,744 262,696 280,828 361,627 331,581 329,039 393,470 448,227 468,948 468,598 475,161 479,300 541,026 61,726 13.86°b 12.88;6 July 407,474 406,462 447,815 479.507 479,201 559,683 649,139 665,094 737,288 742,750 811,538 832,500 886,768 54,268 9.270y 6.52% f: F~ I p .7 'f 1 T t . € ~ 1 . . . . . , . ..:~i: ~ . . : ~ TOTAL 3,567,788 3,968 288 4,410,201 4,670,787 5,060,025 5,532,796 6,792,755 7,176,545 7,575,947 7,638,728 8,080,470 8,249,600 8,369,314 119,714 3.57°h 1.45°,6 li. ,i~ . 4 ~Ir, ni5t~ 4~ ~ ~ nr .i. ..i P. :1 ~ i~ , ~hii. :..~.,:,.,.'t;~:`•~?.7 ~~I~ i.~ € 'r:~r. r ~ : a. qp.~. i. : . . , I . i.~~. y. t~ h ~ ~ . . . i. . , _ . 1~~~~i+,,,ir.l' . . i9 . .,i ~ . ~:r. ~h~. ~ : i . '..::t 1 ::...r a . .'..x.:. . ~ August 384,338 402,792 386,985 512,513 536,904 575,887 668,119 678,071 761,992 767,257 825,954! 845,200 September 324,670 364,864 340,102 374,060 442,402 422,502 469,032 482,328 491,684 485,954 560,5351 567,600 October 198,614 206,248 209,282 237,504 273,951 291,204 335,740 364,002 324,802 367,578 400,525 403,700 November 281,704 310,588 229,083 376,657 386,270 376,235 430,820 438,731 428,086 497,907 553,681 . 555,000 ' December 853,100 906,758 905,955 1,167,280 1,245,612 1,455,948 1,615,278 1,625,219 1,691,775 1,846,223 1,974,553 1,993,167 ~ . , . . . . . ~ _ . ' . . . ~ . ~A y t . ~ .~~:j ~ : ~x.,. 4 Total 5,610,214 6,179,538 6,481,608 7,338,801 7,945,164 8,654,572 10,311,744 10,764,896 11,274,286 11,603,647 12,395,718 12,614,267 8,369,314 VAIL TOVUN COUfVCIL SPEC/14L P!!BL/C AIIEE?7IVG \ rItl ED0lIESDAH y a7EPEEIY1BER 2Oy 1ey.7°@ 3:00 P.M. - 6:00 P.M. UN TO!! CO9JNC9L. CHAnABERS A SPECIAL UVORK SESSION V1/ITH VAIL ASSOCIATES, IfVC. RE: M,4NAGED GROV1/TH , SENT BY:EAGLE COUNTY ; 9-13-94 ; 15-57 ; 3033287207-* 3034792157;# lt 5 .y.'~ 1':•a Sap$ember 93, 1994- 12:46 . , CAGLF.C.c7UN1YBUILDIIVti . . 551 DRUquWAY OFHCE OF TFiE D.O. Hclk 85C1 (~AflD OF CVMMII55i0NE1~5 > F.AGI.t. C~ILORADV 8 I Gi I (303) 320•8b05 j'"=~ '`w•~':,~::::'~`', fAX• (303) 32$•lI07 - : . . jC:: :'`~r' ~ ~ . ~ t"µ:'. GLE COlllVTlffl COLORA AGENDA ~OARu vF C'UUNTY COIVIIVIMSSIONERS REGULAR MEETIn9G DAY SEPTEMBER 19o 1994 iF 'IF {F {9 6 ti U tS 0 0 O t5 a {S fiS 0 t} (L a {S iS 8 4 ZS tb f# * # * 4Y i! # fiF SS S} O 9:00 ° 10:30 19@3OS9K a76o7a766i1ti ° tlREIG6aLkl 4APDATE Jack D. Lewise Caunty Manager 90:30 • 9 9.00 . BREAK 11.00 - 12:00 WOR9C SESSION - PEIVDINC LMC;Pl1'ION James R. Fritze, Courety Attamey 12e00 - 1:30 LUNCH 9:30 - 2:00 YUOnK SESSION - iVIEETl9VGS Al'i'ENDE&D 2:00 - 2a U 5 CONSEN9 YFf'$6ElYDt6R herts of a rautlne wrrd rww ovntrDYetelal nttture Wre Placed un ihe conaent calendm to allow the Boerd o1 Comyty Corrnowionaro to upwxi its mna od oneW on hwro F1np9r4tqt4 it01m on q IeYlgthy egende. My Carnmieeioner moy requeat that an itam bo °REMOVEb° lrom dm cvnaaA r.almodmr mmns! tmneiltlered eepmately. Any memmer o8 the pub6c mey 'FiEQUE8T° anv item be "REMOYED" 4mm 1ha Cortant Age?tia. 1. BOH.Il. PA4f9NG Linda Pankuch, Accounting fVVaPIz Silverthprn, CpnYrpller ACU1ONa Approval subject to review by the GQUnty Manager. SENT BY-EAGLE COUNTY ; 9-13-94 ; 15-58 ; 3033287207- 3034792157;# 2t S ,a . 2. (~ONTfftACT FOR Ha41JL?NG ANCD ~OADIi11~'s 14,000 TON :t (~F ROAD BASE QN ~OLQFBADO RIVE1$ FtOAD Brad biiggins, Assistant Road and Bridge Director ACT110N. Consider approvalo 31_ COUN~ VETERAN5 OFF1CER'S IIIIBUNTF9LY REPOFtT FOR JU9.Y AND A41GU5T 1994 .9ack Johnsun, 9leuerans Sen+ice Officer ACTION: Consider approva9. 2e13 - 2:30 A. RESOl.UT1ON AC)OPTINO RIJLES AND PROCF-DURF-S FOR AR6~~TRAT{ON, AND APPOINTING ARBI7'RATORS FOR APPEALS EROIUI DECISIOfV OF 1994 BOQRD OF EQ9JALIZATBON Ma?y Jo BerereatQ. Deputb County At$arney At~~ON: Consider approvai. B. RESOL19T9ON AUTF88RIZING THE fPARTIQL RELEASE OF COLLATERAL FOR SOPRIS 1/IEUV APARTMEIVTS, PFIASE Ili, flh9, AND V .1ohn Aldhoff, Engiraeering ACTOON: Consider approval. C. SECOND PARTIAL RELEASE OF COLLA'TERA9. FOR EBY CREEK MEAS, P'HASE I (tabled from 9-12-94) Phill SCott, Engineering AC°QION: Consider approvala D. ROAD IMPROVEMENT$ A~`aREEMEfNT FOR TRAVl$ CREEIC 09 Qtabled froPrB 9-1 2-94D Mary Jo. Bererato, Deputy Attorney ACVBORi: Consider approvaB. 2a30 - 2:45 LOQUOR L9CEIVSE IiEAR1NGS 9. RENEWAL - GASF90U''E OBVC. dba C9ASHOl1SE RESTAIiRANT O0_ RENEWAL- DIAMOIVb FIRE, LDTdba COVQ7ECAFE (tabled $rom 9-12-94) Earlene Raach, County Liqumr License lnspector ~CTION: Consider approval. 2:45 - 3-30 ~~ATEMENT HEARI11RG i Tovn mf Basalt Sahedule number 0025891 ii Ceorge Jauflas Schedule number R032764a 03039Tfl R032763 SENT BY:EAGLE COUNTY ; 9-13-94 ; 15:56 ; 3033287207- 3034792157;# 31 5 r • I UEU C85G8de C14$b Ltd. Schedule number 030773a 0040110 6v Dawn H. Stane Muller Schedule number Ft079719 v Douglas A. gandstead Sctledule rtumber P020156 vu Eas# West Properties, B..td Marvin F. Peer & Ca?mpany $ChBdule llUMb89' 31697m 316988 3169Sa 37 TO0' 3 9 7e1a 317029 31703, 31704, 317059 31706, 317070 31708o 31709, 31t10o 31711, 31722 wia Lao Palrner RA21YgIl1 F. POeP & {;Omp81ny Schedule number 30894 voiA 9985 Merlcer Family 'd'raast ,cheduie number P030077 9x Linda ,D 2?nd Todd Milier Schedule'numbeP R022946 u The Vail HoYdings Group Inc Margin F. Poer & Company S+chedule nurnber 012376 )d Faith Paatners % D. Charles Nlorriwether 8chedule number 040299, 04o309a 404080 040303 xii Lodge Proparties, inc ftAargin F. Poer & Company Schedule nuMber 10766 xiai VafB Enterprisea Par@nership c/o Bridge & Associates Schedule number R004895 xid Climax flAalybdenurTa Company Schedule rlumber 0628153 Allen Black, Assessnr AC`nONo Consider approva9 320 ~ BREAK 3a45 ° 4v45 B ARD OF H-9W"65.TH 9{e8hleen Forinash, Director 4° - ~OUIV'9'~ ~OARD QF EQIiAUZAT1ON HF.A1tING FOR PH1LL9P AND DEJDlNN/4 d4LBRICHT Mary Ja Berenato, Deputy County Attomey ACTlONo Consider approval. TaiE NECT 49EETlIdG OF 59IE EA9LE COlINT1t CAMdNS310NE'IiS VAU 139 NELb oN 8EPTEMBER 20,1094 ON THE RECORD IIEMS 1MLL BE HELD IN THE EAQLE COUNTY tiOt?4A. NNDROC SESSIQ9V& llUILl BE 11F.LP IN T11E MQUyT GF THE HOLY CR0.°S ROOM - QR OTIIERV6151E No7ED_ THts 1ac3ENPR IS PRCVIDEB POR INFORb1AT10NAL pU1ZpOSES oPILY - ALL T1MES 14RE APPROfR4AIE- 'bFffl BOARa wMI6IE Iw sIEssIaw MRV coresioeR oniPe 11Ms 'niAT nRF. BROUGH'f BEF9Re IT. SENT BY-EAGLE COUNTY ; 9-13-94 ; 15:59 ; 3033287207- 3034792157;# 4/ 5 SeptembeP' 13, 1994 -12:49 i:.'<::; FAGIt COi1NTY HUIiUING 551 HIiDADWAY OFHa OF TF[E ;:•4 1'.0 1tCfX 850 BOARD pF COMM15510NIERS EAGLE. Cck.ORADO 816a1 ,w (303) 328-e605 ~~~~v:~: ~f` . . . FAX: (303) 31B 7207 A .;'ti~ 7 _:'s _,~}~,j.i•j Ti ~a GLE COIINTY, COLORADO A(336ENDA BO/4~ F%`0`VUNTY COMM`SSIONERS PLANNING MEET9NG DAY SEPTEMBER 200 1994 4 R p R A Q Q A A'R Q 7Y R ft Q A iY SY 'k lt 'Q i7 'A 8 4 tr tr t} ri 8 4 iY 4 4 fe O KY R C Ye 8G30 m 9C30 sODUU9 V'VORI10S`SS'OGtl 6Ceith Montag, DinecQor, Cornmunity Development 9:30 - 9AG a.m, BE-58-94-AF2-Lvt 16o Tract 9, Filir?g 7p Beaver Cteek pUD Kathy Eastley, Planning Technician, Community Development ACTIONo ConsideP a request fQr an Amended Final Plat to amend a Duiiding envelope. lAo _ 0o50 aem. BE-69-94-AF3-Lot 17a Tract 9p Filing 79 Beaver Cr+eek PlJD Kathy Eastley, Planning Technician, Community DeveloprnenQ ACT9OMa Consider a request for an Amended Final Pfat to amend a building anve8ope- 2_50 ° 110_00 a°mo PD=293-94°14F'6mCisfdillLPd, Ftling 11, P11nni11g Parcel J Kathy EasUey, Pianning 1'echniGan, Community Development ACT~ONo Carisidet a request for an Amended Final Plat ta reconfigrare Lots 16, 17, 18, 19 ancl 20, 2o faciiitate @andscaping elements and access, SENT BY:EAGLE COUNTY ; 9-13-94 ; 15:59 ~ 3033287207- 3034792157;# 5/ 5 r- - . 19:00 - '~o.-IO a°m. SEm305-94-The Oreen Cemetery Exempbton Kathy E20ey, Planning Technician, Communi4y Development ACTIONe ConsicieP a request for an Exemptlon Plat to create a cemetery parcel_ IOa GD ° tl0v2@N aeWOUV PL`811 & RE07OLUtl'VIIY q7'G6YOIM~ Kathy Eastley, PIanning Technician, Community Development 1020 - 10a30 aon% BREAK 10e30 - 1.30 p.mo WORK SESSION - HO9lSINO 1030 - 1d45 p.m. PO-293,94-AF3-Cordillera (Amended Final Plat Perouges) Sfd Fox, Rlanning Manager, Communlty Development ~~~~ONo Consider a request for an Amendc3d Final Plat to uedur,e ttae number of Ivts fe-om four to three, IAS - 2o00 ~~n-L PO-293-9d-F6-Cordfllerao F36og IS Sld Fox, Planning AAanager, CQmmunity Development ACTIONo Consider a request for Finai PBa# approval for 23 IQts on 36 acres. POm293-94-F7-Cordillera, Fi6ng 19 Sid Fox, Planning Manager, Con'timuniiy Development ~CT~ON: Consider a request fat FinaB P6at approvai for 10 single farnily lats ore 11.19 acees. 2000 - 3.30 p.nL SU-320-94-P-Bear Gulch Subdivislon Paul Clarkson, Ptanner, Community Development ACTIOMo Consider a request to subdivide 50 acre9 intQ five 10 acre sir7gle #ami{y parcels. 3:30 ~ 3:45 p.m. SU-155-94.AFmEBY CREEK MIESA, PW/4SE e1-13, AMENUED FBNAL PLAT Sid Fox, Planning Manager, Camrnunity Development ~CT6OR9o Consider a request for are Amended Finai Rlat. 71-IE iVEXT MEETItdO OF'PtiE EaGLe couNrr coMnarssron?oxs vwtL ee rteLo ont sePTEnaUER W. 1994 oFt YHE RECORD ffEM51MU, BE HELD IN THE EAGLE COUN9Y aoOM. bUORIt SESSIONS tfVu. BE MHLD IN iHE MoupdT OF 7HE HOLY CRASS R40M - QR OTHERIMSE PIOTED. fli1S AGEN6A I.w. PRGVlBgD FOR IPIFORMATfONAL PURPOSm dNLY - AL,L TIMES ARE APPROXIMATIE. 7tiE BaRD InMILE W 9ES$It7N RRAY GOId519€Pi QTHER I1EMS THAT ARE BROUGHT BEFORE IT.