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HomeMy WebLinkAbout1994-10-25 Support Documentation Town Council Work Session VAIL TOVUN COUNCIL WORK SESSION T49ESDAY, OCTOBER 25, 1994 1:00 P.M. 9N TOV COfl9NC11L CHAMBERS AGENDA 1. Donald Gallegos 15 Year Anniversary. 2. PEC Report. 3. DRB Report. 4. VVTCB - Festival of Lights. . 5. 1995 Budget Overview a. Police DepartmenbConfiscation Fund. b. Data Processing. c. Regional Tranporation. d. Marketing Fund. e. Special Events. f. Lease Purchase Schedule. 6. 1995 Budget UVrap Up. 7. Information Update. 8. Council Reports. 9. Other. 10. Adjournment. a NO'B'E 49PCOMf6VG flAEET6NG STAFiT 'H'BnAES BELOW: (ALL TIMES ARE APPFIOXIMATE AND SUBJECT TO CHANGE) 0 0 * 0 0 0 0 TFGE NEX7 VA9L TOWN COUNCIL FiEGULAFi 1NORK SESSION 1A/ILL BE ON TUESDAY, 11/1/94, BEGINNING AT 2:00 P.M. IN TOV COUIVCIL CHAMBERS. THE FOLLOWIIGdG VA1L T0WW COUNCIL REGULAFi !fl/ORK SESSION VI/ILL BE ON TUESDAV, 91/8/94, BEGIPlNING A7 2:00 P.M. IN TOV COUIVCIL CHAMBERS. THE NEXI' VAIL YOlhlN COUNCIL REGULAR EVENiNG MEETING UVILL BE ON Td1ESDAY, 11/1/94, BEGINiVING AY 7:30 P.M. IN 70V COUNCIL CHANflBERS. ~ ~ ~ • • ~ ~ CAAGENDA.WS2 ~ • 4 ? VAIL TOVVN COUNCIL ORlC 5~SMN TUESDAYy OCTOBER 2rJy 19g4 1:00 P.M. IfV TOV COUIVCIL CHANIBERS EXPANDED ACENDA 1:00 P.M. 1. Donald Gallegos 15 Year Anniversary. 1:10 P.M. 2. PEC Report. Mike Mollica 1:25 P.M. 3. DRB Report. Randy Stouder George Ruther 1:40 P.M. 4. VVTCB - Festival of Lights. Joel Heath 1:50 P.M. 5. 1995 Budget Overview 1:50 P.M. a. Police Department/Confiscation Fund. Ken Hughey Corey Schmidt Jeff Layman 2:50 P.M. b. Data Processing. Steve Thompson Ron Braden 3:20 P.M. c. Regional Transportation. Peggy Osterfoss Tom Steinberg Larry Grafel Mike Rose 3:50 P.M. d. Marketing Fund. Frank Johnson 4:50 P.M. e. Special Events. Frank Johnson 5:05 P.M. f. Lease Purchase Schedule. Steve Thompson 5:15 P.M. 6. 1995 Budget Wrap Up. Robert W. McLaurin Steve Thompson 5:30 P.M. 7. Information Update. 5:40 P.M. 8. Council Reports. 5:50 P.M. 9. Other. 6:00 P.M. 10. Adjournment. 1 !v 4 o ' IIV"OTE W7PCOAtl1lAtlG tltltlEEII I!!G S0 f`iRT TIEY9ES BEILOtltl. (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) * 0 0 0 0 0 * THE NEXT VAIL T01NN COUNCIL REGULAFi 1A/ORK SESSION 1iUILL BE ON TUESDAY, 11/1/94, BEGINPVING A7 2:00 P.M. IIV TOV COUNCIL CHAMBERS. THE FOLLOlAIING VAIL 70WN COUNCIL REGULAR WORK SESSION UUILL BE ON 7UESDAY, 99/8/94, BEGYNNIPIG AT 2:00 P.M. iN TOV COUNCIL CHAflflBERS. THE NEXT VAIL 1'OlMN COUNCIL REGULAFt EVENIiVG AAEETING WILL BE ON TUESDAV, 11h/94, BEGINiVIiVG AT 7:30 P.M. IN TOV COU6VCIL CFiA?NIBERS. ~ ~ ~ • • • ~ C:WGENDA.WSE 2 PLANNIiVG AND ENVIFiOIVnAERITAL COiwnAISSlON October 24, 1994 AGENDA , Proiect Orientafion/Lunch 92:95 p.m. Si4e Visifs 1:95 p.m. Roundabout site 967 Vail Valley Drive Drivers: Randy and Jim Public Qiearing 2:00 p.m. 1. A request for a worlcsession to discuss a proposed change to the Land Use Plan from Park (P) to Low Density Residential (LDR) for a parcel owned by the Vail Valley Consolidated Water District, located at 967 Vail Valley Drive/Tract C, Vail Village 7th Filing. Applicant: Vail Valley Consolidated Water District, represented by Pat Dauphanais Planner: Jim Curnutte 2. A review of the trash removal plan for a proposed coffee shop (restaurant), located at 227 Bridge StreeULots C and D, and a part of Lot B, Block 5-13, Vail Village 1 st Filing. Applicant: East West Hospitality Planner: Mike Mollica 3. A request for a final update for the Main Vail Interchange Roundabout Landscaping Proposal. The Town of Vail requests the Planning and Environmental Commission's input on several conceptual approaches to landscaping the roundabout. Applicant: Town of Vail Public Works Department and Jeff Winston/Winston Associates, Inc. Planner: Randy Stouder 4. A request for front and side setback variances to allow for a new residence to be located at 1788 Alpine Drive/Lot 11, Vail Village West 1st Filing. Applicant: Thomas Theys Planner: Jim Curnutte TABLED TO N01/EIVIBER 94, 9994 1 5. A request for an update for a major amendment to the Glen Lyon SDD to allow for a revision to the master plan to allow for the expansion of the Glen Lyon Office Building located at 1000 South Frontage Road WesUArea D, Glen Lyon SDD. Applicant: Calumet Federal Savings and Loan Associates of Chicago, represented by Fierce, Segerberg and Associates Planner: Andy Knudtsen TABLED TO NOVEMBER 14, 1994 6. Approve minutes from October 10, 1994 PEC meeting. 2 ~ , r~DESIGN REVIEUV B0,4RD ,4GENDA. Oc4ober 19, 9994 3:00 P.M. PROJECT ORIENTAT60N 12:30 - 1:30 S6TE V6S@TS 1:30 - 3:00 1. Savoy Villas (Simba Run SDD) - 1240 Lionsridge Loop. 2. Apostol - 1828 Alpine Drive. - 3. Cappy - 166 Forest Road. 4. Ballesteros - 950 Fairway Court. 5. Wiseman - 4145 Spruce Way. Drivers: Randy and Lauren 1. Ballesteros - Deck addition. AK 950 Fairway Court/Lot 6, Vail Village 10th Filing. Applicant: Heane Z. de Ballesteros MOTION: B. Borne SECOND: S. Brainerd VOTE: 4-0 ,Approved. 2. Savoy Villas (Simba Run SDD) - Revisions to previously approved plans. MM 1240 Lionsridge Loop/Special Development District No. 5. Applicant: Walid Said/Simba Land Corporation MOTION: B. Borne SECOND: D. Williams VOTE: 3-0-1 (S. Brainerd abstained) Approved with modificafions as requested by DRB. 3. Wiseman - Fence. LW 4145 Spruce Way/Lot 9, block 9, Bighorn Subdivision 3rd Addition. Applicant: Eric Wiseman, represented by Bob Nikkel MOTION: B. Borne SECOND:. S. Brainerd VOTE: 4-0 Consen4 approved. ~ 4. Cappy - Demo/rebuild with 250 request. GR 166 Forest Road/Lot 8, Block 7, Vail Valley 1 st Filing. Applicant: Michael Cappy, represented by Bill Reslock MOTION: B. Borne SECOND: S. Brainerd VOTE: 4-0 ,4pproved with conditions. 5. Apostol - Primary residence with secondary Type I EHU. . RS 1828 Alpine Drive/Lot 16, Vail Village West 1 st Filing. Applicants: Peter and Suzanne Apostol MOTION: B. Borne SECOND: S. Brainerd VOTE: 4-0 Approved with conditions. 6. Lambert - Final review of single family residence. JC 2119 Chamonix Lane/Lot 12, Vail Heights. Applicant: Ronald Lambert MOTION: SECOND: VOTE: Tabled to November 2, 1994. 7. Levin - Repaint east half of duplex. RS 4417-B Columbine Drive/Lot 5, a resubdivision of Lot 14, Bighorn 3rd Addition. Applicant: Mr. Levin . MOTION: SECOND: VOTE: Withdrawn. MEMBERS PRESENT MEMBERS ABSENT Mike Arnett Hans Woldrich Bob Borne Sally Brainerd Dalton Williams (PEC) STAFF APPROVALS Hilliard - Replace asphalt drive with brick pavers. GR 2049 Sunburst Drive/Lot 1, Vail Village 4th Filing. Applicant: Landon and Mary Hilliard Dayco Holdings Corp. - Changes to previously approved plans. LW 1280 Spraddle Creek Road/Lot 10, Spraddle Creek. Applicant: Dayco Holdings Corp. Montaneros Condominiums - Replace driveway walkway and steps with concrete. LW 641 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead 3rd Filing. Applicant: Montaneros Condominium Association, represented by Will Mifler (Manager) Lodges at Timber Creek - Change to roof overhang at entry to the breeze way. GR 2883 Kinnickinnick Road/Lodges at Timber Creek. Applicant: Stan Cole 2 ~ . Ogsbury - Bathroom addition. . GR 4413 Columbine Drive/Lot 6, Block 4, Bighorn 3rd Addition. Applicants: Dr. and Mrs. Jay Ogsbury Tondre - Numerous minor changes to previously approved plans. JC Sandstone Drive/Lot E, Briar Patch. Applicant: Brice Tondre Strate - Numerous minor changes to previously approved plans. JC Sandstone Drive/Lot D, Briar Patch. Applicant: George Strate Lionshead Base Ski School Tent - Minor changes to previously approved tent. AK Lot A, Vail Lionshead 3rd Filing. Applicant: Vail Associates, Inc., represented by Tim Kehoe Brown - Deck and hot tub. RS 4800 Meadow Drive/Lot 15, Riverbend. Applicants: Mr. and Mrs. Brown Davison - Revise entry by adding structural.walls. AK 800 Potato Patch/Lot 7, Block 1, Vail Potato Patch. Applicant: Mr. and Mrs. Davison Bernhardt - Change roof and rock material. AK 2695 South Frontage Road WesULot C, Stephens Subdivision. Applicants: Chas and Charmayne Bernhardt Wilkins - Change walls on site plan from timber walls to boulder walls AK- and add landscaping. 1390 Greenhill Court/Lot 12, Glen Lyon. Applicant: F.D. Wilkins Deming - Small addition to existing front deck. GR 1475 Lionsridge Loop/Lot 3, Block 3, Lionsridge 2nd Filing. Applicant: Frederick W. Deming Lodge at Vail - Temporary tents for summer 1994. RS r 174 East Gore Creek Drive/Lots A, B, and C, Block 5-C, Vail Village 1 st Filing. Applicant: Lodge Properties, Inc., represented by Charley Viola Esrey - Changes to previously approved landscape and JC grading plans, along north and east sides of house, including driveway. 1314 Spraddle Creek Drive/Lot 15, Spraddle Creek Estates. Applicants: William and Julie Esrey 3 ' ^Sable/Lupine - Revisions to previously approved landscape plan. JC 3946 Lupine Drive/Lot 5A, Block 2, Bighorn 1 st Addition. Applicant: Jack Snow 4 I ti THE TOWN OF VAIL PRESENTS THE VAIL VALLLLEY. 1994 FESTIVAL OF LIGHTS uPDATE Prepared By The Vai1 Va11ey Tourssm ~ Convention Bureau JOEL HEATH OCTOBER 19a 1994 ; THE TOWN OF VA%L PRESENTS THE 1994 FESTIVAL OF LIGHTS EXECUTIVE SUDMARY WHAT: *The Festival of Lights and its associated sponsor(s) will create a magical holiday promotion geared towards families building the expectation to buy while on holiday, with a goal of increasing incremental dollars between Thanksgiving and New Year's Day. *Is an annual marketing event. *Is a Valley-wide promotion, including Avon, Beaver Creek and Vail. *Each community within the Valley will produce common events, i.e. carolers, town criers, Santa & his elves, window and light decorating. *Major special events will occur within the time frame to complement the Festival of Lights, i.e. - World Cup races, Icing on the Lake and more. *The Vail Valley Tourism & Convention Bureau will create value priced lodging packages with lift discounts and retail promotions. WHERT: Thanksgiving - New Year's Day, 1994 wHERE: Vail, Beaver Creek & Avon (The Vail Valley) PARTICIPATION: During the Festival of Lights time period (Thanksgiving to New Years) Vail and Beaver Creek will host 427,000 skier days. This equates to 85,000 skiers in the Vail Valley, majority of which will participate or enjoy a Festival of Lights event. COMMUNITY GOAL:The concept of The Festival of Lights is to create a focused theme for the community that will give the Valley a central marketing focus to act as the driving force that increases early winter season numbers for lodging and retail businesses. SPORTSOR GOALS: The Festival of Lights will create a unique opportunity to put the Town of Vail in a national holiday spot light. By supporting the Festival of Lights marketing effort the Town will receive direct benefits via national exposure, increase sales and lodging tax revenues. FESTIVAL OF LIGHTS FUNDING SOURCES AqARKETING DOLLARS Sponsor Contribution Format VISA $25,000 Cash Contribution MOTOROLA $101000* Cash Contribution DFITTER POST $62,000** Advertising Contribution *Seven full page ads in Friday Weekend Section *Six 3X13" ads in Wednesday Resort Directory *Full-page 4-color ad in Resort Directory (Wed) *Full-page ad in Best of Winter Tourism Book *Denver Post Weatherline Sponsor (1 day a week) HERTZ $10,000* Brochure Distribution *Travel Agent Taco Mailings *Station Distribution (Denver) CEI,LULAIt ONEE $ 2,000 Cash Contribution - CORTTINENTAL $ 3,000 Airline Tickets *Sponsor entertainment *Press entertainment VAIL ASSOC. $10, 000* Distribution *Confirmation mailings *Blow in for newspaper *Front range coupon offer *Fax broadcast program *Front range direct mail *Front range print WTCB $10,000 Cash Contribution TV8 5,800 Advertisement Contribution *Promotional interviews "Good Morning Vail" -*"Good Morning Vail" promo mentions *Daily promotional scroll (events calendar) Sub Total $138,032 TOV Contribution $ 50,000 TOTFsI, PZARICETI1dG $188, 032 * Current Estimate **Dependent on a $25,000 advertisement buy , (Continued) (Funding Sources Continued) PROGR.ABq DOLLARS (Event $ to fall under the Festival of Lights umbrella by various organizations) LIONSHEAD $ 4,000 Festival of Lights Capital *Decorations *Santa Claus and Carolers CROSSROADS $ 2,000 Entertainment *Santa Claus, Carolers and Town Criers AVORT $ 11000 Icing on the Lake *Sleigh Rides *Ice Skating *Santa Claus BEAVER CREEK $15,000 Christmas Through the Eyes of a Child *Santa Claus and Carolers *Holiday Structures FESTIVAL OF LIGHTS UMBRELLA PROGRAM TOTAL: $210,032 1994 FESTIVAL OF L%GHTING BUDGET STRATEGIES I. TIME PERIOD: Thanksgiving to New Years II. . TARGET AUDIENCE: A) Regional-Front Range B) National-Key feeder markets (New York, L.A., Chicago, Dallas, Houston, etc.) III. POSITIONING ELEMENTS: A) Value added time period for skiing and lodging B) Christmas shopping and alpine holiday ambiance C) Various events including World Cup Racing,tree lightings, visits with Santa, icing of the lake, carolers, restaurant promotions, etc. - D) Positioning somewhat different. Front Range to national markets IV. HARD DOLLAR STRATEGIES: TOTAL $ AVAILABLE= $97,000 MARKETING Public Relations: -local program to announce the $10,000 promotion and gain community support and participation -regional program for Front Range -national program for key feeder city market newspapers Collateral: -4" x 911, 4-color, 2 sided brochure $9,000 -50,000 pieces -consumer ski shows (10,000) -WT&CB ( 5,000) -VBCR ( 5,000) -information centers( 1,500) -area lodges (20,000) -travel partner ( 5,000) -miscellaneous ( 3,500) Postage: - to supplement d i r e c t mail $2,000 programs Banners: -for in town and event placement $2,000 -advance promotion of program Denver Post: -Seven full page ads in Friday Weekend Section $25,000 -Six 3X13" ads in Wednesday Resort Directory -Full-page 4-color ad in Resort Directory (Wed) -Full-page ad in Best of Winter Tourism Book -Denver Post Weatherline Sponsor (1 day a week) ~ '(CONTINUED) Radio: -Front Range campaign to complement newspaper $12,000 and direct mail programs -2 week flight, 30 spots per week -promotional tie-in -consider stations such as KOA Production: -regional newspaper ad $9,000 -national newspaper ad -radio ad -flyer In-Town Event -Table tents Event Promotion -Posters $3,200 TV8 -:30 commercial airing 7x/week . $4,800 -Advertisement production PROGRAM DOLLARS Visa Sweepstakes -Two all inclusive trips for winner $5,000 -Sweepstakes signs, entry forms and boxes Entertainment -45 hours of Santa Claus appearances $15,000 -45 hours of Elf appearances -42 hours of Carolers -28 hours of street Entertainment -88 hours of Town Criers TOTAL: $97,000 ' TOW n Of \/aI I , N1anagement Inforrnation SYsterns ' Department , 1 ~ 1 1 Fave Year 1 0 Strategic Plan 1 I Committee Members ' Andy Anderson 1 Susan Boyd IZon Braden , Tom Collins Susie Hervert ' Mike McGee Gary Murrain , Todd Scholl Steve Thompson 1 Pr esented. October 25, 1994 ~ ~ 1J99S Department 5-Year Strategic fPlan ~ Backgroannd . The Town of Vail Information Systems Department, or Data Processing Department as it is most often referred to was originally formed in 1987 to support users on the Town's two primary PICK based midrange computers. Since then, it has evolved with technology to include installation, maintenance, and support for the Novell ' Netware wide-area-network (WAN), the Town's phone systems, and the hand-held radios used throughout the town. ~ Owervuew ~ i. Novell Wide-Area-Network The Novell network currently consists of five file servers which are connected via ~ Novell's Point-to-Point protocol router using 4-wire FDDA lines (see Diagram A). All of the servers are based on Intel 486 technology using Ethernet as our protocol transport media. These systems serve over 80 Intel based 386/486 personal ~ computers allowing them to run applications, share files, share printers, perform backups, and in some cases, communicate with each other via our Notework E-Mail package. The software applications that we currently support on our networks are ~ MS Windows, MS Word, MS Access, MS Publisher, MS Excel, WordPerfect, Lotus 1-2-3, Aldus PageMaker, Sierra planning system, ADBM (4GL), Lotus Organize, , Notework E-Mail, B& A Cost Accounting, Cheyenne Areserve, ITS (Police), and Avery LabelPro just to name a few. ~ ii. NCR ADDS Mentor Both of our midrange computers are based on Intel 386SX technology, and are, ~ without question, the two most critical systems that we support within the Town. These "PICK" based computers run the entire Public Safety entity, and our Accounting related systems. The Public Safety computer dispatches for the Police, ~ Fire, and ECAD entities for Vail, Minturn, Avon, and Edwards using the OCS / EAI Computer Aided Dispatch software package. The Finance computer serves the entire Town organization in all aspects relating to accounting. These systems ' currently communicate to over 6 dumb terminals and 86 personal computers (using terminal emulators) via terminal concentrators and terminal multiplexers over 4- ~ Wire FDDA lines (see Diagram B). i i i. Phone Systems ~ The Centron phone system that we currently employ is a service provided by US West. We currently support over 180 voice lines and 13 data lines. We also have , the ability to change the features on our lines (in- house) by using a PC based software package called CMS that allows us to dial directly into the US West system. ' . ' 1- , iv. Hand Held Radios ' The hand held and portable radios that are used by almost every department in the Town consists of a mixture of Motorola MT1000's and Motorola MaxTrac's. We ~ currently support over 100 radios, and have the ability to program them ourselves using Motorola's PC based software and serial interface options. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2 ' m m m m m m DIagram A TOV Current Network Configura$ion (Netware) ~ East Vail Fire Dept. PC PC PC PC PC E EC Ethernet Hub NEC E NEC - ; Fire Dept. Ethernet Hub -Novell Server Library - iVovell Server Rout 19.2 o below PC PC 19.2 o elow ' NEC NEC Lionshead TRC Nov I R ter Muni / PD ' Comm. Dev. PC PC ecaet-HLt~--- Ethernet Hub PC PC NE NE'C 19.2 e ow No ell S nre Ethernet Hub PC P C PC E NEC NEC _ Public Works E~. NEC NEC - ' _ Fleet Maint. ovell Server ~ m 'bIag!hr'1 m m m m m m m m m TOV Current Configura$ion (NCR/ADDS) c ` East Vail Fire Dept. ooaooo Modem/MUX i Fire Dept. PC ~ 0000o Modem/MUX ~ Libra ,ooooo Modem/MUX 19.2 below 19.2 o below - m,a 19.2 o below ' Lionshead ~ NCR/PUBLIC SAFETY ~ ~ TRC ~ Muni / PD P~ ~ Comm. Dev. Line i ter = ooomam em/MUX ' P t P 0 NCR/FINANCE Modem/MUX . 9.2 elow ..o E ~ PC ao.... Q~ Fleet Maint. ~ Public Works ~17 amo em/MUX , Line . ter ' PC PC 5 PC ~ This strategic plan is broken down into seven major categories, and covers all of the system wide projects and obstacles that the Town is currently working on, and ones ' which we envision for the future. It is then broken down into timetables ranging from immediate to five years out, and includes costs associated with each project. At the conclusion of the plan are the committees recommendations and funding ~ proposal to the Town Counci I. ~ Ne$worBc Communications ~ ~ Computer Softvvare ~ ~ ~ Cou~~~~er Hardvv~~~ ~ ~ Voace Communocatuons ~ ~ ~ Rad°uo Communucataons ~ ~ ~ . ~ Tra9B'11Bng , ~ ~ SeB"ilBCe Con$B"ac$~ ~ ~ Fund0ng P8°opo5al ~ ~ Comm8t$ee Recommenda$9onS ~ 3 ~ ~ Network Counmaonoca4AOns ~ A. Of all the data processing problems that the Town is currentlY facing, our network communications issue is the most critical. As you saw in diagram A, our ~ current link is a 4-wire leased line using Netware MPR. When the communications link was put in, there was not only a lack of vision, but also a lack of funding. The 1 current link only supports a maximum transmission speed of up to 9600 baud, which is only sufficient for E-Mail transmissions and small file transfers (under 50K). The Penril modems that we currently employ will burst up to 56kbs, but they are , restricted by the router boards in the MPR server, and would not solve our problem anyway. ' The system promised to and envisioned by other departments is one which will provide for the capability of (arge file transfers, application sharing, remote backups, remote support, and data sharing. To compound the problem, the vendor of the ~ software packages for both the Public Safety and Finance departments have moved to a Unix platform, thus putting the Town into a position where we are forced into moving to a new platform and integrate all of our computer "traffic" onto one ~ communications link. The link that we have now does not, and will not work under this scenario. Additionally, there are current and future requests from every ~ department in the Town to have a working link to share programs and data. To solve this problem, we have come up with two viable sofutions. ' FIBER OPTICS Of the two we will present, fiber is the most beneficial to the Town, but also the ~ most expensive. With fiber, we would be able to communicate with all of our servers at any location at "full speed". By full speed, we mean at least 10 megabits per second. Basically, it would give us the look and feel of one large network, ~ allowing us to share applications, data, perform remote backups, and provide remote support. And because the bandwidth of fiber is limited only to the hardware . we currently have at our disposal, it will provide us with a more than sufficient data 1 communications link well into the next century. If fiber were to be implemented, we would take all of the servers out of the remote sites and put them in the Data Processing Computer Room so that the DP department could administrate, upgrade, ~ support, and provide backup services on them without having to leave the building. Moreover, we would not have to rely on personnel in other departments to change ~ backup tapes (and provide for other administrative tasks) on a daily basis. In order to implement fiber optics, we have two avenues of approach. The first is to , utilize a program from US West called Transparent LAN Services (TLS) that will provide for the installation and maintenance of fiber to all of our locations under a five-year contract. The cost to do this would be $ 190,240 over a five year period. , The problem in doing this is that at the end of five years, we do not own the cable, and there is no guarantee that the cost to continue service will be the,same, higher, or lower. ~ 4 ~ ~ Our second option is to continue negotiations with TCI Cablevision to provide us , with fiber transport to each of our locations. This would cost the Town considerably less money.... Approximately $ 75,000, and we would own the cable instead of having to lease it. ~ ImPlementation: Fiscal Year 1996 ~ T.1 LINK , If negotiations with TCI Cablevision do not pan out, and we feel that the cost to retain services from US West is prohibitive, than our backup option is to install T1 ' links between all of our locations. This type of communications link is a"Band- Aid" approach, but will provide for data and file transfers between servers for all of our operating platforms. The initial cost for the system is greater than that of fiber, ~ but the monthly service for theses lines are much lower. These T1 links will not provide for full application sharing , remote backups, or remote support, but will facilitate large file transfers, E-Mail, and the sharing of data for database ~ applications. The cost for installing such a system would be $ 70,358. Other entities and municipalities that currently use T1's are: Vail Associates, Upper Eagle , Valley CSD, Eagle County, Keystone & Breckenridge Ski Areas, and the Town of Breckenridge ' Implementation: Fiscal Year 1996 B. Due to budgetary constraints, the Novell network was never completed. The ~ communications link between the Municipal building and the Fire Dept. was never finished, there were no backup units or uninterruptable power supplies put in any of the remote locations, there is no equipment at all for the Transportation Center, ~ there is no link to Fleet Maint., and there is no equipment for the East Vail Fire Dept.. Therefore, in order to finish the network, we have outlined a list of items that need to be completed so that all Town computers will have access to the ~ network (Schedule C). Implementation: No later than April of 1995. 1 ~ ~ ~ ~ ~ 5 , Schedule C (Network) ~ Upgrade of existing computers to run Windows /E-Mail /Network applications Upgrade of existing 386 computers to 486/40 w/ min. 4 Mb ram 7973.00 Purchase of new 486 computers to replace 8086/286 systems 13,900 , Total upgrade cost: $ 21,873.00 Library UPS for file server 255.00 ' Conner 4mm tape backup unit 1200.00 Total Library Cost: $ 1455.00 ' Public Works APC 600VA UPS for file server 255.00 Synoptics 2814 fan-out concentrator 1989.00 ~ Synoptics 2804 concentrator - In Stock Black Box UTP/Coax repeater 700.00 Cabling to link admin w/ bus barn 200.00 (UTP) Total Public Works cost: $ 3144.00 ~ Fire Dept. APC 600VA UPS for file server 255.00 ~ Conner 4mm tape backup unit 1200.00 Thomas Conrad concentrator - In Stock NEC remote applications pc/server 1390.00 ' Installation of dial-up line 200.00 Noveli RS232+ Synchronous communications board 750.00 Cabling - $ 250.00 1 East-Vail Fire Dept. NEC 433ES dial-up PC 1390.00 Close-Up remote communications software 119.00 ' Total Fire Dept. Cost: $ 5554.00 Parking Structure NEC 486/66 file server w/ 8 Mb, 540 Mb ide 2294.00 ' APC 600VA UPS for file server 255.00 Novell Netware 3.12 10-User operating system 1339.00 Synoptics 2814 fan-out concentrator 1989.00 , Synoptics 2804 concentrator - In Stock Novell RS232+ Synchronous communications board 750.00 Instal(ation fee for FDDA leased line 571.00 ' Cabling - $ 500.00 Conner 4mm tape backup unit 1200.00 Total Parking Structure Cost: $ 8898.00 1 Police Dept. Synoptics 2814 fan-out concentrator 1989.00 ' Comm. Dev. Synoptics 2814 fan-out concentrator 1989.00 ~ Misc. _ Cables - $ 150.00 10 pack 3Com EtherLink III cards 800.00 Total MISC. costs: $ 950.00 , TOTf9L SYSTEM C'OST.• $ 45,852.00 6 ~ ~ ~ Compu$er Software , A. Public Safetv ~ Number of users on the system - 32 [at capacity] As we discussed earlier, the Public Safety computer that runs dispatch for Police, ~ Fire, and ECAD is extremely outdated and slow. In order for us to upgrade the system, the vendor requires that we move up to the Unix environment. In order to do this, it would mean that we replace the existing computer with a RISC based ~ system running System V software and integrate it into our current ethernet network. This is one of the main reasons why we need to improve our current network link to T1 or Fiber Optics. Moreover, it is critical that we perform this upgrade as soon as ~ possible due to the fact that the existing computer has run out of hard disk space, and we can not add any additional space. Due to this fact, we will be forced to start dumping data off of the system as early as December. In addition, the speed of ~ the system is such that it has become an unbearable obstacle. However, before we make a panicked decision to move to a new vendor platform, we have come up with an interim solution to allow the Public Safety department the time to evaluate ~ their system, as well as other systems in the marketplace so that they can make an informed decision as to the best course of action. We propose to replace the existing 3/20 computer with a refurbished 5/30 computer that has twice the ' processor and memory power, as well as 5 times the existing hard disk space capacity. It will also allow us to add 16 (badly needed) ports to the system. This ' will afford us a sufficient amount of time to make a decision on a new platform. The cost to perform this upgrade is $ 16,900. Furthermore, when we do decide on a new operating platform, or upgrade the existing one in 1996, we estimate the cost ~ to be in the neighborhood of $ 150,000. Implementation: November, 1994 ~ B. Finance Deqartment Number of users on the system - 72 ' The CCS software that the Finance department currently utilizes consists of the following modules: General Ledger, Purchase Order, Accts. Payable, Accts. Receivable, Cashing, Payroll & Personnel, Special Assessments, and Fixed Assets. ~ This software is in the same boat as the Public Safety software in that the vendor has moved over to the Unix platform, and in approximately two years, may no longer ~ support the existing application. In addition, one of the major complaints from almost every department is that the CCS software does not meet their needs in regards to expenditures reporting and payroll, and that the Town has implemented ~ certain budgeting and purchasing policies that the system is incapable of handling. When the time comes to upgrade or change vendors, the estimated cost to do this will be approximately $ 75,000 plus any additional hardware and conversion costs ' that may be associated with the upgrade. ' Implementation: Fiscal Year 1996 1 . 7 1 1 C. The Community ev lo m nt eqartment wishes to complete their Sierra Geo- Base/Land Management & Permit Information Tracking System. The Sierra system ~ that is currently in place is designed to track permits from application process through approval (or denial), including any violations that may occur. It has an interface module that allows the insertion of data from the County Assessors office, r as well as future GIS interfaces. The system is designed to reduce the amount of time that the inspectors spend on paperwork for each project, as well as give access , to permit and land information to other departments within the Town. This system runs on the Novell network, but is currently (imited to departments in the Municipal and Community Development buildings. In order for this information to be shared ~ ~ with Public Works, the Fire Department, and the Library for public access, we need to have fiber optics or T1 lines implemented. In addition, in order to complete the system so that it is fully functional, we need to allocate funds for training, data ~ entry, tech support, maintenance, and the completion of the scantron module. The cost involved in doing this is $ 33,500 broken down as follows. 1995- $ 5600.00 1~96- $ 8400.00 1997- $ 3900.00 1998- $ 3100.00 ~ 1999- $ 3100.00 D. The Public Works D partment has implemented a cost accounting system that is already installed and functional. This system is broken down into three parts. The first is the maintenance management module which generates a"workplan" of , maintenance activities for the year, and then compares it to the actual. The activities are measured in units such as cost/hour, cosdlane, and cosdacre so that costs for individual projects or assets can be tracked. The service request and work ' order modules will allow the department to log and track all internal and external requests department wide, and to generate work orders if necessary. In order to fully deploy this cost accounting system, a T1 or fiber link must be in place so that ~ the Public Works computer can share the information with the Transportation Center, and with the Municipal Building. 1 Implementation: Fiscal year 1995 E. The MIS Department currently supports a wide spectrum of software packages on ~ our servers and PC's. Our current goal is to get all of the personal computers running the same version of the applications, and to ensure that they are accessing these applications through the network. We have purchased a program called ' "Softrack" which monitors and controls program licenses on our servers so that we can ensure we are not violating any laws. And based upon the results the software ' package has provided us with, the cost to bring us into full licensing compliance is $ 15,000 in 1995, and $ 5000 each additional year to keep us up to date on these applications. In addition, Eagle County is currently in the process of implementing ~ a county wide Geographical Unformation System that will be of great benefit to all who participate. Any custom features or special requirements that participating municipalities may have will be their own responsibility. It is unknown just how 1 much this will cost, but given that Eagle County will invest over one million dollars in this project gives us a pretty good idea. We should plan on spending at least ~ $ 25,000 to participate in the project. , Implementation (software compliance): No later than March of 1995 8 ~ ~ F The Municipal Court is currently operating on a PICK based software package ' that they can no longer get support for because the entity that wrote the package is no longer in business. The software no longer support their needs, and they are in the precarious situation that if something does go wrong with their application, they ~ may loose all or part of their data. Furthermore, as we move away from the PICK system, the court will not have a system with which to run their software on. , Therefore, they have requested that the software be replaced with a DOS/Novell based package. They are in the process of evaluating a new system, and are looking very closely at a system by Data West which has a cost of $ 11,344. r Implementation: When the CCS software is replaced / upgraded ~ G. The Town Clerk is in a similar situation (as the Court) with their software package in that it was custom programmed in-house and can no longer be supported. We have compared the cost of having our contract programmer modify ~ the existing program to fit their needs, or having a new database programmed in a 4GL. The cost was much less to have it programmed in the 4GL. The budgeted cost for this package is §1050.00. ' Im lementation: Fiscal ear 1 p y 995 ~ H. The Fire Department, being left out of the technology loop for so many years, has made a request for software services to correct the "bugs" and data format in the ' OCS/EAI CAD system, and to add much needed modules to the software package. The system has been in an inoperable state for the Fire Department for a very long time, and they need to have them corrected immediately. They have requested ~ $ 2,400 to perform these functions. Additionally, they have requested $ 14,500 in 1996 for Fire Operations and CJ software packages. These software modules are add-ons to the OCS system. ~ Implementation: 1 st Qtr. 1995 & 1 st Qtr. 1996 ' I The Personnel p,partment currently utilizes the Town CCS system for employee records purposes, and has made a request for a Personnel Management package called "ABRAH 2000" to manage the human resource functions. This software will ~ allow the personnel department to track all of their applicants and associated criteria automatically instead of manually, as well as help them respond to ~ applicants as to their status in a timely manner. In addition, it will save them a great deal of time and aggravation by allowing other individuals in the Personnel department to call up the information as to an applicants current status. The total ~ cost for this software package is $ 4179.00 including installation, training, and support. ~ Implementation: Fiscal Year 1995 , , 9 ' I The Community Relations Deaartment has issued a request for a Town wide complaint tracking system in 1996 to improve customer service. This system will ' be used by all departments to enter and track complaints. Again, we will need fiber optics or a T1 link in' order to share this information across the entire town organization. The cost for the complaint tracking system is budgeted at $ 2500. ' The have also made requests for a survey tabulation module for the SPSS software (in 1995) $ 695 , training on supported applications, and several computer based information access systems in 1997 including interactive voice response, fax on , demand, and a computer bulletin board to allow citizens access to Town information via the information superhighway. The cost to implement these , systems can be as little as $ 500 for a fax on demand product, which could then be used to gauge the publics interest in these types of systems. The department is also working on ways to install public access systems that could be shared by various , governmental entities county wide, thus providing more information to the public, and sharing of the cost. & Cornpanter Hardware ~ A. Replacement Workstation Of the 100 plus machines that we currently support, over 3/4 of them are still based , on 386SX technology with a limited amount of RAM. This poses two problems. One, these workstations are not capable of handling most of the current software applications that we currently use. Some of these include basic packages such as ' word processing, desktop publishing, and E-Mail. Under the network plan you just reviewed, we intend to upgrade our 386sx workstations to 486, and replace all of our 8086/286 workstations with new 486's. This solves that issue, but leaves us ~ with our second problem that 90% of our workstations are over five years old, and will need to be replaced as they fail (regardless of upgrades). Therefore, we are recommending that there be a new GL account in the MIS budget and additional ~ funds allocated for this account that will provide for failure replacement and rotational replacement of these machines. Based upon current statistics and failure ratios, we are looking at 5 machines per, or $ 10,000 each year. In addition, the ' Library currently relies on private entities to supply it with much needed PC's and printers for public use. These PC's are generally older computers that require more maintenance than the Town owned equipment. The estimated cost needed to 1 maintain/replace these systems is an additional $ 3200 per year. Implementation: Every Fiscal Year B. Additional Workstationc / Har war ~ The Library, through Public donations, has created a CD-ROM based information retrieval system that consists of eight computers. To complete this system, they ~ require four additional CD-ROM based PC's at a cost of $ 15,000. Implementation: Fiscal year 1995 , 10 ~ The Fire Department has issued a request for two PC's and a laser printer in 1995 at a cost of $ 9094.00, along with three additional PC's, two laptops, and a scanner in ~ 1996 at a cost of $ 14,261, for a total cost of $ 23,355. The Public Works Department requires an additional five PC's to complete the ' implementation of it's cost accounting system 7500), a replacement plotter for their AutoCad system (which is unrepairable) $ 8000, and a new printer for the Administration building which does not work with their existing software without , manual intervention 2000), for a total cost of $ 17,500. Implementation: Fiscal year 1995 (printers), 1996-1999 (PC's) ' . . The Town Clerk has requested an image enabled PC based system that would allow ~ that department to store documents on the computer rather than a hard copy file. This would allow instant access and retrieval of the documents by anyone who we permit access to the system. The cost for this system is estimated to be around 1 $25,000. Implementation: Fiscal year 1999 I The Trans ortation/Facilities de artment w p p ould like to implement a Global ' Positioning System that will let the supervisors know where the vehicles are at any given time, and to help the buses more efficiently move patrons. It would also aid in the location of a vehicle in the event of an accident or theft. The total estimated 1 cost for this system is $ 100,000. In addition, they would like two additional PC's and three laptops at a cost of $ 10,500. Furthermore, in order for their existing parking control system software to communicate with the finance department, they ~ will require a T1 link or fiber optics to facilitate this. The additional cost to tie them into the debit card system would be $ 40,000. ~ Vouce Commaanocat6ons 1 Requests were made and funding (of $40,000) was allocated for the installation of a town wide voice mail system. This system will work with our current Centron , system, and will provide voice mail capabilities for all Town telephones including Public Works. We envision that this system will be installed and functional by December 1, 1994. In addition, requests have been made to control the functions ' of our telephones in-house. We have recently added this ability with the installation of the CMS software. The only issue that we must address with the phone system is that we are currently outgrowing the capabilities of the existing ~ Centron system. We estimate that we will need to install an internal phone system to handle this growth by the year 1997. The cost for these systems vary from $ 25,000 ao $ 125,00. In addition, the DP department is currently looking into ~ town-wide Internet access through a long distance carrier. The cost of this system would be free of charge if we subscribed to their long distance services. At present, their rates are slightly lower than our current carrier MCI. ~ Implementation: November 1 1994 voice mail , ( ) 11 ~ ~ ~ ~ Radio Comrmunocations ~ There have been numerous requests from all departments for a regular rotational re- 1 placement of radios within each respective department. And although the funds have been allocated in the MIS budget in the past, this has not been done. Reason being, the Data Processing budget has been so unrealistic that those funds have ' been diverted to make up for over-expenditures in other accounts. By creating this strategic plan and carefully aligning it with the budget, we seek to eliminate this 1 problem and use the funds for what they were originally intended.... To replace radios. Currently, there is $ 15,000 allocated for radio replacement in the budget. ~ fmplementation: Replacement of oldest radios every year ~ & Traonang ~ In the past, there have been many promises of in-house training for Town personnel on various applications. But the fact of the matter is, the data processing ~ department does not have the resources to conduct such training. Furthermore, it is not cost effective for use to setup a training facility in-house. We can contract with outside companies that specialize in computer training to perform these ' services for us much cheaper than we can do it ourselves. In the past, there has also been no allocation of funds for any training whatsoever. In the 1995 budget, DP has requested $ 9,000 for training on supported software applications. In , addition, the Public Works department has requested training on AutoCad, and the Fire Department on the OCS system. The additional cost for these custom training sessions will be approximately $ 6,000. Implementation: Training Classes twice per Year ~ & Servoce Contracts ~ In order to provide the best effective coverage for all town equipment, and to protect the Town from serious financial loss, it is in our best interest to put certain computer hardware under a service maintenance agreement. At present, we currently have a maintenance agreement on both of the NCR/ADDS systems, as ' well as our large Printronix page printers and BEST UPS's ($16,254). These contracts are necessary, as the DP department does not have the ability to obtain parts for these systems in the event of a failure. We will continue to have ~ maintenance agreements on this equipment, as well as any new servers that we may implement. ~ ~ ' 12 In addition to hardware support contracts, we also have software support contracts ' that are in place to assist end-users with problems, and the DP staff through crashes with the vendors respective software application. These are applications which are custom in nature, and which the DP department does not have the knowledge or ' resources to support. We currently have support contracts with OCS for CAD, and with CCS for the finance software 7470/8652). We also have a support contract for the Sierra system. Requests for additional software support contracts have come , from Public Works for their cost accounting software ($1000) , their sign making software ($500), and their AutoCad software ($1000), and from the Fire Dept. for 1 the proposed HFS and OCS software ($600). Implementation: Every Fiscal Year ~ . ~ , ~ r ' , ~ ~ ~ ~ ~ 13 ~ ' ~ ' Fundong Propo§aS ' With the remaining funds of $ 81, 463 left over from the '94 and '95 MIS budget (see schedules A& B), we propose to use this money to facilitate the completion of what the committee considers to be the most critical items contained in the strategic ' plan. These include: ' 1 The com letion of the Novell WAN includin the workstation u r p g pg ades ' The replacement of the Public Safety computer with a new upgraded system The correction of the problems with the Fire Departments software and data ~ To have a GL account for annual replacement of CPU,s ~ To have software maintenance contracts on customized packages ~ ~ ~ ~ ~ ~ ~ ~ 14 ~ REQUESTED FUNDS 5-YEAR ARIALYSIS Schedule A FUiVDS REQUESTED FOR 1995 1996 1997 1998 1999 Fiber Optics Installation 75,000 . Network Completion 45,852 Police Upgrade 16,900 150,000 Finance Upgrade 75,000 Sierra System Completion 5,600 8,400 3,900 3,100 3,100 iViIS Software (licensing) 5,000 5,000 5,000 5,000 Eagle County GIS 25,000 iViunicipal Court softvvare 11,344 . Town Clerk softvvare 1050 Fire Department Software 2,400 14,500 Personnel Dept. Software 4,179 Comm. Relations Software 1,195 2,500 Replacement CPU Budget 13,200 13,200 13,200 13,200 13,200 Library Hardvvare 15,000 Fire Dept. Hardware 9,094 14,261 Public VVorks Hardvuare 10,000 7,500 Tovvn Clerk Imaging System 25,000 TRC Hardvvare/Finance/GPS 10,500 40,000 100,000 Internal Phone System 75,000 Computer Training 6,000 Service Contracts 2500 3100 3100 3100 3100 Minus savings from Schedule B (81,463 Yearly Totals 62007 344805 225200 24400 49400 ~ m m m m m m m m m m m mm m 1995 BUDGET PROPOSAL WITH RENiAINING FUNDS Schedule B MIS DEPT. - 1300 1994 BUDGET vv/ PROPOSED BUDGET 4.5 % INC BUDGET 1300 50100 Salaries 117203 105689 105689 1300 50200 Overtime 0 0 100 1300 50300 Insurance 10958 11392 11392 1300 50400 Retirement 19405 14634 14634 1300 50500 1n/ellnes Program 1275 730 730 1300 50700 fVledicare 1222 1508 1508 1300 50800 Workmans Com 392 275 275 1300 51307 Radio Re air & iViaint 0 0 41116 1300 51310 Com uter Hardvvare fVlaint 27463 28698.835 21052 1300 51311 Computer Softvvare Maint 17338 18118.21 18118 1300 52101 Professional Develo ment 3600 3762 4800 1300 52104 Meals 150 156.75 150 1300 52105 Milea e Reimbursement 150 156.75 150 1300 52205 Tele hone Rate Char es 0 0 0 1300 52206 Tele hone Install / Re air 1500 1567.5 1567 1300 52303 General Office Su lies 0 0 150 1300 52310 Computer Supplies 17299 18077.455 18077 1300 52841 Unem lo ment Insurance 469 423 423 1300 52858 Misc. 1000 1045 1045 1300 56012 Ca ital Out / Radio E ui 30288 31650.96 15000 1300 56013 Ca ital Out / Communications 40000 41800 3232 1300 56020 Ca ital Out / Com uter Hardwar 22400 23408 10838 1300 56030 Capital Out / Com uter Softvvare 5000 5225 15000 1300 56100 Capital Out / IVlisc. 11041 11537.845 0 1300 56136 Capital Out / Network S stem 0 0 0 1300 52106 Computer Software Training 0 0 9063 . 1300 52867 Computer Consultin 0 0 0 TOTALS 319855.31 294109 25746.305 BALANCE Leftover Funds from 94 Bud et 10,000 Leftover Funds from 95 Bud et 25,746 Funds from PD 94 iVCE Contract 10,000 Sala 3rd osition) 35,717 To4al Remaining Funds 81463 ~ Coavamotttee Recouvamendatuons ~ We as the committee recommend to the Town Council the following ~ * Approve the 1995 MIS budget as submitted * Approve our funding proposal as submitted so that we may ' Finish the Novell Wide-Area-Network including the workstation uPgrades ~ Replace the Public Safety computer with a new upgraded system Repair the problems with the Fire Department software / data ~ Have a replacement CPU budget ' Have software maintenance contracts on customized packages ~ * Allow us to use the previously appropriated funds to complete the installation of the voice mail system. Approve additional funds for completion of the projects submitted by various departments which were not included in the funding proposal. ~ . ~ ~ . ~ ~ ~ ~ 15 • (~5 ~o~ q q, TRANSPOR ION NAL~::.,:;:'. . ,->r::~::. . . . : ; ...w:.>: . . : : : : . . . _ ~ ~ ~ Who fu% _ 0=% r o ~ ~rpj~ uudls o 'W h t h ~ Wh&::~t ~n- the ~ kAoals? , REGIONAL TRANSPORTATION . ~g vo o~ C~ E PLAY; _ ~RS ~ COMMBTTEC~ ~nd/or~ AUTHOR8`~~ 0 VaoO - Beaver Creek - Adon - Leadvo91e 0 C~~~~ ~~~nty Commuttee for Reg6ona1 T~~~~~~~~~~~~ ~ ~a& Co~nty Commossa~~er~ ~ V0 Town Councal 0 Avon Town CouncoI EXWONG TRANSIT OPERATIONS ° Avon/Beavep Creek ° - , : ~EG;:~/O., < AL TRANSPORTATION CURRENTPA RTICIPATIO d VML • Operate under a sagnec~ ~greement wath Avon to opepate o°egu~~~~ systemo • Contrabute $889~~~ ~o regional systema This represents VaHs 27% faBr share cCc?st for $ota0 ~~~rat9ng expenses with Adono , ° Lease ~o Qvon9 ~ Buses for $1 / year for regional systema • 0n 94y paid $54y000 whicU9 ~s Vail's fair shap~ 27% of the 20% Federal fund ma$~~ ~ ~~r regional systemo ~ AVON/BC TRANS0T 0 Proposed 95 [~udget requests $1019~~~ ~~~m Vaal for regional cost shareo Thos refBects $909267 for increased servuce from Lakc~ pWs $119500 Management feeo • EAGLE COUNTY I.? . , 0 $469000 Contrabutoon to begin test regional route ~ ~~~~~sW fop Avon/BC trans6t to operate service 0 2 `~OV Buses to sup~ort Gypsum- Eagle - Avon - Vai0 Ipoute . I I REGIONAL TRANSPORTATION > .<c>:>: : :h ~ ~AVONS O Ul1V OYV/BV/ Tll LLO-UUVUT O !J"'11von - LeadV ifle - V 0 route 0 QC Parkhg LoR to BC/Viflage ° QC rC~~~~en~~ DW°s°~~~~ ~eMce ° LeadMMe ° BC choner ser@9ice0 (new for 94°95) 0 Lake Creek vofl~~~ ~ ~ - Edwards 0 Town W Avon a~~~~nM voute ~ ~ 0 M-tawn service ° ~ar~~c'opate 6n ° Leadville ° Vasl . - ~ Lake Creek Vellage H 6 ~ ~dwards , I ~ , r , . o ~ REGIONAL TRANSPORTATION . . G. AL' . . .BJ~~~ ~ ~ ~ ~ ~ ~ ~ . O SHORTTERM 0 Determine 95 Budget Fundin~9 ~ LeV el 0 De$ermane psrto0~aUon Leves ~ - VaoO coanty regoonal proposal LONG TERM 0 Ge$ ALL p0~~~~s Wgether with an outsode ftcoflotator t(D determ6ne what the RegionaI ~~~~~~~rMoan w0fl beo - ~ ~~~~~TW~~ 0 Es$ablish oney Regional Transit Author9 0 DemeBop a Capital and Operatang Plan 0 Mavket and Test Routes and Radership 0 Prepare 1/2 cent Transportation Tax BaIlot qa~~tloon for 95 general eIection ConsoSidate aII Transportation entities onto one s 1 REGIONAL TRANSPORTATION GYPSUM T. ~ ~PMM ONE 0 County provudes funding to Avon/BC transit 0 Adon/BC operates and mauntains 0 TOV ~eases two (2) buses to Avon/BC ° Part8es agreem@n$ to conditi0ns fop ~~~rat6ons9 ~ch~~uflng9 and maontenanceo 0 OPMM TWO 0 County pvovodes fundong to TOV transito ~ ~OV operates and macnta6ns ~ ~gree $o conditsons for operations9 scheduling9 and maiMenaceo ° OPTION THREE , ° Status QuO. RECCiVED 94 Town of Avon P.O. Box 1726 Avon, Colorado 81620 (303) 949-6121 , ~ ^XC : September 29, 1994 Ms. Peggy Osterfoss - Mayor ~ Town of Vail 75 South Frontage Road Vail, CO 81657 7 Dear Peggy: The Town of Avon has continued to pursue a FTA Section 3 Grant for the acquisition of buses to be shared seasonally with Central City. As you are aware, we have been working diligently on this project for well over a year. Until recently, it has been an uphill struggle. This past week, the Town of Avon met with Colorado Department of Transportation (CDOT) to again attempt to vuork out several issues (one of which was the TDP requirement for Central City) of concern to CDOT regarding the grant application. INe are pleased to announce that those hurdles are now behind us and we are, once again, pushing forward. Our intent is to now submit a new FTA Section 3 Grant Application for the acquisition of three (3) buses to be shared seasonally with Central City. UVe have met several times recently vuith the Nlayor of Central City and staff to discuss the inter workings of a IGA between both governments. Submissions of the grant application is the next step in the project. It would be appropriate at this point for each of the supporting members of the Regional Transportation System to budget for their share of the local participation of the grant. The FTA Grant is a 80/20 grant with the 20% being shared between Central City (10%) and the Regional Transportation System (10%). The requested funding amount is $606,000 for the acquisition of these buses. The local share for the Regional System is $60,600. The allocation of the local share for the Regional Transportation system would be as follows (assuming an allocation similar to the previous FTA grant): $13,938 Vail 23% ' $27,270 BCRC 45% $10,302 Avon 17% 9,090 Eagle County 10% $60,600 100% This letter will serve as our request for your organization to budget for your share of the local participation in 1995. Sincerely, VVilliam D. James Town Manager cc City Council TRANSIT Opcrated by thc Town of Avon Transportalion Division V TRANSPORTATION SERVICES AGREEMENT THIS AGREEIVIENT is entered into on this /S % day of _ O c T'o &:o` , 1993, among the Town of Avon, a Colorado municipal corporation ("Avon"), and the Town of Vail, a Colorado municipal corporation ("Vail"). RECITALS 1. Avon operates transportarion services know as Avon/Beaver Creek Transit. 2. The parties wish to cooperate in the provision of regional transportation services as set forth in the regional services plan attached as Exhibit "A" and incorporated herein ("transportation services"). 3. The parties wish to enter into an agreement to set forth the terms and condirions of such services. AGREEMENT The parties agree as follows: 1. T'ERNI OF AGREEIVIENT This agreement shall commence on October 1, 1993, and shall temunate on September 30, 1994. 2. SCOPE OF SERVICES The routes and hours of service are affixed to and are incorporated in this agreement as Exhibit "A". The same are prepared for budgetary and planning purposes and are not to be construed as necessarily limitinb Avon. Should Avon wish to change routes and hours of service, Avon will consult with Vail. Reasonable suggesrions by Vail will be considered. 3. RECONCILIATTOIV A1VD FUNDING (A) Funding contribution by Vail. Vail will pay a cash contribution of $88,088 to operate the regional transportation services. Payments are due by the 15th of each month, beginning on January 15, 1994. Twenty '?0) percent shall be due in January, 1994 and ten (10) percent shall be due each month thereafter. 1 (B) Reconciliation. The participants agree to reconcile the transportation budget at the end of the tenn hereof as follows: (i) In the event of a surplus balance at the end of the term of this agreement, a check for the proportionate share of this balance will be retumed to Vail upon completion of the annual aud.it. (ii) In the event that a shortfall occurs, or begins to occur, Avon reserves the right to modify, tenninate, or otherwise alter the scope of services in any way necessary to avoid such deficit. Avon will consult with Vail regarding such changes prior to their occurrence. In the event Avon deternunes that additional funds will be necessary to operate the transit system, Vail will be notified, and appropriate action will be determined by both parties. 4. OPERATTON OF TRANSPORTATION SERVICES The day to day operation of the transportation services shall be the sole responsibility of Avon. Avon shall provide all employees necessary for the efficient operation of the system and, in addition, shall provide for the reasonable maintenance of all equipment utilized in the provision of transportation services as provided for in this agreement. All persons employed by Avon in the operation of the transportation services shall remain employees of Avon. Standards of performance, discipline of employees and all other matters incidental to the performance of such services and the control of personnel so employed shall remain with Avon. All persons employed by Avon in the performance of transportarion services shall be paid directly by Avon, and no other party shall assume any liability for the direct payment of salaries, benefits, wages, or other compensation to such personnel. Avon shall be solely liable for the compensation or indemnificadon of any such employee for injury or sickness arising out of his or her employment. 5. BUDGET AND EXPENDITURE OF FUNDS (A) Avon shall submit to Vail an accounting of funds received and expended by it for each month during the term of this agreement by the 15th of each month. The reports shall be substantially in the form attached to this agreement as Exhibit "B". (B) Avon shall submit to Vail its unaudited financial report for the operation of the transportadon service during the term of this agreement no later than October 30, 1994. In addition, Avon will make available its annual audit. The expense of this audit shall be paid by Avon as an expense of operation of the transportation service. 2 ~ (C) Avon shall keep or cause to be kept true, accurate, and complete accounting records of all business .nd financial transactions conducted pursuant to this agreement, and shall make such records available to the task force or any of the parties upon a reasonable request therefore. 6. LEASE OF VEHICLES (A) Vail agrees to lease to Avon those vehicles described on Exhibit C for a period coterminous with this agreement and; in consideration therefore the sufficiency of such consideration being hereby acknowledged, Avon shall pay Vail rent of one dollaz ($1.00) for the term of this lease. Avon acknowledges and agrees that the vehicles shall continue to be owned by Vail during the term of this lease, and that, at the termination of this agreement, Avon shall return the vehicles to Vail in accordance with the conditions of paragraph 7 hereof. 7. CONDITION OF VEHICLES (A) The vehicles shall be inspected by Avon prior to commencement of this agreement, and shall present Vail with a written list of repairs necessary for the vehicles to be in operable condition. (B) The vehicles shall be inspected by Vail at least forty (40) days prior to the termination of this agreement. Vail shall present to Avon a written list of repairs no later than thirty (30) days prior to the ternunarion .,f this agreement. Avon agrees to return the vehicles in the same condition as received, ordinary weaz and tear excepted. In the event that repairs are necessary, Avon shall have thirty (30) days from receipt of the inspection performed by Vail to effec.t such repairs and return the vehicles to Vail. 8. INDEMNIFICATION ' Vail agrees to indemnify, defend, and hold harmless to the extent allowed by law, Avon, its respective agents> officers, and employees of and from any or all loss, cost, damage, injury, liability, claims, liens, demands, action and causes of action whatsoever, including reasonable attorney fees arising out of the indemnifying parties intentional or negligent acts, errors, omissions, or those of its agents, officers, servants and employees. Likewise, Avon agrees to indemnify, demand, and hold harmless to the extent allowed by law, Vail, its respective agents, officers, and employees of and from any or loss, cost damage, injury, liability, claims, liens demands, action and causes of action whatsoever, including reasonable attorneys fees arising out of indemnifying parties intentional or negligent acts, errors, omissions, or those of its agents, officers, servants and employees. 3 9. INSURANCE Each party shall respectively provide its own public liability, property damage, and errors and omissions insurance coverage as such party may deem adequate and necessary to protect against any potential liability arising from this agreement. Further, each respective party shall name, subject to the approval of their insurance cairiers, ' each respective party as a co-insured under such insurance policies to the extent of any potential liability arising under this ageement and shall provide evidence thereof. 10. MISCELLANEOUS PROVISIONS (A) Headings for convenience. Headings which appear in this ageement are for convenience only. They do not operate to define, limit or describe the scope or terms of this agreement. (B) Governing Law. This agreement shall be construed in accordance with the_ laws of the State of Colorado. - (C) Severability. The invalidity of a provision, paragraph, sentence, clause, phrase or word shall not affect or destroy the remainder of this agreement. (D) Waiver. The waiver or a breach of any of the provisions of this agreement by any party shall not constitute waiver, or waiver of any subsequent breach by a party or another provision of this agreement. (E) Amendments. This agreement may be modified, amended or changed in whole or in part only by ageement in writing executed by all parties to this agreement. (F) Assignments. This agreement may not be assigned by either party without the prior written consent of both of the respective parties hereto. (G) This agreement does not and shall not be deemed to confer upon nor grant to any third party and rights to claim damages or to bring any lawsuit, action, or other proceedings against any of the parties because any breach hereof or because of any terms, covenants, agreements, or conditions contained in this agreement. (H) Survey. Avon shall perform, or have performed twice a year, in the winter and in the summer during the term of this agreement, a survey designed to obtain riders' opinions relating to the quality and quantity of service provided by the transportation services. The format of the survey sha11 be approved by the parties to this agreement, and the survey results shall be presented to the parties in a reasonable time after the completion of the survey. ~ 4 IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first written above. ' TOWN OF VAIL By: i~A40 U TOWN OF AVON By: 5 EXHIBIT A Town of Avon LAKE CREEK 4i2 ADJUSTED PEAK TRANSPORTATION DIVISION Funding Allocation: " Avon / Beaver Creek Transit Avon Beaver Creek Vail County 1994 BUDGET LABOR BUDGET REVENUE SUBSIDY HOtJFtS 17% 45% 23% 15% LEADVILLE Route 2,615 $95,323 $50,600 $44,723 $7,603 $20,125 $10,286 $6,708 HIGHWAY 6 Routes: Winter before 8 AM 1,204 $43,889 $30,820 $13,069 $2,222 $5,881 $3,006 $1,960 Winter aher 8 AM 6,303 $223,987 $96,600 $127,387 $21,656 $57,324 $29,299 $19,108 Summer 1,591 $57,996 $10,580 $47,416 $8,061 $21,337 $10,906 $7,112 Lake Creek & Peak Hr. Adjustment 1,885 $83,412 $21,000 $62,412 $10,610 $28,085 $14,355 $9,362 1-70 Route 8,329 $309,385 $271,400 $37,985 $6,457 $17,093 $8,737 $5,698 TOTAL (County Routes) 21,927 $813,991 $481,000 $332,991 $56,608 $149,846 $76,588 $49,949 Management Fee $50,000 $50,000 $8,500 $22,500 $11,500 $7,500 Total Allocation $863,991 $382,991 $65,108 $172,346 588,088 $57,449 ~ ExHiBIT B ~ ~ . ~ • . just ricle: I . avon / beaver creek transe t - ~ Monthly Service Report - - pte be r9 199 Town of Avon Department of Transportation PO Box 1726 Avon9 CO 81620 (303) 949-6121 ~ Town of Avon P.O. Box 1726 Avon, Colorado 81620 (303) 949-6121 , ~ AVON / BEAVER CREEK TRANSiT MONTHLY RIDERSHIP SUMMARY 1993 JAN. FEB NAR APq MAY JUNE JULY AUG SEPT OCT NOV 0XC TOTAL Count Routea ' Leadvilla 93 2,798 2,573 2.550 1,537 545 1,128 1,497 1,207 `8 14,9: 92 2,774 2,260 2,282 1,171 844 1,089 1,120 B:46 888 1,447 2,579 18,0F Vail I•70 93 43,123 34,962 40,419 12,482 92 40,505 35,888 42,102 9,655 2,246 28,231 158,4; Hwy 8 (belore 8 am) 93 5,087 4,393 5,034 1,302 92 4,860 3,850 3,829 1,441 575 4,379 18,7_ Hwy 6 (aRer B am) 93 20,741 17,853 19,440 9,124 92 9,882 8,966 9,849 3,832 1,774 16,108 50,2; Hwy 6 (summer) 93 0 0 0 807 1,638 2,490 3,704 3.1141 2;378 92 0 0 0 0 966 1,388 1,782 1,7911,570 850 0 10,02 Total County - . : 23;032 . ;2;1 8 311 3,496 92 58.021 50.584 58,062 15.899 1,810 2.437 2,902 2,794 2.547 -2438 6,892 51,297 255.4E Avon Routea Avon Skier Shuttle 93 32,151 30,586 39,102 10,530 0 0 0 92 23,477 22,559 31,724 3,834 0 0 0 0 0 2,785 26,851 11 1,23 Avon Town Shunle 93 7,823 6,665 7,472 2,799 0 0 0 92 7,624 6,289 7,178 2,499 51 5 179 0'28 760 5,523 30,25 Avon Night Shuttte 93 5.739 4,825 5.885 1.781 0 0 0 0':;' 92 7,056 7,859 10,390 1,293 0 0 0 0;::::. :Q 0 358 4,499 31,45 Charters 93 3,272 3,672 3,330 8,177 1,303 5,150 4,846 5 ,483;:>':';?;:s;378 92 2,615 3,064 3,280 10,983 SBd 3,128 8,154 1,607 204 1,389 47,15 Totel Avon . T48 . SS T89 2.,28.Z , . . i 3.03 . . .4SQ 4;646 :;?j;`:. S 483 4,378 . ; 1:84.96 92 40.772 39.751 52.572 18.609 615 3.133 8,333 7,757 3,183 1,835 4,10 , 7 38,262 220,12 Beaver Creek Routee Partdng Lois 93 85,451 84,289 100,010 30,578 0 1,824 620 4,007358 , 308.13 92 71,239 75,724 98,203 5,955 0 . 0 0 0 12,123 73,934 334,57 Parking Lots Summer 93 0 0 0 0 1,065 8,733 10,691 7;;1::1'k 92 0 0 0 186 1,015 4,255 13,033 14,2552,988 5,079 0 47,52 Vailey Route 93 4,189 3.854 5,526 672 0 0 0 014,24 92 5,938 5,729 9,108 732 0 0 0 0 0 402 4,366 25,67 Creek Route 93 3,785 3,881 6,234 1,089 0 0 0 014,76 92 5,862 5,833 8,311 837 0 0 0 00 0 511 3,608 24,78 Eastem Route 93 11,182 9,504 9,118 2,373 0 0 0 032,17 92 7,615 7,871 10,309 423 0 0 0 00 858 7,374 34,25 Westem Route 93 9,997 8,744 10,432 2,866 0 0 0 00 32,03 92 0 0 0 0 0 0 0 00 595 5,937 8,53 Dial•A-Fide 93 12,776 15,786 18,872 4,756 981 3,031 5,220 5,174:>: 2;462 68,85 92 11,931 12.818 18.010 2,693 0 0 0 0 4 0 1,154 11,282 57,88 Special Events 93 208 38 233 341 1 1 2,545 9,614 5,744 5;543 24,27 92 2,266 897 e49 tat 578 3.137 3,681 4,408 151 431 263 20,14 Summer Vail 93 0 0 0 0 204 21577 3,827 3,370;>; 69 11,04 92 0 0 0 0 188 1,530 2,508 2,812i i'':::;:; ;:>;6D6 0 1,236 0 8,88 Total Beaver Creek . i:::..' I.iQ'':::2Q972 .:.:2T'083 17,543:. . . _ .2 ......t . _ . . . 3..194 ...................:....P....... ..........r....... , 92 104,851 107,870~ 142.590 1047 1,781 8,922 19,222 21.275 10,903 3,119 22,389 106,764 559.83 Arrowhead . . . . ..;..:::o:~.::: . . . ; . . . 1 C 899 . . :i'.;1 ~Q26 .,Q45 ....C ';;>.:;;C <;:E:.:;6 . . . . . . 92 802 80 Grend Totel , < 249;219 . 23Z T29 .2T4 502 27,:4T6 . 40 G19.. ..;36.,8.9D 25.417: . '982,57 92 203,644 197,985 253.224 44,855 4,006 14,492 30,457 31,226 18,635 7.192 33.388 197,t25 1,036.22 Town of Avon P.O. IIox 1726 Avon, Colorado 81620 (303) 949-6321 - ~ AVON / BEe4VER CREEK TF3ANSIT SERVICE BiOUFi SUMMARY 1993 Janun FoDrua Maroh A rll Ma Juna Jul Au usl Sa lembor Oolobor November ' DoeamEor TOTdL .:9UQ: 7. -:<'>:ACY:ACT::: `:;:BUD::>s:'_:RCT.i; 9UD.; :.R .4 BUp,:.:..C.: .:.BW ;,.;:dCT. .;:;BUD ACP:>: . BU0 r AC7;. BUD. ;.dCT :s:9uD dC7s:: . BUq::::. ACTr.: . BUD ; dCT ; >;;8u0 . . ::ACT s: County qoutaa Leadvltla 315 309 2B3 275 304 295 216 238 135 155 135 159 12B 165 12B 156 126`:;1159 0 217 0 317 0 2495;i::'.>1006 VaN1-70 1762 1923 1628 1669 1815 1B00 959 973 0 0 0 0 0 0 0 0 O.i;.;>?0 0 174 0 1729 0 8067..>:;.6386 Hwy 6(belora 8 em) 290 284 271 263 314 303 175 tOB 0 0 0 0 0 0 0 0 00 0 31 0 239 0 1320:::ii.<' 958 Hwy 6(alter B am) 1325 1379 1240 1250 1313 1334 BOS B61 0 0 0 0 0 0 0 0 0::::,i;?*_:;;:;.:;0 0 0 17B 0 1346 0 6207:~:::.;,q924 Hvry 6(summer) 0 0 0 0 0 0 BS SJ 220 234 194 19B 1B1 211 181 213 128:.;z>201 217 0 98 0 0 Q 1304':<j 110 Total 3892 3B95 3442 3467 3746 3772 4200 223> 366 309 329 767 309 978 309 369 268 364 376 0 720 0 3671 0 19387 16162 Avon Houtoa Avon Skler Shuttle 930 1141 932 980 941 1160 536 650 0 0 0 0 0 0 0 0 00 0 0 69 0 9B1 0 4292i;i;i;';';3971 Avon Town SAUltlo 428 334 389 315 422 346 251 200 0 0 0 0 0 0 0 0 016 0 97 0 452 0 2055:':;::;::'11A6 Avon Nlghl SAu81o 370 281 389 258 412 279 231 161 0 0 0 0 0 0 0 0 0 0 0 10 0 295 0 1737`9i9 Cnarlora 373 300 427 437 334 350 216 1B8 BO 1B6 447 538 270 550 260 555 9066 135 0 52 0 125 0 2839:;:~i~>~.1680 , Total 2101 2068 2037 1990 Beevor Crook Roulon 2112 2135 1464 1199 BO 186 447 678 270 660 280 666 BO 456 161 0 268 0 1867 0 10923*1i~0866: . PaWnp Lob 1923 1855 1738 1810 1830 2000 075 1021 0 0 0 0 0 B6 0 307 4i9 0 0 327 0 1632 0 8325 ParkingLots3ummer 0 0 0 0 0 0 0 0 336 357 854 B06 10B7 690 10B7 693 6B8673 0 587 0 0 0 5292;;;;i7108 Valky Route 559 366 SOS 338 568 366 304 20B 0 0 0 0 0 0 0 0 0.:~::;:;:;i:;';::0 0 0 72 0 523 0 2589:::::::*::':.:1476 CraekROUte 695 646 662 603 699 664 952 345 0 0 0 0 0 0 0 0 0<::::?;::C 0 0 65 0 641 0 3134:':;;:::;;'468 Eastern Roule 625 576 581 533 616 588 341 325 0 0 0 0 0 0 0 0 00 0 BC 0 666 0 2913:::.202 4 - WestemRoute 372 334 300 316 372 339 264 192 0 0 0 0 0 0 0 0 00 0 60 0 372 0 17401181 Dlal-A•Rlda 1508 1476 1480 1456 1692 1711 939 951 201 4B4 263 505 200 667 175 683 80624 11 0 206 0 1406 0 6161~::~`i8667 SpeelalEvente 121 55 135 12 10B 77 76 92 4B 19 46B 306 274 794 315 677 380::49 0 30 0 82 0 2088:<::::;::1A0 3 SummerVall 0 0 0 0 0 0 0 0 64 72 214 220 201 217 210 219 100161 0 0 0 0 0 0 Total 6003 5308 6441 5068 68B3 5745 3151 7174 649 932 1799 1877 1762 2454 1787 2579 124B 2498 733 0 1431 0 6324 0 35009*::29996Arrowhoad 310 309 2B0 273 310 310 40 40 0 0 0 0 0 0 0 0 0 ~:0 0 0 0 0 140 0 1080 ..974 r-.n Tolal :_'t1906:'r11B68..11iB0..;:t078.B >;1.POd1:3:1:9a2 . . . .<6896:=i8606 :.7'084 1607 83AS. i33BD i'76.03 1694 Opcrnled hy thc Town of Avon Trnnqporlnlion Division Town of Avon P.O. Box 1726 Avon, Colorado 81620 (303) 949-6121 . , s 1993 MONTHLY BUDGET DETAIL COUNTY SYSTEM September September YTD TOTAL Budget Actual Actual BUDGET Fixed Costs $21,544 $21,544 $193,896 $258,527 Variable Costs . 11200 Seasonal & PT Salaries $3,085 <$3,482 $156,058 $233,708 12000 Overtime $478 $436 $30,758 $36,212 17100 Benefits $289 $0 $18,991 ' $21,929 18100 Ski Passes $0 $0 $25,721 $23,783 Total Personal Services $3,852 `$3,918 $231,528 $315,632 21100 Office Supplies $21 $79 $1,261 $1,596 22200 Food $11 ' $0 $265 $807 22300 Clothing & Uniforms $34 $78 $2,082 $2,578 22900 Other Operating Supplies $54 $132 $2,603 $4,075 23110 Unleaded Fuel $241 :r $320 $10,247 $18,287 23120 Diesel Fuel $480 $0 $21,641 $36,347 23130 Oil & Lubricates $67 ; $0 $2,573 $5,076 23200 Motor Vehicle Parts $71 $160 $3,645 $5,415 23300 Machinery & Equip. Parts $282 : $1,369 $15,745 $21,393 23600 Repair 8 Maint. Supplies $21 $28 $1,139 $1,600 23700 Tires, Tubes, Etc. $99 $1 $4,092 $7,516 24100 Consumable Tools $28 $18 $692 $2,105 Total Commodities $1,409 $2,185 $65,985 $106,795 32300 Pub & Reports $0 $0 $0 $0 33700 Adver. & Testing $ 0$ 0$ 0: $ 0 38100 Training $0 $0 :`s:: $0 $0 38200 Physicals $ 0 $ 0 $ 0 $ 0 36100 Outside Repair - Motor Vehicle $127 $1,083 $7,879 $9,600 36200 Outside Repair - Mach. & Equip. $106 $1,295 ' $11,066 $8,000 39100 Machinery & Equip. Rental $ 0$ 0 $ 0$ 0 39500 Contractual Service (Lobbist) $ 0 : : $ 0 $2,100 $ 0 Total Contractual Services $233 $2,378 $219045 $17,600 Mana ement Fee $4 167 $4,167 $37,503 $50,000 7-7 Total $31 205 : $34 192 $549 957 $748 554 Opcrntcd by the Town of Avon Transportation Division Town of Avon P.O. Box 1726 Avon, Colorado 81620 (303) 949-6121 AVON / BEAVER CREEK TRANSIT REGI e'~ ~ ~ONTHLt~ ~INANCIML SUSYSM RII 1993 . fember , : > > ,,<...:><::::>::::>:::: Se p Sep4ember VTD VYD ~ FiEV~UE Buc~ge4 Actual Varianc~ ; ~UD~ET` Bud9e4 AcQual l~arianc~ LEAD1lILLE ; , MONTHLY PASS $ 0 $ 0 $0: $0 $0 $0 $0 DISCOUNTTICKEf $5,886 $792 ($5,094 ) $26,304 $38,058 ; $11,754 FULL FARE 68 2 8 8 $ $ $220, $5,262 $3,381 $6,134 $2,753: ~ TOTAL LEADVILLE $5,954 $1,080 ($q,87a.) ~a2,Qpq ; s29,685 $44,192 $14,507:` ; OTFiER COUNTV MONTHLYPASS $739 $1,290 ~551 $34,555 $46,914 ; $y 2;359 DISCOUNTTICKET $88 $390 $302: ~11,~f2' $9,435 $9,843 $~0$ FULL FARE $2,839 $4,158 $1,319: $301,9'11 $251,350 $304,134 $52,784 TO?ALOTHER COUNTV $3,666 $5,838 $2,172 $a52,Q(3(~ $295,340 $360,891 $65;551 . . GRAY~D TOTAL 742) $3$4x0Qi~ 5321:;571''. $405,093 $80;058 . , DCF'ENSE : <.; $31,205 $34,192 7,48,55$557,929 $549,957 ($7,972) . HOURS 256 3 5 4:>;::; 14658 151 6 2<: 5 0 4 MILE S ::;:::::<<::::::«:>::::::>:;> 111 35284 0 Opcrnted by thc Town of Avon Trnnsporinlion Division Town of Avon P.O. Box 1726 Avon, Colorado 81620 (303) 949-6121 LEADVILLE SERVICE DA?ES 09101193 THROUGH 09/30l93 DATE A01 FARES TICKETS P03 FARES TICKETS TOTAL 09/01l93 -::23:` 56.50 21 56.50 19 ~;3.€10 09/02/93 56.50 15 23: $24.75 . 15 ' ~I' zs 09/03193 17; $0.00 17 $0.00 13 ().00 09/04193 -1 $3.25 18 : t&; $0.00 18 ' S32a 09/05/93 50.00 13 $0.00 14 ' So fXT: 09/06193 2B:: $3.25 19 $6.50 17 . , : 09/07/93 24'; S0.00 24 $3.25 22 $3 25 09/08193 ; 2B $6.50 18 $6.50 20 : 513 OQ: 09/09/93 511.75 13 $9.75 14 ` ~21 ~t3` 09/10/93 ; '~8 : S0.00 18 S3.25 - 17 $3 25: _ 09/11/93 $6.50 16 $3.25 15 : -49 7S; 09/12193 55.25 17 $3.25 18 $8 5E}: 09/13/93 S3.25 15 'tg$9.75 16 : 3 0E3 09/14/93 59.75 24 $8.50 20 S1 25 , 09/15/93 ; 25 S13.00 21 $18.25 22 5,~125_ 09/16/93 59.75 18 ; '~7 56.50 15 : S1& 25 09/17193 S2.00 18 50.00 17 -~2 E1t~ 09/18/93 50.00 18 50.00 18 09l19193 S3.25 17 :w 14' $0.00 14 S3 25' 09/20/93 $7.25 25 $6.50 23 09/21193 :2A; $8.50 21 53.25 18 09/22/93 21': $8.50 18 ~ 2f~, 56.50 18 09/23193 S13.75 14 $6.50 13 09/24/93 44 : 5200 13 : ~5 $0.00 15 ; g2 f3£} 09/25/93 S0.00 16 $0.00 15 ` $f? EI£~ ; 09/26/93 '€d: $0.00 14 ; 'f9 $2.00 18 $2 f}€3 _ 09127193 $0.00 20 S0.00 09/28/93 < 2'~ S6.50 18 - 7 $3.25 15 - ~ 75 09/29/93 $3.25 20 $3.25 10 09/30/93 _ ; 2E~ : $3.25 19 , ' 2f) $3.25 19 $6 54 < _ : $II €}E~ . , TOTALS .r..'..; :5.~".~,Y'. $143.50 538:a~,. ..n;.: ....:~SC S144.50 507 MONTH SEPTENiBER FARES COLLECTED $288.00 TICKET OUTLET SALES $0.00 DAYS 30 TICKETS COLLECTED 1045 TOTAL AVON DEPOSIT 5288.00 TRIPS 60 TOTAL RIDERS LEAD1/lLLE DEPOSIT $0.00 , TOTAL REVENUE ; ,3288 D~; . . TOTAL RIDERS AYERAGE DAILY AVERAGE DAILY RIDERSHIP A01 587 FARES $9.60 A01 - AVERAGE DAILY P04 55" TICKETS 35 P03 Operated by the Town of Avon Transportation Division I REVEIVUE COl!VARgc')N SYJMTv1ElZ °92IS[Jh4M[EIZ'93 • Wl~I: Ir. I. F RF B?4 v,q..SS D15 77CICE7' TDIAI. FUII FARE BUS PASS DIS 'rrrttr.T TOTAI ` 04` ~4~3 90.~ $5.~ $0.00 $695.00 04/25/92 $620.00 0.00 $0.00 $620.0C, 05/09/93 $384.00 $980.00 $0.00 $564.00 05/02/92 0 $000 $3 Z-. s~~8 L.2ig 24.0~) , MIy .•,3s.. d~ s,p~p~A~~~ . °.IZ~:: •.:..r ::~.j ~A . ! . . ....t .if ~..:t:{ Y M, qAµw /~~p/ ~...1x~~.:,~~L6:~.~.i.itt'....f..~~....d..... .1..FM~!Y[~.....:<4~ i.:.~~{. i( k..T.[.•.~ .M~ 'T!S:. 05/15193 $328.00 $60.00 $0.00 $388.00 05/16/92 $211.00 $90.00 $0.00 $301.0( 05R?~93 $410 00 $30.00 $0.00 $440.00 05/23/92 .$264.00 $30.00 $45.00 $339.0(' f ; . . ,y ; ,,~#3 : S %1 .:'r~'{ ~ i , ~ _ r : . ~3~ . .m : ~~...~.t. t~~3~ ~..=.~..t. ~$`±fi~• ~ ~p~ £Ci:I . ~M ..5~ ~.o:.~[N!V~!~F., 3.e ~ t~ K?.L n}~ p ~ ~p~ M ,:...e..:. ;,_.~t!.~?NIq~F~..t.3..'s o:.M:.?. e~,~~H~~..~J £ ~ :~!?4l:Y.`(!8-, ~3i~.: ...7 E ~ $7~ 06105/93 $978.00 $870.00 $30.00 $1,878.00 06/06/92 $534.00 $330.00 $0.00 $864.0( =;r~:::;:>:•s's>~;:;;~;06/12J93$,1l98000n..,...~::,..,.;$270.00,.,.........:,,... $0:00,._....... ...$1.450.00.. 06/13l92 $742.00 $30.00 $30.00 $802A(' ~ ~y{. c~ :.d~3.:~• :S:3 ' r g`a'~ig ~y~ n: kH; ' n':: ~S ! it . t Q~ry~'i '1 ~~r~~'ew!f:.`..< !+%-~(s~r xg,3.'eA a . -Ttacy~-. ~j((~y~y 1Pi~ <Ex: ss . ~2:~~.V 3„f!.Y!¢!S!"~.~..:~.. S:.:3.~$Y~~~i~~::P.4~N,M,,,1 .~t..:'i:.~f~l~...,:A,3Mt 06R6193 $1,960.00 $690.00 $920.00 $1,870.00 06R7/92 $830.00 $30.00 $60.00 $920.0( 07l'03193 $9,232 00 $960.00 $0.00 $2,192 00 s 3_: ..f ~s $45.00 ~1,767.OC . 0 $57000 2 ,f ~ ~ } .Ei€ ,i~ Q y ~t. ..F7i~.~~~E•~~.t i~ ~3.~5~~~;1 rs ~a,,.I~..,....Z~.i.~.~,. .~5:.:..~~ x : . .t..: ~ ::s s ~a ~.a,,.. . ::~.t~~....e. a~~~~ ~...~a ~ =.±o~r.~~~z:. : j;.:,:..., ~~.o~~~c~ :~~z~a O.O. ~ ~a ~n:Y t Al a:oc~ 07/17~3 t $9,448.00 . $90.00 $30.00 $1,568.00 07/18/92 $966.00 $60.00 $15.00 $1,041.0( 0724/93 $1,892.00 $60.00 $90.00 $2,042.00 . 0725/92 1340.00 . . $0.00 ~ ` Y . . . $0 ~ ~ . .i ~i S . . P9 ~1. 14. . , ~ ~n... . . ~ . i>~ >::~4F«;£f:;~~..~zl~d~~~.,.:.aez:~::..• 8a ~ ~..~~.:F~.,.~~;~~!;S~i:x:t~>:<?~.~~~~~:~~~ W 7.8:06:},.:..:. 4...::.:.~ ~10:~`f3:Ot 08/07/93 $9,468.00 $784.00 $60.00 $2,308.00 08/08/92 $1,096.00 $270.00 $0.00 $1,366.0c 08/14/93 $1 778 00f^ i ,$275300...::< , $60 00 $2,113 00 s 08/15f92. . xss .~n. . ~ . f . : .I ~ ..$1,030.00 $0.00 $75.00 $9,105.0(. gy~~/~ 4A p !.i YZ s. . pSµ.E-i.t:: ..x~OpM~ p ~a~...~..RC..>7~~. ...~1e~....~F..~ !:«~~:~~!.<~~~.:fWy.tK~~E:F~3~i?;.z.f-:;~E`.s.1~~>~Q:UAA.:.. ~.l.~R,r,i:W..vN~..:.:~. <..3~:~.f:.9MWS~..y?~.:i1. ~ ~Y.. . 08R8/93 51,424.00 $60.00 $0.00 $1,484.00 0829192 $1,102.00 $920.00 $30.40 $1.252.0( 09/04/93 $1,288.00 $780.00 $300.00 . $2,368.00 09/05/92 826.00 • ' t ~~:~f1a~~ •f,. ; $630.00 $0.00 $1,456.0t ~..!~..s....~~...4 =E.,,~...1.~~a~Q~).Yf!..~: ~:~:..<~~~~:~:..~;~.ax ~:l.:I~.>>~~!•~i:.~.t...r=~~.<.~~,~f~?-fl~.:j .,..:~.f::~5: ..~.>..'F=`, $ ~ .±~l~~ . .o a5~: a 09/18i93 $966.00 $150.00 , $30.00 $9,146.00 09/19/92 $542.00 $60.00 $30.00 $632.01 0925/93 $820.00 $30.00 $0.00 $950.00 09r26/92 $538.00 30.00 f ~7ml~f- s•, ':,.y;i':,:: 'Jrr..,.s...e. ~ .i >;y•.: .~S .~l . . . , . , ~i i~ . f s. ~3 d. . : E~<. .e . ~ . . , . t... _ . . t 4 :1... ...~~~s.. . . . . ~ .3 ...i_<a~:S~..i... - . . ,7. . , L'. . , ..e.,,,.:.s,~. f..~ . .j ......,.3.~~..., 3.. ..s.....3f .s,a~f. : i'i ~ ~ . i W4 ~ 1~ ~l S ? j t.t .R37>f ~.Q; : f t b 7 e E , f>.~`;,:~:~ 90109/93 $0.00 10/10/92 $430.00 $150.00 $0.00 $580:0( 90/16/93 t~ t f~f"f~:t~J $0 00 10/17/92 $1 338.00 . .~t~... .!:~.:..2~...1z~ 1,~. ~t;t:;~~. :l;zE. s .a... $ .i.............., .:.i.~ tY.:.. r... Su...f`~. , '#Ks~. 9 . .r...£ x?~.'..'..: ,.g. . f . . 1t3 -t t . . : . t.. , < f . . •.:r :.s~ . ;r:,;-: :.,.f a,:> , 0 00 68A( . ~ .s:;. . .~,...r n ~FT . 1 .at~.t 8.~a r<l~~sta~.c_.. .<~.a)d f. . Jy. ~ ~ fE ~ ~ ...r...g: . . ; ~ U. 10l30/93 9 $0.00 10r39/82 $446.00 $810.00 $30.00 $1,286.0( 1/O6/93 0.00 $ 19 /07/9 <<:..;, , $5 8.00 $420.00 $60.00 $1 $a { : t s~..., : . . ~ .:o. • < . ' c . rc. < j ~i . ~ .q %Yi'1. . c: ~ ' ii<. .;i.. ;.r.: ~ •n . .9: ..s ~ . rt ~ ~ ~ ..'~..f.. . S ~ ~......1~. ...4~51.`~u'¢ k" .:v~ •..Y:.:~:i'.' S€ . ...z... . . :~i 9... F. .:1~~ .~::...1'...,> al~y S 3 <r~. .,.s? ~ r ~ s <...s..~.~a!A!!N'....~a..a.o<~~.~~~.ca~.~sn~:o~7-.,:~.i:ri~::e'~ >_S" : . .>3o s ~.r.. ~..K ~~~...<..<~....€e.. ~ ~~~3.6:,.2 ~c c i(.~.4t~f. t ~ Q( 91r23/93 ..~.:0 . _ 1., 35. ~ ~ . . . . . ~..:~.<.:< r•z~ •Y~[ . . . : ; , ~.,,r;:[C .r.....,. . ~ . . ; . . , ~ , . _ . a.. , . . ~.y 1:.,. o . 9. ~o' %Y ~ ..t . ~ . ; , ...;..s...,~, ,:_..;.....,:<,:~~o::;•.,, ~:r..,,~ n•;;:......... ~ , . . , . . .t.~.4.; : ~ yf . , p~ g3. t ~j~. > " r e .r•;u ..r~ p. . . s.....x. (x,~. .~C xRYY..~XtiTr'o ~s. r :7 YEAR TO DATE" $33,644.00 YEAR TO DATE $29 21g.pp GRAP1P~ TOTl1L 93 S~SOI~ G RAND TOYAL 92 3E~?S06d SINGLE RIDE $25,284.00 SIMGLE RIDE $22,508.00 ~US PASS $7,340.00 BUS PASS $6,005.00 VA BUS PASS $0.00 VA BUS PASS $0.00 ~~0 $1,020.00 3020 $705.00 TOT~,I. " $33,644.00 TOTAL $28,218.00 Town of Avon P.O. Dox 1726 Avon, Colorado 81620 (303) 999-6121 ~ o~ Exhibit C Vehicle Description T°able Unit Make Year License # Vehicle ID # #171 TMC '79 650071 9030-2 #175 TMC '79 650075 9030-3 `D VAILVALLEY TOURISM CONUENTION BUREAU V6 ~ ] 00 East Meadow Drive - Vuil, Colorado 81657 To: Vail Town Councit From: Vail Valley Tourism &c Convention Bureau Date: October 19, 1994 , Re: Request for RRarketing Support As we have praceeded through the last s'vc weeks of developing a comprehensive, focused ' approach to future marketing of the Vail Valley, one thing is clear: despite some reservations from all primary groups involved, the Town Councils in Vail and Avon, Beaver Creek Resort ° Co., Vail Associates, the existing TCB and ABCRA, the Vail Valley Foundation, and others, all are supportive of the concept and think the basic structure is a sound starting point. Certainly , there will be constituencies and groups added to the collaborative process as we go along and we should keep enough flexibility to allow for these. But now is the time to begin putting the mechanism in place to best insure our success as a destination resort community in the fiercely competitive future. The lion's share of our solution has already been presented. Attached are only those pages which have changed: Mission Statement - no longer incorporates Chamber of Commerce function. 1Von- tourist related requests for information remain a function of the information/communication function. Function Chart - similar to October 4th presentation with Chamber of Commerce eliminated. Board and Committee Structure - same as October 4th presentation Department Function - Same as October 4th presentation and original request for Information Center and Special Event funding. 1Vlarketing Budget Consolidation - amended from October 4th presentation to reflect Town of Avon's potential marketing fund contribution of $50,000 rather than requested $136,500 plus $82,222 for consolidated Information Centers and , Chamber Functions. ; i ~ 1 Central Reservations I-800-525-3875 Group Sales (303) 479-2360 Business OJJice (303) 476-1000 Group Sales 1-800-775-8245 FAX (303) 479-2364 FAX (303) 476-6008 Marketing Expense by Function - reflects changes due to non-consolidation with ABCRA at this time. Information budget relevant only to Vail Visitors Centers with the exception of fulfillment budget which has Valleywide impact. Events budget has also been broken down into truly "Vail Specific" programs and programs with Valleywide components. This proposal has been discussed in depth with Bob Kunkel of Vail Associates who has endorsed our moving forward and VA's contribution at the $116,000 (evel, and $181,000 has been dedicated by the BCRC Board to Valleywide marketing. Though we have been unable to give a full presentation to the entire BCRC Board due to their not having met during this time period, both Ross Bowker and Brian No(an of the BCRC Board as well as Bob Kunkel, who implements BCRC's marketing program, have been a part of the development of this proposal. In 1994 the dail Town council spent the following on the functions outlined in this approach: $ 360,000 (bus. license fee) - <17,500> (5% rebate to TOV for collection) 160,500 Unallocated marketing funds 56,000 VRD Events 14,000 4th of July Fireworks 40,000 Street Entertainment 20,000 Speciat Events contingency 135.000 Vail Information Centers $ 768,000 With the 4 1/2% cap that Town Staff has put on the growth of expenditures, this should allow $802,560 for the Councii to apply to funding these functions. Our total request of $874,804 is just over $72,000 more than the staff should allow by the formula. Through the consolidation of marketing functions and the increased financial participation of VA and BCRC, the Vail Town council can leverage this incremental investment for the following benefits: 1. Continuation and strengthening of "Valleywide" umbrella marketing II. 100 % increase in ADV, PR, Research dollars available III. Coordination of all fulfillment - both Tourist and general purpose IV. Improved proactive information services N. Expansion of visitor Center services into "concierge" - type services VI. Expansion of Events Calendar and information distribution VII. Coordination and promotion of events and activities ' VIII. Development of additional events in "need" periods . i IX. Leadership in building effective, efficient marketing organization i Thank you for your support thus far in the process. Vde look forward to continuing to work with you toward a more successful future for us all! . 2 MdSSION Improve the general welfare of the Business Community of the Vail Valley through the development and prioritization of resources aimed at the coordination, creation, and implementation of consumer driven marketing programs in the following specific areas: Information/Communication Special Events and Activities Convention and Meeting Sales Advertising Public Relations Research These programs will be designed to increase business volume with FIT and Group Markets during spring, summer, and fall and other traditionally "non-peak" business periods where appropriate. 3 ~ . J ORGANIZATIONAL STRUCTURE BY FUNCTION Board Central Reservations Fulfillment Lititen Committees peeting/Sales/ Special Events/ Marketing/ Information/ Conventions Activities Other Lommanication Advertising Direct Direct . F Mail Sales Attract Advertising Pubtic Research In Out ' Guests Relations Valley Market Vail lnfo Centers Oirect Indirett Tourist and Tourist and Hon-Tourist Mon-Tourist Participation 11 Spectators Media 4 ° , v RAARKETIRIG BUDGEY CORISOLIDATION - redised 90/98/94 TCJfAL VLYlAIIDE A& G RAERABER IiVFO/ MTGS/ ADV/PR/ IWCORAE RAFtTG FUND 50 gb PROGRAMS COPANIUN EVENTS CONV, RESEARCW T0WN OF bAIL 874804 541125 126159 207520 Y OVV Pd O F AVO N 50000 50000 ~ BEAVER CREEK RESORT 181350 181350 !/AIL ASSOCIATES 9 9 6025 9 9 6025 NF?LLEYWIDE RAARFLEf1NCa FUND 888500 50000 60000 136477 642023 lJVT&CB DUES 145000 20000 36000 54000 35000 GFiOUP COMMISSIONS/MISC(no wtr prog) 344025 20000 324025 CENTRAL RES COIVTRIBUTION - WT&C13 165000 125000 25000 COOP RE!/ENIU E- NET 9 9 7850 36116 30000 15000 51734 TOTAL BUDGEf 1994054 888500 201116 36000 260159 317520 460502 798757 PROGFiAAl9 fVEEDS 201116 36000 260159 317520 460502 342529 (9994 expe'ndi OlIER (UPdDER) 0 0 0 0 0 376128 (newr revenue for ihess i4ert 5 , , 0 MARKETING EXPENSE BY FUiVCTION ADfVIiNISTRATIVE & GERIERAL SVNTB 191870 A & G 89246 Total 201116 MEfViBER PROGRAMS ' SWTB - Mgr/Mbr Prog 34700 Member Programs (net) 1300 ' T'o4al 36000 ~ IiVFORMATION/COfiNNIUNICATION ~ SWTB 130359 Fulfillmenfi 94000 Destina4ion 70000 VC Misc 10500 VVT&CV 13500 Event/Ac4ivi4y Local Ads 27300 Printing/fViaps 10000 Operating Expense 16500 278159 . Income Offset -18000 Total 260159 i ~ 6 e SPECIAL EVENTS/ACTI!lITIES SVVTB (Direc4or & Assistan4) 75520 Office Cos4 10000 Sales Expense 10000 To4al 95520 Vail Specific Programs Street Entertainment 50000 July Fourth 35000 Firevvorks 15000 Subsidy 20000 Octoberfest/Fall Festival 15000 _ Subsicly Fes4ival of Lights 12000 1'ree LighYing Total 912000 Valley- VVide Programs Festival ofi Ligh4s 35000 Camival 10000 Markefing 25000 Memorial Day Kickoff 20000 Seed Money V1/inter/Spring Event 20000 Seed fVioney Summer/Fall Event 20000 Seec1 Money Sister City Programs 15000 110000 Total 317520 . 1 7 a ~ tMEEI"ING/CONVENTOON SALES SWTB 253982 Direct Opera4ing Expenses 65715 Advertising 58200 Direc4 Mail 24000 Telemarketing/Fron4 Range 12000 Travel/Trade Shows 31105 Fams/Receptions 10000 Enter4ainment 5500 Total 460502 AD!lERTISING/PU BLIC RELATIONS/RESEARCH/OTHER (1934 expenditures) Destination Adver4ising 133000 Front Range Advertising 6000 Public Relations 54000 Research 39500 Photography 12000 Production/Con4ract 89127 Miscellaneous 9000 Total 342627 1995 BUDGET 918757 ADDITIONAL ADVERTISIiVG/PR DOLLARS 376128 ~ ! , ; , 1 s , ~ , ~ SE*!T BY:EAGLE COUNTY ;10-17-94 ~ 17:40 ; 3033287207-) 3034792157;# 1/ 4 tir~ • 0~ober 17, 1994 r16:50 EHGI f COIINI Y[3llll t)ING CXFICE OF IHE I~'. 55 I BfiQAI)WAY lIOflRD OF COMMISSIONER: .i !'.U. BtIX 950 (303) 338-8605 FAGLf. c'171plzA1)O B163! • FN(: (303) 31 . R•720') ,:•`1*,''.; :~y` f~ r`rc`,`,~`*_'. F-AGLE COLlNTY, COLORADO AGENDA ~OAF'1 UIVTl( COMMISSIOIVERS REGULAR MEETING DAY `bd'CT0~~~ 249 1994 ' aakrr~Ae,~,~aaosfl¢~,aat~~aaao,s~,trraa~seratrtso~r 9:00 WORli SESSIQN - 1NEEKLY l1PDATE Jack D. Lewis, County Manager 9 0:30 - 11v00 BREAK 4$000 e 12.00 WORK SESSlO1V - PENDIfVG LITIGAT1O9d ,Dames R. Fritze, County Attarney 112:00 - T:30 LUNCH - ELECTED OFFICIAL~ ~ ~ ~~RK SESSlOSV - NIEET1lVCaS ATTEPIDED 2.30 - 2AS CONSi~NT CALIElVDAR EEems vf a fouUoe qnd ItOtMContravembl R80?re are Pleoed elt 9he cansent dalendar In a16W @he Boerd ePOqunly Oommisdlanvrs (o ape~ uffle and Qrrergy on more 6nportani kwmon a longthy egenda. Anry Commiwoner may nquest tha1 en d.em be "REMaveo" from the oonsQnttdlondor and sonsiderntl $eparat*- Am1 mwmbmr of W9 publio rtmy °REQIJESi° eny U9m be mAAOVEt° ibm tlre Cvnsetl[ Ageqd@. il_ EMLL PAYBNG L6nda Pankucll, Acoounting Mark Silverthom, Controller ~CTION: ApprovaB subject to review by the County ManageP. 9 SENT BY:EAGLE COUNTY ;10-17-94 ; 17:41 ; 3033267207- 3034792157;# 2/ 4 2. PAYitOLL FOR OCTQBEf3 27 a1884 Jack D. Levuis, Caunty Manager ACTI~N., Approval subject to revlevy by ths Caunty Manager. S. APPf$OVAL OF MINUTES FROM AlJGtJST 22 gHROtJGH SEPTEAABEIt 27o 19l4 Sere IFisher, CVerk and Recoreler . ACTION: Consider approval. 40 ANNfdENCiAIIENT TO SRDBD11I6SBOIV AND OFF-$ITE 6MPROVEAfIENTS ACaFtEEIUIEIVT$ TO 1VICCaRADY ACRESIlVOT71NGHAM RANCIi Mary ,10 Berenato, 27eputy Cotenty Aftome~ ACTION: Consider apprava6. b~~ ~~OUSTICAL ENGtNEERIIVG SERVICES FOR E4taLE CO@JNTY ROON! AfVD O7'HER MEETING ROOlIAS Mike Bradley, Grounds and Building~ ~~~~H., Consider appreval. S. RESOLUTIOIV AUTHOFtlZI(VG bRA1A1tIVG OF COLLATERAL aF RE4urRED tN LETTER OF CREDhT NuMBER 168 FOR Ro~~~ ~~RARD Jim Fritze, County qttorney ACTION: Consider approval. 2°45 - 3~0 A. COMMEIVDATION AND RE50LA.1`fION OF PUB1.IC SER1/IGE FOR DON PRICE Keitta Montag, Directar, Community Develapment ACTION: Conslder approval. B, CO61AMEBVbAIION pfVD RESQL,IDTION OF PiJBLICSERVICE F0R DAVID SLEMON . Kei4h Mon#ag, DIrec4or, Gommunity Develapment ACTION: Cansider approval. C. RESOLUT'8ON e4llTiiORBZaNG DFtAYVIN~ ~OLL4TERAL FOR FAIBt1A1VD DEVELOPMEfVT Cg1iP< Phil[, Scotf, EngineeNng ACT6OA9: Consider appr•a~daa. VU SENT SY;EAGLE COUNTY ;10-17-94 ; 17:42 ; 3033287207- 3034792157;# 3/ 4 l~0 RESOLUTiOl?IAU7HORlZlNe°, SECOND PARTlA9. RELEASE , OF COL{LATERAL FAR EBY CREEIt N(ES14, PHASE 11 B Phill SCOtt, Engineering ACTIONo ConsIdeP approval. [E• RESOW79ON AIJTFIOli1ZIIVG DRQ?WIPlG OF COL9.A,TERAL FOR Sl1MMlT VIEW Phill Scott, Engdneering AC'~ON: Consider appaoval. BFtEA6~ ~ 415 UQUOR LJCIEIVSE HEARlN+GS U. RENEWAL - GASHOUSE, INC, dba GASHOusE RESrAu~~NT (tabled from 1r19/94) ODe CHARIGE IN CORPQRATE STRUCTUFtE = BEAVER CREEK FOOD SERVICES, fNC AND VAIL FOOD SERNICES, INC. 180. RENEY11AL - J K & F CORPOR4TlOIV dba TRAAtIO1VTl'S P9o REIVEUUVAL ABEAVER CREEK FOOt] SERVICES, dlVC. dba TRr4PPER'S CABIR9 V. RENEWa4L d VABL FQOD $ERVICES, INC.t9ba TVO ELK RESTA13R4N'T' WO= RIENEWAL - BlEAVER CREEK FOOD SERVICES, INC dba SF'Rl1CE SADDLE RESTAUR,4(VT Vil. RENEWAL 4BEAVER CREEK FOOD $ERVICES, @IVC dbs BEAR90°S CABIfV Wi1l0 T IVSFER OF OWNERSHIP ~ SPI, GOLF INC. dba SONiVEiV,4LP GOLF CLUB Earlene Roach, L"tquor inspector AC49OMo Coresider approval. 415 ~~EN nflEETEN43 Yf9E A167tT HsEEi7MG CF TFIE EAKiU t:G1JNYY CpMMiSSIONERS W!LL 8E NEL9 OFI OCTQBEld 25. 1894 0M 7HE OtlECO92D l7EMS WILL BE NELG !N THE F.11GLE CouNilt ROOIW. MRtC SESS1oNS WILL Br: HEI,D IN THp MOUM' OF 7ME HOt,Y CROS5 ROQad . oR OtHERWISE NoRIEp, T@i1S AQEWdA IS RROYIDED FOR INFOqlAA710NA1. PUFiPOSH9 ONLY • aL6 TIPIE3 ARE APPRO?CIh9A71E. 1f1E BdARb b1Aiilg IN SESSIOPO MAY CONSIDER GTHER fTEMg THpY,qqE BRdUGpqT eEFqRg IT. BSI SEr~T BY-EAGLE COUNTY ;10-17-94 ; 17-42 ; 3033267207-4 3034792157;# 4/ 4 . ;.'y• i•: OCtobBP 17, 1994 - 16:55 LAGtF Cc7LW1Y BWinlNG OFFICE OF YNt- t:.~ 55 1 BROAnWAY l10ARD OF COMflA1S90PIERS P.O. :Bc7X 850 ;.'•y°~ kAQF. c~ll OR,qnC] R 1631 (303y 32a•5605 ~ FAk: (303) 328 7]07 :r ~:4,~,~ ~ EAGLE COLINTY, COLORAQ~ A tf 3" E IVDA BOAF~D ~ F ~ UIV1'1( ~OiVIIVI ISS IONEF~~ ~~~ULAR MEETING DAY OCTOBER 26Q 1994 eAirA wareff~dsrocetr~yiYaaaff{4{tAAa,trtttra~44traocrop 1a30 ° 310 WORK SESS9WN ` M6ANtl9T SVPRIa7 lREE FO,(ditlA .Dack Lewis, County iVianager 7T9E idEXTPACeTIP10 OF jF}E EAGLE CqUN1V COMIAS3IOb1ERS WLL BE WELO 17IV paTpBER 31. 9990 CR! YOiE REOORD 17EM8 fMLL BE MELD INTiiE EIViLE COUWN ROOM. wcM SESSIOP9S WiLL BE F4ElD w yHE pspuNY pp THE HOLY CROS& ROON1- dR o7HERYVflSE No7EP, 'iHlS AGEWDA !9 PROV{9ED FOR INPORPNA71ONA6 PURPO5ES ONLY - ALL TiN1ES ARE APPROxNNATE. THE BOARD Uu1111E IP! SESSIOfy (MpY COIVSIpER DTHER ITEIM9 71iAT Ai=E Blt4uflHT BEFORE IT. 0 SENT BY~EAGLE COUNTY ;10-19-94 ; 14-55 ~ 3033287207i 3034792157;# 1/ 1 UFFICE C)P" ~,,be~ 99, 1994 -'~0:'~4 ' ?.A[;Lt CUUMY Bllif.f)INCi l~ntE~ COUNTY IV{ANACiLR SW DKUADWAY . • P.t>, iiU?(l~SU (3d3) 37'8-8G05 EAGLE.C('N.<)ItAfl()13t6]I.OA.'ib . i > ' . fnx: (14 13) :jza 7207 - . ~~GL~ ~rOUNTfs COLORADO MEMORAIVDUM TOo AII rmedia~ and 6nteres4ed par4ie FROM: Jack D_ LwMs, Caun9y Mawager DATEo OctQber 19, 9994 - 90:14 RE: CHANGES 70 AGENDe4 FOR E. C. B0~D OF COMMISSIONERS Changes 80 4he agrda for October 24. REAfiOVED: C. P3ESOLU1PtON AUTHORIZING DRe4WIIVG OE COLLATERALFOR FA@RLAND DEVELOPMEPQ'~ ~ORP. PhiYl, Scoti, Engineerinq . AC'T6ON: Consiaer appravat. E. RESOLOJI'9OPI AUTHORIZING DRAUY1NG OF CO9-.R.ATERAL FOR SUMM1T 9/IEW , PhilE Sco4t, Engineering AC4IONe Carnsider approval. ADDED: 2:45 - 3:00 F. RESOLUT90N AUTHORIZING RELEp1SE OF ~OLB..ATERAL FOR FAVRLANp DE11ELOPMENT CORP. Phill Scott, Engineering ACT60Rl: Cowsider approbal. 0. RESOL49'8'BON AUTHORIZING PARTIAL RELEASE OF CO9.LATERAL F9Fi : l1{VIf+AIT 4lIEW Phill Scqt4, Engineering ACTUON: Consider appnoval. H. fPD-293-94=FS-CORDILLP-RA-BENTGRASS PMe4SE 99 (4abled frorru • 90/16/94) Kathy Eastiey, Community Developenent ACTR0N: Corosider appreval. Bf you have any questions pIease ca0 Tonn 3enkins, Office Assls4ant at 328-8605. Thank youl JDUI cc: Board of County Commissioners Jaenes R. Fdtze, Counfy Attomey Alleu 6artin, Finavaca DirWor 8ara Fishsr, Clerk & Recorder Jack BPOgs4ad, Public 9nfonmatlon Off1eer PUBLHC NOTXCE . VAHg. ZCOWN cCOLTNCYL MEETING SCYiEI)iTI...E (as of 10/20/94) NOVEMBER, 1994 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: }EVEN]ING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSgONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on everv Tuesday afternoon. Jl JLIIE 1 VO9°-•lYd.BER9 19ClZ9 vAIL TOY Y 1\ VOV 1 Y VIL ME°-• YIl, lll SCJLL ~S AS FOI.LOWS: Tuesdav, 1Vovember 1, 1994 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening ffieeting......... 07:30 P.M. Tuesdav, 1Vovember 8 1994 Vilork session............ 02:00 P.M. (starting time determined by length of agenda) Thursday, 1Vovember 15 1994 Work session............ 02:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:30 P.M. Tuesdav, 1Vovember 22 1994 Work session............ 02:00 P.M. (starting time determined by length of agenda) Tuesdav, 1Vovember 29, 1994 VVork session cancelled......... (5th Tuesday of the month) TOW1V OF VAIL Pamela A. Brandmeyer " Assistant Town Manager 1VIEET YOUR C ONSTITUENTS ! VAII. BUSINESS 11IUCER THHUIZSDAY OCTOBER 27, 5-8 PM AT THE HONG BONG CAFE Come join us and meet your neighbors in an after hours business mixera The Event Is Free! Remember to bring a business card for special door prizes. Please ItSVP to the VV'TCB by Monday October 24, 1994 between 8AM-5PM, 476-1000 0001. PRESENTED TO YOU BY Z'he Vail Valley Tourism & Convention Bureau The Hong Kong Cafe Louie's First Bank of Vail d;_ UVORK SESSION FOLLOIN-UP TOPBC QUESTBONS F06.LOiN-UP SOLUTBONS 1993 10119 SNO1N STORAGE LAND LARRYIBOB McL; Immediately pursue purchase from VA Initial discussion between TOV and VA re: possible future land exchanges PURCHASE of current snow storage site, as well as another 10 acres have occurred. adjacent to the west. 1994 02/08 MANOR VAIL SIDEWALK BOB McULARRY: Investigate blind corner. Negotiating with Bob McClery re: use of sidewalk. (request: Johnston) 02/15 CHUCK ANDERSON YOUTH PANUMERV: Contact VRD about moving up the selection Packet received and included in Paul's antl Jan's materials, 513194. AWARD process to allow awards to be given during May PRIOR to (request: Strauch) graduation or to be inclutled with the graduation ceremonies. 03/08 UNDERGROUNDING OF UTILITIES LARRY; Create a Master Plan to phase the undergrounding Larry has memo in process. MASTER PLAN of all above-grountl utilities within Vail. (request: Council) 03/08 NIGHT LIGHTING/NIGHT TOUR LARRY: It would appear our night lighting in the Will schedule for an Evening Meeting in August, 1994, when Jan has (request: Strauch) Crossroatls/VTRC/Covered Bridge area could use some returnetl. TOV, in the past, butlgeted $30,000 for adding lights to bus 09127 COUNCIL IS REQUESTING A COPY enhancement. UVhat is the street lighting program currently stops, street intersections, antl bridges for safety. Starting in 1994, the OF THE OVERALL LIGHTING "PLAN" geared toward? butlgeted amount was increased to $50,000 to address both safety PRIOR TO THIS NIGHT TOUR. concerns and those areas addressed in the Village Streetscape Plan. COUNCIUSTAFF: In the near future, we will try to schedule an evening "tour" to look at the ambience created Re: Christmas lighting at VTRC: Lighting addition tlepends on a and safety issues inherent in our "core" community. prioritization of funding. 04/05 SIGNS LARRY/GREG: 1Nhy are there so many signs in this town? Tom, Ken, Buck, and Larry met Tuesday, 5113/94. They will return with a They represent neither a quality appearance nor are they proposed signing plan by the entl of July, 1994, with a review by Council "user-friendly." There are 24 signs between Tom following and implementation by fall of 1994. Steinberg's house and the TOV... 04105 COUNTY REGIONAL MEETINGS BOB McL: Coordinate with Jack Lewis. Tuesday, November 1, has been tentatively set, although no time, location, or specific agenda has been determined. October 21, 1994 Page 1 of 2 07/05 PLAQUE PLACEMENT MIKE M./PAM: Elizabeth Wilt has requested the Town MIKE M./PAM: George Ruther and Pam will meet with Elizabeth Wilt on follow-up with memorializing both John and Cissy Dobson at 11/11194, to determine Coveretl Bridge plaque placement. Elizabeth will a site on or close to the Covered Bridge, as well as Chuck speak personally to Oscar Tang re: the Chuck Betcher plaque, since this Betcher in the area of the Crossroatls benches (adjacent to is entirely private property. Alfalfa's), 09106 ST. MORITZ SIGNS (request; Lapin) MIKE MOLLICA: Research how we might incorporate a sign 1Nill violate existing sign code. Tom antl Mike M. will offer memo. program similar to that used in St. Moritz which allows hotels (for a fee) to be placed on designated sign posts antl allows for quick, easy recognition of where that particular hotel is located. Research whether this constitutes off-site advertising with Tom Moorhead. Bob has a memo ready for hotels. October 21, 1994 Page2of 2 I OCl' 20 ' S4 11 :z4W'1 TOWIY 0F RVO(Y P.1 , . MEMo z°o : nAxoR ~~~GY osTERFoss FROMo MAYoR BgZ REYNOLDs ~ATEe OCTOBER 21, 1994 RR-, MARKETYNG AEETING SChe Avan Counci], aa goiag to be addressirag the marketing igaue an Tuesday, bGtober 25th. I wbll get with you aa soora as g can after t$a.t meeting e Faased: October 21, 1994 ; Town of i7ai1 cc: Avoa Cousacilmembers ~ , ~ 4VAIL TO~VN 75 South Frontage Road Vail, Colorado 81657 . MEDIA ADVI5ORY , 303-479-2100 FAX 303-479-2157 October 19, 1994 Contact: Suzanne Silverthorn Community Information Office 479-21 15 VAVlL TOWN C0U9UCIL HECHL9GHTS FOFB OCTOBER 18 WOPk SeSS60n Brae$s Council members present: Johnston, Lapin, fVavas, Shearer, Steinberg --Employee Recognition Mike Rose, transit manager in the Public Works/Transportation Department, was honored for 15 years of service to the town. He received a check for $ 1,000. --Volunteer Program The Council expressed support for a citizen volunteer program as presented by members of an employee action team. Volunteer programs have saved other communities significant time and money and have increased the quality of service provided to the community, according to the action team. The programs also bolster community support for government and allow individuals to get involved. The idea for a Vail program was initiated by Susie Combs, an employee in the Transportation Department, who managed a similar program in Mammoth Lakes, Calif. Volunteer recruitment will begin Nov. 7 with positions available in nearly every department. For more information, contact Combs at 479-2178. --Community Development Budget The Council continued its review of the proposed 1995 budget with an overview of the Community Development Department. A series of charts and graphs were presented to illustrate significant improvements in the department's service delivery for 1994, including the time it takes to process a permit (45% are processed in one day). In addition, 85% of customer phone calls are returned by the department within two hours, with nearly all calls returned within eight hours. Other improvements include use of customer surveys, an annual construction kick-off meeting and a designated staff inember assigned to handle walk-in business. Improvements planned for 1995 include the addition of voice mail and completion of a computer network system to help streamline the town's development review process. Several significant projects are planned for 1995, including the Lionshead Master Plan and Design Guidelines, revisions to the Special Development District regulations, continuation of the Vail Commons Master Plan, the Mortgage Guarantee Program, development of the lots adjacent to the Town Manager's (more) ~ ~ Council Highlights/Add 1 . residence for affordable housing and continued implementation of the Comprehensive Open Lands Plan and Environmental Strategic Plan. Merv Lapin suggested reviewing the development fee structure to ensure fees cover the cost of providing the town's development review services. --Amendment 12 The Council reviewed a resolution expressing its opposition to Amendment 12. The measure was later adopted at the evening meeting. --Parking Structure/Transportation In reviewing the proposed 1995 budget for the parking structure and bus system, the Council approved the addition of new bus service (during the ski season) to the Lionsridge Loop residential area with stops at Vail Point, Grand Traverse, Simba ' Run and the Post Office. The new service will cost about $42,000 and will be funded through a combination of scheduling adjustments on the in-town shuttle, Golf course and East Vail routes. About 15 residents attended the meeting in support of the Lionsridge Loop route. The group was encouraged to market ridership on the route to help obtain a"viable" ridership level of 40,000-plus passengers during the season. The residents also were asked to meet with town staff to work out a schedule. Also during the budget discussion, some philosophical issues were raised, including: possible utilization of taxis and commercial vans on smaller routes; painting the exterior of buses for advertising revenue; creation of an audio advertising program; sponsorship of uniforms; and creating promotions and incentives for new riders. The Council will discuss the regional transportation issues on Oct. 25. --Other The Council agreed to discuss a funding request (from the 1995 Council contingency budget) for the Sister Cities program in December of this year. Evening Meeting Briefs Council members present: Johnston, Lapin, Navas, Shearer, Steinberg --Citizen Participation Rick Sackbauer, a supporter of the Par 3 golf course proposal and a board member of the Vail Valley Consolidated Water District, presented statistical information to verify availability of water for the proposed course. He said the course would need about 20,000 gallons of water per day, which represents less than one percent of the daily production of Vail's water well supply. The golf course proposal will appear on the Nov. 8 ballot for voters in the Vail Recreation District. --Vail resident Michael Jewett appeared before the Council to explain efforts to repeal the town's restrictions on the sale and possession of assault weapons. (more) ~ ; Council Highlights/Add 2. Jewett said the Petitioner's Committee is working to collect 289 valid signatures by Thursday's deadline. If successful, Jewett asked the Council to consider repealing the ordinance to save the expense of an elsction. --Employee Housing Unit, 770 Potato Patch The Council voted 5-0 on second reading to remove a restriction which had prohibited the sale of an employee housing unit at 770 Potato Patch. The action was needed to clear the vvay for purchase of the caretaker unit by the town from the Federal Deposit Insurance Corporation (FDIC). The town will close on the $70,000 property around the second week of iVovember. For more information, contact Town Manager Bob fVlcLaurin at 479-2105. --Colorado fVational Bank A resolution designating Colorado iVational Bank as a depository for town funds was approved, 5-0. --Eagle County Property Tax Increase for Open Space The Council voted 5-0 to approve a resolution supporting Eagle County's open space election issue. Three members of the audience (Walter Allen, Rich Howard and Bill Wilto) spoke in support of the tax, while two others (Joe Staufer and Jim Lamont) voiced opposition. For a copy of the resolution, contact the Community Information Office at 479-21 15. --Amendment 12 The Council voted 5-0 to approve a resolution declaring the Council's opposition to Amendment 12. For a copy of the resolution, contact the Community Information Office at 479-21 15. --Roundabouts The Council selected a landscape concept for the Main Vail roundabout project which places an emphasis on one of the community's signature features, the Vail rock wall. The recommended landscaping could be phased-in over a period of years beginning with installation of an initial theme for $370,000. As an option, phase two would cost an additional $150,000, while phase three would run about $430,000. The cost for phase one landscaping was presented as follows: aprons, $68,600; sidewalks, $43,300; Vail walls, $41,100; grading/top soil, $39,000; relocation of existing trees, $14,300; trees, shrubs, perennials, $52,600; boulders and misc. landscape, $48,400; and irrigation, $62,500. Following selection ot the landscape design, the Council reviewed a series of directional signs proposed for the roundabout. Because reaction was mixed, efforts will be made to appeal to the community for help in determining the most effective use of signs. The roundabout project now moves to the Design Review Board (DRB) for consideration of the landscape concept. The town intends to break ground on the project in April (more) ~ , ` Council Highlights/Add 3 1995. The Main Vail roundabout is one of three projects proposed to ease traffic congestion. An underpass at Simba Run and roundabouts at the West Vail interchange also are planned. For more information, contact Public Works Director Larry Grafel at 479-2173. --Information Update Town Attorney Tom Moorhead informed the Council that pro-con statements are being sent to all absentee voters in the Vail Recreation District Par 3 election. The Council had previously expressed support for such distribution. # # # ' tm n`1 t) . ~ 4VAIL TO~l OF 75 Sontb Frontage Road Dcpartment of Public Works/Transportation Vail, Colorado 81657 303-479-21 S8/FAX 303-479-2166 October 17, 1994 Christine Werner Director of Sales and Marketing Mountain Haus 292 East Meadow Drive Vail, CO 81657 Dear Christine, This letter follows up a phone conversation you had with Mike Rose, Transportation Manager, regarding implementing a guest parkir_g program for the Mountain Haus. The Parking and Transportation Advisory Committee did not meet this summer as anticipated, since Council agreed not to change rates for the 194/195 season. As Mike explained, we are not adequately staffed to mar,age a:d track a new pilot program for your guests. We are in the final stages of installing a Pay-on-Foot station at Slifer Plaza. This will eliminate the need to pay through a booth attendant anri allow a much quicker exit through a designated express lane. We encourage guests of the Mountain Haus to utilize this new featu=e for the upcoming winter season. We will also contact our vender for parking equipment, Gerber Distributing, to investigate the feasibility of installing a credit card type box at the Mountair. Haus for the 195/196 winter season. Please let me know if you have any questions or desire additional information. Hopefully we can develop a program in the future that is mutually acceptable and convenient for all parties concerned. Sincerely, Larr o Grafel, Director Department of Public Works/Transportation cc: Peggy Osterfoss, Mayor, Town of Vail Bob McLaurin, Town Manager Mike Rose, Transportation Manager . TOWN OF VAIL -RX# D 9 1994 ~ ~ Input / Inquiry Response Record The attached comments we-re recendy received by the Town of Vail. We encourage Vail residents and guests to give us such input and we strive for timely responses. PLEASE ADDRESS THESE CONCERNS WITHIN FIVE WORIQNG DAYS AND RETURN THIS CONIl'LETID FORM TO PAM BRANDMEYER DEPARTNiENT TO HANDLE INQUIlZY INDIVIDUAL TO HANDLE INQUIRY DATE TOV RECENID INPUT/INQUIIZY TYI'E OF INPLTT / INOUIRY: PHONE CALL (indicate date) LETTER (attached) V' I X t'~~~U~u~(., f~ VKC, G,o" t~x~c • T~.d.tc.la-~ ~ RESPONSE CARD (attached) TYPE OF RESPONSE jcheck onel: LETTER (attach copy) PHONE CALL (indicate date) BRIEF SUMMARY OF RESPONSE OR ANSWEIZ TO INOj1IRY: 1'~) ~ ~C~. Ccti.l.l ed Chris~~ DATE OF RESl'ONSE FORM RETURNED BY DEPARTMENT TO PAM BRANDMEYER A copy of this inquiry and form wiil remain on file at the TOV Community Relations office. As soon as this form is retumed bo Pam Brandmeyer, this inquiry will be considered dosed THANK YOU FOR YOUR'IIIviF1.Y HANDLWG OF TtDS LSSUE ff YOU HAVE ANY QUFSTIONS, PLFASE FEEL FREE TO COM'ACT PAM BRANDMEYER AT 479-2113. d RECEIV(°n?" J 2 3 1994 Hous 04 the Covered Dridge August 25, 1994 Peggy, Osterfoss, Mayor Town of Vail 75 South Froiitage Road Vail, CO. 81657 Dear Peggy, Greetings! I ain writing concerning the status of the gliest parking progam I suggested on behalf of the Mountain Haus and its guests. The letter I received from Larry Grafel on IVlarch 28th, which resulted from the letter I sent you on Febniary 24th, seemingly offered some hope as to the possibility of a pilot progam for the upcoming season. He also mentioned tllat plaiuiing sessions would be taking place this summer at the Parking and Transportation Advisory Committee. Since suiruner is now almost over, I am concerned that I have not lieard back about the above mentioued meeting. As 1 stated iu my 3/31 response to 1Vir. Grafel's letter, I believe that sucli a progam woi?ld work if it was properly coirvnitted to and plaiined. I am ready to help ensure that it would be a success. Please let ine know wliere the departinent is with t1ie pjans for'94-95. Fall is in the air and that means winter is soon to follow, making time of the essence much more so than when I first wrote in February. 11ook forward to your response and thank you for your consideration. Sincerely, M0UNTAIN HAUS Christine Werner Director of Sales and Marketing Mountain Haus 292 East Meadow Drive, Vail, Colorado 81557 a 303/476-2434 o FAX 303/476-3007 • For Reservadons: 800/237-0922 VGIl'S . ` ~1outYtaln - t , W u~s , ct the Covered Dridge March 31, 1994 Mr. Larry Grafel Town of Vail Department of Public Works/Transportation . 75 South Frontage Road , Vail, CO. 81657 Dear Mr. Grafel, - Your response to the letter I sent to the Mayor was greatly appreciated. I am pleased that she passed my suggestion on to you and also that you are intending to investigate the possibilities of such a progam. In the time that passed since I sent the first letter, I had a related experience that I would like to share. Recently, I was a guest at the Radisson Hotel in downtown Denver. At check-in, I asked the front desk attendant about parking my car. 1fie response was: "The parking garage adjacent to our building is not owned or operated by the Radission; however, if you like I can charge the daily fee onto your hotel room folio." This response was fine with me, so the hotel charged the parking fees directly to my folio; and at the same time, they gave me several tickets imprinted with my folio number and the following instructions. Upon entering the garage I was to take a ticket from the garage's ticket machine. Then each time I left the garage, I was to present to the garage attendant the time ticket along with one of the tickets the hotel gave me. The two tickets together let the attendant know that I was a hotel guest and not be charged an "in and out" fee and also that I was paying for my pariang through the hotel. I was a guest at the hotel for ' three nights and several times took my car out of the garage, and i found that the system worked GREAT! From the perspective of a guest, which I was, it was nice to not have to be paying every time I went in and out. Also, I didn't have any sensitivity to the daily overnight rate because it was charged on my hotel folio so I was not constantly reminded of the fact that I was "paying". From an accounting standpoint, I am sure that the garage bills the hotel off of the ticket stubs, which for the hotel's records have the guest's folio number on them. Mr. Grafel, it was interesting for me to be on the "guest" end of a situation so similar to that of the Mountain Haus and the Town of Vail's parking structure. Unlike our situation with you, however, this case had no "bad PR" feelings because I received a positive solution to my needs as a- result of the hotel and the parking garage working together. For your inspectioq I have enclosed a couple of ticket stubs I was given by the hotel. Mountain Haus 292 East Meadow Drive, Vail, Colorado 81657 303/476-2434 s FAX 303/476-3007 For Reservations: 800/237-0922 . Mc- Vai0 , ~'f~ooln Hous ~~~e Coe~~~ BriaQe As I mentioned in my leYter to Peggy OsYer#'oss, I am more than vdilling to devote ihe time arad effort necessary to make such a program work successfully. Your mention of a summier meeting vaith the Transportation Advisory Committee seems like a perfect venue to introduce a test program, bue it would seem important to hade put some advance work into its preparation. Since ehe success of such a program will depend on the commitment we each have to it, I am available to do just that. I will be interested in hearing #'rom your department and look forward to being a part of this partnersfup. Sincerely, ' MOLJNT'AIIV HAiJS Christine Werner Director of Sales and YNarketing . c.c Peggy Osterfoss Bob McLaurin ARike Rose 1Viountain I-iaus . 292 East Meadow Drive, VaIl, Colorado 81657, 0 303/476-2434 ~ FAX 303/476-3007 ' For ReservaHons: 800/237-0922 4VAILi TOi~N O75 South Frontage Road vail, Coloradn 81657 303-479-2100 FAX 303-479-2157 FOR ONBMEDBATE RELEASE October 18, 1994 Contact: Bob McLaurin, 479-2105 Susie Combs, 479-2178 T0WN OF VQ1IL CF3EATES CITIZEN \/OLUlVTEER PROGFiAn/i TO CONNECT WITH FiESIDENTS SUPPLEMENT STAFF (Vail)--Town Manager Bob fVlcLaurin today (10-18) announced development of a citizen volunteer program to help enhance town services and to strengthen its relationship with the community. IVlembers of the Town Council received an overview of the program at this afternoon's work session. McLaurin said the program is an innovative effort to enhance town services by tapping into the many talents and interests of the community. "This isn't meant to take the place of government," fVlcLaurin said. "It's a way to supplement our workforce and to strengthen our relationship with the community." Recruitment will begin fVov. 7 with positions available in nearly every department. Tasks include clerical and computer work; hospitality greeters; survey takers; and neighborhood maintenance assistance; among others. There's even a position to help string Christmas tree lights. The program is flexibte and will enable volunteers to enroll for as little as four hours a week or as much as 40 hours a week. The program was initiated by Susie Combs, an employee in the Transportation Department, who managed a similar program in Mammoth Lakes, (mor.e) Volunteer Program/Add 1. Calif. "We ended up with 19 volunteers in our department, alone," Combs said. "I thoughfi a similar program could be successful here, too." With support from McLaurin, Combs organized an action team to research the program, including liability issues, recruitment and supervision. Team member Richard Andree, a maintenance worker, says the program is self-rewarding and gives citizens an opportunity to contribute to the community through skills and abilities that perhaps aren't being used. Another team member, accounting clerk Heidi Franz, agrees. "What a great opportunity for us as employees to open communications with the citizens of Vail and for the citizens to see first-hand how our local government is run. The opportunity for exchange of information and ideas provides a win-win situation for all of us. " McLaurin said the staff inembers who served on the action team spent more than three months to perfect the program. "Their energy and enthusiasm for the task was incredible," he said. To find out more about the volunteer program, contact Combs at 479-2178. # # # . . . . . • . . . . . . . . . : . . . . ~•`~~ii'~a'/f~''if~i~~c9a~';•~DC4ober<f8; `•999~• ='Page ~ 3 ~ OPINION . Amen'dment 12: Isit reallY election refor ~ The 1994 General Election date - doing so without a court order. by Doug Bruce to destroy the is rapidly approaching with a People and/or special interest functions of government with governor's race, congressional Loca1 Spin groups could challenge any ballot nothing in place to address the bouts and amendments ranging issue, passed or not, delaying issues needs, the concerns, the rights of from term limitations to controlling By Sara Fisher approved by the majority for up to Colorado citizens? obscenities. And, with the passing years following each and every of Amendmen[ 1 in 1992, the issues Guest Editorial two election and at the taxpayer's that face us at the polling place today demand that we take the expense. Government officials, On or before Nov. S, you will be responsibility for educating myself included, would tose our given an opportuniry to determine the future of Amendment 12 and of ourselves long before entering the possible to do my job with the best only would campaign contributions Pensions, our health and life your government. I encourage you voting booth. interests of you, my constituents, in be limited to "human beings," ~nsurance, and our ability to educate to take time to research the issues For months I've been looking at mind. If passed, Amendment 12 taking away the voice of political or be educated in our capacity as involved, so that your vote will be Doug Bruce's Amendment 12 with would certainly change my vision, parties and organized groups elected representatives. We would an educated one and one you will apprehension and panic a[ what its as it would change representative supportive or not of ballot issues, it become personally liable for the feel proud to have made in the years _ passing would mean to me. In the ~government like never before. decisions we make in our elected to come. There is plenty of two short ears that I've been would provide tax incentives to Y Touted as "election reform," those "human beings" affluent capacities as well as for the costs information available on this and County Clerk and Recorder; I've incurred for anY litigation. This other issues through the Colorado come to understand the purpose of Amendment 12 encourages voter enough to buy the vote. Education Association, the Lea ue local overnment, and the approval on title alone. Hidde? alone would inhibit mos[ of us from g g beneath the uise of reform, Petitioned issues would inundate making any decisions at all. of Women Voters, Coloradans for responsibilities and demands th~t g Responsible Reform, your clerk and we, your elected officials, face. Amendment 12 addresses our ballots with no mechanism in I ask myself and you, the Eagle recorder's office, your library and Based on my discoveries, I've . uncountable issues. with place to validate signatures and with County taxpayer, is this really the media. Please take the time now developed a vision that makes it repercussions yet to be known. Not sanctions automatically imposed for election reform? Or is this an effort before time has run out. ! i~94 XC: 66 "4 ~ ~ September 29, 1994 141ayor Peggy Osterfoss 75 South Frontage Road Vail, Colorada 51657 Dear Mayor Osterfoss: I am a resident of Vail who appreciates its beauty and year round recreational activities. As you are aware, traffic in the town has become increasingly congested and many times it is virtually impossible to find a parking space unless you arrive early in the morning. I am writing to you to ask for your support at the Town Council Meeting on October 18th where Vail Transportation will present its proposal for the addition of a bus route to service Lionsridge Loop (including Vail Point) this coming winter. This route will not only provide a much needed alternative for the residents of this area, but will reduce the number of vehicles in the Village while encouraging additional commerce. It is essential that we do whatever possible to lessen the negative ecological impact on this very special area and the creation of this transit route is an important step in this direction. I can't stress how important your support is to this effort. Since ely, . ~Q ~L tJOW . . - ~ ~ ; o , 1 1 ~ 11 / ~ / . ~ a • ~ ~ . ~ . Vaj(,qail,r WednesdayiOctober 19, 1994„ pase 11~ - ~G • G~Z~ , - 4 , ~ 8~11~16`P, ~R €X~E116€ . 0 - . , L-Trt- T T E R S CGett ~~art on bike paths •ro fi,c r<ii<<,r: While visiling my nwlher in tiacramcnlo. Calif., bcfore settling here in Vail, I hJd the opportunity to discover that lhere are a few things California can do well. t recognize that Coloradans instinctively resist anything remotely reminiscent of California and' possibly with good reason. There are some areas of expertise that California excels in, that Vail could benefit from, however. Culifornia knows trafiic. ° Just outside Sacramento there is u heavily used bicycle path that r stails at Folsom Lake, near i'olsom Prison, and meanders along the American River for 30 miles before dissolving into downtown Sacramento. Besides the bikepath, there are many multiple-use dirt trails throughout the surrounding countryside. While the bikepath is used mainly by pedestrians and cyclists, the dirt trails are used by horseback riders as welL The bikepaths are divided by a center line with cyclists staying to the right as you would expect but the pedestrians are directed to walk on the side of the path facing oncoming traffic. Footprints aze spray-painted onto ' • the path to encourage this. Think about it for a momenL When you are walking with traffic, you are putting your life into the hands of the person approaching you from behind. For those of us who have used a catwalk in the winter, calling out to those you are about to pass, "on your left," or "bn your right" can sometimes be mistaken for "Simon Says," especially with children. That is why I simply shout out "hello." For one thing, I don't want to scare anyone, and far another, showing courtesy is good karma. So, if l were on the Town Council, instead of looking for ways to infringe on locals' 211d Amendment rights, I would post signs along the bikepath encouraging skaters and cyclists to yield to pedestrians . with the appropriate symbols and an-ows placed on yield signs along the paths and a[ trailheads. I would also have footprints and lines an arrows spray-painted on the bikepath to eliminate any confusion. Instead of threaleniiig locals with tickets for skating in the streets, I would start a program of bikepath maintenance. Beginning with holding property owners responsible for cleaning up debris that spills onto the bikepadi. Anyone who has had the occasion to use the path west of the pedestrian bridge knows what I mean. The bikepath in front of Sun.Vail is a damn mine field. The Vail Golf Course , would do a lot for public relations if they would sweep up after their ' . golf carts (perhaps even posting a sign or two attesting to their civic- i mindedness.) Lasdy, while I think it is simply bureaucratic laziness to lump ~ cyclists in with [housands of tons of rolling steel, I would ticket • : every cyclist who rides abreast in the street instead of single-file. - Although, skaters and cyclists are really mechanized pedestrians and shoulJ be treated as such in lhe traffic law books, riding two or tluee abreast in the street is inconsiderate and gives us all a bad image. These suggestions would not be hard to implement, nor cosdy and should add to the overall Vail experience,with multiple-use appeaL I am hopeful that this approach will help to remind some of our visitors who forget that others are using the paths, too. Perhaps, encouraging courtesy and promoting awareness along the bikepath will carry over into the village areas. `Til we meet again - happy trails. Sincerely, . Del Sharp : Vail %-Rui" p(MeCY o00 Lettens to the Edrtor nppenr dnily. Letters shou(d be lintited to 250 wa•ds, ancl each nvu,st incliide a signattrre ctttd pltorte number. The Duily reserver Ilie right to edil wilho«t notice. Plense ,rend letters• tn P.O. Unx 81, l/nil, Co. 81658. • ~ d~ TOW-N OF VAIL 75 South Ftontage Road Office of the Town Alanngcr Vail, Colorado 81657 303-479-21051 FAX. 479-2157 - October 19, 1994 , Mr. John Dakin Director Vail Valley Foundation Post Office Box 309 Vail, CO 81658 Dear John: Thank you for your kind letter of October 3, 1994. You and the entire staff at the Foundation are to be congratulated for hosting such an outstanding event. I had no idea mountain biking was such a popular sport. The size of the event caught me by surprise. The Town of Vail is appreciative of the Foundation's efforts to host this event, and we are glad to provide staff assistance and support. In order to understand the total cost of this and other special events, we have begun tracking in kind staff time associated with all the special events. For your information, the total cost for the Town's in kind contribution including wages, salaries, benefits, equipment rental, and materials for the Public Works Department and the Police Department comes to $9,456.00. These in kind services are in addition to the $20,000 cash contribution previously approved by the Town Council. John, thanks again for putting on such a magnificent event. @Ve look forward to working with you in the future. Sincerely, TOWN OF VAIL Robert W. McLaurin Town 1Vlanager RW1VT/aw cc: Vail Town Council TOWN OF VAIL - ~ Input / Inquiry Response Record The attached comments were recently received by the Town of Vail. We encourage Vail residents and guests to give us such input and we strive for timely responses. PLEASE ADDRESS THESE CONCERNS WITHIN FIVE WORKING DAYS AND RETLJRIV THIS . COMPLETID FORM TO PAM BRANDNIEYER. ~ DEPARTNIENT TO HANDLE INQUIRY q;2j~uK~ INDNIDUAL TO HANDLE INQUIRY DATE TOV RECEIVID INPUT/INQUIIZY /G • ~i TYPE OF INPUT/INOUIlZY: PHONE CALL (indicate date) LETTER (attached) V Bob: Council specifically asked that the VVF understand what our "in_•:kind" contribution for RESPONSE CARD (attached) the bike championships was. ..and this looks opportunity! Thanks, pab 10/7/94 TYPE OF RESPONSE (check onel: LETTER (attach copy) PHONE CALL (indicate date) BRIEF SUMMARY OF RESPONSE OR ANSWQZ T INOLTIRY: DATE OF RESPONSE FORM RETURNID BY DEPARTMENT TO PAM BRANDMEYER: A rnpy of this inquiry and form will remain on file at the TOV Community Relations office. As soon as this form is retumed to Pam Brandmeyer, this inquiry wili be considered closed. THANK YOU FOR YOUR TIMELY HAiVDI.IING OF Tf-IIS ISSUE IF YOU HAVE ANY QUFSPIONS, PLEASE FEEL FREE TO CONI'AC7 PAM BRANDMEYER AT 479-2113. ~ ~~(I J v N o ~ 1994 October 3, 1994 ~ . GRUNDIG/UCI Bob McLaurin 1994 W O R L D Town Manager MOUNTAIN BIKE Town of Vail P HM'MPIONSHIPS 75 South Frontage Road Bud Light Downhill Vail Co. 81657 Specialized Dual Slalom , VAIL, COLOR:IDO, USA Septzminr 10LI8. 1993 Dear Bob, Board of Directors President Gerald R. Ford Robett E. Barrett Leon D. Black Carolyn S. Blount - Craig M. Cugut Before too much time slips away following the 1994 World Mountain Bike James Bern Craddock Jack cro5b, Championships, I wanted to drop you a short note of thanks for all your help and support Andrew P. Daiy~ prior to and during the event. H. Benjamin Duke, Jr. Harry H. Framptun, 111 John Gamsey I t]1j11k lt's safe to say that none of us had any idea that this event would be as big as it George N. Gillett, Jr. Pepi Gramshammer was, but once again, Vail most detinitely put its best foot forward and everyone at the Steve N. Haber Martha Head town should feel a great sense of accomplishment. We continue to hear nothing but great William J. H}•bl comments regarding the event. Elaine W. Kelton Henry R. Kravis Fitzhugh Scon, Ementus I especially want to acknowledge Ken Hughey and Jim Hoza for all their help. Every time Michael S. Shannon Rodne}• E. Slif'er we needed something, one of them was there to make it happen. C. Philip Smiley Richard L. Swig Oscar L. Tang Bob, once again, thanl:s to you and everyone at the Town of Vail for helpin(, to make the . Herberz A. Wertheim 1994 Nk'orld Mountain Bike Cnampionships the biggest and best ever held. John Gamsey Presiderit Sincerely, o Dakin ector ~ VAILUALLEY ]EOUNDATIOIV uC~ ~ GRIJIImCa rost orr~~ Box 309 ~ V,iil, Colorado 51656 303-476-9500 F:aX 3o>-ai6-i3?~~ : ~ CIALlZEO. SPE . ~ - ~ ToWv oF vArL From the desk of... Larry Grafel . ~ 4xv . . . . . . : A4 r ~ bv-( -1 ~ ~ VVMBCHRS.XLS EMPLOYEE HRS 9/12 HRS 9/19 HRS 9/28 TTL HRS EQUIP # EQUIP HRS MATERIAL w/beni wo/beni equip 1 CORDOVA, JOSE M. 0 5.5 3.5 9 #208 2 $167.94 103.68 $50.00 2 GALLEGOS, DONALD P. 0 15 5 20 #301/#524 4 12t =$54 $437.20 321.2 $200.00 3 HERVERT, JAIIAES W. 0 92 0 12 $271.68 175.44 4 HOYT, BRIAN 0 0 0 0 $0.00 0 5 HOZA, JANIES R. 4 6 6 16 $536.96 386.72 6 LOVATO, HEfVRY 6 7.5 3.5 17 #308 6 $394.74 273.02 $258.00 7 IVlANZANARES, ROBERT A. 10 0 0 10 #308 10 $179.40 126.9 $430.00 8 OVEREND, CHARLES V. 0 12 4 16 $457.60 310.72 9 PARDEE, LARRY D. 8 5.5 4 17.5 #308 8 $424.38 281.05 $344.00 10 PASCUZZI, COIVRAD R. 0 22 2 24 #208 4 11 RICHARDSOi~l, DAVID M. 0 0 0 0 $524.64 385.44 $0.00 0 12 RIGGLE, ROBERT T. 0 0 0 0 $0.00 0 13 ROLLINS, THOMAS C. 0 18 0 18 $288.54 205.56 14 SANDOVAL, LEONARD C. 0 22 5 27 #302/#542 2 $651.24 427.14 $90.00 15 SANDOVAL, SAMUEL A. 0 10.5 7 17.5 #305 6 12t =$54 $400.40 276.5 $300.00 16 STANEK, DIANE K. 3 3 2 8 $102.96 76.96 17 TURNBULL, CHARLES R. 0 17 0 17 #317 5 $371.62 273.02 $165.00 18 WILSON, JEANNNE L. 2 0 1 3 #208 3 $42.69 29.88 $75.00 EQUIPMENT $108.00 $5,251.99 $3,653.23 $1,912.00 #208 Lift Truck @ $25.00 #301 Tandem Dumptruck @ $50.00 #305 Tandem Dumptruck @ $50.00 #302 Single Axel Dumptruck @ $45.00 $7,279.99 #317 Wheel Loader @ $33.00 #542 Paver @ $28.00 $5,673.23 #524 Steel-drum Roller cLD $29.00 #308 Pick-up Sweeper @ $43.00 MATERIAL 3/4 ROADBASE cLD 4.50 tri Page 1 f - *i M E M 0 R A N D U M To: Larry Grafel From : Andy Anderson a j ~ Date: September 20, 1994 Re: Costs of World Mountain Bike Championship The dollar impact on us was extra staffing for Friday, Saturday, and Sunday. The cost for this was $384.00 in staffing. I don't know it I can attach a dollar figure to it but our clean up of trash and restroom maintenance was much greater for these days than normal operations. (*memos\aalgmt) .,G . the Vail par 3 golf 4, . . , . 2, . . . . mos. . . _ ~~~em"- 12,.... :ilary plus payments:for or leadership meetings. ; .lators and other='PERA,' salary into PERA:'< which PERA pays , to- QI l.J . . . - . . idential pursuant .to law: -lc,r . ids.to the benefits.`of a11- . ivors, not: just.those,of;- Amendment 12 -would:. - . j.j' :ci ati - p on.in PERA,•:with-: c1e.. . t~.a eS; ~.uba~ 1~.6 . ~ • . would become, coveied . . . : . . . . . . . = _ To the , Editor: . . . . , . ~ dollar amount of their...':,.;=;; . _ Security would ' b~e = <'The _newspape.rs: say that the federalr governirient'is ivin . g - g Vail ; - ~ for;millions~.of`otfier ""az'd`Ta°s;,N-A~=:a.~flion-dollars fortheir:bus systeins:..~7dhy. is.the. ~ f etirees'.-Social Securih'" f . ~eral.govemmern'subsidizing these piuelylocal ac6vities?. " Are'the die onl such . . A tienefits, bn the` otlier , y.. P%lects. receiving federal. grants; or is ttiis. I sort of thing going on all over the country? Isn't this what is usually ' ~ retirees and survivors. - called "pork barrel" politics? It is to rriost people, unless it is something that they will directly benefit from. Then the rationalizations start, and excuses are made about how this is • different from midnight basketball in New York or a Lawrence Welk museum in North Dakota. It is foolish to think that somehow we are making out in this deal, since the money comes from those who pay federal taxes. We all do pay federal taxes, don't we? And, as federal taxpayers, we're paying nce." for all these "pork barrel" projects which proliferate, especially in an contrast, Clinton has election year. an interview with I see no federal dimension to Vail's bus system. It is the hei~ht of ione magazine he may hypocrisy to ask taxpayers in_Maine and Alabama to pay to fund.a .)se a complete ban on local bus system they will never use, especially when it is used to Yet G. Washington transport wealthy tourists who can well afford to pay their own way. I'he rifle and pistol are . But the advocates of this program point to the lower income _lispensable." In 1968, customers of the bus service. It is the same rationale used for of the National Task subsidized employee housing. What we are asking the federal ~ ,r the Control of taxpayers to do is make up the difference for the substandard wages was asked why which are paid to local labor, and the gold-plated government are suspicious of gun regulations which make living here so expensive. This is wrong. ,ecause they know we Besides, I thought the federal government was facing a financial : to get their guns. G. crisis, and we were supposed to be reducing the deficit. How are,we on clarified our _going to do that unless everyone stops being a federal subsidy o preservation of our junkie? !id security, Clinton's I was glad to hear that our congressman, Scott McInnis, had voted t a very different against the bil] which contained this handout, although it might have ~ take it away. Wake been for the wrong reasons. People complain about politicians and isn't the British this how cynical they are, but maybe people should consider how the shot fired. It's within world looks to a politician. All those constituents out there, with : :ilence, you cowards their hands out, with their votes for sale to a politician who will promise them the biggest slice of a handout pie. Sincerely, Jqoward, Vail Terry Quinn • --inr a6PA rnTA CC:r p7 - ar/r , . TO 4VAPi ~VN O75 South Frontage Road vail, Colorado 81657 303-479-2100 FAX 303-479-2157 FOR OMMEDIATE RELEASE October 21, 1994 Contact: Suzanne Silverthorn, 479-2115 Community Information Office BUBLDIftNG PERM@TS 9SSUED BY TBiE TOWN OF VA@L The following building permits have been issued through the Town of Vail Community Development Department for 4he period October 14 to October 21: Columbine, 600 Vail Valley Drive #13312, deck, $13,000, Laird Const. Evans, 385 Gore Creek Dr. ##202, bath addition, $6,000, Ron Adams. Covered Bridge--Bosseli, 227 Bridge St., alteration, $23,000, JL Viele Construction. Regents Row, 12 Vail Rd., remodel, $25,000, Bob Borne. Jones, 100 E. Meadow Dr. #202, remodel, $59,000, Jerman Inc. . Westin Hotel, 1300 V1/esthaven Dr., renovation, $15,000, Frazee, Inc. Sundial, 5040 Main Gore PI., $25,000, alteration, Sortland Constractors. Tondre, 1374 Sandstone Dr., single family residence, $500,000, Jim Guida Construction. ~ VA Group Sales, 600 Lionshead Mall, alteration, $20,000, Hyder. Strate, 1378 Sandstone Dr., single family residence, $500,000, Jim Guida Construction. West Vail Lodge, 2211 N. Frontage Rd., $220,000, repairs, iVlacGregorMlathen. NiacCormick, 483 Gore Creek Dr., $5,000, alteration, Bauer Home Improvement. # # 7063 40i TOI~fiI 0F 75 South Frontage Road Vail, Colorado 81657 303-479-2100 FAX 303-479-2157 !lAOL POL9CE DEPARTAAENT RIEWS RELEP?SE Date of Release: October 24, 1994 Contact Person: Sgt. Joe Russell, 479-2249 Type of Oncaden$. Dog Bite . Date off Incident: 12:30 a. m. Oct. 22 Loca$aon off Mcident: VVest Vail Area Mjaarec6 Peo'son: A 29-year-old male from Vail Synopsus o$ Evengs: At 1:30 a.m. Oct. 22, the Vail Police Department was notified of a dog bite situation. Officer Steve Wright of the Vail Police Department responded to the Vail Valley iVledical Center to speak writh the victim. When the officer arrived, he spoke with the victim who stated that his 80-pound Golden Retriever had bit him. The victim stated that he had bent down to pet his dog, and for no apparent reason the dog bit him. The victim was bit on the hand and upper lip. For more information regarding dog bites and animal control within the Town of Vail, please contact Bob Slagle, director of Eagle County Animal Control, at 949-4328 (leave a message and Slagle will return your call). # # # eg T0W+1 OF VAIL ~ 75 South Frontage Road vail, Colorado 81657 303-479-2100 FAX 303-479-2157 !lA9L POLOCE DEPARTMEIVT NElfVS RELEASE Date of Release: October 24, 1994 Contact: Sgt. Joe Russell, 479-2249 CRBME PRE!lENT60N A~~RT Traditionally, the Vail Folice Department sees an increase in certain crimes during different times of the year. During the fall, the potential for rental fraud increases as seasonal employees arrive and begin looking for housing. In an effort to reduce the possibility of becoming a victim, the Vail Police Department offers a few suggestions for obtaining housing: 1) Know what your rights are as a tenant and as a landlord. (A free seminar will be presented from 6:30 to 8:30 p.m. Oct. 27 in the Vail Council Chambers, sponsored-by fVorthwest Colorado Legal Services, Colorado Bar Association and the Vail Daily.) 2) Work with a reputable property management company. Ask a few questions such as how long the company has been doing business in the community, plus policies and regulations regarding the unit being shown. 3) Carefully read all lease agreements. Know what you are signing. Lease agreements protect the tenant and landlord. • 4) Secure your unit with a cashiers or certified check. Avoid using cash. If you must use cash, obtain a receipt for your funds. 5) If taking a personal check, be sure to obtain: proper identification information (It is legal to request the customer provide ID, phone numbers and other information. The customer, however, is not obligated to provide this information.); preprinted name and address (no counter or temporary checks); date of birth; current telephone, mailing or street address. All information must be legible. Record this information on the front of the check. (more) Rental Fraud/Add 1 6) Know what your rights and options are if you sublease a part of your apartment or condo. 7) Don't be talked into something you are uncomfortable with. If you are unfamiliar or unsure of what is being proposed, investigate your options. Don't be pressured into something you may regret later. 8) Landlords may wish to have potential renters screened through rental screening services. 9) If a potential tenant is unsure if they are dealing with the rental property owners, . they can ask for proof of ownership, or call the Eagle County Assessor Office at 328- 8640 to obtain the ownership information. If any individuals have questions, they should call the Vail Police Department Crime Prevention Office at 479-2213, or the Housing Information and Referral Service, a private non-profit organization, at 303-292-2828. For further information regarding rental fraud, or the Housing Information and Referra! Service, contact Chris Roe, program director, at 303-292-2828 or write the Housing Information and Referral Service, 1918 Blake St., Suite 406, Denver, Colo., 80202. , # # # & 1d1.C, IDMR 44~ : ~ WALL sTR.~ ~OLTRNAa. TxuR.sI, _ The amendment is worKing at the lOCal tracx level, too. In cities and counties across Col- that ~v orado, more than 60 Amendment 1 elec- era.' tla olorado ~ tions have been held to approve higher T debt, taxes or spending, with voters saying fied ~ ep,s 1171TL]7~ e 'y yes .most of the time. Last year, property eve.. ~ tax revenues in Colorado increased by the firsi smallest margin in 20 years. to ] te these be- C-uttefj°s Anid& Another real if intangible benefit of tax W ingt lunitation has been the empowerment of gai might seem By Darrrei. T. Gxcswor.n an citizens. Simply put, the amendment has un( : ~ 1e kid Comes ~'ith the passage of a tough tax limita- den Ij.I transformed the relationship between peo- co4- iYs Classifi- tion measure in 1992, Colorado was sup- Sief of the payment Ple and their government. Taxpayers an< < posed to become a Rocky Mountain horror fo. IT~gs, w]llle the ~ow the government can no longer in- the" show, where criminals run amok, repre- eV~. l crease its share of their total income with- do?- ~ e deCided to sentative government disappears, busi- Co, iC spaCe oT emer- out their permission. "There's a different another age nesses flee and schoolchildren read tat- attitude between the people and the gov- doL DT. Fi'anken- tered textbooks by candlelight. But some- set ' 1eless lObby ls ernment," Mr. Bruce contends. "Officials In arks, it's hard thing happened on the road to disaster. tioi feweT hearts recognize we're the boss and that they're M; - in any Hal- After two years of tax and spending I{ t, -le aCtivists. San never going to get a tax increase unless _ -eral bastion, so they treat us like customers." the is, however, lumits, Colorado is thriving. Passage of tio2'u YAmendment 1 has yielded benefits, both me; f be couched in The amendment has even changed r~• ~ as the onl ~ ~ direct and intangible, to Colorado citizens, c dynamics under the gold-leafed dome of cy, re 1_g moTe SeTViCes the state capitol. Lawmakers know they CTeatuTe who with lems. Our virtually none of experience o the ffers predicted proencouragetr - ~y teed, but nobod Go~ y can no longer say "yes" to every spending ,cl of crimes be- ment and ammunition for supporters of _lealq nd, it's not un- lobby and then send taxpayers the bill. W` -ding to recent tax limitation amendments on the ballot meless Contain- Like any business or household, they must ; has somehow next month in Missouri, Oregon, Nevada, tior :use the problem now decide how to spend the money al- atr ~ rhe centuries, Montana and South Dakota. intc~U ~nYs abdiCation ready available by setting priorities and or,~ # # # cutting where necessary. ce ~ ren walks and . And even In November 1992, 53.7% of Colorado Eacl stan ' .?nsibilities.) gy most accounts, the 1994 session that PI 6~0 voters approved Amendment 1. Written by ene1i .;o are being em- ended in May was businesslike and pro- alloween, the g ~s, wheTe MayoT ductive, lacking the rancor of previous ses- W~ ~ Colorado Springs real estate investor pou- for a~~nts to set up a sions where the RePublican-controlled Ye" ~ ers anywhere, ~1e most 3rdent alas pproval Bruce, of_ all the state and amendment local tax re uires hikes voter or ResW A'n Skid Row and Legislature sparred with a Democratic of ba oCt, people who new bonded indebtedness. It caps the ~on~~), 'ont east of down- governor over whether and by how much ~'e -.*1 a CoCkroaCh, growth of government spending to infla- docum-bout clearing the to raise taxes. "Gov. Romer is no longer th k this fiend. tion plus population growth at the state menda people," says his able to beat the Legislature over the head lU level and inflation plus local growth for struct o FTa,nklin James. about the need for higher taxes," says Z' ~ay the monster cities, counties and school districts. If rev- and Gee homeless people House Speaker Chuck Berry, a Colorado I h don t pay any enues exceed the cap, the government Springs Republican. .YS just an Un- must refund the excess unless voters tell [Revolut have to stay on Mr. Berry notes that tax limitation has N them to keep it. Parad( vtltown business . allowed the Legisiature to enact reforms I . UDWMs are for Opposition to the amendment was The ~e street people that might not otherwise have passed. ,omes out in the fierce, well-funded and predictable. comes 2 raged" to use Charter schools, for example, would have a its daylight houTS ~?ong the Who's Who against tax limita- a single ~d be a sort of been held hostage to a tax increase for r returns home at tion were Democratic Gov. R.oy Romer, the Con public schools, but since that is no longer h the Colorado Education Association, the the 250 j possible without a public vote, the Legisla- F ;leep. of the dead. Denver Chamber of Commerce and groups even de experimenting ture passed the reform on its own. t~ ;s are evetywhere! representing Realtors, bond dealers, Tam, and even a: )e stopped? county sheriffs and ski resorts. Despite be- = ng towaTd relo- The critics did have one valid point: 1iiiiiive!!!!1 ing outspent two to one, proponents of the ~ ongress w3s ad- Amendment 1 has been a litigious issue. Y amendment hammered home a simple ~M4qne Feinstein and The measure has spawned several law- message. "The issue is who decides: we ~~dt~, both California suits, ironically from supporters of the ~ ~~amend the MCKin- amendment who have challenged how lo- 1 ~the people who earn the money or the ~ v politicians who want to spend it?" Mr. alities a say before cal governments have conducted bond and ~ Bruce deciared. tax elections under the detailed rules set is take over closed Today the amendment is working well legislation still as- by the amendment. In September the state a ~ and remains popular with state voters. A Supreme Court affirmed the way elections k poll last year found that its public support .y, so the advoCacy have been held, but more challenges are e had actually climbed to 590/6. pmEA~ming. likely. c During the campaign, opponents 1s to have a lot of the Skeptics warn that, while life is rosy a , charged that the amendment woWd wreck it alone. All but the now, tax limits will bite when Colorado's b Colorado's ability to promote economic de- Jeologues among the boom goes bust. Then the amendment will s velopment. Yet today Colorado can boast politicians are read- prevent governments from raising tax r one of the nation's most vibrant rates to keep up with the needs of basic c_ economies. Far from damaging sE?n their gritty walls: the state services. But then again, if the govern- economy, tax limitation has arguably en- ne foT cities and lost ment becomes desperate for new revenue, t hanced it by providing a more stable and :an up their aCts. elected officials can place a tax hike on the e I - friendly business climate. _ ballot and make their case to voters. t Amendment 1 has already had a telling Opponents of Amendment 1 describe it ) I effect. Last November, because of the as a"straitjacket." But in practice, Col- : measure, the Legislature was forced to orado's state and local governments con- place an $11-million-a-year tourism tax on wOkla. (pop. 340). It re- tinue to control a sizable share of the the ballot. For a decade, lawmakers had 50 to hire policemen. Mof- state's income-enough to allow the gov- routinely renewed the tax, even doubling I ,olice department and n0 ernment to meet all its basic duties and the rate, without much debate. Yet, given r then some. With Amendment 1 firmly in a chance to decide for themselves, voters than on weekend nights. place, voters have made certain that share rejected the tax, 55% to 45%. .ials wonder hoW they can Won't go up without their blessing. :ome up with the required ;,tChing funds. The"tOwn'S an- Mr. Griswold is editorial page editor of ;et is less than $10,000. the Colorado Springs Gazette Telegraph. \ ~u TOWN OF UAIL ~1g 75 South Frontage Road Vail, Colorado 81657 303-479-2100 FAX 309dA9"EDSATE RELEASE October 24, 1994 Contact: Paul Reeves, 479-2138 Environmental Health Officer TOUVIV OF VA?8L OFFERS CERTIFICa4TION COlJf2SE FOR FOOD FBAfVDLERS (Vail)--A 16-hour certification course for local food handlers will be offered by the Town of Vail next month in coordination with the Vail Restaurant Association. The course is designed by the Educational Foundation of the fVational Restaurant Association and will be taught by Paul Reeves, the town's environmental health officer. Reeves has seven years of experience in the health regulation field. The four-day class is open to anyone interested in the science of safe food handling. The course will cover topics such as personal hygiene; proper heating and cooling procedures; and implementation and management of food safety systems. Registration is $60 per student with pre-payment required. The course will be held from 4 to 8 p.m. on Nov. 8, 10, 15 and 17. D Reeves said the course has multiple benefits. "For the food establishment, there is the benefit of having certified food handlers on site, in addition to the fact that educating employees may reduce staff turn-over," he said. "For the employee, there is the benefit that this certification demonsfirates an understanding of prudent food handling techniques and is recognized anywhere in the United States." Participants who pass the course receive a lifetime certification in food handling. For more information, or to register, con4act Reeves at 479-2138. # # # 0 , TOWIV OF UAIL ~g 75 South Frontage Road Vail, Coloradn 81657 MEDIA ADVISORY 303-479-2100 FAX 303-479-2157 October 21, 1994 Contact: Sgt. Joe Russell, 479-2249 Vail Police Department The following news release has been issued by the Drug Enforcement Administration (DEA) office in Glenvvood Springs. The Vail Police Department was involved in this activity, so we thought you might be interested. If you have questions regarding our involvement, please contact Sgt. Joe Russell at 479-2249. # # # . . . . • . , - - . .~.u~ 1..]~'..._........._:..::.:.~f.' .....:.t.._._.. . _..a...._.'"...._., e......'_._~.....i...~..`....C\,~._.'_". .i..J_ .`.~7:.TOd NIH55~9 0 r6-1 _7-0 I *W i 00 ' 3Jdd ld101 - ~ FRLSS RELEAgE On Octaber 20, 1994, five Colorado State seaxch warrants and two axrest warrants were exeeuted at the Valley Hi Apartment Camplex locsted at 1000 E. Hopkins, Aspen, Colorado. The search and arrest warrants were the result of a six monttz undercover drug . operation by the Drug Enfoxcement Admini.stration's (DEA) Glenwaad Springs ResidEnt Office, as well as, officers of the Western Colorado DEA Task Force {WCDTF}. ' Intelligence and evidence gathered, as a result of.the investigation, indicated that numerous residents of the Valley Hi Apartments were involved in the distribution af cocaine. The execution of five warrants resulted in nineteen arrests; thirteen of which were on state drug 1aw viQlations. -The remainder of the arrests were for irnmigration vivlations. Evidence seized during the seaxches include approximately qne kilogram of suspected heroin, 44.$ grams of cocaine, crack cocaine, snd mar3juana, was se3zed. Over $13,600.00 of United States currency, scales, packaging, and other a.tems indicative of drug trafficking were seized. Agencies invoived in the investigatian included DEA, ATF, INS, IRS, Vail Police Department Special Qperations group and members of the WCDTF including the Glenwood Springs P:.D., Vail P.D., Rifle P.D., Eag1e County Sheri£t's Office, Garfield County. Sheriff's Office, Mesa County Sheriff's Office, Craig P_D., and a1SO the Aspen P.D. All of the defendants arrested on drug violations were placed in the Pitkin County Sheriff's 0£fice and ara being detained without bond for both drug and immigration violations. The newly formed Two Rivers Drug Task Force (TF2IbENT) a1.so participated in the investigation. The Twa Rivers Drug Enforcement Team consists of qfficers from the Glenwood Springs P.D., Rifle P.D., CarbondalE P.D., Garfield County Sheriff's Office and the Aistrict Attorney's Office 9th Judicial District. A11 inquiries can be directed to PIO Carl Hines at.303/784-6300. ~g TOWV OF VAIL 75 South Frontage Road Vai1, Colorado 81657 303-479-2100 ~OUCE DEPARTnAENT NEVIlS RELEASE FAX 303-479-2157 Date of Release: October 21, 1994 Contact Person: Sgt. Joe Russell, 479-2249 fPossib9e Mai0 Fraud Date of Occurrence: Sept. 14, 1994 Saaspacious Compaavy: The Na4ional Register of IManufac4urers, P.O. Box 253, Fine View, N.Y. Synopsus of Acgubaty: On Oct. 17, a local property management association filed a report with the Vail Police Department regarding a suspicious bill they received in the mail. The invoice was from The Rlational Register of fVlanufacturers in Fine View, N.Y. The invoice was for an advertisement for convention facilities which was not requested or authorized by the property management association. Further investigation revealed this company is being investigated by the Postal Inspector's Office in New York state. The Vail Police Department urges businesses to carefully examine all invoices before paying. If you have received an invoice for advertising in which you did not request or authorize, please contact the Vail Police Department, or file a mail fraud complaint with your local post office. Poss¢bGe PhOne Fu-aaad Date of Occurrence. Oc4. 12, 1994 SaaspBCOOus Company: Express Office Supply, P.O. Box 184, lMoorpark, Calif. 1-800-547-6436 Synopsos o$ ActudAty: On Oct. 14, a local business filed a report with the Vail Police Department regarding a suspicious phone solicitation for the purchase of copier cartridges (toner cartridges). According to the report, the purchasing agent for the company received a phone call from a person claiming fio represent Express Office Supply from California. The sales person left the impression fihe business had purchased copier cartridges from the supply company in the past and offered to fax an "order confirmation" to the company for the sale of additional cartridges at a discounted price. The purchasing agent later confirmed the company had never done business with Express Office Supply. (more) Possible Mail Fraud/Add 1 When an investigator from the Vail Police Department attempted to contact the company, a spokesperson was unable to provide a supervisor or answer the PD's questions satisfactorily. The Vail Police Department urges businesses to use caution when entering into agreements with companies via the telephone. Documentation should be sought during all solicitations for products and services. If you have received similar types of telephone calls, please report them to the Vail Police Department Crime Prevention Office at 479-2213. The Better Business Bureau (BBB) of the Mountain States can provide you with information on how to successfully do business with unfamiliar solicitations. The BBB can be reached at 1-800-564-0371. # # # - SENT BYEAGLE C4UNTY ;10-20-94 ; 15:25 ~ 3033287207- 3034792157;# 1/ 2 QefiobeP 20, 1994 -14:45 I-ALiLC COl1NIY B1111UfNG OFFlCE OP TFfE . i'. 551 tlROAtIWAY BpA9I1) OF COMM(S~ON~tS : I1.0. E~X SSO . • • EAi,d. C'i7LORAtX7 81631 (303) 328•SB05 . • • fAX: (303) 329•7207 `qs,%; EAGLE C OUNTYm COLORAD~ ~OAR F COllNTY lUIMISSIONERS REGu~~ ~~~~ING DAY OCTOBER 314 1994 1Y 7F s} t} 6 C} 4 Cr A' * d d Q CS i} O*d fY 'Q' Q i} Ct R d k ih d' q O 4 C tr 4 d si R 8030 - 90e00 WOR1t SESSIOIV - 1fVEEiCLY l1PDATE Jack D. Lewis, County RAanager 9aaOD - 11o00 WORKSESSION o REVIElIP FAIRGRQUNDSD EXHIBlT liALL USES Mike Bradley, Graunds and Buitding 9100 - 12o00 WORF6 SESSlOfV m PENDING LJTIGATION Jargaes R. Fritze, County Attomay dUf~CH 9:20 _ 2:00 JAWIL BfVSP~C'HON EAv« couNY,r.cusacce CEv~~ ~ 31.00 WORK SESSION - MEETeNGS ATTEIVDED a:D@ - 3 i16 BREAK I SENT Bv:EAGLE COUNTY ;10-20-94 ; 15:25 ; 8033287207- 3034792157;# 2/ 2 3a30 CONSENT CAl~ENDAR 7tams of a muUne anB nmn.controvargial ne4ure aM PlaWd ae the coneent calondar to etlowthe 8061d oi coumy Cnmmisslonere to Rs t6r~ AO~d eeOlpy On mor6lMpmlant iQoms ort e BenpdyY o6B~da. pny Con'1111icaioner t1ayroqueet that an iteM be 'REINQVrD'fcomthA consenapend t o~anda~ emtg wnaldemtl eepaiatelq. AIty mem6eP ePthe pubtla msy °RECUES7' mng ftm bo'tF.IAGNP.W trom ft Conmn9 AgenWa. 1. 93tLL PAY6NG Linda Pankucta, Aecounting Mft siivertnom, COntrp118P ~~~ON: Approval subJect to revievu by the County Manager. 2. AGREEMEIUT BETUVEEN EAts°LE COtJIVTY, STATE OF ~~~ORADO AND CHRY$LEit CORPORlo117°lON A.J. Jahnson, Sheriff ACT9ONo ConsideP approvaf. S°30 ° 3r45 A. COMMEND,4TIdfVANDRESOt,UT1ANOFPUBLIC SERViCE FOR CHARLE RruGWAY Keith Montag, Director, Community Development ACT9ON. Consider approval. S. TRENC9i CONDl11TQ AND Va4ULT AGREEMEIVT BE7YIIEEN EAGL~ ~OUN°fY AND WOLY CROSS ELECTRIC ASSOCIAT'901V; GFt4NT OF NptVEXCLUS11fE UTIL!'1'Y EASEMENT BE'TWEEIV IEAGLE COU(VTY AND HOLY 1bRl04aSp AND $I<!N 9 RAIB{.9 9eOitl Ai4'7RECMEliAT Dan Reyno'dS, A,rpo1~ ~~~~ON., Consider apprmvaP. C. WAIL BE0.VER CREEK JET CEfVTElt RARI(1NG LOT PLAN APPROVAL Dan Reynolds, Airpar9 ACg9ON., Consider approval. 3~49 - 4AS ARD OF SOCIJJa1?L SElZ1/ICES Kathleen FoPinash, Director .6045 _ 5:00 OPEN MEETIA~G THE WWXT AAEEVIWO bF Tryff Fpedg GpUNpp GDAlMISSIONERS WILL BE HELD OPJ PIpyEAABER 9,1894 ON YNE GtEC01iD nelA.s WiLL $E NELG IN iHE EAGLp OOUMTT ROOIW. buiDRO( SES&Ip?dS 1MLY. OC HEI.P IM THE MOVNT QF TNE NoLY CROSS RdDAA - 4R 071iE'MSE PJOTED. YHIS AGENDq IS PROUIDSO FOit IN"AAA'PIONAI PURPOSES QNLY -N.LTIME6 AF+g APPROJ(IMA'fE. THE PCsflNb 1MiILE Ifd SESSlON AAAY CONSIDER o711ER t7EAA8 THATARE BFiOU3HT BeFORE IT. I~ p V 11 ' t-ti(.t'tvG(:t V f'a ~ , EC~14-D OC?' 2 5 1954, , MOST COMMOfV OPEN SPACE QUESTIOPVS AND THEIR ANSWERS: NVhat specific proper#ies vvill be purchaseci w+ith 4he revenues? Once the program is established, a 4arget area map will be developed to identify all key available properties, with first priority being riparian corridors, highly visible and or ecologically sensitive areas, and tracts providing access to public lands. All parcels 40 be purchased would need the approval of the Board of Coun4y Commissioners. NVho vvill maintain the properfiies? The Open Space and Trails Committee will formulate site specific plans for maintenance of each acquired fee 4itle, easement or othervvise acquired property. Each plan will define accountability and when possible, the main4enance function will be transferred to another party such as a land trust. 1lVill a beauracracy be crea4ed to run the program? An Open Space and Trail Committee will be formed with ten volun4eer and unpaid citizens representing a county wide community view point. Existing county s4aff will implement the program until it accelerates. An example would be Pitkin County who employs 2.5 persons for its combined trail and open space program. Is a proper#y tax really 4he only way to fund 4he program? Amendment 1 eliminates many options such as the real estate transfer tax utilized by Vail. Because we have reached the sales tax cap set by the state in some of the towns in the county, the county can not raise its existing sales tax rate of 1% to fund open space. In addition to the property tax source, such methods as restructuring existing county and Town budgets, Donations, Fundraising, Lottery and Conservation Trust Funds, and Grants would be used to further enhance the program. Will properties be accessible 40 4he public? Generally yes, unless it is an extremely sensitive or damaged areas or if only the development rights for the property have been purchased and not the underlying lands. As an example, if only the development rights are purchased from a rancher and the rancher still owns the land, the public would not be able to trespass unless the rancher agreed to a trail easement or forest access. NVill 4his s4op or impact developmen4? The amount of land assembled under this plan that is recommended for preservation is only 1% of all the private land in the county and quite frankly the program will be wildly successful if it manages to reserve that much given the current cost of local real estate. The preservation of specific tracts of land would assist in managing growth for overall long term community gain and property value for developments n Eagle County that profit from the natural beauty of the area. ~ ' Why should we buy open space if over 80% of the County is already public land? We are extremely fortunate to have over 80% public land in this County that people from all over the state, country.and world come to enjoy. Much of it is difficult to access and not visible on a daily basis for residents or is already protected ecologically by its , public land status. This program seeks to protect some of the lands that are closer to where we live that provide visual image and beauty, open spaces and habitat. The land in the stream valleys is mostly private_ and disappearing to development at the most rapid rate. The largest of the valleys also happens to be where our major transportation thoroughfares are located (I 70), and these thoroughfares provide a picture of how attractive or unattractive Eagle County is. We propose that a small percentage of that be preserved for the benefit of wildlife, citizens and visitors. Can't we try a pilot program first before we jump into a tax? A pifot program is desirable and the Open Space tax would not preclude such a program, but we must face the fact that the citizens have asked for an open space program for the last fifteen years and the County has not had the funds to-implement the plan. The time has come to start a ten year program of investing in the future quality of life in this County. How will the citizens of the Basalt / EI Jebel side of the County benefit? They will have representation on the citizens committee and be able to promote preservation of parcels in their area, the same as the other towns in the County. Will the towns get money back from their relative share that their citizens put into the program? The Towns will have input on site selection through their representative on the committee, and many of the tracts selected will be close to and or even possibly in the towns. Will money be used for parks and recreation facilities? There are existing parks and recreation districts that exist in Eagle County that already collect taxes to serve the needs of their district members. Where will you start first with open space? All available properties that meet the program's criteria would be identified and shown on a map. Availability would influence acquisition but it would basically proceed based on the properties identified (i.e. reparian land, highly visible land features, etc.) The eighteen acre tract in Wolcott, currently in controversy, would have been a great first step had the plan been in place. r 1 0 4Nha4 about frails? Trails will be acquired whenever possible through development for long term permanent, and consistent implementation, a separate funding mechanism is proposed a 1/2% mass transportation sales tax would be proposed in next years election which is 4he one sales tax cap exception allowed by the state. It is recommended that open space and trails be administered as one program by the same committee and same staff. What w+ill be done 4o help the ranchers? If we can help ranchers to stay on the land by purchasing developmen4 rights at a portion of the cost of purchasing the title to the property, the county residents and ranchers are helped. NVhy should we help ghe ranchers? Many citizens have identified ranching as an important part of our heritage that preserves wide open spaces that characterize the west and provides wildlife habit and employs residents. Many of our long term residents have contributed greatly to the history and economic health of Eagle County. NVill the land be used for other things like County snow dumps, employee housing, efic.? This property will be held in perpetuity as open space. The county must look to other . resources for such uses as above. The oversight of the land will be granted to a land trust whenever possible. Do only properfiy owners get to vo4e or will everyone be able 4o vo4e? (i/e non- property owners?) Everyone will be allowed to vote on this issue, property owners and non-property owners alike. • N1/hen will the revenues begin to be collected and able 4o be spent? The taxes can be authorized for collection starting on January 1, 1995 and money will be available as soon as property taxes are due in April. t ; _ _ - - - . " _ , . , . : . _ . .~ee. Ea l±~'~ ~O.U]C~t Saving Sor~ething for Our Children - y.. , i- • - . :~.:_`z.: Eagle County.is blessed with some of the _=A ._GreatPlaTo =Live.-~' most beautiful land in the count . And so ryme of the most threatened. Because Ea le cou g nty I S such a beautiful, quiet, and safe place to live, j .r we are experiencing an explosion of population gTowth. ~ ~ - - - Before it is too late, we ~need to set aside E~ some of our scenic views, river traiis, and wildlife habitat.. Such assets will benefit the comrriunity and economy. We owe it to the - - : j; future to act now. - _ - - ~ The open space property tax issue will allow us to save some of Eagle County's best lands before they are.gobbled up by a growing - - - - population and gone forever. Citizens VVill Help Select the Land t ~ . ~ ~ ~`~s~ ~ _ - A committee of citizens wi ~ . . ~ ~ ; . : _ 1l find appropriate lands to buy and make their : , recommendations to the Eagle County Board V 's' ~ ~ _ _ _ of County Commissioners. Since funds will be earmarked for o en s ace the v p p , oters will be _ - ensured that they will get what they are paying ; O~en S `C~C~:=BOrldS:. _ for- lands protected forever. A Srnail Price to Pa y ~ . ' • The 1.5 mil open space property tax will be The -tax will raise. funas=~o ~purchase:..` levied over a ten year period. The average cost to citizens will be $19.25 per year (on an ` •wildlife habitat and~ccetical:~orridocs $100,000 condo). For less than the cost of an . . _ . . _ . _ . . . - ' ::--visually_prominent; scenic pareels average dinner, we can help ensure that we all - •river corridors and wetlands V" can continue to live an Eagle County Lifestyle. •buffers between cogrtmunities We think it is worth it. . ~ . ~ . : ~ ~ ~ ~ " ` : : , • , ~ Paid for by the Citizens for Eagle County's Vote November:8ths help_shape.tiie Open Space Property Tax, Walter Allen _ landscape-of;Eagle County's future:_ Treasurer. 845-5621. l :.T 4VAILI TOiVN O75 South Frontage Road Deparnnent of Communiry Developnrent vail, Colorado 81657 303-479-21381479-2139 FAX 303479-2452 October 25, 1994 - - Mrs. Diana Donovan - 1014 Homestake Circie Vail, CO 81657 RE: Response to letter regarding the Thain and Cornice Building redevelopments Dear Diana: As the planner who handled both of the redevelopment projects referred to in your letter dated October 13, 1994 to the Planning and Environmental Commission (PEC), Design Review Board (DRB), staff, and Town Council, I thought I would drop you a note in response to some of the comments made in your letter. As you know, the Thain remodel was reviewed by the DRB on May 4, May 18, and June 1, 1994. The June 1st DRB approval contained six conditions. For your information, I have enclosed a copy of a letter that was written to Lynn Fritzlen, the Thains' architect, which details the DRB conditions of approval. As you can see, Condition 5 of the DRB approval states that "any trees or shrubs on or adjacent to the property that die as a result of the construction of the Thain residences, must be replaced with like species and size". Once a construction permit is issued for a project, the planning staff relies on the building inspectors to ensure that the building is being constructed per the approved construction drawings. This, of course, includes the construction staging plan and any other elements of the approved building permit set of plans. In a letter sent to Ms. Fritzlen on September 2, 1994, staff did point out that it had come to our attention that the contractor was using Town of Vail owned property directly behind the Thain residence for construction staging. In the September 2, 1994 letter we informed the applicant that the staging of equipment on Town land is not acceptable and was not shown on the approved plans and requested that they desist from using public property for the construction of the Thain residences. I will relay your current concern, regarding compliance with the approved staging plan, to Gary Murrain, Chief Building Official, and request that an inspection be done on the property to assure that Town of Vail land or any other land not shown on the approved construction staging plan is not being used for construction staging purposes. With regard to your comment concerning the applicant's two "250 additions", you are correct in that Units 8A and 8B have increased in size by 500 square feet. However, the applicant was able to show that each 250 was directly attributable to each of the previously existing dwelling units. Also keep in mind that because this building was a legal nonconforming building, the additional 500 square feet cannot, and will nof, result in any chang'e to the mass and bulk of the previously existing shell of the building. Mrs. Donovan October 25, 1994 Page Two , As you know, the Cornice Building Special Development District (SDD) received extensive , review by the PEC and Town Council before ultimately receiving DRB approval. At this time, staff has no reason to believe that the Cornice Building is not being constructed according to the approved plans. I hope the above information clarifies some of the issues which you raised regarding the two projects. I will discuss your letter with Gary Murrain and request that the building inspectors keep close tabs on the construction of these two projects to ensure that the approved building permit construction drawings, and all conditions of approval, are being followed. If you should have any additional questions or comments regarding these projects in the future, please feel free to call me directly at 479-2138. Sincerely, ~ • rW Jim Curnutte Senior Planner xc: Mike Mollica Planning and Environmental Commission Design Review Board Town Council Gary Murrain/Building Inspectors ~ FILE M u COPY TOi~I OF VAIL 75 South Frontage Road ~ Departrnent of Comuruniry Development Vail, Colorado 81657 303-479-21381479-2139 FAX 303-479-2452 June 3, 1994 : ; - Lynn Fritzlen - rritzlen Pierce Briner P.O. Box 57 Vail, CO 81658 - RE: Design Review Board (DRB) conditions of approval for the proposed remodel of the Thain residence, Lofs SA, SB and 9, Texas Toivnhomes, Vaii Vi)lage 4fh Filino. Dear Lynn: This letter is "intended to document the conditions attached to the DRB approval of the proposed Thain residence remodel which received DRB approval on June 1, 1994. The remodei' cf the Th2in units were approved by a 4-0 vote of the DRB. The DRE3 attached the following conditions to their approval: 1. The exterior bricks proposed for the new residences shali be of the color and style presented 2t the DRB meeting. A photo of the approved brick is kept in the Community Development Department file and is dated June 1, 1994. The DRB condiiion includes the color, size and style of the brick and color of the mortar. 2. AIl metai railings on the preperty including the gate at the entrance to Unit A will not have the decorative features as shown on the plan presented to the DRB. Ap pickets shail be square or rectangle metal rails. ~ 3. The west side of the rear deck must be tinished with a solid redwood skirting. 4. Prior to submitting for a buiiding permit, the plans will be changed to show the following: a. The fire wa?1 betvreen Units 7 and 8 will be drawn correctly. b. The junipers along the eastern properly line of Lot 9 will be shown in their accurate location. c. Building elevations of the existing building will be redrawn to be the same scale as the proposed elevation drawings and will accurately reflect existing conditions on the property. Ms. Fritzlen June 3, 1994 Page Two 5. Any trees or shrubs on or adjacent ta the property that die as a result of the construction of the Thain residences must be replaced wittilike species and ~ size. ~ 6. Prior to the issuance of a demolition or building permit for the proposed remodel the foliowing items must be completed: a. Staff must be contacted to perform an on-site inspection of fhe existing units to confirm the GRFA as shown on the drawings of the existing building. b. The applicant must receive Texas Townhome Association approval for the proposed use and "improvements on association , property, i.e. the paver walkway, amendments to existing landscaping and use of parking lot for staging purposes. c. The applicant must amend their drawings in order to show compliance with the nonconforming section of the Town of Vail Municipal Code. Please contact staff for a description of where the plans presented to the DRB would violate the nonconforming section of the Code. If you have any questions, or need further clarification, of any of the conditions imposed by the DRB on June 1, 1994, please contact me immediately so that we all have a clear understanding of the information which must be addressed prior to the issuance of a demolition or building permit for the proposed Thain residences remodel. Sincerely, j~~ cw~ Jim Curnutte iTown Planner ~ xc: Tom Noorhead Kristan Pritz , Rick Rosen Michael Smith Jay Peterson Diana Donovan John Thain ' x c : 6r~b wt c. 'y DEPARTAilE@dT OF THE ARiAIIY ~ ~ U.S. ARRAY ERfGIP1EER DISTRICY, SACidANiENYO ~ ~"~,(,1.. CORPS OF EMGIPdEERS ~ . ~ 9325JSYREET RECGII!L:ry: REPLY TO SACAARAEWYO, CdLIFOFtINIA 95894-2922 ATTEPITIOPI OF October 20? 1994 Regulatory Section (7150) Ms e Gayle Gri.der Proj ect Manager Upper Eagle Valley Consolidated Sanitation District 848 Forest Road _ Vail, Coloraclo 81857 Dear Ms o Grider o . In accordance with your written rec;uest clatecl September 22, 1994, letters dated September 13 and 20, 1994 fgom Continental •6dest Constructors, %ncorporatedo arad a letter dated October 13, 1994 from Hydrosphere Resource Consultants, % am hereby modifying Department of the Army permit number 7150 to authorize the following worko . To discharge dredged and fill material for the replacement of the existing infiltration system with 16- inch perforated PVC pipe, a temporary cofferdam and temporary 24-inch culvert pipe for divertirag Gore Creek water around the construction site and into Black Gore Creek; and for stabilizing the east bank of Gore Creek in accordance with the attached plans. This authorization is subjecic to the following conditionso l. You will complete all instream work by November 1, 1994 to minimize impact to spawning brown trouto This includes removal of any excess temporary discharges of dredged and fill materiale 2e You will exercise all available anci appropriate measures to insure that fines are not released downstx°eam of the construction site to prevent mortality of bgor,an tgout eggs and fry o . 3. This authorization is given with the understanding that your withdrawal rate of water from Gore Creek remains unchanged with this modification. ~ r 4. You will give careful instructions to, and monitor the actions of, any construction contractor prosecuting this work to insure that adverse impacts to water quality and the aquatic environment are minimized to the maximum extent practicable. 5. The bank stabilization work will include properly sized riprap, seeding, matting and willow planting. 6. All areas scarred by construction activities shall be restored and revegetated to promote rapid stability and restore the aesthetics of the area. 7. You will abide the Biological Opinion rendered by the U. S. Fish and Wildlife Service in accordance with the Endangered Species Act on the average annual net depletion of water resulting from operation of the water treatment plant..- 8. In the future, you will contact.this office at least 60 •days in advance of any proposed changes or maintenance of the " facility to insure that the Corps of Engineers has given appropriate authorization under Section 404 of the Clean Water Act. All other terms and conditions of permit number 7150 remain in full force and effect. If you have any questions, contact Mr. Michael Claffey of our Western Colorado Regulatory Office at (303) 243-1199. i erely, U ~ P ief, , Regulatory Section Enclosures Copies Furnished: Mr. Robert M. Weaver, Hydrosphere Resource Consultants, 1002 Walnut, Suite 200, Boulder, Colorado 80302 Mr. Mark Gavell, Continental West Constructors, Incorporated, Post Office Box 5840, Avon, Colorado '81620 Mr. Robert McLaurin, Town Manager, Town of Vail, 75 Frontage / Road, Vail, Colorado 81657 2 f ~ ~ . . . _ _ ~ 1 ' 1.. ~ , • . ~ ~ ~ . , ' ' /I ' , . ' • . ~ ' i • : .i'. u:~. ~ • • , . . d 1.. , I . . ' L 7 i r" e .e .o e j w • . ' ~ 8 I .';f'9 H B R N . ~ u a` . : ~ e; s~ ~R ~ ~ 1Z ~ ~ a $ 3 197 MN a. . ~ ~ 9s '~5 T~ p I T I .0 N ~ ' • 94 18 ~iv a ao.U.s0 / ~ g ~ ~ • ~ `e~ ~ 9A ~ . ~ M i3~9.96 N 85 • . .I 32A8; a . 9A • ` ~ • ( vp 659.80 . . 91 - e I ~ 13 ntA i . . ~I ~~'y°,,.•.. ~ A9lioA1 Op.~ ~ ~ . 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