HomeMy WebLinkAbout1995-01-17 Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
WORK SESSION
II UGSDPO H y G96"iN3,/ARll 07y 199J
1:00 P.M. IIV TOV COUNCIL CHAMBERS
1. Site Visits. IVieet at fViunicipal Building.
a. Helipad in Ford Park
b. Manor Vail Pedestrian Issue.
2. Manor Vail Pedes4rian Issue Discussion.
3. VVendy's Sign Request.
4. Update of 1994 Summer Air Program.
5. 1Nelcome and PresenYa4ion of Key to the City to Mr. Ikira Inagaki, Representative of the
Skier Association of Japan.
6. Review ofi Draft RFP for Vail Commons.
7. Grundig fVioun4ain Bike Race.
8. 1996 Budget Calendar, Cost Accounting and Two Year Budgets.
9. Discussion of Ordinance No. 1, Series of 1995, an ordinance for condominium conversions
of the Municpal Code of the Town of Vail.
10. Information Update.
* VVest Vail Fire Station.
11. Council Reports.
12. Other.
13. ,4djournment.
NOTE UPCOMSPICa MEETBNG START TSIIAES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
4) 0 0 * * 0 0
THE NE3tY bAIL 1'OWPd COUNCIL REGULAR WOFdK SESSIOPd
W/ILL BE ON TUESDAY, 9/24/95, BEGIPdRlIIdG A7' 2:00 P.M. IiV TOV COUNCIL CHAMBERS.
YI-LE FOLLOVVING NAIL TOWN COUNCIL FiEGULAR WORK SESSIOM
!R/ILL BE ON TUESDAY, 2/7/95, BEGIFVAIING AT 2:00 P.M. IN TOV COUNCIL CHAI4IBERS.
THE PlE3tT VAIL YOWR! COUNCIL REGULAR E1/EPVING MEEV'BNG
Wol.L BE 06l1 TUESDAY, 217/95, BEGINNING AT 7:30 P.M. Ild TOV COUNCIL CNAMBERS.
• ~ ~ • ~ ~ O
C:IAGENDA.WSE
VAIL TOlIVN COUNCIL
WORK SESSI~~
TUESDAV y oyP'0N{yP1RH 17,1995
1:00 P.M. IN TOV COUiVCIL CHAfVIBERS
EXPANDED ACaEP9DA
1:00 P.M. i. Site Visits. Meet at Municipal Building.
a. Helipad located in Ford Park in preparation for this evening's
appeal of the PEC decision.
b. iVlanor Vail Pedestrian Issue.
1:30 P.M. 2. Manor Vail Pedestrian Issue Discussion.
George Ruther
Bob McClery ACTION REQUESTED OF COUtVCIL: Provide further direction to staff as
Joe Macy to what course of action should be taken.
BACKGROUfVD RATIONALE: At the direction of Bob McLaurin, Town
Manager, the plar,ning staff has initiated talks with the Manor Vail Lodge
and Vail Associates in an attempt to resolve the pedestrian/vehicle safety
issue on the west side of Manor Vail Lodge, adjacent to Vail Valley Drive.
As a result of talks with the representatives of the Manor Vail Lodge and
Vail Associates, staff has prepared four alternative courses of action (see
attached memo dated 11/15/94) in an attempt to resolve the current
pedestrian/vehicle safety issue.
1:45 P.M. 3. VVendy's Sign Request - a request to place a highway sign on eastbound
Randy Stouder I-70 at Dowrd Junction. The sign would be located outside the Town of Vail
limits, approximately 1.5 mifes west of Town. Applicant: Gene Merdian
(Wendy's Marketing Manager, Dillon, Colorado).
Action Requested of Council: The applicant vvishes to obtain Council's
endorsement of the information sign request.
Backqround Rationale: CDOT requires that the Eagle County
Commissioners sign off on the proposal. In the pas4, the Commissioners
have respected the Town's rejection of this type of sign. CDOT has set up
regulations governing all aspects of highuvay information signs - staff wrill
summarize this information for the Council at the uvork session.
S4aff Recommendation: For Denial. See attached memo.
2:00 P.M. 4. Update of 1994 Summer Air Program.
Kent Myers
Bill Tomcich
2:30 P.M. 5. U1lelcome and Presentation of Key to the City to Mr. Ikira Inagaki,
Ken Ito Representative of the Skier Association of Japan.
2:40 P.M. 6. Review of Draft RFP for Vail Commons.
Andy Knudtsen
Chris Cares P?CTIOIV REQUESTED OF COUNCIL: Provide comments to staff and
Sherry Dorvuard consultants regarding the draft RFP.
Melanie Reese
3:40 P.M. 7. Grundig Mountain Bike Race.
Chris Ryman
1
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3:55 P.M. 8. 1996 Budget Calendar, Cost Accounting and Two Year Budgets.
Steve Thompson
ACTION REQUESTED OF COUNCIL: Input re: schedule and two year
budget and cost accounting.
BACKGROUND RATIONALE: Staff wcwld like to review with the Town
Council the 1996 Budget Calendar to improve the process.
4:25 P.M. 9. Discussion of Ordinance No. 1, Series of 1995, an ordinance for
Tom Moorhead Condominium Conversions of the Munic;ipal Code of the Town of Vail.
ACTION REQUESTED OF COUNCIL: Adopt, deny or modify Ordinance
No. 1, Series of 1995
BACKGROUND RATIOIVALE: Town Council directed the Town Attorney
to research whether the Town has the authority to limit or remove. the
ability to convert accommodation units to condominium units. Upon finding
of such authority, Council requested that an amendment to the Ordinance
be initiated with Planning and EnvironmE;ntal Commission consideration.
Section 29-20-102, C.R.S. provides broad authority to local governments
to plan for and regulate the use of land within their respective jurisdictions.
Title 38, Article 33, Condominium Ownership Act recognizes condominium
ownership of real property in the State of Colorado. Section 38-33-112,
C.R.S., has been declared by the legislakure a matter of statewide concern
which would preclude any Town regulai:ion conflicting with the provisions
of notification to residential tenants as required in that section. All other
sections of Article 33 would be issues subject to local control by the Town
of Vail.
Chapter 17.26 of the Municipal Code of the Town of Vail, Colorado,
addresses condominiums and condomiinium conversion. The definitions
contained therein are consistent with Article 33, C.R.S. This Chapter does
contain a number of regulations pertaining to the conversion of
accommodation units and rental units that are not found in the State
regulation. Further regulation in this regard is permissible as these are
issues of local concern.
There has been one State Supreme Court which has ruled that a town,
while it has the power to enact zoning regulations, clearly does not permit
the regutation of ownership of property. Cianciarulo v. Tarro, 168 A.2d 719
(Rhode Island, 1961).
Section 17.26.075 presently requires any, applicant seeking to convert any
accommodation unit within the Town to comply with certain requirements.
These requirements do not apply to structures or buildings which contain
two units or less. Upon conversion of an accommodation unit it is now
required that the owner's personal use be restricted to 28 days during the
seasonal period of December 21st through January lst and February lst
to March 20th which is referred to as "hiclh season". This section sets forth
penalties for a violation of such restrictions. The purpose of the
requirement and restriction are that the condominium units shall remain in
the short term rental market. These requirements will continue to exist for
those properties that have previously bE;en converted.
This amendment to the ordinance was considered by the Planning and
Environmental Commission on November 28, 1994. The amendment was
approved by a 5-1 vote with very little cliscussion.
4:55 P.M. 10. Information Update.
* West Vail Fire Station.
5:25 P.M. 9. Council Reports.
2
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K
5:35 P.M. 10. Other.
5:45 P.iVi. 11. Adjournment.
NOTE UPCOM9NG MEET@NG START T6BAES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
0 * * * 0 * 0
THE NEX7 VAIL YO1AlN COUNCIL REGULAR VUOR9C SESSION
dUILL BE OR1 TUESDAY, 9/24/95, BEGINNIIVG AT 2:00 P.M. IiV TOV COUNCIL CHAMBERS.
THE FOLLO1NVPdG NAIL YOlfl/N COUNCIL REGULAR WORO( SESSION
1f4/ILL BE ON YUESDAY, 2/7/95, BEGBPdNIIVG AT 2:00 P.M. IN TOV COUNCIL CHAMBERS.
YHE NEZCT VAIL TOWR1 COUNCIL RECaULAR EVEiVIIVG MEEYIPIG
WILL BE Ofd TUESDAY, 2/7/95, BEGIIVIVING AT 7:30 P.M. IA! TOV COUNCIL CHAMBERS.
~ ~ ~ • • • ~
C:WGENDA.WSE
3
WORK SESSION FOLLOIN-UP
1T:O P: ICE QUEST90NS FO~~OW-UP S0LUT90NS
1993
10/19 SNO1N STORAGE LAND LARRY/BOB McL: Immediately pursue purchase from VA Current discussions presume a decision in 6 months (April '95).
PURCHASE of current snow storage site, as well as another 10 acres
adjacent to the west.
9994 George Ruther met with Joe Niacy and Bob NicClery on November 10,
02108 MANOR VAIL SIDEUVALK BOB NfcUGEORGE RUTHER: Investigate blind corner. 1994. Upda4e to follouu at January 17 uvork session.
(request: Johnston)
02115 CHUCK ANDERSON YOUTH PAM/MERV; Contact VRD about moving up the selection Packet received and included in Paul's and Jan's mafierials, 513194.
AUVARD process to allow awards to be given during May PRIOR to Further revieuu of Youth Auuard proposal from Jan and Paul to be
(request: Strauch) graduation or to be included vuith the graduation scheduled in January '95.
ceremonies.
03108 UNDERGROUNDING OF UTILITIES LARRY; Create a Master Pian to phase the undergrounding Larry has memo in process.
MASTER PLAN of all above-ground utilities within Vail.
(request: Council) 04/05 SIGNS LARRYIGREG: Why are there so many signs in this town? Tom, Ken, Buck, Larry, Greg will set issue for general Council discussion
They represent neither a quality appearance nor are they on January 24, 1995.
"user-friendly." There are 24 signs beiween Tom
Steinberg's house and the TOV...
01/03 GRUNDIG MOUNTAIN BIKE RACE BOB: Explore the following opportunities/concerns: 1) Set as informational follovu-up at January 17, 1995 work session.
Street food vending; 2) VA/TOV cooperative funding; 3)
Future events; 4) Explore how restrictive we can be without
fosing event forever; 5) Will Roundabout and Covered
Bridge both be operational by this event scheduled June 8-
11,1995?
09/10 F@REN70RKSlCANCELLAT&0N OF EVERYONE: Flreworks displays are scheduled as
MEET9NGS follows: Sunday, July 2- Minturn; Monday, July 3-
Vail; Tuesday, July 4- Avon. Council has cancelled
both the work sessfon and regular evening meeting orr
July 4th. LESS GOVERNMENTIl9
January 13, 1995 Page 1 of 2
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PROCLAMATION NO. 1
~ SERIES 1995
» .
A IPROCLAMATION EXPIBESSING EIPPRECIATI0N
BY THE VAIlL TOVVN t~OU1VCIY,
;tiz ~ •
TO MR. AK?RA IlNAGAKI OF THE SKI EISSOCIATION OP' .UAPAN
' ~~,<j -~c<;;y; • ANIID IP][g1ESENTINEG HIM E1 KEY 'B'O 7CIIE C'gTY
WHEREAS, Mr. Akira Inagaki is a respected Ski Association of Japan official
and a trainer for the Tokyo district of the Nationa( Certified Ski Instructors for the
past 35 years; and
, ~ .
WHEREAS, this is Mr. Inagaki's eighth official trip to Vail in which 20 Japanese
ski instructors are participating in a technical and cultural exchange; and ~«f
WHEREAS, Vail is the only American resort to establish such a longtime
_
relationshiP with the JaPanese Ski Association, • and
'.`%y:.~ ' ` .•~r
WHEREAS, Mr. Inagaki and his delegation are committed to returning to Vail in
the future; and,
y~
. • ;
WHEREAS, the Town of Vail and Vail Associates, Inc. are pleased to once again
Ar'i
welcome Mr. Inagaki and his delegation to Vail and wish to recognize him for his
outstandin g accom plishments in develo pin g an international exchan ge between the
cities of TokYo and Vail.
NOW, THEREFORE, I, Peggy Osterfoss, Mayor of the Town of Vail, do hereby
award the key to the city to Mr. Akira Inagaki and the Ski Association of Japan.
••:.•</G ~ `~~i~`'
APPROVED AND ADOPTED this 17th day of January, 1995.
Margare A. Osterfoss, May
.1.~)? ' / It' . ~ i
Holly L. McCutcheon, Town
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ME6iflOFiAfVDUI1N
TO: Bob McLaurin, Town Manager FROM: George Ruther, Town Planner
DATE: November 1.5, 1994
SUBJECT: Pedestrian/vehicle safety issue at the Manor Vail Lodge
At your direction, the planning staff has iriitiated talks with representatives from the Manor Vail
Lodge and Vail Associates to resolve the pedestrian/vehicle safety issue on the west side of the Manor Vail Lodge adjacent to Vail Valley Drive. After meeting with both Bob McCleary,
General Manager of the Manor Vail Lodge, and Joe Macy to discuss the pedestrian safety
issue, the following options are proposed to resolve the current situation:
1.. Three of the large Colorado blue spruce along Manor Vail's south property line
could either be cut down or transplanted elsewhere on the property. If, the trees
were removed, it would greatly improve sight distances for both pedestrians
wishing to cross Vail Valley Drive and for motorists traveling westbound on Vail
Valley Drive. If the three large trees were removed and not transplanted
elsewhere on the site, the removal of the trees could be mitigated by Manor
Vail Lodge replanting a sufficient number of aspens where the spruce trees
were removed. It may also be possible to "limb up" the bottom 6 feet to 8 feet
of branches on the three large spruce trees in question to provide adequate
visibility for both motorists and pedestrians. Aesthetically, this may not be the
best solution. 2. Since the sidewalk and wall improvements are located in the -fown of Vail right-
of-way, the Town could in fact remove the improvements. Removing the
existing improvements would cause the Manor Vail to reassess the pedestrian
circulation on their property and make the appropriate changes as necessary.
Any new improvements proposed by the Manor Vail would need to be reviewed
by the Town of Vail through the Design Review Board (DRB) process.
3. Additional traffic signs could be placed along Vail Valley Drive to inform
westbound traffic of the speed limit and the pedestrian crossing situation near
the Manor Vail Lodge. Currently, the nearest speed limit sign to the Manor Vail
Lodge, for westbound traffic on Vail Valley Drive, is located across the street
from the Vail Recreation District golf course maintenance facility ( approximately
1 mile away). The nearest sign cautioning motorists of pedestrians in the area
is located at the intersection of Vail Valley Drive and Homestake Circle. I have
been in contact with the Public Works Department to discuss the additional sign
option in greater detail. Public Works indicates that the cost to the Town to add
two, 24 inch by 24 inch signs (a fifteen mile an hour speed limit sign and a
pedestrian zone sign) would be approximately one hundred fifty to two hundred
dollars total. This cost reflects both labor and materials.
~
In addition to more traffic signs, pedestrian signs could be placed on the Manor
Vail Lodge's property to warn sidewalk users of the potential hazard when
crossing Vail Valley Drive.
4. Take no action at this time. Allow Vail Associates to better determine what
their future plans are for the Golden Peak Ski Base facility redevelopment. An
element of the proposed Golden Peak Ski Base facility redevelopment will be to
• complete a thorough traffic/pedestrian study of the immediate area. The Board
of Directors at the Manor Vail Lodge are concerned about making costly
improvements to their property based upon today's pedestrian demands only to
have demands change when the Golden Peak Ski Base facility redevelops.
It is staff's opinion that each of the options mentioned above, or any combination thereof, will
adequately address the pedestrian/vehicle safety issue at the Manor Vail Lodge. If you have
any questions or concerns, or would like to discuss each of the options in greater detail,
please do not hesitate in contacting me at extension 2145. I hope the information provided in
this memorandum will be of help to the Town in resolving this situation.
c:\george\memos\bob 11.15
2
MEMORANDUM
TO: Town Council
FROM: Community Development Department
DATE: January 3, 1995
SUBJECT: V1lendy's Highwray Information Sign Request.
Applicant: Gene Merdian Jr., Marketing Manager of Wendy's, Colorado
Partnership, Dillon, Colorado
Planner: Randy Stouder
1. DESCRiPT90N THE REQBJEST
Gene Merdian, representing Wendy's, is requesting Council endorsernent of their
proposal 4o install a highway informafian sign on 0-70, approximately 1.5 miles dvest of
the Town of Va6i boundary in Dowd Junction. The basis for the applicant"s request is that
the Wendy's at the West Vail Interchange is financially under-performing. The sign would
notify eastbound I-70 travelers of Wendy's location at the West Vail Interchange. When
approaching Town from the west, the restaurant is not visible until you are on the off-ramp for
the VUest Vail exit. '
The proposed sign woutd be the standard interstate highway information sign for food service
businesses, and would be located outside the Town limits in Dowd Junction. It would be 10
feet by 13 feet (130 square feet) and wouCd display a 3 feet by 5 feet Wendy's logo. An
additional sign would be placed on the West Vail off-ramp indicating the direction in which one
must go to get to the restaurant. This sign would be one-quarter of the size of the main sign
on I-70 (approximately 33 sguare feet). Both signs would be the standard blue background
with white letters and would contain Wendy's corporate logo. Both signs could accommodate
up to three additional restaurant logos.
Requests for highway information signs are regulated by the Colorado Department of
Transportation (CDOT). In the past, CDOT has denied commercial sign requests when the
Town and Eagle County have opposed the request.
1111. B,AC6CGRO19ND
CDOT has processed four other formal requests for commercial highway signs: 1. Holiday Inn - 1984;
2. Lionsquare Lodge - 1987;
3. Kettle Restaurant - 1987; and,
4. McDonalds Restaurant - 1987.
tn all of these cases, the Town refused to support the request for a highway sign and the
Eagle Counry Commissioners supported the Town's position. As a result, CDOT denied the
requests.
OVV. 5TAFF RECOMAAENDAT90N
Staff recommends that the Town Council deny the applicant's request for a commercial
information sign at Dowd Junction. Staff bases its recommendation on the following
information:
-Chapter 16.26 of the Town's Sign Code prohibits off premises advertising signs. All
signs must be totally contained on the property on which the use is located. Staff
understands that technically, the sign would be located in the CDOT right=of-way, but
believes that the appearance of off-site advertising compromises the Town's efforts to
consistently enforce the Sign Code.
-Approving UVendy's request could lead to additional I-70 signage requests (i.e.
Texaco, Phillips 66, McDonalds, Marriott, VVest Vail Lodge, etc.). In addition to signs
for restaurants, CDOT will allow signs for gas stations and lodges. If the Town
approved a sign for VVendy's, it would be difficult to restrict or deny sign requests from
other businesses. This could eventuaNy produce three I-70 informational signs prior to
each exit ramp (one sign for food, one for gas and one for lodging), and three
directional signs on each ramp. Thus, writh six exit ramps in the Town, we could
potentially have thirty-six highway signs with up to four commercial logos on each sign
(gas signs can have up to six advertiser's logos). Staff feels that this amount of
signage is excessive and detracts from the natural beauty of Vail.
-A highway information sign currently exists on I-70 eastbound prior to the West Vail
exit that announces the fact that gas, food and lodging are all available at West Vail.
Council's denial of previous sign requests has resutted in a marked difference in highway
appearance between Vail and other nearby mountain resort communities. Driving to Avon or
Silverthorne, one quickly notices a plethora of commercial signs. The I-70 corridor through Vail is pleasantly devoid of commercial signs.
StafF will convey the Council's decision on this matter to the Eagle County Commissioners.
2
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November 18, 1994
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xown of Vaal D~~/, DEr,,.
Comnaunity Developnlent
llail, CQ ,
AYtn: Aaidy TCnudtsen ;t79
-Per ow phone conversation, please schedule ou.r request for approval of an interstate
liighway sign as aa agenda item for the 17RB. The sign as to be placed outside the
Vail city limits ian cornpliance with Colorado DOT critcria and xegulations.
Busincss in 4hc Vdcst Vaal busasiess distric4 continues to under-pcrfonn. Tlie sign
would allow east bound 4ravElers to be avv= of restaurant opportunities that are
not visgble from the roadway. 'I"his sign is absolutely essential for VJendy's
operatians aY this lmcation.
~Gene C. Merd1~ .
liftarketing Manager
WENm COLORADO PAMERStRP P.O. /BOX 1458. D61d.4Yd. CO 80435 / 303-468-3 b fl7
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WendyP s of West Vail ,
Touris~ ~~~ormation Sign 'Request
~ 0~
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~Requested Sign outs'lde of Vail City Limits
Sign Is Neededo Up To 50% of Bus'lness From
T~ avel.ers
* Sign Request Meets All DOT Requirements
* Eag1 e County ' Staff Supports Sign
* Eagl e County Decision Control1 ed By Vail
Denia1 0~ Sign Constitutes an Untair Restraint
of Trade
* DOT Sign Cou1d Reado EXIT 173 THEN LEFT
~ Off Ram-P Signage Could Be Limited Ta Blue &
White
Directional Signo
~ - Past Food
Vail Resort & Ski Area.
c,,,, ka,a4° *~~4k .0 @~,- s , y ?0
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WEP7" OOtA P SH6P! P.0. BOyc a41a, DIl3ON. Cb 80495 / 90 5117
Q
~ ~asnAirl i nes~
November 21, 1994
Mr. Bill Tomcich
Air Marketing Coordinator
Vail Associates, Inc.
P.O. Box 7
Vail, CO 81658
Summer 1995 DFV11-EGE Jet Service Proposal
Schedule: DFV11 1830 EGE 1952
EGE 0845 DF11V 1158
DGLIG Ranye: ju11V iJ, Iv i1h rvu^yh A 11 yiiJi6, iQQrl %vlnvJtb.^i4i1d
June 16, 1995 through August 7, 1995 eastbound
or
June 15, 1995 through September 4, 1995 westbound
June 16, 1995 through September 5, 1995 eastbound
Number Operations: 53 or 82
Equipment: 757
Frequency: Daily
Per RT Charge: $28,500
Revenue Credit: 100% of MIRS OB Revenue
Maximum Payment by Vail Associates: $650,000 or $1,000,000
The date range is contingent upon American's Flight Department's decision regarding EGE
runway lights and other airport characteristics. Also, notice that the charge per roundtrip
and your pro-rata cap per roundtrip are both unchanged from Summer 1994.
This proposal is subject to the provisions of previous agreements between American
Airlines and Vail Associates. Final contract proposal will be forwarded upon agreement by
Vail of the terms outlined above.
If we reach agreement by December 14, the schedule can be loaded in SABRE on .
December 25, 1994.
Sincerely,
~
Lauren Huddleston
cc: M. E. Olsen
W. J. Aue
K, J. Cunningham
P O. BOX 619616. UALLAS/FORT WORTH AIRPORT. TEXAS 75261-9616
.
AMERICAN AIRLINES SUMMER FLIGHTS
SBY~~
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300 -
~
0
250
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~ 23 JU121 AUG 4
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VAIL ASSOCIATES, INC.
AMERICAN AIRLINES OHIGINATION/DESTINATION SUMMARY
JUN 16 - AUG 7, 1994 VIA DALLAS/FT WORTH
SUft4H9ER bVl1VTER 94 SUMMER ' 94 WINTER
Rdlillt RANK GTIES # PAX 96 # PdX % 96 CNANGE
1 1 DALLAS/FT WORTH, TX 3064 34.5°h 7954 26.3% 31.5°,6
2 2 NEW YORK/LGA, NY 480 5.4°h 1572 5.2°h 4.3°,6
3 17 BOSTON, MA 419 4.7°h 464 1.5°h 206.4°,6
4 3 P/IIAMI, FL 379 4.3°h 1217 4.0% 6.3°h
5 19 AUSTIN, TX 302 3.4% 463 1.5°.6 122.7%
6 32 DETROIT, MI 214 2.4°,6 237 0.8% 208.3°h
7 6 NASHVILLE, TN 201 2.3°.6 934 3.1 % -26.5%
8 15 SAN ANTONIO, TX 193 2.2°.f, 501 7.7°h 37.5°h
9 7 TAMPA. FL 193 2.2% 905 3.0°h -27.2°h
10 11 HOUSTON/INTL, TX 186 2.1 °,6 688 2.3% -7.7%
11 5 NEWARK, NJ 170 1.9°.6 940 3.1 °.5 -38.2°.6
12 13 FORT LAUDERDALE, FL 166 1.9°h 565 1.9% 0.3°h
13 CHICAGO/OHARE, IL 165 1.9% 15 0.0% 3656.2%
14 8 PHILADELPHIA, PA 139 1.6°h 792 2.6°h -40.1 %
15 41 MEXICO CITY, MX 137 7.5% 162 0.5°h 188•8%
16 4 RALEIGH/DURHAM, NC 733 1.5% 970 3.2°.6 -53.2%
17 31 TULSA.OK 133 1.5°.5 240 0.6°.5 89.2%
18 20 NEW OFiLEANS, LA 113 1.3°h 459 1.5% -15.9°.6
19 24 HOUSTONlHOBBY, TX 102 1.1.% 355 1.2% -7.9°.6
20 30 LITTLE ROCK, AR 101 1.1 °h 291 1.0°,6 16.5°,6
21 22 MEMPHIS. TN 96 1.1 °,6 398 1.3% -17.6°,5
22 35 WASH DC/NATL 88 1.0°.6 212 0.7°h 41.7°h
23 27 HARTFORD, CT 84 0.9% 311 1.0°.6 -7.8%
p¢ 34 CORPUS CHRISTI, TX 72 0.8°,6 212 0.7°,6 16.0°h
25 26 BALTIMORE, MD 65 0.7% 312 1.0°,6 -28.9°h
26 18 JACKSONVILLE, Fl 60 0.7% 464 1.5°.6 -55.8°h
27 47 BATON ROUGE, LA 59 0.7°.6 107 0.4°h 88.3°h
28 40 CLEVELAND, OH 57 0.6% 144 0.5°h 35.2°,6
29 44 OKLAHOMA CIN, OK 57 0.6% 175 0.6% 11.2%
30 NEW YOAK/JFK, NY 56 0.6°.6 4 0.0°h 4680.6°,6
31 54 IPIDIANAPOLIS, IN 55 0.6% 70 0.2% 168.3%
32 29 HUNTSVILLE, AL 53 0.6°h 305 1.0°,6 -40.7°h
33 21 TORONTO, ONT 52 0.6°k 408 1.3°.6 -56.5%
34 14 ATLANTA, GA 51 0.6°k 542 1.8% -67.9°h
35 40 CINCINNATI, OH 48 0.5% 165 0.50/-0.7°b
36 37 JACKSON, MS 44 0.5°r6 191 0.6°.b -21.3°h
37 55 LOUISEVILLE, KY 41 0.5°i6 68 0.2% 105.9°!0
38 45 PITTSBURGH, PA 40 0.5% 124 0.4% 10.2°h
39 10 WEST PALM BEACH, FL 40 0.5% 731 2.4°.6 -81.3%
40 9 BIRMINGHAM, AL 39 0.4°,4 778 2.6°.5 -82.9%
41 23 WASH DClDULLES 39 0.4°,b 383 1.3% -65.2°.5
42 25 ORLANDO, FL 36 0.4% 343 1.1°h -64.2°.6
43 59 KANSAS CITY, MO 35 0.4% 35 0.1 % 241.5°h
44 46 ST LOUIS, MO 35 0.4°h 716 0.4°h 3.0°.6
45 12 CHARLOTTE, NC 33 0.4°i6 642 2.1 % -82.4°h
46 COLUMBUS, OH 30 0.3°h 11 0.0% 831.3°h
47 SAN JUAN, PR 30 0.3°.5 15 0.0°h 582.9°h
48 WACO, TX 28 0.3°,6 15 0.0°.5 537.4°,6
49 48 LAREDO, TX 22 0.2% 95 0.3°h -20.9%
50 ORANGE CO, CA 20 0.2°.6 79 0.1 °r6 259.4%
51 TEXARKANA, AR 20 0.2°h 41 0.1 °h 66.6°h
52 53 LAFAYETfE, LA 19 0.2% 76 0.3% -14.6%
53 57 SPRINGFIELD, MO 19 0.2% 57 0.2% 13.8°h
54 FT SMITH, AR 18 0.2% 20 0.1 % 207.3°h
55 16 GREENSBORO, NC 18 0.2% 479 1.6°i6 -67.2°i6
56 51 TYLER, TX 18 0.2°,5 77 0.3% -20.2°h
57 33 RICHMOND, VA 17 0.2% 220 0.7% -73.6°h
58 FAYETTEVILLE, AR 16 0.2°,6 52 0.2°.6 • 5.1 %
59 56 MIDLAND/ODESSA, TX 16 0.2°.6 63 0.2% -13.3°h
60 39 SAVANNAH, GA 16 0.2°,6 176 0.6°.fi -69.0°h
ALL OTHERS 239 2.7% 1912 6.3% -57.3%
TOTAL VIA DFW 8871 30292
Sheet1
!!A@L ASSOC6A°TES, ONC.
AMERICAN AIRLINES ONBOARD REVENUE
DFW-EGE / SUMMER 1994
PREPARED BY BILL TOMCICH
AA-1551 AA-316 RT RT PROFIT
DATE DFW-EGE EGE-DFW TOTAL COST L( OSS) BY WEEK
16-Jun $3,528 $1,902 $5,430 $28,500 ($23,070)
17-Jun $3,607 $2,715 $6,372 $28,500 ($22,178)
18-Jun $2,696 $2,450 $5,146 $28,500 ($23,354) ($68,602)
19-Jun $1,581 $2,888 $4,469 $28,500 ($24,031)
20-Jun $6,113 $2,442 $8,555 $28,500 ($19,945)
21-Jun $2,316 $1,434 $3,750 $28,500 ($24,750)
22-Jun $5,514 $3,867 $9,381 $28,500 ($19,119)
23-Jun $5,831 $3,459 $9,290 $28,500 ($19,210)
24Jun $7,002 $5,843 $12,845 $28,500 ($15,655)
25-Jun $7,660 $9,664 $17,324 $28,500 ($11,176) ($133,886)
26-Jun $5,793 $4,783 $10,576 $28,500 ($17,924)
27-Jun $3,956 $4,130 $8,086 $28,500 ($20,414)
28-Jun $7,085 $5,247 $12,332 $28,500 ($16,168)
29-Jun $10,965 $6,091 $17,056 $28,500 ($11,444)
30-Jun $17,461 $3.570 $21,031 $28,500 ($7,469)
1-Jul j$12,212 ,490 $4,119 $20,609 $28,500 ($7,891)
2_Jul E$7,"729 93 $15,305 $28,500 ($13,195) ($94,505)
3-Jul ,957 $12,686 $28,500 ($15,814)
4-Jul ,707 41 $18,948 $28,500 ($9,552)
5-Jul ,871 72 $20,743 $28,500 ($7,757)
6-Ju! $4,955 $5,756 $10,711 $28,500 ($17,789)
7-Jul $5,184 $4,168 $9,352 $28,500 ($19,148)
8-Jul $9,624 $10,039 $19,663 $28,500 ($8,837)
9-Jul $5,173 $15,018 $20,191. $28,500 ($8,309) ($87,206)
10-Jul $8,445 $8,397 $16,842 $28,500 ($11,658)
11-Jul $3,542 $2,961 $6,503 $28,500 ($21,997) .
12-Jul $5,684 $9,544 $15,228 $26,500 ($13,272)
13-Jul $8,692 $5,859 $14,551 $28,500 ($13,949)
14Ju1 $6,231 $4,559 $10,790 $28,500 ($17,710)
15-Jul $11,667 $7,948 $19,615 $28,500 ($8,885)
16-Jul $14,460 $14,967 $29,427 $28,500 $927 ($86,544)
17-Jul $7,215 $8,452 $15,667 $28,500 ($12,833) 18-Jul $3,361 $6,943 $10,304 $28,500 ($18,196)
19-Jul $10,022 $9,095 $19,117 $28,500 ($9,383)
20-Jul $11,516 $5,288 $16,804 $28,500 ($11,696)
21-Jul $11,383 $3,977 $15,360 $28,500 ($13,140)
22-Jul $11,651 $8,310 $19,961 $28,500 ($8,539)
23-Jul $92,235 $15,866 $28,101 $28,500 ($399) ($74,186)
24Ju1 $7,218 $10,044 $17,262 $28,500 ($11,238)
25-Jul $6,276 $7,461 $13,737 $28,500 ($14,763)
26-Jul $10,092 $6,696 $16,788 $28,500 ($11,712)
27-Jul $14,330 $5,863 $20,193 $28,500 ($8,307)
28-Jul $16,003 $6,371 $22,374 $28,500 ($6,126)
29-Jui $17,065 $14,468 $31,533 $28,500 $3,033
30-Jul $15,574 $19,976 $35,550 $28,500 $7,050 ($42,063)
31-Jul $6,597 $15,072 $21,669 $28,500 ($6,831)
1-Aug $4,140 $6,328 $10,468 $28,500 ($18,032) -
2-Aug $5,253 $7,876 $13,129 $28,500 ($15,371)
3-Aug $11,053 $11,395 $22,448 $28,500 ($6,052)
4Aug $8,360 $7,404 $15,764 $28,500 ($12,736)
5-Aug $10,285 $15,017 $25,302 $28,500 ($3,198)
6-Aug $7.857 16 442 2$ 4.299 28 500 f34,201) 66 421
$426,488 $402,099 $828,587 $1,482,000 ($653,413) ($653,413)
Page 1
94SFMX.XLS
!lA9L ASSOCBATES, MC.
AMERICAPJ AIRLINES FARE MIX SUMMARY
JUN 16 - AUG 7, 1994 DALLAS/FT WORTH TO VAIL/EAGLE
FARE # O/W °.6 TOTAL REV PER O/B
CATEGORY PAX OF TOTAL REVENUE PSGR YIELD
Full F 199 2.2% $69,144 $347.46 $0.4793
Full Y 275 3.1 °k $67,460 $245.31 $0.3384
K Class Excursion 3251 36.6% $341,911 $105.17 $0.1.451
V Class Excursion 1352 15.2% $154,596 $114.35 $0.1577
a Class Sell-Up 310 3.5% $38,318 $123.61 $0.1705
Special Discounts 198 2.2% $21,975 $110.98 $0.1531
AAdvantage Tkts 1200 13.5% $5,209 $4.34 $0.0060
Group/Bulk 342 3.9% $29,569 $86.46 $0.1193
Misc / Other 1744 19.7% $100,405 $57.57 $0.0794
Yotal 8879 $828,587 $93.40 $0.1288
Page 1
AiiflERICe~N A9RLINES AND !lAIL/BEA!!ER CREEK RESORT
1994 Surnmer Air Serdice
Summary o$ Costs Paed Oaa4:
Rc:venue guarantee paid to American Airlines $650,000
iVlarketing costs (see marketing plan for detail) 91,463
Total paid out $741,463
Con$r6bu$ors:
Vail ,4ssociates, Inc. $182,413
Beaver Creek Resort Company 40,000
Town of Avon 40,000
Town ofi Vail 40,000
Vail/Eagle County Jet Center 40,000
Hyatt Regency Beaver Creek 20,000
Sonnenalp Properties 20,000
Vail Associates Real Estate 20,000
Avon/Beaver Creek Resort Association 10,000 Beaver Creek Culinary Counci! 10,000
Beaver Creek Merchants Association 10,000
Cordillera 10,000
G.E. Johnson . 10,000
Jerry Ford Invitational 10,000
Kraff Foodservice Denver 10,000
Los Amigos/Russells/iVicks 10,000
Shamrock 10,000
St. James Placs 10,000
The Charfer at Beaver Creek 10,000
The Radisson Resort Vail 10,000
The Rec9 Lion 10,000
The Westin Resorf Vail 10,000
Vail Valley Restaurant Association 10,000
1'he Lodge at Vail 7,500
American Express 5,000
Aspen Skiing Company 5,000
Brownstein, Hyatt, Farber & Strickland 5,000
Colorado Mountain Express 5,000
FirstBank ofi Vail 5,000
Frontier Rental 5,000
~ertz 5,000
Holiday Inn Chateau Vail 5,000
Holy Cross Electric 5,000
Inn at Beaver Creek 5,000
Manor Vail 5,000
Oxford Court/Shapiro Development Co. 5,000
ARAERICAN A9HL.INES AND !lAIL/BEAVER CREEK RESORT
1994 Summer Air SePVice 1L\ja„W"1rc=
Surnmary o$ Costs
Pines Penthouses 5,000
Robinson Dairy 5,000
Simba Run 5,000
Steve Jones 5,000
TCI Cablevision ofi the Rockies 5,000
The Cha4eau 5,000
Vail Bank 5,000
Vail Daily/Summit Daily News 5,000
Vail International 5,000
Vail Spa 5,000
Vail Village Inn 5,000
VVeitz/Cohen Construction 5,000
llVestern Wine iVlerchants 5,000
Lodge Tower 3,000
Arrowhead at Vail 2,500
Sttadman Havvkins Clini 2,500
Destination Resorts/Lan d mark Condominiums 2,000
Destination Resorts/Lion Square Lodge 2,000
Evergreen Lodge at Vail 2,000 Golden Eagle 2,000
fVlontaneros 2,000
The Tyrolean Inn 2,000
Antlers Condominium Association . 1,750
George Schaffer Construction 1,500
Beaver Creek Lodge 1,000
Chris4iania at Vail 1,000
Curtin Hill Sports 1,000
Gallegos Masonry 1,000
Grouse Mountain Grill 1,000
Hallmark Consultants 1,000
Kenny's Double Diamond Ski Shop 1,000
6Civa Property fVianagement 1,000
Ron Byrne & Associates Real Estate • 1,000
. Shaw Constructin Company 1,000
Tashiro Marketing & Advertising 1,000
The Sitrmark at Vail 1,000
Tiga Advertising 1,000
Timber Falls 1,000
Tivoli Lodge 1;000
Vail Valley Gallery Association 1,000
Vertical Mar6ceting, Inc. 1,000
Yoder Engineering 9,000
Rofiary Club 800
Mountain Haus 750
The Centennial Condominiums 750
Classic Sedans 500
AMERICe46V ABRLINES AND VABL/BEA\lEF3 CREEaC RESORT 10n9N4
1994 Summer Air Serdice
Suenmary of Cosfs
Cofumbine Chalet 500
Coyo?es Cafe 500
Destination Services 500
Eve's Print Shop 500
High Tech Signs 500
Italco 500
Land Title Guaranfiee Company 500
Mug Shop/fVloose's Caboose 500
National Veivet Dry Cleaners 500
Park fVieadovvs Lodge 500
Peter Jamar Associates 500
Pinnacle Resorts 500
Roost Lodge 500
STREANiSIDE 500
The Lodge at Lionshead 500
1'he Toy Sfore 500
UARCO, Inc. 500
Van Gilder Insurance 500
Western Davis, Ltd. 500
Alpenrose Restaurant 300
Ambrosia Restairant 300
Annie's 300
Blossoms Bric-a-Brac . 300
Craig's Deli 300
Gold ofi Vail 300
Kitchenworks 300
Pine Furniture & Oak II 300
Tiffany Lamps of Vail 300
Anonymous 100
Nit VVits Knits 100
TSE TV Stereo & Appliance 100
Total contributions $749,463
~
ELDON BECK
ASSOCIATES
Land Planning
RC250fIUC951gf1
Urban Design
L'n`is``'r>`' January 13, 1995
Arc{iitecture
M E M 0
To: Vail Town Council Memlbers
Frorn: Chris Cares (RRC)
Sherry Dorward
Re: VAVL COMMONS
Attached for your review at your 1/17/95 work session is a draft
of the R F P to solicit developer interest in the Vail Commons
property. Particular points for discussion will be:
1. Does the general description of a mixed-use program (60 units of housing and unspecified commercial space
of 20,000 to 60,000 SF) accurately reflect your direction
from the 12/13/94 work session?
2. Are you comfortable with the two-step selection process
as described in this draft?
. 3. The selection process who is to be involved in the
EBA Alpine selection?
500 East Lionshead Circle
vaii, Colorado 81657 4. What should be the criteria for evaluation?
(303) 476-0668
FAX 476-7660
EQA Pacific
I i I Carlos Drive
Sin Raiael, Ciliiomia 94903
(dl>) 491-472 2
Fr1X 4 79-671"18
CA #9>8
{
l~
~
TOWN OF YA~
75 South Frontage Road Department vf Community Development
Yail, Golorado 81657
303-479-21381479-2139
FAX 303-479-2452
January 6, 1995 DRAFT
` ~RRC Associates. 1nc.
Dear Prospecdve Developer,
The Towa of Vail is the owner of a parcel af land, lmown as the yail Commous, that has beefl
iden,tified as havisag pooenttial for affordable housing and commert:ial developmeat. The Town has
determined that it would Iike to see the sice deve;oped for affordable housi.ng c.o serve local
residents, and wfth Gammercial development. We aze soliciting proposals from qualified
developers concerning participatian in Lhe development of the Town-owned propeMy,
As described in the attached informacion packet, the Town, with lzelp from a team of consultants,
has aaaJ.yzed the development potential for the Vai1 Commons prc>perty and has evaluated some of
the key planning determma.nrs and considerations for the site. WE. $ave = arrived at a speccific
site plan or an absalute development program. Rather, we have i+dencif~ed a set of goals fvr the
property that we want to see addressed. Thesc include:
• Mixed use developmeni with at least 60 residential uuits ,iesigned, to sen,e amiz of local
residents and to keep local residents in Vail.
• Retail commercial aad office developmeat tlw mig,ht ranN;e in'size fiom between 20,000
and 60,000 square feet. While a supermar}cet has beeii discussed for the properiy, a
supermarket is not a.ti absolute xequiremeut for the chosei? develapment plan.
• The development oP the Vait Commans should, to the maximum extent possibie,
en,caurage off-site benefiu inctuding improving the $PPearance of the West Vail area,
Stt'eagthening cammercial activity, cr,ation of shazed parlking and undergrotuld parkin$
and inftgrarui building and landscaping design, pedesu`ia.n and bicycIe linkages amd
additional affordable residential development or redevelol?ment in the general area.
The Toan is committed to ma:;m.,;ro the potr-ntial of the sitc for atfordable housing. In
add.ition, we agticipate other ou siW and off-site beuefts that arilloccur to the Town as a result of
developing the Vai1 Commons site. We will be looking co you as a knowledgeable deve,laper tD
provide us with your thaughts, creativity and ideas. We aze seekung fiaancially strong developers
with a sulid record of saccessful performaxxce in residendal and commercial projecis who are
inurested in develaFping the land. Particular consideration will be given to develapers with pYoven
experdse in developing and managiag affordable housing and with a proven irack record af qualitY
commerciai developm=.t aud site design.
The Towu is requestiag a"g,immary proposai" from deyeIopers as the first step in a two-step
Frocess; we invite your initial ideas concerning a mized use projec:t to serve ou locai work force
aad some of the commercial needs that currently eAist.
~
a
We encourage you to respond to this Request for Proposals. Your response, as outlined within,
should be received by the Town of Vail no later than February 1995 in order for you to be
considered. Those developers who are selected in this first response stage will be asked to submit
additional detailed information concerning their specific proposals, and one or more development
teams may be invited to enter into negotiations with the Town.
We look forward to hearing from you.
Sincerely,
Robert 1VIcLaurin Peggy Osterfoss Andy Knudtsen
Town Manager Mayor Senior Planner
d
The Town of Vail
VAIL CONIMOIVS DEV]ELOPER SELECTION PROCESS
SECTION I. DEVELOPER SUBMISSION AND SELECTIOIV PROCESS
INTRODUCTION
The Town of Vail is looking for developers with a successful track record in affordable housing and
mixed use development. We have identified a process we expect to follow and the criteria by which
we will be evaluating proposals but we emphasize at the outset that we encourage your creative
thoughts and ideas. The Town, together with a consultant team, has evaluated the site and developed a site analysis plan and a residential and commercial market analysis. While we believe we generally
understand the site and its capacity, we are considering the development program to be somewhat fluid
at this time. We are asking you to tell us the program that you woiald propose, based on the
background that we have provided. We will be selecting a development team that best addresses the
Town of Vail's objectives, as further described below.
The Town of Vail purchased the Vail Commons property in 1993 in recognition that the site
represented an important opportunity to construct affordable housirig. Thirty years ago, the Vail
Valley was an undeveloped mountain meadow. Today, Vail has approximately four thousand
permanent residents, with accommodations for up to thirty thousand guests. The Vail slti area
typically accommodates over 1.5 million skiers per year, and the ir?creasingly popular summer season
also draws large numbers of visitors to the Valley. According to the most recently updated
development statistics (January 1994), the Town is approximately 86.4% built out with regard to
residential zoning. Vail is at a pivotal point in its history as it tries to balance the needs of the
community with the demands of a resort.
The Vail Commons site is zoned CC3 (Commercial Core 3) in the Town of Vail. The land is
relatively flat and, with the exception of scrub vegetaiion, there are: no trees are shrubs on the site.
The parcel Is located between Chamonix Lane to the noRh and the North Frontage Road and Interstate
70 to the south. There are residential lots (some of which are developed) located on the north side of
Chamonix Lane. These lots are zoned Primary/Secondary. The property to the west, which includes
the Safeway grocery store and the Vail Das Schone retail shopping center, is zoned Conunercial Core
III. The Brandess Building (retail/office mix) is located to the southeast of the site, and is also zoned
Commercial Core M. To the northwest of this site are additional F'rimary/Secondary zoned residential
properties. Excerpts from the Town's Zoning Code, specifically ttie regulations for the Commercial .
Core III and Primary/Secondary Zone districts, are attached to this RFP as Appendix A.
An improvement survey and a copy of the other documents that we: believe will assist your evaluation
are included as Appendix B in the attachments.
In addition to a physical analysis of the site, discussions have been r?eld with neighborhoad groups, a
Task Force and the Vail Town Council. Major concerns of the adjac:ent neighborhoods include Frontage
Road traffic, preserving the residential character along Chamonix Lane, pedestrian bike connections, a
lack of permanent green space in the area, architectural quality of de;velopment and a desire to avoid
large asphalt areas for parking. The findings from the neighborhooci meetings and from a community
survey are further summarized in Appendix C. Based on the evaluation and discussions, the Town
c
REQUEST FOR PROPOSALS 1
requests that you submit a development proposal for the Vail commons site based on at least 60
residential units. In addition, we are requesting that you provide for at least 20,000 square feet and not
more than 60,000 square feet of commerciaUoffice development. While a supermarket on the site has
received much attention, it is not necessarily a requirement of the development program you submit. It
should be noted that there is support for a supermarket by sorne that feel it will better serve the long term
needs of Vail shoppers and will also generate sales tax benefits.
Our initial site studies indicate that some underground parking will be required to ensure that the long
term potential of the site is realized and that the livability and open space objectives for the property are
met. In addition, as you will note below, there are several other specific design considerations that you
should accept as a starting point for your evaluation of the site.
We recognize that density will directly impact the site plan you propose and also will influence rents/home prices and the level of financial assistance that you may request from the Town. The Town
Council has indicated a willingness to consider leasing the land on very favorable terms to encourage
affordable housing in Vail. This might include subsidizing all or part of the development by providing
land at little or no cost. It should be noted at the outset that the Town of Vail does ~i anticipate selling
the Vail Commons property. Rather we propose to use long-term land leases as the mechanism by which
land will be made available to the selected developer. You will note that the terms of the lease have not
been specified. We are asking you to address terms as part of your proposal.
Your development proposal should anticipate costs associated with constructing a left-
turn/acceleration/deceleration lane on the Frontage Road the entire length of the property and the
relocation of the water line that bisects the property (as shown on the improvement survey, Appendix B.)
The Town does not anticipate providing subsitiies beyond what is provided through the land lease.
However, as described more fully below, the Town has received a$300,000 State of Colorado grant that
can be used for site infrastructure improvements. Your development proposal should contemplate the
availability of these funds which are to encourage affordable housing through infrastructure
improvements.
The Town Council has indicated a desire to pursue a mixture of rental and for-sale housing on the site.
We have provided a preliminary program for development based upon 60 units made up of a mix of
units suggested by the consultant team. (See Appendix D.) A comprehensive residential market study
was prepared by ASI Associates. It is the source of the preliminary residential program and is
available upon request. Please consider this as the basis for your proposal. If you can achieve greater
affordable residential density without negatively impacting the site we are anxious to consider your
ideas; however, neighborhood impact considerations and overall livability criteria will likely restrict
the ability of any developer to maximize development to the full potential permitted by Town zoning.
In addition, if you can bring about this minunum number or additional affordable units off-site, or
encourage other off-site development or redevelopment that is consistent with Town goals as described
herein, we are interested in your approach and resources.
The Town of Vail is anxious to consider creative development alternatives that further the Town's
overall objectives. You should feel free to propose such alternatives as a part of your package; we ask
that you assign a value to these ideas and be as specific as you can at this time. It is acceptable to
propose more than one concept at this time, or minor variations in a concept, but each should be
described according to the guidelines provided below.
REQUEST FOR PROPOSALS 2
In the remaining sections, we have provided background information concerning the site and
considerations for the Town of Vail property and have outlined the process we request that you follow.
SUBMISSION OF PROPOSALS AND SELECTION PROCESS
l. An Onen House. All applicants are strongly encouraged to attend our open house scheduled for
(time: ) on (date: ) at (location:_ At that
time, questions from prospective developers will be fielded and we will conduct a brief site tour.
The emphasis of this meeting will be on the site, the Town's planning process, and on physical
design issues that typically arise in Vail.
2. The Review Process. We will review all proposals submitted and will select for individual
presentations those developers who appear best suited under ttie selection criteria referenced in
subsequent paragraphs. Oversight of the process will be the rrsponsibility of the Vail Town
Council. Presentations may be scheduled at mutually agreeabfle times during early March. We
may also contact developers regarding their submissions for purposes of clarification or to request
additional materials at any time before or after interviews.
Following interviews with selected developers, we will design,ate one or more developers as the
"preferred developer(s)" and enter into discussions with the de:veloper(s) at that time. It should be
noted that we anticipate requesting a second round of design aind pro forma submittals in
conjunction with the negotiations. The specific information requirements for the second round of
submittals will depend in part on what is received in this initiall phase and upon the type and range
of development proposals that are under serious consideration The list of developers is expected
to be narrowed so that only a"short list" of developers is presenting additional information.
3. Insnection of Ground. Prospective developers are encouraged to view the site during this process. In
the event you miss the open house, we encourage you to make arrangements to visit the site at
another time.
4. CorrLmissions/ReimbLrsement of Costs. The Town of Vail will not be liable for payment of any
commissions of any type. No reimbursement whatsoever will be made by the Town of Vail for
any costs incurred by potential developers related to the prepairation or presentation of proposals.
5. Requests for Supplemental Information. The Town of Vail m,3y request additional information
which supplements or explains materials submitted by potential developers.
6. u ma : Developer Selection Process and Timetables.
• February, 1995 Development proposals due
• March , 1995 Interviews with sekected developers
• Approximately March 15, 1995 Selection of short ].ist of developers; request for
supplemental plamiing, design and pro forma
information by the Town; preliminary negotiations with
selected developers begin
7. In~uiries and Contact. Inquiries regarding the Proposal contents and format should be addressed
to Andy Knudtsen, (303) 479-2138.
REQUESf FOR PROPOSALS 3
8. proposal Deadline. Developer proposals are due by , 1995 by 5:00 PM
MST at the offices of:
Andy Knudtsen
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
9. Criteria for Selection. The composite criteria utilized for selection will be as follows:
• Quality and successful implementation of comparably sized developments. Affordable
residential development experience and commercial development experience of a similar
nature and at a similar scope will be viewed favorably, and the commitment to quality as
evidenced by previous developments and their aesthetics will be considered.
• Review and discussion of the proposed development plan(s), including project scale and land
use interrelationships. Quality of site planning and treatment of parking and open space, and
livabiliry for residents and users of the commercial area. Imagination and creativity in land
planning, as evidenced by plans for the Vail Commons site and in previous work, an ability to
meet the quality expectations of the town, and design as evidenced by previous projects will be
evaluated.
o Price and terms disclosed by the developer. The total offer to the Town of Vail, the structure
of that offer, and the fmancial capabi:lity of the developer team to carry out the proposed site
development will be carefully considered. The ability to secure financing, and to complete all
negotiations with the Town and the proposed development in a timely and expeditious manner,
is important.
• Discussion of approach to managing the proposed development. The Town seeks to ensure
that residential development will remain affordable within the guidelines proposed.
o Willingness to join in participatory process involving Town officials and stafj; and
neighborhood or community groups (as required).
o Ability to ensure ongoing managemerrt of the proposed development and to maintain the
development in aesthetic manner, and to continue to house the targeted population will be
evaluated.
o The potenttal of the plan as proposed to create a"ripple effect" resulting in desirable o, ff-site improvements and/or the creation of uffordable housing in areas beyond the Uail Commons
boundaries.
0 The extent to which the proposal meets the community for both housing and commercial uses.
Site planning concepts will be evaluated on whether they address the identified community
need and the long-term needs of the residents and shoppers. For example, family units must
be designed to be livable, with appropriate amenities and open spaces. The access through the
site should be sensitive to the Vail Commons nd to the larger needs of West Vail. These and
other community benefits will be considered in the review process.
REQUESCFOR PROPOSALS 4
SECTION II. DEVELOPER'S PROPOSAL
, COMMENT AND INSTRUCTIONS
Prospective purchasers/developers are asked to provide the Town of Vail with sufficient information to
evaluate your proposal. The information you will provide in this statement is intended to serve five
functions:
• To understand the program and site plan you propose;
• To provide us with an estimate of the dollar value of the incentxve(s) you request of the Town as
described by your pro forma (see below), based on the Town's identified preference (at least 60
residential units and more than 20,000 square feet of commercial development), and any other
alternatives that you wish to propose;
• To further acguaint us with your general intentions regarding development of the parcel in light of
the Town's desire to lease rather than sell the land; • To provide an opportunity to you as a prospective developer to present background regarding your
firm's prior experience, the principal participants, and financial strength;
• To evidence the total benefits to the community to be derived fi-om your proposed development
scheme, including the provision of new affordable housing, salE;s tax, property tax, jobs,
neighborhood enhancement, impact on the adjacent commercial district, etc. The overall community
benefit to be derived from your development should be describE;d and, to the extent possible,
quantified.
A. Development Concept and Interest
A1. Development Program. The Town is particularly interested in the development mix and
amenities you propose. Please complete the Proposed Deve;lopment Mix Summary presented
below as a means of summarizing your proposal.
A written statement should also be provided indicating the likely scale of development, size,
and specific building components as currently envisioned, development program, and any
other relevant material upon which development considerations may be viewed. The program
should also present a preliminary construction schedule foi• the overall project as cunently
envisioned.
The developer should also indicate any consideration of auality in the proposed project that you
wish to convey to the Town of Vail. You should address the best use for the site in light of the
community goal of achieving a high quality of design and creativity. Examples of previous
comparable work are particularly appropriate as a means to illustrate the development program
discussion.
REQUESf FOR PROPOSALS 5
4
~ Pu°oposed Deve9opment Mnx:
Comffiercaafl Development Suffiffiary: square ieet of retaiUcommercial uses
square feet of office uses
Anticipated type and mix of tenants:
ResndentaaIl Dedeflopmeunt Snnmmary
RENTAL UNITS
studio units of square feet per unit with estimated rents
in 1995 of $ per month
one bedroom units of square feet per unit with estimated rents
in 1995 of $ per month
two bedroom units of square feet per unit with estimated rents
in 1995 of $ per month
three bedroom units of square feet per unit with estimated rents
in 1995 of $ per month
ANNgD
FOR SALE UNITS
studio units of square feet per unit with an estimated selling
price of $
one-bedroom units of square feet per unit with an estimated selling
price of $
two-bedroom units of square feet per unit with an estimated selling
price of $
three-bedroom units of square feet per unit with an estimated selling
price of $
Paabflac lF'acnflities Sanannmaegy
* dDo you propose any cbildcare or community multi-purpose facnlities? Yes No
(g&' Y]ES) How many square f¢et are you sugges4ing? square feet
0 1Proposed Number of 1Parkeng Spaces: at grade spaces and of covered parking
0 Approxienate Amoun4 of Open Space in 1'our Plan:
0 lProposed Amenities:
REQUESCFOR PROPOSALS 6
A2. Development Plan. In addition to the development program, a deve ment I~an should
also be provided. This plan, which should be conceptual in. nature, should address the following
in diagrammatic or "bubble" format, based upon the site plan provided in the attachments:
• Location and approximate scale of proposed land uses on the site.
• All development plans should show proposed completf;d construction, and where it is not
intended to pursue complete development at the currer?t time, each site plan should include
a schedule for the phased completion of the developme:nt. All development plans should
anticipate providing landscaping and buffering along public streets and pedestrian ways
and should identify all site amenities proposed.
a Well designed pedestrian spaces and pedestrian and vehicular circulation are important
considerations. Design of multiple buildings should sriow and encourage pedestrian and
bicycle movement throughout the property. Access to adjacent properties is also a
consideration. The development plan should anticipatE; usable pedestrian walkways and •
shall provide a system of parking and paths that will allow the free and convenient
movement of vehicles and residents. Your development plan should be based on the
concepts summarized in the diagram below. However, we encourage you to consider
other alternatives or refinements to these ideas and to f;xplain your concepts in your
submittal package.
Design elements that respond to and support the lifestyle ne;eds of residents of a mountain
community and are sensitive to design issues on a sloping site in a sometimes snowy
environment are important and should be addressed.
A3. Anticinated Financing. Describe your proposed financiing, including sources and uses. Your
submittal package should include a development budget del:ailing hard and soft costs with
developers fees and financing costs delineated. The packag;e should also include an operating
pro forma on the project covering at least five years. All rent/lease rates are to be shown by type
of space. Include vacancy rate estimates. Operating costs zLre to be sufficiently itemized to show
all management fees and maintenance budgets.
The Town is particularly interested in the value you place on the incentives you are requesting
form the Town. Your proposal should be expressed as a sinigle dollar value, or as a range of
values depending upon your explicitly stated assumptions rrgarding the value of the Town land
in a land lease. Expect that the stated value you place on the development schemes you propose
will be an important factor in our decision process. The Town is interested in structuring a long-
term lease that would allow maximum leverage of Town land in the creation of affordable units
and complementary commercial space. In addition you should briefly explain the implications
of a lease on your financial analysis. You should also feel free to propose alternative ownership
anangements that may be beneficial to the Town of Vail.
A4. Propgrty Management Prc2gram . You should also address proposed guidelines on .
occupancy and administration of both the residential and commercial elements of your plan to
ensure ongoing qualification and that the development cont:inues to meet affordability
objectives. Previous experience in administering similar projects should be described.
REQUFST FOR PROPOSALS 7
,
0
B. Experderace arad Professaovecal Qualafacations
In order to assess the capability of the developer to carry out a quality development, please provide
the following information.
o The status of the organization (partnership, corporation, etc.);
o Identification of principals, partners, or co-venturers that would participate in the development,
the nature of each participant's interest in the proposed project, and a summary of relevant
experience of al[ [cey individuals;
o Past experience summary: identification of all major developments in which the developer has
been involved, including location, scale, date completed, local references, photographs or other
appropriate illustrations and other factors;
o Any material which further identifies experience or qualifications of the developer.
C. F'inancial Caprabilittes
In order that we may assess the financial strength of prospective purchasers/developers, please
provide us with an indication of your financial resources; including:
o Total dollar volumes of business by type, number of employees, etc.;
o Most recent (preferably audited) financial statements on all proposed participants plus balance
sheets dated within 60 days of submission date
• Credit references, preferably lending institutions;
o Annual reports or other fnancial survey, if available.
AIll f naneial staaements or other matewnals saabnnitted wa1C be held 'nn sgrect eonfedence
anc? regua-ned after oaar prevage examinatiomm.
D. Developep CoretacP Person
Please identify someone in your organization who will serve as our point of contact, including name,
address, and telephone.
We appreciate your interest and look forward to hearing from you.
REQUFST FOR PROPOSALS 8
.
SECTION III. DESCRIPTION OF PROPERTY AND ADI)ITIONAL BACKGROUNI)
INFORMATION
SITE INFORMATION SLTMMARY
(To be prepared)
SITE DESIGN DIAGRAM
(To be prepared and p(aced here - This will be presented ant the Cauncil meeting.)
TOWN OF VAIL ZONING SUrNIMARY
(To be inserted)
SUMMARY OF ANTICIPATED DEVELOPER RESPONSIBILIT[ES AND SCOPE OF WORK UPON
BEING CHOSEN AS THE SELECTED DEVELOPER FOR THE `JAIL CONIMONS PROJECT
Develop a site plan, grading and drainage plan, landscape plan;
Develop floor plans and elevations;
Prepare complete construction specifications and drawings;
Process necessary documents to obtain development approvals and ,accept full responsibility for taking
the proposed plan through the Town of Vail's normal development ireview process;
Obtain all building permit approvals and insure that all Town and ol:her applicable requirements are met;
Prepare Plans for access improvements, if needed;
Develop utility extension placr(and address relocation of sewer line);
Prepare sewer and drainage plans, utility hook-ups;
Acquire construction financing; Maintain a cooperative working relationship with the Task Force, Housing Authority and Town of Vail;
Provide performance, maintenance, labor and material bonds;
Provide names of all potential subcontractors.
ATTACHIMENTS
Property Map and Topographic Survey
Legal Description of the Property and Excerpts from Title Policy
Affordable Housing Zoning Ordinance Requirements
CC3 Zone District Requirements
Parking Requirements
AVAILABLE UPON REQUEST FOR A FEE
Soils Report
ASI Housing Overview Study
BRW Retail Analysis and traffic study
Public and neighborhood meeting records and community survey results
REQUEST FOR PROPOSAIS 9
P
0
L9JC Y 1G1 V lll'IX D OVERVIEW OF THE SUGGESTED DEVELOPMENT PROGRAM Based on the Analysis Conducted by ASI Associates and Town Council/Community Discussions
Residential Target Market Year-round residents (families, professional singles and couples,
on-site employees)
Number of Units (minimum) 60
Unit Types Townhomes (12 units min.), apartments/condominiums (24
units min.), live/work apartments (24 units min.)
Unit Sizes (average square footage) Townhomes 1,200 SF (family-sized), apartments/condominiums
- 750 SF (for single occupancy), live/work apartments 1,000 SF
Number of Bedrooms Mix; variety of floor plans ideal
Target Rents/Selling Prices Townhomes $125-000, 160,000 (for sale price range)
Condominiums $105,000-125,000 (for sale)
OR
Apartments $650-850 (monthly rent range)
Live/work apartments $750-1,400 (monthly rent)
Density Approximately 12 units per acre
Site Plans Clustering of residential units into three distnnct areas separated
by soft buffers (landscaping, bike path)
Price Restrictions Three percent (3%) per year cap to be placed on the maximum
appreciation allowed for rents and resale prices. All units will -
be deed-restricted into perpetuity.
Occupancy Restrictions Tenant selection criteria must be developed giving preference to
existing town residents or existing local employees. Evidence
of employment must be required. NTaximums must be enforced
on the number of unrelated persons living in each unit. All units
will be deed-restricted into perpetuity.
Commercial Component Supermarket or other retail; office OK
Design Guidelines Open space
Internal pedestrian/bike paths
Frontage road improvements
Adequate parking
Chamonix Lane improvements
Landscape screening
Architectural relationships to place
Connections (pedestrian, vehiculaz) to adjacent sites
REQUFST FOR PROPOSALS 10
.
.
APPLICABLE SITE CONSTRAINTS
GENERAL CONDITIONS UNDER CURRENT ZONING (CC3)
Site Area: 6.568 acres, or 286,082 SF
1. Density: 12 units per acre x 6.568 acres = 78.8 units
2. If employees units of 900 SF or less, then density can double (maximum 157.6 units)
3. Minimum landscaped area must equa125% of site area (1.642 acres)
4. Maacimum building coverage 40% = no more than 2.627 acres, or approximately 114,400 SF
5. Remaining 35% of site could be surface parking (23 acres, sufficient for 230 cars)
6. GRFA restricted to 30 SF for each 100 SF of buildable site are;a (85,825 SF--this would average
just under 550 SF per unit with 158 EHCJ's)
7. 20-foot setback all sides
8. EHCJ parking: 1 space per bedroom for units up to 600 SF; 2:;paces for larger units
9. Other parking ratios:
Dwellings 1.5 spaces for units smaller than 501) SF
2 spaces for units 500 SF to 2000 S1F
2.5 spaces for units larger than 2000 SF
Retail 1 space per 300 SF net
Office 1 space per 250 SF net
Bank 1 space per 200 SF net
Restaurant 1 space per 8 seats
Multi-use reduction up to 25% is possible depending on number of total spaces
I
REQUESfFOR PROPOSALS 11
0
0
.SUMMARY 0F 1~ESEARCH L~~~ PUBLIC INP9J~ THE li0MlY1ONS
Prepared 11 /15/94
Housing S4ude (ASI)
The estimated 1,020 renter households currently living in Vail form a significant portion of the
primary market for residential units developed on Vail Commons. Renters who live down
valley and work in Vail are considered to form a secondary market since many would not
move back to Vail unless offered superior housing choices.
There are approximately 120 families with children and 180 couples who rent homes in Vail
and could be considered residents of housing designed for families on the Vail Commons
parcel.
The inventory of homes priced under $175,000 is very limited; in August there were 28
condominiums and townhomes for sale in Vail in this range. Competition is not considered to
be a limiting factor to the demand for for-sale homes.
Approximately 510 apartments have been constructed down valley in the past three years. All
but 66 units have been leased. Another 154 units are under construction or planned.
Competition from these properties could impact demand for rental units in Vail, particularly
two- and three-bedroom apartments. The availability of rental units down valley suggests that
a portion of units developed on Vail Commons be for-sale and that the mix of apartments be
weighted toward single-occupancy units.
It is estimated that nearly 40% of Vail's renters could afford to buy a home priced at $105,000
or above.
Rents between $500 and $1,250 would be appropriate for approximately 60% of Vail's renter
households.
Connmercial Analysis (BRW) ,
West Vail retail is predominantly locally oriented convenience goods and services, not tourist
oriented shops. Only 7,100 square feet of space has been added in West Vail in the past 7
years, most of it fast food restaurants. Sales per square foot are at or above average for
most store groupings.
Vllest Vail businesses accounted for 11 % of the Town's sales tax receipts in 1993.
Data suggest that the area could easily support a larger supermarket. Based on typical
competitive patterns, a second supermarket chain would also be interested in the Vail
Commons property. A smaller auto-oriented convenience center of 25-30,000 square feet
would also be supportable. There is also a market for office space.
A new supermarket on the Commons site would generate an estimated 4% increase in the
Town's annual sales tax revenue ($500,000), plus almost 2% more ($230,000) by
redeveloping the old Safeway site for retail uses. A more modest convenience commercial
development would generate an estimated additional $135,000 in annual sales taxes (1.1%
increase).
1
~
~
Traffic Issues Memorandum (BRW)
The north half of the West Vail interchange operates at 40% over capacity at peak periods
and could increase to almost 70% over capacity with already approved development and
growth in skier numbers.
Congestion on the North Frontage Road is a major impedimeiit to traffic flow during peak
hours because of the lack of a left turn lane for eastbound cars.
The addition of more traffic before improving roadways is of great concern to Public Works
and CDOT and would be strenuously opposed by the West Vail neighborhoods.
The cost of a continuous left turn lane from the interchange to Buffehr Creek Rd. is estimated
at 180,000. The Commons site accounts for about 25% of the total length of this stretch. Cost estimates for realignment of the West Vail interchange: :6250,000; a roundabout:
$2,000,000. -
Consistent Themes from Public and Neighborhood Meetings
General consensus on these priorities: housing, traffic imiprovements, sense of
community, aesthetic quality of the West Vail area.
- Preference for for-sale housing that will keep long-term residEints in Vail, especially families
and young professionals. Important that the project not be perceived as lower-class housing.
No interest in housing for seasonal workers. Wariness of rental units, reflecting concerns
about ongoing property management.
Concern that TOV cannot assure the units will remain locals housing permanently.
Perception that traffic congestion on the Frontage Road and Chamonix is a major problem.
Neighbors want to reclaim Chamonix as a low-traffic neighborhood street.
Anger among some neighbors because they feel the Town hEis ignored West Vail's problems.
General agreement that an improved supermarket is desirable, but not necessarily on the
Commons site. More support for neighborhood oriented retail stores, commercial services
and professional offices. No support for finro supermarkets or for large outlet or discount
stores.
Support for a program that encourages redevelopment of othiar properties on the Frontage
Road, unified architectural character, and more pedestrian/bike connections.
Frequent mention of the need for community facilities - at the minimum, day care and a
community meeting room similar to the Eagle-Vail pavilion.
2
o D
Supvey Results (RRC)
Sunrey responses have been received from 70 persons to date. About half the respondents
to the survey report they live in the West Vail area. In our analysis, survey results were
broken down by place of residence to permit comparisons between West Vail neighbors and
the larger community. Results show strong similarities in opinions concerning most issues,
but residents of the immediate area are especially likely to feel that issues related to traffic
and circulation are paramount.
Survey results also show:
e Clear support for a mixed-use development rather than all commercial or all residential.
However, if pushed, sentiment would be more toward residential or "other" community
uses than commercial.
o A mixture of for-rent and for-sale homes is generally favored, although a significant
percentage of respondents (39 percent) favor only "for-sale" units.
o The respondents generally favor a condominium/apartment configuration, or townhouses
for the site. Most respondents favor two (30 percent) or three (58 percent) story
development.
* Most respondents feel that the sinqle issue that should be given primary attention in the
West VailNail commons study is either "neighborhood integrity" (45 percent) or "traffic
congestion" (35 percent). Note that these two issues dominated all others including
. "affordable housing" (9 percent) or lack of retail opportunities (3 percent) as an objective
for the Vail CommonsNVest Vail study.
o Open-ended comments on the survey forms provide a broad perspectivP on neighborhood
and community-wide opinions than just the survey form. These comments (contained in
the attachment) show general support for using the commons property for housing and
retail, but with an eye toward long-term community needs.
Prepared for Vail Town Council work session 11 /15/94
3
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ASSOCIATES VA I ~
500 E. Lionshead Circle
Vail, Co 81657 9
(303)476-0668 No.
FAX 476-7660
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ASSOCIAT'E5 kcc6CA 4~'
500 E. Lionshead Circle
Vaii, CO 81657 ~ 01 '
(303)476-0668 NO.
fAX476-7660 1 m f ~
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1~emorandum
~ 7COc Sherpy Doa•wara, EDA . lpine
FROM; Kari Bueh6olx, BRW /
SUB,gECT: Vail Commons • 'H'aans rtstion Ymprodemeut Costs
8 R w I?vc. ]bA7['E: Janusey 13n 5.995
Pianning
~'~.~s~oriar~cn nz following is a preliminary cost estirna of iransportation improverrients that will need
£ng",Ee`ins to be compieted prior to, or as part of, the ait Gammons development. The table beiow
Ulh`t, Desip shows the total cost of each improveme and the pro rata share to be assessed ta the
development. Except for the Simba R,uri underpass, funding for the total cost of
1475 Lawrence improvements has not yet been identified.f The tist of required improvemenu was based
Suite 300 Qn discussions with Town of ~Jail staff anCDOT staff, and feedback fram town council
~e1°", meerings. The required improvements are ased on the preliminary site deveiopmettt pian
°'0,
` which includes a 55,000 SF grocery storE,16U residential units, 6,000 Sfi office space and
3o,/sn-~o a day care facility. Planning level unii cq
~~ax 3U3/5;1•~S sts were used for the esticnate.
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Mil"'""ke` Vail Commons
MirctESpolis 7ran5pOrtation ImprOvemZrlt TtemS Total Cost* Pro rata Cost
Orlanao -
rh"""a Con4inuous le£t turn Iane or? Frontage R.d : $180,000 $50,000
P0itla"d On-street bike lane on Frontage Rd.: ~ $80,000 $25,000
San Dieao Fjontage Rd. curb & gutter (site frontage ionly): 1 $5,500 $8,500
Seattle Chamonix Ln. cutb, gutter & S/W (site f~ ntage only): $18,500 $18,500
D0J131d W. Rinbrqse T-70 West Vail Interchange realignment: ~ $250,000** SO
k.ichard P. 5tivlsfclcl I-70 Underpass at Simba Run {Sched. for} 1998): $2,000,0 aO i_$0
~
ThomasF. Ca~-rnu ~'otal dmpeoverrcent Costs: $2y537,000 $102,OD(?
Craio A. Amundsen
Uonald Yfunt
7otu, B. McNamarii ~ Left tum lane ax?d bike lane included om I-70 interchange to •Buffehr Creek Rd.
kichard D, Pilc;rim Assume $2,040,000 if roundabout alte atia~e is selected
Dule N. 8eekmarn ~
Je#fery L. ffenson
Ralph C. Alum
Gary J. Eriekson
John C. Lynch
Paul N. Ray
Sabzi Ayaz
Gaiy A. Ehrct
AnthOrly f{zppdimann
Azijs 1'akaln5
A44rtha tscPlee
Howard P. Preston
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ELDON BECK Sheet Title Project . Date
ASSOCoATES 4 ~ lt~
VA ~
500 E. Lionshead Circle ~
Vail, CO 81657
(303)476-0668 No.
FAX 476-7660 ~ ~