Loading...
HomeMy WebLinkAbout1995-01-24 Support Documentation Town Council Work Session VAIL TOV1/N COUNCIL WORFC SESS9ON TUESDAY, JANl9ARY 24, 1995 2:00 P.M. IN TOV COUNCIL CHAfNiBERS 1. Discussion of Deck Lease Increase. 2. PEC Report. 3. DRB Report. 4. Executive Session - Negotiations. 5. Information Update. 6. Council Reports. 7. Other. 8. Adjournment. NOTE llPCOIViING MEETING S7ART 71MES BELOW: (ALL T1MES ARE APPROXIMATE APID SUBJECT TO CHANGE) * • 0 • • * (D THE ftNEXT VA9L T01iVN COUNCIL REGULAR WORK SESSiON !A/VLL BE ON YUESDAY, 2/7/95, BEGINNING AT 2:00 P.M. IN 1'OV COUNCIL CHAAfl81ERS. THE FOLLOVNING VAGL 1'OVNN COUNCIL RECaULAFi WORK SESSION 1AlILL BE OBd TUESDAY, 2/14/95, BEGIFlIdifVG e4T 2:00 P.M. 16V 1'OV COUNCIL CC1r4flflBERS. THE NE1CT !/AEL Y01iVN COUNCIL REGULAR EVEPIING MEETlNG !AlILL BE ON YUESDAY, 2/7/95, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. ~ • ~ ~ ~ ~ ~ C:WGENDA.WSE VAIL TOWfV COUNCIL ~~~~~~N TUESDAY, JAIVUARY 24, 1995 2:00 P.M. IfV TOV COUNCIL CHAMBERS EXPANDED ACENDA 2:00 P.M. 1. Discussion of Deck Lease Increase. Tom Moorhead 3:00 P.M. 2. PEC Report. Mike Mollica 3:15 P.M. 3. DRB Report. Randy Stouder George Ruther 3:30 P.M. 4. Executive Session - Negotiations. 6:30 P.M. 5. Information Update. 6:40 P.M. 6. Council Reports. 6:50 P.M. 7. Other. 7:00 P.M. 8. Adjournment. P@OTE UPC0M9NG MEETIN(a ST~RT TBMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) 0 a * 0 0 0 0 THE NEXT !!A9L YOWN COUIVCIL REGULAR WORK SESSION WOLL BE 0N TUESDAY, 2/7/95, BEGBNNIIVG AY 2:00 P.M. IN TOV COUIVCIL CHAIVIBERS. 7'HE FOLLOWVNG VAaL TOWN COUNCIL REGULAFi lflIORK SESSION liVILL BE ON TUESDAY, 2/14/95, BEGINiVING AT 2:00 P.M. IN TO!/ COl9NCIL CHAMBERS. T9iE NEXT VA9L TOWN COUNCIL fiEGULAR EVEPIING MEE7'16V63 !A/9LL BE ON TUESDAY, 2/7/95, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAflflBERS. ~ ~ ~ • • • ~ C:UIGENDA.WSE 1 INORK SESSION FOLLOIN-UP TOPBC QUEST90NS FOLLOlN-UP SOLvT@ONS 1993 10/19 SNOW STORAGE LAND LARRY/BOB McL: Immediately pursue purchase from VA Current discussions presume a decision in 6 months (April '95). PURCHASE of current snow storage site, as well as another 10 acres adjacent to the west. 02/15 CHUCK ANDERSON YOUTH PAM/MERV: Contact URD about moving up the selection Packet received and inctuded in Paul's and Jan's materials, 513194. AWARD process to allow awards to be given during May PRIOR to Further revieuv of Youth Award proposal from Jan and Paul to be (request: Strauch) graduation or to be included with the gratluation scheduled in January '95. ceremonies. 03/08 UNDERGROUNDING OF UTILITIES LARRY: Create a Master Plan to phase the undergrountling Larry has memo in process. MASTER PLAN of all above-grountl utilities within Vail. (request: Council) 04105 SIGNS LARRYIGREG: Why are there so many signs in this town? Tom, Ken, Buck, Larry, Greg will set issue for general Council discussion They represent neither a quality appearance nor are they on February 7, 9995. "user-friendly," There are 24 signs beiween Tom Steinberg's house and the TOV... 41103 GRUNDIG MOUNTAIN BIKE RACE BOB: Explore the following opportunities/concerns: 1) S4i19 waiting for Information from John Garnsy re: 9tem #4 and Street food vending; 2) VAITOV cooperative funtling; 3) cancelling 4he race. Future events; 4) Explore how restrictive we can be without losing event forever; 5) Will Roundabout and Covered Bridge both be operational by this event scheduled June 8- 11, 1995? January 20, 1995 Page 1 of 2 9 01 /20/95 08:21 AM ~ TOV - Lease Schedule Annual Square Description Lessee Lease iVotes Rent Footage of Type Dates Minimum of Space Space Bart & (IRA 1/8/95 • Yeti's OF To $1,820.00 455 Deck Deck VAIL) 1/07/00 Blu's 12/1 /94 Beanery To (Signature $557.20 139.3 Deck Deck 11 /30/99 Pending) 11 /20/94 , Hong Kong To (Signature $1,097.70 274.425 Deck Deck 11/19/99 Pending) 1 /1 /92 Lancelot To (Signature $400.00 100 Deck Deck 12/31/94 Pending) Ore 9/1/93 $840.00 210 Deck House To 08/30/95 , Sweet Basil 4/1/93 $300.00 75 Deck To 03/31 /98 Up the Creek 12/17/94 (Signature $800.00 200 Deck Bar & Grill To Pending) 12/16/99 Vendetta's 2/13/95 (Signature $2,740.00 685 Deck Deck To Pending) 2/12/00 Charter Sports 9/30/94 (Signature $4,800.00 162 Parking Structures To Pending) or 10% of 9/30/99 gross sales Cinnamonny 08/28/93 $13,916.00 324 Parking Structures Buns & To or 10% of D'Coffee 08/28/96 gross sales Beanery Colorado Mountain (Signature $14,400.00 24 Parking Structures Express Pending) Colorado 1/1/91 $3,500.00 3800 Ski Museum To Parking Structures 12/30/00 LEASESC5.WK4 0 01 /20/95 08:21 AM ~ TOV - Lease Schedule Annual Square Description Lessee Lease Notes Rent Footage of Type - Dates Minimum of Space Space Co. West 8/9/83 (Renewal Regional To Pending) Parking Structures Mental 8/9/88 12/1 /93 , Greyhound To (Signature $5,280.00 104 Parking Structures 11/30/95 Pending) 5/1 /94 Vans to Vail To (Signature $30,000.00 594 Parking Structures 05/1i96 Pending) Subway 1/20/92 $9,600 or 221 Kitchen Parking Structures (Avon Subs) To 5% of gross 576 Common area 01/19/02 sales/mnth 797 Total Westrac, Inc. 8/1/93 Thrifty Car To $26,400.00 247 Parking Structures Rental 07/31 /95 ABC 07/01 /91 School To $1.00 Mountain Bell Sit Space 08/31 /02 Learning Tree 8/1/87 $1.00 Mountain Bell Sit Space To 08/31 /02 Lionshead Popcorn 1 /1 /95 Popcorn To $5,131.80 Space Wagon 12/31/97 Vail - Alpine Garden ~ OS/13/94 Vail Investment To $48.00 Sign on TOV land Space Company 05/12/99 Concert Hall Plaza Vail 12/31/94 Office space in Recreation To $32,000.00 1600 Library building Space District 3/27/15 Vail (WTCB) 05/01191 Space in Valley To $20,000.00 Vail Village Inn Space Tourism 04/30/96 LEASESC5.WK4 " 0 01 /20/95 0821 AM TOV - Lease Schedule Annual Square Description Lessee Lease Notes Rent Footage of Type Dates Minimum of Space Space Vail 02/28/94 Closet in Valley To Lionshead Space Arts Council 02/28/99 Parking Structure Vail 11/1/91 $10.00 Ford Space Valley To for Ampitheatre Foundation(WF) 10/31/95 term Vail Valley Open None Space Med. Cntr 1 /1 /95 Village-Popcorn To $4,549.92 Space Wagon 12/31/95 Streamside Open $24,384.76 Fire Protection Tiga 01 /01 /94 $64,000.00 or Advertising Space Advertising To (In Dispute) 55% of gross 12/31 /99 revenue for year Snow 1 /1 /95 Removal To $6,112.05 $2.30 per square Snow Removal 12/31 /95 foot LEASESC5.WK4 PLANNING ,4ND ENVIRONAAENTAL COHflMISSION January 23, 1995 AGENDA Please no4e Yhere will be no project orien4ation, lunch or site visits. Public Hearinq 2:00 p.m. 1. A request for a vuorksession regarding amendments to Section 18.71 (Additional GRFA) and Section 18.57 (Employee Housing), deleting the section providing for Additional GRFA (the 250) and incorporating the 250 GRFA allowance in the Employee Housing Section of the Zoning Code, to be used exclusively for deed-restricted employee housing. Applicant: Town of Vail _ Planner: George Ruther 2. A request for a parking variance to allow for required parking to be located off-site for the Solar Crest Condominiums located at 1400 Lionsridge Loop/Solar Crest Condominiums. Applicant: Solar Crest Condominium Association, represented by Wayne Ward Planner: Randy Stouder 1NITHDRAVUN 3. An update on the proposai to modify the regulations pertaining to open space zone districts to further restrict future uses of open space. Planner: Russ ForresUJim Curnutte 4. An update on proposed changes regarding wood burning restrictions. Planner: . Russ Forrest 5. Approve minutes from December 19, 1994 PEC meeting. 6. Approve minutes from January 9, 1995 PEC meeting. 7. Council Update: -Vail Commons RFP - Andy -Helipad - Andy 8. The following PEC members' terms will be up in February 1995: -Bill Anderson -Allison Lassoe -Kathy Langenwalter Kathy Langenwalter will not be seeking reappointment. This will create an opening for a PEC representative on the Housing Authority as well as the Art in Public Places Board. 1 DESIGN REVIEVV BOARD AGENDA January 18, 1995 . 3:00 P.M. PROJECT ORIENTATI0N 12:00 p.en. SITE VIS6TS 1:15 p.m. 1. Hitchcock - 421 Beaver Dam Circle. 2. Jardis - 1415 Westhaven Drive, Unit B. 3. Koenig - 795 Potato Patch Drive. 4. The Club - 364 Bridge Street. ' 5. Holiday House - 9 Vail Road. Drivers: George and Lauren . . 1. Hitchcock - Concep4ual review of a new single family residence. LW 421 Beaver Dam Circle/Lot 3, Block 4, Vail Village 3rd Filing. Applicant: Christopher Hitchcock MOTION: SECOND: VOTE: Conceptual review - no vo4e taken. 2. Colorado Log and Antler Company - New sign. RS 450 East Lionshead Circle/Lot 6, Block 1, Vail Village 1st Filing. Applicant: Jennifer Zimmerman MOTION: SECOND: VOTE: • Consent approved. 3. Holiday House - New entryway. RS 9 Vail Road/Lot A, B, C, Vail Village 2nd Filing. Applicant: Bruce Gillie MOTION: S. Brainerd SECOND: H. Woldrich VOTE: 4-0 Approval Approved writh fwo conditions: 1. Ex4end roof overhang and exposed bearns. 2. Replace windows on side of addition at scale showra in drawings. 4. The Club - Repaint of front entry, GR 364 Bridge Street/Lot H, Vail Village 1 st Filing. Applicant: The Club MOTION: SECOIVD: VOTE: Consent approved. 5. Jardis - 250 request for kitchen and dining room. GR , 1415 Westhaven Drive, Unit B/Lot 52, Glen Lyon Subdivision. Applicant: Rivers Jardis MOTION: S. Brainerd SECOND: H. Woldrich VOTE: 4-0 ,I Approved with one condition: 1. That the owner of the adjoining duplox approve the proposed plans. 6. Koenig - Conceptual review of a primary/Secondary rigsidence. GR 795 Potato Patch Drive/Lot 26, Block 1, Potato Patch. Applicant: Gary T. Koenig . MOTION: SECOND: VOTE: Conceptual review - no vote taken. 7. Laidlaw - Conceptual review of proposed architectural design. GR Applicant: Bob Sempter MOTION: SECOND: VOTE: Conceptual review - no vote taken. 8. Zneimer - New single family residence. RS No address/Lot 6, Lia Zneimer Subdivision. Applicant: Ed Zneimer MOTION: SECOND: VOTE: Tabled to February 1, 1995. 9. Ferguson - New single family residence. RS 1295 UVesthaven Circle/Lot 48, Glen Lyon Subdivision. Applicant: Dave Ferguson MOTION: SECOND: VOTE: Tabled to February 1, 1995. 10. Town of Vail - Streetscape project. LW Along east Lionshead Circle and the Library Chute. Applicant: Town of Vail MOTION: SECOND: VOTE: Tabled to February 1, 1995. 11. Johnson - Demo/rebuild single family with Type II Employee Housing Unit. RS 1195 Hornsilver Circle/Lot 14, Block 5, Vail Village 7th Filing. Applicant: George and Susan Johnson MOTION: SECOND: VOTE: . Tabled to February 1, 1995. 2 fVIEMBERS PRESENT MEMBERS PRESENT . Greg Amsden Bob Borne Mike Arnett Sally Brainerd Hans Woldrich STAFF APFROVALS Musyl - Changes to previously approved plans. JC 4465 Glen Falls Lane/Lot 6, Forest Glen. Applicant: Marc Musyl Race To Erase MS - Erect banner at Manor Vail Lodge in support of a RS not-for-profit community special event. 595 East Vail Valley Drive/Manor Vail Lodge. _ Applicant: Lisa Mutz-Nelson Amen - Temporary propane heater for construction. JC 5025 Main Gore Place/Lot 5, Sundial Phase I. Applicant: Bryan Amen Kross - Addition to Primary/Secondary residence. LW 1200 Ptarmigan Road/Lot 1, Block 8, Vail Village 7th Filing. Applicant: Pamela and Lawrence Kross Cunningham - Interior 250 request for basement addition. LV1/ 217 Rockledge Road/Lot 13, Block 7, Vail Village 1 st Filing. Applicant: Bar .ry Cunningham 3 SEN 'P BY:EAGLE COUNTY ; 1-17-95 ; 11:43 ; 3033287207- 3034792157;# 1/ 4 6 ~ January 17, 1995 - 10:30 tAGLC COUN7Y Kt111DING - $SI $~h[1WAY OFFIC.E OF IHt PA. [3QX 950 60ARD OF COMRAISSIC)AIER$ CAGI.F. CiII.OftADCI 61631 (304) 338•8805 - fAX: (303) 328•7207 _ ~y.:.:'.::•~'':•;r~~;,~ -."~:;:,:r:;.•' E1?GLE COllNTY, COLORADO AGENDA OF COUNTY COMMI'LAOIC"JNERS REGULAR n~EETi JANU5"RY 23y 19a.~5 ft ~4 ~t t!-!r i} Yt Yr Yt 91r vi s7 A dr i~ 1h iS ir ii s4 sS #k k !r Fr ~r iht ~~'t Yt 7k Yt ffi iS ~6e St 9t 9:00 -11oOWtl WYORK VEMVIS.D ~ WYEEKLY LIPOATE Jadc D. Lewis, Courity AAanager 10a30 - 11o 11:00 -12m00 WYOFtC SESSIOIV - PENENNG r.1T1GA110N James R. Frize, County o4ttomey ~ 2:00 - 1030 LUNCH 1.30 2:30 RK IOIIV m IIIEEnlVGS ATTEIVDED 2:30 m 2:46 CONSENT CALENDAR IterflS Gf a routme 2nd nan,=~ nE9une ere Pleoed on Ble oalBefd Calefdar to allow the Board af Crnmty Comrissioners ta sprnd itg tirtm and energy ai rrwre utpoAttrU Itm on alengfhy agsnde. Ml? Camrigsioner rtny raquest tllet en itertl ba °FiDUIOVW irom Uhe oonsertt tdlendar and ow?9dered s4parabely. Arvy rro?ber or ue publio rray "MOuESl" a fir ibem bo"HF1u10VEU trom tno co?sent agenda. ~o ~AYING Unda Pankuch, Aooounting Mark Silverthom, C;ontroller ACT1ON: Apprnval subject to review by the Coounty Nbnaqer. 2. CONTRACT G1V EMVLE vli./6! y o71 M s G OF COLORADO 9'YW MY CLN760LIIIR7y 'IRIe FOR E~7llrrrFUlG a7CRY1FsG7 Don Fessler, Ftoad and Bridge ACTION: Consider appraval. 0 SENT BY:FAGLE COilNTY ; 1-17-95 ; 11:43 ; 3033287207- 3034792157;# 2/ 4 I OIV °T#zANSFEiRING ANC3 DISTRI8l1TING REVENUES FROIaI GOUIYTY FOREST RE.SERVE FtJND, F1 1'994 Sherry Brandon,County Treasurer A OR9o CorAder approval- 4e EID AVNARD FOR THE FOLLONYiNG 11ENGL.ES AIVD EQl11PNEIVT 8e ONE 1995 DODGE INTREPID kL FOtJR 1995 ,EEP CHEROKEE'S Q OtdE 1995 314 °TON 4X4 PICIQJP d ONE 1995 114 `IONI 4X4 P1CIV.IP 0. OlVE 1995 CI.IJB CAB 4X4 PICKJP VIATFi MPPEiZ ff 19951/ BOX SANDERS & ONE 1995 112 MW PICK 4JP CLLJB CAB h 1995 BACftHOE L{OADEReS L TN3 TFiAShi PUIIFPS ~ ONE 1885 AIR COMW,SSOR k ONE 1995 SERVICE TFiUCK CAA CHASSIS AND L ONE 1995 NWM taRADER m 'iM 1995 DRUM R01 I FM ~ TM 1995 CiiAS.51S CAA DtJNP TRUCK IMTH BED, PLOW Ah1D SANUER 011E 1995 FLAT BED TRAALER Bill Srnith, Mator PooI ACTION: Consider approval. 2A5 - 3°00 A. AD UIVI Tt) I AL. AGREEMENT MTVYEEN PI'i1qK EACLF., GJ4RFIEE..D COt,IM1ES, GYTI( OF GLEfV1NUOD9 E'T AL AND COLORADO POFtTATION COMWSSION 40NCERNlNG THE Pl1RCHASE AND PllBIJC OWIiNERSHIP OF THE ASPEN BRANCH OF THE DENVER AND RIO GRANM WESTERN RAILROAD RICIiT OF VvAY Jim Frit,ze, County Attamey e Consider approval. Ek RESOUMON REGAMNG THE MAT[ER OF Pt1BIJC AUTFIORIZJo1T10N TO CONLIEIWV FOR AIRPORT PllRPOSES CER'fAIN PROPERTYAT THE EAS7° SI~'OF T1-E EAGll.E COUNTY REGIONAt_ AIRPQR'T Of11NED BY OR IIIICI-44EL D. HOFFMAN AND ASSOCIATES NMEY PURGFU4SE PEMION PL4N AND 1RUST Robert Loeffler, Attorney ACTION: Consider appoovai. 89 SFNT BY-EAGLE COUNTY ; 1-17-95 ; 11:44 ; 3033287247- 3034792157;# 31 4 C. 9MPACT ASSIS7'ANCE GRANT APPLICATIOIV AUTIiORIZED B1( HOUSE BILL 1331 (1979) AND SENATE EILL 94-016 COLORADO DMSION OF 1MLDLlFE Allen Elack, Assessor ACTION: Corsiderr appraval. 0o EWJLJ171LM! ION i./OWRAM AWTVVEEN G/'N.7LE 6.rOUIr 1 I y STM 1 C OF Ci.ILO~.dy AW ~ATE iJr 4+6/1..iVR1'iDO S'Y\ A Iilr!! !OF rL~1io TIGML 1 fl /'YrY GI\Y IRO./IVNG\ ! fCathleere Forinash, Flealth and Hurrtans Senrioes o Consider approval. E. ANENDNENT M AGREENEIVT BE fV11EEN EAGLE COUNTY STATE OF COLjDRAMAND COLORADO STATE MVERSITV F0R THE 1HEALTHY BABIES AND FAMlJES PROGRAI9tl 6Y THE CRAMIlNG UF AN ADDITtONAL 5,000.00 FOR EXiEMED AM1170NAL SEI71/(CES TO SPANISIi SPEAMQNG FAMLIE$ Kathleen Forinash, Health and Hurran Serrrices ONm Con,sider approval. F. APPLJCAT1C1N FOR FEDERAL_ IoeSS1STANCE FOFt AI APROINI EXPAIVSION Dan Reynads, Airport A ON: Corsider approvaal. Q MD At:CFPi'ANCE FOR EAGLE COIJNTY'S OFFICIAta NEVUSPAPER F0R 1995 .ack Lewis, County Marger A o Consider apprroval. 3000 _ 3a15 BREAK 3P15 = 4:00 LIQLJOR UCENSE FiEARINGS RENEWAL - BEAVER CREEMC LODGE ASSOCIATES, I NG. dba BEAVER C:REEK LObGE Earlene Roach, Uquor Inspector A m Gonsider approval. THE NE7CT NIEEilP+G OF THE F11ME GOUh?iY OQNIVIS510NEI3.S 1M19U. F!E HEID ON JANUARY 74,1995 Of11 THE REOORD ITHIAS MAI.L BE I-ELD Ild THE FAGLE COUIYTY ROOM WORK SESSlOIVS 1MLL BE FIELD IN'TFiE NIOUIVi' OF THE NOLY CRASS RpOM - OR 07FiERMSE N07ID. THIS AGENQ]A IS PROVIDED FOR INFOFaNAT1aUAL PUfW05E5 ONLY - ALL 71ME5 ARE APPRGUQAM1A7E 71-IE BOd1RDlNhALE IN SESSIOId MIAY COIVSIDER Oi}EFt TfEllllS 1}1ATARE BROUGHT BEPORE IT. 8I~ SENT BY:EAGLE COUNTY ; 1-17-95 ; 11:44 ; 3033287207- 3034792157;# 4/ 4 f t- i 'l•' January 17, 1995 - 10.57 kAGLC CQUN IY BUIlDWG - - SS f (iROMtVqY CFRCE OF THE P.O. Bc)x 850 BQARp ClF CC)MMISSIONERS CAGI k, COLORA[k) H 16 i 1 (303);1V•8605 - FAX: (303) 328•7107 Ir li.. . _ .t~Y..~~.. 'EFAGLE CC)LINTY9 COLORADO AGENDA ~i4R~~ ~ u'U COMMISSIONERS REGULAR ~EETING DAY JAVUARY 249 1995 9000 - I 1 o SESSION - CKMW AWD PARTIC,IPAT1011I Rmd wW Oridw Janet Fdenzelrran, QP L,eader Bill Srnith,.QP Leader 120° 2:30 VE SESSION L MUE) . 2.30 ° aa. BREAK 33:00 -4:00 ~ SESSION (P L ISSIJE) T}iE PIDCf fUEEf111G OF THE EAGL.E (OAYfY =lWSSIONER.S WILL BE HElD GN JANUAFtY 30,1985 ON T1-E RECORD lTB1851MLL 8E MlD IN 7M EAiGLE CAUMY Roo6A. UiORK SESSIOPIS VIAl1 BE HELD IN T}f MOUMT OF lHE HOLY CROSS ROOM - QR 07HFA4MSE NOTD. THIS AGEAM IS PR111ADED FOR IW40R14AA710fVAL PURPnSES ONLY - ALL, 'riWS /FE qppRMMqTF- 7HE BOARD VH1E tM SESSIOIN MAY COREgDER OiHER RH1AS Tlip?T ARE BROUC+ff BEFOM !T. 0 . ; ~ . ee e4 ~'O~l OF VAIL 75 South Frontage Road Deparrnient of Conimunity Developmeiit Vail, Colorado 81657 303-479-21381479-2139 FAX 303-479-2452 MEMORANDQJM TO: Town Council FROM: Andy Knudtsen aI DATE: January 20, 1995 SUBJECT: Final version of Vail Commors RFP The final version of the Vail Commons RFP is attached for your information. The issues that were discussed this past week at the Council worksession have been included. We plan on sending it out to the development community in the next three or four days. Please call me or Bob McLaurin directly if you have any questions or comments. ~i 9 January 23, 1995 Dear Prospective Developer, The Town of Vail is the owner.of a parcel of land, known as the Vail Commons, that has been identified as having potential for affordable housing and commercial development. The Town has determined that it would like to see the site developed for affordable housing to serve local residents, and with commercial development. We are soliciting proposals from qualified developers concerning participation in the development of the Town-owned properry. As described in the attached information packet, the Town, with help from a team of consultants, has analyzed the development potential for the Vail Commons property and has evaluated some of the key plaruung determinants and considerations for the site. We have not arrived at a specific site plan or an absolute development program. Rather, we have identified a set of goals for the property that we want to see addressed. These include: o Miued use development with at least 60 residential units designed to serve a mix of local residents and to keep local residenu in Vail. Retail commercial and office uses should be integrated with the residential development with a minumum of at ]east 20,000 and up to 60,000 square feet of commercial/office uses. VVhile a supermarket has been discussed for the properry, a supermarket is not an absolute requirement for the chosen development plan. o The development of the Vail Commons should, to the maximum extent possible, encourage off-site benefits includina improving the appearance of the West Vail area, strengthening commercial activiry, the creation of shared parking and underground parking and integrated building and landscapin~ design, pedestrian and bicycle linkages and additional affordable residential development or redevelopment in the general area. The Town is committed to maximizing the potential of the site for affordable housing. In addition, we anticipate other on-site and off-site benefits that will occur to the Town as a result of developing the Vail Commons site. We will be looking to you as a l:nowledgeable developer to provide us with your thoughts, creativity and ideas. We are seeking financially strong developers with a solid record of successful performance in residential and commercial projects who are interested in developing the land. Particular consideration will be given to developers with proven expertise in developing and managing affordable housing and with a proven track record of quality commercial development and site design. The Town is requesting a"Summary Proposal" from developers as the first step in a two-step process; we invite your initial ideas concerning a mixed use project to serve.our local work force and some of the commercial needs that currently exist. ERRC Associates, lrc. p . We encourage you to respond to this Request for Proposals. Your response, as outlined within, should be received by the Town of Vail no later than March 6, 1995 in order for you to be considered. Those developers who are selected in this first response stage will be asked to submit additional detailed information concerning their specific proposals, and one or more deveIopment teams may be invited to enter into negotiations with the Town. We look forward to hearing from you. Sincerely, . Robert McLaurin Peggy Osterfoss Andy Knudtsen - Town Manager Mayor Senior Planner JHfu-17-17=~ The Z'o'dVn O~ CCOMMONS DEVELQPER SEI,ECZ'ION PYtOCESS ~~~ON R. ~~~OI?M SUB gf~~ ~ ~~~CTION PROCE,SS gIdTkODUCTION The Tawn of Va.il is looking for developers with a successful track recard in affordable hoasing and inixed use development. We have identified a process we expec[ po follow and the criteria by which we will be evaluaxing proposals but rve emphasize at the outset that we encourage your creative thoughts and ideas. The Towm, ta$ether with a consultant team, bas evaluated the site and develaped a site analysis plan and a resicfentiai and cormnercial market analysis. White we believe we generally understand the site and its eapacity, we are cnnsidering the developmenc prvgram to be somewhat fluid at this eime. We are asking yoa ea tetl vs the program that you would propase, based on the background that we have provided. We will be selec;ting a deaelopment team that best addresses the Tawn of Vail's objeceives, as fiarther described below. The Vail Commons site is zoned CC3 (Commercial Ccre 3) in the 'fown of Vail. The Iand is - relativeiy ftat and, with the exception of scPUb vegecation, there are no trees aP shrubs on the site. The parcel is tocated between Chamonix Lane co the norrh and the ATorth Frontage Road and Interstatc 70 eo the south. There are residential lots (some of wluch are aieveloped) locatzd on the narth side of Chamonix I,ane. These lots aYe zoned Primary/Secondary. The property to the west, which includes che Safeway groeery stare and the Vail Das Schone retail shopping center, iS :fined COx71T11erCia1 Core III. 7he West Vail Mall, which includes a mix of tenants ranging fronn a Gart Bras. store to a number af restauraxats (including some fa.st food establishrnents), is Iocated to the west of the Safeway store. The Brande5s Building (retail/office mix) is located to the southeast of the si[e, and is alsa zoned Commercial Core IIT. To the norlhwest of this site are additional Primary/Szcondary zontd residential properties. Excerpts from the Town's Zoning Code, specifically the regula[ions for the Commercial Core III and Primary/Secandary Zone disericts, are attached to this RFF as Appendix A. An improvement survey an.d a list of owners and tenants that we believe will assisc your evaluatioa are included as Appendix B in the attachments. I?iagrams summarizing physical plannung issues related eo ehe site are provaded as Appendix C. In additiQn to a physical analysis c,f the siie, discnssions have been held with neighborhood gzoups, a Task Force and the Va,ii Town Council. Major eoncerns of the adjaeent neighboanoods inelude Fromtage Road traffiie, in#erehang,e capacity, preserving thc resideatial charaeter a1ong Chaznonix Lane, pcdestrian/bike connectiQns, a lack of pernmmment geeen spacc in the area, architectural quality of developmcnt and a desire to avoid laxge asphalt arcas for parlring. The findings from the neigh.borhood mm-tings and from a communiEy surveey are fuether summarized in Appendix E, Bascd on the evaluation and discussions, the Towm Peques4s that you submit a development proposal for the Vail oommons site based on at 1= 60 residentaal units. In addition, wc are requesting that you paovide for up to 60,000 square feet of comrnerciaUofi&ce developrnern. VVhilc a supern2arket on the sitc has received much attcntion, it is not necessarily a requircmcne of tte development program you submit. It shouId be noted that thm is support for a supern,arket by some that fcel it will better servc the long terffi needs of Vail shappers and will a.lso genexate sales tax bevefits. REQvFSr Fax Peovosr,Lq 1 Our initial site studics indicate that some underground pazking Nvill be cequired tu ensure that the long tcxm potential of the sitc is rcaliaed and that the livability and open space nbjectides for the praperty are met. In addition, as y'ou witI note below, thete are several other specific design considerations that yau should accept as a stacting pomt for your evaluation of the site. We recoguze that density wi11 directly impact the site glan you propost; and also wiil influence rents/home pricxs, The Town Council has indica.ted a willingness to consider leasiag the land on very favvrable terms w encauragc affordable housing in Vail. This might include subsidizing all or part of the develapment by pmviding land at little or no cost. It should be noted at the outset that tJie Town or Vail does not anticigate selling the Vail Ctmuttons properiy. Rather we prapose to use long-ter.m (appmxunately 49 year) land leases as the mechanism by whieh land will be made available tn tine selected develc7per. You wild :uote that the terms of the lease havc not been specified. We a*e asking you to adldress terans as part of your proposal. Your development proposal should anticipate casts associated with con.struciirg & left-turn Iane and acceleration/deceleration lanes on the Frontage Road the entire length of thc property and the relocation of the waxer line that bisccts the pcoperry (as shown on the improvement survcy, Appendix B.) The Town does not auticigate pravitiing suhsidies beyond what is proviLded through the laatd lc,~tse. However, as described more fuily below, the Town has receivad a$30(),000 Statc of Colorada grant that can be used for site infrastructure improvements. Your developmeut piroposal should contemplat.e the availability of these funds which are ta encourage affordable housing ttirough :nfrastructure FrnpPovements. The Town Council has 'tndicated a desire to pursue a mixture of renl:al and for-saie housing Qn the site. We have pzovi3ed a preliminary program for dcvelopment based upon 60 units made up of a mix of unils suggested by the corisultant team. The residences, as reeommc.nded, would ir?clude rentaI and for-sale units(see Appendix D). A comprehensive residential market study was grepared by A5I Associates. It is the souree of Che prelirrsinary residential program and is available ugon xequest_ Please consider the residential program as the basis for yaur propaml. If you can achieve grea#er afEordable residelltial density without negatively impacting the si[e v+e are arixious to consider your ideas; however, neighborhpvd impact considerations and overall livstbility criteria wi11 likely restric[ the ability df any dcveloper to maximize development to the full potentiai pemnitted by Town zorung. In addition, if you can bring about additional affordable units off-site, or encouragc othex off-site development or redevelopment triat is consistent with Town gaals as: deseribed herein, we are interested in your approach and resources. The Town of Vail is anxiovs to consider creative development alternatives that further the Tawn's overall objectives. Yau should feel free to propose such altemative,s as a pan of yaur package; we ask that you assign a va)ue to these ideas and be as sgecific as you can 2it this time. It is acceptable to propose more than ane concept ar this time, or minor variations in aL concept, b'at ea,ch slnauld be described according to the guidelines p.rovided belaw. In the remaining sectians, we have provided background information concerning the site and consideratians for the Town of Vail progerry and have outlir,cd che process we request that you follow. REC?SiM F4Ft PROPOSRLS ~ a SUBMISSION OF PROPOSALS AND SELECTION PROCESS 1. Ouestions From Developers We recognize that questions will arise concerning the process and available information or issues. We want to ensure that all applicants are provided with the same information. Questions will not be fielded by the Community Development staff over the telephone. Rather, all applicants are encouraged to forward questions to the Town of Vail in writing on or before February 13 (Fax. # 303 479-2452). The Town will formally respond to all questions in a single packet to be provided on or about February 17. At that time, questions from prospective developers will be answered in writing and all participating developement teams will be provided with the response packet. w2. The Review Process. We will review all proposals submitted and will select for individual presentations those developers who appear best suited under the selection criteria referenced in subsequent paragraphs. Oversight of the process will be the responsibility of the Vail Town Council. Presentations may be scheduled at mutually agreeable times during early March. We may also contact developers regarding their submissions for purposes of clarification or to request additional materials at any time before or afrer interviews. Following interviews with selected developers, we will designate one or more developers as the "preferred developer(s)" and enter into discussions with the developer(s) at that time. It should be noted that «•e anticipate requesting a second round of design and refined pro forma subnuttals in conjunction i`zth the negotiations. The specific information requirements for the second round of submittals will depend in part on what is received in this initial phase and upon the type and range of development proposals that are under serious consideration The list of developers is expected to be narrowed so that only a"short list" of developers is presenting additional information. 3. Inspection of Ground. Prospective developers are encouraged to view the site during this process. 4. Commissions/Reimbursement of Costs. The Town of Vail will not be liable for payment of any commissions of any type. No reimbursement whatsoever will be made by the Town of Vail for any costs incurred by potential developers related to the preparation or presentation of proposals. 5. Requests for Supplemental Information. The Town of Vail may request additional inforniation . which supplements or explains materials submitted by potential developers. 6. Summarv: Developer Selection Process and Timetables. • March 6, 1995 Development proposals due • March 20, 1995 Interviews NN-ith selected developers • Approximately April I, 1995 Selection of short list of developers; request for supplemental planning, design and pro forma information by the Toitn; preliminary negotiations Ntiith selected developers may begin 7. Town of Vail Contact. The Town of Vail contact for this process is Andy Knudtsen. As noted above, telephone questions are discouraged. Inquiries should be in writing, either by mail or by fax. REQUEST FOR PROPOSAIS 3 8. Proposal Deadline. Developer proposals are due by March 6, 1995 by 5:00 PM A1ST at the offices of: Andy Knudtsen, Project Alanager Department of Community Development Town of Vail 75 South Frontage Road Vail, Colorado 81657 9. Criteria for Selection. The composite criteria utilized for selection will be as follows: e Quality mid successful implementation of comparably sized developments. Affordable residential development experience and commercial develc>pment experience of a similar nature and at a similar scope will be viewea favorably, and the commitment to quality as evidenced by previous developments and their aesthetics will be conside:red. • Revie?v and discussion of the proposed development plan(s), including project scale and land use interrelatiorzships. Qualiry of site plannirtg and treatment of par-ing arzd open space, arid livability for residents ai:d users of the commercial area. Imagination and creativity in land planning, as evidenced by plans for the Vail Commons site and in previous work, an ability to meet the quality expectations of the town, and design as evidenced by previous projects will be evaluated. • Price and terms disclosed by the developer. The total offer to the Town of Vail, the structure ' of that offer, and the financial capability of the developer team to carry out the proposed site development will be carefully considered. The ability to secure financing, and to complete all negotiations with the Town for the proposed development in a timely and expeditious manner, is important. • Discussioit of approadt to mairaging the proposed develop,rnent. 7'he Town seeks to ensure that residential development will remain affordable within the gu;delines proposed. = • K'illingness to joirt in participatory process in volving Town officials and staff, and neighborhood or community groups (as required). • Abiliry to ensure aigoitig managemeiit of the proposed dev.elopment and to maintain the development in mt aesthetic ntanner, and to continue to house the targeted population will be evalizated. • The potential of the plan as proposed to create a"ripple eJfect" resulting in desirable development off-site, 1IICIIIdI)lg improrements and/or the creation of affordable liousiizg or , conunercial redevelopment in areas bnlond the Uail Commons bouridaries. Development on the Vail Conunons represents an important opportunity for other actions in the larger West Vail area; your plans will be evaluated based on any contributions to West Vail, both on and off the site. • T/te eztent to tit,hich the proposal meets the comnuunity's needs for both housing and commercial uses. Site planning concepts will be evaluated on whether they address the identified community need and the long-term needs of the residents and shoppers. For example, family units must be designed to be livable, with appropriate amenities and open spaces. Pedestrian/bicycle access through the site should be sensitive to the Vai1 Commons and to the larger needs of VVest Vail. These and other community benefits will be considered in the review process. REQUESf FOR PROPOSAIS 4 e ' SECTION II. DEVEL,OPER'S PROPOSAI. CoMNrrr arm IrrsTxtrcnoNs Prospective developers are asked to provide the ToAm of Vail icith sufficient information to evaluate your proposal. The information you «rill proNide in this statement is intended to serve five functions: 0 To understand the program and site plan you propose; 0 To provide us Aith an estimate of the dollar value of any incentive(s) you request of the To«m as described by your pro forma (see below), based on the To«n's identified preference (at least 60 residential units and up to 60,000 square feet of commercial development), and any other alternatives that you Wish to propose; - o To further acquaint us mith your general intentions regarding development of the parcel in light of the , ToAm's desire to lease rather than sell the land; o To provide an opportunity to you as a prospective developer to present background information regarding your firm's prior experience, the principal participants, and financial strength; 0 To evidence the total benefits to the community to be derived from your proposed development scheme, - - including the provision of new affordable housing, sales tax, property tax, jobs, neighborhood - enhancement, impact on the adjacent commercial district, etc. The overall community benefit to be derived from your development should be described and, to the extent possible, quantified. A. Development Concept and Interest A1. DeveloQment Pro¢ram. The Tovm is particularly interested in the development mis and amenities you propose. Please complete the Proposed Development A7ix Summary presented below as a means of summarizing your proposal. A written statement should also be provided indicating the likely scale of development, size, and specific building components as currently envisioned, development program, and any ather relevant material upon which development considerations may be viewed. The program should also present a preliminary construction schedule for the overall project as currently envisioned. The developer shauld also indicate any consideration of qualitv in the proposed project that you ._N;ish to convey to the To«n of Vail. You should address the best use for the site in light of the community goals of achieving a high quality of design and creativity. Examples of previous comparable Nvork are particularly appropriate as a means to illustrate the development program discussion. REQUEST FOR PROPOSALS 5 . ~ • Proposed Development PZix: Commercial Development Summary: square feet of retaiUcommercial uses square feet of office uses Anticipated t}lpe and mia of tenants: Residential Development Summary RENTAL UNTITS studio uniis of square feet per- unit «ith estimated renu in 1995 of per month one bedroom units of square :E'eet per unit Arith estimated rents in 1995 of per month hvo bedroom uniu of square iFeet per unit Hith estimated rents in 1995 of per month • three bedroom units of square: feet per unit «zth estimated rents in 1995 of per month AN D FOR SALE UNTITS - studio units of square feet per unit itiith an estimated selling - price of S_ one-bedroom units of square feet per unit %3zth an estimated selling price of two-bedroom units of squaze feet per unit wzth an estimated selling price of S_ three-bedroom units of square feet per unit with an estimated selling price of $ Public Facilities Summary • Do you propose any childcare or community multi-purpose facilities?' Yes No (IF YES) How many square feet are you suggesting? squ,are feet • Proposed Number of Parking Spaces: at grade spaces and _ of covered parking • Approximate Amount of Opea Space in Your Plan: • Proposed Amenities: REQUFSf FOR PROPOSALS ' 6 A C A2. Development Plan. Tn addition to the development program, a development plan should also be provided. This plan, which should be conceptual in nature, should address the follo-wing in diagrammatic or "bubble" format, based upon the site plan provided in the attachments: o Location and approximate scale of proposed land uses on the site. o All development plans should show proposed completed construction, and where it is not intended to pursue complete development at the current time, each site plan should include a schedule for the phased completion of the development. All development plans should anticipate providing landscaping and buffering along.public streets and pedestrian ways and should identify all site amenities proposed. o Well designed pedestrian spaces and pedestrian and vehicular circulation are important - considerations. Design of multiple buildings should show and encourage pedestrian and bicycle movement throughout the property. Access to adjacent properties is also a consideration. The development plan should anticipate usable pedestrian walkways and shall provide a system of parking and paths that will allow the free and convenient movement of vehicles and residents. Your development plan should be based on the concepts summarized in the diagram below. Howevet, we encourage you to consider other _ alternatives or refinements to these ideas and to explain your concepts in your submittal package. - Design elements that respond to and support the lifestyle needs of residents of a mountain community and are sensitive to design issues on a sloping site in a sometimes snowy environment -are important and should be addressed. A3. Anticipated Financin~. Describe your proposed financing; including sources and uses. Your submittal package should include a development budget detailing hard and soft costs with developers fees and financing costs delineated. The package should also include an operating pro forma on the project covenng at least five years. All rent/lease rates are to be sho«n by ripe of space. Include vacancy rate estimates. Operating costs are to be sufficiently itemized to shoNv all management fees and maintenance budgets. We are particularly interested in the value you place on the land lease from the To\tin. Your proposal should identify a single dollar value or a range of values depending upon your explicitly stated assumptions regarding the va]ue of the 1'own land in a land lease. Eapect that the stated - value you place on the land lease and the overall budget and operating pro forma you propose ~N-1I1 be an important factor in our decision process. The To~Nm is interested in structuring a long-term lease that Avould allow maximum leverage of Toxtin land in the creation of affordable housing units and complementary commercial space. Your proposal should explain how you propose to meet this objective. Tn addition, }~ou should briefly explain the implications of a lease on your financial analysis. You should also feel free to propose alternative ovnership arrangements that may be beneficial to the To~Nm of Vail. A4. Pronertv Management Proeram. You should also address proposed guidelines on occupancy and administration of both the residential and commercial elements of your plan to ensure ongoing qualification and how the development continues to meet affordability objectives. Previous experience in administering similar projects should be described. REQUEST FOR PROPOSALS ~ . B. Experience and Professional Qualifications In order to assess the capability of the developer to carry out a quality development, please provide the follwAring information. • The status of the organization (partnership, corporation, etc.); • Identification of principals, partners, or co-venturers that would participate in the development, the nature of each participant's interest in the proposed project, and a summary of relevant experience of all key individuals; • Past experience summary: identification of all major developments in which the developer has been involved, including location, scale, date completed, local references, photographs or other appropriate illustrations and other factors; • Any material which further identifies experience or qualifications of the developer. C. Financial Capabilities In order that Nve may assess the financial strength of prospective developers, please proNide us «ith an indication of your financial resources; including: • Total dollar volumes of business by hpe, number of employees, etc.; • Most recent (preferably audited) financial statements on all proposed participants plus balance sheets dated NNithin 60 days of submission date; • Credit references, preferably lending institutions; • Annual reports and balance sheet for the entity doing the development, or other financial survey, if available. All financial statements or other materials submitted will be held in strict confidence and returned after our private examination. D. Developer Contact Person Please identify someone in your organization NN•ho NNIill serve as our point of contact, inc.luding name, mailing address, and telephone number. ' • ~ We appreciate your interest and look fonvard to hearing from you. REQUESiFOR PROPOSALS 8 M ' 0 a APPENTDICES DESCRIPTION OF PROPERTX .4NTD ADDI'dTOI!'AI, BACKGROUNTD Il!'P'OR1iIATI0N APPENDIX A- INTRODUCTION AND APPLICABLE SITE ZONING REQUIREMENTS SU1VIIvIARY APPENDIX B- IMPROVEMENT SURVEY AND PROPERTY OWNERS LIST APPENDIX C- SITE ANALYSIS DIAGRAMS APPENDIX D- AN OVERVIEW OF THE SUGGESTED DEVELOPMENT PROGRAM APPENDIX E- SUMMARY OF PUBLIC MEETINTGS, THE COMMIJNITY SURVEY AND THE HOUSING AND MARKET EVALUATIONS APPENDIX F- PROPERTY AERIAL PHOTO AND TOPOGR.APHIC SURVEY - " APPENDIX G- LEGAL DESCRIPTION OF THE PROPERTY AND EXCERPTS FROM TIT'LE POLICY AVAILABLE UPON REQUEST Soils Report ASI Housing Overview Study BRW Retail Analysis and traffic study The History of the Vail Area REQUFSf FOR PROPOSALS 9 e • APPENDIX A- INTRODUCTIUN AND APPLICABLE SITE C4NSTRANTS The Town of Vai1 purchased the Vail Commons properry in 1993 in recognitian that ciae sice represented an important opportuniry to construct affordable hausing. Thirty years ago, the Vail Va11ey was an undeveloped mountain meadaw. Todsy, Vail has appraximately four thausand PCIIIlitIlClll iCJ1c,IC11LS, witl, acc.oiiuuodations for up to ttairty thausand gucsts. Tha Vail ski arca typicaIly accommcsdates Qver 1.5 million skiers per year, and the increasingly pogular sumuner season also draws aarge numbers of visitors to the Valley. Accordmg to thf; mast recently updated development statisrics (Janaary 1994), the Town is approximately 86.4°,6 built out with regard to residential zaning. Vail is at a pivotal paint in its history as it tries ito balance the needs aF the comrnunity with the dPmancic nf a re.cnn. GENERAI, CntJl)CTIONS UNDEt CCRRENT' ZONnvo (CC:3) Siie Area: 6.5e8 acres, or 2$6,082 SF I. Density; 12 units per acre x 6.568 acres = 78.8 units 2. If permanently deed-restricted emFlayec uruts of 900 SF or less, ithen density can doubIc (maximum 157.6 uaits) through a Conditional Usc approval af the Ptanning and Environmeutal C.cvmmissian 3. Minimum IaIIdsc:xpGti arc;d tumC r,qua12S"/o ot siu arm (1.642 ac;re,s) 4. Maximum building coverage 40% = no more than 2.6'l"l acres, o:r approximately 114,440 SF 5. Remaining 35% of site could be suiface garkins under zoning requirerneuf.c (23 acres, sufficient for 230 cars); however, it chniTld he nMCd that snme underground par" will fikely be required in order to address othcr objectives as kkntified by thc To%m of Vail. 6. GRFA restricted to 30 SF for each 100 SF of buildable site area (85,$25 SF--fhis would average just under 550 SF per unit with 138 EHU's) 7. ZO-foat sctback all sidas 8. Employee Ha11sing Units (EHLJ) parking• l space per brdroom i'or units up to 600 SF; Z spaces for larger units 9. Other pazk4-- ralim_ T3wellings 1.5 spaces for units smaller than 500 SF " ? spa~'res ibr uuts JUU SF t0 2000 SF 2.5 spaces for units larger than 2000 :5F Retail 1 spacc per 300 SF net (}ffice 1 space per 25 0 SF net • Bank 1 space per 200 SF ne2 Restaurant 1 spaec per S seats, or Buildu~ C.ocle (k:.oipan~.y Sfandardc Mulli-ubc rcQucLiuv up to 25`io is possiblc dcponding on numbc* of totAl sp=s ROUESf FOR PAOP05ALc 11 ?OTAL P,eS 4 b Appendix Gt a (ZE50ENTIAL NEIGHBORHOODS TO NORTH & EAST AGGE55 TO NORTH 51DE OF EXI571NG WATER MAIN VAIL DAS SCHONE MAY HAVE t0 BE ENCKOAGHES RELOCATED AT DEVELOf ER'S ON COMMONS ) EXPENSE T00 MUCH TKAFFIC TRAVELLING T00 FAST ~ ON CHAMONIX ~ ~ VD5 EXISTING OFFICE + 40,DROf' IN GRADE ~ 6UILDING HAS AC1Z055 51TE INSUFFICIENT FROM NE TO SW ~ F-PAKKING ~ ~ i I ` EASTERN EXTENT OF SEVERE FKONTAGE RD. EXI5TING WEST VAIL COtJGE5tI0N FKOM EASTBOUND COMME6ZCIAL STRIP: ~ LEFT-TURNING VEHICLES At "5EA OF A5PHALT' & N015E PEAK HOU6Z5 UNATTRACTIVE BUILDINGS FKOM I-70 ALONG N. FRONTAGE RD. N.T.5. ELDON BECK Sheet Titie Project Date ASSOCBATES 1/1J/95 S00 E. Lionshead Circle G1rC Vail, CO 81657 ~•J L VA IL %44 (303)476-0668 NOCONDITI0N5 FAX 476-7660 ~ ~ ~DQ~ ~ E ' ~ mmmmmmi ' ? Appendiz G2 ' IMf'IZOVEMENTS ON CHAMONIX TO IZEGLAIM IT A5 A fZE:51DENTIAL STREET: 51DEWALK5, "fREES LIGHTING. AVOID PLAN5 THAT GENERATE EXCE551VE TRAFFIC ON fHiS STREET. r ~ .+i • 'C. ' OFF-STREET BIKE/PED 0 GONNEG710N e . THROUGH THE ~ INCREASE LINKAGES SITE 15 e6 wITHIN NEIGHBORHOOD c!~~ DE5IRED A • . / , 3~~ •:h' y _ . :'1w • 5 J'". ~ .I. •1 I / I I : l DEVELOPER TO ` GREEN ~ SEPARATE PROJECTS gHAR E lN COST OF BUFFEK ALONG COMMERCIAL Tf~AFFIC FRONTAGE ROAD ~ FRONTAGE RD. F~OM ITS RE5IDENTIAL IM('ROYEMENTS: IS DE51fZED VEHICLES EASTBOUND LEFi-TURN LANE & WESTBOUND ACCEL/DEGEL LANE N.T.S. ELDON BECK Sheet Titie Project Date 1/19/95 ASSOCIATES ACCE55 & VAIL 500 E. Lionshead Circle Va,?, CO 81657 STKEET (303)476-0668 ~ FAX 476-7660 I M PR01/E M E N TS COMMON ~ No 2 D ~ Appendiu C-3 P ~o KEEP ENOUGH OF THE 51TE FOR RE5IDENTIAL 0 USE & OPEN 51'ACE TO CfZEATE A DIVEiZSE & LIVABLE NEIGHBORHOOD OF AT LEAST 60 UNITS. CON51DE6Z UNDEK-STRUCTUKE f'ARKING & LIVING UNITS OVER COMMERCIAL TO MAXIMIZE OPEN SPACE. AVOID LAfZGE SURFACE PARKING LOTS. ~ I ~ BUFFEK KE5IDENTIAL 10 IMOl FROM HIGHWAY & ~ FKONTAGE ROAD 120 o CON5IDER BOTH CON5IDER TURNING UNDERGROUND PARKING 0 THE COMPv1ERGIAL STRUCTURE & A 5URFACE LOT ON 90° TO THE FRONTAGE ROAD AXIS NORTH TD 50UTH, & U51NG G6ZADE CHANGE RA7HER THAN EAST TO FROM NORTH TO SOUTH WEST, 50 THAT IT5 EXTENT TO SEPAKATE IT FiZOM ALONG THE FKONTAGE THE RE5IDENCE5. MAKE THE ROAD 15 REDUCED COMMERCIAL BLDG. A LOGICAL TO A MINIMUM. TERMINUS TO THE WEST VAIL N.T.S. COMMEKCIAL 5T6ZIP. ELDON BECK Sheet Title Project Date AsSOCuATES 51TE 1/19i95 500 E. Lionshead Circle AIL Vail, CO 81657 pL~, NNI N G f~ (FAX303)476476--0668 GUIDEL1NE5 GO~ ~ ~ . . .;Hli-L2 _G•..r_. , ~ P f APPEPIDYX D OVERWEW OF THE SUGGESTEb DEVELOPMEIVT PROGRAM Based on the Analysis Conducted by ASI Associa,tes and Town Couni;.iUCommunity Discussians Itesidential Target N4arket Year-round residerns (famalies, profcssional singles and coupPes, an-site eMployccs) Number of Units (minirnum) 60 Unit Types TowWorncs (12 units xnin.), aparrineuts/condominiums (24 units min.), live/work apartments (24 units min.) Unit Sizes (average square footage) Townhomes ),200 SF (fa,mil.y-sized), aparanents,'c,oauiomiptiutns 750 SF (for sittgle occupancy), liveJwprk ap2utments 1,000 SF Number of Bedrooms Mix; variety af floor plans ideaI Target Rents/Seliiag Priccs Townr?ornes $125-000-160,004 (for sge priee range) Condozniniums $105,000-125,000 (for sale) OR Apamnents $550-850 (monthly rennt ramge) LiveJwork apartnenis oe iarE;e e,andominium units, $750-1,400 (monthly rent) Density Approx.irnately 12 units per ;=e Sitz Plans ClusWnng of residential units into distinct areas separated bv soft buffers (landscaping, bikc p2Lth) Price Restrictions Three percent (3%) per yeax cap to be placed as the maximnm appreciaticm atlowed fbr retxt:s anci resale prsces. All units will be deed-restricted 2nto perpetuity. Oecupancy Restrictions Tetsant selection criteria must be deve]opcd giving preferetce to existing town residents ar existing local employees_ Evidence of employment must bc rcquire+i, Maximi:.-as musi be en£arced oci the numbei of unrelated persons liviug in each unit. AIl units uill be deed-res-tricted ir?to perpeiatity, Commercial Component Supeimarket ar other retail; office OK D2.51gn GllldPil111eS OpP,II SpdCe Intemal pedestrianlbike paths Frontage raad improvements. Adequaie parking . Chamouix Lane improvemeats Landscape scrc~.~ning ArchitecturaI relarionships u) place xuQuESr FQR pROPOSALs t n - ~ • _ ( C~Ja'~ ~N.~ ~ d- tCCi``EL'3 ji~i'd 'i` v VAILVALLEY - ' FOUNDAT'ION P,ou,dr„xl«de,shrp " January 16, 1995 in attrletic. educational ' artd cu(tziral endeavas t° en;lan«e °nd stist°ii° - Ms. Pam Brandmeyer . the quality aJ'lije iu • , ute,uair Vauey Assistant Town NTanager . Town of Vail . 75 South Frontage Road , - - Vail, CO 81657 Board of Directors . . President Gerald R. Ford D0a1' P1IT1: • Robert E. Barrett Leon D. Black Carolyn S. Blount In 1995, the Auaaerican Ski CBassic brings together athletes, spectators, celebrities Craig M. Cogut ,lames BeM- craaaock and sponsors alike. In the true spirit of competition, the Legends of Skiing compete Ja`k c`°SbY. Andrew P. Daly for honors, . March 9 and 12, while the Jeny Ford CelebritY Cup kicks offMarch'l0. - H. se°;a"i° °°ke. Jr. GGp Sports will produce a one-hour special of both evems for national distribution Harry, H. Frampton, IlI , ' Jonn camseY - airing March 12, at 4:00 pm, on CBS. The production extends to more than -140 George N. Gillett, Jr. Pepi Gramshammer . dOmCSt1C iI13TketS. - ' 5teve V. Haber Mariha Head ' Wiu;am J. HYbl As a sponsor, you will receive 16 credentials, providing access to skiing March 8- E(aine W. Kelton " xeary R Kravis 12, as well as hospitality tents March 9-12. VIP passes, social invitations and the 8 Fitzhugh Scott, Ementru gift bag(s) you are entitled to may be picked up at registration. .Registration is ivlichael S. Shannon ` RoaneY E. slirer . located at the Hyatt at Beaver Creek in the 1Vlolly Brown Room, and operates C. Philip Smiley Richard L. Swig during the following times. ' Oscar 1_ Tang o We(ljleSday, March 8 - 8:00 am - 7:00 pm Herbert A NVertheim o Thui-sday, March 9 8:00 am - 7:00 pm Jonn carnsey _ o Friday, March 10 8:00 am - 7:00 pm Pre'iaen` 0 Saturday, Mareh 11 8:00 am - 7:00 pm , o Sunday, March 12 8:00 am - 7:00 pm _ 1989 «a.rd.41p,»e As part of your sponsorship package, you are also entitled to 2 Ford Cup spot(s). Ski CAmnpimuhips Enclosed is a response card, requesting the narries of the individuals competing. It is a~' `v°'`dF°,~"~ imperative that you return it no later than February 1, to ensure that all racers you Amencan Ski Classic indicate are properly enrolled, Vail /nternational SummesofDance . , . ceraree. Fo.e If you have any questions at a11, please feel free to contact your sponsor liaison, Amp"ittie°rer Mary Ellison, at (303) 9494-5579. We look forward to seeing you in NTarch. Fund jor the Future Hornblower Awards BeSt regardS; - and Schalanhips • 1994 Woild Mountain ' Bike Chamyionships - - ' ' P.O. Box 309 . Vail, Colorado 81658 ~ 303-479-1999 Fax 363-476-7320 " - " A Colosado 501 (c) (3) , Nonpsofit Corporatron • . LJ 6 VAIL VALLEY TOURISM ~ CONVENTION BUREAU ~ C9 100 East Meadow Drive ~ Vail, Colorado 81657 lo Lt~-~, • ~d-a,~-d January 16, 1995 Pam Brandmeyer Town of Vail 75 S. Frontage Rd. Vail, CO 81657 . Good Morning, Pam.... To follow up on your 12/30 memo, outlined below is a"progress report" on the questions you raised. 1. We are "closing the loop" on all committees and the board at this time. Attached are the appointments to date. The Board of Directors has its first meeting scheduled for January 18 and will address issues such as reporting, accountability, etc. between Board, committees, and staff at that time. 2. This was my understanding. At my 12/13 presentation to the council, I recommended quarterly review of activities/results with the council which is still my intention. 3. Avon Town Council has a seat on our board of Directors. Since one of the stated aims of our restructuring was to bring about "on going communication between all participants with the result being a dynamic living mechanism for implementation of change" the Board feels strongly that they, as well as the County, the Foundation, the Town of Minturn and others who haven't "put money into the pot" need to be a part of the on- going planriing and coordination of marketing activities for the future. We are confident that through becoming a part of the process, they will also be a part-ner in future solutions. 4. They have not been asked for a contribution. We are in on going discussions relating to their Board participation. The commissioners are an important part of any future funding solution that involves multiple jurisdictions and need to become part of the team. 5. It has always been our intention that the Board of Directors assume the responsibility for developing the future funding plans. That is the reason for its composition being changed the way it has been. We would welcome the active participation of the Mayor, or others who have an interest in working on this project. Central Reservations 1-800-525-3875 Group Sales (303) 479-2360 Business OjJice (303) 476-1000 Group Sales 1-800-775-8245 FAX (303) 479-2364 FrUi (303) 47E-6004 6. This is more a question of guest service than necessity. As we discussed on December 13th, we will monitor this situation during the year and provide the counril with input as to the effectiveness of the Visitor' s Centers and the relative merits or downside of closing one of them. _ 7. The departmental budgets are being prE:pared with the knowledge that the contributions are fixed, :including the marketing budget. 8. The concept of an executive committee composed of the funding partners, will be reviewed at this weeks Board meeting. The funding partners already exercise considerable control, as they have appointed the Marketing Board. However, we feel that this type of "clout" should also be available at the Board of Director's level. Hope this answers most of your questions at this time. We are pretty much "on target" for implementa.tion of the plans as presented to the council over the last several months, and look forward to updating everyone whenever it's appropriate. Sincerely, Frank W. Johnson President a ~ WTCB BOA1tD & STARTDING COAMITTEES Board of.Directors John Garnsey Vail Valley Foundation Bob Kunkel Vail Associates Jan Strauch Town of Vail Mike Gallagher Town of Minturn Kate Collins ABCRA Howard Tuthill City Market Lisa Dillon . Vail Bank Mark Walker Colorado Mtn. Express Stan Cope American Hospitality Steve Dewire Hyatt Regency Beaver Creek BCRC - awaiting confirmation - Ross Bowker has been discussed Town of Avon - Richard Carnes has been discussed Eagle County Commissioners - Awaiting confirmation Lodging Advisory Council Bruce Gillie Pinnacle Resorts Jim Gregg East West Hospitality Bob McCleary Manor Vail Dave Nelson Comfort Inn John Volponi Lodge at Vail Tim Cochrane Montaneros Lisa Agett vail Property Management Jerry Nichols Westin Resort Mitch Weiss Holiday Inn Bill Anderson Charter at Beaver Creek Business Member Advisory Council Ken Willis Piney River Ranch Michael Barry Mac Media Patty Kaplan KQMT Terry Sanders Casino Coach Jim Wilson Finishing Touch Deborah Lemon TCI Cablevision Kenny Friedman Kenny's Double Diamond Janet Hill Destiriation Services Mollie Christnesen Tandem Group . tMarketing Board Ross Boyle (TOV) Growth Strategies Organization, Inc. Barbara Black (TOV) Jimmie HeugEt Center Dean Liotta (TOV) Hubcap Brewery John Garth (TOV) Marriotts VEiil Mtn. Resort Bryan Nolan (BCRC) Coyote Cafe Chris Jarnot (VA) Vail AssociEites Advertising Additional BCRC - To be determined Finance Committee Bob McCleary Manor Vail Bob Fritch Sitzmark Lodge John Evans East/West HospitEility Lisa Dillon Vail Bank John Volponi Lodge at Vail John Lewis Vail Run Resort Mark Grams Beaver Creek Resort Steve Thompson Town of Vail Commission on Special Events/Activities Ken White Dana Delbosco Resort Entertainment Steve Lorton Vail Associates Sybil Navas Vail Town Council. Pam Brandmeyer Toian of Vail Staf'f Kirk Hansen L%a.D Board Representatives from VRD, WF, and BC: Resort are being finalized now. h 3 4IL TOWhI 75 South Frontage Road Office ofthe To1ti•n R1anager Vail, Colorado 81657 303-479-21051FAX 479-2157 December 30, 1994 Mr. Frank Johnson Executive Director Vail Valley Tourist & Convention Bureau 100 E. 1Vleadow Drive Vail, CO 81657 Dear Frank: In an effort to summarize the final discussion held at the work sessions with the Vaii Tcwn Council on October 25 and November 1, 1994, Jan Strauch and Peggy Osterfoss clearly ider.tified some further objectives to be covered prior to the umbrella organization taking over special eveats, markeiir.g, and information services. A recap of those points is as follows: 1. Have you clarified who will be involved on all the boards ana committees "dc:r; one piece of paper?" In so doing, make certain there is continuity and accountabili±y be: een eacn of the boards through an oversight board. 2. Be reminded the Town Council would be interested in reviewing a plsa and providing feedback; but in fact, this plan presentation is for informational purposes o::ly and r.ot for ultimate approval by Council. 3. Have you clarified how Avon fits the into overalUvalleywide marketing? Every candidate who ran in the Avon Town Council race had firmly supported marketing. Once the election results are complete, anyone who is elected should be accountable for these remarks. 4. Have the County Commissioners provided some kind of donation? , 5. Have you set up the executive committee similar to the one on which Sybill served this past year? It is imperative that a tourism district be established in Eagle County. Specifically the stated goal should be to have that legislation passed in '95 so it can be vated on du-ing the general election in 1996. Ross Bowker has indicated he would be willing to serve on this committee again this year; Peggy would make an excellent "chair." 6. How many information booths are actually required in the Town oF Vail? e 7. Is the WMB, as well as all the additional umbrella comrnittees, aware this is the maximum ~ amount of money the Town of Vail will contribute to the overalI effort? 8. A final comment comes from Peggy: Funding partners in ithis cooperative effort need to at the very least constitute an executive committee with advisory, representation from the broad base identified. It is unrealistic not to have the umbrella org;anization operated ultimately by a board represented by the funding partners. Frank, I believe this clearly calls out additional requirements the Council would like to have resolved immediately. Should you have any additional questions, please cio not hesitate to contact me at the Town (479-2113), so we can bring you back to a work session for an update. Happy New Year! TOWN OF VAIL Pamela A Brandmeyer Assistant to the Town Manager PAB/aw xc: Town Council Robert W. McLaurin Steve Thompson Suzanne Silverthorn . Larsen & Kovacevich PC 3034768672 P.02 ~ X Q ~ ` LARSEN & KovAcEVIcH, P.c_ ' ; counaetors at Lsw ' 953 S_ Frontaee RoQd 1lbast, 8ulte 105 Vail, Colorado 81057 Diana Ft. Larsen Tot: (303) 476-8711 Jitl E. 6Cav2cevich Fax: (303) 476-0672 January 19, 1995 'rowaa of Vail To the Honorable Towri Council Ntembers 3nd the Honorable Peggy Osterfoss '7 5 S o Frontage Rd . Vai,l, CO 81657 • IFAX 479-2157 REa fidgle Count Trans o Summit Februar 15 1995 Dear Hvnorable Council Members and the Honorable Pegqy Osterfoss, On behalf og the ]Eagle County Mass Transportati.an Committee I iJOL1Id like to extend an invitation to each of you to attend the Fagl,e County Transportativn Summit scheduled gor Febxuary 15, 1995 at the Eagle County Faargrounds Exhibit Ha11 fxom 8e30 anmo to 3e00 p.me I have requested five minutes on your February 7, 1995 work session agenda to present to you our agenda.. for the meetinq and answer any questions. Also Mike Rose wi.ll attend that wdrk session <is Taell. z have enclosed herewith a copy of the agenda and an introduGtion statement for you information. I am forwarding this at this time to allow sufficient time in order that you can schedule this meeting. As you will note in the materials we axe asking that alI elected officials attend and that the Council forward to ane a la.st of at least tklree concerns you would Iike addressed at the ~ meeting amdfor placed on the agendao Thank-you for your anticipated cooperation and partici.pation. 3: look forward to speaking to you on February 7, 19950 Very truly yours, 7E M K~CEVIGH, P, C o ; r ' . E. Kovacev~ch JEK/kj ; E:2iClosures Larsen & Kovacevich PC 3034768672 P.03 t . ~ EAGLE GOUNTY TRANSPORTATION SUrMIT Eaqle caunty Fairgrounds Exhibit Hall Faizgrvunds Road Eagle, ColoradU. February 15, 1995 8:30 a.m. to 3;00 p.m. ~ Presented by the Eagle Coutzty Mass Transpoxtation Cammittee AGENDA I. REGISTRATION AND CONTINENTAL BREAKFAST 8:30 a.m. to 9:00 a.m. I1. WELCOME AND OVERVIEW . 9:00 a.m. to 10:00 a.m. Introduction of Facilitators and - Panel Participants * Goals for Nleeting: Agree on one conaept for permanent funding after reviewing the present s!istem and discussing alternati.ves for obtaining permanent fundling for a countywide firansportation system including whether funding should be by a sales tax or district assessments. - ZII. PRESENTATZpN OF EAGLE COUNTX TRANSPORTATT4lD1 IN THE PAST, PRE3ENT AND FUTURE (Panel Discussion) * WHAT: Is there a need for a c:ountywide system with permanent fundxng? .j ~ , Larsen & Kovacevich PC 3034768672 P.04 9 gVo ALTERNATYi/ES FOR FUNDING (Small Group Aiscussion) A. 5a1es Tax B. Dastrict Asaessments C o Otheic il e ALTEMATIVES FOR OPERATaOMS (Small Gxoup DiScussion ) A. axatergovernmental Agreemeaats B e Distracsc Authority C. Other 12 e 00 -10 00 LianCh ( Catereol ) , VI e IARGE GFdOUP DTSCLJSSIQRi Ae Funding Alternatives B. Operations Alternatives C e Oth~~ areas and issues of concerae V. DaREcTrvE A. Tirae Frame and Deadliraes . B. Tasks and Goals ilI o AD.TOIJRAMERTT 3000 p,m, The EC,HTC extends this invitation to a311 cpuracal members og each municipality in the couaaty of Eagle, to each Eagle County Commission~r and to ~e mambers of tkie Transportatxo8l Task Force and the Beaveg Cgeek Resort Company. Each anember of these ea?tities _ is a,sked to attend and each ent$ty stlould send mt !B~ts two el.eated representatives o In ord~r to invoJ.ve each entaty in meaningful participation the ECHTC requests the each entity forward tA the - coaaaua.ttee prior to the meetzng a least three areas og specif3,c concern to the entity gegarding sche issues identified above in the proposecA agendao Please address in your aseas of cvncern th@ o'vasbon00 your enti.ty has fog a countywide systemo Please addxess this response to the Eagle County Mass Transportation Committee c/o i Larson & ICovaCovacho P.C. 953 S. Fxoratage Road W. #105, Vail, ~ Colormdo 816570 Please I2SVP by F'ebruary 8, 1995 to Jill E. Kovmcevich at 476-8711 e Thanc-youa ~ Larsen & Kovacevich PC 3034768672 P.05 . ~ . ( EAGLE COUNTY `S'RANSPORTATION SUMMIT Most recently'due to the coopexative efforts of the County of Eagle, Town of Vail and Town of Avon, Eagle. County now has a bus xoufie frpm Gypsum to Vaxl. Tl-z;= .ridership sinc.e the beginning oF the route has been outstanding ano the need f4r a countywide integrated system is a reality and the need continues t:o grvw. It is more apparent that the cooperative efforts which aoined in bringing the Gypsum route to reality iaust now aommit to a r.ontinued cooperative effort io ensure consistent and dependabie i:ransportation from one er~~:: of the county to the other. The iransportation system presentiy provided is continui.ng to tax the municipalities, resort associations and county goveznment by r.elying on Funding from general funds. TYtis funding mechanism r.annot conti.nue to provide the qualit:y and quantity of transportati,on needed by the xesidents 4f Ecigle County. The need Por a countywide integrated transportation system goes beyond the need to transport employees to their jobs, which tieed is of high priority. The needs also include a need to diminish zind control pollution caused ~,y motor vehicles, the limited raad system on which our motor vehi:,.,t.es trave], and the r,eeds anclude but are not limited to the extreme scarcity of parking available in our resort communiti.es. All oP these needs r~-qiaire us as interested c:itizens and governing bodies of the enti-::?es presently.providing transportation to work together to develop a coopez-at.;ve service which meets all our needs and can continue t:o meet those needs bx dedicated and fixed funding. In order to obtain the funding we need a cvoperatxve agreement on hdw to fund the system and who should run the system. This summit is the first step i.n attempting to develop that cooperation. The Eagle County Mass Transportation Comm.ittee asks that each ' municipal and resort eommunity join in a summit meeting to set this goal and help make this a reality. As background, the Eagle County Mass Transpartation Committee is a committee which was formed in the Fall ot 1993 by the Eaqle County Commissioners. Its members are county ritizens interested in resolvi.ng the transportation problems faci.ng our county. The committee is committed to this resolution irrespective of its political appointment by the county Commissioners. We are truly a citizens committee, not a politzcal entity. If indeed our efforts render us powerless and d,issolved but there i;s created a countywide transportation system with dedzcated and f_ixed funding operated under one entity, the Eagle Countiy Mass TranspQrtation Committee has succeeded. We will continue to strive for this goal unti1 it is reali,zed. . I I ~ a Larsen & Kovacevich PC 3034768672 P.06 4 e.~~ . ~ ~ . 6de cQme to you toda}l to i,nvate your atteridanCe and pan°ticipataora ara oug suanmit meetinga our agenda will be a s2aort presentatzon of Eagle county's transportation system in t21e past, in the present arad in the futtare watYa change and without change. Then we will engage in a gxoup and panel discussion of our funding alternatiees aaad operations alternativesa We will have experts available on a paaael to answer questioras and di.scuss areas og concern< Last].y, we will develop a d3rective to each entity and the Eagl.e Courtty Mass Transportation Committee to take the first steps in derreloping a countywide transportation plara incZuding an agxeement on a gunding and opexations concepta 6de ask you to send at Zeast two representative and to provide us with three issues wh.ich you feel need to lbe discussad and integrateci bnto our discussions and resolutionso Thank-you o ~ ~L~9 8 O~ r~~ Peoa a6ejua=j 4lnoS SL Wen }p unnol jahwpuejg w2d 'sW , -~-rY~V~ . ~ ~ - ~ - . ~ .fryoaa.vppespjojl - . ~ . ~ . OZ9I8,opmoioDuonV . ~ . . -L OLZS xog aOi.330 lsod uony Jo 3JuEg~sn40% L (INfflA a3AIV.LSgSSV A'Eb1Id,4 Aa'a'IVA a'IDVa ~ tiOrE) Pio - • , . - - . "As a pastor, I am veymu&aware of our people's needs. I feel that the community is tremendously blessed to have an organization like the EAGLE VAI,I.EY FAIVIII.Y ~ ASSgSTAI~~E F[JND for theii generous and prompt assistance." ' . Msgr. Thomas Dentici ~ Pastor, St. Patrick's Parish ~ "The EE1GY~E VAILg.EY ]EAtiRILY ASSIST'ANCE F'U1VD gives faniilies a second chance to ~ make it on their own. It's an investment in the spirit of the community." ~ ~ . Kathleen L. Forinash _ • ' Director, Eagle County Department of Human Services . ~ . "It is our belief that EV]EAIF will continue to offer hope to people who find themselves ~ between,emergency assistance and self-sufficiency. With your assistance and/or support, the ~ fund will continue to assist people in becoming sufficient." Jerry Millsaps . • . ~ . Chauman: Vail Valley Salvation Army Service Unit v. • . . ~ To: Eaee VaUey Famfly ° ce Ftmd c/o FirstBank of Avon Post Office Box 5270 . . . . . . Avon, Colorado 81620 . ~ , . , . . . . . . . . . ~ . , f ~4j ;Y From: Name . . ~ . > l. . . ~ . ' ' . . . _ . ' Y . ' . ,'L.~S~'. . A ress P one . . . Contribution $ Pledge $ - ? Monthly ? Other . ~ . ~ - Check if you would like to be on our mailing list. ? ~ . . W?,"r``§r,3 - ~ EAGLE VALLEY FAMII,Y ASSISTAIVCE FUND January 1995 ` X'S ut y 2 ' - .~.i.: THE MISSION OF organizations, who as a~rulil, counseling in the form of ` . , .E _ Y~: . EAGLE VALLEY are able to make grants; not financial budgeting. All - FANIILY ASSISTANCE loans. The premise was and applicants wi11 be - FLJND is to address the . is to make loans available t:o encouraged to meet with a ' - financial needs of working - families who either do not FirstBank officer and budget families who have fallen qualify for commercial loans their expenses to establish a_';'~ ~through the cracks..." of or welfare or who do not realistic goal of financial ~~rr - , traditional methods and. " wish to accept charity. ` responsibility. It is the hope systems of economic of the FirstBank officers that assistance. Our underlyirig HOW XOU CAN HELP... with proper counseling, - belief is that a strong family MANY FAMILIES in these individuals can lessen unit is the most basic Eagle Valley are waiting for their dependence on - com : - - • of a health someone to offer a hel in alternative means of . Ponent Yp g Eagle Valley commwuty :and hand. EVFAF can make a assistance and be able to = .~f . economy. When families difference if YOU, - live by their own means. face unmet financial needs , . individually or through your and have nowhere to turn business, make the HOW EVFAF HELPED ~ - for help, EVFAF inay commitment to support our BILL.... - provide a supervised no hl; revolving fund. WE are °When I think of EVFAF, I'-~ interest loan from its Y t;. funded solely by think of "families helping -revolving fund. Loans are contributions. EVFAF has families." When I was in a~;_.,;. t-repaid on a schedule no paid staff - we are anall- tight financial spot, the y according to the recipient's " volunteer organization. were able to help me pay off a bi lity to repay. cou l d not exist were riot my outstanding bi l ls when I;~~~ for volunteers like Peter anci got liehind. They also lent ~ - "A HELPING HAND Barbara Miller, who havex me money to buy school NOT A HANDOUT!" created our database and clothes for my kids. The ' ' y . + . LOCAL EAGLE VALLEY _ printed our letters. YOUIt ~ fact that I did not have to k 4~ ~ RESYDENTS, Preston Juinp, contribution is vital and is pay interest was a big plus Tsu Wolin-Brown, and 4,~t."~ tax-deductible. For EVFAF was really there Linda Galvin organized xt,~~:a ~ information, call 303/926 when I needed them." t ~ EVFAF m 1993. The ` 1077. Donor cards are ~ a;- nL.i' concept was an outgrowth of available to honor friends ACCOpZDING TO: TI~E the "Adopt-a-Family„ ~ and family. h~~ COIVIMUIVI~'Y NEEDS . ~ i program, in recognition of ASSESSIVIENT" ItEPOItT ':'~c~~ ~ ~rt 3 the fact that many needs . - FIRST IBANKS OF AVOr1 ;in 1990, 7.5 % of Eagle were not being met by AND VAIL have pledged t'c) County's population lived existing. community helP EVFAF bY Providmgbelow the PovertY level~~- a ~ ~ . • 4 r 4 : . r} ~ -bi,xX f - A l S t s` ~ . ' , f j nM1' , . . _ . - 'a v'.'kifl`i _ s±rv,.. . . ' . . • F t, • .~U/vC:i..'. ;..p' d OVV N OS VAdL kx, ~ Input/Inquiry Response Record The attached comments were recently received by the T'own of Vail. We encourage Vail residents and guests to give us such input and we striee for timely responses. PLEASE ADDRESS THESE CONCERIVS WITHIlV FIVE VdORIQ1iTG DAYS A1VD RETURN THIS CONIl'LETID FORN1 TO PANT BRAIVDMEYF.IZ. ~ DEPART'VIENT TO HANDLE INQUIRY IIvDNIDUAL TO HANDLE INQUIRY ltZUt. DATE TOV RECEIVID IlVPUT/INQUgZY 1l~• y5 , . TYPE OF INPUT/INOUIlZY: PHONE CALL (indicate date) LETTER (attached) ? X C : C&,~ RESPONSE CARD (attached) TYPE OF RESPONSE (check one): LETTER (attach copy) PHONE CALL (indicate date) BRIEF SIIMMARY OF RESPONS OR AIVSWIIZ TO INOLTIRY: DATE OF RESPOIVSE FORM RETURNID BY DEPARTMENT T'O I'AM BRANDIviEYIIZ: A mpy of this inquiry and form wil( remain on file at the TOV Community RelaGons office. As soon as this Foan is retumed Do Pam Brandmeyer, this inquiry will be consideced dosed. ZIiANK YOU FOR YOUR TIIvtELY HA,W LIIVG OF'II-IIS LCSUE ff YOU HAVE AAlY QU6S'ITONS, PLEASE FEII. FREE TO COM'ACT PAM BRANDMEYER AT 479-2113. . ~ECE1 E! `c-...i' f f ri~S 4 :.rv;z r January 17, 1995 Town of Vail Town Council 75 S. Frontage Rd. Vail, CO 81657 Dear Vail Council Members, Enclosed is a letter addressed to TCI Cablevision. Since the Town of Vail has an exclusive contract with TCI to provide service to its residents, I wanted to bnng thiis letter to your attenUon. Sincerely, Teresa Kay Albe on PO Box 664 Avon, CO 816120 0 A ~ January 17, 1995 TCI Communications PO Box 439 Avon, CO 81620 Dear TCI: I am writing concerning the lack of availability of United Parainount Network, the network carrying the new Star Trek program, Voyager. I strongly urge you to reconsider your decision to not make the program available to your customers. The Star Trek concept has generated four television series and seven blockbuster movies. Your decision to not provide this latest in the long line of Star Trek related programming seems to be very short sighted, and most likely costly. This new program has been advertised for almost a year through the print and broadcast media. It was on the cover of TV Guide this week, including a four page ad and an eleven page article. Two Star Trek captains even appeared on the cover of the November 28, 1994 issue of Time, for heaven's sake! And you thought Power Rangers had a large viewing audience? I do not expect this new network to be provided free to your customers. I would gladly pay for the addition of this nerivork to our programming selection. But your decision to not make it available, under any circumstances, but be reconsidered. If I had the choice to change cable companies in order to obtain this program, I definitely would. But since your company holds the current monopoly in our area, I have no choice but to make a plea for a change in this decision. . I appreciate your immediate attention to this matter. Sincerely, ~ ci..~~~E~~~-X Ter ~ esa Kay AlbeAson PO Box 664 Avon, CO 81620 cc Eagle County Commissioners Town of Avon Town of Vail Vail Daily Vail Valley Times Vail Trail dd eg TOWN 0F YAIL 75 South Frontage Road Vail, Colorado 81657 303-479-2100 FAX 303-479-2157 FOR IMnAED9ATE RELEASE January 20, 1995 Contact: Suzanne Silverthorn, 479-2115 Community Information Office B&.DILDINC PERMITS 9SSUED BV TB°IE TOIIVfV OF VAOL The following building permits have been issued through the Town of Vail Community Department for the period January 13 to January 20: Westin Marketing Office, 1300 Westhaven Drive, alteration, $4,000, Frazee. # # # 7192 \ ~e4 TObVN OF VAIL 75 South Frontage Road Vail, Colorado 81657 303-479-21 DD FAX 303-479-2157 F0R BN1MED9ATE RELEASE January 19, 1995 Contact: fViike Rose, 479-2178 Transit iVlanager GYPSUM-VA@L EXPRESS TO DROP EDWARDS STOP BEGIIVNIfVG .9AN 23 (Vail)--Beginning iVlonday (1-23), the Gypsum-Vail Express will eliminate its bus stop in Edwards because of continued low ridership. Vail Transit fVlanager Mike Rose said the change will save about six minutes, making it easier for riders to catch connecting buses in Avon and Vail. The Edwards rest area is one of six stops along the route and has attracted no more than two riders a day, Rose said. At Gypsum and Eagle, about 15 to 20 riders are boarding weekdays in each of the communities. "We've been reluctant to drop the Edwards stop because we haven't wanted to turn away those who've been using the system," Rose said. "On 4he other hand, additional riders have asked us to make some changes to improve transfers in Avon and Vail." As a resutt, 4he Edwrards stop will be discontinued after Sunday's (1-22) run. Beginning iVionday (1-23), buses will arrive in Avon at 6:20 a.m. and 7:20 a.m.; and in Vail at 6:35 a.m. and 7:35 a.m. Morning boarding times in Gypsum and Eagle will be unaffected. Afternoon departures will be unchanged, as well; however, arrival in Eagle and Gypsum will be about 6-10 minutes earlier. (more) Express Bus/Add 1 Rose said the changes will benefit riders who work in Beaver Creek and West Vail by giving them more time to catch connecting buses. In addition, he said, the new schedule will provide some flexibility in getting riders to work during inclement weather. As of Jan. 16, ridership on the Express had totaled 2,723 passengers. The service began Nov. 19 and runs daily through April 16. The nev+r commuter route is being funded this season by Eagle County with operational assistance provided by the Town of Vail. # # # WINT'ER; BUS SCHEDULE US]E THE BUS! Avoid parking hassles, traffic congestion. and the high costs of driving by riding with us every day ~Al~ 7777777 5:45A AND 6:45A TIMES MAY VARY WITH WEATHER CONrlTI'IONS Ea le Vallev Hi h School 5:45A 6:45A Ea le Countv Bld (Sth and Wall S:SSA 6:55A Ea le I-70 Loaf 'N 1u 5:58A 6:58A Avon Center 6:20A 7:20A Vail Tra rtation Center 6:35A 7:35A 4:30P AND 5:30P TIMES MAY VARY WITH WEATHER COND]`.TIONS Vail T;an rtation Center 4:30P 5:30P Avon Center 4:45P 5:45P Ea le I-70 Loaf'N Ju 5:07P 6:071? Ea le Counri, Bld (Sth and Wall S:lOP 6:10P Ea le Vallev Hi h School 5:20P 6:20P `~e4 TOWN OF VAIL 75 South Frontage Road Departrnent of Communiry Developmeiit Vail, Colorado 81657 303-479-21381479-2139 FAX 303-479-2452 _ January 19, 1995 Eagle County Board of County Commissioners P.O. Box 850 Eagle, CO 81631 Dear Commissioners: At their meeting on January 17, 1995, the Vail Town Council voted rot to support a request for a highway information sign from Wendy's Restaurant. Gene Merdian Jr., marketing manager for Wendy's, presented a request for a hiyhway information sign to be located just west of the Town limits in Dowd Junction. The sign would be the typical highway information sign representing commercial enterprises such as restaurants. Council listened to Mr. Merdian's request, and weighed the pros and cons of the application. The Council felt strongly that off-site commercial advertising is not allowed in Town currently and should not be allowed as it relates to interstate highway signs. It is our understanding that the Colorado Department of Transportation will not approve requests for commercial highway signage unless the locality in which the sign is to be located supports the proposed signage request. The proposed sign location is within unincorporated Eagle County. Thus, the Vail Town Council requests that the Eagle County Commissioners not support Wendy's highway information sign request. We have attached a copy of the staff memorandum to the Town Council outlining Wendy's request and the reasons that staff and the Council both felt that denying the request was appropriate. The Town Council is supportive of making a modification to the existing sign at the bottom of the eastbound I-70 West Vail off-ramp. Currently, there is a general highway information sign indicating services to the right. Staff and the Council would support changing this sign so that it would read food, gas and lodging with arrows pointing in both directions, since all services are currently available in both directions. We would appreciate your support on the Town's behalf. If you have any questions regarding this matter, please feel free to contact me at 479- 2138. Sincerely, ~ Randy Stouder Town P-lanner xc: Paul Clarkson, Eagle County Community Development Department Ed Dry, CDOT ' Town Council Bob McLaurin Gene Merdian, Jr. a d TOWN OF VAIL MEMOR.ANDUM T0: Robert McLaurin Council Members FROM: ,7udy Popeck . DATE: January 18, 1995 RE: Investment Report Enclosed is the investment report with balances as of December 31, 1994. The following securities were purchased in December: TNOTE -$1,000,000 - 6.858% yield - maturing 9/30/95 TBILL - 500,000 - 4.849% yield - maturing 1/26/95 FNMA - 280,000 - 6.152% yield - maturing 2/27/95 FHLB - 1,000,000 - 6.808% yield - maturing 8/4/95 FFC - 1,000,000 - 6.150$ yield - maturing 6/1/95 FHLB - 500,000 - 5.991% yield - maturing 1/11/95 As'requested by Council on December 8th, all pooled money market and investment pool funds were closed with the exception of our externally managed Dana Investments account and our Colorado National Bank Super Now Account which is used as our clearing account when buying or selling securities. The Super Now Account has since been reduced to $2,420.16. The estimated average yield for the debt service fund was 5.67% and 6.37% for the pooled cash fund. Currently the yield curve for 3- months, 6 months, and 1 year are 5.51%, 6.22%, and 6.73$ respectively. Please call me if you have any questions. a . ~ Town of Vail, Colorado ~ Investment Report Summa Accounts and Investments For 4he Month Ending December 31, 1994 , Batances Percentage 12/31/94 of Total Money Market Accounts (see page 1) Commercial Banks $1,008,925 7.75% Money Market Funds $125,582 0.96% Total $1,134,507 8.71 % Commercial Savings Banks & Loans Certificates of Deposit (see page 2) Eagle Coun4y Insti4utions 0.00% O#her Colorado Institu4ions $297,000 $297,000 2.28% National Institutions 0.00% Total $297,000 $297,000 2.28% Percentage of Portfolio in Savings & Loans 0.00% U.S. Government Securities (see page 3) Treasury Notes & Bills $7,264,896 55.80% GNfVIA's $79,030 0.61 % U.S. Savings Bonds $27,658 021 % Federal Agency Discount Notes & Bonds $4,216,891 32.39% To4al $11,588,475 89.01 % Total Portfolio $13,019,982 100.00% Nflaturing VVithin 12 Months $10,465,761 80.38% fVia4uring Within 24 Ciionths $1,526,590 11.72% flNa4uring After 24 fiflonths $1,027,631 7.88% $13,019,982 100.00% 1 /18/95 invsmjlp a ~ Money NNarket Accounts ~ as of December 31, 1994 --For the Month of December-- Institution Balances Type of Accoun4s High Low Average 12/31/94 COi1fliVIERCIAL BAiVK ACCOUNTS First Bank of Vail - Operating Interest 4.990% 4.320% 4.590% Balance $1,219,162 $95,841 $570,561 $1,002,955 First Bank of Vail - Insurance Interest 4.990% 4.320% 4.590% Balance $1,056 Colorado National Bank Super iVow Account Interes4 2.850% General Operating Account Balance $4,914 Total Commercial BankAccounts $1,008,925 iViONEY fViAR6(ET FURIDS First American Corp. Trust Treasury Fund Bond Resenre Interest 4_812% Balance $50,380 Firs4 American Institutional Govt Fund - Dana Investments Interest 5.268% Balance $69,589 Fidelity Inves4ment Govemment Money Market Accounts Interest 5.110% Bond Issue Reserve Account Balance $5,613 To4al Money Market Funds $925,582 Total all accounts $1,134,507 "Account Subject to Arbi4rage Rebate 1/11/95 invmmjlp Page 1 e ~ ~ Certificates of Deposit ;as of December 31, 1994 Bank Name, Location Days to Rates Purchase fVlaturity Maturity flflaturity Ins Coupon Yield Date Date at Purchase Value BesfBank, Thomton Colorado FDIC 4.750% 4.600% 16-Feb-93 13-Feb-95 44 $99,000 Paonia State Bank, Paonia Colorado . FDIC 4.400% 4.250% 17-Aug-93 15-Feb-95 46 $99,000 Bank of Greeley, Greeley Colorado FDIC 5.000% 5.120% 16-Jun-94 16-Jun-95 167 $99,000 Avg Yield 4.657% $297,000 1 /11 /95 invcdjlp Page 2 J - i e s. v , Government Securities as of December 31, 1994 •••Treasury Notes 8 Bills'•• Days to Days Interest Rate Purchase Maturity Maturity to Book Par Type Fund Coupon Yield Date Date at Purchase AAaturity Value Value TNote Pooled 4.250% 4.340% 17-May-93 15-May-96 1094 ~ 532 $499,372 $500,000 TNote Pooled 3.875% 5.198% O5-Aug-94 31-Mar-95 238 121 $1,031,738 $1,035,000 TNote Pooled 3.875% 6.0099b 13-Oct-94 31-Oct-95 383 335 $786,425 $800,000 TNote Pooled 6.50096 6.55396 _ 13-Oct-94 30-Sep-96 718 670 $499,560 $500,000 TNote Debt Service 5.605% 07-Ju1-94 15-Nov-95 496 350 $1,344,586 $1,350,000 TBili Pooled 6.180;b 17-Nov-94 27-Ju1-95 252 239 $965,862 $1,000,000 TBill Pooled 4.849% 21-Dec-94 26-Jan-95 36 57 $498,345 $500,000 TNote Pooled 6.858% O5-Dec-94 30-Sep-95 299 304 $978,661 $1,000,000 Zero Pooled 7.820% 21-Jun-91 15-Nov-95 1608 350 $660,347 $700,000 Average Yield 5.96% ~ $7,264,896 $7,385,000 Average Days to AAaturity 329 •••GNMA'S'°' Years to Estimated Interest Rate Purchase Maturity Maturity Years to Principal Pool Coupon Yield Date Date at Purchase Maturity Outstanding 5803 8.000% 8.480% Y 14Nov-66 ~15-Oct-05 ~A 19.10 11.00 $26,431 13003 8.000% 9.500% 240ct-86 15-Oct-O6 20.20 12.00 $22,832 14659 8.000% 9.20096 240ct-86 15-Jan-07 21.20 13.00 $29,767 Avg Yield 9.046% $79,030 •••U.S. Savings Bonds'°' Years to Issue Maturity Maturity Years to Book Maturity Series Yield Date Date at Purchase Maturity Value Value EE 7.17096 O1-Oct-86 01-Oct-96 10.00 1.84 $27,658 $30,000 "'Federal Agency Discount Notes & Bonds"' DayslYears to Interest Rate Purchase Maturity Maturity Years to Book Maturity Agency Fund Coupon Yield Date Date at Purchase Maturity Value Value SBA Pooled - Dana 8.475% ~26-May-94 25-Mar-2008 13.8 ~ 13.3 $105,970 $109,734 FHLM Pooled - Dana 8.347% 28-Jun-94 01-Mar-2019 24.7 24.3 $62,732 $66,355 FNAflA Pooled - Dana 7.46596 28-Jun-94 01-Oct-2017 23.3 22.9 $89,600 $97,572 FNMA Pooled - Dana 8.221 % 29-Jun-94 01-Jun-2014 19.9 19.5 $94,423 $110,531 SBA Pooled - Dana 8.975% 29-Jun-94 25-Feb-2008 13.7 13.2 $80,295 $82,749 SBA Pooled - Dana 8.225% 29-Jun-94 25-Jun-2019 25.0 24.6 , $106,279 $108,523 SBA Pooled - Dana 8.975% 18-Aug-94 25-Ju1-2008 13.9 13.7 $108,000 $109,875 SBA Pooled - Dana 8.975% 29-Jun-94 25-Jan-2008 13.6 13.2 $106,438 $110,088 FNMA Pooled - Dana 7.126% 27-May-94 01-May-2020 25.9 25.4 $88,032 $100,577 SBA Pooled - Dana 8.475% 12-Ju1-94 25-Jun-2019 25.0 24.6 $106,832 $108,744 FNMA Debt Service 6.152% 12-Dec-94 27-Feb-95 77.0 Days $277,336 $280,000 FHLB Pooled 6.808% 05-Dec-94 04Aug-95 242.0 Days $991,773 $1,000,000 FFC Pooled 6.150% 01-Dec-94 01-Jun-95 182.0 Days $1,000,000 $1,000,000 FHLB Pooled 5.991% 12-Dec-94 11-Jan-95 30.0 Days $499,181 $500,000 FHLM Pooled 4.560°5 4.560% 03-Jun-93 03-Jun-96 3.0 1.5 $500,000 $500,000 $4,216,891 $4,284,748 Average Yieid 6.59% Average Years to Maturity 13 Total $11,588,475 . ~ 1 /18/95 invtrjlp Page 3 Q *VAIL TObV~I O75 South Frontage Road Vail, Colorado 81657 303-479-2100 FAX 303-479-2157 FOR IMAAED9AT~ ~ELEASE January 19, 1995 Contact: Susan Boyd, 479-2184 Assis4ant Library Director SMRF@NG TFlE OR9FORflAAT@ON @-BICaHWAlf @lABL PUBL9C L0B RV INTRODIJCES DNTERFVET AGCESS Media Note: A demonstration for the media is planned for 1 p.m. Wednesday (1-25) at the VailNet headquarters. Please call Susan Boyd at 479-2184, or 479-2194 to register. (Vail)--The information superhighwray has come to Vail. And it's happening at the Vail Public Library. After eight weeks of planning and research, a new computer work station is being opened this week which connects library users to the Internet, a network of more than 30 million users worldwide. The library connection is the firs4 toll- free Internet connection in the Vail Valley. Until now, the closest sites were in Glenwood Springs and Denver. "This will change the way libraries do business," said Assistant Library Director Susan Boyd. "The information retrieval possibilities are endless." With assisfiance from John Uhley, a local compufier consultant, and funds from the Wertheim Foundation, Boyd has worked to develop an easy-to-use system designed for 4hose usually in4imidafed by compufers. The result is a windows-based, point-and- click guide for surFing the information highway. Users simply enter a key word or topic of interest, and in seconds, they're connected to an index known as the 1/Vorld Wide (more) Internet/Add 1 Web containing data from millions of information sites from around the world, including Vail. From there, text, order forms, color photographs, artwork, maps and other graphics can be viewed within an instant. Boyd says the impact of this new technology is revolutionary. For example, if a customer has a question on the impact of NAFTA on the economy of the U.S. and Colombia, the library staff would traditionally look to see which magazines or books had been written on the subject. But now, with a connection i:o Internet, staff members can put a customer in touch with the data in an instant. "With this much information available, library staffs must depend on team work to uncover the best sources for customer questions," Boyd ;said. "Librarians will work now more in a partnership with their customers searching togelther for what the customer wishes to learn." Library users will be asked to limit their trips on the information highway to 15 minutes at a time to help expose the new technology to as many users as possible, Boyd said. "Eventually, we'll add several more work stations and some printers for expanded use." The library's newest advancement evolved through a cfiance encounter last fall when computer consultant Uhley, then a California resident, vis-ited the library to inquire about sending a message to his West Coast colleagues by electronic mail. Uhley has since moved to Vail and invested more than $40,000 to e.stablish an Internet server, known as VailNet. Uhley has connected the library to his VailNet server as a community donation, which allows full access to the inforrnation highway. The donation, says Boyd, means toll-free access for the library's Internet users, unlike (more) ~ - Internet/Add 2 servers such as Compuserve and Prodigy. "I needed to establish the server for my work, so I thought I'd share the capability with the community, too," said Uhley, who's clients include ANDATACO, NASA and Hewlett Packard. "This is a great way to get out of Vail and into the world," he said. "This may open up a whole new industry for the valley." VailNet also supplies Internet connections to private homes and businesses for a small monthly fee. For more information, contact Boyd at 479-2184 or Uhley at 476-9191. # # # ~C"_''~jrrri 1 I sga /DICK LILIENTHAL ~M----- - - . 184 BEAVER DAM VA 1 L CO 81657 JANUARY 11, 1995 TOWN CLERK 75 S FRONTAGE ROAD VAIL CO 81657 AS A LONG TIME PROPERTY OWNER AND RESIDENT IN VAIL. I FEEL THE CITY COUNCIL HAS BETTER THINGS TO DO WITH THEIR TIME OTHER THAN WORRY ABOUT ASSAULT WEAPONS, WHICH ARE ALMOST NON-EXISTANT IN VAIL. THEY ARE NOT CONCEALABLE AND MOST OF ALL ARE A CONSTITUTIONAL RIGHT TO OWN. YOU PEOPLE SHOULD GET OFF YOUR HIGH HORSES AND RUN THE TOWN WITHOUT TRYING TO BE MOTHERS TO EVERYONE. i ~ S\kNCERFLY \ . ~ . ` .r ~ . DICK LILIENTHAL To: Council Pam Bob Fr: Suzanne FYI... e - Y .d ~ ee 4 eteA TOWYOF VAIL 75 South Frontage Road Vail, Colorado 81657 MED8A ADVISORY 303-479-2100 FAX 303-479-2157 January 18, 1995 Contact: Suzanne Silverthorn - Community Information Office 479-2115 !lAIL TO@Nftl9 COa.DNCBL HOGHL9GHTS FOFt,9ANUARV 15' Work Sessaon Beue$s Council members present: Johnston, Lapin, Navas, Osterfoss, Shearer, Steinberg, Strauch - --fVianor Vail Pedestrian Issue Discussion Following a site visit, the Council directed staff to work with represen4atives from Manor Vail and Vail Associates to develop some traffic signs to improve vehicular and pedestrian safety along the west side of the lodge adjacent to Vail Valley Drive. Visibility is hampered by the location of three large Colorado blue spruce trees on the Nlanor Vail property. For additional details, contact George Ruther in the Community Development Department at 479-2138. --Wendy's Sign Request The Council voted 5 to 2(with Johnston and Shearer against) to oppose a request from Wendy's restaurant to place a highway sign on eastbound I-70 at Dowd Junction. However, the Council agreed to support modification of an existing blue and white information sign at the West Vail off-ramp to indicate availability of food and gas along North Frontage Roacl. Currently, the sign directs motorists exclusively to South Frontage Road for food, gas and lodging. Representatives from Wendy's told the Council yesterday the Vail business generates less than 80 percent of the state average for Wendy's franchises and less than 40 percent of the volume of business conducted at the Silverthorne location. The problem, they said, is lack of visibility from the interstate. In denying support for the Dowd Junction sign, the majority of the Council said the proposed commercial sign would be the first of many to clutter the I-70 corridor through Vail. Wendy's had asked for an endorsement by the Council before presenting a request to 4he Eagle County Commissioners, which has local jurisdiction over the state-regulated matter. Since 1984, the County has respected the town's rejection of commercial signs on the interstate. Town planners will send a letter to the County to notify it of the Council's decision. For more information, contact Randy Stouder in the Community Development Department at 479-2138. --Update of 1994 Summer Air Program In presenting an update on the 1994 summer air program (in which the community (more) . T Council Highlights/Add 1 spent $650,000 to subsidize flights by American Airlines), Kent Myers and Bill Tomcich from Vail Associates (VA) asked the Council if it would support guaranteed flights for the 1995 season. Although Council members Merv Lapin and Jan Strauch expressed concern for using taxpayer dollars to subsidize a private business, Myers predicted airlines would be unwilling to fly into the Eagle County Regional Airport during the summer without a guarantee. He said it_would take at le<3st three years of local subsidy before the summer program would ever become a profitable operation for the airline. Last year, the Town of Vail contributed $40,000 to the guarantee program; about five percent of the local dollars raised. Council members agreed the 1994 program has had a positive economic impact for the Vail Valley. As for the~. 1995 guarantee, the Council asked Myers and Tomcich to request funds from the Vail Valley Tourism & Convention Bureau--the organization responsible for allocating the town's marketing and promotion funds. Council members also encouraged VA to use some additional strategies when negotiating a 1995 summer guarantee with American. Myers.said a community meeting would be scheduled Feb. 1 to "test the temperature" for c:ontinuation of the summer air program. He said the community would have to be prepared to write another check for a half million dollars. --Key to the City A key to the city was presented to Ikira Inagaki, representing the Skier Association of - Japan in Tokyo. For the past eight years, Inagaki has bE.~en bringing a delegation of Japanese ski instructors to Vail for a technical and cultur-al exchange with the Vail Associates Ski School: Vail is the only American resortto establish such a relationship with the Japanese Ski Association. In presenting the key, Mayor Peggy Osterfoss read a proclamation welcoming the group to Vail. For more information, contact Ken Ito at 328-4333. --Review of Draft RFP for Vail Commons The Council approved a draft request for proposals (RFF') which will be used to solicit developer interest in the Vail Commons property. The tc?wn is requesting a"summary proposal" from developers as the first step in a two-step process. The document seeks interest in development of a mixed-use program containing 60 or more housing units and up to 60,000 square feet of commercial space. The request for proposals will be distributed within two weeks with summary responses due from developers by late February. The 6.6 acre Vail Commons property was purchased by the town in 1993 for $3.2 million. It is the largest mixed use undeveloped parcel in town. For more information, contact Andy Knudtsen in the Community Development Department at 479-2138. --Grundig Mountain Bike Race The Council voted 5 to 2(Lapin and Steinberg opposed) to authorize $15,000 from 1995 Council contingency funds to assist with a World C.up mountain bike event scheduled for June 8-11 this year in Vail, after Chris Ryrnan from Vail Associates asked (more) ~ al , Council Highlights/Add 2 the Council to join the company in helping 40 offset a projected shortfall of $80,000 to $100,000 to provide the race course. The town's $15,000 pledge, combined with VA's contribution of $40,000, leaves a shor4fatl ofi between $25,000 and $45,000 to support the event. The Council suggested a community challenge to raise the remainder of the money. Another $10,000, plus in-kind services from the town, is being given to the Vail . Valley Foundation to assist with the foundation's costs in.managing the event. Safety and equipment provisions of competitors under the age of 18 also remain a concern of the Council. Organizers say a decision on 4he event's status--go or no go--must be made as soon as possible. A funding request to the Vail Valley Tourism and Convention Bureau--the organization responsible for allocating the town's marketing and promotion funds--is undervvay. --1996 Budget Calendar The Council reviewed a timetable for development of the 1996 budget and agreed to a program-based format. Town iVianager Bob McLaurin said the new format would give the Council the data it needs to allocate resources effectively in. meeting the Town Council's goals and objectives. --Discussion of Condominium Conversion Ordinance The Council reviewred an ordinance preventing the conversion of accommodation or hotel units to condominium units in preparation for first reading at the evening meeting. For more information, contact Town Attorney Tom Moorhead at 479-2107. --West Vail Fire Station After reviewing a 1990 study which recommended a West Vail fire station, the Council agreed to move forward with selection of a site. The estimate for land and construction of a fire station in West Vail is $1.2 million. The project will be included in the town's capital improvements budget for 1997. It will not require an increase in taxes. For more information, contact Fire Chief Dick Duran at 479-2252 or Town Nianager Bob NicLaurin at 479-2105. --Council Reports Jan Strauch shared an ad campaign from the Vail Valley Niarketing Board which has been placed in the local media to entice winter visitors to return during the summer. He said about 35 percent of the valley's summer visitors spend their first vacations here during the winter. Sybill Navas suggested hosting a merchant's meeting to talk about proposed changes in the way merchants display goods in front of their stores. This meeting would be similar to an upcoming meeting on the amplified sound issue. Eveniu~g Meetung Bruefs Council members present: Johnston, Lapin, Navas, Osterfoss, Shearer, Steinberg, Strauch . (more) , 4- Council Highlights/Add 3 --Election Judges The Council approved on consent agenda appointment of the following election judges for the Feb. 7 special election: Karen Morter, Mary Jo AIVen, Liz Pickett, Jeanne Tilkemeier, and alternate Pam Story. --Condominium Conversion The Council unanimously approved first reading of an orciinance preventing the conversion of accommodation (hotel) units to condominiuim units. In approving the ordinance, Council members said the effort is intended tc? preserve the number of accommodation units throughout town as recommended un several long-range planning documents. For more information, contact Town Attorney Tom Moorhead at 479-2107. --Hillside Garages in the Front Setback The Council voted 4 to 3(Navas, Strauch, Osterfoss against) to approve on first reading an ordinance limiting the maximum allowable height for garages in the front setback, of lots exceeding a 30 percent average slope, tc) one-story or a maximum of 10 feet with additional height allowed for a flat or pitched roof (subject to Design Review Board approval). For details, contact Lauren Weiterton in the Community Development Department at 479-2138. --Citizen Participation The Council heard from Andy Wiessner, a Vail resident Eind Vietnam veteran, who congratulated the Council on proposing to ban assault weapons in Vail. He called thP action a wise decision and complimented the Council for standing up to the National Rife Association. Wiessner said opponents of the ban are using myths to support their position. He said assault weapons are intended solely for the purpose of killing lots nf people in a short amount of time and are not protected by the U.S. Constitution. Vail voters will decide the outcome of the issue in the Feb. 7:special election. . --Vacation of Pedestrian Easement The Council voted unanimously on first reading to vacate a 10-foot wide pedestrian easement at 890 and 891 Red Sandstone Circle. For details, contact Lauren Waterton in the Community Development Department at 479-2138. --Amendment of 1992 Bond Refinancing Documents The Council voted 7 to 0 to table an ordinance, described as a housekeeping matter, to alter the town's 1992 bond refinancing documents. The Council wishes to consult with the town's bond counsel and underwriter to understand the matter in more detail and its impact. For more information, contact Finance Director 3teve Thompson at 479-2116. --MS Awareness Week The Council unanimously approved a resolution declaring Feb. 6-12 as 1995 MS Awareness Week as a prelude to The Race to Erase MS which will be held*in Vail Feb. 10-12. The resolution states the incidence of multiple sc:lerosis in Colorado is ten times (more) a ~ Council Highlights/Add 4 the national average, lending a regional urgency to the cause. For more information on the event, please contact Lisa Mutz-Nelson at 845-7390. --Helipad The Council voted 7 to 0 to table its appeal of a Planning and Environmental Commission (PEC) decision on a temporary helipad in the Ford Park parking lot. Following a site visit yesterday afternoon, the Council indicated a desire to obtain additional information on short and long term solutions. The appeal will be considered by Council in February. For more information, contact Andy 6Cnudtsen in the Community Development Department at 479-2138. # # # ~ ? 4 ; U S WEST Communications. Inc. RECEIVED JAia 1 Post ONice Box 2688 800 Main Street Room 104 ~ C• Grand Junction. Colorado 81502 303 244-4600 Bonnie J. Pehl-Petersen Disirict Operations Manager Public Relations COMMUNI(~iATION.S O January 12,1995 Mayor Peggy Osterioss Town Of Vail 75 S. Frontage Rd. West Vail, CO 81657 I?ear Peggy, Enclosed is a news release and fact sheet regarding the Denver to Grand Junction fiber optic link. I'm sorry you were unable to attend the event at Copper Mountain on January 6,1995, but felt you would be interested in this information. 0 HopQfully you will find the attached information helpful. If you have any questions or need additional information please don't hesitate to contact me on 303-244-46()0. Sincerely, BONNIE PEHL-PETERSEIV Entlos-am 1 ~~~?~~~m . CCIMMUNICATIONS Q . JANUARY 6, 1995 For more information contact: Bonnie PehT-Petersen -(303) 244-4600 toll-free Pager (303) 244-9203 LIEUTENANT GOVERNOR ]PLACES FIRST TELEPHONE CAI.L OVER FIBER OPTIC "SUPERHIGIiWAY" LINK BETWEEN DENVER AND GRANI) JUNCTION This moming, Lt. Governor Sam Cassidy, plared the first live telephone call to travel on a U S WEST Communications fiber optic interoffice link between Denver and Grand Junction. Cassidv called Governor Romer in Denver and simultaneously called Congressman Scott McInnis in Grand Junction. The call was placed after Lt. Governor Cassidy performed a final s "ceremonial" fiber splice, connectinQ the last major section of the fiber optic cable over Vail Pass . U S WEST Communications (U S WEST) ho;sted the ceremonial splice and first call in celebration of the completion of a$2;6 million effort to build a fiber optic interoffice link between Denver and Grand Junction. Most telecommunications services such as lorig distance calls and data transmissions from western Colorado will be sent to Denver over the fiber optic cable by the end of February. "A modern telecommunications infrastructure is crucial to the economic development and viability of rural Colorado," said Lieutenant Governor Sam Cassidy. "Projects such a.s this, bring the possibility of distance learning and telemedicine a step closer to reality for rural Coloradans and provide our state with a stronger, hi;gher quality environment for it's citizens." -more = 0 a Page 2 Long-distance and data transmission signals between westem Colorado and Denver currently travel through a series of digital radio sites. The radio siees will Ue left in place to serve as a parallel and alternate coYnmunications route in the event of a fiber optic failure. "'Ibe deployment. of the fiber optic cable and the reeention of the digital radios will aid in U S WEST's efforts to maximize long distance and data transmission services, as well as minimize interoffice service oueages," said John Scully, Colorado Vice President for U S VNES'I'. "U SWES'I' believes the completion of this fiber optic backbone in the Colorado telecommunications infrastrucfiure will provide significant benefit to residents and businesses throughout western Colorado as they increase their usage of the 'information superhighway'," said Scully. The fiber optic cable will provide faster, cleaner data transmission over long distances and may aid in the future deployment of other digital services. The deployment of the fiber optic long distance backbone is one of many investments U S WEST has made over the last several years to bring improved telecommunications service to rural areas of Colorado. The interoffice fiter project will help U SWEST meet the 2rowing needs and demands of rural customers for high quality, long distance service while minimizing the impact of any potential long distance outages. Construceion of the last major section of the fiber optic link followed the bicycle path over Vail Pass. Bicycle enthusiasts continued to use the bike path during the construction with minimal delays. Cyclists' patience `uitti the construction will be rewarded in the spring when final clean-up and restoral, iricluding a nevv ewo inch asphalt overlay, will be corripleted on the portions of the bike path disturbed by construction. Depending upon weather conditions, the new overlay is expected to be finished by the end of June, 1995. . Paze 3 Construction or the tiber optic, interorfice iinlc from Denver to Grand Junction has tal:en piace over the past four years. T'he Vail Pass section PaQe 3 represents an expenaiture in excess of S4 million oi~ the total S26 million telecommunications infrastructure investment. - 30 - 0 a DENVER To GRAND JUNCTIo~ FEBER FAC~r sxEET 0 Inter-office fiber from Denver to Grand Junction investment S26 million. 0 Fiber optic cable spans approximately 340 miles from Denver to Grand Junction. 0 Fiber route from Denver to Grand Junction extends throuQh the following communities: U ~ WEJeT COIIH7lH%Hflgg99Ca$flOgdS COmflfl'HflHnIl$deSe Downtown Denver, Everareen, Bailey over Boreas Pass to Breckenridge. " Breckenridge, Frisco. Copper Mountain, Vail, Avon, Glenwood Springs, New Castle, Silt, Rifle, Parachute, DeBeque, Palisade, Clifton. Grand Junction. PTII ComHH'Ilflfl%99cat90I1S COmflgflun9g1eSe Edwards, EaQle, Gypsum. IvlcCoy ~ Fiber connected into the Denver/Grand Junction route will either be extended to or currently exists in the following U SWEST communities: Silverthome/Dillon, Carbonciale, Basalt, Snowmass, Aspen, Fruita, Delta, Olathe, IViontrose, Gunnison, Crested Butte. ~ The benefits of the deployment of a fiber optic inter-office linkaize include the followiniz: Minimized service outaQes/diversitied long distance routina Data transmissions willbe faster and cleaner. Provides a platform for full motion, high quality video services Provides a platform for Swicched Synchronous Transpon for data transmissions speeds fo OC3 to OC 12 or possible speeds of 2.4 gigabits Provides a backbone for potential future deploymerit of Asynchronous Transpore liRode (ATM) which allows for simultaneous data, video and voice erarismssions Economic Development opportunities - the infrastructure will give cornrnuruties a basis to attract technology oriented companies and workers MEMORANDUM TO: Larry Grafel, Director of Public Works v5' FROM: Community Development Department ~ DATE' January 18, 1995 SUBJECT: Manor Vail Lodge sidewalk pedestrian safety issue At the January 17, 1995 Town Council meeting, staff discussed with the Town Council the Manor Vail Lodge sidewalk pedestrian safety issue. The result of the discussion with Town Council concluded that the most effective, temporary way to solve the pedestrian/traffic safety . issue would be to place cautionary signs on Vail Valley Drive. The purpose of the cautionary signs would be to warn motorists on Vail Valley Drive of the pedestrian crossing between the Manor Vai1 Lodge and the Golden Peak ski base facility. The cautionary signs (i.e. council suggested ski school zone, children at play, etc.) would remain on Vail Valley Drive until a thorough traffic/pedestrian study could be completed as a part of the Golden Peak Ski Base redevelopment. The Town Council requested that the location and number of signs needed be determined by the Town Engineer. A request was also made to place the cautionary signs on existing sign posts. It was the Council's desire to have the new signs put in place as soon as possible. Therefore, your immediate attention to this request would be greatly appreciated. xc: Town Council Bob McLaurin, Town Manager Bob 1VIcCleery, Manor Vail Lodge General Manager Joe Macy, Vail Associates Tom Moorhead, Town Attorney ^ Ken Hughey, Chief of Police Mike Mollica, Acting Community Development Department Director Greg Hall, Town Engineer L JAA` ~:o z~ \ <I a* 7• m 70 e..2vinec~e~ "Superb Custom Building, Remodeling, and Decorating" 7anuary 11, 1995 Vail City Council 75 South Frontage Road Vail, CO 81657 Dear Council Members: Please be advised that I have been recently made aware of your un-Constitutional, un- American, and Big Brother attitude in prohibiting gun ownership for Vail residents and visitors. If this report is true, and I believe it is, I will not visit Vail again nor will I support any business or resort there. I will also make sure that all of my friends and skiers, who visit Vail but who are also ardent law-abiding sportsmen and women and are . gun-owners and 2nd Amendment supporters, are warned to avoid Vail because of your illogical and un-American position. I have done considerable research for years into private gun ownership and the Bill of • Rights and have determined conclusively: (1) Gun control is a direct cause of crime. The most notorious example is Washington, DC which banned gun ownership in the 1970's resulting in a 300% increase in violent homicide and the title of "the murder capitol of the world. " Morgan-Quitno studies have verified that the safest 10 states in America are those with the least gun control. (2) Gun control is the direct cause of at least 7 major genocides in the 20th . century and a minimum of 56 million murders by tyrannical governments which passed the gun control laws. See "Gun Control Gateivay to Tyranny" and,, "Lethal Laws -,.C'run Control is the key to,Genocide.'`.by::Simkins;.Zelman;.and,Rice;_::: r P.O. Box 79 Honolulu, Hawari 96810 Phone: (808) 533-6565 (3) The Gun Control Act of 1968 is a translated clone of the Nazi Weapons Act of 1938 authorized by the 3rd Reich. This is the major U.S. };un control law and was privately translated from the German by the late Senator Thomas Dodd of Connecticut. This has been conclusively proven by The Jews For The Preservation Of Firearms Ownership, Milwaukee, Wisconsin. Anyway folks, I could write pages on this subject and document every claim. You have taken a very unwise, unconstitutional, and liberal position, to your shame. I hope you change your mind but, until you do, you won't see me in Vail. Sincerely yours, ~ ~ Raymond C. Suiter cc: Ken Hamblin " ' ~ . xc : G~c~u.cc,c, , ~d~rb ~c, l~u~,~ l~ ~5 • EAGLE RIVER ASSEMBLY 1VIIIVUTES December 16, 1994 VlTestin Hotel-Vail Attendance: See attached sheet Updates: Chris Treese reported on the public meetings held in October. Each member of the Assembly received in November a fcu.r gage stimmary of the public input gathered. Generally, the public was pleased that the Assembly members are involving the public so early in the process. Predictably, some were frustrated that we didn't have specifics regarding location, size, etc. to present. The surprise was that most seemed willing to accept that some additional storage is desirable and/or inevitable. Chuck Ogilby introduced a study very recendy completed by Tom Williamson regarding the potential cumulative effects of development of the major conditional rights in the Eagle River Basin. A copy of this report has been mailed separately to each member entity. Future of ERA All members agreed there is on-going value to continuing the Eagle R.iver Assembly. At a minimum, the Assembly has on-going value as an information source and educational forum for both the public and the current Assembly members. The Assembly's East Slope members , reported it has been particularly beneficial as a check in and feedback • mechanism for their efforts. Additional information is needed on potenrial forces which may impact Eagle River decision-making (e.g., East Slope alternarive water sources like ground water recharge and interstate Colorado River decisions and development). The Eagle R.iver is uniquely positioned at this time to make (and needs to make) water resources decisions. Twenty to forty years from now current opportunities will likely be preempted by political and environmental developments on the Colorado River. Any decision regarding changes to the leadership and structure of the Assembly was delayed and will be on the next meeting's agenda. ~ . ~ i' 1Vext Meeting: February 24, 1995 location to be announced Agenda items: Approve 1995 work plan Finalize Phase I report Determine Assembly's leadership and administrative structure Review membership and "closed' meeting Follow-up: Technical Committee The technical committee will develop for consideration at the next meeting a work plan for 1995, along with associated budget and resource commitment estimates. Alternatives for securing additional water for the Eagle River must be evaluated. As part of that effort, river conditions need to be updated to aczou:,t :cr recent developments, such as Black Lakes enlargement, 500 af from Cyprus- Climax wells, and the Homestake water exchange. Public Affairs Committee Prior to the next meeting, the public affairs committee will develop a "Final" Phase I report. It vvill include a summary of the public input and explanation of the next steps in the Eagle River Assembly's process. r " .v 4 Attendance December 16, 1994 Jack Lewis Tom Steinberg Dick Dangler Mark Barnett Jay Britton Larry Brown Paul Tauer Doug Kemper Willie Powell _ Russell Forrest Cal Thomas . Phil Saletta Bob 1VIcIlveen Chuck Ogilby Kerry Sundeen . Celeste Nottingham Dick Gustafson Rick MacCutcheon Eric Kuhn Chris Treese . i; . _ Pe~ 1 ~I Cl 13 f- ~ ~l S lA LT t ~ . V - ' 2Sls 4- --4CB Rr, ARO RN~ IaS R 51N LE ~ N( o T' 1~ E R, ~nl ? r~l L 7 E~ 1-~ E R F i R S T J - ~ R 1 Cl ~l T\A( Ca S'f c R_S C L F L X f~ C. T l. y ~ 1 f~ ~n ! S 1dl , T l R J L_ R_~E S E'(I R CJl s !A C c n M E. ci 1n( n R E i 14 A T _ 1- L rI GT~VE ~ ~1r f~ T Nl t7 N ~C 1IN~~_~c~l_E~o S 1 S S r R~ K C S~1_C~..~ ~v ~~~~~r1 r~ s nn ?-,sd ~ t.t-s._u-a-L~ ~E ~ s-~2~5 c o rn m a,a ~ r1 t~f_~~ L3 ~ rt o Rs ~~l-n-F-- _ T~~ ~ 0 r lj ~L LE L)NIa l c?-1 1~1 c ~ I,L~E S C v' o R r-~ 1 p . Ihl V'Ta C.-TrQ~~._o l& -r0E_~f_~ _ y ~ ~o~o cn?o~~,~~~~s " 1rol~d L~T~ .-1-IL,CL EROSIS. ~ ~ c XnE: &1Er1CL yI~rIA ?aCR MorIAFR. S ~ne\( CL.sLpDa-Erli I s-'?s _?a~ - ' _ S1A C ~Foc.Lnl DRTivt4 re 1 A nN c!4-4 g i S,... ~a R M U L r,~~.~ - nSC-- . . ~ ~ l~l iFP,om i NE 00ka(aL r)~ •I v?s F- W lI C A 1 ~1)_0 t-i D 1V 0r~- - - ~ ~ ! ~~Ll•43_l. ~ L~ ~ _CO ;~i lj . , ii . _ . _ T'A N c~l ?s 2) ORrJ c~?~> Rr) IS~~ i a EXI. I ~-~~s ~ E ~i Lovc o5 T~ac mautj Tg ??4A- N -x) A ~~s?~~ To 1--~ 1'-~ ~ E 1~ ~ E~~?~ T ? t~ 01 c~.~ • - u nl n S ~o M "f ~ 5 Cq ' iL L oT u t I~ ~ ~x mrn•l I U5-Cc 0 f~-R _ ~toc+L.I ~ouNrf) irJ C crl r I~-R) U. cL t) OL)Ic. r~ ~ r-S E OR C1-I TE: r-~ R NT) 10E K1051 lmp aBT ti Ni' 1S fHE ~IULT?hIL _ L-aoSN S S\Im 51..~u n i"NTER W iT'14 ouT LL. % ~-T- I`.~ rn A]~ ~ u p j;; 1 iA 15 5'\I tn DaSi ut`~ qRouD A_4F c TLO ' o R 5 v~( N~ r~ C o m m t i o r1T itA cu R r-oR THas ~5V nSrr~ra~ - J lll ~ TAnT -T 11~ rli r I(I tZo cLR ?m~~ _ 1 S petEprft ~ n 1Ls'- ta I- E n-V (I M S _ • ill 5. L'9 Cr- I~ ~ar- Lhl~ I; - c E -ro lE~ Rr) s t-:, T 1I_L- ( I M o S T 5ta ec.E S.S F U L ~ JE: N 7 T o bv)T E, ~L i S IIJ T S -T I ' . S vd E:L C o u 1 rl o rb-0.__ 1 E..1~Eid L _5IA~n n o r o F , ~E. TIan NirjW ~ , = rT vi: uR 1IE: n RrS ~ lll 0 ~ ~ eg TUWN OF VAIL 75 South Frontage Road Office of Town Attorney Yail, Colorado 81657 MEMORANDUiVI 303-479-21071 FAX 303-479-2157 TO: Vail Tovvn Council - Robert-VV. McLaurin Andy Knudtsen FROfVi: R. Thomas Moorhead, Town Attorney DATE: January 24, 1995 RE: Potato Patch Unit Ladies and Gentlemen, attached is correspondence of Dick Neal which constitutes ar effer to negotiate a rental/purchase agreement for our Potato Patch unit. Please provide ta me Caouncil's position in regard to entering negotiations for the sale of the property at this time. I informed Mr. Neal that Council had previously expressed an interest in renting the praperty until at least October 31, 1995 before considering sale of the unit. Thanks. RTNI/aw 0 e r U RO\ ,;1~2 V:11~ (X) 81658 3113-845-3642 19 Janu:uQ 1995 Tmti u ('ouncil 'fo«n ol VOil 7_5' S Fron1agc Itoad 1 :iil ('U 8107 Sub,jccl: fo~+-n of \'ail rculal unil - I'ul:ito i';i~cli 'fhis iti a prnpoxal Io enter inlo un ugrcemcnH Mr :i Ica.e-pw•chase of Ihe ,ul~ject unit. 1 mould cm isiou Ihal Ihc sUvclurc of Ihc arr:iw,enicnl would he as lollom-s: - IZenl.il - ax :iciverli%cd - Term of reillal(Ieaxe) - Fel?ruur~ I. 1995 lo Oclolrer 31 or UeceniDer 31. 1995 - Pw•c•h:~xe ~u•ice - ti - Purchaxe option to be esercised :N leasl 30 dys I?rior lo Ihe en(l of the lease period. - W:u•ranly dced :it tlle closiug If }ou choose to enler into an agrecmeni id ihis n:iiure. then Imould like lo proceed Nvitli Ihe necesx:u•~ ilocumenls ro:ichicve fliiz resulf :is soun ax possil?Ie. Obviouzh. 1Nvould need lo be informed :is lo Ilu, sOling pricr :is indir.ilell :ibove. l our varh Gavorallle r"pt?nse Would be apprcciatcd. Sincerely. Iticlcu•d 11-. \'eal 4Li TOI~VIV OF 75 South Frontage Road Office of the Toivn Manager Vail, Colorado 81657 303-479-21051FAX 479-2157 MEMORANDUM 'g'O: Vail Town Council lFR: Robert W. 1VIcLaurin, Town Manager DT: January 24, 1995 RE: Performance Evaluation With the conclusion of my first year of employment with the Town of Vail, it is time for u;e Council to review my performance for this period. In order to assist you in yaur review, I have enclosed a do:,ument which provides a status report on the goals and objectives adopted by the Council last spring. I believe this will give you a complete assessment of our pmgress on the issues identified by the Council. I have also included a questionnaire which will help evaluate my gerformance for ttis period. If you would like to utilize another form, either in addition to or in place of this one, please ler *ne 13mow and I will provide one that meets your needs. Over the past year, I have worked diligently to change the culture of the TOV organizution, ir:iprove external relationships, and implement the goals set forth by the Council. Despite several serious incidents, I believe we have moved the organization forward and have made significant progress in achieving the Council's goals. I sincerely appreciate the opportunity to work for the Town of Vuil. I found the past year to he most enjoyable and rewarding. Furthermore, I believe I have grown personally and professionally. I look forward to meeting with you and reviewing my performance over the past 12 months. I also look forward to discussing your expectations for the coming year. As we discussed on my first day at 1VIerv's house, and as outlined in my psychological evaluation prepared by Somerville & Company, it is extremely important that I understand the Council's expectations of ine. Tharilcs again. RWM/aw Attachment MIEMQAI&ANDUM TO: Vail Town Council lEltB: Robert W. 1VIcLaurin, Town 1Vlanager ~ dD'd': January 23, 1995 RIE: Update on TOV Goals and Objectives The purpose of this memorandum is to update the Council on the status of the Town's goals and work program. As we have discussed, the Vision, Mission, Goals and Objectives set direction and form the basis of the work program. I have attached a copy of the To«n's Vision and Mission Statements, as well as an update on the Goals and Objecrives. You will note that manv of the objectives are intenelated; therefore, a specific action or accomplishment may be discussed in more than one location. The past year was a traumatic one for the To~Nn of Vail organization. A series of unrelated, unfortunate incidents created controversy, disrupted the organization and adversely affected morale. Furthermore, director vacancies in Human Resources and Community Development hindered our efforts. Despite these events, the Town has continued to move fonvazd and improve. One of the goals of the last Town Council was to change the management system at the Town of Vail. The BBC report prepazed in 1992 described a recommended approach to the management of the TOV organization. The template (or position profile) prepared during the toNvn manager seazch further describes the management strategy desired by the Town Council. Accordingly, we have begun to move from a traditional hierarchical structure to one that recognizes teams as the pnmary source of performance. During my first year, I focused my energy on changing the organizational culture of the Town of Vail organization. Specifically I have been worl:ir?g on increasing the level of trust throughout the organization and improving internal communication. While we have made significant progress in this azea, much remains to be done. Another signi.ficant area that needs to be addressed as we work to change our organizational culture is the issue of the Council versus the staff. As was Avell documented in the BBC Report, there is a lack trust by some TOV employees. While I believe this situation has unproved, further work is needed. Regardless of how this situation developed, there aze organizational wounds that need to be healed. The following pazagraphs provide a brief overview of the goals and objectives adopted by the Council. The specifics are addressed beneath each of the objectives on the attached exhibit. 'g'ransportation The work program in transportation focused on improving the operational efficiency of the local street nettvork through geometric changes. Specifically, the Main Vail Roundabout has been designed and will soon be bid. Preliminary design work on the West Vail Roundabout is also undenva_y. Improving ridership on both the TOV routes and the outlying routes was also addressed. The Gypsum/Vail bus route was a partnership between Eagle Countv and the Town. Ridership on this route has been excellent. Finally, we are continuing to work toward a formal regiona} transportation authority. We have also been working to complete the bike paths. The bridges at Dowd Junction are under construction and will be complete next spring. We are looking for funding partners to complete this project and are encouraged by the $100,000 contribution from Eagle County. We are working to acquire two easements necessary to complete the West Vail Bike Path. Ilntergovernmeaetafl Itelations We significantly unproved the working relationship with Eagle County this past year. In addition to the partnership with the Gypsum/Vail bus route, Eagle County has allocated $100,000 for the Dowd Junction bike path. We are working closely with the County to develop a formal regional transportation authority. We are attempting to improve our working relationship with Avon, although this effort has not been as successful as our efforts with Eagle County. We have also improved our working relationship with the Upper Eagle Valley Water and Sanitation District. We have been working with UEVWS to coordinate capital improvements in the - town. We have developed an excellent worl:ing relationship with the Forest Service an d are negotiating with them on the land ownership adjustment plan. Aff4'ordab9e ~][][ouasing The Town housing program consists of a series of actions, incentives and programs designed to help, through an incremental approach, to ease the Town's housing problems. It is recognized none of these actions are a panacea; but each should help ameliorate this problem. The Town of Vail housing program is a multi year effort and generally consist of the following: * Construction of at least 60 dwelling units on the Vail Commons site. * Development of housing on the lots adjacent to the Town Manager's residence. * Implementation of the Mortgage Guarantee Program. Use of the Mortgage Credit Certificate (MCC) Progtam. * Use of development regulations to add to affordable housing stock. * Use of incentives to add to the affordable housing stock. * Acquisition of selected dwelling to be deed restricted. Most of the work on the housing program this year has focused on the development of the Vail Commons site and development of the Mortgage Guarantee Program. The zoning regulations were revised to create incentives for creating affordable housing. Finally one dwelling unit was acquired. The specific accomplishments of each of the objectives ate outlined in the exhibit. ]Planning GrowYh and Development The resignation of the Community Development Duector last summer has slowed progress on some of the planning and development issues. The focus of long range planning activity has been on affordable housing, open space preservation; and envuonmental planning. These activities include Vail Commons, work on the Town Manager lots, as well as changes to the development regulations to provide incentives for employee housing. Although development activity in 1994 was down slightly from 1993, development review continues to consume significant staff time. Open Space Highlights of the Open Space Program include the adoption of the Comprehensive Open Lands Plan early in 1994. With the purchase of the Trapper's Run property, the highest priority of the Open Lands Plan was accomplished. The Town and Forest Service negotiated and signed the Land Ownership Adjustment Plan (LOA). Pursuant to the Land Ownership Adjustment Plan, we have initiated procedures to execute land exchanges outlined in the LOA. A negotiator has been hired to assist with the innplementation of the Open Lands Plan. gnfrastructure The status of the capital improvements program is detailed following this memorandum. ]Econornec Deve6oprrient Activities in the area of economic development included structural changes to the valley wide marketing effort and accompanying changes in funding. The second aspect of this issue invalved our work with Vail Associates to implement the growth controls and incentives outlined in the TOVNA draft agreement. To date, we have worked cooperatively with VA on two promotions. Both of these involved incentives combining lift ticket and parking fees. Eeeveronanental gssaues The most significant activity in this azea relates to the Environmental Strategic Plan. The plan was completed earlier in the year and was adopted by the Council in November. This document outlines a four year work program and identifies specific environmental actions to be accomplished over this period. OrganizatioenaB Ef6ectiveness One of the major elements of this issue included the development of the Town's Mission, Vision and Goals by the Town Council last winter. We are worl:ing to improve the effectiveness of the TOV by building trust and improving internal communication. lFinancial Performaaece The financial status of the Town continues to be excellent. While revenues continue to increase, the rate of increase has bcen decreasing. We need to work to maintain sales tax revenues and to maintain our market share of these revenues. Human Services . The specific actions of this area are addressed in the exhibit. 1 I \ ~ s ~ ~ I UWN oF VAIL ur Vision 7'o be the premier mountain cammunity and international resoYt! ~ur MI,SSlOn It is the mission of the Town of Vail to provid..e: m Effective and efficient municipczl services o Responsible municipal leczder°ship mAn environmentally sensitive high quality af life oA positive, sustained ecanomic clinzate \ ~dd T0 0F ~AIL sTATEMENT OF c~~~~S TRANSPORTA7'ION _ Provide for the safe and efficient movement of people and goods within the Town of Vail, the area served by the regional transportation system, and the Denver/Glenwood corridor through a multi- modal system. INTERGO VERNMEIV~'.9L RELA 7'IONS Pursue a valley wide approach with other governmental agencies and the private sector to provide services to solve common problems, to avoid duplicarion, and to improve the value delivered for tax dollars expended. HOLISING • Facilitate construction and retention of local housing, which is affordable, and compatible, in order to maintain the economic and social viability of the Town of Vail. PLANNlNG, G1~OWTH, AIdD DE6jELOPMENT Strive to maintain the unique alpine character of the Vail community. Maintain a balance between resort development and environmental and quality of life considerations. IATRAS TRI IC7' II RE Provide for maintenance of existing and future Town infrastructure. ECONOMIC DE VELOPMEN7' Work to promote a positive, year round economic environment. ENVIdtONMENT Strive to be a world leader in providing a safc, pollution free environment. Strive to maintain a high quality of life for Vail residents and guests while protecting the Town's natural resources. ORGANIZ.A TIONAL EFF~CTIVENES,S Maintain a high performing, highly efficient, customer driven organization. 1FPNfIlNCIAL PERFORMANCE Maintain the financial viability of thc Town. HUMA10' SER VdC'ES Provide services and support activities that enhance the quality of life in the Town of Vail. 'd'RAP1SPOIt'B'A'II'gON Goal: 1Provide for the safe ar?d efficient movement of peop9e and goods within the Tovo+n of Vail, the area served by the reg6oanal transporta4noan systeixe, and the Denver/Glenwood corridor through a multi-model system. Objectives Promote tine greater`use of public transit throughout the Town of Vail and the regional transportation systeagn. Improve the operational efficiency of the Town of Vail transit system. Status * Ridership levels are continually monitored in order to optimize resources.. * Lionsridge Loop route was established. * Non pealc service on Golf Course service reduced because of lack of ridership. * Four mini vans are being purchased which will provide bus service on selected routes at reduced cost. * Beanery Buck program enhanced ridership on Gypsum and outlying town routes. * Eight low floor buses have been bid and are being ordered. These buses decrease dwell time and provide increased capacity. They will be used on the in town shuttle. Provide efficient and convenient transit for residents and workers (Eagle, Leadville). Status * The Gypsum/Vail route has been established and has been very successful. * The Town continues to participate in the L,eadville route. Promote efficient and convenient transportation between the Eagle County Airport and vail. Status * Nothing has been done on this issue. Given the economic importance of this route to commercial carriers (e.g. Vans To Vail; CME, etc), it is unlikelv that the Town of Vail can achieve this objective. Promote a mass transit system from DIA to Glenwood Springs. Status * We are currendy worlcing with the Colorado Association of Sl.-i Towns (CAST) and CML on this issue. lProvide 6or anc? uenaiuetaean a saffe and efficient sYreet system. Nfinimize coaegestion at the Main Vail mnd West Vail intersections. Constructlmprovements atMatn Vail and West Vaillnterchanges. Status * The Main Vail Roundabout has been designed and bids will be opened on March 6. * The geometric design of the West Vail Roundabout is complete and the construction design will occur in 1995. Construct the Simba Run Underpass. Status * The Capital Improvements budget has programmed $ million for the town's share (30%) of the project. These funds have been allocated after 1999. Review the effectiveness of the 93-94 Winter Traffic Management Plan. Status This was accomplished and the Traffic Management Plan was implemented during the 94-95 Holiday season. Provfide for the sa4'e movemeant off pedestrians and bicyclists throughout the 'g'own o4' Vail and the Upper lEagle Va91ey. Complete the bike and walking trail system as identified in the Comprehensive Open Lands Plan and the Recreational Trails Plan. Status * The land negotiator is worl:ing to obtain the easements necessary to construct the West Vail bike path. * The bndges at Dowd Junction are under construction. Eagle County has committed $100,000 towazd the construction of the second phase of this project. Begin Implementing the recommendations in the Vail Streetscape Plan. Status * Cost estimates for the various segments of Streetscape Plan have been prepared. Once the Council decides which of these projects to pursue, construction design will begin. Explore the feasibility of expanding pedestrian areas. Status # This issue will be addressed in conjunction with the Golden Peak redevelopment and the Lionshead Master Plan and redevelopment. Provide 6or a?ne efficueng dle9avery and distribution o4' goods ento the Vail Vi19age and Lionshead. Improve lots 3P&I. Status * A conceptual plan has been prepared for this site. We are continuing to work with Vail Associates and the East Village Homeowners Association to move this project forward. Pursue plan for the International parcel. Status * A conceptual plan for the loading and delivery facilin- has been completed. * We are continuing to work with Vail Associates; the Forest Service and other affected parties to move this project forward. lProvode va9ane-puviced p~~rkircg for visitors, employees, and resiafents. Identify Transportation System Management Techniques to reduce parking demands. Status * Traffic Management Plan helped reduce parl:ing demand during the 94-95 holiday period. * The Gypsum/Vail route has helped reduce parl:ing demand. * Carpooling incentives at Ford Park continue to help achieve this objective. Identify areas for additional public parking. ~ No specific tasks were accomplished toward this objective Review and improve slrier drop off access. Status * This issue is being addressed as part of the Golden Peak redevelopment as the project is planned, designed and constructed. Cooperate with other govePenQOnental agencees to promote 4he viabo9ity of the Eagle Airpori. Status * The Town of Vail cooperated with Eagle County to help preserve funding for the tower at the Eagle Counry Regional Airport. * The TOV contributed $40,000 toward the American Airline Summer Flight Program. Investigate combuned granspoetation serveees ffor school c9ni9dren wit6nnn the RE50.U School I)istrect. Status # Nothing has been accomplished to combine the transportation services of the RESOJ with the Town. It may be possible to address this as part of a new transportation authority. Special student discounts were given on the GypsumNail route. Identify lands anecessaay to ueneet ffaeteare gransportatiom needs. Status * No specific tasks were accomplished with this issue. gN'I['lERGOVERNMENTA.RlEg..A'Il'I0NS Goal: 1Pursue a va9ley wede approach with other governmental agencies and fhe private sector to provide services to so9ve comenon probleraes, to avoid duplication and to emprove the value delivered for tax cBo9Ears expeueded. Objectives ' . lExplore the politacal and econopnic feasibility of consoGdation wet6n other town aaed/or special distrects. Status Although we have made progess in building our worl+ing relationships with other agencies in the Vail Valley, no specific actions were taken toward this objective. We are worl:ing with UEVWS as they upgrade the water systems in the town. * We are working with UEVWS to determine fire flow requirements. Work edith other governmentaf entities and the private secgor to enhance tlne efficeency of the regional granspoe-tation systeane. Status * The GypsumNail bus route has been established. This service is a collaborative effort between Eagle County and the Town of Vail. We continue to participate with the Town of Avon in the Leadville/Avon/Vail route. We are currently worl:ing with the Federal Transit Authority (FTA) and the Town of Taos to secure new buses which will be shared bv the toNvn. $1;000;000 has been appropriated by Congress for this purpose. We aze now working on the formal application and operational details of this program. . * We aze currently working with Eagle County to establish a Regional Transportation Authority. lEncourage and cooperate wit9n other governenental agencies to preserve aeed protect open space outside the Town of Vail. Status * The Town of Vail supported, by Council resolution, the Eagle County Open Space proposal. * Negotiations with the USFS has been initiated to implement the Land Ownership Adjustment Plan. # Title searches for parcels identified in the LOA have been completed. ddentuffy ezasteng s&earec9 seu-vuces and ezp9orce additiona@ opportaaneties 4'or theses s6ared sefl-vnces. Status * We have established a better worl:ing relationship with a number of agencies, including Eagle County and the Upper Eagle Valley Water and Sanitation District. * Eagle County has agreed to assist with the funding of the Dowd Junction Bilce Path. The Commissioners appropriated $100,000 in FY 95 for this project. # The effort to establish a public pnvate partnership for the continuation of a valley-wide marketing effort has continued to move forward. * The Town secured conceptual approval for 98 units on the Berry Creek Sth site. # Created relocation publication in partnership with Eagle County, Vail Associates and the Avon Beaver Creek Resort Association. 1[~OUSgNG Goal: lE'acilitate the construction ared retenflon o4' 9ocal housing, which is affordable, and compatible in order to maintain ttee social and econoraeuc veabilety of theTovvn of Vanl. Objectives Identify arad acquire existing dwe@Gng units to be converted to perrnanerntly deed restricted houseng unets. Status * A 1990 housing study identified a shortage of 350 to 400 affordable units. Given the age of this report, it is reasonable to assume this number has increased significantly. * One restricted unit has been acquired (770 Potato Patch). Analyze previously edentified land to be used for constraecteon of nevv local houseng units. Status Vail Commons RFP for Design Consultant prepared. Vail Commons Task Force created and design team selected. One public meeting and five neighborhood meetings held. The guidelines for the RFP have been completed and will be released next week. TM Lots A draft RFP seelang proposals on a design/build for these four lots is being prepared. RFP will be presented for Council review in early 1995. LTEVWS Lots We aze currently working with the Upper Eagle Valley Water & Sanitation District to develop an affordable housing project. The property in question includes the abandoned water treatment plant (964 Red Sandstone Road). Old Town Shop Additional site analysis to be conducted after a developer has .been selected for Vail Commons project. Berry Creek Sth Conceptual approval for 98 units were received from Eagle County. Begin construcQeon on 'd'OV-oeened parcels. Status Vail Commons Construction of this project can begin in 1996. TM Lots With Council approval, construction could begin next fall. lEzp9ore amoutgage pool funarncang mecQnarusm ffor afffordabEe 6xousang. Status * The guidelines for Type 6 Emplwee housing units have been created. These regulations have received preliminary review by the Council. These regulations are now being reviewed by the Housing Authority and PEC. They are scheduled to be adopted in February. The agreements for the mortgage guarantee program have been drafted and are being reviewed by the Town Attorney. * We have applied for allocation from the State for Mortgage Credit Certificates (MCC). The MCC program essentially provides federal income tax credits for first time homebuyers. This program will be a good companion to the mortgage guarantee program. Facil'etate financang for those who volaentarily deed restrect properties. Status * The Mortgage Guarantee program will help achieve this objective. Encourage through zoning umprovements/changes/mod'eficatnons oaar ability to stabilize the local popailaEion, thereby increaseeag voter base. Status Section 18.04.130 of the TOV zoning code was recently modified to allow the use of a portion of the allowable common area for affordable dwelling units. A new housing rype (Type 6) has been drafted. These regulations provide for owner occupied dwelling units. It places limitations on appreciation and on capital improvements. These regulations are currently being reviewed by the Housing Authority and the PEC. Work to stop the conversion of local housang ento short terara rentao properfies. Status * Condo conversion ordinance has been drafted and approved on first reading. 1P]LANNING, GROW'II'H, ANID DlEVE1LOPME1li'][' Goal: Strive to mauntaen the unique alpine character of the Vai9 corineneenety. Maintain a balance betvveen resort development and envePOnmental and quality of life considerations. Objecflves Mao¢ataon a 9and use-pafterua t9nag provedes a balance o#'land uses and recognizes the capabilities and 9ipnitaflons of natural and man-anade features. Status Land Use Plan The land use plan is scheduled to be prepazed in late 1995. $100,000 was appropriated in the FY 1995 for this project. This update will tal:e approximately twelve months. Environmental Strategic Plan The Environmental Strategic Plan was completed and adopted by the Council last November. Implementation is underway. Open Lands P1an The Open Lands Plan was completed was adopted by the Council in January. A land negotiator has been hired and is currently working to acquire the pazcels identified in the Open Lands Plan. Three parcels in East Vail Nvere recently acquired. Allow sustainab?e growth and cGeange which can be served eyethnn ghe capacities of ezisting and planeaed Aeefraste-ucttare. Status * The Lionshead Master Plan Update and Design Guideline are scheduled to be completed later this year (following the huing of a Community Development Duector). $80,000 was appropriated in FY 95 to complete these documents. * The land use plan is scheduled to be prepared in late 1995. $100,000 was appropriated in the FY 1995 for this project. It is anticipated this update ~NII11 tal:e approximately twelve months. 1Protect aaed euahaance t9ne qanalngy of Gnffe um the comrnunuty througtc the preservatioua of open 9ands wethnn the Town of Vai1. Status Open Lands Plan completed and adopted. Trappers Run property acquired. Land Ovvnership Adjustment Plan approved. * Land exchange negotiations with USFS initiated. * Land Negotiator hued. * Three parcels acquired in East Vail. Ienpleenen8 the CereueQery lPlan. Status * This issue will be decided by an election on February 7. Conduct proacflve, long range p9anneng activities. Status * Land Use Plan Update will begin this year. * Special Development District Regulations revisions will be prepared this year. * Open Lands Plan Adopted and is being implemented. * Environmental Strategic Plan adopted and is being implemented. * Lionshead NTaster Plan and Design Guidelines will be prepazed this year. # Land Ownership Adjustment Plan completed, adopted and is being implemented. 1Provide effficient developageent review and current planning activetees. Status * The Community Development DIP workshop identified several improvements to the development review,procedures. # Development review and current planning procedures will be reviewed by the new Community Development D'uector. . lProvide opportannitees ffor local, viable, convenient shopping within the Toevn o4' Vans. Status * The Vail Commons project «-ill help achieve this objective. * The evening free pazlang program has been implemented for the second year. This program is designed to enhance retail and restaurant business during the evening period. llNFRASTRUC7flJRE Goal: ]Provide for rnaintenamce of ezisting and future'Il'own infrastraec4ure. Objectives 1PIan, prioriflze and ffund addotional onfrastructure necessary to rnaintain and enhance the quality of life in Vail. Status Police Addition This project was completed on time and within the budget allocated by the Council. Chapel Bridge This project was completed last fall. The project landscaping; roadwork and final rock work will be completed this spring. Village Overlay Gore Creek Drive and Upper Bridge Street were overlaid to improve appearance and protect maintenance. Kindel Pazk This project was completed in November 1994. Covered Bridge This project has been designed and we have a contract signed for this project. Work will commence immediately following the 94-95 ski season. Roundabout The Main Vail Roundabout project has been designed and received DRB approval. Bids will be opened on March 6. Bighorn Overlav This project was completed last summer. Matterhorn Street Project This project was designed and bid. Because of the excessive cost of the project, it was not constructed. It will be rebid this spring along with the Golf Course street project Golf Course Street Project This project is being designed and will be bid later this spring. It will be bid with the Matterhorn Street Project. Library Chute This project is currently being designed. It is likely that a supplemental appropriation will be required to build this project. Project is scheduled to be constructed in the fall of 1995. Pulis Bridge Project has been designed and will be bid and constructed next fall. Bald Mountain This project was rolled forward due to the death of the contractor last fall. Underpass It will be constructed by May 1995 by contract or in-house. Public Works Modular building and construct welding facility will be completed n 1995. Shop Streetscape Plan Projects within the Streetscape Plan are currently being prioritized.. Implementation Bus Shelter This is an ongoing program that replaces 2 shelters per year. Program West Vail We are currently identifmg potential sites for this facility. Fire Station Street Light Program Budgeted for $50,000/year to expand lights at intersections, bus stops and on bridges. We will combine this with lighting needs identified in the Streetscape improvement program. , * The facilities maintenance division was created within the Public Works Department to provide increased maintenance of town buildings and structures. ]ENVIRONMEPI'TAL gSSUES Goal: Strive to be a evorld leader in proved'eng a sa4'e, pollution-4'ree environment. Stative 4o maintain ahigh quality of life 4'or Vail residents and guests whele protecting the 'g'own's natural resources. Objecteves: Implerraent the Environr¢ieretal 3tpategic Plan thmt eaill iden4ify a tong-germ environrraental worlc plan for the Toevn and will propnote saestananable ecoaeoornic development. Status * The Environmental Strategic Plan was adopted on November 5, 1994. It provides a work plan for the next 4 years. A detailed 1995 work plan has been prepared and is being implemented. Increase amnaaa9 conversion off enoencomplia¢at wooc? burniuag uenits by 10% ti?rough Amcenflves and educateonal programs. Status * Vail surpassed its goal of 150 conversions and achieved neazly 200 conversions in 1994. Also staff analyzed air quality and found that air quality has improved in the last 3 yeazs with the conversion program and now Vail is one of the few Colorado ski resorts that complies with the Clean Air Act. In 1995, staff will again implement an incentive program in the summer which will be focused on converting diriy burning units in guest accommodations. Complete the va;l wage~ ~ual,ty Study. Status # To date, water quality sampling has occurred at four locations representative of different land uses: Vail Village pazking structure, golf course, residential and a commercial outfall in West Vail. Also, historical water quality data has been s-,mthesized. The final report will include both policy and engineering solutions to improve water quality. A draft report has been reviewed by staff and a final report is due from NWCCOG by the end of January. lProenote responseble wasge unanmgeaenent that encourages endividaeals aaed businesses to reduce, reaase, anc9 recycle. Status * T'he Eagle County landfill is filling much more quickly than expected and a comprehensive effort is needed to reduce, reuse, and recycle waste. The Town is hoping to lead by example through the development and implementation of an integrated solid waste management plan. The Town staff is working on a RFQ to obtain technical assistance for this project, However, it is anticipated that Town staff will do the actual plan and public involvement. Staff is also working with various businesses in the community to place 3 recycling containers in the Village and Lionshead. We have also implemented a Town office solid waste policy. ]Help ensaere adequate progress on tlne Eagle Nl[ene clean-aap process. Status * Staff inembers are participating in EREBA meetings, site visits, and press releases. The most recent effort is to develop an easy to use informational pamphlet on the Eagle Mine so that the lay person can quickly understand the issues related to the mine. Staff aze also planning to participate in the annual f sh shocking in April which is critical in determining the health of the Eagle River. Increase the greeaeing of the Gore Valley by p?anting txees, shraabs, and flowers veith a special eranphases on the 1-70 corredor. Status * There is no specific action to address this issue. However Public Works and Community Development staff aze worlcing on a TreeNegetation protection ordinance. The Town currently has a DRB regulation that requires Design Review Boazd'approval before live vegetation can be removed. This regulation has several problems that staff (Todd Oppenheimer, Russ Forrest, and George Ruther) hope to correct. One key issue that we are hoping to address through this ordinance is improved protection of riparian and wetland vegetation. Also, this ordinance will have stronger enforcement language to protect mature trees during construction also from indiscriminate damage while making it simpler for residents to maintain their landscape without having to obtain DRB approval, Staff will be scheduling a work session on this issue with the Town Council in late January. # The Town supported the Trees for Vail effort again in 1994. In addition to significant staff time, $10,000 was appropriated for this project. * We are currently working to develop a plan to revegitate the road cuts along I-70 and the frontage roads. A portion of the scar above Red Sandstone school was revegiated. Pae-kficipate in and suppoe-t the Eagle River Corredor Staady. Status * We aze currently working with Ellie Caryl on the Eagle River Management Plan and public presentations for this plan. Russ Forest has been responsible for preparing the water quantity chapter for this plan. Mauantain and enhance the aquatuc habutat, repaiian enveronment, aaed water ayua?ity of the Gore Creek. Mairegann miaaamum strea¢an 41ow an the Gore Creek. Status A specific action is planned in 1996 to evaluate aquatic habitat and health in the Gore Creek. The Eagle River IVfanagement Plan will provide a framework for determining the health of the aquatic system and will provide a foundation for the 1996 habitat study. OgtGANIZA'g'IONAI, EFFEMVE1VE53 Goat: Maintain a high perforrnong, e4'ficieaet, customer driven orgareization. Objectives ` dmprove interna? coaeAUreangaucation theroughout the 'g'own o6 Vail orgaYaezation. S tus - * A strategic plan for the town's communications needs (voice, data, computing) was prepared. * Electronic Mail was implemented throughout most of the TOV organization. * Responsibilities of the Public Information Officer will be modified to improve internal communication. * The TOV Newsletter was formalized. It is now published on a monthly basis. * Two employee forums were held. * Regular meetings between the Towm Manager and all TOV departments were implemented. ~ News releases, Council Highlights and Staff Meeting minutes are distributed and posted throughout the TOV organization. * Employee survey is scheduled for February 1995. dmprove externa9 corramunicatioms. tatu . * The number of Town news releases was increased to improve dissemination of information. * A Community newsletter was produced to enhance external communication. * The 1994 Community Survey was broaden to explore community reaction to town services. * Town Manager regularly attends Lionshead Merchants Association Meetings * Assisted in two Mayors Breal:fast meetings with WTCB * Council Highlights was created and routed to media, key community contacts and TOV staff. * Communit_y newsletter on Main Vail Roundabout was produced. * Advance meeting notices mailed to key target audiences (eg noise, rollerblades, etc). Integrate the prencep9es of contiaeuous emprovement en the operatuons of the 'd'owm off Vail. Status * The Town of Vail defined its Mission, Vision and Goals. * The TOV organizational values are currently being defined. * All full time employees received training in the Fundamentals of Quality Improvement. * All full time employees received Departmental Improvement Process training. * Each Towm department conducted DIP training and identified several hundred action plans to improve TOV operations. Be a customer druven organazateon. Be sensitive to ttee reeeds of internal and ez4erna9 customers. Status * Customer satisfaction levels from 93-94 Community Survey aze being used to monitor performance. * We are exploring replacing the manual compliant tracl:irig system with a computerized complaint tracking system. FINAN~IAL PERFORMANCE Goal: Maentain the financeal viability o4'the Towae. Objectives Maintaen stability of the Town's revenue streams.. Status * Revenues and Expenditures are monitored on a monthly basis. If revenues do not meet the budget forecast, modifications to operating and capital expenditures aze re-evaluated. * A policy concerning leases was developed, tightening oversight and control of these leases. ' * The economic studies on the Vail Commons project exanuned how the various development alternatives affect the town's sales tax collections. Analyze the potential irrepacts of Arr?endment 1 on the 'd'oevn. Status * This is an on going effort. For eYample, the development of the Mortgage Guarantee Program was affected by Amendment 1. The financing of the Vail Commons project will likely be unpacted by this amendment. * Although the Town of Vail exempted itself from the TABOR Amendment, these spending limits were identified in the 1994 budget. Imp9ement perforrnance (program) based budget. Status * Cost Accounting for the Public Works has been implemented. Develop polecaes regarding 4'und balance levels and debt management. Status * These policies are being developed and will be completed in April 1995. ]Evaluate opportuniQies for privatization of municipal services. Status * This evaluation tal:es place during each budget session. Both the staff and the Council are committed to the most efficient provision of municipal services. * This issue will explored in the 1995 Community Survey. lEzp9ore the econonnne ancD poGflcal 4'easibility of 'g'O!V control of local utilities (water, saaoitateoue, ellectricity, ana9 Cab9e 'II'V). Status # Franchise agreement with TCI was prepared and approved. No tasks were accomplished toward the TOV gaining convol of these utilities. l 0 dY'LJIWL.L'21V SlliRVllCEJ GOaO: Provide serveces aend suppoe-t actevaties that enhauece quality off life on the 'B'own o4' Vail. Objectives 1Provide opportunidies 4'or 9iffe 9ong 9earnieng, and research ghrough the Vail Public lL'ebrary. Status - * Library Funding for 1995 was $577,372. * The Library is currently developing Internet Access. gnvestigate 4he feasebility of a private public partnership to construct a perforieaeng arts cereter. t s * No specific tasks were accomplished with respect to this objective. Work wreth the VRD to eaeseare coretinued recreational services for ttne Town's residents. ta s * Although no specific tasks were accomplished toward this objective, we have established a good working relationship with VRD. IEzplore strategies £or enhancing day care alternatives wetlain ghe Town. S atus * No specific tasks were accomplished toward this objective. ECooperate wet9n other edaacational agencies to support a vareety of educatioreal oppoe-tunities. (e.g. Colorado Mtn. College, Vail Mountain School, RESOJ, Ski Club Vail), Status * No specific tasks were accomplished toward this objective. e ~ 6 ECO1VO17Hll`1J DE0' ELO1C17IIII`i1V ll GOafl: Work to prornote a positive, year round econoanic envoronenent. Objectives Mauntain aand encourage the retention of the short teren bec8 base un the Village and Lionshead. Status * An ordinance prohibiting the conversion of hotel rooms to condominium units has been approved on fust reading. With the retaiY coaneraunity, develop strategees to enhance Vaef's economy. Status * The free parking progam is designed to enhance retail opportunities in the Vail Village and Lionshead. * We also collaborated with Vail Associates on several promotions involving lift tickets and pazking prices. * The proposed agreement between the Town and Vail Associates should enhance the local economv. Specifically, the agreement seeks to reduce the peal:s and build the valleys. This should provide an incremental increase in economy activity. Work vvith the Vail Recreation IID'ustrect, the Vaii Valley Marketing Board, the Vail Valley Foundation, and others to conduct special events tha4 we99 enhance the flocal economy. Status * We have cooperated with the VRD; the WF, and WMB on several events which include the World Mountain Bike Championships, several World Cup Races and marketing events including the Festival of Lights, and the upcoming '99 Championships * The Vail Valley Marketing Board was recently restructured as another umbrella organization to oversee information services and special events. Create uniqwe, eomganea-cia9, iunenovateve, and aapscale econoureic opportunities for IlocaV busereesses. Status * No specific tasks were accomplished toward this objective. EVAI,LTAT%ORT OF THE TOFidN AM1VAGER 1. What could the Town Manager do that would improve his effectiveness? 2. What could the Town Manager do that would improve his relationship with the Council, Supervisory Staff, Non- Supervisory Staff? 3. What could the Town Manager stop doing which would improve his effectiveness? 4. What does the Town Manager do that you find the most helpful or most effective? SENT BY:EAGL.E COUNTY ~ 1-23-95 ; 17:23 ; 3033287207- 3034792157;# 1/ 3 ~ xe~ Cecu~-a,~ Ja~ua 23, 1995 - 1~~O~J CAGLC CL7LWlY Bl?LDING ~ 55 1 nROnnwnr P OFFICF bo- TF~E ,O xC~X 85~~ BOA~iD QF C~IAAMIS51L1NER5 . F/4t;1 F. i?wa~ x, d 1641 hA%: {303} 31N•7)07 (303) 328-8605 _ ; ' "~••'•.~f:' ri t. 4' i~a!•'V-}'.'_ - 'y:~..~?K•! ~7• y'i GLE COUNTY, COLORADO AGENDA BOAFtD F C'OUNTY COl111MISSICaNEFZS REGULAR MEETING DAY JANUARY 30a 1995 n o o a a~ e a c ts n a ia tk ¢ a a w tr a t+ ,e a u iY a. ,a a a w d~~ a at 9.00 - 90°368 WOR@! SEa7o7i4/IV - WEEICLY UPDMTE - Jack D. Lewis, County Manager 10e30 P I 9 v00 BREAI( 11000 - 12v00 WORK SESSION = PEIVDfNti L9TIGRTION James R. Fritze, Coun4y Attorney 12000 a t030 LUN9Ct9 9 a3o - 2:~~ Jd4BL INSPECTSON EAGLE CXKJN717 JUME CENYER 2:00 _ 2.30 WORK SESS101V - MEETINGS ATTENDED 210 - 3e00 COLOFdAbO IIA4l1BVTAIN COL.LF-GE REGARDING COMMtJtV1TY DEVELOPMENT BLOGK GRANT PROGRAIW Cynthia M. Heelan, Ph_D. ACTdONe ConsideP approval. 3o00 - 315 BItF-AK I SENT BY:EAGLE COUNTY ; 1-23-95 ; 17:23 ; 3033287207- 3034792157;# 2/ 3 Q . 316 = 3:30 CONSEfVT CALENDl4R Btems of 8 rouWre and non-wntroversial nAturd, en0 Ptdcla an PIt1 oons6nl nAlendar Yo sllow U10 ftani oi County CommlislonaM to spentl ns tUM and enerpy on nmre Imponant itemm mn a lenglhy agenda. Any Commis4bner may reQuost Ihat an Nem bo'REMOVED° from Iha coireant celendar and oowsederem eoperately_ Ang wember of Ihe pub0o mepl "REaUEST' eny Item he 'REb10VE'0° fioftl Itn Constrnt Agehda. 90 BILl~ PAl(OfdG Linda Pankuch, Acxounting Mark Silverthorn, ControlleP ACTiONo Approval subject to review by 4he County Managsr. 2. PAYROLL F0R FEBRUARY 2,1994 Jack D. Lewis, Cbunty Manager 94CTtONo Approval subject to revieuv by the County Manager. 3. APPROVAL OF AAINlDTES FROIUI OCTOBER 3 TIiROUGFb NpVEMBER 22, 1994 Sara Fisher, Clerk and Recorder AC41ON: Consider arpproval. 3:30 m 3e45 A_ ONTEFtt~~~ERNMENTA?L AGREEMEIVT BE?1NEEN EAGLE tCOvN'TV, 5TATr: OF CQLQRADC) AND IVIID 1/ALLEY METItO DISTRICT FLEGARDIPJts SEI1VEFg AND 11VATER SERVBCES Jim Fdtze, County Attomey ACTION: Consider approVa9. B. BID A1AfARD FOR CLEANING COIUTRACT OF EAGLIE COUNTY GOVERNMEN7' BQ.BIl.D1NCS Paul Grsg, Grounds and Buildings ACTO0Ne Consider approvaE. 400- 5:00 LJQUOR LICENSE 1iEARING 0_ T SFER OF OWNERSFIIP - MOGUL MANAGEMEfVT, LLC dba HYA3°f REGENCY BEAVER CREEK P05+pv-neol ~~e SFIOUV CAUSE m VAIL FOOD SERVICES, IfVC. dba TVVO i 02 .D7 ELK RES7'AURANT 996o SHOW CAUSE - VaIL FOOD SERVICES, INC. dba EAGLE'S NEST RESTAURANT Earlene Roach, Liquor Inspector ACTIONo Consider approval. 8HE AIEXY M@EY1Nm OF YHE EddLE COUNTY COMMI9SIONERS UVILL BE HELD ON ,fAMUARY 31, 9995 O9d TFiE 6tECdR01TEMS YViLL BE HELD IN TNE EAdLE COUNTY ROdN. NYORK 5E551ONS %M1.L BE HELD Ud THE MOUIdT OF THE HOLY CR065 ROOM - OR 07MERWISE NOTED. THIS AOENOA (S PROVIDEO FOR (NFORAAATIONAL pURPOSES ONLY - ALL T1MES ARE APPROXIMRTE_ T9iE 9ckiRO Ui1F11LE IM SESS1oiu RAAY CoNSlDER o7HER ITE]1i85 THAT ARE gROUGHT BEFbRE IY. I I SENT BY:EAGLE COUNTY ; 1-23-95 ; 17:24 ~ 3033287207- 3034792157;# 3/ 3 - ~anUaPy 23, 1995 - 16:45 ...~Yr;l•.. FAl;it lC)IINTY RUILUING ' ' ' 551 RROADWAY OFFICE OF THE • F.p klOX 850 ROqRp OF COMMlSSIONERS tAGLC. CQI ORADO B 1611 (303) 328•6605 : i• ~ ; ~ .s fAX: (303) 178 7207 EAGLE COUNTY, COIC)RADU AGENDA BOARD OF OUNT'Y COIIAMISSIONERS PL4NIV I NG ME ETI IVG DAY JAIV UARY 31, 1995 o a o a n a o 0 0 o Q o 0 0 o c c a o m o c, c~ n o a e a o a ti a e.,a e c~ 9a00 - 10o00 @DM/ROTO SESSION ~ 9soMMV1Y' 0 ¦ DEW CLoPMEltl & Keiih Mont2g, Community Developmen4 10s00 - 1013 P9.~T AND SIAlRESOLUl'ION SIGNIiVG 6Cathy Eastley, Planning, Community Development 90015 - 10030 BIt[EAK 10:30 -12:00 PD-291-94-A-iZ1VEFtV1lAl,PC AT EDWAPtDS PUD AMENDMEIVT Sid Fox, Planning, Community Developmen4 ACTION: Consider a request to: 9. darify 6Ziverwalk's obligations for empfoyee anc3/or affordable hnusing: 2. increase the residential density of 4he projec4: 3. redefine the phasing af the project: 4. retairo some flexibility over 4,000 square feet of developmenf space sa tha4 it may be residenUal or commercia9 as directed by design and market need: 5. clarify several miscellaneous matters in 4he existing pud control docdamen4. 92.00 - 9:30 L4BR9CH 9:30 -2e90 COOLEY MESA 9..EASINC SIGN PERMIT APPL9CATION Pau! Clarkson, F'lanner, Community Development ACTeON: Consider sign permit application. 2:00 - 3:00 fEXECUT9VE SESSION (PERSONNEL ISStYE) TME WFJt7 BAEET1idG OF THE EAGLE COUNTY COMMIS8IONER3 YWLL BE HELD ON FEBRUARY, 1886 OM THE RECORD ITEMB WILL BE HELD IN THE EftGLE CbUN7Y ttoona. WORK SESSIOPIS UUfLL BE HELD IN THE MOUNT OF THE HOLY CRO88 ROOM - dR o71tERWISE NOTED. THIB qoENpA I$ PRpVIpED FOR INFORMATIONAL PURP08E8 ONLY -ALL TIMES nRE APPrto%tMaTE. THE BOARd 1MHILE IM SESSION btAY CRWPER OTHER ITEINS THAT ARE BROUGHT BEFORE 1T. ~ ROBERT WARIVER, JR. RECE?`JEG J h`a 20 EAGLE ROAD P.O. BOX 958 AvoN, CO 81 620 (303) 949-4360 X C : , January 20, 1995 6 Ken Hughey, Chief VAIL POLICE DEPARTMENT 75 South Frontage Road Vail, Colorado 81657 Dear Ken: I would like to commend your department, especially Niatt Lindvall for the handling of the three bikes that were stolen from our house about a year and one-half ago. We were able to give Matt a tip on who we believed stole the bikes and Matt was able to follow up with other teenagers from this area and obtain more information, and ultimately make contact with the suspect who in time confessed to the bike theft. The suspect plans to make full resdtution to us and the insurance company. Although this does not rank as one of the major crimes in the area, I am pleased with the way it was handled and the ultimate results. I think that the more that teenagers find out that they will be apprehended and be responsible for their acts, the better off we will be. Thank you for your cooperation in this matter. /Sancer ly, Warner, Jr. RW:mjk cc: AiTatt Lindvall Bob McLaurin,,- ~ A i'M vw ~ UPPER EAGLE VALLEY CONSOLIDATED S.4NITAl'ION DISTRICT ~ 846 FOREST ROAD ~ VAIL, COLORADO 81657 (303) 476•7480 • FAX (3Q3) 476-Q89 MEMORANDCt.1 M IlOo J1O6'V1V OF VA1111i F1tOM: Emily Woodruff, Administrative Secretary -e&,c-) RE: NJINUTES lE'ROM[ 'II'~ OFFICIAL RECOfltD . DATE: Jananary 20, 1995 Enclosed please fmd copies of the 1VTinutes from the Official Record from the 1Vleetings of the Boards of Directors of the Upper Eagle Valley Consolidated Sanitation District and the Vail Valley Consolidated Water District. . I have eaaeflosed the dtecords off Proceedings frooa meetings aiating back to September, 1994o It is my understanding copies are to be sent to the Town of t/ail each month. Our department has shifted personnel, recently. This compiled mailing is an effort to insure your records are complete. If you require 1VTinutes from meetings earlier in the year than September, 1994, please do not hesitate to call me at 476-7480. Minutes for the December, 1994, meeting will be mailed or delivered to your office next week, after they are approved by the Boards. Thanks! MANAGER FOR THE FOLLOWING WATER DISTRICTS: AV ARFOWHEAD METRO WATER • BEAVER CREEK METRO WATER • BELLYACHE RIDGE METRO WATER • BERRY CREEK METRO WATER ~ EAGLE-VAIL METRO WATER • EDWARDS METRO WATER • LAKE CREEK MEADOWS WATER • SOUAW CREEK METRO WATER UPPEA EAGLE REGIONAL WATER AUTHORITY . VAIL VALLEY CONSOLIDATED WATER ~ d ~ RECORD OF PROCEEDINGS P3INUTES OF THE REGULAR MEETIATG OF THE B0AR,D OF DII2ECTORS UPPER EAGLE VALLEY COATSOLIDATED SAAIITATIORT DISTRICT ATovember 21, 1994 A Regular Meeting of the Board of Directors of the Upper Eagle Valley Consolidated Sanitation District, Eagle County, Colorado, was held Wednesday, Noverwer 21, 1994, at 1:00 p.m., in the John V. Amato Room of the Upper Eagle Valley Consolidated Sanitation District administrative offices, located at 846 Forest Road, in Vail, Colorado, in accordance with the applicable statutes of " the State of Colorado. ATTEATDARTCE The follodving Directors were present and actinge Andrew Armstrong Jerry Bender Walter Kirch, Chairman Kent Rose Darell Wegert Also in attendance were: Leslie Allen, Administration Manager, Upper Eagle Valley Consolidated Sanitation District Erwin Bachrach, Resident of the District Becky Bultemeier, Finance Manager, Upper Eagle Valley Consolidated Sanitation District James P. Collins, Esq., Counsel for the District admin\b-uev-94\ev94-11r.min y ~ RECORD OF PROCEEDINGS . Dennis Gelvin, General Manager, Upper Eagle Valley Consolidated Sanitation Di;strict _ _Gayle Grider, Project Engiiieer, Upper Eagle Valley Consolidated Sanitation Di:atrict Fred Haslee, Regulations Aciministrator, Upper Eagle Valley Consolidated Sanitation District Tom Huston, Operations Manziger, Upper Eagle Valley Consolidated Sanitation District Gail Lucas, Water Operatioris Manager, Upper Eagle Valley Consolidated Sanitation District Mike Poeckes, Wastewater Operations Manager, Upper Eagle Valley Consolidated Sanitation District Bruce Petrik, Project Manag-er, Montgomery Watson Consulting Engineers Jim Ris, Project Engineer, Montgomery Watson Consulting Engineers Bobbi Salzman, Resident of the District William L. Williams, Eagle 2 Developers Emily Woodruff, Administrative Secretary, Upper Eagle Valley Consolidated Sanitation District POTENTIAL The Board noted it had recei.ved more than 72 hours CONFLICT prior to the meeting certair.L disclosure of OF INTEREST potential conflict of interest statements for thF STATEMENTS following Directors indicati.ng the following conflicts: Andrew w. Armstrong is a ce3:tified public accountant with clientele within the Dastrict and Eagle County, Colorado. The District may engage in business relationships with some of tiis clientele. Gerald W. Bender is employed by Gamba and Associates, which hag admin\b-uev-94\ev94-11r.min C J RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting November 21, 1994 Page 3 ; significant business interests within the District. The District and/or its managed Districts may have contracts or may contract with Gamba and Associates for engineering services. Darrell Wegert is employed by Scully's Art, Office and Drafting Supplies. The District has and may continue to purchase office supplies from that company. Kent Rose is employed by Vail Associates Real Estate Group as the Director of Construction. Vail Associates has significant land ownership and business interests within the District. APPROVAL The Board considered the Minutes of the Regular OF Meeting of October 26, 1994. The Directors MIA1UTES requested the following additions and/or changes: In the finsl pasagraph of the Legal Report on page 6,the wording should be changed as follows: "Mr. Collins concludad his report by aslcing the Directora to take a public stand opposing Amendment 12." On page 14, under the heading "Wolcott Package Wastewater Treatment P1antW the following addition was cited: "Dietrict financisl participation is coaditional on the Treatment Plant serving regional needs." Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Minutes of the Regular Meeting of October 26, 1994, be and hereby are approved as amended. COST Mr. Warner.appeared before the Board to appeal the RECOVERY previous rejection of his request for an extension to his cost recovery contract for Homestead Filing #2, Blocks 13-16. Mr. Warner based his request on admin\b-uev-94\ev94-11r.min i v 1 RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting November 21,-1994 Page 4 - delays caused by the County. He said the County is now acting on the Warner- Development final plat, and he hopes to be re!ady by the next construction season. Mr. Warner presented maps for the examination of the Board. Mr. Warner is seeking approximately $375,000 in cost recovery. Mr. Williams stated his belief that eliminating cost recovery is changing t.he rules in the middl.e of the game, and a critical mistake. The tap fee ' structure is designed to pa.y back cost recovery. Following discussion, and u.pon motion duly made and seconded, it was RESOLVED to extend the cost recovery contract for Homestead filing #2, Blocks 13-16, until November 15, 1995. The motion was defeated with two votes in favor of the motion, and three votes opposed. Director Armstrong voted in favor of the motion. Directors Bender, Wegert, and Rose op:posed. Mr. Avery, representing Cor(3illera, stated his intention to extend sewer mains in the Wildhorse Development. He asked the l3oard for cost recovery, proposing an incremental tap fee. Mr. Avery asked to change the L:ine Extension Agreement at Wildhorse ("Cottonwood") based on Wildhorse's intention to pay for sewer :lines. He feels anyone tapping into the system shoiild pay tap fees for the benefit of infrastructure. He stated his request is an equity issue. admin\b-uev-94\ev94-llr.min r ? RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting November 21, 1994 Page 5 Mr, Collins presented the proposed Sewer Easement Amendment for the Northwest Outfall, a copy of which is attached hereto as Exhibit A, and . incorporated herein by this reference, which allows other utilities to exist in that easement as long as they do not interfere with sewer lines. Following discussion, and upon motion duly made and seconded, it was unanimously ItESOLVED the Amendment to the Northwest Outfall Sewer Easement Agreement be and hereby is approved. Mr. Williams, former Director of the District, reminded the Board the District's philosophy has been to consolidate and create one, effective system, instead of a complex network of smaller private developments. The Board agreed to table Cordillera's cost recovery request to research the standards set by other Districts and to take the matter of tap fees and cost recovery under advisement. Following discussion, and upon motion duly made and seconded, it was unanimously %tESOLVED to take matters relating to cost recovexy and tap fees under advisement and to utilize staff to develop a comprehensive District policy. COMMNITY Mr. Webb, President of Peter Webb Public RELATIORTS Relations, introduced his firm to the Board. He recommended the adoption of the 1994-1995 Public admin\b-uev-94\ev94-ilr.min ; RECORD OF PROCEEDINGS Ugper Eagle Valley Conaolidated Sanitation District Minutes of the Regular Meeting November 21, 1994 Page 6 - Relations Suggestions, a copy of which is attacrLed hereto as Exhibit B, and in.corporated herein by this reference. Mr. webb reminded the Board the .program is shared by the District, Vail Valley Consolidated Water District, and Upper Eagle Regional Water Authority, and emphasized the District's 1/3 investment will not be lost. He stressed wastewater issues will be a focus of off water season Community Relations efforts. A copy of the contract is attached hereto as Exhibit C, and incorporated herein by this reference. Mr. Webb recommended the three entities consider employing a full time public relations employee by January 1, 1996. ATAD Bruce Petrik, representing Montgomery Watson, DESIGN reported their job is 50% completed. He reported REPORT PROJECT the work begun in July of this year is planned for completion in March, 1995, on schedule. He further reported pricing the treatment facility was equal to estimates, but that structural changes in ATAD will result in some increases. Mr. Collins added the Distr.ict is obligated to appropriate the money and c(Dmplete the District 201 Amendment by March, 199!5. Mr. Williams expressed some concern over information he had heard regarding the odor problems experienced at the Whistler site. He reported the Fuchs system he had visited in Germany does not emit unpleasant odors. Mr. Poeckes reported positive ocior scrubbers are part of the current ATAD design. admin\b-uev-94\ev94-llr.min RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation Diatrict Minutes of the Regular Meeting November 21, 1994 Page 7 6dASTE6VATER ` Mr. Poeckes presented the Wastewater Operations OPER.ATIONS Report, a copy of which is attached hereto as REPORT Exhibit D, and incorporated herein by this reference. Mr. Gelvin commented the District composting program has resulted in an extremely positive partnership with JNtM, but added the biggest success is JNIlM' s relationship with DDistrictemployees, who are enthusiastic about their work. FIATAATCIAL Ms. Bultemeier presented the Financial Report and REPORT Proposed Disbursements, including a list of hand checks, a copy of which is attached hereto as Exhibit E, and incorporated herein by this reference. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Financial Report and Proposed Disbursements including hand checks be and hereby are approved. 1995 Ms. Bultemeier then presented the 1995 draft BUDGET Budget, a copy of which is attached hereto as Exhibit F, and incorporated herein by this reference. Director Armstrong asked the format be expanded to include backup information for comparisons, including past two years actual changes, proposed changes for the coming year, and an explanation of changes termed in percentages, and written explanations of notable increases and decreases. admin\b-uev-94\ev94-iir.min , RECORD OF PROCEFj D I N G S Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting November 21, 1994 Page 8 Ms. Bultemeier specified the Mill Levies as follows: Upper Eagle Valley Consolidated Sanitation District Operating Mill Levy .563 Upper Eagle Valley Sanitation Di;strict Debt Service Mill Levy 2,622 Vail Water and Sanitation District Debt Service Mill Levy .5,67 Ms. Bultemeier presented thES Resolution to adopt the 1995 Budget, the Resolut:ion to set Mill Levies, and the Resolution t:o Appropriate Sums o:E Money, copies of which are attached hereto as Exhibits G, H, and I, respe<:tively, and incorporated herein by this reference. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the Resolutiori to Adopt the 1995 Budget, the Resolution to Set Mill Levies, and the Reso]ition to Appropriate Sums of Money, Exhibi--:s G, H, <<nd I, respectively, be and hereby are approved. WOLCOTT Mr. Newbecker, representing Alpine Engineering, REGIONAL is currently evaluating pote:ntial sites for the PLAN proposed Wolcott Treatment F'lant in addition to the previously considered Wc>lcott Village site. Mr. Newbecker proposed a feaLsibility study to evaluate the potential of triree to four additionEil sites for wastewater collect.ion and treatment in admin\b-uev-94\ev94-llr.min ~ RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting November 21, 1994 Page 9 _ the Wolcott area. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the contract with Alpine Engineering to complete the Wolcott Plant Site Location Feasibility Study in an amount not to exceed $10,000 be and hereby is approved. The Directors executed the contract at the meeting. OPERAT%ONS Mra Trueblood, JMN! Senior O&M Specialist, reported ASSgSTAATCE on the scope and progress of the JNM Operations PROGRAM Assistance Program. Mr. Price, Principal 0&M Specialist representing JMM, described the Bio-Solids Project as critical and reported the program had been highly successful in accomplishing the goals of eliminating lagoon storage, dealing with daily input, and creating a marketable by-product for composting. He recommended diversion of wood materials going into the landfill, which have the potential to save the District money, and extend the life of the County landfill. He added the Health Department's verbal approval of composting program should be in the form of a written permit. He estimated 12,000 cubic yards of compost a year before ATAD, and 4,000 cubic yards of compost, after ATAD is operational. Following a lengthy overview of the Operations Assistance Program and efforts by the District and ,7MN[ to streamline the original timeline and task priorities, Mr.Ballard, President of Jm, presented the Board with a admin\b-uev-94\ev94-11r.min , ` RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting November 21, 1994 Page 10 written progress report and. agreed to return to the December meeting to add.ress questions arisir.ig from the rather substantial JNIM report. TAP FEES The Board reviewed the Tap Fee Summary, a copy af which is attached hereto as Exhibit J, and incorporated herein by this reference. No action was required. ADJOURNMENT The Board adjourned the Regular Meeting at OF REGULAR 5:00p.m.. MEETING EMPLOYEE/ At 5:15 p.m., an Employee/Board Session was held, BOARD the purpose of which was to create a dialogue SESSION between employees and the Board of Directors. Staff was directed not to record the discussion for the comfort of those in attendance. EXECUTIVE The Board entered an Executive Session at SESSION 6:31 p.m. for the purpose of discussing personnel issues. The Directors returned from Executive Session at 7:08 p.m.. ADJOURNMENT There being no further busi:ness to come before the 1 Board, the meeting adjourne,3 at 7:08 p.m. Respectfully submitted, Secretary to the Meeting admin\b-uev-94\ev94-ilr.min F R E C O R D 0 F P lt O C E E D I N G S NLINTJTES OF THE REGULAR MEETING ~ OF THE - BOARD OF DIRECTORS UPPER EAGI,E VA%,LEY CONSOLIDATED SANITATIOYtT DISTRICT . October 26, 1994 The Regular Meeting of the Board of Directors of the Upper Eagle Valley Consolidated Sanitation District, Eagle County, Colorado, was held Wednesday, October 26, 1994, at 1:00 p.m., in theJohn V. Amato Room of the Upper Eagle Valley Consolidated Sanitation District administrative offices, located at 846 Forest Road, in Vail, Colorado, in accordance with the applicable statutes of the State of Colorado. ATTENDAATCE Tkie following Directors were present and actings Andrew Armstrong Walter Kirch, Chairman Kent Rose Darell Wegert The following Director was absenta Jerry Bender, whose absence was excused Also in attendance wereo Leslie Allen, Administration Manager, Upper Eagle Valley Consolidated Sanitation District Lynn Biven, Contract Administrator, Upper Eagle Valley Consolidated Sanitation District admin\b-uev-94\ev94-10r,min RECORD OF PROCEEDIN'GS Upper Eagle Valley Consolidated Sanitation District Minutes of Regular Meeting October 26, 1994 2 Becky Bultemeier, Finance Nlanager, Upper Eagle Valley Consolidated Sanitation District James P. Collins, Esq., Counsel for the District Dennis Gelvin, General Manager, Upper Eagle Valley Consolidated Sanitation District Fred Haslee, Regulations Administrator, Upper Eagle Valley Consolidated Sanitation District Jeff Nichols, Wolcott Village Mike Poeckes, Wastewater Operations Manager, Upper Eagle Valley Consolidated Sanitation District Robert Warner, Jr., Warner .Developments, Inc. Emily Woodruff, Administrative Secretary, Upper Eaglie Valley Consolidated Sanitation District POTENTIAL The Board noted it had recei.ved more than 72 houz-s CONFLICT prior to the meeting certair.i disclosure of OF INTEREST potential conflict of interE:st statements for the: STATEMENTS following Directors indicati.ng the following conflicts: Andrew W. Armstrong is a ce:rtified public accountant with clientele within the D:istrict and Eagle County, Colorado. The District may engage in business relationships with some of ]zis clientele. Gerald W. Bender is employed by Gamba and Associates, which hasa significant business intere:ats within the District. • The District and/or its maniiged Districts may have contracts or may contract w:ith Gamba and Associates for engineering services. I)arrell Wegert is employecl by Scully's Art, Office and Drafting Supplies. The District has and may contintie to purchase office supplies from that company. Kent Rose is employed by Vail Associates Real Estate Group as the Director of Construction. Vail Associat:es has significant land ownership and business intez'ests within the District. admin\b-uev-94\ev94-10r.min REC0RD OF° PltOCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 3 APPROVAL = The Board considered the Minutes of the Regular OF = Meeting of September 28, 1994. Following MIIVUTES discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Minutes of the Regular Meeting of September 28, 1994, be and hereby are approved as submitted. REgUEST FOR Mr. Warner requested the Board grant an extension . EXTEATSIORT of the November 22, 1994 deadline for the filing OF COST of cost recovery for Homestead Filing No.2. He RECOVERY explained the preliminary plan and zoning had been approved by the County ten years ago, but since the final plat had never been approved, the County is requiring Warner Developments to reapply and start the process over. Warner Developments' inability to apply for cost recovery in a timely manner is due to the County, and is not the fault of Warner Developments. If the final plat is approved by the County, his company is prepared to break ground in March, 1995. As the Board discussed Mr. Warner's appeal, Mr. Collins suggested the Board might anticipate an additional application by Mark Avery, for Wildhorse. He suggested the Board take Mr. Warner's request under advisement until the next meeting. Following discussion, and upon motion duly made and seconded, it was ItESO%,VED to table Cost Recovery issues in anticipation of additional applications for contract deadline extensions. admin\b-uev-94\ev94-10r.min : RECORD OF PROCEEDIZIGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 4 - The motion resulted in a tied vote with two - Directors in favor and two opposed. Mr. Warner asked the Board to consider reducing tap fees, if cost recovery is not extended, because so much of the infrastructure cost is borne by the developer. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED to table cost recovery issues until the complete Board is :present for a vote. INCLUSION Ms. Allen reviewed four applications for inclusion of properties into the Dist:rict and located the parcels on maps. She then p:resented the Inclu"sio:n Agreements, copies of which are attached hereto as Exhibit A, and incorporated herein by this ` reference, for approval and execution by the Board. Following discussion, and upon motion du.1y made and seconded, it was uizanimously RESOLVED the inclusion:s of the Warner Developments, Inc., Sabido, and Eagle County School District propert:ies into the District be and hereby are approved. The Directors further discussed the inclusion of Upper Bachelor Gulch. Ms. AAlen reported this wa:s an administrative matter, synce the County has been assessing and Vail Associates has been paying property taxes to the District. She further reported Vail Associates haci not yet returned thP signed Inclusion Agreement t:o the District. Vai_l admin\b-uev-94\ev94-10r.min RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 5 =Associates requested the Inclusion be approved subject to the District's receipt of the executed Inclusion documents. Following discussion, and upon motion duly made and seconded, it was RESOLVED the inclusion of Upper Bachelor Gulch be and hereby is approved subject to receipt of the executed Inclusion documents. The resolution was passed with 3 votes in favor and 1 abstention. Director Rose abstained. Chairman Kirch and Secretary Wegert executed the Inclusion Agreements and the Resolution Approving the inclusion of the properties, a copy of which is attached hereto as Exhibit B, and incorporated herein by this reference. REPORT Mr. Collins presented a written summary for the BY consideration of the Board, and reported on legal LEGAL matters pending. COUNSEL %adusuit by the Iaisurer of the Building Damaged by F'ire at G1rpsum, Malr 10, 1994 - Mr. Collins reported the District has received a Notice of Claim from the Insurer of the Air Dry Facility. He explained the District is not liable, because the water line was extended by the property owner, who never included the property into the Vail Valley Consolidated Water District or paid tap fees to that District and, therefore, the water was never turned on. The timing of the arrival of , the fire trucks is also in question. The District's case is well documented. admin\b-uev-94\ev94-10r.min ; RECORD OF PROCEEDINi3S Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 6 - Lone Pine Trailer Court Reqv.est for Settlement =Proposal -_Ms. Archer's attarney is attempting to make an issue of the origina.l contract. The ownEr is attempting to sell the property. Cordillera Cost Recovery - M.r. Collins reported , the Cordillera Cost Recovery Contract has been completed and will be sent to the District to obtain the signatures of the Secretary and Chairman. Mr. Warner left the meeting at 2:02 p.m. Missing Sewer Line Easement - Greg Amsden - The Board discussed the request from Mr. Amsden for compensation in the amount of $30,500 for a sewer line easement through Innsbruck Meadows in Inter ' Mountain. A memo from Fred Haslee in this matter is attached hereto as Exhibit C, and incorporated herein by this reference. While it is Mr. Collins' opinion that no compensation is due Mr. Amsden, because the sewer line has been in existence for 20 years, he recommended the Board support Mr. Haslee's recommc-:adation. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED Mr. Haslee be and hereby is authorized to send the letter offering . Mr. Amsden $3,000 for the sewer line easement. Mr. Collins concluded his report by asking the District to take a public stand opposing Amendment 12. admin\b-uev-94\ev94-10r.min I r a RECORdJ OF PRoCSdEDIdVt3d7 Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 7 FINANCIAL - Ms. Bultemeier pr.esented the Financial Report and REPORT ~ Proposed Disbursements, including a list of hand checks, a copy of which is attached hereto as Exriibit D, and incorporated herein by this reference. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Financial Report and Proposed Disbursements including hand checks be and hereby is approved. 1995 Ms. Bultemeier then presented the 1995 draft BUDGET Budget, a copy of which is attached hereto as PUBLIC Exhibit E, and incorporated herein by this MEETIRTG reference. Ms. Bultemeier explained the material changes in each department, in personnel, and in operations. Enhancement of the telephone system with the addition of voice mail and computer system upgrades were included in capital improvements to improve productivity. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the enhancement of the telephone system with the addition of voice mail and system upgrades be and hereby are approved for inclusion in the 1995 Budget. The Directors requested Ms. Bultemeier modify the format of the Budget, so that comparisons are more easily made. They requested the revised draft before the next Board meeting, so the Board will have more time to review the 1995 Budget and consider its adoption at the November meeting. admin\b-uev-94\ev94-10r.min ~ ' RECORD OF PROCEEDINCZS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 8 Ms. Bultemeier announced the: Board will need to =-_certify the mill levies at t.he November meeting. STATUS OF Mr. Gelvin reviewed the stat.us of current CONSTRUCTION construction projects in Ms. Grider's absence. East Vail Sewer Replacement - Mr. Flaherty is handling this project. Ther-e are some minor problems with one section, but work continues. Iaterceptor Replacement, Pha.se III - This project: is progressing well. November 10, 1994, is the anticipated completion date. Mr. Gelvin explained Ms. Grider would be out of the office for several weeks, but that she would be available to consult afte:r two weeks. ATAD-Montgomery Watson Montb.ly Status Report - Mr. Poeckes, Wastewater Oper•ations Manager, reported the project is oper-ationally on schedule:. Presently, the District is waiting for the engineering firm to complete further necessary studies. The Montgomery Watson Monthly Status Report is attached hereto as Exhibit.F, and incorporated herein by this reference. CHANGE ORDER Mr. Gelvin reported a more d.etailed list of TO MAIN locations was required, and the change order REFURBISHIriENT would be ready to present tc, the Board by the November Board Meeting. The Directors agreed to table this consideration until the next meeting. admin\b-uev-94\ev94-10r.mia REcoRD oF PRocEEDINGs Upper Eagle Valley ConsolidaCed Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 9 SQUAw CREEK Mr. Gelvin presented the Squaw Creek Operations OPERATIONS and Maintenance Agreement, a copy of which is AND attached hereto as Exhibit G, and incorporated MAIAT'TENANCE herein by this reference. Under the terms of this AGREEME21'!' agreement, the District will expand services to Squaw Creek Metropolitan District. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the Squaw Creek Operations and Maintenance Agreement be and hereby is approved. The Chairman and Secretary executed the Agreement. WASTEWATER Mr. Poeckes presented the Wastewater Operations OPER.ATIONS Report, a copy of which is attached hereto as REPORT EacYiibit H, and incorporated herein by this re£erence. He further reported on the current status of ATAD. He mentioned a local high school Environmental Science class recently toured ATAD operations, which he considered a valuable exercise. He reported the process has a lower rejection rate than expected, and the District is working on developing a market for the system by- product. The Directors asked staff to move Wastewater Management issues to the beginning of future agendas, as Wastewater is the District's primary focus and function, and should, therefore, be treated as a priority. admin\b-uev-94\ev94-10r.min RECORD OF PROCEEDIrTGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 10 DELINQUENT Mr. Collins asked the Board to approve the CHARGES = resolution to certify the delinquent amounts to the County Treasurer and request that the delinquent amounts be collected with property taxes. A copy of this resolution is attached hereto as Exhibit I, and incorporated herein by this reference. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the resolutio:n to certify the delinquent amounts to 'the County Treasurer, - for delinquent amounts to be collected with property taxes, be and hereby is approved. The Chairman executed theResolution. TAP FEES The Directors then reviewed the monthly Tap Fees Schedule, a copy of which i:s attached hereto as Exhibit J, and incorporated herein by this reference. No action was rESquired. MATTERS The Board considered matter:a pending. PENDIPTG EmployeeJBoard Seseion - The; Directors recommended employee issues and questioiis be submitted in advance, in order to make the most productive use of ineeting time. Staff recommended suggestion boxes be placed in each plarit. The session is . scheduled for the November nleeting at 5 p.m.. Water Operations Manager - D4r. Gelvin reported the new Water Operations Managez-, Mark Schmidt, had resigned. Mr. Gelvin remark:ed he is working with admin\b-uev-94\ev94-10r.min , RECORD OF PROCEED%NC;S Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 11 JMNl, examining the interview process. The search ~ for a-candidate to fill the position continues. Opegastions Pqanager - Mr. Gelvin reported a new Operations Manager, Mr. Thomas Houston, had been hired, and is scheduled to begin work in November. NlnTCCOG The Board directed staff to ask the Water Districts to appoint an individual to represent consolidated interests on the committee. Chairman Kirch also suggested former director Edmund Drager as a possible appointee. DISTRICT Mr. Haslee reported on the current status of the MAPPIrTG District mapping system. The field verification SYSTEM of the sewer lines through televising of the lines, a District priority, is not yet completed. Rocky Mountain Reprographics has indicated it will prepare the mylars and final maps referenced above, pursuant to the specifications supplied by Johnson & Kunkel, for the amount not to exceed $3,500. A copy of this contract is attached hereto as Exhibit X, and incorporated herein by this reference. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Rocky Mountain Reprographics contract in an amount not to exceed $3,500 to prepare District maps be and hereby is approved. Mr. Haslee then asked the Board to approve and execute the contract with Johnson and Kunkel, to admin\b-uev-94\ev94-20r.min ; s - RECORD OF PROCEEDINGS Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1999 Page 12 =complete the mapping projecl= by the Spring of ~ 1995.-A copy of the contracl= in the amount not to exceed $17,600, is attached hereto as Exhibit L, and incorporated herein by 1=his reference. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the contract with Johnson and Kunkel in the amount not to e:{ceed $17,600 be and hereby is approved. Mr. Haslee completed his report by asking the Board to regard the District: mapping system as a dynamic process. Director Kirch recommended nlaking maps available for developers to use when t;hey cievelop the new main line as built information on disk, thus ' preventing any data overlap and providing the District with the most curre:nt data without extensive reformatting. ' Mr. Haslee mentioned the Touin of Vail has asked t:o access District maps for the:ir new enhanced 911 System and up-valley dispatc:h capabilities which he considered an acknowledgement of the District's superior mapping informatior.i. Mill Creek Circle - Mr. Hasl.ee reported a crusheci line on Mill Creek Circle re:quires replacement. The removal of trees is causing delays, because the Town of Vail requires the District go through the Design Review Board (DRE,). Mr. Collins opined this is not a DRB issue, sin.ce the District has easements, and the District has no responsibility admin\b-uev-94\ev94-10r.min REcoRD oF PRocEEDINGs Upper Eagle Valley Consolidated Sanitation District Minutes of the Regular Meeting October 26, 1994 Page 13 ' to replace affected trees when completing ~ necessary repairs. East Vail Sewer Replacemeat - This project has . been withdrawn from the 1994 plan, until the District can obtain the proper easements. WOLCOTT Mr. Gelvin introduced Mr. Nichols, representing PACKAGE Wolcott Village, to the Board. Mr. Nichols said WASTEWATER he appreciated the District's interest in a TREATPiENT regional plant, however he described Wolcott's PLARTT needs as immediate, and asked the Directors to . grant three requests: (1) Include Wolcott into the District (2) District management and maintenance of the package treatment plant (3) District facilitation in a search for financing The Directors' primary concern focussed on the undesirable location of the package plant, and that it would only serve as a short term solution. District financial participation is conditional on the Treatment Plant serving regional needs. ADJOURAMEIVT There being no further business to come before the Board, the meeting adjourned at 5:31 p.m. Respectfully submitted, Secretary to the Meeting admin\b-uev-94\ev94-l0r.min . R E C O R D O F P R O C E E D I N G S MINITrES OF THE REGUY,AR PqEETING OF THE - BOARD OF - D%1tECTORS UPPER EPdGLE VALLEY COATSOLIDATED SA1VITATION DISTRICT September 28, 1994 The Regular Meeting of the Board of Directors of the Upper Eagle Valley Consolidated Sanitation District, Eagle County, Colorado, was held wednesday, September 28, 1994, at 1:00 p.m., in the John V. Amato Room of the Upper Eagle Valley Consolidated Sanitation District administrative offices, located at 846 Forest Road, in Vail, Colorado, in accordance with the applicable statutes of the State of Colorado. - ATTEPdDANCE The fol.lo6ving Directors vvere present and actingg Walter Kirch, Chairman Kent Rose Darell Wegert The follornring Directors wege absent e Andrew Armstrong, whose absence was excused Jerry Bender, whose absence was excused P,18o in attendance weree Leslie Allen, Administration Manager, Upper Eagle Valley Consolidated Sanitation District Becky Bultemeier, Finance Manager, Upper Eagle Valley Consolidated Sanitation District James P. Collins, Esq., Counsel for the District Dennis Gelvin, General Manager, Upper Eagle Valley Consolidated Sanitation District admin\b-uev-94\ev94-09r.min R E C O R D O F P R O C E E D I N G S Gayle Grider, Project Manager, Upper Eagle Valley Consolidated Sanitation District Sue Kennedy, Peter Webb Public Relations - Mike Poeckes, Wastewater Operations Manager, Upper Eagle valley Consolidated S.anitation District Benjamin Price, JbIIri Operational Services, Inc. Mark Schmidt, Water Operations Manager, Upper Eagle Valley Consolidated Sanitat.ion District Dr. Thomas Steinberg, Northwest Colorado Council of Governments (NWCCOG) Wyatt Troxel, JNIIK - Operational Services, Inc. Emily Woodruff, Administrat:ive Secretary, Upper Eagl<: Valley Consolidated Sanitat:ion District POTENTIAL The Board noted it had received more than 72 houz•s CONFLICT prior to the meeting certain. disclosure of OF INTEREST potential conflict of interest statements for the STATEMENTS following Directors indicating the following conflicts: Andrew W. Armstrong is a cei-tified public accountant with clientele within the Di_strict and Eagle County, Colorado. The District may engage in business relationships with some of his clientele. Gerald W. Bender is employed by Gamba and Associates, which ha:t significant business intere:cts within the District. The District and/or its manalged Districts may hawe contracts or may contract with Gamba and Associates for engineering ervices. Darrell Wegert is employed by Scully's Art, Office and DraLfting Supplies. The District has and may continue to purchase office supplies from that company. Kent Rose is employed by Vail Associates Real Estate Group as the Director of Construction. Vail Associate:s has significant land ownership and business intez•ests within the District. admin\b-uev-94\ev94-09r..min R E C 0 R D 0 F P R O C E E D I N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 3 APPROVAL The Board considered the Minutes of the Regular OF Meeting of August 25, 1994. It was noted that MIIVUTES - Greg (not Chris) Jouflas was present at the • meeting. That change being noted, following discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Minutes of the Regular Meeting of August 25, 1994, be and hereby are approved as amended. NORTHWEST Dr. Thomas Steinberg, Chairman of the Board of COLORADO Directors, Northwest Colorado Council of COUATCIL Governments (NWCCOG), presented an appeal for the OF Upper Eagle Valley Consolidated Sanitation GOVERNMERTTS District to pay annual dues in the amount of $8,056 for District membership in the Water Quality Program of NWCCOG. A copy of this document is attached hereto as Exhibit A, and incorporated herein by this reference. He explained this amount is the District's share of a total $40,000, which is currently sought from all Sanitation and Water Districts in the six county . area, which are not town-owned. Dr. Steinberg predicted that eventually Denver, Colorado Springs, and Aurora will be asked to contribute their share of the costs, assessed in the same proportions as all the Districts, which will result in a dramatic reduction in dues for all participants. Dr. Steinberg explained if NWCCOG fails to solicit sufficient funding from Water and Sanitation Districts and from the State, it will cease to be admin\b-uev-94\ev94-09r.min R E C 0 R D 0 F P R O C 13 E D I N G S Upper Eagle Valley Consolidated Sanitation District Sep[ember 28, 1994 Page 4 able to function as the 208 Planner/Director for - the Western Slope. This administration will then - be resumed by the State, and eventually will be turned over to the Environmental Protection Agency (EPA). He asked the Directors to decide whether they would rather deal with NWCCOG or the EPA. Dr. Steinberg encouraged the Board to send a representative to contribute input from the Sanitation District to the :NWCCOG Water Quality Program. Mr. Collins commented the d-ues may seem a little steep, but strongly encouralged the District Board to participate in the progr;am. Chairman Kirch asked Dr. Steinberg to report to the Upper Eagle Valley ConsiDlidateci Sanitation District, updating the Boarc3 on how District money is spent, so the Board will be better acquainted with NWCCOG when they appea:l for continued membership next year. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the 1995 annual dues in the amount of $8, 056 for membersh:ip in the Water Quality Program of the Northwest Colorado Council o:E Governments be and herE.by are approved. HIRING OF Mr. Gelvin introduced Mark :3chmidt, the new Watei: WATER Operations Manager for the i7pper Eagle Valley OPERATIONS Consolidated Sanitation Dist:rict. The Board MANAGER heartily welcomed Mr. Schmicit to the District. admin\b-uev-94\ev94-09r.min R E C O R D O F P R O C E E D% N G S Upper Eagle valley Consolidated Sanitation District September 28, 1994 Page 5 Jmm `Mr. Troxel, representing JNM-Operational Services, REPORT - Inc.(JNM), presented the Board with a detailed summary of the twelve projects on which JMM has been hired to work. He described two as administrative, the rest fall under the following categories: 1) Facility Optimization 2) Computer Maintenance 3) Recruitment and Staff Assistance 4) Operations & Management (O&M)Documentation 5) Collection & Distribution Systems 6) Safety Audit He described the Safety Audit as a current key issue for the District, and added JMM is creating a priority list for an Emergency Response Plan, addressing various levels of operation in emergencies ranging from a local upset to a regional disaster, which will interface with other area emergency services. Regarding Maintenance Management, Mr. Troxel explained JMM has been interacting with staff about software, has completed a new system for identifying equipment, and is in the process of implementing an interim manual system. He emphasized most of this is new to most of the staff. Chairman Kirch inquired about the readiness and receptiveness of District Maintenance staff to systems as sophisticated as those recommended by JMM. Mr. Troxel responded Hawkeye Flaherty is enthusiastic about the new systems and is actively involved in the process, which results in a admin\b-uev-94\ev94-09r.min . R E C O R D O F P R O C E E D I N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 6 - cooperative response from N[aintenance staff. He. added the changes were bein.g introduced graduall.y, so that staff might absorb the changes in a palatable manner. It is Mr. Troxel's opinion that . changing old habits is going to be the District employees' biggest difficulty. Mr. Troxel then introduced Ben Price, also representing JNM. Mr. Price described his area of concentration to be the management and marketing of District sludge (bio-solids). His goal is to convert District sludge into a product which is marketable, and get the District through until the ATAD system is on line. He wants to assure the Board and management staff the sludge is able to go out of the District and :never return. Mr. Price described his expiarience with ATAD as limited, because it is such a new field. He intends to collect data, develop a preliminary plan, and be ready to instriict the District in options for use of ATAD sludge when the time comes. He added the unknowil appearance of the safe sludge produced by ATAD may influence its marketability. Mr. Price re:commended the District concentrate on establishing a market for compost now. Between now and the time ATAD becomes operational, the District stiould move 40,000 yarcis of compost into the market. The market for product will then already be established. COMMTJNITY Sue Kennedy, Account Coordiriator representing RELATIONS Peter Webb Public Relations, was introduced to the Board by Mr. Gelvin. He bri.efly described her admin\b-uev-94\ev94-09r.min ~ R E C 0 R D 0 F P R O C E E D% N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 7 association with the Upper Eagle Regional Water ~ Authority and the success of the water conservation program which her company helped to design and facilitate. Ms. Kennedy described her expertise in the areas of inedia and community relations, adding she offers customized services to corporate, non- profit organizations, profit-making entities, and special districts. She recommended contracting the services offered by her firm by retainer, and described ways in which the District and Peter Webb Public Relations could work together to establish goals and public relations strategy, a time line, and a system to report and update the Board. Ms. Kennedy distributed a proposal which she called a"laundry list" of potential means for connecting with the community, as an example of several options. A copy of the proposal is attached hereto as Eachibit B, and incorporated herein by this reference. Mr. Gelvin complimented Ms. Kennedy for the very positive exposure accomplished through local television, radio, and other media regarding water conservation last summer. He commented Peter Webb Public Relations was responsible for building a reservoir of good will in the media and press. Director Wegert stressed the importance of involving District employees in the community relations process, since the Board sets policy, but the xeal work is done by the employees. Mr. Gelvin agreed, sighting his desire to improve and open the lines of communication between management admin\b-uev-94\ev94-09r.min R E C O R D O F P R O C;E E D I N G S. Upper Eagle Valley Consolidated Sanitation Dis[rict September 28, 1994 Page 8 " and the employees, and added he expected Peter L Webb -Public Relations could, be a big help in making this improvement. Mr. Gelvin included the Upper Eagle Regional Water Authority is interested in expanding their contract with this company to a year-round program, and will propose all Districts consolidate community relations programs, sharing the costs in order to avoid overlapping services. _ Mr. Collins testified this community relations effort with Peter Webb was ~-aorth the investment. He stated their level of expertise is exceptiona.l, and recommended consolidatiiDn of Listrict and Authority efforts. Ms. Kennedy then left the mE:eting. REPORT Mr. Collins presented a writ:ten summary for the BY consideration of the Board, and reported on lega:l LEGAL matters pending. COUNSEL ' Request from Mr. Warner for Aasistance in Acquiring Easement - Mr. Co].lins reported there - was nothing unusual in this request. He asked fc>r Board approval to proceed. Following discussion and upon motion duly made arid seconded, it was unanimously RESOLVED the request ta assist Robert Warnez~, Jr. in his.efforts to obtain an easement to cross property owned by, Webster-Scudder, Joint Venture be and he:reby is approved. admin\b-uev-94\ev94-09r.min ' R E C O R, D 0 F P R O C E E D I N G S Upper Eagle Valley Consplidated Sanitation District September 28, 1994 Page 9 " Ia081e P181e 'I'Z'a1leY' COtiX't ZZeGjl1E8t fOg' SettlEIIl@Ilt Propasa7. - Mr. Collins verified he had sent a letter which explained that the increase in service charges did not involve the tap fee ' negotiation. As of today, Ms. Dorothy Archer, owner of the Lone Pine Trailer Court, owes the District $111,000 in tap fees. He predicted the District could wait a very long time for payment, and suggested offering a reduction of 10% to the debtor. He asked the Board to approve this reasonable and fair settlement proposal. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED Mr. Collins be and hereby is hereby authorized to tender the settlement proposal, including a 10% reduction in $111,000 in tap fees owed to the District by Ms. Dorothy Archer, owner of the Lone Pine Trailer Court. Final Settlement, Schmetzko Issue - Mr. Collins reported he and Mr. Scmetzko's attorneys worked together to make the following proposal. Mr. Collins requests the District be reimbursed for engineering and legal costs of $4000. He recommends paying Continental West the $696.47 for construction of the second service line servicing the Lampe property (Lot 3), and pay the District the balance of $2,176.11 remaining in the Escrow Fund. In the letter, Mr. Collins then recommends placing a Notice of Encumbrance against Lot 3 for the amount of $6,108 plus 801 interest from the date of recording the Notice, adding the District accepts no liability in attempting to collect this from Lot 3. He requested the Board to approve the admin\b-uev-94\ev94-09r.min R E C O R D O F P R O C E E D I N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 10 letter which is attached hereto as Exhibit C, and incorporated herein by this reference. Following- discussion and upon motion duly made and seconded., it was unanimously , RESOLVED the letter proposing the final settlement outlined above with Mr. Schmetzka be and hereby is approved. Line Extension & Cost Recovery Agreement - Mountain Star Project, Mountain Star Ltd. Liability Company- Mr. Collins reviewed the Sewer Cost Recovery Application made by Mountain Star Limited Liability Company for the Mountain Star Project. He recommended execution of the Agreement,including the following additions: ~ 1) The District will not allow reimbursement for any costs incurred after November 22, 1994. 2) The District will no lo;nger enter into cost recovery agreements after November 22, 1994, nor allow reimbursement for costs incurred after that date £or agreemeats appsoved prior to'that deadline. A copy of this Agreement is attached hereto as Exhibit D, and incorporated herein by this reference. Mr. Collins commented these requirements are consistent with District policy, and summarized under the Agreement, payment of costs are contingent upon su:bmission of as-built drawings, proper transfer of the facilities and easements, and proper documentation of costs. admin\b-uev-94\ev94-09r.min R E C O R D O F P R O C E E D% N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 11 Following discussion and upon motion duly made and ~ seconded, it was unanimously RESOLVED the amended Line Extension and Cost Recovery Agreement between the Upper Eagle Valley Consolidated Sanitation District and Mountain Star Limited be and hereby is approved. FINARTCIAL Ms. Bultemeier presented the Financial Report and REPORT Proposed Disbursements, including a list of hand checks, a copy of which is attached hereto as Exaibit E, and incorporated herein by this reference. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Financial Report and Proposed Disbursements including the hand checks be and hereby are approved. Ms. Bultemeier then presented the 1994 Budget and Expected Results to the Directors, a copy of which is attached hereto as Exhibit F, and incorporated herein by this reference. She stated this document is an attempt to estimate th.e District's position by years' end, and reminded the Board the October, 1994, meeting is the public hearing, during which the Board will examine the 1995 Budget. In her review of the calendar, Ms. Bultemeier reminded the Directors the September meeting is the time to notify other Districts of any rate changes in the Operations Agreements. admin\b-uev-94\ev94-09r.min R E C O R D O F P R O C E E D I N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 12 The following table reviews the estimated cost of providing management services, Ms. Bultemier's 1-995 estimates, and the Board recommendations for 1995 rates: 1994 1994 DISTRICT CONTR.ACT COST ESTIMATE 1995 R.ATE Edwards $ 12,000 $ 11,025 $ 12,000 Minturn $ 3,600 $ 5,000 $ 4,800 (33% increase) Lake Creek Time/Materials N/A Time/Materials Out of District Rate Out of District Rate Bellyache Time/Materials N/A Time/Materials Out of District Rate Out of District Rate Squaw Creek Time/Materials N/A Time/Materials In District Rates In District Rates UERWA $472,500 $500,000 $495,000 to $505,000 WCWD $341,256 $500,000 To be Negotiated The Board based the 33% increase in rate for Minturn on the cost estimate. The Board based the increase in rate for the Upper Eagle Regional Water Authority on estimated costs and a 10% growth in accounts. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED to adjust 1995 rates in accordance with the above table pursuant to the Operations Agreements. admin\b-uev-94\ev94-09r.min R E C O R D 0 F P R O C E E D% N G S Upper Eagle Valley Consolidated Sanitation Diatrict September 28, 1994 Page 13 STATUS OF ~ Nls. Grider reviewed the status of current COATSTRUCTION construction projects. PROJECTS East Vail Sewer Replacement - Ms. Grider reported Hawkeye Flaherty is handling this project. Mr. Collins has the easement, and is prepared to file the Claim of Easement. Continental West is ready to proceed. Initerceptor lteplacement, Phase - Ms. Grider - reported Western Slope's bid for Phase III was $799,163. The greatest cost would be Highway 6 and Interstate 70, because the sewer line runs under the highway abutments. She plans to remove and relocate the sewer lines for easier maintenance, and added Western Slope is ready to begin work in two weeks. She asked the Board to award the contract, including time restrictions and a five year warranty, to Western Slope, because this company has proven experience in 24" line and a good work report. The Board then considered delaying the project to enlist more bids in the spring. The Directors decided it would be more prudent to proceed now, since the physical area of the project is already disturbed, and the local business community wants the work completed as soon as possible. Chairman Kirch noted that, in the future, other contractors will have the ability to do "the burst in place" method. He suggested the District may receive more competitive bids next spring. admin\b-uev-94\ev94-09r.min R E C O R D 0 F P R 0 C E E D I N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 14 - Following discussion, and upon motion duly made ~ and seconded, it was RESOLVED to award the ]:nterconnect Phase II:C contract for $799,163 t:o Western Slope, including time restrict:ions. Director Kirch opposed the i-esolution., Interceptor Replacement PhaFie II - Ms. Grider reported the tenants have be:en both positive and - negative in their reactions to the project. She reported bursting up to the northern corner and up to the top of the hill has k>een completed, and manholes will be replaced ne:xt week. Ms. Grider has placed notices in local paper encouraging the: community to continue patroriizing local businesses, even though the area looks like a construction zone. Ms. Grider added her contrac:tor responded to the Vail Valley Furniture complEiint regarding back-up of water to their drain. Trie contractor rectifie;d the problem immediately. Aciditionally, she reported a mobile home service has been contracted to bid on repairs to a trail.er owned by a CDOT employee. Mr. Collins emphaLsized it is the contractor's responsibility to absorb this liability and cost through riis insurance company„ ATAD-Montgomery Watsoa Montktly Status Report - Mr. Poeckes, Wastewater Opez-ations Manager, presented the Monthly Status Report concerning the Montgomery Watson ATAD Proje:ct, a copy of which is attached hereto as Exhibit C?, and incorporated admin\b-uev-94\ev94-09r.min R E C0 R D O F P R O C E E D IN G S Upper Eagle Valley Consolidated Sanitation Diatrict September 28, 1994 Page 15 = herein by this reference. Mr. Poeckes reported the project is fundamentally on schedule, and his impressions of Montgomery Watson are positive. He added Montgomery Watson has met with Ms. Peggy Galligan, Colorado Department of Health, regarding the steps necessary to acquire additional funds for ATAD. MATTERS tn7olcott Agea Trea4:ment Facilitlr - Ms. Grider PERTD%ATG reported 6dolcott Associates has already sent their submittal to the County for a septic tank in Phase I development. The Jouflas family is willing to donate property, but requires a true development plan. She recommended hiring Alpine Engineering to do the feasibility study for a regional treatment facility, would be cost effective, because they are already performing engineering services for all three parties involved. Boarci Plazaning Session - The Directors scheduled a planning session for October 18th or 19, 1994. Staff will arrange for a meeting time and location and notify the Directors in advance. Employee/Boagd Session - The intended joint meeting of the Board and District Employees will be deferred until a later date, due to the lengthy October agenda and the budget hearing. CAffiPutergzed Magatenance PZanagement - Mr. Gelvin reported department heads are selecting software. Joan Torres, Computer Specialist for the District, and JMNt recommend hardware. Nlr. Gelvin explained District needs are considerably more than admin\b-uev-94\ev94-09r.min ~ R E C O R D 0 F P R O C E E D I N G S Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page 16 anticipated, and asked the :Directors to approve - the following specific improvements in the system: Finance Department $ 15,000 Customer Service Department $ 35,300 Maintenance Department $ 44.750 $ 95,050 Following discussion and upon motion duly made a:nd seconded, it was unanimously RESOLVED the purchase of additional compute:r. hardware and software :Eor the departments of Finance, Customer Serv:ice, and Maintenance in the amount of $95,050 ]oe and hereby a;re approved. Added to the previously app:roved budget of $17,000, the District expenc3iture for Computer System Improvements in 1994 will total $112,050. 1995 Capital Requests will :require additional funds ranging from $20,000 to $30,000. Revised Operations Agreement for WCWD - Mr. Gelvin reported departmi:nt managers continue to review the Revised Operations Agreement, and asked the Board how to proc(aed with the information gathered. He siiggested a Board membiar and Mr. Collins formulate a response for consideration by the Board at the October meeting. Director Rose then left the meeting. admin\b-uev-94\ev94-09r.min R E C O R D O F P R O C E E D IN G S Upper Eagle Valley Consolidated Sanitation Diatrict September 28, 1994 Page 17 WASTEWATER ` Mr. Poeckes presented the monthly Wastewater OPERATIONS -Operations Report, a copy of which is attached REPORT _ hereto as ExYaibit H, and incorporated herein by this reference. No action.was required. FYI Mr. Gelvin presented the Upper Eagle Regional Water Authority bill from JMM to the Board. He explained the Authority refused payment based on their complaint that the General Manager was not authorized to contract JMM for $12,000 without Authority Board approval. The Authority Board stated the scope of services should have been the responsibility of the Water Operations Manager, who had not yet been hired. He further added the . Authority expects the District to pay the salary for the Water Conservation Officer. The Board requested Mr. Gelvin negotiate settlement of these issues with the Authority Board. EXECUTIVE Mr. Gelvin requested that the Board enter into an SESSION Executive Session at 5:55 p.m. for the purpose of discussing employee use of District assets. Upon motion duly made and seconded, it was unanimously RESOLVED to enter into an Executive Session for the purpose of discussing employee use of District assets. admin\b-uev-94\ev94-09r.min R E C O R D 0 F P.R 0 C E E D I N G S ~ Upper Eagle Valley Consolidated Sanitation District September 28, 1994 Page IS ADJOURNMENT ° There being no further busir.iess to come before the - Board, the meeting adjournecl at 6:27 p.m. Respectfully submitted, . Secretary to the Meeting , admin\b-uev-94\ev94-09r.min RECORD OF PROCEEDaNGS Mnnutes of a Regular Meeting off the Board of Direcgors UpPer IEagle Valley Consolidated Sanntatnon District Augusg 24, 1994 The regulaz meeting of the Board of Directors of the Upper Eagle Valley Consolidated Sanitation District, Eagle County, Colorado, was held August 24, 1994, at 1:00 p.m., in the John V. Amato Room at the District Offices, 846 Forest Road, Vail, Colorado, in accordance with the applicable statutes of the State of Culorado. Attendanc~ The fODflOwflYlg Dfll'eC$OrS wC&'e pH'eSeffig all1d aCtYIHg: Andrew Armstrong Jerry Bender Walter Kirch lKent Rose 7['Ilae foHowang Darectors vvere absent: Darell Wegert, whose absence was excused A?so nn atkemma~ance were: Leslie Allen, Administration Manager Gary Brooks, Alpine Engineering Becky Bultemeier, Finance Manager James P. Collins, Counsel for the District Dennis Gelvin, General Manager Nieredith Gill, Administrative Secretary admin\b-uev_94\&v%-08..ma RECORD OF PROCEEDI[NGS Uppa Engle Valley Conwlidated Saaiution Distna August 24, 1994 - Page 2 Gayle Grider, Project Manager Greg Jouflas, Wolcott Property Owner James Jouflas, Wolcott Propetty Owner . Peter Jamaz, Jamaz and Assoc:iates Leon Norton, Project Manageir, Westgate, Elk Meadow, Inc. - Rick Pyleman, Jamar and Associates Mike Poeckes, Wastewater Operations Manager Suzanne Taylor, Elk Meadow,, Inc. Approval of The Boazd considered the minutes oiF the Regular Meeting of July :17, Minutes 1994. The Boazd noted that Ms. Gayle Grider had not attended the meeting and that Dennis Gelvin had presented the Engineering Status Report. In addition, the Board notE;d that on page 3, the principial payment should be stipulated for the Cordillera Letter of Credit. Upon motion duly made and seconded, it was unanimously RESOLVED that the Minutes of the Regulaz Meeting of July 27, 1994 hereby are approved as -anended. Report by Legal Mr. Collins presented the August lega1 report. Mr. Collins suggestecl Counsel that the Board go into an Executive Session for the purpose of discussing confidential legal matters. Upon motion duly made and seconded, it was unanimously RESOLVED that the Board e;nter into an Executive Session for the purpose of discussing ].egal matters. The Board then reconvened the regular meeting. Easement Claim After resuming the regulaz meeting, tihe Boazd considered a HdmIO\biIN-94\ev9"(.mI!1 I ° R]ECORD OIF PROCEEDINGS Upper Fagle Vnllry Conwlidaud Saniwion Dituia Auguat 24, 1994 . . Page 3 Procedaare recommendation by Legal Council to utilize the Claim of Easement by Acquiescence and/or Prescription in those situations where the acquiescence or time period and knowledge of the owner is undisputed by the property owner, in order to thwart future challenges by a subsequent owner. A copy of the Easement form is attached hereto as lExaibnt A and incorporated herein by this reference. Upon motion duly made and seconded, it was unanimously RESOLVEBD that Counsel be and hereby is authorized to use the Claim of Easement by Acquiescence and/or Prescription in those situations where the acquiescence or time period and knowledge of the owner is undisputed by the property owner, in order to thwart future challenges by a subsequent owner. The Board further instructed staff to develop a mechanism to map sewer easements. Cord'nYflera Cosg Mr. Collins presented a draft of the Cordillera Cost Recovery to the lfZecovery Agreemeeag Board, a copy of which is attached hereto as Eglaibit B and incorporated herein by this reference. Briefly, the Agreement provides the following: 1) Cost recovery from 50% of the tap fees at tIlae dascu°etion mf gYne I)istfl-ict, for main lines constructed prior to November 22, 1994. 2) Cost recovery from third parties who may connect their facilities based on a pro rata shaze of the cost, such pro rata share to be determined by the District. The District will refuse service to any third parties who do not pay their pro rata shaze. 3) Allow the applicant to set a reasonab9e surchazge on the sewer tap fee to be collected and remitted by the sewer District. The Board requested that a provision be added to assure that a document is recorded which notifies Cordillera property owners of the surcharge. Vanll Assoegates MIr. Collins stated that Vail Associates, Inc. is requesting a vacation, Requesg relocation, and rededication of an easement located at Lot 1, Block 4, Tract A, near the Beaver Creek Golf Course. A copy of the request is attached hereto as Exnibit tC and incorporated herein by this reference. After discussion and upon motion duly made and seconded, it was RESOILVEdD that the above referenced request from Vail Associates, Inc. be and hereby is approved. aaminw.uc-94Ns4a.o8cmin ~ RECORD OF PROCEEDINGS ~ Upper Eagle Valley Consolideted Smiution D'utria ' August 24, 1994 Page 4 The motion passed by a vote of 3 to 0. Director Rose abstained. Westgate Tap Fee Ms. Suzanne Taylor and Mr. Leon rlorton, representatives from tlxe Reduction Requesc. Westgate Project for Elk Meadow, Inc., attended the meeting to ask for consideration of a tap fee reduction. A letter regazding this matter from Elk Meadow's Vice President, Frank Navarro, is attached hereto zLs Ezhibit D and incorporated herein by this reference. The Boazd stated that the District had published notificat;ion, purchased advertising space, and issued a press release regazding rate changes and had filled trie obligation of notifying the public of the ta.p fee rncrease. After discussion and upon motion duly made and seconded, it was unanimously RESOLVED that the request for a reduction of the sewer tap fe:e for Westgate be and hereby is cienied. Ms. Taylor inquired as to what Elk Me;adow's recourse would be at this point. Mr. Collins informed her that the next step would be to take ttie matter through court. Thereafter, Ms. Taylor and Mr. Norton left ttLe meeting. Financial Report Ms. Becky Bultemeier presented the Financial Report and Proposed Disbursements, including a list of handchecks, copies of which are attached hereto as Ezhibit E and incoiporated herein by this referencf;. Upon motion duly made and seconded., it was unanimously RESOLVED that the Financial Report and proposed dis bLw se m~e nts, incl ucli ng, the ham dc;h eck s, be; and ~~\b-ucv-94%ev94-08cmio ' 1E81ECO1I8D OF PROeC}EEIl~ING5 UPpa Fagle Vallry Conwlidnted Ssoirotion Disaia Augusc 24, 1994 Page 5 hereby aze approved. lPhase 11 & RH Ms. Gayle Grider informed the Boazd that there would be a pipe dntercepgor bursting test beginning August 25 and invited the Directors to view the - process. Ms. Grider stipulated that if the test is not successful, staff would resume the conventional method of pipe replacement with Continental West. If the test is successful, staff intends to ask approval for Phase III from the Board. Preseatly, the estimate of pipe that will be replaced will be up to 100 feet per day. A'II'AD Statuas Report Mr. Poeckes presented the referenced report, a copy of which is attached hereto by this reference and incorporated herein as Exhabng F. He noted Montgomery Watson's flexibility in meeting the needs of the District. 1V1r. Poeckes also noted a letter from the State of Colorado, a copy of which is attached hereto and incorporated herein by this reference as Ezhabit cG, extending the District's Avon W.W.T.P. Permit for a period of time not to extend beyond the date of completion of the ATAD expansion project. lEast Vae9 Cofllection Ms. Grider stated that the referenced maintenance repair is ongoing. Sys~em Iltepanr Addagflona9 East Vanll Ms. Grider informed the Board that an additional 15001ineal feet of Sewer Main lftepaar sewer repairs need to be made at the estimated cost of $155,000. Rep1acement Ms. Grider suggested that the District utilize some cost savings from the Interceptor Phase I project to fund these repairs, which includes some difficult areas to access. Three contractors aze interested in bidding on the project. Ms. Crrider informed the Board that due to some of the difficult work, bids would be asked to include installation by the conventional method, the burst in place method, and the cured in place method. CapataIl Mr. Gelvin thea presented a capital expenditure request for computer ExpendIlture§ - equipment, a list of which is attached hereto as Exhabag H and hereby Compenter incorporated by this reference. Ms. Joan Torrez entered the meeting at lEqag~pment this time to describe computer needs for the District. After discussion and motion duly made and seconded, it was unanimously ~~~-va~a-oacmin RECORD OF PROCEEDINGS • UPpa Eegle Veilry Consolidated Smiution Disvia August 24, 1994 Page 6 RESOLVED that funds in the amount of $17,350 be and hereby are appropriated for the: purpose of purchasing computer equipment for the District in ac;cordance with Exhibit H. ~ Ms.'Torrez left the meeting at this time. Wolcott Treatment Mssrs. Chris and James Jouflas, Peter Jamaz and R.ick Pyleman of Plant Jamat and Associates, and Gary Broolcs of Alpine Engineering entered the meeting. The Jouflas brothers post:ed a map of the Wolcott azea, pinpointing a site which their family awns that could be a location fo,r a regional wastewater treatment plant. This four acre site is located at the confluence of Alkali Creek and the Eagle River neaz Highway 6 between the railroad and the river. It iis located 1.5 miles west of the Wolcott Village site. Given the expaztsion plans for Wolcott, the Jouflas family is looking for an alternitive plan to the package plant proposed by Wolcott Associates. Mr. Jamaz explained that there aze no immediate development plans for the Jouflas property but that Wolcott could ultimately have 300 - 3500 units. Mr. Collins suggested that the Jouflas family contact more local people from Wolcott to detemune the level of interest in a regional plant. Presently, Resource Engineering of Glenwood Springs is conducting a sfudy of the water- and water rights on the Jouflas property. This analysis will assist in determining the number of units the properly can support. After discussion, D'uector Kirch directed staff to reseazch the cost of a comprehensive analysis of a regional wastewater treatment plant in Wolcott. The Jouflas family will organize a meeting with other property owners regarding a regional plant proposal. Mssrs. Chris and James Jouflas, Petei- Jumaz, Gary Brooks, Rick Pyleman, Mike Poeckes, and Ms. Grider then left the meeting. District Inclusion Ms. Allen informed the Board that she and Mr. Haslee are working on Update including several different areas into ithe District and will keep the Board updated. Director Bender then left the meeting. Bridgewater Terrace Mr. Gelvin then refened to a memorandum form Mr. Haslee, a copy of Condominiums which is attached hereto as Eghibit I,, and incorporated herein by this reference. He recommended that the Board of Directors formally accept the sewer main relocauon at tiie Bridgewater Terrace OdznIO\&-LLN-94\cv9-08f.mIG ' RIECOIEtIID Og+' PROCEIEDffNGS Uppa Fagle Valley Consolidatrd Smitntion Distria August 24, 1994 Page 7 Condominiums. Upon motion duly made and seconded, it was unanim_ously IftESOLVED that the relocated sewer main at the Bridgewater : - Terrace Condominiums be and hereby is accepted and approved. The Boazd stated that the acceptance was conditioned upon the information being presented to the District on CADD disc. Ennployee Use of The Board discussed the recent publicity received by the Town of Vail Dflsgrnct Assegs regarding employee use of Town assets. Chairman Kirch requested that staff explore the use of District assets and advise the Boazd. Board fl2etreat The Board discussed the possibility of having a Board Retreat Working Session and asked that staff make arrangements for this sometime in September or October. Ad,poanrnmeang There being no fiu-ther business to come before the Boazd, the meeting adjourned at 4:10 p.m. Respectfully submitted, Secretary to the Meeting admin%-uev-44M94-0Sr.min l[81£+ CORD O1['+ PIBOCIEIEDINGS Mnnaates of the SpeeW Meeting , of the Boaa°al m~ Directors = VAI. VALILEY CON30I.EDATEII? WATER DISTRICT Noveffiber 309 1994 A SpeciallVleeting of the Board of Directors of the Vail Vailey Consolidated Water District, Eagle Counry, Colorado, was held 1Vovember 30, 1994, at 2:00 p.m., in the John V. Amato Room of the Upper Eagle Valley Consolidated Sanitation District administrative offices, 846 Forest Road, Vail, Colorado, in accordance with the applicable statutes of the State of Colorado. Attendance 7Cpae llowing D'arectors were present and actinge Byron Brown Patrick Dauphinais . T. Charles Ogilby Frederick P. Sackbauer IV The ffoUowing Darector was absento Paul Testwuide, whose absence was excused AIlso an attendunce were: Dick Duran, Town of Vai1 Fire Department I)ennis (;elvin, General Manager, Upper Eagle Valley Consolidated Sanitation District I-arry Grafel, Director of I'ublic VVorks and Transportation, Town of Vail Gayle Grider, Project 1lRanager, Upper Eagle Valley Consolidated Sanitation District CBreg Hall, Engineer, 'I'oevn of Vail RECORD OF PROCEEE?INGS Vail Valley Consolidated Water Disvict Minutes of Special Meeting November 30, 1994 Page 2 _ Tom Huston, Operations Manager, Upper Eagle Valley Consolidated Sanitation District Mike McGee, Town of Vail Fire Department Bob McLauren, Town of Vail Manager Mark Rosser, Merrick Engineers and Architects Emily Woodruff, Administrative; Secretary, Upper Eagle Valley - Consolidated Sanitation District IDISCLOSIJRES The Board noted it had received more th.an seventy-two hours prior OF POTENTIAL to the meeting certain disclosures of potE;ntial Conflicts of Interest CONFLICTS OF Statements for the following Directors uidicating the following conflicts: INTEREST Paul Testwuide is a Vice President of Vail Associates, Inc., which has significant land ownership and business interests within the District. Frederick P. Sackbauer IV is an employee of Vail Associates, Inc., which has significant land ownership and busin.ess interests within the District. Byron Brown is a Broker employed by Slifer, Smith, and Frampton/ V,ail Associates Real Estate, which has significant business interests within the ' District. SPECIAL Chairman Sackbauer welcomed Town of' Vail Staff, and stated the Boaxd CAPITAI., is interested in beginning a dialogue to d.iscuss proposed capital PROJECT improvements and discover whether Town and District priorities concur. 1VIr. Rosser, representing Merrick & Company, reviewed the history a:ad scope of the District studies, includ'nlg the Master Plan, Hydrau:lic Analysis, Interconnect Study, Suppleaiental Services Report, and the Executive Planning Document. Chauman Sackbauer stated it is the District's intention to accomplish every goal outlined in the plan in 1995. The discussion covered the following Uopics: Interconnect, Water Plamt Expansion, and Adequate and Inadequatte Fire Flow Levels in the Vail Village core and East Vail. I RlEcCORIID O~'+ PIt~CEEIIDdNGS Vail Valley Consolidated Wazcr District Minutes of Spxiai Mating November 30, 1994 - Page 3 : Chairman Sackbauer asked Town of `Iail Staff to identify projects which _ could be potential fire flow problems. Town of Vail Fire Deparnnent will schedule a drive through East Vail to identify which structures may be at risk as a preventative maintenance measure. ' Director Sackbauer asked Town of Vail Staff to assist the District in establishing priorities from a fire protection standpoint, and asked them to respond at the December meeting. It was the consensus of those present the District and Town of Vail should meet more often, and on a regular basis. AD.~OURNMEN'd' 'I'here being no further business to coYne before the Board, the meeting adjourned at 3:50 p.m.. Respectfully submitted, Secretary to the NTeeting MMqUTES L`"iC VEA/y FORM[AL CALLy AND NOT'ICE OF MIEETING WAIVED< Byron Brown Patrick Dauphi.nais T. Charles Ogilby Frederick P. Sackbauer Iil Paul Testwuide s RECORD OF PddOCJGEDllNGS MIlII91tCS of $flle Regd11aIl° ME'.CtHYIlg 0f $.h@ BOaH'd Of DiII'ectOH'3 ~AIL VALL~~ ~~~~OLEDE~~~ ~~TRI(:T November 22, 1994 The Regular Meeting of the Board of Directors of the Vail Valley Consolidated Water District, Eagle County, Colorado, was held November 22, 1994, at 2:00 p.m., in the John V. Amato Room of the LTpper Eagle Valley Consolidated Sanitation District administrative offices, 846 Forest 12oad, Vail, Colorado, in accordance with the applicable statutes of the State of Colorado. Aftendaaace The fofl9owing I)ireetoa°s `vere present and actinge Patrick Dauphinais T. Charles Ogilby Frederick P. Sackbauer IV Byron Brown Paul Testwuide Also n~ attendunce wereo Carloynn Biven, Engineering Research Technician, Upper Eagle Valley Consolidated Sanitation I3istrict Becky Bultemeier, Finance lih[anager, IJpper Eagle Valley Consolidated Sanitation District L,anny Carlson, Interim VVater Operations Manager, Upper Eagle Valley Consolidated Sanitation DisYrict James P. Collins, Esq., I.egal Counsel for the District . RECORD OF PlltOCEEDINGS Vail Valley Consolidated Wacer Districc Minutes of November 22, 1994 Page 2 Gordon (Hawkeye) Flaherty, Maiintenance Manager, Upper Eag;le ~ Valley Consolidated Sanitation District Dennis Gelvin, General Manager, Upper Eagle Valley Consolidated Sanitation District Gayle Grider, Project Manager, iJpper Eagle Valley Consolidated Sanitation District Roger Hartman, The Hartman Company - Fred Haslee, Regulations Administrator, Upper Eagle VallE;y Consolidated Sanitation District Tom Huston, Operations Manager, Upper Eagle VallE;y Consolidated Sanitation District Sue Kennedy, Peter Webb Public Relations Chris Treese, Colorado River WEiter Conservation District Emily Woodruff, Administrative Secretary, Upper Eagle Valley Consolidated Sanitation District DISCLOSURES The Board noted it had received more thm seventy-two hours prior OF PO"Il"ENTLAL to the meeting certain disclosures of pote:ntial Conflicts of Interest CONFLICTS OF Statements for the following Directors in.dicating the following conflicts: INTEREST Paul Testwuide is a Vice President of Vail Associates, Inc., which has significant land ownership and business interests -within the District. Frederick P. Sackbauer IV is an employee of Vaiil Associates, Inc., which has significant land ownership and business intere:sts within the District. Byron Brown is a Broker employed by Slifer, Snuth, and Frampton/ Vail Associates Real Estate, which has significant bus:mess interests within the District. ~ ItlECORD O}F PROClEIEDINGS Vail Valley Coasolidated Water Disvict Minutes of Novembet 22, 1994 Page 3 ~~~~VAL The Board considered the Minutes of the Regular 1Vleeting of OF MWJTES ~ October 27, 1994. The Directors cited the following necessary corrections: On page 5, under the heading entitled "Consenaction Iteports", the Merrick Report reference to the District's responsibility to return water to the Authoriry should read, "1,000,000 gallons per day." On page 8, eander the heading enti8led "Director Iteports, Colorado River District Representative Selection", the statement should read "1'he Board concurred to initiate a letter writing campaign 40 4he Eagle County Commissioners supporting the appointment of IDirector Ogilby as representatiae on the Colorado Itiver IDistrict." On page 9, under the heacling entitled Dfrector flteports, 'I'racle/Sale of lL'aonsridge Plant Site", a second resolution was made concerning the Trade/Sale of the Lionsridge Plani Site, which should read as follows: "RESOI.VED to obtain a bid from PBtC for perfonnance of aPtaase g Environffien4al Aaadi4 of the Lfonsridge Plant Site for approeal at Qhe Pioaeffiber ffieetang." Following discussion and upon motion duly made and seconded, it was unanimously RESOILVED the 1Vlinutes of the Regular Meeting of October 27, 1994 be and hereby are approved as amended. OPIERATgONS 1V[s. Grider reported on the cunent status of Construction AND Projects and Capital Projects. MAIN'd']ENANClE REPOgtTS ' PO7['EN7['UR, CAF]["It' lf, PRGHC"II'S 12" ]Extension of I[nterconnect to Cascade Vfll9age - Phase I][l - Ms. Grider reported construction of the Phase III Project will be delayed until the spri.ng of 1995, if the District plans to send 1,000,000 million gallons per day. CAE[7['A-L PRQTE 'C"li'S' RE1P()RTS Il~~~ ~~~~onnect -Pflase E -1VTs Grider reported the Booster pump Stadon _ is operational using one pump at this time. T'he second pump, which was broken by E.F.I. representatives during the original installation, is IZECORD OF PROCEEDINGS Vail Valley Consolidazed Waur Distriu Minutes of November 22, 1994 Page 4 scheduled to be replace by December. Water is currendy being pumped from Upper Eagle Regional Water Authc?rity to Vail Valley Consolidated Water District. She added the additional pump will increase the quantity of water pumped. Well R-2 - Well drilling is in process. The project is slightly behind schedule. Ms. Grider asked the Board to ratify the Vail Well No. R-2 Change Order No. 1., a copy of which is attached hereto as Exhibit A, and incorporated herein by this reference. Following discussion, and upon motion duly made and seconded, it was tinanimously RESOLVED the ratification of the Shelton Drilling Well k6 Change Order No. 1 to drill an. additional 20' at a cost not to exceed $14,000, in addition to the existing contract be and hereby is approved. Gore Valley Treatment Plant Retrofit - Mr. Carlson reported he is confident the plant will work. He expecL, to run 3-4 days during the height of the Christmas vacation season. Ivis. Biven asked the Directors to appr-ove the Continental West Gore Valley Treatment Plant Retrofit Change Order No. 2, a copy of which is attached hereto as Exhibit B, and inconporated herein by this reference. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED the Continental West, Inc., Change Order No. 2 f'or the Gore Valley Treatment Plaizt Retrofit in an amount not to exceed $4, 553 be and hereby is approved. Black Lake Wedands Mitigation - Ms. Grider presented a letter fram Robert Weaver, of Hydrosphere Resoura-. Consultants, which summarized Mr. Claffey's concerns regarding wetland mitigation sites for the Black Lake No. 1 Enlargement project. .A copy of this letter and the Hydrosphere preliminary cost estimate for completion of the additional work that may be required by the Arm;y Corps of Engineers is attached hereto as Exhibit C, and incorporated herein by this reference. RIEcC~RD OIF' PYtOCEEI)giVGS Vaii Valfey Consolida[ed Waur District Minutes of November 22, 1994 Page 5 ` The Board directed Ms. Biven to collect the Rotary check for the Black = I,ake Fishing Pier as soon as possible. ~~e VaHey Tanl{ - M[s. Grider reported a USFS Special Use Permit may . still be an option for the District. If the District can substantiate it is a harrdship to replace the tank in its present location, because it would leave East Vail without water storage during construction. She recommended IVir. Vdeaver follow through with the USFS Special Use Permit, and develop a design this winter. aPER EA. 7 EGIOlV A WA it dT1'9'HnRITY TCCTTT,'C dnterrconaect Operations Agreeffient - The Directors exanuned the new Operations Agreement, which was amended by the Upper Eag1e Regional Water Authority on 1Vovember 22, 1994, a copy of which is attached hereto as Exhabat D, and incorporated herein by this reference. The newly amended version presented for approval included the following addition: 6. Manianwaa stream flow requirements may curtafl deliveries at certain games off the yeeara " Following discussion, and Upon motion duly made and seconded, it was unanimously RES~LVEHD the Interconnect Operations Agreement as amended by the Upper Eagle Regional Water Authority on 1Vovember 22, 1994, with the addition of the clause N0. 6 stated above, be and hereby is approved. ~~~~ULTANT ~ommaani$Y Relations -1VIs. Kennedy, representing Peter Webb Public REPORTS Reladons, presented a proposal which reviewed Community Relations goals designed for the Upper Eagle ltegional Water Authority in July, 1994, and described how these goals specifically relate to the District's needs. A copy of this proposal is attached hereto as Exhabit E, and incorporated herein by this reference. She asked the Board to consider the goals to RECORD OF PgtOCEEDIIVGS ~ Vail Valley Consolidated Water Districc Minutes of November 22, 1994 Page 6 - determine whether they are appropriate ifor the District, and to appoint a ~ representative to help develop a program specifically designed to meet District needs. Mr. Gelvin distributed copies of House Bill 91-11543, An Act Concem'vig Water Conservation, and House Bill 91-1154, An Act Concerning Water Conservation, and Making an Appropriation in Connection Therewith, copies of which are attached hereto a.s Exhibits F and Exhibit (s, respectively, and incorporated herein by this reference. The Directors considered several areas of potential concentration. Mr. Gelvin remindf:d the Directors all three major districts have included funding for a consolidated Community Relations efforrt, which is effective January 1, 1995. He then presented copies of House Bi1191-The Directors asked M.S. Kennedy to retum to a special joint meecing between the District and tlie Upper Eagle Regional Water Authoriry Ln January, 1995. Merrick Hydraulic Elnalysis Report - Ms. Grider refened to the Vail Hydraulic Study document entitled "Tank Depletion Analysis for Emergency Flow on 1Vlaximum Day" and ithe "UERWA Hydraulic Analysis Quick Look Summary Sheet". Both documents are attached hereto as Exhibit H, and incorporated herein by ttus reference. Wells Overview - Ms. Grider also referred to an Engineer's Opinion of Probable Cost which was provided by :Leonard Rice Consulting Water Engineers, Inc. . A copy of this documer.it is attached hereto as Exhibit I, and incorporated herein by this reference. COLORADO Mr. Treese, representing the Colorado Ri'ver Water Conservation Distric:t, 1tIVER and specializing in intergovernmental relations, addressed the Board WATER regarding past miscommunications and misunderstandings. He invited the CONSERVATION Directors to begin dialogue which would facilitate positive growth. DISTRICT Regarding the Eagle River Assembly, he commented the public seems reaciy to accept some additional water storage. Director Testuwide commented the District can benefit from Mr. Treese' help in educating Vail Valley citizens. R]E4CORD OF PIZOCEEDgNGS Vail Valley Consolidated Water Disvict Minutes of November 22, 1994 Page 7 RIEPORT BY - Mr. Collins reported on the status of legal matters pending. ~~GAL CONNSEL - l~oposed CeIl~ular Phone Easemeaat Agreeanent -1V[r. Collins reported the proposed easement Agreement had been approved and executed by OneComm Corporation Telecommunications Facility, and is hereby presented for Board approval and execution. A copy of the the referenced Agreement is attached hereto as Exxhibat J, and incorporated herein by this reference. G3'~sum AirPort Cmntract Changes - Mr. Collins stated there had been no response from the T'own of Gypsum. Contract changes have been sent - to their annexations. Resolaataon to Dissolee Tha°ee Taxing lEntaties - Mr. Collins presented a resolution to dissolve the three Taxing Districts, which he recommended for adoption. A copy of this resolution is attached hereto as Exhibit K, and incorporated herein by this reference. Following discussion, and upon motion duly made and seconded, it was unanimously RE3OILVEIID the Itesolution to dissolve the Lion's Itidge, Vail Intermountain, and i1ai1 iA/ater Districts, be and hereby is approved. , ECORISIITLTANT. ~evi.seaIl Operations Agreeaaeng -'The I)irectors recommended Mr. Collins REPOltTS meet with Mr. Hartman to discuss the changes in the proposd Agreeement, a copy of which is attached hereto as Exhabit L9 and incorporated herein by this reference. Mr. Gelvin will meet with NTr.i3aranan to discuss Elclubit A to the Agreement. The fee for a six month contract with iJEVCSD will be $190,535. The fee for one full year is anticipated to be will be $381,000. Hhing off New Opea°ations M er - Mr. Cielvin introduced Mr. Huston, the New Operations Manager for the iTpper Eagle Valley Consolidated Sanitation District, to the Board. He commented Mr. Huston's first job will be to administer the new Operations Agreement contract. Mr. Gelvin added the Sanitation District was ready to sign the new Agreement, and proposed presenting the amended contract for approval .at the December, 1995 meeting, iVls. Biven was direceed to draft a short form Agreement ItECORD OF PROCEEI)I1VGS Vaii Valley Consolidazed Water District Minutes of November 22, 1994 Page 8 , - covering the scope of work to be completed by Mr. Hartman for the ne.xt - meeting. Following discussion, and upon motion duly made and seconded it was unanimously ItESOLVED the drafting of a Letter of Agreement for Phase I development of framework be and hereby is authorized for approval at the December, 1994 meeting. Meeting with the Town of Vail Staff - Director Sackbauer reminded the Directors a meeting with the Town of Vail Staff had been scheduled for November 30, 1994, and directed Staff' to post a Notice for a Special Meetting. EAGLE Directors Dauphinais and Testwuide stre;ssed the importance of District PARK investment in the Eagle Park Reservoir as soon as possible, RESERVOIR expressing their interest in developing county-wide water storage. Director Testwuide suggested the county bond enough funding to guarantee the structure and charge a surtax for water aiigmentation to pay off the bonci. He estunated the District should consider a price in the range of $6,000 per acre foot, and recommended the District determine how much storage i:; needed. Director Dauphinais encouraged the Board to lead the way to In- Basin self-sufficiency by securing appropriiate water rights for Eagle County and for the Eagle River Drainage area as soon as possible. The Board directed Mr. Collins and Mr. Porzak to pursue potential institutional funding sources. . FINANCIAL Ms. Bultemeier presented the Financial F:eport and Pproposed REPORT Disbursements, including a list of hand c;hecks, copies of which are attached hereto as Exhibit M, and incorporated herein by this reference. Following discussion and upon motion cluly made and seconded, it'was unanimously , RESOLVED that the Financial Report and Proposed Disbursements, including hand checks, be and hereby are approveci. RIECORD OlE Pd~OCEEY)INGS Vail Valley Consolidazed Water District Minutes of November 22, 1994 Page 9 1995 l~UDGET ` 1Vts. Bultemeier summar;'Pd the changes requested by the Directors at the ~ Ocotber Public Meeting for the purpose of reviewing the draft Budget for 1995. A copy of the amended budget is attached hereto as Exhibit N, and incorporated herein by this reference. She reminded the Board it was critical to adopt a budget and cereify mill levies. She then destributed copies of the Schedule of Assessed Valuation Mill Levy and Property Taxes Assessment for the 1995 Budget, a copy of which is attached hereto as Exhibit 0, and incotporated herein by this reference. Ms. Bultemeier specified the 1lRill I.evies as follows: DEBT SEItVICE MII.Y. LEVY Bighorn Water District 1.810 Cpore `lalley Water District 3.514 Lionsridge Vdater District 0.000 Vail Intermountain BUater District 0.000 Vail Village West Adater Districe 2.125 Vail VVater District 0.000 OPERATING MIY.g. H~~VY Vail Valley Consolidated Water District 1.067 1Vds. Bultemeier presented the Resolution to Adopt the 1995 Budget, the Resolution to Set Mill I,evies, and the Resolution to Appropriate Sums of lUdoney, copies of which are attached hereto as Exhibats P, Q, and R9 respectively, and incorporated herein by this reference. Following discussion, and upon motion duly made and seconded, it was unanimously It~~OLVEgD the Resolution to Adopt the 1995 Budget, the Itesolution to Set Mill I.evies, and the Resolution to Appropriate Sums of Money, Eacbabits P, Q9 and R, respectively, be and hereby are approved. RECORD OF PROCEEDINGS Vail Valley Consolida[ed Water Disviu ` Minutes of November 22, 1994 Page 10 DIRECTOR Tract C, Vail Village 7th Filing - Director Dauphinais reported rezoning REPORTS is still pending a Phase I Environmental Audit, and referenced recent correspondence from the Town of Vail, cc,pies of which are attached hereto as Exlubit S, and incorporated herein b;y this reference. He asked the Board to support negotiations with the 'Vail Town Council. Followirig discussion, and upon motion duly made aiid seconded, it was unanimously RESOLVED the establishment of' an easement to accomodate the _ existing cart path adjacent to the f;ast property line, and establishment of an additional easement 6' in width to accomodate the proposed road on the west end of the property be and hereby is approved, and BE IT FURT]EIER RESOLVED to notify the Town of Vail the existing overhead powerlines do iiot serve this property and the District has no control over their removal. OCTOBER Mr. Gelvin summarized the October Water ProductionAnalysis Report, WATER a copy of which is attached hereto as Exlhibit T, and incorporated PRODUCTION herein by this reference. No action was required. TAP FEE The Board reviewed the September Tap ]Fee Schedule, a copy of which is SCHEDULE attached hereto as Exhibit U, and incorporated herein by this reference. No action was required. ~ RlE~~RD OF PROCIEEY)INGS Vait Valley Consolidaced Water Distria Minutes of November 22, 1994 Page 11 AD.~OURNMEN7['- There being no further business to come before the Board, the meeting adjourned at 6:06 p.m.. Respectfully submitted, Secretary to the 1Vleeting MWZJ'I'ES APPRO`IED, FORIvTAL, CAI.L, AP1D IVO'TICE OF IVIEE'TIlV(s WAIVED: Byron Brown Patrick Dauphinais T. Charles Ogilby Frederick P. Sackbauer IV . Paul Testvvuide RIECORD OF PROCEEDdNGS Minutes of ghe Itegular Meetaaag of the Board of Directors VAII. VA1LIL~Y C0N~OLII)ATED WATER DISTRICT October 27, 1994 The Regular Meeting of the Board of Directors of the Vail Valley Consolidated Water District, Eagle County, Colorado, was held October 27, 1994, at 1:00 a.m., in the John V. Amato Room of the Upper Eagle Valley Consolidated Sanitation District administrative offices, 846 Forest Road, Vail, Colorado, in accordance with the applicable statutes of the State of Colorado. Attendance TIhe ffolYowflng Directors were present axad actnnge Patrick Dauphinais T. Charles Ogilby , Frederick P. Sackbaner IV Tllae following I)irectors were absent: Byron Brown, whose absence was excused Paul Testwuide, whose absence was excused Alsm nn attendaace vveree Leslie Allen, Admi.nistration IVlanager, Upper Eagle Valley Consolidated Sanitation District Allen Best, Vail Valley Times Beclry Bultemeier, Finance Manager, Upper Eagle Valley Consolidated Sanitation District James P. Collins, Bsq., Legal Counsel for the District RECORD OF PROCEEI)INGS Vail Valley Consolidated Water District Minutes of October 27, 1994 Page 2 Dennis Gelvin, General Manager, Upper Eagle Valley Consolidated - Sanitation District Gayle Grider, Project Manager, Upper Eagle Valley Consolidated Sanitation District Richard MacCutcheon, Chairmam, Upper Eagle Regional Water Authority. Kevin W. McBrien, P.E., Civil/]?nvironmental Engineer, Merruck Engineers & Architects Glen Porzak, Water Counsel for the Upper Eagle Regional Water Authority Emily Woodruff, AdministrativE; Secretary, Upper Eagle Valley Consolidated Sanitation District DISCLOSURES The Board noted it had received more thian seventy-two hours prior OF POT'ENTIAL to the meeting certain disclosures of potential Conflicts of Interest CONFLICTS OF Statements for the following Directors uidicating the following conflicts: INTEREST Paul Testwuide is a Vice President of V;iil Associates, Inc., which has significant land ownership and business interests within the District. Frederick P. Sackbauer IV is an employee of Vail Associates, Inc., which has significant land ownership and business interests within the Districi:. Byron Brown is a Broker employed by Slifer, Smith, and Frampton/ Vail Associates Real Estate, which has significant business interests within the District. APPROVAI, The Board considered the Minutes of the: Regular Meeting of OF MINUTES September 22, 1994. The Directors note:d two typographical errors, and asked the Secretary to make corrections. Following discussion and upon motion duly made and seconded, it was imanimously RESOLVED the Minutes of the Regular Meeting of II8]E~ORD OF PItOCEEDgNGS Vail Valley Coasolidated Water District Minutes of Ocwber 27, 1994 Page 3 = September 22, 1994 be and hereby are approved as amended. ]EXECBJTflVIE The Board entered an Executive Session to discuss the contract between SES5ION Bail Valley Consolidated Water District and the Upper Eagle Valley Consolidated Sanitation District at 2:30 p.m.. The Board returned from Executive Session at 2:50 p.m.. RE1~~RT BY Mr. Collins reported on the status of legal matters pending. lL~GAL CONN5E1L 1Lawsagat by the Imurer of the Buuilding Y)amaged by Fire at Gypsum, May 10, 1994 - Nir. Collins reported the District had received a 1Votice of Claim from the Insurer of the Air Dry Facility, a copy of which is attached hereto as Eachibag A, and incorporated herein by this reference. He explained the District is not liable, because the water line was extended by the properry owner, who never included the property into the Vail Valley Consolidated Water District or paid tap fees to that District and, therefore, the water was never turned on. T'he timing of the arrival of the fire trucks is also in question. The District's case is well documented. Gypsum Aia'port Issues -Mr. Collins stated the Town of Gypsum has requested changes in the existing District contract. He recommended the Board schedule a February meeting in the Jet Center conference room to discuss Town of Gypsum DistrictlAirport issues. The Board concurred and asked Staff to add this item to the January, 1995, agenda. REPORT BY Mr. Porzak reported on the status of cases in which the District is an WA77I'ER applicant. ~OUNSE]L Aungim~ntation PIan ° flgose Ditcn -1lRr. Porzak surnmarized a letter dated October 18, 1995 to Mr. 9dalt Koebel, which included an offer from the I3istrict in the amount of $37,300 for his interest in the Rose Ditch. In the letter, Mr. Porzak reviewed the historic use of the area and described the method used to value the property. After, ,10 years of non-use, the presumption of abandonment can be appealed. 'I'he value of the property was based on $1,000 per acre foot, which was based on 11/ir. Koebel's use RECORD OF PROCEEl)INGS Vail Vailey Consolidaced Water District Minutes of October 27, 1994 Page 4 ~ history. The offer is open until December 31, 1994. - Denver Water Diligence - Mr. Porzak c?pined the District will have thxee options from which to choose in the near future. The District can: (1) Withdraw, (2) Fight and cancel decrees, or (3) Propose District withdrawal if opponents agree any development will be subordinate to Eagle Park Reservoir. He recommends the District does not defer on Denver Water Diligence for Eagle-Pine:y and Eagle-Colorado Project i.'or 6 years, and instead seize the opportunity to bring Denver to the table. T'he Directors asked Mr. Porzak to report on a District monetary commitme;nt for this project at the next meeting. Mr. Porzak reported Cypress/Climax has begun the clean-up of Eagle Park F:eservoir. He added the storage capacities are very close to that which the Eagle River Assembly says axe necessary for the Vail Valley. Aurora Exchange - The Eagle River Assembly proposed the Water Trade Agreement, which provides for the :release of 300 acre feet fram Homestake Reservoir in the winter, and is repaid with 300 acre feet from Green Mountain Reservoir in the summer. Mr. Porzak clarified this is not a trade, it is an "exchange." He feels the exchange is a win-win proposition. There was consensus among the Directors that Mr. Porzak be directed to write a letter of Agreement aniong the three entities in the Vail Consortium (Vail Valley Consolidated. Water District, Upper Eagle Regional Water Authority, and Vail Assaciates, Inc.) to equally divide the 300 acre feet described above, allocatin;g 100 acre feet to each entity in the Vail Consortium. Following fw-ther discussion, the Directors concurred the following paragraph should be added to paragraph 10 in the Aurora Exchange Agreement: "Moreover, this agreement shalll not create any precedent or obligation for the Vail Consortiiim to support any future water projects sought to be developed by Aurora in the Eagle River Basin. " Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED the Aurora Water Facchange Agreement, as amende:d ]EtIECO&8D OF PROCEEDINGS Vail Valley Coosolidazed Water Disttia Minuces of October 27, 1994 Page 5 - with the addition of the above language to paragraph 10, be and - -hereby is approved. In discussion following the Resolution, 1Vdr. Best, representing the `lail Valley Times, asked if the District might be at risk by living off water advances, much like a consumer risks living off borrowed credit. Mr. Porzak replied the District was not at risk, because it has adequate water reserves and supplies. 'I'hereafter, 1VTr. Collins and 1Vgr. Porzak left the meeting. CONSNILTANT Mem'ck Report -1V1r. 1VgcBrien, representing Merrick Company, was REPOlt37t'S present at the meeting to answer questions regarding the status of 1Vlerrick operations. He referred to the Executive Planning Document, a copy of which is attached hereto as Exhibig B, and incorporated herein by this reference. ltegarding the extension of the Interconnect to Glen I,yon, Mr. McBrien commented receiving water from the LJpper Eagle Itegional Water Authority was no problem, but the District's responsibility to retuYn 100,000 gallons of water per day was a concern. The Directors commented if the water sent down valley is not really needed by the Authority, the District should leave the water in the river. Prior to ehe IVovemher 22, 1994 Board Meeting, Chairman Sackbauer will meet with R/[ayor Osterfaust to request Town of Vail Staff to examine the Merrick report as soon as possible. He hopes to arrange a joint meeting vvith District Staff and Town of Vail Staff. ]FI`1ANCdAIL Ms. Bultemeier presented the Financial iteport and a list of hand checks, ~~~RT copies oP which are attached hereto as 1Exhiibit C, and incorporated herein by this reference. Following discussion and upon motion duly made and seconded, it was unanimously RESOI~VED tbat the Financial lteport and Proposed DisbursemenYs, including band checks be and hereby are approved. a~~~~~ RECORD OF PROCEEI)INGS Vail Valley Consolidated Water Disvict Minutes of October 27, 1994 Page 6 1995 BITI)GET _ Ms. Bultemeier then opened the Public Meeting for the purpose of PUBLIC ~ reviewing the draft Budget for 1995, a copy of which is attached hereto as Exhibit D, and incorporated herein by this reference. She reviewed the three primary funds which comprise the District Budget and answered questions from the Directors. Ms. Bultemeier encouraged the Board to adopt a final Budget and certify mill levif;s to Eagle County in November. Ms. Bultemeier asked the Board for a a?otion to dissolve the Lionsridge, Vail Intermountain, and Vail Water Dis-tricts in accordance with the Pre- Consolidation Agreement, now that they are debt-free. Following discussion, and upon motion duly made and seconded, it was unanimously RESOLVED to authorize Mr. Collins to begin dissolution procedures for the Lionridge, Vail Intermountain, and Vail Water Districts in accordance with the Fre-Consolidation Agreement. OPERATIONS Mr. Gelvin presented a report on the current status of Construction AND Projects on behalf of Ms. Grider, who was excused from the meeting. A MAINTENANCE copy of the Capital Projects Report is attached hereto as Exhibit E, - REPORTS and incorporated herein by this reference:. CAPTT L PRO TF, TS RF.PORTS Black Lakes Handicapped Fishing Piier - Mr. Gelvin reported this project, which was scheduled for October 7, 1994, has now been postponE;d until 1995. Main- Gore Circle Waterline Replaceme:nt - Western Slope Utilities, Inc. . completed the project October 10, 1994, $15,000 under budget. Well R6 Replacement Change Order - Shelton Drilling began work on October 3, 1994. It has been determinted an additional 20' should be drilled. Engineering asked the Board to approve Change Order No. 1, a copy of which is attached hereto as Exhib:it F, and incorporated herein by this reference, not to exceed $14,000, bringing the total contract to a I[81ECORIID OlE PR~~EEDINGS Vail Valley Coacolidated Water Disvict Minu[es of October 27, 1994 Page 7 $7~ ,000. - Following discussion, and upon motion duly made and seconded, it was unanimously ~OLVED the Shelton Drilling BJell R6 Change Order IVo. 1 to drill an additiona120' at a cost not to exceed $14,000, in addition to the existing contract be and hereby is approved. 'I'he Directors executed the Change Order at the meeting. Gore Va9ey Treatment Pflant Itetrofit Change Order - Continental West, Inc,. will commence work on the project October 26, 1994. The contractor has requested a Change Order IVo. 2 for the additional cost of materials, and an extension of contract date and equipment, a copy of which is attached hereto as Exaibft G, and incorporated herein by this reference. Following discussion, and upon motion duly made and seconded, it was unanimously RIESOY.VEYD the Continental VVest, Inc., Change Order 1Vo. 2 for the Gore Valley Treatmeat Plant Itetrofit be and hereby is approved. T'he Directors executed the document at the meeting. Spg°add9~ Cireek PRV - The 1V[aintenance Department has scheduled to install this PI2V by October 21, 1994. T~ T~ 3 Upgrades - Z'his project has been put on hold until 1995. T'he contractor is unavailable at this time. Westt VanIl WeIlfl Il - 'The Directors approved the replacement of the pump for West Vail Well 1. Following discussion, and upon motion duly made and seconded, iY was unanianously a~~~~~ RECORD OF PROCEEIIINGS Vail Valiev Consolidated Water Disvict Minutu of October 27. 1994 Page 8 RESOLVED the contract with A,m West in the amount of $7,298 - to re.place the West Vail Well 1pump be and hereby is approved. POTENTIAL, CAPITAL PROT_F,CTS 12" Extension of Interconnect to Cascade Village - Phase III - The Upper Eagle Regional Water Authority Hydraulic Analysis is scheduled for completion December 15, 1.994. At that time, the Authority will determine the improvements requirei3 to their infrastructure, and will make a decision whether to participate in cost sharing for the 12" Interconnect Extension - Phase III. UPPER EAC=L.E REGIONAi. WATEA; AUTHORITY ISSUES Mr. MacCutcheon, Chairman of the Upper Eagle Regional WatPr Authority, asked to address the Board. :He thanked the Directors for the Interconnect and endorsed Director C?gilby for the Colorado River Conservation District position. He further presented the Upper Eagle Regional Water Authority's position regarding Water Conservatian programs and the importance of engaging a professional public relations firm. Following discussion, and upon mc?tion duly made and seconded, it was unanimously RESOLVED the District participation as part of a comprehensive public relations program in 199:5, in an amount not to exceed $1,500 month be and hereby is approved. DIRECTOR Hiring of Water Operations Manager - Ms. Allen reported 1VIr. REPORTS Schmidt, the new Water Operations Manager, had resigned. Mr. Gelvin is working with JMM to evaluate the District's interviewing procedures. Hiring of Operations Manager - Mr. Gelvin announced Mr. Tom Houston has been selected to fill the position, and will report for work in November, . 1994. RIECORIID O&' PROcCEEDgNGS Vail Valley Consolidated Wacer Distria Minutes of October 27, 1994 Page 9 Coioraaflo Rgver Dastxact -Itepresentatiee Selection - The Board concurred - to initiate a letter writing campaign supporting the appointment of Director Ogilby as representative on the Colorado Itiver District. Paab9ac Re?ataons cCommittee - The Board agreed to invite Peter Webb and associates to the 1Vovember meeting to further consider a consolidated public relations program. Tract C, VaaIl Viflage 9th F'iling - The Board directed 1VIr. Haslee to inventory the area to determine what is underground and to request Continental Vdest to estimate the demolition cost. Mr. Collins recommended advertising the lot for sale. 'I'he Board directed him to draft a letter notifying potential buyers when the I)istrict is ready to sell. lY[r. Collins noted that while the Town of Vail stated that they would not require a Phase I Environmental Audit, a buyer would probably request that it be performed. The Board concurred to contract for the Phase I Environmental Audit by the next meeting. Following discussion, and upon motion upon motion duly made and seconded, it was unanimously RESOILVED to obtain a bid from PRC for performance of a Phase I Environmental Audit of Tract C, t1ai1 Village 7th Filing for approval at the IVovember meeting. 7'he Directors asked 1Vlr. Collins to draft a letter confirming the 'I'own of Vai1 does not require an environmental statement. Staff was directed to contact PItC to bid on a Phase I Environmental Audit and Continental West to bid on the demolition of the Cpore Creek Plant and the Lionsridge Plant. Ms. Bultemeier was instnacted to add a line item to the 1995 Budget for the demolition. Tirade~Sale off Lioasridge P9ant Sate - Director Dauphinais reporeed he evill ateempt to be included on t.he Town of Vail agenda in 1Voveffiber to discuss ehis matter further. RECORD OF PROCEEI)INGS Vail Valley Consolidated Warer District Minuces of October 27. 1994 Page 10 SEPTEMBER Mr. Gelvin summarized the September VJater Production Analysis Report, WATER - a copy of which is attached hereto as Exhibit H, and incorporated PRODUCTION herein by this reference. TAP FEE The Directors reviewed the September, 1994, Tap Fee Schedule, a copy SCHEDULE of which is attached hereto as Exhibit I, and incorporated herein by this reference. ADJOURNMENT There being no further business to come before the Board, the meeting adjoumed at 5:50 p.m. Respectfully submitted, Secretary to the Meeting MINUTES APPROVED, FORMAL CALL, AND NOTICE OF MEET'ING WAIVED: Byron Brown Patrick Dauphinais T. Charles Ogilby Frederick P. Sackbauer IV n 0 RECORD OF PROCEEDINGS Minaates of the Itegular Meeting of ghe Board of Darectors VAIL VAIL,ILEY CON~OLIDATED WATER DISTRICT Septertiber 22, 1994 The Regular 1Vleeting of the Board of Directors of the Vail Valley Consolidated Water District, Eagle County, Colorado, was held September 22, 1994, at 9:00 a.m., in the John V. Amato Room of the Upper Eagle Valley Consolidated Sanitation District administrative offices, 846 Forest Road, Vail, Colorado, in accordance with the applicable statutes of the State of Colorado. Attendance The ffmlflowang Darectors were present aad acting: Byron Brown Patrick Dauphinais T. Charles Ogilby Frederick P. Sackbauer IV Paul Testwuide AIlso nn attendance weree Leslie Allen, Administration M[anager, Upper Eagle Valley Consolidated Sanitation District Sandy Blaha, Co-Executive Director, IVorthwest Colorado Council of Governments Becky Bultemeier, Finance Manager, Upper Eagle Valley Consolidated Sanitation District L,anny Carlson, Upper Eagle Valley Consolidated Sanitation District f: WDMIM&WC-441MINUTFS\W94-09R.MIN : RECORD OF PROCEEI)INGS Vail Valley Consolidated Wacer Disvia Minutes of September 22. 1994 Page 2 Dennis Gelvin, General Manager., Upper Eagle Valley Consolidated - Sanitation District Gayle Grider, Project Manager, Upper Eagle Valley Consolidated Sanitation District Glen Porzak, Water Counsel for the Upper Eagle Regional Water Authoriry Mark Schmidt, Water Operations Manager, Upper Eagle Valley Consolidated Sanitation District Tom Steinberg, Chairman of thf; Board of Directors, Northwest Colorado Council of Governments Emily Woodruff, Administrative! Secretary, Upper Eagle Valley Consolidated Sanitation District DISCLOSURES The Board noted it had received more than seventy-two hours prior OF POTENTIAL to the meeting certain disclosures of pote:ntial Conflicts of Interest CONFLICTS OF Statements for the following Directors indicating the following conflicts: IN'I'EREST Paul Testwuide is a Vice President of Vail Associates, Inc., which has significant land ownership and business interests within the District. Frederick P. Sackbauer IV is an employee of Vail Associates, Inc., which has significant land ownership and business interests within the District. Byron Brown is a Broker employed by Slifer, Smuth, and Frampton/ Vail Associates Real Estate, which has significant business interests within the District. CONSIDERATION The Board considered the Minutes of the Regular Meeting of OF MINUTES August 24, 1994. Following discussion ELnd upon motion duly made and seconded, it was unanimously RESOLVED the Minutes of the F:egular Meeting of August 24, 1994 be and hereby are approved. f:UDMIMB-W C-94WINU'IF.S1W 44-09R MIN ~ f; R]ECORD OF PROCEEBDING3 Vail Valley Consolidated Water Disvict Minutes of September 22, 1994 Page 3 OPERATIONS Ms. Grider presented a report on the current status of Construction AI+1D - Projects, a copy of which is attached hereto as Exhibat A, and incorporated MAINTENANCE herein by this reference. REPORTS CAP1[1UL PROTF T F.PORT 'd'~ ~~Tank 3Upgrades - Ms. Grider reported Tank 3 will not be retrofitted in 1994. The Tank 2 repairs will be a"quick fix", if a contract can be secured this year. The money allocated for this repair will be reduced to $85,000. The Tank 3 pump will be replaced next year, and is included in this price. She reported no water can be retrieved out of Tank 3 without the pump. Nlerrick recommends building Tank 3 at a higher elevation and retro-fitting both tanks. 1VTerrick will eventually rebuild both tanks. Towwrn off \Van? Road Ianproaements - This project has been put on hold by . the Town of Vail, because the town is over budget, which has resulted in a delay to the District. Bfl~ck Lakes HandacaPPed Fishiaig Paer - Ms. Grider reported this project is scheduled for October 7, 1994, and invited any interested members of the Board or staff to make an appearance and lend support to the project. Director Testwuide recommended no additional fish stocking this year. The Board concurred. Mr. Carlson reported work begins on the safety fence for snowmobilers next week with trenching and concrete post bases for the fence. Signs will be added. Spr~~~~ ~reek PRV - Hawkeye reported the valve will be installed the end of October, 1994. VaHey 7Creatnneant Plaait - The District has signed a contract with Continental ihlest Contractors. iV[s. CJrider reported a Continental West employee was in violadon of right of way permit laws. The T'own of Vail shut the contractor down. She explained the contractor thought no permit would be required since, essentially, he was worlting in a creek, not a street. The Town of Vail permit was procured that same day, and yet the creek project was put on hold temporarily, because the Army Corps of Engineers required clarificadon before allowing the contractor back into the f: WDMIMB-WC-94\M[NVIFS1W94-09R.MIN . RECORD OF PROCEEI)INGS Vail Valley Consolidated Water Disvict Minutes of Septembet 22, 1994 Page 4 creek to complete the maintenance worik to the existing intake structure. - The contractor is currendy working ouit of the plant. There is no deXay anticipated on this project. Ms. Grider checked with Michael C'laffee, of the Army Corps of Engineers, who said he did not think the contractor was in violation. Mr. Claffe said he would check current US Fi,sh and Wildlife regulations related to the "Endangered Fish Species Act" which might apply. If the Augmentation Fund does not cover cun~ent regulations, the District will have to pay into the fund set up by the L1S Division of Fish and Wildlii'e. - Glen Porzak concurred with Ms. Grider°s explanation. The Board instructed Ms. Grider to create a pre-construction check list for field personnel, which includes the proctuement of the proper pemuts. POTENT Ai, C~ IPI'A' I, PROTF. T 12" Interconnect - Phase II - Ms. Grider reported Phase II is operatioaal. The Booster Pump Station will be operational on schedule, by October 1;5, 1994, as per contract terms. She reporte:d the Authoriry intends to lower the amount of water being delivered fiom the District. Mr. Gelvin recommended valving off the line at the ]2iver Run Apartments. 12" Extension of Interconnect ~_o Cascade Village - Phase III - Ms. Grider then reported the Upper Eagle Regional Water Authori.ty Hydraulic Analysis will show improvements necessary to deliver l.mgd water. The District will delay making a decision as to whether to exten.d Phase III of the Interconnect until the Merrick Hydraulic Analysis ;is complete. The Authority is considering using the Vail Associates, Inc. linP. The cost of a second pipeline will be negli;gible, since the preparatory work for one pipeline will have already be(;n done. Phase III has been transferred to a 1995 Capital Project. M[errick's goal is to complete the work by December, 1994. The Board requested current statisdcs by ttie next Board meeting. Chairman Sackbauer asked the Board to consider if ttus is an emergency water supply or if this is water available for sale. No aicdon was taken. f: UDMI MB-W C-941M1 NUTF_S\ W 4409R )AN ~ a 1CA ECOd0 D OF JC H@ OCJG ED1l NGS Vail Valtey Consolidated Water District Minu[es of September 22, 1994 Page 5 `UiPPER E~~LE REC''TiON iWA R/A MM()Yt T'i'Y YC Clf T~i'i' C Opea'ating Agreement for Intercoanect - Director Testwuide recommended the District and the Authority come to some agreement on policy regarding monetary support for the Interconnect before mid-winter. He directed staff to have the Financial Statements reflect 18 million gallons delivered and no payment received as of this date. Mr. Gelvin repeated the Authority prefers to balance the account with a water-for-water trade. Director Testwuide acknowledged the policy was intendonally designed to be flexible to study the partnership for one year. Water Attmrney - The Board acknowledged Glen Porzak is also Water Counsel for the Authority. Aanthority Hydraialic Analysis - I+/Is. Grider reported the NTenick study is moving along, although slighdy behind schedule. ` ~~~er Use Restrictiogas - IV1r. Gelvin reported the Authority intended to look to the District and Sanitation District to consolidate conservation and community relations efforts. The Board decided to defer further discussion until the October, 1994 meeting. 1lRs. Grider left the meeting at 3:03 p.m. Airgoat Water Line - lLeaak Detection -1VIr. Gelvin reported that staff had checked for leaks in the line extension. 1Vo leaks were found. NORTHWE5T Dr. Tom Steinberg, Chairman of the Board, and Ms. Sandy Blaha, ~~~ORADO Co-Executive Director of the IVorthwest Colorado Council of ~OUNCIDL Covernments (IVBVCCOG), presented a proposal encouraging the District OF to consider participation in the NVdCCOG VJater Qualiry Program. A GOV]E N,['S copy of this proposal is attached hereto as Exhabit B, and incorporated herein by this reference. If NWCCOCB does not fund the program, it will turn back to the State. T'he State will then probably tutn it over to the EPA. Mr. Steinberg asked the Board to consider the ramifications of this loss of control. He warned local districts would be less able to defend their f: \ADMIMB-WC-94\MINUTFS\W40-09R.MW a ? r ' RECORD OF PROCEEI)INGS Vail Vatley Coacolidated Water District Minutes of September 22, 1994 Page 6 own standards for water quality and the u.ltimate result would be a lack of - local control and local planning processes related to water issues on the Westem Slope. Ms. Sandy Blaha stated $40,000 is saught from water and sanitati<m districts in the six county area to fund tlie Water Quality Program. She requested $3,523, which would be an annual expense. Dr. Steinbeirg provided a breakdown of costs being requested from the Water and Sanitation Districts, a copy of which is aittached hereto as Exhibit C, and incorporated herein by this reference. Mr. Porzak, Water Counsel for the Distriict, stated without NWCCOG all efforts will be handled by the EPA. Wasbungton wants to enhance the EP'A status by giving it a cabinet position. ThE; critical issue, according to Mr. Porzak, is whether the District would ratb.er deal with the Denver office of the EPA or NWCCOG. Following discussion and upon motion duly macie and seconded, it was unanimously RESOLVED the 1995 dues for participation in the Water Quality Program of the Northwest Coloradlo Council of Governments in the amount of $3,523 be and hereby are approved. Chairman Sackbauer directed Ms. Bultenneier to add NWCCOG as a 1'uie item for Financial Reports and Budgets. REPORT BY Mr. Collins reported on the status of legal matters pending. LEGAL COUNSEL Back Tax Issue of Gore Valley Planit Snte - Mr. Collins stated the problem was related to the last Counsf;l for the District. The Boaj-d concurred to remove this item from the agenda. Black Lake Water for Lease to Vail kssociates - Mr. Collins reporte;d the District and Vail Associates, Inc. had signed the lease, a copy of whic:h is attached hereto as Exhibit D, and incorporated herein by this reference. The Board concurred to remove this item. from the agenda. f:\ADMIMB-W G94kAtIN V iFSI W91-09RMIN 0 0 ~ l Ld ECORD O1 P 1 C ROCEEDINGS Vail Valley Consolida[ed Water Disvict Minu[es of Sepcember 22, 1994 Page 7 - R1ovember Eflectaoaes - Mr. Collins opined that there is no need for the ~ District-to have any ballot questions in the 1Vovember election. ReeaseaIl Operataons Agreeanent - There has been no response from the Upper Eagle Valley Sanitation District. The next Sanitation Board meeting is scheduled next week. dngerconneet - Mr. Collins was asked by members of the Board for information regarding the Interconnect obligation shared with the Authority. Mr. Collins agreed to study the agreement to verify that all costs related to the Interconnect would be shared equally. REPORT BY Mr. Porzak thanked the Board of D'uectors for the opportunity to serve WATER the ilail Valley Consolidated Water District as 9dater Counsel and refered ~OUNSE1L to the letter of acknowledgment, a copy of which is attached hereto as ]Exnabat lE, and incorporated herein by this reference. He described the tour provided by Mr. Carlson as interesting and one which resulted in giving him a good feel for the operation of the entire system. Mr. Porzak then summarized the cases in which the Vail Valley Consolidated Water District is an applicant. Adjngdacataon of Eag1e Pu'k gtesea°aoar - Climax has prepared a proposed decree which the `lail Valley Consolidated Water District will use as a basis for negotiation. The District has two to three years to decide whether to participate. Mr. Porzak recommended the District remain part of the core group involved in the original adjudication, for now, and reserve the option to decide whether to stay involved at a later date. IFrnsco Stnpullataon - Mr. Porzak concurred with Mr. Leavenworth and recommended consent to the Stipulation. Following discussion and upon motion duly made and seconded, it was unanimously RIESOILVED that consent to the Frisco stipulation be and hereby is approved. f: UDM I M& W C-941MAIUTMW 94-09R MIN , ~ i RECORD OF PItOCEEDIIVGS Vail Valley Consolidazed Water District Minuces of September 22, 1994 Page 8 - Augmentation Plan - Included in the Augmentation Plan is the Rose Ditch ~ and the Rose Ditch 1st Enlargement. Tlhe District only owns half of the water rights. The owners of the other half are interested in selling tkie rights and asked the District to make an offer. Mr. Porzak stated this purchase consolidates the District's holdings. He reviewed the Board has previously offered $1,000 per acre foot:, but no official offer was ever finalized through Wayne Schroder, former Water Counsel, ten years ago. Following discussion and upon motion duly made and seconded, it was unanimously RESOLVED that Mr. Porzak be and hereby is authorized to tend.er an offer to Walt Kobel for the piirchase of the Rose Ditch Water Rights. Director Testwuide will accompany Mr. Porzak to make the offer. CONTRACT Revised Operations Agreement - Mr. C'relvin reported that the AD1VgINISTRATION Sanitation District is reviewing the document and will provide REPORT comments to the Board in the near future. FINANCIAL Ms. Bultemeier presented the Financial Report, a copy of which is REPORT attached herc,-.a as Exhibit F, and incorporated herein by this reference. She then presented a list of hand checks for the approval of the Board, a copy of which is attache:d hereto as Exhibit G, and incorporated herein by this reference. Following discussion and upon motion duly made and seconded, it was aznanimously RESOLVED that the Financial F;eport and proposed disbursements, including hand ch.ecks be and hereby are approved. The Board then considered the engagement letter from Van Schooenveld and Co., Inc. to perform the 1994 Audit. A copy of this letter is attached hereto as Exhibit H, and incorporated tierein by this reference. f:\ADMIMB-WC-94\AiINUTES\W94.O9RMIN . r v r ~ ~ 1NECOli6~ ~~~CEEDllNGS Vail Valley Consolidated Water Disvict Minutes of Sepcember 22, 1994 Page 9 = Following discussion and upon motion duly made and seconded, it was - unanimously RE5OLVED the engagement letter from Van Schooenveld and Co., Inc. to perform the 1994 Audit be and hereby is approved. 1995 ~~~ET Ms. Bultemeier then presented the 1994 Budget and Expected Results to the Directors, a copy of which is attached hereto as Exhibit I, and incorporated herein by this reference. She stated this document is an attempt to estimate the District's position by year's end. Ms. Bultemeier - stated the October meeting will be the public hearing for the proposed 1995 Budget. CON3ULTAN'g' Bflack ILake Noe fl- Wetlands I1Ctigataoaa - It was reported this item RlEPORTS has been resolved. The Board approved the removal of this item from the agenda. Mearack gteport - This report has been deferred to next month. WflllIlnamsen Report - Mr. Porzak reported he and Tom Williamsen are meeting to review the report. ~~~~~~R Hiring og Water OperatioIIas Maaager - Mr. Gelvin introduced REPOR'II'S 1Vir. Mark Schmidt, the new Water Operations Manager, to the Board of Directors. lih[r. Schmidt is from Cpreen Bay, Wisconsin. He officially began working in his new capacity on September 13, 1994. The Board heartily welcomed Mr. Schmidt, and expressed their enthusiasm for working with him in the future. Hiring off Operations Manager -1Vtr. Gelvin announced the new Operations Manager had also been selected. 1VIr. Glenn McMannis, recently married, will report for work on October 3, 1994. Colon°ado Rnaer II)istrict Htepresenfiatave Selection - Director Testwuide stated he would like Director Ogilby to be the representative on the f: \AD M f MB- W C-94\M I NUTES\ W 40-09R MIAd , ~r RECORD OF PROCEEDINGS Vail Valley Consolidated Water District Minutes of Sep[ember 22, 1994 Page 10 - Colorado River District. Director Testwiiide commented Director : Ogilby would represent the Vail Valley well, because he has been heavily involved in water and recreation issues for years. Director Ogilby said he would accept the appointnient. The Board agreed a letter writing campaign would be appropriate tci help assure Director Ogilby's final appointment to the Colorado River I)istrict in January, 1995. The Directors instructed staff to add this item to future agendas until the appointment is made. Public Relations Committee - Director I)auphinais recommended a coordinated community relations effort aznong the District, Upper Eagle Valley Consolidated Sanitation District, and Upper Eagle Regional Water Authority. He reported the Upper Eagle Regional Water Authority intends to invite all three Districts to divide the $3,500 per month costs for year-round exposure, an estimated $1,130 per month per District. He reminded the Board it is time to join the conservation efforts, emphasizing comprehensive water conservation plan and program will be required of all Districts in the future, and cited the Webb proposal, a copy of which is attached hereto as Exhibit J, and incorporated herein by this reference. The Board requested staff to obtain copies of current laws and the Peter Webb Public Relations proposal for the Oictober, 1994 meeting for further consideration. Director Brown, who had just retumed from the SDA conference, recommended the Board en;age one of the conference speakers, who presented a very effective seminar on public relations and media interviews for Directors. Ms. Allen interjected Vail Associates, Inc. makes a similar presentation. The Board requested Ms. Allen to research both presenters and make a recommendation to the Board. Tract C, 7th Filing - Director Dauphinais reported his committee is in the process of attempting to re-zone the Land Use Plan from "Park" to "Low Density Residendal". A fee waiver request was made to the Towji of Vail last week. He has received no res;ponse to this request as of this f:\ADMIMB-W C-94VAINl7i'F_S\W94-09R.MIN T D p ~ RECORD O1C PBAOC1G1CiDlllal 4pS Vail Valley Consolidated Water District Minutes of Sep[ember 22, 1994 Page 11 date. The next step in the process is to rezone the property from a"Low Density Residential" to a"Primary/Secondary" classification. Director Dauphinais reported the targeted land consists of .45 acres of buildable land with no rockfall or hazard designations. He asked Ms. Allen to re-contact Jeff Iviaddox to insure the appraisal is current. Director Dauphi.nais requested Jeff Maddox to increase the scope of work to include the Ited Sandstone site and expand topographic studies to include the LTS Forest Service parcel, which is immediately north of the District parcel, up to the right of way, in order that the full potential of employee housing project be evaluated. lEagle Rneer Assennbfly - Directors Ogilby and Testwuide briefly reviewed the Revised Draft of the Eagle Itiver Assembly Report, a copy of which is attached hereto as ]Exaabft K, and incorporated herein by this reference. AUGU5T 1lRr. Gelvin summarized the August Water Production Analysis Report, WATlER a copy of which is attached hereto as Exlaibfit L, and incorporated PR~DUCTdOR1 herein by this reference. He reported the West Vail Pump #1 was replaced with a rental, and the old pump was discarded. Down loading volume was adjusted to equal West Vail's capacity. A suspected leak at Spraddle Creek has resulted in an estimated loss of .450 million gallons of water. f:\pDM[MB-WC-94WINfT1ES1W91-09R, p9IN 7 <I. RECORD OF PROCEEDINGS Vail Valley Consolidated Water Disvict ' Minutes of September 22, 1994 Page 12 ADJOifRNNIENT- There being no further business to come before the Board, the meeting adjoumed at 5:50 p.m. Respectfully submitted, _ Secretary to the Meeting MINUTES APPROVED, FORMAL CALL, AND NOTICE OF MEET'ING WAIVED: Byron Brown Patrick Dauphinais T. Charles Ogilby Frederick P. Sackbauer IV Paul Testwuide f: W DMIM&WC-44\MIMITES\W94d9R. MIN )ENVERAND Tfm SECTION C~ THE DEtwER ppsT. ~r~`•,:~:=::y. . . en in0 ~ No. 21n delegation sp. g He vo~g 6~~~~~~49 ~^C~~~~~9 ^ If he's going [o keep in touchW~ith his con= aEAN? ; d~ L 11 s[ituents, he said, he'll have to sPend the mon- ey ro travel and keep district offices open in U.S. R2p. SCOtt juarter oi 14Q ..4 the la[est records available. tour. and each ot mine has a larger area to pueblo. Grand Junction. Durango and Glem Mclnnis Mclnnis even outspent Rep. Pat Schroeder, cover than her one office does. Wood Springs. ~ proTi8Bd :he Denver Democrat long blasted by Repub- "She and the others can travel bc car all During the third quarter. Mclnnis spent in hi8 first Cam- icans as a frerspending liberal. the time. N'e've got all the mountains and EI79.467. The total included $115.222 on sala- ~ Pe~9~ to have Nie In an interview last u•eek. Mclnnis denied there's no direct air ries for his staft of 16 fulbtime employees `leenest end • connections excePt it you :hat he had ever promised "the leanest and go through Denver." and seven interns. E50.133 on travel and office meanesY 3tef4.0} meanesY' congressional staff. expenses, and $14.111 on franking - the free ~ eny membe?04 He said his 3rd District, which covers [he postage [hat members of Congress enjoy. COngres3, • "I said oneof the leanest and meanest. Y'ou Western Slope. San Luis Vallec and Pueblo, is The biggest spender in the delegation was • can't compare our budgel to other districts. cumoarable to Alaska or Montana in [erms of ' Pat Schroeder has one district office. I have difficulcy of travel. Please see MCINNIS on 6C Denver Poet lile photo . _ o- -kMf7 MANAGING.. GROW'fl'H Examples of the - • F good, the bad and , . . ~~':{~•r<k~`?~ a the ugly, according ' to Gav. Roy Romer and his statt. _ . . . - • . _ ~ .i~ I I Worst job of manag- ing growth: The ~ - _ e ~-~u=..~ • ~ Roaring Fork Valley. • - - .,,,-,i'~-~--T - - ~ Romer regards the _ ' ' area from Glenwood - Springs to Aspen as ~ ` s-- y a hodgepodge of . - • = development where ' ~ - - few people can . aHord ro live near the same place they ' work. . Best example oi man- , - - F',-• - aginp growth: Romer • ~ ~ _ • has declined to Speciai to 7he Denver Post i Jim Noalker, Aepen Timee name a sole exam- GOYNC'e UP: A carpenter works on one of seven houses being Gov. Romer, who regards the area as a hodgepodge of develop- Ple in Colorado. built on a hillside in the Roaring Fork Valley, visible in the distance. ment, says it's done the state's worst job of managing growth. Members of his _ administration point ~ to the preservation - GROWING of open space and ~ buffer zones around . ~ ihe town of Berihoud, about 30 ¶~s ¶ minutes south of Fort Collins. Aides also hail a group try- : Ro111111e119 1~ad'ds~ 0'~'iJLl l~,~lls~e iss~.ILe this i~V eek ing to manage , [~~M~~~~ growth in the By Mark Obmascik cities stretching from Pueb- Yampa River Valley ~ Denve, Post E-ronmem wrner around Steamboat olorado's population lo to Fort Collins." ; Springs; another William Rey- nolds, presi- cw'as exploding, traffic Fourteen years after his group, called,leffco • dent of the jams were a night- original panel's report was Future, in Jeflerson ~ Coun and three W.W. Reynolds ' mare and water supplies filed on a dust libra ty' Companies in ' Y affordable housing ~ Bouider, hoids A , W ere scarce. So in February shelf, Romer concedes that : projects buift on the : a rare permit 1981, a"Blue Ribbon Panel" Colorado's population still is westem Siope by tor construc- issued a 315-page report to exploding, traffic jams still the Roman Catholic : ~ tion inside uide the state's boomin Church. ' aouider city g g are nightmares and water limits. The city ~ r growth. supplies still are scarce. ~ has drasticany The panel's leader: Roy Sprawling cities are stretch- - cut building by restricting tne Romer. ing in many places from Places to emulate: . number of per- Pueblo to Fort Collins. ' Three that will pop - mits it issues. The panel's conclusion: : up at the coMer- . "Unless new land policies Now Romer wants to try : ence are Seattle, - ~ are developed, most (Colo- again. Gresham, Ore., and Y'-r G,~ wednesda and'?hurs-MQnt°`°~ G'''•"r;, . ThBDenverPost! rado newcomers) will live in Y Calrf. F y H. o=vic a series of interconnected Please see GFiOtlVTH on 7C - : ~i ~1~i1~ I,11? l.d.l;klt,h growtn GROWTH trom Page iC . day, the governor is convening more _ . . ..n..i: „ ~y than 800 elecled officials and actiw ists in doK•ntown Denver for his Colo- ' , t~ ' rado Lcadership Summit on Smar[ • '?.`i?;~~':' . Growlh and Uevelopmenl. Romer's 1995 con(erence will consider most of ' I I~ • ~ • the same problems thal Romer's 1981 panel le(t unsolved. Romer said last week Ihat he re- • - members littlc aboul his old report, titled "I'rivate Choices. Public Strat- egics." But the Democratic governor said hc is convinced that Coloradans t. ° i' ~ arc more prepared today lhan ever (o }M' ~ + con(ront the promise and pcrils of de- vclopmeni t E; ~ t;~ J "7'hcrc is an atmosphcre in Colora- do nou lo tackle the problem." Ro ~ - ?M III 'i mr.r said. "In ihis aunosphere. people s lo do somc c ua nt u onsu uclive things." It won't be easy City c•ouncils, county commissions and the Republi- can-controlled statc Icgislature all have eoiced skepticism over am• in- creased siate role in guiding growth. Somc environmental and neighbor- . hood Rroups want govermnent to ap- ' piv the brakes immediatelv on Colo- radu's latest suhdivision boom, but . z' homcbuildcrs warn that new controls I- will buust housing prices and kill jobs. Sume cilics, especialk along the northcrn Front Range and near ski resorts, arc eager to restricl develop- menL Others, most notablv in the San , Luis Vallcp. North Park, Pueblo and ~S the soulheaslern lains, ar w p c orried the boom is passinR them by. ` "1Cs deja vu all ovcr again.' said r formcr Gov. Uick Lamm, who a pointed Romer, then the slatc trea- surcr. to considcr the consequences of : growth in 1981. °I've been llirough this so many times, but 1've got to ~ kcep my hopes hiRh. Thc dilemma is: _ ' ~ _ Can 1 scc anvthing getung Ihrough s~'"` t hc Coloredo Legisiature? Thal is the + problem." Lamm said GOP Icgislators of the = ~ I 1970s wcre far more interested in re- stricling Rrmcth than the frec-marke- , tccrs o( todac ..Il was mv mistakc that 1 didn't I compromise enough ro get land-use policics changed." Lamm said. "You 'ba. can't build a sanc Frunt RanQc one L ~ rommunity at a lime. Somebodv has - - - to look at the big picturc Economic BE qrowth and popul,iliun grnwlh arc nol r Siamesc hcins. Thc tastest-growinR , economies are in the cuuntries with ~1~' the slou•est-growing populolions." Romer said hc scl up his cun(crv ence this wcek to buitd Rrass-roots momcntum for change At Irasl unc ele c t e d o[ f i c i a l ( rom e a c h o( Co lora- do's 270 towns, cities and counties is expected to altend Manv of the stalc's spccial-intcresl Kruups alsu , TheDenve.posuHaianH.Davia' havc bcen inviled. NEW NOMES: Because construction has been side the city limits and in nearby towns. The Rock-' ' All invilecs will bc urRed lo set up limited in Boulder, growlh has been primarily out- Creek development, above, is visible from U.S. 36: ~their own regional growlh confer- develo ment. The same ences in lheir hometowns. P poll qucs- on five issucs~ transporlation, air The idca. Romer said, is to qet dif• tions will be posed separatcly to the quality, housmg. K~atcr supplies and STRATEGY (erenl interesls under one roof and 800 con(erence attendees to sce i( the "loss o( beauty." (ind out iI it's possible lo build a com statc leaders share the same beiiefs "Thc loss of beauty to me happened Gov. Roy Romer's nine-point sensus on managing growth. as the public. at Sixth Avenue and 1-70, where we plan for 'smart growlh'in Colo- noK have houses all up the hill," Kal- rado: The centerpiece of the slate confer- Larry Kallenberger, director o( the lenberger said. "The people there all . ence, al the Colorado Convention slale Department o( Local Atfairs, is Probably have great views, but the EACH commuNty must c~e- Center, is a E66,000 poll that ques- organizing the con(erence (or Romer. ate its own vision of how it tioned voter atliludes on growth and He said the meeting likcly uill (ocus bcaut}• is IosL Should people have a voants to look 50 years from riQht to build therc. Probably. But now. wc need to do a better job o( deciding COMMUNITIES must coordi- • which open areas should be set aside nate their plan with neighboring - as special places." cities and towns. Thet way, . : Those kinds of sticky issue:. are eech vision oi the future elso: best resolved locally, Kallenberger will be regional in scope. = said, so the conference is to divicle in- A TEAM of experts assem- ~ . to 14 smalier regional groups to dis• bled by Romer wltl be evaileble cuss local approaches to growth. to provide help to towns end re-' "We hope to accomplish a pro- gions. cess," Romer said. "I'd like every THEN,'like patches In a community to commit itself to a con- • quilt,' Romer says, the reglonal . w.. ~ sider a plan to decide where it w•ants visions must be blended Into a to be in 10 years, in 20 years, in 30 state plan. years. By getting communities and GOVERNMENT must be flex• w , regions together, we might be able lo ibte. Rules, policies, egencieS ` accumulate a statewide cronsensiLs." ' and service boundarles may- That's likely to take months and need to chenge to accommo= "r•' perhaps years, Romer said. But the' date the stete's vfsions in 2045. • whole process will succeed, he said, if GREAT Outdoora Coloredo, ' • subsequent regional growth corfer- theprogramthatdesignetes-:;:. ' ences manage to atVact voters w6o loriery proceeds for perlcs end have lost taith in government's abili- recreatwn programs, should be _ ty to solve problems. . , e tool for managing growth:'' ' s.• The money can be used to help; m: To help people make local develop- Protect open spaces, wildlite' R.~ , ment choices. Romer has scheduled ~ discussions on now other areas man• habitai, trsils, perks end other C..,_. aged growth. Conferees wi? hear undeveloped properties." FARM land must be protect- (rom a Seattle City Council member, ed. Some 500,000 acres of ag-. the mayor ot Gresham, Ore., and a riculturel lend hes been Iost.t0 counly commissioner from Monte:rey development In the lest 10 - County, Calit. years. •i'- • In Colarado, the conference •,vill THE STATE legislature must highlight work by a group in north- pe in tune wlth the overall policy west Coloredo's Yampa River Valley, to make sure It 18 carried ouL. , where residents around Oak Creek, SUPPORT frOm the U.S. gov- - Steamboat Springs and Craig have ernment elso must be cultivat- combined to consider regional ap- ed, because one-third of Colo- ' proaches lo development. An open• rado Is federel land. space program by otficials in Ber-' lhoud will be reviewed, and Roman ~ • _ Catholic Church leaders will describe think that t6e~state`or any govern~7:: how they built low•income housing ment guesses particulady' well in the+'- projects on the Weslern Slope in ;iil• long run. I am very reluctant to see~-; verthorne, Carbondale and Glenw<ad state government get involved in di~ - Springs. ' recting w6ere'and how growth wilfr: Republican leaders are viewing take place." ' Romer's conterence with'a skepUcal Romer said he e:pects those critia : eye. . cisms but hopes politiciaav still carW. "The state needs to be very careEul work Wgether. . •s' about directing growth," said Attor• "This is not a sto~growth confer§'1`.~ ney General Gale Norton,' the lop ence," Romer sald. "This is a how-d ' GOP slate officeholder who will at- ' wrmanagrfor•smart-growth crontera • . . . . . o osreso~~:S9 envR1°0111RI~nt~~~~sts bEttle ovei° sno~v~~.kIl~ By Hugh npil?ns loo small. ~ cnicaqo rribuii,. The Aspen Wilderness Workshop is was falling behind modernization evidenee to justify building a pond for Skiing is a E2.5 billion per year in- challenging a decision by the Colora-. plans aL olher resorts. snowniaking. SNOWMASS - i.,,, •°rw o bright- dusfry in Colorado alone. do Water Conservation Board to al- ly clad skiers slalon,. ;1 rhr,,agl; ;resh '~Our ovcrail goal is to ensu~ e tha: low diversion; trom Snowmass Creek ~ects If the Colorado Supreme Court re- But critics note that other pera-~ powder against a backdr- : r( snow- we maintain the quality o( the natu after Aspcn Ski Co. sought permission the lawsuit, the company will tions, such as the Okemo Mouontain capped peaks lives up to the ;ki in- ral resources and the quality ot the lo expand its snowmakin ca acit ~nvest up to E7 million for equipment Resort in Vermont, did so afler state dustry's caretully groomed ima c. g P Y. to make snow for 360 acres. officials opposed their snowmaking B recreation (the resorts) are provid- A dislrict court judge in Denver Company of(icials say they have no expansion plans. Less visible are the angry debates iuk," sa+d .iim I.yens of the U.S. Ue- upheld the board's decision in 1992, over conslruction ot more condomini- rarlr:scet ot AFriculb;re, which over- but the environmental group ap- ums, smog from more cars and fire- aeLs ti,c iore::C servic2. places, holiday traffic jams and the pealed. It claims that officials don't occasional building ot a chairlitt Snowma. c~rg ;~ss beer, a critical have enough data to determine the e(- ' lon in a wetland. Py' componenl f:i :Litog ?a ;,he East -ind (ect of the diversion. Now ski resorts are under siege for o mydMidwesti~~ th Yliack P,2,u~ : r;, . 7 he ski company, owned by the anolher perceived threat. Environ- l9i7, when man ski rrsurls u•er~• ~ro~Nn far.:i!y uf Chicago, currently mentalists warn that a sharp in- hurt by a regional drought. makes snuw for 60 nf ils 2,500 acres crease in snowmaking may be drain- In the competition to draw skiers, the Whiie R.iver ~.ational Forest. ' ing rivers and harming wildlite. resort and ski-hill operators increas- '~.!nani, a former National Park The Colorado Supreme Court soon ingly rPly on arlificial snow ac the S''r;~ce M(icial, said Snowmass is the will rule on a lawsuit seeking to block attempt to extend the seasoo and to O°~y major ski area in Colorado thal a diversion of waler (rom Snowmass cannot guarantPe enuugh snow (or Creek so Aspen Ski Co. can make guarantee enough snow to Iine np res- -Thanksgiviug, and he sai:l tlie resort more snow. The issue has s ervatious tor years in advance. Pread O(ficials say Colorado's resorls use from New England to the Rockies ln three times as much water tor snow- recent years as more resorts vle to , making as a decade ago. provide powder-perfect condidons as ' This year, two.Colorado resorts, early as October: Lo r;;'; veland and Keystone, revved up If you've goC'a streamnEar,'a ekl ' thetr snowmaking guns in a race to area, look out,. becauae lt's In trou= ' ble," said Dottie Fox,•c6alrwoinen of.~: aee who' could open by Halloween.. ~ . the.Aspen Wildemess;Worksho T~rty'years ago, no resort ever open- p~J`;w~f''ed betore ThanksgIvin • ; •:e. ~a,,"~,t~ •«A:~:'~~.; ~ B•. While' envlronmentallsfs;icdarg~°?r=.' 'Yau can say, wlthout a doubt that • that river diverslons.wtll dry up frout anowmaktng -is the lifeblood of the modern American ski!Industry," said spawning beds' and etrmside lhabl:'~;~ d tat`for beaver~'and~elk~skl?indust M~ffl ch~el Berry; president o[ the'.Na-i'~' ottIcials retort;that"•the'snow va.''wa?`•'''AUonal'Ski Areas Associ8tion.:` ' Y.a4..i~,. . 1 f: ter lasue is simply the~latest effort by~°?,~";,::.: - ~ » anti-growth`activiste;to thwatt the'~ growth Oi.reaorts.;;:.'~'??;.. o;. Some skl•ar6a,operators havc ex-`; yi plored alternatIves,'such as butlding; ' F, ponds to store runoft ln the spring for~.'; ' :snowmaking ln the.tall*,~ Others are;r `t f~ tighting to avoid costly precautions,~,. ' agalnst a threat t6eq say has not beeoa, :t aubstantlated.'5''1i#.W41i+SVF'J':fS~R ~".t :~a~ , --*~".'I would:hate".to;•be:looking'aE.;~ - A; Christmas:;wlthout.; the, ~ abillty.t,to ; make snow,'::'said`Robert Maynard; !,'runs+Snow.massgPAs , n~Aso'~n;Hl'6 E, ,.:lands and Buttermllk'.akl'ar~eas" 6. ~~But. x4~'; ~;I'will:put bui;`record'up;}; ,.against anybody's;on''the::environ-~ 7. mentrMe're Just as'lnterested ln' cai->;. j~ ing for;, the , land; and; maintalning,3 ~ healthy habitakas.:aqyone -While. federal .offtcials and: resort'' . operators have discus4ed;limiting ar` cess to more'crowded`aceas;'mostot; w6fch'ere`ori''public::l8nds; the;U.S"; ' • < . =Forest Serylce hasstieguri'ieaesessing''• . . . r.,t6e tees It c6arges~for. t6e' 137'skt.ar-.. ~eae,lnnatlonaoreeta;k,•M{4~,1' . r'~ T6eaervlcel't• collected.'P 6` mlllloni; i~ last year, an average ot fI05'per'ecre ~and•,an'amounf"vsome; budget~coo-f, acious' members`of'Coagress sa is' - -ia3:•' ~:~w3~?~-.~ ..:~.~-i.i.i+ . . . . , . . 4VAIL T0~1+1 75 South Frontage Road Office ofthe Town A9anager Vail, Colorado 81657 303-479-21051FAX 479-2157 January 23, 1995 Mr. William C. Ristow 221 Fulling Mill Lane Ambler, PA 19002 Dear 1VIr. Ristow: Mayor Osterfoss asked me to respond to your letter which was received by the Town of Vail on the 12th of January, 1995. The 1Vlayor asked.me to relay her thanks for your letter and to express her sincere apoiogy for the unpleasant experience which you had at one of our local lodges. While we agree your experience was most unfortunate, this is a singular incident. Therefore, the Town of Vail would be reluctant to pass an ordinance mandating 24 hour staffing oi hotels and lodges. On a philosophical basis, the Town of Vail tries, wherever possible, not to interfere with private business operations. The Mayor has asked me to contact Frank Johnson of the Vaii Valley Tourism & Convention Bureau to see if this situation could be resolved in some manner other than through a legsia*ive uct by the Town of Vail. I will also make an attempt to contact the local better business bureau te c:ac:zss this matter with them as well. Once again, please accept our apologies for your unpleasant experience in Vail. We hope you will come back to visit our town since we have many fine lodging accemrnodations who in fact have 24 hour coverage by their staffs. Please feel free to call me at 303/479-2105 if you wish to discuss t:-I:s matter in more detail. Sincerely, TOWN OF VAIL ~G Robert W. McLaurin Town Manager RWM/aw • xc: Vail Town Council 1 6I ~ h,~~ '~d~ TOW~I OF VAIL ~ 75 South Frontage Road Office of the Town Alnnnger Vail, Colorado 81657 - 303-479-2105/FAX 479-2157 January 19, 1995 Mr. Warren Miller 352 "B" Beaver Dam Circle Vail, C0, 81657 Dear Warren, Thanks for your recent advance article cr~ the Roundal-out lpr;,ject. I also read your humorous January 3rd Vail Dailv art~cle with amusement, while at the same time recognizi: g your ser~;,as critique of the roundabout project and it use. I respect your unique personal and professional wo-rld --r3Vel . experiences and the perspective you brir.g as a long-t~mc resident of Vail. Your opinion, constructive criticism, and yaur ca:,cern about how the roundabout will function when experienced fcr the first time by locals and our guests wno visit from around the world, is important. In community surveys, Vaii Associates cr.-mountain su_~~y_:!, and through many letters and conversations with citizens, bUsiness owners, and guests, one consistent theme has been... "the delays and congestion experienced at the four way is unacceptab=e". It detracts from and often negates the guest experience, whic~: Is not good if we ir.tend to remain competitive as a world ciass resort. Consequently, we have been trying to reso~ve this situat-c^. Your proposal to relocate the off ramps has beer. ;,onsidered previously as just one of over 20 oth2r ideas since tre early 1980's to address the traffic congesticn problem at zhe Main Vail four way stop. The estimated cost to do this particular prcject is $4-6 million. After researching and looking at mar.y possible sclu*icns, we determined the roundabout offers the most cost efiective alternative for the necessary capacity and circulation imprcvemenrs needed to address the congestion problem. We also recognize that many Americans have not had positive experiences ir. traffic circles. It's different from our driving norm. Of cc,=1ze this means change which equals resistance. itie believe tr_aY drivers, regardless of where they come from, car. learn to navigate this intersection safely and efficiently, even in the winter. Frankly, the Colorado Department of Transportation (CDOT) does not consider this intersection a high priority in the overall scheme of highway improvement projects across the state. CDQT prev-Lously allocated $1.9 million in 1988 to construct the ramp and stoti -ight improvements, which subsequently the Town of Vail rejectec. The reality of the current situation is that if we, as a c=:-^ur.ity, want to improve this intersection, we will have to fund 'Lt. You mentioned to me when you visited, thdt Australia was ~~:~oving roundabouts as fast as possible. On the other hand, =rance and Norway are installing them as fast as they can. We wou~d 'ike to talk to anyone in Australia that you think might be able to give us the "why" for their removal and the "what" that replaces them. I would also like to extend an invitaticn to meet with you to discuss this project with Larry ou:- Public Works D4.r2ctor, and Greg Hall, our Town Engineer, if you think it would be beneficial. Just let me know. Again, thanks for your interest in this project. Sincerely, TOWN of VAIL ~ Robe.rt . McLaurin Town Manager xc: Town Council Larry Grafel Greg Hall