HomeMy WebLinkAbout1995-10-03 Support Documentation Town Council Evening Session
Ve41L TOVUnI COUNCIL
EVENING MEET'~G
TUESDAY, OCTOBER 3, 9995
7.30 P.M. ~IItl TOtl COVltl\/IL CC-6F4EY18ER5
P9iS EY V DF9 . . .
1. CITIZEN PARTICIPATIOiV.
2. Consent Agenda:
A. Approval of the Minutes for the meetings of September 5 and 19, 1995.
B. Ordinance No. 15, Series of 1995, second reading of an ordinance correcting
Ordinance No. 1, Series of 1995 which amended Chapter 17.26, Condominium
Conversions of the Municipal Code of the Town of Vail.
C. Ordinance fVo. 16, Series of 1995, second reading of an ordinance regulating
roundabouts and/or rotary traffic islands and one-way roadways.
3. Ordinance No. 17, Series of 1995, first reading of an ordinance repealing and reenacting
Ordinance fVo. 8, Series of 1973, Special Development District iVo. 7, The Marriott Mark;
amending an approved Development Plan for Special Development District No. 7; amending
the Title of the Special Development District to the Marriott Vail Mountain Resort SDD in
accordance with Chapter 18.40 of the Vail Municipal Code; located at 715 West Lionshead
Circle/Lots 4, 7, C, and D, Block 1, Vail/Lionshead Third Filing; and setting forth details in
regard thereto.
4. Vail Commons Discussion.
5. Town Manager's Report.
6. Adjournment.
NOTE UPCOfV11WG MEETIIVG STAR'T °PIfViES BEL011V:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE YVEXT VAYL TOVVN COUNCIL ALL DAY BUDGE7' SESSION
lIUILL BE 0N ?UESDAY, 90/90/95, BEGIYVNIIVG AT 8:55 A.M. IN 1'OV COUNCIL CPiAMBERS.
YPiE FOLLOWING !lAIL TOWN COUNCIL REGULAR WORK SESSION
M/ILL BE ON TUESDAY, 90/97/95, BEGIIVNIfVG A?T 2:00 P.M. IIN TOV COUNCIL CIiANIBERS.
TWE YVEXT VAIL TOVVN COUNCIL REGULe4R EVENIfVG iVIEETIIVG
WILL BE ON TUESDAV, 90/17/95, BEGINNING A7' 7:30 P.M. IN TOV COUNCIL CHe411ABERS.
IIIIIII
C:WGENDA.TC
VAIL TOWN C0UNCIL
EVENING MEET'NG
TUESDAIt, OCTOBER 3, 1995
7:30 P.M. !N TO!! COUNCBL CF9AlVIBERS
EXPANDED AGEIVDA
7:30 P.M. 1. Citizen Participation.
7:35 P.M. 2. Consent Agenda:
A. Approval of the Minutes for the meetings of September 5 and 19,
1995.
B. Ordinance No. 15, Series of 1995, second reading of an ordinance
correcting Ordinance No. 1, Series of 1995 which amended Chapter
17.26, Condominium Conversions of the fVlunicipal Code of the Town
of Vail.
C. Ordinance No. 16, Series of 1995, second reading of an ordinance
regulating roundabouts and/or rotary traffic islands and one-way
roadways.
7:40 P.M. 3. Ordinance No. 17, Series of 1995, first reading of an ordinance repealing
George Ruther and reenacting Ordinance No. 8, Series of 1973, Special Development
District No. 7, The Marriott Nlark; amending an approved Development Plan
for Special Development District No. 7; amending the Title of the Special
Development District to the fVlarriott Vail Mountain Resort SDD in accordance
. with Chapter 18.40 of the Vail Municipal Code; located at 715 West
Lionshead Circle/Lots 4, 7, C, and D, Block 1, Vail/Lionshead Third Filing;
and setting forth details in regard thereto.
The first reading of a proposed ordinance for a major amendment to Special
Development District No. 7, the Marriott Vail 11Aountain Resort, to allow for the
. conversion of 17 dwelling units to accommodation units. Pursuant to Section
18.40.020 (Major SDD Amendment) of the Town of Vail Municipal Code "any proposal to change uses; increased gross residential floor area; change the
number of dwelling or accommodation units; modify, enlarge or expand any
approved Special Development District is defined as a major SDD
amendment."
A major amendment to an SDD is reviewed by the Planning Commission and
approved upon two readings of an ordinance by the Vail Town Council.
ACTIOiV REQUESTED OF COUIVCIL: Approve, modify and approve with
conditions, or deny the applicant's request for a major amendment to Special
Development District No. 7.
BACKGROUND RATIONALE: The applicant, the IViarriott Vail hilountain ~
Resort, represented by Mary French, is currently proposing to convert 17
dwelling units to accommodation units. Prior to the actual conversion of the
17 dwelling to accommodation units, the applicant first needs an approval of
their major amendment to a Special Development District request approved
by the Town Council.
Section 10 of the approved Marriott Vail iVlountain SDD establishes the
development standards for the project. According to subsection 10(E).
uensiry Lontrol, "the total number of dwelling units shall not exceed 34 and
the total number of accommodation units shall not exceed 304". Currently,
49 dwelling units and 259 accommodation units exist at the Marriott Vail
Mountain Resort. An approval of the applicant's request to convert 17 of the
dwelling units to accommodation units will result in 32 dwelling units and 277
accommodation units.
.
Pursuant to Section 18.66.140, the Planning and Environmental Commission
held a public hearing on September 25, 1995 with regard to the major
amendment to the SDD proposed by the applicant. Upon review of the
applicant's proposed major SDD amendment request to convert 17 dwelling
units to accommodation units, the Planning and Environmental Commission
voted unanimously in favor of recommending approval of the applicant's
request to the Vail Towri Council. (See attached PEC minutes, dated:
9/25/95.)
STAFF RECOMMENDATION: The planning staff views the major SDD
amendment request as having a public benefit for the Town of Vail,
therefore, the staff is recommending approval of the applicant's request to
convert 17 dwelling units to accommodation units. The staff believes that the
applicant's proposal will have a positive effect upon the number of available
short term rental units within the Town of Vail. The staff also feels that the
reduction in density and the resulting surplus parking spaces will help
alleviate and parking problems that may currently occur at the Marriott Vail
Mountain Resort. Additionally; staff finds that the applicant's proposed major SDD amendment request meets the SDD review criteria as outlined in
Section 2 of the Planning and Environmental Commission memorandum
dated September 25, 1995. (See attached PEC memo dated 9/25/95.)
8:25 P.M. 4. Vail Commons Discussion.
Tom Moorhead
9:10 P.M. 5. Town Manager's Report.
9:20 P.M. 6. Adjournment.
NOTE UPCOMIMG MEETDIVG START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
I ( I I I I I
THE NEXT VAIL TOWN COUNCIL ALL DAY. BUDGET SESSION
WII.L BE ON TUESDAY, 10/10/95, BEGINNING AT 8:55 A.M. IN TOV COUNCIL CHAMBERS.
THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 10/17/95, BEGINNING AT 2:00 P.M. IN TOV GOUNCIL CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 10M7/95, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS.
IIIIIII
C:WGENDA.TCE
1 ~
I
V110RK SESSION FOLLOIN-UP
TOPIC QUESTIONS FOLLOW-UP SOLUT@ONS
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1995
10/19 SNOIN STORAGE LAND PURCHASE LARRY/BOB McL: Immediately pursue purchase from VA of Current tliscussions presume a decision in 6 months (April'95). VA has
current snow storage site, as well as another 10 acres asked to dump snow at this location. Be,;ause of our environmental liability,
atljacent to the west. this request was tlenied. Larry, Bob, anc Tom are following up, Joe Macy
was in to see Larry again this week. Has taken the lease to VA attorneys to
address environmental liabiliry issue,
02/15 CHUCK ANDERSON YOUTH PAUUJAN: Contact VRD about moving up the selection Having received input only from Peter At uisi, Paul is moving forward
AWARD process to allow awartls to be given during May PRIOR to wlputting in place the new program and ii:s criteria.
(request; Strauch) graduation or to be included with the graduation ceremonies. .
05/23 EHU/EHU/COMMERCIAUEHU TOM: Council directed Town Attorney to prepare an Tom will be correspontling with both Holy Cross Electric and Public Service
EXENiPTIONS ordinance which would require all employee housing units in Company,
the Town to adhere to all ordinances, rules and regulations in effect as may be amended from time to time.
TOM/SUSAN: Council would like to explore a formula which
woultl require employee housing units within commercial
development projects based on the percentage of full time
equivalent employees associated with the project.
TONi/BOB: Council agreed to pursue an idea by Merv Lapin .
in which residents of employee housing units, such as the
future Vail Commons project, could be exempt from franchise fees collected b utilities to reduce the cost of housin
05/23 NEWSPAPER BOXES B08: Council reiterated its interest in consolidating We have identifietl specific locations for boxes and are working to develop
newspaper boxes on public property in the commercial core the lottery criteria for placement of specifir; newspapers. We are scheduling
areas and asked Town Manager to share an action plan at its meetings with each of the papers to revieiiv this information. Once these
next meetin . meetin s are.com lete we will discuss thi.3 with Council.
06/06 BUILDING AND PLANNING SUSAN: Merv Lapin wondered how we monitor accuracy of This discussion will be briefly discussed iri kick-off budget overview on
REVENUE FEES building violations by applicant. (What is originally declared 1013/95. .
and assessed vs, as built.
September 29, 1995 Page 1 of 2
09/05 WATER/SEWER TAP FEES BOB: In re; affordable housing, continue negotiations with
a ro riate s ecial districts.
09105 LOADING FACILITY TOM/BOB/LARRYlSUSAN: Compile pros/cons for such $20,000 from `95 Council Contingency w:is approved 9/19/95, with an
' facility to be discussed as ASAP in Council executive additional $10,000 to be contributed by tl-ie private sector. Larry will
' session. proceed with an RFP with final date expE:cted by March,1996.
Sentember 29, 1995 Paor~,nf 2
PUBLIC iVOTICE
VAIL TOWiV COUNCIL MEETING SCHEDULE
(as of 9/22/95)
OCTOBEFB, 1995
In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance
and charter requirements, Council meetings are scheduled at the following times:
Ei/ENYNG MEETINGS
Evening meetings will continue to be held on the first and third Tuesday evenings of each month,
starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public
audience for conducting regular Council business.
WORK SESSBONS
Work sessions, which are primarily scheduled for Council debate and understanding of issues
before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on everv
Tuesday afternoon.
THE OCTOBER. 1995 VAIL. TOWN COUfVCIL IIAEETING SCHEDULE
BS A?S FOLLOWS:
Tuesdav, October 3 1995
All day budget session....... 9;00 A.M. (starting time determined by length of agenda)
Evening meeting......... 07:30 P.M.
Tuesdav, October 10 1995
All day budget session....... 09:00 A.M. (starting time determined by length of agenda)
Tuesdav, October 17 1995
Work session............ Z:OO P.M. (starting time determined by length of agenda)
Evening meeting......... 07:30 P.M.
Tuesdav, October 24 1995
VVork session............ 02:00 P.M. (starting time determined by length of agenda)
Tuesdav, October 31 1995
iVo work session............ (5th Tuesday of the month)
T01nliV OF VAIL
Pamela A. Brandmeyer
Assistant Town Manager
,
A •
TOWN OF VAIL MEMORANDUM
TO> Robert McLaurin
Council Members
FROMo Judy Popeck
DATE: September 29, 1995
RE: Investment Report
Enclosed is the investment report with balances as of August 31,
19950
A$1,000,OOOv00 FNMA was purchased on August 4, 1995 with a yield
of 6.030$ maturing on October 12, 1995. Also, Dana Investments
purchased a$73,820.85 FHLMC with a yield of 7.807% maturing on
August 1, 2018.
The estimated average yield for the debt service fund was 5.79% and
6.45% for the pooled cash fund. Currently the yield curve for 3
months, 6 months, and 1 year are 5.30%, 5.31%, and 5.34%
respectivelyo
Please call me if you have any questions. •
Town of Vail, Colorado
Investment Report
Summary of Accounts and Investments
Forthe Month Ending August 31, 1995
Balances Percentage
8/31/95 of Total
Money Market Accounts (see page 1)
Commercial Banks $2,603,218 14.21 % Money Market Funds $121,353 0.66%
Total $2,724,571 14.87%
Commercial Savings
Banks 8 Loans
Certificates of Deposit (see page 2)
Eagle County Institutions 0.00%
Other Colorado Institutions $198,000 $198,000 1.08%
Nationallnstitutions . 0.00%
- - -
Total $198,000 $198,000 1.08%
Percentage of Portfolio in Savings & Loans 0.00%
U.S. Govemment Securities (see page 3)
Treasury Notes & Bills $4,833,778 26.38%
GNMA's $75,414 0.41 %
: U.S. Savings Bonds $28,912 0.16%
Federal Agency Discount Notes & Bonds $10,465,117 57.11%
-
Total - $15,403,221 84.06%
Total Portfolio $18,325,792 100.00%
Maturing Within 12 Months $15,557,172 84.89%
Maturing Within 24 Months $1,664,182 9.08%
Maturing After 24 Months . $1,104,438 6.02%
- - -
$18,325,792 100.00%
9/29/95
invsmjlp
a '
Money Market Accounts
as of August 31, 1995
--For the Month of August-
Institution , Balances
Type of Accounts High Low Average 8/31/95
COMMERCIAL BANK ACCOUNTS
First Bank of Vail - Operating
Interest 5.564% 5.386% 5.449%
Balance $3,811,132 $2,380,464 $3,320,481 $2,581,929
First Bank of Vail - Insurance
Interest 5.564% 5.386% 5.449%
• Balance $1,082
Colorado National Bank Super Now Account
Interest 3.530%
General Operating Account
Balance $20,207
Total Commercial Bank Accounts ' $2,603,218
MONEY fiAARKET FUNDS
First American Corp. Trust Treasury Fund Bond Reserve
Interest 5.127% Balance $87.162
Bank One IUioney Market Fund
Interest 5217%
Balance $28,368
Fidelity Investment Govemment flAoney Market Accounts
Interest 5.410%
Bond Issue Reserve Account
Balance $5,823
-
Total flHoney Market Funds $121,353
- -
Total all accounts , $2,724,571
"°Account Subject to Arbitrage Rebate . .
9/28/95 invmmjlp Page 1
w
TCertificates of Deposit
as of August 31, 1995
Bank Name, Location Days to
Rates Purchase Maturity Maturity Maturity
Ins Coupon Yieid Date Date at Purchase Value
BestBank, Thomton Colorado FDIC 7.250% 16-Feb-95 16-Feb-97 535 $99,000
Key Bank of Colorado, Greeley Colorado FDIC 6.392% 6.600% 19-Jun-95 19-Jun-96 293 $99,000
Avg Yieid 6.925% $198,000
9/8/95
invcdjlp Page 2
Govemment Securfies
as of August 31, 1995
"°Treasury Nobes 8 Bills°°°
Days to Days
Interest Rate Purchase Maturity Maturity to Book par
Type Fund Coupon Yieid Date Date at Purchase Maturity , Value Value
TNote Pooled 4.250% 4.340% 17-AAay-93 15-AAay-96 1094 258 $499,673 $500,000
TNote Pooled 3.875% 6.009% 13-Oct-94 31-Oct-95 383 61 $797,298 $800,000
TNote Pooled 6.500% 6.5539L 13-Oct-94 30-Sep-96 718 396 $499,727 $500,000
TNote DebtService 5.605°5 07.1u1-94 15-Nov-95 496 76 $1,348,717 $1,350,000
TNote Pooled 6.858% 05-Dec-94 30-Sep-95 299 30 $997,715 $1,000,000
Zero Pooled 7.820% 21Jun-91 15-Nov-95 1608 76 $630,648 $700,000
Averege Yeld 6.2196 $4,833,778 $4,850,000
Average Days to Maturity 150
'•'GNAAA'S°°°
, Years to Estimated Irrterest Rate Purchase Maturity Maturity Years to Principal
Pool Coupon reld Date Date at Purchase Maturity Outstanding
5803 8.000°lb 8.4809L 14Nov-86 15-Oct-05 19.10 11.00 $25,380
13003 8.000% 9.500% 24-Od-86 15-Oct-06 20.20 12.00 $21.862 .
14659 8.000% 9.2009b 24-Od-86 15.1an-07 21.20 13.00 $28,172
Avg Yield 9.045% $75,414
"°U.S. Savings Bonds'°°
Years to
Issue Maturity Maturity Years to Book Maturity
Series Yield Date Date at Purchase Maturity Value Value
EE 7.17090 01-Od-86 01-Oct-96 10.00 1.09 $28,912 $30,000
°"Federel Agency Discount Notes & Bonds'°•
Days/Years M
Interest Rate Purchase Maturity Maturity Years to Book Maturity
Agency Fund Coupon Yield Date Date at Purchase Maturity Value Value
SBA Pooled - Dana 9.725% 26-May-94 25-Mar-2008 13.8 12.6 $98,843 $109,734
FHLM Pooled - Dana 8.400% 28.Jun-94 01-Mar-2019 24.7 23.5 $57.816 $66,355
FNMA Pooled,Dana 7.468% 28-Jun-94 01-Oct-2017 23.3 22.1 $84,993 $97,572
FNMA Pooled - Dana 8.431% 29-Jun-94 01-Jun-2014 19.9 18.8 $81,132 $110,531
SBA Pooled - Dana 10.225% 29-Jun-94 25-Feb-2008 13.7 12.5 $71,918 $82,749
SBA Pooled - Dana 9.475% 29-Jun-94 25.1un-2019 25.0 23.8 $99,075 $108,523
SBA Pooled - Dana 10.225% 18-Aug-94 25-Ju1-2008 13.9 12.9 $91,823 $109,875
SBA Pooled - Dana 10.225% 29Jun-94 25-Jan-2008 13.6 12.4 $86,267 $110,088
FNAAA Pooled - Dana 7.090% 27-May-94 01-May-2020 25.9 24.7 $80,324 $100,577
FHLMC Pooled - Dana 7.807% 28-Aug-94 01-Aug-2018 23.9 22.9 $73,820 $74,245
SBA Pooled - Dana 9.725% 12-Ju1-94 25-Jun-2019 25.0 23.8 $104,082 $108,744
SBA Pooled - Dana 9.475% 08-May-95 25-Dec-2019 24.6 24.3 $99,021 $99,391
FNMA Debt Service 6.9129G 27-Feb-95 17.1an-97 1.9 1.4 $283,461 $280,000
FNNW Pooled 6.51296 22-Feb-95 17-Nov-95 268.0 Days $493,281 $500,000
FHLMC Pooled 5.711 % 28-1u1-95 31 Act-95 95.0 Days $990,700 $1,000,000
FNRAA Pooled 6.037°16 16-May-95 14Nov-95 182.0 Days $987,309 $1,000,000
FHLB Pooled 6.749% 02-Mar-95 02-Aug-96 1.4 Days $754,212 $750,000
FHLMCPooled 6.789% 27-Mar-95 23-Aug-96 1.4 Days $738,215 $750,000
FNMA Pooled 5.719% 04-Aug-95 12-Od-95 69.0 Days $993,617 $1.000,000
FHLB Pooled 6.09496 28-Apr-95 06-Sep-95 131.0 Days $1,498,749 $1,500,000
FHl6 Pooled 6.370°l6 27-Mar-95 16-Jan-96 295.0 Days $341,920 $350,000
FHLB Pooled 6.60095 31-Mar-95 10.May-96 1.1 Days $700,179 $700,000
FNMA Pooled 5.8819t, 02Jun-95 05-Sep-95 95.0 Days $499,678 $500,000
FFC Pooled 5.794% 27Jun-95 28-Apr-97 1.8 1.7 $654,082 $650,000
FHLAA Pooled 4.560% 4.560°X, 03-Jun-93 03Jun-96 3.0 Days $500,000 g500,000
$10,465,117 $10,658,384
Averege Yield 6.39%,
Average Years to Maturity 9 Total $15,403,221
9/29/95
invtrjlp Page 3
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e4
T~WN OF v~IL
75 South Frontage Road Office of the Town Attorney
Vail, Colorado 81657
970-479-2107/Fax 970-479-2157
MEMORAIVDUM
TO: Vail Town Council
FROM: R. Thomas Moorhead, Town Attorney
DATE: October 17, 1995
RE: Use of Initiative For Land Use Purposes Which Are Administrative Acts
Article V of the Colorado Constitution reserves the initiative and referendum powers to the people:
"Section 1. General Assembly-initiative and referendum. The leqislative power of the state
shall be vested in the general assembly consisting of a senate and house of representatives,
both to be elected by the people, but the people reserve to themselves the power to propose
laws and amendments to the constitution and to enact or reject the same at the polls...
The initiative and referendum powers reserved to the people by this section are hereby
further reserved to the legal voters of every city, town and municipality as to all local, special
and municipal leqislation of every character in or for their respective municipalities. The
manner of exercising said power shall be prescribed by general laws, except that cities,
towns and municipalities may provide for the manner of exercising the initiative and
. referendum powers as to their municipal legislation..." (Emphasis added) .
These constitutional provisions permit the free exercise of legislative power by the people. However, the clear intention evidenced by Article V of the Colorado Constitution is to vest only
legislative power directly in the people. Initiative applies only to acts which are legislative in
character. Aurora v. Zwerdlinger, 571 P2d 1074, 1076 (1977). The Charter of the Town of Vail also
reserves the power of initiative to the people. Article V, Section 5.1(a) Initiative. provides:
"The registered electors of the Town shall have the power to propose any ordinance to the
Council..."
"The Council shall act only by ordinance, resolution or motion. All lepislative enactments
shall be in the form of ordinances; all other actions, except as herein provided, may be in
the form of resolutions or motions." (Emphasis added) Article IV, Section 4.6 Charter of the
Town of Vail.
1
RECYCLED PAPER
The substance of the petition to be evaluated is as follows:
"A People's Ordinance No. 1:
TITLE: In Order to Revitalize the Vail Community, an Ordinance Creating a Master Plan by
the Town of Vail. for the Redevelopment of the West Vail Shopping Mall and the Vail
Commons parcel of Land.
It Shall be Ordained that the Town Council of the Town of Vail, Colorado shall create an
ordinance establishing a Master Plan for the West Vail Shopping Mall Area and the Vail
Commons parcel of Land.
Be it further ordained that no contracts for redevelopment of the West Vail Shopping Mall
or development of the Vail Commons parcel be entered into by the Town of Vail until such
a Master Plan is created by the Town of Vail.and approved by the electorate of the Town.
All Bylaws, orders, resolutions and ordinances or parts thereof, shall be made consistent
with this ordinance. - All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent with this ordinance are hereby repealed to the extent only of such
inconsistency." Pursuant to the Town of Vail Code it is the function and duty of the planning and
environmental commission to make and adopt a master plan, for the approval by the town council
for the physical development of the town. The plan, with the accompanying maps, plats, charts and
descriptive matter, shall show the commission's recommendations for the development of the
subject territory. Section 2.24.060 Vail Municipal Code. This provision is consistent with state law. Pursuant to Section 31-23-206 C.R.S., it is the
duty of the planning commission to make and adopt a master plan for the physical development of
the municipality. Consistent with the Vail municipal code a master land use plan was adopted by the planning
and environmental commission and the Vail Town Council by Resolution No. 27, Series of 1986.
This land use plan is an element of the Town. of Vail Comprehensive Plan and specifically provides
for the physical development of the West Vail Shopping Mall and Vail Commons parcel of land.
Based upon the nature of the act and the municipal code; this act is administrative in nature and
immune from initiative.
A master plan is advisory only as is evidenced by the statutory and municipal code scheme
for creation of municipal planning commissions. An amendment to the master plan, which may
be accomplished by resolution, as contrasted with an ordinance, is not regarded to be legislative
in character. Being advisory only, an amendment to a master plan is not legislative in nature which
can be proposed by initiative. Margolis v. District Court, etc., 638 P2d 297, 306 (1981).
As cited above, the Supreme Court continues to consistently rule that actions which are
administrative matters are not subject to the constitutional right of initiative and referendum. 1lVitcher
v. Canyon Citv, 716 P2d 445 (1986); City of Idaho Sprinqs v. Blackwell, 731 P2d 1250 (1987).
2
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TOWNOF
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~ 1996
A
nnual
Budget
~ TOWN OF VAIL
1996 PROPOSED BUDGET
' TABLE OF CONTENTS ~
PAGE
~ I~1~'RO?D ~JC''ffO1~
' Town Manager's Transmittal Letter ~
Budget Overview :.1-I1
1995 Accomplishments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13
' Town of Vail Vision and Mission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Critical Strategies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Town of Vail Orgariization Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
~ TOV Organizational Values . . . . . . . . .
..................................:17
' ]FINANCI[A]L AND PlERSONNE1[.. SUMMAR7t'
Summary of Revenue and Expenditures and Changes. in Fund Balance 1
' Summary of Expenditures by Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Summary of Revenue by Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1 Summary of Revenues Net of Interfund Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Summary of Changes in Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Five Year Summary of Budgeted Positions by Department . . . . . . . . . . . . . . . . . . . . . 6 ~
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BUDGET SgJMMAR1[ES BY FUND
1 SummarY . Revemie and Experiditures and Chatlges iti Fun
of d Balance for:
1 GeneralFund .......................................................1-3
Capital Projects Fund . . . . . . . . . . . . . . . . . .
...............................4
Real Estate Transfer Tax Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
1 Parking Structure Enterprise Fund 6
Vail Marketing Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
~ Police Confiscation Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Vail Housing Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Heavy EquipmentFund ...............................................10
Health Insurance Fund ................................................11
~ Facility Maintenance Internal Service Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Town of Vail Debt Service Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
' Booth Creek Debt Service Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
~
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'
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~ General Furrd ,
TOWN OFlEICl[AlL,S: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
~
ADMgNff3T7ltA'II'IVE SERVICE : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
COMMUNIITY DEV1Eg.OPMlENT: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
~ POILIC]E: .........................................................1-15
]FIDR]E: ...........................................................1-8
' .
PUBIL.IC WORKS : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
,
' TRAN~~ORTATffON : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
]L][~~RY: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
' NON-DIEPAI[8TM]ENTAIC,: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
' HEAVY 1~OUgPMENlFUND : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
, PARKING STYtUCTi.TRlE IFUND: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
IFAECIg.dTIES MAINT1ENANC1E k'UND : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
'
APPENDa
~ Capital Projects Fund -
Five Year Summary of Revenues & Expenditures 1995-1999 . . . . . . . . . . . . . . . . . . . 1-2
~ Real Estate Transfer Tax Fund -
Five Year Summary of Revenues and Expenditures -1995-1999 . . . . . . . . . . . . . . . . . 3
~
Sales Tax Collection History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Real Estate Transfer Tax Collection History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
~ Schedule of Lease Purchase Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
'
'
'
' INTRODUCTION
I
~
' *VAIL"
T~11 75 South Frontage Road Office of the Town Manager
vail, Colorado 81657
970-479-2105/Fax 970-479-2157
' September 28, 1995
' Honorable Mayor & Town Council
Town of Vail
75 S. Frontage Road
' Vail, CO 81657
Re: 1996 Town of Vail Budget 1 Mayor Osterfoss and Members of the Town Council:
' Pursuant to Section 9.3 of the Town of Vail Charter, transmitted herein is the proposed Town
budget for the Fiscal Year 1996. This budget contains the Town Manager's recommendations for
' revenues and expenditures necessary to fund the Town of Vail work program for the fiscal
period.
' The proposed Town of Vail budget for Fiscal Year 1996 is significantly different than previous
budgets. For the first time in recent memory, we are forecasting zero growth in sales tax
revenues and a six percent decrease in the lift tax for 1996. The sales tax forecast is based on
1 1994 collections, nearly $500,000 less than was budgeted in 1995. These are conservative
estimates based on a review of sales tax patterns, ski industry trends, and other economic
indicators.
' This budget is si nificant for another reason as w
g ell. The TOV employees make the difference in
our bottom line for the coming year. The reduction of the expenditures was accomplished in part
1 through a freeze on wages. To help offset the town's revenue reductions, I reluctantly .
implemented a salary freeze for employees next year; also a first in recent memory`. This
unselfish commitment by our work force is anticipated to save taxpayers approximately
' $250,000. This will help enable us to maintain high service levels for fire, police, library, snow
removal, transit, and other municipal programs that our community has come to expect. In other
words, we're prepared to do more with less in 1996 through employee tearnwork and innovation.
' Man TOV de artments have used
Y p creative techniques to do more with less. Our flower crew,
for example, will continue to add perennials (rather than annuals) to the town's 200-plus flower
' beds next year to save time and money. Street cinders will be recycled and reused. Mowers will
use a mulching technique instead of filling the landfill with wasteful clippings. Design review
' ~ .
If actual revenues exceed our forecast, it is my intention to bring the Council a proposal to deal with the
t compensation issue.
~ RECYCLEDPAPER
'
' guidelines will be simplified for customer and staff efficiency. Smaller buses will be used on
selected nonpeak routes, while new, longer buses will be introduced on the popular in-town
system to maximize carrying capacity. At the library, on-line technology will reduce the
' purchase of expensive, hardbound reference materials. Changes to patrol procedures has reduced
the time police officers spend writing reports allowing more time for patrol. Public/private
' partnerships will be used to cost-share such things as a water quality and biological monitoring
station on Gore Creek. Our new volunteer program will continue to call upon the talents and
. expeRise of our citizens.
' While these and other innovations will be used to maximize the town's service
delivery next
year, it may be untenable to repeat such belt-tightening in 1997 and beyond. If current revenue
' trends continue, our community's demand for municipal services will have outpaced revenues.
This will likely result in reductions of town staff and in levels of service for selected programs
and services.
' During the next 12 months, we will be askin members of the communit to 'oin us '
g y ~ m
developing additional strategies to regain our economic viability while maintaining our quality of
' life. In the interim, residents will be asked to help prioritize municipal services while staying
true to our community values. We encourage everyone to become involved during this critical
' year of transition as we work together to make Vail a more viable place to live, work and
recreate.
The proposed 1996 Town of Vail Budget presents a plan for the distribution of the Town's
' financial and human resources in accordance with the Town's goals and strategies. It is the task
of the Town Council to review this plan and to make judgments as to its appropriateness prior to
' authorizing its implementation. The staff and I look forward to assisting the Council in your
review of this document, as well as implementing the Council's decisions and utilizing the budget
as a tool to serve our community.
, Sincerely,
' '
Robert W. McLaurin
' Town Manager .
~
'
'
t
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' Budget OverD~iew .
' ]BandgeQ PflnuDosophy
This is the third year the Town of Vail has utilized a formula based approach to budgeting. This
approach involves establishing service levels.for the various municipal services (e.g., 15-minute
' bus service, snow plowing standards, etc.). These service levels become the benchmark against
which all service levels are measured. If service levels remain constant, increases in revenues are
allocated to departments proportionately. If the Council wishes to increase a service level, or add
' a new service, additional revenue must be generated or funds must be reallocated from an existing
program. At this time, service levels are not documented in all departments, but we are working
' to establish these benchmarks.
If a department can meet the established service levels at a reduced cost, the department is
1 allowed to retain 90% of these savings. These "departmental savings" may be used for any
purpose that serves the departmental mission. This approach eliminates the "use it or lose it"
philosophy with a"save and invest" philosophy. The only prohibition is that these funds may not
~ be used to f 11 new full time permanent positions.
The second philosophical foundation on which the budget is based is known as a programmatic
approach .to budgeting. This approach uses programs, rather than departments or divisions, as the
' basis for allocating resources. Examples of programs include fire prevention, fire suppression,
street maintenance, etc. Because programs form the core of the town services, this approach
' allows the Town Council to more directly impact the policies that drive these services. •
An important element of the program approach is determining the cost of a given program or
' service. Cost accounting allocates both the direct and overhead costs to a given program. This
data helps the Town Council and staff prioritize programs and allocate resources. The 1996
budget document provides program costs for each of the TOV major programs. Personnel costs
' are allocated based upon the percentage of estimated time an employee spends on a program.
Overhead is allocated to each major program in proportion to direct costs. These program costs
are shown as pie charts in each of the operating departments. .
' Performance measurement is the third philosophical basis on which the TOV budget is built.
~ Performance measurement is a general term that covers any systematic method to determine how
responsive a municipal service is to the needs of the community. Performance measures help
department managers, the Town Council, and citizens evaluate the effectiveness of major TOV .
~ programs. The performance measures identified inthis document are intended to be "outcome
measures," rather than work load indicators.
' Bandlget Process
The process of reviewing and adopting the budget is one of the most important activities the
Town Council performs. The budget serves as a financial guide for decisions about community
' goals, priorities, service levels, and the basic allocation of Town resources. The budget process
strives to focus attention on community goals, balances the demands of the local economy and
tourism sector, provides a sound and stable financial plan, and supplies a plan by which the town
~ can measure its performance.
1
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a
(Continued) a
The budget process begins each year with a Council retreat. At the retreat, the Council discusses
strategic issues, sets goals, and establishes organizational and community priorities. Following 8
the retreat, the Town staff pTepares a budget designed to support and accomplish the Council
strategic objectives. The budget is delivered to the Town Council in late September. During the
month of October, the Council holds a number of work sessions to review the document. 8
Pursuant to the Town Charter, the Council then holds a public hearing on the proposed budget.
. Following this public hearing, the Town Council will adopt the budget by ordinance on November
7. The budget becomes effective January 1, 1996. ~
1996 Budget The 1996 Town of Vail budget, net of transfers and charges between funds, totals $25.9 million, ~
including the following: $16.2 million in direct services (departmental expenditures); $2.4 million
in debt service; and $7.2 million in RETT and Capital Projects Fund expenditures. The budget is
funded by revenues of $25.8 million and $38,966 of fund balances. For the following ~
presentation, the fleet and facility maintenance charges have been netted out of the respective
department budgets so all the Town's departments could be represented. ~
Resources (Revenues) Uses (Expenditures)
Local Taxes Town Officials 742,699 '
Sales Tax 13,007,000, Administrative Services 1,326,755
Property & Ownership Tax 1,942,145 Community Development 1,001,761
Ski Lift Tax 1,960,000 Police 3,144,469 '
Real Estate Transfer Tax 1,700,000 Fire 1,159,839 Other 547,538 Public Works 1,621,107
Licenses & Permits 828,216 Transportation 1,551,792 '
Intergovernmental Revenue 2,526,888 Transportation Centers 315,751
Charges for Services 270,949 Library 555,475
Fines & Forfeitures 252,300 Contributions 406,111 '
Transportation Centers 1,971546 Risk Mgt. & Emp. Benefits 534,071
Earnings on Irivestments 327,195 Facilities Maintenance 1,577,755
Miscellaneous 552,631 Marketing & Special Events 771,125 ,
Fleet Maintenance - 1,558.363
Subtotal 25_886.408 Subtotal 16.267_073 ~
Use of Fund Balance 38,966 RETT & Capital Projects Fund
Expenditures 7,247,279 '
Debt Service 2,411,022
Total 25.925,374 Total 25,925,374 '
'
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2
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'
' Revenaues
Total revenues are forecast to be $25.9 million in 1996. This is an increase of 1.50% over 1995
' budgeted revenues. However, the 1996 budget includes a$1 million dollar grant for buses and
does not include approximately $300,000 in marketing contributions, since these will go directly
to the VVTCB in 1996. When the 1996 revenue budget is adjusted for these two differences,
' budget is 1.4%, or $348,278, less than the 1995 revenue budget. The following pie chart identifies
the major sources of revenue. See the Summary of Revenues for details.
' Sum~ary of 1996 Revenues
1 $25q886y408 '
'
(50.2%) Sales Tax
'
,
'
7.4/oo) o)
Pro
e
& ~
O
wn
( ershi
rtY o
f
P 6.6 /
R
ETT
T
p ~ ax
) F
r.
' o
' .
ra
nchis
2.1 /o ~
e
0) Fee
s
~
3.3/o
Lice
nse
s&
Permi
( ts
• (7.6%) Ski Lift Tax
(9.8%) Intergovernmental (5.4%) Misc, Interest, Services, Fines (7•6%) Transportation Center
'
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3
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~
Revenues . 8
The Town relies upon the following categories of revenues to fund the budget.
Local Taxes ~
Local tax revenue generates 74% of the total revenues. Sales tax revenue produces 52.2% of
the Town's revenue. We are forecasting revenue from sales tax to be the same as 1994; ~
therefore projecting 1996 sales tax revenue will be 3.3% or approximately $500,000 less than
the 1995 budget.
It was the consensus of all Town of Vail departments to budget sales tax conservativelY in ~
1996 due to the trends in sales tax over the last five years and the economic realities of the ski
industry. During the period of 1985-89, sales tax was growing an average of 11%. Sales tax '
growth during the last five years has averaged 4%. Factor in inflation for the last five years,
the town is just keeping up with inflation. The following graph shows sales tax growth over
the last ten years as compared to inflation. '
, t
Sales Tax Growth Compared to Inflation
'
25%
i i
I 20% i
~
~ I . '
~
F- 15%
w I '
U I
~
w
a , o% '
s%
'
A..
o
1XXX
o
io
~
85 66 87 88 89 90 91 92 93 94 95
YEAR ,
~ SALES TAX GROWTH 0 INFLATION RATE
~
'
, 4
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' L0ca0 Taxes .
We are budgeting a 8.9% increase in Propedy Tatt revenue. Property Taxes may be
' increased by the Denver Boulder CPI (4.5%), plus the local growth factor which is simply the
percent change in actual value of all real estate (2.2%), totaling an increase of 6.7%. The
Town may also assess a mill levy to collect abatements from 1995, which is equal to a tenth of
' a mill ($36,593) or a 2.2% increase. The abatement mill levy allows the Town to collect all
the revenue assessed in 1995. Therefore, the Town's base mill levy will go down from 4.69
mills to 4.56 mills, with the abatement mill levy, the total mill levy for 1996 will be 4.65 mills.
' SIkn IL'uft Tax revenue is forecast to be the same as 1994, thus leaving a decrease of 6.22% or
$130,000 less than the 1995 budget. We are budgeting Ski Lift Tax revenue conservatively
' because of a change in pricing of lift tickets by Vail Associates in 1994. In the 1994-95 ski
season, lift tax revenue was down 1.7% froin the previous year.
' ReaU lEstage Trauusfer 'Il'ax revenue budget is the same as 1995 at 1.7 million dollars.
1Lueenses & Permuts
' Licenses and permits generate 3% of the total revenues. The largest source of revenue comes
from the construction fees generated from building activity. Construction fees have been
gr,owing at an average rate of 20% per year over the last 5 years; consequently, we are
' budgeting a 20% increase or an additional $81,000 over the 1995 budget. This source of
revenue has been budgeted very conservatively in the past. The business license fee, which is restricted by ordinance for marketing, is also budgeted in this category.
'
IunQergovernmeuntal gtevenane
' Intergovernmental revenue supplies 9% of the total revenues. This percentage has gone up
5. 7% in from.1995 due to a$1 million federal grant to acquire 8 new buses. The largest
sources of these revenues are cigarette tax, highway users tax, county road and bridge, and
' county sales tax. Our revenue forecasts are obtained from the contributing agencies. The
growth in highway users tax and. county road and bridge revenue remains strong.
' Transpou-tatuon Ceuuteu-s
The Lionshead & Village Transportation centers generate 8% of the total revenues. Daily
parking fees and parking pass revenue are the largest source of this revenue. We are
' forecasting a slight decrease in parking revenues due to a reduction in debit card and pass
transactions sales. Parking assessments and lease revenue make up the balance of the
revenue. Blue passes and debit card transactions are the only parking fees that are budgeted
, for an increase in 1996.
C9narges ffor Seevuces, lF'uunes anc? IFo¢feotures, lEareaaungs on genvestment§, aundl
' Muscellauneoans
These sources of revenue generate 6% of the total revenues. It includes fines assessed by the
municipal court, interest income on the Town's investments, and miscellaneous revenues.
' Dispatching fees, which are included in charges for services, were raised in 1996 by 95% to
reflect the actual cost of providing this service.
' 5
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Expenditures o
To show were the money goes, we have allocated the Town's 1996 expenditure budget into l 1
functions, including the RETT and Capital Project Fund expenditures and Debt Service. The ~
majority of the Town's money, 63%, supports direct services; the balance is for Debt Service at
9% and the Capital Improvement Program at 28%, the latter of which is funded by the CIP &
RETT funds. The following pie chart identifies Town expenditures by function.
e
Expenditures by Function ~
$259925,374
~
. (4.5%) Fire (12.1%) Police
(13.5%) Public Works & Transportation o
3.9 /o ) Communit Develo ment
( Y P
'
(0)
7.2/oAdmin Services & Risk M9'd
0) Libra
2.1/o
~ ry
'
(2.9%) Town Officials
(0
/o) Fleet & Faciiities Maint
12.1
.
(o)
9.3/oDebt Service
'
(4.5%) Contributions & Marketing '
(28.0%) RETT & Capital Projects
1
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1
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'
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6
, ~
~
~ IExpeundataares The following graph displays the Town's 1996 expenditure budget by the type of expenditure.
~ The four types used include the following: Salaries & Benefits; Capital Outlay and Projects; Debt .
Service; and Operating, Maintenance, and Contracts. Salaries and Benefits, which represent 42%
or $10.9 million of the total expenditures, include salaries and the following benefits: health and
life insurance, retirement, wellness allowance, worker's compensation, and unemployment
~ insurance. Debt Service, which represents 9%0 or $2.4 million of the total expenditures, is the
interest, principal, and agent fees on all outstanding bonds, riotes, and lease payments on facilities.
~ The category of Capital Outlay and Projects represents 31% or $7.9 million of the expenditures.
This includes the capital improvement program which is funded by CIP and RETT, and also the
General Fund, Parking Structure Fund, and Fieet Maintenance funds purchases of capital outlay.
~ The balance of the expenditures are allocated into the category of Operating, Maintenance, and
Contracts and represents 18% or $4.7 million of the expenditures. These same categories are
used in the division summaries for each department.
~
~xv,%en~itures by TyPe
0
D 1996 Budget
~ . Millions
~ o
$10.9 (42.1 /a) Salaries & Benefits
e
0
0 2.4 (9.3
/o
Debt S
ervice
$
)
e o
$4.7 (18.1 /o) OPeratin9, Mtce & Contracts
0
7.9 3
0.5/oCa t
$ al Outla
i y & Projects
~ ~ ) p
~ .
~
7
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0
Persorenel Services. The 1996 budget includes 1.49 fewer employees, or FTE's (full time a
equivalents), from 1995. The Town was able to reduce 5 seasonal CSO positions due to the
roundabout, saving $45,117. Three full time bus drivers were added with the deletion of 4
previously funded seasonal bus drivers to meet labor standards at a net cost of $31,720. This is ~
part two of a three year phased program, culminating in converting 6 positions to full-time by
January of 1997. A seasonal landscaper, at a cost of $8,736, was added to deal with the increased a
flower beds. Four shared positions in Public Works were converted from seasonal to full time
year around status, adding .20 FTE and $7,172.
The total compensation budget increased a half a percent frorn 1995 to 1996. There is no merit D
increase budgeted for 1996.
~
~
Staffirng by Department
Percent of Total FTE's bY DePartment . ~
a
a
(6.8%) Fire
(22.6%) Police a
(6.6%) Community Development
a
0
(10.2 /o) Town Officials & lkdmin
:
. 4.3%) Libra
ry
~
~
(0) D
»
14
.0/oFleet &
FacilitY Ma
inte anc
n e
a
(31.9%) Public Works & Transportation (3.6%) Parking a
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a
g
0
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~ lFanued Baaaances
The 1996 budget is partially funded through fund balances from the following funds: RETT Fund ~ $160,249; Police Confiscation Fund $45,206. Overall, the Town is using a minor amount of
$38,966 in fund balance to provide a balanced budget.
~ CapAtal Pro,pect and RET"d' ]Fauun¢?. We are using approximately $54,000 from the Capital
Project and RETT Funds to complete the 1996 project list. At least $500,000 in projects
. were not finished in 1995 and have been moved to 1996.
~ Po9ace Coaafaseaguoun lFauend. This fund is solel su orted b dru seizure reven
Y PP y g ue. One
detective position is funded out of this fund. Revenues are not keeping pace with
o expenditures in this fund, and in fact, if it were not for an additional $20,000 grant through the
D.A.'s office, this position would have been jeopardized. We anticipate it will be depleted in
1996.
~ Amendiuenent IlCa. If the Town r
g~ we e subject to all the revenue caps of Amendment l,
revenues could grow in 1995 by an estimated 6.7%. This rate was computed by taking the .
a estimated DenverBoulder CPI for 1995 (4.5%) and adding the Local Growth Factor (2.2%).
The local growth factor is computed by dividing new construction, less demolitions, by the
value of real property. The Town's property tax revenues are still subject to the Amendment I
~ caps.
~ Debt. The Town will .be debt free in 2012 if no new debt is incurred. The majority of the
debt is paid off in 2006. In 1992, the Town restructured its debt to increase capital project
funding in 1994 - 1996. We are going to use $1.3 million from the debt service fund balance
~ in 1995 to fund capital projects in 1995-96.
Capuga9 ?mprovements IProgu~~m
a Capeta? 1Fannd IProjects .
The 1996 budget for capital fund projects is $6.7 million. Major capital projects planned for
the coming year include the purchase'of eight high capacity buses, $1.2 million, which is net of
a the $1 million grant; and improvements required by the acquisition of longer buses at the
Public Works Shop, $2.Imillion; fire truck replacement $310,000.
~ RET"T Iavuprovememts
The 1996 budget for RETT improvements is $651,232. Major RETT improvements for
~ 1996 include the following: Dowd Junction Bike Path, $150,000; recreation path and park
maintenance, $270,732; and acquisition of open space $100,000.
~
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9
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a
Fund Accounting System and Fund Summary D
The Town of Vail Budget is presented by fund. A fund is an accounting entity that has a set of a
self-balancing accounts and that records all financial transactions for specific activities or
government functions. Fund expenditures are divided into departments or projects, with
departments then divided into divisions for budgetary control. In the 1996 budget, programs have a
been created within departments. Programs have been costed for major programs in 1996.
Programs are specific services a department is providing. Because of the legal requirements of
state statutes and the Town of Vail Charter, Generally Accepted Accounting Principles, and D
Council policy, the Town is required to use fund accounting in its financial reporting. Fund
accounting is a concept developed primarily from the legislative requirements of appropriation
and the legal requirements of segregating revenue sources and corresponding expenditures. Fund a
accounting does not necessarily provide financial information in a form most usable for policy and
management decision making.
The f 1 owi ~
01 ng is a brief summary of the various Town funds by fund type, their purpose, source of
revenue, and expenditure highlights proposed in the 1996 budget. As you read through this ~
section, you may wish to refer to the Budget Summaries by Fund section of the budget.
GENERAL FUND ~
The General Fund is named for the nature of the .various revenue sources. They are general, not earmarked, and can be used for any and all municipal purposes. The Town of Vail General Fund o
provides for most on-going municipal services.delivered to the community. The primary revenue
sources for the General Fund are the sales, property, and ski lift taxes, parking fees, franchise fees,
fines, intergovernmental shared revenue, and various charges for services, permits, and licenses. ~
SPECIAL REVENUE FUNDS
Capital Pro.jects Fund ~
The Capital Projects Fund is. funded by a portion of the Town's sales tax collections, one half
of the ski lift tax, and some intergovernmental transfers. p
A portion of the revenue in this fund is used for the annual general obligation debt payment.
After providing for this payment, excess revenue is used for other acquisitions and major a
maintenance items of a capital nature.
Real Estate Transfer Tax Fund a
This fund accounts for a 1% tax on the transfer of all real property within the Town limits.
Expenditures are specifically restricted to acquiring and improving real property for recreation ~
and open space purposes.
Police Confiscation Fund ~
The Police Confiscation Fund is used to account for proceeds from Federal and State Police .
seizures, which are specifically restricted for expenditures related to law enforcement.
a
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~ Vail Marketin Fund
The purpose of this fund is to account for the collection of the business license fee. This
~ money is turned over to the Tourism and Convention Bureau to fund marketing.
Housing Authoritv Fund
The Housing Authority Fund is used to account for the moneys set aside for local housing in
~ the Town of Vail.
~ 1NTERNAL SERVICE FLTNDS
Internal service funds as defined by generally accepted accounting principles receive its revenue
~ by charging other funds for services rendered. Heavy Equipment Fund
~ This fund's function is to maintain and replace Town fleet equipment and to provide an
allocation method for fleet usage.
Q Health Insurance Fund ~
The Health Insurance Fund is used to account for the health insurance and short term
disability plans provided by the Town to its employees.
e Facilities/Maintenance Fund
The Facilities Maintenance Fund, was created in 1995, and is used to account for the cost to
~ maintain facilities owned by the Town of Vail. We hope to start building a fund balance in
order to pay for replacement items.
~
DEBT SERVICE FUNDS
~ Debt Service Fund ,
This fund accounts for the current debt obligations of thedTown. Revenue for this fund is
comprised of transfers from other funds and interest earnings.
0
Booth Creek Debt Service Fund '
~ This fund is used to account for the collection of assessments to retire the Booth Creek
special assessment bonds.
~ ENTERPRISE FUND
~ Parking Structure Fund
This fund is used to account for the collection of Parking Structure revenues and related
expenditures to operate the Village and Lionshead parking facilities.
,
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ll
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8
1995 Accomplislzments D
In 1995 the Town made significant strides toward meeting community and organizational goals. ~
Highlights include:
Organizational Effectiveness a
. Significant progress was made in improving the culture of the TOV organization during the year.
The 1995 employee opinion survey showed meaningful gains in the areas of accessibility of the ~
town manager, communication, and empowerment as compared to 1992. An important
component of this organizational improvement effort is our work to become a value centric ~
organization. Our organizational values weTe established and formalized in 1995. These value
statements set standards of behavior and conduct. They outline how we, as TOV employees,
treat our customers and each other. While some progress has been made in the area of e
organizational improvement, much remains to be done. Specifically, we need to continue to
improve internal communication, build on the organization's commitment to excellence, and
generally improve the organizational environment and culture. We also need to address the ~
compensation issue.
Finally, two key department directors positions were filled in 1995. In April Susan Connelly was ~
named Community Development Director. John Power was appointed to fill the Human
Resource Director position in July.
~
Capital Improvements
The Town spent approximately $13 million on its capital improvements program in 1995. Major ~
projects included the construction of the Main Vail Roundabout, the Golf Course and Matterhorn
Street projects, the Bald Mountain Pedestrian Underpass, renovation of the Covered Bridge, and
. the West Vail Bike path. Additionally, eight high capacity, low floor buses will be purchased '
prior to the end of the fiscal year. _
The 1995 capital construction program was abnormally high this year because several of the ~
capital projects delayed in previous years were constructed this year.
Open Space Acquisition Good progress was also made in the Open Space Program during 1995. Approximately 120 ~
acres (19 parcels) were acquired at a cost of $2.9 million. The most significant acyuisition was
Trappers Run. This 50 acre parcel was acquired at a cost of $2.4 million. The Open Lands Plan
calls for 51 actions related to parcels of land within the Town of Vail. In the year since the Open ~
Lands Plan was adopted the Town has implemented 26 of those recommended.
~
12
~
~
~
n At the direction of the Town Council, we have prepared a charter amendment that would require
~ a public vote to remove certain parcels from their open space designation. This amendment will
be voted on November 21, 1995.
~
ILoecafl Hoaasun~ Pr~~~am ~ The Town's Housing Program got offthe ground in 1995. An agreement with First Bank created
a 1Vlortgage Guarantee Program. This program helps underwrite the cost of mortgages for f rst
~ time home buyers for deed restricted dwelling units. The Town's most significant housing
program, the Vail Commons project, is well underway toward completion. We have signed an
agreement with City Market to provide 68 affordable dwelling units on this West Vail parcel. We
~ anticipate that construction of these units will begin in November. A lottery to sell these units will
be held next April. Finally, a number of deed restricted caretaker units were created through the
use of zoning regulations.
D .
T~~~ of VaiflNae? AssocIl~~~~ ~greeanent
D The agreement with Vail Associates to help manage peak periods was one of the highlights of the
year. This agreement created a strategic partnership between the Town and Vail Associates. It
~ established a framework for dealing with the management of peak periods and created
cooperative commitments for regional transportation, infrastructure improvements, local housing,
and non peak management.
~
113egnona? T~~~~~ortatnon
~ An important new route was added to the regional transportation system this year. The Vail
;"Gypsum route was created through a partnership with Eagle County, with additional funding from
the Town of Gypsum. Ridership on this route has been high and the route has been very
~ successful. This service helped provide the impetus for the creation of a true Regional
Transportation Authority which will be voted on November 7th.
~ D
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T 0 WN OF VAIL ~
Town o.f Vail ~I
.
a
a
Our Vision
~
"To be the premier mountain community and international resort!"
0
Our MlSSl03Z ~
a
Jt is the mission of the Town of Vail to provide: ~
• Effective and efficient municipal services ~
• Responsible municipal leadership 0
• An environmentally sensitive high quality way of life 0
0 A positive, sustained economic climate a
~
0
14 O
~
~ .
0
4VAIL
TOWN~ . TOV'V N OF C AI1Ly COLORyyO .
~ CRffTffCAY~ ~TRA% EGIES
~
0 1. Improve communi dialo ue and articipati
tY g p on m the creation of programs and policies that
enhance our community's quality of life.
~
2. Strengthen Vail's economy, while assuring environmental developmental and design
~ excellence.
a 3. Promote a regional dialogue on the critical issues facing the Vail Valley and Eagle County.
~ 4. Facilitate the construction and retention of local housing.
~
~11
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' 15
~
, VAIL RESIDENTS
4VAIL
TOWN OF TOWN COUNCIL
TOWN ATTORNEY TOWN MANAGER MUNICIPAL JUDGE
Tom Moorhead Bob McLaurin Buck Allen
F
ASSISTANT
TOWN MANAGER
Pam Brandmeyer
~
rn
Town Clerk
Community Info.
FIRE POLICE - LIBRARY COMMUNITY PUBLIC WORKS FINANCE HUMAN
Dick Duran Jeff Layman, Annie Fox DEVELOPMENT Larry Grafel Steve Thompson RESOURCES
Acting Susan Connelly ' John Power
Fire Suppression Patrol Reference P/anning Streets Finance Personnel
Fire Prevention Investigations Circu/ation Environmenta/ Hea/th Transit Budget Organizational
EMS Crime Prevenfion Technical Services Builriing ?arkrng Data Processrng Effactiveness (V/P)
Fire Education Communications & Youth Services Housing Engineering Safefy
Code Enforcement Records Adu/t Services Parks Risk Management '
Code Enforcement Fleet Mainfenance
Animal Control
~
~ 4VAIL
OUR VI5ION TOWNOF ~
We serve Vail's future by providing high quality, cost
e ffective services today. We value ea.ch individual°s role in
achieving results vvhich are fiscally, environmen$ally, and
socially sound.
a
Respect, trust, and excellence guide our efforts.
~
o (DUR ~~LUES
QWE
o Respect the individual
_ ° Recognize effort and achieverrlent
Q
° Communicate openly and honestly
]Encourage innovation and ri
sk taki
n
g
Q o
Corrlrriit to excellence in all we do
~ ° Use teamwork to achieve results
Manage our resources to serve the community of
' today and the future .
,
lEa.ch take own • .
ership for ila,ll's future
~
D 17
FIN. & PERSONNEL
SUMMARY
r----• - - -
' TOWiV OF VAII.
1996 BUI9GET
.
SUIVillRARl' OF REVENUE ANI9 EXPEI+IDITURES ANID CHANGES IN FiJ1V1D BALAiVCE
~ Estimated Operating
Fund Budgeted Budgeted Transfers Revenue Budgeted
Balance Revenue Expenditures In/Out Over\ (Under) Fund Balance
Fund T e/Fund 1/1/96 1996 1996 1996 Ex enditures 1996
~ General Fund 3,327,977 14,338,164 14,308,164 (30,000) 0 3,327,977
~ Special Itevenue Funds:
Capital Projects Fund 904,314 6,817,000 6,711,351 675 106,324 1,010,638
~ Reai Estate Transfer Tax Fund 1,021,890 1,903,604 991,664 (1,072,189) (160,249) . 861,641
Police Confiscation Fund 50,824 42,100 87,306 (45,206) 5,6Il8
' Vail Mazketing Fund 0 345,000 345,000 0 0 .
Vail Housing Fund 755,793 58,728 41,500 30,000 47,228 803,021
' Internal Service Funds:
Heavy Equipment Fund 433,984 1,578,283 1,558,363 19,920 453,904
1 Health Insurance Fund 713,414 1,117,790 1,117,790 0 713,414
~ Facility Maintenance Fund 171,700 1,638,737 1,631,656 7,081 178,781
Enterprise Fund:
' Parking Structure Enterprise Fund 15,528 1,971,546 1,871,430 '(105,000) (4,884) 10,644
IDebt Service Funds:
~ Town of Vail Debt Service Fund 501,820 112,926 1,289,440 1,176,514 . 0 50Il,820
Booth Creek Debt Service Fund 9,792 25,195 34,375 (9,180) 612
' Total
_7,907,036 29 949 073 29,988,039 0 (38,966) 7,868,070
~
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'
,
FDSUM96.WK4 1
'
TOWN OF VAIL ~
1996 BIJDGET
SUMMARX OF EXPENDITURES BY FUND ~
1995 1995 1996 '
1994 ORIGINAL AMENDED 1995 PROPOSED
FUND ACTUAL BUDGET BUIX'ET PROJECTED BUD('ET
General Fund 14,567,862 14,450,556 14,642,144 14,687,570 I 14,338,164 ~
Capital Projects Fund 6,827,984 10,412,943 12,628,182 12,628,182 7,887,865
Real Estate Transfer Tax Fund 31742,169 2,108,752 2,719,293 2,719,293 2,063,853
Police Confiscation Fund 236,299 101,464 120,214 120,214 87,306
~
Vail Marketing Fund 518,801 838,500 838,500 856,790 345,000
Bond Proceeds Construction Fund 2,556,405 0 70,000 70,000 0 '
Vail Housing Fund 71,963 30,000 169,985 169,985 41,500
Heavy Equipment Fund 1,445,042 1,729,976 1,738,524 1,738,524 1,558,363 a
Health Insurance Fund 893,511 1,054,405 1,204,405 1,054,405 1,117,790
Parking Structure Enterprise Fund 2,015,384 1,971,291 1,977,428 1,977,428 1,976,430 ~
Facility Maintenance Fund 0 1,641,254 1,663,146 1,663,146 1,631,656
Debt Service Fund 3,127,416 2,979,903 2,979,903 2,979,903 1,289,440 ~
Booth Creek Debt Service Fund 114,747 68,000 68,000 43,225 34,375 '
Total Before Interfund Transfers 36,117,583 37,387,044 40,819,724 40,708,665 32,371,742
Less Interfund Transfers (8,387,069) (6,584,407) (6,764,584) (6,764,584) (6,446,368) ~
Net Expenditure Budget 27,730,514 30,802,637 34,055,140 33,944,081 25,925,374
~
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' t
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. 1
~
BDSUM96. WK3 2
1
~ 'Il'OWN O1F VAEL
1996 BUDDGE'd'
' SUMMAIiY OF IEtEVENiJE BY FUNIl)
' . PERCENT
1995 1996 CHANGE
1994 ORIGINAL 1995 PROPOSED BUDGET
~UN'D ACTUAL BUDGET PROJECTED BUDGET 96/95
' General Fund 15,018,948 14,450,556 14,465,867 14,338,164 -0.78%
~ Capital Projects Fund 9,530,303 6,883,525 8,025,513 7,994,189 16.14%
Real Estate Transfer Tax Fund 2,596,719 1,892,825 2,074,166 1,903,604 0.57%
~ Police Confiscation Fund 16,496 13,700 41,200 42,100 207.30%
Vail Marketing Fund 571,577 838,500 838,500 345,000 -58.86%
Bond Proceeds Construction Fund 233,677 0 _ 0 0 0.00%
Vail Housing Fund 62,774 60,000 74,770 88,728 47.88%
1 Heavy Equipment Fund 1,529,0 02 1,619,051 1,619,955 1,578,283 -2.52%
' Health Insurance Fund 956,496 1,042,026 1,042,026 1,117,790. 727%
Parking Structure Enterpnse Fund 2,036,994 1,971,291 1,971,346 1,971,546 0.01%
' Facility Maintenance Fund 182,073 1,641,254 1,652,773 1,638,737 -0.15%
Debt Service Fund 3,127,677 1,628,761 1,628,761 1,289,440 -20.83%
Booth Creek Debt Service Fund 80,328 55,549 37,930 25,195 -54.64%
, Total Before Interfund Transfers 35,943,064 32,097,038 33,472,807 32,332,776
Less Interfund Transfers (8.,387,069) (6,584,407) (6,764,584) (6,446,368)
, Net Iltevenue Budget 27,555,995 25,512,631 26,708,223 25,886,408 1.47%
~
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~
RVSUM 196. WK3 3
~
TOWN OF VAIL ~
> 1996 BUDGET
SUMMARY OF REVENUES NET OF INTERFUND TRANSACfION5 ~
REVENUES: 1993 • 1994 1995 1996 Percent Percent '
Actual Actual Budget Budget Change of Total
Tases:
Property & Ownership Tax ~ 2,175,990 2,309,970 1,777,710 1,942,145 9.25% 7.500.0 ~
Retail Sales Taxes 12,424,912 13,125,945 13,450,402 13,007,000 -3.30% 50.25%
Ski Lift Tax 1,988,772 1,989,137 2,090,000 1,960,000 -6.22% 7.57% .
Franchise Fees 507,919 529,092 570,440 547,538 -4.01% 2.12%
Real Estate Transfer Tax 1,974,798 2,258,754 1,700,000 1,700,000 0.00% 6.57% '
Penalty and Interest 31,848 38,033 37,000 37,000 0.00% 0.14%
Total Taxes 19,104,239 20,250,931 19,625,552 19,193,683 -2.20% 74.15% '
Licenses and Perntits: '
Contractors Licenses 33,325 34,836 31,000 37,200 20.00% 0.14%
Constriiction Fees 735,695 498,126 349,966 419,856 19.97% 1.62%
Business License Fee 351,606 351,217• 345,000 345,000 0.00% 1.33%
Other Pemvts & Licenses 24;586 20,163 21,960 26,160 19.13% 0.10% ~
Total Licenses & Perntits 1,145,212 904,342 747,926 828,216 10.74% 3.20%
Intergovernmental Revenue:
Cigazette Tax 146,608 141,913 145,000 139,160 -4.03% 0.54% '
Highway Users Tax 153,419 155,026 155,500 168,747 8.52% 0.65%
Additional Motor Vehicle Reg. 23,095 24,777 25,000 25,000 . 0.00% 0.10%
County Road & Bridge 424,185 497,746 492,000 525,635 6.84% 2.03% '
County Sales Tax 388,822 412,258 420,000 420,000 0.00% 1.62%
VRD Golf Course L,ease 83,278 85,609 90,300 94,579 4.74% 0.37%
Town of Avon Mazketing Contribution 92,000 0 0 0 0.00% 0.00%
State & Federal Csrants 30,400 437,391 0 1,028,400 100.00% 3.97%
I.ottery Revenue 12,439 16,391 14,025 14,025 0.00% 0.05% ~
Becry Creek Sth Land Exchange 91,088 91,678 92,110 90,376 -1.88% 0.35%
Police Confiscation Proceeds 10,117 4,435 10,000 10,000 0.00% 0.04%
State Health Inspection Rev 11,137 9,857 11,045 10,966 -0.72% 0.04%
Total Intergovernmental Revenue 1,466,588 1,878,081 1,454,980 2,526,888 73.67% 9.76°ro '
Charges for Services:
Out of District Fire Response 26,463 24,370 28,700 27,337 -4.75% 0.11%
Dispatch Fees 53.558 55,968 57,400 112,413 95.84% 0.43% ~
Police Alarm Monitoring 45,948 44,501 49,162 48,070 -2.22% 0.19%
Other Chazges & Services 68,686 93,547 91,429 65,629 -28.22% 0.25%
Managemeni FeeNVMB 0 ' 17,161 17,250 17,500 1.45% 0.07%
Total Charges for Services 194.655 235,547 243,941 270,949 11.07% 1.05% '
Fines & Forfeits 229,945 291,482 261,575 252,300 7155% 0.97%
Transportation Centers:
Parking Fees 1,882,973 1,782.389 1,809,375 1,777,750 -1.75% 6.87% ~
Parking Assessment 59,461 136,773 75,000 79,000 5.33% 0.31%
I.eases and Other ' 78,152 117,832 86,916 114,796 32.08% 0.44%
Total Transportation Centers 2,020,586 2,036,994 1,971,291 1,971,546 0.01% 7.62°ro ,
Earnings on Investments 620,490 690,417 417,875 ' 327,195 •21.70% 1.26%
Miscellaneous: ~
Rentallncome 68,888 238,620 142,755 165,981 16.27% 0.64%
Insurance Contributions by Employees 0 95,637 92,000 42,000 0.00% 0.36°l0
Special Assessments 271,180 132,601 70,011 33,700 -51.86% , 0.13%
Marketing Contributions 86,768 214,910 297,375 0 -100.00% 0.00% ~
Other 344,273 586,433 187,350 223,950 19.54% 0.87%
Total Miscellaneous 771,109 1,268,201 789,491 515,631 -34.69% 1.99%
TOTAL REVENUES 25 552,824 27.555,995 25,512,631 25,886,408 1.47% 100 00% ~
REVSUM96.WK4 q
1
~
~ TOWN OF rYAIg. 1996 BUHDGE'II'
~ SUMMARY OlF CHANGE5 ][N PERSONNE1L
~ COMPARl[5ON OIF" 1995 AND 1996 BUDGE'd'ED POSgTIO1vS
TOTAL
~ DEPT POSITION FTE COIVIPENSATION
PoQ?ce Seasonal CSO (2.10) (45,117)
~ Hanaegaau Resonnrces Temp Clerical Help (0.14) (2,414)
~ lPaulb9nc Worlks
Pub Wks. Streets & Roads Mtce Worker 1/ Trash (0.33) (6,494)
Mtce Worker 1/ Snow Removal 0.04 2,807
~ Pub Wk
s. Landscape Mtce Worker U Landscaper 0.46 8,736
~ Mtce Worker U Landscaper 0.04 4,874
'II'oga? Panb9ac Woirks 0.21 9,923
Traunspo a-tatu oan
~ Bus Drivers 3.00 93,199
Mtce Worker 1/ Bus Washer (0.92) (20 344)
Mtce Worker 1/ Bus Washer 1.00 25,700
~ Seasonal Bus Drivers (1.62) (42 194)
Bus Drivers (0.50) (19,285)
'II'otAd Transpou-tateon 0.96 37,076
~
IFac6leQy Maintesaaense .
~ Maint Worker 1/ lot Janitor (0.46) (9 934)
Maint Worker 1/ lot Janitor 0.04 4,069
~ 'Il'ogaV 1FacAle4y Maan~enance (0.42) (5,865)
Net IIDeer¢ase (1.49) (6 397)
~
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'
, PERCH96. WK3 5
r
TOWN OF VAIL ~
1996 BUDGET
~
FNE YEAR SUMMARY OF BUDGE'g'ED POSITIONS BY DEPARTMENT
All FI'E's (Full Time Equivalent Unit): . Positions ~
Positions Increased
Department: 1992 1993 1994 1995 1996 ReassiQned (Decreased)
Town Ofticials 6.60 7.20 7.20 7.18 6.98 (0.20) 0.00 ~
Administrative Services 21.68 19.96 19.96 17.96 17.82 ' (0.14)
Community Development 15.00 15.50 16.00 16.48 16.48 0.00 ~
Fire 17.50 17.00 17.00 17.00 17.00 0.00
Police 59.10 60.10 59.10 58.60 56.50 (2.10) ~
Library 10.69 10.95 10.95 10.61 10.61 0.00
Public Works 39.54 42.30 43.05 36.89 37.10 0.21 ~
Transportation , 38.85 38.04 40.85 41.60 42.56 0.96
Parking 18.63 19:17 20.17 9.08 9.08 0.00 ~
Fleet Maintenance 15.38 15.00 15.00 14.00 14.00 0.00
' Facility Maintenance 0.00 21.25 20.83 (0.42) '
Insurance / Saftey 1.00 1.00 0.40 0.60 020 0.00
Total F'TE's 242.97 246.22 250.28 251.05 249.56 0.00 (1.49) ~
Positions
Increased ~
1992 1993 1994 1995 1996 (Decreased)
Seasonal and Part Time FTE's Only
Town Officials 0.65 0.70 0.70 0.48 0.48 0.00 ~
Administrative Services. 1.13 0.96 0.96 0.56 0.42 (0.14)
Community Development 0.50 0.48 0.48 0.00 ~
Fire 0.50
Police 4.60 4.60 4.60 4.60 2.50 , (2.10) ~
Library 0.63 0.78 0.78 1.61 1.61 0.00
Public Works\ Transportation\ Fleet '
Maintenance\F'acility Maintenance. 40.90 40.51 44.07 37.82 33.57 (4.25)
Total Seasonal / Part Time FTE's 48.41 47.55 51.61 45.55 39.06 (6.49) ~
. ~
~
PERSiJM96. WK4 6
~
BUDGET SUMMARIES
BY FUND
TOWN OFdAIL I
1996 BLTIDGET
SiT1VIM(AdiY Ok' REdE1KUE A1VD EXPEIVIDTTURES A1VID CHANGES IlV FUNl) BALAIVCE 1
BOOTH CdtEEK DEBT SERVICE FIJNID '
1995 '
1994 1995 Amended 1995 1996
Actual BudQet BudQet Proiected BudQet
Revenues: '
Eamings on Investments 2,742 1,700 1,700 550 220
Special Assessments 77,586 53,849 53,849 37,380 24,975
~
Total IItevenue 80,328 55,549 55,549 37,930 25,195
Ezpenditures 114,747 68,000 68,000 43,225 34,375
,
Revenue Over/(Under)
Expenditures (34,419) (12,451) (12,451) (5,295) (9,180)
Beginning Fund Balance 49,506 15,087 15,087 15,087 9,792
'
Ending Fund Balance 15,087 2,636 2,636 9,792 612 '
,
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•BCDS. WK4 1q
~
' TOWN OF VAIL
' 1996 BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE
' TOWN OF VAIL DEBT SERVICE FUND
t 1994 1995 1995 1996
Actual Budget Proiected Budget
' . Revenues:
Transfer from Capital
Projects Fund 2,954,940 1,468,651 1,468,651 1,176,514
r Earnings on Investments 81,059 68,000 68,000 22,550
' Received from Eagle County
Recreational Authority 91,678 92,110 92,110 90,376
Total Revenue 3,127,677 1,628,761 1,628.761 1,289.440
' Ezpenditures:
~ Bond Issue Payments .
Principal 1,755,000 1,900,000 1,900,000 219,900
Interest 1,163,518 873,278 873,278 865,840
1 Fiscal Agent Fees . 10,298 9,500 9,500 8,800
Lease Payments
Principal & Interest 198,600 197,125 197,125 194,900
~
Total Expenditures _3,127,416 2,979,903 2,979 903 1,289,440
a . Revenue Over (Under) Expendi[ures 261 (1,351,142) (1,351,142) 0
~ Beginning Fund Balance 1,852,701 1,852,962 1,852,962 501,820
Ending Fund Balance 1,852.962 501.820 501 820 501 820
'
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DS. WK4 13
~
'd'OWN OF VAffIL I
1996 BUDGE'II' '
SNMMARY OF REV1ENU1E ANIID EXPEIYdDdTURE3 AND Cl[-ANGES YN ]FUND BAILANC]E
FACIDLff'II'Y MA][NTENANCE INTERNAL SERVICE FUNIID ,
1995 ~
. 1994 1995 Amended 1996
Actual Budget Budget Budget 1
][8eveanaaes:
Interagency Charges 0 1,627,218 1,627,218 1,627,217 '
Rental income 0 0 11,519 11,520 '
Proceeds from Debt Service Escrows 138,073 0 0 0
Transfer from Parking Structure Fund 44,000 0 0 p '
Transfer from Heavy Equipment Fund _ 0 14,036 14,036 p '
Togal Redenue 182,073 1,641,254 1,652,773 1,638,737
'
lExpeaec9etures:
Maintenance 0 1,641,254 1,652,270 1,631,656 '
Transfer to Capital Projects Fund 0 0 10 876 p
. ~
TotaIlExpend'etures 0 1,641,254 1,663,146 1,631,656
'
Revenue Over/(Under)
Expenditures 182,073 0 (10,373) 7,081 ,
Beginning Fund Balance 0 182,073 182,073 171,700
,
EQHdang F1Hnd BaBance 182,073 182,073 171,700 178,781
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FACMTC. WK4 12
'
' TOWN OF VAIL
, 1996 BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE
' HEALTH IlVSURANCE FUND
' 1995
1994 1995 Amended 1996
Actual BudQet Budget BudQet •
' Revenues:
~
Interagency Charges - Premiums 833,494 929,026 929,026 1,000,790
' Employee Contributions 95,637 92,000 92,000 92,000
' Earnings on investments 27,365 21,000 21,000 25,000
Total Revenue 956,496 1,042,026 11042,026 1,117,790
t Expenditures:
Health Claims 893,511 1,054,405 904,405 1,117,790
' Transfer to General Fund 0 0 150,000 0
' Total Expenditures 893,511 1,054,405 1,054,405 1,117,790
Revenue Over Expenditures 62,985 (12,379) (12,379) 0
, Beginning Fund Balance 662,808 725,793 725,793 713,414
~ Ending Fund Balance 725.793 713 414 713 414 713,414
~
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0
• HEALTH. WK4 11 .
O
'II'OWRI OF VAIOL '
1996 BgJFD~ET '
SNMMARY O]F H2EVENUE ANdD EXPE1VDI'g'UdtES ANI9 CHAIVGES Il1V FU1VY9 BALANCE
HEAVY EQIJIIEPMEN'd' ]FUNgD I
1995 '
1994 1995 Amended 1995 1996
Actual BudQet Budget Proiected Budget
Revenues: '
Interagency Charges 1,299,941 1,479,026 1,479,026 1,479,026 1,434,658
Insurance Proceeds - Body Repair. 49,724 80,000 80,000 80,000 80,000 '
Earnings on Investments 24,480 20,725 21,629 21,629 20,725 1
Building Rent 139,703 0 0 0 0
Sale of Assets 15,154 39,300 39,300 39,300 42,900 '
'd'otal 1Revenue 1,529,002 1,619,051 1,619,955 1,619,955 1,578,283
'
Expenditures: .
Equipment Maintenance & Fuel 983,691 1,172,254 1,175 702 1,175,702 1,151,654
, Building Maintenance 128,947 0 0 0 0 '
Bus Repair & Maintenance 82,081 0 0 0 0
Vehicle Body Repair , 47,036 76,186 76,186 ' 76,186 82,209 ~
CapitalOutlay 203,28.7 467,500 472,600 472,600 324,500
Transfer to Facilit}, Maintenance Fund 0 14,036 14,036 14 036 0 ,
,
Total Expenditures 1,445,042 1,729,976 1,738,524 1 738 524 i,558,363
Revenue Over Expenditures 83,960 (110,925) (118,569) (118,569) 19,920 '
Beginning Fund Balance 468,593 552,553 552,553 552,553 433,984
lEnding 1Fund Balance 552,553 441,628 433,984 433,984 453 904 '
. '
HEF. WK4 10 .
'
, TOWN OF VAIg,
' 1996 BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN F'UND BALANCE
' VAIL HOUSING FUND
' 1995
1994 1995 Amended 1995 1996
Actual Budget Budget Projected Budget
' Revenue:
Earnings on Investments 32,774 30,000 30,000 30,000 30,000
' Housing Rent 0 0 10,000 14,770 28,728
t Transfer from General Fund 30,000 30,000 30,000 30,000 30,000
Total Revenue 62,774 60,000 70,000 74,770 88,728
~ Egpenditures:
Housing Projects 71,963 30,000 169,985 169,985 32,900
' Rental Expenses 0 0 0 0 8,600
' Total Ezpenditures 71,963 30,000 169,985 169,985 41,500
Revenue Over/(Under)
' Expenditures (9,189) 30,000 (99,985) (95,215) 47,228
~ Beginning Fund Balance 860,197 851,008 851,008 851,008 755,793_
Ending Fund Balance 851,008 881,008 751,023 755,793 803 021
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HOUSING. WK4 9
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TOWN OF VAIL 1
1996 BUDcGE'll' ,
SUIM[MA1E8Y O1F l[iEVlENU1E AND EXPEIYDg'g'URES AND cCHANGES ][N ]FUNg? ~ALANC]E
1POlLffCIE CONFffSCA'd'ION 1FUND '
,
'
.1994 1995 1995 1996
_ Actual Budget Proiected Budget '
]EBeveunanes:
Confiscation Proceeds 2,600 10,000 37,500 10,000 ,
Other 1,835 0 0 0 t
Grant (Federal) 0 0 . 0 28,400
Earnings on Investments 12,061 3,700 3,700 3,700 ,
,
'II'otallEBeveaaues 16,496 13,700 41200 42100 '
]Expenditures: '
Personnel 65,544 70,074 70,074 0 71,406
Operating, Maintenance & Contracts 21,634 24,500 41,675 15,900 '
Interagency Charges & Transfers 139,798 6,890 6,890 0 ,
Capital Outlay 9,323 0 1,575 0
Togat Expeaed'e8teres 236,299 101,464 120,214 87,306
,
Revenue Over/(Under) ,
Expenditures (219,803) (87,764) (79,014) (45,206)
Beginning Fund Balance 349,641 129,838 129,838 50,824 '
EndDng Fund Ba8ance 129,838 42,074 50 824 ,
5 618
• PDSEIZE.WK4 g
'
I TOWN OF VAYL
' 1996 BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE
' VAIL MARKETING FUND •
' 1995
1994 1995 Amended 1995 1996
. Actual Budget Budget Projected Budget
, Revenue:
Business Licenses 351,217 345,000 345,000 345,000 345,000
Marketing Contributions:
Town of Vail 0 191,125 191,125 191,125 fl
' Town of Avon 50,000 0 0 0 0
Vail Associates 45,000 116,025 116,025 116,025 0
Beaver Creek Resort Assoc 181,350 181,350 181,350 0
, Other 119,910 0 0 0 0
, Earnings on Investments 5,450 5,000 5,000 5,000 0
, Total Revenue 571,577 838,500 838,500 838,500 345,000
~ Expenditures:
' Marketing Expenses 501,240 821,250 821,250 839,540 327,500
~ Collection Fee - General Fund 17,561 17,250 17,250 17,250 17,500
Total Expenses 518,801 838,500 838,500 856,790 345,000
~ Revenue Over/ nder
(U )
~ Expenditures 52,776 0 0 (18,290) 0
Beginning Fund Balance (34,486) 18,290 18290 18.290 0
~ Ending Fund Balance 18,290 18,290 18,290 0 0
a
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MARKET. WK4 7
~
~
TOlAlRI OF !lAIL '
1996 BIJDGE'I' '
SUMI~RY OF fltEVENBJE ANID EXPENDITURES ANID CI-€ANGES IN FU1+1D Br1I.ANCE
]PARKI1VG 5'II'RgJCTURE ]EN'd'ERPRISE FUiVD ,
1995 1995 '
1994 Original Amended 1995 1996
Actual BudQet Bud-get Proiected Budget
Revenues: '
Parking Fees 1,782,389 1,809,375 1,789,000 1,789,000 1,777,750 1
Parking Assessments 136,773 75,000 82,500 82,500 79,000
Leases and Other 117,832 86,916 99,846 99,846 114,796 ,
'g'otal dtevenue 2,036,994 1,971,291 1,971,346 1,971,346 1,971,546
~
Expenditures: '
Gate Operations 267,265 332,320 335,973 335,973 328,946
Maintenance Operations 766,337 797,029 795,709 795,709 795,709 '
Non-Operating Expenses:
Debt Service 531,737 531,737 531,737 531,737 746 775 ~
,
CapitalOutlay 193,484 0 3,804 3,804 p,
Other 4,440 0 0 0 0
Transfers to Other Funds 252,121 310,205 310,205 310,205 105,000
,
Total Expenditures 2,015,384 1,971,291 1,977,428 1,977,428 1,976,430
'
'
Revenue Over Expenditures 21,610 0 (6,082) (6,082) (4,884)
Beginning Fund Balance 0 21,610 21,610 21,610 15,528
'
]Ending Fund Balance 21,610 21,610 15,528 15,528 10,644
'
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TRC. WK4 6
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' TOWN OF VAIL
' 1996 BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE
' REAL ESTATE TRANSFER TAX FUND
1995
' 1994 1995 Amended 1995 1996
Actual Budget Budget Projected Budget
' Revenue:. Real Estate Transfer Tax 2,258,754 1,700,000 1,700,000 1,700,000 .1,700,000
' Golf Course Lease 86,609 90,300 90,506 90,506 94,579
Recreation Amenities Fee 64,936 30,000 65,000 65,000 50,000
' Lottery Revenue 16,391 14,025 14,025 14,025 14,025
Other Income 70,193 0 146,135 146,135 0
~ Interest Income 99,836 58,500 58,500 58,500 45,000
TotalRevenue 2,596,719 1,892,825 2,074,166 2,074,166 1,903,604
' Expenditures:
' Purchase of Open Space 348,903 340,432 340,432 340,432 340,432
Open Space Projects 571,699 1,232,700 1,688,241 1,688,241 650,732
~ Transfer - Loan Repayment to
Capital Projects Fund 947,956 535,120 535,120 535,120 572,189
Transfer - Proiect Cost Reimbursement to
~ Capital Projects Fund 0 0 155,000 155,000 0
Transfer - Land Payment to
~ Capital Projects Fund 1,872,000 0 0 0 500,000
Miscellaneous 1,611 500 500 500 500
~ Totai Expenditures 3,742,169 2,108,752 2,719 293 2,719,293 2,063,853
~ Revenue Over/(iJnder)
Expenditures (1,145,450) (215,927) (645,127) (645,127) (160,249)
~ Beginning Fund Balance 2,812,467 1,520,222 1,667,017 1,667,017 1,021,890
~ Ending Fund Balance** 1,667,017 1,304,295 1,021 890 1 021 890 861,641
'*NOTE: This report is compiled on a budget basis and will not compare to
the financial statements which are compiled on the GAAP basis.
RETT. WK4 5 .
O
TOWN OF dAE. I
1996 BUDGET ,
SUMWAItY OF REVErIUE A1V1D EXPENdDITURES A1VHD CHAIYGES IIV F'UND BALANCE
CAPI'I'A%. PItOJECTS FQJiVID I
1995
1994 1995 Amended 1995 1996
" Actual Budaet Budget Projected Budget '
Revenue:
Sales Tax 4,760,780 4,764,548 4,607,000 4,607,000 4,607,000 '
Resort Fee 994,568 1,045,000 980,000 980,000 980,000
County Sales Tax 206,129 210,000 210,000 210,000 210,000 ,
Interest Income 189,262 124,000 124,000 124,000 20,000
Other Income 0 0 3,203 3,203 '
Grant Revenue 388,000 0 200,000 200,000 1,000,000 .
Transfer - RETT Loan Repayment 547,956 535,120 535,120 535,120 1,072,189 '
Sales of Assets 13,808 0 0 0 p
Shared Project Costs 36,000 0 940,031 940,031 0 '
Transfer - Land Payment from
Real Estate Transfer Fund 1,872,000 0 0. 0 0 '
Transfer from Parking Structure Enterprise Fund 121,800 204,857 204,857 204,857 105,000
Transfers from Other Funds 0 0 221,302 221,302 p ,
Transfer from Real Estate Transfer Fund 400,000 0 0 0 p
Total Revenue 9,530,303 6,883,525 8,025,513 8,025,513 7,994,189 '
Expenditures: . .
Capital Projects and Acquisition 3,809,427 8,944,292 11,159,531 11,159,531 6,711,351 1
Transfer to Other Funds 3,018,557 1,468,651 1,468,651 1,468,651 1,176,514
,
Total Expenditures 6,827,984 10,412,943 12,628,182 12,628,182 7,887,865
Revenue Over/(Llnder)
'
Expenditures 2,702,319 (3,529,418) (4,602,669) (4,602,669) 106,324
Beginning Fund Balance 2,804,664 5,129,625 5,506,983 5,506,983 904,314 '
Ending Fund Balance 5,506,983 1 600,207 904,314 . 904,314 1,010,638
'°NOTE: This report is compiled on a budget basis and will not compare to '
financial statements which are compiled on a GAAP basis.
'
CIP. WK4 4
'
'
TOWN OF VAIL
' 1996 BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE
' GENERAL F'UND
1995
' EXPENDIT'URES: 1994 1995 Amended 1.995 1996
Actual BudQet BudQet Projected BudQet
Town Officials 1,500,324 749,598 742,599 784,682 747,199
' Administrative Services 1,375,937 1,321,208 1,368,156 11368,656 1,335,115
, Community Development 915,568 997,640 1,076,164 1,076,164 975,756
Police 3,032,298 3,219,122 3,220,211 3,220,211 3,166,791
' Fire 1,171,922 1,188,203 1,188,203 1,188,203 1,209,578
Public Works 2,259,313 2,121,026 2,128,815 2,128,815 2,081,650
Transportation 2,122,051 2,172,745 2,187,085 2,187,085 2,155,785
Library ' 660,172 577,372 580,017 582,860 555,475
' Recreation 543,243 0 0 0 0
Insurance 200,651 344,489 344,489 344,489 340,687
' Contributions and Special
Events 740,450 885,736 917,562 917,562 884,236
~ Employee Benefits 15,933 11,909 11,909 11,909 24,384
Facility Maintenance 0 831,508 831,508 831,508 831,508
~ Operating Transfers - Other 30,000 30,000 45,426 45,426 30,000
. Total Expenditures 14,567,862 14,450,556 14,642 144 14,687,570 14,338,164
~
Revenue Over/(Under)
~ Expenditures 451,086 0 (176,277) (221,703) 0
Beginning Fund Balance 3,098,594 2,418,145 3,549,680 3,549,680 3,327,977
~ Ending Fund Balance 3,549,680 2,418,145 3,373,403 3,327,977 3,327,977
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aowrr.oF dAg, '
1996 BiJIDGET . '
SUMVAItY OF I2EVE1ViTE ANID E%pE1VDTi'URES A1VID CHAIVGES IN FIJNID BALAIVCE
GENEEd2AI. FLJNID '
REVENUEs: 1994 1995 1995 1996
Actual Budeet Proiected Budget '
Charges for Services:
Out of District Fire Response 24,370 28,700 26,237 27,337
Dispatch Fees 55,968 57,400 57,400 112,413 '
Police Alarm Monitoring 44,501 49,162 46,000 48,070
Other Charges & Services 93,547 91,429 94,391 65,629 ,
Management FeeNVMB 17,161 17,250 17,250 17,500
Total Charges for Services: 235,547 243,941 241,278 270,949
'
Fines and F'orfeits 291,482 261,575 252 300 252 300 '
Earnings on Investments 178,328 85,250 140,000 160,000
1
1VYiscellaneous:
. RentalIncome 98,917 142,755 124,545 125,733 t
Special Assessments 55,015 16,162 16,162 8,725
Other 182,727 38,050 89,550 51050 1
Total Miscellaneous 336,659 196,967 230,257 185,508
Other Sources of Revenue: '
Operating transfers in 86,321 105,348 255,348 p
TOTAL REVENiJES 15,018,948 14,450,556 14,465,867 14,338,164
'
(CONTWUED) .
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' gf wk4 2
'
1 TOWN OF VAIL
' 1996 BUDGET
SUMMARY OF REVENUE AND EXPENDTTURES AND CHANGES IN FUND BALANCE
' GENERAL FUND
REVENUES. 1994 1995 1995 1996
Actual Budeet Proiected BudQet
' Taxes:
Property & Ownership Tax , 2,309,970 1,777,710 1,777,710 . 1,942;145
' Retail Sales Taxes 8,394,547 8,685,854 8,400,000 8,400,000
Ski Lift Tax 994,569 1,045,000 980,000 980,000
' Franchise Fees 529,092 570,440 543,617 547,538
Penalty and Interest 8,651 37,000 37,000 37,000
, Total Taxes ' 12,236,829 12,116 004 11,738,327 11,906,693
' Licenses and Permits:
Contractors Licenses 34,836 31,000 31,000 37,200
' Construction Fees 498,126 349,966 500,000 419,856
' Other Pernuts & Licenses 20,163 21,960 26,200 26,160
Total Licenses & Permits 553,125 402,926 557,200 483,216
' Intergovernmental Revenue:
Cigarette Tax 141,913 145,000 130,000 139,160
, Highway Users Taz 155,026 155,500 160,663 168,747
Additional Motor Vehicle Reg. 24,777 25,000 25,000 25,000
~ County Road & Bridge 497,746 492,000 503,000 525,635
1 ~ Other State Contracts 49,391 . 0 0 0 '
County Sales Tax 206,129 210,000 210,000 210,000
' Transportation Fees 15,818 0 12,000 0
State Health Inspection Rev 9,857 11,045 10,494 10,966
~ Total Intergovernmental Revenue 1,100,657 1,038,545 1,051,157 1,079,508
~
(CONTINLJED)
0
gf.wk4 1
O
TOWN OFF[C1ALS
~_r.~.-------
'
' 'II,OWN OFFIC'IA~~
Organization C'hart
1
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' .
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1 VAIL TOWN COUNCIL
Peggy Osterfoss
Mayor
1
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1
MUNICIPAL COURT - TOWN MANAGER TOWN ATTORNEY
' Buck Allen
Municipal Court Judge Bob McLaurin Tom Moorhead
'
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Town Manager's Office Department Summary
1
Mfssion ~
The office of the Town Manager is established pursuant to Article 6 of the Charter of the Town of
Vail. The Town Charter establishes the Town Manager as the Chief Executive and '
Administrative Officer of the Town. The Town Manager is appointed by the Town Council and
serves at the pleasure of the Council. Article 6.3 charges the Town Manager with the proper
administration of all affairs of the Town placed in his charge. Specifically, the Town Manager is ~
charged with enforcement of laws and ordinances and preparation of a proposed budget, which
is submitted to the Town Council for review and adoption. Following the adoption of the budget,
the Town Manager is responsible of the administration and implementation of the budget. ~
Department Overview a
The Town Manager's office consists of the Town Manager, an Assistant Town Manager and an
Executive Secretary who is shared with the Town Attorney. The Assistant Town Manager
oversees the Administrative Services Division. Administrarive Services includes the Town Clerk, O
Community Information.
'
Issues Facing the Town of Vail Organization
,
Strategic Pianning
T'his issue involves assisting the Town Council in development of strategic initiatives and long ~
term goals for the Town of Vail. It also involves developing a work plan to support these
strategic objectives.
Program Budgeting
The 1996 budget, for the first time, identifies major programs and estimates the cost associated
with each program. If we are to continue with the program approach, it will be necessary to ~
continue to refine program costs and to establish benchmark levels of service.
Organizational Effectiveness '
This issue involves creating an organizational environment that maximizes productivity and
employee effectiveness. It involves transforming a traditional, hierarchial organization with a
command and control culture to one that utilizes teams as the principle instrument of '
performance. This also involves improving internal communication, increasing trust levels and
continually striving for organizational and personal excellence. This effort was initiated in 1993 '
and is an on going effort.
11
. 2 .
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, ]f8evenane Trends
As discussed elsewhere in this document, the growth of the Town's major revenue sources has `
' slowed to the point where it is not keeping pace with inflation. Although the TOV staffhas
worked hard to do more with less, we need to address this issue for the long term. Potential
actions include privatization of certain services, increasing revenues, increasing fees for service to
' cover actual costs, reduction in service level of selected services, or reallocation of existing
expenditures (general/capital fund split). This issue is a significant one and one that will likely
affect future TOV operations for the next several years. '
, ]Loca9Hous6ng. Local housing is another critical issue facing our communitY. Recent rePorts
indicate that approximately two thirds of the dwelling units in Vail are second homes. This is a
' very troubling statistic. As more locals are forced down valley and more units converted to
second homes, our sense of community is, in my judgement, seriously threatened. Establishing a
strong housing program is essential to maintaining our sense of community and our viability.
' .
]~erfou-u~ance Me~~ures
' * Satisfaction ra
te on community survey
' * FTE's per 1000 population
* Adjusted cost of service per capita
* Satisfaction rate on Employee Opinion Survey
Percent of second homes
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3 •
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Municinal C'nurt npnartmvnt ,C'urmmarv '
Mission ,
To adjudicate complaints filed in Vail Municipal court using the trial court performance standards
as a system of ineasure which includes: '
• Access to justice '
• Expedition and timeliness ~
• Equality, fairness and integrity
• Public trust and confidence
'
Program Overview '
The Vail Municipal Court is a limited jurisdiction court of record, established to hear violations of
the ordinances of the Town of Vail. Jurisdiction is exercised over juvenile and adult offenders.
The vast majority of people who have contact with the judiciary do so at the municipal level. This ~
underscores the importance of municipal courts and allows them to be more responsive to the
culture in their respective communities.
To maintain the independence of the judiciary, it must stand as the third and separate branch of ~
government. Court is held each Thursday as well as the second and fourth Fridays of each month
with jury trials on select Fridays, when necessary. The court staff consists of Buck Allen, ~
Municipal Judge; Linda Moore, Court Administrator; Marlene Rivera, Deputy Court Clerk; and
Diana Glenn, part-time Deputy Court Clerk.
Case information is rapidly available for those who make in9uiries to the court. An automation ~
effort was made that includes a case management software program that was fully implemented in
January of 1991. Case management is a comprehensive information system designed to automate '
the administration and management systems of the court. The functions include, docketing,
indexing, scheduling, calendaring, revenue tracking, historical data and statistical and management '
reports.
Clancy, an automated parking ticket issuing and processing system, was installed in December of ~
1987 and has evolved significantly over this time period. Vail was the first municipal court in the
state of Colorado with an automated parking ticket program and is recognized as a benchmark in
this area. Vail was recently acknowledged at a statewide meeting for municipal and state court
~
employees that was held in Denver for the parking automation efforts.
Prosecution is contracted to an outside attorney, Tom Silverman, who is employed by the town 1
attorney's office. The court performs some clerical duties for the prosecutor since he does not
have a staff, with careful consideration for the appropriate roles for all participants in the judicial
process. '
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' Measuring a court's performance is difficult. The town wide survey indicated favorable ratings
for the Court . Workload is determined by the number of filings by the Vail Police Department,
' the activity of the prosecutor, the number of contested charges and one of the most important
aspects of the work flow, the mix of the caseload. Excluding parking, Vail has an approximate
caseload mix of 2.5 to 1, general ordinance violations to traffic. It obviously takes a great deal
' more time to manage an assault or domestic violence case than it does to handle a traffic matter.
The traditional municipal court is exactly the opposite regarding the mix of the caseload handling
3 to 1 traffic to general ordinance violations.
, Rssues FacIlng the Dep~~~ent .
In response to ongoing trends, the following issues will be addressed during.the 1996 budget year.
' 1. The court must comply to the standards set forth by the various governing agencies, and
process cases filed in the municipal court.
' 2. Provide access to the judicial process for individuals that do not speak English or for whom
English is a second language. This means providing interpreters for individuals in all stages of
the legal system.
' 3. Defendants who do not have the financial means to be represented by an attorney apply to
' court for court appointed counsel and must qualify under the indigency guidelines. When
facing incarceration, they have a right to court appointed counsel.
' Program Mnsseon and Perfformance Measures
' Massnon
Manage the Municipal Court under guidelines set forth by national, state and local authorities and
process all cases efficiently and effectively.
, .
Measaares
t Data Soanrce
Less than 2% of cases dismissed due to speedy trial Court statistics
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5
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TOWN OF VAIL ~
1996 BUDGET '
DEPARTMENT SLIMMARY
Fund: General t
Department: Town Officials
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget ,
Summary by Division: '
Town Council 962,903 233,792 219,748 198,828
Municipal Court _ 148,506 153,489 153,489 152,495 ~
Town Manager 211,310 205,888 224,816 211,773 '
Town Attorney 143,946 161,429 161,429 164,103 '
Vail Lnprovement Process 63,648 25,000 25,200 20,000
Total 1.530.313 779,598 784,682 747,199 ~
Summ f Ex ~
ary o penditures:
Personnel 430,816 446,053 457,393 460,969 a
Operating, Maintenance & Contracts 326,338 292,939 272,855 278,730 ~
Heavy Equipment Charges & Transfers Out 4,175 37,810 49,893 4,500
CapitalOutlay 768,984 2,796 4,541 3,000 ~
Total 1,530,313 779,598 784,682 747 199
~
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Summary of FTE: 7.20 7.20 6.98 ~
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96TOBGT. WK4 6
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~ TOVdN OF VAII,
, 1996 BUDGET
DMSION SUMIvIARY
' Department: Town Officials
Division: Town Council
' Summary of Expenditures:
'
1994 1995 1995. 1996
Actual Budget Amended Budget
' Budget
Personnel 23,330 25,618 25,618 25,618
' Operating, Maintenance & Contracts 186,022
178,174 155,890 173,210
1 Heavy Equipment Charges & Transfers Out 0 30,000 38,240 0
Capital Outlay 753,551 0 0 p
1 Tota l
962,903 233,792 219,748 198,828
'
' Personnel Summary by Position:
1 None.
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96TOBGT. WK4 7
'
TOWN OF VAIL e
1996 BUDGET ,
DMSION SLlNIlV1ARY
Department: Town Officials ,
Division: Municipal Court
Summary of Expenditures: '
1994 1995 1995 1996 ,
Actual Budget Amended Budget
Budget ,
Personnel 135,538 137,814 137,814 139,921
OPerating, Maintenance & Contracts 10,530 15,675 15,675 12,574 ~
Heavy Equipment Charges & Transfers Out 0 0 0 0 '
Capital Outlay 2,438 0 0 0
Total ,
148,506 153,489 153,489 152,495
'
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Personnel Summary by Position:
Court Judge 0.50 0.50 0.50 ,
Court Clerk 1.00 1.00 1.00 '
Administrative Clerk 1.50 1.50 1.48
Total 3.00 3.00 2.98 '
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96TOBGT. WK4 8 .
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' . TOWN OF VAIL
~ 1996 BUDGET
DIVISION SUIVIlVIARY
' Department: Town Officials
Division: Town ft/Ianager , Summary of Expenditures:
' 1994 •
1995 1995 1996
Actual Budget Amended Budget
Budcret
Personnel 176,952 184,138 195,478 190,273
'Operating, Maintenance & Contracts 18,371 17,000 20,000 17,000
~ Heavy Equipment Charges & Transfers Out 3,558 4,750 7,593 4,500
Capital Outlay 12,429 0 1,745 0
' Total
211.310 205.888 224,816 211,773
'
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Personnel Summary by Position:
' Town Manager 1.00 . 1.00 1.00
Assistant to Town Manager 1.00 0.00 0.00
'
Assistant Town Manager 0.00 1.00 1.00
' Executive Secretary 0.50 0.50 0.50
' Administrative Secretary 0.20 0.20 0.00
. Total 2.70 2.70 2.50
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. 96TOBGT.yVK4 9
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TOWN OF VAIL ~
1996 BUDGET ~
DIVISION StirNIMARY Department: Town Officials '
Division: Town Attorney
Summary of Expenditures: '
1994 1995 1995 1996 '
Actual Budget Amended Budget
Budget ,
Personnel 94,996 98,483 98,483 105,157
Operating, Maintenance & Contracts 47,767 57,786 56,786 55,946 t
Heavy Equipment Charges & Transfers Out 617 3,060 4,060 0 '
Capital Outlay 566 2,100 2,100 3,000
Total 143,946 161,429 161,429 164 '
,103
'
Personne1 '
Summary by Position:
Town Attorney 1:00 1.00 1.00 '
Executive Secretary 0.50 0.50 0.50
,
Total 1.50 1.50 1.50
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96TOBGT. WK4 10
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' TOWN OF VAIL
1 1996 BUDGET
DIVISION SiJNMARY
, Department: Town Council
Division: Vail Improvement Process
' Summary of Expenditures:
' 1994
1995 1995 1996
Actual Budget Amended Budget
' Budget
Personnel 0 0 0 0
, Operating, Maintenance & Contracts 63,648 24,304 24,504 20,000
' Hea.vy Equipment Charges & Transfers Out 0 0 0 0
CapitalOutlay 0 696 696 0
' Total 63,648 25,000 25,200 20,000
1
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Personnel Summary by Position:
, None.
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' 96T
OBGT. WK4 11
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ADMINiSTRA1'IVE
SERVICES
Or~~~~~aflon (C[~artf. TOWN MANAGER
Bob McLaurin
• ASSISTANT TOWN MANAGER
Pam Brandmeyer
FINANCE/BUDGET/ HUMAN RESOURCES TOWN CLERK COMMUNITY INFORMATION
INFORIVIATION SYSTEMS/ John Power .
RISK MANAC'rEMENT Director Holly McCutcheon Suzanne Silverthorn
Steve Thompson
I~irector of Finance
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Finance Department SumrrBarv ~
Mission ,
The Finance Department exists to support and assist customers by providing accurate and timely
information in order to meet their financial objectives. t
Program Overview 1
The Finance Department consists of three programs: accounting, sales tax/business license, and
budget/financial planning.
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Ptograms
Accounting '
The accounting program includes cash r.eceipting and disbursements, payroll, lease, and accounts
receivable billings and collections, financial reporting internally and externally, audit management, !
internal auditing, policy and procedure development and compliance, and cash management.
Sales Tax and Business License ~
The sales tax and business license program includes sales tax and business license collections,
accounting and reporting, compliance with rules and regulations.
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Budget and Financial Planning
The budget and financial planning program includes preparing the annual budget, the ten year
financial plan, and budget policies. ~
Issues Facing the Department '
Accounting Software • '
The current accounting software being used does not meet the needs of the departments or other
users. The accounting software is eight years old. The manufacturer of the software has notified
the Town that at the end of 1996, they will no longer support the current version of the software. '
Therefore, the accounting staff is in the process of looking for new accounting software. The
approximate cost of the conversion will be in the neighborhood of $50,000 -$125,000.
Revenue Growth '
The Town is experiencing slow revenue growth in various areas. This has had an impact on the .
Town being able to meet expanding service levels. The Finance Department believes it should ,
take on the role as a facilitator to determine which "revenue sources should be modified to meet
the increased service demands.
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Shipping Sales Tax out of Town
If goods that are sold within the town of Vail are shipped out of the town of Vail, the Town
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, receives no sales tax for the sale of those goods. It is the Finance Department's perception that
this practice continues legally and illegally to the detriment of the Town. We believe a study
, should be done to find out the level of items shipped out of town to verify whether or not this is a
major problem.
' I~~~gram Mflsse~~~ and Peu-fformance Measures
' Accoanntuung
Provide useful, accurate and timely financial information in accordance with governmental
accounting principles.
~ Measanre
Reports received by users are considered useful in meeting their goals.
~ 3ales Tax and Bunsuuness ]L'uceunse .
Maximize revenues collected, collect revenue in a timely and,accurate manner in accordance with
~ laws and regulations.
Measaure
' Minimize the amount of sales tax written off as uncollectible.
' Baedget and IFnnancaa0 Pllanunung
Assist and prepare a budget and financial plan that maintains the Town's in good financial
condition.
' Measanre
The Town's financial condition.
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Information Systems Departanent Summary ~
Mission '
To provide all departments within our organization with adequate support for their existing
computer, phone and radio systems. And to ensure that these systems are current with the latest ~
. technology in order to maximize productivity.
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Program Overview
The Information Systems Department is responsible for the overall installation, operation, and
maintenance of the Town's computer, phone and hand-held radio systems. Support. is provided to ,
all departments in order to maximize the utilization and benefits of these systems in meeting the
customers needs. ~
Programs . ~
Hardware We provide direct support for over ] 20 Intel based personal computers, 2 NCR/ADDS midrange
computers, and 6 Novell Netware file servers including the installation and on-going maintenance ~
of these systems. , . Software ,
We provide direct and secondary support for over 15 Intel based software applications, 2 PICK
based applications, and 4 operating systems including the installation and metering of these '
applications.
Training
We provide both in-house and third party training for. all the software applications that we support i
within the Town.
Radios ~
We provide direct support for over 120 UHF based hand-held Motorola radios, batteries,
chargers, and pagers including the setup, programming, and troubleshooting of these systems. '
We also interface with Motorola to expedite the repair of the units in the event of a failure.
Communications ~
We provide direct support for over 272 phones utilizing the US West Business Centron system
including the installation of the phones and lines, and the maintenance of the system via the
software based CMS system. '
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~ Rssanes IFacnng the Department
Operatuung Boadget
' The operating budget for the Information Systems department is currently $320,356. And with
no increase scheduled for 1996, it appears it will stay the same. As in previous years, the
' computer systems at the Town continue to evolve and grow. This creates an increase in the
demand for services and for product. The department continues to scrape by at the end of each
fiscal year with no attributable savings. Year after year, we rely on other departments resources
'to purchase computer equipment and services for the Town. To date, we have spent over
$100,000 in 1995 on computer eyuipment and services that were not purchased by this
department. With only two personnel, we service 124 personal computers, 6 file servers, and 2
' midrange systems. This is 66 units per technician, or manager/technician, where the industry
standard is 35. In addition, we also provide support for over 272 phones, and over 120 UI-IF
radio's. Although we do have an additional position budgeted for, we have left this slot open so
~ we could use the funds from that position for training and outside services such as programming
and cabling. At some point, this position will need to be filled, leaving the department with
$34,928 less dollars in our budget and compounding the problem.
~ lFunaun~e Couuopanter
One of the most important and critical systems that the Town utilizes is the CCS system for our
' finance department. This system is currently running on technology that is outdated,
unsupported, and on the verge of obsolescence. The CCS software does not adequately meet the
financial needs of the town, and is a labor intensive overhead to the IS department. The vendor of
~ the current software application has wisely moved over to the Unix/LJnidata platform, and I
believe that we need to make a move to a client/server platform.
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Pu-ogu-am Mnssnouns and Performance Measanres
1 Hara6ware (PC's, P9noenes)
Install 100% of newly purchased personal computers/phones and related hardware within five
working days upon receipt of the equipment.
Provide all customers with summarized purchasing information regarding approved equipment
~ within three working days of requests. .
Contact all customers within one hour and complete original inspection within one working day of
~ receiving a repair request.
~ Complete 100% of all repairs within two working days of receipt of necessary parts.
Performanse Measanre
~ In addition to logging information into our IS dat"abase, we will survey all PC users twice per year
to ensure that we are meeting the above stated program missions.
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Software ~
Research and make recommendations for both approved and departmental specific applications
within 30 days of request. ,
Load all new software onto PC's within 30 days of purchase of the software.
Contact customers within five working days regarding requests for specialized software needs, '
and provide the customized software request within 30 day's of outline.
M[easures ~
We will survey all PC users twice per year to ensure that we are meeting the above stated program missions. ~
Training ,
Identify customers software training needs.
Develop a schedule of training classes based upon those needs within 30 days. '
Ensure that the training classes have met the customers needs
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Measure
We will survey all PC users once per year to find out what their training needs are, and once after '
the training classes are over to see whether they met those needs or not.
1Vlission ~
Radio Maintenance
Conduct preliminary review of broken radios within one working day of receipt. ~
Take all radios needing repair to a repair facility within one working day of ascertaining that the
needed repair is beyond our capability. - , ~
Ensure that all users have a radio available to them at all times.
Measure ,
In addition to logging information into our IS database, we will survey all PC users twice per year
to ensure that we are meeting the above stated program missions. ~
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~ SafePv/Ilnsurance d)eDartmertt S'ummM
~ MIlss?oIIIl
To educate and influence the employees of the Town of Vail and the public to adopt safety and
1 health policies, practices and procedures that prevent and mitigate human and economic losses
arising from accidental causes and adverse occupational and environmental health exposures.
~~ervnew
' The Safety and Insurance Programs' function is to educate and influence the employees of the
Town of Vail and the public to adopt safety and health policies, practices and procedures through
traimng and projects. Included in this program is also the administration of all insurance claim
1 files and correspondence. The Safety Program, along with the Public Works Department, is
responsible for administering the mandated Americans with Disabilities Act (ADA).
' Peu~~ormance Measanres
Reduce the number and dollar amount of insurance claims.
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Hurnan Resources Department Summarv ~
Mission - ~
Provide Human Resources support to the Town of Vail in order to enhance personnel and
organizational effectiveness. ,
Ppograms ,
Compensation and Benefits
Conducts surveys of appropriate external markets. Administers the internal equity point factor
system including preparation and maintenance of job descriptions. Bids and assesses competitive '
benefit packages and administers ongoing programs. Assures carrier compliance and service to
the TOV account. Administers pension plan transactions and wellness programs. Oversees the '
appraisal process and pay for performance program.
Employment and Organization Planning '
Surveys staffing needs of the TOV. Prepares recruitment plan to support those needs, managing
the employment cycle, advertising, screening, selection and processing through placement.
Monitors authorized force levels by preparing and maintaining the TOV organization chart
manual. Assures compliance with all appropriate equality standards inclusively EEOC, OFCC,
ADA, FMLA, WARN ACT, FLSA, etc.
Organizational Effectiveness '
Assesses organizational needs to support the TOV Mission and Values. Provides training to
enhance both team effectiveness and also individual development including supervisory skills and ,
regulatory compliance instructiQn.
. Office Services '
Proyide general office support, adrninistrative services, eyuipment and supplies to all
office/administrative department. Provides reception and switchboard services.
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Issues Facing the IDepartment ~
Compensation
The Town of Vail must continue to refine its pay policy philosophy; i.e., who is the competition
and what will the pay position be in relation to that competition. '
Benefits
Based on changing workforce demographics, the TOV should refine a benefits strategy to address '
employee choice as well as cost containment. Employees, need to enhance their awareness of
benefit issues by becoming more directly involved in their own cost/administrative issues.
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~ OrganuzaQioan ]Plannflng
The TOV should work toward establishing base force targets with focus on organizational
' staffing and structure analysis.
lEmp?oyuaneunt
' Recruiting and staffing seasonal positions continues as one of the TOV's key employment
challenges.
' Traunang
Changing behavior to support key strategies of vision/values, cost reduction, productivity,
enhancement and quality improvement are continuing issues.
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Pu~~gram MIlSSflons and I~er~ormance Measures
' Couun euasateoan Adaaneenustrateou~ auu ' .
~ ~fl Il)es~gn
Set compensation strategy based on external market competitiveness and internal equity.
Measaau-e
Salary payroll cost.
Benef gs Admunestrataoun and Desugn
Set benefits strategy based on values to employees, market competition, and cost to Town of
Vail.
, Mleasaare
Claims experience and Administrative fees. Processing time.
, Organflzatuoea P9anunAng
Analyze effectiveness of organization staffing, structure and talent of Town of Vail.
, Measana-e .
Organizational staffing. Control through force authorization and organization manual process.
]Euenploymeant
Identify and hire the highest caliber employees for the Town of Vail
Measanre
Cost per hire. Applicant tracking. ~ Orgaanezateona9 ]Effecguveuuess
Continuously develop the professionalism and effectiveness of the Town of Vail organization.
Program focus on 1) High performance team building; 2) Behavioral skills; and 3) Basic
supervision.
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Measure ~
Cost. Number of employees trained.
Reception, Switchboard and Office Administration ~
General Office Support provides administrative services, equipment and supplies to all
office/administration departments; provides reception and switchboard services. ~
Measure
Budget. ~
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~ Town C~erk - Departmerrt Sumrnrrrv
~ Missnon
The Town Clerk's office exists:
~ 0 To ensure access and retrieval of Town of Vail records for all customers
0 To record documents '
0 To hold Town of Vail municipal elections, special elections and to register voters in
accordance with the laws of the State of Colorado
0 To license and enforce the rules and regulations of the Colorado Liquor Code, Colorado
, Special Events Permits, and the Town of Vail Municipal Code
0 To coordinate Town of Vail summer street entertainment programs and registration of all
' special licenses and pernuts
0 To disseminate public information
0 To oversee Council public relations efforts
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Pu~~gram OveIl-vnew
~ The functions of the Town Clerk's division of the Administrative Services Department include
coordination of repository and maintenance of all official municipal documents, administration of
all regular municipal elections, general elections pursuant to the Colorado Municipal Election
~ Code, as set forth in the Town of Vail Charter and Article X, Section 20 of the Colorado
Constitution (Amendment One), registration of voters, administration of the Local Licensing
Authority, pursuant to the Colorado Beer Code, Article 46, Title 12, C.R.S.; the Colorado Liquor
~ Code, Article 47, Title 12, C.R.S.; the Colorado Special Events Permits, Article 48, Title 12,
C.R. S. The Town Clerk's Office also provides assistance to the Town Attorney in preparation
and filing of records and statements regarding all Town of Vail lawsuits, coordinates summer
street entertainment programs and registration of all special licenses and permits, records
documents, admiriisters and implements special events and projects as assigned by the Town
~ Council and Town Manager, disseminates public information relevant to a cross-section of
departments and disciplines within the Municipal government. The Town Clerk's Office also
complies with the Charter of the Town of Vail and the Town of Vail Municipal ode.
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Pr~~~ams
CeuntraD IP'o9es .
Coordination of repository and maintenance of all official municipal documents, recordation of
documents, dissemination of public information to a cross-section of departments and disciplines
~ within the municipal government.
1E0ecQuouns
' Administration of all regular municipal and special elections, and registration of voters.
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Licensing - Liquor and Special Events ~
Administration of the Local Licensing Authority, coordination of summer street entertainment
programs and registration of all special licenses and permits. ~
Issues Facing the Department
Town Records ~
Original Town records are currently input into a data base and filed in the Town's firesafe.
Records are constantly searched and reviewed by various customers. The program currently used '
to store this data is outdated and incomplete and does not always provide the information needed
when searching for a file. Also, some original documents are mislabelled and/or misfiled.
Additionally, Town of Vail ordinances and resolutions are listed bY Year, number, and title in an ~
index book currently housed in the Town Clerk's Office. Copies of ordinances and resolutions
are requested regularly by various customers. The process of locating and ordinance by title can '
become time consuming. A historical reference keyed by easily recognizable generic terms is
required: '
Cassette tape file cabinets used to store recorded Town Council work sessions, evening meetings,
and Licensing Authority meetings have reached full capacity. One additional filing cabinet will be ~
needed.
Town Code ~
The current Municipal Code is overgrown, includes codification errors, and supplements are not
up to date and sometimes not complete. Replacing supplement pages is a tedious and time.
consuming task. Code binders are exceeding their capacity to hold additional supplements and ,
town employees have begun to request larger sized binders. Currently, there are 34 town code
books issued to various town employees which will ultimately require new binders.
The Town Attorney, Municipal Court Judge; and Community Development Planners have ~
expressed urgent need to have the Town Code recodified by a company willing to provide timely
and accurate supplements of Town of Vail ordinances. Tom and Buck would like to see the ,
Code re-done into a double column, 8'/Z x 11, three ring binder type book, which would be easier
to read, copy and replace supplement pages. In addition, certain sections of the Town Code are
inaccurate and incomplete. Mike Mollica, Andy Knudtsen, Tom Moorhead and Buck Allen ,
believe additional work is needed to review and revise certain sections of the Code.
Program Missions and Performance Measures '
Central Files ~
To ensure access and retrieval of all Town of Vail records for use by staff and public.
Measure ~
A log book will be kept evideneing date of request, customer reyuesting information, and date
information was provided. System which is currently being used will be replaced and/or updated
by 12/31/95. This will require the assistance of the IData Processing Department. ~
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' lElecQuouus
To ensure the Town of Vail Municipal Election is held in accordance with the Colorado
' Municipal Election Code, as set forth in the Town of Vail Charter and Article X, Section 20 of
the Colorado Constitution (Amendment One).
~ Measanre
Document election calendar to reflect items completed and date of completion. Not having an
electio.n contested
~ lL'uceunsung = IL'aqauou- andl SpecuaV ]Events
To license pursuant to, and to enforce the rules and regulations of the Colorado Liquor Code,
' Article 47, Title 12, C.R.S.; Colorado Special Events Permits, Article 48, Title 12, C.R.S.; and
the Town of Vail Municipal ode. ,
' Measanre
Files are documented as to date of action taken. Applications date stamped when received and
signed offby departments. Survey cards will be mailed to applicants. Not being challenged by an
' applicant.
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Cornmunity Iraformation O~'fice Departrnent Summarv ~
Mission ~
This office exists to facilitate balanced community dialogue in creation and delivery of municipal
services that protect our constituents and enhance our community's quality of life. ~
. Program Overview
The office is staffed by 1.75 FTE. The purpose of the office is to facilitate an exchange of ~
information through three primary programs, as outlined below: -
Programs ,
External Communications - ,
Through comprehensive, cross-directional communications and marketing avenues, this program
serves to build trust and credibility within the community through promotion of responsible and
responsive decision-making by TOV staff and council. This program includes message-building 1
marketing and communications tools such as: news releases, public service announcements,
community newsletters, brochures, advertising, direct mail, Channel 11 government channel,
Channel 5 programming, VailNet Internet home page, personal appearances by staff and elected '
officials, Town Council community outreach coaching and assistance and other processes
involving the communication of information directly, and indirectly to the public.
Communi En ~
ty gagement
This program exists to identify, validate and prioritize community goals and issues on an on-going ,
basis through increased public participation. The annual community survey, community forums,
neighborhood gatherings, public-meetings and a townwide customer complaint tracking system
are some of the communications and market research tools used for implementation. ,
Internal Communications
Similar to external communications, this program serves to build trust and credibility internally • '
within the town organization. Tools include: newsletters, organizational meetings, distribution of
external communication materials, access to e-mail by all employees, etc.
Issues Facir?g the Division
In response to the Town Council's goal of increased community participation and involvement, ~
this budget concentrates on five components to the programs listed above. The most important
component is listed as: Town Council Community Outreach Assistance. Therefore, this office
proposes to assume a new role in working directly with members of the Town Council to increase ,
organizational credibility.
Acquisition and implementation of a customer complaint tracking system for $2,500 is included in '
this budget. Currently, the tracking is done manually and does not adequately capture 100
percent of the complaints. The software purchase is being funded through a reduction of the
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, community survey budget. We believe we can reduce a,significant amount of professional fees by
bringing additional components of the survey in-house. Therefore, a significant amount of staff
' time within the Community Information Office will be devoted to the survey, especially during the
months of 1Vlarch through May. Other priorities may have to be put on hold during this time
period.
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Perfformaunce Measanres 1 The Community Information Office has established five outcome measurements for 1996:
0 Citizen survey Town Council rating will improve from 3.0 in 1995 to 3.4 in 1996 (on-a scale
of 1 through 5 with 5 being highest) and will align more closely with town staff rating.
, 0 Citizen survey information dissemination rating will improve from 3.6 in 1995 to 3.7 in 1996.
0 Citizen survey responsiveness to public/input concerns will improve from 3.3 in 1995 to 3.5 in
1996.
Citizen survey quality of life rating (new question in 1996) will achieve a level of 3.5 or
higher. 0 Increased community engagement programs will produce zero petition initiative/recall drives
' in 1996.
0 Cost per contact (cost of project divided by estimated number of persons reached) for 12-
' month communications program will be well under $1 per customer.
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TOWN OF VAIL ~
1996 BUDGET
DEPARTMENT SUMMARY ~
Fund: General ~
Depardnent: Administrative Services
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget
Sunmiary by Division:
Finance 288,134 310,691 317,207 308,898
Sales Tax Adnunistration 55,221 59,471 59,471 61,301 '
Business License Administration 19,591 21,581 21,581 22,263 '
Human Resources 206,186 228,471 250,163 248,204
Public Relarions 110,233 115,533 116,333 115,054 '
Information Systems 319,663 319,856 320,356 324,397 Town Clerk 62,783 76,125 94,065 78,030
Office Support 276,026 189,480 189,480 176,968 ~
Total 1,337,837 1,321,208 1,368.656 1.335 115
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Sununary of Expenditures:
Personnel 777,153 819,361 766,343 806,214 ~
Operating, Maintenance & Contracts 437,221 429,247 506,698 444,008 0
Heavy Equipment Charges & Transfers Out 5,031 8,720 9,220 8,360
CapitalOutlay 118,432 63,880 86,395, 76,533 ~
Total 1,337,837 1,321 208 1,368,656 1,335,115
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Summary of FTE: 18.82 17.96 17.82 .
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' TOWN OF VAIL 1996 BUDGET ~ DIVISION SUMMARY
' Department: Administrarive Services
Division: Finance
Summary of Expenditures:
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1994 1995 1995 1996
~ Actual Budget Amended Budget
Budget
1 Personnel 268,759 288,711 292,877 283,908
Operating, Maintenance & Contracts 18,719 21,980 24,330 24,990
' Heavy Equipment Charges & Transfers Out 0 0 0 0
CapitalOutlay 656 0 0 0
~ Total . 288 134 310,691.. 317 207 308 898
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~ Personnel Summary by Position:
Administrative Services Director 1.00 0.00 0.00
~ Finance Director 1.00 1.00 1.00
Controller 1.00 1.00 1.00
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Accounring Technician 3.00 2.95 2.95
~ Administrative Secretary 0.25 0.25 0.00
Accounting Clerk 0.67 0.67 0.67
~ Total 6.92 5.87 5.62
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TOWN OF VAIL 0
1996 BUDGET
DIVISION SUMMARY ~
Department: Administrative Services ~
Division: Sales Tax Administration
Summary of Expenditures:
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1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget
Personnel 45,516 48,612 48,612 50,442 ~
Operating, Mairitenance & Contracts 7,905 10,859 10,859 10,859
Heavy Equipment Charges & Transfers Out 0 0 0 0 ~
CapitalOutlay 1,800 0 0 0
Total 55.221 59,471 59,471 61,301
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, Personnel Swtuiiary by Position: ~
Sales Tax Professional 0.70 0.70 0.70
Accounting Clerk 0.55 0.55 0.55 ~
Total 1.25 1.25 1.25 ~
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~ TOWN OF VAIL
1996 BUDGET
~ DIVISION SUMMARY
' Deparnnent: Administrative Services
Division: Business License Administration
Summaryof Expenditures:
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1994 1995 1995 1996
, Actual Budget Amended Budget
Budget .
' Personnel 18,631 19,9.06 19,906 20,588
Operaring, Maintenance & Contracts 960 1,675 1,675 1,675
' Heavy Equipment Chazges & Transfers Out 0 0 0 0
CapitalOutlay 0 0 0 0
' Total 19,591 21.581 21 581 22,263
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~ Personnel Sunmiary by Position:
Sales Tax Professional 0.30 0.30 0.30
~ Accounting Clerk 0.20 0.20 0.20
Total 0.50 0.50 0.50
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TOWN OF VAIL ~
1996 BUDGET ~
DIVISION SUMMARY
Department: Administrative Services ~
Division: Human Resources '
Summary of Expenditures:
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1994 1995 1995 1996
Actual Budget Amended Budget ~
Budget
Personnel 154,010 184,940 153,573 203,504 ~
Operating, Maintenance & Contracts 48,908 43,531 82,390 44,700
Heavy Equipment Charges & Transfers Out 0 0 0 0 ~
CapitalOutlay 3,268 0 14,200 0 ~
Total 206,186 228 471 250,163 248,204
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Personnel Sununary by Position: ~
Personnel Director 1.00 1.00 1.00 ~
Personnel Assistant/Benefits Admuustrator 1.00 1.00 1.00
Peisonnel Analyst ' 1.00 1.00 1.00 ~
Executive Secretary 0.00 0.00 0.25
Administrative Secretary 1.00 1.14 1.00 ~
Total 4.00 4.14 4.25
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, TOWN OF VAIL
1996 BUDGET
~ DEPARTMENT SUMMARY
~ Department: Administrative Services
Division: Public Relations
~ Summary of Expenditures:
1994 1995 1995 1996
Actual Budget Amended Budget
Budget
Personnel 78,687 84,970 84,970 85,989
Operating, Maintenance & Contract 31,546 30,313 31,113 26,565
~ Heavy Equipment Charges & Transfers Out 0 0 0 0
CapitalOutlay 0 250 250 21500
' Total 110.233 115,533 116 333 115 054
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Personnel Summary by Position:
Public Relations Officer 1.00 1.00 1.00
~ Administrative Clerk 0.75 0.75 0.75
~ Total 1.75 1.75
1.75
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TOWN OF VAIL ~
1996 BUDGET ~
DIVISION SUMMARY
Department: Administrative Services ~
Division: Inforntation $ystems ~
Summary of Expenditures: ~
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget
Personnel 122,970 134,752 99,035 102,907 ~
Operating, Maintenance & Contracts 87,567 122,934 153,651 148,967
Heavy Equipment Charges & Transfers Out . 0 0 0 0 ~
CapitalOutlay 109,126 62,170 67,670 72,523
Total 319.663 319,856 320 356 324,39
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Personnel Sunmiary by Position: ~
Infortnation Services Manager 1.00 1.00 1.00
Computer Technician 1.00 1.00 1.00
Computer Operator 1.00 1.05 1.05
Total 3.00 3.05 3.05
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* 1 FTE is not filled. The funds are budgeted under Operating, Maintenance, and Contracts.
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~ TOWN OF VAIL
1996 BUDGET ' DEPARTMENT SUMMARY
' Department: Administrative Services
Division: Town Clerk
Summary of Expenditures:
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t 1994 1995 1995 1996
Actual Budget Amended Budget
Budget
' Personnel 49,942 57,470 67,370 58,876
Operating, Maintenance & Contract 10,547 17,695 22,420 18,194
' Heavy Equipment Charges & Transfers Out 0 0 500 0
CapitalOutlay 2,294 960 3,775 960
' Total 62 783 76,125 94,065 78 030
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' Personnel Swrunary by Position:
Town Clerk 1.00 1.00 1.00
' Administrative.Secretary 0.40 0.40 0.40
~ Total 1.40 1.40
1.40
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TOWN OF VAIL ~
1996 BUDGET
DIVISION SUMMARY ~
Department: Administrative Services ~
Division: Office Support
Summary of Expenditures: ~
1994 1995 1995 1996
Actual Budget Amended Budget ~
Budoet
Personnel 38,638 0 0 0 ~
Operating, Maintenance & Contracts 231,069 180,260 180,260 168,058 *
Heavy Equipment Chazges & Transfers Out 5,031 8,720 8,720 8;360 ~
CapitalOutlay 1,288 500 500 550 .
Total 276,026 189 480 189.480 176,968
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Personnel Swnmary by Position: ~
None. ~
* Expenditures were transfened to Facility Maintenance Fund in 1995. ~
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COMMUNITY
DEVELOPMENT
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Or~~nization Chart ~
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' PLANt~~~~ ~NVIt~ONMENTAL
Mike Mollica - - - - ~ - - - - HEAILTH
' Russell Forrest
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~ Susan Connelly ~
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~ ADMINIS7I'RATgVE
S'd'AFF ~
Lorelei Donaldson ~
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' BQ1fflLDdNG - - - - - - - - - - HOBJSItNG
Dan Stanek Andy Knudtsen
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Community Development Department Surnrnary a
Departmental Mission ~
The mission of the Town of Vail Department of Community Development is to continually
improve the quality of life in Vail, producing the premiere international resort and mountain
community. We are committed to providing the highest level of service to the public, balancing ~
the needs of the total community, by pursuing policies and programs that will: 1) protect the
physical environment; 2) improve and streamline the permitting process, reducirig time spent
while still protecting the public interests; 3) enhance the aesthetic quality and livability of the a
community; 4) facilitate the construction and retention of primary residences for an economically
diverse population which is compatible with existing neighborhoods, as well as the provision of
appropriate housing for seasonal workers; and 5) provide a sense of community and place through O
community engagement activities.
Program Overview and Descriptions ~
The Department of Community Development consists of four divisions or areas of expertise:
Planning, Building, Environmental Health and Housing. _ The four divisions function as a team in
four program areas: Planning and Policy Development, Development Review and Permitting, a
Compliance, and Housing Administration. Administrative support is provided to each program
area and to the Planning and Environmental Commission, the Design Review Board, the Housing a
Authority, the Town Council, and the general public.
Planning and Policy Development ~
The Planning and Policy Development Program includes the creation of policies, master plans,
strategic plans, community plans and implementing ordinances which guide and direct the future
of the community toward appropriate physical and economic growth compatible with our natural ~
environment. A strong community engagement component is included in all planning efforts to
insure that the community is informed and involved in decision-making processes.
Development Review and Permitting
The Development Review and Permitting Program includes: receipt and review of applications
for development approval, sign permits and building permits; coordination of the development
review process with other Town departments; providing expertise, analysis and recommendations
to the Planning and Environmental Commission, the Design Review Board, and the Town
Council; conducting building inspection services; restaurant inspection services pursuant to a ~
contract with the Colorado Department of Health; and customer assistance and education efforts.
Compliance a
The Compliance Program includes: educatiorial activities such as fireplace conversion
demonstrations and dissemination of information (e.g., bear-proof garbage containers, recycling); 0
enforcement of the Town's development regulations and sign code, the Uniform Building Code,
environmental and public health laws, and affordable housing regulations; hazardous materials
responses; and orchestration of activities such as neighborhood clean-ups and the •annual Town- ~
wide Clean-up Day. We emphasize education and negotiation of voluntary compliance. Housing Administration ~
The Housing Administration program is new this year and reflects the Town's growing emphasis
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' on creating, acquiring and maintaining, within the Town; affordable housing for the range of
people who work in the community. The program may include administration of for-sale housing
lotteries and tenant selection processes, property management, and real estate acyuisition and
' disposition.
, ffssues FacIlng t?ne Department
' Nees9 Qo IIDo More wuglln lLess
Community Development will be substantially expanding its efforts in the area of housing.
Budget constraints mean that any new efforts must be undertaken without additional personnel
' and can be accomplished only if greater efficiencies are achieved in existing programs and all
efforts are prioritized to focus on the areas which produce the greatest public benefits.
' Improve t6e IlDeve9opmeunt Revuew aund Peru8negteng Processes
The Department will further improve the development review and permitting processes in order to
respond to the concerns and needs of its customers, as well as to create more efficient operations,
' thus creating more time for other high priority (i.e., high public benefit) items such as housing and
long-range planning projects.
1 ]L,ong-Range Pllaunnfiueg
High priority long-range planning activities in 1996 include undertaking a community planning
' process to create a strategic plan for the future of Vail, creating a solid waste management plan
and a housing-strategic plan, continuing implementation of the Environmental Strategic Plan,
developing a Master Plan and Design Guidelines for Lionshead, and deternuning planning needs
1 for the 1999 World Alpine Ski Championships. Medium priority projects include updating the
Special Development District (SDD) regulations, revising the Sign Regulations, and updating the
Zoning Qrdinance.
' Orgauuuzatnona9EffecQuveuness ^
Community Development is reorganizing its operations to create more efficiencies and to better
' serve its customers. In 1996, the Department will continue its team and task orientation to accomplishing its departmental and program goals, will continue to improve inter-departmental
coordination and use of Town, community and consultant resources, and will fully implement the
' Sierra computerized permit tracking system.
Comauaaunity IEngagement
' The Department will expand its efforts to recognize the diverse character of the Vail community
and to focus on the common ground in policy and program development. Community
Development will continue to seek input from the community, to work toward partnerships, and
' to seek consensus where possible, all in order to create more satisfaction and sense of community
. within the Town of Vail.
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Performance Measures ~
•"Quality of life" rating on the annual Community Survey
• Air and water quality measures (such as number of brown haze days, number of firepIace ~
conversions) .
• Acres of open space acquired • Miles of trails created a
• Number of critical health violations (restaurants) addressed
• Turnaround time of permit process ` Number of deed restricted housing units created ~
• Number of occupied employee housing units •
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COMMUNITY DEVE~~PMEuV~T
1996 PROGRAM BUDGET
$22,803 (2,3%) HOUSING ADMINISTRATION
$220,892 (22.6%) COMPLIANCE $246,221 (25.2%) PLANNING & POLICY
(includes long-range planning,
environmental and housing
. policies and programs)
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' $485,840 (49.8%) DEVELOPMENT REVIEW AND PERMITTING
(current planning)
1996 BUDGET $975,756
TOWN OF VAIL ~
1996 BUDGET ~
DEPARTMENT SUMMARY ,
Fund: General ~
Department: Community Development
1994 1995 1995 1996 ~
Actual Budget Amended Budget ,
. Budg,et
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Sununary by Division:
- Planning/Administration 457,884 552,161 610,355 529,751 ~
Building Inspection 301,174 318,110 327,652 255,062 ~
Environmental Health 120,755 127,369 138,157 129,904
Building Maintenance 35,755 0 0 0# ~
Housing Administration 0 0 0 61,039
Total 915.568 997 640 1,076,164 975,756
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Summary of Expenditures:
Personnel 771,397 860,274 860,274 848,549 ~
Operating, Maintenance & Contracts 108,808 110,631 167,900 109,812 ~
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. Heavy Equipment Charges & Transfers Out 12,926 16,135 16,135 15,495
CapitalOutlay 22,437 10,600 31,855 1,900 ~
Total 915,568 997,640 1,076 164 975 756
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Summary of FTE 16.00 16.50 16.48
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* Expenditures were transferred to the Facility Maintenance Fund in 1995. '
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~ TOWN OF VAIL
' 1996 BUDGET
DNISION SUMMARY
~ Department: Community Development
Division: Planning/Administration
, Summary of Expenditures: ~ 1994 1995 1995_ 1996
Actual Budget Amended Budget
Budget
' Personnel 402,097 478,835 478,835 467,504
' Operating, Maintenance & Contracts . 48,504 65,286 111,767 60,267
Heavy Equipment Charges & Transfers Out 1,444 2,090 2,090 1,980 .
~ CapitalOutlay 5,839 5,950 17,663 p
Total . 457,884 552,161 610,355 529,751
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Personnel Summary by Posit'ion:
, Community Development Director 1.00 1.00 1.00
, Assistant Community Development Director 0.00 0.00 1.00
. Assistant Planning Director 1.00 1.00 0.00
' Senior Planner 1.00 2.00 1.00
Planner 3.00 3.00 4.00
' Administrative Secretary 2.00
2.00 2.00
~ Administrative Clerk 0.50 0.50 0.48
Total 8.50 9.50
9.48
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TOWN OF VAIL ~
1996 BUDGET ~
DNISION SUMMARY
Department: Community Development ~
Division: Building Inspection
Summary of Expenditures: ~
1994 1995 1995 1996 ~
Actual Budget Amendeii, Budget
_ Budget
Personnel 261,543 280,165 280,165 218,247 ~
Operating, Maintenance & Contracts 17,219 19,900 19,900 22,300 ~
Heavy Equipment Charges & Transfers Out 11,482 14,045 14,045 13,515
CapitalOutlay 10,930 4,000 13,542 1,000 a
Total 301.174 318,110 327.652 255 062
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Personnel Summary by Position:
Chief Building Official 1.00 1.00 0.00 ~
Building Liason Officer 0.00 0.00 1.00 ~
Inspectors 3.00 . 3.00 3.00
Administrative Secretary 1.00 1.00 0.00 ~
Total 5.00 5.00 4.00 ~
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TOWN OF VAIL
' 1996 BUDGET
DNISION SUMMARY
1 Department: Community Development
Division: Environmental Health
~ Summary of Ehpenditures:
' 1994 1995 1995 1996
Actual Budget Amended Budget
Budget
~ Personnel 100,095 101,274 101,274 104,859
' Operating, Maintenance & Contracts 16,731 25,445 36,233 24,145
Heavy Equipment Charges & Transfers Out 0 0 0 0
' CapitalOutlay 3,929 650 650 900
Total 120,755 127,369 138 157 129 904
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Personnel Summary by Position:
, Environmental Health Specialist 1.00 1.00 1.00
' Environmental Policy Planner 1.00 1.00 1.00 Total 2.00 2.00 2.00
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TOWN OF VAIL ~
1996 BUDGET ~
DIVISION SUMMARY '
Department: Community Development ~
Division: Building Maintenance
Summary of Expenditures: ~
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget
Personnel 7,662 * * * ~
Operating Maintenance & Contracts 26,354 * * *
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Heavy Equipment Charges & Transfers Out 0 * * *
CapitalOutlay 1,739 * * * a
Total 35.755 * * * ~
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Personnel Summary by Position:
Maintenance Worker 0.50 * * ~
Total 0.50 * * ~
* Expenditures were transferred to the Facilit_y Maintenance Fund in 1995. ~
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' TOWN OF VAIL
' 1996 BUDGET
DIVISION SUMMARY
' Department: Community Development Division: Housing Administration
' Summary of Expenditures:
' 1994 1995 1995 1996
Actual Budget Amended Budget
Bud et
' Personnel 0 0 0 57,939
Operating, Maintenance & Contracts 0 0 0 3,100
' HeavE ui ment Char es & Tr
Y Q p g ansfers Out 0 0 0 0
CapitalOutlay 0 0 0 0
Total 0 0 0 61039
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Personnel Summary by Position:
, Senior Housing Policy Planner 0.00 0.00 1.00
Total 0.00 0.00 1.00
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POLICE
POLICE
Jeff Layman Chief of Police,
Acting
EXECUTIVE
SECRETARY
' Linda Wolz
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OPERATIONS STAFF/ADMIN.
LIEUTENANT LIEUTENANT
Jeff Layman Corey Schmidt ~e ~
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PATROL ADMINISTRATION COMMUNICATIONS INVESTIGATIONS
Joe Chesman & RECORDS
Ste~~e Erickson
Kurt Mulson Tom Sheely Tommy Collins Joe Russell
Rick Onorato CRIME CODE
PREVENTION ENFORCEI~NT Mark Allen Dick Gericke
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Podice Department Summarv ~
1dlissioo ~
To provide the highest quality police service in partnership with our community by continuously
improving upon the feeling of safety and security through enhanced methods of crime prevention, ~
detection, apprehension, information dissemination and other public services,
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Program Overview
The Vail Police Department is organized into two divisions. The Operations Division consists of '
three programs: Patrol, Crime Prevention, and Code Enforcement sections, while the Staff and
Support Services Division consists of three programs: Investigations, Communications and
Records sections. Both divisions are led by a lieutenant. ,
Programs ~
Patrol
The Patrol Section exists to deter crime, inspire public confidence in the department's ability to t
insure a peaceful environment, assist in areas of service when and where necessary, facilitate the
safe and expeditious movement of vehicular and pedestrian traffic by encouraging compliance
with traffic laws, investigating traffic accidents, and directing traffic. These areas are especially ~
important because of our status as an international recreational resort. We recognize that our
guests are an integral part of our communit_y and that our duty is to do all that we can to insure a ,
quality experience for them.
Code Enforcement '
The Code Enforcement Section's Code Enforcement Officers and seasonal Community Safety
Officers have primary responsibility for facilitating the free flow of necessary traffic in the Village
and Lionshead areas, with primary emphasis on keeping the Town of Vail bus routes free of '
illegally parked vehicles. Code Enforcement personnel are also responsible for the processing of
abandoned vehicles, the management of the department's impound lot, and enforcement of
selected municipal code violations. They have also taken on the additional responsibilities of '
proactive noise patrol, sign code enforcement and working with neighborhood groups to abate
public nuisances.
Crime Prevention ~
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The Crime Prevention Section works to reduce crime by making citizens, residents and guests
aware of inethods of reducing opportunities for crime to occur by presenting seminars and classes. ,
Crime prevention is one of the fundamental objectives of the Vail Police Department and this
section coordinates these efforts.
Police In ~
vestigations
Police Investigations perform major case investigations. These investigations typically include
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' interviewing victims and witnesses; locating, identifying, and preserving physical evidence; and
recovering stolen property. The investigators also identify, locate, interview, and arrest suspects.
' They present the case to the prosecutor and cooperate in the prosecution of the defendant.
Paeb?ec Sa6ety Comunuananueatuouas Secteoun
The Vail Police Department Public Safety Communications Section monitors and dispatches radio
' traffic for the Vail, Minturn and Avon Police Departments, three fire departments, the Eagle
County Ambulance Service, Search and Rescue, the State of Colorado Division of Wildlife, the
' United States Forest Service, Vail Associates, and the Town of Vail bus system and street
department. All 9-1-1 calls in the upper valley are also answered here as well as the monitoring of
almost 200 alarms. Dispatchers are responsible for those typing and filing tasks associated with
, the use of the state and national crime computers. They also act as a 24-hour resource and
information service for guests and residents. ,
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Records Section employees are responsible for the typing and filing of police department reports
and associated paper work. They also handle the generation of information on department
1 activities and assure that our vast record system and paper flow is maintained to the exacting
standards demanded by law. Records clerks also provide a critical link to our citizens and guests.
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Essanes IFacang t9n~ De~~~~ent
OrgaenezaQeona9 Assessmeuet
The 1994-95 organizational assessment has resulted in the establishment of a set of goals and
objectives which department members will strive to attain during the remainder of 1995 and
throughout next year., The examination of the department included the interviewing of line
employees, supervisors and other department members by an organizational psychologist, pencil
' and paper surveys, workshops and group meetings. These goals and objectives, have been
established as a"road map" for Vai} Police Department employees in their mission to provide high
quality police service to the community.
' Transatuoun
The interim period betweeri Ken Hughey's decision to leave the department and the appointment
~ of a new chief is likely to be a time of anxiety for Vail Police Department employees. Lt. Jeff .
Layman's task, as acting chief, is to provide support. and leadership during his transfer period. In
his first department meeting, Lt. Layman challengeii department members to commit fully to their
' jobs, to keep learning, for each individual to manage his or her own morale, to be a"fixer - not a
finger pointer" and last but not least, to have f un! He p ledged his full commitment to a successful
interim period based on cooperation, vision and communication by provi.ding leadership, direction
' and opportunities for employees to participate in decision making.
, Imp~~emengatuon off Depae-tmeuetal GoaAs aend Objeetuves
Swift action by the leadership of the department is necessary to begin the implementation of the
departmental goals and objectives that were recently developed. Improving communication
' between all employees of the department, instituting strategic planning, working to instill Town of
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Vail values and the importance of lifelong learning, and building upon our tradition of excellence D
are included within the goal statement.
Documentation of Activities ~
We continue to work to better understand the capabilities of our computer and to assemble the
data that has been collected so that it is more meaningful. In that our results are, many times, ~
difficult to measure, this improved documentation must necessarily include surveys of our .
customers. In order to determine whether we have clear evidence of outcomes, it is important
that we develop these measurement tools more fully. '
Recruitment/Selection/Retention of Employees
Our staff is continuing to work to improve our selection processes. Perhaps most notably, we are '
working with a psychologist to develop a profile of the type of person who will not only be
successful here, but who will also look to the Vail Police Department as providing a long career.
We are also examining other approaches to retention, i.e. contracts, bonuses, etc. This will again ~
be a prime focus in 1995-96. .
Training/Education '
In order to make further progress toward the ideal of the "high performing team," it is necessary
to institute fundamental changes in how we supervise and how we accept supervision. To effect
such change, administrators, supervisors and line employees must be exposed to new ways of ~
thinking. For supervisors, this entails providing training/education on allowing subordinates to
make decisions and engage in problem-solving at the level in which the problem is encountered.
For line employees, it means taking responsibility for conditions which had previously been ~
deposited with the supervisors. Continued development of the "Core Values" of the organization
is an essential element in developing these abilities-every bit as important as firearms, driving, ~
defensive tactics and search and seizure training.
Because it is a fact that due to the nature of their work, police officers can be loosely supervised, ~
a strong training program is critical to the success of the department. This allows officers to be .
confiderit in their decisions and actions. Individual self control has to be built into all levels of our
agency by training, constant emphasis, consisfent action and by leadership. All of these ,
components are learned through a good training and education program.
Code Enforcement Services ~
Now that Code Enforcement has become more stable, it is time to study our processes to
determine if more activities currently handled by police officers could be delegated to CEOs. This
"civilianization" would free officers for more prevention-type activities, i.e. seminars, neighbor t
meetings, school programs, visibility, etc. Also of note is Code Enforcement's recent foray into
the planning and zoning arena. CEOs are becoming the enforcement arm of the community
development department. While this appears to be a natural fit, we must take care to build ,
systems that appreciate other CEO duties and involve them in working to solve neighborhood
concerns.
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Publec Safety Communications
In Decemb,er of 1994, the police department and Information Systems Department pooled their
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1 cash reserves and purchased a temporary replacement computer for the public safety dispatch
system. While this purchase has proven to cure the ills of the old system, it is not the more
' permanent system needed for public safety. We are currently researching software that will fulfill
the public safety system needs for the next 10 years. It has become apparent that a two to three
budget year process will be needed to purchase and install an appropriate system. In addition to
' replacing the Computer Aided Dispatch (CAD) plans should include monies for Nlobile Data
Terminals (MDTs) for police and fire apparatus that will enable units in the field to receive calls
and transmit reports directly from each unit.
r With the State of Colorado planning a move for their state atrol dis atch center frp p om the Eagle
Valley within the next five years, it becomes probable that some, if not all, of the agencies, absent
' CSP, currently using their dispatch services will need to contract with another communications
provider. Vail Dispatch is the most reasonable solution to providing valley-wide radio and CAD
dispatch services. In that regard, we need to plan for monies to replace the existing console ' furniture to enable us to install upgraded radio systems (Motorola CentrCom II Plus). Our
current analog system is maxed out and will not accept any further channels for public safety
usage. The two systems are interactive and must be replaced at the same time.
' In order to accommodate this ex .ected rowth we need to ex and our
P ~ > p console capabilrty, as
well, from three fully functional consoles to four.
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Staffrnng Rssases
' By year end 1996, we project that we will have a zero fund balance in the Police Confiscation
Fund. If this funding is not replaced, it may eliminate the Town of Vail's contribution to the High
~ County Drug Task Force and to the specialized enforcement of narcotics statutes within Vail. On January 1, 1996, we will be mandated by the federal government to be "on line" with the FBI's
, National Incident Based Reporting System (IVIBRS). This system is replacing the Uniform Crime
Reporting system (UCR) of which we have been a part for many years. All police agencies we
have contacted that have already complied with these requirements have found it necessaryto add,
personnel to input the data, which is more voluminous than the UCR system. We believe that we
~ will have great difficulty meeting this requirement with the current staffing level in our Records
Section without sacrificing other services. We will be working through 1996 to develop ~ alternative strategies for dealing with this problem without the need for additional staff.
Finally, in 1991, when we created the Communications Manager position, we eliminated a
~ working dispatcher position, effectively going from 10.5 dispatchers to 10. Not only do call
volumes, overtime expenditures, and lack of training opportunities dictate the need for another
dispatch position, increased alarm monitoring cannot be accomplished without it. Our new
, monitoring system has a much greater capacity which will allow us to accept accounts from
outside of our jurisdiction. In the interest of increasing our contribution to the Town's revenue
' stream, we believe that charging what the market will bear and marketing our services more
effectively will result in increased alarm monitoring revenue and workload. If we are successful in
. this endeavor, it will be necessary to fund the eleventh dispatch position in the near future.
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Performance Measures ~
Police Patrol ~
1. Provide effective preventative police patrol services via motor patrol, foot patrol
and bicycle patrol. The desired outcome of these efforts is the maintenance of the
"sense of safety and security" as measured by the Town of Vail Community ~
Survey.
2. Promote traffic safety for the citizens and guests of Vail by using education, '
enforcement and engineering as determined by citizen requests or where problems
are identified. The desired outcome is a reduction of accidents in the targeted
areas over 1995 levels. '
3. Improve the overall "Quality of Service" to a 4.0 or better rating, as measured by
the Town of Vail Community Survey. '
4. Improve to 4.0 or better, the Satisfaction rating on "Fairness", as measured by the ~
Town of Vail Community Survey.
Code Enforcement
1. Assure that bus lanes and bus stops remain clear of vehicles to insure that Town ,
busses run smoothly. The desired outcome is an 80% "above average" rating from
bus drivers and supervisors surveyed near the end of the 1995-1996 ski season. '
2. Improve the overall "Quality of Service" to a 4.0 or better rating as measured by the Town of Vail Community Survey. ~
3. Provide information, education, and enforcement as methods of reducing the
number of vehicles using loading zones and Village core access. Desired outcome ~
is a 5% reduction in such traffic,
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4. Contact those persons responsible for code violations within 24 hours, with full ~
compliance, summons or negotiated settlement within two weeks.
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Crime Prevention
l. Provide seminars to disseminate information necessary to the multitude of groups
in the community requiring such knowledge. Topics targeted for discussion ~
include retail security, school programs and personal security. The desired
outcome of these seminars will be that they are evaluated as "useful" by 75% of
the participants, and in six month follow up surveys, information presented in the '
seminars will have been "utilized" by 80% of the participants. 2. Maintain the overall "Quality of Service" as measured by the Town of Vail ,
Community Survey. 1
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~ PoVuee Iunvestugateons 1. Through hotel room setups; car, ski, bicycle and snowboard surveillance
1 operations, reduce thefts by 5% over the 1994 baseline.
2. Develop a comprehensive press release policy in which information on major
, occurrences is disseminated within 36 hours 80% of the time and copies of all
releasable reports are placed on a press spindle as soon as possible.
, 3. Working with other Town Departments, through the use of an action team,
develop, implement and maintain a system which enables departments victimized
by criminal activity to effectively apply for and receive restitution payments
' through the various criminal courts. The desired outcome is an increase in the
amount of these restitution payments to Town of Vail departments.
~ 4. Maintain the overall "Quality of Service" as measured by the Town of Vail
Community Survey.
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~y o mannucaQuouns
1. Improve the overall "Quality of Service" to a 4.0 or better rating as measured by
~ the Town of Vail Community Survey.
2. Improve to 4.0 or better the Satisfaction Rating on "knowledge", as measured by
~ the Town of Vail Community Survey.
' IPoVuce Records .
1. Develop and implement a records security policy which ensures proper restriction
' of access to protect documents, resulting in the loss of ZERO of such documents.
2. Improve the overall "Quality of Service" to.a 4.0 or better rating as measured by
, the Town of Vail Community Survey.
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POLICE DEPARTMENT
1996 PROGRAM BUDGET
$1,717,587 (52.8%) PATROL
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$152, 349 (4.7 /o) R ECO R DS
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352,908 (10.8/oCODE
ENFORCEM NT
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$ 17.9/o
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$72,272 (2.2 /o) CRIME PREVENTION 581,154
$377,827 (11.6%) POLICE INVESTIGATIONS
1996 BUDGET $3,254,097
' TOWN OF VAIL
, 1996 BUDGET
DEPARTMENT SUMMARY
~ Fund: General
Department: Police
~ 1994 1995 1995 1996
Actual Budget Amended Budget
Budget
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Summary by Division:
~ Police Administration 305,964 311,779 312,368 377,383
~ Police Patrol 1,508,256 1,622,449 1,622,449 1,556,465
Police Investigation 147,749 161,684 161,684 245,256
~ Crime Prevention 61,5) 62 64,477 64,977 60,537
Dispatch and Clerks 613,891 635,583 635,583 624,666
' Community Service 386,126 423,150 423,150 302,484
~ Total 3,023,548 3.219.122 3 220 211 3 166 791
~ Summary of Expenditures:
' Personnel 2,631,864 2,776,979 2,776,979 2,739,113
Operating, Maintenance & Contracts 273,949 281,930 283,019 291,790
1 Heavy Equipment Charges & Transfers Out 95,432 105,198 105,198 109,628
Capital0utlay 22,303 55,015 55,015 26,260
' Total 3,023548 3,219J22 3 220 211 3 166 791
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' Summary of FTE: 58.10 57 60 55.50
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TOWN OF VAIL O
1996 BUDGET .
DIVI ION ~
S SUMMARY
Department: Police ~
Division: Police Administration
Summary of Expenditures: . ~
1994 1995 1995 1996 '
, Actual Budget Amended Budget
Budget
Personnel 229,477 213,451 213,451 289,915 '
Operating, Maintenance & Contracts 70,172 72,210 72,799 73,620 '
Heavy Equipment Charges & Transfers Out 5,499 6,018 6,018 5,848
Capital Outlay . 816 20,100 20,100 8,000 ,
Total 305.964 311.779 312,368 377,383
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Personnel SwTVnary by Position:
Police .Chief 1.00 1.00 1.00 '
Lieutenant 1.00 1.00 1.00 ~
Sergeant 0.00 0.00 1.00
Maintenance Worker 0.50 0.00 0.00 * 1
Executive Secretary 1.00 1.00 1.00
Total 3.50 3.00 4 ~
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~ TOWN OF VAIL
' 1996 BUDGET
DNISION SUMMARY
~ Department: Police
Division: Police Patrol
~ Summary of Expenditures;
1994 1995 1995 1996
' Actual Budget Amended Budget.
Budget
1 Personnel 1,321,308 1,428,904 1,428,904 1,358,335
~ Operating, Maintenance & Contracts 109,094 109,950 109,950 118,930
• Heavy Equipment Charges & Transfers 0ut 65,309 74,800 74,800 73,100
' Capital Outlay 12,545 8,795 8,795 6,100
Total 1.508256 1,622.449 1,622,449 1,556,465
'
~
Personnel Summary by Position:
~ Lieutenant 1:00 1.00 1.00
, Sergeants 5.00 5.00 4.00
Peace Officers 20.00 20.00 20.0.0
, Total 26.00 26.00
25.00
~
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96PDBGT. WK4 11
'
TOWN OF VAIL ~
1996 BUDGET . ~
DIVISION SUMMARY
Department: Police ~
Division: Police Investigation
Summary of Expenditures: '
1994 1995 1995 1996 '
Actual Budget Amended Budget
Budget
Personnel 136,176 139,144 139,144 216,916 ~
Operating, Maintenance & Contracts 7,523 8,300 8,300 11,320 '
Heavy Equipment Charges & Transfers Out 4,050 4,240 4,240 10,920 ,
Capital Outlay 0 10,000 10,000 6,100 ~
Total 147,749 161.684 161,684 245 256
'
~
Personnel Suirunary by Position:
Sergeant 0 0 1.00 ~
Detective 2.00 2.00 2.00 ~
Total 2.00 2.00 3.00
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96PDBGT. WK4 12
. ,
~ TOWN OF VAIL
1996 BUDGET .
~
DNISION SUMMARY
' Department: Police
Division:. Crime Prevention
~ Summary of Expenditures:
' 1994 1995 1995 1996
Actual Budget Amended Budget
_ Budget
~ Personnel 56,374 54,497 54,497 55,537
, Operating, Maintenance & Contracts 5,188 9,300 9,800 4,300
Heavy Equipment Charges & Transfers Out 0 0 0 0
' CapitalOutlay _ 0 680 680 700
Total 61,562 64,477 64,977 60,537
'
,
Personnel Summary by Position:
' Peace Officer 1.00 1.00 1.00
~ Total 1.00 1.00 1.00
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, 96PDBGT.WK4 13
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TOWN OF VAIL ~
1996 BUDGET ~
DNISION SUMMARY
Deparhnent: Police ~
Division: Dispatch and Clerks .
Summary of Expenditures: ~
1994 1995 1995 1996 '
Actual Budget Amended Budget
Budget
Personnel 555,039 575,873 575,873 570,556 ~
Operating, Maintenance & Contracts 50,687 44,710 44,710 49,010 '
Heavy Equipment Charges & Transfers Out 0 0 0 0
Capital Outlay 8,165 15,000 15,000 5,100 '
Total 613,891 635.583 635,583 624,666
~
~
Personnel Summary by Position:
Communications Manager 1.00 1.00 1.00 ~
Communications Supervisors 2.00 2.00 2.00 ~
Support Services Supervisor 1.00 1.00 1.0.0
Dispatchers 8.00 8.00 8.00 '
Administrative Clerk 1.00 1.00 1.00 a
Records Clerk 2.00 2.00 2.00
Total 15.00 15.00 15.00 '
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96PDBGT.WK4 14
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~ TOWN OF VAIL
~ 1996 BUDGET
DNISION SUMMARY
~ Department: Police
Division: Community Service
~ Summary of Expenditures:
~ 1994 1995 1995 1996
Actual Budget Amended Budget
Budget
, Personnel 333,490 365,110 365,110 247,854
~ Operating, Maintenance & Contracts 31,285 37,460 37,460 34,610
Heavy Equipment Charges & Transfers Out 20,574 20,140 20,140 19,760
~ CapitalOutlay 777 440 440 260
Total 386.126 423 150 423.150 302,484
'
~
Personnel Summary by Position:
~ Sergeant 1.00 1.00 0.00
' Supervisor 1.00 1.00 1.00
Code Enforcement Officers 4.00 4.00 4.00
' Community Service Officers 4.60 4.60 2.50
Tota} 10.60 10.60 7.50
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. 96PDBGT. WK4 15
~
FIRE
~
1
VAffL FIRE DEPE~RTMENT
'
OrganIlzatIl~~ ~~art
1
'
- FIRE DEPARTMENT
1
Dick Duran
1 Fire Chief
' ADMIIVISTRATIVE
SECRETARY
' Elaine Duran
1
t
' EMERGENCY
FIRE FIRE MEDICAL FIRE FIRE CODE
SUPPRESSION PREVENTION' SERVICES EDUCATION ENFORCEMENT
' John Gulick Mike McGee John Gulick John Gulick Mike McGee
' .
~
~
,
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Fire Department Department Summary ~
1Vlission ~
The Vail Fire Department exists to protect life and property through quality fire protection and
emergency medical services.
~
Program Overview
The Vail Fize Department has three programs. These programs are Fire Suppression, Emergency ~
. Medical, and Fire Prevention. These programs together, provide a comprehensive fire service to
the Vail Valley. The Vail Fire Department responds to all life threatening and potential ~
destruction of property situations within the Town of Vail and the I-70 corridor from Mile
Marker 171 to 190..
The Town of Vail has an agreement with Vail Associates to provide fire suppression services on ~
Vail Mountain and an agreement for fire protection with Marriott Streamside of Vail. The Town
of Vail also has mutual-aid agreements with each of the fire departments in Eagle County, a ~
mutual-aid agreement with the Colorado State Patrol for Hazardous Materials response, and an
agreement with Eagle.County for wildland fire fighting.
~
Programs
The Fire SuAP ression Program is resPonsible for the suPPression of structural, wildland, and ~
vehicle fires and for Hazardous Materials response. Fire safety education and annual fire safety
inspections are also part of this program. Finally, this program includes maintenance of the fire ~
stations, apparatus, and equipment.
The Fire Prevention Program is responsible for code enforcement of Town ordinances and '
Colorado State Statutes. The Prevention Bureau serves on the Development Review Team.
(DRT) and conducts plan reviews for new developments and remodels. The Prevention Bureau
conducts fire and arson investigations, teaches public education programs, is responsible for '
public information, and tests and inspects fire extinguishing, fire sprinkler, and fire alarm systems.
The Emergency Medical Program provides response to all life threatening emergencies to '
stabilize the sick and injured in the field. All Vail Fire Fighters are Colorado State Certified
Emergency Medical Technicians, are trained to administer advanced cardiac care, perform vehicle 1
extrication, and execute complex rescue procedures. The Program also includes recertification
and continuing education for the Fire Fighters.
'
Issues Facing the Department .
Staftin '
g
The demand for services continues to increase in number, frequency, variety, and complexity. '
2
'
~
1 This increase has been handled without additional staff. Fire Department employment has
remained stable since 1982. Safety of personnel is compromised due to the level of staffing and
~ the reduced availability of off-duty personnel. Service levels are threatened due to the frequency
of multiple alarms occurring at the same time.
' Wesg VaeV IFuu-e SQataoun
In order to maintain adequate service levels, reduce response times, and minimize losses to life
and property, a West Vail Fire Station must be constructed and staffed. During the coming f scal
' year, a development plan for a West Vail Fire Station and the associated operating costs, will be
identified.
' Aeru~~ Apparatans at Statuon Il
In fiscal year 1996, we will research the possibility of refurbishing the 1973 aerial (ladder truck)
which is currently housed at Station 1, versus the cost of purchasing a new piece of apparatus.
1 The potential savings associated with refurbishing the 1973 aerial, as compared to a capital
budget allotment to purchase a new ladder truck, can be used to help offset the costs of
development of the West Vail Fire Station.
1 ffn=Hoaase Sanpeuvusory Trauutung
In order to provide a more clear understanding of individual and departmental roles in the
' community and within the framework of the TOV organization, we will conduct in-house training
for all Fire Department personnel. We expect this program to continue for two to three years, with a minimum of two hours per shift each month.
'
1 Peu-iformaunce Measuures Residential and Structure Fire dollar loss 93 94 95
$86,275 $237,466 $53,035
' Number of civilian casualties
Involved in fires None
1 Respond to, all emergencies within four minutes.
' Response Area Res onse Tarrae
Main Vail . 4:00
' East Vail 5:44
West Vail 6:33
'
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' 3
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FIRE DEPARTNIENT
1996 PROGRAM BUDGET
$423,334 (35.0%) FIRE SUPPRESSION
~
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/
0) i ~
r
4
73,470 (39.1/oFIR R
E PEVENTION
$
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$313,120 (25.9%) EMERGENCY MEDICAL
. 1996 BUDGET $1,209,578
~ TOWN OF VAIL
' 1996 BUDGET
DEPARTMENT SUMMARY
~ Fund: General
Department: Fire Department
~ 1994 1995 1995 1996
Actual Budget Amended Budget
' Budget
Sutnmary by Division:
' Fire Prevention and Suppression 1,088,963 1,114,001 1,114,001 1,135,729
, Training 5,405 10,888 10,888 10,880
Maintenance 77,554 63,314 63,314 62,969
' Total 1.171.922 1,188 203 1,188,203 1,209,578
' Summary of Expenditures:
' Personnel 1,006,686 1,068,901 1,068,901 1,094,446
Operating, Maintenance & Contracts 109,715 51,090 51,090 49,090
~ Heavy Equipment Charges & Transfers Out 41,858 50,084 50,084 49,739
1 Capital Outlay 13,663 18,128 18,128 16,303
Total 1,171,922 1,188,203 1 188 203 1,209 578
'
Sunmiary of FTE: 17:00 17.00 17.00
'
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96FDBGT. WK4 5 .
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TOWN OF VAIL ~
1996 BUDGET ~
DNISION SUMMARY ,
Department: Fire Department 0
Division: Fire Prevention and Suppression
Summary of Expenditures: O
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget
Personnel 1,006,686 1,068,901 1,068,901 1,094,446 a
Operating, Maintenance & Contracts 79,941 40,600 40,600 38,600 ~
Heavy Equipment Charges & Transfers Out 0 0 0 0
CapitalOutlay 2,336 4,500 4,500 2,683 a
Total 1,088,963 1,114,001 1,114,001 1 135729
. ~
~
Personnel Summary by Position:
Fire Chief 1.00 1.00 1.00 ~
Assistant Fue Chief 1.00 1.00 1.00 ~
Fire Marshall 1.00 1.00 1.00
Fire Inspector 1.00 1.00 1.00 ~
, Fire Captain 3.00 3.00 3.00 ~
Fire Technician 6.00 6.00 6.00
Administrative Secretary 1.00 1.00 1.00 ~
Fire Fighters 3.00 3.00 3.00
Total 17.00 17.00 17.00 '
. ~
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96FDBGT.WK4 6
'
' TOWN OF VAIL
' 1996 BUDGET
DNISION SUMMARY
~ Department: Fire Department
Division: Training
Summary of Expenditures:
, 1994 1995 1995 1996
Actual Budget Amended Budget
_ Budget
' Personnel 0 0 0 0
' Operating, Maintenance & Contracts 3,046 4,190 4,190 4,190
Heavy Equipment Charges & Transfers Out 0 0 0 0
' CapitalOutlay 2,359 6,698 6,698 6,690
Total 5.405 10,888 10,888 10,880
'
'
Personnel Summary by Position:
' All Personnel is reflected under the fire prevention and suppression budget.
'
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96FDBGT. WK4 7
' .
TOWN OF VAIL
1996 BUDGET
DNISION ~
SUMMARY
Department: Fire Department a
Division: Maintenance
Summary of Expenditures: ~
' 1994 1995 1995 1996 a
Actual Budget Amended Budget
Budget
Personnel 0 0 0 0 ~
Operating, Maintenance & Contracts 26,728 , 6,300 6,300 6,300 # Q
1
Heavy Equipment Charges & Transfers Out 41,858 50,084 50,084 49,739
CapitalOutlay 8,968 6,930 6,930 6,930 0
Total 77,554 63.314 63,314 62,969
D
0
Personnel Summary by Position:
All Personnel is reflected under the fire prevention and suppression budget. a
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* Expenditures were transferred to the Facility Maintenance Fund in 1995.
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96FDBGT.WK4 8 O
PUBLIC WORKS '
PUBLRC WORKS/TRANSPORTAUOIV
Organizatoon Char-t
PUBLIC WORKS/
TRANSPORTATION .
Larry Grafel, Director
ASSISTANT
DIRECTOR
Greg Hall
ADMINISTRATIVE STREETS & TRANSPORTATION FACILITY FLEET
SERVICES ROADS & PARKING ENGINEERING PARKS MAINTENANCE MAINTENANCE
Susie Hervert Jim Hoza Mike Rose Greg Hall Todd Oppenheimer And}, Anderson Todd Scholl
~
- Public Works/Transportation Department Surnmaa- ~
Mission ~
To provide our residents and guests high yuality engineering, roads, parks, parking, transit,
facility and fleet maintenance services in a safe, efficient and responsive manner.
~
Program Overview The Department of Public Works and Transportation consists of seven programs: General ~
Services and Administration, Engineering, Street and Roads, Parks, Facility Maintenance,
Transportation and Parking; and Fleet Maintenance. '
Programs . '
The General Services and Administration Prograrei provides all administrative and clerical
support to the Director, Engineering, Streets and Roads, Parks, and Facility Maintenance.
Programs. Additionally, all cost accounting, analysis, reporting, preparation of all project '
specifications, proposals, public notices, contracts, department specific public relations, budgeting
analysis, review, forecasting, and execution, purchasing, receipt distribution and billing functions
are done.
The Engineering Program provides Town Engineer services, signage control, transportation
engineering, ROW construction/project inspections, mapping, TOV property management, TOV '
capital project development, design and procurement and construction management, out of house
project and consultant management, and development design review functions. ,
The Streets and Roads Program provides maintenance, overlays, crack sealing, chip sealing,
slurry sealing of roadway surfaces, construction and repair of storm water drainage, concrete, ,
rockwall and paver repair, shoulder and culvert repair and maintenance, sign making and
installation, street sweeping, trash collection, minor construction projects, snow removal,
shoveling and hauling, and finally, anything else when called upon! ~
The Parks/Landscape Program provides development, design, maintenance and management of
all TOV parks, playgrounds and open space. Provides landscaping, horticulture, arborist, ~
roadside vegetation management, and turf management services. Provides for irrigation systems
installation, repair and maintenance.
The Facility Maintenance Program provides all facilities systems and components maintenance, ~
repair and replacement, custodial, electrical, carpentry, plumbing, and electronic system support
to Town-owned fixed facilities and assets. ~
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2
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'
' The Traunspoutateoun aand Parknng Programs provide In-town public transit service, scheduling
and operations, limited charter and special event service, bus shelter program, administers Village
' Transportation and Lionshead property leasing, bus grant preparation and administration, bus
advertising contract, parking structure, booth and electronic gate and ticket operations, parking
and coupon administration, cash collection, accounting and security procedures, service surveys,
' public relations/information and host program, enterprise budget development, review, analysis
and reporting functions.
' The lFleet Mauuetenance Pu-ograuun provides all maintenance and procurement for over 250 pieces
of administrative, leased, special and heavy equipment vehicles. Also budgets, controls and
directs purchasing, inventory, control and accounting for all repair parts, petroleum, oil, and
, lubricants. Does in-house body repair, manages fuel contract, and the heavy equipment
replacement budget for vehicle charge-back and operation costs, develops specifications and bid
packages for vehicle procurement.
~
Rssaues Facaaag t9ne Depau-tment
1 Pubduc Woriks
/''raanspostaguoun lFacilety Master P9an.
' The Capital Projects budget in 1995 and 1996 includes funds to construct two expansions to
existing buildings located in the Public Works complex. Phase one includes an addition and
remodel of the Administration offices, with construction to begin October 1, 1995. Phase two
' includes additions to the Bus Barn vehicle parking area, vehicle wash and fueling facilities, drivers
lounge and lockers, vehicle body shop & chassis wash bays, the welding shop and one vehicle
repair bay. Construction of Phase II is scheduled to begin April, 1996.
' The current planned phasing does not include a specified Phase III or projects beyond 1999. In
1997, $200,000 is tentatively allocated to the Shop Project. This money will likely be used to
' complete design work on an extensive retaining wall to the north of the shop buildings which will
allow for the future expansion and.remodel of the remaining buildings located in the Public
. Works complex. No funding is appropriated for 1998, so no construction is planned that year.
Funding has not be projected beyond this period, therefore continued development of the site
' master plan will depend on additional funding, and priorities will be evaluated as future fundin
g
levels are established.
' Street Projeets
Following a three year deferment, the Town of Vail will complete the Matterhorn and Golfcourse
' Street Reconstruction Projects in 1995. Additional street projects are planned through 1999,
which will bring all Town-owned roads to an acceptable engineering standard. As we are faced
with the possibility of no growth in sales tax revenue, discussions have centered around deferment
' of the street reconstruction and improvement program for a second time. The Department wishes
to preserve funding in the capital project budget to complete this work. To delay again will
~ further enhance the perception that we are not serious about the commitment made to finish this
3
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1
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program. Along with increased "Band-Aid" repairs, we will be forced to endure the cost ~
escalations associated with deferral of any maintenance program.
Fair Labor Standards Act ~
In order to comply with federal and state laws and regulations regarding seasonal employees, the
Transportation Division needs to convert (9) seasonal positions to full time status. It was agreed
to.phase in these positions over a three year period. Three positions were budgeted for and filled O
in 1995. Three positions are currently proposed in the 1996 budget. . In 1997, the final three
positions will need to be funded. ~
Employee Housing
Prior to requesting a Temporary Certificate of Occupancy for Phase II of the Shop Master Plan a
Project, the Department must secure a building permit for a minimum of (3) employee housing
units to be located on the Public Works site. This was a condition of approval from the PEC
board. The conceptual plans show the proposed location of twelve studio type employee housing ~
units. This work can be completed whenever financing is available - financing being a major issue
for the Department and the Town of Vail in general. Public Works is currently exploring
development and financing options for the employee housing with Community Development and '
the Town Council.
There are a number of design and site security issues with the combination of housing and the '
Public Works facilities. A reasonable number of units is important not to overtax the tight
entrance to the site, or introduce people on the site who would violate Public Works facilities and '
materials. Much of the existing outdoor storage is non-secure, and will remain so. These issues
need to be reviewed in determining the number of units and location of units to be developed.
Regionai Transportation '
A regional transportation system has been cited as one of the most important issues in the county
next to affordable housing. Since November, 1994, the Town of Vail Transportation Department ~
has been servicing down valley residents with bus service. Eagle County has reimbursed the
Town of Vail for operating costs, but continued and long-term funding is an issue. Whether the
transit tax is passed or defeated, the outcome could have definite impacts to our operation. If ~
defeated, does the Town of Vail continue to offer down valley service and if so, who pays. If the
tax passes, the formation of a regional system is bound to have operational impacts.
Increased Maintenance Requirements and Costs ~
Increased maintenance requirements, escalating costs of doing business in the valley and
decreasing sales tax revenue has and will continue to have a serious impact on maintenance levels ~
and standards in the Public Works/Transportation Department. When the Town adopted a
"program based" budget, the philosophy was that funding would be adequate to maintain what
already existed. If that scenario changed by adding additional areas or levels of service, funding ~
would be allocated to the Department to cover the increased costs. That has not been the case
due to the Town's financial forecast. Examples of increased areas of responsibility include the ,
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' addition of several new streets, more hauling requirements due to redevelopment and the Town's
increasing role in winter and summer maintenance of the Frontage Roads and now the
' Roundabout. With no operational increase, other areas in Town will receive a lower level of
service in order for us to pick up the additional areas of responsibility. There is also concern that
our material budgets for items such as cinders, chemicals, etc. is not sufficient to handle the extra
~ workload, especially in an above average winter season. If this pattern continues, maintenance
levels will continue to decline, having serious impacts to the community.
' Pr~ aIlIl~ I~IlSsDoIlDS aIIIlQ~ I~e1CfoICIIH1c~lHIl
~IC ~ cte MeaSuII'es
' lEunguneerung
Program Mussuoan
To provide professional engineering services to support design, construction and maintenance of
~ Town projects and private development in an efficient and innovative approach.
lPen-0'ormance Measanres
~ l. Construct bud eted capi
g tal projects on time and withm budget.
~ 2. Turnaround time for engineering development review will be two weeks maximum.
Sgreet aued l[8oads
~ Program Massuoan
To maintain all Town-owned streets and public ways in a safe, timely and efficient manner.
~ IPea-ff'ou~~ance Measanres
~ 1. Upgrade all Town-owned streets to an acceptable engineering standard by the year 2000.
2. Achieve an improved rating on tfie 1996 Citizen Survey with regards to overall street
~ condition.
3. Reduce the number of "slip and fall" claims on sidewalks and walkways maintained by Town
~ crews and Town hired contractors.
4. Maintain or improve upon the Citizen Survey rating with regards to winter maintenance on
~ Town-owned roadways. lP arkS /]L. andl s cape
~ Program Massuoen
To provide functional, safe, enjoyable, environmentally sensitive, and yuality park/playground
facilities and landscaped areas.
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Performance Measures ~
1. . No complaints or injuries .associated with any Town of Vail park/playground facility. a
2. Maintain or improve upon the Citizen Survey rating with regards to the Park Maintenance
Program. ~
3. Reduce water consumption.
Transportation and Parkin ~
g
Program Mission
To provide a safe and efficient transportation system in the Town of Vail. To operate parking '
structures in a cost effective and efficient manner and to complete parking transactions
courteously, accurately and quickly.
Performance Measures ~
1. To provide bus service between stops of no longer than 5-7 minutes at peak and 7-10 minutes '
at non-peak.
2. To accomplish an excellent/outstanding response on customer survey and have fewer than 20 ,
complaints per season with regards to bus service.
3. To purchase additional 40 foot buses. This will enable us to provide more service with fewer ~
buses.
4. To provide service of 10 minutes between buses, and a maximum.level of 20 minutes during ~
peak service on outlying routes.
' S. To achieve more ridership along outlying routes io reduce individual number of cars parking. ~
6. ~Stay within $300 both over and under each year. Parking attendants will conduct 3 ~
transactions per minute as necessary. No complaints concerning personnel conduct.
7. To provide a level of service that is excellent/outstanding to customers with regards to the ~
parking operation.
8. Reduce the need for employees through automation, as automation becomes available. ~
Facelity Maintenance
Program Mission ~
To provide safe, clean, functional and well maintained buildings, structures and associated
systems. ~
~
6
0
1
' P¢rfi'ormaunce Measaares
~ 1. All building security systems are to be in operating condition 95% of the time.
2. No fire or building code violations.
,
3. Emergency repairs are completed within one day and non-emergency repairs are completed
, within one week of receipt of work order.
4. Achieve an excellent/outstanding rating to facility operations on Citizen Survey. Develop in-
' house survey with other internal service operations and rate excellent/outstanding with
internal customers.
' S. Install street lights at every intersection, bus shelter and bridge.
' 1FGeet Mauunteana¢ece
lProgram Mussaoau .
Provide quality vehicles/equipment through a timely preventative maintenance program,
' knowledgeable repairs, and an effective vehicle replacement plan.
Pes-formance Measaares
,
1. Perform preventative maintenance to keep operating expenses low and reliability and
' dependability high. Average maintenance cost per vehicle. Vehicle and equipment
availability.
, 2. 90% of all repairs shall be scheduled.
3. Repairs.done right the first time, 95% of the time.
' Geroera9 Servuces aeec? Admenistrateore
1Prograun Mosseon
~ To provide administrative, budgeting/financial and support services in an efficient, timely,
thorough and innovative manner.
~ Pea-fr'ou-~ance Measaares
1. Quarferly projections will be concise and completed on time.
' 2. Annual bud et will be
g completed on time and within the giveri financial guidelines.
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PUBLIC WORKS/TRANSPORTATION
1996 PROGRAM BUDGET
$464,139 (5.9%) PARKS & LANDSCAPING
$1,333,907 (16.8%) STREETS & ROADS
$1,631,656 (20.6%) FACiLITY MAINTENANCE
$195,697 (2.5%) ENGINEERING
0)
255, ( 139 3
.2/oGENER
AL SERVIC
$ ES
00 0)
1.558 363 (19.7/o FLEET MAINTENA
$ NCE
$2,155,785 (27.2%) TRANSPORTATION
$328,946 (4.2%) PARKING - GATE OPERATIONS
1996 BUDGET $7,923,632
I TOWN OF VAIL
' 1996 BUDGET
DEPARTMENT SUMMARY
~ Fund: General
Department: Public Works .
' 1994 1995 1995 1996
Actual Budget Amended Budget
~ Bud~et
' Summary by Division:
Public Works Administration 396,455 443,458 447,366 450,836
' Roads & Streets 1 Maintenance 966,924 871,651 874,518 821,454
, Roads & Streets / Snow Removal 306,457 438,612 438,612 466,415
Roads & Streets / Sweeping 42,817 49,588 , 49,588 46,038
' Landscaping and Parks Maintenance 296,999 317,717 318,731 296,907
' Building & Structure Maintenance 249,661
Total 2,259,313 2,121,026 2,128,815 2,081,650
~
' Summary of Expenditures:
Personnel 11485,271 1,394,041 1,358,445 1,378,506
, Operating, Maintenance & Contracts 410,263 240,637 280,875 242,600
~ Heavy Equipment Charges & Transfers Out 334,076 478,610 478,610 460,544
CapitalOutlay 29,703 7,738 10,885 p
, Total 21259,313 2,121,026 2,128,815 2,081,650
' Summary of FTE: 43.05 36.89 37.10 '
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96PWBGT. WK4 9
1
TOWN OF VAIL ~
• 1996 BUDGET D
DIVISION SUMMARY
Department: Public Works 0
Division: Public Works Administration
Summary of Expenditures: ~
1994 1995 1995 1996 a
Actual Budget Amended Budget
Budget D
Personnel 276,590 389,037 389,037 398,569
Operating, Maintenance & Contracts 97,539 40,625 41,386 39,500 ~
Heavy Equipment Charges & Transfers Out 6,344 13,796 13,796 12,767 '
CapitalOutlay 15,982 0 3,147 0
Total 396,455 443,458 447,366 450,836
'
'
Personnel Summary by Position: '
Publics Works Director 1.00 1.00 1.00 '
Towm Engineer 1.00 1.00 1.00
Project Engineer 1.00 1.00 1.00 ~
General Services Administrator 1.00 1.00 1.00 ~
Executive Secretary 1.00 1.00 1.00
Administrative Secretary 1.00 1.33 1.33 ~
Construction Inspector 0.50 1.00 1.00 ,
Total 6.50 7.33 7.33
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96PWBGT. WK4 10
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I
~ TOWN OF VAIL
' 1996 BUDGET DIVISION SUMMARY
~ Department: Public Works
Division: Roads & Streets / Maintenance
~ Summary of Expenditures: 1994 1995 1995 1996
Actual Budget Amended Budget
~ Bud~et
Personnel 658,562 568,186 568,186 541,573
' Operating, Maintenance & Contracts 144,377 77,291 80,158 69,149
' Heavy Equipment Charges & Transfers Out 155,483 222,199 222,199 210,732
CapitalOutlay 8,502 3,975 3,975 p
' Total 966,924 871,651 874,518 821,454
'
' Personnel Summary by Position:
' Street Superintendent 1.00 1.00 1.00
Assistant Street Superintendent 1.00 1.00 1.00
~ Heavy Equipment Operator 12.50 13.00 13.00
' Concrete Specialist 0.50 0.50 0.50
NTaintenance Worker 3.66 5.00 4.71
Special Events Coordinator 1.00 0.00 0.00
~ Building Maintenance Specialist 1.00
Total 20.66 20.50 20.21
Transf
ened to Facihty Maintenance Fund in 1995.
'
, 96PWBGT.WK4 11
'
TOWN OF VAIL 0
1996 BUDGET a
DIVISION SUMMARY
Department: Public Works a
Division: Roads & Streets / Snow Removal
Summary of Expenditures: a
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget ~
Personnel 118,443 213,703 178,107 204,066
Operating, Maintenance & Contracts 73,428 40,193 75,789 76,693 '
Heavy Equipment Charges & Transfers Out 114,586 183,216 183,216 185,656 '
Capital 0utlay 0 1,500 1,500 0
Tota1 306.457 438,612 438,612 466,415
'
~
Personnel Summary by Position: ,
Personnel expenditures are reflected under streets and roads / Maintenance. '
. ~
~
,
. ,
,
,
96PWBGT.WK4 , 12
. r
' TOWN OF VAIL
' 1996 BUDGET
DNISION SUMMARY
1 Department: Public Works ,
Division: Roads & Streets / Sweeping
' Summary of Expenditures:
' 1994 1995 1995 1996
Actual Budget Amended Budget
' Budget
Personnel 10,324 12,580 12,580 11,838
, Operating, Maintenance & Contracts 0 0 0 0
' Heavy Equipment Charges & Transfers Out 32,493 37,008 37,008 34,200
Capital Outlay 0 0 0 0
' Total 42,817 49,588 49,588 46,038
r
' Personnel Summary by Position:
' Personnel expenditures are reflected under streets and roads / Maintenance.
, .
'
'
'
~
'
96PWBGT. WK4 13
' .
Towiv oF va1L ~
1996 BUDGET a
DNISION SUMMARY
Department: Public Works ~
Division: Landscaping and Parks Maintenance
Summary of Expenditures: ~
1994 1995 1995 1996 0
Actual Budget Amended Budget
Budget ~
Personnel 205,193 210,535 210,535 222,460
Operaring, Maintenance & Contracts 77,147 82,528 83,542 57,258 ~
Heavy Equipment Charges & Transfers Out 12,718 22,391 22,391 ' 17,189 '
CapitalOutlay 1,941 2,263 2,263 0•
Total 296_999 317,717 318 731 296,907 '
~
Personnel Summary by Position: '
Superintendent 1.00 1.00 1.00
~
Maintenance Supervisor 0.50 0.50 0.50
Landscape Supervisors 1.50 1.50 1.00 ~
Maintenance Workers 6.06 6.06 7.06
~
Landscape Architect 0.50 0.00 0.00
Total 9.56 9.06 9.56 ~
'
'
~
96PWBGT. WK4 14
'
' TOWN OF VAIL
, 1996 BUDGET
DNISION SUMMARY ~ Department: Public Works
Division: Building & Structure Maintenance
i Summary of Expenditures:
~ 1994 1995 1995 1996
Actual Budget Amended Budget
~ _ Bud~et
Personnel 216,159
t Operating, Maintenance & Contracts 17,772 * # *
' Heavy Equipment Charges & Transfers Out 12,452
• Capital Outlay 3,278 # ~ *
! Total 249_661
'
' Personnel Summary by Position:
~ Master Carpenter 1.00 * ~ *
Journey Carpenter 1.00 * ~ *
, Apprentice Carpenter 1.00 * ~ *
Maintenance Workers 0.83
Electrician 1.00 * * *
~ Apprentice Electrician 1.50
~ Total 6.33 * * *
* Transferred to Facility Maintenance Fund in 1995.
'
'
96PWBGT. WK4 . 15
t
TRANSPORTATION S
TOWN OF VAIL
1996 BUDGET
t DEPAR'I'IvIENT SiJMMARY
' Fund: General
Department: Transportation
' 1994 1995 1995 1996
Actual Budget Amended Budget
_ Bud&et
' Summary by Division:
Bus Administration 284,400 196,506 201,056 178,635
' Training 32,765 46,000 46,000 46,000
~ Village Shuttle 922,961 942,299 952,089 912,559
Sandstone Service 95,697 119,111 119,111 119,338
~ Bighorn Service 401,213 443,495 443,495 440,051
West Vail Service 355,596 417,839 417,839 417,385
~ Gypsum Service 19,774 p p 0
Lions Ridge Loop Service 8,129 0 0 41,817
, Para Transit Service 182 3,500 3,500 p
~ Host Program 1,334 2,995 2,995 0
Customer Relations 0 1,000 1,000 0
~ Total 2,122,051 2 172 745 2,187,085 2,155,785
~ Summary of Expenditures:
Personnel 1,208,992 1,291,912 1,291,912 1,353,061
~ Operating, Maintenance & Contracts 269,643 241,155 253,245 198,731
~ Heavy Equipment Charges & Transfers Out 632,991 637,278 637,278 603,993
CapitalOutlay 10,425 2,400 4,650 p
~ Total 2.122,051 2,172,745 2,187,085 2,155,785
'
Summary of FTE: • 40.85 41.60 42.56
~
, 96TRBGT. WK4 I
'
TOWN OF VAIL ~
1996 BUIX'ET ~
DIVISION SUMMARY
Department: Transportation ~
Division: Bus Administration
Summary of Expenditures: ~
' 1994 1995 1995 1996
' Actual Budget Amended Budget ~
BudQet
Personnel 125,568 125,241 125,241 124,830, '
Operating, Maintenance & Contracts 134,858 53,950 56,250 38,650
Heavy Equipment Charges & Transfers Out 13,649 15,415 15,415 15,155 '
CapitalOutlay 10,325 1,900 4,150 0
Total 284,400 196.506 201.056 178,635,
'
Personnel Summary by Position 1
Transportation Manager 0.50 0.50 0.50
Bus Operations Coordinator 1.00 1.00 1.00 '
Administrative Clerk 0.46 0.00 0.00
Administrative Secretary 0.00 1.00 1.00 '
Supervisors 3.00 3.00 3.00
Maintenance Workers 0.92 1.46 1.00 ~
Bus Host 0.11 0.00 0.00 ,
Bus Dnvers 34.86 34.64 36.06
Total 40.85 41.60 42.56 ~
~
~
~
96TRBGT. WK4 2
'
, TOWN OF VAIL
1996 BUDC'ET
DIVISION SUMMARY
' Department: Bus Administration
Division: Training
Summary of Expenditures:
1
1994 1995 1995 1996
' Actual Budget Amended Budget
Budeet
Personnel 32,737 46,000 46,000 46,000
' Operating, Maintenance & Contracts 28 p 0 0
~ Heavy Equipment Charges & Transfers Out 0 0 p p
Capital Outlay 0 0 0 0
~ Total 32,765 46 000 46,000 46,000
~
Personnel Summary by Position:
~ Personnel is reflected under bus administration.
~
~ . .
~
~ .
~
~
'
'
96TRBGT. WK4 3
' .
TOWN OF VAIL ~
1996 BUDGET a
DIVISION SLJMMARY
Department: Transportation a
Division: Village Shuttle
Summary of Expenditures: O
1994 1995 1995 1996
Actual Budget Amended Budget ~
BudQet
Personnel 615,749 604,923 604,923 612,640
Operating, Maintenance & Contracts 87,870 113,505 123,295 99,714 ~
Heavy Equipment Charges & Transfers Out 219,342 223,871 223,871 200,205
Capital Outlay 0 0 0 0
Total 922.961 942.299 952.089 912,559
'
'
Personnel Summary by Position:
Personnel is reflected under bus administration. '
'
~
~
~
'
'
. '
t
96TRBGT. WK4 4
~
I TOWN OF VAIL
' 1996 BUDCET
DIVISION SUMMARY
1 Department: Transportation
Division: Sandstone Service
Summary of Expenditures:
'
1994 1995 1995 1996
1 Actual Budget Amended Budget
_ Bud~et
' Personnel 45,673 66,880 66,880 70,574
Operating, Maintenance & Contracts 7,374 8,701 8,701 7,546
~ Heavy Equipment Charges & Transfers Out 42,650 43,530 43,530 41,218
Capital Outlay 0 0 0 0
~ Total 95 697 119,111 119,111 119,338
Personnel Summary by Position:
~ Personnel is reflected under bus administration.
~
~ .
~ .
~
~
~
1
'
96TRBGT. WK4 5
' .
TOWN OF VAIL. 0
1996 BUDGET a
DIVISION SiJMMARY
Depaitment: Transportation ~
Division: Bighorn Service
Summary of Expenditures: p
1944 1995 1995 1996
Actual Budget Amended Budget ~
BudQet
Personnel 198,804 227,934 227,934 238,246
Operating, Maintenance & Contracts 19,624 29,002 29,002 25,153 ~
Heavy Eguipment Charges & Transfers Out 182,785 186,559 186,559 176,652 . 1
Capital Outlay 0 0 0 0
Total 401,213 443.495 443,495 440,051
'
,
Personnel Sununary by Position:
Personnel is reflected under bus administration. t
. '
~
~
. ~
~
~
'
'
. 96TRBGT. WK4 6
~
, TOWN OF VAII,
1 1996 BUDGET ,
DIVISION SLJMMARY
' Department: Transportation
Division: West Vail Service
' Summary of Expenditures:
1994 . 1995 1995 1996
, Actual Budget Amended Budget
Budget
Personnel 171,950 220,934 220,934 233,246
, Operating, Maintenance & Contracts 19,140 29,002 29,002 25,153
' Heavy Equipment Charges & Transfers Out 164,506 167,903 167,903 158,986
Capital Outlay 0 0 0 0
~ Total 355,596 417,839 417,839
417 385
~
Personnel Summary by Position: ~ Personnel is reflected under bus administration.
'
~
~
~
~
,
'
. 96TRBGT. WK4 7
'
ToWN oFVAEL a
1996 BIJDCrET ~
DIVISION SUMMARY
Department: Bus Administration ~
Division: Crypsum Service
Summary of Expenditures: ~
' 1994 1995 1995 1996
' Actual Budget Amended Budget D
Budget
Personnel 8,966 0 0 0
Operating, Maintenance& Contracts 749 0 0 0 ~
Heavy Equipment Charges & Transfers Out 10,059 0 0 0 '
Capital Outlay 0 0 0 0
Total 19,774 0 0 0 '
,
Personnel Summary by Position:
Personnel is reflected under bus administration. '
'
,
~
~
,
~
,
1
96TRBGT.WK4 8
'
~ TOWN OF VAIL
' 1996 BUDGET
DIVISION SUMMARY
~ Departrnent: Bus Administration
Division: Lions Ridge Loop Service
Summary of Expenditures:
,
1994 1995 1995 1996
~ Actual Budget Amended Budget
Budget
Personnel 8,129 0 0 27,525
~ Operating, Maintenance & Contracts 0 0 0 2,515
~ Heavy Equipment Charges & Transfers Out 0 0 0 11,777
Capital Outlay 0 0 0 0
~ Total _ 8,129 0 0 41 817
~
~
Personnel Summary by Position:
~ Personnel is reflected under bus administration. ,
~
~
~ .
~ .
~
~
~
'
96TRBGT.WK4 g
' .
TOWN OF VAIL O
1996 BUDGET D
DEPARTMENT SUMMARY
Department: Transportation n
Division: Para Transit Service
U
Summary of Expenditures:
a
1994 1995 1995' 1996
Actual Budget Amended Budget ~
Budget
Personnel 82 0 0 0 ~
Operating, Maintenance & Contracts 0 3,000 3,000 0
Heavy Equipment Charges & Transfers Out 0 0 0 0 '
CapitalOutlay 100 500 500 0
Total 182 3.500 3.500 0 '
r
Personnel Summary by Position:
Personnel is reflected under bus administration. 1
'
'
~
~
~
. ~
. ~
. '
96TRBGT. WK4 10
. '
I TOWN OF VAIL
~ 1996 BUDC'ET
DIVISION SITIvIMARY
' Department: Transportation
Division: Host Program
' Summary of Expenditures:
1994 1995 1995 1996
~ Actual Budget Amended Budget
BudQet
' Personnel 1,334 0 0 p
Operating, Maintenance & Contracts 0 2,995 2,995 0
~ Heavy Equipment Charges & Transfers Out 0 0 0 p
Capital Outlay 0 0 0 0
~ Total 1,334 2,995 2,995 0
'
Personnel Summary by Position:
None.
~
~
~
~
~
~
~
,
96TRBGT. WK4 1 ~
~
TOWN OF VAIL o
1996 BUDGET ~
DIVISION SLTMMARY
Departrnent: Transportation ~
Division: Customer Relations
Summary of Expenditures: ~
1994 1995 1995 1996
Actual Budget Amended Budget ~
Budget
Personnel 0 0 0 0
Operating, Maintenance & Contracts 0 1,000 1,000. 0 '
Heavy Equipment Charges & Transfers Out 0 0 0 0. ~
Capital Outlay 0 0 0 0
Total 0 1,000 1,000 0 ~
,
Personnel Summary by Position:
Personnel is reflected under bus administration. ~
'
~
~
~
~
i
. 96TRBGT. WK4 12 .
~
LIBRARY
'
VAIL PUBI,IC L~BRARY .
' Organization ~~art
'
t .
Finance & Accounting
1 Building Maintenance
m
Consortium Vendors, Marmot,
Three Rivers
I L1BRARY AVAILABILITY
AND .
~ ACCESSIBILITY
~
~ CHILDREN'S
AND YOUTH
' SERVICES PRODUCT
DIVISION ACCESS
DIVISIOPV
~
~
~ CIRCULATION/
INFORMATION PROPERTY
~ RETRIEVAL MANAGEMENT
DIVISION DIVISION
~
~
~
' 1
~
Library Department Summa Q
Mission ~
The Vail Public Library exists to provide customer driven library services which empower its
users to carry out their individual yuests. The library is committed to offering access to
information resources of many types in a physical and human environment that welcomes, a
. inspires, and anticipates the needs of guests, residents, businesses, and schools in the Town of
Vail.
~
. Program Overview
The Vail Public Library consists of five separate, but related programs. These include Library
~
qAvailability and Accessibility, Product Access, Circulation/Property Management, Information
Retrieval, and Children and Youth Services. Employees work in teams in these areas, although '
they often work in more than one area.
Programs . '
The Library Availability and Accessibility Program deals with library policy,
budget/accounting issues, library hours, personnel issues, training, schedules, performance ~
measurement, team facilitation, relations with other TOV departments, and major consortium _
vendors. Administrative responsibilities are handled within this group.
The Product Access Program deals with the purchase, processing, displaY, and access of books '
,
CDS/cassettes, and videos. Through ongoing inventory and customer driven,collection selection, '
items are weeded, purchased, and replaced. This staff makes books, CDS/cassettes and videos
available as soon as possible.
The Circulation Services Program is the regulating component of the library. This division '
, verifies items that are checked out or returned to the library collection. They perForm fhe tasks of
validating user credentials, collecting fines, removing damaged products, and tagging products '
with database malfunctions. Also, as primary greeters, this team makes the first impression on
visitors and locals who call into or enter the library.
The Information Retrieval Program provides 68 hours of Information Retrieval desk service ~
each week. Activities and tasks include answering questions of library clientele, in person or by
phone, in a courteous, timely, and accurate fashion. I
The Children's and Youth Services Program organizes, schedules, and implements all the
youth programs in the library. Staff coordinates activities with agencies such as local schools and ~
day care centers. They maintain and oversee the children's and young adult areas of the library.
'
'
2
~
~
~ Issanes IFacIl~~ th~ Depar~ment
, Space lYeedls
Several issues relating to space needs affect the library. The first involves the public space. As
the library moves into the computer era, more and more of our customers are using the computer
1 reference tools provided. These uses often create noise that is distracting to other customers.
This is due to both the talking that is required to provide technical support as well as the noise
generated when documents are being printed. Additionally, there are. no study rooms where small
' groups can work together on projects. As more reference materials move to a computerized
format, dead spaces are created within the library. It is important we create a work area that is
efficient in order to minimize the disruption to other uses and to optimize the use of the library for
' all our custbmers.
A second area involving the use of space relates to the staff s work area. The area where the staff
' works is extremely overcrowded. Employees must share desks and work space. One
management office is often 80 degrees with no privacy. The areas used for Product Access is so
constrained efficiency and productivity are affected.
~ Down Va9le 1~9[u atuo~u
Y gu~ aauc9 ]Lubrary Deve9opment
~ There has been much down valley migration of our base of library users. The Avon Library has
been open approximately two months and as yet, has not impacted TOV library attendance. The
library staff will continue to monitor these impacts in order to determine how best to respond.
~ SaEaey Concerns
Results from the employee survey indicate a high degree of concern with how salary is
~ determined. Additionally, information on the 1996 budget indicates no increases are budgeted.
Salary issues are a significant concern for the library team.
~ Traenung .
We have a good team structure in place, but we need more group training to make the team
concept work. The new human resources director may be able to provide this training.
~ 5ga9feng .
We must have a stable staff structure. Employees have been covering night desks, week ends and ~ shifts other then their own for positions we have been unable to fill.
lExpaundec? Servuee ~ The public is interested in expanded services, such as internet research, yet the funding to provide
expanded service is not available from the general fund. The citizen survey indicated fees for
services is the least desired method of increasing revenues to provide new services.
~ lE un e
a~ pmeunt Needs
~ The library is the only TOV department without a vehicle. TOV vehicles are often unavailable.
Staff are required to use their own vehicles. Sharing of computers also can inhibit efficiency.
~
3
'
~
Funding . 0
Funding has been flat or decreasing for several consecutive years. Material and staffing costs
continue to increase.. Service is eroded. ~
Program Missions and Performaoce Measures
Library Availability and Accessibility a
TEAM RESPONSIBLE FOR IMPLEMENTATION: Strategic Steering
Mission Statement O
The mission of the Library Availability and Elccessibility program is to provide quality
customer service to library users. To accomplish this mission we strive to select, train and retain ~
quality staff. Through leadership and team work we encourage contribution and communicate a
vision of library service to our community. We identify, inform and seek authorization on the best
long range use of tax dollars. ~
Nleasure
Questions on the Employee Survey regarding tTaining and willingness to accept a job elsewhere ,
will be targeted and scores will indicate positive trend.
Measure ~
The Mountain States Employment Survey will indicate satisfaction with participation in decision
making and goal setting.
1
Measure
Targeted questions in the citizen survey wil] indicate satisfaction with comfort, safety and ,
cleanliness of the library.
Measure '
Percentage of card holders, from the citizen. survey, will remain constant.
Product Access ~
Mission Statement ~
The Product Access team exists to present the Vail.Public Library collection. It analyzes, selects;
processes and maintains the database, printed materials, cassettes, CDS and videos. A system of
measurable quality control is in place facilitating these resources in an organized, accessible and ~
inviting environment for customers.
Measure '
The citizen survey shows satisfaction with display of materials.
Measure ~
The citizen survey will show a high interest in the collection.
1
4
. '
~
1 Measure
Survey results indicate satisfaction with materials requested from other libraries.
' Chu?dreun auud Yoent9n Seu-vuces
Mnssuoun StageeuneunQ
1 The children and youth services' team, invites a sense of exploration and positive self image into
the guests and community youth. We guide families by offering special programs, children and
' youth collections, parental interaction, and a welcoming physical setting in the youth areas.
Measure
' Citizen survey and Circulation statistics of materials will show satisfaction with children's
collection and program.
' Measure
Age group survey results will indicate increasing satisfaction with library services.
t Measure
Council will be aware of library position on censorship.
' ~nfoe-mation ReQrueval
' Mussuon Statement
The Information Retrieval Program has been established to provide consistent, timely, specialized
knowledge of information channels. Our goals are to provide opportunities for customers to
' become self-sufficient library users.
N9f easanre ~ The citizen survey will indicate satisfaction with Information Retrieval program.
Measue re
Employee survey w'ill show an increased -level of teamwork.
~
Curcae9ateoue 5eewices
~ Mussuon SRatement
The Circulation Team, through its actions and attitudes, seeks to provide a welcoming
~ environment for each customer, and ensure the orderly management of materials while
maintaining the integrity of Library policy and procedure.
~ Measure
Random samples of inemberships to ensure they are acted on in one week.
~ Measure
Internal data collection will indicate materials being traced to be low. .
~
5
TOWN OF VAIL ~
1996 BUDGET ~
~ DEPARTMENT SUMMARY
Fund: General a
Department: Library
. 1994 1995 1995 1996 0
Actual Budget Amended Budget
Budget
~
Summary by Division:
Availability and Accessibility 200,609 122,344 127,832 126,536 a
Product Access 63,616 87,730 87,730 84,491 ~
Circulation Services 157,394 144,238 144,238 96,181
Information Retrieval 124,848 135,562 135,562 104,806 ~
, Children and Youth Services 42,881 48,545 48,545 45,159 ~
Electronic Resources 36,527 38,953 38,953 98,302
Grant Expenditures 34,297 0 0. 0 ~
Total 660,172 577,372 582,860 L55 475
'
Summary of Expenditures: '
Personnel 405,407 392,467 395,112 377,810
Operating, Maintenance & Contracts 161,305 86,755 86,755 86,365 ~
Heavy Equipment Charges & Transfers Out 0 0 2,843 0 ,
Capital0utlay 93,460 98,150 98,150 91,300
. Total 660,172 577,372 582,860 555,475 '
'
Summary of FTE: 10.96 10.65 10.61 A
'
96LBBGT.WK4 6
- i
I TOWN OF VAIL
' 1996 BUDGET DIVISION SUMMARY
' Department: Library
Division: Availability and Accessibility
Summary of Expenditures: .
' 1994 1995 1995 1996
Actual Budget Amended Budget
Budget
' Personnel . 103,922 76,784 79,429 82,51.1 #
, Operating, Maintenance & Contracts 90,214 41,960 41,960 41,775 *
Heavy Equipment Charges & Transfers Out 0 0 2,843 0
, Capital0utlay . 6,473 3,600 3,600 2,250
Total 200.609 122.344 127 832 126.536
'
~
Personnel Summary by Position:
~ Library Director 1.00 1.00 1.00
~ Accounting 0.00 0.00 0,25
Maintenance Worker 1.00 0.00 0.00 *
~ Total 2.00 1.00 1.25
EY enditures were transferred to FP acilrties Mamtenance Fund m 1995.
~
~
~ .
, 96LBBGT. WK4 7
~
TOWN OF VAIL ~
1996 BUDGET a
DNISION SUMMARY
Department: Library
a
Division: Product Access
Summary of Expenditures: a
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget
Personnel 39,373 56,755 56,755 54,921 ~
Operating, Maintenance & Contracts 15,989 21,375 21,375 20,970 ~
Heavy Equipment Charges & Transfers Out 0 0 0 0
CapitalOutlay 8,254 9,600 9,600 8,600 ~
Total 63,616 87,730 87,730 84,491
~
'
Personnel Summary by Position:
Administrative Clerk l.>j 2.00 1.00 '
Product Access Lead 0.00 0.00 1.00 ,
Shelver 0.00 0.00 0.15
Accounting Clerk 0.25 0.25 0.00 '
Total 1.80 2.25 2.15 '
'
~
~
~
96LBBGT. WK4 8
~
~ TOWN OF VAIL
' 1996 BUDGET .
DNISION SUMMARY
' Department: Library
Division: Circulation Services
' Summary of Expenditures:
~ 1994 1995 1995 1996
Actual Budget Amended Budget
Budget
' Personnel 151,527 135,018 135,018 85,961
' Operating, Maintenance & Contracts 2,618 2,220 2,220 2,220
Heavy Equipment Charges & Transfers Out 0 0 0 0
' CapitalOutlay 3,249 7,000 7;000 8,000
Total 157.394 144 238 144 238 96,181
'
'
Personnel Swnmar_y by Position:
~ Assistant Director 0.00 1.00 0.00
' Lead Circulation 0.00 0.00 1.00
Librarian 2.00 1.00. 0.00
' Administrative Clerk 0.88 1.00 1.96
Shelver 0.15 0,15 0.00
' Substitutes 0.25 0.25
0.25 .
' Total 3.28 3.40 3.21
~
96LBBGT.WK4 g
' .
TOWN OF VAIL ~
1996 BUDGET ~
DNISION StJMMARY
Department: Library
~
Division: Information Retrieval
Summary of Expenditures: a
1994 1995 1995 1996 a
Actual Budget Amended Budget
Budget
Personnel 53,989 64,762 64,762 35,306 ~
Operating, Maintenance & Contracts 13,142 14,800 14,800 15,000 ~
c
Heavy Equipment Charges & Transfers Out 0 0 0 0
Capital0utlay 57,717 56,000 56,000 54,500 ~
Total 124,848 135,562 135,562 104 806
~
'
Personnel Sununary by Position:
Librarian/Computer Technician 0.00 1.00 0.00 '
Librarian 1.75 1.00 1.00 '
Total 1.75 2.00 1.00
. '
,
,
'
'
96LBBGT.WK4 10
~
~ TOWN OF VAIL
~ 1996 BUDGET
DNISION SUMMARY
' Department: Library
Division: Children and Youth Services
' Summary of Expenditures:
~ 1994 1995 1995 1996
Actual Budget Amended Budget
Budget
~ Personnel 30,054 31,145 31,145 30,759
~ Operating, Maintenance & Contracts 3,417 3,900 3,900 3,900
Heavy Equipment Charges & Transfers Out 0 0 0 0
' Capital 0utlay 9,410 13,500 13,500 10,500
Total 42.881 48,545 48 545 45,159
,
Personnel Summary by Position:
' Librarian 1.00 1.00 1.00
~ Children's Assistant 0.13 0.00 0.00
Total 1.13 1.00
1.00
~
~
~
~
96LBBGT.WK4 11
,
TOWN OF VAIL a
1996 BUDGET ~
DNISION SUMMARY
Department: Library
0
Division: Electronic Resources
Sununary of Expenditures: D
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget
Personnel 26,542 28,003 28,003 88,352 ~
Operating, Maintenance & Contracts 1,628 2,500 2,500 2,500 ~
Heavy Equipment Charges & Transfers Out 0 0 0. 0
CapitalOutlay 8,357 8,450 8,450 7,450 ~
Total 36_527 38 953 38,953 98 302 ~
~
Personnel Sununary by Position:
Assistant Director 0.00 0.00 1.00 ,
Technical Support 0.00 0.00 1.00 '
Librarian 1.00 1.00 0.00
Total 1.00 1.00 2.00 ~
~
'
'
. ~
'
96LBBGT. WK4 12
'
, TOWN OF VAIL
, 1996 BUDGET
DNISION SUMMARY
' Department: Library
Division: Grant Expenditures
, Summary of Expenditures:
, 1994 1995 1995 1996
Actual Budget Amended Budget
Budoet
, Personnel 0 0 0 0
' Operating, Maintenance & Contracts 34,297 0 0 0
Heavy Equipment Charges & Transfers Out 0 0 0 0
, CapitalOutlay 0 0 0 0
Total 34.297 0 0 0
~
Personnel Swnmary by Position:
, None.
'
'
~
~
,
. 96LBBGT. WK4 13
' .
NON DEPARTMENTAL
I TOVVN OF VAIL
' . 1996 BUDGET
DEPARTMENT SUMMARY
' Fund: General
Department: IVon-Departmental
1 1994 1995 1995 1996
Actual Budget Amended Budget
' Budget
~ Summary by Division:
Insurance 200,651 344,489 344,489 340,687
' Contributions 569,815 733,738 756,762 832,236
Special Events 170,635 152,000 160,800 52,000
'
Employee Benefits 15,933 11,909 11,909 24,384 .
~ Facility Maintenance 0 831,508 831,508 831,508
t Operaring Transfers 0 0 0 30,000
Total 957,034 2,073,644 2,105 468 2,110,815
'
, Summary of Expenditures
Personnel 8,414 13,045 13,045 23,065
' Operaring, Maintenance & Contracts 948,620 1,229,091 1,260,915 1,226,242
1 Heavy Equipment Charges & Transfers Out 0 831,508 831,508 861,508
Capital Outlay 0 0 0 p
' Tota1 957,034 2,073,644 2,105,468 2,110,815
1
, Summary by FTE: 1.00 0.40 0.60
'
96NDBGT.VdK4 1
'
TOWN OF VAIL ~
1996 BUDGET ~
DMSION SUMMARY
Department: Non-Departmental ~
Division: Insurance
Summary of Expenditures: ~
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget ~
Personnel 8,245 12,136 12,136 18,681
Operating, Maintenance & Contracts 192,406 332,353 332,353 322,006 ~
Heavy Equipment Chaiges & Transfers Out 0 0 0 0 ~
Capital Outlay 0 0 0 0
Total 200_651 344,489 344,489 340,687 ~
~
Personnel Summary by Position: ~
Safety Officer 1.00 0.40 0.60 ~
Total 1.00 0.40 0.60
. ~
~
~
'
'
~
96NDBGT. WK4 2
'
I TOWN OF VAIL
' 1996 BUDGET
DNISION SUMMARY
Department: Non-Departmental
Division: Contributions ~ Summary of Expenditures:
' 1994 1995 1995 •1996
Actual Budget Amended Budget
Budget
Personnel 0 0 0 0
~Operaring, Maintenance & Contracts 569,815 733,738 756,762 832,236 -
~ Heavy Equipment Charges & Transfers Out 0 0 0 0
Capital Outlay 0 0 0 0
, Total 569.815 733.738 756,762 832,236
'
' Personnel Summary by Position:
' None.
'
'
'
,
' .
1
. 96NDBGT. WK4 3 -
'
TOWN OF VAIL I
1996 BUDGET '
DMSION SUMMARY
Department: Non-Departmental '
Division: Special Events
Summary of Expenditures: '
1994 1995 1995 1996 '
Actual Budget Amended Budget
Budpet '
Personnel 0 0 0 0
Operating, Maintenance & Contracts 170,635 152,000 160,800 52,000 ~
Heavy Equipment Charges & Transfers Out 0 0 0 0 '
Capital 0utlay 0 0 0 0
Total 170,635 152,000 160,800 52,000
1
'
Personnel Summary by Position: '
None. ,
~
'
'
'
,
'
96NDBGT. WK4 4
l 1
I TOWN OF VAIL
' 1996 BUDGET
DMSYON SLMMARY ' Department: Non-Departmental
Division: Employee Benefits
, Summary of Expenditures:
' 1994 1995 1995 1996
Actual Budget Amended Budget
' Budget
Personnel 169 909 909 4,384
1 Operating, Maintenance & Contracts 15,764 11,000 11,000 20,000
Heavy Equipment Charges & Transfers Out ~ 0 0 0 0
Capital Outlay 0 0 0 0
~ Total 15,933 11,909 11,909 24,384
t
, Personnel Summary by Position:
' • None.
'
'
'
'
~
'
961VDBGT. WK4 5
t
TOWN OF VAIL I
1996 BUDGET '
DIVISION SUMMARY
Department: Non-Departmental ~
Division: Facility Maintenance
Summary of Expenditures: ~
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget ~
Personnel 0 0 0 0
Operating, Maintenance & Contracts 0 0 0 0 ~
Heavy Equipment Charges & Transfers Out 0 831,508 831,508 831,508 ~
Capital Outlay 0 0 0 0
Total 0 831,508 831,508 831,508 ~
~
Personnel Summary by Position: '
None. , . '
'
'
~
. '
. ,
'
, 96NDBGT. WK4 6 '
' TOWN OF VAIL
, 1996 BUDGET
DMSION SUMNTARY •
' Department: Non-Departmental
Division: Operating Transfers
' Summary of Expenditures:
, 1994 1995 1995 1996
Actual Budget Amended Budget
' Budget Personnel 0 0 0 0
~ Operaring, Maintenance & Contracts 0 0 0 0
, Heavy Equipment Charges & Transfers Out 0 0 0 30,000
Capital Outlay 0 0 0 0
, Total 0 0 0 30,000
'
' Personnel Summary by Position:
1 None.
1 .
1 ,
1 1 -
96NDBGT.WK4 7
'
HEAVY EQU[PMENT
~ TOVdN OF VAIL
, 1996 BUDGET
DMSION SUMIViARY
' Fund: Heavy Equipment Fund •
Division: Equipment and Busses
' Summary of Expenditures:
~ 1994
1995 1995 1996
Actual Budget Amended Budget
~ . Budget
Personnel 646,221 662,101 662,101 672,064
~ Operafing, Maintenance & Contract 595,535 586,339 589,787 561,799
' Heavy Equipment Charges & Transfers Out 0 14,036 14,036 0
CapitalOutlay 203,286 467,500 472,600 324,500
1 Total 1_445.042 1.729,976 1,738,524 1,558,363
' . Personnel Summary by Position:
' Fleet Manager 1.00 1.00 1.00
Administrarive Secretary 1.00 1.00 1.00
' Lead 1Vlechanic 1.00 1.00 1.00
1 Mechanics 6.00 6.00 6.00
Mechanic's Assistant 1.00 1.00 1.00
' Welder 1.00 1.00 1.00
~ Auto Body Repair 1.00 1.00 1.00
Maintenance Workers 3.00 . 2.00 2.00
' Total 15.00
14.00 14.00
'
96HEBGT. WK4 1
~
PARKING STRUCI'URE
I TOWN OF VAIL
~ 1996 BUDGET
DEPARTIIffiNT SUMMARY
1 Fund: Parking Structure
Department: Parking Structure
' 1994 1995 1995 1996
Actual Budget Amended Budget
1 Bud~et
' Summary by Division:
Gate Operations 267,266 333,640 339,777 328,946
' Maintenance Operarions 766,337 795,709 795,709 795,709
, Non-Operaring Chazges 981,781 841,942 841,942 851,775
Total 2,015,384 1,971,291 1,977,428 1,976,430
~
t Summary of Expenditures
Personnel 585,427 276,412 276,412 278,753
~ Operating, Maintenance & Contracts 707,333 839,507 841,840 832,707
1 Heavy Equipment Charges & Transfers Out 175,855 323,635 323,635 118,195
CapitalOutlay 15,032 0 3,804 0
' Debt Service 531,737 531,737 531,737
746,775
~ Total 2,015,384 1,971,291 1,977,428 1 976 430
Summary of FT'E: 20.17 9.08 9.08
~
~
96PSBGT. WK4 1
~
TOWN OF VAIL ~
1996 BUDGET 0
DMSION SUMMARY •
Fund: Pazking Structure O
Division: Gate Operarions
Summary of Expenditures: O
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget ~
Personnel 230,519 276,412 276,412 278,753
Operaring, Maintenance & Contracts 36,747 43,798 46,131 36,998 1
Heavy Equipment Charges & Transfers Out 0 13,430 13,430, 13,195 '
CapitalOutlay 0 0 3,804 0
Total 267,266 333,640 339,777 328,946 ~
1
Personnel Summary by Posirion: ~
Transportation Manager 0.00 0.50 0.50 ~
Maintenance Supervisor 0.50 0.50 0.50
Administrative Secretary 0.00 0.67 0.67 ~
Parking Supervisor 1.50 1.50 1.50 e
Parking Coordinator 0.00 0.50 0.50
Booth Attendant 4.95 4.91 4.91 ~
Hostess 0.46 0.00 0.00 ~
Maintenance Worker , 3.30 0.50 0.50
Total 10.71 9.08 9.08 '
'
96PSBGT. WK4 2
'
I TOWN OF-'VAIL
' 1996 BUDGET DMSIOIV StJIVIlVIARY
' Fund: Pazking Structure
Division: Maintenance Operations
' . Summary of Expenditures:
' 1994 1995 1995
1996
Actual Budget Amended Budget
' _ Bud~et
Personnel 354,908
, Operating, 1Vlaintenance & Contracts 350,863 795,709 795,709 795 709
,
' Heavy Equipment Charges & Transfers Out 45,534 * *
CapitalOutlay 15,032 * * ~
' Total 766,337 795,709 795 709 795 709
'
~ Personnel Summary by Position:
' Transportation Manager 0.50 * *
Operarions Coordinator 1.00 * *
' Maintenance Supervisor 1.00
~ Maintenance Workers 5.96 * *
Administrative Secretary 1.00 * *
' Total 9.46
' .
* Moved to Facility Maintenance Fund or Parking Structure Gate Operations in 1995.
'
'
, 96PSBGT. WK4 3
' ,
TOWN OF VAIL ~
1996 BUDGET a
DMSION SUIvIMARY
Fund: Parking Structure a
Division: Non-Operating Chazges
Summary of Expenditures: a
1994 1995 1995 1996 ~
Actual Budget Amended Budget
Budget ~
Personnel 0 0 0 0
Operating, Maintenance & Contracts 319,723 0 0 0 '
Heavy Equipment Charges & Transfers Out 130,321 310,205 310,205 105,000 '
Capital0utlay - 0 0 0 0
Debt Service 531,737 531,737 531,737 746,775 '
Tota1 981,781 841,942 841,942 851,775 ,
~
Personnel Summary by Position: ~
None.
a
e
t
'
~
'
96PSBGT. WK4 4
,
~ FACILITIES
• MAINTENANCE
' TOWN OF VAIL
1 1996 BUDGET
DNISION SUMMARY
' Fund: Facility Maintenance
Division: Facility 1Vlaintenance
1 Summary of Expenditures: ,
' 1994 1995 1995 1996
Actual Budget Amended Budget
' Budget.
Per'sonnel 0 754,074 754,074 753,778
1 Operating, Maintenance & Contracts 0 800,875 804,267 813,703
Heavy Equipment Charges & Transfers Out 0 51,755 - 54,335 53,901
' CapitalOutlay 0 34,550 50,470 10,274
' Total 0 1,641,254 1,663,146 1,631,656
'
1 Personnel Summary by Position:
Facility Manager 1.00 1.00
t , Building Maintenance Specialist 1.00 2.00
Maintenance Supervisor 1.00 0.00
' Custodial Supervisor 0.00 1.00
~ Maintenance Worker . 11.92 3.83
Custodian 0.00 7.00
~ Carpenters 3. 83 3.00
~ Electricians 3.00 3.00
Total 21.75 , 20.83
Tlus is a new fund beguuung 1/1/95. The budget was generated from other divisions'
facility maintenance line items.
'
~ 96BLDGMT. WK4 1
APPENDIX
1 CAPfTAL PROJECTS FUPdD
FIVE VEAR SUAAARARY OF REVEPIUES AND EXPENDITURES
' Version 4968
1995-1999
PROJECT Beyond
NO. 1995 1996 1997 1998 1999 TOTAL 1999
Revenues:
Sales Tax 4,607,000 d;6t}7;Q~0 41722,175 4,840,229 4,961,235 23,737,639
' LiftTax 980,000 s>:;8U;UdQ 1,004,500 1,029,613 1,055,353 5,049,465
County Sales Tax 210,000 10;.)ptl 231,500 243,000 255,000 7,149,500
Reimbursements 1,095,031 :;;`:?;1,095,031
Transfer from Parking Fund 204,857 ;1;p5;0?0 180,000 195,000 520,000 1,204,857
1 Transfer from General Fund 66,302 66,302
RETT Loan Payment 535,120 500,000 500,000 500,000 3,107,309
State grants 200,000 200.000
Federal grants - busses OQO;Fl0Q 1,000,000
' Interest Income 8 other 127.203 2000: 0 0 0 147,203
8,025,513 ;;934`>~BS 6,638,175 6,807,842 7,291,588 36,757,307
Equipment Purchases
~
32 Additional Bus Purchase 336,514 244,000 580,514
5 Fire Truck Replacement 3~40~0 310,000
26 New Capital Heavy Equipment 122,300 304 164,050 137,700 135,000 621,350
' 6 Lease Buses 2,042,040 2,042,040
Replace Buses (Federal Grant $1,000,000) 2;]67 ~45 2,167,446
AAaintenance
16 Resurface Muni Building Parking '!;;!1A;{1D0 14,000
14 Street Furniture Replacement 20,000 20~iiT? 20,000 20,000 20,000 100,000
13 Bus Shelter Replacement Program 20,000 20,000 20,000 20,000 100,000
lo Parking Structure Capital Maintenance 204,857 180,000 195,000 920,000 1,204,857
9 Capital Street Maintenance 455,000 '>::':;175;{f00 270,000 175,000 475,000 1,550,000
~ 7 Emergency Building Maintenance 25,000 ; 250d0 25,000 25,000 25,000 125,000
Street Reconstruction
R Lionsridge Area 1,266,000 1,397,000 2,663,000
8 Vail Valley Drive 2,257,500 2,257,500
R East Vail - Bridge Rd 2,405,000 2,405,000
g '
East Vail -
Mea
dow Lane
0 2,198,000
R West Vail 2,100,000
Golf Course 1,706,500 1,706,500
' Matterhorn 1,156,100 1,156,100
Streetscape Projects
West Meadow Drive 1,675,000 1,675,000
t Seibert Circle 45(1ab0' 450,000
Vail Valley Drive (VTRC to Gold Peak) % With Dev ; 0
Dobson/Library Plaza 23,000 300.,040
323,000
Landscape Gore Creek Dr (at the Lodge) 100,000 100,000
. East Lionshead Bus Stop 100,000 100,000
1 Repair / Overlay Projects 300,000 300,000
Buildings & Improvements
i t Town Shop Maintenance Improvements 675,000 :2;06;00.O, 200,000 2,100,000 5,075,000 5,070,000
' VTC Improvements 250,000 250,000
Renovation of the Transportation Center 75,000 275,000'
West Vail Fire Station 1,235,000 1,235,000
Elec[ric Raceway 8 Carpet @ Library 40,686 40,686
~ Replace Carpet in Muni Bldg 44,492 44,492
Police Department Space Expansion 456 456
West Entry - Muni Building 40,000
~ (CONTINLiED)
1
~
CAPRAL PROJECTS FUND ~
, FIVE YEAR SUMMARY OF REVENUES AND EXPEIdDRURES
Versfon 496B ~
1995-1999
PROJECT Beyond
NO. 1995 1996 1997 1998 1999 TOTAL 1999
Bridge Construction
Pulis Bridge 145,000 145,000 0
Chapel Bridge 150,000 150,000
Covered Bndge 228,000 228,000
Other Improvements .
O
23 Relocate Checkpoint Charlie 0 315,000
22 Install New Bus Shelters 20,000 40,000
21 Fire Dept - Diesel Exhaust System Station I 8 II 22,513 i8 105 40,618 ~
1 ADA Compliance 30,000 .25..000 25,000 25,000 25,000 130,000 19 Street Light Improvement Program 50,000 :::;"~p;ppQ 50,000 50,000 50,000 250,000
12 Drainage Improvements 124,000 113,400 120,600 163,600 622,100
35 News Paper Dispensers 35,000 16,000 70,000
Fiber Optic Connection 15U00 15,000 15,000 15,000 60,000 15,000 ~
Underground Utilities 25,000 25,000
Irrigation 8 Fountain Backflow 26,838 26,838
Back Flow Prevention Device 3,185 3,185
Alarm Monitor Unit 60,000 < 60,000 '
Replace Mobile Fire Radios 2,119 2,119
Comm Sys Maint 8 Replace 3,857 3,857
Second Radio Channel 4,254 4,254
Chamonix Culvert Replacement 35,000 ::<>:<::::>
Interchange Improvements
'
25 WestVail Roundabout 100,000 :;<::;::::1,900,000 2,000,000
27 Simba Run Underpass (TOV's Portion 30%) SO;ODQ 50,000 950,000
Vail Commons Road Improvements 1;50;0.00. 150,000
Automate EastVail Interchange 9,900 9,900 1
Main Vail Interchange Improvements 2,602,300 2,602,300
Bald Mountain Underpass 105,000 105,000
Master Planning '
Update Design Guidelines 6Qfl~U: 60,000
West Vail Development Plan 123,532 123,532
Land Use Plan ;:;'?':11pp;QQ~ 100,000
Lionshead Master Plan 8 Design ;{i011, 80,000
Project Management I
Project Management 200,000 : 200,000
SDD Consulting Work ' 30,000 30,000
Bus Grant Lobbyist 12,088 12,088
• TOTAL OF THE ABOVE PROJECTS 11,159,531 ..;.:;&;71t,35'E 5,993,450 5,115,800 7,350,600 36,255,732 . 10,648,000 '
Transfer for Debt Senrice 1,468,651 534 1,292,542 1,441,562 1,550,887 6,930,.156
Total Expenditures 12,628,182 7 887 865 7,285,992 6,557,362 8,901,487 43,185,888 ~
Revenue Over (Under) Expenditures (4,602,669 .;..;;;>:T~6;324 (647,817) 250,480 (1,609,899) (6,428,581)
Beginning Fund Balance 5,506,983 '904;31:4 1,010,638 362,821 613,301
Ending Fund Balance 904 314 110638 362,821 613,301 (996,598)
'
~
'
~
'
2
'
' REAL ESTATE TRANSFER TAX FUND (RETI')
FIVE YEAR SUhIMARY OF REVF.NLTE AND EXpF.NDT1'[JggS
' 1995-1999
Project
' Number 1995 1996 1997 1998 1999 Total
RETT Revenuea
Real Estate Transfer Tax 1,700 000 1;740,009 1,700,000 1,700,000 1,700,000 8,500,000
Golf Course Leau 90,506 ; 94,579 100,000 105,000 110,000 500,085
~ Lottery Revenue 14 025 ~4 025 14,600 14,900 15,000 72,550
InterestIncome 58500 450~ 24,120 18,008 58,500 204,127
Grant Revenue 145,000
145.000
Other 1,135 .
Reaeation Amenity Fee 65,000 50 000 30,000 30,000 . 30,000 205,000
' Total RETT Revenues 2,074,166 1;903 600 1,868,720 1,867,908 1,913,500 9,626,762
RETT E:penditures
Maintenence
1 9082 Rec Path Maintenance 120,000 103 000
Aspen I.ane Landscape ImP 108,150 113,558 119,235 563,943
25 SQ0 25,500
9081 ParkMaintenance 150,000 ,;1¢7232, 175,594 184,373 193,592 870,791
Subtotal Maintenance 270,000 ;295~732 283,744 297,931 312,827 1,460,234
, Pathways ii!
Dowd Junction Path ;ISQOQO' 150,000
9058 Vail Trail Safety 2,200 2,200 '
9079 Ford Park Bike Path 15,000 140,000 155,000
9067 West Vail Bike Path 200,000 200,000
Lionshead Access Path 26,000 26,000
' 9096 S. Frontage Road Path 485,000 485,000
Vail Valley Drive Bike Lanes 780,000 780,000
9097 Sunburst Shoulder 135,000 135,000
9093 Vail Daz Schone Bike Path 15,000 120,000 135,000
' Library Path 115,000 115,000
Ivlill Creek Ted Kindel Pazk 11,141 11,141
Ford Park Walkway/Lights 78,000 78,000
9095 North/South Trail 30,000 40 000; 150,000 300,000 550,000 1,070,000
Subtotal Pathways 893,341 190,000 1,268,000 300,000 691,000 3,342,341
' Park Improvementi
9099 Ford Park Management Plan 30,000 30,000
9087 Pirate Ship Park p ;
9088 Covered Bridge Pocket Pazk 11,500 11,500
9085 Dowd Junction Land Imp 8,500 8,500
' . 9020 Playgound Safety Improvements 85,000 65 000' ' 32,500 182,500
9021 Back Flow Prevention 18,900 18,900
Big Hom Improvements 45,000 45,000
' Donovan Park Improvements 50,000 375,000 425,000
9022 Imgauon Convol 101,000 101,000
Bufl'ehr Creek Tot Lot 18,000 18,000
Stephens Park Improvements $0,000 50,000
Gore Crcek Promenade 25,000 25,000
~ Lionshead Tot Lot 85,000 85,000
Subtotal Park Improvemenls 279,900 .65;000 127,500 50,000 478,000 1,000,400
Open I.snds .
9074 Property Acquisition Consultant 50,000 50,000
~ 9074 Property Acquisition 350,000 100 000 450,000
Subtotal Open I,ands 400,000 100 000 500,000
Debt Service & Mix
Gotf Course Note 340,432 3,46432 340,432 340,432 340,432 1,702,160
' Debt Service on Open Lands 5%000 500,000 500,000 500,000 2,000,000
Miscdlaneous 500 500 500 500 500 2,500
Transferto CIP (Note Payable) 535,120 542,189 1,107,309
Subtotal Debt Service & Miu 876,052 1,413,121;. 840,932 840,932 840,932 4,811,969
~ Total 2,719,293 2,063;853 2,520,176 1,488,863 2,322.759 11,114,944
Suplus (Deficit) (645,127 ; (160.;249 (651,456)
379,045
(409,259) (1,488,181)
Beginning Fund Balance 1,667,017 1:;021890 861,641 210,185 589,230
I;[ ,
~ Ending Fund Balance 1,021,890 ' 1861'-641' 210,185 589,130 179 971,
, VERS70N 396
~
3 .
~
Town of Vatl
Sales Tax Estimation Worksheet
9/25/95
x c
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:::...::..;..:r~:.::•: ~:.!:;:..:::%.>.'!.':"~3.':.':~: .~1..~f;!;~:.~i:.::t.~„~,;C.~,~,r,l.;;~..~i.;. ;..~~:;..:;;.'~y.;•::::: ..~.,-;.J~::
.
~ . . ~ ......'s'::%;:.;~%
Janua 742,262 881,304 890,585 1,063,196 1,126,496 1,465,870 1,599,123 1,713,091 1,709,654 1,855,364 1,805,707 1,869,600 1,993,097 23,497 4.84% 1,26%
Fabrua 824,650 918,154 946,552 1,135,7861,205,101 1,561,286 1,695,850 1,737,343 1,780,568 1,829,766 1,814,495 1,883,100 1,814,419 68,681) . 0.00% -3.65%
AAarch 1,084,814 1,187,520 1,316,652 1,378,782 1,591,705 1;939,758 1,897,718 2,051,820 1,977,995 1,988,090 2,250,656 2,326,900 2,137,610 189,290) -5.02% _8.13%
A dl 481,204 531,668 430,877 425,961 550,205 567,fi84 634,174 616,648 691,163 864,303 794,668 820,500 789,288 31,212) -0.68% -3.801/.
AAa 166,200 162,912 244,987 245,518 170,567 215,548 236,359 250,809 268,000 257,248 287,31.5 296,000 322,820 26,820 12.36% 9,06g;
Juno 262,696 280,828 361,627 331,581 329,039 393,470 448,227 468,948 468,598 475,161 548,820 564,900 586,505 21,605 6.87% 3.821/.
~
Ju 406,462 447,815 479,507 479,201 559,683 649,139 665,094 737,288 742,750 811,538 892,830 928,100 876,000 52,100) -1.89% -5.61°Y
Au usf 402,792 386,985 512,513 536,904 575,887 668,119 678,071 761,992 767,257 825,954 891,566 928,100 860,744 67356 . - % _ o
~ .
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r....:m:v:::•:r::.w::•:n/,..Jr:: v.i. :i~...r:i~i:i':~:~....~.:~:~:.Z:i::~ii::;i~i:.:Yiii'i:y.
. ....i........ .
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. . i................. i.... :v........ •.w. n.l.... . . .+V r...
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.
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. . . ....r.........
. . . ......~.....i. . . .........i.. r...... .....a. . . $ . ~.f..~s .
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. . . ...n.
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. . . . . . . . . . . . . :>:~i~:>:~:~i:::;w~
. . »....,....i. l. 5.....i... . . , . .i......~.,.. .
. . . ";:::,:;y.
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. . ....~...........~..v~ ....i r r ..J......J.. .
...........n... . .......J......... . ~~...t.... . .~i...i. . i~/
....:::::::.~::....~J..::?.:~~•:n•.:.~::.~ . ........i...i..S... i... 1.. ......i.:::v::.:... . ../.v~..
..i.. ..n ..n... . .....n ......vi...si.r..... J~..~........s...i....~... i.:'f.•if~~iii:~:{~:.i:.
:..:r.:y:i~::::
~.~:.~:::::::::::~:::......~...:..~v:.:~i:~.. ~n.... i ....in...ii.. .......~:::~n~;~..,-.:::+r+
. y.....~ ~:.w::::::::::::::r:::iix........... . . . iJ . .....i....i..~ i....~ ..J. .
.
....~..~h..w1.8..•.~:.:::~v:ii:;v....•. ~:.iiiF:~w::F.~.::.~::.:::~•~~C:i%:.y:.iiF•}v::vr:...~.i••:r1.v:iviY~i::.i%:~:..:::::(t~i:i.iiiii:,l.v.i~ii'i?iii:~ ..:4:i:~Y.•i::
. . . . . . . :.;.....~.........r .,-..n..i....::~:.~::::. ? J....:~.~~.;;r.i::r.i::..~:.1~•:.~:. ~.....r::~:::::.. i:::::.
~::x.r . .........ri.v,-..::::.:
.
TOTAL 4,371,080 4,797,186 5,183,300 5,596,929 6,108,683 7,460,874 7,854,616 8,337,939 8,405,985 8,906,424 9,286,057 9,617,200 9,280,483 -336.717 -0 ~ 3.50%
.06/ _
.
<.::::.::,f:<.....:,;.:::..::::
. . .
~
,..:.._:....:::::::::..~.~:::~,::•;:.;:.:.;:~;::.;::.;;:.:.;:::::::::.::;•;:.,:...l:;;
,:::::.::::r•
.....,.y::::....,. ~
.
:::::::........:•~>•.>::•:.>:•>~~>:~.;:~;:n:o::::::.:~s~n:~:~:~;.::;•>::o-::,,..:::.:::::.~:::::.~:::;•s:o:~;;::::::::::.::::::::.:::::: ~ .
. ±
;:>•:;<:;s::;;:;
;;t:<:>:::
~:~::~:>:>::•r:.;. ~
. ~ ::.>::.s:..::....
:::::::~>::•::.;:~»::.:.::t•:::
<.;a.;:?s>»>:<::<:>:'•>'::;':;:<:>;:;:;:::;;~:;~ :
. •:::•..c:.::.'•:i•:.,~..:..~!y~;:•:, =:::,:i;:F;::j:.t::•:::~
' ....:..:......::.u..~,::t~:k::~::;:;::;:;::•'::~::~::;%;'s:'Y.....
,
~
. ...,.....:::.:•;:::::r:~ :
.
. .
. ~ .
. ~ ::?•::::.t~:>...:: ::.::•:::,,.;.r :~i.........
. ,
~
. . . . i............
,.,..:.+.~::..,:::r:,...... .....:::s:~>:~>r:.;•~...........;:•s>~.;:.:;~..,..~::::::>:;:.:::;~~ ~
i.:: ~ :::tr.:::~':t•:+: yr
t:.:.:~
S tember 384,864 340,102 374,060 442,402 422,502 469,032 482,328 491,684 485,954 560,535 725,205 753,200
October 206,249 209,282 237,504 273,951 291,204 335,740 364,002 324,802 367,578 400,525 408,405 417,000
Nodembsr 310,588 229,083 376,657 386,270 376,235 430,820 438,731 428,086 497,907 553,691 594,491 605,300
Dacember 906,758 905,955 1,167,280 1,245,612 1,455,948 1,615,278 1,625,219 1,691,775 1,846,223 1,974,553 1,992,855 2,057,702
.
. ,,.t,:~:... . . , .
~ .
. . : . .
. , . » .
r . . , . . .
. .
...S.n.. .n . . ......:~v.: ~....J... .....~....n »...i.~. . f.. J.... ~.n.~. ..~.v..:
. ..L. . . . . . v:::::.. ~ ~
.nr...... ~.u. .v r . . ..i. v
.......t...:::::::.~ .5. ~•.~::.~t: :•:::::J.v :v~;.. v::::: :v :v. .......r......~. : . ~ . ~
.~......n............ r . . n . ..../..r~ ...r.. .
~....ii ~ ii~ .v ......i... n....
...i . .r. ..r..~. ~.i. i. ..r...I.:.~:: ~ . . . ri....... . .
v v::::::::::: :y:::.::~:::: r.,-~.,~ w:~.:.~:::: ::v,-.s.........:.......... ......s....i.... . ? .r ~ J ....n . . .
v.w: .,-w. :::::::::::::.~::::i:vi:i::::: . . . . ......r . . . . . ...J . . . . .
.......r.v.. ~...i . i. . ..l . . ..f.i.
r....v....~............ ~n.:::::i~?ii:
......:.~::t v......................................:.:. :y.:::::::::::
. .........::::::::..:.....:.::.~:::.:..........~{..............~..ri......... i........ . /..~1 ./..i.i..:.::~.:»v:::.:v:~::.:............
...........n ..i .
/.J. 1~. ../.::+•::~:~::~..::w.~:v.~::::..~...
r::::.:: ..i.~..n .~..~.....s. . . ~ .
. . ...............~.....:i. . r~........... :..,-~;.........:..v~:::.:~:::::.:~
. .i......... . . ...i........ . . . . ~ /1...... . ..l... ..i::i:i.:~:::: :~i:
~~..:..,!.;y
. . . . . . . . . . .
. . . . ..................:........v............ . . :v..... ........~..~.i.... ..r.. 1............ ..i........
. . . . n...... :.......................r.~....... . . ......s....... . ~ . . . . ..i./ .i.. v.~v~
. . . ....~.n. .n. . ..i . . . . .....i../........../.....
..i...i./........... .....i :..;,-.,.....:....::;:;<:<.::,::r<.~:::::::::::%:'
, .::,.•:::::•::::::::::::::......;.....,....i... . .......i.............
. . . . . . . . . :n::.~.~...:..;, . ..:,........,..,r.......... .
~
. . .........y:
. .,....v
~.~•:;:t•::::.>..; :.,.>::;.::!.:::<:t~::.:.....
,
Total 6,179,538 6,481,608 7,338,801 7,945,164 8,654,572 10,311,744 10,764,896 11,274,286 11,603,647 12,395,718 13,007,013 13,450,402 9,280,483
TOWIV OF VAIL REAL ESTATE TRAfVSFER TAX
HISTORY 1980 TO 1995
1980 1981 1982 1983 1984 1985 1986 1987 1988
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
JAIVUARY $63,999 $98,089 $106,981 $119,972 $78,053 $80,733 $101,374 $131,916 $96,119
FEBRUAR $40,595 $69,018 $105,024 $132,220 $86,289 $170,052 $64,906 $44,040 $109,873 .
fViARCH $69;886 $126,935 $109,533 $137,820 $62,693 $63,831 $92,557 $38,791 $68,104
APRIL $76,855 $94,653 $65,900 $103,526 $173,321 $90,396 $182,743 $95,554 $179,671
fVIAY $42,738 $84,324 $54,663 $90,599 $96,006 $228,673 $98,651 $120,984 $99,736
JUIVE $62,239 $125,433 $54,488 $140,638 $76,467 $49,513 $79,915 $73,509 $101,364
JULY $49,367 $186,110 $104,262 $68,539 $157,598 $88,528 $70,441 $47,949 $126,537
AUGUST $79,859 $115,499 $71,282 $97,806 $58,937 $32,860 $100,182 $61,137 $109,315
S E PT $59, 800 $113, 992 $49, 332 $96, 746 $64, 671 $48, 516 $108,167 $78, 819 .$116, 557
OCTOBER $108,510 $154,000 $42,498 $122,546 $88,732 $109,633 $93,860 $124,291 $177,360
NOV $102, 623 $107, 768 $81, 698 $91, 385 $105,109 $74, 909 $89, 047 $114, 839 $241, 888
~ DEC $142,662 $133,867 $110,911 $56,533 $81,890 $333,139 $106,695 $95,495 $192,947
TOTAL $899,133 $1,409,688 $956,572 $1,258,330 $1,129,766 $1,370,783 $1,188,538 $1,027,324 $1,619,471
1989 1990 1991 1992 1993 1994 1995
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL RESALE TfVISHRE OTHER
JANUARY $309,232 $162,954 $165,141 $88,238 $179,188 $220453 $87,147 $86,420 $.709 $18
FEBRUAR $140,192 $133,085 $71,413 $110,960 $141,960 $240,702 $109,630 $107,456 $1,963 $211
NiARCH $145,957 $77,995 $183,698 $116,626 $178,032 $87,542 $99,894 $97,590 $2,286 $18
APRIL $151,069 $152,027 $108,040 $213,245 $107,475 $223,569 $196,756 $195,579 $1,150 $27
fVIAY $220, 299 $167, 972 $96, 994 $142, 817 $189, 742 $82, 092 $226, 212 $224, 987 $1, 223 $2
JUNE $122,466 $136,364 $141,863 $138,852 $112,847 $174,923 $188,134 $186,664 $1,447 $23
JUL.Y $125,676 $75,169 $132,042 $95,373 $168,959 $78,419 $64,736 $64,264 $409 $63
AUGUST $86,347 $77,486 $99,820 $91,695 $145,035 $126,988 $114,649 $114,007 $627 $15
SEPT $143,306 $75,746 $85,645 $132,331 $195,685 $262,758 OCTOBER $241,393 $118,986 • $258,974 $179,094 $180,475 $274,475 NOV $165, 964 $102, 210 $268, 394 $240, 933 $176,174 $420, 409 DEC $192,737 $107,880 $95,742 $441,832 $202,004 $66,423
TOTAL $2,044,638 $1,387,874 $1,707,766 $1,991,996 $1,977,576 $2,258,753 $1,087,158 $1,076,967 $9,814 $377
Supplememtal Schedule of Lease Purchase Agreements '
Total Lease Total g,ease ~
Payments for Payments to
1996 Maturity
Real Property Leases ~
Transportation Facility 194,900 361,800 t
~
Personal Property Leases
Copiers/fax machines 12,104 39,206 ~
Total Personat Property Lease Payments 207,004 401,006
~
~
a
~
. ~
. ~
o~
~
~
~
LEASESCH. WK4 6
09127/95 08:13 AM
TOWN,OF VAILFUNDING REQUEST $UMANARY
GENERAL FUWD: ,
App 1996 Town '
1995 1995 1996 Manager Sybll Paul Peggy Tom Pllerv Rod Jan Councll
It Organizatlon Re uest Contribution Re uest ecommendatlon Navas Johnston
CULTURAL: Osterfoss Stelnber La In Slifer Shauch Avera e Final
1 Bravol ColoradWJohn Giovando 32,500 27,500 27,500 24,800 25,000 20,000 24,800 24,800 27,500 20,000 25,000 23,871 27,500
2 Colorado Children's Chorale 2,500 0 0 0 0 0 0 0
3CobradoSkiMuseum-SkiHaIlMFamel1-ucyBabcock 3,000 1,388e,+coio,100 cvNs 3,250 1,400 500 1,400 1,400
4 Eagle Valley Children's Chorale 0 500 1,400 1400 943 500coupons 5 2,500 0 0 0 0 0 0 D
Fnends of the Dance/Robin Pieters 1,5 00 or 2 arkin as 575 1 000 0 0 0
6 The Skahng Club of Vad/Sandra Heelan 0 0 0 0
DAYS OF ICE TIME IN KIND 0 0 D 0 0 YES 0
7 Vail Alpine GardenslSammye Meadows(paid from RE'fT) 25,000 10 000 led e 12,500
8 Vail SymposiuMEileen Jacobs 10,000 10,000 10,000 10,000 5,000 0 10,000 10,000 7,857 10,000 pledge
15,000+50 ns 238 1,000 0 0 0 0 0 0 0
9 Vad Valley Arts CounaVManiyn McCray 5,000 2,500 5,000 0 0 0 0 0 0 0. ~g
70TAL:CULTURAC:.:, 32,201 65250.; 36;200 ' I35;500~. J31400 36,20p 29800: 28"000 31'd00 ;364~ 32677 38000;.
ECONOMIC:
10 Chamber of Commerce 65,000 0 0 10,000 20,000 0 0 15,000 6,000 7,286 vrait
11 Crystal BaIVLisa Salley 950 or blue rkin a 575 2 BLUE 1,050 0 0 0 0 0 0 0
12 VailASSaiatesCloudSeedinq 23,468 12,000 27200 12,000 0 12,000 12,000 10000 0 15000 12000 8,714 12000
13 Vail Valley ExchangelKaren Phillips 6,300 5,000 6,300 5,000 5,000 5,000 6,300 3,000 6,300 5,271 6,300
14 Vatl Valley FoundationlLissa Mackintosh 47,500 49,495 60,000 50,000 40,000 45,000 30,000 50,000 20,000 ABSTAIN 50,000 33,571 40,000
VailValleyFoundatioNLissaMackintosh icEnM nrooesarAAeru
15VaiIValleyMerchantAssoaationlSusanHaroey COPIES6POSTAGE INKIND 0 0 0 0 OK YES 0
.
TOTAUECONOMIC.:., ;62,070
.
EDUCATIONAL: 169,550 ` ;6Z;000 4$;300? ZT000 67,000 65D00 € 26300 33;000 743~ 64843 68'300;
16 Leamin9 Tree/MoeMulrooney 1000 1000 1,000 0 0 0 0 0 1,000 0 143
17 Summd Smgers of Summit Hiqh School 500 0. 0 0 0 0 0 D
18 Tovm of Vatl 4WSenior CihzenslPam's Pi Purchase 11000 1,000 1,000 0 0 0 0 0 0 D
19 Vail Mountain SchoollJeanne Macsata I BLUE 525 0 0 0 0 0 0 p
20 Wild West DayslRed Sandstone PTA 750 0 0 0 0' 0 D 0
TOTAL EDUCATIONAL . '
,
:2,000 ' 3,I76 ' 0 0 0> 0 0 „9 000 0 143
ENVIRONMENTAL: '
21 TownoiVailClean-upDaylPaulReeves8,200 8,200 7,000 7,000 7,000 7,000 7,000 7000 5000 7000 6714 6,700
22 We RecyclelMaun Nottinqham 16,800 16,800 14,400 14,400 14,400 14,400 14400 14,400 14,400 14,400 10000 13 711 14,400
TOTALENVIRONMENTAL '15,000 77 `22,600'... 21;400. 21;900 ~ 21,400 21,400 21400 ",21;400. 19''400 17000 20486 i21;100:
HEALTH AND HUMAN SERVICES.
23 Colorado West Mental Health/Ron Blake 12,000 12,000 12,000 12,000 0 12,000 12,000 12000 12,000 12,000 5,000 9,286 5,000
24 Colorado West Recovery CenterlJohn Lut rinq 10,000 10,000 10,000 10,000 10,000 7,000 10,000 10,000 10,000 10,000 5,000 8,857 10,000
25 agle ounry Family Assistance FunNJohn Galvin 3,000 0 0 1,000 0 0 0 0 0 143
26 Eagle County Volunteers for Literacy 10,000 0 0 0 0 0 0 0
27 Eagle County Youth Adivities Grant P ram/Robin Henzle: 500 0 500 0 0 0 0 0 0 0
28 Eagle County Early Childhood ProqramslMoe Mulrooney 500 1,000 500 0 0 0 0 0 0 0
29 Eagie Valley Family Center 5,000 0 0 0 0 0 0 0
30 Eagle Valley Pregnancy Center 2,000 0 0 0 0 0 0 0
CONT96. WK4
09l27/95 08:13 AM
TOVVUNN OF VAIL FUNQIWG. REQUEST'SUAqMARY
GEAIERAL FUND:
ppp 1996 Town
1995
k 1995 1996 Wlanager Sybll Paul Pe99Y Tam PAerv Rod Jan Organization Re uest Contribution R uest ecommendaHon Navas CauncU 31 Echo RanchlMark Donaldson 5,000 2,000 5,000 0 Johnston Ostertoss Ste(nher La in SIHer Strauch Avera e Flnel
~
32 Food Resource CentedTorn Bems 0 0 0 0 0 0
33 Healthy Babies & Famihes 1,000 700 1,000 0 0 500 0 0 500 0 0 143
34 Make-a-Wish FoundationlPatti Speer 1,000 0 0 500 0 0 0 0 0 71
' ~onm 0
35 Make-a-WishFounda4oNPattiSpeer + we raesM 525 0 0 0 0 0
' 2 iuer. p
1,050 0 0
36 Meet the WtldernesslJim Himmes 1 000 p 0' 0 0 0 p
37 Mountain HospicelRuth Walker 1000 0 0 0 0 p p p
38 Nodhwest Colorado Leqal Services ProjecUPatricia Craiq ~,000 1,000 1,000 0 0 500 0 0 0 0 p 71
39 Project Challenqe 500 0 0 0 0 0 0 p
40 The Resource CenterlCheryl Paller 5,000 0 0 0 0 0 0 p
2.000 2,000 2 000 0 0 500 0 2,000 0 0 0 357
41 Vail Breast Cancer Awareness CentedKristin Kenney 95l95 arkin ass 575 050 0 0 2,000
42 Vail Mountain Rescue Group/Bob Armour 2,000 2,000 0 0 0 0 0
43 Vail Valley Medical Center - Ea IeCare Medical Clinic 2,000 1 500 2,000 1,500 1,500 1,500 2 000 1,000 1,500 1,571 1,500
44 Vail Valley Medical Center-Health FairslKristen Kenney 2,000 Q 2,000 0 0 0 0 0 0 0
45 Vail Valley SalYatwn ArmylRev. Jerry Millsaps wA 1,000 0 0 0 0 0 0 0
TOTALsHEALTH S;HWMAid;SERVICES 2 500 0 0 1,000 0 0 0 0 0 143
COMMUNITY INFORftqATIOW; ?31,275 69,625 ;23;500 :12 000 >:24 500 23,600 25 500 : 24`600 ' ;23;OOp, 71 2p 5q3 : 18500
46 Town of Vail Commurnty Informalion ORce/Suzanne SiNenhorn eLuE 525 0
47 Vail Valley Commurnty TelevisioNChannel 5 0 0 0 0 0 0
TOTAt:;COMMUNITY;INEORMATWPf . ' 7999 ~ ~ 0 0 0 0 0
RECREATION: 0 ' 6526 ; ,D ' 0 0 0 0: ;0 0 0 0;
48 Ski Club VadlChip Woods 5,000 3112 days re n 5,000 D 0
49 VailAvalancheHockevTeam 0 0 0 RENTONLY p
50 Vail Junior Hockey CIublJoAnn Carhart Levy DAYSOFICE7IME IN KIND O O O O O NO Q
~ocvNS 200 0 0
TOTAL:RECREdTIOM: 0 0 0 YES p
0 0
„
OTHER: A: 0
Eagle Valley Humane Soaery 1.000 500 0 0
TOTALATHE 5
0 0 500 0 0 71
R „ El Qo
oal •ontrbuGOns p: p 0 0 0
21411 B 046 324 624 148100 9:15'200 149 300 148100 r.: . 141 700 i 100 450 !:90Z 800 '.139 200 128 821 :135 900;
Contradual Arrangements: r
Vail Valley Tourism & Convention Bureau 426,125 426,125 426,125
Vail Valley Bus 88,087 101,767 426,125 426,125 426125 426,125
Gypsum Bus 101,767 101,767 101,767 101,767 101,767 101,767
Channel5 57,000 57,000 57,000 57,000 57,000 57,000
40800 44280 44,280 40000 44,280 44,280 44,280
Vail Valley Foundation 112,000 112,000 112,000 110 000 112 000 112 ODO
SuhTotai•Contrac4ualprranqements ,;680,692 ;:741,972 741;972 `,0 734892 741,112 a: 741172 ,0 p 1120DD
0 0 i T41,1f2',
Grand Total ! 833 738 1 065 696 889 272: 115'200 884192 889 272 882 872 100 950
107^800 139 200 128 821 877'Oi7
TOTAL CONTRIBUTION CIMIT FOR 1996 • GENERAI FI IND
B22 236 822 236 822'236 822 236 ';822 236 822 236
This organization additionally recewes rent-free space ard utdities in the Lionshead parking structure, 4 blue passes, and 300 parking coupons. ~s ! 822 236!
CONT96. WK4 /
~
:
i
iViINUTES
VAIL TOWN COUNCIL MEETIiVG
SEPTEMBER 5, 1995
7:30 P.M.
A regular meeting of the Vail Town Council was held on Tuesday, September 5, 1995,
in the Council Chambers of the Vail iViunicipal Building. The meeting was called to
order at 7:30 P.M.
MENIBERS PRESENT: Peggy Osterfioss, Nlayor
Tom Steinberg
Sybill Navas
Jan Strauch
Rodney E. Slifer
Paul Johnston
fViENlBERS ABSENT: Merv Lapin, Mayor Pro-Tem
TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager
Tom Moorhead, Town Attorney
Pamela A. Brandmeyer, Assist. Town Nianager
Lori Aker, Deputy Towrn Clerk
The first otem on the agerada was Citizen Participation. Bob Fiske, a Town of Vail bus
driver complained of improper hiring practices in the bus department. Fisk has taken
his complaints to the Human Resource Department, but does not feel his concerns are
being taken seriously. Mayor Osterfoss thanked Fiske for this information and directed
him to take his issue to the Town fVianager where it will be resolved.
The second atem oaa ghe agenda vvas the Consent Agenda:
A. Approval of the Minutes for the meetings of August 1 and 15, 1995.
B. Approval of modification of prevsously granted sign variance request for Cutin Hill
Sports, located at 254 Bridge Street/Lot 1, Block 5-C, Vail Village 1 st Filing.
Applicant: Jack Curtin.
Mayor OsterFoss read tlie Consent Agenda in full. Johnston moved to approve the
Consent Agenda with a second by Steinberg. A vote was taken and passed
unanimously, 6-0.
The thurd item oa~ the agenda vuas a presentation to Jim Shearer - Award of
Appreciation. OsterFoss presented Jim Shearer with a plaque representing the Town
Council's appreciation for his three plus years of service 4o the Town of Vail. Shearer
stated his time on the Council was very sp.ecial and enjoyable. He greatly appreciated
serving with the best minds, hearts and dedicated TOV people over fihese past few
years. He stressed the fact 4hat employee housing still remains an important issue in
the Vail valley and v?rants everyone to continue working on this issue.
The foaurtta utem on the agenda was discussion of Vail Commons issues presented by
Tom fVioorhead and Andy Knudtsen. Tom Moorhead first read a letter to Council from
Merv Lapin stating he will excuse himself.from Vail Commons issues due to a conflict ofi
interest. Moorhead summarized the contract negotiations from the afternoon
worksession vvith John Caldvvell, City IVlarket real estate director. There are tvvo
documents the Council is negotiating for this property. The contract provided that the
base rent would be paid annually in arrears. Council has requested quarterly in
advance and City Niarket's proposal suggests they will compromise and pay quarterly in
arrears. The CPI index as an increase to fihe base rental is considered as a hedge
against inflation. John Caldwell presented the documentation concerning 4he
breakdown of CPI increase and the half of one percent ofi store sales above 24 million
per year. Both of those adjustments vuould address the inflationary potential of the rent.
City Nlarket is suggesting the one-half percent of store sales which will give a true
reflection of how the store is perForming and that is a better method of getting a rent
that is consistent with the performance of the store. Create a partnership between the
Vail Town Council Evening Meeting Minutes, September 5, 1995 Page 1
e
.
TOV and City Market. As the store does better, the TOV clearly benefits in increased
rental revenue that is received from that property. Johri Caldwell reviewed some
exclusions from the gross sales that had been questioned by the TOV and also concurs
that in regards to licenses and rentals that those items should be included within the
` gross sales cost that could return additional revenue to i:he Town in the form of one-half
percent of everything sold over 24 million. The City Market owned and managed
employee housing rental units were discussed. John gave an overview of how those
24 bedrooms would be administered and will guarantee that 90% of those units would
be filled at all times by City Market employees. City Market has agreed to put a 3% cap
on appreciation of those EHU in the event they were eve~r sold. If a sale takes place,
~ the sale must be in conjunction with sale of the entire commercial property. Those are
not units subject to sale independent of the commercial unit. It was discussed that Ci-ty
Market would like made available for store manager employees, the right to purchase 3
of the for sale housing units. These employees would not have to qualify as prior
residents of the TOV. The rental rate for the day care operator was discussed. John
Caldwell had suggested a possible rent formula that would provide the lower of 80% of
the average rental rate for other day care centers located in Vail town limits, or 50% of
the average rental rate for the other commercial spaces. The first right of refusal was
discussed up to 30 days prior to a new tenant taking povsession of the property. The
TOV suggested that this negotiation should start several years before the end of the
term. City Market is willing to discuss a formula which wauld better provide for a
transition period. There were discussions concerning thn store not being in operation
during a period of time that the City Market was not in default of its lease, but that the
store was simply not open. John Caldwell offered an alternative to the 365 day provision of a graduated formula of the first three years 90 days, 3 to 10 years would be
180 days and after ten years, 365 days. Bob Warner had comments in regards to the
2% commission and what sErvices would be offered for that 2% commission and how
he would handle the marketing and sale of the residential units. Andy Knudtsenreviewed the transportation improvements. Adjacent to fihe Vail Commons property thp
developer will provide curb and gutter, accel/decel, 2 lanes each direction, center
turning lane, bike lanes and paths. Vail Commons will provide at the West Vail
interchange a center turning lane. They will hire an engineer to create all the drawings
and design the road improvements, they will design plans to integrate the ideal section
adjacent to the Vail Commons property with the existing improvement and in addition
they will pay 50% of additional costs that might be incurred if there are cost overruns
with the improvements down to the West Vail interchange. Criteria used for the for sale
housing is 1) individuals with the longest consecutive record of employment within the
Town of Vail boundaries, 2) individuals with the longest cansecutive record of residency
within the Town of Vail boundaries, 3) employers who may purchase a unit specifically
for employees of a Vail business, and 4) individuals who reside and are employed
outside the Town of Vail boundaries, but inside Eagle Cc,unty. A lottery would be set up
using this criteria. OsterFoss discussed the results of the.research,on .combining a day
care center and community/meeting room. Space is verytight. Adding a second floor
would exceed height restrictions in this zoning and applying for a variance is not
appropriate as a hard ship must exist. Council wants to address the day care needs at
the Commons site. Steinberg indicated the survey 2 years ago said the people could
go back to work if they had day care. Staff is recommending putting the .
meeting/community room space in the proposed West Vail Fire station. McLaurin
. stated there are three sites under consideration for the Fire Station and it will be built in
1997/98. Cindy Steitz suggested the need for a commuriity buildinq or recreational
center, citing such amenities in smaller communities, including Rifle, Rangely and
Meeker. Martin Waldbaum expressed concern about the risk to the Town if City Market
defaults on its construction loan. Lars Burghardt said a riew grocery store, needing
more employees, will put a crunch an an already tight housing situation in Vail. He
would like to see a swimming pool or park built to help attract locals to remain in Vail.
Jen Wright, Housing Authority Chairman, encouraged Council to move ahead with the
City Market plan, noting that the most important aspect of the development is the
employee housing and thanked the Council for doing this project. Wright urged the
Council to reduce or eliminate residential land lease fees to help reduce a home buyer's
monthly mortgage payment. Slifer concurred that there should be no land lease on the
for sale housing or a very low fee of $25 per year.
Vail Town Council Evening Meetin.g Minutes, September 5, 1995 Page 2
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T&ae fifth item on the ageovda vvas Ordinance iVo. 13, Series of 1995, an ordinance
amending the Charter of the Town of Vail, Colorado to protect Designated Open Space.
Tom Nioorhead presented this item to Council and stated this ordinance would go
before the vofers at the November 21, 1995 election. Slifer moved to approve
Ordinance No. 13, 1995 on #irst reading, vvith a second by Steinberg. A vote was taken
and passed unanimously, 6=0.
The suxth utem oov the agenda was Resolution No. 21, Series of 1995, a resolution
amending the Town of Vail Deferred Compensation Plan. Steve Thompson presented
this item to Council. Steinberg moved to approve Resolution No. 21, Series of 1995,
with a second by Slifer. A vote was taken and passed unanimously, 6-0.
The seeent9v item oav the agenda was Resolution iVo. 22, Series of 1995, a resolution
approving and authorizing the acceptance of a settlement agreement and release in
Civil Action No. 93-CV-88, the Town of Vail vs. Chevron USA, Inc. and Amoco Oil Co.
Tom iVioorhead presented this item to Council. The settlemen4 agreement and release
provides for an equitable resolution of a cause of action brought by the Town against
Chevron and Amoco for an alleged release of petroleum products stored on the
Chevron/Amoco property onto the Old Town Shop lot. The agreement provides that
Chevron will be responsible for remediation of 4he groundwater con4amination. The
Touvn will take the responsibility to provide any remediation required of any soil
confamination. Staff recommends approval of settlemenfi agreement and release. Steinberg moved to approve, Resolution No. 22, Series of 1995, with a second by
Johnston. A vote was taken and passed unanimously, 6-0.
The eog6ath item on $he agensfla was Ordinance No. 12; Series of 1995, first reading of
an ordinance repealing and reenacting Ordinance No. 8, Series of 1995, to provide
changes to Area D requirements for SDD No. 4 that concern the development plans for
the Glen Lyon Office Building site (GLOB); and setting forth details in regard thereto.
Navas moved to table until the November 7, 1.995 meeting Ordinance fVo. 12; Series of
1995 on first reading, with a second by Johnston. A vote was taken and passed
unanimously, 6-0.
The nBO~th item on ghe agenda was the Town Manager's Report. There was no report.
There being no further business, Strauch moved to adjourn at approximately 9:00 P.M.
Respectfully submitted,
~
fViargaret A. Osterfoss, iViayor
ATTEST:
Lori Aker, Deputy Town Clerk
('Names of certain individuals who gave public input may be inaccurate.)
Vail Town Council Evening Meeting Minutes, September 5, 1995 Page 3
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MINUTES
VAIL TOV1/iV COUfVCIL MEETING
September 19, 1995
7:30 P.M.
A regular meeting of the Vail Town Council vvas held on Tuesday, November 19, 1995,
in the Council Chambers of the Vail Municipal Building. The meeting was called to
. order at 7:30 P.M.
fViEMBERS PRESENT: Peggy OsterFoss, fViayor
Merv Lapin, Mayor Pro-Tem
Tom Steinberg
Sybill Navas
Jan Strauch
Rodney E. Slifer .
fViEMBERS ABSEiVT: Paul Johnston
TOWN OFFICIALS PRESEiVT: Tom Moorhead, Town Attorney
Pamela A. Brandmeyer, Assistant Town
fVianager
Lori Aker, Deputy Town Clerk
The first atem on $he agenda was Citizen Participation. Joseph Staufer expressed his
concern to council regarding the Denver Post article on the possible privatization of ski
area lands. Staufer feel. if this is approved, it would be the end of Vail. He would like
the Council to use all their energy to fght against privatization. Steinberg stated council
has already sent a letter to the Colorado delegation. Osterfoss then read the letters
. sent to the Colorado delegation stating.their feeling against privatization. Lapin
indicated he has spoken to Colorado's senators, representatives and has also
contacted Channel 4& 9 in Denver., Mike Jewett from East Vail requested a copy of
the Resolution or Ordinance used to acquire the Vail Commons property, a copy of the
contract befiween the TOV and the Vail Gommons Developer and any other pertinent
information to the Commons project. Mayor Osterfoss stated such information is
available from the Vail Town Clerk's office. Osterfoss stated the Council is taking very
seriously the 600 signatures turned in by the Petitioners. The Petitioners needed 434
valid signatures and there are only 370 valid signatures. The Petition is insufficient.
Jeff Christensen was also present and asked what the next steps would be for the
petition process. IViayor Osterfoss asked if he had received the Staternent of
Insufficiency yet. Christensen stated he had not. Pam Brandmeyer responded that the
Petitioners have 24 hours after receipt of the Statement of Insufficiency to file a notice
of intention to amend with the Town Clerk, then supplementary petitions should be
turned in by the Petitioners to the Clerk vvithin 10 days. The Clerk then has 5 days to
verify the new signatures. Jeff Christensen indicated the Petitioners vvould file a
supplement to the Petition.
The second otem on the agenda was the Consent Agenda:
A. Ordinance No.13, Series of 1995, second reading of an ordinance amending the
Charter of the Town of Vail, Colorado to protect Designated Open Space.
iVlayor Osterfoss read the Consent Agenda in full and noted this item vvill be on fhe
November 21, 1995 ballot. There was one change from first reading to second reading.
At the suggestion of Joe fViacy from Vail Associates, the provision will no longer apply to
properties leased by the Town of Vail. Only properties to which the town has title could
be considered for the designated status. Lapin moved to approve the Consent Agenda
with a second by Navis. A vote was taken and passed unanimously, 6-0.
I
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The third item on the agenda was Ordinance No. 14, Series of 1995, first reading of
an ordinance providing for the major amendment of SpPCial Development District No.
31, Golden Peak House; amending an approved development plan for Special
Development District No. 31, in accordance with Chapter 18.40 of the Vail Municipal
Code; located at 278 Hanson Ranch Road/Lots A, B, and C, Block 2, Vail Village_1st
Filing and a portion of Tract E, Vail Village 5th Filing, and setting forth details in regard
thereto. Mike Mollica presented this item to Council. Applicanf: GPH Partners, Ltd. On
September 11, 1995, the Planning and Environmental C:ommission voted (by a vote of
4-2, with Armour and Pratt opposed) to recommend approval of the applicant's
requests. The staff recommendation is for approval of the applicant's request to modify
the density section of the SDD, with regard to the overall number of dwelling units.
Additional(y, staff recommends denial of the applicant's request to modify the
density/GRFA portion of the proposal. Mollica handed out a memo from the East
Village Homeowners Association, Inc. stating they are sympathetic with the planning
staff's position. Craig Snowdon representing Golden Peak House Partners, Ltd. thinks
when the PEC gave approval of this they felt it benefitted the Town. He agrees and
wants the request approved. Slifer moved to approve Ordinance No. 14, Series of
1995 on first reading, with a second by Strauch. A vote was taken and failed 2-4 with
Osterfoss, Steinberg, Navas and Lapin voting No. Steinberg made a motion to reject
Ordinance No. 14. Lapin noted Council just did that. The motion was withdrawn.
Lapin made a motion to support the staff's recommendation and not the PEC's
recommendation. A vote was taken and the motion failed with a tie of 3-3. Osterfoss,
Strauch and Slifer voted yes and Navas, Lapin, and Steinberg voted no. The
Ordinance failed and the.council directed staff to continue negotiations with the
applicant.
The fourth item on the agenda was Ordinance No. 15, Series of 1995, first reading of
an ordinance correcting Ordinance No. 1, Series of 1995 which amended Chapter
17.26, Condominium Conversions of the Municipal Code of the Town of. Vail. Tom
Moorhead presented this item to Council. This is a"housekeeping" measure. In
process of re-codification it was determined that Ordinance No. 1, Series of 1995 did
not contain the correct regulations as in effect at the time of passage. Staff is
recommending approval of Ordinance 15. Strauch moved to approve Ordinance No.
15, Series of 1995 on first reading, with a second by Steinberg. A vote was taken and
passed unanimously, 6-0.
The fiffth item on the agenda was Ordinance No. 16, Series of 1995, first reading of an
ordinance regulating roundabouts and/or rotary traffic islands and one-way roadways.
Tom Moorhead presented this item to Council and is recommending the ordinance be
approved. The Model Traffic Code, which the Town of Vail uses, does not address
rotary traffic islands which is necessary to regulate the roundabout. Colorado State
Statutes however does address this provision and Moorhead has used this language irl
drafting the Ordinance. Strauch moved to approve Ordinance No. 16, Series of 1995,
with a second by Lapin. A vote was taken and passed 5-1 with Slifer voting no.
The sixth item on the agenda was the Local Licensing Authority appointment to fill Liz
Pickett's seat. Said appointment will expires June, 1996. The applicants are David
Chapin and Connie Knight. Lapin moved to appoint Connie Knight until June, 1996
with a second by Navis. A vote was taken and passed unanimously, 6-0. i ne seventh item on the agenda was the Town Manager's Report. Assistant Town
Manager Pam Brandmeyer reviewed four items with the Council: 1) a cost estimate has
been prepared to improve the bus stop in front of the Haagen-Dazs ice cream store; 2)
a developer based in Omaha is interested in working with the town on an affordable
rental housing project at the Town Shops; 3) the Seibert Circle project has been
delayed until 1996; and 4) roundabout paving will be completed this week, weather
permitting.
4
There being no further business, Slifer moved to adjourn at approximately 8:45 P.M.
Respectfiully submifited,
Margaret A. Osterfoss, iVlayor
ATTEST:
Lori Aker, Deputy Tov?rn Clerk
(*Names of certain individuals who gave public input may be inaccurate.)
~
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ORD9NANCE NO. 15
SERIES OF 1995
AN ORDIIVANCE CORRECTONG ORDIfVANCE NO. 1, SERIES OF 9995
WHBCH e4MENDED CFIe4P°fER 17.26, CONDOIVIINIUM CONVERSIO(VS
OI~ THE MIBNICIPAL CODE OF TFIE T01MN OF VAIL
WHEREAS, on February 7, 1995 Town Council approved on second reading Ordinance iVo.
1, Series of 1995 to preclude the conversion of any present lodges or accommodation units to
condominiums; and
VUHEREAS, it was necessary to maintain requirements and restrictions for condominium
units previously converted from lodge or accommodation units which would require the units remain
in the short term rental market to be used as temporary accommodations available to the general
public; and
WHEREAS, it has come to the Town Council's attention that the requirements and
restrictions as set forth in Ordinance IVo. 1, Series of 1995 were different than the restrictions in
effect in Section 17.26.075, Condominium Conversions; and
IVOW, THEREFORE, Chapter 17.26, Condominium Conversions shall be amended as
follows:
1) 17.26.075 Condominium Conversions.
There shall not be permitted any conversion of a lodge or accommodation unit within
the Town to a condominium. Any accommodation unit within the Town which has been converted
to a condominium or has received approval for a conversion prior to the effective date of this
ordinance shall comply with the requirements of this section. The requirements contained in this
section shall not apply to structures or building which contain two units or less.
A. The requirements and restrictions herein contained shall be included in the
condominium declaration for the project, and filed of record with the Eagle County Clerk and
Recorder. The condominium units created shall remain in the short term rental market to be used
' as temporary accommodations available to the general public.
1. An owner's personal use of his unit shall be restricted to twenty-eight days during the
seasonal periods of December 24th through January 1 st and February 1 st through
• March 20th. This seasonal period is hereinafter referred to as "high season."
"Owner's personal use" shall be defined as owner occupancy af a unit or nonpaying
guest of the owner or taking the unit off the rental market during the seasonal
periods referred to herein for any reason other than necessary repairs which cannot
1
Ordinance No. 15, Series of 1995
~
be postporied or which make the unit unrentable. Occupancy of a unit by a lodge
manager or staff employed by the lodge, how2ver, shall not be restricted by this
section. .
2. A violation of the owner's use restriction by a unit owner shall subject the owner to
a daily assessment rate by the condominium association of three times a. rate
considered to be a reasonable daily rental rate far the unit at the time of the violation,
which assessment when paid shall be corrimon elements of the condominiums. All
sums assessed against the owner for violation of the owner's personal use restriction
and unpaid shall constitute a lien for the benefit of the condominium association on
that owner's unit, which lien shall be evidenced by written notice placed of record in
the office of the Clerk and Recorder of Eagle County, Colorado, and which may be
collected by foreclosure, on an owner's condominium unit by the association in like
manner as a mortgage or deed of trust on real property. The condominium
association's failure to enforce the owner's personal use restriction shall give the
Town the right to enforce the restriction by the assessment and the lien provided for
hereunder. If the Town enforces the restriction, the Town shall receive the funds
collected as a result of such enforcement. In the event litigation results from the
enforcement of the restriction, as part of its reward to the prevailing parry, the court shall award such parry its court costs together'with reasonable attorney's fee
incurred.
3. The Town shall have the right to require from the condominium association an
annual report of owner's personal use during the high seasons for all converted
condominium units.
4. The converted lodge units shall not be used as permanent residences. For the
purposes of this section, a person shall be presumed to be a permanent resident if
such person has resided in the unit for six consecutive months notwithstanding from
time to time during such six month period the person may briefly dwell in other
places.
B. Any lodge located within the Town which has converted accommodation units to
condominiums shall continue to provide customary lodge facilities and services including a
customary marketing program.
C. The converted condominium units shall remain available to the general tourist
market. If unsold thirty days after recording of the condominium map, the unsold converted
2
. Ordinance No. 15, Series of 1995
I
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condominiums shall be required to be furnished and made available to the general tourist market
within ninety days after the date of recording of the condominium map. This requirement may be
met by inclusion of the units of the condominium project at comparable rates, in any local
reservation system for the rental of lodge or condominium units in the Town. .
D. The common areas of any lodge with converted units shall remain common areas
and be maintained in a manner consistent with its previous character. Any changes, alterations or renovations made to common areas shall not diminish the size or quality of the common areas.
E. Any accommodation units that were utilized to provide housing for employees at any
time during the three years previous to the date of the application shall remain as employee units
for such duration as may be required by the Planning and Environmental Commission or the Town
Council.
F. Applicability: All conditions set forth within this section shall be made binding on the
applicant, the applicant's successors, heirs, personal representatives and assigns and shall govern
the property which is the subject of the application for the life of the survivor of the present Town
Council plus twenty-one years. Conversion of accommodation units located within a lodge pursuant,
to .this section, shall be modified only by the written agreement of the Town Council and the owner
or owners of the units which have been converted into condominiums. The documents creating and
governing any accommodation unit which has been converted into a condominium shall be modified
by the owners of such units only with the prior written approval of the Town Council.
2) If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions of
this ordinance; and the Town Council herebjr declares it would have passed this ordinance, and
each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any
one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3) The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants.
thereof.
4) The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any
duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the provision
repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any
provision or any ordinance previously repealed or superseded unless expressly stated herein.
3
Ordinance No. 15, Series of 1995
r
J
5) All bylaws, orders, resolutions, and ordinanc;es, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 19th day of September, 1995, and a public hearing shall be held on this
Ordinance on the 3rd day of October, 1995, at 7:30 p.m. in the Council Chambers of the Vail
Municipal Building, Vail, Colorado.
,
Mar ret A. Osterfoss, Mayor '
ATTEST:
Lori Aker, Deputy Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this _ day of , 199a,
Margaret A. Osterfoss, Mayor
ATTEST:
Lori Aker, Deputy Town Clerk
C:\ORD95.15
4
Ordinance No. 15, Series of 1995
ORDVNANCE NO. 16
SEFiIES OF 1995
AN ORDINANCE RE(aULA?TB6VC ROUNDABOUTS A?ND/OR
AOTARV TRAFFIC ISLANDS e41VD ONE-VVAV EiOADWe4YS
WHEREAS, the Town of Vail has constructed roundabouts and/or rotary traffic islands; and
WHEREAS, the "Model Traffic Code for Colorado Municipalities" is silent as to roundabouts
and/or rotary traffic islands.
iVOW, THEREFORE, BE IT ORDAIiVED BY THE TOWIV COUfVCIL OF THE TOWIV OF
VAIL, COLORADO AS FOLLOWS:
1) A vehicle passing around a roundabout and/or rotary traffic island shall be driven only
to the right of such roundabout and/or rotary traffic island.
2) Upon a roadway restricted to one-way traffic, a vehicle shall be driven only in the
direction designated at all or such times as shall be indicated by official traffic control devices.
3) The Department of Transportation and the Town of Vail with respect to highways
under their respective jurisdictions may designate any roadway, part of a roadway, or specific lanes
upon which vehicular traffic shall proceed in one direction at all or such times as shall be indicated
by official traffic control devices. In the case of streets which are part of the State highway system,
the regulation shall be subject to the approval of the Department of Transportation pursuant to
Section 43-2-135(1)(g), C.R.S.
4) If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions of
this ordinance; and the Town Council hereby declares it would have passed this ordinance, and
each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any
one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
. 5) The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for.the health, safety, and welfare of the Town of Vail and the inhabitants
thereof. 6) The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any
duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the provision
repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any
provision or any ordinance previously repealed or superseded unless expressly stated herein.
1
Ordinance No. 16, Series of 1995
7) All bylaws; orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bytaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED; AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 19th day of September, 1995, and a public hearing shall be held on this
Ordinance on the 3rd day of October, 1995, at 7:30 p.m. in the Council Chambers of the Vail
Municipal Building, Vail, Colorado.
, Margaret A. Osterfoss, Mayor
ATTEST:
Lori Aker,' Deputy Town Clerk
READ AND APPROVED ON SECOND READING ANQ ORDERED PUBLISHED
this _ day of , 1995.
Margaret A. Osterfoss, Mayor
ATTEST:
Lori Aker, Deputy Town Clerk
C:\ORD16
2
Ordinance No. 16, Series of 1995
/
d,
' OdtIIDI1VAIVCE 17,
Series of 1995
AN OItDINA1VCE ItEPEAI,IIVG A1VD REEIVACTING ORDIIVANCE 1V0. 3, SERIES OF
1977, SPECIAI. IDEVELOPIVIENT DISTRICT 1V0. 7, THE MARRIOTT NYARK,
A1iE1+1gDYNG A1V APPItOVEID IDEVEI.OPMEEN1' PLAN FOR SPECIAI,
DEVELOPMEN1' DIS1'RYCT IVO. 7, AMEIVDIIVG 1'HE TITI.E OF THE SPECYAL
DEVELOPiVIE1VT dDYS'g'RIICT TO THE riYAgtRIOT"d' VAIL iVI0U1VTAIIV RESORT SDD
dN ACCOIPIDAIVCE WITH CHAP'I'ER 18.40 OF'I'HE VAIL 1VYUIVICIIPAL CODE;
LOCA1'EID AT 715 WEST I,IONSHEAD CIRCLFJLOTS 4, 7, C and D, BLOCK 1, VAIL
d.IO1VSII-EAID TI-IIRD FILING, A1VD SETZ'Y1VG FORTH DETAII,S I1V dtEGARD
T'HERE'TO. WHEREAS, Chapter 18.40 of the Vail 1Vlunicipal Code authorizes Special
IDevelopment IDistricts within the 'I'own in order to encourage flexibility in the development
of land; and
WHEREAS, the developer, the Marriott gnternational, has submitted an appiication
for the major amendment of Special IDevelopment District (SIDYD)1Vo. 7, for a certain parcel
of property within the Town, legally described as II,ots 4, 7, C and D, Block 1, Vail
Lionshead Third Filing, more commonly referred to as the Marriott Vail Mountain &2esort
Special Development District; and
WHEREAS, the Marriott Mark IItesort has changed ownership and is now more
commonly referred to as the Marriott Vail Mountain Resort; and
WHEREAS, the proposed major amendment to the SDD is in the best interest of the
Town as it meets the municipal objectives identified in the Town of Vail Comprehensive
Plan; and
WHEREAS, in accordance with Section 18.66.140, the Planning and Environmental
Commission, on September 25, 1995, held a public hearing on the major amendment to the
SDD and has submitted its recommendation to the Town Council; and
WHEREAS, all notices as required by Section 18.66.080 have been sent to the
appropriate parties; and '
WHEREAS, the Town Council considers that it is reasoteable, appropriate, and
beneficial to the Town and its citizens, inhabitants, and visitors to amend the originally
approved SDD No. 7; and •
VVREREAS, the Town Council has held a public hearing as required by Chapter .
18.66 of the jVIunicipal Code of the'd'own of Vail.
1 OMinance No. 17, Series of 1995
NOW, THEREFORE, BE IT ORDAYNED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1.
, The Town Council finds that all the procedures set forth for Special Development
Districts in Chapter 18.40 of the municipal cade of the Town of Vail have been fully
satisfied.
District :l'=
Section 2. ' Special Development District No. 7 was
established to assure comprehensive development and use of an area in a manner that will be
harmonious with the general character of the Town of Vail, Colorado, provide adequate open
space and recreational amenities, and promote the objectives of the Zoning Ordinance of the
Town; and there are significant aspects of the spec;ial development which cannot be satisfied
under the existing zoning.
,iii Sectio.. 2i. b
Section 3. Special Development District No. 7 was established for the
development on a certain parcel of land comprising 5.17 acres in the Vail Lionshead area of
the Town of Vail.
. 2 Ordinance No. 17, Series of 1995
0
Sccticrrr5. Section 4. Approval of Development Plan.
A. The Development Plan for the Marriott Vail
iVlountain &Zesort which is part of its said application shall be incorporated by reference, and
made a part of SDID7 and constitutes a general plan and for development within the Special
Development District.
B. Amendments to the Approved Development Plan which do not change its
substance and which are fully recommended in a report of the Planning and Environmental
Commission may be approved by the Town Council by resolution.
C. The Environmental Impact Report shall be submitted to the Zoning Administrator
in accordance with Chapter 18.56 of the Vail lbiunicipal
Code prior to the commencement of the review and approval process. Supplemental reports
prior to the commencement of construction of each phase shall be provided as necessary.
(1) Each phase of the development shall require review and recommendations of
the Planning and Environmental Commission and approval by the Town Council.
. D. Each phase of the development shall require the prior approval of the Des~ign
Review Board in accordance with the applicable provisions of ~krtic}e-1-~rofthe~Omng
6rdirram;c Chapter 18.54 of the Vail Municipal Code. Each phase shall be reviewed by an
outside consultant at the expense of the developer, who shall give their recommendations to the
Design Review Board.
(1) The Development Plan shall be amended to reflect Architectural design of
each phase.
(2) Each phase of the deve]opment shall require review and recommendations of
the Planning and Environmental Commission and approval by the Town Council.
3 OMinance No. 17, Series of 1995
,
Srztiorr5 Section 5. Content of Proposed Development Plan. '
The proposed development p]an shall include but is not limited to the following data:.
A. Existing and proposed contours after grading and site development having
contour intervals of not more than 2 feet and preliminary drainage plan. Supplemental
documentation of proposed contours anii drainage shall be submitted to the Zoning
Administrator with the plans for each phase of the development.
B. A site plan, at a scale of ] inch equals 40 feet or larger, showing the
locations and dimensions of all building;; and structures, uses therein, and all principal
site development features such as landscaped areas, recreational facilities, pedestrian
plazas and walkways, service areas, driveways, and off-street parking and loading areas.
C. A parking plan, at a scale of 1 inch equals 10 feet or larger, showing
the location and dimensions of 294 parking spaces in accordance with Chapter
18.52 of the Vail Municipal Code. The parking requirement of 294 parking spaces
shall comply with the approved parking plan for the Marriott Vail Mountain Resort
dated June 1, 1995.
, E.D. A preliminary landscape plan, at a scale of I inch equals 40 feet or larger,
showing existing landscape features to be retained or removed, and showing proposed
landscaping and landscaped site development features such as outdoor recreational
faeilities, bicycle paths, trails, pedestrian plazas and walkways, water features, and other
elements. •
E, Schematic building elevatians; sections and floor plans, at appropriate
scales, in sufficient detail to determine floor area, general circulation and use location,
and general scale and bulk of the proposed development. Specific detail for these items
and the appearance shall be submitted on a phase basis.
E.F. A volume'tric model of the site and the proposed development documented
by photographs, at a scale of 1 inch equals 40 feet or larger, portraying the scale and
relationships of the development to the site, and illustrating the form and mass of
structures in the development. '
F G. An architectural model shall be submitted prior to construction of each
phase at a scale of T inch equals 20 feet or laiger.
4 Ordinance No. 17, Series of 1995
o .
6. H. A phasing plan of the proposed development indicating order and general
timing of construction phases, amenities, and proposed interim development.
Srctiorr~ Section 6. Permitted Uses in the Special District.
A. Multiple family residential dwellings, including attached or row dwellings
and condominium dwellings.
• B. Lodges, including accessory eating, drinking, recreational or retail
estabiishments.
C. Professional and business offices.
D. Meeting rooms and convention facilities.
E. Accessory eating, drinking, or retail establishments shall not occupy more
than 20 per cent of the total gross residential floor area of the development.
2ecti2m-8- Section 7. Conditional Uses in the Special District.
A. • Private clubs and civic, cultural, and fraternal organizations.
B. Public or commercial parking facilities or structures.
C. Public transportation temtinals.
D. Public utiliry and public service uses.
E. Public buildings, grounds and facilities.
F. Public or private s,chools.
G. Public park and recreation facilities.
H. Churches.
1• Major arcade, so long as it does not have any exterior frontage on any
public way, street, walkway, or mall area' .
2ecti2m9- Section 8. Accessory Uses in the Special District.
A. Swimming pools, tennis courts, handball courts, squash courts, and patios,
or other recreational facilities customarily incidental to permitted lodge uses.
B. Minor arcade' .
C. Other uses customarily incidental and accessory to permitted or
conditi,onal uses, and necessary for the operation thereof.
_ 5 Ordinance No. 77, Series of 1995
,
Se~rom-}9- Section 9. Development Standazds.
The following development standards are minimum development standards in the
Special District.
A. Lot area and site dimensions.
The Special District shall consist of an area totaling 5.17 acres as specified in
Section 3 hereof.
B. Setbacks.
The required setbacks shall vary as indicated in the Development Plan, providing
space for planting and an acceptable relationship to adjacent properties.
C. Distances between buildings.
" The minimum distance between buildings on adjacent sites shall be as indicated in the Development Plan.
D. Height. (Story shall be deflned by the Uniform Building Code.)
The height of the buildings shall be subject to the recommendations of the
Planning Commission and the approval of the Town Council when the architectural
design is approved.
E. Density Control.
The gross residential floor area (GI2FA) of all buildings (including, existing
building) constructed in the Special District shall not exceed 134,000 square feet.-T-he
6
: The total number of dwelling units shall
not exceed 32 and the total number of accommodation units shall not exceed 276.
F. Building Bulk Control.
Building Bulk, maximum wall lengths, maximum dimensions for building
elements, requirements for wall offsets and vertical stepping of roof lines shall be
indicated on the Bulk Diagram of the approvPd Development Plan.
G. Site Coverage.
The site area to be covered by buildings shall be as generally indicated on the
Development Plan, but in no case shall exceed 55% of the total site area.
H. Useable Open Space.
6 Ordinance No. 17, Series of 1995
Useable open space shall be provided as required in the Public Accommodation
District, Section 7.508 of the Zoning Ordinance.
I. Landscaping and Site Development.
At least 20% of the total site area shall be landscape and plaza area. Landscaping
and other site dedelopment shall observe the landscaping concept as indicated in the
approved Development Plan.
J. Parking and Loading.
, .(1) f4t least 294 parking spaces shall be required at the
Maniott Vail Mountain Resort. T'he 294 parking spaces shall be provided as
indicated on the approved parking plan dated June 1,1995. Al] required parking
shall be within the main building or buildings or beneath accessory decks, plaza and
patios except the minimum necessary for registration and temporary loading and
unloading.
(2) Parking shall be provided for Charter Buses.
(3) Loading, delivery, and garbage.facilities shall be off-street and within
the structure as indicated on the Development Plan.
(4) In the event that Phase II of the project is not commenced within
two years of the completion of Phase I, the surFace parking required for Phase d
shall be placed entirely underground within two years from the date that the work
on Phase II was to be commenced.Z
Seztirnr-}-fi. Section 10. Limitation of Fireplaces.
Fireplaces shall not be permitted in individual accommodation units. Fireplaces
shall be permitted in eighf dwelling units with no more than two additional fireplaces
shall be in the Special Development District, to be located in a public area.'
7 Ordinance No. 17, Series of 1995
a
r , ' . . '
. Section 11. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 12. The Town Council hereby finds, determines, and declares that this
ordinance is necessary and proper for the heaith, safety, and welfare. of the Town of Vail
and the inhabitants thereof.
Section 13. The repeal or the repeal and reenactment of any provision of the
Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right
which has accrued, any duty imposed, any violation that occurred prior to the effective
date hereof, any prosecution commenced, nor any other action or proceedings as
commenced under or by virtue of the provision repealed or repealed and reenacted. The
repeal of any provision hereby shall not revive any provision or any ordinance previously
repealed or superseded unless expressly stated herein.
Section 14. All bylaws, orders, resolutions, and ordinances, or parts thereof,
inconsistent herewith are repealed'to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or
part thereof, theretofore repealed.
8 Ordinance No. 77, Series of 7995
' /
~
IRI'rRODUCIED, RE.4D, ArPPROVED, AND ORDERED PUBLISI-IED ONCE IN FULL ON
FIRS7' READING 4his 3rd day of Oc4ober, 9995, and a public hearing shall be held on 4his
Ordinance on the 174h day of Oc4ober,1995, at 7:30 p.m. in the Council Chambers of the
Vail AAunicipal Building, Vail, Colorado.
flliargaret A. Osterfoss, Nlayor
Al'7ES7': .
Lori Aker, Deputy Town ClerEc
READ AND APPROVED ON SECOfi1D REA?DIWC APlD ORDERED PUBLISHED
4his _ day of , 1995.
Nhargaret A. Os4erfoss, Rliayor
A'I"P'EST:
Lori Aker, Depu4y Town Clerk
C:\ORD77
Ord. No._ 6. 1982. qn OrJinance amending Chaprer 18.04 of the Vail Municipal Code by adding sections conceming definitions of
major arcade, minor arcade and amusement device; amending the conditional and accessory usF sections of Chapters I13Z2, I8.24,
1827. 1828. 1834. 18.36.,18,41, 18.42, 18.46, 18.48, Ordinance No. 8, Senes 1978. Ordinance No. 7, Senes 1979, Ordinance No. 26.
Series I98I of the Vail Municipal Code to pertnit major and minor arcades; amending Chapters 18.26 and 18,44 of the Vail Municipal '
Code to altow Chapters 48.26 and 18.0.4 of the Vail Municipal Code m allow minor arcades as accessory uses; and other maners
pertaining to said amendments.
2. Ord. No. 20, 1977 An Ordinance amending Ordinance No. 3. Senes of 1977 relating ro Special Development District No. 7, amending
the Development Plan and providing that Phase II be commenced within two years o(completion of Phase 1; and setting foah details '
relating thereto.
3. Ord. No. 25, 1981. An Ordinance amending Special Development District No. 7 of the Senes of 1977 ronceming the number of
fireplaces for the Marrion Mark. In addiuon, review o( Phase II of the Special Development Disvict r
9 Orclinance No. 17, Series of 1995.
f
2. A request for a IViajor SDD Amendment, to SDD No. 7, to allow for the conversion of 17
dwelling units to accommodation units at the Marriott located at 715 West Lionshead Circle/Mamott Mountain Resort/Lots 4, 7,C & D, Block l, Vaifl Lionshead 3rd Filing.
Applicant: Mary French for Marriott Ivlountain Resort
Planner: George Ruther
George Ruther gave a presentation on the applicant's request to convert seventeen dwelling units
in the Marriot to accommodation units through the removal of the kitchen facilities. George
Ruther stated that the process for reviewing a Major SDD Ameridment request involves a public
hearing before the Planning and Environmental followed by two readings of a proposed
ordinance by the Town Council at evening meetings. George Ruther clarified the Special
Development District review criteria outlined in Section II of the memo with the PEC. Based
upon the nine SDD review criteria, and the fact that the requeste,d conversions wili have a benefit
to the Town, staff is recommending approval of the Major Ame:ndment request with no conditions
attached.
The applicant had nothing to add to George Ruther's presentation.
Greg Moffet stated that the Marriott had done a nice job.
Henry Pratt stated that for the record, he has not had contracts with the hospitality division, but
has had business with the time share units.
Georgc Ruther stated that the PEC is to review the proposed request and provide a
recommendation to the Town Council.
Jeff Bowen made a motion that the PEC recommend approval af the applicant's request to the
Town Council with the condition that the Marriott Vail Mountain Resort retain 294 parking
spaces as shown on the parking plan..
Grcg Moffet seconded the motion. '
It passed unanimously with a vote of 6-0.
The General Manager of the Marriot Vail Mountain Resort thaniked the PEC for their continued
support of their extensive renovation project
Dalton Williams said it was nice to see dwelling units being converted to accommodation units
instead of the othcr way around.
Jeff Bowen said he always enjoyed the various activities at the Pdarriott.
Planning and Environmental Commission
Minutes
' September 25, 1995 2
MEMO UM
TO: Planning and Environmental Commission
FROIVI: Community Development Department
DATE: September 25, 1995 .
SUBJECT: A request for a 1Viajor Amendment to SDD No.7, the Marnot VaillViountain
Resort, to allow for the conversion of seventeen dwelling units to accommodation
units, located at 715 West Lionshead Circle/Lots 4,7,C&D, Block l, Vail
Lionshead 3rd Filing.
Applicant: Marriott Vail 1Vlountain Resort, represented by Mary French
Planner: George Ruther
E. BACKGROgJND & DE3CRIPTION OF 1'HE REOUEST
.
The establishment of Special Development District No.7, the Marriott Vail Mountain Resort, was
approved by Ordinance No. 3, Series of 1977, by the Vail Town Council. The expressed purpose
for establishing SDD IVo..7 was to allow for an increase in density beyond what was otherwise .
permitted by the underlying zoning of Public Accommodation and High Density Multi-Family.
Public benefits realized since the approval of SDD No. 7 have been an increase in short- term
rental units available to visitors of Vail and an increase in summer visitation due to the
construction of a convention facility within the Marriott Vail Mountain Resort.
The applicant, the 1Viarriott Vai1lVlountain Resort, represented by Mary French, is currently
proposing to convert seventeen dwelling units to accommoda,tion units (see attachment).
Pursuant to Section 18.40.020 Major. SDD Amendment of the Town of Vail Municipal Code,
"any proposal to change uses; incrcase Gross Residential Floor Area; change the number
of dwelling or accommodation units; modify, enlarge or expand any approved Special
Development District is defined as a Major SDD Amendment."
A Major Amendment to an SDD is reviewed by the Planning and Environmental Commission and
approved upon two readings of an Ordinance by the Vail Town Council.
Section 10 of the approved 1Vlarriott Vail 1V[ountain Resort SDD establishes the development
standards for the project. According to subsection 10 (E), Density Control, "the total number of
dwelling units shall not exceed 34 and the total number of accommodation units shall not exceed
304". Currently, 49 dwelling units and 259 accommodation units exist at the 1Vlamott Vail
Mountain Resort. An approval of the applicant's request to convert seventeen of the dwelling
units to accommodation units will result in 32 dwelling units and 276 accommodation units.
F:\everyone\pecUnemosUnarriott.925 1
Upon review of Town of Vail files, it is unclear as to how the additional 15 dwelling units got
constructed. More importantly, however, the Major SDD Amendment requested by the applicant
brings the project into compliance with the originally approved SDD Ordinance.
The applicant is proposing to convert seventeen dwelling units into accommodation through the
removal of the existing kitcben facilities. Pursuant to Section 18.04.070, dwelling units are
defined as,
"Dwelling units mean any room or group of rooms in a two-family or multi-family building
with kitchen facilities designed for or used by one family as an independent housekeeping
unit. A dwelling unit in a multi-family building may include one attached accommodation
unit no larger than one third of the total floor area of the dwelling unit."
Additionally, pursuant to Section 18.04.030, accommodation unit are defined as,
"Accommodation unit means any room or group of rooms without lcitchen facilities
designed for or adapted to occupancy by guests and accessible from common corridors,
waiks, or balconies without passing through another accommodation unit or dwelling unit.
Each accommodation unit shall be counted as one half (1/2) of a dwelling unit for
purposes of calculating allowable units per acre."
Based upon the interpretation of the definitions identified above, the removal of the kitchen
facilities from the seventeen dwelling units results in the creation of seventeen new
accommodation units.
H. SPECIAL DEVELOPMENT DISTRICT REVIEW CRITERIA
The following are the nine Special Development District review criteria to be utilized by the
Planning and Environmental Commission when evaluating Special Development District proposals
and/or amendrnents:
A. Design compatibi?ity and sensitivity to the imniediate environment,
neighborhood and adjacent properties relative to architectural design, scale,
bulk, building height, buffer zones, identity, ctnaracter, visual integrity and
orientation.
The staff believes that the above indicated criteria is not applicable to the
applicant's proposed Major SDD Amendment, since the conversion of the
seventeen dwelling units will not result in any changes to the architectural design,
scale, bulk, height, etc., of the existing building.
B. Uses, activity and density wtnich provide a compatible, efficient arnd workable
relationship with surroundirng uses and activity.
The staff is of the opinion that the applicant's requ.est to convert seventeen
dwelling units to accommodation units will result in a benefit enjoyed by both the
' F:\everyone\pec\nemos\ma[riott.925 2
~
applicant and the Town of Vail. The applicant feels that the conversion of the
rooms to accommodation units will create a more marketable product to offer
visitors based upon today's lodging trends. The Planning staff feels that the
conversion of the dwelling units to accommodation units is a reasonable request
. and that the conversion will increase the number of short-term rental units
available in the Town of Vail. An increase in short-term rental units within the
Town of Vail has long been recognized as a desirable goal of the Town of Vail.
C. ~omp9aance wnth parking and loading reqaairemen ts as outlenecfl nn Chapter
18.52.
The property is currently in compliance with the Town of Vail parking and loading
requirements as outlined in Chapter 18.52. The conversion of the seventeen
dwelling units will result in a reduction in the number of required parking spaces at
the 1Vlarriott Vail 1Vlountain Resort. According to the results of a parking demand
research project completed by the Town of Vail Community Development
Department staff in April, 1995, the current parking requirement for the 1Vlarriott
Vai1lVlountain Resort is 285 spaces. Based upon a parking plan submitted to the
Town of Vail by the applicant, 294 parking spaces currently exist on the site. The
conversion of seventeen dwelling units to accommodation units will result in an
additional surplus of 12 parking spaces on the property. The 12 surplus spaces
could be used by the applicant in the future should a proposed change of uses
within the Marriott Vail Mountain Resort be proposed by the applicant and
approved by the Town of Vail.
D. ConfforQUUUty wnth t9ae applneab9e elements of the Vai? Comprehensive PBan,
Towun poEicie§ an¢9 U¢~~an Design Plans. .
The staff believes that the Marriott Vail Mountain Resort (SDD IVo. 7) continues
to meet many of the.goals, policies and objectives of the Town's adopted 1Vlaster
Plans (Vail Village IVlaster Plan, Lionshead Urban Design Guide Plan and the
Streetscape Ivlaster Plan). "
Chapter II of the Town of Vail Land Use Plan identifies land use goals and policies
for the Town of Vail. The goals identified in Chapter II of the Land Use Plan are
to be used as adopted policy guidelines in the development review process. Upon
review of the goals and policies idenitifed in the Land Use Plan, staff has idenrified
the following goals and policies as having relevence to the applicant's proposed
Major SDD Amendment:
Ila Geunera? Gros~th/DeveBopment
1.12 Vail should accommodate most of the additional growth in
existing developed areas. F:\everyone\pac\rttemae\marriott.925 ' 3
r
2. Skier/Tourist Concerns
2.2 The ski area owner, the business community and the Town
leaders should work together closely to make existing
facilities and the Town function more efficiently.
3. Cmmmercial
3.1 The hotel bed base shoulci be preserved and used more
efficently.
3.2 The Village and Lionshea,d areas are the best location for
hotels to serve the future needs of the destination skiers.
E. Identification and rnitigation of natural and/or geologic hazards that affect
the property on `vhich the speci$1 development district is proposed.
There are no natural and/or geologic hazards, or flood plain that affect the
Marriott Vail Mountain Resort property.
F. Site plan, buildirng design and location and open space provisions designed to
produce a functional development responsive and sensitive to natural
features, vegetation and overal? aesthetic quality of the community.
The staff believes that this review criteria is not applicable to the applicant's
proposed Major SDD Amendment request.
G. A circWation system designed for both vehicles and pedestrians addressing
on and off-site traffic circulation.
The staff believes that this review criteria is not applicable to the applicant's
proposed Major SDD Amendment request. However, the Marriott Vail Mountain
Resort has recently undergone significant interior and exterior improvements. The
work that has been done has improved both the vehicular and pedestrian traffic
circulation on and off the property,
H. Functional and aesthetic landscaping and open space in order to mptiirnize
and preserve natwral features, recreation, views and functions.
Again, the staff believes that this review criteria is not applicable to the applicant's
proposed Major SDD Amendment request.
1. Phasing plan or subdivision plan that will maintain a workable, functional
and efficient relationship throughout the develmpment of the specnal
development district.
'F:wveryone\pac\memoslmarriott.925 4
The staff believes that this review criteria is not applicable to the applicant's
proposed 1Viajor SDD Amendment request. ,
dgff: STAFF RECOMMEI~ATHON
The staff views this Major SDD Amendment request as having a public benefit for the Town of
Vail. Therefore, the staff is recommending approva? of the applicant's request to convert
seventeen dwelling units to accommodation units. The staff believes that the applicant's proposal
will have a positive effect upon the number of available short-term rental units within the Town of
Vail. The staff also feels that the reduction in density and the resulting surplus parking spaces will
help alleviate any parking problems that may currently occur at the 1Vlarriott Vail 1Vlountain
Resort. Additionally, staff finds that the applicant's proposed Major SDD Amendment request meets the SDD review criteria as outlined in Section II of this memorandum.
, F:\everyonelpec\nemos\marriott.925 5
dd
e4
TOWN OF VAIL .
75 South Frontage Road Office of the Town Manager
Vail, Colorado 81657
970-479-2105/Fcix 970-479-2157
MEMORANDUM
TO: Vail Town Council
FROM: Robert W. McLaurin
Town IVlanager
DATE: September 29, 1995
SUBJECT: Town Manager's Report
Snow Making Operations
Vail Associates is scheduled to commence snow making on October 17. If we have a cold snap
earlier in the month, it is likely they will begin snow making operations earlier.
Put Up Your Lights DaX
Bill Brice of the VVT&CB, in conjunction with both Merchant's Associations, is working to develop
a"put up your lights day." The purpose of this day is to have as many of the merchants and
business owners putting up their Christmas lights and decorations on that day. Bill believes this will
create some positive energy and will help with the Vail Valley International Holidays. The lights will
be formally lit on November 16th, coinciding with the opening party of the Chevy Truck International
Ski Festival.
International Bridge Decoration
The Vail Valley Rotary Club has expressed an interest in decorating (on their own time and
expense) the International Bridge. They would need the Council's permission to do so. I think this
is an outstanding idea and the Council should authorize them to provide the Christmas decorations
for this portion of the Vail Village.
Roundabout Signs
As you are aware, we are still discussing the final signs for the Roundabout with the Federal
Highway Administration. It is our intention to go ahead and install the signs as currently designed.
We are scheduling a meeting with the FHA in Vail so they can see them first hand. Larry Grafel
indicates these signs should be up by the end of next week.
National Award
The Town of Vail Community Information Office recently received several awards from the City
County Communications and Marketing Association, a national association representing city
managers and other governmental officials. The Town, in conjunction with the Town of Avon and
Eagle County, received national recognition for two information projects. The first was a relocation
lza o RECYCLED PAPER
-y
booklet entitled "Profiles," which received top honors in its category. The judges called this booklet
a"first class piece with clear objectives and good distribution." The second project was a news
magazine program aired on Vail Valley Community Television. This program was acknowledged
as one of the more creative projects with the least dollars spent. This 30 minute program produced
collaboratively by the three entities is know as the "Eagle Valley News Magazine." These projects
were coordinated by Suzanne Silverthorn and Jack Ingstad. They competed against more than 180
entries from governmental jurisdictions across the United States. Suzanne, as usual, did an
outstanding job.
GOCO Grant
Several weeks ago it was suggested by the Council that we look to GOCO for additional sources
of revenue for funding. I wanted to let you know that we are continually looking for projects which
may be eligible for this type funding and to date have received several grants from GOCO. Most
recently, we received $70,000 from GOCO for construction of the Down Junction Bike Path.
City Market Agreement
We have just executed the Lease Agreement with City Market for the construction of the affordable
housing on the Vail Commons project. This agreement is contingent upon signing a Development
Agreement which lays out the specifics of the actual construction. We anticipate that negotiating
the Development Agreement will take approximately 3 to 4 weeks.
At the meeting on Tuesday evening, Tom Moorhead will be prepared to address the issues raised
by the attorney for the Common Sense group.
Covered Bridge Pocket Park
Several weeks ago the Council discussed the possibility of expanding the pocket part from the
current bridge eastward along Russell's to Mill Creek. There was approximately $10,000 remaining
from the pocket park project. These funds are being used to conduct stream stabilization, install
landscaping, etc.
We have prepared a construction design to complete the park from Russell's to the Gorsuch
Building, as well as cost estimates. The estimated cost for these improvements is $25,000. Jim
Lamont has received a copy of the drawings and is currently working with the property owners in
the area to see if this $25,000 can be raised from the private sector. At this point I am unaware of
this progress. I will keep you advised on this matter.
RWM/aw
C:\Townmgcrpt
a . i . . . ' . C)}Fic:r. nf lEu_ Rcrard c,F (':cmnn;ssionri. ki;;k~ C<wnty liuiiding
(970) 31$-8(iOS
I'.( Rc>x 85(l
fax: (J'/ll) 378-7207 . 5(}0 Ilroadway . . .
'I'IN): (9'i0) 328-87~)y I:af;lc, ('Aci1atlu 81fi31-UR50
.
-t :F=
september 26, 1995 - 19 AWLE CO[INTYP COLORADO
AGEN~A
BOAFZ W lJ IVTY COMIUI ISS 1ONE RS
ULAR MEETING - . .
~~~OBER 2, 1995
6 fi 4 p A 4 A d d a}r A A A O A tr 4 8{r p p p p R p;} q. $(y t} R 4 Q A 4 b 4 .
8:30 - WORK SESSBOIV - PEIVDIfVG LJTiGAT90N
James R. Fritae, Coun4y Attorney, , . 9 ^QD.. , . , . . . „ . ,
r, IaoDo - 9 0:15 BREAK
10e15 - ItoIs WORK SEsSroN - vuEEecLY UPDATE .
I9:9~ - 12v00 WORK SESSION - MEETBIVG5 ATTEIVDE0
12a00 = 1.30 LUNCH
1:30 - 9.45 CONSENT C/0.LENDeAR
hemo od q?outino and non-caitruveiai-al nature em Plawd on Iha tonaant calerular to alluvr the Board oPCouMy Commisdaners tp RpenQ kg tima
and anergg on enoes lrnportanf items on a longlhy agenda. Any Commissioner may request Ihe1 an ite,n be °REbIOVED°4mm 4he mrmerl cWendoP
and considemd 6ep8r@lelp, Wny member oP tba public may'REQUEST' any Ram he'REMOVED° Gom the Conaml qpende.
1. BILL Pd~~~NG
Linda Pankuch, Acxoun4ing
flilark SilverthoPn, GantrolleP
r~CTBON: Approval subjec4 4o review by the Chairmara.
2. APPRO!/AL OF MINUTES FOR EAGLE BOARD OF
COUNTY CON1AlItSSIOWERS MEEl11VGS Jl1LY 39 .
THROIJGH AUGUST 29,1995
AC700No Consider approval.
S. CHAtVGE ORDER NO, aTO 1995 CEINTEFtUNE MARKING
CONTI~CT
Don Fessler, Road & Bridga Director
Lloyd Powers, Engineering
ACT8ON: Consider approval.
i 1 I 1 r .11' ....-.y Yy.i
4. f~~~OLUTSON RELEASING PLAT NOTESp CORDILLERA
VALLEY Cfl.UB FILINGS I /11VD 2
Mary Ja Berenatp, Deputy County Attorrtey
~CTSONo Consider approval,
go AIRPORT PROJECI' GRANT tJOTICE OF CONSTRUCTION
AWARDy lbONTRFi4o tl EdAE'beUy 0O/tl BWAtlD NOA flOE T0d
PtleOCEED
Dan Reynolds, AirporY Nlanager
~CTION: Consider approval.
Ila°4s - 2000 A. a4IRPORII FOCd Sa1LEg'SIO(VS POQ.9CY STATEMENT
Dan Reynolds, Airport Manager-._------------------------___---
ACTIONo CansideP approval. -..w.....
B-. AGREEIIAENT BE7'bVEEN EAGOLE .CO[1NTY, STA7'E Oi~
~~~ORADO AND THE RESpl1RCE CENgEft EOiZ THE
HEALTFIY BABIES AND FANBILIES PRQG.„
.....,h e.ahl. ..:A^r M.,.:ymqr,a.yw,rv"1'kY.
Nursing Services F2epresenta4ive
. ACTBONe Considet approval.
C. RP-6VEUVAL OF AGREEMEIVT BETWEEN EIaICsLE COUNTY,
STATE OF COLORADQ AND MICIiAEL BEALS, D.O. FOR
JAiIL MEDICAL Cl4RE AND F6EAI.TH SERilICES
Mary Jo Berenato, Deputy County Attorete~
~CTRON: Consider approval. 2,00 - ABATEMEfV'6' HEARING = WElllbELL POftTERFIELDa FAIT'H
PARTNERS
Mary Jo Berena4o, Daputy County A4tomey
2:30 - 3~30 WORK SESSBON - BYJDGET REVlEUV VN8'TFi DISTRICT
ATTORNEY 5T14 JEIDlC6AL DISTRICT
Peter Michaelson, DisYrict Attomey 3.30 _ 3e49 BREAK .
3:45 - 4:15 a8QUOR UCENSE HEARIIVGS . . .
Oo SPEC9AL EVEiVTS PERMIT - EAGLE VALLEY CHAMBER
OF COMftAERCE (4abled from 9/26195)
EariQne Roach, Liquor Inspec4or
THE A?EXY MEE71Pdp OF TA9E EAOL¢ COUWTY COi1qMIS510NERS WLL BE FiELD ON OCTOBER 3.1995
'
ALL RqEEYIPdGS tiUILL BE p1FL~ IN THE F-pGLE COIIWTY BUILDING - SOp BROADWAY, EAGLE- OR OTHERIMSE No7ED,
TM1S A(3EP1061 IS PROyIDED FoR IRIFORWIqTIOW/4L PURP056S ONLY - ALL TIMES qRE APPROXIMqTE,
THE BOARb fpMILE Ifd SESSioN MAY CONSioER O'THEA Mp9g qHp,y ARE gROUGHT ISeFpRE !T.
O(licc a( lhr Rowrd uf (:urunussionen tia;,lcl:uiiury Ruildin~;
(970) .i2R-RtiUS
I''.U. no): N.SI)
lax: (970) 317t-72O7 . i(!(f RTYi,idway
TI)f); (9Y0} i2ft•H797 l;aglc, C:nlcindo 8 1631-08 icl
SepteMber 26, 9995 - 12:09-~.. EACLE COI.INTY, COLORAD~
~~ENDA
AR F l1NTY ~OMM1SS1O1VERS
~CTOBER 3,1995
4 O p 4 W Q 8 O O A A C 4 G p A O A O A K} A O 4 O R G C Q O A Q Q 4 tr Q C Q
9e00 - 9a45 aamo WOii1C SESS10[V m COIWIMUIVITY DEVEL.OPAflENT
Keith Montag, Director, Community Developmsnt
9045 _ 10o00 a.mo PLAY & SiA1RESOLUTlON SIGNINf3
6Cathy Eastley, Planning Technician, Commaanity
Developrnent
I600o = 90015 aomo PO-141-95-AF3-HOIVAESTEADe F9LING 3, LOTS 8, 9& 10
Kathy Easfley, Planning TeChrliGian, Connmunity
Development
~CTI0N: To consider a request to vacate Bots 8, 9 & 10 of the
Hornestead, Filing 3 fio create a single lots, lot B. from
the area of 4he Qhree 1ots.
10o16 a10030 a.m. PD-941-95-A4-iiOAAESTEAQ, FIL1NC 3. LOTS S. 9 8 10
Kathy Eastley, Planning Technscian, Comrnunity
Dedelopment
ACTIONe To consider a request for a Pl1D Amendment to
consolidate lots 8, 9& 10 of the Fiornes4ead, Filing 3_
90e30 - 10045 pomo BREAFC
10o46 - 1910 aemo AF3RpVVFYEAD (tD- VABL. FILING 93. Lots 9. 12 and Tract C
6Ca4hy Eastley, Planning Technician, Cornmunity
Development
AC4IONa RevieW of development area plan.
PO-1 39-95-AF1-qRROWHEAD @ 1/A01~ FILING 13, 6TH
AMENDhAENT
. Kathy Eastley, Planning Technician, Community
Developmeng
~C~N: To consider an Amended Final piat to reconfigure lots 9, 12 and Tracf C of Arrowhead @ Vail, Filing 13.
II:IC ~ 12:30 p.ma G-80-35=FUG.FORD ROAD VACA'TION
George F2oussos, Engineering NlanageP
ACT90No To consider the proposed dacation of fwo roads in the
Fa,lford Yownsite.
12.30 = 9a30 LO.?A9CH
TP1E OdEHT AflEE71R1G OF TWE EA4LE CWRITY COAWMISSIONER5IMLL BE aELD OP! QCTQ$ER 90, gNS
AL,L @AEETIidGS 1MLL B@ 19ELD IP! T41E EAGtIE COUN7y BUILbING - 500 BRpqpMY, EflGLE - OR o719ERYVI3E NOTEO.
YMIS AGEP[DA IS PROVIDED FOR INFPRMqT{pNAL pURPOSES ONLY -ALL 7uWE5 ARE APPRO)(IppATE.
111E BOARD fA17itLE uN SESSIOPf MAY COMSIDER OTHER 17EWAS lF1AT qRE BROUGFOT 9EFORE IY.
o: A;1 Ii~te;cested I~acties RECEIvE0 ~~'n
I[+'A•onn: Cherie Paller 949-7097 . ,
Re: 1Fam;ly Center Meetin;
giext MEMBIC~~~~',u? ~~~~eflngo
)&om CIlEy, Octobei• 2nc1, 1995
5a30 - 7e00 pni Mecflarig .
Edwaa°ds IC' ReIliieIlIltar~ Scl-4oo~ It.,ii~~ ary
IVOTL'° Board Mee tillg w.J 11 tollovvo 0 0
AGENDA
1, Se9f-gi-Lfio-oductaoai/Representin; Wllal orgariization?
2. Upc?ate by Exec. Coanmuttee/?3oas-d ,
3. fai-escii-tatioeu of Baasoaaess llDlarn
- discussion
4. Caaneii'stk~e derv-eflopmseat (this means YOU!)
5, i.:)it~cuss 1.0/13/95 ID]LANNllNG SICSSION
6, Netrva~-9cuQag (iuiludes irrfo. sliaring/announcenE-r,its)
II ;c?u luavc <m agencl~i iiem, please call me (949-7097) so 1 can arrange lime for discussion. "L7tcrnks!
~'i~.~~asct iiotee We have set our annual S'A,flgAT.EfillC 9DLAN]?1ING 5B?SSION for
Pl~-i«<dy t1ic; ~?}t:l: of Octobei-, 1935 at ~'I'(C. A bro«~n bab l~:r~ch (ua;~ ~~~ill ;~-rovice
drinks, I-lally will provide dessertl) starts at NOON, witli the plannirig beginning at
12:30 pni. We all rieed to be tltere!
MARK YOU6~ CA1L ENDARS with these FAMILY CENTER MEMBERSH:IP
MEEFINCiS: (both al the Ec:lwacds Elciu. Schoc>l)
Novelliber 6, 1995
DecemUer 4, 1995 ANNNAIL ME1CTgNG
- elections
- Bylaw a•eview/changes
r
IIVIPORTANT MEETING INFORXIATION ENCLOSED!!!
EaL;1e Vatley ramily Center - I
i'osi: ~~ffice 13ox 3098 j SA -~.va~:A, Colorado 81620 ,
,
I•;'t~ ~ .a...•~.-~' -
~ ~~COVED SEP 2 5 1995
Pam Brandrneyer
75 S. Frantage Rd.
Va, l cp 81657
Town of Vaia
Sa8ss Tait Es4aaaaatioav WoPots9ooo4
9/25/95
~0~~9 ~~a ~~5 fA97 1a9B t~ %Cfmngo %Clongre
aorn ~
1888
9w0
1809
102 1DHCf 1bw Budget Eaflmt9 varOalw
..~._;,.::::~.:.;,:.,.r::,:::...:::::.~:::::.:•
....::~.:_:;•r,;~•>:•:;::•;:-:.:>:~:;.:. 1~E9
. B t
•:::~.r,/.•,x.~,.<ii:;:t;::.::,.:.:,:::::,:::::::::.:.... ~:.x.a;;:•:::.;:s.. ~~i. ,.......,....:::t.. :•;r ......n.. . . .
1
. . . . . .
~ ~:::.:•r:::,:» • . .
: : : : : : : : : . . . . . . : . . . ~ . . : . . .
...t........
. ..i.. ~ , . .
. . . , ,
.:......,::»;:::.::~r::••r.-f::~r.:~::r:...:..~:v..::a.~
n..~ /:xvJr: +l+..r.. . 1}. +Cw~~::m~
. . . . . .
}ry
v .....n..........:.~:~....... v:: rv~..:l.... .....l...r... .nv...l....
.n......... . .....~t... ....r.....{. ~.x........r . ~.rv:.~:nr.l. r. . ..Y.. J..~ .:J
.....~..~h:: v .......~...:.n~: ...x.. ........n...... . . ..r..........
. .....J. . . . .J r . . . . . ..n. ....l. r...~.r...: : ~ : w::~~..v •
. . .,.:.;r.. : .'l.::~i:?i.i:•i:•i:!•:•:•i:+•i:+•r,•+
. . . . . . . . ..n.. .
r.....r..n~ ..x.l....... .~.JY.v
l. ~.....u... . . . . r... . . ~ .r... .
~v . . . i. . . . ..n.... . r . .+tSA:::::: ...4 .
ti~. sr. r.:::: :v:: n?•: rn:v{•: n_ v
r .n.l.... .r .........r.......... . . . 1.~.......
. . . ..:n r ........:........f.•::: f..l~, . . . . .'•Yd:;:,,.~...{,.r.:r:;,
. . . ; :r,...::
.,..::s
. ~
. . ..t~. .......::t:
. : f . ~ ,r,:..:.:::.........
: . t.............
.
. ~ . .f. ff..,.,,...,..... ..y.,;~....:;:~.::i~r:~>: ::.,;y;.,:,•.:;
r., : r,,,:: .3'.~.,.,.:.::../-: . •.,r...: ~
. . ..........:..........:....:.:...:..•:.;..~.;::::.;..;:.;~::.;,:.,f...• .:3•%. ..~'s;r.•:::::. ~~}i~
+::'.'+-':r.~:~:;:,x.;:;',::.'•:•;:_<'•.::::;:~:;::;;.::;:r,:'t-„~ . , l':..
- • ...:.>;:::;::.;r:•:::..,~•;::~::{,.,.:~:>:::::. ~:~i~~,•::::~~~.
. ::...}v:........~.. .rf.~.i:4:
Janua 742,262 881,304 830,5851,063,1961,126,435 1,465,870 1,599,123 1,713,091 1,709,654 1,855,364 1,805,707 1,869,600 1,893,097 23,497 4.84%
~ 1269~0
F~PUe 824,650 918,154 946,552 1,135,786 1,205,101 1,561,286 1,695,850 1,737,343 1,780,568 1,828,766 1,814,495 1,883,100 1,814,419 (68,681) O.Q0% _3_65q,
~P~9~ 1,084,814 1,187,520 1,316,652 1,378,782 1,591,705 1,939,758 1,897,718 2,051,820 1,977,995 1,988,0~ 2,250,656 2,326,900 2,137,610 189,230) -5.02% -8. 13q,
~~0 481,204 531,668 430,877 425,851 550,205 567,684 634,174 616,648 691,163 864,303 794,668 820,500 789,288 (31,212) -0.68%
-3.80%
Ma 166,200 ` 162,912 244,987 245,518 170,567 215,548 236,359 250,809 268,000 257,248 287,315 296,000 322,820 26,820 12.36% 9.06y%
~une 262,696 280,828 361,627 331,581 329,039 393,470 448,227 468,948 468,598 475,161 548,820 564,900 586,505 21,605 6.87%
3.829'0
Jul 406,462 447,815 479,507 479,201 559,683 649,139 665,094 737,288 742,750 811,538 892,830 928,100 876,000. 52,100) -1.89% -5.61%
Au us@ 402,792 386,985 512,513 536,904 575,887 668,119 678,071 761,992 767,257 825,954 891,566 928100 860
~ , .
;-»<s<:~:>~:;r~-s:<;:: ; . 7qq (67,356) _ 46/o
,
~ -7.2~
r:,;:•,:..:,. ~ ~ ~
n... nJ . . ...::.r.~ ....~.fi....~l.r . . :?ii{i~.~.~:::~..v.....~J.:p n.~. :l.. . .......r~v: ~.:htitir{::r ......x.v:: ::::r: V ~O
:.~::..n. .n.....r.. v ...........J........ 4
x:: rl..,...... . ..nl. f . .J.....i::::::,.• •
, . r
r. . :..............~•;:~:•:.:r:i.: . .
. n .x~:x: . ..~....:i:~:: .~...........r~. 1 . r ~ . ::J: r... .::v.:.~ r r. 0~......... .
r.. . ...u. ~ . .........rr . . .1.~::::::::'.... ..r........ r.~~ J .l.. i.J. . . . r•:: .n..~.. :~r .
v::. ~ w . .
~n.. ~~.r.... ....~.~r... ......r.. J...~..~..........~.:::::~.: •:i:":::.y~::l.•::•::~ii
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~...........r. ~ . .......u... . i . ~v... :..0......... :i :n~.
..n...~. ~~.n.. .....v.... ...l.... v,-.n...~..::::._::: v.~ u~ ..fr. i.r.~•:. . p:l.::...v.~.
. .....r... ~.~..1..... v~ . . ........u........ J..r.J...~ ~v::~..
. x.r.... ......r.. . . . ..r..... . ~ . . ...r.. ~ . . . ~l.... v.4.v:
v. ...r ..r.. . ....r....
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. r . r.r .........1. . ~ . ..........r...... . . ..x..~ .rv.....~.~ r.. f..l . ;{.:~i'iiii.~ii::L::.;'•iY•:i%ti!4iY.~{::::.
. J •~.~v:::: v: : :v.::: :.:ii::ii'Yi:i:.i't:Sii+~:
. .r rv..~. . . . ~ ...v... x. . ~
. r..~..~.....s ~...r.. ..r.r l..~............ ....~.~..~...1 r . . r 1...... . ...f.. ~w: : ~ ~ .
x...~ . .~J.~..~. . .r J.......r...... 1..~~.. .r. . . J. . . v:h::::: J .
. ..Ff...~.......,.~i~:::~~.. ........n. .r ~ .i ..1.. r . rv. . riiY..ii::+~i
.r.. r.~ . ~ r...... . r...: . ......~~n...r.J.. ~ ..r•i~ v~:::~:: ?v ii'~J:~
. ...r....... ::t......n.........~.....:.............~:~........ .........l.:n.............~~::n.:::::r:r:n~~ J.... . f. .....~xx::::{y.n::..r...
.....I....... ~.x.. 1. u.. . . r : ~ . . . vi~ii.'
•ir::~~::::
r . .v... ..~......n..:r:;;. .x ..J. .~u....~..... . ..J.....~..:~: . . ....:::r:::::::::YJiii{ : . }ii:'^:t
. . . . . . .l.•..; r.;.~.. . .r:._~: w.... ..n...~....s.... v: .r. . :f:rJ.{.rrl.~!! f . J.... ./.v.f. r r... •i•%~ . ;.1....
l.; .~:vv.:::~.....~ . rw:::::/: w: ~..f...++.iiiiY::•ii~ :w::ii:tiiti3i'tiGiYiiiii~:vv:: +4.i:fl?~~i...:::
. ..n ..:................»n.....:..x:::~y:: ;w~::::: ~i: v:i:: iifw. ~ii~:.,+.~.rv.~:: v ~ .~f,•i•: :+~v: v: ~r. .
~y:.y r.:" ~y; •~!y{ry:iY:L>i .
~.i.:.'J.'• i~i'i:~iiii}Yj:!:r%ii'i ~:i`?Yi:y::viiii':t;:i:yiy.: r.. .}<}:n::{ryiY> ""v~it:~.'•{::iii~i
. . . ~lt.~.: l~~v:?i~i:•i:i:i:i~::/hi;::;?,,.,..:.. ry::..~v::::~.ii::i:~n_'.~i:::r
YOTAL 4,371,080 4,797,186 5,183,300 5,596,929 6,108,683 7,460,874 7,854,616 8,337,939 8,405,985 8,906,424 9,286,057 9617200 9.280,483 ~=..~•;;:.~r
. ::::::::::::::.l::...::::::, ~
~;;~::s;:~~?a...,~ ..,....,.,:::,:;>s;s:.,.>:~•:::»:~s•:•::;,:.: 717 -0.06° o
~
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, . . . ..........::•;:.,:...r. .>:~~•>:•>::~::•:::•s>•.:
. . •:.~:.a,-.. . ~ . . ..:r..r;r:;~..
, . . . . ..1.....: ..,t . . .r.. . . . . . .
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. ..l......... . . . .r.. . . .
...r........ . . . . . 1~.. .........~...~....:~...:.:::::~:::•,.;::Y':;:;:~<: ~:;$:2~:~ir2+`:::t;'t$:::~:~i
: f::::: r• ~ . ..r... .
;......:.......:..,...:f.•::::. . . . ..f::...~:::::
, .:::.~::......::::,.y.y r•: ~....n..,~. . n..
. .}v: :y: .x:x::: ~._::u:+f. ~ ~:...,-'":.n ::x:~: L:: ~v:~:.~~J. .;,,l.$...~::::.i:i:ti:• ~._».rrr y l.~..r~.»~..~ ~v
~ . x !v:
. J.~:::lti.: i~... ~n•:: ir ri ~ ~ t~::::::: . J. .~.r i.i:i: '.i:':: ..:::.,;.'J.•i:~ii:~ r/.:{.:::r'+.}+;:;i:i:~`::::j•i:•::ii:•i:1i•l{:;::.:::~:ti i:y
. ..~v... .u...."....... l.:.::»/.{:•: :y:::.+1•ii :~ii::~•ii:iy.iYi:iii.i:.:.;
f2ptember 384,864 340,102 374,060 442,402 422,502 469,032 482,328 491,684 485,954 560,535 725,205 753,200
October 206,248 209,282 237,504 273,951 291,204 335,740 364,002 324,602 367,578 400,525 408,405 417,000
Pbvember 310,588 229,083 376,657 386,270 376,235 430,820 438,731 428,086 497,907 553,681 594,491 605,300
December 906,758 905,955 1,167,280 1,245,612 1,455,948 1,615,278 1,625,219 1,691,775 1,846,223 1,974,553 1,992,855 2,057,702
.,:.:l:.,•
• • f
,:,:::::r .
f.:::::::: . .
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.iv:.l . ,
. . . .
~ rJ;?;:p::::iiY• .
~ n... . ~n..... . .....~.1. . :m:::::v •.:iiiY:::: :v.... .
~r.r.. ~x." . . r...~/. .
~ . .
w:: ~ ::.....r ~ .n..: . ~ .......r.... . .
~1. ~~•:•:.~i.~ii':::Yn•::rv:::••ii:i:~::::~ii."~•ii: :.i . ...~......r. .
. . r.~..~.~ . ......r...~r.......~ .
v r . . ...r.. . ...fr... ..r:u: : !v:r'.y::/.. ~ v........ .
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. . . ~ f... . ~ :a:::•::::~;:o-:~:•:•:~;::
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.'l.n....~ ........n..~,i,•~::::.. .:.................::._:...........u...~..~.../... . n J.~.... .:»..s.. ......n.....
~ r.. r . .r.~....... . ~..n..}. . ~
J . . . . . ..{....s..... . . . v.... . . . . . . . . i/...~v. .
..n.../.. . .....r... . . . . . . . . . v~
. / . ~ .
. . . ..x~...n..... . . . v . ~ i . . . •i:+J.4:U4•;/.•::
~•iiiiiiiiii:~:: ~viiiii:~vi:i+:.~::::x:::::::'::::::.w:::
.r. .r.~...... . . .l.~. . ....~..r . . J....1..~ i.? v ~ .n....~.. ..r.
...v. 4... ....s.... . . . . . . r .i...~. . :tv:::~:
.r1 : .nv: w:x::::i~.}}}w:::
..~1..:~.~.;.~:: ...........y.... ~,{:~....n~..:::: :y:~:n?• .~:::::::~y.,-.. . s.r..: ~..r: v ~ .
~•;~..::x:.}•:r.. • . . ..s ..J... ..~.~:J.v_::: ....::n~:::::::~~. . ~ i ...i... . . .
~ . .};::.};:.y::::.....~. ~.:::n. ~.....»fi...~ r..... i .r.. . . . ~ ~ r.; .....:N:~::::::i:~ii ::.1:::: ~v::~•
. n.,I+n... ,.v::.n{;y,-;. 1,...v..n..f...:....;; :v:v.n. ~ i:.. .........:v:::v.•:~:
. ::.~::::::.+.•::::::::..~:::..~r::::~,:::::::•:::+::.!;.;.;.:.:
. ~ ..v::::::. .3...: :::i?ii:L;~:::.iiii;::~ /./•.~:./iY.tif.v.Y»~•:~:::: ~.r., :.::h/.s::::::::::.~i . ..~:::v::::r :v..,-.,- w:.~ v :r:::::::
~ . . . . . . . . . .;;.r..;. y:::. : f...x::::::: y .
. .:::;...::r..r:.:r:.::.~::;;;:;.:;:::•:::<.<:.::.::.::.::..:::.>::
Tota9 6,179,538 6,481,608 7,338,801 7,945,164 8,654,572 10,311,744 10,764,896 11,274,286 11,603,647 12,395,718 13,007,013 13,450,402 9,280,483
ee
e4
TOWN OF ~AIL
75 South Frorttage Road
Vail, Colorado 81657
970-479-2100
FAX 970-479-2157
FOR IMMED9ATE RELEASE
September 26, 1995
Contact: Suzanne Silverthorn, 479-2115
Community information Office
NOMB~AT~NG PETaTIONS FOR !lAEL TOWIVI COUNCBL SEATS A!lA8LABLE OCT. 2
(Vail)--Nominating petitions will be available beginning Oct. 2 for candidates
interested in running for one of four seats on the Vail Town Council. The petitions may
be picked up in the Town Clerk's office from 8 a.m. to 5 p.m. Nionday through Friday in
the Vail Niunicipal Building, 75 S. Frontage Rd.
Candidates will have until Oct. 20 to circulate the nominating petitions. A minimum of
10 signatures from Vail registered voters is required for certification.
The town's Nov. 21 municipal election, which follows the Nov. 7 general election, will
fill the terms of four of the town's seven council positions. l'hose seats.are currently
held by Merv Lapin, Rod Slifer, Tom Steinberg and Jan Strauch. Slifer was recently
appointed to serve the remaining term of Jim Shearer, who resigned in August. Lapin
and Steinberg, who have each served since 1987, are ineligible to run again because
of term limits. To qualify, council candidates must be a resident of the Town of Vail for the past two
years, a citizen of the United States and a registered voter.
In accordance with the town's charter, the three candida4es receiving the highest
number of votes will be elected to four-year terms and the candidate receiving the
~ (more)
RECYCLEDPAPER
Nominating Petitions/Add 1
fourth highest votes will be elected to a finro-year term. Town elections are non-
partisan. ,
Council members receive a salary of $200 per month; the mayor receives a$500
. monthly salary. The mayor and mayor pro-tem are elected from among the council
members and each serve for two year terms.
November's Vail municipal election also will include a proposal to amend the Town
Charter to protect designated open space. . If approved by a majority vote, the
amendment would create a three-member Open Space Gommission and require a vote
of the people before designated properties could be sold, leased or have the zoning
changed to a non open space zone district. Properties would be placed in a
designated open space status through Council action as recommended by the Open
Space Commission. The Commission members would iriclude the town manager, one
Town Council member and one member from the Planniri g and Environmental
Commission. The action essentially would freeze zoninq on certain designated
properfies in perpetuity unless, and until, a majority of the Town of Vail voters decide to
remove the designated open space classification. The voter approval provision is
recommended in the town's Comprehensive Open Lands Plan adopted in 1994.
To be eligible to vote in Vail's Nov. 21 municipal election, residents must be
registered with the Eagle County C.lerk and Recorder's Office by Oct. 23.
For additional election information, contact Deputy Vail Town Clerk Lori Aker at
479-2136 or the Eagle County Clerk's Office at 328-8710. .
# # #
dd
db
TObVN OF ~AIL
75 South Frontage Road
Yail, Colorado 81657
970-479-2100
FAX 970-479-2157
MED6A AD!l6SORV
September 25, 1995
Contact: Suzanne Silverthorn, 479-2115
Community Information Office
TOV CONSTRlJCT601V UPDATE
Here's a brief look at construction in Vail for this week
(Sept. 25 - Sepg. 29), as provided by the Town of Vail's
new 24-hour recorded information line, 479-2477:
Main Vail Roundabout
Construction work at the main Vail roundabout will continue on the south side with final
paving on Tuesday, pavers, irrigation and landscaping. On the north side, crews will
continue with minor grading, irrigation and tree installation. All paving should be
completed by Tuesday's day end. Expect some minor traffic delays through Tuesday.
We strongly recommend you select alternate routes on Beaver Dam and Forest Roads
through Crossroads to avoid this area, especially during peak periods. Construction
will continue Monday through Saturday, from 7 a.m. to 7 p.m., through the project's
duration. The project is expected to be completed in approximately two weeks. B& B
Excavating is the project contractor. Town of Vail project manager is Greg Hall. Hall
can be reached at 479-2160.
. Matterhorn Street Project
The contractor on the Matterhorn Street project will pour curb, gutters and pans on
Monday and Tuesday. Please do not drive over this area for 24 hours. The final lift of
asphalt on West Gore Creek Drive, Niatterhorn, Alta and Shasta Circles will be done on
Wednesday, Thursday and Friday this week. Traffic control will be stationed at either
end of the project to direct residents. You can expect minor delays during the paving
operations. Continental West Constructors is the project contractor. The Town's
project manager is Terri Martinez. Her number is 479-2169.
Golf Course Streef Project
Work scheduled this week will consist of new utility lines, culvert placement and
adjustment of subgrade on Spring Hill Lane and Sunburst Drive. There will be minor
traffic delays during the construction period.. The contractor for this project is B&B
Excavating. Town of Vail project manager is Terri Niartinez. Her number is 479-2169.
~ (more)
RECYCLEDPAPER
Construction Update/Add 1 ,
Vail Vallev Consolidated Water District South Frontaae Road Water Line Project
Work continues this week on the water line installation project along South Frontage
Road from the West Vail interchange west into Intermountain with ditch cleanup and
final paving on Monday and Tuesday. On Wednesday, Vhursday and Friday final
paving twill take place from the West Vail Interchange east to Cascade Village on
South Frontage Road. During the construction period, tfiere will be 10-to 15-minute
delays. It is suggested you plan your travel to avoid this area if possible. Vail Valley
Consolidated Water District project manager is Gayle Grider. For any specific
questions regarding this project, please contact her at 476-7480. South Frontage Road Bike Lane (West Vail)
Work scheduled this week consists of roadway paving. Expect minor traffic delays
during construction. The road will be down to one lane with alternating traffic. The
contractor for this project is Western Slope Utilities. The Town of Vait project manager
is Jim Weber who can be reached at 479-2344.
Ba/d Mountain Underpass Project
Work scheduled this week includes grading, paving and rail installation. There may be
some traffic delays due to movement of machinery. The T'own of Vail project manager
is Jim Weber. His number is 479-2344.
# # #
ae
e4
TOW1V ~F ~A~L
75 South Frontage IZoad
Vail, Colorado 81657
970-479-2100 FAX 970-479-2157
MED6A AD!/@SORV
September 27, 1995
Contact: Suzanne Silverthorn, 479-2115 Community Information Office
VAOL TOWft~ ~~UNCIL H6GHLeGHTS FOR SEPTEANBER 26
WorQc Sessuon Briefs
Council members present: Johnston, Lapin, fVavas, Osterfoss, Slifer, Steinberg,
Strauch
--Extreme Games Overview
The Council offered its support in attracting the ESPN-televised Extreme Games next
June. Vail is among three sites competing to host the 6-to 8-day event. During an
overview yesterday, John Garnsey of the Vail Valley Foundation, said the 1995 games
in Newport Beach, Rhode Island, contributed more than $20 million to the local
economy and generated 45 hours of national television coverage. Garnsey predicted
Vail would have a 50-50 percent chance to win the venue. He said the high cost of air
travel into Colorado and a smaller spectator base may impact fihe decision. ESPN has
delayed announcement of a host city. Garnsey said a decision had been expected by
Sept. 15. If Vail is selected, the town would be asked to provide some in-kind services
to the event, such as security. Garnsey said a cash contribution from the town would
not be needed. Also yesterday, Garnsey told Council members that VVorld Cup
mountain bike racing will not return to Vail next year. He said he was especially
disappointed in the decision because the foundation was not asked to participate in the
selection process. At that, Garnsey asked the Council to brainstorm ideas for a
summer event the foundation might bring to the community next year. Jan Strauch
suggested consideration of a summer intellectual campus program.
--Contribution Requests
The Council continued its review of contribution requests totalrng $1.06 million from
approximately 50 agencies. About $822,000 has been set aside for contributions in the
town manager's 1996 proposed budget, which will be released on Friday. A follow-up
discussion on The Chamber's request for $65,000 has been scheduled for Oct. 3 at
8:30 a.m.
~ (more)
RECYCLEDPAPER
Council Highlights/Add 1
--Council Reports
The Council postponed selection of a lobbyist to work on the community's behalf to
oppose the federal ski-sale issue. Council members said they needed more time to
review proposals from two candidates: Liz Robbins & Associates, Inc. and Ray
Kogovsek & Associates, Inc.
The Council agreed to spend $450 from council contingency funds to pay for Club 20
annual membership dues.
Merv Lapin said he and Pete Seibert were going to Australia later this week on behalf
of the Vail Valley Exchange (sister cities).
Peggy OsterFoss reported on the success of the Celtic Festival.
# # #
Upcoming Discussion Topics
October 3 Work Session
The Chamber Contribution Request, 8:30 a.m.
All Day Budget Session, 9-5
October 3 Evening Meeting
Seconc! Reading Ordinance Regulating Roundabouts
Second Reading Condominium Conversions (housekeeping measure) ,
October 10 Work Session
All Day Budget Session, 8-5 .
October 17 Work Session "
Discussion of Rezoning 65 Properties in TOV
Review of Eagle River Water Shed Plan
October 17 Evening Meeting
First Reading 1996 Budget First Reading Ordinance Rezoning 65 Properties in TOV
SENT BY: 9-27-95 ; 4:57PM ;VAIL VALLEY FNDATION- 3034792157;# 1/ 1
~
~OUNmAMON
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Rd=d of Dire.eWrv TO: VAE.. ~ATE~, INC. MANAG~MENT GROUP
lh'nxddent f~i~~dA 1<. Ftul Vl'AA1Lr TO7tl N CU'4J1VCIL & JTL`8d'd'
lfndxYt Ci.lCicrcll
, Icon Il. Klack AVON TQ~N COUNCIL gE SFAFF
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. c:Yail: M. coxvt EAGLIE C4aQ.1N'd'Y ~OMMISSIORTERS
18m~ Jict,y crartdcu:k
j:,rk c:R,::hy
nn~erw Y. tMy
Il. lkmjamin L1ultc, Jr. FROMe ]fOHRT GARNSEY . .
H:n ry A. Frd111yI01t. m
jolm C:urnmey .
Gcon.e N.l':illLit.Jr• DAT{~'.• ~:ptem~&' 27, 1995
(;itltirit R. Ciu['il:mu ~
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!4CVr, N. Ma)tf
M:utlm lie:ul RLi . 09W $iSALtl EXd liliME 'JG7
WilGaut J. llybl r, ~
L''Lw~cW. ICi~ltuu IY Eld F~$$~$yG
[
]ack P. Kr,IUP
I lc?uy K Kraviy ' .
r•1w~uXhst„1t.Gmrrifus We hade jaa~t been anformeci by Jeff IZuht-, Senior Vice Presicfent of Even$
Midixei 1 14,213„o„
Ivxljuyl{.:difcr A/iaaaagement fog ESP1V, Ittc., that the 1996 ESPN Extneme Games wriBI be
()v:irl_Ta11y,. rcekurnting $o New port/Prroeadence, Rbocie Island. Allthough they wem
1o,1,ti Gazimew exfremely impresseci vvith the Vai6 VaAley and the effort that all of you put $arth
~'"~"a•`°, nieto kheia° snte visik finaneial, logistical and trawel coaistraiaifs aniposed by ghe. .
, fr,elevisamn effort ffor 4he 1946 Olympic SBammer Games in Atrlanta clictated khak
j9x!1 WorldAlpinr ffie Extreptne Games remaixa on the eapt eoast next suinmer.
.~ai c.YrasiouaskiTs
Ag/W4r{d F'awm
nmrrrran Ski C7assie ~e wBU be 9sSYD1n~ a pIe5S Yelea9L' H'egdt'd.1I1g th1s aS SOOIG aS aR the Ot11Cb'
17S.91prucWiidd CanS~~~tes have been nQtifiQd Of the deC.'ISSon. However, we wanteci to maYce.
('~h snnre that yona wege anformed iattAxtedaabely, YBYheT t1c1n Y'eadV-ng t'5b011t the
Y,.;tiAi-,.ut.t,"i decHSEoT@ 1lUfl the IYewSpapel['_
Suieuie~oflMau. , •
4'r•~ofAR. tnri
AaHbGifl+rulr.i Jefff assenredl un.s that the Vafl Valley would remaiia a candic~ate for futQare Extmme
1•'ruud kr Ihc Felere Gaaaoes and he feltr ccrfaaan i1aat $he event would move west in 1997.
Nnrahlnuwr Awv„*
RNd.%OIlfoJlM! I wou9d Hk~ ~express nur sincete appreciateon ffor all of ymaar help and suppoet
[:rJ4 }v",1,J
m„LWo;ls ,r;br. wath this effgort and we 1otDk forward 4,o po1entdally entertaunint this proposal
('4amAioASkiD5 ~~ain in 1997.
l9'i) Woifd /Ifpiue
Slh' l3iumpium64n
!'.U. Btuc 309 ,
flmll, GoMrxaM 81658 . . ,
970479-1999 '
raa 974476-r.uu
A CaGmodo SOl !rJ (3)
'
NanDnvXd C-P--d-
ATTN-0 Village Lionshe*ad Merchants.....
...Please Help us HeYp Yourselves
~g
~ TOWN OF VAIL
t,
If your business stands to benefit froln the free evening
" parlcing progragn, vvhy not consider promoting it in your next
' newspaper acl, or radio spot?
,
Here are sorrie sarrlples from I.os Amigos and Russell's:
u,nch > > :30-3:00
Apres s:oo-b:oo
~ DIMeP 5:30-10:00
3
S"
join The Fun At Vail's.
SIINN'ILST DECK
Dwil~y 1unch, Dinner d. Drinlr Specials
FREE CHPSS 8 SALSA
- .
WUNNj=
Located at the top of Bddge Street, Next to the Vlsta Bahn • 476-5847
lll
.
m~,.t 5pR`
h11Y 5•3~P
o N~g .
sp~ca
r~~s
are ~ nt
2. ' tov oE a00ltle ot w"ne 4-5:30 Fml. Apres $1.50 Beer,
Well & Wine
' Resenrations accepted 476-fi700
Bar 4:00 pm-Close ~ Dinner 5:30 pm - 10 m Ni9hU
P Y
" The program offers three free hours of free parlcing upon entry
betvveen 6 and 9 p.m.
F'or yraore infonraatiora about this prograyra, please contact the 7'own of V'cagl Comrraunity
Infonrsataora Off:ce at 479-211 S.
When Maldng Your Deloiveries....
~
. o oBe aGood Ne'l'ghbor
~
TOWN OF UAIL
Please Don't ICeep Xour Vehicle. Running Needlessly _
By cutting off youur truck engines just 5 minutes earlier, you can help reduce the
health affects of diesel fumes. Our ardinance allows no idling in the Village Core
and Lionshead areas, and up to 20 ininutes of idling elsewhere in Vail. So please
help us maintain our air quality bv turning off your engine whenever you can.
Diesel fumes have been found to cause headaches, eye irritation, nausea, dizziness
and contributes to air pollution. The communities of Aspen and Steamboat .
Springs have alreadv exceeded air qualitv standards, and we're worlang hard to
lceep from being in that position.
The Town of Vail thanlcs you for helping us lceep oLir air clean.
Please rrote: Refrigeration units in delivery vehides are exempt fmm the icllinR truck section of the Town of Vail Mua?icipal Code.
When Maicng YOuY' Del1V"eY°1eSa o.
4VAILL
a o o e a~-ood Ne1~hbor ~'lease Don't ICeep Your ~Iehicle Runniiig 1Veedlessly Tow~v oF By cutting off vour truck eilgines just S minutes earlier, vou can help reduce the
health affects of diesel fumes. Our ordinance allows no idling in the Village Core
and Lionshead areas, and up to 20 minlites of idling elsewhere in Vail. So please
~ help us maintain our air qualitv bv turniiig off vour engine whenever you can.
Diesel fumes have been found to cause headaches, eye irritation, nausea, dizziness
and contributes to air pollution. The communities of Aspen and Steamboat
Springs have already exceeded air gualitv standards, and we're worldng hard to
lceep from being in that positioil.
~ T'he Tovvn of Vail thanlcs vou for helping us lceep our air elean.
ease nntc: Refrigeration units in deliverV vehicles are exentpt fmm the idling truck section of the Town of Vail Municipal Code.
L Pi
J
\
dd
d~
TONN OF VAIL
75 South Frontage Road Office of the Towiz Matiager
Vail, Colorado 81657
970-479-2105/Fax 970-479-2157 .
September 29, 1995
Mayor Michael Suriano •
Members of the Gypsum Town Council
Jeff Shroll, Town Manager
Town of Gypsum
P.O. Box 875
Gypsum, CO 81637
Mayor Suriano:
On behalf of the Vail Town Council, I'd like to thank you for your recent contribution to help
fund the Gypsum-to-Vail Express bus system. Ridership has totaled over 12,000 since the service
began nearly a year ago. Fare box recovery is runnang between 15 and 17 percent.
Because of your support and assistance from Eagle County, the service has been extended to run
continuously from now to April 1996 with one and two-bus operations to handle peak and
nonpeak ridership. A schedule is enclosed. Winter fares, routes and stops will remain unchanged -
from last season.
Again, we applaud Gypsum's contribution to this operation. We recognize resources are
extremely limited. However, I'm sure it is very much appreciated by the Gypsum residents who
use the service (about half of all riders), including several of our municipal employees.
We commend you and members of the Gypsum Council for your perseverance in attracting a
commercial base. More importantly, we wish you success at the polls with the Gypsum sales tax
question.
If we can be of any assistance to you, please don't hesitate to contact us.
Sincerely,
Bob McLaurin
Vail Town Manger Enc. cc: Eagle County Commissioners
RECYCLED PAPER
SEP 29 195 09:29AM S.S.F. V.A. LLC p,2
r • .
~
~
~ • _ ~ ~ .
c
~
~ .
V • U1
IK~ .
. ~ ~ The Alaskan Assault deftiy deploye bis ~~ri~ on ~e a~
pTOpriations committee and his mastery
of Congress's arcane evays to get whac
he wants. Stevene, uvho is given to sud-
(~'or1gP~:sSo ~1e21rPCut$1X~g ~°e~i11atlOI, ~)V'1~ t~le GO~ den fits of rage, shsres hi9 colleagues'
losthing of wbat they call the extreme
environmental commvnity."
. . . . . 'Me thsee-zaember delega-
F 07t ExvrnoNMrrrrnusz's, tion, which meets ac least once a
preserviag Alaska's Ton- month to plot eaategy, ralishes
geas National Fore9t has harddball. Duru?g a private
lang been s 8acrod cause. It is meeting with Jaclc Ward'Y'hom-
ehe naiion's ]ast rain forest atad as, the Clinton-appointed head
home of the continent's largeat of the U.S. Forest Service, Ste-
population of gizxlies and bald vens threatened to "zexo out"
eagles. The greens have also Thcmae'a ealary if he didn't ga
worked for year6 to ptntect along with the Tbnga6s plab,
the Arctic Alational Wsldlife Last wcelr, Stevens pushed
Refuge (ANVVIi), the councry's throvgh a bill that eliminates
bigge5t wildlife refuge and calv- the job of a Depsrtmezst of Agri-
ing ground for 150,000 migrat- culture off'icial, )im Lyons, who
ing caxibou. But last week, has been a Iongtime foe of the
the Senate passed a bill tha4 Alaskan Iayvmslcers.
will allow loggers to clcar-cut Endautgered species: The
swaths of the Tongags, while group's rngch isn't confined to
committees in both houses have a•~~`~ Alaska. Just this manth. Young
voted 40 let oil eompanies drill took on the Endangered Species
in the pristine AIdWR. Alaska Aet, introducing a refottn bill
Rep. Don Xoung, a hot-tem- " th&t's 1&t'ded with so many eom-
pered farmer trapper, has a plex regulations tkat it may
new name for the pzeserve: the be too confusing and expensive
'ArCtiC Qil Reaerve." to enforce. Interior Secret5ry
For years, euvironmersfal ar Sruce Babbitt clsims !t would
tivists were able to count on a "effectively repeal"• the ESA.
.Democratic Congress. But the Yovng aneers that BsbbiK is jusf
GOP sweep in 2984 is fore- another "Belhvay bsndit" who
ing them to deal with a newly wants to take pmperty &-om lo-
power5il trio og Alaekan law- cal farmer6 and fishermen to
makers who represent a state , satisfy Washington buresucrats.
with fewer voters than YCnmc- Young has muzzled disaent
ti-ille, Z'etsr~_, but who tighdy on his cominittee, adopting
eontrol eommiftees that oves- M^sK xeLLEY_„u6un srocx what's Imown as the "Yovng
see most natural-reaources leg- Open season: Loggfng in the Tongaes-the last U 5. rain forest Rule": 2tepublicans who'want-
iala4ion. Environmentalists try ed a seat had to promise to vota
to depict the Cusrent conflicts as a morality with hun on Alasksn issues (in return, he
play cbat pita heipless animals and mpar- Q ANctic National votes far their pe4 projects). Heps ppered
lclmg streams sgainst raRacioub developeis, WIWIiFe.Re - the ranks w;th self~oclasmed ebampions
'd'he problem is ebat these lawmakexs-ax- - of the West like Helen Chenoweth of Ida-
guing chat jobs fur loggere aad oil drillers s~ ho, who campaigned last year at an "endasa-
outweigh tradltiona1 preservation worne9 gered salmon b~e.~~
-are ha 4o wear the blsck hats. • ~ : • ~
PPY BY Protecting ]oggers and oil drillers, the
The most nOtoa'iOliS ie I3oUse giesources ,nr4,::-,. Alaskar, lawmakers inefet they ax+e juae cry-
Committee chairanan Young. In 1988, he ~ • p ~ .
~ tb hBlp COQ19S34118Z1t6; timber and oil are
brandisbed ~]mife on the Houce tloor hen I~°f ` ~
P1e . Rober4 Mrnzek offer~d a bill res~ict- Berin A1a~k° TO ~~'8 o~Y T~ ~dustriee. 8ut the ~io's
p sea g NationAd tactics are stirring a backlssh. President .
ing log~ng in the Tbn s. AY a hearing ~pp~q CIinton as tkuEatening vetoee, and Speaker n
lest year, Young 3'ssilc oue an ousilc (the 11,7' r---- ~ Oc~,n Y~ieavt Gingrich is wozsied tleat the Alaskaae
peasie bone of a walrus), and angraly elaook - o Pa
~~oo ~ will make the GOP look too anei-eaviroa-
- 3t aY• aaa Ynteaaaa Deparcment of&cial who • • ment. But Young, in p8xt3cular, will be hard wae aetemptfng co fortify the Marine Mam- year, P/lurkowsld hired former timber lob- to slow down. At one infamous hearing, he
nm1 Pavtectioaa Act, arhich restriees walnis byist N[ark Rcy as chief of stsif to an influ- fnefeted steel 'aw trape aren't psinfid for •
hu»ting. ential forest subcomatittee. And when the animaIs. To ustmte the point, he closed '
Young's Senate eouo4erpart, Energy and EPA coneidered placing timber giant lllae• his own hand in a trap and left it there. In
NatL1P81 Re80UYCC8 chairanara Fkanlc Mux- ka Pulp Corp, on the Superfund list of pol- the end, Xoung encceeded in thwartfng a
kowsld, lseks Xoun,g's menacing flair. But luters, Murkowald's office tltxeateaed to federal ban on the 4zaps. When he got up.
I he 9s kndusur/s 6est friend when it coaaes to almh the agency's budget. his fingers wm blue.
developuig the wfldmess_ EarIier this Alsskae other senator, T~d Stevene. MeHYHA DBANT bl Waqhrngton
~ AIHWBW&Ei15 OCRpBEA S, 1995
ry
d Sept.29
To the members of the town council
From Scott Arbogast, Tom Potts and Jessica Davidson
Producers of T'he Kitchen television show
If you think you are funding community television when you contribute to Channel 5 in Avon, you're
money is being wasted.
This letter may sound like raving, but bear with us for a moment as we explain how we created a new
television show, how Channel5 led us into believing we had a slot for it, and then how the station evicted us
without even explanation much less a fair trial.
When we moved to the Vail Ualley, we found "the scene" a bit lacking for people of our generation.
Ambitious folk that we are, we spent months working on an alternative television show that would air for
one hour twice a month featuring nationally touring bands, local musicians and artists, various sports from
snowboarding to golf, and anything else that caught the attention of our roving cameras. Our purpose was to
explore the valley from the eyes of the twenty-something-year-old, which as you might have noticed are the
majority of people waiting our tables and scanning our lift tickets.
We spent at least 100 hours on our first show, learning the equipment, refining our camera technique, and
editing tapes. From our premiere, we created dozens of promotional tapes. Our producer took two weeks off
work and spent more than 40 hours a week showing the tapes around town. People were intrigued. We had
several sponsors starting in the fall and more waiting for the ski season. After receiving positive feedback
from snowboard manufacturing companies and marketing groups, we spent our own money sending out
tapes to national sponsors.
On Sept. 16, our second show was ready to run. Our director, associate director, camera people, sound
woman, and lights man were psyched to go. We practiced the night before to iron our any kinks.
One problem we didn't anticipate - Channel5 didn't really want us.
Perhaps we should have known when on Sept. 11 the station's technical man Dan Charboneau screamed
at our producer that he would "do everything in (his) power to get (us) off the air." But our fears were
allayed when on Sept. 15, the station's manager Brendan Gallagher told us - word for word -"We want your
show on the air." IVot two weeks before, the president of the board of directors Brian Hall met with us, heard
our concept, and told us to get more sponsors for the station. With the encouragement of 1VIr. Hall and Mr.
Gallagher, we went ahead, spending our money, not to mention our time and passion,
Sept. 16: It is 2 p.m., six hours before our show is scheduled to go live. We are waiting for the last piece of
audio equipment. Mr. Gallagher said he would open the studio for us at noon; he is late, and our show airs at
8 p.m. Mr. Gallagher finally arrives with the vice president of the board of directors Steve Miller, the Avon
police and the mayor of Minturn at heel. Mr. Miller tells us to leave. We have one hour, he says.
Understandably, we ask why. He tells us we have 55 minutes. We continue to question him. We have one
option, he says: Leave. We ask Mr. Gallagher why he lied to us about wanting the ;show. Mr. Gallagher is
silenced by Mr. Miller. With us still questioning, Mr. Miller threatens to have us arrested. He and the others
tear out our set, leave our equipment on the concrete, and drive away.
Why these evil actions on the much-anticipated day of our show? Jealousy over our success to date?
Censorship?
We don't know. Mr. Miller would not tell us. We are scheduled to meet with the Channel 5 board on their
Oct. 3 regular meeting, at which time we hope they'll explain what we did that was so heinous they felt
vindicated in lying to us about the future of our show.
Why should the town council care?
,
; You give them money. Channel 5 professes to be community television and solicits funds from the
taxpayers on that premise. Channel 5 aspires to high principles by claiming it shows even religious
programming because it is community television (We know the council has heard this argument in the past).
And yet they cancel us.
The next time Channel 5 comes to you for contributions, you might think carefully about what
programming is coming from that money. Certainly, broadcasting town council sessions is an admirable goal.
But how many time a week should you show the meeting? Is there nothing else of interest in the valley?
Think also of the sponsors we had, worth approximately $450 each month even before the ski season. If
Channel 5 needs money from you, why are they canceling self-supporting, money-making shows like ours?
This is not community television if we, who are members of the community, don't: have a voice on it. It's
not even a community if the people we work with, some we even considered our fraends, lie to us, call the
police on us, and leave us on the street without at least an explanation.
A letter similar to this is being prepared for the businesses who were sponsoring our show, and we will be
contacting other Channel 5 sponsors about our experiences there. We are also seeking legal counsel about
the "public" in public access.
Thank you for your time, and we ask again that you look closely at the services Channel 5 provides to
everyone in our "community."
,
t.